HomeMy WebLinkAboutCity Council Minutes 02-12-1996 SpecialMINUTES
SPECIAL COUNCIL MEETING
FEBRUARY 12, 1996
A special meeting of the Plymouth City Council was called to order by Mayor Tierney at 7:00
p.m. in the Public Safety Training Room, 3400 Plymouth Blvd, on February 12, 1996.
COUNCIL PRESENT: Mayor Tierney; Councilmembers Black, Anderson, Lymangood,
Granath, Preus, and Wold
ABSENT: None.
STAFF PRESENT: City Manager Johnson, Assistant City Manager Lueckert, Community
Development Director Hurlburt, Public Works Director Moore, Finance Director Hahn, Public
Safety Director Gerdes, Park and Recreation Director Blank
ANNOUNCEMENTS
Mayor Tierney announced that a Plymouth resident, Julie Lawrence, has received a Caring Youth
Award, and she will be recognized on February 15. Mayor Tierney asked if any councilmember
could attend.
Public Safety Director Gerdes commented on the recent murders in Golden Valley and presented
a brochure on personal safety.
GOALS AND OBJECTIVES
Assistant Lueckert introduced the council goals and objectives process. Manager Johnson
discussed the accomplishments made in the last two years on the 1994 goals and objectives.
Assistant Lueckert described the proposed selection process. She called for questions on any of
the proposed objectives or on the process. The City Council had a brief discussion on several of
the proposed objectives.
The Council decided to designate seven votes for the objectives which exist from the 1994 list and
are incomplete at this time. The remaining 33 votes could be used for new and expanded
objectives. Two new objectives were added to the list for voting. The Council voted on
objectives.
It was moved and seconded that those objectives receiving 9 or more votes be categorized as the
A " list in terms of priority, those objectives receiving 6 - 8 votes be designated as the `B" list in
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February 12, 1996
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terms of priority, and those receiving 3 - 5 votes be designated as the "C" priority list. The
motion carried. The priority lists are as follows:
A" Priority List
Encourage innovation and customer service; consider changes to employee suggestion
program to encourage identification of significant cost savings.
No tax rate increase for 1997.
Encourage councilmember interaction with employees, specifically plan an event at the Public
Works building.
Increase drug awareness/enforcement activities, emphasizing prevention of underage access to
tobacco and alcohol.
Northwest Plymouth Planning: hold public meetings, participate in Elm Creek Cluster
Planning, study MUSA line need, define the Peony Road alignment, examine the thoroughfare
guide plan.
Make City Council "paperless"
Increase involvement of police in neighborhoods through Community Policy Project.
Consider sunsets on boards, committees, and commissions.
Update the subdivision regulations.
B" Priority List
Work with school districts on projects.
Prepare long range plans for major funds and fiscal analysis for Northwest Plymouth
Upgrade technological capabilities, such as new computer system, police computer system and
radio system.
Develop recreational facilities: ice arenas; swimming pools.
Review consultant selection procedures.
Invest in employee training and development, focusing on productivity training.
Improve financial forecasting and reporting.
Foster open decisionmaking at meetings; evaluate Council decisionmaking process.
Get City "on line" with Internet Home Page
Update Zoning Ordinance, including adult use, nuisances, landscaping, development policies.
Develop recommendation for ordinance for organized collection of mixed municipal waste.
Enact noise ordinance.
Market and implement City Center Development Plan, using HRA, Port Authority, other
tools.
C" Priority List
Improve communications with community groups, such as seniors and youth
Prepare a city-wide surface water management plan and recommend financing mechanisms
Formalize strategic planning process; consider using community visioning process.
Improve interactions with Press; encourage more stories on Plymouth activities.
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February 12, 1996
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Develop written Financial Management Policy.
Establish 12 month calendar of key council activities, such as commission appointments.
Promote wide and diverse participation.
Conduct ward and business meetings as important community issues arise.
Develop videos on environmental topics, such as lawn care, wetlands, erosion control, etc.
Hold yearly recognition events for boards and commission members.
Examine water restriction policies.
Improve customer service.
Change erosion control program to ensure greater compliance; consider additional staff.
Create sustainable communities program for busineses,schools, citizens.
Begin use of citizen focus groups to measure service satisfaction.
It was moved and seconded that two objectives from the existing objectives list be moved to the
A" priority lists: review consultant selection and improve financial reporting and forecasting.
The motion carried.
It was moved and seconded that staff determine the best way to deal with the remaining
objectives. The motion carried.
Assistant Lueckert indicated that staff would develop a more detailed work plan based on the
priorities, and the work plan would be presented to Council for approval in March.
The Council discussed the best evening for study sessions. It was moved and seconded that the
second and fourth Wednesdays at 7 p.m. be designated as study session evenings. The motion
carried.
Mayor Tierney adjourned the meeting at 8:30 p.m.
Kathy Lueckert
Assistant City Manager