HomeMy WebLinkAboutCity Council Minutes 11-12-2002 SpecialAdopted Minutes
Special Council Meeting
November 12, 2002
Mayor Tierney called a Special Meeting of the Plymouth City Council to order at 5:00
p.m. in the Public Safety Training Room, 3400 Plymouth Boulevard, on November 12,
2002.
COUNCIL PRESENT: Mayor Tierney, Councilmembers Hewitt, Slavik (arrived at 5:30
p.m.), Black, Johnson, and Stein.
ABSENT: Councilmember Harstad.
STAFF PRESENT: City Manager Johnson, Assistant City Manager Ahrens, Community
Development Director Hurlburt, Public Works Director Faulkner, Park and Recreation
Director Blank, and City Clerk Paulson.
Student Interviews for Youth Advisory Council
The Council interviewed Michael Hed, Adam Hahn, and Marina Boykis for two vacant
positions on the Youth Advisory Council (Ward 3 and Ward 4).
Motion was made by Councilmember Stein, and seconded by Councilmember Johnson,
to direct staff to prepare a Resolution appointing Marina Boykis for the Ward 4 position
and Adam Hahn for the Ward 3 position. This Resolution would be acted upon at the
Regular Council Meeting later this evening. With all members voting in favor, the
motion carried.
Discuss Options for Policy on Disposal of City -Owned Property
City Manager Johnson discussed the staff report on developing a policy for the sale of
City -owned properties. He stated there were a number of things learned from the
purchase and resale of the homes on County Road 101, i.e. appraisals are not the best
predictor of sale prices, maintaining homes is not a "normal" City function, the City is
not a "normal" real estate seller, timing can be a problem, and roles and responsibilities
were not clear. He stressed that every situation in which the City acquires real estate will
be unique. However, staff believes the following issues should be addressed in a policy:
1. Name the person(s) or committee who will represent the City in the sale of the
property and determine their authority to negotiate and make counteroffers.
2. Include in the process a complete review by the City Attorney of major documents.
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Special Meeting of November 12, 2002
Page 2 of 3
3. Determine if the property will be listed with a real estate agent and how the agent will
be chosen.
4. Identify the physical condition of the property, including code violations, and which
ones should be corrected prior to resale.
5. Decide the method for determining the proposed sale price.
6. Identify who will be responsible for maintenance of the property until it is sold.
7. Establish timelines for the process including deadlines for receiving offers.
Community Development Director Hurlburt stated another option available to sell
property is through a sealed bid process. The bids are considered public information
once they are opened.
After discussion, the Council requested the following items be incorporated into a policy
that would be prepared for their consideration at the November 26 Council meeting:
1. The purchase agreement contains disclosure for relocation benefits.
2. A realtor, rather than an appraiser, would be utilized to determine the sale price of the
property.
i 3. The purchase price would be based on similar open market sales.
4. There would be an inspection of the property prior to purchase of the property.
5. Regardless of what method is utilized to sell City property, there would be language in
the documents to reflect that the City is a not a "normal" seller, and all bid/purchase
agreements are considered public information.
6. As much as possible, the City would strive to be a "normal" buyer and/or seller.
Schedule Future Study Sessions
The Council discussed a process for reviewing applications and interviewing applicants
for the At -Large Council position.
Motion was made by Councilmember Black, and seconded by Councilmember Johnson,
to interview the applicants on December 10 at 6:30 p.m.
After hearing that this might be too tight of a timeframe, Councilmember Black withdrew
her motion.
Motion was made by Councilmember Black, and seconded by Councilmember Slavik, to
review the applications after the Board and Commission interviews on December 9 and
to interview the applicants on December 17 at 5:30 p.m. With all members voting in
favor, the motion carried.
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Special Meeting of November 12, 2002
Page 3 of 3
Community Development Director suggested that the Council add to the pending Study
Session list, for after the first of the year, review of the draft of new subdivision
regulations. Councilmembers Slavik, Johnson, Hewitt, and Black requested this item be
added to the pending Study Session list.
The Council removed the discussion of the City's weed mowing and assessment policy
from the November 19 Study Session agenda and placed it on the pending Study Session
list.
Councilmember Slavik warned the Council that there might be a need to discuss
recreational vehicle parking at a future Study Session as she has heard complaints from
residents. However, this evening she is not advocating that this item be placed on the
pending Study Session list.
Adi ournment
Motion was made by Councilmember Black, and seconded by Councilmember Slavik, to
j adjourn the meeting at 6:27 p.m. With all in - s voting in favo e motion carried.
andra R. Paulson, City Clerk