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HomeMy WebLinkAboutCity Council Minutes 08-13-2002Adopted Minutes Regular Council Meeting August 13, 2002 Mayor Tierney called a Regular Meeting of the Plymouth City Council to order at 7:05 p.m. in the Council Chambers of City Hall, 3400 Plymouth Boulevard, on August 13, 2002. COUNCIL PRESENT: Mayor Tierney, Councilmembers Hewitt, Black, Harstad, Johnson, and Stein. ABSENT: Councilmember Slavik. STAFF PRESENT: City Manager Johnson, Assistant City Manager Ahrens, Fire Chief Kline, Finance Director Hahn, Community Development Director Hurlburt, City Engineer Quanbeck, Park and Recreation Director Blank, Planning Manager Senness, Housing Program Manager Barnes, Police Chief Gerdes, City Attorney Knutson, and City Clerk. Paulson. Plymouth Forum No one was present to address the Council). Presentations and Public Information Announcements 4.01) Oath of Office to Police Officer Michael Lamm City Clerk Paulson administered the oath of office to Police Officer Lamm. 4.02) Recognition to Officer Warren Anderson The Council gave special recognition to Police Officer Anderson who was injured by an automobile on July 27 during a traffic stop. Police Chief Gerdes reported that Police Officer Anderson has just reported to full duty. The Council thanked Police Officer Anderson. 4.03) Report on National Night Out Police Chief Gerdes reported on National Night Out that was held on August 6. He stated 93 neighborhoods participated in this year's event. Councilmember Johnson thanked staff and especially Public Safety Education Specialist Cwayna for coordinating this event. She also thanked Chili's for their participation. 4.04) Notice of Candidate Filings for City Council City Clerk Paulson reported on Candidate filings for Council positions. Adopted Council Minutes Regular Meeting of August 13, 2002 Page 2 of 14 Mayor Tierney announced that she would not be filing for the Mayor position. Councilmembers Harstad and Black stated they would be filing for re-election, and Councilmember Johnson stated she would be filing for Mayor. Approval of Agenda Councilmember Black requested to add an update on the traffic issues at 48t' Avenue and Balsam Lane as item No. 8.5 under General Business. Councilmember Johnson requested to add an update on the reconstruction of County Roads 101 and 61 and the signalization at the intersection of Peony Lane and Schmidt Lake Road as item No. 9.2 under Reports and Staff Recommendations. Motion was made by Councilmember Black, and seconded by Councilmember Johnson, to approve the amended a eng_da. With all members voting in favor, the motion carried. Consent Agenda Mayor Tierney asked if there were any additions, corrections, or deletions to be made to the Consent Agenda. Councilmember Johnson requested to remove item No. 6.09 and place it under General Business as item No. 8.6. City Manager Johnson noted that an amended Resolution had been provided to the Council this evening for item No. 6.10. Councilmember Stein requested to remove item No. 6.04 and place it under General Business as item No. 8.7. Councilmember Hewitt requested to remove item No. 6.22 and place it under General Business as item No. 8.8. Motion was made by Councilmember Harstad, and seconded by Councilmember Hewitt, to approve the amended Consent Agenda, which included the followingitems: ems: 6.01) Special and Regular Council Meeting Minutes of July 23, 2002. 6.02) Resolution Approving Disbursements for the Period ending August 2, 2002 (Res2002- 350). i 6.03) Resolution Appointing Election Judges for the Primary Election (Res2002-351). Adopted Council Minutes Regular Meeting of August 13, 2002 Page 3 of 14 6.04) (This item was removed from the Consent Agenda and placed under General Business as item No. 8.7). 6.05) Resolution Approving Variances for Gary and Jan Prazak for Property located on Kelvie's Island on Bass Lake (2002067 — Res2002-352). 6.06) Ordinance Amending the Text of Chapter 21 of the Plymouth City Code, entitled the Plymouth Zoning Ordinance, to add "Veterinary Clinic and Kennel; and Pet Sales, Supplies and Grooming" as a Permitted Use in the C-3 District (2002079 — Ord2002-27), and a Resolution Approving Findings of Fact for a Zoning Ordinance Text Amendment to Section 21465.03 to allow "Veterinary Clinic and Kennel; and Pet Sales, Supplies and Grooming" as a Permitted Use in the C-3 District (2002079 — Res2002-353). 6.07) Resolution Approving Lot Division for Lot 1, Block 2, Plymouth Hills, located at 15505 37t' Avenue North (2002084 — Res2002-354). 6.08) Resolution Approving Site Plan for Parking Expansion and Variance for Parking Setback for Lifetime Fitness/Ice Center located at 3600 and 3650 Plymouth Boulevard (2002-88 — Res2002-355). 6.09) (This item was removed from the Consent Agenda and placed under General Business as item No. 8.6). 6.10) Resolution Relating to Variable Rate Revenue Refunding Bonds (Carlson Center Project), Series 2002; Authorizing the Sale and Issuance and the Execution of Documents (Res2002-356). 6.11) Resolution Approving Hazardous Material Training Grant and Agreement (Res2002- 357). 6.12) Resolution Authorizing a Reallocation of 2001 and 2002 CDBG Funds Among Various Program Activities (Res2002-358). 6.13) Resolution Permitting the Hennepin County Housing and Redevelopment Authority to participate in the Stone Creek Village Project being built by Dominium Development (Res2002- 359). 6.14) Resolution Approving the Commitment of $236,000 from the Tax Increment Housing Assistance Program for the Stone Creek Village Project (Res2002-360). 6.15) Resolution Awarding Bid for expanding Parking at the City Ice Center (Res2002-361). 6.16) Resolution Supporting the Revised Official List of Parties to the Southwest Mutual Aid Association (Res2002-362). Adopted Council Minutes Regular Meeting of August 13, 2002 Page 4 of 14 6.17) Resolution Authorizing the Implementation of an Automatic Mutual Aid Response Agreement for Fire Incidents between the Plymouth Fire Department and the Minnetonka Fire Department (Res2002-363). 6.18) Approve change in the location of the August 26 Budget Study Session. 6.19) Resolution Approving Request for Payment No. 11 and Final Lift Station No. 2 Renovations (8030 — Res2002-364). 6.20) Resolution Approving Change Order No. 1 for Holly Lane Street, Utility, and Trail Improvements (9024 — Res2002-365), and a Resolution Approving Request for Payment No. 7 and Final for Holly Lane Street, Utility, and Trail Improvements (9024 — Res2002-366). 6.21) Resolution Rejecting Bid for Old Rockford Road/State Highway 55 Utility (1033 — Res2002-367). 6.22) (This item was removed from the Consent Agenda and placed under General Business as item No. 8.8). 6.23.1) Resolution Receiving Preliminary Engineering Report, Approving Plans and Specifications, and Ordering Advertisement for Bids for Peony Lane/Troy Lane Paving Improvements (1029 — Res2002-368). 6.23.2) Resolution Receiving Preliminary Engineering Report, Approving Plans and Specifications, and Ordering Advertisement for Bids for 2002 Mill and Overlay and Intersection Improvements (2028 — Res2002-369). 6.24) Resolution Declaring Adequacy of Petition and Ordering Preparation of Report for Street Lighting in Cedar View Estates Addition (Res2002-370), and a Resolution Receiving Report and Calling for Hearing on Street Lighting Improvements in Cedar View Estates Addition (Res2002- 371). 6.25) Resolution Ordering Public Hearing on the Vacation of Part of the Utility Easement for Lot 1, Block 1, of willow Grove Office Park Second Addition (Res2002-372), and a Resolution Ordering Public Hearing on the Vacation of Part of the Drainage and Utility Easement for Lot 1, Block 1, of Willow Grove Office Park Second Addition (Res2002-373). 6.26) Resolution Authorizing "No Parking" Restrictions on the North Side of 27th Avenue between the East Driveway of 14920 and the Driveway at 15020 27th Avenue and on the South Side of 27th Avenue from 50 feet West to 150 feet East of the Driveway for the Business at 26000 Niagara Lane (Res2002-374). Councilmember Johnson registered a no vote for item No. 6.15. Councilmember Harstad briefly mentioned the projects that are "on hold" in item No. 6.12. He stated the Council would continue to discuss affordable housing as a top priority. Adopted Council Minutes Regular Meeting of August 13, 2002 Page 5 of 14 Councilmember Black asked if the Ice Center parking lot expansion would be completed this year (item No. 6.15). Park and Recreation Director Blank replied yes. The motion carried to approve the amended Consent Agenda. Public Hearings 7.1) Approval of Off -Sale 3.2 Malt Liquor License for Target Store T-0664, 4175 Vinewood Lane City Clerk Paulson reported on the request of Target Corporation for an Off -Sale 3.2 Malt Liquor License for Target Store T-0664 at 4175 Vinewood Lane. Mayor Tierney opened the public hearing for testimony. There being no one wishing to appear before the Council to give testimony, Mayor Tierney declared the public hearing closed. Motion was made by Councilmember Black, and seconded by Councilmember Johnson, to adopt an alternative Resolution Approving Off -Sale 3.2 Liquor License for Target Corporation, d/b/a Target Store T-0664 at 4175 Vinewood Lane (Res2002-375). Councilmember Johnson discussed an alternate resolution whereby the following conditions would be placed on the license: 1. The business shall not offer for sale any alcohol product by means of self-service merchandising (open display of alcohol products where the public has access without the intervention of an employee), unless the display is in a nonpublic area with no access by customers under the age of 21, as verified by a premises survey conducted by the Police Department. 2. All storage of alcohol on the premises shall be locked, as verified by a premises survey conducted by the Police Department. She voiced her concern that with the addition of liquor licenses and youth access issues, would the City be able to encourage liquor license holders to make the products restricted from general public access similar to tobacco products. She indicated the need to work with businesses, and she noted that Target is a great partner in the community in promoting youth. John Caldwell, Grocery Manager for Target, stated they could comply with condition No. 2 of the alternate Resolution; however, he is unsure with condition No. 1. He stated they are very active in training their employees for alcohol sales, and they would be participating in the City's Best Practices Program. He added they tag the individual bottles as an electronic item. He stated he is not familiar with locking the product on the sales floor. However, the product would be located in the grocery store area, where there would be 24-hour monitored coverage. Adopted Council Minutes Regular Meeting of August 13, 2002 Page 6 of 14 Councilmember Harstad stated he is concerned about placing conditions on this license and then amending the City's Ordinance to make it retroactive for all liquor establishments. In addition, he just received the alternate Resolution this evening so he hasn't had time to thoroughly review the Resolution. Councilmember Johnson suggested that the City conduct a meeting with liquor license holders in the future to discuss youth access issues with alcohol. A friendly amendment was made to the motion to delete condition No. 1 of the Resolution. Councilmember Hewitt stated she wouldn't support the motion, as it is a fairness and equity issue by placing conditions only on Target's license. She suggested that there be a future Study Session to discuss the liquor ordinance. Councilmember Black stated she supports the motion. Mayor Tierney stated she couldn't support condition No. 1 as there are a lot of products that contain alcohol. She would support working with license holders. Councilmember Stein stated he wouldn't support the motion, as the Council would be singling out Target. He noted that it could be costly for smaller stores to comply with these types of conditions. Mr. Caldwell explained the alcohol products would be scanned to affirm that the customer is of legal age. Councilmember Johnson stated the Council has previously placed conditions on liquor licenses, i.e. Pirosmani's. There being no further discussion and with all members voting in favor but Stein and Hewitt, the motion carried. The Council directed the Police Department to conduct a meeting with liquor license holders to discuss possible ordinance amendments to limit youth access to alcohol. Police Chief Gerdes commented that a report would be provided to the Council after the meetings are conducted with liquor license holders. 7.2) Approval of Vacation of Drainage and Utility Easement, Driveway Easement, and Water Access Easement within Lot 1, Block 1, of Winnen Addition City Engineer Quanbeck illustrated the site. He stated there is an error in the description of the easements and a request has been made to vacate them and rewrite them as necessary for City purposes. Adopted Council Minutes Regular Meeting of August 13, 2002 Page 7 of 14 Mayor Tierney opened the public hearing for testimony. There being no one wishing to appear before the Council to give testimony, Mayor Tierney declared the public hearing closed. Motion was made by Councilmember Hewitt, and seconded by Councilmember Stein, to adopt a Resolution Authorizing the Vacation of a Driveway Easement Document No. 6938054 L es2002-376), Resolution Authorizing the Vacation of the Utility and Drainage Easement, Driveway Easement, and Water Access Easement, Document No. 6938055 (Res2002-377), and a Resolution Setting Conditions to be met prior to Filing of Resolution No. 2002-, Vacating Drainage and Utilily Easements and Water Access Easement within Lot 1, Block 1, Winnen Addition (Res2002-378). With all members voting in favor, the motion carried. General Business 8.1) Review Shingle Creek Second Generation Watershed Management Plan Diane Spector, Chair of the Second Generation Plan Committee, provided an overview of the proposed plan. She stated this is part of the public comment period that will expire the end of August. She noted that the Shingle Creek Watershed Management Commission would be conducting a hearing on this plan in December, and a final plan would be presented after the hearing. Residents have the opportunity to access this information on-line as well as submit comments to the commission. Councilmember Harstad requested that the Council fiirther review this item at a Study Session. Councilmember Black noted that there are financial implications with the proposed plan that the City needs to consider. She suggested that the Council conduct a Study Session in October, and information on the proposed plan be publicized. 8.2) Consideration of Zoning Ordinance Text Amendment to Section 21145 to allow Home Occupations within Attached Garages or Accessory Buildings (Samuel & Jennifer Syrstad 2002062) Community Development Director Hurlburt reported on the request of Samuel and Jennifer Syrstad for a Zoning Ordinance text amendment to allow home occupations within attached garages or accessory buildings. She explained this request was initiated by the Syrstads through an application to construct a detached garage for their home occupation. Councilmember Johnson asked if this were allowed, would there be the provision for the City to notify residents within 200 feet of the site? Community Development Director Hurlburt replied yes. The permits would be issued administratively; however, if there were concerns or 1 comments from the neighborhood, it would be reviewed by the Planning Commission. She noted if the City were to revoke a permit, the burden of proof would be on the City to show that there was a violation of condition(s) of approval. Adopted Council Minutes Regular Meeting of August 13, 2002 Page 8 of 14 Doug Larson, 4150 Polaris Lane North, stated his property is adjacent to the Syrstad's. He is aware that Mr. Syrstad operates a woodworking business out of his residence. He asked if home- based businesses are allowed to have employees at their residences. Community Development Director Hurlburt replied home based businesses can have employees but they can't work at the residence. Mr. Larson stated he doesn't have a complaint, but he stressed that if the Council were to adopt the Ordinance, this would "open the door" for other businesses to operate from their residences. He stated there are some businesses i.e. auto body and truck driving that would generate a lot of noise. Sam Syrstad, 4160 Polaris Lane North, thanked the City for allowing him the opportunity to pursue the Ordinance amendment. He provided to the Council a handout that contained responses to statements made in the staff report. Councilmember Harstad noted that Mr. Syrstad's business generates very little traffic in comparison to pet grooming and music instruction businesses that are currently allowed. He commented that perhaps there could be a condition that Mr. Syrstad's garage door be closed at all times. Mr. Syrstad stated that he is trying to be more efficient in utilizing his property for his business as well as not purchasing larger equipment. Mayor Tierney reminded the Council that their discussion should be limited to the zoning ordinance text amendment, which would apply to the entire City if approved. Councilmember Johnson stated she would support adopting an Ordinance to allow home occupations in garages and accessory structures. She noted that the City of Minnetonka has a similar ordinance which appears to work well, and the Council could adopt a more restrictive Ordinance. She stated if there would be future problems, the Council could repeal the Ordinance. Motion was made by Councilmember Johnson, and seconded by Councilmember Harstad, to adopt an Ordinance Amending Section 21145 of the Zoning Ordinance allowing use of Garages and Accessory Structures in an Interim Home Occupation and a Resolution ApprovingFindings of Fact for the Zoning Text Amendment. Councilmember Black stated Mr. Syrstad appears to be a very responsible business owner, but this Ordinance would apply to the entire City. She stated the City's Noise Ordinance wouldn't apply to any traffic issues associated with home occupations. Councilmember Hewitt agreed with Councilmember Black. She stated this type of Ordinance would place neighborhoods in a very awkward position. She noted that Minnetonka is the only city out of seven cities that staff contacted who allow this use. Adopted Council Minutes Regular Meeting of August 13, 2002 Page 9 of 14 Community Development Director Hurlburt shared her previous employment experience where she was responsible for enforcing regulations for home occupations. City Manager Johnson commented that some City ordinances (i.e. Noise Ordinance) are very difficult to enforce. Councilmember Stein voiced his concern if home occupations were allowed in detached accessory buildings. Mayor Tierney agreed with Councilmember Stein. However, she could support the use in an attached garage so the occupants of the residence would experience any noise before the adjacent neighbors. Councilmember Johnson asked if a resident could enlarge an attached garage so there would be space for the business as well as for storage of vehicles, bikes, etc. Community Development Director Hurlburt replied there is a 1,000 square foot limit for garages unless there would be a Conditional Use Permit. She stated a resident could construct an accessory detached garage to store their vehicles. Councilmember Johnson stated she would like to provide the opportunity to residents to earn extra income by approving this ordinance. However, she would be willing to remove the accessory building language if the Council doesn't support that element. Councilmember Stein stressed that the primary purpose of a residential area is for residents to reside in their homes, and the first obligation is to protect the integrity of the neighborhood. He would support home occupations that could operate within the meaning of a residential neighborhood without any disruptions. He stated that dog grooming and music instruction businesses have been allowed to operate within the home. Councilmember Harstad stated if a home occupation succeeds, it would expand and relocate elsewhere. He stated there are many companies that started in small garages. He indicated that he would support amending the Ordinance to exclude accessory buildings. Councilmember Hewitt stated this type of Ordinance would be difficult to enforce since there is the burden on the neighborhood to register complaints. Councilmember Black stated residents should be protected; therefore, she doesn't support the request. Councilmember Johnson stated through the administrative process, there could be conditions placed on the approval for any issues that have been presented. City Manager Johnson cautioned the Council in relying on conditions, as there tends to be future scenarios that are difficult to address. Adopted Council Minutes Regular Meeting of August 13, 2002 Page 10 of 14 Mayor Tierney stated she could support home occupations in attached garages, but not in accessory buildings. A Substitute Motion was made by Councilmember Johnson, and seconded by Mayor Tierney, to adopt the alternate Ordinance that was provided to the Council this evening, which would delete the language relating to accessory buildings. Motion was made by Councilmember Johnson, and seconded by Myor Tierney,postpone this item to the August 27 meeting. The Council voted on the motion to postpone. The motion failed with Johnson, Harstad, and Tierney voting yes, and Stein, Black, and Hewitt voting no. Motion was made by Councilmember Black, and seconded by Councilmember Johnson, to reconsider the motion to postpone. With all members voting in favor but Hewitt, the motion carried. The Council voted on the motion to postpone until the next Council meeting. With all members voting in favor, the motion carried. The Council took a 10 -minute break. 8.3) Consideration for Eligibility of Relocation Benefits for Richard and Janice Pickering for 3030 Highway 101 and James and Evelyn Anderson for 17915 30th Place City Attorney Knutson discussed the three options contained in correspondence from his law firm regarding relocation benefits for the Pickerings and Andersons. Motion was made by Myor Tierney, and seconded by Councilmember Johnson, to approve Option 2 which is to defer a decision on eli igbilityanddirectstafftodeterminethebenefit amount. With all members voting in favor, the motion carried. 8.4) Ward 2 Appointment to the Environmental Quality Committee Motion was made by Councilmember Black, and seconded by Councilmember Stein, to adopt a Resolution Appointing Boe Carlson as the Ward 2 Representative on the Environmental Quality Committee. With all members voting in favor, the motion carried. 8.5) Update on Traffic Issues at 48th Avenue and Balsam Lane City Engineer Quanbeck discussed a report/update that was provided in the August 9 Council Information Memorandum. He stated at the June 25 Council meeting, staff was directed to narrow 48th Avenue on the west side of Balsam Lane (construct two chokers). He noted that also at the June 25 meeting, residents had submitted a petition for an all -way stop at this intersection, and staff would analyze the intersection at the completion of the street reconstruction project. Following the June 25 meeting, correspondence was sent to all residents on 48th Avenue as well Adopted Council Minutes Regular Meeting of August 13, 2002 Page 11 of 14 as those who petitioned for the all -way stop in order to inform them of the Council's decision. He stated 15 residents provided written comments regarding the construction of the chokers. Councilmember Black stated she was requested to place this item on the agenda this evening by those residents who oppose the chokers. She noted that there was a very low response rate. However, staff has noted that there could be maintenance issues with the chokers. Therefore, she suggested that the chokers not be constructed. Motion was made by Councilmember Black, and seconded by Councilmember Johnson, to direct staff to not construct the chokers, but rather standard curbing. Councilmember Harstad stated only 15 responses were received out of the 89 letters that were sent. Therefore, the majority of the residents appear to support what the Council directed at the June 25 meeting. He asked why staff would be soliciting input after the Council already took action. City Manager Johnson replied staff was only trying to inform residents of the Council's decision, and comments were received that were tabulated for the Council. Mayor Tierney commented that the chokers could impede the bicycle and pedestrian traffic. There being no further discussion and with all members voting in favor but Harstad, the motion carried. l 8.6) Approval of Variance for North American Properties for Height of Freestanding Luminaires on Lots 2-5 at Plymouth Marketplace located in the Northwest Quadrant of Highway 55 and Vicksburg Lane (2002053). Planning Manager Senness reported that the Council received correspondence from Bruce Johnson, 16045 36t' Place North, regarding the Variance request. She stated a revised resolution has been provided to the Council this evening that would require shields to be installed on the freestanding luminaires on Lots 2-5 within 45 days. She discussed other concerns that were expressed in Mr. Johnson's letter, and she stated those items are currently being addressed. She noted that there has been difficulty in locating acceptable replacement fixtures for retail buildings. The applicant is trying to locate a long-term solution that meets the City's ordinance requirements and is both an aesthetic and functional addition to the center. She stressed that in the meantime, the lights that face the Sugar Hills development would continue to be turned off. Staff feels the applicant is making good progress in correcting these situations. Therefore, it wouldn't be necessary to impose a 45 -day limit to correct those violations. She stated the last concern expressed by Mr. Johnson involved the Marquette Building and any future uses for this building. She stated that the City has not received any requests, either Building Permit or Site Plan, for another use for this building. Motion was made by Councilmember Harstad, and seconded by Councilmember Johnson, to adopt the alternate Resolution Approving a Variance for North American Properties for Height of Freestanding Luminaires on Lots 2, 3, 4, and 5 at the Plymouth Marketplace located in the Northwest Quadrant of Highway 55 and Vicksburg Lane (2002053 — Res2002-379) with a report Adopted Council Minutes Regular Meeting of August 13, 2002 Page 12 of 14 to the Council in 45 days on those items that are in violation. With all members voting in favor, the motion carried. 8.7) Approval of Two -Year Extension of the Development Approvals for Carlson Real Estate Company for construction of an Office Building on Property located at the Northwest Quadrant of 35th Avenue and Plymouth Boulevard (20091) Councilmember Stein requested there be a condition on this approval that the property be cleaned up. He noted the weeds are high and erosion control fencing in disrepair. Community Development Director Hurlburt noted that the applicant is currently meeting the City's erosion requirements. Chris Kirby, 76223 Jewel Lane, Maple Grove, acknowledged that the weeds, dirt, and the silt fence are very unsightly on this property. He was informed that the silt fence would need to be in place for erosion control. However, they would be willing to remove the fence, level out the dirt, and mow the property. Community Development Director Hurlburt stated if the property is sufficiently vegetated, the silt fence could be removed. Staff would review the site. Councilmember Johnson commented this site's appearance has been terrible for quite some time. She encouraged the applicant to haul in dirt and plant seed, even if it would only be on a temporary basis. Mr. Kirby stated they have had discussions with staff about grading the site, and they would be willing to plant seed. Councilmember Black informed Mr. Kirby that there is a contractor who would provide the seed and bedding. City Engineer Quanbeck stated there is no standard for vegetation, but staff needs to determine if there is ample density between plants to prevent erosion in order for the fencing to be removed. Motion was made by Councilmember Stein, and seconded by Councilmember Johnson, to adopt a Resolution Approving a Two -Year Extension of the Development Approvals for Carlson Real Estate Company for construction of an Office Buildingonn Property located at the Northwest Quadrant of 35th Avenue and Plymouth Boulevard (20091— Res2002-380) with the condition that erosion standards and aesthetic conditions be addressed. With all members voting in favor, the motion carried. 8.8) Approval of Plans and Specifications and Ordering Advertisement for Bids for County Road 101 Landscaping (9005) Councilmember Hewitt asked if the Cornerstone Commons development has had the opportunity to comment on the proposed landscaping. City Engineer Quanbeck replied a meeting was Adopted Council Minutes Regular Meeting of August 13, 2002 Page 13 of 14 conducted with the residents early in the project to solicit their comments. He stated stakes were placed so that residents would have an idea on the appearance of the landscaping. However, the exact locations of the plants could be adjusted. He stated this evening the Council would be considering the overall landscaping plan. Once bids are received, staff would review them to determine if they are within the budget or if items need to be deleted. Councilmember Hewitt stated the Cornerstone Commons residents are concerned about the ponding area as well as the drop-off area adjacent to the townhomes. City Engineer Quanbeck stated residents could contact staff with their concerns. Councilmember Johnson asked if the planting would be completed this fall. City Engineer Quanbeck replied they hope to do a portion of the plantings this fall. Motion was made by Councilmember Hewitt, and seconded by Councilmember Johnson, to adopt a Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for County Road 101 Landscaping (9005 — Res2002-381). With all members voting in favor, the motion carried. Motion was made by Councilmember Johnson, and seconded by Mayor Tierney, to suspend the rules and discuss item No. 9.2 at this time. With all members voting in favor, the motion carried. 9.2) Update on County Roads 61 and 101 and Traffic Signal at Peony Lane and Schmidt Lake Road Councilmember Johnson asked if the County has prepared any correspondence to residents on the status of these three projects. City Engineer Quanbeck replied he is unsure. Councilmember Johnson voiced her frustration with the contractors who aren't performing according to the contracts. She stressed school will be starting soon, and drivers need to be educated regarding the signalization at Peony Lane and Schmidt Lake Road. City Engineer Quanbeck agreed with Councilmember Johnson and stated there have been numerous conversations with the contractors on what is expected. He commented that the designated phone line for the reconstruction of County Road 101 has been updated. Councilmember Johnson asked about the status of the fence on County Road 61. Councilmember Black stated the poles are in, but they aren't all cemented. She has noticed that the traffic in the neighborhood has decreased. City Engineer Quanbeck added that approximately 85% of the posts have been cemented. The contractor has been building the fence sections off site which makes it easier. Reports and Staff Recommendations Adopted Council Minutes Regular Meeting of August 13, 2002 Page 14 of 14 9.1) Accept 2001 Financial Trend Report Finance Director Hahn provided the annual update on various financial trends. He stated of the 19 financial trend indicators, there are two trends that should be monitored. These trends are expenditures per capita and the number of residents served by each full-time City employee. Councilmember Harstad stated he is less concerned about these areas since they are lower in comparison to other cities. Finance Director Hahn noted in the utility funds, the revenue isn't covering depreciation. Therefore, at some point in the future, there would need to be an increase in the rates. A brief discussion was held on the City's authority to sell bonds for street reconstruction. Adi ournment Motion was made by Councilmember Hewitt, and seconded by Councilmember Stein, to adjourn the meeting at 10:55 p.m. With all members voting in favor, the motion carried. andra R. Paulson, City Clerk i