HomeMy WebLinkAboutCity Council Packet 05-23-1988 SpecialCITY OF PLYMOUTH
A G E N D A
SPECIAL COUNCIL MEETING
MAY 23, 1988
CONSENT AGENDA
All items listed with an asterisk (*) are considered to be routine by the
City Council and will be enacted by one motion. There will be no separate
discussion of these items unless a Councilmember or citizen so requests, in
which event the item will be removed from the consent agenda and considered
in normal sequence on the agenda.
I. CALL TO ORDER 7:30 P.M.
2. INVOCATION
3. ROLL CALL
4. CONSENT AGENDA
5. MINUTES - Approval of Minutes of the Regular Council
meeting of May 16, and Board of Review of May 10, 1988
6. PETITIONS, REQUESTS AND COMMUNICATIONS
A. Appointments:
1) Northwest Suburbs Cable Television Commission
2) Resolution designating Responsible Authority
for Data Practices Act
B. Ordinances:
1) Amendment establishing fence permit system
2) Amendment relating to public health, welfare
and safety - park and beach closing
C. Cigarette License
D. Robert Wachter, Dimension Development
Corporation. Planned Unit Development Concept
Plan for Parkview Ridge for single family and
multi -family development southwest of Juneau Lane
and C.R. 9 (88018)
E. Resolution opposing "Policy 7" of the proposed
revisions to the Metropolitan Council's "Water
Resource Management Wastewater Treatment and
Handling Policy Plan"
7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
A. Public and Capital Improvement Project Status
Reports
B. Review of City Manager's performance objectives
C. CCR Reports
8. ADJOURNMENT
M I N U T E S
REGULAR COUNCIL MEETING
MAY 16, 1988
A regular meeting of the Plymouth City Council was called to or-
der by Mayor Schneider at 7:30 p.m. in the City Council Chambers
of the City Center at 3400 Plymouth Boulevard on May 16, 1988.
PRESENT: Mayor Schneider, Councilmembers Vasiliou, Ricker,
Zitur, and Sisk, City Manager Willis, Assistant
Manager Boyles, Planning Director Tremere, Public
Works Director Moore, Park Director Blank, Public
Safety Director Carlquist, City Attorney Thomson, and
City Clerk Brandt
ABSENT: None
PRESENTATION
Tom Bisanz and Brian Carey of United Properties and Gorda Olson
of Laukka Enterprises presented the City a check in the amount
of $5,000 for development of the peace garden at Parkers Lake
Park.
Tim Phenow, Strgar-Roscoe-Fausch, Inc., presented the prelimi-
nary engineering feasibility report on the Highway 55 and West
Medicine Lake Drive area street and utility improvements. The
estimated project cost is $734,374. There are some poor soils
in the area which will have to be excavated. He does not anti-
cipate any problems in getting necessary Department of Natural
Resources permits.
Director Moore stated provisions are being made for a trail
along the easterly side of the road. A public hearing will not
be necessary as a waiver from the developer has been received.
MOTION was made by Councilmember Zitur, seconded by Councilmem-
ber Ricker, to adopt RESOLUTION NO. 88-274 ACCEPTING REPORT,
ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICA-
TIONS, T.H. 55 AND WEST MEDICINE LAKE DRIVE STREET AND UTILITY
IMPROVEMENTS, CITY PROJECT NO. 816.
Motion carried on a Roll Call vote, five ayes.
PRESENTATION
Item 4-A
FEASIBILITY REPORT
PROJECT 816
Item 4-B-1
RESOLUTION NO. 88-274
ORDERING PLANS & SPECS
HWY 55 & W. MEDICINE
LAKE DR. IMPROVEMENTS
PROJECT 816
Item 4-B-1
Tim Phenow, Strgar-Roscoe-Fausch, Inc., presented the prelimi- PRESENTATION
nary engineering feasibility report on the Highway 55 and Revere PROJECT 815
Lane area street and utility improvements. Several traffic Item 4-B-2
studies have been done to determine traffic projections. The
cost is estimated at $2,385,550.
Regular Council Meeting
May 16, 1988
Page 127
Manager Willis stated there may be some pedestrian traffic at
the ITT building but he doesn't see that there will be substan-
tial pedestrian traffic across Highway 55.
MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 88-275
Zitur, to adopt RESOLUTION NO. 88-275 ACCEPTING REPORT, ORDERING ORDERING PLANS & SPECS
IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS, HIGHWAY HWY 55 & REVERE LANE
55 AND REVERE LANE AREA STREET AND UTILITY IMPROVEMENTS, CITY PROJECT NO. 815
PROJECT NO. 815. Item 4-B-2
Motion carried on a Roll Call vote, five ayes.
CONSENT AGENDA
MOTION was made by Councilmember Sisk, seconded by Councilmember
Zitur, to adopt the consent agenda deleting item 7-C.
Motion carried on a Roll Call vote, five ayes.
MINUTES
MOTION was made by Councilmember Sisk, seconded by Councilmember
Zitur, to approve the minutes of the May 2 Regular Council Meet-
ing as submitted.
Motion carried on a Roll Call vote, five ayes.
PETITIONS, REQUESTS AND COMMUNICATIONS
Randy Hedlund, engineer for Dean Johnson, presented graphics
showing the present situation and how that compares with what
was approved in 1985. The main concern with the grading was
where the property abuts Gordons Oakwood Addition and Kingsview
Heights. One of the problems with the area was the extreme side
slope from north to south. It is the developer's intent to save
the remaining trees on site and try to design houses to fit the
conditions. He showed the 1985 grading plan for the overall
site which was approved. The cul-de-sac grade has been lowered
to lessen the grade in the backyards to the homes on the north.
There was a soil problem on the south which necessitated deeper
cutting on the bank.
Mayor Schneider pointed out that the neighbors were concerned
with the trees being removed.
Mr. Hedlund addressed his original comments on saving trees and
that the slopes were a problem as was the soil correction. They
have tried to preserve the wetland as much as possible. Becaue
of the road placement, they had no choice but to place the cul-
de-sac where proposed.
Councilmember Vasiliou asked why they stated they would try to
save the natural amenities and then graded them out.
CONSENT AGENDA
Item 5
MINUTES - REGULAR
MEETING, MAY 2,
1988
Item 6*
FINAL PLAT & DEV.
CONTRACT, QUAIL RIDGE
3RD ADDN. (87133)
Item 7-A
Regular Council Meeting
May 16, 1988
Page 128
Mr. Hedlund answered that the pond is not a protected area and
the developer could have filled it in, however, they have saved
it. He has tryed to save the trees, but this is a hard situa-
tion to work with.
Mayor Schneider asked where the trail would be.
Director Moore stated the trail is to the west of the site
around the DNR wetland.
Mr. Hedlund stated the hard surface trail will be installed be-
fore Phase 4 building permits are issued. The wood chip trail
along the pond is not a part of the development contract as it
is private.
Dean Johnson, developer, stated Phase 4 planning is under way to
the north of this site.
Mayor Schneider asked if they thought they should compensate for
the trees they took out.
Mr. Hedlund answered that he doesn't like to see trees lost.
The option would have been a massive retaining wall.
Mr. Johnson stated that, as far as raising the cul-de-sac, his
customers do not want steep backyards which this would have cre-
ated.
MOTION was made by Councilmember Sisk, seconded by Councilmember
Ricker, to adopt RESOLUTION NO. 88-276 APPROVING FINAL PLAT AND
DEVELOPMENT CONTRACT FOR QUAIL RIDGE OF PLYMOUTH 3RD ADDITION
FOR DEAN JOHNSON, CENVESCO, INC. (87133) (RPUD 85-5).
Motion carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Sisk, seconded by Councilmember
Ricker, to adopt RESOLUTION NO. 88-277 SETTING CONDITIONS TO BE
MET PRIOR TO FILING OF AND RELATED TO FINAL PLAT FOR QUAIL RIDGE
OF PLYMOUTH 3RD ADDITION FOR DEAN JOHNSON, CENVESCO, INC.
87133) (RPUD 85-5).
MOTION was made by Mayor Schneider, seconded by Councilmember
Ricker, to amend by adding condition #10 as follows: "The trail
along the wetlands shall be built prior to any permits in the
3rd addition being issued."
Motion carried, five ayes.
MOTION was made by Mayor Schneider, seconded by Councilmember
Zitur, to amend by adding condition fill as follows: "A land-
scape plan be provided to compensate for the trees that may or
may not have been necessarily removed in Lot 3 Gordons Oakwoods
Addition backyard. Plan to be submitted to and approved by
staff."
RESOLUTION NO. 88-276
FINAL PLAT & DEV.
CONTRACT, QUAIL RIDGE
3RD ADDN. (87133)
Item 7-A
RESOLUTION NO. 88-277
SETTING CONDITIONS
FINAL PLAT, QUAIL
RIDGE 3RD ADDN.
87133)
Item 7-A
Regular Council Meeting
May 16, 1988
Page 129
Motion failed, one aye. Councilmembers Sisk, Vasiliou, Ricker
and Zitur voted nay.
Motion as once amended carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Sisk, seconded by Councilmember
Ricker, to adopt RESOLUTION NO. 88-278 ADOPTING ASSESSMENTS,
PROJECT NO. 820, SANITARY SEWER AND WATERMAIN AREA, QUAIL RIDGE
OF PLYMOUTH 3RD ADDITION in the amount of $37,275.
Motion carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Vasiliou, seconded by Council -
member Sisk, directing staff to check with other cities to
determine if they inventory trees for purposes of requiring re-
placement or preservation and, if they do, what is involved.
Motion carried, five ayes.
Discussion followed on whether or not more trees will have to be
removed.
Councimember Ricker stated an inventory should be taken to
determine how many are ultimately saved.
MOTION was made by Councilmember Sisk, seconded by Councilmember
Ricker, directing staff to have the developer submit the survey
of May 4, 1988 which shows the tree line.
Discussion followed about using that survey to determine the
developer's efforts to preserve trees during construction.
Motion carried, five ayes.
RESOLUTION NO. 88-278
ADOPTING ASSESSMENTS
QUAIL RIDGE 3RD ADDN.
PROJECT NO. 820
Item 7-A
MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 88-279
Zitur, to adopt RESOLUTION NO. 88-279 APPROVING REVISED SITE REVISED SITE PLAN &
PLAN AND CONDITIONAL USE PERMIT FOR HOYT DEVELOPMENT (88009). C.U.P., HOYT DEVELOP.
88009)
Motion carried on a Roll Call vote, five ayes. Item 7-B*
Mayor Schneider stated his problem is that density is being SITE PLAN & C.U.P.
taken off the northeast corner of the site and transferred from GOFF HOMES
one sewer district to another. He is concerned that there will (88019)
be large portions of land not built on because of lack of sewer Item 7-C
at this time.
Director Tremere stated they are proposing 102 units, 38 of
which are for the land area of the east portion.
Director Moore stated this is all one parcel of land and it is
large enough to hold 102 units.
Director Tremere stated the City cannot make him separate the
units by design.
Regular Council Meeting
May 16, 1988
Page 130
Mayor Schneider stated he believes this will diminish the pro-
perty values in the neighborhood. Because this property owner
will not benefit from a sewer pipe in the future, he will not
have to pay for it crossing his property. This will hurt other
property values. The normal development of the surrounding
areas will be slowed down because of the lack of sewer.
Attorney Thomson stated this is a legal parcel of land and there
is nothing improper with that, however, because this is a condi-
tional use, the Council may consider whether there is something
regarding where the units were placed on the site which conflict
with the use. He doesn't know if the information supports the
contention that this impedes orderly growth of the neighborhood.
Bruce Hilger, Goff Homes, stated the engineering department gave
him information that there was an indefinite time when the re-
maining portions of the site would be serviced with sewer. They
have done all their drainage and planned to use the remaining
property for amenities, as the homeowners association deter-
mines. It will not remain vacant property.
Pat Goff, Goff Homes, stated the land could become park if the
homeowners association wants it.
Discussion followed on what is to become of the open space, who
will maintain it, and where the sewer may come through the site.
Director Moore stated the City policy is that each developer
must continue the sewer through his development. The connection
will not be in this parcel of land, but to the east. He doesn't
see how some of the surrounding land would ever develop because
of the terrain.
Randy Nord, 4420 Harbor Lane, representing the Kingsview Heights
Homeowners Association, stated they were concerned with the pro-
perty values because of this development. He summarized the
agreement they have reached for changes on those properties
facing Fernbrook Lane. His concern is that this is all verbal.
Mr. Goff stated he has agreed to these items and he would
approve the development agreement including these.
Director Moore stated that berms along the north and south can-
not be done without permission from the adjoining property
owners because of the drainage.
Mr. Goff stated the property to the south is higher than his and
the property owner to the north has verbally approved a berm.
MOTION was made by Councilmember Ricker, seconded by Councilmem-
ber Vasiliou, to adopt RESOLUTION NO. 88- APPROVING SITE PLAN
AND CONDITIONAL USE PERMIT FOR PATRICK GOFF, GOFF HOMES (88019).
Regular Council Meeting
May 16, 1988
Page 131
MOTION was made by Mayor Schneider, seconded by Councilmember
Ricker, to amend to add condition No. 11 as follows: The letter
dated March 16, 1988 shall be included in the development con-
tract with the Final Plat.
Motion to amend carried, four ayes. Councilmember Vasiliou
voted nay.
Councilmember Vasiliou stated her reason is that "management by
neighborhood" has not been real positive.
Mayor Schneider stated he opposes the plan because it allows a
transfer of density and leaves a large piece of land vacant.
Motion as once amended failed, one aye. Mayor Schneider, Coun-
cilmembers Sisk, Vasiliou, and Zitur voted nay.
MOTION was made by Mayor Schneider, seconded by Councilmember
Zitur, directing staff to prepare a resolution denying the con-
ditional use permit and site plan for Goff Homes and bring it
back to the Council for consideration at the meeting of June 6.
Motion carried, five ayes.
MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 88-280
Zitur, to adopt RESOLUTION NO. 88-280 APPROVING FINAL PLAT FOR FINAL PLAT
KENNETH STREETER, STREETER INVESTMENTS, FOR PLYMOUTH HILLS 6TH PLYMOUTH HILLS 6TH
ADDITION (87068) (MPUD 7802). 87068)
Item 7-D*
Motion carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 88-281
Zitur, to adopt RESOLUTION NO. 88-281 SETTING CONDITIONS TO BE SETTING CONDITIONS
MET PRIOR TO FILING OF AND RELATED TO FINAL PLAT FOR PLYMOUTH FINAL PLAT, PLYMOUTH
HILLS 6TH ADDITION FOR KENNETH STREETER, STREETER INVESTMENTS HILLS 6TH (87068)
87068) (MPUD 78-2). Item 7-D*
Motion carried on a Roll Call vote, five ayes.
Randy Nord, 4420 Harbor Lane, stated he doesn't see a 2 ft. var-
iation from the PUD plan as a large request.
Mayor Schneider pointed out that the problem is one of setting a
precedent.
MOTION was made by Councilmember Vasiliou, seconded by Council -
member Ricker, to adopt RESOLUTION NO. 88-282 DENYING A CONDI-
TIONAL USE PERMIT AMENDMENT FOR RANDALL NORD TO ALLOW A REDUCED
SIDE YARD SETBACK WITHIN THE KINGSVIEW HEIGHTS RESIDENTIAL PLAN-
NED UNIT DEVELOPMENT (88031).
Motion carried on a Roll Call vote, five ayes.
RANDALL NORD
C.U.P. AMENDMENT
88031)
Item 7-E
RESOLUTION NO. 88-282
DENYING C.U.P.
AMENDMENT
RANDALL NORD
88031)
Item 7-E
9
t
Regular Council Meeting
May 16, 1988
Page 132
MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 88-283
Ricker, to adopt RESOLUTION NO. 88-283 AWARDING BID, PURCHASE OF AWARDING BID
SEWER CLEANER to Flexible Pipe Tool Company in the amount of SEWER CLEANER
589700. Item 7-F-1
Motion carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 88-284
Ricker, to adopt RESOLUTION NO. 88-284 AWARDING BID, PURCHASE AWARDING BID
STEEL DRUM ROLLER WITH TRAILER from Aspen Equipment Company in STEEL DRUM ROLLER
the amount of $17,807. Item 7-F-2
Motion carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 88-285
Zitur, to adopt RESOLUTION NO. 88-285 RECEIVING REPORT AND ORDER IMPROVEMENTS
ORDERING PROJECT, STREET LIGHTING, TYRELL SIXTH ADDITION. STREET LIGHTING
TYRFLL 6TH ADDN.
Motion carried on a Roll Call vote, five ayes. Item 7-G*
MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 88-286
Zitur, to adopt RESOLUTION NO. 88-286 APROVING PLANS AND SPECI- ORDERING BIDS
FICATIONS AND ORDERING ADVERTISEMENTS FOR BIDS, WELL NO. 10, WELL NO. 10
CITY PROJECT NO. 814. PROJECT NO. 814
Item 7-H*
Motion carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 88-287
Zitur, to adopt RESOLUTION NO. 88-287 APPROVING CHANGE ORDER CHANGE ORDER NO. 5
NO. 5, ZACHARY LANE WATER TREATMENT PLANT, CITY PROJECT NO. 431 WATER TREATMENT PLANT
by adding $16,537. PROJECT NO. 431
Item 7-I*
Motion carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 88-288
Zitur, to adopt RESOLUTION NO. 88-288 AUTHORIZING CONDEMNATION AUTHORIZING CONDEMNA-
PROCEEDINGS, PROJECT NO. 648. TION PROCEEDINGS
PROJECT NO. 648
Motion carried on a Roll Call vote, five ayes. Item 7-3*
MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 88-289
Zitur, to adopt RESOLUTION NO. 88-289 APPROVING PLANS AND SPECI- ORDERING BIDS
FICATIONS AND ORDERING ADVERTISEMENT FOR BIDS, DUNKIRK MEADOWS, DUNKIRK MEADOWS IMP.
UTILITY IMPROVEMENTS, CITY PROJECT NO. 817. PROJECT NO. 817
Item 7-K*
Motion carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 88-290
Zitur, to adopt RESOLUTION NO. 88-290 APPROVAL OF FINAL PLANS FINAL PLANS & SPECS
AND SPECIFICATIONS FOR FIRE STATIONS I AND III. FIRE STATIONS I & III
Item 7-L
Councilmember Ricker stated he understands that the items are
not to be deleted at this time but could be considered in the
bidding process.
Regular Council Meeting
May 16, 1988
Page 133
Mayor Schneider suggested that something like stucco instead of
metal panels would be a mistake because of maintenance problems
in the future.
Manager Willis stated he expects that when bids are awarded one
or more alternatives could be included. They will be looking
at additional funding sources so the program doesn't have to be
cut. The Planning Commission required some items which were
greater than originally estimated.
Motion carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Sisk, seconded by Councilmember
Zitur, to adopt RESOLUTION NO. 88-291 REDUCING DEVELOPMENT BOND,
BASS LAKE ESTATES 2ND ADDITION (86065) to $14,478.
Motion carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Sisk, seconded by Councilmember
Zitur, to adopt RESOLUTION NO. 88-292 REDUCING DEVELOPMENT BOND,
THE MEADOWS OF BASS LAKE ADDITION (87059) to $134,456.
Motion carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Sisk, seconded by Councilmember
Zitur, to adopt RESOLUTION NO. 88-293 REDUCING DEVELOPMENT BOND,
WOODDALE NORTH ADDITION (84011) to $16,800.
Motion carried on a Roll Call vote, five ayes.
RESOLUTION NO. 88-291
BOND REDUCTION
BASS LAKE ESTATES
2ND ADDN. (86065)
Item 7-M-1*
RESOLUTION NO. 88-292
BOND REDUCTION
MEADOWS OF BASS LAKE
87059)
Item 7-M-2*
RESOLUTION NO. 88-293
BOND REDUCTION
WOODDALE NORTH ADDN.
84011)
Item 7-M-3*
MOTION was made by Councilmember Zitur, seconded by Councilmem- ORDINANCE NO. 88-18
ber Sisk, to adopt ORDINANCE NO. 88-18 RELATING TO MOTOR RELATING TO MOTOR
VEHICLES; AMENDING PLYMOUTH CITY CODE SUBSECTION 1310.11, SUB- VEHICLES
DIVISIONS 1, 5, 6, 8, 9, 11 and 14; REPEALING PLYMOUTH CITY CODE Item 7-N-1
SUBSECTION 1310.11, SUBDIVISIONS 7 AND 12.
Motion carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Ricker, seconded by Councilmem- ORDINANCE NO. 88-19
ber Zitur, to adopt ORDINANCE NO. 88-19 RELATING TO THE USE OF RELATING TO USE OF
FIREARMS AND HUNTING; AMENDING PLYMOUTH CITY CODE, SECTION 930, FIREARMS & HUNTING
BY ADDING A SUBSECTION AMENDING PLYMOUTH CITY CODE SUBSECTION Item 7-N-2
930.05.
Motion carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Sisk, seconded by Councilmember ORDINANCE NO. 88-20
Zitur, to adopt ORDINANCE NO. 88-20 RELATING TO THE CITY CODE; STATUTORY REFERENCE
STATUTORY REFERENCE AND AMENDMENTS; AMENDING PLYMOUTH CITY CODE AMENDMENTS
SUBSECTIONS 100.03 AND 100.07. Item 7-N-3
Motion carried on a Roll Call vote, five ayes.
J
Regular Council Meeting
May 16, 1988
Page 134
MOTION was made by Councilmember Sisk, seconded by Councilmember RESOLUTION NO. 88-294
Zitur, to adopt RESOLUTION NO. 88-294 APPROVING DISBURSEMENTS DISBURSEMENTS FOR
FOR THE PERIOD ENDING APRIL 30, 1988 in the amount of PERIOD ENDING 4/30/88
2,061,171.32. Item 7-0*
Motion carried on a Roll Call vote, five ayes.
Director Blank stated the agreement is for Parkers Lake and
Zachary parks. The purpose is to provide park users with a ser-
vice. Last year nobody was interested in operating the conces-
sion. This year there were four responses, however, three are
not willing to provide the required insurance. This contract is
for a one year period only. The Police Department has checked
the applicant, C & O Enterprises, and finds no reason to deny
the license.
Julie Johnson, C & O Enterprises, stated they have worked the
Minnetonka and Mound celebrations in previous years.
Director Blank stated the cleanup wil include the walk around
area of the trailer. More barrels are being put in the park and
more manhours have been built in to anticipate the new build-
ing. Which items are sold are up to the vendor. The City will
be paying the electricity.
Councilmember Ricker asked that the matter of sales tax be clar-
ified and that the CPA for C & J send an affidavit to the City
at the end of the season on what the income was instead of using
staff time to check it.
Mayor Schneider stated he would like there to be a minimum fee
instead of simply 15% of gross sales.
Julie Johnson stated they are anticipating a capital investment
of $12,000 for the trailer as well as food, insurance, and labor
costs.
MOTION was made by Councilmember Ricker, seconded by Councilmem-
ber Sisk, to approve the agreement.
MOTION was made by Mayor Schneider, seconded by Councilmember
Zitur, to amend that the City receive a minimum of $600 for the
time period of the contract to be figured monthly in the event
one party terminates the contract.
Mr. Johnson stated they are making an investment and there needs
to be a reason for terminating the contract.
Motion to amend carried, five ayes.
MOTION was made by Mayor Schneider, seconded by Councilmember
Ricker, to amend to add that the notice to terminate be in writ-
ing.
CONCESSIONAIRE AGREE-
MENT FOR CITY PARKS
Item 7-P
Regular Council Meeting
May 16, 1988
Page 135
Motion to amend carried, five ayes.
Motion as twice amended carried, five ayes.
MOTION was made by Councilmember Sisk, seconded by Councilmember
Zitur, to adopt RESOLUTION NO. 88-295 APPROVING CORRECTION TO
CITY OF PLYMOUTH FLOOD PLAIN OVERLAY DISTRICT MAP.
Motion carried on a Roll Call vote, five ayes.
REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
MOTION was made by Mayor Schneider, seconded by Councilmember
Sisk, to defer the City Manager's performance objectives review
until the meeting of May 23.
Motion carried, five ayes.
OTHER BUSINESS
Councilmember Vasiliou asked that a letter be written to S.D.
284 clarifying that the Council is not aware of any plans for
the Widsten school.
Councilmember Zitur asked that staff check the play equipment at
Heritage Park for hanging twine.
The meeting adjourned at 10:42 p.m.
City Clerk
RESOLUTION NO. 88-295
CORRECTING FLOOD
PLAIN OVERLAY MAP
Item 7-Q*
CITY MANAGER'S
PERFORMANCE
Item 8-A
M I N U T E S
BOARD OF REVIEW
MAY 10, 1988
The meeting of the Plymouth City Council, sitting as the Board of Review, was
called to order by Mayor Schneider at 7:30 p.m. in the Council Chambers of the
City Center at 3400 Plymouth Boulevard on May 10, 1988.
PRESENT: Mayor Schneider, Councilmembers Vasiliou, Zitur, Ricker, and Sisk, and
City Manager Willis, City Assessor Hovet, Appraisers Mauderer, Carroll,
Toy, and Bye, Assessment Technician Olsson, and City Clerk Brandt
ABSENT: None
BOARD OF REVIEW
Mayor Schneider stated the purpose of the meeting was to review the valuations of
all real property within the City, to hear citizens who have complaints with
respect to their valuations, and for the Board of Review to make any adjustments
which they believe are warranted based upon their independent review. He stated
that the central question is not the level of property taxes nor the percentage of
increase. The issue is the market value or classification of the property on
January 2, 1988.
Assessor Hovet stated that notice of the meeting was published in the City's
official newspaper, the Plymouth Post, and notices were also posted within the
community, on the City's cable channel, and discussed at previous meetings. He
explained the procedure for the hearing and pointed out that final determinations
would not be made tonight but at the meeting of May 24.
City Assessor Hovet introduced the appraisers on his staff. He explained that
Plymouth is governed by the State on how to measure property value movement.
A Minnesota law states that an appeal must be made in person, by a representative,
or in writing to the City before the value can be appealed to the County to
protect the individual's right to further appeal. He stated he had 18 written
appeals which he would read into the record later in the meeting.
Mayor Schneider opened the hearing at 7:40 p.m.
Bruce Franz, 12405 50th Ave., P.I.D. 11-118-22-23-0038, stated his valuation was
176,800 and the remainder of his neighborhood was in the $135,000-$146,000
range. He would like his home looked at again.
Harris Goldstein, 2710 Hemlock Lane, P.I.D. 23-118-22-43-0064, stated the
valuation of $199,600 was at 100% of sale price. He believes that the rest of
Plymouth is at 94% and would like his value reduced accordingly.
Peggy Eifert, 4085 Goldenrod Lane, P.I.D. 14-118-22-42-0085, compared prices in
her neighborhood and found that her home is valued more in spite of the fact that
she paid less for it initially. She would like it rechecked.
Board of Review ,
May 10, 1988
Page Two
Mary Lee, 14510 44th Ave., P.I.D. 16-118-22-11-0016, stated her value was $208,000
and a real estate agent has told her it would sell between $190,000 and $200,000.
Homes for sale in her neighborhood are asking less than her value.
Martina Eschenbur , 4105 Minnesota Lane, P.I.D. 16-118-22-13-0073, purchased his
home for $170,000 and it is now valued at $173,000 which she believes is too
high. She would like it lowered.
Kathleen Pederson, 9885 31st Ave., P.I.D. 24-118-22-14-0006, stated her home is on
the end of a cul-de-sac which she feels should lower her value.
Patricia White, 3445 Highway 101, P.I.D. 19-118-22-12-0003 and 0004, stated she
doesn't have a problem with the value of the home, only with the classification.
The property has been agricultural since 1968 but was changed this year. She
would like to know why.
Sharon Lee, 1105 Vagabond Lane, P.I.D. 31-118-22-21-0009, stated her value went
from 115,400 to $134,300. After conversations with staff, they reduced it
10,000 but she doesn't feel this is enough. The average increase in valuations
in her neighborhood is 5% and hers was 16.38%.
Linda Benson, 315 Zinnia Lane, P.I.D. 21-118-22-13-0016, submitted her request for
reevaluation.
Deanna LaVault, 17205 C.R. 6, P.I.D. 29-118-22-33-0043, operates a pre-school at
St. Philip's Church. The church is not making a profit from her business; it is a
community service. She asked if other businesses in the church were being taxed.
Assessor Hovet answered that other businesses are not being taxed because they run
for much shorter periods of time; hers operates for 150 days per year. Since
direction to start taxing these types of operations comes from Hennepin County, he
suggested Ms. LaVault address her concerns to them.
Bob Lancaster, 15915 46th Ave., P.I.D. 08-118-22-44-0010, purchased his home in
January, 1988 and the estimated market value is $21,000 over the purchase price.
He would like it reviewed.
Jim Diorio, 4090 Minnesota Lane, P.I.D. 16-118-22-13-0068, stated his concern is
with the negatives which are not being considered in determining value. His value
is 98.3% of what he paid for the home.
Robert Pratt, 1806 Yuma Lane, P.I.D. 29-118-22-41-0121, recently purchased his
home for considerably less than the market value. It is being appraised at 17.5%
more than what he paid in December, 1987.
Leroy Reinke, 14410 C.R. 6, P.I.D. 28-118-22-44-0005, stated the City will be
taking part of his yard for the widening of C.R. 6 which will impact his value.
He asked that this be considered.
Assessor Hovet stated Mr. Reinke's property, along with that of Mr. Brad Hagg,
14417 C.R. 6 and Mr. Bobby Etheridge, 14515 C.R. 6 will be reviewed and reported
on.
Board of Review
May 10, 1988
Page Three
Al Goblirsch, 5505 Vicksburg Lane, P.I.D. 05-118-22-44-0003, pointed out that his
valuation was up to $150,000 from $144,000 and believes the deterioration should
be more than the amount of the increase.
Amy Skaar, 1105 Evergreen Lane, P.I.D. 35-118-22-12-0035, paid $77,000 and her
valuation is $82,900. She questioned what comparables were being used.
Al Henningsgaard, 9625 36th Ave., P.I.D. 24-118-22-11-0007 and 0008, owns a
commercial building at 36th Ave. and Kilmer Lane. His value was 90% more than
last year.
Assessor Hovet stated this subdivision has remained stable for a long time.
Market value of commercial property was raised in previous years and this parcel
was evidently missed. Now it's time to catch up.
Tony Kroenke, 18525 6th Ave., P.I.D. 31-118-22-31-0032, stated Hennepin County
lowered his value last year. His concern is that his home is on a poor lot and
would like this taken into consideration.
Patrick Hallisey, 4065 Quantico Lane, P.I.D. 16-118-22-32-0009, stated he is
protesting last year's valuation in court and would also like to protest this
year's.
Assessor Hovet stated, because of Mr. Halasey's petition in court, there is
nothing the City can do on his appeal.
Larry Derks, 11705 Bass Lake Road, P.I.D. 02-118-22-13-0024, stated the land value
has increased 44% to $59,000 and he would like an explanation.
Greg Bigot, 220 Forestview Lane, P.I.D. 35-118-22-43-0034, was told the computer
made a mistake but he believes the value is still too high. He wants staff to
look at his neighborhood because it is old and not very desirable.
Peter Tysdal, 3005 E. Medicine Lake Boulevard, P.I.D. 24-118-22-32-0009, submitted
a letter requesting a review of his property.
Richard Meyer, 14515 45th Place, P.I.D. 09-118-22-44-0012, stated his valuation
Increased t 7207,700 over the 1987 value of $184,500. Several improvements were
made, but not enough to justify this increase.
Don Fraley, 1469 Larch Lane, P.I.D. 26-118-22-43-0038, was concerned with the
value compared to the house next door which was identical when built. Both have
been added to but his neighbor's is on a more desirable lot.
Jean Scheu, 1160 Evergreen Lane, P.I.D. 35-118-22-12-0024 stated the bank recently
appraised the home at $90,000 and she believes the $98,600 from the City is too
high.
Chris Perrine, 14460 40th Place, P.I.D. 16-118-22-41-0022 and 0023, bought the
property at the beginning of the year for $97,500 and it's now valued at
120,200. He checked with others in the neighborhood and they have amenities his
home doesn't.
Board of Review
May 10, 1988
Page Four
William Kingston, 4375 Ithaca Lane, P.I.D. 16-118-22-11-0063, stated his value is
9.4% over last year's and would like it reviewed.
Pam Bruzek, 14535 13th Ave., P.I.D. 33-118-22-11-0038, stated she didn't question
the value until this year when she was told by a real estate agent she couldn't
get more than $84,000. The market value is $96,900.
Don Grieger, 250 Zachary Lane, P.I.D. 36-118-22-33-0001, stated his value went
from $98,000 to $116,600. He pointed out some things which were wrong with the
property and should be taken into consideration.
Jim Sentman, 13510 Sunset Trail, P.I.D. 34-118-22-34-0001, stated his problem is
with the adjacent property, the fact that the County has his lot size wrong, and
the deteriorating condition of his home. He believes a value of $73,300 would be
fair.
Assessor Hovet read the following names and P.I.D.'s into the record as having
asked for market value or classification review: James Sentman, 13510 Sunset
Trail, P.I.D. 34-118-22-34-0001; Gary Urcheck, 2825 Holly Lane, P.I.D.
20-118-22-32-0078; Patricia Cuppy & Thomas Dalgleish, 4825 Orleans Lane, P.I.D.
12-118-22-42-0014; Northwest Real Estate, P.I.D. 36-118-22-22-0021,
36-118-22-23-0019, and 36-118-22-23-0021; Robert Putnam, 10813 48th Ave., P.I.D.
12-118-22-32-0023; Julie & Mike Rowe, 3005 Kilmer Lane, P.I.D. 24-118-22-41-0040;
Michael Crane, 1005 Berkshire Ave., P.I.D. 34-118-22-22-0015; Park Place, P.I.D.
21-118-22-11-0003 and 0004, 21-118-22-11-0005 and 0006; Sharon Braaten, 1175
Evergreen Lane, P.I.D. 35-118-22-12-0037; John Quiles, 200 Zachary Lane, P.I.D.
36-118-22-33-0008; Banner Engineering, LSI Corp., and Universal Circuits, P.I.D.
36-118-22-11-0026, 27-118-22-13-0011, and 27-118-22-13-0007; Rose Klobuchar, 1315
Oakview Lane, P.I.D. 26-118-22-33-0026; Gordon & Ferguson, 2915 Niagara Lane,
P.I.D. 21-118-22-31-0013 and 0015; Jean & Jon Albrightson, 2860 Evergreen Lane,
P.I.D. 23-118-22-42-0001; Lee & Linda Larson, 335 Zinnia Lane, P.I.D.
34-118-22-31-0022; Cynthia Goplen and Michael Roos, 3945 Harbor Lane, P.I.D.
16-118-22-41-0006; and James Monteith, 2125 Garland Lane, P.I.D.
29-118-22-24-0027.
The Board of Review was recessed at 9:40 p.m. to be reconvened on Tuesday, May 24
at 7:30 p.m.
City Clerk
46A-1
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: May 19, 1988 for City Council Meeting of May 23, 1988
TO: James G. Willis, City Manager
rFROM: Frank Boyles, Assistant City Manage
SUBJECT APPOINTMENT TO NORTHWEST SUBURBS CABLE COMMUNICATION COMMISSION
1. ACTION REQUESTED: Adoption of the attached resolution confirming the
appointment of Virgil Schneider and James G. Willis as Plymouth repre-
sentatives to the Northwest Suburbs Cable Communication Commission.
2. BACKGROUND: Each of the eight communities which are party to the
Northwest Suburbs Cable Communication Commission appoints a city
council official and one citizen to represent the community on the
commission. Since its inception, Mayor Schneider and City Manager
Willis have acted as the City's representatives. Both have indicated
an interest to continue serving on this commission. The Commission is
attempting to revise the appointment schedule so that it corresponds
with annual city appointments. That is the reason for the June 1, 1988
through February 1, 1990 reappointment shown on the resolution.
3. RECOMMENDATIONS AND CONCLUSIONS: The attached resolution is recommend-
ed for adoption.
FB:kec
Attachment
CITY OF PLYMOUTH
Pursuant to due call and notice thereof, a meeting of the City Council of
the City of Plymouth, Minnesota, was held on the day of , 19
The following members were present:
The following members were absent:
introduced the following Resolution and moved its
adoption:
RESOLUTION NO. 88 -
APPOINTING COMMISSIONERS TO THE NORTHWEST
SUBURBS CABLE COMMUNICATION COMMISSION
WHEREAS, each member city of the Northwest Suburbs Cable Communication Commission is
allotted two representatives to the commission; and
WHEREAS, the two representatives consist of a City Council member and a community
citizen; and
WHEREAS, the terms of the existing Plymouth commissioners expire on June 1, 1988.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH,
MINNESOTA that it should, and hereby does, appoint Mayor Virgil Schneider and City
Manager James G. Willis to serve as Plymouth representatives to the Northwest Suburbs
Cable Communication Commission for a term commencing June 1, 1988 through February 1,
1990.
The motion for adoption of the foregoing Resolution was duly seconded by
and upon vote being taken thereon, the
following voted in favor thereof:
The following voted against or abstained:
Whereupon the Resolution was declared duly passed and adopted.
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: May 18, 1988
TO: James G. Willis, City Manager
FROM.- Frank Boyles, Assistant City Manager'
SUBJECT RESOLUTION APPOINTING RESPONSIBLE AUTHORITY AND ASSIGNING DUTIES
1. ACTION REQUESTED: Minnesota Statutes Section 13.02, Subd. 6, requires
that each City appoint one person as responsible authority to
administer the requirements for collection, storage, use and
dissemination of data on individuals in compliance with the data
practices act. The City Clerk is responsible for City's record
retention and disposal program and accordingly, it is recommended that
the Council adopt the attached resolution appointing Laurie Rauenhorst,
Plymouth City Clerk, as responsible authority for meeting requirements
under Minnesota Statutes, Chapter 13.
FB:kec
attachment
CITY OF PLYMOUTH
Pursuant to due call and notice thereof, a meeting of the
City Council of the City of Plymouth, Minnesota, was held on the
day of , 19 The following members were present:
The following members were absent:
introduced the following Resolution and
moved its adoption:
RESOLUTION NO. 88 -
APPOINTING A RESPONSIBLE AUTHORITY AND ASSIGNING DUTIES
WHEREAS, Minnesota Statutes, Section 13.02, Subdivision 16, as amended,
requires that the City of Plymouth appoint one person as the Responsible
Authority to administer the requirments for collection, storage, use and
dissemination of data on individuals, within the City; and
WHEREAS, the Plymouth City Council shares concern expressed by the legislature
on the responsible use of all City data and wishes to satisfy this concern by
immediately appointing an administratively qualified Responsible Authority as
required under the statute;
NOW, THEREFORE, BE IT HEREBY RESOLVED that the City Council of Plymouth
appoints Laurie Rauenhorst, City Clerk, as the Responsible Authority for the
purposes of meeting all requirements of Minnesota Statutes, Chapter 13, as
amended, and with rules as lawfully promulgated by the Commissioner of
Administration as published in the State Register.
FURTHER, BE IT RESOLVED, the Responsible Authority shall formulate a policy
establishing a City-wide procedure governing the release of information.
The motion for the adoption of the foregoing Resolution was duly seconded by
and upon vote being taken thereon, the
following voted in favor thereof:
The following voted against or abstained:
Whereupon the Resolution was declared duly passed and a opted.
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: May 20, 1988 for City Council Meeting May 23, 1988
TO: James G. Willis, City Manager
FROM: Blair Tremere, Community Development Director
SUBJECT FENCE AND WALL PERMITS
ACTION REQUESTED: Adopt the attached draft Ordinance which establishes a
permitting system for fences and walls. The draft was
finalized following action by the City Council at the May 2, 1988 meeting.
BACKGROUND:
The City Council directed that a permitting system be established for the construction
of fences and walls in the residential zoning districts where site plan approval is not
involved, i.e., one and two-family dwellings. This came as the result of a continuing
number of instances where homeowners had erected fences contrary to the City
standards. Substantial staff time was and has been devoted to seeking compliance after
the fact.
Some residents obtain general information from the City which they interpret to be
authorization or permission for a particular fence which later is found to be in viola-
tion of the Ordinance.
The City Code does not require a permit for fences and walls and one and two-family
dwellings do not require site plan approval.
Building Official Joe Ryan and I have discussed a variety of ways a permitting system
could be established which would present a minimum burden upon both the property owner
and the City staff. Our intent is to establish a permitting system which is supportive
of the property owner's desire to have a fence or wall, but, which is designed to
assure Ordinance standards are met.
The Council indicated an informal system with no fee should be established. That is
reflected in the draft Ordinance.
PRIMARY ISSUES AND ANALYSIS:
1. The system will be administered in such a manner that complete information
will be available for the customer up front, and the application will be
simple to complete. The process for a complete application, which will
include an accurate graphic representation of the property and proposed fence
or wall, should take less than one business day. Based on our experience with
this subject, approvals will often be made at the same time.
Page two
Memorandum to the City Manager
City Council Meeting May 23, 1988
May 20, 1988
2. The proposed system includes no fee, even for situations where the application
has been made after the work has commenced.
The proposal does include a standard penalty clause since it is part of the
City Code.
3. A question that I would like answered is whether the implementation of the
permitting system should be viewed as an experiment, to be evaluated later, to
determine whether it was well accepted and whether it was effective in terms
of fewer illegal fences erected? Also, we should be able to evaluate whether
there was a cost benefit ratio greater than the present approach.
4. The implementation of a permitting system would be coincident with a public
educational campaign whereby printed materials would be made available (there
are instructionalmaterials available now) and other media such as "Plymouth on
Parade" and cable TV could be used to advertise the new system.
RECOMMENDATIONS AND CONCLUSIONS
I recommend adoption of the Ordinance which we will be prepared to implement and adver-
tise when it becomes effective following publication.
AttarhmPntc
1. Draft Ordinance
2. May 2, 1988 City Council Minutes
CITY OF PLYMOUTH
ORDINANCE NO. 88 -
AN ORDINANCE RELATING TO PERMITS FOR FENCES ON PROPERTY NOT SUBJECT TO ZONING ORDINANCE
SITE PLAN APPROVAL REQUIREMENTS, ADDING SUBSECTION 400.17 OF THE PLYMOUTH CITY CODE
THE CITY COUNCIL OF PLYMOUTH ORDAINS:
Section 1. Plymouth City Code, Section 400 - Building Code, adding Subsection
400.17 as follows:
400.17 Permits for Construction of Fences. Subdivision 1. Permit Required. A
permit shall be obtained by the property owner or by the person designated by the owner
prior to the construction of a fence or wall on any property in the City unless the
fence or wall was approved with a site plan pursuant to the requirements of the
Plymouth Zoning Ordinance which is Appendix I of this Code.
Subd. 2. Application and Information Required. Application for a permit shall be
made using the form provided by the City Buildinq Inspection Division. The completed
application form shall be accompanied by a plan which contains at least the following
information:
a) Accurate representation of the property boundaries including verification
that the corner monuments are in place and visible.
b) Location of existing buildings, structures, fences, walls, and significant
land features which could affect the proposed construction.
c) Location of the proposed fence or wall.
d) Height of the proposed fence or wall, as measured from the ground to the top-
most part.
e) Graphic and/or narrative description of the proposed design.
Subd. 3. Fees. There shall be no fee charged for the review of a complete appli-
cation and plan and for the issuance of the permit prior to construction of the fence
or wall.
Subd. 4. Procedure The complete application and plan shall be submitted to the
Building Inspection Division which will review the information and determine that the
proposed construction is consistent with the applicable standards of the Code. The
Building Inspection Division shall either approve the application and plans, thereby
authorizing the proposed construction, or inform the owner or applicant why approval
cannot be granted.
Subd. 5. Penalty. It is unlawful for any person to construct a fence or wall in
the City,or cause the same to be done contrary to or in violation of any
provisi.
on of
This Section or of Appendix I of this Code the Plymouth Zoning Ordinance). Every day
during which a violation is committed, continued or permitted, constitutes a separate
offense.
Paqe two
Ordinance No. 88 -
Section 2. This Ordinance shall be effective upon adoption and publication.
Adopted by the City Council day of
Mayor
ATTEST:
City Clerk
19
Regular Council Meeting
May 2, 1988
Page 124
Councilmember Zitur asked if the last three neighborhood parks AWARD OF BID
built had parking lots. ST. MARY'S PARK
PROSECT 808
Director Blank stated that only one had parking. The big demand Item 9-0
for the park would be in the summer. The floating boardwalk is
part of the bid and he believes it would be better if contracted
out instead of having it built by the tree trust.
Councilmember Sisk stated he doesn't see any sense in deleting
the parking lot as it is within the budget.
MOTION was made by Councilmember Ricker, seconded by Councilmem- RESOLUTION NO. 88-272
ber Sisk, to adopt RESOLUTION NO. 88-272 AWARDING CONTRACT FOR AWARD OF BID
PROSECT NO. 808, ST. MARY'S NEIGHBORHOOD PARK to Matt Bullock ST. MARY'S PARK
Contracting Co., Inc. in the amount of $81,306.
having adequate
PROSECT 808
Manager Willis
Item 9-0
SUBSTITUTE MOTION was made by Councilmember Zitur, seconded by
of plans with an informal permit being
Councilmember Sisk, to amend to add the parking lot at a cost of
a better understanding of the ordinance and to
7,685.
get compliance. There would be no fee unless there is a problem
Discussion continued on the need for the parking lot being con-
structed now.
Substitute motion carried on a Roll Call vote, four ayes. Coun-
cilmember Ricker voted nay.
REPORTS OF OFFICERS. BOARDS AND COMMISSIONS
Director Hahn reported on the savings realized by the City by ANNUAL RISK MANAGEMENT
self insuring. REPORT
Item 10-A
Councilmember Ricker commented that the city is a long way from
having adequate self insurance reserves, however.
Manager Willis stated the recommendation is to try a procedure FENCE PERMITS
of City review of plans with an informal permit being issued to Item 10-B
give residents a better understanding of the ordinance and to
get compliance. There would be no fee unless there is a problem
and enforcement is needed.
Building Official Ryan stated that either himself or his assis-
tant would review the plans as submitted.
Manager Willis stated the payoff is that, as more people under-
stand the requirements, it will take less time for staff to deal
with complaints on in-place fences.
MOTION was made by Councilmember Sisk, seconded by Councilmember
Zitur, directing staff to take the informal approach with no fee
and draft an ordinance amendment.
Motion carried, five ayes.
0
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: May 18, 1988
TO: James G. Willis, City Manager j
FROM: Frank Boyles, Assistant City Manager
SUBJECT ORDINANCE AMENDMENT RELATING TO PUBLIC HEALTH, WELFARE AND SAFETY,
AMENDING SECTION 800
1. ACTION REQUESTED: Adoption of the attached Plymouth city code
ordinance amendment.
2. BACKGROUND: Parkers Lake Beach represents the third beach operated by
the City. We expect high volume usage of Parkers Lake Park and have
reviewed our current ordinances regulating beaches. We have also
reviewed the ordinance requirements from other municipalities. The
City of Minnetonka has an ordinance which we believe would be helpful
in enforcing park regulations at city beaches.
The primary ordinance change adds the words "or adjacent waters" in the
discussion of closing parks or beaches. In addition, the ordinance,
through a new subdivision, clarifies that persons may not enter onto a
beach or adjacent waters once it is closed, or refuse to leave that
beach or adjacent waters upon notice that the beach is closed.
These revisions should assist the Public Safety and Park and Recreation
Departments in assuring that beaches are closed: 1) after official
hours of operation; 2) if public safety or health issues arise; and 3)
if there is no lifeguard on duty. Accordingly, the ordinance should
help to minimize the City's liability exposure arising from acts
occurring while a park is closed.
Appropriate signage will be maintained at the beaches.
3. RECOMMENDATIONS AND CONCLUSIONS: The Public Safety and Park and
Recreation Department recommend that the City Council adopt the
attached ordinance amendments to improve the enforcement of city code
requirements at city beaches.
FB:kec
attachment
Ordinance No. 86 -
AN ORDINAL;CE RELATI?;G TO PUEL=C HEALTH,
4;ELFARE. AND SAFE
AMENDING SECTION 800 OF THE PLYMOUTH CITY CODE
THE CITY COUNCIL OF THE CITY OF PLYMOUTH ORDAINS:
Section 1. The Plymouth City Code, Subsection 805.01,
Subdivision 10, is amended to read:
Subd. 10. Park Closing. Subject to the pro-
visions of Subsection 805.07, no person shall remain in
or on any public park, parkway, beach or adjacent
waters or drive when such park, parkway, beach or drive
is closed.
Sec. 2. The Plymouth City Code, Subsection 805.07,
Subdivision 1, is ar.ended to read:
805.07. Clcsinc of Parks and Beaches. Subdivision 1.
Hours; Basic Pule. Public Parks and beaches will close
durina such hours as the Council may by resolution from
time to time determine. No person shall be in, remain
in, or leave or park any vehicle in any park, parkway,
beach or adjacent waters or drive during_ such hours as
the Council may by resolution from time to time deter-
mine. This Subsection shall not apply to persons who,
without delay, are traveling upon the established
walks, paths, parkways or drives of the parks. Groups,
associations, or organizations wishing to meet in a
park or beach area past the time designated by the
Council must obtain a permit from the City Manager.
The City Manager shall gran: the application if, in his
judgment, the use for which the permit is sought will
not interfere with the health, safety, welfare and
morals of the general public and if the applicant meets
all other conditions required by the Manager and
contained in the application form. The application
form may contain a requirement for an indemnity bond,
in form and substance satisfactory to the City Attor-
ney, holding the City harmless from liability of any
kind or character and which bond shall protect the City
in case of property damage. The bond shall be filed
with the City Clerk.
Sec. 3. The Plymouth City Code, Subsection 805.07,
Subdivision 2, is amended to read:
Subd . 2 . Post inc c Hours The
hours of operation of the parks and beaches shall be
prominently posted by the City Manager or his au-
thorized designee in each park and at each beach.
Sec. 4. The Plymouth City Code, Subsection. 805.07, is
ar.ended by adding a new subdivision to read:
Subd. 4. Enforcement of Beach Closincs. It is
unlawful for any person to enter onto a beach or into
adjacent waters when that beach is closed, or fail or
refuse to leave the beach or adjacent waters upon
notice that the beach is closed. A beach is closed for
purposes of this subdivision, when any cf the following
occur:
a ) Before or after the official hours of opera-
tion as determined by the Council and posted at
the beach pursuant tc §805.07, Subd. 2 of this
Code; or
b) The beach has been: closed by the Chief of
Police pursuant to §805.07, Subd. 3 of this Code;
or
c) No lifecuard is on duty.
Sec. 5. This ordinance is effective on its publication
in accordance with Subsection 110.11.
Attest:
Clerk
LLKOME02K
Mayor
E
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: May 18, 1988
TO: James G. Willis, City Manager
FROM: Karen E. Cheesbrough, Clerk/Typist
SUBJECT CIGARETTE LICENSE APPLICATION
The City of Plymouth is in receipt of one 1988 Cigarette License
application.
All fees have been paid as required for licensing.
Attached is a resolution approving the cigarette license for Council
consideration.
kec
attachment
CITY OF PLYMOUTH
Pursuant to due call and notice thereof, a meeting of the
City Council of the City of Plymouth, Minnesota, was held on the
day of , 19 The following members were
present:
The following members were absent:
its adoption:
introduced the following Resolution and moved
RESOLUTION NO. 88 -
APPROVING 1988 CIGARETTE LICENSE APPLICATIONS
WHEREAS, application for Cigarette License has been received from the party
listed below in accordance with Chapter SI, Section 1150.01 of the City Code:
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PLYMOUTH, MINNESOTA, that the Cigarette License application from the party
listed below be approved for the period of May 23, 1988 through December 31,
1988:
Individual Business - (with parent company)
Dennis B. Minor
Min -Lar
dba Food -N -Fuel
2755 - 29th Avenue Northeast
Cedar, MN 55011
Food Basket Superette
3900 Vinewood Lane No., Unit 1
Plymouth, MN 55441
The motion for adoption of the foregoing Resolution was duly seconded by
and upon vote being taken thereon, the
following voted in favor thereof:
The following voted against or abstained:
Whereupon the Resolution was declared duly passed and adopted.
DATE:
TO:
FROM:
SUBJECT
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
May 18, 1988 for City Council Meeting May 23, 1988
James G. Willis, City Manager !/2
Blair Tremere, Community Development Director ;
ROBERT WACHTER, DIMENSION DEVELOPMENT COMPANY, INC. RESIDENTIAL PLANNED
UNIT DEVELOPMENT CONCEPT PLAN (88018)
ACTION REQUESTED: Approve the Residential Planned Unit Development Concept Plan
for Parkview Ridge for single family and multi -family dwel-
ling units for Dimension Development Corporation. The Planning Commission reviewed the
request at the meeting on May 11, 1988 and recommended approval by a 6 - 1 vote.
BACKGROUND:
The Planning Commission reviewed the proposal at the March 23, 1988 meeting and recom-
mended approval by a 3 - 1 vote; the City Council considered the proposal at the April
4, 1988 meeting and deferred action on the request, referring it back to the Planning
Commission for reconsideration, qiving the petitioner direction for redesign.
On May 11, 1988, the Planning Commission considered an amended Concept Plan for this
project. The amended Concept Plan was submitted following the April 4, 1988 City Coun-
cil meeting and represents the petitioner's response to the City Council design obser-
vations, with a reduction of two, in the number of detached dwelling units.
PRIMARY ISSUES AND ANALYSIS:
The primary issue is the adequacy of response by the petitioner to the City Council
design observations of April 4, 1988. These City Council design issues concentrated on
matters of effective useable open space, particularly in the detached housing area;
and, preservation of the natural site features that now exist on the site.
The Planning Commission discussed the Council's design concerns in relation to this
amended plan in substantial detail and have found that the petitioner has responded
positively to the Council's concern.
RECOMMENDATIONS AND CONCLUSIONS:
Staff concurs with the Planning Commission findings and recommendation concerning the
amended plan, and we recommend approval of the Concept Plan labeled by the petitioner
as Revision B, dated April 7, 1988. A Resolution reflecting the approval recommenda-
tion is attached.
4ttarhmPnte
1. Resolution Approvinq RPUD Concept Plan
2. May 11, 1988 Planning Commission Minutes
3. April 4, 1988 City Council Minutes
CITY OF PLYMOUTH
Pursuant to due call and notice thereof, a meeting of the City Council of the
City of Plymouth, Minnesota, was held on the day of 19 The
following members were present: _
The
following members were absent:
introduced the following Resolution and moved its
adoption:
RESOLUTION NO. 88 -
APPROVING RESIDENTIAL PLANNED UNIT DEVELOPMENT CONCEPT PLAN FOR FOR PARKVIEW RIDGE FOR
ROBERT WACHTER, DIMENSION DEVELOPMENT COMPANY, INC. (88018)
WHEREAS, Robert Wachter, Dimension Development Company, Inc. has requested approval of
a Residential Planned Unit Development Concept Plan for the development of "Parkview
Ridge" a proposal for 78 single family detached units and 42 attached townhome units on
approximately 40 acres located southwest of Juneau Lane and County Road 9; and,
WHEREAS, the Planning Commission has reviewed the request at a duly called Public
Informational Hearing and has recommended approval;
NOW, THEREFORE BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MIN-
NESOTA, that it should and hereby does approve the Residential Planned Unit Development
Concept Plan for Robert Wachter, Dimension Development Company, Inc., for a development
to be known as "Parkview Ridge" consisting of 78 single family detached dwelling units
and 42 multi -family attached townhomes on approximately 40 acres located southwest of
Juneau Lane and County Road 9, subject to the following conditions:
1. Compliance with the City Engineer's Memorandum.
2. Staging of the development shall be in accordance with utility availability as
approved by the City Engineer.
3. Maximum density shall be 3.2 units per acre for the land at or above the
established high water elevation per the adopted City Storm Water Drainage Plan as
verified by the City Engineer. A density bonus point is assigned for housing mix.
4. The preliminary plat/plan application shall include an explanation of any request
for lot coverage over 20%. No ground coverage in excess of the Ordinance standard
is approved by this action.
5. Draft restrictive covenants for the private open areas shall be submitted with
preliminary plat/plan application.
PLEASE SEE PAGE TWO
Page two
Resolution No. 88-
5. An access drive off County Road 9 shall be provided for construction vehicles, and
all construction traffic shall access the property from County Road 9, until the
first home is certified for occupancy.
7. No private drive access shall be permitted to County Road 9; all private drives
shall be provided by internal public streets.
8. Consideration should be given with the preliminary plat as to the most appropriate
means of providing for necessary storm water ponding (outlots versus easements),
and as to whether the required ponding areas constitute common open space.
The motion for adoption of the foregoing Resolution was duly seconded by _
and upon vote being taken thereon, the following
voted in favor thereof:
The following
voted against or abstained: Whereupon the
Resolution was declared duly passed and adopted.
Page 105
Planning Commission Minutes
May 11, 1988
MOTION by Commissioner Stulberg, seconded by Commissioner MOTION TO APPROVE
Plufka to recommend approval for the Home Occupation
Conditional Use Permit for Lisa Schreiner, subject to he
conditions as listed in the May 2, 1988 staff report, cha,q-
ing Condition No. 4 to read, The permit shall be "reviewed"
rather than renewed in one year . . .
Commissioner Marofsky stated he would like clarification
regarding the petitioner's wish to have someone, on a part-
time basis, to assist her with the business, and wouldn't
this be inconsistent with the Ordinance definition of a Home
Occupation which states, the "occupation shall be carried on
only by members of a family residing in the dwelling".
Discussion ensued regarding the proposal for a parttime
employee and whether this is a variance and should be
considered under the variance criteria of the Ordinance.
Ms. Schreiner stated this proposal was part of her narrative
and she did not see this as a problem.
Further discussion ensued as to whether the proposed
arrangement was within the intent of the Ordinance.
MOTION by Commissioner Marofsky, seconded by Commissioner
Plufka to Amend the Motion to add the following to Condition
No. 1: The permit is subject to all applicable codes, regu-
lation, and Ordinances with the exception that one parttime
person, a non -family member, may be emploved for the purpose
of assisting with bulk mailing, for a period riot to exceed
20 hours a week.
Roll Call Vote on Amendment.
Stulberg, Nay. MOTION 96rried.
Roll Call Vote on M n Motion
MOTION carried.
6 Ayes. Commissioner
as once Amended. 7 Ayes.
Commissioner Stulberq stated his vote is based on his opin-
ion that the amendment does not meet all the Variance
Criteria as discussed.
OLD BUSINESS
Chairman Pauba introduced the request. Coordinator Dillerud
provided an overview of the May 2, 1988 staff report, noting
that the Planning Commission reviewed the application at
their March 23, 1988 meeting recommending approval by a 3 -
1 vote; and the City Council at the April 4, 1988 meeting
deferred action and referred the application back to the
Planning Commission with direction for redesign. He also
explained the extended length of the cul-de-sac (700 ft.).
NOTION TO AMEND
VOTE - NOTION CARRIED
VOTE - NOTION CARRIED
ROBERT WACHTER
DIMENSION DEVELOPMENT
RPUD CONCEPT PLAN
88018 )
Page 106
Planning Commission Minutes
May 11, 1988
Chairman Pauba introduced Greg Frank, McCombs, Roos, Frank,
representing the petitioner. Mr. Frank introduced Mr.
Wachter and Mr. Kusack.
Mr. Frank discussed the revisions made to the plans in
response to City Council concerns:
Development of three open space areas for the single
family detached homes as directed;
The corridor for the drainageway is delineated;
The tot lot ties into the trail system to the City
Park;
Existing trees and natural vegetation have been pre-
served in the outlot, the northeast corner, and south
and west sides of the property;
Retaining walls will be installed and existing hills
and unique topography have been retained;
The site design minimizes the impact on the unique
topography.
Cross sections of the site were shown. Transition to the
single family homes has been provided. Mr. Frank explained
that elevations and road grades will be detailed with the
next stage of development. He noted that 39th Avenue North
will go through as proposed and as confirmed by City Coun-
cil. These plans reflect two less units than the original
proposal.
Commissioner Marofsky stated that even though the topic of
discussion is the concept plan, he is concerned about the 6
ft. minimum setbacks as shown and will ask for details with
the next staqe of development planning.
Coordinator Dillerud confirmed that those who spoke at the
Public Hearing were notified of the continuance this
evening.
Commissioner Marofsky stated concern about the area desig-
nated for the tot lot. Coordinator Dillerud stated that the
City Council's direction was for concentration of open space
to gain more use for the residents.
Commissioner Marofsky stated that it appears the only use-
able active open space is within the area for attached hous-
ing. Greg Frank pointed out there are two areas for active
open space that are linked by the trail system and pond.
Commissioner Marofsky reiterated his concerns regarding the
concentration and size of the open space for recreation
Page 107
Planning Commission Minutes
May 11, 1988
which seems more prevalent in the area of attached housing,
not far from the City park, so that the northeast portion of
the site does not have adequate area for its use. Mr. Frank
stated they could provide an additional tot lot at the pond
to provide more active open space to the northeast portion
of the site.
Commissioner Marofsky and Mr. Frank discussed the layout for
Minnesota Lane; Mr. Frank noted the curves that would tend
to slow traffic in this residential neighborhood.
Commissioner Zylla inquired about 39th Avenue North. Mr.
Frank explained that the City Council direction was for this
street to go through and to be laid out in a somewhat
circuitous fashion so to not make it attractive as a short
cut to Fernbrook Lane.
Commissioner Zylla confirmed with staff that City Council
discussion was primarily focused upon the open space issues.
MOTION by Commissioner Zylla, seconded by Commissioner (Wire MOTION TO APPROVE
to recommend approval for the Residential Planned Unit
Development Concept Plan for Parkview Ridge, subject to the
conditions as listed in the May 2, 1998 staff report.
Vote. 6 Ayes. Commissioner Marofsky, Nay. MOTION VOTE - MOTION CARRIED
carried.
OTHER BUSINESS:
DireNkctQr Tremere noted that continuation of the Hearing on
the Parking Study had been set back and the developers who
had particular interest in this study, Ryan Construction,
Ron Clark Construction, and Prudential had been notified of
the continuance. A report on the parking study is forth-
coming along with a proposal of action. The parties of
record will be notified.; Mr. Al Schackman of Ryan Construc-
tion was present.
Further discussion ensued regarding the Parking Study.
Director Tremere explained that staff will provide analysis
and conclusions regarding this study which was prepared by
professional consultants as an objective view of the City's
Ordinance parking standards.
Commissioner Zylla inquired about the position of the
development community on parking standards; what is their
concern? will the staff report be more specific? wbat "trig-
gered" this process? will staff provide background?`.j
Director Tremere explained that the parking standards are
considered "too high" by some development interests who re-
quested and contracted the study. They are also concerned
Regular Council Meetin,
April 4, 1988
Page 96
MOTION was made by Councilmember Ricker, seconded by
Councilmember Vasiliou, to adopt RESOLUTION NO. 88 DENYING
PRELIMINARY LAYOUT, COUNTY ROAD 10/I-494 TO COUNTY D 18 SOUTH
FRONTAGE ROAD CONNECTION, CITY PROJECT NO. 81
Councilmember Sisk stated he doe believe staff has had
enough time to address all the ety concerns.
SUBSTITUTE MOTION was a by Councilmember Zitur, seconded by
Councilmember Sisk, o table the layout approval until an
engineering study safety can be completed.
Motion carried, five ayes.
PETITIONS, REQUESTS AND COMMUNICATIONS
Kevin VonRiedel, McCombs, Frank, Roos, representing the
developer, stated this is a 40 acre parcel. The proposal is for
80 single family lots and 42 townhome lots.
Scott Bratten, 14560 40th Ave., stated the concern is with the
increased traffic and safety of the children in Cedar Ridge.
Russ Thour, 14635 39th Ave., stated concern with the water
problems which might be created. He asked about the flood plain
and whether the trail would be under water some of the time.
Sherry DeWolf, 3855 Glacier Lane, stated concern with the
increased traffic and children's safety.
y
RPUD CONCEPT PLAN
PARKVIEW RIDGE (88018)
Item 9-A
Mayor Schneider explained that this is just a concept of about RPUD CONCEPT PLAN
where lots and houses would be. The next step would be a PARKVIEW RIDGE
preliminary plat layout and at that time the Planning Commission (88018)
will discuss drainage.
Councilmember Sisk asked why 39th Ave. has to go through.
Director Moore answered that, while it is not a collector
LLeeL; it is for overall traffic ;;ireulation, an,i was
contemplated in the plan approvals for this area.
Councilmember Zitur asked about open space.
Mr. VonRiedel stated the open space is 11.5% of the entire
parcel. The areas around the ponds would not be graded out.
Director Tremere pointed out that there is extensive development
to the north of C.R. 9 and Ferrbrook Lane. Traffic Will
increase in the future. If access to the west is not provided
from Cedar Ridge through this plat, Cedar Ridge will only have
two access points and they will both be to Fernbrook Lane.
Regular Council trleetir
April 4, 1968
Page 97
Councilmember Vasiliou asked if the park were considered part of
their open space and she doesn't consider that the open space
requirement has been met.
Director Tremere answered that, given the topography of the
development and concerns about transition, it warrants PUD
status. The specific design can be modified; the project was
evaluated by staff as if the public park were part of the open
space.
Councilmember Vasiliou added that the fact that the children in
Cedar Ridge now play in the streets is not an acceptable reason
to seal off 39th Avenue and it is not safe.
Councilmember Zitur agreed that kids shouldn't be playing in the
streets, especially when the City has provided parks.
Mayor Schneider stated the recent speed study showed that all
the vehicles counted were within the speed limit.
Councilmember Sisk stated the Council has to consider the good
of the entire City. He cannot see that connecting 39th Ave.
will be a detriment to safety. He believes there might be
ground water problems for the new homes in the northwest corner
because of elevation.
Discussion continued on the topography and open space planned.
Mr. VonRiedel stated they are trying to maintain the
topography and attempting to keep the grades consistent with the
surrounding area.
MOTION was made by Councilmember Sisk, seconded by Councilmember
Vasiliou, to defer action on the petition to refer it to the
Planning Commission for reconsideration based upon the Council's
direction for redesign.
MOTION was made by Councilmember Vasiliou, seconded by
Council—ecber Sisk, tLat 39th Ave. should go through this plat,
from the development on the west to the development on the east
as proposed.
Motion to amend carried, five ayes.
MOTION was made by Councilmember Vasiliou, seconded by
Councilmember Zitur, that there be a concentration of effective
usable open space, particularly in the detached housing area.
Councilmember Vasiliou stated active open space is needed in a
planned unit development as intense as this; otherwise, it
should be platted as a conventional development.
Motion to amend carried, five ayes.
n
4,
Regular Council Mec>ti
April 4, 1956
Page 96
MOTION was made by Mayor Schneider, seconded by Councilmember
Vasiliou, that the overall plan design is to be enhanced to
preserve natural features such as hills, low areas, and trees on
property as they are now.
Motion to amend carried, five ayes.
Mayor Schneider reminded them that the lot coverage is to be 20%
maximum; trails are to be built per City standards.
MOTION was made by Mayor Schneider, seconded by Councilmember
Sisk, that, with regard to transition, attached homes would be
as per this plan (to the west) and single family detached homes
to the east.
Motion to amend carried, five ayes.
MOTION was made by Councilmember Sisk, seconded by Councilmember
Ricker, that particular attention shall be given to minimum
floor elevations so that homes will be planned at elevations
that will not have a "guaranteed" water problem.
Motion to amend carried, five ayes.
Main motion as amended carried, five ayes.
MOTION was made by Mayor Schneider, seconded by Councilmember
Zitur, that anyone who spoke at the Planning Commission or
Council meetings should be informed of the date the Planning
Commission will reconsider revised concept plans.
Motion carried, five ayes.
MOTION was a by Councilmember Zitur, seconded by RESOLUTION NO. 88-218
Councilmember Sis o adopt RESOLUTION NO. 88-218 DECLARING NEGATIVE DECLARATION
FINDING OF NO NEED F ENVIRONMENTAL IMPACT STTEMENT (EIS) FOR EIS, PRIME WEST
BASED UPON THE REVIEW OF T VIRONMENTAL ASSESSMENT WORKSHEET BUSINESS PARK (87123)
EAW) DATED F,-BP%UARY 16, 1`18 R PRIME 1=Si BUSINES. PARK item 9-8*
PROPOSED BY PRIME DEVELOPMENT CORPORAWaN (87123).
Motion carried on a Roll Call vote, five aye
Manager Willis stated the request is recommended for royal by SITE PLAN, FIRE
the Planning Commission. The site plan meets all the co tions STATION 3 (88012)
and no variances are requested. Item 9-C
Director Tremere stated that the Planning Commission was
concerned generally about the exterior finish. Their
recommendation would not preclude metal but they were not shown
the metal.
ri
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
DATE: May 19, 1988 For City Council Meeting of May 23, 1988
TO: James G. Willis, City Manager
FROM: Fred G. Moore, Director of Public Works
SUBJECT: METROPOLITAN COUNCIL
POLICY 7
PROPOSED REVISIONS TO THE METROPOLITAN COUNCIL'S "WATER
RESOURCE MANAGEMENT WASTE WATER TREATMENT AND HANDLING
POLICY PLAN"
The Metropolitan Council has prepared revisions to their "Water Resource
Management Waste Water Treatment and Handling Policy Plan" for the
Metropolitan Area. We have reviewed this lengthy document and it is my
recommendation that the City of Plymouth oppose the revisions to "Policy 7".
On Wednesday evening, May 18th, I attended a Public Hearing on the revised
plan. I was very surprised that there were only about eight people in
attendance at this hearing. A representative from the City of Maple Grove
spoke in opposition to proposed Policy 7. The hearing record is open through
June 2, 1988.
Proposed Policy 7 states as follows:
The Metropolitan Council and Metropolitan Waste Control Commission shall
minimize the number of locations where new metropolitan interceptor
service is provided to a municipality. The primary responsibility shall
be to provide service at the recipient community's border. Where
additional connections are to be provided, or service is brought within
the City's boundary, or when timing of service is moved forward for the
convenience of the municipality, the council will consider the financial
implications and ask the community to share the cost of providing the
additional service.
There is a major change in this proposed policy from the existing policy. The
last part of the policy states that the Council will consider the financial
implications and ask the community to share the cost of providing additional
sewer service. Presently the Metropolitan Sewers are constructed by the
Metropolitan Waste Control Commission (MWCC) and are paid for from the Sewer
Availability Charge (SAC) that each building pays at the time of construction.
The change in this policy could affect Plymouth when the Elm Creek Interceptor
Sewer is constructed.
Metropolitan Council Policy 7
5/19/88
Page 2
In addition to the Elm Creek Interceptor Sewer serving the City of Plymouth,
it will also serve the City of Medina.
It is recommended that the City Council adopt the attached Resolution opposing
the changes to Policy 7 and support the retention of the existing Policy.
Fred G. Moore, P.E., Director of Public Works
FGM /sm
CITY OF PLYMOUTH
Pursuant to due call and notice thereof, a
the City of Plymouth, Minnesota was held on the
1988. The following members were present:
The following members were absent:
adoption:
meeting of the City Council of
day of
X )C
introduced the following Resolution and moved its
RESOLUTION NO. 88 -
RESOLUTION OPPOSING "POLICY 7" OF THE PROPOSED REVISIONS TO
THE METROPOLITAN COUNCIL'S WATER RESOURCE MANAGEMENT WASTEWATER
TREATMENT AND HANDLING POLICY PLAN
WHEREAS, 80% to 95% of the metropolitan interceptor system has been completed under the
existing Metropolitan Sewer Facility Acquisition Policy; and
WHEREAS, the City of Plymouth has actively participated in the construction and
financing of metropolitan interceptor facilities; and
WHEREAS, the City's Comprehensive Sewer Policy Plans have been based on this existing
metropolitan policy comprehending a metropolitan interceptor; and
WHEREAS, the City's Comprehensive Plans have been approved by the Metropolitan Waste
Control Commission and the Metropolitan Council; and
WHEREAS, substantial investments have been made by the City based on these approved
Comprehensive Policy Plans; and
WHEREAS, continued extension and construction of metropolitan facilities are needed to
provide for orderly development and growth to fulfill the housing needs for the
northwest metropolitan area; and
WHEREAS, extension and construction of sewer facilities should be designed on a
watershed concept with installation prior to development or simultaneous with
development; and
WHEREAS, failure to install trunk lines before development will lead to excessive
expenditure of metropolitan funds.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH,
MINNESOTA:
1. The City of Plymouth hereby opposes "Policy 7" of the proposed revisions to
the Metropolitan Council's Water Resource Management Wastewater Treatment and
Handling Policy Plan.
2. The Council hereby supports the retention of the existing policy relating to
municipal sewer facility acquisition.
3. The Council supports the planning, design and construction of metropolitan
sewage conveyance facilities on a watershed basis.
Resolution No. 88 -
Page Two
4. The Council supports the construction of metropolitan facilities prior to
development of the corridor through which these facilities must be extended.
5. Copies of this resolution shall be forwarded to the Metropolitan Council and
Metropolitan Waste Control Commission.
The motion for the adoption of the foregoing Resolution was duly seconded by
and upon vote being taken thereon, the following voted
in favor thereof:
The following voted against or abstained:
Whereupon the Resolution was declared duly passed and adopted.
X CX .XXX
I
XXX
7 A
rl:6111
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
DATE: May 17, 1988 For City Council Meeting of May 23, 1988
TO: James G. Willis, City Manager Through Fred G. Moore, Director of
Public Works
FROM Chester J. Harrison, Jr., City Engineer
SUBJECT: PROJECT STATUS REPORT AND
STATUS OF PREVENTING MEASURES FOR EROSION
Enclosed are the Status Reports provided by various consultants performing
engineering services within the City. Based on these reports, the design
and construction projects presently approved are preceding in a timely
manner.
1. Public improvements project payments approvals 4/25/88 to 5/23/88.
2. Bonestroo, Rosene, Anderlik and Associates, Inc., Zachary Lane
Water Treatment Facility meeting minutes.
3. Bonestroo, Rosene, Anderlik and Associates, Inc., Project Status
Report.
4. Short -Elliott -Hendrickson, Inc., Project Status Report.
5 Strgar-Roscoe-Fausch, Inc., Project Status Report.
6. Westwood Planning and Engineering, Inc. is presently receiving
bids for the Dunkirk Meadows, 33rd Avenue improvements. Bids will
be opened on June 13. Recommendation for award will be brought to
the City Council on June 20.
The City is continuing to monitor the erosion control measures that are
required by developments under construction at this time. As complaints
are received, additional efforts are made to forward this information to
the developers, and if not corrected, the City has been contacting private
street sweeping firms to take corrective action.
Chester J. H son, Jr., P.E.
CJH:kh
attachments: Status Reports
Approve Payments Listing
4
PUBLIC IMPROVEMENT PROJECTS
APPROVE PAYMENTS
FROM 4-25-88 TO 5-23-88
REPORT NO. 39
PAYMENT DATE DATE OF
NO. RECD CONTRACTOR PROJECT APPROVAL AMOUNT
4 & 1/7/88 Preferred Paving, Inc. Gleason Lake Drive Trail 4/20/88 10,096.54
Final Prof. 602)
1 4/12/88 S.J. Louis Const. Co. Bass Lake Plaza/Harrison 4/15/88 90,590.67
Hills (Proj. 011-000/630)
5 4/13/88 NewMech Companies, Inc. Deep Wells 8 & 9 Pumping 4/15/88 32,138.50
Facility (Proj. 625)
2 5/7/88 Ceca Utilities, Inc. Fernbrook Woods, Phase I 5/12/88 128,464.66
Proj. 720)
2 5/12/88 S.J. Louis Const. Co. Bass Lake Plaza/Harrison 5/13/88 84,738.33
Hills (Proj. 011-000/630)
11 5/12/88 Shaw -Lundquist Assoc., Inc. Zachary Ln./Water 5/16/88 180,765.05
Treatment Facility
Proj. 431)
6 5/11/88 NewMech Companies, Inc. Deep Wells 8 & 9 5/16/88 39,852.50
Pumping Facility
Proj. 625)
C:ji;'•;2TRAU TION MEETING MINUTES
Zachary Lane W.T.F.
Plymouth, MN
City Project No. 4 1
may 10, 198:3
ent: Bob Fa.sching
Fred Moorere
Claude Ja.c otlalw n
Tom Noyes
Phil Caswel l
Brad FI_11kert
Bruce Cook
Dean KIIrt1!o1
Bob Reichel
Wayne 1 L
Dennisoven
Citi1r_(1!i
City .If Plymouth
City of Plymouth
Shaw -Lundquist Assoc.
ERA & Assoc.
BRA 6 Assoc.
Shaw -Lundquist Assoc.
City of Plymouth
Horwitz, Inc.
City of Plymouth
Shaw -Lundquist ASSOC.
Premier Electric
j High Service Pu(!!f"..':. The small pump is here and is ins-
talled.
n -
t.:x.11 d.
2. Exhaust Ductwork. This has t!li.''en reviewed and determined
that the City has basically 3 options:
a. Delete the insulation entirely.
CI. Reduce the '•=ii-+ant•it.y of insulation required.
C. Negotiate acost for in tallino 11 of it.
Mich option to select Will be determinedmin=d ill approx. one
week, _}_'r:[Elvllg d recommendation from the mechanical
ngi•1-eer.
Valve V_ ult=-• Of the Crlc!1-ge order items proposed it has
been decided to do the general, exterior work; . The
mechanical and electrical work: can be left for later.
The :-_lectrical capacity must be checked to make sure it
will meet the demand.
I
The timing of the construction is ci`itical • The: City
will not. permit the Zachary Tower to be out of service
for n .ful'l week. In addition, it cannot be out during a
heavy demand period. Therefore, the only availabletime
flip; construction is the _ I..ays i(II(iik:diately following ci
rain.
Shaw -Lundquist claims that this is not reasonable. This
would require the Contractor t•o mobilize twice - Once to
prepare Ie site, then again to take the tank out Of ter-
vice
er-•
vice »+.'nd complete the construction. This involves signi-
f i... <nt• additional cost.
The 1F.?:.24 reducer needed has not yet been delivered. it.
was scheduled to be on site l_a.st. week:. Shaw -Lundquist
says thatthis fitting is cchange f'cithe original con-
tract,
o -
sract, butthatno change _'dehas been processed. The
City wi 3 1 not permit the Zacharyy Tow r to be t•c.<.ken down
without all of the necessary parts on site.
Walser. it i. now possible to get raw waiter to the
hydi'•=,,'Int on the northeast corner of the site. I*Iuch water
will be required for i!_.ack:w .`hili`. -.{
1
and skimming the j 1 i--
rs o nce the C;adi._a is installed. The media is 1'1ow sche-
duled to be delivered the week of the 23rd. The vertical
motor for Well Pump No. = is scheduled for r•1.i:y 27. Tier:
pump 1'o1' Well No. w% is not scheduled to arrive until
ane. the i_lk'.y.rwell must be disinfected and prepared to
be used for the baisk:w:+.'_hi!i'g .
i&Iet• Accessories. The City said yes, they do want. to
pi':_i[.ti.'`c._. t•i,'_: $38 credit for the toilet orab L'^.1' that has
n .=limin•_:'f:ed. This can be deducted from one the cur--
rent
Schadule, Status of items:
4_•o c at'.:_' -- 5a.ck.i g walls in the St•rI cell will
be wrapping car' in a coupleli.-'-+ of days.
Metal panels - must finish CIIt=:t•cal trim around sky-
light exteriors.
i_:: c..._ i in ::: are W _. i _ :lin o f _ 1"• more1e Wlin 'i_!w frames
Elevator '-- meed elevator cab. Also, _. break-
down
o rigid alum. conduit. Shaw-
Lundquist
h•_aw-
L alndqui_t says t•h 1= change d i d noti_
come t•hrou ah the proper channels.
The work may or may not already be
done. This must• CSC put throughi
quickly.
Indt_l8rai ns - see No. % below.
media - is scheduled to be delivered in bulk
the week of May 23rd.
P J. irv-i - the Filter Phil. ceilingsiing_ have receivedLa ;. l is •. __ "
o_a.is of stain, but it's difficult.
to tell because its was absorbed sY
the concrete plank.
also, not all of the electrical
conduit had been installed, so it
will tI_avt_ to be gone over again when
it's finished.
one FUMP ut Meterins Rm will be next,
since ON.- pipins and tanks will have
to be painted before water is put in
them.
TerFazza - complete
Process Mech. -
HSP's - done
30" fin. DIP - done today
20" inf. DIP - will be done soon
POMPS - done
Clam. Feed - Feed -Rite has sent a letter. BRA
will respond. Pipe sizes shown will
stay. The pre -chlorination schematic
shows a 1 1/4" pipe - V is accePt-
able. The schedule 80 chlorinc-
vacuum line is also acceptable.
Horwitz will check the cost of this.
The PRV in the bypass line will also
stay in.
7. Filtor Underdrains, The concrete for the filtar floors
appears to be too low. Shaw -Lundquist says it was
intentionally kapt low so as to not cover the nozzle
inatart s with concrete. They claim they were told to keep,
the concrete 1/4" lower than the insert tops. BRA does
not aspee. General Filter must be brousht in to inspect.
3. Pipe Testing. Snould be done next week.
9. Onding. MY oradine should be done in a week. Th.--.
filtar media will be delivered the 23rd through the 30th.
The curb h ...utter will then be held off until aftep !'..n_-
1
un_-
Oackwksninq. What needs to be ready?
supp,lamental backwash pump
sluke puwv
recycle pumps
blowers.
Qackwash tanks and valves
air compressor
These must all be reviewed with General Filter Co.
K. Requests For Payment. BRA pointed out that no equipment.
would be paid at 100% until it had been started up and
signad off.
12. Overflow Pipe, Needs flanged end to attach the flap gate
to.
12. Next meeting May 17 (one week) @ 7:30 a.m.
14. Masting adjourned 10:20 a.m.
Bonestroo
Rosene
Anderiik &
Associates
Engineers & Architects
May 17, 1988
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
Attn: Mr. Fred G. Moore
Director of Public Works
Re: Project Status Report
Our File No. 70
Dear Fred:
Otto G. Bonestroo, P.E. Keith A. Gordon, P.E. Thomas W. Peterson, P.E. Charles A. Erickson
Robert W Rosene, P.E. Richard W. Foster, P.E. Michael C. Lynch, P.E. Leo M. Pawelsky
Joseph C. Anderlik, P.E. Donald C. Burgardt, P.E. James R. Maland, P.E. Harlan M. Olson
Bradford A. Lemberg, P.E. Jerry A. Bourdon, P.E. Kenneth P. Anderson, P. E. Susan M. Eberlin
Richard E. Turner. P.E. Mark A. Hanson, P.E. Keith A. Bachmann, P.E. Mark A. Seip
James C. Olson, P.E. Ted K. Field, P.E. Mark R. Rolfs, P.E.
Glenn R. Cook, P.E. Michael T. Rautmann, P. E. Robert C. Russek, A.I.A.
Thomas E. Noyes, P.E. Robert R. Pfefferle, PE. Thomas E. Angus, PE.
Robert G. Schunicht, P.E. David O. Loskota, P.E. Howard A. Sanford, P.E.
Marvin L. Sorvala, P.E.
7 8 _ \
city
The following monthly status report for B.R.A./City of Plymouth work has been
organized into four distinct categories: Preliminary Reports, Plans and Speci-
fications, Active Construction Projects, and Other Projects.
PRELIMINARY REPORTS
Currently, we do not have any uncompleted Preliminary Reports.
PLANS AND SPECIFICATIONS
Project 660/8L3 - Woodcreek Addition/22nd Avenue:
Plans and specifications were approved on May 2, 1988.
Project will be bid on May 31, 1988.
Project 814 - Well No. 10:
Plans and specifications were approved on May 16, 1988.
Project will be bid on June 14, 1988.
ACTIVE CONSTRUCTION PROJECTS
Proiect 431 - Zachary Lane W.T.F. - Shaw -Lundquist Assoc.:
We are now four weeks from Substantial Completion, with much work to be done.
The exterior of the building has been waterproofed and the rough grading has
been completed. The majority of the work effort now is concentrated on the
process -related items on the interior. The filters are currently being
painted and will be ready for the media to be installed the week of the 23rd.
The mechanical and electrical contractors continue to erect the HVAC, plumb-
ing, and lighting and control wiring while the painters paint the walls and
ceilings around them.
Page 1.
24
2335 West Highway 36 • St. Paul, Minnesota 55113 • 612-636-4600
City of Plymouth
Plymouth, MN
Re: File No. 70
May 17, 1988
In order to treat water by June 15, the Substantial Completion date, the
filter media must be installed, the chemical feed systems must be installed
and started up, the potable water tanks must be disinfected, the filters must
be conditioned, and the controls must be operating without bugs. The contrac-
tor is, however, expecting the plant to be operational by June 15. We are as-
sisting with guarded optimism.
Project 625 - Deep Wells No. 8 & 9 - NewMech Companies:
The pump for Well No. 8 has been started up and is pumping directly into the
system. Only a few minor items remain for the rest of the pumphouse. The
primary motor, which will allow pumping from Well No. 8 to the Zachary Water
Treatment Plant, is not scheduled for delivery until the end of May, however.
Also, the pump for Well 9 will not be delivered until June. The contractor
and pump supplier are aware of the urgency in getting these operational as
soon as possible and are working on moving these dates up.
Project 011 - 001/630 Bass Lake Plaza/Harrison Hill Utility Improvements -
S. J. Louis:
All utilities are now in place. Concrete curb, bituminous paving, and
restoration work remains.
Project 720 - Fernbrook Woods - Utility & Street Improvements - Ceca Utilities:
All utilities are now in place. The T.V. inspection has been completed. The
subbase has been shaped and test rolled. Following correction of soft spots,
the aggregate base will be placed.
OTHER PROJECT
Project 544 - Fernbrook Lane - Anderson Bros.:
Completed. Final payment
ti+S bec lc f ie ts"e c;tY.
Proiect 908 - 001 - Pike Lake Interceptor Sewer, Phase II - S. J. Louis:
Completed. Final payment request will be sent to the City this week.
Project 702 - 1987 Utilities - Berg 2nd Addition - C.S. McCrossan:
Restoration punch list items have recently been identified. C.S. McCrossan
has been notified. We are attempting to have this repair work completed and
the project closed out by June 10th.
Page 2.
24
City of Plymouth
Plymouth, MN
Re: File No. 70
May 17, 1988
1987 Street Improvements - Buffalo Bituminous:
Buffalo Bituminous has started operations this year. We expect to have the
broken gate valve box repaired, a dirty gate valve box flushed, and the
project closed out by June 10th.
Project 517 - Revere Lane/Trenton Place 2nd Addition - Moser Construction:
Moser Construction has mobilized and is working on completing this project.
We have informed the Contractor that we will need all work completed and the
project closed out by June 10th.
Yours very truly,
BONESTR00, ROSENE, ANDERLIK & ASSOCIATES, INC.
Keith A. Bachmann
KAB:li
cc: JCO, HMO, JKI
Chet Harrison, City of Plymouth
Page 3.
24
CONSTRUCTION PROGRESS REPORT '
Zachary Lane WTF
Plymouth, MN 56'
Project No.
431ILMay18, 1988 `
Work Completed:
Exterior work completed in the past month includes water-
proofing and backfilling the building, as well as rough
grading the site. The aluminum doors, most of the aluminum
windows, and all of the metal wall and roof panels have been
installed.
The majority of the progress, however, has been made on the
inside. The filter floors and underdrain are in place and
the filter walls are being painted. The filters must be
ready in time for the media delivery scheduled for the week
of the 23rd. Painters have applied block filler to most of
the Upper Level and will be moving to the lower levels soon.
Other items that have been completed or that are near
completion include the terrazzo flooring, the interior
aluminum doors, the laboratory furniture and the elevator.
The mechanical and electrical contractors continue to install
HVAC ductwork, plumbing, electrical conduit and wiring while
the painters paint around them. Much coordination is re-
quired to avoid conflicts among the trades, but there have
been no major problems thus far.
Schedule:
With only four weeks remaining until the June 15 Substantial
Completion date, the emphasis will be put on the process -re-
lated items. The filter media is scheduled to be installed
the week of the 23rd through the 27th. The potable water
areas exposed to view must be painted, then all potable water
areas must be disinfected. The process controls are to be
delivered this week and are expected to take approximately 2
weeks to wire. Before the plant is started up the filters
must be conditioned, backwashed and skimmed. All of the
pumps, blowers, and chemical feed equipment also must be
operational. The contractor insists they will be done by
June 15. To assist in keeping things moving, yet coordi-
nated, we are now holding construction meetings weekly.
Philip J. J. Caswell
Bonestroo, Rosene, Anderlik & Assoc.
MEMORANDUM
IARW
Asaj
ENGINEERS ARCHITECTS PLANNERS
222 EAST LITTLE CANADA ROAD, ST PAUL, MINNESOTA 55117 612 484-0272
f
TO: CHET HARRISON, CITY ENGINEER
CITY OF PLYMOUTH
FROM: DAVE PILLATZKE
DATE: MAY 6, 1988
SUBJECT: PROJECT STATUS REPORT
PLYMOUTH, MINNESOTA
SEH FILES: 87131 AND 88048
T.H. 101 and Fernbrook Lane Trails, Proiect 724
We have been in contact with the Contractor on several occasions.
We have met on-site to review the locations of remaining work.
The Contractors foreman was to coordinate a final on-site review
prior to completing the remaining work items. This has not been
done. A letter was sent to the Contractor on May 3, 1988,
requiring him to complete these projects immediately. We
reminded him that the final completion date was in November 1987.
We have had no response from the Contractor to this letter or a
previous letter requesting a schedule for completing the final
punch list items. We will continue to remind the Contractor of
his responsibilities in order to complete this project as soon as
possible.
1988 Street Improvements, Project 801
Financing alternatives are being determined by City Staff and the
Finance Committee. Recommendations will be given to the City
Council and discussed at a work session. Based on the results of
this meeting, a date will be scheduled for a public hearing and
informational meetings.
DJP/me
SHORT ELLIOTT ST PAUL, CHIPPEWA FALLS,
HENDRICKSON INC MINNESOTA WISCONSIN
STRGAR-ROSCOE-FAUSCH, INC.
CONSULTING ENGINEERS
TRANSPORTATION CIVIL STRUCTURAL ENGINEERS LAND SURVEYORS
Commission No. 0870858
0870921
MEMORANDUM
TO: Fred G. Moore, P.E.
City of Plymouth
FROM: Timothy D. Phenow, P.E Zo
S. Rick Brown
DATE: May 17, 1988
SUBJECT: CONSTRUCTION STATUS
CONTRACTOR: BURY & CARLSON, INC.
S.J. GROVES OFFICE PARR AREA - CITY PROJECT NO. 648
Current construction status
follows:
SCHEDULE A
work completed to date) is as
Grading 100%
Storm Sewer 100%
Curb and Gutter 100%
Bituminous Paving:
Frontage Road (Interim Wearing Course) 100%
13th Avenue Overlay 1000
Traffic Signals 100%
Landscaping and Miscellaneous 95%
SCHEDULE B 100%
The final wearing course is being placed today. Some minor
miscellaneous "punch list" work remains to be completed. No
problems are anticipated in meeting the project final completion
date.
Suite 150, One Carlson Parkway North, Minneapolis, Minnesota 55447
612) 475-0010 9 FAX No. (612) 475-2429
Mr. Fred G. Moore - 2 - May 17, 1988
CARLSON CENTER 8TH ADDITION AREA - CITY PROJECT NO. 751
Current construction status (work completed to date) is as
follows:
Bituminous Paving 0%
Storm Sewer 990
Sanitary Sewer 99%
Watermain 99%
Landscaping and Miscellaneous 0%
Underground utilities are substantially complete and have been
tested. Street construction is being coordinated with the
developer's construction operations; the Contractor proposes to
begin subgrade preparation before the end of this week and to
complete bituminous paving early in June. No difficulty is
anticipated in meeting the completion date.
SRB:bba
F
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: May 12, 1988
TO: Mayor and City Council
i FROM: James G. Willis, City Managed
SUBJECT CITY MANAGER'S PERFORMANCE OBJECTIVES - REVIEW
The City Council have previously established "1988 Performance Objectives
and Standards for City Manager." A copy of this document is attached. The
Council indicated its desire to review my progress with respect to these
various performance objectives periodically during the year. These reviews
are scheduled to take place in April, September and December.
Councilmembers may wish to review the attached copy of my 1988 Performance
Objectives and Standards prior to the meeting Monday.
JW:kec
713
CITY OF PLYiVIOUTH
3:00 PL1'PJOUTH BLVD F-l'iv1,01L)Ti Mli NESOTA 554-.7
TELEPHONE (612; 550-2300
Rev. February 23, 1988 MEMO
DATE: February S, 1988 for City Council Meeting of February 8, 1988
TO: Mayor d City Council
FROM: Councilmembers Sisk and Ricker
SUBJECT 1988 PERFORMANCE OBJECTIVES AND STANDARDS FOR CITY MANAGER
Approved February 22, 1988)
These objectives and standards are prepared by the City Council and the CityManagerasameanstomeasurehisperformancefromJanuarythroughDecember31, 1988. The objectives and standards include specific
measurements which will be used to evaluate performance incentives for1988. Prior to the end of April, September, and December, the City CouncilwillmeetwiththeCityManagertorevie„ his progress in meeting the
objective (quality and timeliness) and subjective (quality and judgement) components of the objectives and standards. The components below willdefine "meets expectations" for each objective and standard.
1. The City Manager shalt ensure the appropriate and timely completion ofthefollowingprojects:
A. Water Treatment Plant - Assure that the new water treatment plant
is completed and in operation bv Dune 15, 1988, or such later date
as the Council may establish.
B. Parkers Lake Pavilion - Assure that the Parkers Lake pavilion
construction is completed on time and "ithin the Council approved
project budget. The construction schedule will be established bytheCityCouncilatthetimebidsareawarded. 3. I J a 6v- -_l 1 i ! J/v G 1*-. i -
C. Flre Station Nu. 3 and Modifications to Fire Station No. 1
Assure that the construction of Fire Station No. 3 and the
modifications to Fire Station No. 1 are completed in a timelyfashionandwithintheCouncilapprovedbudget. The timetable for
each of these projects will be established at the time bids are
awarded.
D. St. Mary's Neighborhood Park Assure that the construction of theSt. Mary's neighborhood park is completed in a timely fashion and
within the Co;n.cii a2Pr --- v ed budget. The timetable will
established for this project when the bids are awarded.
1955 PERFORt1Ar:C U(: Jt_CTI ES A1,) STAW)ARI)`; FOR CITY NANAGFR
Re\ . February 23, 19`•
February 8, 198,S
Pdge two
E. Capital lmprovement Program - Assure that the 1988 Capital ' Improvement Program projects are undertaken and completed in a
timely and effective manner. The timetable for specific projects
will be established by the City Council at the time bids areawdrded.
The City •tanager shall provide the Council with monthly status reports on
each of the foregoing projects.
I1. The City Manager will represent and communicate the City's position on
matters concerning Plymouth to our State legislators, the Metropolitan
Council and Hennepin County.
During the State legislative session, the Council deems it important
that the City tanager participate actively in matters of concern to theCityandrepresentthepositionoftheCitybeforeappropriatelegislativecommittees. He shall also actively participate and repre-
sent the City's position in the League of Minnesota Cities, the
Associatioll of Metropolitan Municipalities and the Municipal LegislativeCommission. The City Manager shall provide the Council with a monthlystatusreportindicatingsubstantivechangesinthefollowinqareasof
particular concern to the Council:
A. State legislative fundino and/or tax policies affectinq local
government aid (LGA), property tax structure and homestead credit.
B. Environmental matters related to solid waste transfer facilities
and source separation of recyclables.
C. Revisions to metropolitan system plans which mioht adverselyaffectPlymouth's interest.
111. Continue to monitor the maintenance program ?tahlished to protect and
preserve the City's investments in all fixed assets and maximize the
efficient use of such assets.
A. Infrastructure Replacement - The Council has indicated its intent
to develop and undertake a comprehensive and city-wide pavementresurfacingprogram. The Council has also established aninfrastructurereplacementreservefundforthepurposeof
assisting in financing of street resurfacing and/or replacement. The City Manager shall be responsible to develop a report for
6.
1955 PERFOR.!ANCf- 0BXC i i 1 F S Alii S1 AN -%RUS FOP CITY 1.1Ar1AGE ii
Rei. February 23, 195
February S, 1955
Paoe three
review by the Council's Special Assessment Committee, and
ultimately adoption by the City Council, which will establish the
Council's policy on the long range fundinq of infrastructure
replacement. This report shall be submitted to the Special
Assessment Committee not later than April 15, 1988. Followinq
adoption of a policy by the City Council the City Manager shall be
responsible for implementing the program in accordance with
specific Council direction.
1. Present the City's infrastructure replacement proqram to
those owners of the properties involved in an effort to
obtain a favorable public opinion of the proposed proaram
during the second quarter of 1988.
2. Establish a calendar for the introduction and promotion for
the construction of a community center prior to the adoption
of -the 1959-93 capital improvements program.
B. Periodically inspect City facilities so as to reduce the
likelihood of accidents resulting from unsafe conditions. Ensure
that timely repairs are made when defects are noted.
i...l, T k-1 .T - ) 1--/13
C. Provide the Council with a Risk Management report prior to the end
of February highlighting the City's previous year's loss
management experience. This report should also make
recommendations for possible improvement in the risk management
program.
IV. COMMUNITY DEVELOPMENT
The City Manager shall maintain sensitivity to public relations and take
appropriate actions whenever required to establish, redirect or redefine
City policies or proarams to ensure the (,nntinuation of cooperation,
confidence and respect of Plymouth residents and the business community.
A. Interface With Homeowners. The Building Inspection Division is
increasingly ca ed upon to provide advice and assistance to
homeowners seeking information regardinq construction procedures,
design criteria, and code requirements for building modifications
and additions. These contacts create a significant demand upon
available time of personnel within the division and especially
upon non-technical personnel in the office since technical staff
are often in the field. Reasonable assistance to citizens is
deemed to be a service to be provided, and it will be within the
capabilities of available resources.
196S PLRFORMAtICE OBJUCTIVFS AND ST At IDAPDS FiW CIT, 11At1R
Rev. February 23, 1958
February 8, 1988
Paae four
B. Developer Interface. The City staff is expected to work
efficiently and cooperatively with all persons seekinq to develop
in Plymouth. The Development Review Committee (DRC) has been
established to coordinate the various city departments as the main
interface with developers. The Planning Division shall inform all
developers of city development requirements and status of
applications, and shall process applications in an expeditious
manner.
z /fin. T l 7
C. Permit Issuance Standards. The Building Inspection Division shall
establish reasonable time standards for review and processing of
permit applications, plans and subsequent issuance of permits and
periodic inspections. Those standards shall account for all
required duties such as enforcement of the erosion control policy
and State Building Code requirements. They shall he submitted to
the Council by April 4, 1988. V)y
D. Fence Permit System. The Council has determined to establish a
fence permit system as a means of insuring that residents
understand fence requirements. The Council expects that this new
permit system will be fully implemented by May 9, 1988.
V. SOLID HASTE RECYCLING
Hennepin County has established solid waste reduction goals for
Plymouth. The Council has determined that a voluntary recycling
program, with appropriate publicity and promotion, will enjoy the
greatest public support. The City Manager should be responsible to
insure that program meets or exceeds the goals established by HennepinCounty, with particular emphasis on developing qreater homeowner
participation.
Vl. COST EFFECTIVENESS
The City Manager is responsible for creating an organizational
environment in which employees seek to balance quality services with
economy. Department managers shall continually seek economy throughout
the areas of their responsibility. The employee suggestion proqram
shall be emphasized. The City Manager shall periodically report on
specific areas where cost savings have been identified, implemented and
any results.
19SS PERF ORHAtdCE OBJECT IVLS At!!) STAI:DAi'i)S FOR CITY mn;IAC[R
Re%. February 23, l9SS
February 5, 1985
Page five
CONCI 11S T ONS
The City Council will evaluate performance for each objective as "exceedsexpectation", "meets expectation", or "does not meet expectation."
For total performance to qualify for "exceeds expectation":
No objective or standard will he evaluated as "does not meet
expectation."
At least two-thirds of the objectives and standards will be evaluated as
exceeds expectation."
For total performance to qualify for "meets expectation":
Less than one-third of the objectives and standards will be evaluated asdoesnotmeetexpectation."
At least one-fourth of the objectives and standards will be evaluated as
exceeds expectation."
An overall rating of "exceeds expectation" Nill result in an award of 100% Of the 1988 performance incentive of S5,000.
An overall rating of "meets expectation" will result in ari award of lessthan100% of the 1985 performance incentive, the amount to he determined by
the percentage of individual standards which are rated as meeting standards.
An overall rating of "does not meet expectation" will result in no award ofthe1988performanceincentive.
The Council will meet in April, September and December with the City Managertoreview, discuss and evaluate the forPgoing progres, being made with eachobjectiveandstandards. Councilmembers will individually rate theManager's performance on each item requiring rating during the precedingperiod. The scheduled evaluations will be accumulated and combined with thefinalreviewtobecompletedpriortotheendofDecember. The accumulative
evaluation will then determine the Council's evaluation of the Manager'sperformancefor1988.
1988 PERFORMANCE OB CTIVFS AHU Si AM)APDS FOP C1 TY P'ANACER
Rev. February 23, 1986
February 8, 1988
Page six
The followinq table iIlustrdtes the ratino for each of the six objectives
above:
014 . k e c
Maximum
Schneider Vasiliou Sisk Zitur Ricker Average Performance Award
I. 20 20 25 20 15 20 1,000
11. 14 10 25 15 20 16.8 840
Ill. 14 14 15 15 30 17.6 880
IV. 25 25 10 25 10 19 950
V. 7 7 15 5 15 9.4 470
VI. 20 20 10 20 10 17.2 860
5,000
014 . k e c