HomeMy WebLinkAboutCity Council Minutes 10-14-2003Adopted Minutes
Regular Council Meeting
October 14, 2003
Mayor Johnson called a Regular Meeting of the Plymouth City Council to order at 7:00 p.m. in
the Council Chambers of City Hall, 3400 Plymouth Boulevard, on October 14, 2003.
COUNCIL PRESENT: Mayor Johnson, Councilmembers Stein, Hewitt, Slavik, Bildsoe, and
Neset.
ABSENT: Councilmember Black.
STAFF PRESENT: City Manager Johnson, Assistant City Manager Ahrens, Fire Chief Kline,
Community Development Director Hurlbur , Finance Director Hahn, Public Works Director
Faulkner, Police Chief Gerdes, Sewer and Water Supervisor Young, Senior Coordinator
Mittelstaedt, Housing Manager Barnes, Financial Analyst Kohn, Solid Waste Coordinator
Hageman, City Attorney Knutson, and City Clerk Paulson.
Plymouth Forum
There was no one present to address the Council).
Presentations and Public Information Announcements
4.01) Announcement of 3CMA Savvy Award for City Newsletter
Assistant City Manager Ahrens reported on the 3CMA Savvy Award that the City received for
the City's newsletter that placed first in the 60,000 to 100,000 population category.
4.02) Presentation of Environmental Champion Awards
Solid Waste Coordinator Hageman assisted Mayor Johnson in presenting Environmental
Champion Awards to Prototype and Production Systems, Progress Casting Group Inc., and
Honeywell -Solid State Electronics Center.
4.03) Proclamation of "Housing Week" and Announcement of Mayor's Housing
Challenge
Mayor Johnson spoke of the Mayor's Housing Challenge kickoff on November 15 and the
Council's involvement on the sleepout on November 21.
4.04) Proclamation of "Dwight and Pam Johnson Day"
Adopted Council Minutes
Regular Meeting of October 14, 2003
Page 2 of 9
Mayor Johnson reported that this evening is City Manager Johnson's last Council meeting, and
he and his wife would be relocating to Illinois. She thanked him for his 10 years of service to the
City. She read a Proclamation declaring October 14 as "Dwight and Pam Johnson Day."
City Manager Johnson thanked everyone and stated that it was a privilege to work with the
Council, staff, and residents.
Councilmember Bildsoe recognized the recent accomplishment of Jeffrey Brewer in receiving
his Eagle Scout Award.
Councilmember Bildsoe thanked everyone who recently attended the Plymouth Forum that he
hosted.
Approval of Agenda
City Manager Johnson requested to remove item No. 6.12 under the Consent Agenda to item No.
7.2 under Hearings.
Motion was made by Councilmember Slavik, and seconded by Councilmember Hewitt, to
approve the amended agenda. With all members voting in favor, the motion carried.
Consent Agenda
City Manager Johnson noted that the copies of the Ordinance for item No. 6.03 have been
handed out this evening as it was inadvertently omitted from the packet materials.
City Manager Johnson reported on a revised staff memorandum provided for item No. 6.22.
Motion was made by Councilmember Bildsoe, and seconded by Councilmember Slavik, to
approve the Consent Agenda, which included the following items:
6.01) Minutes from the Regular Meeting of September 23.
6.02) Resolution Approving Disbursements for the Period ending October 3, 2003 (Res2003-
425).
6.03) Resolution Approving Land Use Guide Plan Amendment for Schneiderman's to reguide
the Site located at the Northwest Corner of County Road 6 and Xenium Lane (2003082 —
Res2003-426), Ordinance Approving a Rezoning from I-2 to C-4 (2003082 — Ord2003-28),
Resolution Approving Findings of Fact for Rezoning of Property located at the Northwest
Corner of County Road 6 and Xenium Lane (2003082 — Res2003-427), and a Resolution
Approving a Site Plan Amendment and a Variance for Property located at the Northwest Corner
of County Road 6 and Xenium Lane (2003082 — Res2003-428).
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Regular Meeting of October 14, 2003
Page 3 of 9
6.04) Ordinance Amending Chapter 21 of the City Code to Classify Certain Lane located East
of Harbor Lane North and North of Carlson Parkway North (2003087 — Ord2003-29), Resolution
Approving Findings of Fact for the Rezoning of Property located East of Harbor Lane North and
North of Carlson Parkway North (2003087 — Res2003-429), and a Resolution Approving a
Preliminary Plat for Wilson Management for "Carlson Terrace," a Five -Unit, Single -Family
Development located East of Harbor Lane and North of Carlson Parkway North (2003087 —
Res2003-430).
6.05) Resolution Giving Preliminary Approval to the Issuance of Revenue Bonds Pursuant to
Minnesota Statutes, Sections 469.152-469.165, as amended, on behalf of Nuaire, Inc.; Calling a
Public Hearing Thereon (Res2003-431).
6.06) Resolution Authorizing the Firm of Personnel Decisions, International to conduct an
Executive Search on behalf of the City of Plymouth for the Position of City Manager (Res2003-
432).
6.07) Resolution Revising Resolution 2002-329 for Approval of a Site Plan, Conditional Use
Permits, Interim Use Permit, and Variance for Principal Life Insurance Company for a 318 -Unit
Apartment Complex located at the Northeast Quadrant of the Intersection of Nathan Lane and
45th Avenue North (20149 — Res2003-433).
6.08) Resolution Revising and Replacing Resolution 2003-423 Approving a Site Plan and
Conditional Use Permit for Family Hope Services for Property located at the Southeast Corner of
County Road 101 and 40th Avenue North (2003002 — Res2003-434).
6.09) Resolution Approving a Conditional Use Permit for Qwest to allow Installation of
Ground Equipment for High -Speed Internet Access at 13315 581h Avenue North (2003104 —
Res2003-435).
6.10) Resolution Authorizing the Finance Director to Solicit Proposals for City Audit Services
Res2003-436).
6.11) Resolution Awarding Bid for Well No. 14 Drilling (2027 — Res2003-437).
6.12) (This item was removed from the consent Agenda and placed under Hearings as item No.
7.2).
6.13) Acceptance of 2003 Annual Report and 2004 Work Plan of the Youth Advisory Council.
6.14) Resolution Approving Amendment No. 3 for the Lease at the Four Seasons Mall Park and
Ride Lot for Additional Parking Stalls (Res2003-438).
6.15) Resolution Approving Installation of a Stop Sign for Southbound Goldenrod Lane at 53`d
Avenue (Res2003-439).
6.16) Resolution Authorizing a 30 mph Speed Limit on Ferndale Road from County Road 6 to
the Plymouth City Limits (Res2003-440).
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Regular Meeting of October 14, 2003
Page 4 of 9
6.17) Resolution Ordering Improvement for 15th Avenue Storm Sewer Project (3130 —
Res2003-441).
6.18.1) Resolution Releasing Required Financial Guarantee for Plymouth Marketplace (20040
Res2003-442).
6.18.2) Resolution Reducing Required Financial Guarantee for Parkers Lake Shores (20078 —
Res2003-443).
6.19) Resolution Authorizing the Mayor and City Clerk to Sign the Land Surveyor Certificate
of Correction for Lots 5 and 6, Block 1, of Pike Lake Woods 3rd Addition (98170 — Res2003-
444).
6.20) Resolution Authorizing the Mayor and City Manager to Sign the Quit Claim Deeds
Conveyl Portions of City Owned Outlots within Bass Lake Estates Addition and Bass LakeEstates3` Addition (9004 — Res2003-445).
6.21) Resolution Declaring Cost to be Assessed and Ordering Preparation of Proposed
Assessment for 2003 Street Reconstruction for Mission Area (3 101 — Res2003-446), and a
Resolution Setting Hearing on Proposed Assessment for 2003 Street Reconstruction for Mission
Area (3 101 — Res2003-447).
6.22) Resolution Authorizing the Issuance and Sale of $2,895,000 General Obligation
Improvement Bonds (Res2003-448), and a Resolution Authorizing the Issuance and Sale of
1,365,000 General Obligation Open Space Refunding Bonds (Res2003-449).
6.23) Resolution Approving 2003-2004 Membership Dues in the League of Minnesota Cities
Res2003-450).
6.24) Resolution Approving Final Payment to Frattalone Excavating and Grading for the Ice
Center Parking Lot Expansion(Res2003-451).
6.25) Resolution Approving Final Payment to Barber Construction Co., Inc. for Lake Camelot
Park (Res2003-452).
6.26) Acceptance of Third Quarter 2003 Financial Report.
6.27) Ordinance Amending Chapter 12 of the Plymouth City Code Concerning Sale,
Consumption, and Display of Alcoholic Beverages (Ord2003-30).
6.28) Set Special Council Meeting on October 28 at 5:30 p.m. for the purpose of meeting with
the architect for the Public Safety Building expansion project.
The motion carried to approve the Consent Agenda.
Adopted Council Minutes
Regular Meeting of October 14, 2003
Page 5 of 9
Public Hearings
7.1) On -Sale 3.2 Liquor License for Melvin Schmid, d/b/a Dino's Pizza and Deli, 64
Nathan Lane
City Clerk Paulson reported on the application of Melvin Schmid for an On -Sale 3.2 Liquor
License for Dino's Pizza and Deli, 64 Nathan Lane.
Mayor Johnson opened the public hearing for testimony.
There being no one wishing to appear before the Council to give testimony, Mayor Johnson
declared the public hearing closed.
Motion was made by Councilmember Slavik, and seconded by Councilmember Stein, to adopt a
Resolution Approving On -Sale 3.2 Beer License for Melvin Kenneth Schmid, d/b/a Dino's Pizza
and Deli, 64 Nathan Lane (Res2003-453).
Mayor Johnson encouraged the applicant to participate in the City's Best Practices Program.
With all members voting in favor, the motion carried.
7.2) Vacation of Part of a Drainage and Utility Easement within Lot 5, Block 1,
Wellswood Court
Public Works Director Faulkner reported on the request of Glen Kemp for Vacation of part of a
drainage and utility easement in Lot 5, Block 1, in order to construct a deck and porch. With the
approval of the Vacation, staff has determined that there would be adequate easements to
maintain the rear yard drainage.
Mayor Johnson opened the public hearing for testimony.
There being no one wishing to appear before the Council to give testimony, Mayor Johnson
declared the public hearing closed.
Motion was made by Councilmember Bildsoe, and seconded by Councilmember Slavik, to adopt
a Resolution Authorizing the Vacation of Part of a Drainage and Utility Easement within Blot 5,
Block 1, Wellswood Court (Res2003-454). With all members voting in favor, the motion
carried.
General Business
8.1) Consideration of Schematic Design and Final Budget for finishing of Lower Level of
Plymouth Creek Center
Park and Recreation Director Blank reported on the schematic design for finishing the lower
level of the Plymouth Creek Center. He stated this design has been reviewed and recommended
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Regular Meeting of October 14, 2003
Page 6 of 9
for approval by the Plymouth Senior Council, Youth Advisory Council, and Park and Recreation
Advisory Commission. He stated this plan is identical to the plan the Council reviewed a year
ago with minor modifications on the east side of the facility. The computer reference room and
food court area has been slightly modified to better accommodate ingress and egress by users.
He noted the main facilities in the building continue to be the tiered multi -use room, the
computer reference room, two music training rooms, food court, and considerable storage for the
facility. He stated a nice aspect of the plan is that the entire lower level could be opened to
provide one large area that would accommodate large group functions, such as teen activities. It
would also provide the facility with four more independent spaces that could be programmed and
scheduled for various community groups and programs. This would almost double the usable
space in the building. He discussed the increase in the community's senior population and the
participationin senior activities at the Plymouth Creek Center (26,775 senior citizens
participating in 2002). He stated the proposed project budget estimate is $997,500 that includes
an 8% contingency. This cost would come from park dedication funds. He noted that if this
project is approved, the City would delay the construction of tennis courts at Plymouth Creek
Park from 2005 to 2006 and eliminate the funding for a spray playground from the current plan.
However, sufficient park dedication finds would remain to purchase land for the 10`' playfield.
Councilmember Slavik asked about the proposed remodeling of the dance floor upstairs. Park
and Recreation Director Blank stated the sand floor in the lower level created moisture that
affected the floor. Air handling units were installed to address this problem; however there
needs to be minor repairs to the floor.
Mayor Johnson commented that there has been an increase in the architect's budget from the
June 20, 2003 memorandum.
Del Erickson, architect for the proposed project, stated percentage wise, the fee is less, but the
project is larger.
Councilmember Bildsoe asked if staff anticipates the same rental frequency for the lower level as
in the upper level. Park and Recreation Director Blank replied this hasn't been totally reviewed
by staff but is an item that the Council would need to discuss in the spring of 2004. He stressed
the need to review and enhance the teen programming.
Councilmember Stein asked if the conference table in the board room would be wired. Mr.
Erickson replied yes, and the table would accommodate two to four computers. He stated their
electrical engineer has discussed wireless technology as well.
Councilmember Stein suggested deleting the "pocket area" in the multi tier room.
David Barnes, 17420 30`h Avenue North, President of the Senior Council, thanked the City for
the Plymouth Creek Center. He spoke of the success with the senior programs. He stated the
majority of their programs have doubled, and some programs have been eliminated due to space
problems. He requested the Council approve this expansion.
Motion was made by Councilmember Stein and seconded by Councilmember Hewittto adopt
the Resolution Approving Concept Plan and Budget for the Plymouth Creek Center (Res2003-
Adopted Council Minutes
Regular Meeting of October 14, 2003
Page 7 of 9
455) and authorizing the City's consultant torerepare the final plans and specifications for said
proiect and advertise for bids.
Mayor Johnson and Councilmembers Hewitt, Stein, and Bildsoe, voiced their support for the
project.
The Council voted on the motion and with all members voting in favor, the motion carried.
8.2) Consideration of Rezoning, Preliminary Plat, Conditional Use Permit, and Site Plan
for "Wynfield Place," (Dean Johnson Homes — 2003081)
Community Development Director Hurlburt reported on the request of Dean Johnson Homes for
rezoning, preliminary plat, conditional use permit, and site plan approval for "Wynfield Place, a
69 -unit residential development to be located west of Northwest Boulevard and north of West
Medicine Lake Drive. She stated this development would consist of 13 single-family homes and
56 townhouse units.
Councilmember Stein stated at the Planning Commission meeting, there were issues regarding
the curb and road, and he asked if those have been resolved. Community Development Director
Hurlburt replied yes, and the developer is in the process of providing alternatives as indicated in
the Engineer's memorandum.
Motion was made by Councilmember Stein, and seconded by Councilmember Hewitt, to adopt
an Ordinance Amending chapter 21 of the City Code to Classify Certain Land located West of
Northwest Boulevard and North of West Medicine Lake Drive (2003 081 — Ord2003-31),
Resolution Approving Findings of Fact for the Rezoning of Property located West of Northwest
Boulevard and North of West Medicine Lake Drive (2003081 — Res2003-456). Resolution
Approving a Preliminary Plat for Dean Johnson for "Wvnfield Place," a 69 -Unit Residential
Development to be located West of Northwest Boulevard and North of West Medicine Lake
Drive (2003081 — Res2003-457), and a Resolution Approving a Site Plan and Conditional Use
Permit for Dean Johnson Homes for Construction of "Wynfield Place," a 56 -Unit Townhouse
Development located West of Northwest Boulevard and North of West Medicine Lake Drive
2003081 — Res2003-458). With all members voting in favor, the motion carried.
8.3) Preliminary Design Report for Water Treatment Plan Improvements and
Improvement Option (2032)
Public Works Director Faulkner reported on three options for water treatment plant
improvements. He stated options one and three would provide for an overall capacity of 31.5
million gallons per day (MOD), which would accommodate fixture growth in the City to a
potential population of 78,000. Option one provides for a new treatment plant building at the
central plant, and would cost approximately $20.5 million. Option three would consist of
renovating the current building at the central plant rather than constructing a new building at an
approximate cost range between $17.2 and $19.6 million. He stated staff doesn't recommend
option two because the increase in treatment capacity would only increase to 24 (MOD). There
is the possibility that the plants would be too small in capacity on the day they open in 2005, and
this option would provide no taste benefits.
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Regular Meeting of October 14, 2003
Page 8 of 9
Steve Nelson, Project Engineer with SEH, discussed three options in detail as well as the
proposed project schedule (currently six weeks behind schedule).
Councilmember Stein asked why the current proposed cost is approximately $8 million more
than what the previous consultant identified. Public Works Director Faulkner replied the
previous estimate didn't include the recommended expansion in the chemical feed area and
additional electrical work.
Financial Analyst Kohn discussed the funding for the project which would consist of general
obligation revenue bonds and funds from the utility trunk fund.
City Manager Johnson commented that the central treatment plant is 30 years old, and 20 years
from now, the City could be considering replacing the building and aging equipment. Therefore,
it could be prudent to construct a new building (option 1) at this time.
Councilmember Stein asked if any value engineering has been performed on the central plant.
Mr. Nelson replied they have been in contact with equipment suppliers and electrical contractors.
They have reviewed the information very carefully, and they are very comfortable with the
figures.
A brief discussion was held on option 1 and being able to use the current building for storage, i.e.
salt storage area for the Public Works Department.
Mayor Johnson commented that the City's water bills are lower in comparison to cities of similar
size.
Motion was made by Councilmember Stein, and seconded by Councilmember Neset, to a prove
Option 1.
Mayor Johnson and Councilmember Slavik voiced their support for Option 1.
The Council voted on the motion and with all members voting in favor, the motion carried.
Reports and Staff Recommendations
There were no Reports and Staff Recommendations).
Adopted Council Minutes
Regular Meeting of October 14, 2003
Page 9 of 9
Adiournment
Motion was made by Bildsoe, and seconded by Slavik to recess the meeting to Applebee's and
reconvene the meeting at 9:30 p.m. With all members voting in favor, the motion carried.
Sandra R. Paulson, City Clerk