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HomeMy WebLinkAboutCity Council Minutes 12-10-2013 SpecialAdopted Minutes Special Council Meeting December 10, 2013 Mayor Slavik called a Special Meeting of the Plymouth City Council to order at 5:32 p.m. in the Medicine Lake Room, 3400 Plymouth Boulevard, on December 10, 2013. COUNCIL PRESENT: Mayor Slavik, Councilmembers Stein, Wosje, Willis, Bildsoe, Johnson, and Prom. ABSENT: None. STAFF PRESENT: City Manager Callister, Parks and Recreation Director Evans, Administrative Services Director Fischer, Community Development Director Juetten, Recreation Manager Michaud, Recreation Supervisor Krumholz, and Deputy Clerk Baird. OTHERS PRESENT: Representatives from WSB & Associates Amanda Prosser and George Watson; and representatives from Sue McLean & Associates (SMA) Kimberly Gottschalk and Mamie Gamble. Hilde Performance Center Improvements and Veterans Memorial Parks and Recreation Director Evans introduced representatives from WSB & Associates Prosser and Watson to continue discussions on Hilde Performance Center improvements. Staff is looking for direction on the Veteran's Memorial. Ms. Prosser gave an overview of the Hilde Performance Center Phase 2 Improvements Design. There are four areas addressed in this phase. First the central park entry which will create a focal point of entry for the park. It has been redesigned to save trees by curving the walkway. There would be an electronic reader board by the entrance to let residents know of events. The design also incorporates improvements on the southeast entry by Lifetime Fitness. The second area of design is referred to as the pond plaza and would incorporate a platform possibly extending over the pond to gain additional seating space for events and possibly another venue to rent for weddings and ceremonies. This could also be used as a staging location for athletic events such as races or other park and rec activities. The third area is the sanitary facility which will be located near the handicapped parking area on the east side of the park. The fourth area is the Veteran's Memorial which will be located at the end of the parking lot off Plymouth Boulevard. Adopted Minutes 1 of 5 Special Meeting of December 10, 2013 The cost of phase 2 is estimated to be $1.4 million. WSB & Associates requests direction from Council to complete the design for approval. Central Entry Councilmember Stein would like to see the "Plymouth P" incorporated at the entry. Councilmember Bildsoe asked how many parking spots will be added on Plymouth Boulevard. Ms. Prosser replied that five car lengths. There will be something to block parking in front of that spot making it a drop off spot. Councilmember Willis desires the handicap function at the entrance and long range planning on how to replace forestry in the park. Ms. Prosser explained that there will be a donation sign at the start of the walkway and curve through the area to minimize impact on the trees. Councilmember Stein prefers the path be wider and possibly make two parallel paths to save trees. Mr. Watson said that there is a minimum path width that must be maintained. Pond Plaza Councilmember Willis inquired as to the concept drawing and if it is reflective of what the finished project would be, what type of materials would be used, and would there be a railing. Mr. Watson replied that the design would be very similar and could be made from synthetic products to help prevent deterioration and low maintenance. The railing requirements would not be necessary if the platform does not extend more than 30" over the pond. Councilmember Bildsoe supports this portion and believes it to be beneficial for events and more prime seating for Hilde events. Sanitary Facility Mr. Watson described the options available for the sanitary facility including a screened area for portable toilets, vault toilets and permanent flush toilets. Councilmember Bildsoe prefers the use of different materials to reduce costs. In addition there is a need for these facilities outside of special events. Councilmember Willis and Stein prefer to stay on the low end to discourage vandalism. Mayor Slavik and Councilmember Wosje prefer a mid-range option. Councilmember Bildsoe stated that if the price isn't that much greater to get a more permanent solution, then staff should proceed in that direction. Parks and Recreation Director Evans stated the facilities would probably not be open year round. Adopted Minutes 2 of 5 Special Meeting of December 10, 2013 Veteran's Memorial Ms. Prosser suggests that keeping the veteran's memorial simpler will be better. The more detailing in the memorial could cause issues in spacing for the different branches of military and conflicts. There needs to be direction from Council and staff as to who could have their name memorialized. Mr. Watson suggested that space could be saved by moving the flag area down by the stage. Councilmember Willis stated that all veterans should be thanked. Mayor Slavik requested a wall with plaques for families to purchase with their memorialized names, years of service, branch, etc. There should also be some kind of statue. Councilmember Wosje agreed. Councilmember Willis asked how it would be determined who gets a plaque? To keep costs and size down, maybe a small plaque with a person's name could be placed under a section on the wall which is dedicated to a particular branch of service. Councilmember Johnson asked what guidelines would be in place. She asked if anybody could put a name on there or just Plymouth people. Parks and Recreation Director Evans stated the plaques would be sold like the millennium garden brick sale. After further discussion it was decided that the design should be made in accordance with how big the plaques need to be. There should be plenty of space so that it is not sold out. Staff should also estimate how many plaques they believe they will need. The plaques should be appropriate for living and deceased veterans. Mayor Slavik mentioned that the local veterans would like their voice to be heard in what is placed. They would also like to donate funds. Mr. Watson suggested that the City set basic standards first and then inform the veterans how they could participate. Councilmember Prom requested incorporating six flags into the design. Councilmember Wosje stated the flags that currently fly by City Hall could be moved. Mayor Slavik agreed that the memorial would be a good place for the flags. Parks and Recreation Director Evans stated that staff had considered that, but needed Council direction. The American Flag will remain by City Hall. Parks and Recreation Director Evans stated that staff will take the feedback and come back with some detailed planning. She asked if any councilmembers would like to participate in the design stage. Mayor Slavik and Councilmembers Willis and Stein volunteered. Adopted Minutes 3 of 5 Special Meeting of December 10, 2013 WSB and Associates will be meeting with staff in January, and will return with more detailed designs by March 2014. Paid Musical Performance at Hilde Performance Center Recreation Manager Michaud presented the Council with an opportunity to hold a paid event at the Hilde Performance Center. Sue McLean & Associates, Inc (SMA) has expressed a strong interest in co -hosting the event. Representatives from Sue McLean & Associates (SMA), Kimberly Gottschalk and Mamie Gamble gave a presentation. They have over 15 years experience in hosting events throughout the metro area including the Basilica Block Party, Live at the Guthrie, and Music in the Zoo concert series at the Minnesota Zoo. The tentative event date is scheduled for June 6, 2014 with an anticipated attendance of 3,000-5,000 people. Selected performer(s) will have broad local and regional appeal to the contemporary mainstream adult audience. Performance time will be from 7:00 p.m. to 10:00 p.m., the same as Music in Plymouth. There will be a traffic plan in place and the Police Department will manage main intersections after the event. Parking will be negotiated with neighboring businesses to help create space for approximately 1,500 parking spots. Security will be contracted and there will be temporary fencing installed along with emergency medical care provided. The Police Department will oversee, but they prefer a paid security staff. There will be two or three entry points into the fenced area. Food and drink will be served on-site, nothing can be brought in. There will be no pets allowed. Councilmember Willis asked what the budget is for this event. Recreation Manager Michaud replied there is no budget because it is unknown at this time what performer(s) can be secured for the event. Once that is determined, ticket prices can be adjusted accordingly. Councilmember Bildsoe said that he has attended similar events in other communities. They are very well attended and managed. He said that there would need to be alcohol sales in order to help fund the cost of the entertainment. Councilmember Prom asked if minors would be allowed and how that would be patrolled. SMA Representative Gottschalk replied that if Council approves alcohol, SMA will do the security. Council is very supportive of the event and directed staff to proceed with the event planning and provide a report and budget for a future Council meeting. Adopted Minutes 4 of 5 Special Meeting of December 10, 2013 Set Future Study Sessions No future study sessions were set. Adiournment The meeting adjourned at 6:20 p.m. ,— Adopted Minutes 5 of 5 Special Meeting of December 10, 2013