HomeMy WebLinkAboutCity Council Minutes 09-28-2004Adopted Minutes
Regular Council Meeting
September 28, 2004
Mayor Johnson called a Regular Meeting of the Plymouth City Council to order at 7:00 p.m. in
the Council Chambers of City Hall, 3400 Plymouth Boulevard, on September 28, 2004.
COUNCIL PRESENT: Mayor Johnson, Councilmembers Bildsoe, Black, Hewitt, Slavik, Stein,
and Neset.
ABSENT: None.
STAFF PRESENT: City Manager Ahrens, Fire Chief Kline, Community Development Director
Hurlburt, Public Works Director Faulkner, Finance Director Hahn, Park and Recreation Director
Blank, Public Safety Education Specialist Cwayna, Recycling Coordinator Hageman, Planning
Manager Senness, Police Chief Goldstein, City Attorney Knutson, and City Clerk Paulson.
Plymouth Forum
There was no one present to address the Council).
Presentations and Public Information Announcements
4.01) Oath of Office
City Clerk Paulson administered Oaths of Office to Police Officers Lisa Flanagan and Andrew
Clayburn.
4.02) Announcement of 3CMA Silver Circle National Award for the Financial Extra
Councihnember Bildsoe announced that the City was recently the recipient of the 3 CMA Silver
Circle National Award for its Financial Extra publication. He explained this was sent to all
residents the first quarter of 2004, and the City would be preparing a similar publication for
2005.
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Regular Meeting of September 28, 2004
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4.03) Announcement of Fire Department's Open House on October 9
Public Safety Education Specialist Cwayna announced the Fire Department's open house on
October 9 from 12:00 p.m. to 4:00 p.m. at Fire Station No. 3.
4.04) Presentation of the Business Environmental Champion Award Winners
Recycling Coordinator Hageman announced that Honeywell Solid States Electronic Center and
Turck Multiprox Inc. were this year's Business Environmental Champion Award winners.
4.05) Presentation of Travel Demand Achievement Certificate to Carlson Companies
Mayor Johnson presented the Travel Demand Achievement Certificate to Carlson Companies.
4.06) Announcement of the Park and Recreation Department as a Finalist for the
National Gold Medal Award
Park and Recreation Director Blank announced that the City's Park and Recreation Department
is a finalist for the National Gold Medal Award (four finalists). He stated the winner would be
notified on October 13, and the City has been a finalist for two consecutive years.
4.07) Announcement of Plymouth on Parade
Park and Recreation Director Blank reported on this year's Plymouth on Parade and other area
activities on October 2.
Approval of Agenda
Motion was made by Councilmember Bildsoe, and seconded by Councilmember Slavik, to
approve the agenda. With all members voting in favor, the motion carried.
Consent Agenda
Mayor Johnson stated item No. 6.04 would be removed from the Consent Agenda and placed on
the October 12 agenda.
Motion was made by Councilmember Black, and seconded by Councilmember Bildsoe, to
approve the Consent Agenda, which included the following items:
6.01) Minutes from the Special Meetings of August 23, August 31, and September 7, and
Regular Council Meeting of August 24.
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Regular Meeting of September 28, 2004
Page 3 of 7
6.02) Resolution Approving Disbursements for the Period Ending September 17, 2004
Res2004-389).
6.03) Approval of sale of "Dallas," a retired K-9 from the Police Department.
6.04) (This item was removed from the Consent Agenda).
6.05) Resolution Appointing Additional Election Judges for the General Election (Res2004-
390).
6.06) Resolution Approving a Variance to allow the Construction of an Attached Garage at
12308 12'h Avenue North (2004109 — Res2004-391).
6.07) Resolution Approving a Variance for a Vestibule Addition Less than 10 feet to a Parking
Area on Property located at 3410 Kilmer Lane North (2004110 — Res2004-392).
6.08) Resolution Approving an Exemption and Authorizing the Mayor to Sign the Wetland
Conservation Act Conservation Act Certificate of Exemption Form for Ben Steinkraus, 5910
Lawndale Lane North (Res2004-393).
6.09) Resolution Approving an Exemption and Authorizing the Mayor to Sign on the Wetland
Conservation Act Certificate of Exemption Form for Dave Clausen, 80 Kingsview Lane North
Res2004-394).
6.10) Resolution Officially Closing Pleasure Skating Rinks (Res2004-395).
6.11) Resolution Adopting Assessments for Lifetime Fitness Parking Lot (4123 — Res2004-
396).
6.12) Resolution Approving Change Order No. 2 for Parkers Lake Rock Weir Improvements
Project (2026 — Res2004-397) and a Resolution Approving Request for Payment No. 2 and Final
for Parkers Lake Rock Weir Improvements Project (2026 — Res2004-407).
6.13) Resolution Approving Amendments to the Board and Commission Policy (Res2004-398).
6.14) Resolution Approving Abatement of Hazardous Building located at 440 Queensland Lane
North (Res2004-399).
6.15) Resolution Approving Abatement of Hazardous Building located 520 Queensland Lane
North (Res2004-400).
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Regular Meeting of September 28, 2004
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6.16) Resolution Declaring Cost to be Assessed and Ordering Preparation of Proposed
Assessment for 2004 Weed Eradication and Destruction, Roll 1 (Res2004-401) and a Resolution
Calling for Public Hearing on Proposed Assessment for 2004 Weed Eradication and Destruction,
Roll 1 (Res2004-402).
6.17) Resolution Declaring Cost to be Assessed and Ordering Preparation of Proposed
Assessment for 2004 Removal and Destruction of Diseased Trees, Roll 1 (Res2004-403) and a
Resolution Calling for Public Hearing on Proposed Assessment for 2004 Removal and
Destruction of Diseased Trees, Roll 1 (Res2004-404).
Councilmember Black stated item No's. 6.14 and 6.15 are very complicated issues regarding the
estate with these properties. However, staff would continue to work with the parties to avoid
condemnation if possible.
The motion carried to approve the amended Consent Agenda.
Public Hearings
There were no public hearings scheduled).
General Business
8.1) Daytime Sprinkling Ban to be Effective January 1, 2005 (deferred from September
13)
Public Works Director Faulkner reported on the proposed amendments to the City's existing
Ordinance restricting watering to include a midday ban from 12:00 p.m. to 5:00 p.m. He stated
the Council tabled this item from the September 13 Council meeting and requested staff to
review a couple of items. The first concern was the restriction on the watering of new sod. He
explained that while the City's current odd/even restrictions do apply to new sod, this has been
an issue with some residents and the proposed Ordinance has now been revised to allow the
watering of new landscaping, sod, or seed within 30 days of installation. The other concern
expressed by the Council at the September 13 meeting was the potential hardship created for late
shift workers who may find it difficult to water their lawns during the allowable days and times.
Staff reviewed other metropolitan cities' sprinkling ban ordinances and didn't find this
exemption. Therefore, staff isn't recommending including this since late shift workers should
still have adequate time to water their lawns on the appropriate days or on the weekend.
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Regular Meeting of September 28, 2004
Page 5 of 7
Motion was made by Councilmember Black, and seconded by Councihnember Slavik, to adopt
an Ordinance Amending Chapter VII of the Plymouth City Code Concerning Restricted Hours
for Sprinkling (Ord2004-21). With all members voting in favor, the motion carried.
8.2) Medicine Lake Watershed Implementation and Management Plan, Phase 11
Public Works Director Faulkner reported on Phase II of the Medicine Lake Watershed
Implementation and Management Plan as recommended by the City's Environmental Quality
Committee. He spoke of the best management practices that were discussed. He stated two
goals had been established that were:
1. Reduce external watershed phosphorus loading by 1,000 pounds.
2. Reduce internal loading by controlling curlyleaf pondweed (implementation of the curlyleaf
pondweed control program as approved in the Aquatic Vegetation Management Plan). This is
estimated to reduce the summer average in -lake phosphorus concentration by 15%.
He then discussed the recommended best management practices for Phase 11 that include:
1. Erosion control and stream bank stabilization (repair, at minimum, seven of the highly eroded
sites stream bank stabilization — Plymouth Creek).
2. Pond management (retention, storm drainage, pond maintenance).
3. Pollution prevention (geese management, residential best management practices,
neighborhood best management practices, phosphorus fertilizer restriction implementation, and
additional 168 miles of vacuum street sweeping).
4. Surface water runoff; upland treatment.
5. Surface water runoff; pond treatment (barley straw treatment in water quality ponds and BC -
98 and BC -107 water quality ponds construction).
6. Plymouth Creek outfall; basin BCP I6AS excavation.
7. Ordinances and Rules.
8. Reducing internal loading by controlling curlyleaf (three years).
He stated this project would cost approximately $2.6 million over five years, and funding would
come from the water resources fund.
Terrie Christian, 9910 South Shore Drive, commended the City in making improvements to
Medicine Lake. She stated she agrees with the plan to reduce phosphorus in the lake as well as
increasing the surface water utility fee in 2005. She spoke of the Federal Clean Water Act that
all governmental units would need to comply with in the next 12 years. She stated she would
like revenue from this fee to be used to inventory the water quality of all lakes so the City would
be prepared for the unfunded Federal mandates that would be coming in the future.
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Regular Meeting of September 28, 2004
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Motion was made by Councilmember Black, and seconded by Councilmember Stein, to adopt a
Resolution Approving and Phase lI Medicine Watershed Management and Implementation Plan
Res2004-405). With all members voting in favor, the motion carried.
8.3) Ordinance Amending Surface Water Fee
Financial Analyst Kohn reported on the proposed amendment to the Surface Water Fee. He
explained since July 2001, when the City implemented a surface water utility which funds the
activities of the water resources fund, the rates have remained the same at $3.25 per month/per
residential equivalent factor. In the meantime, costs have increased due to inflation and needs
have evolved and expanded. Since 2001, the City has seen an increase in responsibilities of the
water resources fund. He mentioned the major flooding event in June 2003 as well as the
proposed recommendations from the Medicine Lake Sub committee for modifications to and
expansion of the Medicine Lake Implementation Plan. In addition, the Surface Water Task
Force has recommended that the City assume responsibility for the basic maintenance of all
surface water features in the City's drainage system. All of these items have led to a potential
increase in costs without any corresponding increase in revenues. He stated that the proposed
2005 budget reflects an increase to $3.71 per month. He stated this would be effective for the
first utility bill mailed after January 1, 2005.
Mayor Johnson stated that this is a very conservative increase, and she asked if staff considered
increasing it a little higher. Financial Analyst Kohn replied staff doesn't know what the
unfunded mandates would be in the future. The City could always do more, but it would also
cost more. He stated the proposed increase in the rate was the recommendation of the Surface
Water Task Force.
Mayor Johnson stated the rate would be reviewed annually and adjustments would be made if
desired by the Council.
Councilmember Black commented that in the Medicine Lake Plan, there are capital improvement
projects that are one-time costs. Therefore, once those projects are completed, those funds
would be available for other projects. The City wouldn't be limiting the funds to what the City is
currently doing.
Motion was made by Councilmember Black, and seconded by Councilmember Stein, to adopt an
Ordinance Amending Section 725.05 of the City Code Adopting Revised Storm Water Utility
Rates (Ord2004-22). With all members voting in favor, the motion carried.
8.4) Ordering Preparation of Final Plans for Flood Analysis Sites
Public Works Director Faulkner discussed his report regarding authorizing the preparation of
final plans and specifications for storm drainage improvements for four flood analysis sites that
suffered damage as a result of the June 24-25, 2003 storm event.
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Regular Meeting of September 28, 2004
Page 7 of 7
Motion was made by Councilmember Bildsoe, and seconded by Councilmember Hewitt, to adopt
a Resolution Authorizing the Preparation of Final Plans and Specifications for Storm Drainage
Improvements at Four Sites — June 2003 Storm Event (Res2004-406).
Mark Wollschlager, 4785 Valley Forge Lane, requested that this work be completed.
With all members voting in favor, the motion carried.
Reports and Staff Recommendations
9.1) Future Study Sessions
Mayor Johnson suspended the rules in order to discuss scheduling Study Sessions.
Councilmember Black requested to add to the pending Study Session list a review of the City's
development standards in regard to NEMO. Mayor Johnson and Councilmember Stein also
supported this.
Motion was made by Councilmember Black, and seconded by Councilmember Bildsoe, to
conduct the board and commission interviews and have the Quarterly Update with Citesager
on November 16 at 7:00 P.m. With all members voting in favor, the motion carried.
The Council viewed the Park and Recreation Department's video for the National Finalist
Award.
Adjournment
Mayor Johnson adjourned the meeting at 8:32 p.m.
gandra R. Paulson, City Clerk