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HomeMy WebLinkAboutCity Council Minutes 01-06-1992MINUTES REGULAR COUNCIL MEETING JANUARY 6, 1992 The City Clerk administered the Oaths of Office to Mayor Kim 31. Bergman, Councilmember Joy Tierney, and Councilmember John Edson. The regular meeting of the Plymouth City7council was called to order by mayor M. in the Council Chambers of the City Center, 3400 Plymouth Blvd. on January 6, 1992. PRESENT: Mayor Bergman Councilmembers Edson, Helliwell, Tierney, and Vasiliou ABSENT: None STAFF PRESENT: City Manager Willis, Assistant Manager Boyles Community Development Director Dillerud, Public Works Director Moore Finance Director Hahn, City Attorney Thomson, and City Clerk Rauenhorst Pastor Strohschein, Glory of Christ Lutheran Church, said the invocation. AU RQVg A-QFjNQA Manager Willis suggested that a new item be added to the agenda format entitled "App rove This would assist all Councilmembors in gaugingthedurationoftheCouncilmeetingsandwouldhavethebenefitofalertingthepublicofitemstobediscussedlaterwhichdonotappearonthe formal agenda. He requested that consideration of a resolution calling for repeal orpeostpon mento thofathe nda as Presidential Primary be Item 9-W. Councilmember Vasiliou statedshe would support oort the addition of the "AppVe each agenda; however, it should only be used for routine items. Homeowner association representatives and residents should be able to rely on the accuracy of the agenda they receive several days before each meeting. invocation Item 2 Approve Agenda Item 4 0 0 Regular Council Meeting January 6, 1992 Page 2 MOTION was made by Councilmember vasiliou, seconded by Councilmember Helliwell, to approve the agenda with the following additions: 1)Item 9-W - Resolution calling for repeal or postponement of the Presidential Primary, and 2) Item 5-C - Proclamation for retired Fire Chief Lyle Robinson. Motion carried, five ayes. PRESENTATIONS Mayor Be-gman presented Plaques of Appreciation Presentations to previous Board and Commission mambers. Item 5 Mayor Bergman presented Certificates of Appreciation to members of the Task Force on Outdoor Trash Container Screening. Mayor Bergman read a Proclamation recognizing the contributions of retired Fire Chief Lyle Robinson. CONSENT AGENDA MOTION was made by Councilmember Helliwell, Consent Agenda seconded by Councilmember Vaailiou, to approve Item 6 the Consent Agenda. Motion carried on a roll call vote, five ayes. WE= MOTION was made by Councilmember Helliwell, Minutes seconded by Councilmember vasiliou, to approve Item *7 the minuteu of December !6, 1991. Motion carried on a roll call vote, five ayes. Mayor Bergman opened a hearing at 7:14 p.m. on vacation of a portion of Garland Lane and all of the drainage and utility easements within Lots 10 and 11, Block 1, Plymouth Meadows Addition. No one appeared, and the hearing was closed at 7:14 p.m. 0 0 Regular Council Meeting January 6, 1992 Page 3 MOTION was made by Councilmember vasiliou, seconded by Councilmember Helliwell, to adopt RESOLUTION NO. 92-1 AUTHORIZING THE VACATION OF DRAINAGE AND UTILITY EASEMENTS, PLYMOUTH MEADOWS ADDITION. Motion carried on a roll call vote, five ayes. MOTION was made by Councilmember Helliwell, seconded by Councilmember vasiliou, to adopt RESOLUTION NO. 92-2 AUTHORIZING THE VACATION PORTION OF GARLAND LANE STREET RIGHT OF WAY, PLiKOUTH MEADOWS ADDITION. RESOLUTION -2"- VACATION OF EASEMENTS, FLYMOUTH MEADOWS ADDITION Item 8-A-1 RESOLUTION -91=2 VACATION OF RIGHT - OF A OF -WAY IN PLYMOUTH MEADOWS ADDITION Item 8-A-1 Motion carried on a roll call vote, five ayes. Mayor Bergman opened a hearing on vacation of a public trail easement within Pine Ridge at Bass Lake Addition at 7:15 p.m. Public Works Director Moore stated that the trail was constructed outside of the trail easement recorded with Hennepin County. The owners of Lots 81 9 and 22, block 1, have granted new easements covering the trail. The owner of Lot 21, Block 1, will sign a new easement once the old easement has been vacated. Gary Schultz, 12500 53rd Avenue North, stated he owns Lot 21 which would be affected by the proposed vacation. He stated that it is not his intent to deed a new easement for the trail, and he does not support the proposed vacation. fir. Schultz stated the developer should adhere to the original development plan. He is not pleased with the new proposal where a portion of his property would be on both sides of the trail. Also, erosion problems continue to exist. The developer should correct the erosion problems before the letter of credit or bond is released. The Bearing was closed at 7:18 p.m. Director Moore stated he was unaware that Mr - Schultz did not favor the proposed vacation. He stated that the developer did not construct the trail within the easement originally granted for Vacation of Trail Easement in Pine Ridge at Bass Lake Addition Item 8-A-2 Regular Council Meeting January 6, 1992 Page 4 trail purposes. Staff can require the developer to remove the constructed trail and rebuild it within the original easement. Councilmember Vasiliou asked for clarification of the City's inspection role with respect to the trail. Director Moore stated the developer must retain an en3ineer who must inspect and certify that the work was completed in accordance with City specifications. Councilmember Helliwell asked if the erosion problems axe being addressed. Director Moore stated he was unaware of the erosion problems, and staff will investigate. MOTION was made by Councilmember Vasiliou, seconded by Mayor Bergman, to table this item until staff verifies the placement of the trail within the easement. Motion carried, five ayes. Mayor Bergman opened a hearing on vacation of drainage and utility easements for ponding purposes within Outlots E and F, Churchill Farms Addition at 7:24 p.m. No one appeared, and the hearing was closed at 7:24 p.m. MOTION was made by Councilmember Helliwell, $EsQLQTiON 92-3 seconded by Councilmember Tierney, to adopt VACATION OF RESOLUTION NO. 92-3 AUTHORIZING THE VACATION OF EASEMENTS IN DRAINAGE AND UTILITY EASEMENTS AND DRAINAGE CHURCHILL FARMS EASEMENTS FOR PONDING PURPOSES, OUTLOTS E AND F, ADDITION CHURCHILL FARMS ADDITION. Item 8-A-3 Motion carried on a roll call vote, five ayes. MOTION was made by Councilmember Helliwell, RESOLUTION NZ -0 seconded by Councilmember Tierney, to adopt SETTING CONDITIONS RESOLt1TION NO. 92-4 SETTING CONDITIONS TO BE MET TO BE MET PRIOR TO PR70R TO FILING OF RESOLUTION NO. 92-3 VACATING FILING DRF,INAGE AND UTILITY EASEMENTS AND DRAINAGE Item 8-A-3 EASEMENT FOR PONDING PURPOSES WITHIN OUTLOTS E AND F, CHURCHILL FARMS ADDITION. Motion carried on a roll call vote, five ayes. 0 0 Regular Council Meeting January 6, 1992 Page 5 MOTION was made by Councilmember Helliwell, seconded by Councilmember Vasiliou, to adopt RESOLUTION NO. 92-5 APPROVING SITE PLAN AND CONDITIONAL USE PERMIT FOR CONOCO, INC. FOR A GAS SERVICE STATION/CONVENIENCE STORE (91102). Motion carried on a roll call vote, five ayes. MOTION was made by Councilmember Helliwell, seconded by Councilmember Vasiliou, to adopt RESOLUTION NO. 92-6 APPROVING CONDITIONAL USE PERMIT FOR CONOCO, INC. FOR A CAR WASH FACILITY 91102). Motion carried on a roll call vote, five ayes. MOTION was made by Councilmember Helliwell, seconded by Councilmember Vasiliou, to adopt RESOLUTION NO. 92-7 APPROVING RESIDENTIAL PLANNED UNIT DEVELOPMENT CONDITIONAL USE PERMIT AMENDMENT FOR RICHARD LIEN (91107) (RPUD 77-7). Motion carried on a roll call vote, five ayes. MOTION was made by Councilmember Helliwell, seconded by Counrftilmember Vasiliou, to adopt RESOLUTION NO. 92-6 AUTHORIZING REDUCTION OF PERFORMANCE GUARANTEE FOR DAVEY TREE EXPERT COMPANY LOCATED AT 2500 FERNBROOK LANE NORTH 90101). RESOLUTION 92-5 APPROVING SITE PLAN AND CUP FOR CONOCO, INC. 91102) Item *9-A RESOLUTION 92-6 APPROVING CUP FOR CONOCO, INC. FOR A CAR WASH FACILITY 91102) Item *9-A 8F*rSOL9TION 92=Z LPPROVING RPUD CUP AMENDMENT FOR RICHARD LIEN 91107) (RPUD 77- 7) Item *9-B RESOLUTION 92-8 REDUCTION OF SITE SITE PERFORMANCE GUARANTEE FOR DAVEY TREE EXPERT 90101) Item *9-C-1 Motion carried on a roll call vote, five ayes. MOTION was made by Councilmember Helliwell, seconded by Councilmember Vasiliou, to adopt RESOLUTION NO. 92-9 AUTHORIZING REDUCTION OF PERFORMANCE GUARANTEE FOR AMOCO OIL COMPANY 90091) . Motion carried on a roll call vote, five ayes RESOLUTION 92-9 REDUCTION OF SITE SITE PERFORMANCE GUARANTEE FOR AMOCO OIL COMPANY 90091) Item *9-C-2 Regular Council Meeting January 6, 1992 Page 6 MOTION was made by Councilmember Helliwell, RESOLUTION 92-iQ seconded by Councilmember Vasiliou, to adopt REDUCTION OF SITE RESOLUTION NO. 92-10 AUTHORIZING REDUCTION OF PERFORMANCE SITE PERFORMANCE GUARANTEE FOR TARGET INC. GUARANTEE FOR 90025). TARGET INC. 90025) Motion carried on a roll. call rote, five ayes. Item *9-C-3 MOTION was made by Councilmember Helliwell, RESOLUTION 92'11 seconded by Councilmember Vasiliou, to adopt PLEDUCTION OF SITE RESOLUTION NO. 92-11 AUTHORIZING REDUCTION OF PERFORMANCE SITE PERFORMANCE GUARANTEE FOR CALIBER GUARANTEE FOR DEVELOPMENT CORPORATION (90069). CALIBER DEVELOPMENT Motion carried on a roll call vote, five ayes. CORPORATION 90069) Item *9-C-4 MOTION was made by Councilmember Helliwell, RESOLUTION 92-12 seconded by Councilmember Vasiliou, to adopt RELEASE OF SITE RESOLUTION NO. 92-12 .AUTHORIZING RELEASE OF SITE PERFORMANCE PERFORMANCE GUARANTEE FOR HAZELDEN FOUNDATION FOR GUARANTEE FOR HAZELDEN PIONEER HOUSE AT 11505 36TH AVENUE NORTH HAZELDEN PIONEER 89070). HOUSE (89070) Item *9-D Motion carried on a roll call vote, five ayes. MOTION was made by Councilmembei: Helliwell, RESOLUTION 92-13 seconded by Councilmember Vaailiou, to adopt APPROVING VARIANCE RESOLUTION NO. 92-13 APPROVING VA'.kIANCE TO CITY WITHOUT A FIRE CODE STANDARDS TO ALLOW CONSTRUCTION WITHOUT A LANE FOR THE FIRE LANE FOR THE CITY OF PLYMOUTH PUBLIC SAFETY PUBLIC SAFETY BUILDING AT 3400 PLYMOUTH BOULEVARD (91097). BUILDING (91097) Item *9-E Motion carried on a roll call vote, five ayes. MOTION was made by Councilmember Helliwell, ORDINANCE 92-1 seconded by Councilmembar Vasiliou, to adopt AMENDING BUILDIVG ORDINANCE NO. 92-01 RELATING TO BUILDING, HOUSING AND HOUSING CODE AND CONSTRUCTION REGULATIONS; AMENDING SECTION REGULATIONS 400.01, SUBDIVISION 2a.(a)(7); and SECTION 410.01 Item *9-F OF THE PLYMOUTH CITY CODE. Motion carried on a roll call vote, five ayes. Regular Council Meeting January 6, 1992 Page 7 MOTION was made by CLuncilmember Helliwell, seconded by Councilmember Vasiliou, to adopt RESOLUTION NO. 92-14 AWARDING BID SEWER TELEVISION INSPECTION CUBE SYSTEM. Motion carried on a roll call vote, five ayes. Director Moore stated the final costs for the construction of the trail improvements for West Medicine Lake Drive, Project No. 931, overran the awarded contract amount by $12,914 or 5.5 percent. Moat of the overrun was associated with the retaining walls along the lake and adjustments to save trees. Mayor Bergman stated that the Council directed staff to save as many trees as possible during this project to address neighborhood concerns. BESOLUTION 92-14 AWARDING BID, SEWER TELEVISION INSPECTION CUBE SYSTEM Item *9-G Final Payment - Project No. 931 Item 9-H MOTION was made by Mayor Bergman, seconded by RESOLUTION 92-15 Councilmember Vasiliou, to adopt RESOLUTION NO. PAYMENT NO. 4 AND 92-15 REQUEST FOR PAYMENT NO. 4 AND FINAL, WEST FINAL, MEDICINE LAKE DRIVE - TRAIL IMPROVEMENTS, CITY PROJEZT NO. 931 PROJECT NO. 931. Item 9-H Motion carried on a roll call vote, five ayes. MOTION was made Ly Councilmember Helliwell, RESOL T=19 92-16 seconded by Councilmember Vasiliou, to adopt PAYMENT NO. 31 RESOLUTION NO. 92-16 REQUEST FOR PAYMENT NC. 3, PROJECT NO. 014 NORTHWEST TRUNK SANITARY SEWER - PHASE II, CITY Item *9-I PROJECT NO. 014. Motion carried on a roll call vcte, five ayes. MOTION was made by Councilmember Helliwell, seconded by Councilmenber Vasiliou, to adopt RESOLUTION NO. 92-17 REDUCING DEVELOPMENT BOND, DEER POND ADDITION (89106). Motion carried on a roll call vote, five ay,38. MOTION was made by Councilmember Helliwell, seconded by Councilmember Vasiliou, to adopt RESOLUTION NO. 92-18 REDUCING DEVELOPMENT BOND, LAKE CAMELOT ESTATES 3RD ADDITION (89044). Motion carried on a roll call vote, five avec. RESOLUTION REDUCING DEVELOPMENT BOND, DEER POND ADDITION 89106) Item *9-J-1 RESOLUTIONU-IQ REDUCING DEIMLOPMENT BOND. LAKE CAMELuT ESTATES 3RD ADDN. 89044) Item *9-J-2 Regular CO Ancil Meeting January 6, 1992 Page 8 MOTION was made by Councilmember Helliwell, seconded by Councilmember Vasiliou, to adopt RESOLUTION NO. 92-19 REDUCING DEVELOPMENT BOND, STEEPLECHASE 5TH ADDITION (88041). Motion carried on a Loll call vote, five ayes. MOTION was made by Councilmember Helliwell, seconded by Councilmember Vasiliou, to adopt RESOLUTION NO. 92-20 REDUCING DEVELOPMENT BOND, BOULDER CREST ADDITION (90095). Motion carried on F roll call vote, five -.yes. MOTION was made by Councilmember Helliwell, seconded by Councilmember Vasiliou, to adopt RESOLUTION NO. 92-21 REDUCING DEVELOP14ENT BOND, BRIDLEWOOD FARM ADDITION (90028). Motion carried on a roll call vote, five ayes MOTION was made by Councilmember Helliwell, seconded by Councilmember Vasiliou, to adop- RESOLUTION NO. 92-22 REDUCING DEVELOPMENT EOND, BAY POINTE ON MOONEY LAKE ADDITION (89005). Motion carried on a roll cal:_ vote, five ales. MOTION was made by Councilmember Helliwell, seconded by Councilmember Vasiliou, to adopt REESOLUTION NO. 92-23 APPROVING CHANGE ORDER NO. 1, PRIME WEST BUSINESS PARK - 6TH AVENUE NORTH PAVING PROJECT. CITY PROJECT NO. 111. Motion carried on a roll call vote, five ayes. Manager Willis stated that the Council previously received a request from St. Bartholomew School for the DARE Program for '_heir sixth grade claLs. The Acting Public Safety Director has indicated that it would be possible to have an officer at St. Bartholomew for approximately one hour per week to present only the classroom portion of the program. He stated that no commitment could ne made to continue the program in 1993 or beyond with the existing manpower. Eleven of the 211 sixth graders reside in Plymouth. RESOLU;'ION 92-19 REDi ' :ING DEVELOPI4ENT BOND, STEEPLECHASE 5TH ADDITION (88041) Item *9-J-3 RESOLUTION 92-20 REDUCING DEVELOPMENT BOND, BOULDER CREST ADDITION (90095) Item *9-J-4 RESOLUTION 92-21 REDUCING DEVELOPMENT BOND, BRIDLEWOOD FARM ADDITION (30028) Item *9-J-5 RESOLUTION 92-22 REDUCING DEVELOPMENT BOND, BAY POINTE ON MOONEY LAKE ADDITION (89005) Item *9-J-6 RESOLUTION 92-23 APPROVING CHANGE ORDER NO. 1, FRIM!, WEST BUSINESS PARK, PROJECT NO. 111 Item *9-K DARE Program for St. Bartholomew School Item 9-L 0 0 Regular Council Meeting January 6, 1992 Page 9 Councilmember Vasiliou stated she would support the request because half of the students live in Plymouth. MOTION was made by Councilmember Vasiliou, seconded by Councilm.m ber Tierney, to adopt RESOLUTION NO. 92-24 AUTHORIZING DARE CLASSROOM TRAINING TO SIXTH GRADE STUDENTS AT ST. BARTHOLOMEW SCHOOL IN 1992, with the following conditions: 1) Classroom training only will be crovided for one hour per week for the normal RE curriculum; 2) The Personnel and training material costa, $630, will be borne by the school; and 3) This program shall be provided for 1992 only. Motion carried on a roll call vote, five ayes. MOTION was made by Councilmember Helliwell, seconded by Councilmember Vasiliou, to adopt RESOLUTION NO. 92-25 APPROVING GARBAGE HAULER LICENSE FOR DAVE'S SANITATION. Motion carried on a roll call vote, five ayes. MOTION was made by Councilmember Helliwell, seconded by Councilmember Vasiliou, to adopt RESOLUTION NO. 92-26 APPROVING 1992 CIGARETTE LICENSE APPLICATION for Mai's Mini Mart. 1115 Vicksburg Lane #3. Motion carried on a roll call vote, five ayes. MOTION was made by Councilmember Helliwell, seconded by Councilmember Vasiliou, to adopt RESOLUTION NO. 92-27 SEiTTING PUBLIC HEARING ON ON -SALE 3.2 LICENSE APPLICATION OF MAR-JE14 4190 Vinewood Lane #113. Motion carried on a roll call vote, five ayes. Manager Willis stated that based on Council direction, proposals were solicited from 16 law firms for City legal services. Eight firms responded. Following review of the proposals and an interview with each firm, he recommended the following four firma to the Council for further consideration: 1) Holmes and Graven, 2) Briggs RESOLUTION 92-24 AUTHORIZING DARE CLASSROOM TRAINING AT ST. BARTHOLOMEW SCHOOL IN 1992 Item 9-L RESOLUTION 927M, APPROVING GARBAGE HAULER LICENSE FOR DAVE'S SANITATION Item *9-M RESOLUTION 92-26 APPROVING CIGARETTE LICENSE Item *9-N RESOLUTION 92-27 SETTING PUBLIC HEARING ON ON -SALE 3.2 LICENSE OF MAR-JEN INC. Item *9-0 Legal Service Proposals Item 9-P 0 0 Regular Council Meeting January 6, 1992 Page 10 and Morgan, 3) Best and Flannigan, and 4) Dorsey and Whitney. He suggested that the Council schedule interviews with each firm. Councilmember Tierney suggested that the option of in-house attorneys also be considered. Mayor Bergman stated this could be discussed following the law firm interviews. The Council scheduled a study session for 3:00 p.m. on January 13 to discuss the Public Safety Director position and to interview the four lap firms recommended by Manager Willis. Finance Director Hahn stated the City received proposals from Ehlers and Associates, Inc.; Springsted, Inc.; and Evenson Dodge, Inc.. to provide fiscal consultant services for the City. He believes all three firms could provide high quality fiscal services. Based on the cost of service, he recommended that Ehlers and Associates be designated as the City's fiscal consultant. Dave MacGillivray and Beck Yanisch represented Springsted, Inc. Mr. MacGillivray stated that Springsted was selected in January 1991 to do the fiscal impact analysis for the City and, later in the year, to update the analysis. In addition, Springsted served as bond consultant for a 1991 bond issue for the City. He stated that if Springsted is selected, there will be no lapse in service. Mr. MacGillivray stated it may be healthy for Plymouth to get a new perspective with respect to fiscal matters, particularly in the area of debt management. He stated Springsted can provide a full range of financicl expertise, and noted that each of the last four years, the Government Finance Offic;era Association has given its ankival award to Springsted clients. He stated that accepting the low proposal is not always the best for the City. The cost of fiscal services to the City has been lowered simply because proposals were solicited. Fiscal Consultant Proposals Item 9-0 0 Regular Council Meeting January 6, 1992 Page 11 Steve Apfelbacher represented Ehlers and Associates. He stated Ehlers has provided financial advisory servicep to the City for over 20 years, as well as debt u anagement. Over those years, the City bond rating has increased six times to a rating .:f Aal. The firm has worked with the City on tax increment districts and has a unique knowledge of the City. Councilmember Helliwell compared the proposals and stated the proposal of Ehlers and Associates is lower on every service item. She stated that if the bid of Springsted is accepted, the cost to the City would be $8,253 more than the Ehlers proposal. MOTION was made by Councilmember Helliwell, seconded by Councilmember Tierney, to designate Ehlers and Associates as the City's fiscal consultants. Mayor Bergman stated he will support Springsted because they refused to be manipulated during the fiscal impact analysis study. He also likes their innovation. Councilmember Edson stated that because this is a professional service, expertise of the firm must be considered; not only cost. He believes Springsted has expertise in serving cities of similar size to Plymouth, have a sufficient size f.{.rm, and number of years of experience. Motion failed on a roil call vote; Helliwell and Tierney ayes; Edson, Vasiliou, and Bergman nays. MOTION was made by Councilmember Vasiliou, seconded by Councilmember Edson, to adopt RESOLUTION NO. 92-28 APPROVING SPRINGSTED, INC., FOR CITY FISCAL CONSULTANT SERVICES. Motion carried on a roll call vote; Edson, Vasiliou, and Bergman ayes; Helliwell and Tierney nays. R+90L•IlW 92-28 APPROVING SPRINGSTED INC. FOR FISCAL CONSULTANT SERVICES Item 9-4 0 0 Regular Council Meeting January 6, 1992 Page 12 MOT ION was made by Councilmember Helliwell, seconded by Councilmember Vasiliou, to adopt RESOLUTION NO. 92-29 AUTHORIZING FUNDING AND PAYNIBNT FOR PETS UNDER POLICE SECURITY (PUPS) FACILITY. motion carried on a roll call vote, five ayes Assistant Manager Boyles presented a proposed Policy on Sanding and the Removal of Ice and Snow from the City Maintained Public Street System. He stated the policy would improve communications with residents and define liability issues with respect to the topic. Councilmember Vasiliou questioned items in the proposed policy relrting to right-of-way landscape damage by City snow plows. She expressed concern that the policy establishes a us against them" philosophy and noted that the po 1 icy indicates that the City accepts liability for iamage in very few cases. Mtayor Bergman stated the City does replace sod when damaged by plowing. Director Moore stated the City alae) repairs or replaces mailboxes that are directly hit by snow removal equipment. Manager Willis stated many of the damaged mailbox claims are incidents where damage occurred as the result of the weight and force of the snow. The City does not have liability in those cases. Councilmember Edson asked if the policy changes the current City practice with respect to removal of snow and ice. Manager Willis stated the policy formalizes the current City practice. Councilmember Tierney asked who decides if the City has caused the damage in incidents of damage to mailboxes. Assistant Manager Boyles stated the City's street Supervisor and Risk Management Coordinator visit the site when claims are received to determine whether a mailbox was directly h1t by a snowplow or was damaged from the weight of the snow. BUOL•UTION 92-Z2 PAYMENT FOR PETS UNDER POLICE SECURITY (PUPS) FACILITY Item *9-R Snow and Ice Control Policy Item 9-5-1 41 0 Regular Council Meeting January 6, 1992 Page 13 Councilmember Helliwell stated she will supper} the policy because it conforms with the policies in surrounding communities. MOTION was made by Councilmember Edson, seconded by Councilmember Vasiliou, to adopt RESOLUTION NO. 92-30 ADOPTING A POLICY FOR SNOW AND ICE REMOVAL FOR CITY STREETS, with direction to staff that only one employee should investigate mailbox damage claims on-site and that the residents should be given the benefit of the doubt when there is some question whether or not damage resulted from a direct hit by a snowplow. Motion carried on a roll call vote, five ayes. Mayor Bergman stated he received many calls from residents in cul-de-sacs following the Thanksgiving weekend snow storm complaining about snow removal. MOTION was made by Mayor Bergman, seconded by Councilmember Vasiliou, to direct that Public Works Superintendent Kolstad report to the Council on equipment and/or manpower needs, as well as contingen-.y plans during major snow storms. Motion carried, five ayes. MOTION was made by Councilmember Helliwell, seconded by Councilmember Vasiliou, to adopt RESOLUTION NO. 92-31 READOPTING VARIOUS CITY COUNCIL POLICIES. Motion carried on a roll call vote, five ayes. Finance Director Hahn reported on communication efforts relating to abatement for correction of property evaluation, classification, exemption or homestead status. He stated that staff proposes to increase communications and further reduce the number of abatements by sending a letter to each owner of property that has been sold but no homestead application has been made. He estimated that this effort could reduce the number of abatements by 50 to 'IS percent. RESOLUTION 92-30 POLICY FOR SNOW AND ICE REMOVAL FOR CITY STREETS Item 9-5-1 RxSOunoN 92-31 READOPTING VARIOUS CITY COUNCIL POLICIES Item *9-5-2,3,4 Communication Efforts relating to Abatements Item 9-T 0 0 Regular Council Meeting January 6, 1992 Page 14 He recommended that the Council approve a $25 fee for abatement processing only for repeat requests. He clarified that "repeat" requests would mean filing an abatement for two consecutive years. MOTION was made by Councilmember Vasiliou, seconded by Councilmember Tierney, to approve a 25 fee for consecutive year abatement requests. Motion carried, five ayes. Personnel Coordinator Sobania presented the proposed 1992 Compensation/Classification Plan. She explained the effects of Pay Equity implementation and collective bargaining on the Plan, and provided survey data from comparable communities. The Plan proposes that salary ranges be increased by 3 percent. Councilmember Vasiliou asked if 3 percent is the maximum an employee could get if the Plan were adopted. Coordinator Sobania explained the salary guide chart used by supervisors. She stated an employee could receive an increase greater than 3 percent; however, the 3 percent budget line item could not be exceeded. All requests for increases over 3 percent must be approved by the City Manager. Councilmember Edson stated a 3 percent increase is as much as he has heard of 4n the market, and expressed concern that some employees cc:uld receive more than 3 percent. Manager Willis stated that many individuals in collective bargaining groups receive more than 3 percent because of grade increases in addition to merit increases. Employees outside of collective bargaining are limited to merit only. MOTION was made by Councilmember Edson, seconded by Councilmember Vasiliou, to adolt RESOLUTION NO. 92-32 APPROVING THE 1992 PAY EQUITY IMPLEMENTATION PLAN, with the condition that no department head shall receive an increase of more than 3 percent, and no employee shall receive an 1992 Compensation/ Claesification Plan Item 9-U-1 RE394U ION 927.32 APPROVING THE 1992 PAY EQUITY IMPLEMENTATION PLAN ttem 9-U-1 0 0 Regular Council Meeting January 6, 1992 Page 15 increase of more than 4 percent except for union employees where inczeases are higher by virtue of their step system labor agreements. Mction carried on a roll call vote, five ayes. MOTION was made by Councilmember Edson, seconded by Mayor Bergman, to direst the City Manager to prepare additional survey data for the Council, to show the impacts of comparable worth and the market, to show advertised positions and actual starting salary, and to ident3.fy positions where salary problems exist, for Council study of the entire compensation issue several months prior to consideration of the 1993 budget. Motion carried, five ayes. MOTION was made by Councilmember Helliwell, seconded by Councilmember Tierney, :o adopt RESOLUTION NO. 92-33 APPROVING ADDENDUM TO THE LABOR AGREEMENT BETWEEN THE CITY OF PLYMOUTH AND LAW ENFORCEMENT LABOR SERVICES. INC., JANUARY 1, 1992 THROUGH DECEMBER 31, 1992. Motion carried on a roll call voce, five ayes. MOTION was made by Counciimember Helliwell, seconded by Mayor Bergman, to adopt RESOLUTION NO. 92-34 ESTABLISHING 1992 PAY SCHEDULE FOR MEMBERS OF THE PLYMOUTH VOLUNTEER FIRE DEPARTMENT. Motion carried on a roll call vote, five ayes. Mayor Bergman stated the Council has historically received monthly compensat'.on to defray mileage and other expenses. MOTION was made by M.syor Bergman, seconded by Councilmember Vasiliou, to adopt RESOLUTION NO. 9::-35 DISCONTINUATION OF CITY COUNCIL MILEAGE ALLOWANCE. Councilmember Helliwell said the monthly mileage allowance is needed to defray expenses for maintenance and replacement of her vehicle. She presented comparison inforination on benefits REgOLUTION 92-33 APPROVING 1992 POLICE SERGEANTS' CONTRACT Item 9-U-2 gasOLUTION 92:34 1992 PAY SCHEDULE FOR VOLUNTEER FIRE DEPARTMENT Item 9-U-3 RESOLUTION 92-D DISCONTINUING CITY COUNCIL MILEAGE ALLOWANCE Item 9-V 0 0 Regular Coi ;il Meeting January 6, 1992 Page 16 carried by Councilmembers for health and dental insurance and life insurance. She stated that other cities offer mileage allowance to Councilmembers; Plymouth is the only one that offers life insurance. Councilmember Helliwell asked that the mileage allowance be continued with actual reports submitted by each councilmember for reimbursement. Councilmember Edson stated Councilmember Tierney were mileage benefit in place. take the monthly benefit. saving money; a potential Councilmember. that only he and elected with the He does not intend to This is a way of 600 per year for each Councilmember Tierney stated she also would not accept the m_leage allowance. She believes that Councilmember compensation should be easily visible to the public and not hidden through separate expense payments. councilmember Helliwell again stated the mileage allowance is very important to her. If need be, she would he willing to cancel her life insurance coverage in order to continue the mileage allowance. SUBSTITUTE MOTION was made by Councilmember Helliwell to continue the mileage allowance policy with actual mileage reports to be filed by each Councilmember. Substitute motiot. failed for lack of a second. Councilmember Tierney stated she is willing to consider this issue further dt a study session; however; she will support discontinuing the mileage allowance policy because she does not support a separate expense payment or believe it is feasible to taller actual mileage. Councilmember Vasiliou concurred that Council salaries and benefits could be a future study session topic. 0 Regular Council Meeting January 6, 1992 Page 17 Original motion carried, four ayes; Helliwell nay. Manager Willis presented a proposed resolution calling for the postponement or repeal of the Presidential Primary. Councilmember Vasiliou stated she supports the postponement of the Primary for financial reasons, and suggested that all references to party designation be deleted from the resolution. The Council concurred. MOTION was made by Councilmember Tierney, seconded by Councilmember Vasiliou, to adopt RESOLUTION 92-36 CALLING FOR RESOLUTION NO. 92-36 CALLIIIG FOR THE POSTPONEMENT POSTPONEMENT OR OR REPEAL OF PRESIDENTIAL PRIMARY, with the REPEAL REAL OF ALdeletionoftheparagraphrelatingtoparty designation. PRISIDE Item 9_W Motion carried on a roll call vote, fire ayes. The Council discussed appointment of the Deputy Deputy ay]r Mayor for 1992. Item 0 MOTION was made by Councilmember Helliwell to appoint Joy Tierney the Deputy Mayor. Motion died for lack of a second. Mayor Bergman stated that he supports Maria Vasiliou for the appointment. He stated they communicate well and Councilmember Tierney has a big task chairing the Charter Commission. MOTION was made by Mayor Bergman, seconded by gmsQLJITION 92=31 Councilmember Edson, to adopt RESOLUTION NO. 92- APPOINTING DEPUTY 37 APPOINTINM :DEPUTY MAYOR FOR 1992, appointing MAYOR FOR 1992 Maria Vasiliou. Item 10-A-1 Motion carried on a roll call vote, four ayes; Helliwell nay. The Council considered designation of the Official Newspaper Official Newspaper fr.r 1992. Proposals were Item 10-A-2 received from the Sun 3ailor, Weekly News, and Star -Tribune. It was noted that the Sun Sailor has the largest distribution with over 15,000 papers; however, there are still areas of nondelivery. Regular Council Meeting January 6, 1992 Page 18 MOTION was made by Councilmember Helliwell, seconded by Councilmember Tierney, to adopt RESOLUTION NO. 92-38 DESIGNATING OFFICIAL. NEWSPAPER FOR 1992, designating the Sun Sailor and requesting that the Sun Sailor provide the Council with quarterly status reports on circulation and increased coverage. Motion carried on a roil call vote, five ayes. Mayor Bergman thanked the Weekly News and Sun Sailor reporters for their quality of reporting the City news. MOTION was made by Councilmamber Helliwell, seconded by Mayor Bergman, to adopt RESOLUTION NO. 92-39 APPOINTING OFFICIAL DEPOSI4ORIES FOR CITY FUNDS FOR 1992. Motion carried on a roll call vote, five ayes. MOTION was made by Mayor Bergman, seconded by Councilmember Helliwell, to adopt RESOLUTION NO. 92-40 RATIFYING SURETY AND BLANKET BONDS FOR CITY EMPLOYEES FOR 1992. Motion carried on a roll call vote, five ayes. RESOLUTION 92-38 DESIGNATING SUN SAILOR AS OFFICIAL NEWSPAPER Item 10-A-2 ayMT ON -33 DESIGNATING OFFICIAL DEPOSITORIES FOR 1992 Item 10-A-3 EmnoLUTION 92-40 RATIFYING SURETY AND BLANKET BONDS FOR EMPLOYEES FOR 1992 Item 10-A-4 MOTION was made by Councilmember Edson, seconded RESOLUTION 92 -Al by Councilmember vasiliou, to adopt RESOLUTION DESIGNATING CITY N0. 92-41 DESIGNATING CITY HEALTH OFFICER FOR iHEALTH OFFICER FOR 1992. 992 Item 10-A-5 Motion carried on a roil call vote, five ayes. MOTION was made by Councilmember Helliwell, seconded by Councilmember Vasiliou, to adopt RESOLUTION NO. 92-42 APPOINTING COUNCIL COORDINATING REPRESENTATIVES FOR 1992. Motion carried on a roll call vote, five ayes. Michael Stulberg, Planning Commission Chair, stated the Commission would like to meet with the City Council to gain feedback on their recommendations. MOLUTION 92-92 APPOINTING COUNCIL COORDINATING REPRESENTATIVE'S CCR) FOR 1993 Item 10-A-6 0 0 Regular Council Meeting January 6, 1992 Page 19 Mayor Bergman suggested that a joint meeting be held some time in February. MOTION was made by Councilmember Vasiliou, seconded by Councilmember Tierney, to adopt RESOLUTION NO. 92-43 DESIGNATING DIRECTOR (Fred Moore) AND ALTERNATE DIRECTOR (Kim M. Bergman) TO THE SUBURBAN RATE AUTHORITY. Motion carried on a roll call vote, five ayes. MOTION was made by Councilmember Tierney, seconded by Councilmember Vasiliou, to adopt RESOLUTION NO. 92-44 APPOINTMENTS TO ELM CREEK WATERSHED MANAGEMENT COMMISSION, appointing Fred Moore as Director and Vern Peterson as Alternate. Motion carried on a roll call vote, five ayes MOTION was made by Mayor Bergman, seconded by Councilmember Helliwell, to appoint Kim M. Bergman and James G. Willis as representatives the Northwest Suburbs Cable Communication Commission. Motion carried on a roll call vote, five ayes. FES LUTION 92-43 APPOINTMENTS TO SUBURBAN RATE AUTHORITY (SRA) Item 10-A-7 RESOLUTION 92-44 APPOINTMENTS TO ELM CREEK WATERSHED MANAGEMENT COMMISSION Item 10-A-7 Appointments to Northwest Suburbs to Cable Communication Commission Item 10-A-7 MOTION was made by Mayor Bergman, seconded by Councilmember Helliwell, to adopt RESOLUTION NO. 92-45 APPOINTMENT TO NORTHWEST SUBURBS COMMUNITY ACCESS CORPORATION, appointing Helen LaFave for a term expiring February, 1994. Motion carried on a roll call vote, five ayes. MOTION was made bl Mayor Bergman, seconded by Councilmember Helliwell, to adopt RESOLUTION NO. 92--46 APPOINTMENTS TO MUNICIPAL LEGISLATIVE COMMISSION, appointing Kim M. Berqman and James G. Willis for 1992. Motion carried on a roll call vote, five ayes. EaoL(ZTION 92-45 APPOINTMENT TO NORTHWEST SUBURBS COMMUNITY ACCESS CORPORATION Item 10-A-1 RE3OLUTIOX46 APPOINTMENTS TO MUNICIPAL LEGISLATIVE COMMISSION (MLC) Item 10-A-1 MOTION was made by Mayor Bergman, seconded by Special Assessment Councilmember Helliwell, that a Council Committee Committee of the Whole be established as the Special Item 1U -A-7 Assessment Committee. Motion carried on a roll call vote, five 'Y(!!-,. Regular Council Meeting January 6, 1992 Page 20 Manager Willis stated that Councilmember Tierney's term on the West Hennepin Human Services Planning Board expired December 31, 1991. She does not wish to be reappointed. He suggested that the Council appoint an individual from the Board and Commission applications. MOTION was made by Mayor Bergman, seconded by Councilmember Helliwell, to solicit applications for an individual to serve on the West Hennepin Human Services Planning Board for a term expiring December 31, 1993, along with the Commission appointments. Motion carried on a roll call vote, five ayes. MOTION was made by Mayor Bergman, seconded by Councilmember Helliwell, to adopt RESOLUTION NO. 92-47 APPOINTMENTS TO NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL, appointing Christina Stomberg to the Executive Committee, and Mary C. Dolan to the Advisory Committee. Motion carried on a roll call vote, five ayes. MOTION was made by Mayor Bergman, seconded by Councilmember Helliwell, to adopt RESOLUTION NO. 92-48 APPOINTMENTS TO SCHOOL DISTRICT 284 COMMUNITY EDUCATION ADVISORY COUNCIL, appointing Lynes Getten and Mary Bisek. Motion carried on a roll call vote, five ayes. MOTION was made by Mayor Bergman, seconded by Councilmember Helliwell, to appoint Kim M. Bergman and Carole Helliwell as legislative contacts for the Association of Metropolitan Municipalities (AMM) for 1992. Motion carried on a roll call voter five ayes. West Hennepin Human Services Planning Board Item 10-A-7 gnso •UTTON 92-47 APPOINTMENTS TO NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL Item 10-A-7 RFcnr.taTION 92-48 APPOINTMENTS TO SCHOOL DISTRICT 2e4 COMMUNITY EDUCATION ADVISORY COUNCIL Item 10-A-7 Appointment of Legislative Contacts to the AMM Item 1O -A-7 MOTION was made by Mayor Bergman, seconded by Appointment to Councilmember Helliwell, to appoint John Edson as Plymouth ^ivic the City's representative to the Plymouth Civic League (PCL) Leagae (PCL) for a term to expire January, 1993. Item 10-A-7 Motion carried on a roll call vote, five ayes. 0 Regular Council Meeting January 61 1992 Page 21 The Council reviewed rosters for the Planning Appointments to Commission, Park and Recreation Advisory Boards and Commission (PRAC), Board of Zoning Adjustments Commissions and Appeals (BO:A), and Housing and Redevelopment Item 10-B Authority (HRA). Councilmember Vasiliou reported that, :n addition to the vacancies and expired terms shown on the rosters, Joan Graffius has submitted her resignation from the Planning Commission. MOTION was made by Mayor Bergman, seconded by Councilmember Vasiliou, to adopt RESOLUTION NO. RESOLUTION 92-49 APPOINTMENTS TO 92-49 APPOINTMENTS TO PLANNING COMMISSION, PLANNING reappointing Michael Stulberg and Dennis Zylla to COMMISSION terms expiring January 31, 1995. Iter 10-B Motion carried on a roll call vote, five ayes. MOTION was made by Mayor Bergman, seconded by Councilmember Vasiliou, to adopt RESOLUTION NO. RESOLUTION 92-50 APPOINTMENTS TO 92-50 APPOINTMENTS TO THE BOARD OF ZONING THE BOARD OF ADJUSTMENTS AND APPEALS, reappointing the ZONING ADJUSTMENTS following individuals for the terms indicated: AND APPEALS (BOZA) Jawes A. Edwards, 1/31/93; Paul Dolan, 1/31/93; Item 10-B Chuck Ulmer, 1/31/95; Fred Lips, 1/31/94; Donald Butler, 1/31/95. Motion carried on a roll call vote, five ayes. MOTION was made by Mayor Bergman, seconded by Councilmember Vasiliou, to adopt RESOLUTION NO. RESOLUTION 92-51 APPOINTMENTS TO 92-51 APPOINTMENTS TO PARK AND RECREATION PARK AND ADVISORY COMMISSION, reappointing Marlene Waage RECREATION and Donald Anderson to terms expiring 1/31/95. ADVISORYCOMMISSI(PFtI.C) Motion carried on a roll call vote, five ayes. Item 10-B MOTION was made by Mayor Bergman, seconded by RUOLUTION 92-5,Z Councilmember Vasiliou, to adopt RESOLUTION *J. APPOINTMENT TO 92-52 APPOINTMENT TO PLYMOUTH HOUSING AND PLYMOUTH HOUSING REDEVELOPMENT AUTHORITY, appointing john Edson to AND REDEVELOPMENT fill the unexpired term of Jon Gutzman through AUTHORITY 1/31/93. Item 10-B Motion carried on a roll call vote, five ayes. The Council notoo, that following these appoiutmenta, the following vacancies remain: Planning Commission - one at -large term to expire 0 0 Regular Council Meeting January 6, 1992 Page 22 1/31/95; Park and Recreation Advisory Commission - one at -large term to expire 1/31/95; Housing and Redevelopment Authority - one term to expire 1/31/91; west Hennepin Human Services Planning Board - one term to expire 1/31/94. The Council directed staff to provide copies of the Board and Commission applications currently on file so the Council can determine whether to solicit additional applications and/or conduct interviews with interested applicants. The Council established the following dates for 1992 Town Meetings: March 231 March 30, April 27, and Dates Msy 11. Item Councilmember Tierney suggested that areas of the City be assigned to the established dates to avoid conflicts with spring breaks in the affected school districts. Staff was directed to check dates of spring breaks for the four school districts serving Plymouth, and to assign Town Meeting dates with the least conflict. Town Meeting 10-C Mayor. Bergman suggested that Councilmembers City Council reserve Monday evenings for possible study Meeting Schedule/ sessions throughout 1992. The Council concurred. StudcsSession TopiItem 10-D and 10-F Manager Willis stated the staff will maintain a list of topics identified by the Council for study, and the study session schedule will be placed on each Council agenda for consideration. Mayor Bergman presented a list of City Council Goals and Objectives provided by Councilmemrers. He sugLtntad that a local facilitator bo retained to meet with the Council to develop a final list of Goals and Objectives for 1992. The Council concurred and asked staff to provide a recommendation at the next meeting. Councilmember Helliwell stated she would like to consider City Council salaries and benefits at a study session. Regular Council Meeting January 6, 1992 Page 23 Councilmember Edson felt it would oe appropriate to review the benefits offered to City Council members and employees each year to ensure that we maximize the benefits for the dollars spent. This should be considered prior to 1993 budget considerations. Councilmember vasiliou requested that staff also update salary and benefit surveys for that study session. Manager Willis reported that the Annual Meeting Plymouth Charter of the Plymouth Charter Commission will be held Commission at 7:00 p.m. on January 13, followed by a Public item 10-G Forum at 7:30 p.m. Councilmember Tierney, Chair of the Charter commission, described the forum format and invited Councilmembers and the public to attend. She reported that the Commission has established a target date of March for determining whether to recommend a charter In the voters. MOTION was made by Councilmember Heliiwell, seconded by Councilmember Tierney, to adjourn the meeting at 10:41 p.m. f i t i cum r .t.G c ,., City Cler. 0 0