HomeMy WebLinkAboutCity Council Minutes 01-06-1992MINUTES
REGULAR COUNCIL MEETING
JANUARY 6, 1992
The City Clerk administered the Oaths of Office
to Mayor Kim 31. Bergman, Councilmember Joy
Tierney, and Councilmember John Edson.
The regular meeting of the Plymouth City7council
was called to order by mayor
M.
in the Council Chambers of the City Center, 3400
Plymouth Blvd. on January 6, 1992.
PRESENT: Mayor Bergman
Councilmembers Edson,
Helliwell, Tierney, and Vasiliou
ABSENT: None
STAFF PRESENT: City Manager Willis, Assistant
Manager Boyles Community Development Director
Dillerud, Public Works Director Moore Finance
Director Hahn, City Attorney Thomson, and City
Clerk Rauenhorst
Pastor Strohschein, Glory of Christ Lutheran
Church, said the invocation.
AU RQVg A-QFjNQA
Manager Willis suggested that a new item be
added
to the agenda format entitled "App rove
This would assist all Councilmembors in gaugingthedurationoftheCouncilmeetingsandwouldhavethebenefitofalertingthepublicofitemstobediscussedlaterwhichdonotappearonthe
formal agenda.
He requested that consideration of a resolution
calling for repeal orpeostpon mento
thofathe
nda as
Presidential Primary be
Item 9-W.
Councilmember Vasiliou statedshe would support
oort
the addition of the "AppVe
each
agenda; however, it should only be used for
routine items. Homeowner association
representatives and residents should be able to
rely on the accuracy of the agenda they receive
several days before each meeting.
invocation
Item 2
Approve Agenda
Item 4
0
0
Regular Council Meeting
January 6, 1992
Page 2
MOTION was made by Councilmember vasiliou,
seconded by Councilmember Helliwell, to approve
the agenda with the following additions: 1)Item
9-W - Resolution calling for repeal or
postponement of the Presidential Primary, and 2)
Item 5-C - Proclamation for retired Fire Chief
Lyle Robinson.
Motion carried, five ayes.
PRESENTATIONS
Mayor Be-gman presented Plaques of Appreciation Presentations
to previous Board and Commission mambers. Item 5
Mayor Bergman presented Certificates of
Appreciation to members of the Task Force on
Outdoor Trash Container Screening.
Mayor Bergman read a Proclamation recognizing the
contributions of retired Fire Chief Lyle
Robinson.
CONSENT AGENDA
MOTION was made by Councilmember Helliwell, Consent Agenda
seconded by Councilmember Vaailiou, to approve Item 6
the Consent Agenda.
Motion carried on a roll call vote, five ayes.
WE=
MOTION was made by Councilmember Helliwell, Minutes
seconded by Councilmember vasiliou, to approve Item *7
the minuteu of December !6, 1991.
Motion carried on a roll call vote, five ayes.
Mayor Bergman opened a hearing at 7:14 p.m. on
vacation of a portion of Garland Lane and all of
the drainage and utility easements within Lots 10
and 11, Block 1, Plymouth Meadows Addition. No
one appeared, and the hearing was closed at 7:14
p.m.
0
0
Regular Council Meeting
January 6, 1992
Page 3
MOTION was made by Councilmember vasiliou,
seconded by Councilmember Helliwell, to adopt
RESOLUTION NO. 92-1 AUTHORIZING THE VACATION OF
DRAINAGE AND UTILITY EASEMENTS, PLYMOUTH MEADOWS
ADDITION.
Motion carried on a roll call vote, five ayes.
MOTION was made by Councilmember Helliwell,
seconded by Councilmember vasiliou, to adopt
RESOLUTION NO. 92-2 AUTHORIZING THE VACATION
PORTION OF GARLAND LANE STREET RIGHT OF WAY,
PLiKOUTH MEADOWS ADDITION.
RESOLUTION -2"-
VACATION OF
EASEMENTS,
FLYMOUTH MEADOWS
ADDITION
Item 8-A-1
RESOLUTION -91=2
VACATION OF RIGHT -
OF A OF -WAY IN PLYMOUTH
MEADOWS ADDITION
Item 8-A-1
Motion carried on a roll call vote, five ayes.
Mayor Bergman opened a hearing on vacation of a
public trail easement within Pine Ridge at Bass
Lake Addition at 7:15 p.m.
Public Works Director Moore stated that the trail
was constructed outside of the trail easement
recorded with Hennepin County. The owners of
Lots 81 9 and 22, block 1, have granted new
easements covering the trail. The owner of Lot
21, Block 1, will sign a new easement once the
old easement has been vacated.
Gary Schultz, 12500 53rd Avenue North, stated he
owns Lot 21 which would be affected by the
proposed vacation. He stated that it is not his
intent to deed a new easement for the trail, and
he does not support the proposed vacation. fir.
Schultz stated the developer should adhere to the
original development plan. He is not pleased
with the new proposal where a portion of his
property would be on both sides of the trail.
Also, erosion problems continue to exist. The
developer should correct the erosion problems
before the letter of credit or bond is released.
The Bearing was closed at 7:18 p.m.
Director Moore stated he was unaware that Mr -
Schultz did not favor the proposed vacation. He
stated that the developer did not construct the
trail within the easement originally granted for
Vacation of Trail
Easement in Pine
Ridge at Bass Lake
Addition
Item 8-A-2
Regular Council Meeting
January 6, 1992
Page 4
trail purposes. Staff can require the developer
to remove the constructed trail and rebuild it
within the original easement.
Councilmember Vasiliou asked for clarification of
the City's inspection role with respect to the
trail.
Director Moore stated the developer must retain
an en3ineer who must inspect and certify that the
work was completed in accordance with City
specifications.
Councilmember Helliwell asked if the erosion
problems axe being addressed.
Director Moore stated he was unaware of the
erosion problems, and staff will investigate.
MOTION was made by Councilmember Vasiliou,
seconded by Mayor Bergman, to table this item
until staff verifies the placement of the trail
within the easement.
Motion carried, five ayes.
Mayor Bergman opened a hearing on vacation of
drainage and utility easements for ponding
purposes within Outlots E and F, Churchill Farms
Addition at 7:24 p.m. No one appeared, and the
hearing was closed at 7:24 p.m.
MOTION was made by Councilmember Helliwell, $EsQLQTiON 92-3
seconded by Councilmember Tierney, to adopt VACATION OF
RESOLUTION NO. 92-3 AUTHORIZING THE VACATION OF EASEMENTS IN
DRAINAGE AND UTILITY EASEMENTS AND DRAINAGE CHURCHILL FARMS
EASEMENTS FOR PONDING PURPOSES, OUTLOTS E AND F, ADDITION
CHURCHILL FARMS ADDITION. Item 8-A-3
Motion carried on a roll call vote, five ayes.
MOTION was made by Councilmember Helliwell, RESOLUTION NZ -0
seconded by Councilmember Tierney, to adopt SETTING CONDITIONS
RESOLt1TION NO. 92-4 SETTING CONDITIONS TO BE MET TO BE MET PRIOR TO
PR70R TO FILING OF RESOLUTION NO. 92-3 VACATING FILING
DRF,INAGE AND UTILITY EASEMENTS AND DRAINAGE Item 8-A-3
EASEMENT FOR PONDING PURPOSES WITHIN OUTLOTS E
AND F, CHURCHILL FARMS ADDITION.
Motion carried on a roll call vote, five ayes.
0
0
Regular Council Meeting
January 6, 1992
Page 5
MOTION was made by Councilmember Helliwell,
seconded by Councilmember Vasiliou, to adopt
RESOLUTION NO. 92-5 APPROVING SITE PLAN AND
CONDITIONAL USE PERMIT FOR CONOCO, INC. FOR A GAS
SERVICE STATION/CONVENIENCE STORE (91102).
Motion carried on a roll call vote, five ayes.
MOTION was made by Councilmember Helliwell,
seconded by Councilmember Vasiliou, to adopt
RESOLUTION NO. 92-6 APPROVING CONDITIONAL USE
PERMIT FOR CONOCO, INC. FOR A CAR WASH FACILITY
91102).
Motion carried on a roll call vote, five ayes.
MOTION was made by Councilmember Helliwell,
seconded by Councilmember Vasiliou, to adopt
RESOLUTION NO. 92-7 APPROVING RESIDENTIAL PLANNED
UNIT DEVELOPMENT CONDITIONAL USE PERMIT AMENDMENT
FOR RICHARD LIEN (91107) (RPUD 77-7).
Motion carried on a roll call vote, five ayes.
MOTION was made by Councilmember Helliwell,
seconded by Counrftilmember Vasiliou, to adopt
RESOLUTION NO. 92-6 AUTHORIZING REDUCTION OF
PERFORMANCE GUARANTEE FOR DAVEY TREE EXPERT
COMPANY LOCATED AT 2500 FERNBROOK LANE NORTH
90101).
RESOLUTION 92-5
APPROVING SITE
PLAN AND CUP FOR
CONOCO, INC.
91102)
Item *9-A
RESOLUTION 92-6
APPROVING CUP FOR
CONOCO, INC. FOR A
CAR WASH FACILITY
91102)
Item *9-A
8F*rSOL9TION 92=Z
LPPROVING RPUD CUP
AMENDMENT FOR
RICHARD LIEN
91107) (RPUD 77-
7)
Item *9-B
RESOLUTION 92-8
REDUCTION OF SITE
SITE PERFORMANCE
GUARANTEE FOR
DAVEY TREE EXPERT
90101)
Item *9-C-1
Motion carried on a roll call vote, five ayes.
MOTION was made by Councilmember Helliwell,
seconded by Councilmember Vasiliou, to adopt
RESOLUTION NO. 92-9 AUTHORIZING REDUCTION OF
PERFORMANCE GUARANTEE FOR AMOCO OIL COMPANY
90091) .
Motion carried on a roll call vote, five ayes
RESOLUTION 92-9
REDUCTION OF SITE
SITE PERFORMANCE
GUARANTEE FOR
AMOCO OIL COMPANY
90091)
Item *9-C-2
Regular Council Meeting
January 6, 1992
Page 6
MOTION was made by Councilmember Helliwell, RESOLUTION 92-iQ
seconded by Councilmember Vasiliou, to adopt REDUCTION OF SITE
RESOLUTION NO. 92-10 AUTHORIZING REDUCTION OF PERFORMANCE
SITE PERFORMANCE GUARANTEE FOR TARGET INC. GUARANTEE FOR
90025). TARGET INC.
90025)
Motion carried on a roll. call rote, five ayes. Item *9-C-3
MOTION was made by Councilmember Helliwell, RESOLUTION 92'11
seconded by Councilmember Vasiliou, to adopt PLEDUCTION OF SITE
RESOLUTION NO. 92-11 AUTHORIZING REDUCTION OF PERFORMANCE
SITE PERFORMANCE GUARANTEE FOR CALIBER GUARANTEE FOR
DEVELOPMENT CORPORATION (90069). CALIBER
DEVELOPMENT
Motion carried on a roll call vote, five ayes. CORPORATION
90069)
Item *9-C-4
MOTION was made by Councilmember Helliwell, RESOLUTION 92-12
seconded by Councilmember Vasiliou, to adopt RELEASE OF SITE
RESOLUTION NO. 92-12 .AUTHORIZING RELEASE OF SITE PERFORMANCE
PERFORMANCE GUARANTEE FOR HAZELDEN FOUNDATION FOR GUARANTEE FOR
HAZELDEN PIONEER HOUSE AT 11505 36TH AVENUE NORTH HAZELDEN PIONEER
89070). HOUSE (89070)
Item *9-D
Motion carried on a roll call vote, five ayes.
MOTION was made by Councilmembei: Helliwell, RESOLUTION 92-13
seconded by Councilmember Vaailiou, to adopt APPROVING VARIANCE
RESOLUTION NO. 92-13 APPROVING VA'.kIANCE TO CITY WITHOUT A FIRE
CODE STANDARDS TO ALLOW CONSTRUCTION WITHOUT A LANE FOR THE
FIRE LANE FOR THE CITY OF PLYMOUTH PUBLIC SAFETY PUBLIC SAFETY
BUILDING AT 3400 PLYMOUTH BOULEVARD (91097). BUILDING (91097)
Item *9-E
Motion carried on a roll call vote, five ayes.
MOTION was made by Councilmember Helliwell, ORDINANCE 92-1
seconded by Councilmembar Vasiliou, to adopt AMENDING BUILDIVG
ORDINANCE NO. 92-01 RELATING TO BUILDING, HOUSING AND HOUSING CODE
AND CONSTRUCTION REGULATIONS; AMENDING SECTION REGULATIONS
400.01, SUBDIVISION 2a.(a)(7); and SECTION 410.01 Item *9-F
OF THE PLYMOUTH CITY CODE.
Motion carried on a roll call vote, five ayes.
Regular Council Meeting
January 6, 1992
Page 7
MOTION was made by CLuncilmember Helliwell,
seconded by Councilmember Vasiliou, to adopt
RESOLUTION NO. 92-14 AWARDING BID SEWER
TELEVISION INSPECTION CUBE SYSTEM.
Motion carried on a roll call vote, five ayes.
Director Moore stated the final costs for the
construction of the trail improvements for West
Medicine Lake Drive, Project No. 931, overran the
awarded contract amount by $12,914 or 5.5
percent. Moat of the overrun was associated with
the retaining walls along the lake and
adjustments to save trees.
Mayor Bergman stated that the Council directed
staff to save as many trees as possible during
this project to address neighborhood concerns.
BESOLUTION 92-14
AWARDING BID,
SEWER TELEVISION
INSPECTION CUBE
SYSTEM
Item *9-G
Final Payment -
Project No. 931
Item 9-H
MOTION was made by Mayor Bergman, seconded by RESOLUTION 92-15
Councilmember Vasiliou, to adopt RESOLUTION NO. PAYMENT NO. 4 AND
92-15 REQUEST FOR PAYMENT NO. 4 AND FINAL, WEST FINAL,
MEDICINE LAKE DRIVE - TRAIL IMPROVEMENTS, CITY PROJEZT NO. 931
PROJECT NO. 931. Item 9-H
Motion carried on a roll call vote, five ayes.
MOTION was made Ly Councilmember Helliwell, RESOL T=19 92-16
seconded by Councilmember Vasiliou, to adopt PAYMENT NO. 31
RESOLUTION NO. 92-16 REQUEST FOR PAYMENT NC. 3, PROJECT NO. 014
NORTHWEST TRUNK SANITARY SEWER - PHASE II, CITY Item *9-I
PROJECT NO. 014.
Motion carried on a roll call vcte, five ayes.
MOTION was made by Councilmember Helliwell,
seconded by Councilmenber Vasiliou, to adopt
RESOLUTION NO. 92-17 REDUCING DEVELOPMENT BOND,
DEER POND ADDITION (89106).
Motion carried on a roll call vote, five ay,38.
MOTION was made by Councilmember Helliwell,
seconded by Councilmember Vasiliou, to adopt
RESOLUTION NO. 92-18 REDUCING DEVELOPMENT BOND,
LAKE CAMELOT ESTATES 3RD ADDITION (89044).
Motion carried on a roll call vote, five avec.
RESOLUTION
REDUCING
DEVELOPMENT BOND,
DEER POND ADDITION
89106)
Item *9-J-1
RESOLUTIONU-IQ
REDUCING
DEIMLOPMENT BOND.
LAKE CAMELuT
ESTATES 3RD ADDN.
89044)
Item *9-J-2
Regular CO Ancil Meeting
January 6, 1992
Page 8
MOTION was made by Councilmember Helliwell,
seconded by Councilmember Vasiliou, to adopt
RESOLUTION NO. 92-19 REDUCING DEVELOPMENT BOND,
STEEPLECHASE 5TH ADDITION (88041).
Motion carried on a Loll call vote, five ayes.
MOTION was made by Councilmember Helliwell,
seconded by Councilmember Vasiliou, to adopt
RESOLUTION NO. 92-20 REDUCING DEVELOPMENT BOND,
BOULDER CREST ADDITION (90095).
Motion carried on F roll call vote, five -.yes.
MOTION was made by Councilmember Helliwell,
seconded by Councilmember Vasiliou, to adopt
RESOLUTION NO. 92-21 REDUCING DEVELOP14ENT BOND,
BRIDLEWOOD FARM ADDITION (90028).
Motion carried on a roll call vote, five ayes
MOTION was made by Councilmember Helliwell,
seconded by Councilmember Vasiliou, to adop-
RESOLUTION NO. 92-22 REDUCING DEVELOPMENT EOND,
BAY POINTE ON MOONEY LAKE ADDITION (89005).
Motion carried on a roll cal:_ vote, five ales.
MOTION was made by Councilmember Helliwell,
seconded by Councilmember Vasiliou, to adopt
REESOLUTION NO. 92-23 APPROVING CHANGE ORDER NO.
1, PRIME WEST BUSINESS PARK - 6TH AVENUE NORTH
PAVING PROJECT. CITY PROJECT NO. 111.
Motion carried on a roll call vote, five ayes.
Manager Willis stated that the Council previously
received a request from St. Bartholomew School
for the DARE Program for '_heir sixth grade claLs.
The Acting Public Safety Director has indicated
that it would be possible to have an officer at
St. Bartholomew for approximately one hour per
week to present only the classroom portion of the
program. He stated that no commitment could ne
made to continue the program in 1993 or beyond
with the existing manpower. Eleven of the 211
sixth graders reside in Plymouth.
RESOLU;'ION 92-19
REDi ' :ING
DEVELOPI4ENT BOND,
STEEPLECHASE 5TH
ADDITION (88041)
Item *9-J-3
RESOLUTION 92-20
REDUCING
DEVELOPMENT BOND,
BOULDER CREST
ADDITION (90095)
Item *9-J-4
RESOLUTION 92-21
REDUCING
DEVELOPMENT BOND,
BRIDLEWOOD FARM
ADDITION (30028)
Item *9-J-5
RESOLUTION 92-22
REDUCING
DEVELOPMENT BOND,
BAY POINTE ON
MOONEY LAKE
ADDITION (89005)
Item *9-J-6
RESOLUTION 92-23
APPROVING CHANGE
ORDER NO. 1, FRIM!,
WEST BUSINESS
PARK, PROJECT NO.
111
Item *9-K
DARE Program for
St. Bartholomew
School
Item 9-L
0 0
Regular Council Meeting
January 6, 1992
Page 9
Councilmember Vasiliou stated she would support
the request because half of the students live in
Plymouth.
MOTION was made by Councilmember Vasiliou,
seconded by Councilm.m ber Tierney, to adopt
RESOLUTION NO. 92-24 AUTHORIZING DARE CLASSROOM
TRAINING TO SIXTH GRADE STUDENTS AT ST.
BARTHOLOMEW SCHOOL IN 1992, with the following
conditions: 1) Classroom training only will be
crovided for one hour per week for the normal
RE curriculum; 2) The Personnel and training
material costa, $630, will be borne by the
school; and 3) This program shall be provided for
1992 only.
Motion carried on a roll call vote, five ayes.
MOTION was made by Councilmember Helliwell,
seconded by Councilmember Vasiliou, to adopt
RESOLUTION NO. 92-25 APPROVING GARBAGE HAULER
LICENSE FOR DAVE'S SANITATION.
Motion carried on a roll call vote, five ayes.
MOTION was made by Councilmember Helliwell,
seconded by Councilmember Vasiliou, to adopt
RESOLUTION NO. 92-26 APPROVING 1992 CIGARETTE
LICENSE APPLICATION for Mai's Mini Mart. 1115
Vicksburg Lane #3.
Motion carried on a roll call vote, five ayes.
MOTION was made by Councilmember Helliwell,
seconded by Councilmember Vasiliou, to adopt
RESOLUTION NO. 92-27 SEiTTING PUBLIC HEARING ON
ON -SALE 3.2 LICENSE APPLICATION OF MAR-JE14
4190 Vinewood Lane #113.
Motion carried on a roll call vote, five ayes.
Manager Willis stated that based on Council
direction, proposals were solicited from 16 law
firms for City legal services. Eight firms
responded. Following review of the proposals and
an interview with each firm, he recommended the
following four firma to the Council for further
consideration: 1) Holmes and Graven, 2) Briggs
RESOLUTION 92-24
AUTHORIZING DARE
CLASSROOM TRAINING
AT ST. BARTHOLOMEW
SCHOOL IN 1992
Item 9-L
RESOLUTION 927M,
APPROVING GARBAGE
HAULER LICENSE FOR
DAVE'S SANITATION
Item *9-M
RESOLUTION 92-26
APPROVING
CIGARETTE LICENSE
Item *9-N
RESOLUTION 92-27
SETTING PUBLIC
HEARING ON ON -SALE
3.2 LICENSE OF
MAR-JEN INC.
Item *9-0
Legal Service
Proposals
Item 9-P
0 0
Regular Council Meeting
January 6, 1992
Page 10
and Morgan, 3) Best and Flannigan, and 4) Dorsey
and Whitney. He suggested that the Council
schedule interviews with each firm.
Councilmember Tierney suggested that the option
of in-house attorneys also be considered. Mayor
Bergman stated this could be discussed following
the law firm interviews.
The Council scheduled a study session for 3:00
p.m. on January 13 to discuss the Public Safety
Director position and to interview the four lap
firms recommended by Manager Willis.
Finance Director Hahn stated the City received
proposals from Ehlers and Associates, Inc.;
Springsted, Inc.; and Evenson Dodge, Inc.. to
provide fiscal consultant services for the City.
He believes all three firms could provide high
quality fiscal services. Based on the cost of
service, he recommended that Ehlers and
Associates be designated as the City's fiscal
consultant.
Dave MacGillivray and Beck Yanisch represented
Springsted, Inc. Mr. MacGillivray stated that
Springsted was selected in January 1991 to do the
fiscal impact analysis for the City and, later in
the year, to update the analysis. In addition,
Springsted served as bond consultant for a 1991
bond issue for the City. He stated that if
Springsted is selected, there will be no lapse in
service.
Mr. MacGillivray stated it may be healthy for
Plymouth to get a new perspective with respect to
fiscal matters, particularly in the area of debt
management. He stated Springsted can provide a
full range of financicl expertise, and noted that
each of the last four years, the Government
Finance Offic;era Association has given its ankival
award to Springsted clients.
He stated that accepting the low proposal is not
always the best for the City. The cost of fiscal
services to the City has been lowered simply
because proposals were solicited.
Fiscal Consultant
Proposals
Item 9-0
0
Regular Council Meeting
January 6, 1992
Page 11
Steve Apfelbacher represented Ehlers and
Associates. He stated Ehlers has provided
financial advisory servicep to the City for over
20 years, as well as debt u anagement. Over those
years, the City bond rating has increased six
times to a rating .:f Aal. The firm has worked
with the City on tax increment districts and has
a unique knowledge of the City.
Councilmember Helliwell compared the proposals
and stated the proposal of Ehlers and Associates
is lower on every service item. She stated that
if the bid of Springsted is accepted, the cost to
the City would be $8,253 more than the Ehlers
proposal.
MOTION was made by Councilmember Helliwell,
seconded by Councilmember Tierney, to designate
Ehlers and Associates as the City's fiscal
consultants.
Mayor Bergman stated he will support Springsted
because they refused to be manipulated during the
fiscal impact analysis study. He also likes
their innovation.
Councilmember Edson stated that because this is a
professional service, expertise of the firm must
be considered; not only cost. He believes
Springsted has expertise in serving cities of
similar size to Plymouth, have a sufficient size
f.{.rm, and number of years of experience.
Motion failed on a roil call vote; Helliwell and
Tierney ayes; Edson, Vasiliou, and Bergman nays.
MOTION was made by Councilmember Vasiliou,
seconded by Councilmember Edson, to adopt
RESOLUTION NO. 92-28 APPROVING SPRINGSTED, INC.,
FOR CITY FISCAL CONSULTANT SERVICES.
Motion carried on a roll call vote; Edson,
Vasiliou, and Bergman ayes; Helliwell and Tierney
nays.
R+90L•IlW 92-28
APPROVING
SPRINGSTED INC.
FOR FISCAL
CONSULTANT
SERVICES
Item 9-4
0
0
Regular Council Meeting
January 6, 1992
Page 12
MOT ION was made by Councilmember Helliwell,
seconded by Councilmember Vasiliou, to adopt
RESOLUTION NO. 92-29 AUTHORIZING FUNDING AND
PAYNIBNT FOR PETS UNDER POLICE SECURITY (PUPS)
FACILITY.
motion carried on a roll call vote, five ayes
Assistant Manager Boyles presented a proposed
Policy on Sanding and the Removal of Ice and Snow
from the City Maintained Public Street System.
He stated the policy would improve communications
with residents and define liability issues with
respect to the topic.
Councilmember Vasiliou questioned items in the
proposed policy relrting to right-of-way
landscape damage by City snow plows. She
expressed concern that the policy establishes a
us against them" philosophy and noted that the
po 1 icy indicates that the City accepts liability
for iamage in very few cases.
Mtayor Bergman stated the City does replace sod
when damaged by plowing. Director Moore stated
the City alae) repairs or replaces mailboxes that
are directly hit by snow removal equipment.
Manager Willis stated many of the damaged mailbox
claims are incidents where damage occurred as the
result of the weight and force of the snow. The
City does not have liability in those cases.
Councilmember Edson asked if the policy changes
the current City practice with respect to removal
of snow and ice.
Manager Willis stated the policy formalizes the
current City practice.
Councilmember Tierney asked who decides if the
City has caused the damage in incidents of damage
to mailboxes.
Assistant Manager Boyles stated the City's street
Supervisor and Risk Management Coordinator visit
the site when claims are received to determine
whether a mailbox was directly h1t by a snowplow
or was damaged from the weight of the snow.
BUOL•UTION 92-Z2
PAYMENT FOR PETS
UNDER POLICE
SECURITY (PUPS)
FACILITY
Item *9-R
Snow and Ice
Control Policy
Item 9-5-1
41
0
Regular Council Meeting
January 6, 1992
Page 13
Councilmember Helliwell stated she will supper}
the policy because it conforms with the policies
in surrounding communities.
MOTION was made by Councilmember Edson, seconded
by Councilmember Vasiliou, to adopt RESOLUTION
NO. 92-30 ADOPTING A POLICY FOR SNOW AND ICE
REMOVAL FOR CITY STREETS, with direction to staff
that only one employee should investigate mailbox
damage claims on-site and that the residents
should be given the benefit of the doubt when
there is some question whether or not damage
resulted from a direct hit by a snowplow.
Motion carried on a roll call vote, five ayes.
Mayor Bergman stated he received many calls from
residents in cul-de-sacs following the
Thanksgiving weekend snow storm complaining about
snow removal.
MOTION was made by Mayor Bergman, seconded by
Councilmember Vasiliou, to direct that Public
Works Superintendent Kolstad report to the
Council on equipment and/or manpower needs, as
well as contingen-.y plans during major snow
storms.
Motion carried, five ayes.
MOTION was made by Councilmember Helliwell,
seconded by Councilmember Vasiliou, to adopt
RESOLUTION NO. 92-31 READOPTING VARIOUS CITY
COUNCIL POLICIES.
Motion carried on a roll call vote, five ayes.
Finance Director Hahn reported on communication
efforts relating to abatement for correction of
property evaluation, classification, exemption or
homestead status. He stated that staff proposes
to increase communications and further reduce the
number of abatements by sending a letter to each
owner of property that has been sold but no
homestead application has been made. He
estimated that this effort could reduce the
number of abatements by 50 to 'IS percent.
RESOLUTION 92-30
POLICY FOR SNOW
AND ICE REMOVAL
FOR CITY STREETS
Item 9-5-1
RxSOunoN 92-31
READOPTING VARIOUS
CITY COUNCIL
POLICIES
Item *9-5-2,3,4
Communication
Efforts relating
to Abatements
Item 9-T
0
0
Regular Council Meeting
January 6, 1992
Page 14
He recommended that the Council approve a $25 fee
for abatement processing only for repeat
requests. He clarified that "repeat" requests
would mean filing an abatement for two
consecutive years.
MOTION was made by Councilmember Vasiliou,
seconded by Councilmember Tierney, to approve a
25 fee for consecutive year abatement requests.
Motion carried, five ayes.
Personnel Coordinator Sobania presented the
proposed 1992 Compensation/Classification Plan.
She explained the effects of Pay Equity
implementation and collective bargaining on the
Plan, and provided survey data from comparable
communities. The Plan proposes that salary
ranges be increased by 3 percent.
Councilmember Vasiliou asked if 3 percent is the
maximum an employee could get if the Plan were
adopted.
Coordinator Sobania explained the salary guide
chart used by supervisors. She stated an
employee could receive an increase greater than 3
percent; however, the 3 percent budget line item
could not be exceeded. All requests for
increases over 3 percent must be approved by the
City Manager.
Councilmember Edson stated a 3 percent increase
is as much as he has heard of 4n the market, and
expressed concern that some employees cc:uld
receive more than 3 percent.
Manager Willis stated that many individuals in
collective bargaining groups receive more than 3
percent because of grade increases in addition to
merit increases. Employees outside of collective
bargaining are limited to merit only.
MOTION was made by Councilmember Edson, seconded
by Councilmember Vasiliou, to adolt RESOLUTION
NO. 92-32 APPROVING THE 1992 PAY EQUITY
IMPLEMENTATION PLAN, with the condition that no
department head shall receive an increase of more
than 3 percent, and no employee shall receive an
1992 Compensation/
Claesification
Plan
Item 9-U-1
RE394U ION 927.32
APPROVING THE 1992
PAY EQUITY
IMPLEMENTATION
PLAN
ttem 9-U-1
0 0
Regular Council Meeting
January 6, 1992
Page 15
increase of more than 4 percent except for union
employees where inczeases are higher by virtue of
their step system labor agreements.
Mction carried on a roll call vote, five ayes.
MOTION was made by Councilmember Edson, seconded
by Mayor Bergman, to direst the City Manager to
prepare additional survey data for the Council,
to show the impacts of comparable worth and the
market, to show advertised positions and actual
starting salary, and to ident3.fy positions where
salary problems exist, for Council study of the
entire compensation issue several months prior to
consideration of the 1993 budget.
Motion carried, five ayes.
MOTION was made by Councilmember Helliwell,
seconded by Councilmember Tierney, :o adopt
RESOLUTION NO. 92-33 APPROVING ADDENDUM TO THE
LABOR AGREEMENT BETWEEN THE CITY OF PLYMOUTH AND
LAW ENFORCEMENT LABOR SERVICES. INC., JANUARY 1,
1992 THROUGH DECEMBER 31, 1992.
Motion carried on a roll call voce, five ayes.
MOTION was made by Counciimember Helliwell,
seconded by Mayor Bergman, to adopt RESOLUTION
NO. 92-34 ESTABLISHING 1992 PAY SCHEDULE FOR
MEMBERS OF THE PLYMOUTH VOLUNTEER FIRE
DEPARTMENT.
Motion carried on a roll call vote, five ayes.
Mayor Bergman stated the Council has historically
received monthly compensat'.on to defray mileage
and other expenses.
MOTION was made by M.syor Bergman, seconded by
Councilmember Vasiliou, to adopt RESOLUTION NO.
9::-35 DISCONTINUATION OF CITY COUNCIL MILEAGE
ALLOWANCE.
Councilmember Helliwell said the monthly mileage
allowance is needed to defray expenses for
maintenance and replacement of her vehicle. She
presented comparison inforination on benefits
REgOLUTION 92-33
APPROVING 1992
POLICE SERGEANTS'
CONTRACT
Item 9-U-2
gasOLUTION 92:34
1992 PAY SCHEDULE
FOR VOLUNTEER FIRE
DEPARTMENT
Item 9-U-3
RESOLUTION 92-D
DISCONTINUING CITY
COUNCIL MILEAGE
ALLOWANCE
Item 9-V
0
0
Regular Coi ;il Meeting
January 6, 1992
Page 16
carried by Councilmembers for health and dental
insurance and life insurance. She stated that
other cities offer mileage allowance to
Councilmembers; Plymouth is the only one that
offers life insurance.
Councilmember Helliwell asked that the mileage
allowance be continued with actual reports
submitted by each councilmember for
reimbursement.
Councilmember Edson stated
Councilmember Tierney were
mileage benefit in place.
take the monthly benefit.
saving money; a potential
Councilmember.
that only he and
elected with the
He does not intend to
This is a way of
600 per year for each
Councilmember Tierney stated she also would not
accept the m_leage allowance. She believes that
Councilmember compensation should be easily
visible to the public and not hidden through
separate expense payments.
councilmember Helliwell again stated the mileage
allowance is very important to her. If need be,
she would he willing to cancel her life insurance
coverage in order to continue the mileage
allowance.
SUBSTITUTE MOTION was made by Councilmember
Helliwell to continue the mileage allowance
policy with actual mileage reports to be filed by
each Councilmember.
Substitute motiot. failed for lack of a second.
Councilmember Tierney stated she is willing to
consider this issue further dt a study session;
however; she will support discontinuing the
mileage allowance policy because she does not
support a separate expense payment or believe it
is feasible to taller actual mileage.
Councilmember Vasiliou concurred that Council
salaries and benefits could be a future study
session topic.
0
Regular Council Meeting
January 6, 1992
Page 17
Original motion carried, four ayes; Helliwell
nay.
Manager Willis presented a proposed resolution
calling for the postponement or repeal of the
Presidential Primary.
Councilmember Vasiliou stated she supports the
postponement of the Primary for financial
reasons, and suggested that all references to
party designation be deleted from the resolution.
The Council concurred.
MOTION was made by Councilmember Tierney,
seconded by Councilmember Vasiliou, to adopt
RESOLUTION 92-36
CALLING FOR
RESOLUTION NO. 92-36 CALLIIIG FOR THE POSTPONEMENT POSTPONEMENT OR
OR REPEAL OF PRESIDENTIAL PRIMARY, with the REPEAL
REAL
OF
ALdeletionoftheparagraphrelatingtoparty
designation.
PRISIDE
Item 9_W
Motion carried on a roll call vote, fire ayes.
The Council discussed appointment of the Deputy Deputy ay]r
Mayor for 1992.
Item 0
MOTION was made by Councilmember Helliwell to
appoint Joy Tierney the Deputy Mayor.
Motion died for lack of a second.
Mayor Bergman stated that he supports Maria
Vasiliou for the appointment. He stated they
communicate well and Councilmember Tierney has a
big task chairing the Charter Commission.
MOTION was made by Mayor Bergman, seconded by gmsQLJITION 92=31
Councilmember Edson, to adopt RESOLUTION NO. 92- APPOINTING DEPUTY
37 APPOINTINM :DEPUTY MAYOR FOR 1992, appointing MAYOR FOR 1992
Maria Vasiliou.
Item 10-A-1
Motion carried on a roll call vote, four ayes;
Helliwell nay.
The Council considered designation of the Official Newspaper
Official Newspaper fr.r 1992. Proposals were Item 10-A-2
received from the Sun 3ailor, Weekly News, and
Star -Tribune. It was noted that the Sun Sailor
has the largest distribution with over 15,000
papers; however, there are still areas of
nondelivery.
Regular Council Meeting
January 6, 1992
Page 18
MOTION was made by Councilmember Helliwell,
seconded by Councilmember Tierney, to adopt
RESOLUTION NO. 92-38 DESIGNATING OFFICIAL.
NEWSPAPER FOR 1992, designating the Sun Sailor
and requesting that the Sun Sailor provide the
Council with quarterly status reports on
circulation and increased coverage.
Motion carried on a roil call vote, five ayes.
Mayor Bergman thanked the Weekly News and Sun
Sailor reporters for their quality of reporting
the City news.
MOTION was made by Councilmamber Helliwell,
seconded by Mayor Bergman, to adopt RESOLUTION
NO. 92-39 APPOINTING OFFICIAL DEPOSI4ORIES FOR
CITY FUNDS FOR 1992.
Motion carried on a roll call vote, five ayes.
MOTION was made by Mayor Bergman, seconded by
Councilmember Helliwell, to adopt RESOLUTION NO.
92-40 RATIFYING SURETY AND BLANKET BONDS FOR CITY
EMPLOYEES FOR 1992.
Motion carried on a roll call vote, five ayes.
RESOLUTION 92-38
DESIGNATING SUN
SAILOR AS OFFICIAL
NEWSPAPER
Item 10-A-2
ayMT ON -33
DESIGNATING
OFFICIAL
DEPOSITORIES FOR
1992
Item 10-A-3
EmnoLUTION 92-40
RATIFYING SURETY
AND BLANKET BONDS
FOR EMPLOYEES FOR
1992
Item 10-A-4
MOTION was made by Councilmember Edson, seconded RESOLUTION 92 -Al
by Councilmember vasiliou, to adopt RESOLUTION DESIGNATING CITY
N0. 92-41 DESIGNATING CITY HEALTH OFFICER FOR
iHEALTH
OFFICER FOR
1992.
992
Item 10-A-5
Motion carried on a roil call vote, five ayes.
MOTION was made by Councilmember Helliwell,
seconded by Councilmember Vasiliou, to adopt
RESOLUTION NO. 92-42 APPOINTING COUNCIL
COORDINATING REPRESENTATIVES FOR 1992.
Motion carried on a roll call vote, five ayes.
Michael Stulberg, Planning Commission Chair,
stated the Commission would like to meet with the
City Council to gain feedback on their
recommendations.
MOLUTION 92-92
APPOINTING COUNCIL
COORDINATING
REPRESENTATIVE'S
CCR) FOR 1993
Item 10-A-6
0
0
Regular Council Meeting
January 6, 1992
Page 19
Mayor Bergman suggested that a joint meeting be
held some time in February.
MOTION was made by Councilmember Vasiliou,
seconded by Councilmember Tierney, to adopt
RESOLUTION NO. 92-43 DESIGNATING DIRECTOR (Fred
Moore) AND ALTERNATE DIRECTOR (Kim M. Bergman) TO
THE SUBURBAN RATE AUTHORITY.
Motion carried on a roll call vote, five ayes.
MOTION was made by Councilmember Tierney,
seconded by Councilmember Vasiliou, to adopt
RESOLUTION NO. 92-44 APPOINTMENTS TO ELM CREEK
WATERSHED MANAGEMENT COMMISSION, appointing Fred
Moore as Director and Vern Peterson as Alternate.
Motion carried on a roll call vote, five ayes
MOTION was made by Mayor Bergman, seconded by
Councilmember Helliwell, to appoint Kim M.
Bergman and James G. Willis as representatives
the Northwest Suburbs Cable Communication
Commission.
Motion carried on a roll call vote, five ayes.
FES LUTION 92-43
APPOINTMENTS TO
SUBURBAN RATE
AUTHORITY (SRA)
Item 10-A-7
RESOLUTION 92-44
APPOINTMENTS TO
ELM CREEK
WATERSHED
MANAGEMENT
COMMISSION
Item 10-A-7
Appointments to
Northwest Suburbs
to Cable
Communication
Commission
Item 10-A-7
MOTION was made by Mayor Bergman, seconded by
Councilmember Helliwell, to adopt RESOLUTION NO.
92-45 APPOINTMENT TO NORTHWEST SUBURBS COMMUNITY
ACCESS CORPORATION, appointing Helen LaFave for a
term expiring February, 1994.
Motion carried on a roll call vote, five ayes.
MOTION was made bl Mayor Bergman, seconded by
Councilmember Helliwell, to adopt RESOLUTION NO.
92--46 APPOINTMENTS TO MUNICIPAL LEGISLATIVE
COMMISSION, appointing Kim M. Berqman and James
G. Willis for 1992.
Motion carried on a roll call vote, five ayes.
EaoL(ZTION 92-45
APPOINTMENT TO
NORTHWEST SUBURBS
COMMUNITY ACCESS
CORPORATION
Item 10-A-1
RE3OLUTIOX46
APPOINTMENTS TO
MUNICIPAL
LEGISLATIVE
COMMISSION (MLC)
Item 10-A-1
MOTION was made by Mayor Bergman, seconded by Special Assessment
Councilmember Helliwell, that a Council Committee Committee
of the Whole be established as the Special Item 1U -A-7
Assessment Committee.
Motion carried on a roll call vote, five 'Y(!!-,.
Regular Council Meeting
January 6, 1992
Page 20
Manager Willis stated that Councilmember
Tierney's term on the West Hennepin Human
Services Planning Board expired December 31,
1991. She does not wish to be reappointed. He
suggested that the Council appoint an individual
from the Board and Commission applications.
MOTION was made by Mayor Bergman, seconded by
Councilmember Helliwell, to solicit applications
for an individual to serve on the West Hennepin
Human Services Planning Board for a term expiring
December 31, 1993, along with the Commission
appointments.
Motion carried on a roll call vote, five ayes.
MOTION was made by Mayor Bergman, seconded by
Councilmember Helliwell, to adopt RESOLUTION NO.
92-47 APPOINTMENTS TO NORTHWEST HENNEPIN HUMAN
SERVICES COUNCIL, appointing Christina Stomberg
to the Executive Committee, and Mary C. Dolan to
the Advisory Committee.
Motion carried on a roll call vote, five ayes.
MOTION was made by Mayor Bergman, seconded by
Councilmember Helliwell, to adopt RESOLUTION NO.
92-48 APPOINTMENTS TO SCHOOL DISTRICT 284
COMMUNITY EDUCATION ADVISORY COUNCIL, appointing
Lynes Getten and Mary Bisek.
Motion carried on a roll call vote, five ayes.
MOTION was made by Mayor Bergman, seconded by
Councilmember Helliwell, to appoint Kim M.
Bergman and Carole Helliwell as legislative
contacts for the Association of Metropolitan
Municipalities (AMM) for 1992.
Motion carried on a roll call voter five ayes.
West Hennepin
Human Services
Planning Board
Item 10-A-7
gnso •UTTON 92-47
APPOINTMENTS TO
NORTHWEST HENNEPIN
HUMAN SERVICES
COUNCIL
Item 10-A-7
RFcnr.taTION 92-48
APPOINTMENTS TO
SCHOOL DISTRICT
2e4 COMMUNITY
EDUCATION ADVISORY
COUNCIL
Item 10-A-7
Appointment of
Legislative
Contacts to the
AMM
Item 1O -A-7
MOTION was made by Mayor Bergman, seconded by Appointment to
Councilmember Helliwell, to appoint John Edson as Plymouth ^ivic
the City's representative to the Plymouth Civic League (PCL)
Leagae (PCL) for a term to expire January, 1993. Item 10-A-7
Motion carried on a roll call vote, five ayes.
0
Regular Council Meeting
January 61 1992
Page 21
The Council reviewed rosters for the Planning Appointments to
Commission, Park and Recreation Advisory Boards and
Commission (PRAC), Board of Zoning Adjustments Commissions
and Appeals (BO:A), and Housing and Redevelopment Item 10-B
Authority (HRA). Councilmember Vasiliou reported
that, :n addition to the vacancies and expired
terms shown on the rosters, Joan Graffius has
submitted her resignation from the Planning
Commission.
MOTION was made by Mayor Bergman, seconded by
Councilmember Vasiliou, to adopt RESOLUTION NO.
RESOLUTION 92-49
APPOINTMENTS TO
92-49 APPOINTMENTS TO PLANNING COMMISSION, PLANNING
reappointing Michael Stulberg and Dennis Zylla to COMMISSION
terms expiring January 31, 1995. Iter 10-B
Motion carried on a roll call vote, five ayes.
MOTION was made by Mayor Bergman, seconded by
Councilmember Vasiliou, to adopt RESOLUTION NO.
RESOLUTION 92-50
APPOINTMENTS TO
92-50 APPOINTMENTS TO THE BOARD OF ZONING THE BOARD OF
ADJUSTMENTS AND APPEALS, reappointing the ZONING ADJUSTMENTS
following individuals for the terms indicated: AND APPEALS (BOZA)
Jawes A. Edwards, 1/31/93; Paul Dolan, 1/31/93; Item 10-B
Chuck Ulmer, 1/31/95; Fred Lips, 1/31/94; Donald
Butler, 1/31/95.
Motion carried on a roll call vote, five ayes.
MOTION was made by Mayor Bergman, seconded by
Councilmember Vasiliou, to adopt RESOLUTION NO.
RESOLUTION 92-51
APPOINTMENTS TO
92-51 APPOINTMENTS TO PARK AND RECREATION PARK AND
ADVISORY COMMISSION, reappointing Marlene Waage RECREATION
and Donald Anderson to terms expiring 1/31/95. ADVISORYCOMMISSI(PFtI.C)
Motion carried on a roll call vote, five ayes. Item 10-B
MOTION was made by Mayor Bergman, seconded by RUOLUTION 92-5,Z
Councilmember Vasiliou, to adopt RESOLUTION *J. APPOINTMENT TO
92-52 APPOINTMENT TO PLYMOUTH HOUSING AND PLYMOUTH HOUSING
REDEVELOPMENT AUTHORITY, appointing john Edson to AND REDEVELOPMENT
fill the unexpired term of Jon Gutzman through AUTHORITY
1/31/93. Item 10-B
Motion carried on a roll call vote, five ayes.
The Council notoo, that following these
appoiutmenta, the following vacancies remain:
Planning Commission - one at -large term to expire
0
0
Regular Council Meeting
January 6, 1992
Page 22
1/31/95; Park and Recreation Advisory
Commission - one at -large term to expire 1/31/95;
Housing and Redevelopment Authority - one term to
expire 1/31/91; west Hennepin Human Services
Planning Board - one term to expire 1/31/94.
The Council directed staff to provide copies of
the Board and Commission applications currently
on file so the Council can determine whether to
solicit additional applications and/or conduct
interviews with interested applicants.
The Council established the following dates for 1992
Town Meetings: March 231 March 30, April 27, and Dates
Msy 11.
Item
Councilmember Tierney suggested that areas of the
City be assigned to the established dates to
avoid conflicts with spring breaks in the
affected school districts.
Staff was directed to check dates of spring
breaks for the four school districts serving
Plymouth, and to assign Town Meeting dates with
the least conflict.
Town Meeting
10-C
Mayor. Bergman suggested that Councilmembers City Council
reserve Monday evenings for possible study Meeting Schedule/
sessions throughout 1992. The Council concurred. StudcsSession
TopiItem 10-D and 10-F
Manager Willis stated the staff will maintain a
list of topics identified by the Council for
study, and the study session schedule will be
placed on each Council agenda for consideration.
Mayor Bergman presented a list of City Council
Goals and Objectives provided by Councilmemrers.
He sugLtntad that a local facilitator bo retained
to meet with the Council to develop a final list
of Goals and Objectives for 1992. The Council
concurred and asked staff to provide a
recommendation at the next meeting.
Councilmember Helliwell stated she would like to
consider City Council salaries and benefits at a
study session.
Regular Council Meeting
January 6, 1992
Page 23
Councilmember Edson felt it would oe appropriate
to review the benefits offered to City Council
members and employees each year to ensure that we
maximize the benefits for the dollars spent.
This should be considered prior to 1993 budget
considerations.
Councilmember vasiliou requested that staff also
update salary and benefit surveys for that study
session.
Manager Willis reported that the Annual Meeting Plymouth Charter
of the Plymouth Charter Commission will be held Commission
at 7:00 p.m. on January 13, followed by a Public item 10-G
Forum at 7:30 p.m.
Councilmember Tierney, Chair of the Charter
commission, described the forum format and
invited Councilmembers and the public to attend.
She reported that the Commission has established
a target date of March for determining whether to
recommend a charter In the voters.
MOTION was made by Councilmember Heliiwell,
seconded by Councilmember Tierney, to adjourn the
meeting at 10:41 p.m.
f
i t i cum r .t.G c ,.,
City Cler.
0
0