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HomeMy WebLinkAboutCity Council Packet 10-24-1988 SpecialCITY OF PLYMOUTH A G E N D A SPECIAL COUNCIL MEETING OCTOBER 24, 1988 CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. CALL TO ORDER 7:30 P.M. 2. INVOCATION 3. ROLL CALL 4. CONSENT AGENDA 5. MINUTES - Approval of Minutes of the Regular Council meeting of October 17, 1988 6. PRESENTATIONS - Community Center Report, PRAC 7. PUBLIC HEARINGS A. Hearing on request of Banner Engineering Corp. to issue $2,750,000 Refunding Industrial Development Revenue Bonds 8. PETITIONS, REQUESTS AND COMMUNICATIONS A. Gregory Begin for John Dellars. Reconsideration of request of "Cotton Club" to allow the operation of a billiard hall (coin-operated machines) at 3900 Vinewood Lane/Unit 410 (88099) 1. Conditional Use Permit 2. Amusement Center License B. Walser Automotive. Site Plan and Conditional Use Permit for additions to automobile dealership at C.R. 18 and 56th Ave. N. (88114) C. Gerald Grabowski. Final Plat of Grabowski Addition, a two lot plat at Pineview Lane and 56th Ave. N. (88083) D. Prime Development Corporation. Final Plat for Prime West Third Addn., one commercial lot at 6th Ave. N. and Revere Lane (88116) E. Prime Development Corporation. Site Plan, Conditional Use Permit, and Fire Lane Variance to construct a Day Care Center at the southwest corner of 6th Ave. N. and Revere Lane (88117) F. Order preliminary engineering reports for 1989 public improvements projects G. Bid award for Well No. 10 - Pump House, City Project No. 814 H. Approve Change Order No. 1, Highway 55/Revere Lane Improvements, City Project No. 815 I. Scoville Press, Inc.; Request to schedule public hearing on the issuance of $3,600,000 Industrial Development Revenue Bonds J. Parker's Lake Pavilion rental policy K. Amendment of Year XIII CDBG Funding Program L. Reconsideration of Council's practice to limit speakers in consideration of land use matters M. Correspondence from Dennis Zylla regarding fire lanes N. Disbursements for period ending September 30, 1988 9. REPORTS OF OFFICERS, BOARDS AND COMIISSIONS A. Public and Capital Improvement Project Status Reports B. CCR Reports C. Quarterly Status Reports: 1. Insurance Claims 2. Pending civil litigation 10. ADJOURNMENT J M I N U T E S —Y(— -5 REGULAR COUNCIL MEETING OCTOBER 17, 1988 Following the Forum, a regular meeting of the Plymouth City Council was called to order by Mayor Schneider at 7:30 p.m. in the City Council Chambers of the City Center at 3400 Plymouth Boulevard on October 17, 1988. PRESENT: Mayor Schneider, Councilmembers Ricker, Vasiliou, Sisk and Zitur. City Manager Willis, Assistant City Manager Boyles, Planning Director Tremere, Public Works Director Moore, City Attorney Thomson, and City Clerk Rauenhorst PRESENTATIONS Mayor Schneider presented a $100 check to John and Jennifer PRESENTATION Presley for the "That's Not Trash, It's Cash" Contest. PROCLAMATION Mayor Schneider proclaimed the month of November as "Fall FALL CLEAN-UP, FIX -UP Clean-up, Fix -up and Paint -up Month." AND PAINT -UP MONTH CONSENT AGENDA Mayor Schneider added Item 8V to the Consent Agenda, and removed CONSENT AGENDA Item 9D. Item 5 MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt the Consent Agenda as presented. Motion carried on a Roll Call vote, five ayes. Councilmember Vasiliou requested that two items be added to the agenda: status of signal light at Fernbrook Lane and County Road 9 and the request of the Public Safety Director for addition officers. MINUTES MOTION was made by Councilmember Ricker, seconded by MINUTES Councilmember Zitur, to approve the minutes of the October 3 Item *6 Regular Council Meeting. Motion carried on a Roll Call vote, five ayes. Regular Council Meeting October 17, 1988 Page 290 PUBLIC HEARINGS Mayor Schneider opened a public hearing at 7:40 p.m. on the application of The Applebaum Companies, Inc. d/b/a Big Top Liquor, for an off -sale intoxicating liquor license at Waterford Park Plaza. Mr. Applebaum and his attorney, Lloyd Stern, were present for questions. The hearing was closed at 7:40 p.m. MOTION was made by Councilmember Zitur, seconded by Councilmember Sisk, to adopt RESOLUTION NO. 88-682 APPROVING OFF -SALE INTOXICATING LIQUOR LICENSE FOR APPLEBAUM COMPANIES, INC., BIG TOP LIQUOR. Motion carried on a Roll Call vote, five ayes. Mayor Schneider opened a public hearing at 7:41 p.m. to consider the revocation or suspension of the off -sale liquor license of Colony Liquor, 15705 35th Avenue North. Manager Willis stated that this hearing is being held because of an incident which occurred at Colony Liquor on May 13, 1988, relating to the sale of liquor to a minor. He recommended that Colony Liquor receive the same penalty as that imposed on two previous violators. Charles Asbeck was present. Gabriel Giancola, Attorney representing Colony Liquor, stated that the May 13 situation involved a minor who possessed a false identication that had been shown for a previous purchase. He indicated that employees are instructed to card individuals of questionable age. He stated that Colony Liquor has no objection to donating $500 to a Chemical Health Program, but because of the uniqueness of this situation, requested that the Council not impose the $1,000 fine. Mayor Schneider noted that the $1,000 fine will be stayed if no further violations occur in the next year. The hearing was closed at 7:55 p.m. RESOLUTION NO. 88-682 OFF -SALE INTOXICATING LIQUOR LICENSE APPLEBAUM COMPANIES BIG TOP LIQUOR Item 7-A MOTION was made by Councilmember Vasiliou, seconded by RESOLUTION NO. 88-683 Councilmember Zitur, to adopt RESOLUTION NO. 88-683 IMPOSING IMPOSING PENALTY FOR PENALTY FOR LIQUOR LAW VIOLATION BY COLONY LIQUOR, with the LIQUOR LAW VIOLATION clarification in Condition No. 2 that the $500 donation would be COLONY LIQUOR made by Colony through the City of Plymouth, and the City would Item 7-B issue a check to School District 279. Motion carried on a Roll Call vote, five ayes. w Regular Council Meeting October 17, 1988 Page 291 Councilmember Zitur suggested that the next time a liquor violation occurs for an establishment, a donation be made to Hopkins School District No. 270. MOTION was made by Councilmember Ricker, seconded by RESOLUTION NO. 88-684 Councilmember Zitur, to adopt RESOLUTION NO. 88-684 APPROVING MIXED USE P.U.D. PREL. MIXED USE PLANNED UNIT DEVELOPMENT PRELIMINARY PLAN/PLAT AND PLAN/PLAT AND C.U.P. CONDITIONAL USE PERMIT AMENDMENT FOR RNWNL LTD. PARTNERHSIP/RYAN AMENDMENT FOR RNWNL CONSTRUCTION (88049). LTD./RYAN CONSTRUCTION 88049) Motion carried on a Roll Call vote, five ayes. Item *8-A MOTION was made by Councilmember Ricker, seconded by RESOLUTION NO. 88-685 Councilmember Zitur, to adopt RESOLUTION NO. 88-685 APPROVING MPUD FINAL PLAN/PLAT MIXED PLANNED UNIT DEVELOPMENT (MPUD) FINAL PLAN/PLAT AND DEVELOPMENT CONTRACT DEVELOPMENT CONTRACT FOR GROVES OFFICE PARK SECOND ADDITION FOR GROVES OFFICE PARK RNWNL LTD. PARTNERSHIP/ RYAN CONSTRUCTION COMPANY (88049) (MPUD 2ND ADDITION 86-1). (88049) Item *8-A Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by RESOLUTION NO. 88-686 Councilmember Zitur, to adopt RESOLUTION NO. 88-686 SETTING SETTING CONDITIONS TO CONDITIONS TO BE MET PRIOR TO FILING OF AND RELATED TO MPUD BE MET PRIOR TO FILING FINAL PLAN/PLAT FOR GROVES OFFICE PARK SECOND ADDITION FOR RNWNL (88049) LTD. PARTNERSHIP/RYAN CONSTRUCTION COMPANY (88049) (MPUD 86-1). Item *8-A Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 88-687 APPROVING SITE PLAN AND CONDITIONAL USE PERMIT FOR NEW VENTURES CHRISTIAN CHURCH (88086). Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 88-688 APPROVING FINAL PLAT AND DEVELOPMENT CONTRACT FOR FERNBROOK MANOR (87128). Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 88-689 SETTING CONDITIONS TO BE MET PRIOR TO FILING OF AND RELATED TO FINAL PLAT FOR FERNBROOK MANOR FOR PATRICK GOFF, GOFF HOMES, INC. 87128). RESOLUTION NO. 88-687 NEW VENTURES CHRISTIAN CHURCH CONDITIONAL USE PERMIT 88086) Item *8-B RESOLUTION NO. 88-688 FINAL PLAT AND DEVELOPMENT CONTRACT FOR FERNBROOK MANOR 87128) Item *8-C RESOLUTION NO. 88-689 SETTING CONDITIONS TO BE MET PRIOR TO FILING 87128) Item *8-C Regular Council Meeting October 17, 1988 Page 292 Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 88-690 ADOPTING ASSESSMENTS, PROSECT NO. 902, SANITARY SEWER AND WATERMAIN AREA FERNBROOK MANOR. Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 88-691 APPROVING SITE PLAN AND CONDITIONAL USE PERMIT FOR RED ROOF INNS, INC. 88091). Motion carried on a Roll Call vote, five ayes. RESOLUTION NO. 88-690 ADOPTING ASSESSMENTS PROSECT NO. 902 FERNBROOK MANOR Item *8-C RESOLUTION NO. 88-691 RED ROOF INNS, INC. CONDITIONAL USE PERMIT 88091) Item *8-D MOTION was made by Councilmember Ricker, seconded by RESOLUTION NO. 88-692 Councilmember Zitur, to adopt RESOLUTION NO. 88-692 APPROVING RED ROOF INNS, INC. LOT CONSOLIDATION FOR RED ROOF INNS, INC., FOR PROPERTY AT THE LOT CONSOLIDATION NORTHEAST CORNER OF 26TH AVENUE NORTH AND ANNAPOLIS LANE (88091) 88091). Item *8-D Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by RESOLUTION NO. 88-693 Councilmember Zitur, to adopt RESOLUTION NO. 88-693 SETTING SETTING CONDITIONS TO CONDITIONS TO BE MET PRIOR TO FILING AND REGARDING LOT BE MET PRIOR TO FILING CONSOLIDATION FOR RED ROOF INNS, INC. (88091). (88091) Item *8-D Motion carried on a Roll Call vote, five ayes. Manager Willis stated that the Council should only consider DENNIS BATTY the preliminary plat conditional use site plan amendment, and VISION OF GLORY CHURCH variance request of Vision of Glory Lutheran Church. Additional (88096) information is required for the final plat. Item 8-E Rod Hillstrom, 12510 25th Avenue North, explained that the variance request is made because of the unique shape of the lot. The lot is triangular with three front yards for purposes of determining setbacks. Approval of the variance would not create a hardship for neighbors or the general public. Dennis Batty, 3319 Mumford Road, Brooklyn Center, stated that the current parking lot is within 3' of the property line abutting Highway 55. He requested approval in concept of the entire master plan. Mr. Batty stated that this concept approval is needed by the church because it may decide to forego planned expansion if a variance is not granted to allow reduced parking Regular Council Meeting October 17, 1988 Page 293 setback. If the variance was granted, site parking would be available for 314 cars; if not granted, there would only be 204 spaces. Mr. Batty noted that for 35 years there has been church parking within the setback along Highway 55 and along 26th Avenue. In response to a question by Councilmember Sisk, Director Tremere stated that the church is not requesting to legitimize what is currently being done - parking within the 20' setback area. They are seeking through a variance to encroach further into the setback area. The Planning Commission has recommended that all setbacks be brought into conformance with today's standards. Director Tremere stated that the staff and Planning Commission are comfortable with Condition No. 4 of the proposed resolution that no conditional use permit or site plan approvals are included beyond "Phase I." He stated that this language is not unique to this request. Mayor Schneider stated that the Planning Commission recommended a redesign be done which would eliminate even the existing encroachment. He expressed concern that a future Council may be bound by this Council's approval of a master concept plan. Mr. Batty stated that if the variance is not approved, the 204 spaces would meet the letter of the law, but will not realistically meet the parking needs of the church. They are not seeking a parking variance - rather, they want to utilize their property more fully. Mr. Hillstrom noted that full setbacks would be maintained on all sides facing abutting residential property. He asked the Council to consider that the site has streets on three sides. Councilmember Sisk questioned whether approval of the variance could be a precedent to other properties along Highway 55. Attorney Thomson stated that if the Council determines there is something unique about this parcel that doesn't apply to other properties along Highway 55, a legal precedent may not be set; however, practically it may set a precedent. MOTION was made by Councilmember Sisk, seconded by Councilmember Zitur, to approve the preliminary plat, site plan, and conditional use permit with Condition No. 9 being modified to reflect that a variance is granted for parking along Highway 55 to within 2' of the setback area for the following reasons: 1) unique configuration of the lot, 2) triangular, concave nature Regular Council Meeting October 17, 1988 Paqe 294 of the site, and 3) large green area separates Highway 55 and the parking area. This would be the only variance granted; the second part of the condition would stand. Councilmember Ricker stated that parking requirements for churches is under study by the Planning Commission. He would prefer to wait for those results to make a determination on this request, because a variance is needed. Rod Hillstrom requested that all requests be deferred until the Planning Commission report on churches is considered by the Council. SUBSTITUTE MOTION was made by Councilmember Ricker, seconded by DEFER REQUESTS OF Councilmember Zitur, to defer the requests of Vision of Glory VISION OF GLORY CHURCH Lutheran Church (88096), at the request of the petitioner, until (88096) the report on church parking requirements is considered by the Item 8-E Council. Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 88-694 ORDERING PUBLIC HEARING ON THE PROPOSED VACATION OF STREET RIGHT-OF-WAY FROM THE EXISTING 26TH AVENUE NORTH WEST TO STATE TRUNK HIGHWAY 55. Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 88-695 APPROVING SITE PLAN AND VARIANCE FOR ALJON TOOLS (88111). Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 88-696 AUTHORIZING REDUCTION OF SITE PERFORMANCE GUARANTEE FOR POWELL LINCOLN MERCURY (87049). Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 88-697 AUTHORIZING REDUCTION OF SITE PERFORMANCE GUARANTEE FOR CALIBER DEVELOPMENT CORPORATION (88038). Motion carried on a Roll Call vote, five ayes. RESOLUTION NO. 88-694 ORDERING HEARING ON VACATION OF PORTION OF 26TH AVENUE Item *8-F RESOLUTION NO. 88-695 APPROVING SITE PLAN AND VARIANCE FOR ALJON TOOLS (88111) Item *8-G RESOLUTION NO. 88-696 POWELL LINCOLN MERCURY SITE IMPROVEMENT BOND REDUCTION, (87049) Item *8-H-1 RESOLUTION NO. 88-697 CALIBER DEV. CORP. SITE IMPROVEMENT BOND REDUCTION, (88038) Item *8-H-2 Regular Council Meeting October 17, 1988 Page 295 MOTION was made by Councilmember Ricker, seconded by RESOLUTION NO. 88-698 Councilmember Zitur, to adopt RESOLUTION NO. 88-698 AUTHORIZING 1501 PARTNERSHIP REDUCTION OF SITE PERFORMANCE GUARANTEE FOR 1501 PARTNERSHIP SITE IMPROVEMENT BONI) 87132). REDUCTION, (87132) Item *8-H-3 Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by RESOLUTION NO. 88-699 Councilmember Zitur, to adopt RESOLUTION NO. 88-699 AUTHORIZING ADVANCE MACHINE CO. REDUCTION OF SITE PERFORMANCE GUARANTEE FOR ADVANCE MACHINE CO. SITE IMPROVEMENT BOND 88023). REDUCTION, (88023) Item *8-H-4 Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by RESOLUTION NO. 88-700 Councilmember Zitur, to adopt RESOLUTION NO. 88-700 AUTHORIZING QUALITY HOMES, INC. REDUCTION OF SITE PERFORMANCE GUARANTEE FOR QUALITY HOMES, INC. SITE IMPROVEMENT BONI) 87037). REDUCTION, (87037) Item *8-H-5 Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by RESOLUTION NO. 88-701 Councilmember Zitur, to adopt RESOLUTION NO. 88-701 AUTHORIZING OTTO BOCK REDUCTION OF SITE PERFORMANCE GUARANTEE FOR OTTO BOCK (87054). SITE IMPROVEMENT BOND Item *8-H-9 Motion carried on a Roll Call vote, five REDUCTION, (87054) Motion carried on a Roll Call vote, five ayes. Item *8-H-6 MOTION was made by Councilmember Ricker, seconded by RESOLUTION NO. 88-702 Councilmember Zitur, to adopt RESOLUTION NO. 88-702 AUTHORIZING INTRA FINANCIAL CORP. REDUCTION OF SITE PERFORMANCE GUARANTEE FOR INTRA FINANCIAL SITE IMPROVEMENT BOND CORPORATION (86050). REDUCTION, (86050) Item *8-H-7 Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by RESOLUTION NO. 88-703 Councilmember Zitur, to adopt RESOLUTION NO. 88-703 AUTHORIZING LANCASTER CONSTRUCTION REDUCTION OF SITE PERFORMANCE GUARANTEE FOR LANCASTER SITE IMPROVEMENT BOND CONSTRUCTION (86082). REDUCTION, (86082) Item *8-H-8 Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by RESOLUTION NO. 88-704 Councilmember Zitur, to adopt RESOLUTION NO. 88-704 AUTHORIZING DAVID C. JOHNSON REDUCTION OF SITE PERFORMANCE GUARANTEE FOR DAVID C. JOHNSON SITE IMPROVEMENT BOND 86138). REDUCTION, (86138) Item *8-H-9 Motion carried on a Roll Call vote, five ayes. Regular Council Meeting October 17, 1988 Page 296 MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 88-705 AUTHORIZING REDUCTION OF SITE PERFORMANCE GUARANTEE FOR DAVID C. JOHNSON 85093). Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 88-706 AUTHORIZING REDUCTION OF SITE PERFORMANCE GUARANTEE FOR DAVID C. JOHNSON 85094). Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 88-707 AUTHORIZING RELEASE OF SITE PERFORMANCE GUARANTY FOR RON CLARK CONSTRUCTION 87004). Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 88-708 AUTHORIZING RELEASE OF SITE PERFORMANCE GUARANTEE FOR HANS HAGEN HOMES 86024). Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 88-709 AUTHORIZING RELEASE OF SITE PERFORMANCE GUARANTEE FOR STUART CORPORATION 86014). Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 88-710 AUTHORIZING RELEASE OF SITE PERFORMANCE GUARANTEE FOR WELSH CONSTRUCTION COMPANY FOR MUTUAL INVESTMENT PROPERTIES (87103). Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 88-711 AUTHORIZING RELEASE OF SITE PERFORMANCE GUARANTEE FOR LUNDELL PROPERTIES 87011). RESOLUTION NO. 88-705 DAVID C. JOHNSON SITE IMPROVEMENT BOND REDUCTION, (85093) Item *8-H-9 RESOLUTION NO. 88-706 DAVID C. JOHNSON SITE IMPROVEMENT BOND REDUCTION, (85094) Item *8-H-9 RESOLUTION NO. 88-707 RON CLARK CONSTRUCTION SITE IMPROVEMENT BOND RELEASE, (87004) Item *8-I-1 RESOLUTION NO. 88-708 HANS HAGEN HOMES SITE IMPROVEMENT BOND RELEASE, (86024) Item *8-I-2 RESOLUTION NO. 88-709 STUART CORPORATION SITE IMPROVEMENT BOND RELEASE, (86014) Item *8-I-3 RESOLUTION NO. 88-710 WELSH CONSTRUCTION SITE IMPROVEMENT BOND RELEASE, (87103) Item *8-I-4 RESOLUTION NO. 88-711 LUNDELL PROPERTIES SITE IMPROVEMENT BOND RELEASE, (87011) Item *8-I-5 Regular Council Meeting October 17, 1988 Page 297 Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 88-712 AUTHORIZING RELEASE OF SITE PERFORMANCE GUARANTEE FOR CHESLEY F. CARLSON COMPANY (85137). Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 88-713 AUTHORIZING RELEASE OF SITE PERFORMANCE GUARANTEE FOR MINNEAPOLIS AUTO AUCTION (85074). Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 88-714 AUTHORIZING RELEASE OF SITE PERFORMANCE GUARANTEE FOR MINNEAPOLIS AUTO AUCTION (86070). Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 88-715 AUTHORIZING RELEASE OF SITE PERFORMANCE GUARANTEE FOR PILGRIM UNITED METHODIST CHURCH (86042). Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 88-716 AUTHORIZING RELEASE OF SITE PERFORMANCE GUARANTEE FOR CALIBER DEVELOPMENT CORPORATION (86126). Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 88-717 AUTHORIZING RELEASE OF SITE PERFORMANCE GUARANTEE FOR ERIN PROPERTIES 87024). Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 88-718 APPROVING NO PARKING SIGN INSTALLATION ON 6TH AVENUE FROM VICKSBURG LANE TO RANCHVIEW LANE. Motion carried on a Roll Call vote, five ayes. RESOLUTION NO. 88-712 CHESLEY F. CARLSON CO. SITE IMPROVEMENT BOND RELEASE, (85137) Item *8-I-6 RESOLUTION NO. 88-713 MINNEAPOLIS AUTO AUCTION SITE IMPROVEMENT BOND RELEASE, (85074) Item *8-I-7 RESOLUTION NO. 88-714 MINNEAPOLIS AUTO AUCTION SITE IMPROVEMENT BOND RELEASE, (86070) Item *8-I-7 RESOLUTION NO. 88-715 PILGRIM UNITED METHODIST CHURCH SITE IMPROVEMENT BOND RELEASE, (86042) Item *8-I-8 RESOLUTION NO. 88-716 CALIBER DEV. CORP. SITE IMPROVEMENT BOND RELEASE, (86126) Item *8-I-9 RESOLUTION NO. 88-717 ERIN PROPERTIES SITE IMPROVEMENT BOND RELEASE, (87024) Item *8-I-10 RESOLUTION NO. 88-718 NO PARKING ON 6TH AVE. FROM VICKSBURG TO RANCHVIEW Item *8-3 Regular Council Meeting October 17, 1988 Page 298 Stan Tikkanen, representing Wayzata School District 284, requested elimination of the left -turn lane from County Road 101 to First Avenue at the Gleason Lake Elementary School. He stated that the left -turn lane was previously required by the Council. He requested that this turn lane be delayed until traffic warrants it. He stated that the District would, if necessary, provide a financial guarantee for the construction of this left -turn lane until such time as the City deems construction necessary. Director Moore stated that the City would view traffic accidents and congestion in determining when construction is necessary. Councilmember Ricker stated that the $75,000 proposed financial guarantee is today's estimated construction cost. The cost is more uncertain the longer construction is delayed. He also expressed concern of the arbitrary language "when the City deems it necessary." He preferred immediate construction rather than a financial guarantee, and stated that safety is of utmost importance. Councilmember Vasiliou noted a previous commitment to the neighborhood that a turn lane will be constructed as part of the development. Wayzata S.D. 284 Request to eliminate left -turn lane from C.R. 101 to 1st Avenue at Gleason Lake School Item 8-K MOTION was made by Councilmember Vasiliou, seconded by RESOLUTION NO. 88-719 Councilmember Ricker, to adopt RESOLUTION NO. 88-719 REQUIRING REQUIRING TURN -LANE AT WAYZATA PUBLIC SCHOOLS INDEPENDENT SCHOOL DISTRICT 284 TO FIRST AVENUE ON C.R. CONSTRUCT A LEFT -TURN LANE AT FIRST AVENUE ON COUNTY TRUNK 101 HIGHWAY 101. Item 8-K Motion carried on a Roll Call vote, five ayes. Mayor Schneider called a five minute break. The meeting reconvened at 8:50 p.m. MOTION was made by Councilmember Ricker, seconded by RESOLUTION NO. 88-720 Councilmember Zitur, to adopt RESOLUTION NO. 88-720 ORDERING ORDERING HEARING ON PUBLIC HEARING ON THE PROPOSED VACATION OF DRAINAGE AND UTILITY VACATION OF EASEMENTS EASEMENTS AND DRAINAGE EASEMENTS FOR PONDING PURPOSES, OUTLOT B FOR PONDING, OUTLOT B PRIME WEST BUSINESS PARK 2ND ADDITION. PRIME WEST BUSINESS PARK 2ND ADDITION Motion carried on a Roll Call vote, five ayes. Item *8-L MOTION was made by Councilmember Ricker, seconded by RESOLUTION NO. 88-721 Councilmember Zitur, to adopt RESOLUTION NO. 88-721 ORDERING ORDERING HEARING ON PUBLIC HEARING ON THE PROPOSED VACATION OF A STREET EASEMENT VACATION OF PORTION OF NORTH OF 25TH AVENUE WEST OF HWY. 494, DOCUMENT NO. 4004877, CHESHIRE LANE PARCEL 27-118-22-22-0010. Item *8-M Regular Council Meeting October 17, 1988 Page 299 Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 88-722 INSTALLATION OF STOP SIGNS WALNUT GROVE AND 31ST AVENUE AT THE INTERSECTION OF URBANDALE LANE. Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 88-723 REDUCING DEVELOPMENT BOND, PHEASANT TRAIL ADDITION (85103). Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 88-724 REDUCING DEVELOPMENT BOND, PARKER'S LAKE NORTH 2ND ADDITION (87006). Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 88-725 REDUCING DEVELOPMENT BOND, PARKER'S LAKE NORTH 3RD ADDITION (87036). Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 88-726 REDUCING DEVELOPMENT BOND, PINE RIDGE AT BASS LAKE ADDITION (86147). Motion carried on a Roll Call vote, five ayes. RESOLUTION NO. 88-722 STOP SIGNS ON WALNUT GROVE LANE/31ST AVE. AT URBANDALE LANE Item *8-N RESOLUTION NO. 88-723 PHEASANT TRAIL ADD. REDUCING DEVELOPMENT BOND, (85103 Item *8-0-1 RESOLUTION NO. 88-724 PARKER'S LAKE NORTH 2ND ADDITION REDUCING DEVELOPMENT BOND, (87006) Item *8-0-2 RESOLUTION NO. 88-725 PARKER'S LAKE NORTH 3RD ADDITION REDUCING DEVELOPMENT BOND, (87036) Item *8-0-3 RESOLUTION NO. 88-726 BASS LAKE ADDITION REDUCING DEVELOPMENT BOND, (86147) Item *8-0-4 MOTION was made by Councilmember Ricker, seconded by RESOLUTION NO. 88-727 Councilmember Zitur, to adopt RESOLUTION NO. 88-727 REDUCING SWAN LAKE ADDITION DEVELOPMENT BOND, SWAN LAKE ADDITION (85027). REDUCING DEVELOPMENT BOND, (85027) Motion carried on a Roll Call vote, five ayes. Item *8-0-5 MOTION was made by Councilmember Ricker, seconded by ORDINANCE NO. 88-44 Councilmember Zitur, to adopt ORDINANCE NO. 88-44 RELATING TO ELECTRICAL COOKING PUBLIC HEALTH AND SAFETY AND AMENDING SECTION 905.19 OF THE DEVICES ON BALCONIES PLYMOUTH CITY CODE. Item *8-P Motion carried on a Roll Call vote, five ayes. Director Tremere presented a proposed ordinance amendment to Ordinance amendment to exempt decks from lot coverage calculations in single family exempt decks from lot districts. The Planning Commission recommended approval of the coverage calculations ordinance with the addition of four conditions. Director Item 8-Q Regular Council Meeting October 17, 1988 Page 300 Tremere questioned whether the condition: "the deck shall not cover an area more than 10% of the area of the lot" was necessary. Bob Burger, Plymouth Development Council, encouraged the Council to adopt the proposed ordinance and stated that it is important to the development community and homeowners desiring a deck. He explained the four criteria were added by the Planning Commission. Councilmember Ricker questioned the condition: "decks shall be constructed over porous grounds surfaces". He noted there could be a problem in situations where a deck is constructed over a concrete patio. Director Tremere stated that the Commission considered decks as impervious to some degree and the intent of this condition is to mitigate that as much as possible. He noted the other condition about drainage. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt the proposed ordinance exempting decks from lot coverage calculations in single family districts, with the deletion of Condition 1: "decks shall be constructed over porous ground surfaces," and Condition 4: "The deck shall not cover an area more than 10% of the area of the lot." MOTION to amend was made by Mayor Schneider, seconded by Councilmember Zitur, to include a modified Condition 4: "The deck shall not cover an area more than 5% of the area of the lot." Councilmember Sisk stated that he could not support an ordinance change which he felt may reduce the standards the City has developed, i.e. the 20% lot coverage maximum inclusive of decks. Motion to amend carried, four ayes, Sisk nay. Motion, as amended, failed because of lack of 4/5 vote; Ricker, Schneider, Zitur ayes; Sisk and Vasiliou nays. MOTION was made by Councilmember Vasiliou, seconded by Mayor Schneider, to reconsider the ordinance. Motion carried, five ayes. MOTION was made by Councilmember Vasiliou to adopt the ordinance with the deletion of Condition No. 4. Regular Council Meeting October 17, 1988 Page 301 Motion failed for lack of a second. MOTION was made by Mayor Schneider, seconded by Councilmember Zitur, to adopt the ordinance with Condition No. 4 to read: "The deck shall not cover an area more than 5% of the area of the lot." Motion failed because of lack of 4/5 vote; Ricker, Schneider, Zitur ayes; Sisk and Vasiliou nays. MOTION was made by Councilmember Vasiliou, seconded by Mayor Schneider, to reconsider the ordinance. Motion carried; four ayes; Sisk nay. MOTION was made by Councilmember Vasiliou, seconded by ORDINANCE NO. 88-45 Councilmember Ricker, to adopt ORDINANCE NO. 88-45 AN ORDINANCE RELATIVE TO CALCULA- AMENDING PORTIONS OF THE ORDINANCE NUMBER 80-9 ADOPTED DUNE 16, TION OF RESIDENTIAL 1980 AS AMENDED, AND KNOWN AS THE PLYMOUTH ZONING ORDINANCE, MAXIMUM LOT COVERAGE RELATIVE TO CALCULATION OF RESIDENTIAL MAXIMUM LOT COVERAGE. AND DECKS Item 8-Q MOTION to amend was made by Councilmember Vasiliou, seconded by Councilmember Ricker, to delete Condition No. 1. Motion to amend carried, four ayes; Sisk nay. MOTION to amend was made by Councilmember Vasiliou, seconded by Mayor Schneider, that Condition No. 4 read: "The deck shall not cover an area more than 5% of the area of the lot." Motion to amend carried, four ayes; Sisk nay. MOTION as twice amended carried on a Roll Call vote, four ayes, Sisk nay. MOTION was made by Councilmember Ricker, seconded by ORDINANCE NO. 88-46 Councilmember Zitur, to adopt ORDINANCE NO. 88-46 RELATING TO REGARDING SIGHT PUBLIC SAFETY AND AMENDING SECTION 810.01 OF THE PLYMOUTH CITY OBSTRUCTION IN RIGHTS CODE. OF WAYS Item *8-R Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by RESOLUTION NO. 88-728 Councilmember Zitur, to adopt RESOLUTION NO. 88-728 APPROVING APPROVING AGREEMENT AND AUTHORIZING EXECUTION OF AGREEMENT AS TO AMENDMENT NO. 1 TO FOR AMENDMENT OF CITY OF PLYMOUTH, MINNESOTA $350,000 INDUSTRIAL DEVELOPMENT INDUSTRIAL DEV. REVENUE BOND (LINHEN PROSECT; BIG BEAR CONSTRUCTION, INC., REVENUE BOND (LINHEN LESSEE) SERIES 1982. PROSECT) Item *8-S Motion carried on a Roll Call vote, five ayes. Regular Council Meeting October 17, 1988 Page 302 Director Moore presented the proposed 1989 - 1993 Capital Capital Improvements Program. He stated that the program corresponds Program, with the staged growth element of the Land Use Guide Plan which Item 8-T restricts development in certain areas before 1990. Director Moore reviewed the major elements of the plan: Street, Sanitary Sewer, Water, Storm sewer, Parks, Buildings. The Building element contains a Community Center in 1989, Maintenance Equipment - Storage in 1990, and a Public Safety Building in 1992. The proposed Capital Improvements Program for the five year period is estimated to cost approximately $60,000,000. The following changes were recommended by the Planning Commission: 1) Extension of Xenium Lane and Vinewood Lane immediately south of County Road 9 proposed for 1993 be moved up to 1989; 2) Sanitary sewer to the area west of Vicksburg and immediately north of County Road 9, originally not included in five year period, be included in 1989; and 3) Sanitary sewer and water extensions to serve properties along West Medicine Lake Drive be included in 1989 instead of 1990. Staff recommendation does not include those items suggested by the Planning Commission. Staff proposes the following changes: 1) 6th Avenue, originally scheduled for 1990, be changed to 1992, 2) Fernbrook improvements on either side of Highway 55 be moved from 1989 to 1990. Manager Willis noted the proposed City contribution of $10,000 to each of two neighborhood parks at Greenwood and Oakwood Schools. Manager Willis recommended that upon completion of the updating of the Land Use Guide Plan, which could be as early as April, 1989, and a review of its impact on the other planning elements, the City embark on a revised Capital Improvement Program which could provide for the extension of trunk sanitary sewer and watermains to areas currently not served. This would provide for extension of sanitary sewer and water to the entire area of western Plymouth contemplated for development through the year 1999, except the NW -19 Sewer District area. It would also move up the extension of the sanitary sewer trunk in the north central area by two years. Councilmember Vasiliou stated that a Community Center is contained in the Capital Improvements Program and noted resident concerns expressed at the Forum. Improvement 1989-93 Regular Council Meeting October 17, 1988 Page 303 In response to a question by Councilmember Zitur, Director Blank stated that previous donations have been given to Robbinsdale and Wayzata School Districts for park purposes. Councilmember Zitur expressed concern about the City getting involved with the school districts and equity between districts. Mayor Schneider stated that before the City makes a commitment to any district, the plan must meet the City concept of a neighborhood park. Councilmember Ricker stated that the Program should be corrected in various places to read "Public Improvement Revolving Fund" not "G.O. Bonds". In response to a questions by Councilmember Sisk, Manager Willis explained the phasing of the Medina Road construction pertains to development phasing. He stated that Wells 11, 12, 13, and 14 are approximate sites. Tom Loucks, 8401 73rd Avenue N., Brooklyn Park, represented Craig Scherber, owner of a 34 acre site located east of West Medicine Lake Road, north of County Road 9. Mr. Loucks stated that he understood the potential problem of downstream sewer capacity has been resolved, and requested that the timing of trunk sanitary sewer and watermain extension be moved up from 1990 to 1989. He was aware that the City is contemplating a Comprehensive Plan update. He stated that it is their intent to ask for a "downguiding" of this property, and want their project to proceed. Sherm Goldberg, 12115 48th Avenue, requested the extension of Xenium Lane and Vinewood Lane be moved from 1993 to 1989. He also requested that the land immediately north of County Road 9 and west of Vicksburg Lane receive sanitary sewer service in 1989. With regard to the extension of Xenium Lane, Mr. Goldberg stated that the right-of-way is in place. Mr. Goldberg also stated that traffic signals at Vinewood Lane and County Road 9 is not contained in the Program. He stated that the conclusion of the Begin justification study was that traffic would warrant signals. Director Moore stated that the study concluded signals would be warranted when full development had occurred. Larry Geyerman, 15300 37th Avenue North, stated concern that a community center is contained in the Capital Improvements Program when residents are unaware of the status. He was Regular Council Meeting October 17, 1988 Page 304 concerned with the source of funds for a community center. He also stated concern that Schmidt Lake Road is contained in the Program when residents didn't want it. Mayor Schneider explained that when an item in the Capital Improvements Program is contained in the first year, it is relatively certain. Most projects, including the community center, are subject to public meeting or hearing processes. The input received can delay, revise or cause abandonment of the project. Councilmember Sisk stated that there is no allocation of funds or absolute approval given to a community center by inclusion in the Capital Improvements Program. The Program is a planning tool for the City. The Council discussed Mr. Scherber's request for utility extension into an area that may be changed through the possible Land Use Guide Plan Amendment. Attorney Thomson stated that a possible legal problem could develop, and recommended it may be best to have the Guide Plan amendment complete before the Council makes a decision to extend public utilities to the property, and to approve a specific development plan. Manager Willis stated that these requests are properties outside of the Staged Growth Area. Mayor Schneider suggested that the Capital Improvements Program be amended to accommodate extension of utilities north of C.R. 9 provided no construction takes place until after the Guide Plan has been revisited and amendments made, if any, to the Plan for the entire City. Director Tremere questioned what the petitioner's next step would be. Mr. Louck stated they would begin to prepare development plans, including a preliminary plat, and submit a formal application to the City. Director Tremere noted there may be legal and practical problems with accepting a formal application prior to approval of a Guide Plan amendment. Would the plan review be based upon staff assumptions of what the ultimate Council decision might be on the Guide Plan? Regular Council Meeting October 17, 1988 Page 305 MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt RESOLUTION N0. 88-729 APPROVING ADOPTION OF FIVE YEAR IMPROVEMENTS PROGRAM, 1989 - 1993, with the addition of the sewer extensions to the area west of Vicksburg and sewer and water extensions to the area immediately north of County Road 9. MOTION to amend was made by Mayor Schneider, seconded by Councilmember Sisk, to delete the sewer extension to the area west of Vicksburg and immediately north of County Road 9. Motion to amend carried, three ayes, Ricker and Zitur nays. Councilmember Vasiliou stated her concern about a community center being in 1989. She stated that she is not opposed to a community center but has seen nothing to back up an $8,000,000 expenditure. Motion as amended carried, four ayes, Vasiliou nay. The Council confirmed for Mr. Loucks and Mr. Scherber that in no case will the Council consider applications for reguiding and urban development prior to the review of the updated Land Use Guide Plan. Further, any application for urban development approvals prior to that determination must waive the preliminary plat rights requiring action in 120 days; and, the preparation of required plans and data are the petitioner's sole risk in that City staff will make no assumptions about amendments to the Land Use Guide Plan. RESOLUTION NO. 88-729 APPROVING 1989-1993 CAPITAL IMPROVEMENTS PROGRAM Item 8-T MOTION was made by Mayor Schneider, seconded by Councilmember Joint Meeting with Zitur, to schedule a joint meeting with the Planning Commission Planning Commission for 5:00 p.m. on October 24 to discuss the Land Use Guide Plan update and the City Manager's memorandum on the subject. Motion carried, five ayes. MOTION was made by Mayor Schneider, seconded by Councilmember Request analysis of Sisk, to direct staff to request from the County an analysis of warrants for signal at warrants for signalization at Vinewood and County Road 9 prior Vinewood and C.R. 9 to May 1, 1989. Motion carried, five ayes. MOTION was made by Mayor Schneider, seconded by Councilmember Request analysis of Sisk, to direct staff to request from the County an analysis of warrants for signal at warrants for signalization at 14th Avenue and Highway 101 prior 14th Avenue and to May 1, 1989. Highway 101 Regular Council Meeting October 17, 1988 Page 306 MOTION to amend was made by Councilmember Vasiliou, seconded by Councilmember Zitur, to change the date to January 1, 1989. Motion to amend carried, five ayes. Motion as amended carried, five ayes. Mayor Schneider called a five minute break. The meeting reconvened at 11:30 p.m. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 88-730 AUTHORIZING THE EXECUTION OF THE GRANT AGREEMENT WITH THE METROPOLITAN REGIONAL ARTS COUNCIL. Motion carried on a Roll Call vote, five ayes. RESOLUTION NO. 88-730 AGREEMENT WITH METROPOLITAN REGIONAL ARTS COUNCIL Item *8-U MOTION was made by Councilmember Ricker, seconded by RESOLUTION NO. 88-731 Councilmember Zitur, to adopt RESOLUTION NO. 88-731 LEVYING LEVYING TAXES FOR 1989 TAXES IN THE AMOUNT OF $8,727,129, and RESOLUTION NO. 88-731A Item *8-V RESCINDING RESOLUTION NO. 88-680. Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 88-732 AUTHORIZING AND DIRECTING THE MAYOR AND CITY MANAGER TO ENTER AN ORDER WITH RESPECT TO A HAZARDOUS AND DANGEROUS PROPERTY LOCATED AT 320 MERRIMAC LANE NORTH. Motion carried on a Roll Call vote, five ayes. Peter Pflaum, Lundgren Brothers, stated that it would be in the interest of developers and the City to allow developers to come before the Council to discuss major issues on a site, which may make the project economically not feasible, in areas which do not have urban utilities. Director Tremere stated that until land is classified in the appropriate urban zoning classification and until urban services are at least ordered for construction, no guarantee is made and no special rights are established for the owner as to future land use. He reviewed the memo prepared by staff following several requests for assurances and approvals involving unserviced land. Mayor Schneider stated concern with using a preliminary plat process because this would allow the developer to grade. RESOLUTION NO. 88-732 DIRECTING ABATEMENT OF HAZARDOUS BUILDING AT 320 MERRIMAC LANE N. Item *8-W REPORT ON HANDLING FORMAL APPLICATIONS FOR DEVELOPMENTS IN AREAS WITHOUT URBAN SERVICES Item 9-D Regular Council Meeting October 17, 1988 Page 307 Director Tremere stated that this level of review is different than anything the City is currently doing. The Council's attention was directed to the emphatic point in the Zoning Ordinance about urban development and unserviced areas. Manager Willis stated it would be more detailed than a concept plan but not a full preliminary plat request. Councilmember Sisk questioned whether there is a problem with the term "approval" which may grant rights to a developer and bind a future Council. Councilmember Vasiliou questioned the impact upon staff time since proposals would still be tentative. MOTION was made by Councilmember Sisk, seconded by Councilmember Vasiliou, to direct staff to develop a proposal for Council consideration. The proposal would be responsive to development interest desires but also protect the interests of the City without implying special rights to the property owner. The proposal is to include a policy, what this and future Councils would be bound to, parameters, assurances to developers,and a legal opinion on the impact of the proposal to the land owner and City. Bob Burger, Plymouth Development Council, stated that this type of policy could increase the comfort level of the City and the developer. He offered to assist in the process and review. Motion carried, five ayes. The Council reviewed the City Manager's Performance Review and will turn in forms to the Clerk for tabulation. MOTION was made by Councilmember Ricker, seconded by Councilmember Zitur, to adopt RESOLUTION NO. 88-734 INCLUDE CITY COUNCIL MEMBERS AS EMPLOYEES WITHIN MINNESOTA WORKERS' COMPENSATION LAW. Motion carried on a Roll Call vote, five ayes. The Council reviewed a draft policy relating to seminar and conference attendance by Board or Commission members. Councilmember Vasiliou suggested the Commissions should be given more autonomy and that the Council should not need to approve an alternate attendee to a conference. City Manager's Performance Review Item 9-A RESOLUTION NO. 88-734 INCLUDE COUNCILMEMBERS FOR WORKERS' COMPENSA- TION COVERAGE Item *9-B Regular Council Meeting October 17, 1988 Page 308 MOTION was made by Councilmember Vasiliou, seconded by Councilmember Sisk, to adopt RESOLUTION NO. 88-735 ADOPTING A POLICY RELATING TO SEMINAR AND CONFERENCE ATTENDANCE BY BOARD AND COMMISSION MEMBERS. MOTION to amend was made by Mayor Schneider, seconded by Councilmember Zitur, that the alternate must show an interest in attending conferences on the local/state level, if available, prior to attending a national conference. Motion to amend carried, four ayes, Vasiliou nay. MOTION to amend was made by Mayor Schneider, seconded by Councilmember Zitur, to amend Item No. 5 to require the conference educational materials to be retained within the appropriate City department for not less than 30 working days. Motion to amend carried, five ayes. Motion as twice amended carried, five ayes. Councilmember Vasiliou asked what the City can do to accelerate the progress of signalization construction at Fernbrook Lane and County Road 9 in light of continuing accidents. Staff will obtain a construction schedule from the County. Councilmember Vasiliou requested that the Council consider adding additional police officers as requested by Director Carlquist during the budget process. She reported on a Drug Awareness meeting and the increasing problem of drugs in Plymouth. One deterrent to drugs is presence of police officers in the neighborhoods. Councilmember Ricker noted that the Council informed the Public Safety Director that if he could Justify the need for additional officers, the Council would consider the request. Manager Willis stated that staff had intended to return with a recommendation around the first of the year. This will include a multi-year proposal and will ask what the Council feels are service level and response time priorities. Councilmember Ricker stated concerns regarding the efficiency of the Police Department. He suggested having a consultant assist the City in determining the efficiency level of the Police Department prior to additional personnel being authorized. RESOLUTION NO. 88-735 POLICY ON CONFERENCE ATTENDANCE BY BOARD AND COMMISSION MEMBERS Item 9-C Signalization at Fernbrook Lane and C.R. 9 Request for additional Police Officers 0 Regular Council Meeting October 17, 1988 Page 309 MOTION was made by Councilmember Zitur, seconded by Request for Report on Councilmember Ricker, to direct staff to look at the type of Consultant to Study consultant needed, estimated costs, and time frame and report Police Department back. Efficiency Motion carried, five ayes. MOTION was made by Mayor Schneider, seconded by Councilmember Request for Report on Vasiliou, to direct the Manager to report on community center Alternatives for alternatives for public hearing to include who, where, how, and Community Center why. Public Hearings Motion carried, five ayes. The meeting was adjourned at 12:45 a.m. Clerk CITY OF PLYMOUTH ep 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: October 18, 1988 for Council Meeting of October 24, 1988 TO: Mayor & City Council FROM: games G. Willis, City Manager SUBJECT PARK AND RECREATION ADVISORY C MISSION (PRAC) COMMUNITY CENTER REPORT Attached is the report prepared by PRAC regarding their findings and recommendations on the need for a community center in Plymouth. This report contains a good deal of data from previous studies and surveys and also includes PRAC's recommendations with regard to the desired components of the community center. Chair Barbara Edwards will be present at the meeting to present the report on behalf of PRAC. All PRAC members have also been invited to be present in order that they may share their observations with regard to the report or any other aspects of the community center issue that the Council may desire. I will be submitting my report, along with my recommendations to the City Council for discussion at your November 21 meeting. My report will recommend an approach to scoping the parameters of the proposed project in terms of both users and specific facilities, selection of consultants to prepare preliminary design/plan proposals, planning timelines and public involvement in the overall process. JW:kec attachment IA COMMUNITY CENTER REPORT PREPARED BY THE PLYMOUTH PARK AND RECREATION ADVISORY COMMISSION AUGUST 19, 1988 s CITY OF PLYMOUTFF August 19, 1988 Dear Mayor and Council Members: The Plymouth Park and Recreation Commission has completed its study as to the need of a community center in Plymouth. All members have devoted much time and thought into this process and I thank them for this. We have collectively met with many representatives of groups and toured facilities in neighboring suburbs. The commissioners have individually spoken with citizens who have expressed their feelings for a community center. You will see in the attached report that PRAC believes there is a definite immediate need for a community center and also recommend that plans continue for the construction of this facility. PRAC is pleased to send this report to you and looks forward to working with you to see a community center become a reality. Sincerely, Barbara Edwards Chair, Park and Recreation Commission 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 4 ol COMMUNITY CENTER STUDY TABLE OF CONTENTS I. INTRODUCTION II. SUMMARY OF FINDINGS III. RECOMMENDATIONS IV. SUPPORT INFORMATION THAT CONTRIBUTED TO FINDINGS A. GROUP INTERVIEWS B. TOURS V. APPENDIX A. STUDY DATES B. 1984 REPORT C. 1987 ATTITUDE SURVEY D. FORCED FIELD GRID E. GROUP HANDOUTS AND LETTERS Community Center Report Page 1 I. INTRODUCTION A The Park and Recreation Advisory Commission was directed by the City Council to study and report as to the indoor recreational facility needs for the City of Plymouth. The process utilized to study the potential needs was as follows: A. A series of special meetings were held with community groups which included (see Attachment A for list of dates and agenda): 1. MACH 3 Flyers Swim Club 2. Marauders Swim Club 3. New Hope/Crystal Swim Club 4. Dist. 284 Youth Hockey 5. Armstrong/Cooper Boosters 6. New Hope/Plymouth Hockey Assoc. 7. Citizens at large and letters 8. Senior citizens 9. Senior Community Services 10. Wayzata Community Education Dist. 284 11. Robbinsdale Community Education Dist. 281 B. A series of tours to the following: 1. Bunker Hills Regional Park Wave Pool 2. Brooklyn Park Community Activity Center 3. Eden Prairie Community Center 4. Minnetonka Community Center/Senior Center 5. Flagship Athletic Club 6. Slide presentation from seven facilities in Colorado along with written material C. Discussions with City staff involved with facility planning and programming, i.e., utilization of schools and churches for recreational programs. D. Discussions with school districts with regard to community use of schools (Wayzata Community Education Dist. 284 and Robbinsdale Community Education Dist. 281). E. PRAC discussions of 1984 Task Force Report and 1987 City Residential Attitude Survey. (See Attachments B and C.) Community Center Report Page 2 II. SUMMARY OF FINDINGS Analysis by the Park and Recreation Advisory Commission led to the following findings: A. There is an extreme shortage of gymnasiums, cafeterias and multi- purpose rooms for general community use and recreational programming. B. There is a shortage of meeting space for regularly scheduled groups, i.e., Scouts, AA, Weight Watchers, etc.). C. City recreational programs are being squeezed out of facilities such as churches and schools; with limits on program expansion. D. Senior citizens believe the City has failed to meet their needs in facilities. E. Numerous special interest groups believe they lack adequate facilities. F. Existing community centers in other suburbs provide a positive City image while meeting many needs of citizens. G. Input from city residents by written and verbal communication indicates a need for a facility located in Plymouth. H. The 1984 Citizen Committee Report did an excellent job of defining the need for a community center. It is the opinion of the Park and Recreation Advisory Commission that the findings of this report are still valid today. I. We believe the 1987 Community Attitude Survey accurately reflects the attitude that the citizens of Plymouth favor a community center. Community Center Report Page 3 III. RECOMMENDATION Based on the summary of findings listed in Section II, the Park and Recreation Advisory Commission believes there now is a need for a community center to meet our current and future activities. A. Goals and Objectives The City of Plymouth needs a quality community recreation center for citizens of all ages to interact socially and recreationally and which will enhance the physical and social environment of Plymouth. The community recreation center shall: 1. Provide a center for family gatherings, free time and recrea- tional activities. 2. Provide for park and recreation programming. 3. Provide facilities for community groups. 4. Provide a senior center. 5. Provide a youth center. 6. Provide for competitive sports. 7. Generate revenue - not necessarily totally self-supporting. B. In order to meet these needs, the following facilities are strongly recommended for inclusion in the community center and are ranked in order of preference by the Park and Recreation Advisory Commission as a result of the forced choice grid (see Attachment D): 1. Social Hall (14.7 pts.) 2. Meeting Rooms (14.3 pts.) 3. Gym (14 pts.) 4. Pool (13.3 pts.) 5. Senior Center (13.1 pts.) 6. Ice Arena (11.3 pts.) Items seven through ten are to be considered as support facilities for items one through six. 7. Kitchen (11.1 pts.) 8. Teen Center (8.3 pts.) 9. Daycare Center (7.3 pts.) 10. Concessions (7 pts.) Items 11 through 18 are secondary considerations: 11. Racquetball (6.3 pts.) 12. Track (5.9 pts.) 13. Arts Room (5.4 pts.) 14. Game Room (5.3 pts.) 15. Tennis (5.1 pts.) 16. Weight Room (2.4 pts.) 17. Music Room (2.4 pts.) 18. Soccer (1.9 pts.) These facilities should incorporate design elements that reflect architectural and budgetary considerations to meet the goals and objectives as stated in Section III -A. For example, we are not recommending a pool size for design and budget reasons. Community Center Report Page 4 IV. SUPPORT INFORMATION THAT CONTRIBUTED TO FINDINGS A. Group Interviews and Documentation 1. Senior Community Services The Metropolitan Council has identified Plymouth as a potential site for a senior citizen center. A full service senior citizen center could provide a broad spectrum of programs not currently available in close proximity to Plymouth residents. Examples of these programs are: a. Congregate dining b. Health screening c. Physical education d. Creative arts, etc. The facilities needed to provide these activities would include: kitchen, multi-purpose room, small meeting rooms and lounges. 2. Youth Hockey (Dist 284 Youth Hockey New Hope -Plymouth Hockey. Armstrong -Cooper Boosters) By the hockey associations' own survey, 61% felt they had not received adequate ice time. Eighty-three percent of the association's membership supports a Plymouth community center. Seventy-six percent support off season clinics and leagues. The general consensus of all hockey parents is they have to travel too far for ice time. 3. Swimming (Mach 3 Flyers Marauder Aquatics Club New Hope - Crystal Swim Club) Swim clubs indicated the need for a home base in the western suburban area. The pool would need to be 50 meters if used for meets and practices. It should include bleacher space. If the facility is to be functional, it must be built to meet USS Swimming standards. 4. Community Education Districts 281 and 284 Cafeterias and gyms are utilized 100% after school. They deny 75-100 groups facility requests after school. The greatest need is in more cafeteria and gym space. There is no general public free skating at Wayzata High School ice rink due to hockey use. The pools have ver limited general use due to lessons and club swimming. There is limited general swim and no senior swimming, not handicapped accessible. Community Center Report Page 5 5. Senior Citizens The senior citizens have no City facility. The utilization of West Medicine Lake Community Club and St. Mary's Catholic Church is limited to once or twice a month. They have a great need for a kitchen, meeting rooms, storage rooms, party room. They are a vast source of volunteers. They are also primarily a day -time user, opening up the possibility for shared use of facility at night. 6. City Staff -Recreation Division We are presently utilizing 24 locations including every school within City limits and two outside the limits, six churches one outside City limits), a community room in a bank, park shelter buildings, and the West Medicine Lake Community Club. Space is getting harder to find, and our programs are being forced out of present facilities by programs such as Latch Key. The City programs need a large gym with dividing walls, large exercise room, meeting rooms, craft rooms, etc. 7. See Attachment E for group hand-outs. Community Center Report Page 6 B. Tours The Park and Recreation Advisory Commission visited the following facilities: 1. Bunker Hills Regional Park Wave Pool 2. Brooklyn Park Community Center 3. Eden Prairie Community Center 4. Minnetonka Community Center/Senior Center 5. Flagship Athletic Club 6. Slide presentation of Colorado facilities Important key observations: 1. Regardless of pre -development attitudes, the post -development attitudes of residents were positive. 2. Facilities were revenue producers. 3. Facilities with highest quality of material maintained appearance and minimized operations and maintenance expense. 4. Multi -seasonal use is desirable. 5. Indoor facility provided year-round activity (e.g., ice skating in summer) . 6. The programming of each facility greatly effects the atmosphere of the facility. ATTACHMENT A COMMUNITY CENTER STUDY MEETING DATES May 12 Regular PRAC Meeting o General Discussion May 18 o District 284 Community Education Staff - Jim Brandl o Senior Community Services Staff - Ben Withhart June 1 o Hockey Associations (3) - Russ Johnson, John Warren, Bob Brabant o Figure Skating - Information from Minneapolis Figure Skating Club June 9 Regular PRAC Meetine o General Discussion -Recreation Division Staff - Mary Patterson June 29 o Public Testimony o Swim Clubs - Judy Grabham, Dave Bentz, John Wight July 13 Tour o Bunker Hills Wave Pool o Brooklyn Park Community Center July 14 Regular PRAC Meeting o Public Testimony o Senior Citizens - Marty Guritz, Mabel Swanson o District 281 Community Education Report - Dr. Carroll Vomhof July 19 Tour o Minnetonka Community Center/Senior Center o Eden Prairie Community Center o Flagship Athletic Club July 25 Special Meeting o General Discussion August 11 Regular PRAC Meetine o General Discussion August 15 Special Meetine o General Discussion ATTACHMENT B PLYMOUTH COMMUNITY CENTER REPORT PREPARED BY THE COMMUNITY CENTER CITIZENS' COMMITTEE JUNE 12, 1984 COMMUNITY CCNTER CITIZENS' COMMITTEE REPORT I. Letter of Transmittal ----------------------------------- Page 1 II. Summary of Report --------------------------------------- Page 2 III. Introduction -------------------------------------------- Page 3 IV. Analysis of Existing Park System ------------------------ Page 4 V. Task Force Research ------------------------------------- Page 4 VI. Cost ---------------------------------------------------- Page 5 VII. Site Selection ------------------------------------------ Page 6 VIII. Timing of Project --------------------------------------- Page 6 IX. Operating Policies -------------------------------------- Page 6 X. Summary ------------------------------------------------- Page 7 XI. Attachments --------------------------------------------- Page 7 June 12, 1984 -i- II. SUMMARY OF REPORT The Community Center Citizens' Committee began its work on Saturday, December 3, 1983, when 27 citizens went on a tour of four community centers in the metropolitan area. Since that time, nine additional meetings have been held to review, discuss and analyze this subject. Ninety different citizens have attended one or more of the meetings. Based on this Committee's work, we hereby submit this report to you and the community. This Committee was formally charged by the City Council to determine the need, interest, and support for a center, and the kinds of facilities that would best meet those needs. Based on interviews, questionnaires, group discussion and research, this Committee concludes there is a growing need and support for the development of a community center in Plymouth. Accordingly, we recommend you consider the following items: A. Consider building the following facilities using public financing. These facilities are ranked in order of citizen preference. 1. Indoor pool, 2. Gymnasium, 3. Senior center, 4. Meeting and crafts rooms, 5. Social hall, 6. Ice arena, 7. Kitchen, and 8. Fitness center. The above facilities emerged from an original list of 25 possibilities, shown in the attachments. After the citizens ranked "indoor pool" as their first choice, the Committee further debated what type of pool, and recommends a wave pool over a standard pool. Using public financing for the above is consistent with the philosophy expressed for the construction of facilities as outlined in the report prepared by the Mayor's Task Force on Park and Recreation Program Financing, prepared July 19, 1982, which has been formally accepted and approved by the City Council. B. The City should attempt to find other public and/or private agencies interested in the development of facilities in conjunction with the public -owned facilities. Examples of these facilities are: 1. Wellness Center (sponsored by hospital or health care group), 2. Library (Hennepin County), 3. Agriculture Extension (Hennepin County), 4. Day Care (private), and 5. Restaurant (private). C. The City should develop a capital funding package for this facility using resources of: June 12, 1984 -2- 1. General Obligation bonds, 2. Federal revenue sharing, 3. Park dedication funds, 4. Fund raising, and 5. Grants. D. The City should develop a public information program designed to present all of the facts pertinent to this proposal to the citizens of Plymouth. E. The Committee recommends that the City present this proposal to the voters of Plymouth at the first opportunity. Preferably, this should be done within the next two to three months. F. The City should develop a policy for user fees to recover approximately 95% of the total cost of operation. The Senior Center meeting rooms should be considered as non or low -revenue producing areas. This would be consistent, again, with the policies recommended in the Mayor's Task Force on Park and Recreation Program Financing. Other facilities should be designed and programmed to collectively recover their total operating costs. G. We believe that this Committee has done a thorough job of testing community opinion, and, therefore, this report reflects a balanced view of community opinion. INTRODUCTION On January 23, 1984, the City Council formally charged the Community Center Citizens' Committee with the task to determine the need, interest, and support for the development of a community center. This charge outlined four specific tasks which are to be covered in the report. A copy of this charge is included in the attachments at the conclusion of this report. Membership on this committee was open to any citizen of the community of Plymouth. Representatives of 42 homeowner associations, five youth athletic associations, three senior citizen clubs, and all of the service clubs such as Optimists, Lions, Jaycees, etc., were solicited for member- ship on the Committee. In total, about 107 people have remained on the mailing list to receive agendas, minutes, and background research infor- mation. At the first meeting, held on January 19, 1984, each member of the Citizens' Committee was given a community center information manual. Within the manual was an "outline of process for community involvement." A copy of the "outline" is attached. The basic format of citizens' involvement required the Committee to generate ideas, questions and issues at their formal meetings. These ideas, questions and issues were then taken back by these representatives to the community at large by way of questionnaires, etc., to solicit a broad base of response to these items. Using the information gained from citizens at large, the Committee continued to study and explore as many of the issues as could be identified regarding this subject. This June 12, 1984 -3- report is a compilation of hundreds of hours of citizen work put into studying the idea of a community center. The Citizens' Committee met on December 3, 1983; and January 19, February 2, February 16, March 15, March 29, April 18, May 3, May 24 and June 12, 1984. IV. ANALYSIS OF EXISTING PARK SYSTEM I - In order for the Citizens' Committee to realistically study the issue of developing new facilities for the City of Plymouth, it was necessary that they be brought up to date on the existing park system. The Director of Parks and Recreation made a presentation outlining the Comprehensive Park System Plan for trails and park and recreation facilities within the community. Within this report, he outlined the existing development of the park system and the proposed future development. He indicated that, with the acquisition of two parcels at West Medicine Lake City Park and the dedication of property at Parkers Lake City Park and Plymouth Creek City Park, the City will have acquired most of the major parcels of land necessary for the entire park system. He further indicated that the acquisition and development of future neighborhood parks will be adequately taken care of by park dedication policies currently in effect. An overview of the developed outdoor recreation facilities such as play areas, soccer fields, baseball fields, skating rinks, etc., was also presented. This review of the park system indicated that the majority of both acquisition and development of park lands within the City has already been completed. Because of the extreme weather conditions in this area, it is important that indoor recreation facilities be considered in the long-range comprehensive plan. If people are to live in Minnesota's climate, they must have additional recreational possibilities on a year-round basis. It is for this reason, that the idea of the development of an indoor recreation complex for the City of Plymouth has been brought forward. V. TASK FORCE RESEARCH During the course of its review the Committee reviewed the existing competing facilities in the Plymouth area that are both publicly and privately owned. Facilities such as public schools, churches, YMCA's, and private clubs were all thoroughly discussed and reviewed. The Committee has gone through an in-depth analysis on a day-by-day basis for each of the gymnasiums and pools in the two school districts. As part of this process, representatives of the YMCA and both school districts' Community Education departments made presentations to the group outlining the use of their facilities and what they saw as the future demand on their facilities. In each case, the director of the Northwest YMCA and the director of each school district community education department indicated that there already exists a demand for facility usage greater than they could meet with the existing facilities. June 12, 1984 -4- 0 During the course of their research, the Citizens' Committee had the opportunity to listen to presentations from special interest groups. Three groups that were represented were senior citizens, youth hockey and swimming. Each of these groups was given an opportunity to present a case for the need of developing facilities for their groups. The Committee members were given the opportunity to challenge any statements and ask questions of each group's representatives. Questionnaires and forced -choice grid sheets were distributed to the community at various times throughout this review process. The question- naires and grids were the tools the Community Center Citizens' Committee used to generate questions, issues, and pro and con statements for each of the facilities. Questionnaire responses prompted additional research which was necessary to answer new questions raised by the community regard- ing this facility. Copies of the questionnaires, grids, pro and con statements, and the questions submitted by the community are attached. VI. COST The City Council hired the consulting firm of Bennett-Ringrose-Wolsfeld- Jarvis-Gardner, Inc. (B.R.W.) to work with the Citizens' Committee. Their role was to develop valid, estimated construction costs for the facilities under study by the Committee. B.R.W. also did a site analysis on two different locations to determine their suitability for building. A. Estimated Capital Cost Based on the work completed by B.R.W., the estimated cost to construct this building is approximately $62.20 per square foot. With a total square footage of 119,680, the overall cost of construction and development of the recommended facility would be approximately $7.5 million. Design and engineering fees and building furnishings would be added to this amount. The estimated cost for engineering and design is approximately $465,000 and the cost of building furnishings is estimated at $200,000. Sources of capital for the cost of this building may come from: 1. General Obligation bonds, 2. Federal revenue sharing, 3. Park dedication funds, 4. Fund raising, and 5. Grants. B. Estimated Operating Cost The estimated operating cost of this facility is approximately 500,000 per year. C. Estimated Revenue The estimated annual revenues for this facility vary from approx- imately $475,000 to $540,000. These operating costs and estimated June 12, 1984 -5- revenues were established by using existing facilities in the metropolitan area on a comparative square foot basis. A detailed analysis of construction costs is outlined in the report from B.R.W. which is attached. VII. SITE LOCATION An analysis by B.R.W. of the two proposed building sites indicates that both sites are buildable for approximately the same cost. Based on the Committee's review of the two locations, no substantial preferences for either site were developed, and accordingly, the Committee recommends you make a selection based on the facts as you see them. The B.R.W. report, attached, outlines in detail the pro's and con's of developing on each of the two proposed sites. VIII. TIMING OF PROJECT We believe the City Council should proceed promptly with this project. We conclude this for a couple of reasons: first, there is a high, unmet demand for these facilities, which demand is increasing annually; and second, inflation is increasing the cost of this project at the rate of $400,000 to $500,000 per year. Past experiences indicate that it will take anywhere from 17 to 24 months to design and construct a building of this magnitude. IX. OPERATING POLICIES We recommend that the City Council consider implementing the following policies if a community center is undertaken: A. The primary policy goal should be to have user fees offset the actual operating cost of the facility, except those facilities used exclusively by our senior citizens. B. The senior citizen complex should be considered as a non -revenue producing area, other than minimal fees or donations for special services such as trips and/or congregate dining. C. Because we recognize that non-residents will be a high contributor to the revenues of this facility, while residents are bearing the capital costs, we recommend the Council consider annually setting non-resident fees based on revenue projections and on how crowded the facilities become. D. In all cases, Plymouth residents will be given preferential treat- ment with regard to use of facilities. June 12, 1984 -6- E. If the facility is constructed, we recommend that the Council consider granting the appropriate liquor license in conjunction with the social hall, which license will be used solely for private weddings, banquets, parties, etc. F. We recommend that the City Council, when setting policies for use of the facility, should in all cases give preferential consideration to the general public as a whole before individual special interest groups. We further recommend that Plymouth youth -serving organiza- tions be given number two priority, before other special interest groups, for allocation of time and space. X. CONCLUSION As chairman of the Committee, I would like to take this opportunity to thank the many Plymouth residents who have served on this Committee or who have responded to our questionnaires. Without the volunteer efforts of these citizens, we would not have been able to complete the tasks as charged by the City Council. Finally, I would like to thank the City Council, the Park and Recreation Advisory Commission, and the citizens for allowing us this opportunity to serve the community as a whole in a very unique manner. I hope that the Council, the Park and Recreation Advisory Commission and the community will find the results of our efforts to be in keeping with the total good of the community. XI. ATTACHMENTS June 12, 1984 -7- COMMUNITY CENTER CITIZENS' COMMITTEE MEMBERS WHO ATTENDED ONE OR MORE MEETINGS James Alt John Brost Gary Gibbons 1320 Ives Lane 3810 Trenton Lane 520 Upland Lane Plymouth, MN 55447 Plymouth, MN 55441 Plymouth, MN 55441 Ann Anderson Gladys Charboneau Tom Gilmore 12135 48th Ave N Plymouth Post 2205 W Medicine Lake Dr Plymouth, MN 55441 Plymouth, MN 55442 8801 Bass Lake Road New Hope, MN 55428 William Charboneau Audrey Grange - Y 9 Kathy Arbeiter 2205 W Medicine Lake Dr 18015 20th Ave N Plymouth, MN 55447 13130 34th Ave N Plymouth, MN 55441 Plymouth, MN 55441 Steve Chesebrough enBerthaHa9 Diana Aristides 3615 Evergreen Lane Plymouth, MN 55441 9635 26th Ave N Plymouth, MN 55441 630 Queensland Lane Plymouth, MN 55447 John Christian Fran Hamele George Aristides 17920 20th Ave N 2625 Sycamore Lane Plymouth, MN 55441 630 Queensland Lane Plymouth, MN 55447 Plymouth, MN 55447 Harry Dean John Hatlestad Clinton Asche 810 Windemere Curve 14515 17th Ave N Plymouth, MN 55441 18005 20th Ave N Plymouth, MN 55441 Plymouth, MN 55447 Mark Eckes Barbara Heinrich Ruth Bambenek 12231 Hwy 55 3750 Trenton Lane Plymouth, MN 55441 12006 County Road 15 Plymouth, MN 55441 Plymouth, MN 55441 Barbara Edwards Roy Heinrich Bill Baxter 3935 Orleans Lane Plymouth, MN 55441 3750 Trenton Lane Plymouth, MN 55441 17835 6th Ave N Plymouth, MN 55447 Warren Esterberg Larry Heislery Kay Bauman 5496 Balsam Lane 55442 150 Central Ave Wayzata, MN 55391 35 Nathan Lane Plymouth, MN Plymouth, MN 55441 David Ferrens Al Hendrickson Roy Bauman 10707 32nd Ave N 3615 Forestview Lane Plymouth, MN 55441 35 Nathan Lane Plymouth, MN 55441 Plymouth, MN 55441 Georgia Fisher Minerva Hill Keith Bentley 18420 34th Ave N no address given 4670 Forestview Lane Plymouth, MN 55447 Judy Janski Plymouth, MN 55442 Robert Foster 16 Vinewood Lane Eric Blank 10717 10th Ave N Plymouth, MN 55441 3400 Plymouth.Blvd. Plymouth, MN 55441 Dean Johnson Plymouth, MN 55447 Jerry Gaasland 4625 Hemlock Lane Jim Brandl 3885 Harbor Lane Plymouth, MN 55442 Wayzata Community Educ. Plymouth, MN 55441 Harold Kallio 17340 County Road 6 Plmouth, MN 55447 Alan Gerritsen 11200 36th Place N Plymouth, MN 55441NorthMemorialMed. Ctr. Alan Brass Robbinsdale, MN Jim Kemp 18330 5th Ave N Plymouth, MN 55447 Lynes Getten 18025 17th Ave N Plymouth, MN 55447 16800 9th Ave N Plymouth, MN 55447 COMMUNITY CENTER CITIZENS' COMMITTEE MEMBERS WHO ATTENDED ONE OR MORE MEETINGS Dennis Kotecki no address given Fran Lamb 10515 40th Ave N Plymouth, MN 55441 Bruce Larson 1940 E Medicine Lake Blvd. Plymouth, MN 55441 Judy LaTour 1500 Weston Lane Plymouth, MN 55447 Dick Lee 205 Quaker Lane Plymouth, MN 55441 T.J. Leeper 18725 30th Ave N Plymouth, MN 55447 Becky Loegering no address given Blaine Long 1755 Ithaca Lane Plymouth, MN 55441 Fred Luckeroth 4240 Quaker Lane Plymouth, MN 55442 Donna Lyman 1810 Troy Lane Plymouth, MN 55447 Bob Madsen 3720 Trenton Lane Plymouth, -MN 55441 Judy Mason 11705 53rd Ave N Plymouth, MN 55442 Donna Maus 14130 40th Ave N Plymouth, MN 55442 Joyce McCaughey 3905 Lancaster Lane Plymouth, MN 55441 Bernice McCauley 405 Brockton Lane Plymouth, MN 55447 Jackie McGlynn 17105 19th Ave N Plymouth, MN 55447 Carlton McKinney no address given Ed Olson 14855 18th Ave N Plymouth, MN 55447 James Olson no address given Lois O'Neill no address given Kae Padington no address given Bent Paulson 1305 Oakview Lane Plymouth, MN 55441 Richard Peterson 187 Peninsula Road Plymouth, MN 55441 Ken Quass 12125 30th Ave N Plymouth, MN 55441 John Reed 1751 W Medicine Lake Plymouth, MN 55441 James Rice 1840 Holly Lane Plymouth, MN 55447 Jim Richter 2625 Zircon Lane Plymouth, MN 55447 Don Rinkenberger 11530 54th Ave N Plymouth, MN 55442 Tom Sanford 1870 Black Oaks Lane Plymouth, MN 55447 Harvey Schiebe 1215 Goldenrod Lane Plymouth, MN 55441 Adeline Schmidt 14210 40th Ave N Plymouth, MN 55441 Gail Schmoller 2580 Queensland Lane Plymouth, MN 55447 Bob Scribner 2015 Lancaster Lane Plymouth, MN 55441 Terri Seeley 5115 Forestview Lane Plymouth, MN 55442 Inez Shoemaker 2720 Pilgrim Lane Plymouth, MN 55441 Mable Swanson 2510 Lancaster Lane Plymouth, MN 55441 Dave Thorsen 1818 Zanzibar Lane Plymouth, MN 55447 Betty Threinen 5860 Lawndale Lane Plymouth, MN 55446 James Threinen Dr 5860 Lawndale Lane Plymouth, MN 55446 Joanne Schmid Plymouth Senior Coordinator Joy Tierney 17915 20th Ave N Plymouth, MN 55447 Carroll Vomhof Robbinsdale Community Educ. George Watrous 14830 32nd Ave N Plymouth, MN 55441 Dennis Westendorp 12515 45th Ave N Plymouth, MN 55442 Chuck Williams 18720 27th Ave N Plymouth, MN 55447 Barbara Willis 16511 26th Ave N Plymouth, MN 55447 COMMUNITY CENTER CITIZENS' COMMITTEE MEMBERS WHO ATTENDED ONE OR MORE MEETINGS James Willis 3400 Plymouth Blvd. Plymouth, MN 55447 Janie Wright 5065 Forestview Lane Plymouth, MN 55442 Bob Zitur 12185 48th Ave N Plymouth, MN 55442 Karen Gaasland 3885 Harbor Lane Plymouth, MN 55441 Ralph Blattner 1777 Archer Court Plymouth, MN 55447 PLYMOUTH COMMUNITY CENTER COST ESTIMATE REPORT F1 Prepared for City of Plymouth i Prepared by BRW Architects iMinneapolis, Mn. June 1984 BRW, working with the staff and Citizens' Committee, completed the following three study tasks: I. Refinement of the Community Center architectural program II. Development of a realistic construction budget III. Establishment of Citizens' Committee position on alternative sites This work was completed over a period of time from April 18 to June 12, and included four meetings with the Citizens' Committee on April 18, May 3 and 24 and June 12, a BRW/Plymouth City Staff Field Trip to investigate com- munity recreation centers with wave pools in Calgary and Edmonton, Canada, on May 9-11, and the necessary work tasks and preparatory analysis to arrive at conclusions. Before and after each meeting with the Citizens' Committee, BRW and City staff prepared material to allow the Citizens' Committee the opportunity to review alternatives and make informed deci- sions in regard to program, costs, facilities and site. I. REFINEMENT OF THE ARCHITECTURAL PROGRAM In preparation for the first work session with the Citizens' Committee on May 3, BRW took the prioritized program component list developed by City staff through community -wide questionnaires, to use as a basis for arriving at the cost of alternative community center complexes. From this material, BRW prepared a preliminary program which was presented to the Citizens' Committee. This document illustrated the net areas for three choices of pool facilities, four sizes of ice rinks, two gymnasium alternatives and an exhaustive list of other program spaces. From this work, the size and cost of forty-eight possible programs were determined. The material, as it was presented to the Citizens' Committee, is included below. 2 PLYMOUTH COMMUNITY CENTER PRELIMINARY PROGRAM ALTERNATIVES Program Spaces POOL FACILITIES Alternative A: 50 Meter Pool (8 lane) Diving (included in pool) Whirlpool Spectator Seating for 300 Alternative B: 25 yard/25 Meter Pool Diving "L" Whirlpool Spectator Seating for 300 Alternative C: Wave Pool Diving Pool Whirlpool Deck Space for 200+ ICE FACILITIES Alternative A-1 85' x 200' Rink Spectator Seating for 1000 Alternative A-2 85' x 200' Rink Spectator Seating for 200 Alternative B-1 100' x 2101 Rink Spectator Seating for 1000 Alternative B-2 100' x 210' Rink Spectator Seating for 200 Studio Ice Rink (56' x 961) Skater's Lounge Skate Rental Four team locker rooms (including support spaces such as showers, first aid, etc.) Zamboni and Mechanical Net Square Footage 17,480 - 43,320 S.F. 22,440 S.F. 17,480 S.F. 43,320 S.F. 25,920 S.F. 21,600 - 30,510 S.F. 21,600 S.F. 30,510 S.F. 25,990 S.F. 5,376 S.F. 500 S.F. 200 S.F. 1,600 S.F. 1,500 S.F. 3 GYMNASIUM Alternative A: 80' x 130' Gym (3 volleyball/ full size basketball) Alternative B: 80' x 110' Gym (2 volleyball/ full size basketball) Movable Stage (20' x 201) Running Track (incorporated into gymnasium) WEIGHT ROOM INDOOR TENNIS ( 4 courts) RACQUETBALL (4 courts) LOCKER FACILITIES lockers for 350) SOCIAL HALL SENIOR CENTER Dining Offices Storage Reading Room Large Lounge Small Lounge KITCHEN MEETING ROOMS (5) 30 person (750 SF) 20 person (500 SF) 10 person (250 SF) Craft rooms (2 at 300 SF) LIBRARY (Phase 1) WELLNESS CENTER AG. EXTENSION 10,400 S.F. 8,800 S.F. 8,800 - 10,00 S.F 400 S.F. 600 S.F. 24,480 S.F. 3,200 S.F. 7,000 S.F. 4,056 S.F. 3,840 S.F. 1,000 S.F. 2,100 S.F. 3,000 S.F. 360 S.F. 4,000 S.F. 4 OTHER Lobby/Control Desk Offices (4 plus clerical area) Vending Concessions Public Toilets/Janitor SUBTOTAL (Net Square Footage) Net to Gross Factor (includes general circulation, storage, walls, general mechanical and electrical, etc.) Assumes a 75% efficiency TOTAL GROSS BUILDING AREA 500 S.F. 700 S.F. 200 S.F. 400 S.F. 550 S.F. 113,442 - 149,792 S.F, x 1.33 150,878 - 199,223 S.F. 5 t rdt— r-r c L v O__- w___ S CS O C Ol tL i 5 1.1 As a result of the Citizens' Committee and staff review of the material prepared by BRW, the program was refined, and several of the areas on the earlier program list were eliminated. A comparison of the program area relationship diagrams prepared before and after the Citizens' Committee meeting on May 3, describes the decisions made by the Citizen's Committee in arriving at the recommended program. PROGRAM AT THE MAY 3 CITIZENS' COMMITTEE MEETING: RELATIONSHIP DIAGRAM Df FUTURE ICE ARENA POOL GYMNASIUM ICE Q C) WELLNESS/ -- - i LOCKERS FfTTESS -- -- i n... zrw. LOBBY L?ARY .•,.• CENTEA EXTETtSgN EXPANSION The shaded areas on the May 3 diagram indicate program components wh:h were eliminated. 7 At the May 3 meeting, the Citizens' Committee agreed to tentatively con- sider an alternative which included two ice sheets, one for recreation and one for hockey activities. Subsequent discussions between staff and ice 3 hockey interest groups in the community resulted in the reduction of the recommended program to a single ice arena. During the discussion of swimming pool alternatives on May 3, the concept of a wave pool was introduced. The staff described the wave pool, pre- sented video tape material, and proposed that it be considered for three significant reasons: 1. A wave pool is more of a community recreational facility than a con- ventional swimming pool because it is more accessible to a broader spectrum of users which includes the very young, senior citizens and people with limited mobility. 2. Unlike conventional swimming pools which are at best revenue "break - evens" and more often revenue losers, wave pools have a history of being net revenue producers. 3. Although wave pools cost more because they are larger than conven- tional pools, the costs on a cost per square foot, and cost per user basis are less. Because the Citizens' Committee was unfamiliar with the wave pool concept, an interim recommendation of a 50 -meter conventional swimming pool was made, subject to further staff and BRW investigation of the wave pool alternative. As a result of these two unresolved issues, the number of ice sheets and final pool recommendation, the Citizens' Committee's interim program recom- mendation at the May 3 meeting appears in the following diagram. INTERIM CITIZENS' COMMITTEE PROGRAM RELATIONSHIP DIAGRAM U 1 11 1 , LIBRARY MEETING EXTENSION •-•— : — ICE ARENA 2 1 •------------------------ 1 1 ' 1 ' OFFICEO ICE MENA t O SOCIAL HALL J jweLv&SSIF INEss i CIYI` IN;411 A LOCKERSit J i ._• .— ! j 1 1 WEI('j IT R001r,1 SENIOR FOOD CENTER '- KI3SERVICE POOL M I E On May 9, 10 and 11, Eric Blank, the City Park and Recreation Director, David Bennett of BRW and design team member Wayne Swanson, President of Baker Pools visited three community centers in Calgary and Edmonton, Canada. The purpose of the trip was to gain first-hand knowledge of how wave pools work and to become familiar with the Canadian experience with the building, management and patronage of indoor wave pools in community recreation centers. Their findings were presented to the Citizens' Committee on May 24 and on June 12 using a slide and video tape report. As a result of both the discussions by staff with citizens interested in the ice hockey program and the staff/BRW reports on the wave pool alter- native, the Citizens' Committee, at their meeting on June 12, arrived at a final recommendation for the Community Center Program, as described in the diagram below: FINAL CITIZENS' COMMITTEE RECOMMENDED PROGRAM RELATIONSHIP DIAGRAM LSRARY AG EXTENSION 1£cTNG i 1 i 1 z Iu oFFICEQ.. 1 ICE AENA I iy) f....... SOCIAL 8.........................................,'.. i MALL J IIULIcss l.En i i ! M9UA! L__j 1 1 E!MFA .• ''"' .• SEORVDIC.,E Se - Total Gross Square. Footage - 119,680 S.F. Does not include shaded areas) due II. RECOMMENDED CONSTRUCTION/DESIGN COST BUDGET Concurrent with the development of a recommended program, BRW and design t team member, Construction Management Services (CMS) developed a construc- tion budget for the Community Center. A. Basic Construction Costs The construction cost estimate, which includes physical development costs for site, building and furnishings, is based on unit costs (cost/sq.ft.) derived from a gross area estimate, an assumption about construction type and an assumed building specification. The gross square footage number reflects what will be built by the City of Plymouth. Any additional building components desired by public agencies such as the library, Ag Extension and Wellness Cednter, will increase the construction cost and design fees for the project. A breakdown of the cost components expressed in 1985 dollars is as follows: Building Area Cost/Sq.Ft. Total 119,680 Gross Sq.Ft. $ 62.20 $7,444,096 Furnishing and Equipment estimate $ 200,000 Total Estimated Equipped Building Cost $7,644,096 The construction cost at $62.20/sq.ft. based on a detailed estimate of each program area, appears to compare realistically with the actual cost of similar facilities which have recently been completed. 0 B. Confidence Level Estimate Assuming a normal, long-term average rate.of inflation in the construction industry (averaging the fluctuations of the past five years), BRW and CMS, feel that the estimate is at a confidence level of 5%. This means that, barring major program changes or radical fluctuations in the constructionY i industry marketplace, the cost of the completed building project should not vary more than 5% above or below the estimated figure. This means the Project, as of this estimate, could cost as little as $7,071,891 or as much as $7,816,300. C. Assumed Construction Specifications for Estimating Purposes The building construction cost estimates are also based on assumptions BRW has made regarding the construction methods and materials used. These were developed from a combination of four sources: 1 o Construction of the successful Community Centers visited in Canada. o Construction of Community Centers, designed by BRW and other architects in the Twin Cities Metropolitan area. o Types of materials and construction already present in the site area, particularly the Plymouth City Hall. o Specification of materials and finishes selected by the City staff from alternatives recommended by BRW. Principal systems and finishes used for cost estimating purposes are as follows: Io Structure: Cast -in-place concrete and structural steel Io Finishes: See next page iF PRELIMINARY FINISH SCHEDULE Floor Walls Ceilin Fittings Entry and Corridors Quarry Burnished Decorative N.A Tile Block Skylights Etc. Offices Carpet Glass and Suspended N.A. Burnished Ceiling Block Meeting Rooms & Wood & Wood Veneer Suspended Dec. FFE Social Area Carpet Burnished Ceiling Block I Kitchen Quarry Tile Suspended Stainless Tile Ceiling Steel Concession Areas Carpet Burnished Decorative Dec. FFE Block Ceiling Pool Tile Sealed pre- Exposed Struct. N.A. cast or if Visible black paint RG: ST) or burn. block w/poly- urethane Gymnasium Wood Burnished Exposed Ptd, N.A. Resilient Block Struct. Ice Arena Ice Sheet Burnished Ex6osed Ptd, N.A. Concrete Block Struct. Locker Rooms Ceramic Ceramic Tile All Full Tile, Tile Shower) Length Carpet Suspended Ceiling or Exposed 13 D. Design Costs Design of the Community Center Project, exclusive of this Study, may be assumed to be 6.25% of the budgeted construction cost of the building pro- ject at the time it is let for bids. If that amount is different from the estimated construction cost included in this Report, then it will be 6.25% of that amount. If that amount is the same as the estimated construction cost included in this Report then it will be as follows: 7,444,096 x .0625 = $465,256 The design cost is divided into the following categories: x $465,256 = Schematic Design 15 = 5 69,788 Design Development 20 = 5 93,051 Construction Documents 40 = $186,102 Bid/Administration 5 = 5 23,263 Construction Observation 20 = 5 93,052 Total 100 = $465,256 These design costs would not include the following services, which would be an additional cost and may be assumed at this time not to exceed an addi- tional .75% of the construction cost, although this cannot be considered a firm figure, like the basic 6.25%. o Landscape architecture o Site engineering (utilities, grading, drainage) o Special engineering for recreational equipment or other unique equipment not directly related to building energy or comfort engineering systems 14 o Interior design and furniture selection o Detailed quantity survey cost estimates o Preparation of special brochure or display material beyond schema- tic site plans, building plans, elevations, sections and an illustrative perspective. Such materials would include additional drawings, models and text for the purposes of display, publication or promotion. E. Design Schedule BRW estimates that preparing the design documents for the Plymouth Community Center will take approximately seven months. A breakdown of the time required for this effort would be as follows: Program refinement Sketch alternatives Schematic design Design development Contract Documents Total F. Construction Schedule 75 month 75 month 1.50 month 1.00 month 3.00 months 7.00 months 0 BRW and CMS estimate that the construction period, from selection of the successful bidder(s) to completion of the project, ready for occupancy, will be 14 months. 15 III. SITE RECOMMENDATIONS The Citizens' Committee, working with BRW and the City staff, considered two alternative sites for the Community Center. One, designated the West Site, is located at the northeast corner of the "T" intersection of Plymouth Boulevard and 35th Avenue North. The other, designated as the East Site, is located on the north boundary of 34th Avenue North, with its southwestern corner one-quarter mile east of Plymouth Boulevard. Aside from all other criteria for site selection, the relative cost of developing each site was considered. The two major considerations were: o Cost of placing the building on the site as influenced by access, topography or other surface conditions. o Cost of soil correction required due to poor subsoil conditions. There was no significant difference in the cost of developing either site. In regard to subsoil conditions, both sites provide relatively good con- ditions of bearing and drainage. Neither site will require extensive soil correction. These conditions were determined from a soils report, prepared by STS Consultants Ltd., based on soil borings taken on, each site. The soils report was requested by BRW upon authorization by the City of Plymouth. A copy of this soils report was sent to Eric Blank, Director of Parks and Recreation. BRW prepared a Site Forces Evaluation process for community participation in considering other criteria. This included criteria for both off-site and on-site forces. Each site was evaluated by BRW as to how well it per- formed on each criterion and was assigned a numerical "score" on a scale of 1 1 to 5 with 5 representing the best performance. A detailed description of BRW's evaluation and scoring is included below: 1 -Site forces: i. vehicular Access 2. Pedestrian Access 3. visibility of Site a. Relationship to Open SPece/ 3 Park Amenity Area S. Relationship to Open Soace/ 2 Park Outdoor Sports Maas 6. Relationship to Senior Citizen Housing 7. Relationship to Civic Center Site at elevation oat.eP, SUBTOTAL ISlte-Specific forces: 1. Existing Site Ammnitles 2. Retained Site Amenities 3. Solar Orlentaflon for Pool a. Orientation/Location of Building [-francs j. Parking location 6. Perking Ralatlonshlp to fee Mena 7. forking Relationship to Building Entrance S. Spatial Definition tr«tad by Building Location 9. Grade Reletlonshlp of Building to Surroundings 10. Orading Iapact: Anticipated Flt" with Slte 11. Solt conditions 12. Potential utility Costs 13. Lost Potentlal For Other uses SUBTOTAL GRAND TOTAL EAST SITE WEST SITE X value • total Slte Conditions weight z Value • total Site Condi,.O^s 3 located on collector street, Uft I located on weln collector. 3 turns required to enter, Site amenities retained 2 free turns into site. 3 Ideal south orientation a 3 Site at elevation oat.eP, 3 t Site nigher than street and Entry on east side. 2 11reet and park, access a park, access difficult, Parking on side, sopa 3 moderate. 3 Location on 34tn so*ewhaf repots. adjacent to open space/park. S location on Plymouth Soul ward, highly vlslole. 2 All parking at upper Iwel. a 4 Activity areas closer fo 2 s Overvl w only. klljorlfy of parking adjacent 2 grade of perk, sopa vedP- to min entry. tation to repair. 3 Building form sites "On" 2 S No gigot If.*, farther Sight line relationship, close Site. no outdoor space Into east site, pond distance, stream Intervening. formed. Intervening. 2 a Slgnt line relotlonshlp, Above street level, vlslble, a 3 Sight line relationship, housing distant. landform etlntalned. housing adjacent. a Reasonable Nf end fill a 2 Sight line relatlonshIP. 2 Sight line relationship, balance potential. Civic Center adjac"?. a pond and wetland intervening. SUBTOTAL Send/Greve1/7111, soma 2 27 percMd water. 1 9 a Lendforw, views. existing vegetation, pond potential. Hbjor tree repoval, land- form alteration. Southeast orlentatlon, shading Iron existing trees. Entry on west side, ex- posed In winter. Parking In "front yard" Sam adjacent to open space perk. Parking split with sopa of lower level. 1ljorlty of perking remote from min entry. Building fore more -I n" site, Outdoor space formed with grade and trees. Belo. street level, less visible from off-site, major landlorm alteration. Ex -Cess cut end fill likely due to steepness. Topsoil/Clay and Silt lenses, some parched .•ter. Elevation below street. potent Ial problems provid- Ing tower. Loss of amenity and prime location bey M wore tultable for other perk/ open space uses. PLYMOUTH COMMUNITY CENTER SITE ANALYSIS 3 Landform, vlws 3 3 Site amenities retained 2 3 Ideal south orientation 3 t Entry on east side. 2 a Parking on side, sopa 3 adjacent to open space/park. 2 All parking at upper Iwel. 4 s klljorlfy of parking adjacent 2 to min entry. 3 Building form sites "On" S Site. no outdoor space formed. a Above street level, vlslble, 3 landform etlntalned. a Reasonable Nf end fill 2 balance potential. a Send/Greve1/7111, soma 2 percMd water. a Elevation above street. 3 no problems anticlpeted. S little loss of potential, 3 suitability for use high. SUB T 07 AL51 39 70 66GRANDTOTAL Lendforw, views. existing vegetation, pond potential. Hbjor tree repoval, land- form alteration. Southeast orlentatlon, shading Iron existing trees. Entry on west side, ex- posed In winter. Parking In "front yard" Sam adjacent to open space perk. Parking split with sopa of lower level. 1ljorlty of perking remote from min entry. Building fore more -I n" site, Outdoor space formed with grade and trees. Belo. street level, less visible from off-site, major landlorm alteration. Ex -Cess cut end fill likely due to steepness. Topsoil/Clay and Silt lenses, some parched .•ter. Elevation below street. potent Ial problems provid- Ing tower. Loss of amenity and prime location bey M wore tultable for other perk/ open space uses. PLYMOUTH COMMUNITY CENTER SITE ANALYSIS 17 r On May 24 and June 12, the Citizens' Committee reviewed the criteria. The Citizens' Committee established the relative importance of each criterion by voting for a numerical weight on a preference scale of 1 to 5 in ascending order of preference. By multiplying the weight by the value for each criterion for each site, a final numerical expression or "scorer' for each site was determined. This score is no more than a cumulative numerical expresssion of the relative performance of each site for each criterion, based on BRW's judgment and the Citizens' Committee's preferences. Off-site and on-site forces were scored separately, then were combined. The scoring for each site can be seen on the following sheets which were used for Citizens' Committee participation. L j UJ 0 4 V z cc cr. ul Lu I z W L) w j 0 4 NC mnii In tft Vj Ni w! • In 94 lcn< 1w I I m y« I 00 ca: low U) . w w LU i ch rA w C:Owi J:o (tA U), OILIOILI;m 119, WC; < t ri C'n codmWILILM CC: --BuU) R ojSi I qi jai IoI P.: ri 'i lin i 16 Itz ild ic; Oqzllr4:ri IBJ 2 C A AMC - I NINIOi N I• I O 2 IM OI 10 m IO O I O a u O cZc O 0 o a W Q LUOW 1 U) Ch aVF IpIN r9l N IBJ 2 C A AMC - I NINIOi N I• I O 0 IO10 p OI 10 m IO O I O 10 O O Wo 0 O 0 o a i 1 rl.*Ilei f I N ifN IpIN r9l N Illi I N h I A I N N V3, no D A'A;Ni A i A NI I I I Ifvb 1 IA N I i A N I A A A•A i df I001 I ml Q,J I m O J O N W ¢ i NIO I- ZI W 0 MW t<:<; tl I I irk toW JIS< Wi JI dN J will F dICC((A: Wi¢;N d'd r Hil71 I IH IA• Im I I!V Pf f d I i INO1 X. IA im I O 6 j;,14 ri we As the site sheets show, the West Site scored better on off-site forces and the East Site better on on-site forces. This means that the West Site is a more desirable location and the East Site is easier to develop. As a result of this split, the Citizens' Committee was asked to vote its overall preference. The vote split almost evenly (11 to 10 in favor of the East i site). The committee then decided that, in view of the closeness of the f vote, it would recommend that the site decision be made by the City Council. ISUMMARY The Plymouth Community Center Citizens' Committee, in considering the programmatic and physical issues regarding the development of a new Community Center, arrived at the following recommendations: o A new Community Center should be built, containing a wave pool, gymnasium, single ice arena, senior center, social spaces and ancillary facilities as described earlier in this report. The total gross square foot area will be approximately 119,680 sq. ft. o The cost of the program including building, furniture and equip- ment, and basic and estimated additional design services cost, will be approximately $8,165,182. includes architectural and engineering fee at .07% (.0625 + .075)) i o The final decision on the site for the Community Center is to be made by the City Council. January 17, 1984 CHARGE TO COMMUNITY CENTER CITIZENS COMMITTEE It is the desire of the Plymouth City Council that a broad-based citizens committee be established to examine the entire question of the feasibility of a community center for Plymouth. The citizens committee is charged with the task to determine the need, interest, and support for the development of a community center. If the committee determines there is need, interest and support for this type of facility, they should: 1. Review and rank all possible facilities which may benefit Plymouth. 2. Determine a preferred list of facilities from the above ranking of all possible facilities. 3. Prepare estimated construction costs and operation and maintenance costs for facilities on their preferred list. 4. Review alternatives as they relate to the operation and maintenance of facilities and relate these alternatives to those outlined in the report titled, "Mayor's Task Force on Park and Recreation Program Financing. The City Council may, at a later date, ask the citizens group to design an approach to acquaint the community as a whole with this project and its associated costs. The citizens committee should have its final report prepared for the City Council by June 15, 1984. w January 17, 1984 OUTLINE OF PROCESS FOR COMMUNITY INVOLVEMENT PHASE I (two to four meetings) A. Acquaint citizen groups with other community centers - this will be accomplished by on-site tours. B. Acquaint citizen groups with Plymouth's park system plan and Plymouth Creek Park along with downtown Plymouth - include information about population, existing facilities, etc.; review and expand on list of possible facilities. C. Citizen group review and list pro's and con's of each possible facility. D. Citizen group select best ideas to be included in first draft of preferred facilities. E. Staff prepare preliminary report on the cost of building and operating similar facilities in metropolitan area. F. Copies of first draft report sent to Council and Park and Recreation Advisory Commission for review and. -comment. PHASE II (two to three weeks) A. Citizens take draft list of preferred facilities back to their respective homeowner associations (HOA's) or groups for review and comments. They may do this by way of a questionnaire or group meeting or both. Desired result is a ranking of preferred facilities to be reviewed further. Also, they should bring back a list of questions that members of the HOA's, clubs, etc., think the citizens' review group needs to discuss and have answers for. PHASE III (two to three meetings) A. Citizen study group reviews priority list returned from HOA's, clubs, athletic associations, etc. From this, they prioritize new list of facilities to be studied. They should now begin further study of the pro's and con's and economics of each facility on list. Also, the group should review and start to formulate answers to the questions submitted by the community groups. B. Informal presentation of material to Park and Recreation Advisory Commission and City Council for their review and comments. PHASE IV (two weeks) A. Final draft of proposed facilities and research to date taken back to HOA's, clubs, etc., for their review and comment. Each group is asked to comment if they wish, whether they would like to see the City proceed with this project. B. Informal public hearing is held to solicit further public comments. Process for Community Involvement Page 2 PHASE V (two to three weeks) A. Citizen committee uses the comments of community groups to put together their final report. This report would outline which facilities will have final development, operation and maintenance cost estimates prepared. Final report made to Park and Recreation Advisory Commission and City Council. I - PHASE VI (three to four weeks) A. Architect may be hired by City Council to prepare cost estimates, review site location and prepare concept renderings. PHASE VII (two weeks) A. Citizen group reviews results of architect's work and makes recommendations to Park and Recreation Advisory Commission and City Council to add, delete, modify project, etc. B. Public hearing held to present final plan and solicit public input. PHASE VIII A. Based on citizen recommendations and Park and Recreation Advisory Commission's review, City Council makes decision to move ahead or wait on project. IF PROJECT IS A GO: PHASE IX A. Final cost estimates are prepared. PHASE X A. Citizen groups begin process of acquainting community with the facts regarding this project. PHASE XI A. Vote on bond referendum. PHASE XII (16 to 24 months) A. If yes vote, --sell bonds, prepare bid package, award contract, construct building. I. February 16, 1984 COP11UNITY CENTER CITIZENS' COMMITTEE QUESTIONNAIRE Optional Information Name Address Phone Thank you for taking the time to fill out and return the following questionnaire. Besides yourself, hundreds of other Plymouth residents will also be completing these questionnaires during the next few weeks. The Community Center Citizens Committee will be reviewing all the responses in order to better evaluate the interest for developing a community center. After all of the responses have been studied, the same individual that gave you this questionnaire will share with you the analysis of the responses. If you would like to join the Citizens' Committee, call the Park and Recreation office (559-2800) with your name and address. Thank you for your time and interest. 1. In my opinion, the idea of a community center in Plymouth that offers indoor recreation services to individuals and families is: 2. Please list what you perceive to be the pro's and con's of.this issue. PRO CON 3. Please list three questions you would like the Citizens' Review Committee to address during their study of this facility. a. a C. If you see no need or interest in this facility, you need not fill out the rest of this questionnaire. continued on back) A. Please place an "x" behind those facilities that your family would have a need for or interest in. 1) Pool 14) Gun/Archery Range 2) Gym 15) Library 3) Ice Arena 16) Wellness Clinic 4) Racquetball 17) Daycare Center 5) Arts Room 18) Restaurant 6) Weight Room 19) Office Rental 7) Music Room 20) Kitchen 8) Meeting Rooms 21) Greenhouse 9) Game Room 22) Teen Center 10) Senior Center 23) Pro Shop 11) Social Hall 24) Outdoor Pool 12) Theater 25) Bowling 13) Storage Area 5. Additional Comments 6. If you have time, please fill out the enclosed forced choice grid. Instructions are on the back side of the grid. Please either return this questionnaire to the person who gave it to you, or mail it to: Community Center Citizens' Committee 3400 Plymouth Boulevard Plymouth, MN 55447 Attn: Eric Blank If you wish to call us to express your opinion, you can telephone: 1. Steve Chesebrough, Committee Chair, 559-0059, or 2. Eric Blank, Park and Recreation Director, 559-2800 February 16, 1984 FORCED CHOICE GRID Instructions for completing are on the back side of this sheet. When you have completed the grid, please return it to: • t C ter Citizens' Committee 1) Pool 2) Gym 3) Ice Arena 4) Racquetball 5) Arts Room 6) Weight Room 7) Music Room 8) Meeting Rooms 9) Game Room 10) Senior Center 11) Social Hall 1"c) Theater 13) Storage Area 14) Gun/Arch Rng 15) Library 16) Wellness Cl. 17) Daycare Ctr. 18) Restaurant 19) Office Rental 20) Kitchen 21) Greenhouse 22) Teen Center 23) Pro Shop 24) Pool -outdoor 25) Bowling M COmmunl y en 3400 Plymouth Boulevard Plymouth, MN 55447 Attn: Eric Blank r H O L r t 4-) C C OMEN MEN r CD 0 Komi 4 M N d dJ O O L O Q N G C 40- 1 n r M o 3 O E 0 mv N U of O rC cr_ N cif O O4-3 Q Q r S" o) Lf') 3 N E C 4-) o a, p N O U C7 0.7 r r0 C i r L L O o i-) ri O L r n Q r N to o C i r C ct J r O 3 r 4-1 Lr) 3 L) C kD o 4-) O U d' r C 4-O w J_- 0o c U Q1 r Y l i I I I I 0 O H O L t 4-) C C OMEN MEN r CD 0 Komi O M N d dJ O O L O Q N G C 40- 1 n r M o 3 0 mv N MEN OMEN MEN Komi Instructions for completing forced choice grid: The object of the grid is to make you choose one facility over another. You do this b, placing assi-ned numbers in each box. You will note that a pool is always number 1, a gym is always number 2, ice arena is always number 3, etc. It's easiest if you go column by column (columns go up and down). Beginning with column 1, you will be comparing pool to the other 24 items. If you prefer a pool to a gym, you would place a 1 in the box. If you prefer a pool to an ice arena, again place a 1 in the Fox that corresponds with ice arena. However, if you choose ice arena over pool, place a 3 in the box. Continue down column 1 comparing pool to all other facilities. When you've completed column 1, go on to column 2, comparing gym to all other facilities. As you go from column to column, your choices 5ecome fever and fewer, until you finally reach column 24, where your only choice becores outdoor pool or bowling. then you have completed the grid, go back and count the total number of 1's you have marked, the total nur,ber of 2's, etc., and put these totals in the corresponding boxes at the bottom of the pane. If you have any questions or are confused by the instructions, please call the Park and Recreation secretary, "ancy, at 559-2300 x 265. FORCED CHOICE GRID TOTALS Number of grids returned 109 Date tallied 3/29/84 1. Pool 20.6 Top eight facilities based on this tally: 2. Gym 18.3 1. Indoor Pool (20.6) 3. Ice Arena 17.5 2. Gym (18.3) 4. Racquetball 15 3. Ice Arena (17.5) 5. Arts Room 12.4 4. Racquetball (15.0) 6. Weight Room 13.1 5. Senior Center/Outdoor Pool (14.9) tied for 5th place) 7. Music Room 11.4 6. Meeting Rooms (14.7) 8. Meeting Rooms 14.7 7. Social Hall (14.3) 9. Game Room 10.8 8. Theater (14.0) 10. Senior Center 14.9 11. Social Hall 14.3 Top eight facilities based on tally of 12. Theater 14 March 13 and 94 returned grids: 13. Storage Area 6.9 1. Indoor Pool (20.5) 14. Gun/Archery Range 5.9 2. Gym (18.1) 15. Library 12.6 3. Ice Arena (17.2) 16. Wellness Clinic 11.1 4. Senior Center (15.3) 17. Daycare Center 10.6 5. Meeting Rooms (15.2) 18. Restaurant 8.3 6. Social Hall (14.7) 19. Office Rental 4 7. Outdoor Pool (14.6) 20. Kitchen 11.5 8. Racquetball (14.5) 21. Greenhouse 5.9 22. Teen Center 12 23. Pro Shop 4.6 24. Outdoor Pool 14.9 25. Bowling 8.6 PRO'S 1. Good exercise for all ages. 2. Community need. 3. Favorable geographic location. 4. Teach vital skill. 1. Needed badly. 2. Service all groups. 3. Good source of income. 4. Multi-purpose. POOL CON'S February 2, 1984 1. Limited purpose. 2. Costly to maintain. MEETING ROOMS LIBRARY 1. Opportunity to continue learning. 2. Good geographic location. 3. Good community image. 1. Conflict of scheduling. TEEN CENTER 1. Keeps youth out of trouble. 1. Could be hangout. 2. Provides a variety of activity. 2. Could be noisy. GYM 1. Multi -functional. 2. Exercise 3. All ages can use. 4. Focus for teens. 1. Multi -Functional. 2. Revenue - Video Games. 3. Social Center. 1. Shared capital cost. 2. Shared maintainence. 3. Unique. 4. Sets a community standard. 1. Revenue source. 2. Convenient to facilities. 3. Act as a magnet to center. 4. Rent equipment. 1. Sufficient facilities exist. 2. Expensive to heat. 3. Expensive to maintain. 4. Space intensive. GAME ROOM 1. Noisy. 2. Scheduling conflicts. 3. Monitoring/Control. 4. Video Games - are a bother. WELLNESS CLINIC 1. Is it trendy? 2. It's expensive. 3. Competes against private clubs. PRO SHOP 1. No need. 2. City shouldn't sponsor a business. 3. Only seasonal. PRO'S 1. Family fun. 2. Place for groups to meet. 3. Generate funds. February 2, 1984 CON'S ICE ARENA 1. Very expensive. SENIOR CENTER 1. Give the non -driving seniors a place to meet. 2. The congregate dining facility gives one good meal a day. 3. Activities at senior level to socialize. DAYCARE CENTER 1. Could be self supporting. 1. Competition with private centers. OUTDOOR POOL 1. Fun in summer. 1. Couldn't be used more than 3 months. RACQUETBALL COURTS 1. Popular now. 1. Not a multiple use facility. 2. Not a large investment. 2. Poor acoustics. SOCIAL HALL WITH KITCHEN) 1. Multiple use (weddings, community 1. Would alcohol be permitted. groups, scouts, etc.). 2. Smoking policy. 2. More people could use -all ages. 3. Unruly participants. RESTAURANT 1. Encourages longer use. 1. Possible clean-up problems. 2. Delivery area. 3. Odors (grease, oil etc.) 4. Fire hazard. BOWLING 1. Family activity. 1. Too many bowling alleys. 2. Youth activity. 2. Can it succeed without alcohol. 3. Specialized space. ARTS AND CRAFTS ROOM 1. Can be used as multipurpose area. 1. Specialized equipment not used by a lot 2. Senior and youth groups would use of people. this area. 2. Would it compete with Community Ed. programs? February 2, 1984 PRO'S CON'S THEATER 1. Can be used as a multipurpose 1. Single use facility. area. 2. Could generate revenue. OFFICE RENTAL 1. Added revenue. 2. Provide services to users. 3. Could provide space for future rooms in civic center. 1. Competition with private business. 2. Security could be a problem. WEIGHT -FITNESS ROOM 1. Healthful -Body Toning. 2. Ability to serve different age groups, 15-65, men and women. 3. Not a large area. 1. Proper instruction. 2. Limited age groups. 3. Expensive/operate (staff). STORAGE AREA 1. Need to service athletic groups 1. No income. for storage of equipment. 2. Insurance. KITCHEN 1. Income. 1. Clean-up. 2. Outside groups. Note: The attendance at the February 2 meeting allowed for only six groups to list pro's and con's. The seventh group would have listed the pro's and con's for these three facilities: music room, gun/archery range, and greenhouse. Please feel free to list pro's and con's at the bottom of this sheet for those three facilities. Minority Report to Community Center 1 Citizens' Committee Report JSubmitted by: Rod- P. and Barbara L. Heinrich 3750 Trenton Lane Plymouth, Minn. 55441 Subject: Wave Tech vs. 50 meter swimming pool. Observations: Early surveys of the community indicated a strong desire for an indoor swimming pool and a desire to keep J tax costs down. A Wave Tech pool was never mentioned J in written surveys to or from the public. The committee spent several meetings discussing pools. John Buzzard, an expert on aquatic recreation, gave a brief presentation and recommended a 50 meter pool. A sales man from Wave Tech gave a film presentation on their pool. At a later meeting BRW architects presented prices J of the various options: J A 50 meter pool 1,928,000 B 25 yd/25 meter pool 195009000 C Nave pool 39416,000 The committee voted unanimously in favor of a 50 meter pool. All other facilities to be included on the Com- munity Center were voted on that night. Eric Blank thought we should reconsider the Wave Tech option. He took time at two meetings to strongly lobby the group with slides, video tapes, revenue pro- jections (which were manipulated to favor Wave -Tech) and written material. The architect also lobbied for the wave pool. They reduced the cost difference to 800,000, not by reducing the cost of the Wave Tech, but by increasing the cost of the 50 meter pool by adding extra deck space. These presentations were not balanced by any visual or written material on inovative and attractive non -wave pools. A 5C meter pool was presented as being strictly for competetive swimming. At the final meeting on June 12, :he Wave Tech pool was chosen by a majority J of those present, seventeen out of a committee of over 100, certainly not a quorum. I Recommendations: 1. Survey the general public or at least all the listed members of the advisory committee to determine if there really is a desire for a wave pool. Limited polling by the author indicates no supV.0rt. 7 2 2. Investigate the total cost and revenue projections. Keep in mind the large number of respondents who did not desire a tax increase. Plymouth voters are conservative and will vote against a project they perceive as frivolous as in the Central Park referendum. 3. Explore options to make a 50 meter pool more J versatile and attractive (Bulkheads, ramps or platforms to acheive ease of entry, etc.) at a lower cost. 4. In order to bring in the needed revenue to offset the increased cost of building and maintaining a Wave Tech pool, many users would have to come from outside j Plymouth. Do the people of Plymouth want this ausement J park atmosphere in their Community Center: m Respectfully Submitted, 41" zJ . If there are any questions please call us at 544-0782. i7 7 ATTACHMENT C SECTION FOUR CITY PARKS AND RECREATION fil i r kqiuup-$` s k 43 PRECINCT l LU, 24 CITY PARKS AND RECREATION Plymouth residents were asked to evaluate current parks and recreational offerings, express opinions about future proposals, and generally comment on their leisure time pursuits. An air of satisfaction permeates the ratings of current facilities and programs. At the same time, there appears to be a developing consensus on the need to proceed in several new directions. But, whether that consensus is sufficiently strong to dominate at the election polls on issues involving new taxes is an open question. General Rating: Citizens were asked to evaluate the park and recreational facilities across Plymouth: Overall, would you rate park and recreation facilities in Plymouth as excellent, good, only fair, or poor'? Eighty-five percent of Plymouth residents approved of current facilities: EXCELLENT.................................41% GOOD......................................44% ONLY FAIR..................................8'% POOR.......................................4'% DON'T KNOW/REFUSED .........................3% Stronger evaluations were voiced by: Precinct 4,10,16 residents More discontent arose among: Precinct 5,8 residents In comparison with other suburbs, the Plymouth rating is exceptionally strong. 44 Use of Existing Facilities: Respondents were first told: The Plymouth park system is composed of trails, larger city parks, commun- ity playfields, and smaller neighbor- hood parks. Of these four types of facilities, which do members of your household use? They were then asked about each of the four types of facilities. Only community playfields were used by less than a majority of households. First: Trails Trails have always been a prized part of the recreational system in the city. It had the highest usage level: HOUSEHOLD USES............................59'/. HOUSEHOLD DOES NOT USE....................40% DON'T KNOW/REFUSED .........................1% Trails were especially used by: Less than one year residents Precinct 3,4,7,11,15,16 residents Zone 2 residents Trails, then, continue to be well utilized by Plymouth residents. Next, interviewees were asked about: Larger city parks A surprisingly large number report using the large parks: HOUSEHOLD USES ............................56% HOUSEHOLD DOES NOT USE....................43% DON'T KNOW/REFUSED .........................1% This represents a departure from the findings of the last study in which few households rated this facility as of major importance to them. Clearly, although not a priority for most residents, the larger parks are well used. Groups registering higher levels of usage included: 45 1-2 year residents 18-44 year olds Owner/Manager households Over $40,000 yearly household incomes Precinct 9,10,15,16 residents This data suggests that a higher development priority should be given to the larger parks than suggested in the previous study. Next: Community playfields Playfields were used by forty percent of the households: HOUSEHOLD USES ............................40% HOUSEHOLD DOES NOT USE....................59'% DON'T KNOW/REFUSED .........................1% This smaller audience was primarily composed of: 35-44 year olds 50,000-$70,000 yearly household incomes Precinct 9,10,15,16 residents Usage and intensity of support may be quire different here, however. Teams sports and the leagues they spawn tend to be far more vocal about their concerns than residents at -large. The final facility tested has always been prized highly be Plymouth residents: Smaller neighborhood parks Smaller neighborhood parks attracted an audience almost equal in size to trails: HOUSEHOLD USES ............................58 HOUSEHOLD DOES NOT USE....................42% DON'T KNOW/REFUSED .........................1% Groups with higher usage levels included: 3-5 year residents 25-44 year olds 60,000-$70,000 yearly household incomes Precinct 2,4,7,10,16 residents Household with pre-school and elementary school children 46 It will be particularly important in light of the changing demographics of the city that sites for smaller neighborhood parks are convenient to newer housing developments. Overall, Plymouth registers a very high park and recreation facilities usage rate. Citizens are not only supportive of the current system but enthusiastic in their use of it. Current Mix of Recreational Opportunities: To assess the adequacy of recreational opportunities in Plymouth, residents were queried: Do you feel that the current mix of recreational opportunities sufficiently meets the needs of the members of your household? Nearly ninety percent answered affirmatively: YES......................................89'% NO........................................7% DON'T KNOW/REFUSED........................ 4% Groups expressing less satisfaction included: 3-5 year residents Precinct 2 residents Comparatively, the recreational opportunities offered by the city are rated extremely high by residents. Respondents expressing dissatisfaction were asked: What additional recreational oppor— tunities would you like to see the City of Plymouth offer residents? Preschool programs and more trails were the most common answers: PRESCHOOL PROGRAMS .........................2% SWIMMING POOL ..............................1 MORE TRAILS................................3% TEEN PROGRAMS..............................1'% The City may wish to examine its current trail system and review the opportunities for preschool programs currently available in 47 Plymouth. But, in general, residents are very satisfied with existing opportunities. Community Recreation Center: The Community Recreation Center proposal has been examined in each survey conducted for Plymouth during the past decade. So far, it has failed on the ballot twice. The current status of the issue indicates some change in opinions since the 1985 survey. However, the changes have been in both the positive and negative direction. VOTER PREFERENCES Residents were first informed: In the past, the City has considered building a community center containing recreational facilities and meeting areas. They were then asked: Do you support or oppose the building of a community center in Plymouth? Do you feel strongly that way? A majority support the community center: 1985 1987 STRONGLY FAVOR ...................... 22%...25''% SOMEWHAT FAVOR ...................... 23%...28% SOMEWHAT OPPOSE .....................16%...18% STRONGLY OPPOSE ..................... 26%...20 DON'T KNOW/REFUSED.................. 13%....9% This is the first time that a majority has supported the concept. In addition, the gap between support and opposition has widened from three percent to fifteen percent. Strong opposition is down and support has increased. All of these are hopeful signs; but, turnout will be the key to the success or failure of the measure. 48 Groups more supportive included: Strong approval of Mayor and Council jobs Good/Only Fair staff ratings Unhappy with current recreational mix Less than one year residents Renters 18-24 year olds Blue Collar households 20,000-$40,000 yearly household incomes Groups more opposed included: 45-64 year olds Dissatisfied with city services Know Vasiliou, Sisk Know Mayor Schneider Lots of contact with City Hall Professional/Technical households In a referendum, the more interesting split is between strongly favorables and strongly opposeds. Here, the margin narrows tp five -to -four in favor of the facility. These figures suggest that an aggressive campaign would be required to succeed. DESIRED FACILITIES FOR INCLUSION IN THE CENTER Voters were then surveyed about their preferences about the facilities contained in the community center and whether these features would impact their votes. In every case, there has been a diminishment of intensity of feeling about everything contained in a potential center. Residents were told: I would like to read you a list of facilities that could be included in the community center. For each one, please tell me if you would strongly favor, somewhat favor, somewhat op— pose, or strongly oppose its inclu- sion in the complex. Seven facilities were considered in this study. Only two attracted more than one-fifth strong support. And, in each case, 49 both strong support and strong opposition were lower. First: A senior citizen center? Three-quarters of the respondents favored the inclusion of a senior citizen center: 1985 1987 STRONGLY FAVOR ...................... 32%...21'/. FAVOR...............................41%...54% OPPOSE..............................11%...14% STRONGLY OPPOSE .....................10X....7% DON'T KNOW/REFUSED ...................6%....4'% Groups strongly in favor included: Precinct 9,10,14 residents Much more likely to support center if it contains wanted facilities Favor center Groups more opposed: Precinct 3,11912 residents Not at all likely to support center if it includes wanted facilities Strongly oppose center Although intense support has weakened, aggregate support has actually increased slightly. The next facility for inclusion: A county library? Nearly seventy percent supported a county library in the center: 1985 1987 STRONGLY FAVOR ...................... 35%...22% FAVOR...............................26X...46% OPPOSE..............................19X...21% STRONGLY OPPOSE ..................... 15%....7% DON'T KNOW/REFUSED ...................6%....4% Groups much more favorable: 50 Less than five year residents 30,000-$40,000 yearly household incomes Precinct 1,9,10,12,13 residents Zone 1 residents Groups more strongly against its inclusion: 11-20 year residents Professional/Technical households Precinct 3,5,11 residents Opposition has diminished somewhat since the last study. A swimming pool, always a key facility in other suburbs, was assessed next: An indoor swio ing pool? Fifty-four percent of the residents supported an indoor swimming pool: 1985 1987 STRONGLY FAVOR ...................... 28%...17'% FAVOR...............................27'/....37% OPPOSE..............................20%...31% STRONGLY OPPOSE.....................20'/....11'/. DON'T KNOW/REFUSED ...................5X....4% Both strong favorability and strong opposition have declined. Groups much more in favor included: 3-5 year residents 25-34 year olds Precinct 1 & 13 residents Groups more opposed: Precinct 10 residents Unlike many other suburban areas, the indoor swimming pool is not rated as the penultimate facility for inclusion in the center. The next facility tested tended to polarize other communities: An indoor ice skating rink? 51 Forty-nine percent of the residents would favor the inclusion of an indoor ice skating rink: 1985 1987 STRONGLY FAVOR ...................... 25%...16% FAVOR...............................30'/....33% OPPOSE..............................21%...35% STRONGLY OPPOSE ..................... 19%...11% DON'T KNOW/REFUSED ...................5'/.....5'/. Groups much more supportive included: 3-5 year residents Precinct 2,5,13,15 residents Groups much more opposed: 55-64 year olds Precinct 3 & 10 residents While support for the inclusion of an indoor ice rink has decreased, opposition has increased. Although clearly not a "red flag" facility, care should be taken in weighing the positives and negatives of the inclusion of a rink in the center. A basic facility for inclusion in the center followed: A multipurpose gymnasium? Iz_N4 percent of the residents supported a multipurpose gymnasium as part of the project: 1985 1987 STRONGLY FAVOR ...................... 29%...17% FAVOR...............................27X...43% OPPOSE..............................19%...27% STRONGLY OPPOSE ..................... 16%...10% DON'T KNOW/REFUSED ...................6%....4% Groups more in favor of the gymnasium: 3-5 year residents Opposition to this facility was scattered throughout the sample. While proponents have gained ground between the two studies, 52 support has weakened somewhat in intensity. Also, strong opposi- tion has significantly decreased. A previously untested facility was asked about next: An exercise room? Fifty-three percent of the residents support the inclusion of an exercise room: STRONGLY FAVOR ............................11% FAVOR.....................................42'/. OPPOSE....................................31'/. STRONGLY OPPOSE ...........................12% DON'T KNOW/REFUSED .........................5% Groups much more supportive: 3-5 year residents 18-24 year olds Groups much more hostile: Over 45 year olds Since strong favorability and strong opposition are relatively equal, an aggressive case may be needed for the inclusion of this facility. Finally, an organizational facility, rather than a recrea- tional facility, was assessed: A mieeting and crafts room? Sixty-one percent of the populace supported a meeting and crafts room: 1985 1987 STRONGLY FAVOR ...................... 25%...13% FAVOR...............................29%...48% OPPOSE..............................23%...29% STRONGLY OPPOSE ..................... 17%....7% DON'T KNOW/REFUSED ...................6%....4% Groups more supportive included: 53 3-5 year residents 30,000-$40,000 yearly household incomes Groups more against its inclusion: 60,000-$70,000 yearly household incomes Following the general pattern for previously cited facilities, support has increased, but intensity of feelings on both sides of the question has diminished. To insure that no potentially popular facilities were missed, interviewees were asked: Are there any other facilities you Mould like to see in the community center? What are they? Over three-quarters of the sample reported "no:" NO........................................77% DAYCARE PROGRAM ............................3'% THEATER....................................2% TENNIS COURTS..............................2% BALLFIELD..................................2% TEEN CENTER................................3% SOCCER FIELD...............................1'% OTHER......................................7% The answers were generally dispersed. The decline in strongly positive feelings about each of the above facilities may also indicate that the configuration of the project will not be a large factor in people's votes. In other words, will the specifics of the project sway evaluations? To answer this question, respondents were asked: If the proposed community center contained the features you favored, how such more likely Mould you be to support its construction -- quite a lot more likely, somewhat more likely, or not at all? There has been an increase in the number of residents who would 54 be impacted by the inclusion of facilities: 1985 1987 QUITE A LOT MORE ....................19''%...25% SOMEWHAT MORE LIKELY ................ 43%...46'% NOT AT ALL LIKELY ................... 32%...23% DON'T KNOW/REFUSED ...................7%....6% Groups most impacted included: Very strong supporters of the center 18-34 year olds Zone 1 residents The facilities which impacted voters the most were: County Library Senior Citizen Center Meeting and Crafts Room Since the facilities in the project generally reinforce the already committed, recreational offerings should be regarded as motivational factors rather than persuasion factors. ACCEPTABILITY OF BONDING LEVELS Support in the abstract can differ markedly from the willingness to vote for a tax increase to cover the costs of a project or program. In order to delineate between the two, residents were first informed: To build a community center will require passage of a bond referen- dum. Taxpayers would be asked to pay for the construction of the facility and to share in the cost of operating the center. User fees would also underwrite its operation. They were then asked: How much would you be willing to pay in additional property taxes to support the construction and partial operation of a Plymouth Community Center? Although one-third refused to pay anything, a tax increase of 55 50.00 per year would be supported by residents expressing an opinion: NOTHING...................................33'/. 25 .......................................13% 50 .......................................13% 75 ........................................7% 100 ......................................15% 125 .......................................6% 150 .......................................3% 175 .......................................1% 200 .......................................5% DON'T KNOW/REFUSED .........................7% The thirty-three percent unwilling to pay anything indicates a moderately strong level of opposition to the project. But, the opposition has not reached levels of insurmountability. An aggressive campaign concentrating on voter identification and turnout would have a good chance of success. Without this concerted effort, though, prospects are not bright. Summary and Conclusions: The Parks and Recreation Department is viewed in a very favorable light. Facilities and offerings are judged sufficient in both quality and quantity. Upkeep and maintenance, as discussed in the last section, is viewed overwhelmingly good. Current facilities are well used by a majority, in most cases, of the populace. As a Department, then, Parks and Recreation scores highly. Plymouth residents, though, are split about the need for a Community Recreation Center. There is evidence of growing support for the project, yet a significant minority is still in opposition. People are willing, on average, to incur a modest increase in their property taxes to pay for such a venture. But, 56 the facilities to be included will greatly dictate the final support level at the polls. In any case, the split means that an aggressive campaign will be required to pass the needed bond referendum. The question becomes: Will the City help mobilize the resources needed for a hard fought contest? 57 1) Pool 2) Gym 3) Ice arena 4) Racquetball 5) Arts room 6) Weight room 7) Music room 8) Meeting rooms 9) Game room 10) Senior center 11) Social hall 12) Daycare center 13) Concessions 14) Kitchen 15) Teen center 16) Soccer j17) Tennis Attachment D COMMUNITY CENTER FACILITY RANKING Barb Edwards John Reed Don Anderson Judy LaTour Carol Beach Rick Rosen Phylli Hanson 14 12 13 15 17 16 6 13 15 15 13 15 15 12 10 14 15 13 5 13 9 4 9 6 3 10 8 4 10 2 7 3 1 7 8 2 3 3 0 2 6 1 3 1 3 2 0 4 4 15 14 15 17 13 11 15 6 6 1 8 9 2 5 12 12 10 13 16 14 15 15 12 17 14 14 17 14 9 7 3 7 7 10 8 7 10 7 7 9 3 6 13 9 12 12 12 10 10 11 5 5 10 9 1 17 0 0 7 3 3 0 0 1 5 7 9 2 5 7 8 7 3 7 9 7 ATTACHMENT E DISTRICT #284 YOUTH HOCKEY ASSOCIATION P.O. Box 67 Wayzata, Minnesota 55391 May 31, 1988 Park and Recreation Board City of Plymouth Plymouth, Minnesota 55447 To Whom It May Concern: The District #284 Youth Hockey Association appreciates the opportunity to respond to the City of Plymouth's request to provide information pertaining to the current and future operational plans and objectives of the youth hockey program under the guidance of our association. To give the Park and Recreation Board a better understanding of our association, we have included the following attachments: c ATTACHMENT I - HISTORY OF OUR ASSOCIATION ATTACHMENT II - AFFILIATE ORGANIZATIONS ATTACHMENT III - 1987-88 REGISTRATION NUMBERS ATTACHMENT IV - 1988 MEMBERSHIP SURVEY We feel that the association has been extremely successful in providing a program dedicated to recreation, sportsmanship, and excellence in ice hockey for the youth in the school district, and we are pledged to continue providing a recreational and developmental program for all youth in grades K though 12 to the best of our ability. (Please refer to Attachments I h II) Like any organization, we continue to experience the annual challenge of continually making improvements to our existing program. Our registration and membership numbers have traditionally related very closely with the enrollment figures for District #284. The current membership for the 1987-88 season is 689 skaters, or approximately 20 percent of the total student body. The membership during the 1987-88 season directly reflects the increase in the number of younger students. (Please refer to Attachment III) The future of our organization and our ability to continue to meet the needs of our membership and the community will hinge upon one single factor - ICE TIME. Currently, the association is able to obtain a total of approximately 843 hours of ice time from the #284 District - Community Education Department. In addition, we have been purchasing approximately 113 hours of ice time from other facilities within the metro area. In addition to the 113 hours of ice time, we are recommending to purchase a minimum of 80-100 hours for the 1988-89 season. Park and Recreation Board May 31, 1988 Page 2 To -date, the additional time has not been available for purchase. Additionally, the association has contacted and received a positive response from the Minnesota Institute of Hockey and Dick Vraa regarding the possibility of conducting Spring, Summer, and Fall hockey schools and skating clinics for the development of skills and recreation during the off-season. During the 1987-88 season the association Board of,Directors conducted a membership research study designed to obtain information to establish a long-range plan to meet the current and future perceived needs of the membership and the community. The attachment entitled, "1988 Membership Survey", provides an explanation of the methodology and the results of several of the questions that pertained to the requirement of additional ice time. The District #284 Youth Hockey Association/Board of Directors currently is dedicated to the support of the City of Plymouth in their effort to build a Civic Center that would provide the association with the opportunity to obtain ice time on a year-round basis for the use of our youth membership of School District #284. Respectfully submitted, Jim Lee JL:dkt:299 John Warren ATTACHMENT I HISTORY OF OUR ASSOCIATION In the Spring of 1968 five men; (John Hawthorne, Dean Linman, Wally Odell, Bob Penningroth and Ralph Turtinen) met with Wayzata High School Hockey Coach, Ed Miller, to plan a "Youth Hockey Association" for our community. Jack Dorsey was elected the first President of the newly -formed "District #284 Youth Hockey Association." During the first year, a total of 265 boys competed in: Squirt, Pee Wee, and Bantam league hockey. In addition, three travelling teams: *Squirt, Pee Wee and Bantam* represented the association in outside league play. Participation in the program has increased steadily to an enrollment of nearly 700 participants. Competition and instruction currently is provided for: Mites, Squirts, Pee Wees, Bantams, Midgets, and Junior Gold. In the Fall of 1974 a BLUE LINE BOOSTERS group was organized in order to make our hockey program truly a family affair. Perhaps the most significant undertaking of the Hockey Association was the construction of the indoor ice rink adjacent to the high school. The rink became a reality in 1974 after four years of planning and fund raising. The District #284 Youth Hockey Association entered into an agreement with the Wayzata School District #284, pledging to raise $200,000.00 toward the construction of the rink with School District #284 paying the additional costs of approximately $150,000.00. The rink has been deeded over to School District #284, but our Hockey Association receives 39 hours of ice time per week. The District #284 Youth Hockey Association has continued its pledge to the youth and the community by helping School District #284 maintain and update the arena facilities. Prior to the start of the 1986-87 season, the Board of Directors approved a plan and obtained financing from the Bank of Wayzata to construct and upgrade the arena bleachers, improving the sight lines and comfort of the spectators. This major financial commitment was retired in the Spring of 1988 through fund raising events sponsored by the #284 Youth Hockey Association and the Blue Line Boosters, i.e., raffles, pictures, concession stand profits and other fund raising ventures. The 1988-89 season plans of the District #284 Youth Hockey Association are being completed at this time; however, the master plan will continue the ongoing commitment to the youth of the District #284 Youth Hockey Association community. ATTACHMENT II AFFILIATE ORGANIZATIONS The District #284 Youth Hockey Association is a member of District 3, MAHA. Minnesota Amateur Hockey Association) and AHAUS (Amateur Hockey Association of the United States). District 3 is operated by a District Director, elected by representatives of each constituent association, an executive committee, and a Board of Directors representatives) from each community. Communities represented are from Brooklyn Park, Hopkins, New Hope/Plymouth, Northwest, Osseo/Maple Grove, St. Louis Park, and Wayzata/Plymouth- MAHA is an affiliate association of AHAUS and is authorized by AHAUS to govern and administer amateur hockey in this territory in accordance with AHAUS regulations. The President of the United States Commissions on Olympic Sports reported that AHAUS is one of the best organized youth sports organizations in the country as far as meeting the test of a democratic structure. MAHA is operated and governed by a Board of Directors elected by the various Districts within Minnesota or appointed by the executive committee. AHAUS is operated and governed by a Board of Directors from 11 geographical districts across the country. Minnesota has five members on this board. No other state has more Directors on the AHAUS Board. Last year there were 11,500 amateur hockey teams and 230,000 players registered with AHAUS. MAHA had 2,330 teams and 39,610 players registered. MAHA has the largest number of teams and players registered by any affiliate association in the United States. Wayzata had 689 players, consisting of 43 teams, registered to play Youth Hockey within the MAHA organization. I Travel Teams: Squirt "A" & "B" Pee Wee A" B" ATTACHMENT III B" GOLD) Bantam A" 1987-88 REGISTRATION NUMBERS BLUE) Age Classification: B" GOLD) Mites 232 Players after 72/08) Squirt 139 Players 76/09 78/08) 4 4-5 Pee Wee 113 Players 74/09 76/08) 7 Bantam 125 Players 72/09 75/08) 8 -/ 8 4' Midget 49 Players 70/09 - 72/08) ve Junior Gold 31 Players before - 70/09) Travel Teams: Squirt "A" & "B" Pee Wee A" B" BLUE) B" GOLD) Bantam A" B" BLUE) B" GOLD) Midget "A" & "B" Junior Gold "B" C ATTACHMENT IV 1988 MEMBERSHIP SURVEY Methodology: A questionnaire was mailed to 556 individual families, who had children registerd with the District #284 Youth Hockey Association during the 1987-88 season. The families averaged 1.18 children playing hockey during 1987-88. The membership had an option to either return the completed questionnaire to the Wayzata Ice Arena or to mail the survey in a pre -addressed envelope to the District #284 Youth Hockey Association. A total of 213 questionnaires were returned for tabulatiori purposes. Overall Response Rate: 38.3% Questions: 28. Do you feel the WYHA should support the City of Plymouth's proposed COMMUNITY CENTER, which would include an ice arena complex? RESPONSES: 210 YES = 83.3% NO = 6.2% NOT SURE = 10.5% 22. Do you feel that HOUSE LEAGUE teams receive adequate indoor ice time? RESPONSES: 210 YES = 20.5% NO = 61% NOT SURE = 18.5% 228. If NO, what do you consider as adequate indoor ice time? 1.5 hours per week for PRACTICE 1.5 hours per week for GAMES 5. What Hockey Schools/Clinics does your skater participate in? RESPONSES: 319 (Note: The average player participated in 1.5 events) SPRING = 26.7% SUMMER = 32.3% FALL = 19.7% NONE = 31.9% 5B. How much, annually, have you spent on the registration/sign-up costs for these activities? RESPONSES: 138 04100 = 34.7% $101-$200 = 26.8% $201-$300 = 13% $301 -Up = 25.4% 6. Do you feel that the WYHA should look into sponsoring off-season hockey, for all skaters, in the form of TRAINING/CLINICS/LEAGUES? RESPONSES: 212 YES = 76.4% NO = 12.3% NOT SURE = 11.3% ATTACHMENT IV CONTINUED ... 7. Do you feel that the WYHA should provide pre -season open ice time, for all skaters, to allow them time for pre -season conditioning? RESPONSES: 211 YES = 93.4% NO = 2.8% NOT SURE = 3.8% 4. How do you feel about the 1987-88 registration and assessment charges for the WYHA? RESPONSES: 205 O.K. = 78.5% T00 HIGH = 21.5% TOO LOW = 0.0% C1 Fact Sheet District 281 - Youth Hockey Program New Hope - Plymouth Athletic Association (NHPAA) Chairman - Bob Brabant 13030 37th Av N. Plymouth, MN 55441 (H)559-9199 (W)828-4362 Member of: Amateur Hockey Association of the United States (AHAUS) Minnesota Amateur Hockey Association (MAHA) District 3 NHPAA Hockey Committee has 20 members Umbrella Organization for 3 programs: NHPAA Armstrong Youth Hockey Association (AYHA) Cooper Youth Hockey Association (CYHA) NHPAA has voting representation in MAHA - District 3 NHPAA is 3rd in priority for ice at New Hope Ice Arena All 281 Youth Hockey decisions, policies, guidelines, etc. are approved and enforced by the NHPAA r Program Participation (estimated) for 1988-89: Indoor Outdoor Group Ages Teams Players Games Ice Hrs. Ice Hrs. House) IMites, Mites 5-8 10 140 12 85 100 Squirts 9-10 4 50 15 20 40 PeeWees 11-12 4 50 18 36 40 Bantams 13-14 2 30 25 39 10 Midgets 15-16 2 30 15 25 0 Junior Gold 17-18 1 17 20 20 0 Travel) Squirts 9-10 4 68 40 170 PeeWees 11-12 3 51 45 155 Bantams 13-14 3 51 50 170 1989-90 Season Add 2 Travel Teams Indoor Ice Hours 720 115 Add: Tryouts 42 12 Tournaments 64 Total Indoor Ice Hours Needed = 826 953 Available at New Hope Ice Arena 690 690 Purchased at Other Areria(s) 13 266 Benjamin F. Withhart Executive Director Phone: 933-9311 Founded: 1952 Admitted: 1952 A. MISSION SENIOR COMMUNITY SERVICES Administrative Address: 1001 Highway 7 Hopkins, Minnesota 55343 Joseph Dillon President 546-8421 Total 1988 Allocation: 228,172 The mission of Senior Community Services (SGS) is to provide social services such as employment, training, counseling, outreach, case management, group and individual services, and such other services as may be required to meet client needs (e.g. transportation, housing, nutrition) with emphasis on low income people such as the elderly, their families and supporters. SCS shall cooperate in all of its program efforts and shall not operate a program without cooperating with another agency. The agency shall focus its efforts on utilization of volunteers to deliver services. SCS services will foster the highest degree of independence, personal growth and community jolvement of our clients. SCS shall strive to not do for the elderly but ther to enable them to do for themselves. B. HISTORY Senior Community Services. was founded by United Way in 1952 to extend services to the suburban and rural areas. of the Greater Minneapolis United Way. Thirty-six years ago the agency coordinated the efforts of nine community councils. The focus was on the prevention of juvenile delinquency through the provision of youth recreation programs. The agency was called Suburban Recreation Association. In the late 1950's the organization emphasized participation of special populations including senior citizens, youth with problems and the mentally retarded. SCS worked with the Governor's Committee on Aging to organize senior citizen groups as early as 1954. A "how to organize" manual was developed by the agency for state-wide use. The 1960's saw the agency phasing out of its youth recreation programs, placing new emphasis on social service planning, services for senior citizens, mentally retarded and the physically disabled. In order to reflect these changes the agency changed its name to Suburban Community Services. The agency has organized and operated Senior Centers and other programs in Anoka County, northwestern, western and southern Hennepin County and parts of Carver County. Reflecting the changing needs in the suburban and rural areas, the agency adopted Senior Community Services as its name in 1986. The agency, through its long range plan, has focused on the growing elderly population in the suburbs. IreL are now more elderly in the suburbs than in the City of Minneapolis. The vast majority of the low income in the suburbs are elderly. Today SCS is helping the elderly and their -families remain as independent as possible (out of nursing homes), helping them to deal with the stresses and demands of an aging spouse or parent by providing a vast array of services, including both preventive and supportive. 1- L. SERVICE SITES The service area since 1952 has included all of suburban and rural Hennepin County, the southern half of Anoka County, eastern Carver County and Burnsville in Dakota County. Senior Community Services provides services at the following locations: Administrative Offices Eisenhower Community Center 1001 Highway 7 Hopkins, Minnesota 55343 Multi-purpose Senior Centers (4) 1> Westonka Sens.ior Center 5000 Lynwood Boulevard Mound, Minnesota 55364 serves 6 cities) 2) Minnetonka Senior Center 14600 Minnetonka Boulevard Minnetonka, Minnesota 55345 serves Minnetonka.) 3) Greater Delano Area Senior Center Delano Area Municipal Building Delano, Minnesota 55328 serves 7 cities/ 1 township) 4) Southshore Senior Center Old Excelsior High School H i ghway 7 at County Road 19 Excelsior, Minnesota 55331 serves 6 cities in school dist.) Community Senior Programs Programs are conducted at sites in the following communities: Plymouth (2) Loretto* (2) Wayzata* (3) Corcoran Mound Hopkins (3) Minnetonka (3) Maple Plain Medina Delano Long Lake* (2) St. Bonifacius Hamel Excelsior Service sites in these communities include a low- income elderly apt. 2- inseling, Case Management and Outreach Program Senior Outreach Clients are served by staff/peer counselor volunteers through home visits. The program serves all cities in suburban and rural Hennepin County. Clients are rarely seen in an office. Office locations: Robbinsdale Community Center Robbinsdale, Minnesota Hopkins Community Center Hopkins, Minnesota Westonka Senior Center Mound, Minnesota Bloomington Public Health Bloomington, Minnesota 3- 0 NIOR COMMUNITY SERVICES MULTIPURPOSE SENIOR CITIZEN CENTERS The Senior Citizen Centers that make up this program make social, nutritional, transportation, financial, educational, health screenings, physical education, creative arts, fuel assistance, insurance information, income tax help and other services available. Staff make arrangements to have services provided at the center by other organizations and/or recruits, trains and supervises volunteers who provide service. Staff also serve as a back-up to volunteers in providing direct service. The program's goal is to enable the elderly to live independently by providing preventive and supportive services thus delaying the need for institutional care. During 1988, 5,337 unduplicated clients were served by this program. These figures continue a trend of steady increases. COMMUNITY SENIOR PROGRAMS This program is done in financial cooperation with local units of government. It is offered to give additional elderly access to some of the services available at the senior centers. Most of the areas served lack the size and financial resources necessary to support a. center or in the case of the low Ii - come high rises represent a concentration of elderly with a high correlation 4 problems. Staff make arrangements to have services provided by other organizations and/or recruit, train and supervise volunteers who provide service. Staff also provide direct service when needed. The program's goal is to enable the elderly to live independently by providing preventive and supportive services. During 1987, 6,304 unduplicated clients were served by this program. These figures ref1ect increases over last year.. COUNSELING, CASE MANAGEMENT AND OUTREACH This program provides individual and group counseling to adults 55 years and over (and their families) in suburban Hennepin County. The program also does comprehensive assessment of client needs and then works with the client, the family and other agencies to arrange for services needed by the individual. The program utilizes both professional staff and trained volunteer peer counselors. Group sessions are offered for those experiencing loss and/or change, a caregivers support group and sessions in dealing with aging parents. Most of the clients seen by this program are visited in their own homes and are very frail older individuals. In 1986, 403 (unduplicated) individual older clients were served. The program delivered 2,842 hours of direct client service through 4,159 client contacts. In 1987 this figure grew to 557 individuals representing a significant increase over 1986. 1 -4- 198 S104 CW0 MpcH elke5N . 19v ka` o P M3F Swimmers 2 ateSaq7rj a Achieve Impressive ' 1st - Women St. Paul Classic 4th- Overall ROW 1: Cathy Beach, Steph Stark, Jenni Carlson, Meikka Olson, Brenda Ahrndt, Gretchen Neuenfeldt, Kristin Neuenfeldt, Jeff Owens, Kevin Brooks, Chris Guerrera, Jennifer Larson ROW 2: Janette Ahrndt, Rachael Faehn, Nancy Knauer, Chris Larson. Coach: Mike McManus. GREEN/RED/NATIONAL M3F Women Win Classic A year ago those awesome Mach III Flyer girls outpointed the Gopher women for second place honors. This year they went head to head with the jaunty Bad- ger Dolphins of the University of Wis- consin. In a see -saw three day race that saw a three point first day lead for Mach III and a half-point second day lead for the Badger Dolphins, it all came down to the final third day. With the strength of twelve swims for the Mach III Flyers against nine for the Badger Dolphins,.the girls came away with a nine point win in the St. Paul Classic. If it's any prelude for the end of the summer at Mission Viejo, it should boon well for the girls who were fifth over all at Austin, Texas last year. Mike McManus Diana Gagner -- Editor w ns M COMING UP IN THE NEXT ISSUE... Results from the C Finals, the B Finals, the A Min/Max and the Minnesota State Championships. Results from the Central Zone Championships. J * Results from Junior Nationals, Mission Viejo. I GOOD LUCK, MACH III FLYERS!! f Red/National Team Update Early and mid-season lay behind us. The champion- ship season before us. It has been a very good summer thus far. With the girls' Classic victory and the boys' adding to the fourth place combined finish, it compares better than a year ago. With the performances at Milwaukee and Edina as measur- ing sticks, it appears that we have survived the poor attendance of April and May.... although it has proved costly to two of our better athletes. It has been the winter training that has allowed such good faring early on, and it has been the per- severence and diligence since June that has led to the current fast swimming. So it's on to the championships at Rochester, Gil- lette, Wyoming...and Mission Viejo, California. Let's go get 'em! Let's do some of that swimming stuff!! Let's play a game'. q Coach McManus Green Team Update As we are now entering into the sixth week of summer training, the athletes are truly coming to form. The training program, which consists primarily of individual medley style workouts with heavy emphasis on butterfly as the main conditioning stroke, is producing remarkable results, including the development of improv- ed muscular strength, a much needed asset in the sport. This particular style of competitive swim train- ing is a very unorthodox technique, in that, most swimmers are basically accustom to conditioning with the front crawl as opposed to butterfly. I am introducing a methodology unfamiliar to per- haps most USS clubs in Minnesota. Generally speaking, most swimmers seem to be ad- justing to this new approach to training. How- ever, there are those who .for some reason or an- other aren't fairing very well, at least not at this particular point in the program. I'm cur- rently taking steps to work more with individuals experiencing maladjustment problems. Despite what appears to be adverse reactions by some, I'm still very confident that in the end most swimmers, if not all, will perform at their best during the championship season (i.e. Min/ Max, State `feet, Zones, etc.). Editorial StaffNOTESFromThe Diana Gagner -- Editor w ns M COMING UP IN THE NEXT ISSUE... Results from the C Finals, the B Finals, the A Min/Max and the Minnesota State Championships. Results from the Central Zone Championships. J * Results from Junior Nationals, Mission Viejo. I GOOD LUCK, MACH III FLYERS!! f Red/National Team Update Early and mid-season lay behind us. The champion- ship season before us. It has been a very good summer thus far. With the girls' Classic victory and the boys' adding to the fourth place combined finish, it compares better than a year ago. With the performances at Milwaukee and Edina as measur- ing sticks, it appears that we have survived the poor attendance of April and May.... although it has proved costly to two of our better athletes. It has been the winter training that has allowed such good faring early on, and it has been the per- severence and diligence since June that has led to the current fast swimming. So it's on to the championships at Rochester, Gil- lette, Wyoming...and Mission Viejo, California. Let's go get 'em! Let's do some of that swimming stuff!! Let's play a game'. q Coach McManus Green Team Update As we are now entering into the sixth week of summer training, the athletes are truly coming to form. The training program, which consists primarily of individual medley style workouts with heavy emphasis on butterfly as the main conditioning stroke, is producing remarkable results, including the development of improv- ed muscular strength, a much needed asset in the sport. This particular style of competitive swim train- ing is a very unorthodox technique, in that, most swimmers are basically accustom to conditioning with the front crawl as opposed to butterfly. I am introducing a methodology unfamiliar to per- haps most USS clubs in Minnesota. Generally speaking, most swimmers seem to be ad- justing to this new approach to training. How- ever, there are those who .for some reason or an- other aren't fairing very well, at least not at this particular point in the program. I'm cur- rently taking steps to work more with individuals experiencing maladjustment problems. Despite what appears to be adverse reactions by some, I'm still very confident that in the end most swimmers, if not all, will perform at their best during the championship season (i.e. Min/ Max, State `feet, Zones, etc.). GREEN/RED/NATIONAL' Keith Bell Seminar June 29 - July 1 It has been said that haste makes waste, which is certainly true in most cases. But with the hastily convened seminar with Dr. Keith Bell, is was an entirely different scene. Speaking with parents for two hours the night before, Keith spent the next two days on about six different topics and held the group capti- vated. Keith demonstrated how each of us is capable to achieve if we want to, and he show- ed us how to set it up for ourselves so that we allow ourselves to achieve—or as he put it --to play well. I feel that the seminar was an unconditional success and that it has made a tremendous dif- ference with the swimmers who attended --as far as I have noticed. I would look forward to bringing Dr. Bell back perhaps next spring so that both the boys and girls high school swim- mers will be out of season and able to attend. Mike McManus N ' Transition Team Update The TRANSITION TEAM has weathered another excellent season, providing a stepping stone for swimmers getting back in shape and a home for high school aged swimmers without a substantial USS background. Although the number of meets we've attended has been few, our results have been outstand- ing. At the recent Richfield meet, attended 3 by most of the transition members, virtually everyone was at or under lifetime bests on only a couple of weeks of conditioning. The culmination of our season will be the A/B finals of New Hope, and if workouts are any indication, we should see another fine per- formance by transitioners. Coach Leigh DEAR SWIMMERS AND PARENTS. IT'S HARD TO BELIEVE HOW FAST THE SUMMER SEASON HAS GONE! THERE WERE FEW MEETS AVAILABLE TO ACHIEVE TIMES. BUT MANY OF OUR SWIMMERS HAVE HAD A GREAT JUNE AND JULY! CHECK OUT OUR SWIMMER OF THE MONTH COLUMN TO SEE WHO HAS BEEN OUTSTANDING! HAVING COACHED THE BLUE TEAM FOR THREE SUMMERS I HAVE WITNESSED A STEADY GROWTH OF M3F AND CAN ONLY BE EXCITED ABOUT THE FUTURE. LOOKING AT THIS SUMMER'S STATE CHAMPIONSHIP, M3F APPEARS TO BE IN THE THICK OF THINGS' WITH EDINA. STAR, AND SEMS. WE NEED EVERY 'CHAMP' SWIMMER TO BE READY TO MAKE A CONTRIBUTION! THERE ARE MANY A' AND -B' SWIMMERS WHO CAN ALSO HELP BY PARTICIPATING ON RELAYS. IF ASKED TO BE A MEMBER OF THE STATE CHAMPIONSHIP TEAM. PLEASE CONSIDER IT AN HONOR AND PRIVILEDGE TO REPRESENT ONE OF THE BEST SWIMMING PRO- GRAMS IN THE STATE OF MINNESOTA! AS THE SUMMER HAS PROGRESSED. PRACTICE ATTENDANCE HAS BEEN IMPROVING. ONCE AGAIN. WE STRONGLY ENCOURAGE REGULAR PRACTICE HABITS. IT IS IN THE BEST INTEREST OF THE SWIMMER AND THE BEST VALUE FOR YOU AS A PARENT TO HAVE YOUR SWIMMER ATTEND REGU- LARLY! YOUR INVESTMENT IN SWIMMING IS LONG TERM ... ONLY WITH TIME CAN YOU EVALUATE JUST HOW MUCH SWIMMING DOES FOR EACH CHILD'S GROWTH AND DEVELOPMENT. IT REALLY GOES FAR BEYOND HOW FAST THEY ARE SWIMMING IN THE POOL! AS THE 1987 SUMMER SEASON IS COMING TO A CLOSE. THE TIME HAS COME TO LOOK AT A CHANGE IN THE MEMBERS OF THE PARENT BOARD. SINCE THE CLUB'S BEGINNING, WE HAVE HAD MANY PARENTS WHO HAVE DONE AN INCREDIBLE JOB IN ASSISTING THE COACHING STAFF DIRECT THE CLUB. THERE IS NOW A NEED TO LET SOME OF THOSE PARENTS STEP DOWN TO ALLOW NEW PARENTS TO MAKE A CONTRIBUTION IN HELPING M3F TO MAINTAIN THE LEVEL OF EXCELLENCE IT HAS ACHIEVED. WE ARE KNOWN ON A NATION LEVEL FOR OUR ACHIEVEMENTS ... IT IS NOT ONLY IMPORTANT THAT WE MAINTAIN THIS LEVEL FOR OUR CLUB. BUT ALSO FOR THE GROWTH AND DEVELOPMENT OF UNITED STATES SWIMMING IN THE STATE OF MINNESOTA! 4 THE HIGHLIGHT OF MY SUMMER HAS BEEN WORK - WITH WHAT I FEEL IS THE BEST COACHING STAFF IN THE STATE OF MINNESOTA! I DONT KNOW IF THE MEMBERSHIP OF THE CLUB REAL- IZES HOW MANY YEARS OF COACHING EXPERIENCE THIS STAFF HAS! ITT LOOKING FORWARD TO THE FALL AND WINTER SEASON AND OUR CONTINUED 6ROWTH AND DEVELOPMENT! BEST WISHES IN THE WEEKS AHEAD!! Tim Firstbrook Cathy Beach Julv 3 14 Jim Herbolsheimer July 4 14 T. J. Reutiman Julv 4 14 Matt Steilen July 10 10 Samantha Beste July 13 14 Kimberly Swenson July 14 17* Jill Brooks July 17 15* Brenda Ahrndt July 18 18 Felipe Marino July 22 9* Lee Schuster July 22 10 Dan Kakach Julv 26 12 Kent Mein July, 26 16 Sarah Roeder July 29 10 Chad Walesch July 30 17* Toni Telander July 31 18 Kendra Hansen Aug. 1 13'' Shelly Parsons Aug. 1 15* Brian Henry Aug. 5 17* Jeff Owens Aug. 6 19 Kyle DeWitte Aug. 8 12 Darcy Hemping Aug. 8 10 Alicia Von Lorenz Aug. 9 17* Daniel 'Zimmer Aug. 17 16 Lindsay DeWall Aug. 20 8 Leah Foreman Aug. 22 10 Gretchen NeuenfeldtAug. 22 17* Jim Noren Aug, 22 18 PLEASE WELCOME THESE SWIMMERS TO THEIR NEI,' AGE GROUPS Swimmer Of The Month Amy Burmeister Blue Team Blue 11 10 YEAR OLD AMY BURMEISTER IS A STUDENT AT GLENN LAKE ELEMENTARY IN HOPKINS. AMY STARTED SWIMMING AT THE AGE OF NINE MONTHS TAKING SWIM LESSONS AT THE 'Y'. AMY CAME TO THE MACH III FLYERS IN THE SPRING OF 1986 WHEN SHE JOINED OUR BLUE 1 TEAM. AMY HAS EXCELLENT PRACTICE ATTENDANCE AND IS A VERY HARD WORKER! ALONG WITH SWIMMING, AMY ENJOYS PLAYING THE CELLO. SHE HAS A PET HAMSTER NAMED 'WHISKERS' AND CAT NAMED 'DEMON'. AS WITH MOST OF OUR SWIMMERS, AMY LIKES PIZZA AND IS A 'JUNK FOOD' EATER! IN JUNE AND JULY, AMY CHURNED UP THE POOL COLLECTING BEST TIMES IN ALL EIGHT EVENTS SHE HAS SWUM OVER HER SWIMMING CAREER. AMY REALLY ENJOYS SWIMMING AND HAS A GOAL TO ACHIEVE AS MANY 'B' TIMES AS POSSIBLE. CONGRATULATIONS AMY ON A GREAT SUMMER SEASON! Robin Comero Blue III 10 YEAR OLD ROBIN COMERO IS A STUDENT AT HIGHCROFT ELEMENTARY IN WAYZATA. ROBIN STARTED SWIMMING AT THE AGE OF S FIVE AND IS NOW IN HER FIFTH YEAR OF U.S.S. COMPETITION. SHE HAS PARTICIPATED WITH THE WAYZATA COUNTRY CLUB SWIM TEAM, THE FOXJETS, AND IS NOW A MEMBER OF THE MACH III FLYERS! OF COURSE, ROBIN LOVES TO SWIM! SHE IS AN INCREDIBLE TRAINER WHICH IT1 SURE MANY GREEN TEAM MEMBERS HAVE NOTICED WHEN ROBIN TAKES AN OCCASIONAL PRACTICE WITH THE OLDER SWIMMERS! RIDING HORSES, PLAYING TENNIS, FISHING AND ART CLASSES ARE A FEW OF THE ACTIVITIES ROBIN ENJOYS WHEN AWAY FROM THE POOL. SHE IS VERY ORGANIZED AND LOVES ANIMALS. HER MOTHER LYNN FIGURES THAT ROBIN WILL SOME DAY BE A VETERINARIAN! ROBIN HAS A PET CAT NAMED NIP' AND HER FAVORITE FOODS INCLUDE: STEAK, SPAGHETTI, BROWNIES AND FRUIT. IN JUNE AND JULY. ROBIN ACHIEVED BEST TIMES IN NINE OF HER TEN LONG COURSE EVENTS! ROBIN IS VERY DEDICATED TO HER SWIMMING AND .HAS VERY HIGH GOALS. SHE HOPES TO ACHIEVE ONE NATIONAL 'TOP 16' TIME AS A TEN YEAR OLD AND TO PLACE IN THE NATIONS TOP FIVE IN THE 1000 YARD SWIM. CONGRATULATIONS ROBIN ON A GREAT SUMMER SEASON! Tiffany Reutiman Blue III 11 YEAR OLD TIFF REUTIMAN IS A STUDENT AT MINNETONKA INTERMEDIATE SCHOOL. TIFF STARTED SWIMMING AT THE AGE OF SEVEN WITH TIM AS A BLUE I SWIMMER. SHE IS A VERY HARD WORKER AND COMES TO PRACTICE MOST EVERY DAY OF THE WEEK. TIFF PARTICIPATES IN MANY ACTIVITIES BEYOND SWIMMING. SHE ENJOYS GYMNASTICS. SOCCER, SOFTBALL AND ALSO PLAYS THE ALTO SAX! WHERE DO YOU FIND ALL OF THE TIME TO DO THESE THINGS TIFF? SHE HAS THREE PETS: A ST. BERNARD NAMED 'ROXY', A GOLDEN LAB NAMED 'MUFFIN', AND A HAMSTER NAMED SASHA'. SHAGHETTI, CHOCOLATE CHIP COOKIES, AND ICE CREAM ARE TIFFS FAVORITE FOODS. TIFF ACHIEVED EIGHT BEST TIMES OF A POSSIBLE TEN EVENTS SHE HAS SWUM DURING JUNE AND JULY. TIFF IS A 'COACHES DREAM'! SHE IS VERY DEDICATED AND MAINTAINS THE ATTITUDE ONE NEEDS TO DEVELOPE INTO AN EXCEPTIONAL SWIMMERI HER GOAL EACH TIME SHE MOVES INTO A NEW AGE GROUP IS TO MAKE 'CHAMP' TIMES. CONGRATULATIONS TIFF ON A GREAT SUMMER SEASON! rJ 3- News From The Office 922-1926 With this issue of the "Flyer", I am announcing my resignation from the M3F office at the end of the summer season. Our family has been involved in swimming for many years, so it is with some sad- ness that I leave to pursue other op- portunities. Swimming has been an important part of the family life of the Knauers and we are grateful for all the friendships that we have made over the years. I personally want to thank the club for their support as we struggled to "launch" the M3F office in January of 1986. A special "Thank You" to Jon Yeager for his vision and strength which resulted in the Mach III Flyers Swim Club .... now recognized nationally as a top club. I believe the M3F Swim Club will continue to grow stronger because it is built on a foundation of parents committed to making it work and an excellent coaching staff willing to give the extra effort neces- sary to make it succeed. Good luck to all the M3F family, but es- pecially to our swimmers --our reason for being!! Sue Knauer Office Position Available Applications now being accepted for M3F office position. Hours are flexible. 15-20 per week. Applicants should have knowledge of competitive swimming. Some clerical, computer and PR skills desir- able. Salary negotiable. Call 922-1926 for more information. Send applications to Tom & Diana Gagner, 18724 Ridgewood Rd., Wayzata, MN, 55391 by August,3. Sweats Are Here We now have a limited supply of white M3F SWEATSHIRTS in stock (both hooded and crew neck). Also back in stock are the M3F long sleeved T-shirts. Call the office (922-1926) or Diana Gagner 474-9047) to reserve one. 6 All Team Picnic Thursday, July 9, was the Mach III picnic after morning practice. It was a wonder- ful summer day to eat hot dogs grilled by JIM NEUENFELDT and SANDY LARSON and share fruit, veggies, chips and desserts brought by the swimmers. After an early lunch, swimmers are VERY hungry after morning swims) TIM FIRSTBROOK besan his famous fast game of kickball. Due to the "true grit" of the teams, the game went into extra innings. JAY LEIGH was the pitch- ing reliever, throwing curve pitches to all the "12 and over" kickers. Next they played a game of touch football to help "wear off" their lunch. The last event of the picnic was the water balloon toss, a great wav to cool off! Right Tim? He received more than his share of water balloons tossed his way while running a- round the field. All in all it was a fine way to spend a summer day! Cheryl Knox z t ea i CALENDAR FRI.,`JULY 31— MINNESOTA STATE CHAMPIONSHIPS. f SUN., AUG. 2 Rochester. TUES., AUG. 4 M3F FUNDRAISER: DONALDSON'S INVENTORY NIGHT. 5 - 9:30 PM. f Ridgedale. Call Susan Whitakor 473-2338) for more information. 1 Previously scheduled M3F ANNUAL MEETING postponed until September. FRI., AUG. 8-- CENTRAL ZONE CHAMPIONSHIPS. SUN., AUG. 10 Gillette, Wyoming. { TUES., AUG 11— USS JUNIOR NATIONALS. SAT... AUG. 15 ,`fission Viejo, California. i LOOKING BACK AT Everything you have heard about North Dakota is true! Just ask Jay Leigh. But you might get a different response from those awesome Mach III Flyers who showed some of that "swimming stuff" in mid-June at the Grand Forks I-29 Invitational. It was a good meet for the fourteen team members that took the trip. Grand Forks was the site of the 1986 Winter NJO's and will be again in 1988. Brad Grabham and Robin Comero came out high point winners in their age -groups, with Suzanne Whitaker a second runner-up. Congratulations! valleyfair On Monday, June 22, I went to Valleyfair with the Mach III Flyers. It was a nice hot day. The best ride was the corkscrew, only it was too short. KRISTEN and GRETCHEN NEUENFELDT were also on this ride with their boyfriends. I wanted to go on the rollercoaster, but TIM FIRSTBROOK wouldn't! We went on Thunder Can- yon and I was the first one soaked but ROBIN COMERO was, the wettest by the end of the ride. We stopped for ice cream cones and MIKE McMANUS got the BIGGEST one. It was huge! Next ride was the Viking Ship. It was scary. While we were on the ship hanging upside down, `like's change fell out of his pocket and he lost 500. ROBIN COMERO, TIFFANY RELTIMAN and KAREN JEN- NINGS got soaked on the Flume. (HINT: Don't ride in back unless you want to be soaked.) TIM DALY won a giant white Teddy Bear. He had to knock three cans down with a gun. You could lean over as far as you could to knock them down. He did great! Everyone begged him for the bear but he was going to give it to his girl -friend. TIM FIRSTBROOK tried but wasn't that great. AMY BURMEISTER went on the first couple of rides with TIM FIRSTBROOK. We all enjoyed the Enterprise. It was great. I wanted to go on the rollercoaster, but we had to go. Amv and I got to sit by the huge white bear on the way home. Valleyfair is my favorite place! 7 by Maria Knox by Kristen Whitaker '` NAME: Jesse Keith Thomas. AGE: 32. LIKES TO BE CALLED: Coach or Coach Thomas. NICKNAMES: Oh Pooh Newy; Jelly Belly. LIKES TO EAT: Crab -legs. LIKES TO WATCH: Nightline. PET PEEVES: Bad performances and ugly workouts. LATEST GIRLFRIEND: Nancv. CHILDREN: Twelve year old son, Anthony. REASON FOR COMING TO MACH III: Saw a good pro- gram and wanted to be part of it. FAVORITE COACHING TECHNIQUE: Fly conditioning. FAVORITE SWIMMERS: The hardest workers, most dedicated. FUTURE GOALS: To be head coach of a well- established team like Mach III, and to lose his stomach. IN HIGH SCHOOL PEOPLE THOUGHT HE.WAS: A good swimmer and a smart guy. IN HIGH SCHOOL WAS: President of the Chess Club, Captain of the Swim Team, and Co - captain of Tennis. BEST STROKE: 200 IM and 100 free. BIGGEST SWIMMING DISAPPOIAT`fENT: Girl problems affecting swimming. ESTI.`fATE OF HOW LONG IT WILL TAKE TO LOSE HIS STOMACH: Three months after he decides to. W 12hill by Amy Comero WHERE WERE YOU BORN? Rochester, Minn. HOW OLD ARE YOU? 28. WHAT AGE DID YOU START SWIMMING? Lessons at four and competitive at six. WHAT IS YOUR FAVORITE STROKE AND WHY? Butterfly. It's the hardest stroke and feels good to do it and swim fast flv. WHAT DO YOU LIKE MOST ABOUT COACHING? Watching swimmers who work hard achieve their goals. WHAT DO YOU DO BESIDES COACHING? Co-operator of a recording studio. WHO IS YOUR FAVORITE PERFORMER? David Byrne. WHAT ARE YOUR HOBBIES Fine art painter, camping, out -door activities, fishing. WHAT IS YOUR FAVORITE DESSERT? Cheese cake smothered in strawberries. WHAT DO YOU LIKE ABOUT M3F? The attitude of the swimmers and the coaches. WHAT IS YOUR FAVORITE MOVIE? Apocolypse Now. and Clockwork Orange. DO YOU HAVE ANY PETS? Yes, a newt and an albino African frog. WHAT WOULD YOU LIKE TO BE DOING TEN YEARS FROM NOW? Producing records for major record companies and coaching swimming. WHAT IS YOUR FAVORITE COACHING `LFMORY? The Grand Forks meet last year. Evervone swam fast and good team spirit. WHAT ARE YOUR GOALS FOR THIS SEASON? Survive. UMMERFEST Jun ,_ A BIG THANKS to everyone who volunteered their valuable time to help make Summerfest a success- ful meet! Special thanks to: RON LARSON... who donated his time as starter and arranged for and set up all the equipment. KAREN LARSON... Entries. CHERYL KNOX & SUE KAKACH ... Advertising. KITTY & FRED FRANCEN... Food. TOM GAGNER & PAUL JENNINGS... Meet Marshall. DEL BETANCOURT & BRIAN KNOX... Head Timers. WALLY REUTIMAN... Electronic Timing. BOB BEACH... Entries and Summaries. JANE BEYER... Awards. PAT BROOKS... Hospitality. HAROLD HANSEN... Computer. ANN GALLAGHER ... Sales. JOY SHELLENBARGER & JERRY HERBOLSHEIMER... Announcers. CHERYL KNOX... Meet Treasurer. LYNN BROKKE... Programs. DIANA GAGNER... Meet Cover and all Art Work. a Continued.... 11mra", 4 Continued) SUMMERFEST JUDY GRABHAM... All her good advice and Xerox. SUSAN & RON WHITAKER & JIM NEUENFELDT ... Stroke and Turn. x; RON WHITAKER... Starter. GORDY BRYAN... Donating Food. TONY KOEHLER...Lunches for Officials. Thanks again to each and everyone who worked at SUMMERFEST! Mach 3 Flyers Swim Club Cental co mun ty Center 6300 Waker St j, St Lays Park, MN 55416 Donaldson's $ Inventory Night M3F Fundraiser Tues., August 4 5 — 9:30 PM Ridgedale Earn $3.50/Hr for M3F. ALL proceeds go toward your FAMILY COMMITMENT. Call Susan Whitaker, 473- 2338 for more information. Previously scheduled M3F ANNUAL MEETING postponed until September. Mary Reutiman Sandy Larson Ak USA SWIMMING 11111 WORLD-CLASS POOL Aquatic facility in Campbell County, Wyo., is major league f you were searching for world- class aquatic facilities, Campbell County, Wyo., population 24,000, might be one of the last places you would look. Similarly, if you were trying to find one of the most progres- sive public school swimming instruction programs around, it might be a long time before you went to land -locked Campbell County. Strangely enough, however, this sparsely populated county with almost no lakes and only a few swimming pools public or private — has both of the bove. The Campbell County School Aqua- tic Center in Gillette, Wyo., contains 146 a 50 -meter -by -25 -yard main pool; a 20 - by -40 -foot junior pool; locker rooms with 1,000 lockers apiece; spectator By Ray Hardesty seating for 1,100; a world-class electron- ic scoreboard; and a movable bulkhead, among other things. The aquatic center also is the setting for a school swimming program that starts children in the first grade and carries them through senior high school. The program includes learn -to - swim classes and safety and rescue instruction using the American Red Cross curriculum, plus electives de- signed to turn aquatic activities into lifetime recreational pursuits. Much of the credit for the aquatic program — which also includes high school and United States Swimming competition — goes to the center's aquatic director, Duane J. Proell. Hired before the facility was even built, he helped to design the program and to sell" it to the school principals, the faculties and the community at large. lie is quick to say, however, that the true heroes behind the facility are the citizens of Campbell County and their school district officials. Please turn to page 148) POOL & SPA NEWS November 18, 1985 WYOMING Continued from page 146 Everyone in the school district has been supportive of our program," he says. There are two basic reasons why the facility was built, Proell says. "First, the school board and the school district recognized that they needed a swim- ming instruction program," he says. Though there aren't many swimming pools in the area, there had been several drownings on farms in recent years. The school district wanted to do something to prevent that. Second, the local United States Swimming organization wanted a better facility in which to conduct their programs." In April 1980 the USS organization presented a petition to the school board that was signed by 1,000 local area residents. The petition described a proposed competitive facility, but it framed the goals of the project in such a way that they encompassed the school district's needs — giving them top priority, in fact. The first goal was to provide a program in which every student in the Astrict would learn to swim. The second goal was to provide a facility that would not be aligned with any particular school in the district. The hope was that it would not be just the high school swimming pool, but rather a Campbell County aquatic center, run by the school district. You could say that the two groups, the school board and the USS organ- ization, found a mutually agreeable solution to their individual needs," Proell says. In June 1980 the architectural firm of Howard Needles Tammen and Bergendoff Inc. of Caspar, Wyo., was hired to do a needs analysis for the county. Among other things, the firm found that Campbell County and Gillette were experiencing rapid pop- ulation growth due to development of coal and other energy-related industries in northeast Wyoming. The report predicted an increase in the county's population from approximately 24,000 in 1980 to more than 42,000 in 1990, with an attendant doubling of the limber of school-age children. On Nov. 4, 1980, a $4.5 million bond issue was approved by the voters. Construction began in March 1982; the 148 facility was completed on Dec. 12, 1982, and the first class was taught in the facility on Jan. 7, 1983. The USS organization did have an influence on the size of the facility, Proell says. "If you are just going to offer swimming lessons, you might not need a 50 -meter pool, but having the large pool has made a big difference in the quality of our instruction. We're able to spread things out more. The USS people wanted an indoor long - course pool, and they successfully argued that we could teach more kids and teach them better with a larger Pool." Proell says that the movable bulk`- head also has been a big help in terms of instruction. "It gives us another 25 yards of pool wall from which to teach in the shallow water. This means that we can bring an additional 50 children into the pool at any one time. It is also very important in the first grade, when the kids are small and are not very experienced in the water." With the bulkhead in place, Proell says, they have essentially three pools: a deep -water pool, a shallow -water pool and the separate junior pool. From the beginning, the aquatic center, built by Associated Pool Builders Inc. of Bismarck, N.D., represented an effort to meet the needs of all of the citizens of Campbell County. To serve various constituen- cies, the facility was designed with state- of-the-art technology, plenty of room and some features that make it "oper- BASIC RESCUE and water -safety techniques using canoes are taught to a 7th -grade class in the Campbell County pool. ator friendly." The 600,000 -gallon main pool has stainless steel walls and a concrete bottom covered with epoxy paint. It has a diatomaceous earth filter system that is back washed on a seven-day basis, and the water in the system circulates at approximately 1,700 to 2,000 gallons per minute, creating a six -hour turnover rate. The 25.000 -gallon junior pool is tiled, and it has a cartridge filter system. Circling the entire main pool is a tunnel in which the plumbing is located. This is one of the features about the pool that makes it very nice for an operator," Proell says. "There are no pipes in the building that are buried in the ground. Every pipe is exposed." Control panels in the lower boiler room and in each locker room upstairs tell the custodian exactly what is happening with each of the pumps, heat exchangers and boilers. "The custodian doesn't have to go downstairs to find out what is going on," Proell says. "The warning lights are all there on the control panels in the locker rooms." The water chemistry in the pools also is controlled by computerized electronic monitors. The facility uses gas chlorine, and it adds muriatic acid to the water because of the high alkalinity (800 ppm) Please turn to page 151) POOL & SPA NEWS November I8, 1985 F>•tr..ifry."*"p,e C '1 -t a ,, `: +> ,i . i 7/i/LV - i '.e i t .i __ r. ...- e,, ••_-1 M:i= .a'. iscYr. .k 9.• .''._Z Tt ,7 s .: 'r -S t :_.,\5 .'.Sti_ >fJ.. WYOMING Continued from page 148 of the local water. The head custodian also operates a complete chemical laboratory at the aquatic center. He does not just check for pH and chlorine." Proell says. "He conducts between 10 and 30 chemical checks every day." A number of other pools in Wyoming now have begun to send their water to the center to have it analyzed, Proell says. The pool water is heated to 84 degrees, and air temperature is main- tained at 87 degrees. Two coal-fired furnaces, each rated at 62 million Btu, are used in the pool's heat -exchange system. The furnaces heat steam, which in turn heats the pool water. "We're right in the middle of the coal fields," Proell says."We pay about 12 dollars a ton for coal. In the dead of winter, we might use 60 tons a month, and, of course, in the summer we use much less. So coal is really cost effective for US." Proell believes that coal heating can be cost-effective in other areas of the country, too. "1 helped another pool get started in Minnesota," he says, "and they wanted to use gas-fired furnaces. They buy their coal from a local power plant. As it turns out, the power plant sells them coal at less than cost, in exchange for some positive public relations advertising in the schools." Should anything go wrong with the coal furnaces, a gas backup heater would automatically be turned on to maintain the pool until the furnaces could be brought back on line. The air in the facility is heated with solar panels when possible, and at other times with the coal furnaces. If the sun is out and the temperature is above 30 degrees, the solar panels can keep the A• .. y9< r'.iF 1R:K V.4usF_i RCfL^. e++h'rxa fes' Y .r:i+••.+.7 .zi_W5,VS_T-.+',.'CZXdl-> Y _ 1 _ _ A:i AGRAA? building at 87 degrees. The facility has no way to store the solar heat, however, so when the sun goes away, another heat source is necessary. T he center also is "a big building," Proell says. It has 49,500 square feet of space, including "a lot of deck space." It has bleacher seats that pull out from the walls, and it has accommodated 1,100 spectators, plus 400 athletes on the deck, for some of the larger USS meets. Because of the size of the locker rooms, the facility presumably could host meets with 700 athletes or more without anyone feeling crowded, Proell says. For school swimming classes, there generally are 50 to 150 children at the center during a given hour. "We can move them through the locker rooms in seven minutes," he says, "from the time they leave the pool to the time they walk out the door." Please turn to page 152) 1 F77 _ j t t .i •.. .... _._. _ ...- shows entire layout oJ' facilities at Campbell County Aquatic Center. POOL & SPA NEWS November 18, 1985 151 WYOMING ontinued from page 151 GRASSY KNOLL is site of aquatic center, which serves all of Campbell County, ff"vo. For competition, the facility has a world-class scoreboard by Colorado Time, and swimming meets are scored by computer. The center has an IBM System 38 computer and an IBM PC - XL for this and other computer applications. In addition. there are two classrooms, which are used primarily for lifesaving instruction. They also are used when the rural school children are brought to the center, because these students ust stay at the facility all day, Proell says. While some children are in the water, others have their regular courses in the classrooms. The cooperative nature of the facility is reflected in the scheduling of its use. From 6 a.m. to 8 a.m., the priority is given to high school competitive practice, with a couple of lanes reserved for public lap swimming. At 8:20 a.m., the high school elective "professional" program begins and runs until 9:15 a.m. This program includes courses in water safety, lifesaving and lifeguarding. From 9:15 a.m. to 3 p.m, either the elementary school swimming program or the junior high swimming program is scheduled. The high' school swimming team returns at 3:30 p.m. and practices at one end of the pool until 6 p.m. At 4:15 p.m.. the USS team arrives and uses the other end of the pool, also until 6 p.m. During this time, a couple of lanes again are reserved for adult lap swimming. From 6 p.m. to 10 p.m., the city recreation department gets the pool free harge during the school year. They schedule lessons for adults and pre - Please turn to page 156) OOL &: SPA NEWS November 18, 1985 WYOMING Conlinued from page 151 school children during that time. In the summer, the schedule is essentially the same, except that the school district does not conduct classes from 9:15 a.m. to 3 p.m. Instead, the recreation department rents the build- ing during these hours. The rent is half of what it costs to run the building, which means that the school district shares the cost with the recreation department for a summer program. Throughout the year, the aquatic center also is used by the Northeast Wyoming Board of Cooperational Educational Services (BOCES) School, which works with handicapped children from nine Wyoming counties. The school is located next to the aquatic center, and Proell's wife, Cindy, a certified adaptive aquatics water safety instructor, is one of the school's teachers. Learn -to -Swim program The centerpiece of the facility's program, however, is the public school swimming program. The school district uses the Red Cross program of instruc- tion, from beginner through advanced levels. Instruction is given to children in grades one, two and four at the elementary level and to seventh graders at the junior high level. There also are numerous electives at the high school level. The choice of grades for instruction was based on guidelines set by the Campbell County School District and recommendations from the American Red Cross. The school district initially limited the elementary instruction to three of the five grades K4. Because the county recreation department was providing preschool swimming lessons, and because the tiny kindergarten children require a very low student - teacher ratio, the center decided to start lessons in the first grade. The Red Cross recommended that the lessons be reinforced as soon as possible, so second grade also was chosen. The children come to the facility for one day in third grade for a "refresher session," Proell says, and then they return in the fourth grade for another full unit of swimming lessons. Our goal is that by the time the student finishes the fourth grade, he or she will have completed at least a 156 beginner's level in swimming," Proell says. "We're trying to make that child reasonably water safe, in that he can recognize hazards, knows how to swim and can save his own life if he has to." The program's philosophy, he says, is that you have to teach children to swim at the lower level. "As the child gets into third, fourth and fifth grades, he's entering a dangerous part of his life, because his parents are giving him more freedom. With this program, our children will have been exposed several times to safety instruction and swim- ming lessons by the time they leave elementary school." The elementary school children have 10 consecutive days of instruction in each of the three grades. In the seventh grade, they have a 20 -day basic rescue and water safety unit. In addition, they get CPR training, learn to use canoes and learn about search and rescue, Proell says. For high school students, the pro- gram is entirely elective. "The goals here are to expose the students to as many water activities as possible and to lead them into being able to use the water as a lifetime physical fitness alternative." The professional program includes courses in advanced lifesaving, water safety aide (WSA), water safety instruc- tor (WSI), lifeguarding, canoeing, winter survival, scuba diving, first aid and CPR. There also are electives that WATER SAFETY class in Campbell County Aquatic Center's main pool is videotaped for later instructional use. Proell calls "games and activities," including springboard diving, snorkel- ing, inner tube water polo, inner tube basketball, underwater hockey and water slimnastics. Diving and the use of the diving board are taught at all levels, beginning with the first grade, Proell says. "Diving safety — and not just off the boards is a regular part of the curriculum. We show them where they can and cannot dive safely." Finally, Proell says, swimming les- sons are available to students whenever they come to the pool. High school students can take swimming lessons as an elective, or students can get addi- tional swimming lessons at any time during their required or elective classes. The lessons are offered no matter what else is going on in the pool. The program will provide for a safe swimming environment" — that is the phrase that tops the list of the aquatic center's objectives. Proell and his staff of aquatic professionals take the goal seriously. We have a message that is mounted beside each telephone in the building," Please turn to page 158) POOL & SPA NEWS November 18, 1985 WYOPAING Coniinued front page 156 Cindy and Duane Proell he says. "In case of emergency, you pick up the phone, dial the emergency number (911) and read the message. You don't ad -Iib, you just read it. One reason for this is that the other pool in town is called the Campbell County Recreation Center, which is very similar to our name. We can't afford to have people going to the wrong place in an emergency." I he center also has written policies and procedures on major water emer- gencies, minor water emergencies and minor injuries. t Procll also has had to convince the local citizens about the safety of the facility. His success in doing so has helped to assure the community's continued — and growing — support for the center. The first. year of our program, we averaged 10 or 15 calls per school from parents who said that they did not like the water and 'were sure that their children did not like the water," Proell says. "Many times, they also told us that their children did not need to learn to swim in Wyoming. The first thing I did was try to get the parents to come n and see the facility and talk to me n person. 1 told them I would keep heir children out of the water for a Jay or two if they would come in and ee me." Whenever parents come to the facil- ty, Proell shows them the safety recautions and outlines the center's ihilosophy of "safety first." He also nvites them to come and watch their hildren in the water with an instructor. nvariably, he has been able to persuade tie ^arents to let their children partic- a i the program. Please turn to page 160) 3L & SPA NEWS November 18, 1985 WYOMING Continued from page 158 Ever, child in the program takes a flyer home inviting the parents to come and watch the swimming lessons," Proell says. "At the beginning, we got quite a few parents coming in, but now we get only about five calls in an entire year, with 4.000 students in the pro- gram. That's how far we've come." Now that the aquatic center is accepted by the community, Proell hopes that it will serve as an example to other local jurisdictions around the country. The keys to success, he says, are to have centralized coordination of the swimming program and a staff of aquatic professionals to do the instruction. If we can do it in Gillette," he says, then certainly it can be done in other places. You have to remember that we were entering a difficult aquatic envi- ronment. The community had not had swimming pools or swimming pro- grams before. If you can sell our type of facility in Campbell County, Wyo., you can sell it anywhere." Proell admits that they were fortu- nate in one respect, in that there had been no school swimming program before in Campbell County. "None of the physical education instructors was teaching swimming," he says, "so when we came in and said that we were going to be teaching swimming, we weren't taking any responsibilities away from them. Instead, we were adding to their curriculum. They were elated to have us take over the swimming program." He insists, however, that programs such as theirs can work in other situations. "If there is already a swim- ming program at the high school level, for instance, I'm sure that some way could be found to integrate that with a centralized swimming program for younger children. Each situation might be a little different, but I would highly recommend the overall approach taken by Campbell County with regard to teaching young children how to swim and use the water safely." As a further incentive to other government entities interested in such a facility, Proell adds that the Campbell County School Aquatic Center also generates an estimated $250,000 ayear for the local economy from swimming meets held there. POOL & SPA NEWS November 18, 1985 kot SX` 1 FOR IMMEDIATE RELEASE fi FOR MORE INFORMATION: Eric Blank, 559-2800 CITY OF PLYMOUTR Does Plymouth need a community center? If so, what facilities should a proposed center include? The Plymouth Parks and Recreation Citizen Advisory Commission (PRAC) will be seeking public comment on these questions at two public meetings. The first public meeting will be held on Wed., June 29 and the second will be held on Thurs., July 14. Both meetings will begin at 7:30 p.m. and be held in the Plymouth City Center, 3400 Plymouth Blvd. The meetings are an important part of an analysis that PRAC is conducting on the need for a Plymouth Community Center, according to Plymouth Parks and Recreation Director Eric Blank. Based on its findings, PRAC will make a recommendation to the City Council as to whether a community center should be proposed. Public comment is welcomed from individual citizens, civic groups, homeowner associations, church groups and businesses and athletic associations. Blank encourages individuals who cannot attend either meeting to submit their comments to PRAC in writing by July 14. Written comments may be sent to PRAC, 3400 Plymouth Boulevard, Plymouth, MN 55447. Citizens with questions prior to the meeting may contact Eric Blank at 559-2800. 30- 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 June 22, 1988 E CITY OF PUMOUTR r C - SUBJECT: REQUEST FOR PUBLIC COMMENT ON NEEDS ANALYSIS OF PLYMOUTH COMMUNITY CENTER Dear Community Leader: Does Plymouth need a community center? If so, what facilities should a proposed center include? The Plymouth Parks and Recreation Citizen Advisory Commission (PRAC) will be seeking public comment on these questions at two public meetings. The first public meeting will be on Wed., June 29 and the second on Thurs., July 14. Both meetings will begin at 7:30 p.m. and be held in the Plymouth City Center, 3400 Plymouth Blvd. Please share this information with members of your organization. The meetings are an important part of an analysis that PRAC is conducting on the need for a Plymouth Community Center. Based on its findings, PRAC will make a recommendation to the City Council as to whether a community center should be proposed. Public comment is welcomed from individual citizens, civic groups, homeowner associations, church groups and businesses. PRAC is particularly interested in hearing your views on the following issues: Does Plymouth need a community center? and, if so: What community needs could a community center meet? What facilities should be included in the proposal? How should operation costs be recovered? Please encourage individuals who cannot attend either meeting to submit their comments to PRAC in writing by July 14. Written comments may be sent to PRAC, 3400 Plymouth Blvd., Plymouth, MN 55447. On behalf of PRAC, we look forward to hearing your views on this subject. If you have any questions prior to the meetings, feel free to contact me at 559-2800, ext. 265. Sincerely, Eric Blank Parks and Recreation Director 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 July 11, 1988 PRAC 3400 Plymouth Blvd Plymouth, MN 55447 Dear Sir: I am writing in response to the memo: Request for public comment on needs analysis of Plymouth Community Center. The membership of my organization, Ferndale North Homeowner's Association does not think that Plymouth needs a community center. The city of Plymouth seems to have a variety of centers or community orientations due to its geographic proximity to other community centers where schools and retailing have been long established. The development of a community center in Plymouth would take funds away from more necessary expenditures for the city. I would like to comment that I do not feel that the regional type of orientation I described above implies a lack of commit- tment by residents to the city's progress. Rather it implies the need for a common bond to be established through high quality city services and cooperation between residents and city govern - went. I would further like to share one additional comment made by many of Ferndale North's residents. They appreciate the opportunity you have given residents to comment on this proposal and would urge you to not make a final decision to go ahead with this project without allowing all residents to vote on the issue. Thank you for the chance to share my association's views on the matter. Sincerely, Bill Morkrid President, Ferndale North Homeowner's Association 1110 N Ferndale Road Plymouth, MN 55447 f l 2335 Troy Lane Plymouth, MN 55447 July 9, 1988 City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447 Dear PRAC: We wish to state our opposition to th9'tuilding of a Plymouth community center. The county park system, the YMCA and other sports facilities, as well as churches and schools provide enough opportunities for meeting places and recreation in the area. To add a Plymouth community center would add an unnecessary tax burden to the already over burdened Plymouth taxpayers. We urge you to listen to community sentiment (as expressed overwhelmingly in a 1985 vote) and put an end to the idea of a community center at this time. In any event, the large project should definitely not be undertaken without voter approval. Yours truly, Emmett E. O'Hare c V, C' -Sl* - Carole Vetter O'Hare 0 Yul.y /2, /988 ' T-aAA4 & !?ec&eation 4aVi.40Ay (wr iAA-.on 3400 PLlnouth Blvd mouth, Mrs. 55447 gentlemen: 9t iA un4oAtunate that mann reAident o P-4mouth are not auane o4 the pu6Lic meetinp serg.ardi g. a community centers. 9 have Leasn.ed that some Ae4i_denta re- ceived Letters the city inpAming them o tAZ4 meeting. 9 dial notf 9 finally 4aw the shoat aAticLe. in the Sai.loA and by that time had pAios commit - menta Pa thoae evenings. .loo bad be U4e 9 ceata cant to ezpAers mcg opinion. 9 am strongly in Pvos o a cente& provided it haA facilit,iea Aon &ertiv.& cit4erL4.. rzaently 9 an %""idem o %4pnouth Senior. CitiSens Club with a memberhip o /52, 9'm ceAinZn the majoALty ane very much in Pvoa o a center and could have attended these public meetingn i4 we could have inprmed them in time, Dur va4ious activi- ties need now to be .in .several chuArAea, west Medicine. Lake Community CLub'a build- ing and in indi.vi.dual home&. /zany /Llnvuth seniors have become involved with othe& centera 6ecaun.e we. do not ha, a one. 0 suis on the t"k Prce Ps 4wutA .seniors housing. (Quality Dec<siorvf) and know the need fol senior, housing and a center. .7/ii-4 time Letl d be seaListi.c and "tone down" the plank" PA a center and not have what uas presented to the voters .severn,L years ago. Start out with bali A and add on uhen/i needed but let u1 wi Prget the genion citipvs. 9 cannot 4i..gw a out u hy %Lg nouth dve-s not utilise Beacon freights achool. WIty don't they.2 Ma6Le Suanson has . npmned me that uAile ihe vas at the Pune 29th meeting there uas a di4cu &ion r'e9aAdi V an 04pic pool, and also that theme were repae4enta- tivel A ac yoin.ing &uouAh.&. they must have been properly rwti4ed and not the aenio& ci t.i jens o P4mutV?? WAy were they thene2?? 9 am argacnit an Ureic pool, Jhat i ouLd not 6e consi. anti -L you have &ken cane o the needs o youa %L mouth senior citijens. 9 uZU be uZU-ing to aar.iAt you in u/ratever. uay needed to promote a center. %.Lease4, roti& me uAeneves there us another meeting, Nank you. Mares Sys 735 Windeme"- Drive. P-4mouth, Mn- 5544/ #{54/-/76/ December 7, 1987 r To His Honor: Virgil Schneider Mayor, Plymouth, Mn. Dear Mr. Mayor, There should be a Recreation Center in Plymouth. First of all it would bring ore business to the City of Plymouth. Second of all it would be a place to go to in the summer time for children who have nothing to do in the summer. There have been countless summers where people have had nothing to do. This center would be good for Plymouth's people. it would bring out the talents of people. What I mean by that is there is to many kids that haven't found there talent yet and by building a Recreation Center they could find out what talents they do and don't have. I know that there is a number of beaches around here but there has been many tinea when I've planned to go to the beach when it has been spoiled by rain. This center would not only be good for the children of Plymouth, but for the adults too. Some people are out of fobs so this would be a chance to get a fob. This center would be the life of the town. This would be a great relief to people who have to drive for twenty minutes gust to get to a public Recreation Center. Many people would be happy with a building like this. If you wish to build such a building like this it should have a pottery class, drama class, dance class, aerobics class, drawing class, language class, gym, indoor track, and swimming pool. If you have the same feelings for building a Recreation center or any comments, suggestions etc. call or write me. Sincerely, Becky Reeves 17035 13th Ave. No. Plymouth, Mn. Tel. 473-0369 P.S. I am a fifth grader at Oakwood School in Plymouth. 2 April 1986 Lawrence A. Casper 2630 Zanzibar Lane Plymouth, MN 55441 Virgil Schneider, Mayor City of Plymouth Plymouth, MN 55441 Dear Mayor Schneider: V Recently I attended a community meeting held by the City Council. This gathering was most interesting and informative. I have continued to be impressed with the quality of the municipal government during the three years I have lived in this city. The city planning, especially the parks and trails system, will ensure a viable and attractive community as its population grows. A project which will be of great benefit to Plymouth residents of all ages is the development of the recreational complex at the City Center. I was dis- appointed that the referendum on that project did not pass, but it was under- standable considering the Wayzata School District problems at that time. My concern is that there now exists a window of opportunity with building costs and interest rates low. While there is uncertainty over federal and state budget cuts which will affect municipalities, it is nevertheless a good time to invest in this part of Plymouth's development. A return to high interest and inflation could postpone the recreation center for years and result in a sub- stantially higher cost when eventually built. I would appreciate it if you would place a review of the recreation center on a future Council agenda and see that the Parks and Recreation Department con- tinues to pursue this project. Sincerely, l._- L r. Lawrence A. Casper LAC:dp lclmayor CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: October 20, 1988 for Council Meeting of October 24, 1988 TO: Mayor and City Council FROM: dames G. Willis, City Manager 7- A SUBJECT BANNER ENGINEERING CORPORATION: REQUEST FOR UP TO $2,750,000 OF REFUNDING INDUSTRIAL DEVELOPMENT REVENUE BONDS ACTION REQUESTED: Adoption of the attached resolutions following the public hearing. The first resolution provides for amending the original loan agreement between the City and Banner, while the second resolution provides for the issuance of $2,750,000 of new variable rate industrial development revenue refunding bonds. Both resolutions have been reviewed by the City Attorney's office and are recommended for approval following the public hearing. 2. SUMMARY: Banner Engineering Corporation has previously applied for and received industrial development revenue bond financing from the City Council to expand and modernize its facilities at 9714 - 10th Avenue North. Representatives of Banner Engineering have requested the opportunity to refund the existing bond issues and issue new bonds in the amount not to exceed $2,750,000. A public hearing is required prior to any formal action on this request. The public hearing is scheduled for 7:30 p.m. Monday evening. 3. RECOMMENDATION: Following the public hearing I recommend that the Council adopt the two attached resolutions which would provide for the refinancing of the previously issued bonds as requested by Banner Engineering. JW:kec RESOLUTION NO. A RESOLUTION PROVIDING FOR THE AMENDMENT OF THE LOAN AGREEMENT AND TRUST INDENTURE OF THE CITY OF PLYMOUTH INDUSTRIAL REVENUE BONDS (BANNER ENGINEERING CORP. PROJECT) SERIES 1984, PURSUANT TO CHAPTER 469, MINNESOTA STATUTES Adopted October 24, 1988 This Resolution was drafed by: Bruce A. Bonjour Lindquist & Vennum 4200 IDS Center Minneapolis, MN 55402 Extract of Minutes of Regular Meeting of the City Council of the City of Plymouth, Minnesota Pursuant to the due call and notice thereof, a regular meeting of the City Council (the "Council") of the City of Plymouth, Minnesota, was held at o'clock, _.m., at Plymouth City Hall on October 24, 1988. Upon roll call at said meeting, the following members of the Council were, PRESENT: ABSENT: ALSO PRESENT: Councilmember resolution attached hereto, adoption: introduced and read the designated as follows, and moved its RESOLUTION NO. A RESOLUTION PROVIDING FOR THE AMENDMENT OF THE LOAN AGREEMENT AND TRUST INDENTURE OF THE CITY OF PLYMOUTH INDUSTRIAL REVENUE BONDS (BANNER ENGINEERING CORP. PROJECT) SERIES 1984, PURSUANT TO CHAPTER 469, MINNESOTA STATUTES The motion for the adoption of the attached resolution was duly seconded by councilmember , and upon vote being taken, the following councilmembers voted: IN FAVOR OF ADOPTION AGAINST ADOPTION WHEREUPON, said resolution was declared duly passed and adopted and the Mayor was authorized to execute said resolution and the Manager to attest such execution. A RESOLUTION PROVIDING FOR THE AMENDMENT OF THE LOAN AGREEMENT AND TRUST INDENTURE OF CITY OF PLYMOUTH INDUSTRIAL DEVELOPMENT REVENUE BONDS BANNER ENGINEERING CORP. PROJECT) SERIES 1984, PURSUANT TO CHAPTER 469, MINNESOTA STATUTES BE IT RESOLVED by the City Council of the City of Plymouth, Minnesota (the "City") as follows: 1. Authority. The City is, by the Constitution and laws of the State of Minnesota, including Chapter 469, Minnesota Statutes, as amended (the "Act"), authorized to issue and sell its revenue bonds for the purpose of financing the costs of authorized projects and to enter into contracts necessary or convenient in the exercise of the powers granted by the Act. 2. Amendments to Series 1984 Industrial Development Revenue Bond Documents. In connection with the City's issuance of $2,500,000 in aggregate principal amount of its Industrial Development Revenue Bonds (Banner Engineering Corp. Project), Series 1984 (the Series 1984 Bonds"), the following documents were executed: i) Loan Agreement dated as of November 1, 1984 between the City and Banner Engineering Corp., a Minnesota corporation the "Borrower") (the 111984 Loan Agreement"), whereby the City loaned the proceeds from the sale of the Series 1984 Bonds to the Borrower to enable the Borrower to complete the acquisition, construction and equipping of an approximately 30,000 square foot addition to and expansion of the Borrower's existing manufacturing facility at 9714 Tenth Avenue North, in the City, for use as a manufacturing facility, and to provide for such site improvements as was necessary (the 111984 Project"), and to provide for the full and prompt payment of the principal, premium, if any, and interest on the Series 1984 Bonds; ii) Trust Indenture dated as of November 1, 1984 between the City and Norwest Bank Minnesota, National Association (f/k/a Norwest Bank Minneapolis, National Association), as "Trustee" the 111984 Trust Indenture"), whereby the revenues derived from the Loan Agreement were pledged as security for the Series 1984 Bonds, and which included certain other covenants and agreements relating thereto; iii) Irrevocable Standby Letter of Credit dated November 1, 1984, issued by Norwest Bank Minnesota, National Association f/k/a Norwest Bank Minneapolis, National Association) (the Bank") and delivered to the Trustee (the 111984 Letter of Credit"), which provided for payment by the Bank to the Trustee of the sum needed for payment of principal, interest and any premium payable upon mandatory redemption of the Series 1984 Bonds (this document not executed by the City); iv) Standby Letter of Credit and Reimbursement Agreement dated as of November 1, 1984, between the Borrower and the Bank the 111984 Reimbursement Agreement"), whereby the Borrower agreed to reimburse the Bank for amounts drawn under the Letter of Credit and made certain covenants (this document not executed by the City). 3. Amendment of the 1984 Loan Agreement and the 1984 Trust Indenture. a) Pursuant to the terms of the 1984 Loan Agreement and the 1984 Trust Indenture (collectively the "Agreements"), for purposes of exercising its prepayment option, the Borrower was precluded from causing the funding thereof through draws upon the 1984 Letter of Credit. b) Pursuant to a notice properly delivered to the City in accordance with the terms of the Agreements, the Borrower has elected to redeem the Series 1984 Bonds on the redemption date of November 1, 1988. In connection with the aforementioned notice, the Borrower has deposited with the Trustee a sum equal to the premium payable for the redemption of the Series 1984 Bonds. c) In lieu of requiring the Borrower to deposit the full redemption price and accrued interest to the redemption date for the Series 1984 Bonds, the City, the Borrower and the Trustee have agreed to amend the Agreements to allow draws upon the 1984 Letter of Credit in an amount equal to the redemption price, plus accrued interest to the redemption date, for redemption of the Series 1984 Bonds, and the Bank has consented to such amendments to such Agreements. 4. Authorization of Amendments; Documents Presented. This Council proposes that the City amend the 1984 Loan Agreement and the 1984 Trust Indenture in substantially the forms hereinafter set forth. Forms of the following documents relating to amending the Agreements (collectively, the "Amended Agreements") have been submitted to the City Council and are now on file in the office of the City Clerk: a) First Amendment to Loan Agreement Dated November 1, 198411, between the City and the Borrower, whereby the City agrees 2 00, to allow the drawing upon the 1984 Letter of Credit to fund the redemption price, plus accrued interest to the redemption date, for the redemption of the Series 1984 Bonds on November 1, 1988 or on any succeeding optional redemption date; b) "First Supplement to Trust Indenture Dated November 1, 198411, between the City and Norwest Bank Minnesota, National Association, as Trustee, whereby the City agrees to allow the drawing upon the 1984 Letter of Credit to fund the redemption price, plus accrued interest, for the redemption of the Series 1984 Bonds on November 1, 1988 or on any succeeding optional redemption date. 5. Findings. It is hereby found, determined and declared that: a) the execution and delivery of the Amended Agreements described in paragraph 4 above is authorized by the terms and provisions of the respective Agreements; b) the execution and delivery of the Amended Agreements is in the best interests of the community; c) the execution and delivery of the Amended Agreements and the performance of all covenants and agreements of the City contained in those Amended Agreements, in the Agreements and in all other agreements relating to the issuance and sale of the Series 1984 Bonds, and of all other acts and things required under the Constitution and laws of the State of Minnesota to make the aforementioned Agreements and Amended Agreements valid and binding obligations of the City in accordance with their terms, are authorized by the Act. 6. Approval and Execution of Documents. The forms of the First Amendment to Loan Agreement dated November 1, 1984 and the First Supplement to Trust Indenture dated November 1, 1984 referred to in paragraph 4 are hereby approved. The Amended Agreements shall be executed in the name and on behalf of the City by the Mayor and the City Manager or other appropriate City officials to execute documents on their behalf, in substantially the form on file, though with all such changes therein not inconsistent with the Act or other law, as may be approved by the officers executing the same which execution shall constitute conclusive evidence of the approval thereof, and then shall be delivered to the Trustee. Copies of all documents shall be delivered and filed as provided therein. 9 OV 7. Certificates, Etc. The Mayor, City Manager, City Clerk and other officers of the City are authorized and directed to prepare and furnish certified copies of all proceedings and records of the City relating to the 1984 Series Bonds and such other affidavits and certificates as may be required to show the facts appearing from the books and records in the officers' custody and control or as otherwise known to them; and all of such certified copies, certificates and affidavits, including any heretofore furnished, shall constitute representations of the City as to the truth of all statements contained therein. 8. Authorization. In accordance with the Act, the Mayor, the City Clerk and such other officers and representatives of the City as may from time to time be designated are hereby authorized and directed to initiate the preparation of the proposed First Amendment to Loan Agreement dated November 1, 1984 and the First Supplement to Indenture of Trust dated November 1, 1984, and such other documents as may be necessary or appropriate, so that, when and if the proposed Amended Agreements are approved, such agreements shall be executed by the Mayor and City Manager and the redemption of the Series 1984 Bonds may be undertaken on the proposed respective redemption dates. 9. Authorization. The City Clerk is authorized and directed to deliver a certified copy of this Resolution to the appropriate official for the County of Hennepin, together with such other information as such official may require, and obtain such certificates as may required by the Act. 10. Reimbursement Pursuant to Refunding. The Borrower has advised the City that it proposes to reimburse the Bank for the draw upon the 1984 Letter of Credit by the issuance of refunding revenue bonds in an approximate amount of $2,750,000. Such refunding revenue bonds are to be issued on or about November 1, 1988 pursuant to documents to be prepared by bond counsel and submitted to this City Council for its prior approval. 11. Public Hearing. Prior to the adoption of this Resolution, this City Council conducted a public hearing on the issuance of refunding revenue bonds for Banner Engineering and full and complete opportunity was provided for public comment thereon. Prior to such hearing a notice substantially in the form of the attached Exhibit A was published in a newspaper of general circulation within the City 12 days prior to such hearing date. 12. Preliminary Approval. Based upon the information made available to the City Council, and only after full and complete opportunity has been given to members of the public to comment on the issuance of refunding bonds or the Project, this Council hereby declares its preliminary approval of the issuance 4 of such refunding revenue bonds and authorizes the Borrower to proceed with the necessary arrangements preliminary to the submission to this Council of a bond purchase agreement, indenture of trust, loan agreement and related documents therefor so that when and if such documents are presented to and approved by this Council, the refunding revenue bonds may be issued and sold. Attest Approved 5 Mayor EXHIBIT A NOTICE OF PUBLIC HEARING ON REFINANCING INDUSTRIAL DEVELOPMENT PROJECTS ON BEHALF OF BANNER ENGINEERING CORP. NOTICE IS HEREBY GIVEN that a public hearing shall be conducted by the City Council of the City of Plymouth, Minnesota on the issuance of approximately $2,750,000 of refunding industrial development bonds to refinance two industrial development projects undertaken and financed pursuant to Minnesota Statutes, Chapter 474 (now Chapter 469), by the City and Banner Engineering Corp., a Minnesota corporation ( thee Company"). The hearing will be held at the City Center in said City on October 24, 1988, at 7:30 o'clock p.m.. The projects consist generally of additions to and expansion of the Company's existing manufacturing facility. The projects are located at 9714 10th Ave., Plymouth, Minnesota. The projects are owned and operated by Banner Engineering Corp. At said time and place the City Council shall give all parties who appear an opportunity to express their views with respect to the proposal to undertake and finance the projects. A draft copy of the proposed refunding bond documents shall be available for public inspection, following publication of this notice, in the office of the City Clerk, Monday through Friday, except legal holidays, from 9:30 o'clock a.m. to 4:30 o'clock p.m. to and including the date of hearing. BY ORDER OF THE CITY COUNCIL City Clerk BOND RESOLUTION RESOLUTION NO. CITY OF PLYMOUTH, MINNESOTA $2,750,000 VARIABLE RATE DEMAND INDUSTRIAL DEVELOPMENT REVENUE REFUNDING BONDS BANNER ENGINEERING CORP. PROJECT) SERIES 1988A AND SERIES 1988B Adopted: October 24, 1988 This Resolution was drafted by: Bruce A. Bonjour Lindquist & Vennum 4200 IDS Center Minneapolis, MN 55402 Extract of Minutes of Regular Meeting of the City Council of the City of Plymouth, Minnesota Pursuant to the due call and notice thereof, a regular meeting of the City Council (the "Council") of the City of Plymouth, Minnesota, was held at o'clock, _.m., at Plymouth City Hall on October 24, 1988. Upon roll call at said meeting, the following members of the Council were, PRESENT: ABSENT: ALSO PRESENT: Councilmember introduced and read the resolution attached hereto, designated as follows, and moved its adoption: i RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, APPROVING THE ISSUANCE AND SALE OF THE CITY'S $2,750,000 VARIABLE RATE DEMAND INDUSTRIAL DEVELOPMENT REVENUE REFUNDING BONDS (BANNER ENGINEERING CORP. PROJECT) SERIES 1988A and 1988B AND AUTHORIZING THE APPROVAL AND EXECUTION OF RELATED DOCUMENTS AND THE APPROVAL OF RELATED MATTERS The motion for the adoption of the attached resolution was duly seconded by councilmember , and upon vote being taken, the following councilmembers voted: IN FAVOR OF ADOPTION WHEREUPON, said resolution was adopted and the Mayor was authorized to and the Manager to attest such execution. ii AGAINST ADOPTION declared duly passed and execute said resolution RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, APPROVING THE ISSUANCE AND SALE OF THE CITY'S $2,750,000 VARIABLE RATE DEMAND INDUSTRIAL DEVELOPMENT REVENUE REFUNDING BONDS (BANNER ENGINEERING CORP. PROJECT) SERIES 1988A AND 1988B AND AUTHORIZING THE APPROVAL AND EXECUTION OF RELATED DOCUMENTS AND THE APPROVAL OF RELATED MATTERS WHEREAS, pursuant to and in accordance with the provisions of Minnesota Statutes, Chapter 474 (as amended and restated in Minnesota Statutes, Chapter 469, the "Act") and Resolutions of the City Council of the City of Plymouth (the City") adopted on February 22, 1982 and November 19, 1984, by appropriate action duly taken by the City, and in furtherance of the purposes of the Act, the City previously issued its 1,000,000 Industrial Development Bonds (Banner Engineering Corp. Project) Series 1982 (the "Series 1982 Bonds") and its $2,500,000 Industrial Development Revenue Bonds, Series 1984 (the "Series 1984 Bonds") and loaned the proceeds thereof to Banner Engineering Corp., a Minnesota corporation (the "Company") in order to provide financing for the acquisition equipping and construction of industrial facilities Plymouth, Minnesota (the Project") (as defined in more detail in the Loan Agreement); and WHEREAS, the City is willing to issue its Variable Rate Demand Industrial Development Revenue Refunding Bonds (Banner Engineering Corp. Project), Series 1988A in the principal amount of $2,250,000, and its Variable Rate Demand Industrial Development Revenue Refunding Bonds (Banner Engineering Corp. Project), Series 1988B in the principal amount of $500,000 collectively, the "Series 1988 Bonds"), pursuant to an Indenture of Trust dated as of November 1, 1988 between the City and National City Bank of Minneapolis, as Trustee (the "Indenture"), and to apply the proceeds of the Series 1988 Bonds to refund and pay the outstanding indebtedness of $2,250,000 evidenced by the Series 1984 Bonds and the outstanding indebtedness of $500,000 evidenced by the Series 1982 Bonds; and WHEREAS, the issuance and sale of the Series 1988A Bonds and the Series 1988B Bonds (the "Series 1988 Bonds") and deposit of the proceeds thereof in the Refunding Fund as provided in the Indenture for the purpose of refunding and prepaying the Series 1982 Bonds and Series 1984 Bonds shall constitute a loan of 2,750,000 to the Company as provided in the Loan Agreement dated as of November 1, 1988 between the City and the Company (the Loan Agreement"); and WHEREAS, to secure the Series 1988 Bonds and payments under the Loan Agreement and the performance of other obligations of the Company, the Company will cause to be issued to the Trustee an irrevocable standby letter of credit (the "Marquette Letter of Credit") by Marquette Bank Minneapolis, National Association (the "Bank") in an amount equal to the principal amount outstanding on the Bonds together with interest thereon at for a period of 135 days at a maximum rate of 12% per annum; and WHEREAS, the Marquette Letter of Credit is to be confirmed by Algemene Bank Nederland N.V. (Chicago Branch) (the Confirming Bank") (the Marquette Letter of Credit as confirmed and as hereafter replaced by any Alternate Credit Facility being referred to herein and in the Indenture as the "Credit Facility"); and WHEREAS, Norwest Bank Minnesota, National Association acting by and through its Norwest Corporate Finance division (the Placement Agent") has placed the Series 1988 Bonds with an initial purchaser upon the terms and conditions described below; NOW, THEREFORE, BE IT RESOLVED by the Council as follows: Section 1. The City hereby finds and determines that: a) By virtue of the Act, the City has been vested with all powers necessary and convenient to carry out and effectuate the purposes and provisions of the Act and to exercise all powers granted to it under the Act. b) The Series 1982 Bonds and Series 1984 Bonds to be refunded by the Series 1988 Bonds each financed a project" as such term is now defined in and as authorized by Section 469.153, Subd. 12 of the Act. c) The acquisition and construction of the projects described above furthered the purposes stated in the Act. d) It is desirable and in the public interest for the City to issue and sell the Series 1988 Bonds upon the terms and conditions set forth in the Indenture, for the purpose of refunding the Series 1982 Bonds and Series 1984 Bonds pursuant to the Loan Agreement. e) To enhance the marketability of the Series 1988 Bonds, the Bank and Confirming Bank shall issue the Credit Facility to secure the payment of the principal and purchase price of, and premium, if any, and interest on the Series 1988 Bonds, which Credit Facility by its terms will expire no later than November 15, 1993. K f) The issuance of the Series 1988 Bonds is authorized by the Act and it is necessary and desirable that the Series 1988 Bonds in an amount not to exceed 2,750,000 be issued by the City upon the terms set forth in the Indenture, under the provisions of which Indenture the City's interest in the Loan Agreement and the payments thereunder will be pledged to the Trustee as security for the payment of principal and interest on the Series 1988 Bonds. g) The Loan Agreement constitutes a "revenue agreement" within the meaning of Section 469.153, Subd. 9 of the Act. The payments required by the Loan Agreement are fixed and required to be revised from time to time as necessary, so as to produce income and revenues sufficient to provide for prompt payment of principal and purchase price of and interest on all Series 1988 Bonds issued under the Indenture when due, and the Loan Agreement also provides that the Company is required to pay all expenses of the operation and maintenance of the project including, but without limitation, adequate insurance thereon and insurance against all liability for injury to persons or property arising from the operation thereof, and all taxes and special assessments levied upon or with respect to the Project and payable during the term of the Loan Agreement. h) Under the provisions of the Act, and as provided in the Loan Agreement and Indenture, the Series 1988 Bonds are not to be payable from nor charged upon any funds other than the revenues pledged to the payment thereof; the City is not subject to any liability thereon (except with respect to such revenues); no holders of the Series 1988 Bonds shall ever have the right to compel any exercise of the taxing powers of the City to pay any of the Series 1988 Bonds or the interest thereon, nor to enforce payment thereof against any property of the City; the Series 1988 Bonds shall not constitute a charge, lien or encumbrance, legal or equitable upon any property of the City (except with respect to such revenues under the Loan Agreement); each Series 1988 Bond issued under the Indenture shall recite that the Series 1988 Bonds, including interest thereon, are payable solely from the Credit Facility and the revenue pledged to the payment thereof; and no Series 1988 Bond shall con- stitute a debt of the City within the meaning of any constitutional or statutory limitation. i) Under Section 103(a) and Section 149(e) of the Internal Revenue Code of 1986, as amended, and the applicable regulations of the Department of the Treasury promulgated thereunder (the "Code"), the interest on an issue of private activity bonds issued by a political subdivision of a state for certain facilities is not includible in gross income for Federal income tax purposes, subject to the limitations and requirements of the Code, including the filing by such political subdivision of a statement providing information required by the Code on IRC Form No. 8038 (the "Information Statement"). Section 2. In consequence of the foregoing, the City hereby determines (i) to issue and sell the Series 1988 Bonds to the initial purchaser of the Series 1988 Bonds secured by the Placement Agent pursuant to a Bond Purchase Agreement (in substantially the form presented to this meeting of the Council) (herein the "Bond Purchase Agreement") in accordance with the terms and conditions as set forth in the Bond Purchase Agreement and the Indenture (ii) to apply all of the Series 1988 Bond proceeds to refund the Series 1982 Bonds and the Series 1984 Bonds as provided in the Loan Agreement and the Indenture; iii) to execute and deliver the Loan Agreement, the Bond Purchase Agreement and the Indenture; (iv) to secure the Series 1988 Bonds by pledging and assigning to the Trustee certain of the City's rights and remedies under the Loan Agreement and certain moneys due and to become due thereunder pursuant to the Indenture; (v) to execute an Arbitrage Certificate in connection with the issuance of the Series 1988 Bonds; (vi) to file the Information Statement in connection with the issuance of the Series 1988 Bonds and (vii) to take such other actions as are necessary or appropriate to consummate the transactions contemplated by the documents and instruments approved hereby. Section 3. The form and substance of the Series 1988 Bonds in substantially the forms contained in the form of Indenture presented to this meeting) are hereby approved. Section 4. The form and substance of the following documents in substantially the forms presented to this meeting of the Council) are hereby approved: the Indenture, the Loan Agreement, the Bond Purchase Agreement and the Letter of Credit. Section 5. The Mayor and the Manager of the City are hereby authorized, on behalf of the City, to execute and deliver the Series 1988 Bonds, the Indenture, the Bond Purchase Agreement and the Loan Agreement collectively, the "Financing Documents"), and the Manager of the City is hereby authorized to affix the seal of the City and to attest the same, all in substantially the forms thereof presented to this meeting with such changes, variations, omissions and insertions as the Mayor and the Manager shall approve (such execution, delivery, affixation of the seal and attestation thereof with respect to the Series 1988 Bonds, however, notwithstanding the foregoing, to occur as provided in the Indenture). The execution and delivery of such Financing Documents by the Mayor and the Manager shall constitute conclusive evidence of such approval. Copies of the documents shall be delivered, filed and recorded as provided therein. Section 6. The Mayor and the Manager are hereby authorized and directed for and in the name and on behalf of the City to do all acts and things contemplated, required or provided for by the provisions of the Financing Documents, and to execute and deliver all such additional certificates, instruments and docu- ments, including the Arbitrage Certificate and the Information Statement, and to do all such further acts and things as may be necessary or, in the opinion of the Mayor and the Manager, desirable and proper to effect the purposes of the foregoing resolution and to cause compliance by the City with all of the terms, covenants and provisions of the Financing Documents, including, without limitation, such certificates, acts and things as may be required by Bond Counsel, and approved by the City Attorney, to show the facts relating to the legality and marketability of the Series 1988 Bonds. Section 7. Norwest Bank Minnesota, National Association acting by and through its Norwest Corporate Finance division is hereby appointed as Remarketing Agent under the Indenture. Section 8. This Resolution shall take effect immediately, and the Bonds are hereby ordered to be issued in accordance with this Resolution. Section 9. The provisions of this Resolution shall be severable and, if necessary, shall authorize the issuance and sale of one series of the Series 1988 Bonds without the issuance and sale of the other series of the Series 1988 Bonds in the event that the Company, in its sole discretion should elect 5 not to refund either the Series 1982 or the Series 1984 Bonds. Approved and adopted this 24th day of October, 1988. Mayor Attest: Manager STATE OF MINNESOTA ss. COUNTY OF HENNEPIN I, the undersigned, being the duly qualified and acting City Clerk of the City of Plymouth, Minnesota, DO HEREBY CERTIFY that: I have compared the annexed extract of the minutes of the meeting of the City Council of the City of Plymouth, Minnesota (the "Council"), including the resolution contained therein, held on the 24th day of October, 1988, with the original thereof on file in my office, and that the same is a true and correct copy of the proceedings of the Council and of such resolution set forth therein and of the whole of the original thereof insofar as the same relates to the subject matters therein referred to. The Indenture, the Loan Agreement, Bond Purchase Agreement and the Letter of Credit, respectively, contained in the transcript of proceedings with respect to the Series 1988 Bonds, are each in substantially the form presented to and approved by said meeting. I FURTHER CERTIFY that (i) all members of the Council had due notice of such meeting, (ii) pursuant to M.S., 471.705 and the Charter of the City of Plymouth, Minnesota, such meeting was open to the general public and notice of the time and place of such meeting was duly given in accordance with M.S., 471.705 and the Charter of the City of Plymouth, Minnesota, (iii) such meeting was in all respects duly held, (iv) there was a quorum present throughout, and (v) such resolution has not been altered, amended or repealed but is in full force and effect on the date hereof. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the City of Plymouth, Minnesota, on this 1st day of November, 1988. SEAL) rA CITY OI` PLYMOUTH 3400 PLYMOUTH BLVD.. PLYMOUTH, MINNESOTA 5544 TELEPHONE (612) 559-2800 111 C 8-A - DATE: September 19, 1988 for City Council Meeting October 3, 1988 TO: City Manager dames Willis FROM: Community Development Coordinator Char a Dillerud through Community Development Director Blair Tremere SUBJECT GREGORY BEGIN. CONDITIONAL USE PERMIT TO OPERATE AN AMUSEMENT CENTER, "THE COTTON CLUB", IN THE COTTONWOOD SHOPPING CENTER AT 3900 VINEWOOD LANE 88099) ACTION REQUESTED: Adopt the Resolution approving Conditional Use Permit to operate an amusement center with coin operated pool tables and video games in the Cottonwood Shopping Center at 3900 Vinewood Lane. BACKGROUND: The Planning Commission reviewed the application at the Public Hearing on September 14, 1988, and recommended approval of the Conditional Use Permit by unanimous vote. ISSUES AND ANALYSIS: The Planning Commission recommendation with regard to the Conditional Use Permit, relies upon the Amusement Center licensing provisions of the City Code for operational control of the use. The Conditional Use Permit is invalid without a valid Amusement Center license. Consideration of the license application is on this agenda. RECOMMENDATION: We recommend adoption of the attached Resolution approving the Conditional Use Permit as recommended by the Planning Commission. Attarhmontc 1. Resolution Approving Conditional Use Permit 2. September 14, 1988 Planning Commission Minutes CITY OF PLYMOUTH Pursuant to due call and notice thereof, a Council of the City of Plymouth, Minnesota, 19 The following members were present: The following members were absent: its adoption: meeting of the City was held on the day of introduced the following Resolution and moved RESOLUTION 88 - APPROVING A CONDITIONAL USE PERMIT FOR GREGORY BEGIN FOR AN AMUSEMENT CENTER IN A B- 3 ZONE AT 3900 VINEWOOD LANE (88099) WHEREAS, Gregory Begin has requested a Conditional Use Permit to operate the Cotton Club Amusement Center located at 3900 Vinewood Lane; and, WHEREAS, the Planning Commission has reviewed said request at a duly called Public Hearing and recommends approval. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the request for Gary Begin for a Conditional Use Permit for an amusement center in a B-3 zone at 3900 Vinewood Lane, subject to the following conditions: 1. The permit is subject to all applicable codes, regulations and Ordinances, and violation thereof shall be grounds for revocation. Specifically, applicant must maintain a valid Amusement Center License. 2. The permit is issued to Gregory Begin as operator of the facility and shall not be transferable. 3. The site shall be maintained in a sanitary manner. 4. All waste and waste containers shall be stored within approved designated areas. 5. Any signage shall conform with the City Ordinance standards. 8. Hours of operation shall be limited to those specified by the City Code for Amusement Centers. 9. The permit shall be renewed in one year to assure compliance with the conditions. 10. A copy of the current City Amusement Center license shall be provided prior to issuance of the Permit and shall be kept on file with the City Planning Division. continued on next page) Resolution 88 - Page 2 of 2 11. Compliance with applicable Building and Fire Code requirements shall be verified by the City prior to Permit issuance. 12. All parking shall be off-street in designated areas which comply with the Zoning Ordinance. The motion for adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: following voted against or abstained the Resolution was declared duly passed and adopted. The Whereupon Planning Coimiission Minutes September 14, 1988 Page 229 MOTION by ComTdssioner Marofsky, seconded bycomnissioner Stulberg to Amend the Main Motion to include a Condition the hours of operation set forth by the petitioner into the proposal. The hours will be Monday through Frj*y, 10:00 A.M. until 9:00 P.M., Saturday 10:00 A.M. until 8:00 P.M. and Sunday 12:00 P.M. until 6:00 P.M.. r,. Roll Call Vote. 6 Ayes. Motion,Carried. Roll Call Vote on Main Jykbtion as Amended. 6 Ayes. MOTION Carried. / J Chain Pauba called a 5 minute Recess at 8:54. The Meeting resumed at 9:00. MOTION TO AMEND MAT MOTION VOTE TO AMEND MAIM MOTION - MOTION CARRIEa VOTE ON MAIN MOTION 1£ AMENDED - MOTIO, CARRIED. Chairman Pauba introduced the request by Gregory Begin. GREOORY BEGIN Commissioner Marofsky stepped down from the Commission on CONDITIONAL USE PERMS this item. The reading of the September 2, 1988 Staff FOR WI'TON CUE RAMUSEMENT CENTER IT Report was waived. CO ITONWOOD PLA27%- SHOPPING CENTER (88099) Chairman Pauba introduced the petitioner, Gregory Begin. Mr. Begin indicated that he had read the Staff Report and that he agreed to the 12 Conditions as listed. Commissioner Stulberg inquired about the hours of operation. Mr. Begin indicated that the hours are Monday through Thursday 12:00 P.M. until 12:00 A.M., Friday 12:00 P.M. until 1:00 A.M., Saturday 12:00 P.M. until 1:00 A.M., and Sunday 2:00 P.M. until 11:00 P.M. Coordinator Dillerud advised that the licensing specifies the hours the establishment can be open. Chairman Pauba opened the Public Hearing. There was no one present to speak on the item. Chairman Pauba closed the Public Hearing. Commissioner Plufka inquired if Mr. Begin felt that they had adequate staff. Mr. Begin indicated that they always have two people on, and sometimes there are 3 or 4 on weekends. Commissioner Plufka inquired if Mr. Begin would feel responsible for monitoring the parking lot when the other shops would be closed. Mr. Begin indicted that his father, who owns the shopping center, has hired a security company who will be present from 10:00 P.M. until 6:00 A.M. Planning Commission Minutes September 14, 1988 Page 230 MOTION by Commissioner Pauba, seconded by Commissioner Stulberg to approve the Conditional Use Permit subject to the 12 Conditions as listed in the September 2, 1988 Staff Report. Roll Call Vote. 5 Ayes. MOTION Carried. Chairman Pauba introduced the request by Alfred M. Clausn' zer. Coordinator Dillerud provided a brief overview of the tember 2, 1988 Staff Report. Commissioner Plukka inquired about the calculations used for the parking standards. Coordinator Dillerud explained the formula which was used.. Commissioner Plufka inquired if the length of stay was \,considered in the calculations. Coordinator Dillerud indi ated that it was not, but that such considerations were apart of the Ordinance prescribed parking ratios. Commissioner Plufka stated that it is difficult to conpare a place where you would sit and eat for 1 1/2 hours with an ice cream shop where you would sit for 5 or 10 minutes. Chairman Pauba introduced the petitioner, Mr. Alfred Clausnitzer. Mr. Clausnitzer advised\'that Mr. Dillerud advised him that there could only be 20 `,eats, so this was changed from the original 30. Mr. Clausnit er asked for the difference between Class I and Class II rest urants. He was advised it was carry out or non carry out. Chairman Pauba opened the Public Hearing. There\was no one present to speak on this item. Chairman Pauba losed the Public Hearing. Discussion ensued regarding the Ordinance p1grki requirements. Commissioner Wire stated that thettwe different types of Class I and II Rest Commissioner Plufka stated that he had a hard time call this a restaurant and did not feel that there would be parking problem. Commissioner Marofsky stated that there is a substantial parking problem at the Oakwood Square Shopping Center. Commissioner Stulberg indicated that he agrees that there were significant problems in the Oakwood Square Shopping Center to begin with. Coridssioner Marof sky stated that because the Conditional Use Permit needed to be renewed, perhaps it should be required that these items come back to the Planning MOTION TO APPROVE VOM - M7TION CARRIED. ALFRED M. CLAUSNITZEF. CONDITIONAL USE PERNT FOR CLASS II RESTARUA2" AT OAKWOOD SQUAB SHOPPING C ERM( 88104 ) DATE: TO: FROM: SUBJECT CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO October 19, 1988 for Council Meeting of October 24, 1988 James G. Willis, City Manager Frank Boyles, Assistant City Manage AMUSEMENT CENTER LICENSE - GREGORY BEGIN, DBA COTTON CLUB s - a - a ACTION REQUESTED: The Council should evaluate the management plan supplied by the Cotton Club to determine whether it is responsive to the City Council's October 3 direction. The Council should consider the attached resolution providing for an Amusement Center License for Gregory Begin doing business as the Cotton Club from August 1, 1988 through December 31, 1988 subject to conditions as the Council deems appropriate. 2. BACKGROUND: Attached for City Council information is the staff report provided at the October 3 meeting. This report summarizes the police activity at Cottonwood Plaza and addresses various issues relating to the issuance of an Amusement Center License. Also attached is an October 10, 1988 letter to Greg Begin, setting forth the issues which, at minimum, the management plan should address. On October 17 Mr. Begin did submit the attached management plan. We have also received the attached letter from Herman toffee who is the Security Officer for the parking lot at Cottonwood Plaza. The management plan as submitted is generally responsive to the October 10 letter. While there are unnecessary editorial comments contained in the plan, it appears to appropriately address the City Council's concerns with two exceptions. In the first case, the Club indicates it will post a message regarding curfew. Plymouth City Code requires that it is unlawful for any person operating or in charge of any place of amusement and entertainment or refreshment, or other place of business to permit any minor under eighteen years of age to loiter, loaf or idle in such place." While the management plan for the Cotton Club advises patrons of the City's requirements, it does not state the supervisors of the facility will regularly "card" patrons to determine whether they are in compliance with the curfew requirements. A condition has been incorporated in the approving resolution addressing this issue. The proposed management plan does not address the issue of providing an off-duty police officer at the Club. Cotton Club representatives do AMUSEMENT CENTER LICENSE - GREGORY BEGIN, DBA COTTON CLUB October 19, 1988 for Council Meeting of October 24, 1988 Page 2 not believe they have the expertise to determine the threshold for providing a police officer. They request that the City be consistent with its requirements for other entertainment facilities. The approving resolution includes a condition which would authorize the City Council to continuously monitor the Cotton Club operation and require a police officer at any time such action appears appropriate whether during the license period or at time of renewal. The City Attorney has suggested conditions #4, 5, 6 and 7 for inclusion in the approving resolution. 3. CONCLUSIONS AND RECOMMENDATIONS: The attached resolution would approve the Cotton Club Amusement Center License for the period August 1, 1988 through December 31, 1988. The City Council will have the opportunity to review the 1989 license request before the end of this year. FB:kec CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota, was held on the day of , 19 The following members were present: The following members were absent: introduced the following Resolution and moved its adoption: RESOLUTION NO. 88 - APPROVING AN AMUSEMENT CENTER LICENSE FOR GREG BEGIN, DBA COTTON CLUB WHEREAS, Plymouth City Code Section 1103 sets forth standards for issuance of amusement center licensure; and WHEREAS, an application has been received by Greg Begin, dba Cotton Club; and WHEREAS, the Police Department has conducted a check of the applicants and does not find a basis for license denial. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should, and hereby does, approve an amusement center license for Greg Begin, dba Cotton Club, from August 1, 1988 - December 31, 1988 subject to the following conditions: 1. The license is approved contingent upon the Conditional Use Permit and conformance with the conditions contained therein. 2. That the Cotton Club hire and maintain a uniformed security officer in addition to the attendant(s) at such time as required by the Plymouth City Council at the Council's sole discretion either at the time of initial license issuance, during the license year or upon license renewal. 3. That the Cotton Club consistently and continuously comply with: a. All health, City Code, zoning regulations and building code requirements. b. The Cotton Club Management Plan dated October 17, 1988. c. City Code curfew enforcement regulations, including carding and taking appropriate actions for patrons not in conformance with City curfew laws. d. Prohibition of school age children from usage of the facility during normal school days and hours. 4. All forms of gambling are prohibited. CONTINUED ON PAGE TWO RESOLUTION NO. 88 - APPROVING AN AMUSEMENT CENTER LICENSE FOR GREG BEGIN, DBA COTTON CLUB Page 2 5. No intoxicating liquor, beer, wine or any drugs/ controlled substances are permitted on the site. 6. Licensee shall ensure that patrons do not loiter about the premises or Cottonwood Plaza parking lot area. 7. Prior to hiring or assigning an attendant to the facility, licensee shall obtain approval from the City Public Safety Director. No person who has been convicted of a felony, an offense related to alcoholic beverages or controlled substances, or relating to licensed businesses within the last five (5) years shall be assigned the duties of attendant. 8. Subject to police inspection and approval of facility within 30 days of this resolution. 9. Posting of house rules and hours of operation permanently in one inch high letters within the facility within 30 days of this resolution. The motion for adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly pas . CITY OF PLYMOUTH g- c-,2 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: September 29, 1988 TO: dames G. Willis, City Manager FROM: Frank Boyles, Assistant City Manager SUBJECT AMUSEMENT CENTER LICENSE - GREGORY BEGIN, DBA COTTON CLUB ACTION REQUESTED: Approve the Amusement Center License request of Greg Begin, dba Cotton Club subject to conditions recommended herein. 2. BACKGROUND: Plymouth City Code, Section 1103, provides that no person shall own, operate or permit the operation of an amusement center unless an annual Amusement Center License is obtained. The ordinance further provides that an application must be received containing numerous items, including a management plan outlining the means by which the establishment will be supervised, training provided to supervisory personnel and methods for dealing with infringements of establishment rules. Each amusement center licensed under the City Code is to be inspected by the Police Department. A copy of the house rules and hours of operation are to be posted within the facility. An amusement center is not to constitute a public nuisance and as such, the owner is responsible for maintaining order on the premises, appropriate disposal of trash and refuse, elimination of fire hazards, supervision of the facility by an adult at all times, elimination of liquor, beer and drugs and a limitation of hours to those prescribed by the ordinance. The license is conditioned on approval of a Conditional Use Permit, therefore, if the City Council rejects the Conditional Use Permit, then the license is automatically rejected. The application submitted is for the period August 1 - December 31, 1988. The applicant is requesting authorization to install 9 pool tables and 31 video/pinball machines. In addition, the facility contains food service equipment for pop, hot dogs and frozen yogurt. The applicant has submitted the basic materials called for by the City Code. The Police Department has conducted its background investigation and the findings are not noteworthy. 3. PRIMARY ISSUES AND ANALYSIS: The issuance of a Conditional Use Permit in the City provides that six criteria must be met. While these items are discussed in the Planning staff report, information from the Police AMUSEMENT CENTER LICENSE - GREGORY BEGIN, DBA COTTON CLUB September 29, 1988 Page 2 Department suggests that a few of the standards be discussed here. Standard 2 provides that the establishment, maintenance or operation of a conditional use will promote and enhance general public welfare and will not be detrimental to or endanger the public health, safety, morals or comfort. Standard 3 states that a conditional use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purposes already permitted, nor substantially diminish or impair property values within the neighborhood. The Cotton Club opened for operation pending approval of an Amusement Center License in late June. Police calls from Cottonwood Plaza from January 1 to June 30 include: 1. Friday, 3/4/88 - 1:30 a.m., individual sleeping in vehicle. 2. Thursday, 4/14/88 - 6:55 p.m., checkbook stolen from car. Domino's Pizza. 3. Thursday, 5/14/88 - 8:09 p.m., process server threatened to hit Domino's employee. Since June 30 and the opening of the Cotton Club the Police Department records the following incidents: 1. Wednesday, 7/20/88 - 8:30 p.m., vehicle driving fast, squealing tires in lot. 2. Wednesday, 8/3/88 - unknown, burglary of one of the stores. 3. Wednesday, 8/10/88 - 12:30 p.m., group gathering in parking lot. 4. Thursday, 8/25/88 - unknown, burglary of another store. None of the above police reports specifically cite patrons of the Cotton Club as participants in the incident. The following police reports do cite the Cotton Club: 1. Monday, 8/8/88 - 11:28 p.m., disorderly conduct in the Cotton Club. 2. Sunday, 8/14/88 - 8:40 p.m., 5th degree assault between bouncer" and individuals who frequent the Cotton Club. AMUSEMENT CENTER LICENSE - GREGORY BEGIN, DBA COTTON CLUB September 29, 1988 Page 3 3. Wednesday, 8/17/88 - 10 a.m., verbal harassment by Cotton Club patrons of female employee of adjacent business. Theft of vehicle parts (party unknown). 4. Friday, 8/26/88 - 11:12 p.m., public nuisance involving patrons of the Cotton Club. 5. Thursday, 9/1/88 - 11:12 p.m., patrons of Cotton Club racing cars and drinking in parking lot. Based upon just over one month's police experience, it appears that there is some question of whether the Cotton Club meets conditional use permit standard with respect to protecting the public health, safety, morals or comfort. There is also some question of whether the existence of the Cotton Club is detrimental to adjacent business operations. The City Council may wish to give consideration to a condition which would require the Cotton Club to have an off-duty police officer present during all or some hours of operation to minimize calls of the nature cited above and the resulting additional burden on the City's Public Safety Department. The management plan submitted by the applicant under the title Standard Procedures" does not address whether the supervisory personnel at the Cotton Club are over 21 years of age. Nor does it address the credentials of the individual to deal with the types of events which police records already show have occurred at this facility. The management plan does not specifically set forth the house rules or hours of operation. And since the Police Department has not completed an inspection of the facility, it is not known whether house rules or hours of operation are posted in one inch letters as required by ordinance. The management plan does not address the issue of overcrowding in the facility and there has been no designation of the maximum number of persons to be allowed in the licensed premises. Each of the above requirements should be addressed in the management plan and should be made a part of the approving resolution should the Council desire to approve this license request. This is the first Amusement Center License requested in the City. The Council may wish to direct that it receive a quarterly report from the Public Safety Department on the police incidents which have occurred during the preceding three-month period. If the Council determines that the AMUSEMENT CENTER LICENSE - GREGORY BEGIN, DBA COTTON CLUB September 29, 1988 Page 4 nature or number of police incidents associated with the operation of the Cotton Club are not appropriate, then it could direct that a hearing be held to determine whether the license should be suspended or revoked. The operator would receive notice of such hearing and police records, in addition to public comments, would be considered by the Council. The Council may elect to allow the licensee to continue, revoke or suspend the license, or amend the conditions under which the license is granted to ensure that the operation is in conformance with all City requirements. 4. CONCLUSIONS AND RECONIENDATIONS: The attached resolution reflects each of the conditions set forth in this memorandum. The Council should determine whether it desires to approve the proposed amusement center license and if so, the appropriate conditions of license approval. FB:kec attachment CITY Or PLYMtf,"TH AHUS0CNT CENTER LICENSE APPLICATION All Applications to be Filed in Du licate) 1. Name of Owner: Gregory and Jan Begin, John and Barbara DeMars 5/14/47--Mpls, 4/5/47--St-Paul --Begins 2. Date & Place of Birth:6/7/46--•Anoka 6/7/60-- Mpl> DeMars Age 3. Business Name: The Cotton Club 4. Business Address: 3900 Vinewood #10 ZIP 55441 5. Type of Business: Billard Parlor/Video GampAing Classification B-3 6. Have you ever been convicted of an offense relating to this type of business: Yes No x If yes, fill out and return the attached Criminal History Consent Release. 7. No. of Machines: -40 Type of Machines: 9 Pool Tables 31 Video/Pinball Machines 8. Phone: 557-1200 9. If a partnership, Names and Addresses of Partners: 10. If a corporation, Names and Addresses of Officers and any parties with 5% more interest in the company. reciory and Jan' 'Begin - 5525 Y,eniun Lane Plymouth 55442 John land Barbara"Defliars - 8790 Nason Ave. Elk {river 4 11. Name of ManagerBegin _ p` 12. Home Address: 7800 Maple Hill Rd #20, Corcoran ZIP5340 or 13. Home Phone: 559-9023 14. Number to Call in Case of Emergency: 557-1200 15. I recognize in making this application that a record of my fingerprints maybemadebythePoliceDepartmentandIherebyconsenttosame. J wo of Q October 10, 1988 - CITY O1 PUMOUTR Mr. Greg Begin c/o Cotton Club 3900 Vinewood Lane, Unit 10 Plymouth, MN 55441 SUBJECT: MANAGEMENT PLAN REQUIRED BY CITY CODE FOR AMUSEMENT CENTER Dear Mr. Begin: At their October 3 meeting, the City Council deferred action on your request for an Amusement Center License and Conditional Use Permit. The purpose of the deferral was to afford you the opportunity to prepare a management plan which was in conformance with the City Code and responsive to City Council concerns. To assist you in developing a management plan which is comprehensive and responsive to the City's concerns, I have assembled a number of requirements of the Plymouth City Code and have set them out below. Your management plan should address each of these issues, indicating how you would handle each. At minimum, the management plan should contain the following: 1. Hours of Operation - The management plan should show the hours of operation in conformance with the City Code. I have attached the applicable provisions. 2. House Rules - The management plan should set forth the house rules which address patron -related issues including how yoru supervisors will deal with the following: a. Curfew b. Abusive behavior or language c. Destruction of property d. Loitering in and around the facility e. Use of alcohol and tobacco f. School-age children in the facility during school hours' g. Noise of vehicles or reckless driving in parking lot 3. Posting Requirements - The house rules and hours of operation should also be posted in minimum one -inch letters permanently within the facilty within view of all patrons. While not required by ordinance, it would be useful for you to post the disciplinary procedures as well, so that patrons are aware both of your expectations and of the actions you will take in the event of infraction. 3400 PLYMOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 559-2800 MEMO CITY OF PLYMOUTH 00 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: Octob 6, 1988 TO: James G. Willis, City Manager FROM Eric J. B1 k, Director of Parks and Recreation SUBJECT: PARKERS LAKE AVILION On Saturday, October 1, t e first annual Plymouth Volksmarch was held at Parkers Lake Park. One hu n ed sixty-five individuals registered and partook in the walk. The youngest wa 1 and the oldest 76. The building provided an outstanding focal point for us to use as a registration headquarters and for the sale of concession items, a We believe this is one event that will be expanded in future years to becom very popular with Plymouth residents. EB/np Mr. Greg Begin October 10, 1988 Page 2 4. Disciplinary Procedures - The management plan should address what disciplinary procedures will be taken against a patron for infrac- tion of any of the rules. Disciplinary procedures should be identi- fied . Your existing procedures already provides some direction in this area. a 5. Occupant Load - The maximum occupant load should be posted within the facility. The Fire Chief can provide you with this infor- mation. The management plan should also reflect the means of enforcement of the maximum occupant load and of methods for eliminating fire hazards. 6. Supervisors - The management plan should indicate how many supervisors are expected to operate the facility at any one time. You should also identify the credentials of the lead supervisor who has a retail management degree. Emphasis should be placed upon the supervisor's experience in crowd control procedures, dealing with adolescent behavior, first aid, self-defense training and other appropriate credentials. You should also identify what annual training you will provide your supervisors to ensure that they are capable of coping with the types of situations that could occur at your facility. 7. Smoking - The management plan should address the question of whether the environment will be smoke-free or if and where smoking will be allowed under the Clean Indoor Act. 8. Supervision of Parking Lot - The plan should set forth how the exterior parking lot will be supervised during the evening hours and particularly at closing. 9. Calls for Public Safety Services - The management plan should address how you will minimize calls to the Public Safety Department and at what threshold you would intend to add an off-duty police officer as a security officer in addition to your supervisors to control the number of public safety calls originating from your business. For your information, we have sent a letter to Domino's Pizza Indicating the Council's concern about the level of public safety calls from their facility. The Mayor has previously provided you with a copy of this letter. You may want to ask the City to share with you its quarterly report to the Council on public safety activities at your facility so that you will be working with the same data we are using. By addressing the above issues, I believe that you will substantially enhance your management plan and will have responded to the City Council's direction from the October 3 meeting. For your information, I am attaching an unapproved copy of the minutes from the October 3, 1988 meeting. Mr. Greg Begin October 10, 1988 Page 3 This item is on the October 24 agenda. I will need your proposed management plan no later than noon, Monday, October 17. If you would like to get together prior to completing the revised plan let me know. Please let me kno!Cjif you have any questions. FranK_Qpyles Assistant City Manager FB:kec cc: Public Safety Director City Attorney Planning & Community Development Director Mayor & City Council The Cotton Club Inc. 3900 VineH000 Lane, Piyr,outh, Mn. JJ441 Phone JJ/ -1900 Management Flan prepared for: City of Plymouth 17 October, 1988 Plymouth City Ordinance 925.07. Subdivision 1 General Rule. It is unlawful for any person operating or in charge of any place of amusement, entertainment, or refreshment, or other place of business to permit any minor under the age of 18 years of age to loiter, loaf or idle in such a place. Definitions: Cotton Club response: The Owners and Operators of The Cotton Club consider their establishment an 'Amusement Center", for this reason they have applied for an 'Amusement Center License'. From a review of materials supplied to The Cotton Club by the City of Plymouth it is very apparent to us that our concept of an 'Amusement Center" is very different from that held by the City of Plymouth. Websters Dictionary, although not a legal document, does describe th tempory usage of the English language. The Cotton Clubs concept of an Amusement Center' is con an ith such usage. There seems to be no conflict of opinion concerning the word 'Center" so we will not discuss it here. Websters Dictionary Defines: Amusement ...... To DIVERT pleasantly' Divert ......... To bring pleasant mental DISTRACTION' Distraction...'An interest that provides RELAXATION' relax ......... 'To CEASE TO WORK" To us Amusement appears to be characterized by diversions, pleasant mental DISTRACTIONS which allow individuals to RELAX while simaltaineously NOT WORKING. While this definition may not be perfect, we are certain it is not antithetical to a 'perfect' definition. According to Plymouth City ordinance, activities described in the followinq are illegall in an 'Amusement Center'. I Loiter...'To hang around,stay or wander about near some spot..." From Middle Dutch 'loteren' meaning to WAG as in tonque) Waq....... To move busily in IDLE chatter .... to IDLE gossip and play. I Loaf ..... 'To pass time in IDLENESS' I Idleness..'Casual not serious' 'To let time pass WITHOUT WORKING' I Lounge...'To LOLL, sit or stand in a LAZY manner' Loll...... To stand or sit in a LAZY, comfortable atitude.' Lazy ...... With little WORK, IDLE' In many cases the above mentioned behaviors would be undesirable. for example in a school, workplace or outside of any establishment including entertainment or amusement establishments. Inside, and we stress INSIDE an Amusement Center we feel people 'should' socialize, lounge, relax, and NOT WORK in other words be IDLE, according to the definition of AMUSEMENT. By contempory definition most citizens patronizing restaurants, bars, clubs, practically any entertainment establishment, or involved in most entertainment activity are in vioiation of City ordinances because they are behaving accordinq to the above descriptions. The contemporary definitions of most of the terms concerning ordinances listed above are mutually inclusive of one another and their prohibition antithetical to the entire concept of AMUSEMENT or Entertainment of most types. Two 17 October, 19883 MANAGEMENT PLAN REOU I RED BY CITY CODE. FOR AMUSEMENT CENTER. 1. HOURS OF OPERATION: Monday Tuesday Wednesday Thursday Friday Saturday Sunday Noon to Midnight Noon to Midnight loon to Midnight Noon to Midnight 12:00 to 01:0(..) 12:00 to 01:00 14:00 to 23:00 2.& ;:. HOUSE. RULE ( Posted in I inch letters) the premises. Not:.e: Asterisks are not displayed with house rules. Marked items are those which will cause immediate expulsion of the patron. With non marked items we may dive patrons one chance to change behavior. We feel it's better- to not tell them they get another chance as that may encourage the initial behavior. No Shirt, No Shoes, No Admittance. No Rowdiness or Vulgar Language. No Alcohol or Intoxicating substances. No Smoking or Chewing of Tobacco. No Food or Drink: brought in from outside. No Food or Drink:: allowed on Games/Fool tables. No Sitting_ on Games/Pool tables. Any Action which del i bera.tl y damages property or endangers others will not be tolerated. Plymouth City Ordinance 925. requires that you leave the Cotton Club unless accompanied by a parent or :legal guardian: By 10 PM if you are under 15 years old. By Midnight if you are under 18 years old. The management is required to enforce this curfew. Patrons violating the rules will be required to leave the premises. Not:.e: Asterisks are not displayed with house rules. Marked items are those which will cause immediate expulsion of the patron. With non marked items we may dive patrons one chance to change behavior. We feel it's better- to not tell them they get another chance as that may encourage the initial behavior. Displayed notices not part of house rules: The purpose of The Cotton Club is to provide amusement and entertainment for your pleasure and relaxation. Any patron not actively pursuing amusements, entertainments or relaxation will be be requested to LEAVE the premises. So make sure you are busy having fun. Patrons who stand or sit around immediatly OUTSIDE of The Cotton Club for any prolonged period of time will be in violation of Plymouth City Ordinance 925.07. and considered to be "LOITERING". (which is illegal). 4. INFRINGEMENTS ON HOUSE RULES PATRON 1 NFR I NBEMENT ON HOUSE RULES: In the case of items not marked with an asterisk: the patron will be warned that if this specific behavior is repeated he or she will be required to leave. In the case of items marked with an asterisk: the patron will be told that the behavior or condition is totally unacceptable, will not be tolerated, and that he or she must leave the premises immediatly. All patrons will be treated in a civil but firm manner. PATRONS VERBALLY ABUSIVE OF OTHERS: If abuse is mild a warning will be given, otherwise the patron will be told to leave the premises now. PATRONS PHYSICALLY ABUSIVE OF PROPERTY: If abuse is significant we intend to call the police. This would be necessary in order to collect on our insurance. We believe as a tax paying entity of the community this is not unreasonable. If possible our personnel will detain the vandal with a minimum amount of physical contact. "Si gni f i cant" damage would be over $250. 00. In the more then 1,500 hours of operation to date NO deliberate damage to property of any kind has oc_cured. This says something about the maturity and moral character of the MAJORITY of the 10,000 '- patrons The Cotton Club has served since June, most of whom our records indicate are from Plymouth. Unfortunatly, commendable "Real World" statistics as these, indicating the RULE are so often and easily overshadowed by the rare albeit negative EXCEPTION. To date the EXCEPTION has not occured). Four INEBRIATED INDIVIDUALS ENTERING THE CUTTON CLUB We will immediately inform all people entering our establishment that no person under the influence of any intoxicating substance will be allowed to remain on the premises. We will continue in the future to follow the same procedure in this reguard as we have in the past. EXAMPLE: The case of significance, being the worst of all incidences to which the Plymouth Police responded involved an ADULT (not a youth) who appeared to be in his thirties, and alledgedly pulled a knife from his pocket. This ADULT individual became grossly intoxicated by consuming alcohol dispensed by a LICENSED" facility .... he was observed staggering some distance down County Road 9 before reaching Cottonwood Plaza whereupon he decided to enter The Cotton Club. This Adult individual (who is not a regular patron) was by this time having difficulting in walking and was unable to leave the premises when told to leave. He was helped to the bathroom after he started to become ill. Due to his level of intoxication their was no responsible alternative but to call the Police. Many of our youthfull customers were frightened by this incident, and we were annoyed that this problem, certainly not of our doing was now effecting our customers. Since then we have been told by both explicit and implicit statements that The Cotton Club is somehow responsible for these types of events and that our response to this type of situation has been improper. It is our opinion that it would be improper for us to allow this type of person to remain in our establishment thus exposing our patrons to an uncomfortable situation. As it would be improper to cast him out into the parking lot in such a condition, we feel that calling the Police was proper, and that the City must accept some responsibility as well. After all The Cotton Club did not license the sale of, or sell the adult individual an intoxicating drug (alcohol) nor did we allow him to stagger dangerously down a public highway whereupon he took refuge in our establishment, he may just as easily have entered any of the numerous business establishments, or even the local church. We understand that the City cannot police all situations, but we feel it is blatently unfair that this and other simalar situations have been used as an indictment of The Cotton Club and its management for improper conduct and procedures, effectively holding us at fault publicly for these negative circumstances. In the future intend Five PATRONS PHYSICALLY ABUSIVE OF OTHER PERSONS: 5. OCCUPANT LOAD Although The Cotton Club management has rarely had to expel patrons for attempting to initiate a confrontation, an actual physical confrontation between patrons has NEVER occured to date. Considering the age of our patrons we recognize the possibility that a physical confrontation may actually occur between two or more of our patrons. If such an event should ever occur in the future, the parties in conflict will be physically seperated by management and/or security personnel and immediately escorted out of the building and observed until they depart the area. If eventually an event of this nature does occur every prudent measure will be applied to avoid involving Public Saftey personnel in any such disturbance. The Cotton Club has about 4,000 square feet of space, with three (3) exits. Maximum Occupant Load is: 230 Only two exits allow bi-directional traffic, these are both in clear view of the supervisors. In the event of overcrowding a sign would be posted on the door stateing that no additional patrons will be allowed in. The security guard will monitor the door. The patron population count is inherently self limiting by virtue of the number of games in the establishment and the maximum number of patrons who can play a game in a given period of time. These games have proven themselves ineffective in attracting large numbers of spectators, therefore we believe excessive crowding is very unlikely. Fire Hazards: At the end of each day of operation the supervisory personnel will make a complete walk around inspection to assure their are no conditions hazardous to personnel or any condition which could produce a fire. No smoking is allowed. All gas and electric appliances are checked for normal operation. All trash is removed daily. Circuit breakers are examined daily. All non-essential equipment is turned off at night. Smoke detector operation is checked once a week. Si , 6. SUPERVISION Character Traits required of all supervisory personnel. Mature Courteous Tact.full Kind Diplomatic Obedient Trustworthy Cheerfull Loyal Brave Helpful 1 Clean Friendly Reverent The following items are checked to verify reliability of employees.,. - Police Record Credit Report Driving Record Minimum Credentials for aplicants for supervisory positions: High School Diploma Twenty one (1) years of age. Experience with crowds. Educated in First Aid. Knowledge of Self Defense. Minimum Credentials for supervisory positions upon employment: All supervisors must study the curiculum of the State University System's Law Enforcement course pertaining to Conflict Resolution, and Crises Management. All supervisors will be tutored annually in the practical aspects of crowd control, security, and other relevant law enforcement topics. These sessions will be sponsored by The Cotton Club at our expense. The sessions will be conducted by an experienced law enforcement officer. Specific Employee Credentials: Currently lead supervisors are: John Hanson Greg Begin Margene Miller Eugene L°Allier Business Manager: Leah Begin John Hanson is 23 years old, has Red Cross certificate in First Aid Has two years of experience dealing with adult bar patrons. Has had self defense training (Tae Kwon Do). Has Previously held supervisory positions. Seven Greg Begin is 41 years old, has had training in First Aid, has managed a retail business for over fourteen (14) years. He has overseen multiple projects and supervised large numbers of workers requiring considerable practical experience in conflict resolution as well as solving a vast number of diverse people problems. Greg is a member of the Plymouth Lions and has served as Treasurer. He has also been active as a Scout Leader. Margene Miller is 41 years old. This part time supervisor has vast experience in management of people. An electronics design engineer, she served as executive manager of, and was responsible for the creation of the Computor Aided Design department of Medtronics. Still serving as a design consultant for Medtronics she now works as a design project manager/engineer for Honeywell's Solid State Developement Center. Before becomming an engineer/manager she worked for St. Mary's Hospital as a nurses aid with experience in intensive care, she then worked several years with adult bar patrons in a restaurant/bar. She also managed her own construction company. Margene has reared six (6) children, five (5) of which are boys only one year apart in age. She understands how to handle adolescent behavior. Eugene L'Allier is 25 years old. The grandson of a city police cheif, has First Aid Training, and has been a Security officer for four years dealing with large groups of people. Eight Business Manager: (WILL NOT ACT AS LEAD SUPERVISOR) LeahLeah T. begin is 20 years oldhas a Red Cross First Aid Certificate, has taken formal course work: in Human Relations, Ural Communication, Retail Law, Security and other management related courses while fulfilling requirements for her Retail Management degree. Leah has had experience working in restaurants and amusement centers. Although young, Leah has had diverse experiences such as manageing and supervising production of fashion shows where she has been given personal responsibility for many thousands of dollars worth of precious furs etc. She posseses many exceptional skills, an example of which is the unique design, developement and production of a working prototype of an ULTRA VIOLET NITROGEN LASER. This was done during her high school years despite the fact that she did not have a background in physics or chemistry. She won the Premium Award at the regional Science and Engineering Fair and many top awards at the State Science and Engineering Fair including The U.S Armys Bronze Medallion, the highest honor given in statewide competition. She received special awards for outstanding achievement in physical engineering from the U.S. Air Force, Outstanding Achievement Award in Aerospace Research from the National. Aeronautics and Space Administration NASA. The only international SI award was granted to Leah for the most accurate and complete usage of international units in mathematics involved in scientific research. (She received other blue ribbons and awards not mentioned.) This was a significant achievement, considering at that time (1980) the U.S. Government had not felly developed a similar ULTRA VIOLET NITROGEN LASER device. this is only one example of many which indicate that despite her youth, Leah is a responsible, very capable and a highly motivated person. Her personal atributes are to diverse to be adequately enumerated here. EMPLOYEES NEEDED FOR FACILITY OPERATION: Number of Counter Security Patrons Persons Supervisors Officer 0 - 24 0 1 25 - 50 1 1 51 - 10C') 2 1 101 - 150 2 2 151 - 200 2 2 1 201 - 230 2 2 2 7. SMOKING The Smoking of any substances or chewing of tobacco is strictly forbidden in The Cotton Club, any such use will result in immediate expulsion, after non compliance with the initial. warning. H. SUPERVISION OF PARKING LOT Its is a basic tenet that an entity cannot over which they have other authority. of our system of Jurisprudence be held responsible for factors no control, jurisdiction, or As we lease our business location and coo not own i we have limited 1 egal authority as regards to the policing of the parking lot, other areas, other businesses, or the private property of others. However we will police the lot to the extent., but within, the constraints of our legal authority as granted in writing. 9. CALLS FOR11i PUBL.IC: SAFETY SERVICES As stated pr pvi nusl y The Cotton Club will cont.ac_.t. P"bl i. c Safety Services only when it would not: be prudent to do otherwise. Examples of circumstances under- which we will call: Fire at any location i n the Cottonwood Plaza area. Medical Emergencies anywhere in the Cottonwood Plaza area. Significant property damage anywhere in the Cottonwood Plaza area.. Any criminal activities seen by us anywhere in the Cottonwood Plaza area. If requested to do so by an adult. citizen. Regardless of the adverse consequenses The Cotton Club will suffer- as a result of these calls, we will not hesitate to inform Public Safety personnel in these cases because to do otherwise would be irresponsible, immoral and poor citizenship an our part. In the future The Cotton Club will not call for any Public Safety Services unless the call falls i. nto one of the categories .listed above, unless it is required by ordinance or other laws or if a significant threat to personal safety or property exists. Threshold" of calls allowed before regulatory action will be taken. We at The Cotton Club, are not able to provide such information. We have an insufficient amount of information on which to make an objective estimate. The City of Plymouth we feel is likely to he more cognizant of the factors, involved, including the quantity and frequency of requests for service made by Cather Plymouth entertainment oriented organizations. We ,at The Cotton Club are not requesting special treatment, but we hor_re to operate under reasonable and realistic constraints, and to know exactly what. the City desires and expects of us. We will make all reasonable efforts to satisfy those expectations and desires. 15240 40th Ave. N. Plymouth, MN 55446 October 10, 1988 Mayor City of Plymouth 3400 PlyinouLh Blvd. Plymouth, MN Dear Mayor: iVEi act l ygg I am presently employed as the night security man for the Cottonwood Plaza Mall, 3900 Vinewood Lane, Plymouth, Minnesota. I work from 10:00 P.M. to 6:00 A.M. seven days a week. I would like to let you know that the Cottonwood Club, a local gameroom for Plymouth area youth, seems to be well managed, well maintained, and run in a very orderly manner. During the first two weeks I have been there, there has been no trouble whatsoever. It is inappropriate to compare it to Moby Dick's or a similar type of establishment. I do not feel that they need a uniformed police d=ficer on the premises. The youths frequenting the club are very well behaved, polite, and don't seem to cause anyone any trouble. The next point I would like to bring up is that the Plymouth Police, between the hours of 12 midnight and 6:00 A.M., have only been there once on patrol. Tris was because they were called by a young lady from Domino's Pizza at approximately 2:45 A.M. because she saw my car in the lot and did not know who I was. ming a resident of Plymouth, I feel that the license fee for the Cottonwood Club is E-Lorbitant. I don't know how you expect a little club that gives our teenagers a place to frequent to make any money by paying so much for a license. I hope you will take these factors into consideration as a protest from an employee of the Cottonwood Plaza and as a resident of Plymouth. Thank you. Sincerely, Herman P. Joffee T TrM7 at-4 133 7„• y^ ng Z 4 A. i 6 t z t •, . . ' ,x e m ,.av ,satx tit t .a t'. `'^ d a'x,`'t ,. °'' tiT $.r , ' e q k t Si 4 'ti a xQ t, '% . x Af'x * C eiR a g • `'-. A . 4 . b n ' l .. '. , w#`" i'% % -> fir.. x j `'+ t- .rr Y ° ar,. f # ``'e?l" * •' &a'' a ¢ s , t'k47 AVIV. op Ai s . 41 y .. yy,,> k'h"`< ., s+.,;Y dv n k }+ 'v' tt, • 1 'i5. 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" s2 " : , , aaNy,• y TF*F L. DATE: TO: FROM: SUBJECT 1. CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO October 19, 1988 for Council Meeting of October 24, 1988 James G. Willis, City Manager Frank Boyles, Assistant City Manage AMUSEMENT CENTER LICENSE - GREGORY BEGIN, DBA COTTON CLUB g- a a ACTION REQUESTED: The Council should evaluate the management plan supplied by the Cotton Club to determine whether it is responsive to the City Council's October 3 direction. The Council should consider the attached resolution providing for an Amusement Center License for Gregory Begin doing business as the Cotton Club from August 1, 1988 through December 31, 1988 subject to conditions as the Council deems appropriate. 2. BACKGROUND: Attached for City Council information is the staff report provided at the October 3 meeting. This report summarizes the police activity at Cottonwood Plaza and addresses various issues relating to the issuance of an Amusement Center License. Also attached is an October 10, 1988 letter to Greg Begin, setting forth the issues which, at minimum, the management plan should address. On October 17 Mr. Begin did submit the attached management plan. We have also received the attached letter from Herman Joffee who is the Security Officer for the parking lot at Cottonwood Plaza. The management plan as submitted is generally responsive to the October 10 letter. While there are unnecessary editorial comments contained in the plan, it appears to appropriately address the City Council's concerns with two exceptions. In the first case, the Club indicates it will post a message regarding curfew. Plymouth City Code requires that it is unlawful for any person operating or in charge of any place of amusement and entertainment or refreshment, or other place of business to permit any minor under eighteen years of age to loiter, loaf or idle in such place." While the management plan for the Cotton Club advises patrons of the City's requirements, it does not state the supervisors of the facility will regularly "card" patrons to determine whether they are in compliance with the curfew requirements. A condition has been incorporated in the approving resolution addressing this issue. The proposed management plan does not address the issue of providing an off-duty police officer at the Club. Cotton Club representatives do AMUSEMENT CENTER LICENSE - GREGORY BEGIN, DBA COTTON CLUB October 19, 1988 for Council Meeting of October 24, 1988 Page 2 not believe they have the expertise to determine the threshold for providing a police officer. They request that the City be consistent with its requirements for other entertainment facilities. The approving resolution includes a condition which would authorize the City Council to continuously monitor the Cotton Club operation and require a police officer at any time such action appears appropriate whether during the license period or at time of renewal. The City Attorney has suggested conditions #4, 5, 6 and 7 for inclusion in the approving resolution. 3. CONCLUSIONS AND RECOMMENDATIONS: The attached resolution would approve the Cotton Club Amusement Center License for the period August 1, 1988 through December 31, 1988. The City Council will have the opportunity to review the 1989 license request before the end of this year. FB:kec CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota, was held on the day of , 19 The following members were present: The following members were absent: introduced the following Resolution and moved its adoption: RESOLUTION NO. 88 - APPROVING AN AMUSEMENT CENTER LICENSE FOR GREG BEGIN, DBA COTTON CLUB WHEREAS, Plymouth City Code Section 1103 sets forth standards for issuance of amusement center licensure; and WHEREAS, an application has been received by Greg Begin, dba Cotton Club; and WHEREAS, the Police Department has conducted a check of the applicants and does not find a basis for license denial. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should, and hereby does, approve an amusement center license for Greg Begin, dba Cotton Club, from August 1, 1988 - December 31, 1988 subject to the following conditions: 1. The license is approved contingent upon the Conditional Use Permit and conformance with the conditions contained therein. 2. That the Cotton Club hire and maintain a uniformed security officer in addition to the attendant(s) at such time as required by the Plymouth City Council at the Council's sole discretion either at the time of initial license issuance, during the license year or upon license renewal. 3. That the Cotton Club consistently and continuously comply with: a. All health, City Code, zoning regulations and building code requirements. b. The Cotton Club Management Plan dated October 17, 1988. c. City Code curfew enforcement regulations, including carding and taking appropriate actions for patrons not in conformance with City curfew laws. d. Prohibition of school age children from usage of the facility during normal school days and hours. 4. All forms of gambling are prohibited. CONTINUED ON PAGE TWO RESOLUTION NO. 88 - APPROVING AN AMUSEMENT CENTER LICENSE FOR GREG BEGIN, DBA COTTON CLUB Page 2 5. No intoxicating liquor, beer, wine or any drugs/controlled substances are permitted on the site. 6. Licensee shall ensure that patrons do not loiter about the premises or Cottonwood Plaza parking lot area. 7. Prior to hiring or assigning an attendant to the facility, licensee shall obtain approval from the City Public Safety Director. No person who has been convicted of a felony, an offense related to alcoholic beverages or controlled substances, or relating to licensed businesses within the last five (5) years shall be assigned the duties of attendant. 8. Subject to police inspection and approval of facility within 30 days of this resolution. 9. Posting of house rules and hours of operation permanently in one inch high letters within the facility within 30 days of this resolution. The motion for adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. DATE: TO: FROM CITY OF- PLYMOUTH 0 3400 PLYMOUTH BLVD.. PLYMOUTH. MINNESOTA 55447 TELEPHONE (612) 559-2800 ZrAID September 29, 1988 James G. Willis, City Manager Frank Boyles, Assistant City Manager SUBJECT AMUSEMENT CENTER LICENSE - GREGORY BEGIN, DBA COTTON CLUB 1. ACTION REQUESTED: Approve the Amusement Center License request of Greg Begin, dba Cotton Club subject to conditions recommended herein. 2. BACKGROUND: Plymouth City Code, Section 1103, provides that no person shall own, operate or permit the operation of an amusement center unless an annual Amusement Center License is obtained. The ordinance further provides that an application must be received containing numerous items, including a management plan outlining the means by which the establishment will be supervised, training provided to supervisory personnel and methods for dealing with infringements of establishment rules. Each amusement center licensed under the City Code is to be inspected by the Police Department. A copy of the house rules and hours of operation are to be posted within the facility. An amusement center is not to constitute a public nuisance and as such, the owner is responsible for maintaining order on the premises, appropriate disposal of trash and refuse, elimination of fire hazards, supervision of the facility by an adult at all times, elimination of liquor, beer and drugs and a limitation of hours to those prescribed by the ordinance. The license is conditioned on approval of a Conditional Use Permit, therefore, if the City Council rejects the Conditional Use Permit, then the license is automatically rejected. The application submitted is for the period August 1 - December 31, 1988. The applicant is requesting authorization to install 9 pool tables and 31 video/pinball machines. In addition, the facility contains food service equipment for pop, hot dogs and frozen yogurt. The applicant has submitted the basic materials called for by the City Code. The Police Department has conducted its background investigation and the findings are not noteworthy. 3. PRIMARY ISSUES AND ANALYSIS: The issuance of a Conditional Use Permit in the City provides that six criteria must be met. While these items are discussed in the Planning staff report, information from the Police AMUSEMENT CENTER LICENSE - GREGORY BEGIN, DBA COTTON CLUB September 29, 1988 Page 2 Department suggests that a few of the standards be discussed here. Standard 2 provides that the establishment, maintenance or operation of a conditional use will promote and enhance general public welfare and will not be detrimental to or endanger the public health, safety, morals or comfort. Standard 3 states that a conditional use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purposes already permitted, nor substantially diminish or impair property values within the neighborhood. The Cotton Club opened for operation pending approval of an Amusement Center License in late June. Police calls from Cottonwood Plaza from January 1 to June 30 include: 1. Friday, 3/4/88 - 1:30 a.m., individual sleeping in vehicle. 2. Thursday, 4/14/88 - 6:55 p.m., checkbook stolen from car. Domino's Pizza. 3. Thursday, 5/14/88 - 8:09 p.m., process server threatened to hit Domino's employee. Since June 30 and the opening of the Cotton Club the Police Department records the following incidents: 1. Wednesday, 7/20/88 - 8:30 p.m., vehicle driving fast, squealing tires in lot. 2. Wednesday, 8/3/88 - unknown, burglary of one of the stores. 3. Wednesday, 8/10/88 - 12:30 p.m., group gathering in parkinglot. 4. Thursday, 8/25/88 - unknown, burglary of another store. None of the above police reports specifically cite patrons of the Cotton Club as participants in the incident. The following police reports do cite the Cotton Club: 1. Monday, 8/8/88 - 11:28 p.m., disorderly conduct in the Cotton Club. 2. Sunday, 8/14/88 - 8:40 p.m., 5th degree assault between bouncer" and individuals who frequent the Cotton Club. AMUSEMENT CENTER LICENSE - GREGORY BEGIN, DBA COTTON CLUB September 29, 1988 Page 3 3. Wednesday, 8/17/88 - 10 a.m., verbal harassment by Cotton Club patrons of female employee of adjacent business. Theft of vehicle parts (party unknown). 4. Friday, 8/26/88 - 11:12 p.m., public nuisance involving patrons of the Cotton Club. 5. Thursday, 9/1/88 - 11:12 p.m., patrons of Cotton Club racing cars and drinking in parking lot. Based upon just over one month's police experience, it appears that there is some question of whether the Cotton Club meets conditional use permit standard with respect to protecting the public health, safety, morals or comfort. There is also some question of whether the existence of the Cotton Club is detrimental to adjacent business operations. The City Council may wish to give consideration to a condition which would require the Cotton Club to have an off-duty police officer present during all or some hours of operation to minimize calls of the nature cited above and the resulting additional burden on the City's Public Safety Department. The management plan submitted by the applicant under the title Standard Procedures" does not address whether the supervisory personnel at the Cotton Club are over 21 years of age. Nor does it address the credentials of the individual to deal with the types of events which police records already show have occurred at this facility. The management plan does not specifically set forth the house rules or hours of operation. And since the Police Department has not completed an inspection of the facility, it is not known whether house rules or hours of operation are posted in one inch letters as required by ordinance. The management plan does not address the issue of overcrowding in the facility and there has been no designation of the maximum number of persons to be allowed in the licensed premises. Each of the above requirements should be addressed in the management plan and should be made a part of the approving resolution should the Council desire to approve this license request. This is the first Amusement Center License requested in the City. The Council may wish to direct that it receive a quarterly report from the Public Safety Department on the police incidents which have occurred during the preceding three-month period. If the Council determines that the AMUSEMENT CENTER LICENSE - GREGORY BEGIN, DBA COTTON CLUB September 29, 1988 Page 4 nature or number of police incidents associated with the operation of the Cotton Club are not appropriate, then it could direct that a hearing be held to determine whether the license should be suspended or revoked. The operator would receive notice of such hearing and police records, in addition to public comments, would be considered by theCouncil. The Council may elect to allow the licensee to continue, revoke or suspend the license, or amend the conditions under which the license is granted to ensure that the operation is in conformance with all City requirements. 4. CONCLUSIONS AND RECOMMENDATIONS: The attached resolution reflects each of the conditions set forth in this memorandum. The Council should determine whether it desires to approve the proposed amusement center license and if so, the appropriate conditions of license approval. FB:kec attachment AMUSEFCNT CENTER LICENSE APPLICATION All Applications to be Filed in Duplicate) l r 1. Name of Owner: Gregory and Jan Begin, John and Barbara DeMars 5/14/47--Mpls, 4/5/47--St.Paul --Begins 2. Date & Place of Birth:6/7/46- Anoka 6/7/60-- Mpls; DeMars Age 3. Business Name: The Cotton Club 4. Business Address: 3900 Vinewood #10 ZIP 55441 5. Type of Business: Billard Parlor/Video Gam€v-ming Classification B-3 6. Have you ever been convicted of an offense relating to this type of business: Yes No X If yes, fill out and return the attached Criminal History Consent Release. 7. No. of Machines: 40 Type of Machines: 9 Pool Tables 31 Video/Pinball 8. Phone: 557-1200 9. If a partnership, Names and Addresses of Partners: 10. If a corporation, Names and Addresses of Officers and any parties with 5% more interest in the company. re v and Jan -Begin - 5525 Xenium Lane Plymouth 55442 John and Barbara-DeNars - 3790 Mason Ave. Elk River 11. Name of Manager:_L&&y, Begin \ p 12. Home Address: -7800 Maple Hill Rd #20, Corcoran 2155340 13. Home Phone: 559-9023 or 14. Number to Call in Case of Emergency: 557-1200 15. I recognize in making this application that a record of my fingerprints may be made by the Police Department and I hereby consent to same. a C -A October 10, 1988 CITY 01" PLYMOUTH+ Mr. Greg Begin c/o Cotton Club 3900 Vinewood Lane, Unit 10 Plymouth, MN 55441 SUBJECT: MANAGEMENT PLAN REQUIRED BY CITY CODE FOR AMUSEMENT CENTER Dear Mr. Begin: At their October 3 meeting, the City Council deferred action on your request for an Amusement Center License and Conditional Use Permit. The purpose of the deferral was to afford you the opportunity to prepare a management plan which was in conformance with the City Code and responsive to City Council concerns. To assist you in developing a management plan which is comprehensive and responsive to the City's concerns, I have assembled a number of requirements of the Plymouth City Code and have set them out below. Your management plan should address each of these issues, indicating how you would handle each. At minimum, the management plan should contain the following: 1. Hours of Operation - The management plan should show the hours of operation in conformance with the City Code. I have attached the applicable provisions. 2. House Rules - The management plan should set forth the house rules which address patron -related issues including how yoru supervisors will deal with the following: a. Curfew b. Abusive behavior or language c. Destruction of property d. Loitering in and around the facility e. Use of alcohol and tobacco f. School-age children in tfi e facility during school hours" g. Noise of vehicles or reckless driving in parking lot 3. Posting Requirements - The house rules and hours of operation should also be posted in minimum one -inch letters permanently within the facilty within view of all patrons. While not required by ordinance, it would be useful for you to post the disciplinary procedures as well, so that patrons are aware both of your expectations and of the actions you will take in the event of infraction. 3400 PLYMOUTH BOULEVARD, PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 559-2800 Mr. Greg Begin October 10, 1988 Page 2 2 \aC_ 4. Disciplinary Procedures - The management pian should address what disciplinary procedures will be taken against a patron for infrac- tion of any of the rules. Disciplinary procedures should be identi- fied . Your existing procedures already provides some direction in this area. 5. Occupant Load - The maximum occupant load should be posted within the facility. The Fire Chief can provide you with this infor- mation. The management plan should also reflect the means of enforcement of the maximum occupant load and of methods for eliminating fire hazards. 6. Supervisors - The management plan should indicate how many supervisors are expected to operate the facility at any one time. You should also identify the credentials of the lead supervisor who has a retail management degree. Emphasis should be placed upon the supervisor's experience in crowd control procedures, dealing with adolescent behavior, first aid, self-defense training and other appropriate credentials. You should also identify what annual training you will provide your supervisors to ensure that they are capable of coping with the types of situations that could occur at your facility. 7. Smoking - The management plan should address the question of whether the environment will be smoke-free or if and where smoking will be allowed under the Clean Indoor Act. 8. Supervision of Parking Lot - The plan should set forth how the exterior parking lot will be supervised during the evening hours and particularly at closing. 9. Calls for Public Safety Services - The management plan should address how you will minimize calls to the Public Safety Department and at what threshold you would intend to add an off-duty police officer as a security officer in addition to your supervisors to control the number of public safety calls originating from your business. For your information, we have sent a letter to Domino's Pizza Indicating the Council's concern about the level of public safety calls from their facility. The Mayor has previously provided you with a copy of this letter. You may want to ask the City to share with you its quarterly report to the Council on public safety activities at your facility so that you will be working with the same data we are using. By addressing the above issues, I believe that you will substantially enhance your management plan and will have responded to the City Council's direction from the October 3 meeting. For your information, I am attaching an unapproved copy of the minutes from the October 3, 1988 meeting. The Cotton Club Inc. 3900 Vine"000 Lane, Fiyrouth, Mn. 55441 Phone 557-1900 r.... ter.,. i Management Flan prepared for: City of Plymouth 17 October, 1908 Plymouth City Ordinance 925.07. Subdivision 1 6eneral Rule. It is unlawful for any person operating or in charge of any place of amusement, entertainment, or refreshment, or other place of business to permit any minor under the age of 18 years of age to loiter, loaf or idle in such a place. Definitions: Cotton Club response: The Owners and Operators of The Cotton Club consider their establishment an 'Amusement Center', for this reason they have applied for an 'Amusement Center License'. From a review of materials supplied to The Cotton Club by the City of Plymouth it is very apparent to us that our concept of an 'Amusement Center' is very different from that held by the City of Plymouth. websters Dictionary, although not a legal document, does describe th tempory usage of the English language. The Cotton Clubs concept of an Amusement Center' is consian with such usage. There seems to be no conflict of opinion concerning the word 'Center' so we will not discuss it here. Websters Dictionary Defines: Amusement ...... To DIVERT pleasantly' Divert ......... To bring pleasant mental DISTRACTION' Distraction...'An interest that provides RELAXATION' relax .......... To CEASE TO WORK' To us Amusement apoears to be characterized by diversions, pleasant mental DISTRACTIONS which allow individuals to RELAX while simaltaineously NOT WORKING. While this definition may not be perfect, we are certain it is not antithetical to a 'perfect' definition. According to Plymouth City ordinance, activities described in the following are illegal$ in an 'Amusement Center'. I Loiter ... 'To hang around,stay or wander about near some spot...' From Middle Dutch 'loteren' meaning to WAG as in tongue) Wag....... To move busily in IDLE chatter .... to IDLE gossip and play. Loaf...... To pass time in IDLENESS' S Idleness..'Casual not serious' 'To let time pass WITHOUT WORKING' Lounge...'To LOLL, sit or stand in a LAZY manner' Loll...... To stand or sit in a LAZY, comfortable atitude.' Lazy ...... With little WORK, IDLE' In many cases the above mentioned behaviors would be undesirable. for example in a school, workplace or outside of any establishment including entertainment or amusement establishments. Inside, and we stress INSIDE an Amusement Center we feel people 'should' socialize, lounge, relax, and NOT WORK in other words be IDLE, according to the definition of AMUSEMENT. by contempory definition most citizens patronizing restaurants, bars, clubs, practically any entertainment establishment, or involved in most entertainment activity are in violation of City ordinances because they are behaving according to the above descriptions. The contemporary definitions of most of the terms concerning ordinances listed above are mutually inclusive of one another and their prohibition antithetical to the entire concept of AMUSEMENT or Entertainment of most types. Two 17 October, 19813 MANAGEMENT FLAN REQUIRED BY CITY CODE. FOR AMUSEMENT CENTER. 1. HOURS OF OPERATION: Monday Tuesday Wednesday Thursday Friday Saturday Sunday Noon to Midnight Noon to Midnight Noon to Midnight Noon to Midnight 12:00 to 01:0(..) 12:00 to 01:00 14:00 t. o 23:u(-) 2.& :'. HOUSE=. RULE ( Posted in I inch letters) Note: Asterisks are not displayed with house rules. Marked items are those which will cause immediate expulsion of the patron. With non marked items we may give patrons one chance to change behavior. We feel it's better- to not tell them they get another chance as that may encourage the initial behavior. No Shirt, No Shoes, No Admittance. No Rowdiness or Vulgar Language. No Alcohol or Intoxicating substances. No Smoking or Chewing of Tobacco. No Food or Drink: brought in from outside. No Food or Drink: allowed on Games/Fool tables. No Sitting_ on Games/Fool tables. Any Action which delibera.tly damages property or endangers others will not be tolerated. Plymouth City Ordinance 925. requires that you leave the Cotton Club unless accompanied by a parent or legal guardian: By 10 PM if you are under 15 years old. By Midnight if you are under 18 years old. The management is required to enforce this curfew. Patrons violating the rules will be required to leave the premises. Note: Asterisks are not displayed with house rules. Marked items are those which will cause immediate expulsion of the patron. With non marked items we may give patrons one chance to change behavior. We feel it's better- to not tell them they get another chance as that may encourage the initial behavior. Three hi.<_-playe:•d notices not part of house rules: The purpose of The Cotton Club is to provide amusement and entertainment for your pleasure and relaxation. Any patron not actively pursuing amusements, entertainments or relaxation will be be requested to LEAVE the premises. So make sure you are busy having fun. Patrons who stand or sit around immediatly OUTSIDE of The Cotton Club for any prolonged period of time will be in violation of Plymouth City Ordinance 925.07. and considered to be "LOITERING". (which is illegal). 4. INFRINGEMENTS ON HUUSE RULES PATRON INFRINGEMENT ON HOUSE RULES: In the case of items not marked with an asterisk: the patron will be warned that if this specific behavior is repeated he or she will be required to leave. In the case of items marked with an asterisk: the patron will be told that the behavior or condition is, totally unacceptable, will not be tolerated, and that he or she must leave the premises immediat1y. All patrons will be treated in a civil but firm manner. PATRONS VERBALLY ABUSIVE OF OTHERS: If abuse is mild a warning will be given, otherwise the patron will be told to leave the premises now. PATRONS PHYSICALLY ABUSIVE OF PROPERTY: If abuse is significant we intend to call the police. This would be necessary in order to collect on our insurance. We believe as a tax paying entity of the community this is not unreasonable. If possible our personnel will detain the vandal with a minimum amount of physical contact."Significant" damage would be over $250.00. In the more then 1,500 hours of operation to date NO deliberate damage to property of any kind has occured. This says something about the maturity and moral character of the MAJORITY of the 10,000 + patrons The Cotton Club has served since June, most of whom our records indicate are from Plymouth. Unfortunatly, commendable "Real World" statistics as these indicating_ the RULE are so often and easily overshadowed by the rare albeit negative EXCEPTION. To date the EXCEPTION has not occured). Four INEBRIATED INUIVIDUALS ENTERING THE CUT T UN CLUB We will immediately inform all people entering our establishment that no person under the influence of any intoxicating substance will be allowed to remain on the premises. We will continue in the future to follow the same procedure in this reguard as we have in the past. EXAMPLE.: The case of significance, being the worst of all incidences to which the Plymouth Police responded involved an ADULT (not a youth) who appeared to be in his thirties, and alledgedly pulled a knife from his pocket. This ADULT individual became grossly intoxicated by consuming alcohol dispensed by a LICENSE.D" facility.... tie was observed staggering some distance down County Road 9 before reaching Cottonwood Plaza whereupon he decided to enter- The Cotton Club. This Adult individual (who is not a regular patron) was by this time having difficulting in walking and was unable to leave the premises when told to leave. He was helped to the bathroom after he started to become ill. Due to his level of intoxication their was no responsible alternative but to call the Police. Many of our youthful1 customers were frightened by this incident, and we were annoyed that this problem, certainly not of our doing was now effecting our customers. Since then we have been told by both explicit and implicit statements that The Cotton Club is somehow responsible for these types of events and that our response to this type of situation has been improper. It is our opinion that it would be improper for us to allow this type of person to remain in our establishment thud exposing our patrons to an uncomfortable situation. As it would be improper to cast him out into the parking lot in such a condition, we feel that calling the Police was proper, and that the City must accept some responsibility as well. After all The Cotton Club did not license the sale of, or sell the adult individual an intoxicating drug (alcohol) nor did we allow him to stagger dangerously down a public highway whereupon he took refuge in our establishment, he may just as easily have entered any of the numerous business establishments, or even the local. church. We understand that the City cannot police all. situations, but we feel it is blatently unfair that this and other si malar situations have been used as an indictment of The Cotton Club and its management for improper- conduct and procedures, effectively holding us at fault publicly for these negative circumstances. In the future as in the past we intend to Contact Safety ea.'. persanne. only when we deem it to be the most prudent _. o n. To do o t h e r w i -s-E----w —c- CTr -T -5e grosslr>' i rrespoi-isi b e. Fi vp PATRONS P=HYSICALLY ALLUSIVE OF OTHER PERSONS: 5. OCCUPANT LOAD Although The Cotton Club management has rarely had to expel patrons for attempting to initiate a confrontation, an actual physical confrontation between patrons has NEVER occured to date. Considering the age of our patrons we recognize the possibility that a physical confrontation may actually occur between two or more of our patrons. If such an event should ever occur- in the future, the parties in conflict will be physically seperated by management and/or security personnel and immediately escorted out of the building and observed until they depart the area. If eventually an event of this nature does occur every prudent measure will be applied to avoid involving Public Saftey personnel in any such disturbance. The Cotton Club has about 4,000 square feet of space, with three (0) exits. Maximum Occupant Load is: 230 Only two exits allow bi-directional traffic, these are both in clear view of the supervisors. In the event of overcrowding a sign would be posted on the door stat.eing that no additional patrons will be allowed in. The security guard will monitor the door. The patron population count is inherently self limiting by virtue of the number of games in the establishment and the maximum number of patrons who can play a game in a given period of time. These games have proven themselves ineffective in attracting large numbers of spectators, therefore we believe excessive crowding is very unlikely. Fire Hazards: At the end of each day of operation the supervisory personnel will make a complete walk: around inspection to assure their are no conditions hazardous to personnel or any condition which could produce a fire. No smoking is allowed. All gas and electric appliances are checked for normal operation. All trawl in removed daily. Circuit breakers are examined daily. All non-essential equipment is turned off at night. Smoke detector- operation is checked once a week:. Si ,, 6. SUPE=RVISION Character 7rai is required of all supervisory personnel. Mature Courteous Tact.full Kind Diplomatic Obedient Trustworthy Cheerfull Loyal Brave Helpful 1 Clean Friendly Reverent the following items are checked to verify reliability of employees., Police Record Credit Report Driving Record Minimum Credentials for aplicants for supervisory positions: High School Diploma Twenty one (1) years of age. Experience with crowds. Educated in First Aid. Knowledge of Self Defense. MinifTIUM Credentials for supervisory positions upon employment: All supervisors must study the curiculum of the State University System's Law Enforcement course pertaining to Conflict Resolution, and Crises Management. All supervisors will be tutored annually in the practical aspects of crowd control, security, and other relevant law enforcement topics. These sessions will be sponsored by The Cotton Club at our expense. The sessions will be conducted by an experienced law enforcement officer. Specific Employee Credentials: Currently lead supervisors are: John Hanson Greg Begin Margene Miller Eugene L'Allier Business Manager: Leah Begin John Hanson is 23 years old, has Red Cross certificate in First Aid Has two years of experience dealing with adult bar patrons. Has had self defense training (Tae Kwon Do). Has previously held supervisory positions. Seven Greg Begin is 41 years old, has had training in Fi.rst. Aid, has managed a retail business for over fourteen (1 4) yp ars. He has overseen multiple projects and supervised large numbers of workers requiring considerable practical experience in conflict resolution as well as solving a vast number of diverse people problems. Greg is a member of the Plymouth Lions and has served as Treasurer. He has also been active as a Scout Leader. Margene Miller- is 41 years old. This part time supervisor has vast experience in management of people. An electronics design engineer, she served as executive manager of, and was responsible for the creation of the Computor Aided Design department of Medtronics. Still serving as a design consultant. for Medtronics she now works as a design project manager/engineer for Honeywell's Solid State Developement Center. Before becomming an engineer/manager she worked for St.. Mary's Hospital as a nurses aid with experience in intensive care, she then worked several years with adult bar patrons in a restaurant/bar. She also managed her own construction company. Margene has reared six (6) children, five (5) of which are boys only one year apart in age. She understands how to handle adolescent behavior. Eugene L'Allier is 25 years old. the grandson of a. city police cheif, has First Aid Training, and has been a Security officer for four years dealing with large groups of people. Eight Business Manager: (WILL NOT AC-G. AS LEAD SUPERVISOR) Leah T. be 'ii ears old, has a Red Cross First Aid7i.n is Y . Certificate, has taken formal course work: in Human Relations, Oral Communication, Retail Law, Security and other management related courses while fulfilling requirements for her Retail Management degree. Leah has had experience working in restaurants and amusement centers. Although young, Leah has had diverse experiences such as manageing and supervising production of fashion shows where she has been given personal responsibility for many thousands of dollars worth of precious furs etc. She posseses many exceptional skills, an example of which is the unique design, developement and production of a working prototype of an ULTRA VIOLET NITROGEN LASER. This was done during her high school years despite the fact that she did not have a background in physics or chemistry. She won the Premium Award at the regional Science and Engineering Fair and many top awards at the State Science and Engineering Fair including The U.S Armys Bronze Medallion, the highest honor given in statewide competition. She received special awards for outstanding achievement in physical engineering from the U.S. Air Force, Outstanding Achievement Award in Aerospace Research from the National. Aeronautics and Space Administration NASA. The only international SI award was granted to Leah for the most accurate and complete usage of international units in mathamatics involved in scientific research. (She received other blue ribbons and awards not mentioned.) This was a significant achievement, considering at that time (1981) the U.S. Government had not felly developed a similar ULTRA VIOLET NITROGEN LASER device. this is only one example of many which indicate that despite her youth, Leah is a responsible, very capable and a highly motivated person. Her personal atributes are to diverse to be adequately enumerated here. EMPLOYEES NEEDED FOR FACILITY OPERATION: Number of Counter Security Patrons Persons Supervisors Officer 0 - 24 0 1 25 - 50 1 1 51 - 10C) 2 1 101 - 150 2 2 151 - 200 2 2 1 201 - 230 2 2 2 7. SMOKING The Smoking of any substances or chewing of tobacco is strictly forbidden in The Cotton Club, any such use will result in immediate expulsion, after non compliance with the initial. warning. H. SUPERVISION OF PARKING LOT Its is a basic tenet of our system of Jurisprudence that an entity cannot be held responsible for factor's over which they have no control, jurisdiction, or other authority. As we lease our business location `Ind do not own it, we have limited 1 egal authority as regards to the policing of the parking lot, other areas, other businesses, or the private property of others. Howu-ver we will police the lot to the extent, but within, the constraints of our legal authority as granted in writing. 9. CALLS FORR PUBL..IC: SAFETY SERVICES As ssi:.at..: d previously The Cotton Club will contact P"bl i. c Safety Services only when it would not be prudent to do otherwise. Examples of circumstances under- which we will call: Fire at any location in the Cottonwood Plaza area. Medical Emergencies anywhere in the Cottonwood Plaza. area. Significant property damage anywhere in the Cottonwood Plaza area.. Any criminal activities seen by us anywhere in the Cottonwood Plaza area. If requested to do so by an adult citizen. Re=gardless of the adverse consequenses The Cotton Club will suffer- as a result of these calls, we will not hesitate to inform Public Safety personnel in these cases because to do otherwise would be irresponsible, immoral and poor citizenship on our part. In the future The Cotton Club will not call for any Public Safety Services unless the call falls i. nto one of the categories .listed above, unless it is required by ordinance or - other law, or if a significant threat to personal safety or property exists. Threshold" of calls allowed before regulatory action will be taken. We at The Cotton Club, are not able to provide such information. We have an insufficient amount of information on which to make an objective estimate. The City of Plymouth we feel is likely to he more cognizant of the factors involved, including the quantity and f renuency of requests for service made by other Plymouth entertainment oriented organizations. We at The Cotton Club are not requesting speci.a.l treatment, but wF to operate under reasonable and realistic constraints, and to know exactly what the Cit -.y desires and expects of us. We will make all reasonable effort_; to satisfy those expectations and desires. 15240 40th Ave. N. Plymouth, MN 55446 October 10, 1988 Mayor City of Plymouth 3400 Plymouth Blvd. Plymouth, MN Dear Mayor: I am presently employed as the night security man for the Cottonwood Plaza Mall, 3900 Vinewood Lane, Plymouth, Minnesota. I work from 10:00 P.M. to 6:00 A.M. seven days a week. I would like to let you know that the Cottonwood Club, a local gameroom for Plymouth area youth, seems to be well managed, well maintained, and run in a very orderly manner. During the first two weeks I have been there, there has been no trouble whatsoever. It is inappropriate to compare it to Moby Dick's or a similar type of establishment. I do not feel that they need a uniformed police cEficer on the premises. The youths frequenting the club are very well behaved, polite, and don't seem to cause anyone any trouble. The next point I would like to bring up is that the Plymouth Police, between the hours of 12 midnight and 6:00 A.M., have only been there once on patrol. This was because they were called by a young lady from Domino's Pizza at approximately 2:45 A.M. because she saw my car in the lot and did not know who I was. Ling a resident of Plymouth, I feel that the license fee for the Cottonwood Club is exorbitant. I don't know how you expect a little club that gives our teenagers a place to frequent to make any money by paying so much for a license. I hope you will take these factors into consideration as a protest from an employee of the Cottonwood Plaza and as a resident of Plymouth. Thank you. Sincerely, r Herman P. Joffee MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: October 19, 1988 for the City Council Meeting of October 24, 1988 TO: City Manager James G. Willis 1 _ FROM: Associate Planner Charles E. Dillerud through Community Development Director Blair Tremere SUBJECT: WALSER AUTOMOTIVE. CONDITIONAL USE PERMIT AND SITE PLAN FOR ADDITIONS TO PRINCIPAL STRUCTURE OF WALSER CHEVROLET (88114) ACTION REQUESTED: Adopt the resolution approving the Conditional Use Permit and Site Plan for Walser Chevrolet to allow construction of two additions totalling 5,682 square feet. BACKGROUND: The Planning Commission at its meeting October 12, 1988 reviewed this application and has recommended approval by unanimous vote. PRIMARY ISSUES AND ANALYSIS: There was no testimony at the public hearing on this issue and the commissioners offered no commentary. The staff recommendation was adopted without alteration. RECOMMENDATION AND CONCLUSION: The attached resolution provides for approval of the Site Plan and Conditional Use Permit as recommended staff and the Planning Commission. Attachments: 1. Approving resolution 2. October 12, 1988 Planning Commission minutes. CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota, was held on the day of , 19 The following members were present: The following members were absent: moved its adoption: introduced the following Resolution and RESOLUTION 88 - APPROVING SITE PLAN AND CONDITIONAL USE PERMIT AMENDMENT FOR R. J. WALSER 88114) WHEREAS, R. J. Walser has requested approval of a Site Plan and Conditional Use Permit for an addition to the Walser Chevrolet building of 5,682 square feet to be located at 9825 56th Avenue North; and, WHEREAS, the Planning Commission has reviewed said requests at a duly called Public Hearing and recommends approval; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it hereby does approve the request for R. J. Walser for a Site Plan and Conditional Use Permit for an addition to the Walser Chevrolet building of 5,682 square feet to be located at 9825 56th Avenue North, subject to the following conditions: 1. Compliance with the City Engineer's Memorandum. 2. Submission of required financial guarantee and Site Performance Agreement for completion of site improvements. 3. Any signage shall be in compliance with the Ordinance or previously approved variances. No new signage is approved hereby. 4. Any subsequent phases or expansions are subject to required reviews and approvals per Ordinance provisions. 5. Compliance with the Ordinance regarding the location of fire hydrants and fire lanes. 6. All waste and waste containers shall be stored within the enclosure, and no outside storage is permitted. 7. An 8-1/2 x 11 inch "As Built" Fire Protection Plan shall be submitted prior to the release or reduction of any site improvement bonds per City Policy. 8. No outside storage of auto parts, tires or related merchandise is permitted. 9. All parking, storage, and display of automobiles shall be on areas designated on the Site Plan and properly paved. The motion for adoption of the foregoing Resolution was duly seconded by , and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained Whereupon the Resolution was declared duly passed and adopted. Planning Commission Minutes October 12, 1988 Paae 248 feet be allowed a he driveway loading area but must use the loading dock in th ar of the building. Commissioner Stulberg added at the project comply with Condition #6 as to the Condition Use Permit. Commissioner Wire stated that conc to block is not compatible with existing buildings. MOTION by Commissioner Marrofsk,, seconded by ssioner MOTION TO APPROVE Stulberg to approve the Site Plan, Conditional U Permit and Division of Platted Property with the fol ing additions: (1) That signage be provided to regulate parka adjacent to the drive aisle; (2) Handicapped parking to be moved to the front entrance and that a ramp be made available; and (3) Comply with Condition No. 6 - require use of brick materials on the exterior walls of the buildings. Vote. 7 Aves. MOTION carried. VOTE - MOTION CAR Chairman Pauba introduced the request of R. J. Walser/Walser R.J. WALSER/WALSER AUTOMOTIVE (88114) Automotive. The reading of the Staff Report of October 4, 1986 was waived. Chairman Pauba introduced John Oliva, 5555 West 78th Street, Edina, Minnesota 55435, and Jim Dahlberg, 300 1st Avenue North, Minneapolis, Minnesota on behalf of the Petitioner. Mr. Dahlberg stated that he he had no comments or questions as to the Staff Report. Chairman Pauba opened the Public Hearing. There was no one present to speak on this item. Chairman Pauba closed the Public Hearing. MOTION by Commissioner Wire, seconded by Commissioner MOTION TO APPROVE Tierney to approve the Conditional Use Permit and Site Plan for an addition to Walser Chevrolet. Roll Call Vote. 7 Ayes. MOTION carried. Chairman Pauba introduced the request of Prime Development Corporation. The reading of the Staff Report of Octobe 1988 was waived. Ede irman P roduced Pat Hagan, 6442 Citywest Parkway, irie. Pat Hagan agreed with the recommendations in Staff Report and was present to answer any questions. VOTE - MOTION CARRIED PRIME T CUMPORATION (88117) MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: October 19, 1988 TO: City Manager James G. Willis FROM: Community Development Coordinator Charles E. Dillerud through Community Development Director Blair Tremere SUBJECT: GERALD GRABOWSKI. FINAL PLAT TO CREATE TWO RESIDENTIAL BUILDING LOTS BETWEEN BASS LAKE AND PINEVIEW LANE AT 56TH AVENUE NORTH 88083) ACTION REQUESTED: Adopt the resolution approving the Final Plat and the resolution setting conditions prior to filing. A Development Contract is not required. BACKGROUND: On September 13, 1988 the City Council approved the Preliminary Plat for the subdivision by adoption of Resolution No. 88-542. The Development Review Committee has reviewed the Final Plat presented and finds it to be in compliance with the approved Preliminary Plat, pursuant to Policy Resolution 83-125. RECOMMENDATION AND CONCLUSION: The first resolution provides for the approval of the Final Plat and the second resolution provides for the setting of conditions prior to filing. We recommend adoption of both resolutions. Attachments: 1. Approving Resolution for the Final Plat 2. Resolution Setting Conditions Prior to Filing 3. Engineer's Memo 4. Resolution No. 88-542 5. Location Map 6. Final Plat CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota, was held on the day of , 19 The following members were present: The following members were absent: moved its adoption: introduced the following Resolution and RESOLUTION 88 APPROVING FINAL PLAT FOR GRABOWSKI ADDITION FOR GERALD GRABOWSKI (88083) WHEREAS, Gerald Grabowski has requested approval for Final Plat for the Grabowski Addition, a plat for two lots on 1.82 acres located on Pineview Lane at 56th Avenue North; and, WHEREAS, the Development Review Committee has reviewed said request and recommends approval pursuant to Policy Resolution 83-125 NOW, THEREFORE BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the Final Plat for Gerald Grabowski for the Grabowski Addition located on Pineview Lane at 56th Avenue North. The motion for adoption of the foregoing Resolution was duly seconded by , and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained Whereupon the Resolution was declared duly passed and adopted. CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota, was held on the day of , 19 The following members were present: The following members were absent: moved its adoption: introduced the following Resolution and RESOLUTION 88 - SETTING CONDITIONS TO BE MET PRIOR TO FILING OF AND RELATED TO FINAL PLAT FOR THE GRABOWSKI ADDITION FOR GERALD GRABOWSKI (88083) WHEREAS, the City Council has approved the Final Plat for the Grabowski Addition as requested by Gerald Grabowski; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the following to be met, prior to recording of, and related to said plat: 1. Compliance with the City Engineer's Memorandum. 2. The Ordinance rezoning the property shall be published upon evidence that the Final Plat has been filed and recorded with Hennepin County. 3. Payment of park dedication fees -in -lieu of dedication in accordance with City Policy in effect at the time of filing the Final Plat. 4. Removal of all dead or dying trees from the property at the owner's expense. 5. Compliance with Policy Resolution No. 79-80 regarding minimum floor elevations for new structures in subdivisions adjacent to, or containing any open storm water drainage facility. 6. No yard setback variances are granted or implied. 7. Submittal of required utility and drainage easements as approved by the City Engineer prior to filing the Final Plat. 8. No Building Permits to be issued until the Final Plat is filed and recorded with Hennepin County. 9. A copy of the Final Plat approval resolution shall be filed with the Commissioner of Natural Resources. The motion for adoption of the foregoing Resolution was duly seconded by , and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained Whereupon the Resolution was declared duly passed and adopted. City of Plymouth E N G I N E E R' S M E M 0 to Planning Commission & City Council DATE: October 18, 1988 FILE NO.: 88083 PETITIONER: Gerald W. Grabowski, 12105 48th Ave. N., Plymouth, Mn. 55442 FINAL PLAT: GRABOWSKI ADDITION LOCATION: East of Pineview Lane, south of Oakview Lane in the southwest 1/4 of Section 2. ASSESSMENT RECORDS: N/A Yes No 1. X Watermain area assessments have been levied based on proposed use. 2. X Sanitary sewer area assessments have been levied based on proposed use. 3. X SAC and REC charges will be payable at the time building permits are issued. These are in addition to the assessments shown in No. 1 and No. 2. Area charges are subject to change periodically as they are reviewed annually on January 1. The rate assessed would be that in effect at the time of final plat approval. 4. Area assessments: NONE. 5. Other additional assessments estimated: NONE. LEGAL/EASEMENTS/PERMITS: 6. _ X Complies with standard utility/drainage easements - The City will require utility and drainage easements ten feet 10') in width adjoining all streets and six feet (6') in width adjoining side and rear lot lines. N/A Yes No 7. X 8. _ X 9. X _ All standard utility easements required for construction are provided - The City will require twenty foot (20') utility and drainage easements for proposed utilities along the lot lines where these utilities are proposed to be installed. This item has been reviewed with the final construction plans and the following changes are necessary: Complies with ponding requirements - The City will require the dedication of drainage easements for ponding purposes on all property lying below the established 100 year high water elevation and conformance with the City's comprehensive storm water drainage plan. All existing unnecessary easements and rights-of-way have been vacated - It will be necessary to vacate the obsolete easements/right-of-way to facilitate the development. This is not an automatic process in conjunction with the platting process. It is the owner's responsibility to submit a petition as well as legal descriptions of easements proposed to be vacated. 10. X The Owner's Duplicate Certificate of Title has been submitted to the City with this application - If it is subsequently determined that the subiect property is abstract property, then this requirement does not apply. It will be necessary for the property owner to provide the city attorney with the Owner's Duplicate Certificate of Title in order that he may file the 11. X All necessary permits for this project have been obtained - The following permits must be obtained by the developer: X DNR Bassett Creek Mn DOT Minnehaha Creek Hennepin County Elm Creek MPCA X Shingle Creek State Health Department Army Corps of Engineers Other 2 N/A Yes No 12. 13. 14. X X X 15. X UTILITIES: 16. X _ Conforms with the City's grid system for street names - The names of the proposed streets in the plat must conform to the City grid system for street names. The following changes will be necessary. Conforms with the City's adopted Thoroughfare Guide Plan - The following revisions must be made to conform with the City's adopted Thoroughfare Guide Plan. Acceleration/deceleration lanes provided - Acceleration/deceleration lanes are required at the intersection of and All existing street rights-of-way are required width - Additional right-of-way will be required on Conforms with City standards requiring the developer to construct utilities necessary to serve this plat - In accordance with City standards, the developer shall be responsible for constructing the necessary sanitary sewer, water, storm sewer and streets needed to serve this plat. A registered professional engineer must prepare the plans and profiles of the proposed sanitary sewer, watermain, storm sewer facilities and streets to serve the development. 9 N/A Yes No 17. X _ Final utility plans submitted comply with all City requirements - The developer has submitted the required construction plans for the proposed sanitary sewer, watermain and storm sewer facilities; and has also furnished profiles of these utilities as well as the proposed street system (public and private). 18. X _ Per developer's request final plans will be prepared by the City. If it is their desire to have the City construct these facilities as part of its Capital Improvements Program, a petition must be submitted to the City. The cutoff date for petitions is October 1 of the year preceding construction, if the developer is paying 100% of the cost. 19. X Minimum basement elevations - Minimum basement elevations must be established for the following lots. The minimum basement elevations for Lots 1 and 2 shall be 908.2• 20. X The construction plans conform to the City's adopted Comprehensive Water Distribution Plan - The following revisions will be required: 21. X _ The construction plans conform to the City's adopted Comprehensive Sanitary Sewer Plan - The following revisions will be required: 4 N/A Yes No 22. X It will be necessary to contact Bob Fasching, the City's public utility foreman, 24 hours in advance of making any proposed utility connections to the City's sanitary sewer and water systems. The developer shall also be responsible for contacting Jim Kolstad of the Public Works Department for an excavating permit prior to any digging within the City right-of-way. All water connections shall be via wet tap. Lei i.= 1;_• ;• M• 23. _ _ X Complies with Storm Drainage Plan - The grading, drainage and erosion control plan has been submitted to the City's consulting engineer for review to see if it is in conformance with the City's Comprehensive Storm Drainage Plan. All of their recommendations shall be incorporated in a revised plan. The grading and drainage plan shall also indicate proposed methods of erosion control, including the placement of silt fence in strategic locations. Additionally, the following revisions will be necessary: Shingle Creek and DNR Permits shall be required prior to any grading. SPECIAL CONDITIONS REQUIRED: 24. A. The size and invert elevations of the proposed pipe in the common driveway shall be specified on the grading, drainage and utility plan. B. The size of the proposed utility services shall be specified on the grading, drainage and utility plan. Cleanouts are required at 100 ft intervals on the sanitary sewer services. C. Drainage Easements shall be provided on the final plat for the area of Lot 1 from the storm sewer northeast and easterly to Bass Lake and over Lot 2 where the drainage enters the storm sewer at the common driveway. D. The developer shall place iron monuments at all Lot and Block corners and at all other angle points and boundary lines. Iron monuments shall be placed after all street and lawn grading has been completed in order to preserve the lot markers for future property owners. E. The size of the water service shall comply with the plumbing code. Submitted by: Chester J. Hd)rrison, Jr. City Engineer 5 UAIN AGEEpPOO pVRp SEs BASSF09 t BOSS Lpke Sino{ e t +e °co co* oaf p T u I1a.24 iW I a a a j o oriw I D VIo J 0 I o LJ Ir _ v O L'ZZ I N ' W rn 0 N LLJ Ii i IIi L r op zw co ooo yOl m v L_ Z I Z 0 o L1 91 I lot I I a wZ i oo$ I m 5Z89 - - ' lio 1 J --'0 113• 00tJ`'. w ti t,— LIDM O+1_33 44_ f 49.12 'R a 3 co L. 63.56 , ANE d i N — ° ^ Q fro_ _ _ lr 6958 R 2,$1p91 1t ._ °I P nevie+r — p= 1°4,5 1 Cenler lines c J LL c z 0 r L G t - D Z 0 Y G S V z w m CITY OF PLYMOUTH Pursuant to due call and notice thereof, a special meeting of the Cite Council of the City of Plymouth, Minnesota, was held on the 13th day of Septembgrl9 88 The following members were present: Mayor Schneider, Councilmembers Vasiliou Ricker and Zitur The following members were absent: Councilmember Sisk Councilmember 7itt:r introduced the following Resolution and moved its adoption: RESOLUTION 88-542 APPROVING PRELIMINARY PLAT FOR GERALD GRABOWSKI FOR THE GRABOWSKI ADDITION 88083) WHEREAS, Gerald Grabowski has requested approval for a Rezoning and Preliminary Plat for the Grabowski Addition for 2 single family building lot= on 1.82 acres at 56th Avenue North between Pineview Lane and Bass Lake. WHEREAS, the Planning Commission has reviewed the request at a duly called Public Hearing and recommends approval; NOW THEREFORE, BE IT HERBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the Preliminary Plat for Gerald Grabowski for the Grabowski Addition located at 56th Avenue North between Pineview Lane and Bass Lake, subject to the following: 1. Compliance with the City Engineer's Memorandum. 2. Removal of all dead or dying trees from the property at the owner's expense. 3. Payment of park dedication fees -in -lieu of dedication in accordance with the Dedication Policy in effect at the time of filing of the Final Plat. 4. Compliance with Policy Resolution No. 79-80 regarding minimum floor elevations for new structures in subdivisions adjacent to, or containing any open storm water drainage facility. 5. Rezoning shall be finalized with filing of the Final Plat. 6. No Building Permits shall be issued until the Final Plat is filed and recorded with Hennepin County. Resolution No. SS -5.2 Grabowski (88077) Page 2 7. No yard setback variances are granted or implied. 8. A copy of the approved Final Plat shall be transmitted to the Commissioner of Natural Resources within 10 days of that approval, if granted. 9. These lots are within the Shoreland Management Protection District of the Zoning Ordinance. All special development specifications of that District shall be complied with. 10. A Covenant shall be prepared, approved by the City Attorney, and filed on both new lots precluding further property division to create additional building lots. The motion for adoption of the foregoing Resolution was duly seconded by Councilmember Ricker , and upon vote being taken thereon, the following voted in favor thereof: Mayor Schneider, Councilmembers Vasiliou, Ricker and Zitur The following voted against or abstained None Whereupon the Resolution was declared duly passed and adopted. rag W7MAE to OP0 i MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: October 19, 1988 TO: City Manager James G. Willis FROM: Community Development Coordinator Charles E. Dillerud through Community Development Director Blair Tremere SUBJECT: PRIME DEVELOPMENT CORPORATION. FINAL PLAT FOR PRIME WEST THIRD ADDITION (88116) ACTION REQUESTED: Adopt the attached resolutions providing for the approval of the Final Plat and the setting of conditions prior to filing to allow final platting of a two -lot commercial subdivision at Revere Lane and Sixth Avenue North. A Development Contract is not required for this Final Plat. BACKGROUND: The preliminary plat of which this final plat is a part was approved by the City Council by the Resolution 88-119 on February 26, 1988. The Development Review Committee has reviewed the proposal and finds it in substantial compliance with the approved preliminary plat and City Council Resolution 83-125. A related item on this City Council Agenda is for the Site Plan and Conditional Use Permit to construct a daycare center on Lot 1 of this proposal. RECOMMENDATION AND CONCLUSION: We recommend adoption of the resolution providing for approval of the Final Plat and the setting of conditions prior to filing. Attachments: 1. Resolutions approving Final Plat 2. Resolution setting conditions for filing Final Plat 3. A location map 4. Resolution 88-119 5. Final Plat CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota, was held on the day of , 19 The following members were present: The following members were absent: moved its adoption: introduced the following Resolution and RESOLUTION 88 - APPROVING FINAL PLAT FOR PRIME WEST THIRD ADDITION FOR PRIME DEVELOPMENT CORPORATION (88116) WHEREAS, Prime Development Corporation has requested approval for Final Plat for Prime West Third Addition, a plat for two lots on 5 acres located at the Southwest corner of Revere Lane and Sixth Avenue North; and, WHEREAS, the Development Review Committee has reviewed said request and recommends approvalpursuant to Policy Resolution 83-125; and NOW, THEREFORE BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the Final Plat for Prime Development Corporation for Prime West Third Addition located at the Southwest corner of Revere Lane and Sixth Avenue North. The motion for adoption of the foregoing Resolution was duly seconded by , and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained Whereupon the Resolution was declared duly passed and adopted. CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota, was held on the day of , 19 The following members were present: The following members were absent: moved its adoption: introduced the following Resolution and RESOLUTION 88 - SETTING CONDITIONS TO BE MET PRIOR TO FILING OF AND RELATED TO FINAL PLAT FOR PRIME WEST THIRD ADDITION FOR PRIME DEVELOPMENT CORPORATION (88116) WHEREAS, the City Council has approved the Final Plat for Prime West Third Addition as requested by Prime Development Corporation; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the following to be met, prior to recording of, and related to said plat: 1. Compliance with the City Engineer's Memorandum. 2. Payment of park dedication fees -in -lieu of dedication in accordance with City Policy in effect at issuance of Building Permit. 3. No Building Permits shall be issued until a Contract has been awarded for the construction of municipal sewer and water. 4. Removal of all dead or dying trees from the property at the owner's expense. 5. Removal of existing structures at the developer's expense. 6. Compliance with Policy Resolution No. 79-80 regarding minimum floor elevations for new structures in subdivisions adjacent to, or containing any open storm water drainage facility. 7. No yard setback variances are granted or implied. 8. Submittal of required utility and drainage easements as approved by the City Engineer prior to filing the Final Plat. 9. No Building Permits to be issued until the Final Plat is filed and recorded with Hennepin County. 10. Access shall be limited to internal public roads and prohibited from Revere Lane and State Highway 55. Setting Conditions October 19, 1988 Page 2 11. All development shall be undertaken in strict compliance with the terms of the MPCA Indirect Source Permit. The motion for adoption of the foregoing Resolution was duly seconded by , and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained Whereupon the Resolution was declared duly passed and adopted. 1 ` 0011 T2 CITY OF St. LOUD i O i • t: j _i I zK 7 Oct UJ Ll let fY " _Fr=F•'k.- _ .. t r ; y I ! rb DRd: . 4 N. QN a I v 3 i i4a m> 1 " I./ v/^.y. r,/ N ^ =moi i I ti I jj E C ' Sd• V - E 38.QRR' W in c fi ti 5888«fi«88 LaLk& LU4 e / 3E tib'' :-BER= RLEo:E cE Es« rcl:c•_:. j EY8 :1RR:=L'"LR:3 dLS:.3:RR• f _ oR«B:,Lo .....^ 8e S3-Re S:RBRlEtS j pc " RESOLUTION N0. B8-119 APPROVING PRELIMINARY PLAT FOR PATRICK'KAMN, PRIME DEVELOPMENT CORPORATION FOR PRIME WEST ( 8712 3 ) WHEREAS, Patrick Hagen, Prime Development Corporation, has requested approval for a Rezoning and Preliminary Plat for eight. commercial lots and one outlot on approximately 41.3 acres located northwest of State Highway 55 and Quaker Lane; and, WHEREAS, the Planning Commission has reviewed the request at a duly called Public Hear- ing and recommends approvals NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MIN- NESOTA, that it should and hereby does approve the Preliminary Plat for Patrick Hagen, Prime Development Corporation for Prime west located northwest of State Highway 55 and Quaker Lane, subject to the following conditions: 1. Compliance with the City Engineer's Memorandum. 2. Removal of all dead or dying trees from the property at the owner's expense. 3. No Building Permits shall be issued until a Contract has been awarded for sewer and water. 4. _Payment of park dedication tees -in -lieu of dedication in accordance with the Dedication Polity in effect at the time of issuance of the Building Permit. S. Street names shall comply with the City Street Naming System. Compliance with Policy Resolution No. 79-80 regarding minimum floor elevations for new structures in subdivisions adjacent to, or containing any open storm water drainage tacility. Ore -7. Reionimnq shall be finalized with;liling of the Final Plat. H68uildinq Permits shall be issued until the Final Plat is tiled and recordedld. with Hennepin County. NO yard setback.vartances are.granted or implied. iYn7 r•. ' r : F+ r t(.r s%. PLEASEIEE" fi Ad r t S ) . A. c f4 Prtq '• . i ' a^r 'Y{ j 7 t tit' ,1 s 4'¢ f i*tt y,,t_ r E?it n' r• 3., lc S1' ',.', l.s• iaxgJ+}\: q i•`1^,f r eri t,',. c 1 f'. 4dY$. . !rd Wsi M`.t.. low x e t 0 ryL..Y7O. y r, pursuant to. due call and notice thereof,'aspecial meeting of the City Council of the C•ity o.t Ply+aouth, Minnesota, was' held on .the ', 2 day of February , 1988. The a 011o*ing bers`rrere, presents Mayor Schneider, Councilmembers Vasiliou, Ricker, Zitur and Sisk The o owing members were absent: None N... w , . sew.. Coumrilmember Sisk introduced the following Resolution and moved its options 7 RESOLUTION N0. B8-119 APPROVING PRELIMINARY PLAT FOR PATRICK'KAMN, PRIME DEVELOPMENT CORPORATION FOR PRIME WEST ( 8712 3 ) WHEREAS, Patrick Hagen, Prime Development Corporation, has requested approval for a Rezoning and Preliminary Plat for eight. commercial lots and one outlot on approximately 41.3 acres located northwest of State Highway 55 and Quaker Lane; and, WHEREAS, the Planning Commission has reviewed the request at a duly called Public Hear- ing and recommends approvals NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MIN- NESOTA, that it should and hereby does approve the Preliminary Plat for Patrick Hagen, Prime Development Corporation for Prime west located northwest of State Highway 55 and Quaker Lane, subject to the following conditions: 1. Compliance with the City Engineer's Memorandum. 2. Removal of all dead or dying trees from the property at the owner's expense. 3. No Building Permits shall be issued until a Contract has been awarded for sewer and water. 4. _Payment of park dedication tees -in -lieu of dedication in accordance with the Dedication Polity in effect at the time of issuance of the Building Permit. S. Street names shall comply with the City Street Naming System. Compliance with Policy Resolution No. 79-80 regarding minimum floor elevations for new structures in subdivisions adjacent to, or containing any open storm water drainage tacility. Ore -7. Reionimnq shall be finalized with;liling of the Final Plat. H68uildinq Permits shall be issued until the Final Plat is tiled and recordedld. with Hennepin County. NO yard setback.vartances are.granted or implied. iYn7 r•. ' r : F+ r t(.r s%. PLEASEIEE" fi Ad r t S ) . A. c f4 Prtq '• . i ' a^r 'Y{ j 7 t tit' ,1 s 4'¢ f i*tt y,,t_ r E?it n' r• 3., lc S1' ',.', l.s• iaxgJ+}\: q i•`1^,f r eri t,',. c 1 f'. 4dY$. . !rd Wsi M`.t.. ftslolution No. 88-119 Access'shall'be limited to internal public roads. Private drive access onto State Highway SS.and Revere Lane is prohibited. Contiquration of'the intersection of the frontage road with the existing Quaker Lane/Hi hwa SS intersection shall be coordinated with the access point for the R'. land to the east. rc.. :12. The manufactured homes located along the western portion of the site shall be removed prior to this area being platted into lots; or, the encroachment will be legally resolved including any necessary revisions to the plat. 19..—All :structures and light poles, relating to the "Driving Range" shall be removed prior to or concurrent with the first phase of construction. Any existing wells r;a and/or septic systems.shall be.appropriately sealed and/or removed. 14. Appropriate legal documents shall be reviewed and approved the the City Attorney encumbering Outlot A to the land on the west side of future Revere Lane. 15. The required Environmental Assessment Worksheet (EAW) shall be processed in accordance with the Environmental Quality Board (EQB) regulations and City policy. 16. Prior to the issuance of any Building Permits within the plat, the developer will agree to pay one-half the cost of .a 'detailed traffic diversion study to accurately Identify and assess useage percentages and subsequent assessment obligations on the Revere Lane extension; and, 'hat the total cost of Revere Lane from 8th Avenue North to 10th Avenue North will be assessed to the Prime and Ryan parcels. Further, before a Building Permit is issued, the Development Contract associated with the Final Plat will state this development's obligation toward the construction of Revere Lane as determined by the diversion study. The motion for adoption of the foregoing Resolution was duly seconded by Councilmember titur j: -and upon vote being taken thereon, the following voted n favor thereo.s or a neider 'Councilmembers Vasiliou Ricker Iitur and Sisk The following oted against or absta n t None Whereupon the Ito lution was declared duly passed ana adopted. i'u Ff.,+"'ft.`i.T'.:#,7,t'3`_G •te-$t ej$1.',.Li{,tx=2 4•'t i+f ; + .r.:`x , City of Plymouth E N G I N E E R' S M E M 0 to Planning Commission & City Council DATE: October 18, 1988 FILE NO.: 88116 PETITIONER: Mr. Patrick Hagen, Prime Development Corporation, 6442 City West Parkway, Suite 400, Eden Prairie, Mn. 55344 FINAL PLAT: PRIME WEST BUSINESS PARK THIRD ADDITION LOCATION: North of Hwy. 55, west of Revere Lane, south of 6th Avenue in the southeast 1/4 of Section 36. ASSESSMENT RECORDS: N/A Yes No 1. X 2. X 3. X _ Watermain area assessments have been levied based on proposed use. Sanitary sewer area assessments have been levied based on proposed use. SAC and REC charges will be payable at the time building permits are issued. These are in addition to the assessments shown in No. 1 and No. 2. Area charges are subject to change periodically as they are reviewed annually on January 1. The rate assessed would be that in effect at the time of final plat approval. 4. Area assessments: Watermain Area Assessments based on 1 acre x 2,060. per acre = $2,060. Sanitary Sewer Area Assessments difference between residential and commercial rate 1 Acre x 385 per acre = $385 Area Assessments shall be paid with the Building Permit or the Developer may sign a waiver of assessment hearing and assessments will be spread over five years. The assessments from Lot A will be levied when final plated 5. Other additional assessments estimated: The estimated assessments for Proi ects 648, $47,776.59 and Project 815, $176,675.80 will be apportioned to each lot or outlot within the Prime West Bus'n ess Park Third Addition. LEGAL/EASEMENTS/PERMITS: 6. X _ Complies with standard utility/drainage easements - The City will require utility and drainage easements ten feet 101) in width adjoining all streets and six feet (6') in width adjoining side and rear lot lines. 7 N/A Yes No X _ 8• — X — 9. — — X All standard utility easements required for construction are provided - The City will require twenty foot (20') utility and drainage easements for proposed utilities along the lot lines where these utilities are proposed to be installed. This item has been reviewed with the final construction plans and the following changes are necessary: Complies with ponding requirements - The City will require the dedication of drainage easements for ponding purposes on all property lying below the established 100 year high water elevation and conformance with the City's comprehensive storm water drainage plan. All existing unnecessary easements and rights-of-way have been vacated - It will be necessary to vacate the obsolete easements/right-of-way to facilitate the development. This is not an automatic process in conjunction with the platting process. It is the owner's responsibility to submit a petition as well as legal descriptions of easements proposed to be vacated. The developer has petitioned the City to vacate the existing ponding easement, the hearing has been scheduled for Nov. 7. 10. X The Owner's Duplicate Certificate of Title has been submitted to the City with this application - If it is subsequently determined that the subject property is abstract property then this requirement does not apply. It will be necessary for the property owner to provide the city attorney with the Owner's Duplicate Certificate of Title in order that he may file the 11. X All necessary permits for this project have been obtained - The following permits must be obtained by the developer: DNR X Bassett Creek Mn DOT Minnehaha Creek Hennepin County Elm Creek MPCA Shingle Creek State Health Department Army Corps of Engineers Other 2 N/A Yes No 12. X Conforms with the City's grid system for street names - The names of the proposed streets in the plat must conform to the City grid system for street names. The following changes will be necessary. 13. X Conforms with the City's adopted Thoroughfare Guide Plan - The following revisions must be made to conform with the City's adopted Thoroughfare Guide Plan. 14. X Acceleration/deceleration lanes provided - Acceleration/ deceleration lanes are required at the intersection of and 15. X All existing street rights-of-way are required width - Additional right-of-way will be required on UTILITIES: 16. X Conforms with City standards requiring the developer to construct utilities necessary to serve this plat - In accordance with City standards, the developer shall be responsible for constructing the necessary sanitary sewer, water, storm sewer and streets needed to serve this plat. A registered professional engineer must prepare the plans and profiles of the proposed sanitary sewer, watermain, storm sewer facilities and streets to serve the development. The installation of utilities is covered under Development Contract for Prime West Business Park's 2nd Addition. 3 N/A Yes No 17. X 18. X _ _ 19. _ _ X 20. X _ _ 21. X Final utility plans submitted comply with all City requirements - The developer has submitted the required construction plans for the proposed sanitary sewer, watermain and storm sewer facilities; and has also furnished profiles of these utilities as well as the proposed street system (public and private). See Item 16. Per developer's request final plans will be prepared by the City. If it is their desire to have the City construct these facilities as part of its Capital Improvements Program, a petition must be submitted to the City. The cutoff date for petitions is October 1 of the year preceding construction, if the developer is paying 100% of the cost. Minimum basement elevations - Minimum basement elevations must be established for the following lots. The minimum basement elevation for Lot 1 Block 1 shall be 893.0• The construction plans conform to the City's adopted Comprehensive Water Distribution Plan - The following revisions will be required: The construction plans conform to the City's adopted Comprehensive Sanitary Sewer Plan - The following revisions will be required: 4 N/A Yes No 22. X it 'will be necessary to contact Bob Fasching, the City's public utility foreman, 24 hours in advance of making any proposed utility connections to the City's sanitary sewer and water systems. The developer shall also be responsible for contacting Jim Kolstad of the Public Works Department for an excavating permit prior to any digging within the City right-of-way. All water connections shall be via wet tap. GRADING DRAINAGE AND EROSION CONTROL: 23. _ _ X Complies with Storm Drainage Plan - The grading, drainage and erosion control plan has been submitted to the City's consulting engineer for review to see if it is in conformance with the City's Comprehensive Storm Drainage Plan. All of their recommendations shall be incorporated in a revised plan. The grading and drainage plan shall also indicate proposed methods of erosion control, including the placement of silt fence in strategic locations. Additionally, the following revisions will be necessary: Shall comply with Bassett Creek Permit. SPECIAL CONDITIONS REQUIRED: 24. A. A portion of the southeast corner of Lot 1, Block 1 is owned by the City of Plymouth. This shall be purchased from the City prior to filing the final plat. B. Prior to a Building Permit being issued all conditions noted within Prime West Business Park 2nd Addition development contract 88058 shall be met. C. The developer shall place iron monuments at all Lot and Block corners and all other angle points on boundary lines. Iron monuments shall be placed after all street and lawn grading has been completed in order to preserve the lot markers for future property owners. D. No direct access for this site to either Revere Lane, Hwy. 55 or 6th Avenue is permited. Access shall be from 6th Avenue through Outlot A by private easement. E. No building permits shall be issued until the plat of Prime West Business Park 3rd Addition is filed with Hennepin County. i Submitted by: ' Chester J. rrison, Jr., P. City Engineer 5 yurck 01 CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: October 19, 1988 TO: City Manager James G. Willis FROM: Community Development Coordinator Charles E. Dillerud through , Community Development Director Blair Tremere SUBJECT: PRIME DEVELOPMENT CORPORATION. SITE PLAN AND CONDITIONAL USE PERMIT TO CONSTRUCT A DAYCARE CENTER AT SIXTH AVENUE NORTH AND REVERE LANE (88117) ACTION REQUESTED: Adopt the resolution approving the Site Plan and Conditional Use Permit, including a Fire Lane Variance, for construction of a structure of 5,890 square feet. BACKGROUND: Following a public hearing, the City Planning Commission at its meeting of October 12, 1988 adopted a unanimous recommendation for approval of this application. PRIMARY ISSUES AND ANALYSIS: The site on which the daycare center is to be located, one acre in size, is the subject of companion adgenda item for the Final Plat of the Prime West Third Addition. By his memorandum dated October 4, 1988 the Fire Inspector is recommending approval of the fire lane variance eliminating the requirement for a fire lane on the east, south, and west side of the structure based on building size, light hazard occupancy, and the building being totally sprinklered. RECOMMENDATION AND CONCLUSION: The resolution attached provides for the approval of the Site Plan, Conditional Use Permit, and Fire Lane Variances consistent with the recommendation of the Planning Commission and the Fire Inspector. Attachments: 1. Resolution approving Site Plan, Conditional Use Permit, and Fire Lane Variance 2. Planning Commission Minutes 3. Memo of the Fire Inspector dated October 4, 1988. CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota, was held on the day of , 19 The following members were present: The following members were absent: moved its adoption: introduced the following Resolution and RESOLUTION 88 - APPROVING SITE PLAN AND CONDITIONAL USE PERMIT FOR PRIME DEVELOPMENT CORPORATION (88117) WHEREAS, Prime Development Corporation has requested approval of a Site Plan and Conditional Use Permit for a Day Care Center to be located at the southwest corner of Revere Lane and 6th Avenue North; and, WHEREAS, the Planning Commission has reviewed said request at a duly called Public Hearing and recommends approval; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it hereby does approve the request for Prime Development Corporation, for a Site Plan and Conditional Use Permit for a Day Care Center to be located at the southwest corner of Revere Lane and 6th Avenue North, subject to the following conditions: 1. Compliance with the City Engineer's Memorandum. 2. Payment of park dedication fees -in -lieu of dedication in accordance with the Dedication Policy in effect at the time of Building Permit issuance. 3. Compliance with Policy Resolution No. 79-80 regarding minimum floor elevations for new structures on sites adjacent to, or containing any open storm water drainage facility. 4. Submission of required financial guarantee and Site Performance Agreement for completion of site improvements. 5. Any signage shall be in compliance with the Ordinance. 6. Any subsequent phases or expansions are subject to required reviews and approvals per Ordinance provisions. 7. Compliance with the Ordinance regarding the location of fire hydrants and fire lanes. 8. All waste and waste containers shall be stored within the enclosure, and no outside storage is permitted. I* APPROVING SITE PLAN AND CONDITIONAL USE PERMIT File No. 88117 Page 2 9. An 8-1/2 x 11 inch "As Built" Fire Protection Plan shall be submitted prior to the release or reduction of any site improvement bonds per City Policy. 10. No Building Permit to be issued until the Final Plat is filed and recorded with Hennepin County. 11. Filing with the Final Plat of driveway easements, approved by the City Attorney, providing for perpetual access to this parcel access the parcel to the west, as depicted on the Site Plan. 12. A copy of the State license shall be filed with the City prior to issuance of the Conditional Use Permit. A copy of the current State license shall be kept on file in City records. 13. Building Permit issuance shall be subject to issuance and filing with the City of all required State and Federal permits/authorizations. 14. A Variance is hereby granted from the requirements of the Fire Code with respect to fire lanes on the east, south and west sides of the structure, per the recommendation and findings of the Fire Inspector. The motion for adoption of the foregoing Resolution was duly seconded by , and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained Whereupon the Resolution was declared duly passed and adopted. Planning Commission Minutes October 12, 1988 Page 248 feet be allowed at the—driveway _loading_ -area _but must use the loadingdock in the rear of the building. Commissioner Stulberg added that the project comply with Condition #6 as to the Conditional Use Permit. Comissioner Wire stated that concrete block is not compatible with existing buildings. MDTION by Commissioner Marofsky, seconded by Ccnrmissioner Stulberg to approve the Site Plan, Conditional Use Permit and Division of Platted Property with the following additions: (1) That signage be provided to regulate parking adjacent to the drive aisle; (2) Handicapped parking to be moved to the front entrance and that a ramp be made available; and (3) Comply with Condition No. 6 - require use of brick materials on the exterior walls of the buildings. Vote. 7 Ayes. MDTION carried. Chairman Pauba introduced the request of R. J. Walser/Walser Automotive. The reading of the Staff Report of October 4, 1988 was waived. Chairmen Pauba introduced John Oliva, 5555 West 78th Street, Edina, Minnesota 55435,;` and Jim Dahlberg, 300 1st Avenue North, Minneapolis, Minnesota on behalf of the Petitioner. Mr. Dahlberg stated ,that he he had no comments or questions as to the Staff Report. Chairman Pauba ned the Public Hearing. There was no one present to s on this item. Chairman Pauba closed the Public Hear' q. MDTION Oy Commissioner Wire, seconded by Commissioner Tierney to approve the Conditional Use Permit and Site Plan for a4/ addition to Walser Chevrolet. Roll. Call Vote. - arried. Chairman Pauba introduced the request of Prime Development Corporation. The reading of the Staff Report of October 4, 1988 was waived. Chairman Pauba introduced Pat Hagan, 6442 Citywest Parkway, Eden Prairie. Pat Hagan agreed with the reccmrendations in the Staff Report and was present to answer any questions. MOTION TO APPROVE VOTE - MOTION CARRIED R.J. WALSER/WALSER AUTOMOTIVE (88114) MOTION' -T0 APPROVE VOTE - MOTION CAR IED PRIME DEVELOPMENT CORPORATION (88117) ky Planning Commission Minutes October 12, 1988 Page 249 Commissioner Marofsky inquired as to the number of children in the Day Care Center. Sue Dunkley, 2515 Lafayette Road, stated that the center would take a maximum of 116 children, including infants. This was broken down as follows: 63 preschoolers, 20 infants, 21 tots, and 16 latchkey children. There would be 12-15 Employees. Ms. Dunkley indicated that 90% of the children had parents employed at businesses in the area surrounding the Day Care Center site. Commissioner Marofsky inquired if there would be a problem with parking. Ms. Dunkley indicated that all centers now existing have the same parking as shown in the plan and that they have found no parking problems with the other facilities. Ccmaissioner Marofsky indicated that the Day Care Center will not have shared parking available because of the location. Discussion ensued regarding parking. Engineer Harrison indicated that at some point they will have the option of parking in the Rainbow Foods parking lot. Commissioner Marofsky indicated that if more building space is needed, along with more parking space, that the Day Care Center will need to expand - not in the present building as planned, but could expand elsewhere on that site. Ms. Dunkley indicated that this would be true. Chairman Pauba opened the Public Hearing. There was no one present to speak on this item. Chairman Pauba closed the Public Hearing. MOTION by Commissioner Stulberg, seconded by Commissioner MOTION TO APPROVE Plufka to approved the Site Plan and Conditional Use Permit for a Day Care Center within the Prime West Business Park as recommended in the Staff Report. Roll--Eall-Note.- 7 Ayes. MJTION carried. - VOTE - MOTI CARRIED Chai.uba introduced the request of Robert and Mary ROBERT & MARY McAULIFFE McAuliffe. wading of the Staff Report of October 5, (87065) 1988 was waived. Chairman Pauba introduced Bob McAul1 1855 Kilmer Lane North, Plymouth. Mr. McAuliffe indicated—that when the south alley was vacated, the County added 1/2 of the alley to the north property and 1/2 to the south property. If MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: October 4, 1988 TO: Chuck Dillerud, Comm. Dev. Coord.... FROM: Stan Scofield, Fire Inspector SUBJECT: PRIME WEST DAYCARE #88117 The Fire Department recommends approval of the fire lane variance request at the Prime West Daycare Building. The recommended approval is based on the following reasons: 1. Size of building 2. Light hazard occupancy 3. Building is totally sprinklered. LSS:ly A MEMO 8 F CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: October 20, 1988 For City Council Meeting of October 24, 1988 TO: James G. Willis, City Manager FROM: Fred G. Moore, Director of Public Works SUBJECT: ENGINEERING FEASIBILITY REPORTS/COST ESTIMATES 1989 CAPITAL IMPROVEMENTS PROGRAM ACTION REQUESTED: It is recommended that the City Council adopt the attached resolutions designating consulting engineers and authorizing the preparation of Engineering Feasibility Reports for projects within the 1989 Capital Improvements Program. BACKGROUND: The City Council has approved the 1989-1993 Capital Improvements Program. The first step in beginning work on the projects is the preparation of an Engineering Feasibility Report. This report will contain a preliminary design and cost estimate for the project. On several of the projects this work has previously been authorized by the City Council. The following is a listing of projects for which the City Council needs to authorize the Engineering Feasibility Report and also designate the consulting engineer. My recommendation with regard to the consulting engineer is indicated after each project: PROJECT Co. Rd. 9/Nathan Lane, Intersection Improvements West Medicine Lake Drive north of Co. Rd. 9 - trunk sanitary sewer and watermain RECOMMENDED ENGINEER Strgar-Roscoe-Fausch, Inc. Bonestroo, Rosene, Anderlik & Assoc. Highway 101 Water Tower including Bonestroo, Rosene, Anderlik & Assoc. watermain along Highway 101 to Co. Rd. 24 Trunk Watermain - Vicksburg Lane from Bonestroo, Rosene, Anderlik & Assoc. Amhurst Add. to Schmidt Lake Rd. and Schmidt Lake Road from Vicksburg Lane to Minnesota Lane ow SUBJECT: ENGINEERING FEASIBILITY REPORTS/COST ESTIMATES October 20, 1988 Page Two Watermain-25th Ave. from Niagara Lane Bonestroo, Rosene, Anderlik & Assoc. to Fernbrook Lane Well No. 11 and 12 Comprehensive Water Plan update Plymouth Creek Park parking lot Bonestroo, Rosene, Anderlik & Assoc. Bonestroo, Rosene, Anderlik & Assoc. Bonestroo, Rosene, Anderlik & Assoc. Attached is a memorandum from Eric Blank on the Plymouth Creek Park parking lot and also a letter from Bonestroo, Rosene Anderlik and Associates on the update of our Comprehensive Water Plan. As listed above, there are several water improvements for which we need to prepare the Preliminary Engineering Report. Also, we will be updating our Comprehensive Water Plan. Some of the work on the Preliminary Engineering Reports and the updating of the Water Plan needs to be performed concurrently, and therefore, it is recommended that work be started on the Comprehensive Plan update. The plan update cannot be completed until the final Land Use Guide Plan, with any amendments, is completed. RECOMMENDATIONS AND CONCLUSIONS: In order that construction can begin on the improvements in the early part of 1989, it is recommended that the City Council adopt the attached resolutions authorizing the Preliminary Engineering Reports and designating the consulting engineers. Fred G. Moore, P.E. FGM:kh attachments: Resolutions Memorandum Letter CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota was held on the day of 1988. The following members were present: , The following members were absent: XXX its adoption: XXX introduced the following Resolution and moved RESOLUTION NO. 88 - ORDERING PREPARATION OF PRELIMINARY REPORT COUNTY ROAD 9/NATHAN LANE - INTERSECTION IMPROVEMENTS WHEREAS, because of increased traffic, improvements need to be made to Nathan/ Lancaster Lane at County Road 9 and modifications to the existing traffic signal; and WHEREAS, this project is included as part of the 1989 Capital Improvements Program; and WHEREAS, a Preliminary Engineering Report is required to define the necessary improvements and estimated cost. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That the proposed improvements be referred to Strgar- Roscoe-Fausch, Inc. for study and that the engineers be instructed to report to the City Council with all convenient speed by advising the Council, in a preliminary way, as to whether the proposed improvement is feasible and as to whether it should be best made as proposed or in connection with some other improvement, and the estimated cost of such an improvement as recommended. FURTHER, that the work shall be performed in accordance with the current Engineering Services Agreement." The motion for the adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. C X )C XX)C 7YICX CITY OF PLYMOUTH a Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota was held on the day of 1988. The following members were present: , The following members were absent: C )C X its adoption: X4<X I 4c is is introduced the following Resolution and moved RESOLUTION NO. 88 - ORDERING PREPARATION OF PRELIMINARY REPORT TRUNK SANITARY SEWER AND WATERMAIN WEST MEDICINE LAKE DRIVE - NORTH OF COUNTY ROAD 9 WHEREAS, it is proposed to provide sanitary sewer and watermain service along West Medicine Lake Drive, north of County Road 9 as follows: 1. Trunk watermain from County Road 9 to 45th Avenue. 2. Trunk sanitary sewer from Point 17 to Point 18, as defined in the Comprehensive Sanitary Sewer Plan. AND WHEREAS, said project is included as part of the 1989 Capital Improvements Program; and WHEREAS, property benefited by such projects will be assessed for all or a portion of the cost of such improvements pursuant to Minnesota Statutes 429.011 to 429.111 (Laws 1953, Chapter 398, as amended). WHEREAS, a Preliminary Engineering Report is required to define the necessary improvements and estimated cost. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That the proposed improvements be referred to Bonestroo, Rosene, Anderlik and Associates, Inc. for study and that the engineers be instructed to report to the City Council with all convenient speed by advising the Council, in a preliminary way, as to whether the proposed improvement is feasible and as to whether it should be best made as proposed or in connection with some other improvement, and the estimated cost of such an improvement as recommended. FURTHER, that the work shall be performed in accordance with the current Engineering Services Agreement." The motion for the adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. XX7C XXX 1C )C )C CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota was held on the day of 1988. The following members were present: , The following members were absent: XXX its adoption: CX )c introduced the following Resolution and moved RESOLUTION NO. 88 - ORDERING PREPARATION OF PRELIMINARY REPORT HIGHWAY 101 WATER TOWER AND WATERMAIN FROM WATER TOWER TO COUNTY ROAD 24 WHEREAS, additional water storage facilities are required on Highway 101 as identified within the Water Plan; and WHEREAS, a trunk watermain facility is necessary to connect the water tower to the existing water system at County Road 24; and AND WHEREAS, said improvements are included within the 1989 Capital Improvements Program; and WHEREAS, a Preliminary Engineering Report is required to define the necessary improvements and estimated cost. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That the proposed improvements be referred to Bonestroo, Rosene, Anderlik and Associates, Inc. for study and that the engineers be instructed to report to the City Council with all convenient speed by advising the Council, in a preliminary way, as to whether the proposed improvement is feasible and as to whether it should be best made as proposed or in connection with some other improvement, and the estimated cost of such an improvement as recommended. FURTHER, that the work shall be performed in accordance with the current Engineering Services Agreement." The motion for the adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. XXiC )t )C )c XXX A CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota was held on the day of 1988. The following members were present: , The following members were absent: XXX its adoption: XXX I XXX introduced the following Resolution and moved RESOLUTION NO. 88 - ORDERING PREPARATION OF PRELIMINARY REPORT TRUNK WATERMAIN VICKSBURG LANE - AMHURST ADDITION TO SCHMIDT LAKE ROAD SCHMIDT LAKE ROAD - VICKSBURG LANE TO MINNESOTA LANE WHEREAS, trunk watermain extensions are required as follows: Vicksburg Lane - Amhurst Addition to Schmidt Lake Road Schmidt Lake Road - Vicksburg Lane to Minnesota Lane AND WHEREAS, said improvements are proposed as part of the 1989 Capital Improvements Program; and WHEREAS, a Preliminary Engineering Report is required to define the necessary improvements and estimated cost. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That the proposed improvements be referred to Bonestroo, Rosene, Anderlik and Associates, Inc. for study and that the engineers be instructed to report to the City Council with all convenient speed by advising the Council, in a preliminary way, as to whether the proposed improvement is feasible and as to whether it should be best made as proposed or in connection with some other improvement, and the estimated cost of such an improvement as recommended. FURTHER, that the work shall be performed in accordance with the current Engineering Services Agreement." The motion for the adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota was held on the day of 1988. The following members were present: , The following members were absent: YXX its adoption: introduced the following Resolution and moved RESOLUTION NO. 88 - ORDERING PREPARATION OF PRELIMINARY REPORT WATERMAIN 25TH AVENUE - NIAGARA LANE TO FERNBROOK LANE WHEREAS, trunk watermain extensions are required as follows: 25th Avenue - Niagara Lane to Fernbrook Lane AND WHEREAS, said improvements are proposed as part of the 1989 Capital Improvements Program; and WHEREAS, a Preliminary Engineering Report is required to define the necessary improvements and estimated cost. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That the proposed improvements be referred to Bonestroo, Rosene, Anderlik and Associates, Inc. for study and that the engineers be instructed to report to the City Council with all convenient speed by advising the Council, in a preliminary way, as to whether the proposed improvement is feasible and as to whether it should be best made as proposed or in connection with some other improvement, and the estimated cost of such an improvement as recommended. FURTHER, that the work shall be performed in accordance with the current Engineering Services Agreement." The motion for the adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota was held on the day of 1988. The following members were present: , The following members were absent: its adoption: XXX X)f )f introduced the following Resolution and moved RESOLUTION NO. 88 - ORDERING PREPARATION OF PRELIMINARY REPORT WELL NO'S 11 AND 12 WHEREAS, additional wells are required as follows: Well No's 11 and 12 AND WHEREAS, said improvements are proposed as part of the 1989 Capital Improvements Program; and WHEREAS, a Preliminary Engineering Report is required to define the necessary improvements and estimated cost. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That the proposed improvements be referred to Bonestroo, Rosene, Anderlik and Associates, Inc. for study and that the engineers be instructed to report to the City Council with all convenient speed by advising the Council, in a preliminary way, as to whether the proposed improvement is feasible and as to whether it should be best made as proposed or in connection with some other improvement, and the estimated cost of such an improvement as recommended. FURTHER, that the work shall be performed in accordance with the current Engineering Services Agreement." The motion for the adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. if Xif XXX X)fX CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota was held on the day of 1988. The following members were present: , The following members were absent: its adoption: introduced the following Resolution and moved RESOLUTION NO. 88 - ORDERING PREPARATION OF PRELIMINARY REPORT PLYMOUTH CREEK PARK PARKING LOT WHEREAS, it is proposed to construct an additional parking lot at the Plymouth Creek Playfield; and AND WHEREAS, said project is included as part of the 1989 Capital Improvements Program; and WHEREAS, a Preliminary Engineering Report is required to define the location and cost of the parking lot. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That the proposed improvements be referred to Bonestroo, Rosene, Anderlik and Associates, Inc. for study and that the engineers be instructed to report to the City Council with all convenient speed by advising the Council, in a preliminary way, as to whether the proposed improvement is feasible and as to whether it should be best made as proposed or in connection with some other improvement, and the estimated cost of such an improvement as recommended. FURTHER, that the work shall be performed in accordance with the current Engineering Services Agreement." The motion for the adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. X GX XXX XX':C CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City. Council of the City of Plymouth, Minnesota was held on the day of 1988. The following members were present: , The following members were absent: C X )G XX)G XX)G introduced the following Resolution and moved its adoption: RESOLUTION NO. 88 - ORDERING UPDATE OF COMPREHENSIVE WATER PLAN WHEREAS, the 1989 City Budget provides for the update of the Comprehensive Water Plan; and WHEREAS, the update needs to be coordinated in conjunction with proposed water improvements as included in the 1989 Capital Improvements Program; and WHEREAS, the City has received a proposal from Bonestroo, Rosene, Anderlik and Associates, Inc. dated September 12, 1988 to perform the update of the Comprehensive Water Plan. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That Bonestroo, Rosene, Anderlik and Associates, Inc. are directed to prepare the update of the Comprehensive Water Plan in accordance with their proposal of September 12, 1988. FURTHER, that the work shall be performed in accordance with the current Engineering Services Agreement" with a cost not to exceed $29,000. The motion for the adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. XXX XXX X)GX MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: October 18, 1988, for Council Meeting of October 24, 1988 TO: James G. Willis, City Manager FROM: Eric J. Blank, Director of Parks and Recreation SUBJECT: FEASIBILITY REPORT/COST ESTIMATE - PLYMOUTH CREEK PARK PARKING LOT 1. ACTION REQUESTED: Adoption of the attached resolution authorizing the City's consulting engineer, Bonestroo and Associates, to prepare a feasibility report and cost estimate for additional parking at Plymouth Creek Park. 2. BACKGROUND: The approved 1989-93 CIP calls for the expansion of parking at the Plymouth Creek Playfield in 1989. In order to keep this project on a time line to assure its completion by June 1, 1989, it is necessary to proceed at this time with the feasibility report and cost estimate. This report will identify for the City Council the preferred location, optimum size, and the estimated cost for creating additional parking at Plymouth Creek Playfield. 3. PRIMARY ISSUES AND ANALYSIS: During 1988, for the first time, we experienced occasions when the 125 -car parking lot was completely full during the youth sports activities taking place from approximately 5:30 to 10:30 p.m. This has caused overflow parking to take place east of Fernbrook along Dallas Lane and north of the park along Harbor Lane. With the addition of a second soccer field at Plymouth Creek Park, we anticipate that the parking problem will be greater in 1989. 4. REM44END TIONS AND OONCLUSIONS: The Park and Recreation Advisory Commission, at their October 13 meeting, recommended that the City Council authorize the feasibility study and cost estimate on this project. Staff concurs with the Commission's recommendation. R:- 641,711- - Eric J. lank, Director Parks and Recreation EJB/np Attachments q 0. ID. I_ 1.7; 145) 1 20 Z Yl Sd5' E R s rS K fit VE iE' very(4 o C (, Q I^ 4 ,+. a o' rk INC C softball field ' 4OCCOr tl IdE fold 1 oint rod I : Fdture'Par 9 %xpansion ATHL TIC trait i+ i \ - - - fes/ • I i I', 1 - A, I ,\ '' iottpf it WOODLAND WINTE CONSEFVATLC SLIDI ISTCXTUNT1 -- 34 — \ D ,_ to lot i' ac 4 courts i{ 4 courts w/ winter cover for indoor soccor NNI E Oes trpoiri din \ S s •w/ tr I IF Ono G. Bonestroo, P.E. Keith A. Gordon, PE Thomas W. Peterson, P.E. Daniel J. Edgerton, P.E. Bonestroo Robert W E Richard W. Joseph C. Ander kPPE Donald C Budrgardt, PE. James R. Maland, P.E. Philp J. Caswell, P.E. Rosene Bradford A. Lemberg, PE. Richard E. Turner, PE, Jerry A. Bourdon, RE Mark A. Hanson, PE Kenneth P Anderson. PE. Keith A. Bachmann, P.E. Mark D. Wallis, P.E. Charles A. Erickson Anderlik & James C. Olson, Gienn R Cook, PEE K. Mick ael TI Rautmann, PE. Robert CR Russek, ALA Harlan M. Olson 1 Associates Thomas E. Noyes, P.E. Robert G. Schunicht, P.E Robert R. Pfefferle, PE. David O Loskota, P.E Thomas E. Angus, P.E. Howard A. Sanford, P.E Susan M. Eberlin, CPA, Marvin L Sorvala, P.E. Engineers & Architects September 12, 1988 City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447 Attn: Mr. Fred G. Moore Re: Comprehensive Plymouth, MN File No. 70 Dear Fred, Water Plan Update This letter describes our proposed approach to Water System Plan for the City of Plymouth. It Task Outline and provides a Preliminary Table proposed schedule and compensation requirements pleased to have this opportunity for continued design of the Plymouth water system. i f r the creation of a Comprehensive presents our Work Phase and of Contents for the report. Our are also identified. We are involvement in the planning and Our proposed approach is to update and consolidate previous water system re- ports into one truly comprehensive report. This study and report will be divided into three major phases and numerous tasks. A Work Phase and Task Outline is attached. Numerous staff review points are identified in the out- line. We also have attached a Preliminary Table of Contents for the report. Together, these two documents describe our scope of services for the Plymouth Water System Plan. We would like to get started on this important project as soon as possible. We expect to have the first phase of this work completed by the end of Decem- ber, 1988. The second phase is expected to be completed by the end of Febru- ary, 1988. We expect the project to be completed and the report published by the end of April, 1989. We propose to prepare this Water System Plan for a not -to -exceed cost of 25,000 plus Liesch Associates' not -to -exceed cost of $4,000. The total not -to -exceed cost for the City of Plymouth would not exceed $29,000. A breakdown of our cost estimate is attached. These not -to -exceed costs are based on the following assumptions: Page 1. 2335 West Highway 36 9 St. Paul, Minnesota 55113 9 612-636-4600 1) That the proposed scope of work and schedule is acceptable, 2) That the City will provide us with a reproducible water base map and overlays, 3) That the City will provide us with a sufficient number of copies of current Land Use Guide Plan maps for use as figures in the reports, and 4) That 100 copies of the Water System Report and an additional 500 copies of the large Water Distribution System map will be provided to the City. If any of the above assumptions were to change, a corresponding compensation adjustment would be needed. We would provide you with a written estimate of the modified costs and await your authorization prior to proceeding with the additional work. Compensation for our services will be invoiced from time to time and will be calculated on a per diem basis. You will be billed for the time actually spent by the personnel performing the work at our standard hourly rates in effect at the time the services are performed. Our invoice may include such expenses directly attributable to the study as mileage and printing costs. As previously mentioned, we appreciate the continued opportunity to serve the City of Plymouth. We intend to proceed immediately with this work upon receipt of your letter of authorization. Yours very truly, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Kk 4 kk a. &&-JA%— Keith A. Bachmann Page 2. WORK PHASE AND TASK OUTLINE PHASE 1 - RESOLVE PRELIMINARY ISSUES TASK 1A - COMPLETE IN-HOME WATER PRESSURE EXPERIMENTATION TASK 1B - IDENTIFY & EVALUATE WATER PRESSURE ALTERNATIVES TASK 1C - PREPARE LETTER REPORT RE: WATER PRESSURE ISSUES CITY STAFF REVIEW & COUNCIL POLICY DECISIONS PHASE 2 - WATER SYSTEM ANALYSIS TASK 2A - UPDATE & ANALYZE AQUIFER MODEL - LIESCH ASSOC. TASK 2B - REVIEW EXISTING WATER SYSTEM FACILITIES TASK 2C - IDENTIFY & STUDY CURRENT WATER SYSTEM ISSUES TASK 2D - PROVIDE RECOMMENDATIONS FOR EXISTING FACILITIES TASK 2E - REVIEW LAND USE & POPULATION PROJECTION DATA TASK 2F - REVIEW WATER PUMPING & RESERVOIR LEVEL RECORDS TASK 2G - DETERMINE WATER SYSTEM DEMAND PARAMETERS CITY STAFF REVIEW SUPPLY/STORAGE ECONOMICS TASK 2H REVIEW TASK 2I DETERMINE PHASING PLAN FOR FUTURE FACILITIES TASK 2J IDENTIFY & EVALUATE ALTERNATIVES FOR FUTURE SUPPLY AND STORAGE FACILITIES TASK 2K COMPUTER ANALYSIS OF DISTRIBUTION SYSTEM TASK 2L WATER SYSTEM COST ANALYSIS CITY STAFF REVIEW PHASE 3 - PREPARE WATER PLAN REPORT TASK 3A DRAFT & PROOF REPORT CITY STAFF REVIEW TASK 3B PUBLISH & DISTRIBUTE REPORT PRESENT REPORT TO CITY STAFF & COUNCIL PRELIMINARY TABLE OF CONTENTS PLYMOUTH WATER SYSTEM PLAN Letter of Transmittal Table of Contents Summary and Recommendations Introduction General Figure - Location Plan Previous Water System Reports Previous City Council Decisions Scope of Study Existing Facilities General Groundwater Geology Figure - Twin City Artesian Basin Figure - Bedrock Map Water Quality Table - Primary Maximum Contaminant Levels Table - Secondary Maximum Contaminant Levels Supply Table - Existing Well & Water Quality Data Table - Existing Well Supply Capacity Treatment Table - Existine Treatment Facilities Storage Table - Existing Storage Facilities Distribution Current Water System Issues Drought Effects: Year 1988 System Pressure Concerns Aquifer Drawdown Analysis System Operation Table - Existing Well Operation Costs System Reliability Due to Aquifer Contamination Due to Sustained Power Failures Recommendations for Existing Facilities Land Use and Population General Land Usage Figure - Land Use Guide Plan Table - Land Use Summary Population Figure - Population Projections Table - Population/Connection Projections Water System Demand Parameters General Past Water Usage Table - Pumping Records Table - Water Usage Analysis Future Water Usage Figure - Maximum Day Demand Variations Table - Summary of System Demand Parameters Table - Projected Water System Demands Table - Ultimate Water System Parameters Water System Plan General Supply/Storage Economics Table - Supply/Storage Combinations Table - Supply/Storage Facility & Cost Summary Figure - Supply/Storage Economics Phasing of Water System Facilities Table - Supply, Treatment & Storage Phasing Schedule Figure - Supply & Traetment Phasing Diagram Supply Figure - Maximum Day Variation Figure - Central Well Field Layout Figure - Zachary Well Field Layout Treatment Figure - Central WTP Site Layout Figure - Zachary WTP Site Layout Storage Table - Elevated/Surface Economics Table - Storage Facilities Distribution Figure - Present Water Distribution System Figure - Ultimate Water Distribution System Cost Analysis General Water System Costs Table - Water System Cosat Summary Table - Water System Revenue Summary Capital Improvement Program Table - Water System Phasing Costs Appendix A - Cost Estimates for Proposed Facilities Appendix B - Water Demand Summary Appendix C - Water Pressure Summary Appendix D - EPA National Drinking Water Regulations Primary Regulations Secondary Regulations Appendix E - Plymouth Water Distribution System Principal Engineer Registered Engineer Senior Technician Clerical Subtotal COST SUMMARY Est. Hours Rate 40 54.50 320 49.00 120 33.00 40 24.25 520 Computer Expenses Printing Bruce A. Liesch Assoc. Subtotal GRAND TOTAL .................................... NOT TO EXCEED AMOUNT ......... $29,000 Amount 2,180 15,680 3,960 970 22,790 900 1,400 4.000 6,300 29,090 MEMO SI CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: October 20, 1988 For City Council Meeting of October 24, 1988 TO: James G. Willis, City Manager Through Fred G. Moore, Director of Public Works FROM: Chester J. Harrison, Jr., City Engineer SUBJECT: AWARD OF BIDS FOR CONSTRUCTION OF WELL NO. 10 - PUMP HOUSE CITY PROJECT NO. 814 ACTION REQUESTED: That the City Council adopt the attached resolution awarding the construction of the pump house for Well No. 10 to ABE Construction Company at a total cost of $108,120. BACKGROUND: Well No. 10 has been constructed near the intersection of Zachary Lane and County Trunk Highway 9. Following completion of the well, it is necessary to construct a well pump house with necessary amenities to put the well into operation. A bid opening was held on October 18, 1988, at which time ABE Construction submitted the low bid of $108,120. RECOMMENDATIONS AND CONCLUSIONS: Based on the review of the bid documents, an agreement by our Consultant Engineer, Bonestroo, Rosene, Anderlik and Associates, Inc., I recommend that the City Council approve the attached resolution awarding the contract to ABE Construction at a total cost of 108,120. C. 2 Chester J. Harr son, Jr., P.E. CJH:kh attachment: Resolution Letter Bid Tabs CITY OF PLYMOUTH Pursuant to due call and notice thereof, a the City of Plymouth, Minnesota was held on the 1988. The following members were present: The following members were absent: adoption: meeting of the City Council of day of , introduced the following Resolution and moved its RESOLUTION NO. 88 - RESOLUTION AWARDING BID WELL NO. 10 - CONSTRUCTION OF PUMP HOUSE PROJECT NO. 814 WHEREAS, the City Council has directed that Well No. 10 be constructed near the intersection of Zachary Lane and County Trunk Highway 9; and WHEREAS, that well is presently nearing completion; and WHEREAS, it is necessary to construct a pump house and controls to allow proper operation of that well. WHEREAS, pursuant to an advertisement for bids for bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: COMPANY BASE BID DEDUCT TOTAL BID ABE Construction Co. 112,620 4,500 108,120 A & K Construction, Inc. 119,670 5,000 114,670 Richmar Construction 124,330 5,000 119,330 New Mech Company 130,950 5,000 125,950 WHEREAS, it appears that ABE Construction Company of Plymouth, MN, is the lowest responsible bidder, complying with the minimum specifications. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: Be it resolved that the City Council of the City of Plymouth, 3400 Plymouth Boulevard, awards the construction of the pump house for Well No. 10 to ABE Construction Company, total cost of $108,120. 1. The Mayor and City Clerk are hereby authorized and directed to enter into the attached contract with ABE Construction of Plymouth, MN, in the name of the City of Plymouth for Well No. 10 - Pumping Facilities according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk in the amount of the low bid of $108,120. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. The motion for the adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. ACX SC CltiC 0 XXX October 19, 1988 City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Attn: Mr. Fred G. Moore Director of Public Works Re: Well No. 10 Pumping Facility Plymouth, MN Project No. 814 File No. 70249 Dear Fred, Four bids were received on this project as shown on the bid tabulation. The preliminary report estimate for the project was $135,000 and the low bid was 112,620 by ABE Construction Co. ABE Construction Co. previously completed the City's Well 7 Pumping Facility and is a reputable contractor. We, there- fore, recommend the contract for this project be awarded to them. A deduct of $4,500 was offered by the low bidder for use of Automatic Systems for electrical controls. Automatic Systems will be using Aquatrol telemetry equipment which is the same equipment in use at the water plants and wells. We, therefore, recommend that the $4,500 deduct be accepted and the contract awarded on that basis. Yours very truly, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. A( Richard W. Foster RWF:li 24 2335 West Highway 36 9 St. Paul, Minnesota 55113 • 612-636-4600 Otto G. Bonestroc, P.E. Keith A. Gordon, P.E. Thomas W. Peterson, P.E. Daniel J. Edgerton, P.E. Bones t Robert W. Rosene, RE Richard W. Poster, P.E. Michael C. Lynch, RE Mark A. Seip. P.E. roo Joseph C. Anderlik, P.E. Donald C. Burgardt, P.E. James R. Maland, P.E. Philip J. Caswell, P.E. Rosene Bradford A Lemberg, RE Richard E. Turner, P.E. Jerry A. Bourdon, PE. Mark A. Hanson, P.E. Kenneth P. Anderson, P. E. Keith A. Bachmann, P.E. Mark D. Wallis, P.E. Charles A. Erickson WAR Anderlik& James C. Glenn R COoI k, RE, Michael TField, Raut ann, P.E. Robert C. Russek, A.I.A. lsky Harlan M. Olson Associates Thomas E. Noyes, P.E. Robert G. Schunicht, P.E. Robert R. Pfefferle, P.E. David O. Loskota, P.E. Thomas E. Angus, P.E. Howard A. Sanford, PE. Susan M. Eberlin, G.P.A. Marvin L. Sorvala, P.E. Engineers & Architects October 19, 1988 City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Attn: Mr. Fred G. Moore Director of Public Works Re: Well No. 10 Pumping Facility Plymouth, MN Project No. 814 File No. 70249 Dear Fred, Four bids were received on this project as shown on the bid tabulation. The preliminary report estimate for the project was $135,000 and the low bid was 112,620 by ABE Construction Co. ABE Construction Co. previously completed the City's Well 7 Pumping Facility and is a reputable contractor. We, there- fore, recommend the contract for this project be awarded to them. A deduct of $4,500 was offered by the low bidder for use of Automatic Systems for electrical controls. Automatic Systems will be using Aquatrol telemetry equipment which is the same equipment in use at the water plants and wells. We, therefore, recommend that the $4,500 deduct be accepted and the contract awarded on that basis. Yours very truly, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. A( Richard W. Foster RWF:li 24 2335 West Highway 36 9 St. Paul, Minnesota 55113 • 612-636-4600 co ctio O (D C Q r vO En T) N c c9 r IA O o D j D n v O fD N n n '] Nr J10 N' Dm Nc0m z j N• D N oca mx Z r- n d r EO Cn J o v 0 0 0- r o O nm r r O. K nO D EN BdDc W C n0 D D N 5n c coj• S d a 7 7 Q a rt r d rt r d C 0O cCa cC O OC9 drt O d 3 a a D a to C n O 0 CN 0- cC a n O o I C o a r 0ac d J C i d c 7 m a c 7 W 70 Dod rrc cNn a a cc dND oo a rtcc w N O c D c Wd D CN 0. 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O 20I W N % x % I x v D 7C x a x mz om oz 3 N 1 A W Z 1 3D Z vl Z A x 0 ZO 00N P_ t Z A Vq O N O NP 0 AS ZN m m DvD p 3 Z m 3 X » Z Z O D x wE 4 Z Z m In I i N Z WN A r Man N O PO O M W A0 2 3 P aW T Z D m r a vl f mvCZ a z s n » IC3 !m I ul to m r mm A Z N mZ mA Z Mx vl i 1 D A to O x 00 Dcomm A DOm W MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: October 17, 1988 For City Council Meeting of October 24, 1988 TO: James G. Willis, City Manager Through Fred G. Moore, Director of Public Works FROM: Chester J. Harrison, Jr., City Engineer SUBJECT: T.H. 55 AND REVERE LANE IMPROVEMENTS REQUEST FOR CHANGE ORDER NO. 1 CITY PROJECT NO. 815 ACTION REQUESTED: Adopt attached resolution. BACKGROUND: It has been determined that a portion of sanitary sewer of approximately 240 feet should be deleted from the project because it will not be serving any building in the future. This will decrease the existing contract by $6,092. RECOMMENDATIONS AND CONCLUSIONS: I hereby recommend that the change order herein attached be approved as shown. Chester J —Harrison, Jr.,` CJH:dkc:kh attachments: Resolution Change Order Map CITY OF PLYMOUTH Pursuant to due call and notice thereof, a the City of Plymouth, Minnesota was held on the 1988. The following members were present: The following members were absent: adoption: meeting of the City Council of day of , C )C )C introduced the following Resolution and moved its RESOLUTION NO. 88 - APPROVING CHANGE ORDER NO. 1 T.H. 55 AND REVERE LANE IMPROVEMENTS CITY PROJECT NO. 815 WHEREAS, Change Order No. 1 has been prepared providing for the following: Delete proposed santiary sewer extension easterly from Manhole No. 32. AND WHEREAS, Change Order No. 1 for T.H. 55 and Revere Lane Improvements, City Project No. 815 is recommended for approval; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA; that Change Order No. 1 for T.H. 55 and Revere Lane Improvements, City Project No. 815 by deleting $6,092 is recommended for approval Original Contract Amount $1,059,605.85 Previous Change Orders 0.00 THIS CHANGE ORDER NO. 1 - Delete 6,092.00 REVISED CONTRACT AMOUNT.......... $1,053,513.85 The motion for the adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. CXX X)CX I XXX N W September 30, 1988 File No. 0880995 CHANGE ORDER NO. 1 -"- City of Plymouth 3400 Plymouth Boulevard Plymouth, Minnesota 55447 - y, PROJECT: T.H. 55 and Revere Lane Area Plymouth Project No. 815 s.. CONTRACTOR: Enebak Construction Co. Northfield, Minnesota WHEREAS: The City of Plymouth desires to delete certain items of sanitary sewer construction from the project; THEREFORE: In accordance with the terms of the Contract, the proposed sanitary sewer extension easterly from manhole number 32, as shown on sheet 11 of 34 of the Plans, is hereby deleted from the Contract. Specific items and quantities deleted are as shown below: DECREASE * * TOTAL DECREASE IN CONTRACT AMOUNT $6,092.00 ISSUED: S. ,e W_ TRGAR-ROSCOE-FAUSCH, INC. ACCE w fill V ••'_ r . NSTRUCTION• DATE APPROVED: CITY OF PLYMOUTH DATE CITY OF PLYMOUTH DATE Unit Total Item No. Item Unit Quantity Price Price 0503.511 8" Sanitary Sewer Lin. Ft. 240 20.00 4,800.00 0506.508 Construct Manhole Each 1 900.00 900.00 01 - 81 ) 0506.603 Manhole Overdepth Lin. Ft. 5.6 70.00 392.00 TOTAL DECREASE IN CONTRACT AMOUNT $6,092.00 ISSUED: S. ,e W_ TRGAR-ROSCOE-FAUSCH, INC. ACCE w fill V ••'_ r . NSTRUCTION• DATE APPROVED: CITY OF PLYMOUTH DATE CITY OF PLYMOUTH DATE 164 +60 12'8.F. VALVE NOTE 164+Z0 164+43 CITY PLANS SNOW EXISTI-+" 12'16 RED. 12".12'CROSS *65 DEVAC CO. KNLDING LOCA 6' PLUG 2' B F. VALVE 'L .12' TEE \ FROM EXISTING MN. CO!(- J \ 70'-12i OJ.P, IY I 1- 1/4' SEND CARE IN COPWT RLACTAtmSHALLLASSUME RESI2'6 TEE 17 B. F. vA LvE RT. 6'G.V. DAMAGE TO TME EX1STI1i HYDRANT 166+05 VERIFY DEPTH OF EX!t 12'PLUG 12'a 22-V2*BEND TO BEGINNING, SEWER lZ'. 6"RED. 168+45 LI {6"G.V- 6 35 12018'TEE 40'-6'D. 1. P. © 2-U2' BEND 6B''GV, SO L48'a6 TEE r N 8' PLUGa0' 6'Gv. 171+65 I HYDRANT 12'4YBEND V N NT4 ICON ECTLTO.EXISTINGI2'WMONCIDENTAU 3' R Bp, . q '- 26. REMOVE BILLBOARD FOUNDATION \ 9 RELOCATE HYDE AND INSTALL \ 6 J rrr PPP AnUST VAL EE SHEET N0 10 OR REVERE LANE \ / C / o 'Q Np\ ONSTRUCTION A ' 5 SIG ROL MH Acoslll C SIG f N0. FRONTAGE RD. m m mLQ........ m m m Q W W W Y m J J W W JW j ! EXISTING GROUND UNE D.0...... _...__. to rT c.a® loo uc._ T.C.893.78 T.C. 894.27 • I. t DESIGN 4020(48") DESIGN ST -2 ( I I J/ 400'-R. C.II..Q7 tl . ....In 4 1P.W M I INV -89017 12 I.P. WMj 7 --1— y o -- - _ I -- - . cu 1 j t 5 1$6 t17 I :. 148 19 t 0 DI-88 MCI SRO ADD 6 WM LEAD IN. 6TH AVENUE D STRGAR-ROSCOE-FAUSCH, I CONSULTING ENGINEERS • LAND 8UQVEYORB O yCITYOFPLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 ACTION REQUESTED: Adoption of the attached resolution scheduling a public hearing for November 7 on the request of Scoville Press, Inc. to issue approximately $3,600,000 of Refunding Industrial Development Revenue Bonds to refinance the previously issued industrial development revenue bond project for Scoville Press, Inc. Adoption of the attached resolution is recommended. JW:kec MEMO DATE: October 19, 1988 for City Council Meeting of October 24, 1988 TO: Mayor & City Council FROM: dames G. Willis, City Manager SUBJECT SCOVILLE PRESS, INC.: REQUEST TO SCHEDULE PUBLIC HEARING ON THE ISSUANCE OF REFUNDING REVENUE BONDS ACTION REQUESTED: Adoption of the attached resolution scheduling a public hearing for November 7 on the request of Scoville Press, Inc. to issue approximately $3,600,000 of Refunding Industrial Development Revenue Bonds to refinance the previously issued industrial development revenue bond project for Scoville Press, Inc. Adoption of the attached resolution is recommended. JW:kec CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota, was held on the day of , The following members were present: The following members were absent: introduced the following Resolution and moved its adoption: RESOLUTION NO. 88 - SCHEDULING A PUBLIC HEARING FOR SCOVILLE PRESS, INC., ON THE ISSUANCE OF APPROXIMATELY $3,600,000 OF REFUNDING INDUSTRIAL DEVELOPMENT REVENUE BONDS WHEREAS, the City Manager has been requested by representatives of Scoville Press, Inc. to redeem and refinance previously issued industrial development revenue bonds: and WHEREAS, the agreements previously entered into between the City and Scoville Press, Inc. with respect to these projects provide for such request to be made. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that a public hearing be scheduled for 7:30 p.m. Monday, November 7, 1988 upon the request of Scoville Press, Inc. on the issuance of approximately $3,600,000 of Refunding Industrial Development Revenue Bonds to refinance the industrial development project undertaken and financed pursuant to Minnesota Statutes, Chapter 474 (now Chapter 469), by the City and Scoville Press, Inc. The motion for adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: October 18, 1988, for Council Meeting of October 24, 1988 TO: James G. Willis, City Manager FROM: Eric J. Blank, Director of Parks and Recreation SUBJECT: PARKERS LAKE PAVILION RENTAL POLICY 1. ACTION RDQCIFSI'ED: Adoption of the attached resolution approving a rental policy for the Parkers Lake Pavilion dated October 13, 1988. 2. BACKGROUND: The Park and Recreation Advisory Commission reviewed and approved this policy at their October 13 Commission meeting. The policy calls for non-profit Plymouth groups to be charged a rental fee of $15 per hour. All other groups will be charged a fee of $25 per hour, plus a $25 damage deposit. During all rental occasions, a City staff member will open the building, set it up for its meeting, and be available to lock up and inspect the building at the conclusion of each rental period. Rentals will not be allowed during times when the building is scheduled for City sponsored recreational programs. This policy will be brought back to the Council, along with all of our other rental policies, in February, 1989, for review and amendments. 3. REM MENDATIONS AND CONCLUSIONS: I recommend the Parkers Lake Pavilion rental policy as endorsed by the Park and Recreation Advisory Commission be approved by the City Council. Eric J. B1 k, Director Parks and Recreation EJB/np Attachments CITY OF PLYMU M Pursuant to due call and notice thereof , a meeting of the City Council of the City of Plymouth, Minnesota, was held on day of 19 The following members were present: The following members were absent: introduced the following Resolution and moved its adoption. RESOLUTION NO. 88 - APPROVING PARKERS LAKE PAVILION RENTAL POLICY WHEREAS, the City of Plymouth wishes to make available the Parkers Lake Pavilion for community use, and WHEREAS, a policy has been developed for the rental of the pavilion dated October 13, 1988, and WHEREAS, the Park and Recreation Advisory Commission has recommended approval of said policy, NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that the policy for rental of the Parkers Lake Pavilion dated October 13, 1988, is hereby approved. The motion for the adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. 1 October 13, 1988 PARKERS LAKE PAVILION MULTI-PURPOSE ROOM RENTAL POLICY The Parkers Lake Pavilion multi-purpose room is operated by the City of Plymouth and may be scheduled for use on a rental basis by community residents, civic organizations, and private groups. Certain policies are needed to ensure the proper use and control of the facility, so that all people may equally enjoy it. All organizations must complete an application and have it approved before using the multi-purpose room. Applications must be submitted as far in advance as possible of the date for which the reservation is requested. Seven days is the minimum request time for facility usage. The multi-purpose room is rated for an occupancy of 68 and is available seven days a week from 7 a.m. until 12 midnight (pending availability) with the exception of national holidays. The multi-purpose room is not available for sales or other events that are fund raising for either public or private groups. Priority of Use 1. City sponsored events. Park and Recreation Dept. 2. Non-profit community service groups. 3. Private groups located within the City. 4. Non-profit organizations originating outside the City. 5. Non-resident groups. Fees for Use 1. All Plymouth non-profit groups will be charged a rental fee of $15 per hour. 2. All other groups will be charged a rental fee of $25 per hour and will be required to make a $25 damage deposit. The damage deposit will be returned within two weeks of the event if no deductions are necessary. 3. Groups requiring special set-up will be charged for additional attendant services. 4. The minimum rental period shall be two hours. Rules and Regulations 1. Every group using the facility must be under competent adult leadership. The organization or user group shall assume full responsibility for the group conduct and for any damages to the building or equipment. Pavilion Rental Policy Page 2 2. Beer and intoxicating beverages are not permitted in the multi-purpose room, in the parking lot or surrounding park areas. 3. Disorderly conduct of any kind is prohibited. 4. The signer of the application shall assume full responsibility for any unlawful act committed. 5. The City assumes no liability for loss, damage, injury or illness incurred by the users of this facility. 6. The signer of the application shall be held personally responsible for any breakage, damage or loss of equipment. 7. All decorations, including streamers, signs and banners must receive prior approval. 8. General clean-up of the facility is required. 9. Violations may result in the Park and Recreation Department denying future permits for the use of the facility. L CITY OF PLYMOUTH PARKERS LAKE PAVILION MULTI-PURPOSE ROOM USAGE APPLICATION Organization Name of Applicant Address State Phone: Home Date(s) of Use Hour(s) of Use Approximate numbers attendi Purpose of Use Non-profit Plym. groups 15/hour) All other groups 25/hour + 25 damage deposit) TOTAL City WE Work Estimated Actual (Office Use Only) I understand that a part or all of the deposit fee will be forfeited if condition of the multi-purpose room requires extra duties for the Park and Recreation Department, and that I and the representative organization are responsible for conduct of participants and any resulting damages. Signature Date 7-K MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: October 20, 1988 TO: City Manager James G. Willis FROM: Associate Planner Al Cottingham through Community Development Director Blair Tremere SUBJECT: AMENDMENTS TO COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR FUNDING YEAR XIII ACTION REQUESTED: Adopt the resolutions which would have the effect of redistributing funds previously allocated to the program for Planning and Development of the Senior Citizen Housing Site in Downtown Plymouth. That project is effectively terminated and the funds will not be spent or encumbered by the end of this calendar year. BACKGROUND: Expenditure of year XIII funds must be accomplished by December 31, 1988 and the funds cannot be carried over into the current funding year (XIV). The Housing and Redevelopment Authority has scheduled a Public Hearing to consider this matter on Thursday evening, October 20, 1988 and we will provide a separate memorandum conveying their recommendation with the specific resolution under separate cover. PRIMARY ISSUES AND ANALYSIS: Reference is made to the Staff Report submitted to the Housing and Redevelopment Authority. If the City does not use the funds by the end of this year, the funds will return to Hennepin County and be placed in the so- called Contingency Account for later reallocation. Plymouth and all of the other communities operating under the joint agreement with Hennepin County are eligible to apply for funds from the Contingency Account. This effort is intended to redirect the funds to existing or new "Year XIII" activities, approved by the City Council, which can use the funds this year. We are required to submit the official proposal for reallocation to the County by November 1, 1988. Mr. Chet Harrison October 20, 1988 Page 2 RECOMMENDATION AND CONCLUSION: The tentative proposals which are being presented to the HRA represent an amount that exceeds the available funds. I strongly endorse the proposal that we acquire computer hardware/software which could be dedicated to enhancing the administration of various City Housing Programs including the Section 8 Rental Assistance Program. I believe this is responsive to the HRA and City Council concerns about the efficiency and cost of administering that program. Much of the work that we do with those programs can be automated and there is available proven software now in use by Housing Authorities nationwide and in the Twin Cities. I see it as a good investment with long term benefits to low to moderate income persons who avail themselves of the Housing Assistance Program in Plymouth. I will provide additional comments as necessary following the HRA Hearing. Attachment: 1. Staff Report to HRA MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: October 10, 1988 for Meeting on October 20, 1988 TO: HRA Executive Director/City Manager James G. Willis FROM: Milt Dale, Housing Specialist, Plymouth HRA SUBJECT: PUBLIC HEARING ON UNEXPENDED COMMUNITY DEVELOPMENT BLOCK GRANT CDBG) FUNDS FOR YEAR XIII BACKGROUND: At the September 15, 1988 meeting, the Commission agreed to hold a public hearing on October 20, 1988 to allow citizen input as to how certain unexpended CDBG funds for Year XIII could be reallocated and expended prior to the County established deadline of December 31, 1988. There is $11,174.54 allocated to the project known as Planning and Development of the Elderly Housing the City purchased a number of years ago. The City Council has concluded that the City should no longer pursue private sector development efforts for the site and that appropriate steps to terminate that particular CDBG program should be initiated. This will likely involve selling the site. The money in this account will not be used prior to the end of this year as the City anticipated many months ago when there was still some hope that the site could be developed. A notice has been publised in the legal newspaper. PRIMARY ISSUES AND ANALYSIS: After the hearing, a recommendation in Resolution form should be passed and submitted to the City Council for their decision. The City Council meeting when this item will be reviewed is October 24, 1988. Staff will submit the City Council and HRA Resolutions to Hennepin County prior to the November 1, 1988 deadline for reallocation of Year XIII submittals. HRA Commissioners October 10, 1988 Page 2 The CDBG program requirements do not allow the transfer of funds from one program year to another. Budget adjustments can be made within a year and we are proposing that action with respect to the use of these funds. The information received from the Greater Minneapolis Day Care Association and from the Union City Mission suggests there are programs that could use the money before the end of this calendar year. The day care program is an existing one both in terms of yeur XIII and year XIV. The activity is not without funds and would be expending the money already approved by the City for current funding year which is year XIV. Thus, the day care activity did not come up short but rather they are indicating the demand level is such the amount of funds suggested in their correspondence, $4,000.00, could be spent and/or encumbered by December 31, 1988. The Union City Mission people are confident that the funds can be fully utilized prior to the December 31st deadline. The improvements to be done at the Home -Free facility on the Union City Mission campus, would bring the building into compliance with the City's Fire Marshall's report on that facility. See letter attached. The Union City Mission received $29,000.00 for a planning project involving the future of the physical plan. The correspondence received indicates several activities which relate to compliance with State fire code requirements in two structures; the third activity relates to upgrading the heating and energy conservation improvement in the Home Free building. This represents a new program activity for year XIII. They seek up to $7,500.00 2,280.00, $500.00, and $4,720.00). The third possible use of some of the funds would be the acquisition of hardware and available software to enhance our ability to administrate and account for the various HRA Housing Assistance activities. The Section 8 Rental Assistance program, for example, commands a high degree of staff time completing forms, tracking leases and related matters, and preparing reports for the federal government. Much of this is easily automated with the appropriate equipment and basic software; we have learned of available "off the shelf" software and of actual programs used by other Housing Authorities around the nation and in the Twin Cities area. This is proposed in response to recent discussions by the HRA which indicated more efficient administration of the HRA programs and result in continued self-sufficiency and even an available funding, over time, for expanded programs. The computer software/hardware will enhance the City/HRH's capability to improve its efficiency in generating the required paperwork for the Section 8 program and the home improvement grant program. Much information required on HRA Commissioners October 10, 1988 Page 3 federally mandated forms is duplicative and can be stored in a computer to be retrieved as needed. The acquisition of the appropriate hardware and software could be achieved (at least encumbered) by the end of the calendar year; the cost would be $5,000.00. The City may, next calendar year, authorize reallocation of Year XIV funds, if needed for any of these. Further, activities covering there can be considered for year XV. RECOMMENDATION AND CONCLUSION: The action that I recommend the HRA Commission take is as follows: 1. Conduct the hearing for which notice was published in the legal newspaper. 2. Recommend that the Council remove program activity balance of $11,174.54 now allocated to Year XIII CDBG Activity, "Development of Elderly Housing Site", and reallocate among the following: a. An existing Year XIII CDBG Program Activity entitled: "Child Day Care Support Payments"; b. A new Year XIII CDBG Program Activity entitled: "Rehabilitation and Energy Conservation at Union City Mission; c. A new Year XIII CDBG Program Activity entitled: "Purchase of Necessary Computer Software and Hardware for Administration of HRA Housing Assistance Programs". Attachments 1. Resolution Reallocating Year XIII CDBG Funds for Senior Site to other program activities 2. Resolution Creating new Year XIII CDBG Fund Activities 3. Letter from Grace Norris, October 12, 1988 4. Letter from Union City Mission, October 13, 1988 5. September 30, 1988 Project Status Report HOUSING AND REDEVELOPMENT AUTHORITY CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the Housing and Redevelopment Authority of the City of Plymouth, Minnesota was held on the day of The following members were present: The following members were absent: introduced the following Resolution and moved its adoption: HRA RESOLUTION NO. 88 - RECOMMENDING REALLOCATION OF YEAR XIII COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS WHEREAS, Year XIII funds for the Community Development Block Grant program, Planning and Development of Elderly Housing Site (Activity No. 23908) will not be expended by the end of 1988; and, WHEREAS, on October 20, 1988 the Plymouth Housing and Redevelopment Authority held a duly constituted public hearing to consider reallocation of the balance to other activities; and, WHEREAS, the Housing and Redevelopment Authority of the City of Plymouth discussed ways the Community Development Block Grant funds could be utilized in accordance with federal guidelines and could fully expend all of its Year XIII allocation prior to December 31, 1988; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Housing and Redevelopment Authority of the City of Plymouth that it should and hereby does recommend that the Plymouth City Council reallocate the Year XIII Community Development Block Grant funds of $11,174.54 currently allocated to Planning and Development of Elderly Housing Site as follows: Childcare Assistance Payment Program (Activity No. 23079) $ The motion for the adoption of the foregoing Resolution was duly second by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. HOUSING AND REDEVELOPMENT AUTHORITY CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the Housing and Redevelopment Authority of the City of Plymouth, Minnesota was held on the day of The following members were present: The following members were absent: adoption: introduced the following Resolution and moved its HRA RESOLUTION NO. 88 - RECOMMENDING CREATION OF TWO NEW YEAR XIII COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM ACTIVITIES WHEREAS, the City of Plymouth for Year XIII has not used the entire amount of its Community Development Block Grant funds allocated to assist in the planning and development of the Downtown Senior Housing Site; and, WHEREAS, on October 20, 1988 the Plymouth Housing and Redevelopment Authority held a duly constituted public hearing to consider establishing this activity; and, WHEREAS, the Housing and Redevelopment Authority of the City of Plymouth discussed ways the Community Development Block Grant funds could be utilized in accordance with the federal guidelines; and, expressed the need for the City to have funds available to assist the City's administration of itshousingprogramsandthephysicalimprovementoftheUnionCityMission structures; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Housing and Redevelopment Authority of the City of Plymouth that it should and hereby does recommendthatthePlymouthCityCouncilcreatetwonewYearXIIICommunityDevelopment Block Grant Program activities titled as follows with allocations for each activity indicated: Purchase of Necessary Computer Software/Hardware for Administration of HRA Housing Assistance Programs" $ Rehabilitation and Energy Conservation of Union City Mission Buildings" $ The motion for the adoption of the foregoing Resolution was duly second by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. October 12, 1988 Milt Dale City of Plymouth 3402 Plymouth Plymouth, MN 55447 Dear Milt: I have checked with Jim Nicholie, Sliding Fee Manager, and he says that definitely $4,000.00 put into sliding fee subsidy could be used up by December 31. I hope you will decide to subsidize the sliding fee program further. There are currently 14 families on the Plymouth waiting list. Additional funding will enable us to serve some of these families. At the present time we are serving 8 families with 10 children on the Plymouth fund. As of our September billings we have spent all of our Year XIII allocation. Thanks for being concerned about families and children. Please call myself or Jim Nicholie if you have questions. Sincerely, Grace Norris Suburban Organizer GN/aml Greater Minneapolis Day Care Association Dale Anderson, Executive Director • Lehmann Center a 1006 West Lake • Minneapolis, Minnesota • 55408 • (612) 823-7243 Cooperating Fund Drive Mem Der Organization UNION CITY MISSION 3409 E. MEDICINE LAKE BLVD. / PLYMOUTH, MINNESOTA 55441 612) 559-1883 October 13, 1988 Mr. Blair Tremere Director of Community Development Planning City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Dear Blair: The Fire Marshall, Stan Scofield, has identified some life safety improvements that need to be made at Union City Mission. Specifically: 1. Mission Lodge. To upgrade the existing fire alarm system to meet City and State fire code requirements fourteen smoke detectors and two magnetic door holders must be added and seven heat detectors replaced at a total cost of $2,280. Mission Lodge is a residential program with a capacity of 83 beds to provide housing and other basic needs for chronically chemically dependent men and women. Many of the Mission Lodge residents are part of the growing population of homeless people in Hennepin County and all residents are indigent and on public assistance. 2. Home Free. To meet City and State fire code requirements an additional exit must be added to the ground level of the Home Free building. The extimated cost of providing egress through the modification of windows on the east end of the building is $500. Home Free provides shelter and advocacy services for battered women and their children; facility capacity is 30. Over 90% of the women and children who stay at Home Free qualify for public assistance. 3. Home Free. In addition, to provide for adequate and efficient heating of the Home Free building modifications must be made to the existing system. Currently there is only one thermostat in the building which results in overheating of some areas in order to reach appropriate temperature levels in the bedrooms, particularly those Mr. Blair Tremere Page Two October 13, 1988 on the Lake side of the building. This problem can be corrected through installation of thermostatic regulators on radiators at a total cost of $4,720. Mission Lodge Fire Alarm System $2,280 Home Free Fire Exit 500 Home Free Heating System 4,720 7,500 Our problem, Blair, is that we do not have capital funds available for these improvements. We would like to be considered for any CDBG funds that may become available in order to make these corrections. If there are no CDBG monies, we will have to use program funds, something we obviously don't want to do. If you have any questions or if I can be of help, please give me a call. Sincerely, l Pat Hoyt Neils Union City Mission, Inc. Board of Directors, Chair PHN/rlm e yK•: ,-.. ,,•1Fi,;;;,t:. lFN3iis'i':+h4'ikMe'}Wia:.idrl`in?Pw.aq"-'i}'. .- .., URBAN HENNEPIN COUNTY PROJECT STATUS REPORT SEPTEMBER 30, 1988 COMMUNITY ORONO ORONO OSSEO OSSEO OSSEO OSSEO OSSEO OSSEO OSSEO OSSEO YEAR PROJ ACTIVITY 99998 99999 XIII 23078 MAIN STREET REDEV/ADMIN XI11 23912 REHAB OF PRIVATE PROPERTY XIII 23913 DOWNTOWN REDEVELOPMENT/ACO XIV 40074 MAIN STEET REDEV/ADMIN 99996 99997 99998 99999 ERS EX EX FR EX BUDGET 18,748.00 4,336.00 150,000.00 17,740.00 EXPENDED 12,302.75 4,336.00 128,200.00 0.00 BALANCE 6,445.25 0.00 21,800.00 17,740.00 BALANCE 45,63Y.3: DRALD0WW TOTAL BUDGET 190,824.0' TOTAL EXPENDED 144,83E.7` BALANCE 45,985.2' DRAWDOWN 7; PLYMOUTH XIII 23079 CHILD DAY CARE CE/EX 20,000.00 19,144.62 855.38 PLYMOUTH XIII 23080 UNION CITY MISSION/PLNG EX 29,028.00 29,000.00 28.00 PLYMOUTH XIII 23081 REHAB OF PRIVATE PROPERTY CE/EX 93,665.00 52,952.20 40,712.80 PLYMOUTH XIII 23908 DEVELOP ELDERLY HSG SITE AR 15,000.00 3,825.46 11,174.54 PLYMOUTH XIV 40075 REHAB OF PRIVATE PROPERTY CE/EX 80,000.00 0.00 80,000.00 PLYMOUTH XIV 40076 CHILD DAY CARE CE/EX 25,000.00 0.00 25,000.00 PLYMOUTH XIV 40077 SCATTERED SITE MSG PROGRAM AR 23,706.00 0.00 23,706.00 PLYMOUTH 99996 PLYMOUTH 99997 TOTAL BUDGET 286,399.0 PLYMOUTH 99998 TOTAL EXPENDED 104,922.21 PLYMOUTH 99999 BALANCE 181,476.7 RICHFIELD XIII 23083 CHILD DAY CARE CE/EX 20,000.00 14,748.46 5,251.54 DRAVDOUN 3 1; RICHFIELD XIII 23084 ENERGY IMPROVEMENT GRANTS CE/EX 10,000.00 1,105.00 8,895.00 RICHFIELD XIII 23085 H.O.M.E. EX 10,000.00 10,000.00 0.00 RICHFIELD XI11 23086 REHAB OF PRIVATE PROPERTY CE/EX 169,399.00 60,411.80 108,987.20 RICHFIELD XIII 23087 SCATTERED SITE ACQUISITION FR 70,000.00 70,000.00 0.00 RICHFIELD XIII 23933 312 REHAB LOAN PROGRAM 8,000.00 0.00 8,000.00 RICHFIELD XIV 40078 REHAB OF PRIVATE PROPERTY CE/EX 49,174.00 0.00 49,174.00 RICHFIELD XIV 40079 SCATTERED SITE ACQUISITION FR 65,000.00 0.00 65,000.00 RICHFIELD XIV 40080 H.O.M.E. EX 13,100.00 2,389.89 10,710.11 RICHFIELD XIV 40081 CHILD DAY CARE CE/EX 20,000.00 0.00 20,000.00 RICHFIELD XIV 40082 66TH & PENN REDEV PLANNING EX 10,000.00 0.00 10,000.00 RICHFIELD XIV 40902 312 REHAB LOAN PROGRAM 8,000.00 0.00 8,000.00 RICHFIELD 99996 RICHFIELD 99997 TOTAL BUDGET 452,673.00 RICHFIELD 99998 TOTAL EXPENDED 158,655.15 RICHFIELD 99999 BALANCE 294,017.85 ROBBINSDALE XIII 23088 CHILD DAY CARE CE/EX 5,500.00 3,320.69 2,179.31 DRAWDOWN 355. ROBBINSDALE Xlli 23089 SCATTERED SITE ACQUISITION FR 73,450.00 32,432.61 41,017.39 ROBBINSDALE XIII 23090 SENIOR TRANS - VEST EX 7,935.00 7,935.00 0.00 ROBBINSDALE XIII 23907 HANDICAP ACCESSIBILITY CE 40,000.00 0.00 40,000.00 ROBBINSDALE XIII 23916 REHAB OF PRIVATE PROPERTY CE/EX 8,328.00 8,239.00 89.00 ROBBINSDALE XIII 23931 ACQ/SENIOR MSG SITE AR 80,000.00 0.00 80,000.00 ROBBINSDALE XIV 40083 SCATTERED SITE ACQUISITION FR 48,398.00 0.00 48,398.00 ROBBINSDALE XIV 40084 CHILD DAY CARE CE/EX 5,225.00 0.00 5,225.00 ROBBINSDALE XIV 40085 SENIOR TRANS - VEST EX 33,502.00 0.00 33,502.00 ROBBINSDALE 99996 ROBBINSDALE 99997 TOTAL BUDGET 302,338.00 ROBBINSDALE 99998 TOTAL EXPENDED 51,927.30 BALANCE 250,410.70 0 g- L CITY OF PLYMOUTH 3400 PLYMOUTH BLVD.. PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: October 18, 1988 for Council Meeting of October 24, 1988 TO: Mayor and City Council FROM: dames G. Willis, City Manager C SUBJECT TEN MINUTE RULE - MEMORANDUM F M CITY ATTORNEY ACTION REQUESTED: Reconsideration of the City Council's practice to limit opponents and proponents in land use matters ten minutes to address the City Council. 2. SUMMARY: The Attorney's memorandum cites two recent court cases which stress the importance of affording proponents and opponents an opportunity to have a full and fair opportunity to address the City Council with respect to their concerns. In Plymouth, much of this input is provided at the public hearing held before the Planning Commission. The City Attorney recommends that the Council should consider eliminating the ten minute rule in land use matters. I concur. JW:kec 2000 First Bank Place West Minneapolis Minnesota 55402 Telephone (612) 333-0543 Telecopier (612) 333-0540 J. Dennis O'Brien John E. Drawz David J. Kennedy Joseph E. Hamilton John B. Dean Glenn E. Purdue Richard J. Schieffer Charles L. LeFevere James J. Thomson, Jr. Thomas R. Galt Steven B. Schmidt John G. Kressel James M. Strommen Ronald H. Batty William P. Jordan William R. Skallerud Corrine A. Heine David D. Beaudoin Steven M. Tallen Mary Frances Skala Leslie M. Altman Timothy J. Pawlenty Rolf A. Sponheim Julie A. Bergh Darcy L. Hitesman David C. Roland Karen A. Chamerlik Paul D. Baertschi Arden Fritz Clayton L. LeFevere, Retired Herbert P. Lefler, Retired LeFeN ere Lel7er Kenne(h O'Brien K Drawn a Professional Association October 14, 1988 Mr. James G. Willis City Manager City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Re: Ten Minute Rule Dear Jim: As a result of two recent appellate court decisions, I believe that it would be appropriate for the City Council to reconsider its policy of only allowing proponents and opponents in land -use matters ten minutes to address the City Council. The Swanson v. City of Bloomington case involved an appeal by a property owner who had applied for a lot division. The City Council denied the lot division and its decision was ultimately upheld by the Minnesota Supreme Court. One of the issues in the case was whether the property owner was entitled to a full trial on all of the issues that were presented to the City Council or whether the case should be tried only on the record that was presented to the City Council. The Court held that in land use matters of that type, if the record that is presented to the court is complete and if the property owner had a full and fair opportunity to address the City Council, there would be no need for a completely new trial. The court would simply review the record that was presented to the City Council and make a decision as to whether the City Council's decision was reasonable. The advantage to municipalities in a Swanson -type proce- dure is that it is a much more cost-effective way of handling litigation. In my opinion, it also impresses upon the court that its role is not to completely rethink the City Council's position and should uphold it as long as there is any rational basis for the decision. The Supreme Court was careful to point out, however, that an on -the -record review would only be appropriate if there were verbatim transcripts of the City Council meetings I Mr. James G. Willis October la, 1988 Page 2 and if the applicant had a. full opportunity to address the Council. In Crystal Green v. City of Crystal, the issue that the Court of Appeals addressed was whether a property owner could challenge a dedication requirement after the plat had been recorded. The Court of Appeals concluded that the property owner was precluded from making such a challenge and that the appropriate judicial remedy would be to start the lawsuit after the City Council makes its decision but before the final plat is recorded. The significance of the above two decisions is that the hearing before the City Council takes on a much more significant role. Developers will ensure that they make a complete record before the City Council because they know that if the Council denies their request they will not have the opportunity to completely relitigate the issues before the court unless the record of the City Council's decision is inadequate. Because of the Swanson and Crystal Green decisions, I believe that the City Council should consider eliminating the ten minute rule as it applies to land use matters. I realize that elimination of the rule might cause some matters to take longer, which is inconsistent with the Council's desire to expedite its meetings. Elimination of the rule could be negated to some extent by explaining to people in attendance that the City Council has reviewed the minutes of the planning commission meeting, the staff reports, and the other documents that have been submitted to the City. The mayor could then encourage the people who wish to speak to keep their presentations as succinct as possible. I would be happy to discuss this matter further with you and the City Council if you desire. Sincerely yours, LeFEVERE, LEFLER, KENNEDY, O' BRIEN & DRAVIZ J me J Thomson, Jr. 0066LT15.I34 cc: Fred Moore Blair Tremere CITY OF PLYMOUTH g 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: October 20, 1988 for Council Meeting of October 24, 1988 TO: City Council FROM: Virgil Schneider, Mayor SUBJECT SUGGESTIONS OF PLANNING COMMISSIONER DENNIS ZYLLA ACTION REQUESTED: We have previously received a letter from Planning Commissioner Zylla in which he offers certain observations with respect to our requirements for fire lanes. His letter, a copy of which is attached, was previously distributed to us but I do not recall that we had any conclusive discussion with respect to it. I believe it would be appropriate for us to review his comments and suggestions and determine whether or not revisions to our current requirements are warranted. This item was deferred from the October 3 meeting. VS:kec June 1. 19881 Mayor Virgil Schneider and City Council City of Plymouth 3400 PI -mouth Blvd. Plymouth, Minnesota 5544T G11 t Dear Mayor and Cit.• Council: You probably have seen by now my criticism at a recent Planning Commission meeting over the Cit` -'s requirement to fire snrinkler the Pat Goff townhouse project north of Count- Road 9 on Ferrnbroolc Avenue. Apparently the Citi- staff made its standard request to the developer on the need to have paved fire laries around the buildings and the developer agreed to the fire sprinklering in lieu of thy, fire lanes. 1 have had concerns about the City's fire lane ordinance before I used the word ludicrous to describe the Cit. -,-'s requirement of fire sprinlclering this residential townhouse project. 1 %,•ould like to provide a few foilo'..--un comments directly- to the council on this subject. I am aware that the Cit }• does require fire sprinkler systems in industrial and commercial projects. Fire sprinklering is also required in multi -residential districts exceeding 3 stories in height. I read in at,•e the ordinance adoption in Januar.- of this year .-herein the width of fire lanes was expanded from 12 feet to 15 feet to accommodate larger equipment, but the Pat Goff sprinkler requirement is going beyond what 1 believe is a reasonable interpretion of the current ordinance. I believe that the original intent of providing fire lanes to enhance the ability of emergence vehicles to suppress fires has been carried too far in the city of Plymouth. 1 believe it is reasonable for the fire department to participate in the site planning process and to matte recommendations to enhance the accessibility of all sides of structures in order to suppress fires. I do not believe that a site planning process should be predicated on the installation of fire lanes nor should the City put pressure on developers to fire sprinkler residential multiple family dwelings less than 3 stories in height whether- they are owned or rental. Nor do I believe from a site planning point of view that we ought to be requiring i ton paved fire lanes of 15 feet in width in areas that would typically (or should) be green area. I am fully supportive of the efforts made by the Public Safety Department in Plymouth and feel very strongly about the advantages and success accomplished by volunteer fire departments in general. I am not anti -life safety, but rather pragmatic in my approach to site desien and the enforcement of reasonable ordinance provisions in our communit.-. N robail; don't Ila,, -c 1111 LI)e ice.. ` no: dc; , na\ the tlllic tC, 11)Z%! maior research effort. but 1 do believe that the fire lana pravisiOn il. P1%•mouth are unique to Pl:N•mouth. The larLruage contained in th(, I'1\ r„Datil code is not language adopted from either the National or the Statc fire codes. Since Plymouth has a right to modify the state code the question thee, becomes how stringent ought Plymouth be in adopting its ON, fire code. Fire lanes constructed mean fire lanes maintained 12 months out of the year. I would like to know what our record is relative to enforcing the maintenance of fire lanes. Are we requiring this mass of asphalt to be constructed only to have this area unmaintained? Up until recently my wife thought the fire lane around the P1."mouth Raquet Club was a running trach:. ;vlaybe it should be. At least then it would serve some functional purpose. Does anyone know \,•hat the cost Der square foot is to build these lanes to a f ton standard' - Besides the concerns for the aesthetics of the site which I believe arc- diminished rcdiminishedwiththeconstructionofasphaltfirelanes. 1 would think we would have some concern for the lack of percolation that we create with these additional impervious surfaces. It would seem to me that with the fire apparatus we have in the city- combined with the placement of fire hydrants and looped water systems that we mandate in an}- sitc approval process that our fire department has sufficient tools that the}- need to suppress fires without the need for blacl.topped fire lanes. Lastly, let me state that I think that we can all agree that buildings don't start fires people do, and that while occasionally equipment fails resulting in a fire, for the most hart the best fire protection is a good fire prevention program which includes regular inspection of buildings by the fire department. Blacktopped fire lanes to me are a reactive rather than a proactive approach to a good fire prevention program.. If we need a blacktopped fire lane, its already too late. I think the City has Over reached in requiring fire sprinklering of residential buildings les- thar: 3 stories and I am concerned that not only is the city- adding an u::rrecessar- cost to a developer which ultimately gets passed to a homeow•ler or a renter, but we are fostering an unfavorable opinion of ourselves by the: development community and establishing a --recedent which I believe is unnecessary in the metropolitan. .:n munity and our city. r Sincerely, Uennis Zylla P. S. a letter o follow with my opinions on area assessments for down-guic nd requiring structuredparking in office -warehouse projects. do not agreed with the city on these issues. Plymouth City Code 905.07 (Rev. 1988) 905.07. Fire Lanes and Emergency Access. (Amended, Ord. 82-11, Sec. 1) The Director of Public Safety or the Director of Public Safety's designated repre- sentative is hereby authorized to establish fire lanes and emergency access on all private and public property, except those properties zoned as detached single-family housing, in order that the travel of firefighting apparatus may not be interfered with, and that access to fire hydrants or buildings may not be obstructed. a) Location and Design Specifications for Fire Lanes: Fire lanes shall be installed and maintained to provide direct unobstructed access to all fire hydrants and within 50 feet of all sides of structures. All fire lanes shall be a minimum of fifteen feet in width, paved and shall have a 7 -ton capacity. b) Exceptions: Installation of a fire lane shall not be required where: 1) no point within a multi -residential structure is more than 150 feet from a fire hydrant as a fire hose would be laid; or 2) the Director of Public Safety or the Director of Public Safety's designated representative determines that the public safety objectives can be satisfied by installation of an automatic fire sprinkling system in lieu of a fire lane. The fire sprinkling system must meet the standards specified in subsection 905.09, Subd. 2 of the Plymouth City Code. This exception applies only to multi -residential structures that are otherwise outside the scope of subsection 905.09, Subd. 2; or 3) the Director of Public Safety or the Director of Public Safety's designated representative determines that direct unobstructed access meeting the requirements of a fire lane can otherwise be provided on the site, or from an adjacent public street, or from a contiguous site. c) Location and Design Specifications for Emergency Access: Emergency access shall be installed and maintained to provide direct, unob- structed access to all fire hydrants, fire department connections, and building entrances. Emergency access shall be a minimum of nine feet in width. Plymouth City Code 905.09 (Rev. 1988) d) Variance: When site design conditions such as topography, public easements and natural vegetation are present and constrain the instal- lation of fire lanes or emergency access in the above manner, the Director of Public Safety or the Director of Public Safety's designat- ed representative may recommend, and the City Council may approve variances to the above standards; appropriate building design features and fire protection systems may be required to compensate for the allowed access restrictions. e) Signing: When a fire lane or emergency access has been ordered to be established, it shall be marked by a sign bearing the words "No Parking - Fire Lane" or a similar message. When a fire lane or emergency access is on public property or a public right-of-way, the sign or signs shall be erected by the City, and when on private property, they shall be erected by the owner at his own expense within 30 days after he has been notified of the order. Thereafter, no person shall park a vehicle or otherwise occupy or obstruct the fire lane or emergency access lane. (Amended, Ord. No. 88-02, Sec. 1) 905.09. Fire Sprinkler Systems. Subdivision 1. Fire Prevention Policy State- ment. It is declared to be the policy of the City of Plymouth to vigorously promote the safety and welfare of its citizens. In this context, the tradition- al approach to fire service -- suppressing fires once ignited, rescuing survi- vors, and too frequently exposing firefighters to physical danger and death, all at a disproportionately high community investment of resources in manpower and equipment -- is declared unacceptable for the City of Plymouth. Rather, it is the fire safety policy of the City of Plymouth to efficiently utilize its resources and maximize life, safety, Plymouth City Code 905.09, Subd. 2 Rev. 1983) { and citizen welfare by requiring that fire prevention and extinguishing systems be built into certain new structures. Thus, the effectiveness of the Plymouth Fire Department is enhanced and extended at a lower cost to the citizenry, life safety is allocated a priority at least as great as property protection, an.. the owner cost of built-in fire protection is partially or wholly repaid in savings on initial construction costs and annual fire insurance premiums. Subd. 2. Fire Extinguishing Systems Required. Every story, basement, or cellar in every building hereafter erected in the I-1 (Planned Industrial), B-1 Office -Limited Business), B-2 (Shopping Center -Business), and B-3 (Service Business) zoning districts shall have installed and be equipped with an automatic fire extinguishing system, which system shall comply with provisions of the Sprinkler Standard, N.F.P.A. No. 13. Every story, basement, or cellar in every building exceeding three stories in height hereafter erected in any multi -residential R-3, R-4) district shall have installed and be equipped with an automatic fire extinguishing system which system shall comply with provisions of the Sprinkler Standard, N.F.P.A. No. 13. The Fire extinguishing system shall be connected to a central station system approved and listed by Underwriters Laboratories, Inc. and shall remain so connected and maintained during the life of the building. Exception: Buildings having a gross floor area less than 2,000 sq. ft. shall not be required to install a fire extinguishing system, provided each story of the building has at least 20 sq. ft. of opening above grade in each segment of the 50 lineal ft. of exterior wall on at least one side of the building. Subd. 3. Variances (Adjustments). Variances or adjustments from the require- ments of this ordinance shall be considered by an Appeals Board, as established by the City Council. The Council shall make the final determination in all variance and adjustment cases. The Board of Appeals may recommend and the City Council may grant variances from the literal provisions of this ordinance in circumstances where their strict enforcement would cause undue hardship because of circumstances unique and distinctive to the specific property or use under consideration. The provisions of this section, considered in conjunction with the unique and dis- tinctive circumstances related to the property or uses thereof must be the proximate cause of the hardship; circumstances caused by the property owner or the applicant or a predecessor in title shall not constitute sufficient justification to grant a variance. A variance may be granted by the City Council after demonstration by evidence that all of the following qualifications are met: a) A particular hardship to the owner would result if the strict letter of the regulations were carried out; b) The conditions upon which the application for a variance is based are unique to the parcel of land or the use thereof for which the variance is sought and are not common, generally, to other property or uses thereof within the same zoning classification; c) The granting of the variance will not be detrimental to the public welfare or injurious to other property or improvements in the neighborhood. r $- N MEMO CITY OF PLYMOUTH 3400 PLYMM BOULEVARD, PLYMM, MINNESOTA 55447 DATE: Friday, Oct. 21, 1988 for the City Council meeting Oct. 24, 1988 TO: James G. Willis, City Manager FROM: Dale E. Hahn, Finance Director SUBJECT: Disbursements I hereby recommend for payment the attached listing of disbursements for the following funds: Norwest Bank - MetroWest General Fund $ 830,814.76 Construction Fund $ 1,151,018.51 Utilities Fund $ 229,333.01 Metro Bank - Plymouth Office Housing & Redevelopment Authority $ 69,959.17 GRAND TOTAL FOR ALL FUNDS $ 2,281.125.45 Above totals are for the period ending September 30, 1988. 0, e •ci'Lj Dale E. Hahn I HEREBY APPROVE THE ATTACHED LISTING OF DISBURSEMENTS AND WOMVIEND SAME FOR PAYMENT. L James G. Willis CL' D O C_: U Ci O O C) C G U O O U G C? U U C U CU C., O O C) l2 n, n U 'U IQ K: W •O •O 'O W O W W W W 'O `O W 'O KJ 'C W W W 'C 'C. v) T rrt-rr rrr r r -V- X- l`ri` t`t`1` t t - r l r rrr r r rs-ri-r- -r- 4- rr r -i r rrrr r r rrr rrl O m (T T !T P1)1 \)1 V) I V: \Il Ln V) f Vl r r r r r r r- r- r r \•) )•) (N IN \N 1.4 l.) (•) (.) ,N f.) rJ n) N IJ f-, 1'.: rJ N rJ - ->• - VI 41 W IJ ..a CJ •C M V P VI r LN rJ U'O (). 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(b (D D W rn oo (b m rx ClJ a oo CY- ir• OD Cs' M OD W Cn oo V i m rr_anv-i3 vo3xx61vTTn11. n c or nnrxt.nnaaDr 0000 r, z r 7c Z a 7C M Z a A M (D-1 O m O-4 H o z r nm(n cr xv0xz w ONNMm n x H 1 C> -ID ry 0(n x mmn Z C 4 '"xn ZD z r 3. 71 aD rr D x L .Z, U m cl n n a Z - N Nn GI N X. p, mmel, 3mv3DZ N 00WA m C o 7 m H N O D z -4 n N m 0 Gl z z m m 3 m n v z w r- V -4 'j. z m (n T m z m a tn(n0• • n a om <D z o Av7C Z. 1 G W M .'O NG M'57-1 O A 3 • 3-0(n (-r Drm.; m am m<•-4rv,-4" 3 -uz Z" mD3 z N m D 1 --4m N Qom n N z ,-p V D z Cr 4 n L. 'O 3 -i Cr Cl H m • n N -4 Z O W G T MD Ll F" CITY OF PLYNOL)T i Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Minnesota was held on the day of , 1988. The following members were present: The following members were absent: its adoption: introduced the following Resolution and moved 1610**)rllj• • :: APPROVING DISBURSENIE M FOR THE PERIOD ENDING SEPTEMBER 30, 1988 W199EAS, A list of disbursements for the period ending Sept. 30, 1988 was presented to the City Council for approval; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY CO[MIL OF THE CITY OF PLYIDUM, MINNESOTA, that the payment of the list of disbursements of the following funds is approved: Norwest Bank - MetroWest General Fund $ 830,814.76 Construction Fund $ 1,151,018.51 Utilities Fund $ 229,333.01 Metro Bank - Plymouth Office Housing & Redevelormnt Authority $ 69,959.17 GRAND TOTAL FOR ALL FUNDS $ 2,281.125.45 The motion for the adoption of the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against or abstained: Whereupon the Resolution was declared duly passed and adopted. MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: October 17, 1988 For City Council Meeting of October 24, 1988 TO: James G. Willis, City Manager Through Fred G. Moore, Director of Public Works FROM: Chester J. Harrison, Jr., City Engineer SUBJECT: PROJECT STATUS REPORT STATUS OF INFLOW/INFILTRATION IMPROVEMENTS FOR AMBER WOODS AND HUGHES ADDITIONS STATUS OF PREVENTING MEASURES FOR EROSION BACKGROUND: Enclosed are the Status Reports provided by various consultants performing engineering services within the City. Based on these reports, the design and construction projects presently approved are proceeding in a timelymanner. 1. Public improvements project payments approvals 9/21/88 to 10/24/88. 2. Bonestroo, Rosene, Anderlik and Associates, Inc., Zachary Lane Water Treatment Facility and general project status updates. 3. Strgar-Roscoe-Fausch, Inc., Project Status Report (County Trunk Highway6/I-494 and Revere Lane, north of State Trunk Highway 55). 4. Inflow/Infiltration of sanitary. The Engineering Department is continuing to meet with the residents as they complete their corrective actions separating their sump pumps from the sanitary sewer. Since our last report, nine additional property owners have completed the separation with 17 property owners remaining. We have either been unable to contact them or they have not contacted us as to the completion of the work effort. At the end of this month we will be compiling a final list of nonconforming households and will be notifyingtheCityCouncilofthatsituationandarecommendationforfurther action regarding those properties that have not corrected their sumppumpsystems. 5. The City is continuing to monitor the erosion control measures that are required by developers under construction at this time. As complaints are received, additional efforts are made to forward this information to the developers, and if not corrected the City has been contacting private street sweeping firms to take corrective action. Chester J. Harrison, CJH:kh attachments: Status Reports Approve Payments Listing PUBLIC IMPROVEMENT PROJECTS APPROVE PAYMENTS FROM _9_20-88 TO 10=_24-88 REPORT NO. 44 PAYMENT DATE N0. _RECD CONTRACTOR 1 8/16/88 B & D Underground 2 9/14/88 Bergerson-Caswell, Inc. 1 9/28/88 Enebak Const. Co. 2 10/6/88 Bury & Carlson, Inc. PROJECT Dunkirk Meadows Prof. 817) Deep Well No. 10 Prof. 814) T.H. 55 & Revere Ln Prof. 815) S.J. Groves Area II 10th Ave.) (Proj. 648) 1988 Street Imp. Proj. 517,720,813,831) 16 10/14/88 Shaw -Lundquist Assoc., Inc. Zachary Ln. Water Treatment Faclty Proj. 431) DATE OF APPROVAL AMOUNT 8/24/88 54,201.50 9/14/88 14,693.65 9/30/88 38,394.25 10/7/88 53,298.34 8/8/88 35,693.40 STRGAR-ROSCOE-FAUSCH, INC. CONSULTING ENGINEERS TRANSPORTATION CIVIL STRUCTURAL ENGINEERS LAND SURVEYORS MEMORANDUM File Nos. 0870858 -II 0870902 0880995 TO: Chet Harrison, P.E. City of Plymouth FROM: Tim Phenow, P.E Glenn Schreiner, P.E. (--)65 Rick Brown 50 DATE: October 18, 1988 SUBJECT: CONSTRUCTION STATUS T.H. 55 AND REVERE LANE AREA - CITY PROJECT NO. 815 CONTRACTOR: ENEBAR CONSTRUCTION CO. Current construction status (work completed to date) is as follows: Grading (excluding surcharge area) 75% Grading (surcharge area) 20% Storm sewer 0% Sanitary sewer and watermain 5% Bituminous paving 0% Landscape and miscellaneous 0% Muck excavation in Revere Lane is complete and the granular street embankment is being constructed. The second of six scheduled lifts of material has been placed in the Revere Lane surcharge area. Underground utility work commenced with watermain connections on Saturday, October 15, and will continue with two crews working. S.J. GROVES AREA II (10TH AVENUE) - CITY PROJECT NO. 648 CONTRACTOR: ENEBAR CONSTRUCTION CO. No work has begun in 10th Avenue except clearing and grubbing. The contractor is proposing to begin muck excavation in 10th Avenue during the week of October 24. Street and utility construction will occur during the 1989 construction season. Suite 150, One Carlson Parkway North, Minneapolis, Minnesota 55447 612) 475-0010 . FAX No. (612) 475-2429 Mr. Chet Harrison, P.E. - 2 - October 18, 1988 C.S.A.H. 6 AND BRIDGE NO. 27676 - CITY PROJECT NO. 250 CONTRACTOR: RICHARD KNUTSON, INC. Current construction status (work completed to date) is as follows: Bridge 30% Grading 40% Storm sewer 40% Sanitary sewer and watermain 10% Bituminous paving 0% Landscaping and miscellaneous 0% Construction activities to date under Stage I include grading, utility and storm sewer installation on the south side of C.S.A.H. 6 from Fernbrook Lane to the CVN entrance just east of the bridge. Paving operations are to begin on October 18. The bridge deck under Stage I is scheduled to be poured on October 19. SRB:bba A Bones t roo Rosene Anderlik & Associates Engineers & Architects October 18, 1988 City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Attn: Mr. Chester J. Harrison City Engineer Otto G. Bonestroo, P.E. Robert W Rosene, PE, Joseph C. Anderlik, P.E. Bradford A. Lemberg, P.E. Richard E. Turner, P.E. James C. Olson, PE. Glenn R. Cook, P.E. Thomas E. Noyes, PE, Robert G. Schunicht, P.E. Marvin L. Sorvala, P.E. Re: Monthly Progress Status Report File No. 70 Dear Chet, Keith A. Gordon, PE, Richard W. Foster, P.E. Donald C. Burgardt, P.E. Jerry A. Bourdon, P.E. Mark A. Hanson, P.E. Ted K. Field, P.E. Michael T Rautmann, P.E. Robert R. Pfefferle, P.E. David O. Loskota, P.E. Thomas W. Peterson, P.E. Michael C. Lynch, P.E. James R. Maland, P.E. Kenneth P. Anderson, PE. Keith A. Bachmann, P.E. Mark R. Rolfs, P.E. Robert C. Russek, A.I.A. Thomas E. Angus, P.E. Howard A. Sanford, P.E. The following status report has been prepared to include all B.R.A./City of Plymouth projects. Preliminary Reports Project 834 - Mooney Lake Utility Improvements• Daniel J. Edgerton, P.E. Mark A. Seip, P.E. Philip J. Caswell, P.E. Mark D. Wallis, P.E. Charles A. Erickson Leo M. Pawelsky Harlan M. Olson Susan M. Eberlin, C.P.A. current We have reviewed the scope of a proposed project to provide sanitary sewer and watermain extensions to an environmentally sensitive area south and east of Mooney Lake. A proposal for Preliminary Report engineering services has been submitted to City Staff. We will immediately proceed with the PreliminaryReportfollowingauthorizationbyStaff. Portable Standby Generator: Last month, we completed a Preliminary Report for a portable standby generatortobeusedattheCity's wells and lift stations. This report was submitted to City Staff for review. We are awaiting authorization to proceed with plans and specifications. Page 1. 01 2335 West Highway 36 • St. Paul, Minnesota 55113 9 612-636-4600 Mr. Chester J. Harrison City of Plymouth Plymouth, MN October 18, 1988 Plans and Specifications: Project 814 Well No 10 Pumping Facility: Sealed bids for the Well No. 10 Pumping Facility were received today. The bids came in under the Engineer's Estimate. The bids will be checked today and presented for City Council award at the October 24th City Council meeting. Active Construction Projects: Project 431 - Zachary Lane W.T.F. - Shaw -Lundquist Assoc.: During the past month, the Contractor has been working on thePunchlistdata aigquisi and system, interior finishing tion of the Main anowd Ler Levels, he control and clean-up at the Zachary Water Treatment Facility. instrumentation work that is required at the Central W.T.F. has not been started yet. Project 814 - Well No. 10 - Ber erson-Caswell: The well drilling work is now complete and Bergerson-Caswell has nearly completed the development and bailing of Well No. 10. This well will be test pumped next week. Other Projects: Project 625 Deep Wells No 8 & 9 - Newmech Companies: Most punchlist items are now complete. We are still attempting to expedite the completion of this project. Project 660/813 - Woodcreek 22nd Avenue - Northdale Construction: ially The work at both Woedtrwas and 22nd Avenue is thentContractocomplete hasand not punchlist for this pro] prepared. completed these punchlist items. 1988 Street Improvements - Bury & Carlson Inc.: substantially complete and a punchlist for this project was date, the Contractor has not completed the punchlist work. This work is prepared. To O1 Page 2. Mr. Chester J. Harrison City of Plymouth Plymouth, MN October 18, 1988 Project 011-001/630 - Bass Lake Plaza/Harrison Hills Utility Improvements S.J.Louis: The lift station is operational and punchlist items have been completed. The forcemain has not been pressure tested yet, however. We are continuing to expedite the completion of this remaining item. Yours very truly, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Keith A. Bachmann KAB:ci Page 3. O1 MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: October 20, 1988 for City Council Meeting October 24, 1988 TO: James G. Willis, City Manager FROM: Dale E. Hahn, Finance Director Air— SUBJECT: INSURANCE CLAIMS REPORT SUMMARY: In accordance with City Council direction, I am attaching a copy of the insurance claims status report. The information was supplied by Don Kuplic, the City's insurance agent. The claims are summarized under the various status categories. I have also attached a letter from the League of Minnesota Cities which indicates that the City will be receiving a dividend rebate in December. This rebate is due primarily to Plymouth's, and other participating cities good loss experience. The exact amount, at this time, is not known. CLAIMS STILL PENDING FROM LAST REPORT Date Date of Type of Reported Loss Loss 03/07/88 12/01/87 Liability 04/13/87 10/07/86 Liability CITY OF PLYMOUTH CLAIMS STATUS REPORT October 20, 1988 laimant Nature of Claim Val Lindquist Claimant sustained closed head injury. Claiming new bleachers at Wayzata High School contributed to or caused accident. Has legal council. Peterson Alleges false arrest imprisonment Current Status of Claim Reserves $ 7,500 Investigation. Claim was closed. Reopened 05/09/88. Investigating, in suit. Court date approx- imately in summer 1989. 05/24/88 04/29/88 Liability Carmen Nisheim At Sunrise Park claimant Reserves $5,000. Invest - sustained head, hip, and igation continues. Attorney back injuries as a result represented. of a fall when swing broke. NEW CLAIMS SINCE LAST REPORT 07-18-88 06-17-88 Liability 07-26-88 07-18-88 Liability 07-26-88 07-18-88 Liability 07-19-88 07-19-88 Liability 08-04-88 08-03-88 Liability Bruce Plowman City owned vehicle struck PD claim settled for $480.17. privately owned vehicle in BI claim open, clm't re - the rear at a stop light. presented by an attorney. Reserves $2,500. Terry Wier Sewer backed up into home. Closed 9-8-88. No payment. Lloyd Sorem Clm't hit unmarked manhole Closed 9-9-88. No payment. protruding up, damage to underside of his Jaguar. Arthur Albrecht Alleged faulty and defective Investigating. construction and/or design Reserves $2,500. in real estate development. Clarence Nelson Storm sewer backed up Closed 09/13/88. causing landscaping and Paid $200.00 basement damage. 07-13-88 03-28-88 Liability Lisa Dyer Clm't alleges the City Closed 7-29-88. maintained a defective No payment. traffic signal which caused her to have an auto accident. LAIC League of Minnesota Cities October 14, 1988 183 University Ave. East St. Paul, MN 55101.2526 612) 227.5600 (FAX: 221.0986) To: City officials Agents - LMCIT property/casualty program From: LMCIT Board of Trustees Sig Stene, Mayor, Lindstrom Ken Orttel, City Council, Andover Ken Murphy, City Council, Thief River Falls Paul Holmlund, Finance Director, Brooklyn Center Don Slater, Executive Director, LMC Re: LMCIT PROPERTY/CASUALTY PROGRAM DIVIDEND At their October 11 meeting, the League of Minnesota Cities Insurance Trust Board of Trustees voted to return $5 million in dividends to the member cities of the LMCIT property/casualty program. LMCIT also returned $4.2 million to members in 1987. The member cities' continued success in reducing losses makes these dividends possible. Cities will receive the dividend checks early in December. Again this year, the funds will be allocated among the member cities according to a formula that reflects the total premiums paid and the total losses incurred by each city for all years of participation in LMCIT through May 31, 1988. Under this formula, cities which have been members of LMCIT the longest and which have been most successful in avoiding losses will receive proportionately greater dividends. Even after returning $5 million to the member cities, the LMCIT property/casualty program will remain in strong financial shape. Each year, qualified actuaries review LMCIT's losses and loss reserves, and project what the ultimate cost of claims is likely to be. LMCIT holds sufficient reserves not only to fully cover those projected losses, but also to provide a substantial additional cushion. Besides returning the dividend, the LMCIT Board also voted to reduce rates slightly for the coming year. However, the rates are still designed to cover projected losses with a good margin of safety. Thus if member cities can maintain their exceptionally good loss experience, that margin of safety in the rates should translate into additional dividends in the future. L(4-6 ere Lefler hoinedN O'Brien Drawz a Professional Association 2000 First Bank Place West October 19, 1988 Minneapolis Minnesota 55402 Telephone (612) 333-0543 Telecopier (612) 333-0540 Clayton L. LeFevere Herbert P. Lefler J. Dennis O'Brien John E. Drawz David J. Kennedy Joseph E. Hamilton John B. Dean Glenn E. Purdue Richard J. Schieffer Charles L. LeFevere James J. Thomson, Jr. Thomas R. Galt Dayle Nolan John G. Kressel Steven B. Schmidt James M. Strommen Ronald H. Batty William P. Jordan William R. Skallerud Corrine A. Heine David D. Beaudoin Steven M. Tallen Mary Frances Skala Christopher J. Harristhal Timothy J. Pawlenty Rolf A. Sponheim Julie A. Bergh Darcy L. Hitesman David C. Roland Karen A. Chamerlik Paul D. Baertschi James G. Willis City Manager City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Re: Quarterly Status Report on Pending Civil Litigation Dear Jim: This report covers the pending civil litigation matters as of October 10, 1988. As with the previous reports, I am only summarizing the facts and circumstances of the cases opened since the last report. Again, this report does not cover matters being handled by the City's insurer. MATTERS STILL PENDING SINCE LAST REPORT 1. Special Assessment Appeals. Protect 406 (Dunkirk Lane). The trial on one of the parcels was held on March 15, 1988. The trial court upheld the City's assessment value and dismissed the plaintiff's appeal. The property owner has appealed to the Court of Appeals. 2. Eminent Domain Cases. a. Project 853 (City of Plymouth V. Cavanaugh). The case has been assigned to Judge Minenko for trial. We are waiting to receive a trial date from Judge Minenko. b. Project 762 Eminent Domain (Cottonwood Plaza). The eminent domain action for the stormwater holding pond downstream from James G. Willis October 19, 1988 Paqe 2 Cottonwood Plaza has been commenced. The City obtained title to the property on June 8, 1988. The commissioners have been appointed, and we are attempting to schedule a hearing date in early December. 3. Bauer v. City of Plymouth. This matter in- volves a claim for retirement benefits by a retired firefighter. The Relief Association is also a defendant and has retained its own attorney to defend the case. The city has been granted an indefinite extension of time to respond to the complaint. 4. Lyndale Terminal Company v. City. The attorney for Holiday Plus and I are in the process of making the final revisions to the proposed stipulation of facts. We intend to submit the case to the court on the stipulation and make our arguments to the court based on the facts set forth in the stipulation. We have not yet received a hearing date from the court. NEW MATTERS COMMENCED SINCE LAST REPORT 1. Project 544 (Fernbrook Lane). We have received two special appeals (Morgan and Begin) on the Fernbrook Lane project. The cases have not been scheduled for a hearing. 2. Begin Nuisance Abatement. An appeal of the assessment has been filed by the Begins challenging the assessment of the cost of abating the nuisance on their property. No hearing date has been scheduled. Sincerely, LeFEVERE, LEFLER, KENNEDY, O'BRIEN & DRAWZ ames J. Thomson, .fir . 0066LT06.I34 cc: Frank Boyles Laurie Rauenhorst