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HomeMy WebLinkAboutCouncil Information Memorandum 12-18-1992CIN OF PLYMOUTF+ i CITY COUNCIL INFORMATIONAL MEMORANDUM DECEMBER 18, 1992 UPCOMING MEETINGS AND EVENTS .... 1. CITY COUNCIL MEETING SCHEDULE FOR DECEMBER: DEC. 21 4:00 P.M. STUDY SESSION Council Conference Room TOPICS: - Financial/Legal Advisors - Review of Capital Improvement Program and trends analysis Agenda attached. --------------------------------------------------------------------------------------------------------- DEC. 21 6:30 P.M. PLYMOUTH FORUM Council Chambers DEC. 21 7:00 P.M. COUNCIL MEETING Council Chambers ------------------ ------------ ------------------------------ --------------------------------------------- 2. CITY COUNCIL MEETING SCHEDULE FOR JANUARY: JAN. 4 4:30 P.M. HRA INTERVIEWS Council Conference Room JAN. 4 7:00 P.M. COUNCIL MEETING Council Chambers 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 CITY COUNCIL INFORMATIONAL MEMORANDUM DECEMBER 181992 PAGE 2 2. CITY COUNCIL MEETING SCHEDULE FOR TANUARY: (Cont) JAN. 25 6:30 P.M. PLYMOUTH FORUM Council Chambers JAN. 25 7:00 P.M. COUNCIL MEETING Council Chambers --------------------------------------------------------------------------------------------------------- 3. PLANNING COMMISSION -- TUESDAY, DECEMBER 22. Planning Commission Forum at 6:45 p.m., with the regular Commission following at 7:00 p.m. Agenda attached. (M-3) 4. EMPLOYEE HOLIDAY BUFFET -- Wednesday, December 23. Catered holiday buffet from 11:30 a.m. to 1 p.m. in the City Center lower level. Members of the City Council are invited to join with City employees at this holiday event. All City offices will be closed during this time to afford employees the opportunity to participate in the event. Efforts to publicize the special closing include the posting of front door notices at city buildings, handouts available at receptionist counters, and asking employees to advise our regular customers of the special closing hours. 5. CITY OFFICES CLOSED -- Friday, December 25. 6. BLOOD DRIVE -- Tuesday, December 29. As a reminder, the bloodmobile will be at the City Center from 1:00 to 4:00 p.m. Excellent time slots and needles are still available. 7. MEETING CALENDARS - December and January calendars for the City Center and City Council are attached. (M-7) FOR YOUR INFORMATION.... 1. DEPARTMENT HEAD MEETING WITH PEGGY LEPPIK AND MARTHA ROBERTSON -- At their request, city department heads met with Ms. Leppik and Ms. Robertson to discuss topics of concern in the next legislative session. A wide variety of topics were explored including tax classification rates, fiscal disparities, levy limits, police and fire, pension, private streets, Metropolitan Council, RTB, comparable worth, TIF, geese control, planning regulations, park funding, and train whistles. The purpose of the meeting was to provide Ms. Leppik and Ms. Robertson with some idea of the issues that are of concern to the Plymouth city staff. A CITY COUNCIL INFORMATIONAL NM40RANDUM DECEMBER 18 1992 PAGE 3 2. STATUS REPORT ON SOLICITING BANKING SERVICES -- Attached is a December 18, 1992, Request for Proposal for Banking Services prepared by Dale Hahn The Council will recall that we attempted to informally solicit proposals, but because of inconsistencies between the proposals, it became necessary for us to formalize the process.1 Requests for Proposals will be received through December 29. It is anticipated that the new service would commence on or about February 1, 1993, and be effective through December 31, 1995. Copies of these documents will be mailed to the four banks that appeared in the bank rotation policy which was discussed by the City Council at the December 7 meeting. (E-2) - 3. RESULTS OF MEETING WITH CONSULTING ENGINEERING FIRM INSPECTORS -- On Friday, December 18, Fred Moore, Dan Faulkner, Dan Campbell,' Ken Johnson and I met with approximately 20 representatives of the City's consulting engineering funis. We discussed a wide variety of issues relating to project inspection Dan Faulker will be preparing a list of topics which were discussed in an effort to improve our inspection process next year. I will share a copy of this material with the City Council once it is available. j 4. LEAGUE OF MINNESOTA CITIES INSURANCE TRUST RETURN DIVIDEND -1 Attached is a memorandum from the League of Minnesota Cities Insurance Trust, indicating that the City of Plymouth will receive a return dividend of $50,122 based upon' the loss experience of the trust during its 1992 program year. In total, the League Insurance Trust will be returning $8,500,000 to members of the Property/Casualty Program. This is the sixth consecutive dividend returned to member cities. The dividend return now totals $42,000,000. The initial premium cost of the City's general liability and automobile coverage for 1992 through the trust was $168,312. Subtracting this returned dividend yields a net annual cost of $118,190. It is clear from our experience that the insurance trust is serving the purpose for which it was designed, i.e., to provide a continuing source of insurance coverage at a cost equal to or less than that available through the private sector. (I-4) 5. DOMESTIC ASSAULT INTERVENTION PROGRAM -- Cindy Cook has contacted me to indicate that the City of Crystal has expressed concern about the existing funding formula for this program. Apparently, Crystal was approached by Maple Grove and others who operate a similar program. The Maple Grove program is funded based upon population that gives cities like Crystal a substantial price break. The Domestic Assault Intervention Program that Plymouth participates in divides program costs equally! Representatives from participating cities will meet in January to discuss what if anything can be done -to address Crystal's concerns. 6. 1993 STREET RECONSTRUCTION BULLETIN -- A copy of the December 11, 1992 1993 Street Reconstruction bulletin is attached. (I-6) CITY COUNCIL INFORMATIONAL MEMORANDUM DECEMBER 18 1992 PAGE 4 7. TRANSIT - REQUEST FOR PROPOSALS -- Attached is a copy of a revised timeline for Request for Proposals of the Plymouth Metrolink, Maple Grove Transit, and Route 55 Fixed Route Public Transit Service. Proposals from transit providers are due February 1, 1993. Interviews with providers will be held February 10-11, with the award notification taking place on March 2, 1993. (1-7) 8. TAX INCREMENT FINANCING - HENNEPIN COUNTY REVISES EVALUATION PROCESS -- Attached is a copy of a Hennepin County Resolution approved by the County Board on October 27, 1992. The resolution revises the county's review and evaluation process of proposed new tax increment financing plan. (1-8) 9. M]NUUTES• a. Joint Plymouth City Council/School District 284 Meeting, December 7, 1992. (1-9a) b. Park and Recreation Advisory Commission, December 10, 1992. (1-9b) 10. CITY ATTORNEY CLIENT SUMMARY -- The November summary sheet is attached. (1-10) 11. CONCILIATION COURT SUMMONS -- The attached two summonses filed by Paul and Janet Josephson, 145 Teakwood Lane, for alleged storm sewer runoff damages, were received by the City Clerk on December 17. (1-11) 12. PERSONNEL -- a. NANCY BYE, SR. APPRAISER RECEIVES ACCREDITATION -- Nancy Bye, Senior Appraiser, recently received the. professional designation of Accredited Minnesota Assessor. This designation is awarded by the Minnesota State Board of Assessors. Nancy is to be congratulated for her effort as this accomplishment involved a considerable amount of curricular work and the writing of a comprehensive demonstration narrative appraisal. This designation has only been awarded to approximately *150 assessors out of a possible 1,200 assessing personnel in the State of Minnesota. 13. STAFF REPORTS & CORRESPONDENCE: a. Memo from Chuck Dillerud regarding the issuance of a sign permit to Caliber Development at the northwest corner of 25th Avenue North and Cheshire Lane. (1- 13a) b. Memo from Fred Moore to Laurie Rauenhorst regarding new State requirements affecting the appointment of City representatives to Water Management Organizations (Bassett Creek, Elm Creek and Shingle Creek). Notice of vacancy must be published CITY COUNCIL INFORMATIONAL MEMORANDUM DECEMBER 18 1992 PAGE 5 i in the city's official newspaper at least 15 days before an appointment or reappointment is made. (I -13b) c. Memo from Eric Blank, relaying several information items for City Council. (I -13c) d. Letter to Al Orson, Wayzata City Administrator, from Mark Bisek, giving a review of the joint 1992 Summer Recreation Program. This is an example of a cooperative and self sufficient program. (I -13d) 1, e: 'Memo from Helen LaFave, to Dan Faulkner, in response to request by Jeffrey' Shopek, Chairman, Plymouth Water Quality Committee, for a water quality insert in' the City newsletter. (I -13e) 14. CORRESPONDENCE: C a. Letter to Chera Burstein, from Craig Gerdes, in response to a' Customer Comment Card, which is also included. (I -14a) j b. Letter to Thomas Therault, Gleason Lake Homeowners Association, from Bob, Pemberton, Risk Management Coordinator, concerning the installation of aeration devices by the Association in Gleason Lake. (I -14b) c. Letter responding to Mark Johnson, 425 Magnolia Lane, from Frank Boyles, concerning extended City Center office hours. (I -14c) d. Letter from Russ King, 10000 South Shore Drive, to Mayor Bergman, regarding the proposed South Shore Park Landscaping Project. (I -14d) e. Letter from David Hill, 18305 11th Avenue North, to Mayor Bergman, voicing concern with service response from King Videocable Company. King Video was contacted regarding Mr. Hill's concern and subsequently the company contacted Mr. Hill and arranged to install the additional cable outlets and booster mechanism as requested. (I -14e) f. Letter of appreciation to Jack MacBean, Ostbye & Anderson, for "lobbying efforts" for window service at the Lost Lake Branch Post Office. (I -14f) g. Letter to Mayor Bergman, from John Hultquist, Appointments Coordinator for the Governor, on the Mayor's recommendation to appoint Mary Hill Smith to the Metropolitan Council District 13 seat. (I -14g) h. Letter from James Bjorgan, 12135 Old Rockford Road, to the Mayor, advising that the issue of fence and adequate screening for the property line between the mission property and his property has been resolved. (I -14h) CITY COUNCIL INFORMATIONAL MEMORANDUM DECEMBER 18 1992 PAGE 6 i.. Letter from Linda Powell, District 281 Superintendent, to Mayor Bergman, in response to letter sent to Keith Moberg regarding Robbinsdale Armstrong High School. (I -14i) j. Letter to Ernest Lindstrom, attorney for Mr. and Mrs. Begin, from the City Attorney, forwarding a revised settlement agreement for the Cottonwood Plaza retaining wall. (1-14j) k:-- Letter to - Steven Bovitz, 3240 Urbandale Lane, from Chuck Dilletud, regarding development at the southeast corner of County Road 24 and State Highway 55. (1- 14k) Frank Boyles Acting City Manager CITY COUNCIL STUDY SESSION AGENDA December 21, 1992 .00 p.m. 4:00 - 5:30 P.M. I. What can be done to improve the Council/Staff working relationship with: 1. The Financial Advisor - Springsted - Current Strengths - Areas for Improvement - Strategies 2. The City Attorney -Bob Meller - Current Strengths - Areas for Improvement - Strategies 5:30 - 6:30 P.M H. Review of Capital Improvement Program and Trends Analysis with' Dave MacGillivray j um DEC 1892 PLANNING COMMISSION MEETING AGENDA WHERE: Plymouth City Center TUESDAY, DECEMBER 22, 1992 3400 Plymouth Boulevard CITY COUNCIL CHAMBERS Plymouth, MN 55447 CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. PUBLIC FORUM 6:45 P.M. 1. CALL TO ORDER 7:00 P.M. 2.* CONSENT AGENDA 3.* APPROVAL OF MINUTES 4. PUBLIC HEARING (Approximate time of Public Hearing is listed at the beginning of the Hearing Item. Hearings will not begin prior to the time stated.) A. (7:00 p.m.) Plymouth Partners II. Preliminary Plat; Rezoning of approximately 40 acre site of land from the FRD to the I-1 and B-2 (Shopping Center Business District); and, Subdivision Code Variance located at the northwest corner of I-494 and Schmidt Lake Road (91031) B. (7:10 p.m.) Donald Hanse. Conditional Use Permit for a Home Occupation to operate a masonry and brick repair business at 1855 Niagara Lane North (92108) C. (7:20 p.m.) Argus Development, Inc. RPUD Concept Plan; Preliminary Plan/Plat and Conditional Use Permit; Rezoning from FRD to R -1A of a 14.96 acre site for a 30 lot single family residential development; and, a Subdivision Variance for cul-de-sac length located northeast of County Road 9 and Goldenrod Lane North (92110) D. (7:40 p.m.) ABRA, Inc. Conditional Use Permit for -an automobile repair business at 11040 Highway 55 (92111) 5. OLD BUSINESS - DISCUSSION ITEMS: A. Planned Unit Development Amendments B. Residential Outdoor Storage C. Land Use Guide Plan Classification of "Goff Site" D. 1993 Planning Commission Calendar 6. ADJOURNMENT NXX- __.) elm DEC 18'92 P, � U> a c LL .-` z w c LL 3 AU, U �V a ANLL U� a c z c 2 a c z J M-7 CO N bq I L I GO LO siLL 4 rn nrNN T I 3 to co p I cF- Lnr0 CC C Z� _ tI/ IT r gw I I LO N uU T- T- N ao a Uzi C) I. wUwz U� y, w' as xrA �rr Ch rvi N MZ z u z W 0 za0 A>C�0 a0 N C? ¢ u L) CA t- t CO r cri N O M �5 �:o z z w a� z 0 3� v mz aha $O'U to ..N �m N�°.wgu 0)r O too � �... �O CV %D t� N .:: �z >! .. O� w a Fah. �� NQ cn ch N CO r N N M-7 CO Ntn CONg I L I GO LO siLL 4 rn nrNN T I 3 to co p I cF- Lnr0 CC C Z� _ tI/ IT N I I CO In r N N I `°-81 siLL � C) T ~ N N 0) r m 3 r - N E CO T NI ;� O Z� NtntONiO tI/ IT co T •V �V N ,-r 00 00 -4 N ,- 4 Q 0 Q D Q U) N CT C% 0000 N 1-4 J CO M O N CA r N CV) � qCOrNN p A m LL W) N CA tp O � Ch CAS 1 r 00 T � m V V Ln N CA cc r Z O r N N .0 N CA (D 9 a N N z z zz U W w ppCwAO �� Qa'qO VafQQpQ C� LO CM Of N 'Itr CO M OQU$U ry O .. N N �(i,QU Ngo r LL. �N rn 44 Q b3 N CA � N 0 U CO LO N N 3� QQ p. Q V a, N a. CDtD r chi N �', Q' N ... a) cn CO Lf� r t r `O N v z ... °'.: z :- 5 r. O ACU Ln m N C+7 r r N Ch N CT C% 0000 N 1-4 J CITY COUNCIL - DEC 19 - JAN 1 December 1992 -January, 1993 December 19 .SATURDAY - December 26 C f December 20 Hanukah :SUNDAY.: December 27 � December 21 1:: MONDAY:: IDecember 28 i 4 4:00pm *COUNCIL STUDY SESSION 6:30pm PLYMOUTH FORUM 7. 7:00pm COUNCIL MEETING ` .:.:: _ December 22 :TUESDAY. December 29 6:45pm PLANNING FORUM 1:00pm **Blood Drive - City Center I 7:00pm PLANNING COMMISSION December 23 IWEDNESDAYI December 30 **Employee Holiday Buffet -City Center 11:30 - 1:00 December 24 ITHURSDAYj December 31 • New Year's Eve I December 25 -5, '' FRIDAY. January 1 Chrishnas - Offices Closed ;_ New Year's Day - City Offices Closed December S S M T W T F 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 *REVISED MEETING **NEW MEETING January 1993 S S M T W T F 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 12/18/1992 m - CITY COUNCIL - JANUARY 2 - 15 January 1993 January 2 SATURDAY S January 9 January 3 : SUNDAY:-: T January 10 January 4 MONDAY ... - January 11 4:30pm HRA :btervi6ws 7:00pm COUNCIL MEETING.. -.:----.'--.:.,.*:**.,...,..*:*.:..- 5 January 5 7:00pm WATER QUALITY COMMISSION TUESDAY :- 7:00pm BOARD OF ZONING January 12 January 6 WEDNESDAY January 13 4:00pm FINANCIAL ADVISORY COMMITTEE 7:00pm PLANNING COMMISSION January 7 1 THURSDAY I 7:00pm PRAC January 14 January 8 ` FRIDAY.; 19 January 15 S S M T W T F 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 *REVISED MEETING **NEW MEETING -I y S S M T W T F 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 12/18/1992 . i . I CITY COUNCIL - JANUARY 16 - 29 January 1993 January 16 SATURDAY.: 6 January 23 i January 17 :. SUNDAY : ". January 24 January 18 :VONDAY Martin Luther King Day - City Offices Closed -. -.1 January 25 6:30pm PLYMOUTH 'EORUM 17:00pm COUNCIL* 19 20 21 January 19 6:30pm HRA 1:- TUESDAY. I January 26 January 20 WEDNESDAY 7:00pm PLY. ADVISORY COMMITTEE TRANSIT 6:45pm PLANNING FORUM 7:00pm PLANNING COMMISSION January 27 I January 21 THURSDAY January 28 January 22 FRIDAY.>::::. January 29 Way luam y S S M T W T F 1 2 3 4 5 6• 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 *REVISED MEETING **NEW MEETING February S S M T W T F 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 December 18, 1992 PO F PLYMOUTR REQUEST FOR PROPOSAL BANKING SERVICES The City of Plymouth is soliciting proposals for banking services. City staff will review the proposals and make a recommendation to the City Council, who will consider the recommendation at its January 4th meeting. We do not expect that it will be necessary to conduct meetings or conferences with any of the banks prior to awarding the contract. Your cooperation in the following areas will make it possible to complete our evaluation. Proposals Due: December 29, 1992, 4:00 P.M. at City Center. Proposals should be marked to the attention of Dale E. Hahn, Finance Director Response Form: The response forms provided must be completed. Additional information should be submitted by addendum. We look forward to receiving your proposal. If you have any questions, feel free to contact me at 550-5101. Sincerely, Dale E. Hahn Finance Director Attachments (7) CIM DEC 18,92 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 City Expectations we are interested in banking services which will facilitate the business of the City in the most efficient and cost effective manner possible. The specific services we desire are: Receipt of deposits General and payroll checking account services Direct deposit of payroll checks to employees' banks _ , ,_ _ Zero balance money market savings account for investment of available account balances Although the above services must be addressed in your response, you are invited to submit proposals for a "better way" of providing a particular service or to introduce prospective services not identified herein. All exceptions must be clearly noted, however. To assist us in comparing the cost effectiveness of each proposal, you must address all costs both on a per unit basis and on a compensating balance method of payment. If either option cannot be addressed, please explain. Term of Agreement The completed proposal will serve as the basis for the agreement between the City and the successful respondent. The initial term will commence on or about February 1, 1993, or as soon as is practical thereafter, and will end December 31, 1995. The agreement may be canceled at any time provided written notice is given at least ninety days in advance of the proposed cancellation. Investment Opportunities In managing cash, the City endeavors to invest its funds to the greatest extent possible. The City wishes to utilize the zero balance account concept so that all available checking account funds are invested, overnight at competitive rates. I of 7 cim DEC 18992 Background on the City of Plymouth Plymouth provides a full range of municipal services, including public safety (fire and police), public works (engineering and streets and highways), parks and recreation, general government, a public water and sewer utility, a recycling utility, and a street lighting utility. The resulting volume of banking transactions is shown in the following table. - .(Figures reflect estimated average monthly number of transactions): SERVICE GENERAL ACCOUNT PAYROLL ACCOUNT Checks deposited Deposits made (daily Mon -Fri) Checks written Incoming wires Outgoing wires/charges Stop payments Returned items Intrabank Acct. Transfers A 0 MONEY MARKET SAVINGS ACCT. 16,000 0 0 22 600 300 0 0 0 15 0 0 15 1 1 0 0 0 5 5 2 7 In addition, approximately 120 employees participate in payroll direct deposit. Payroll is paid biweekly, so an average of approximately 240 payroll direct deposit transactions occur per month. A monthly cycle is used for maintaining financial records: therefore, an end of the month cutoff statement is required for all services. Security for Funds All of the City's funds must be sufficiently insured or collateralized as required by State statute. Designated Contact Officials A single officer must be designated to be the primary person responsible for all of the City's services. Additionally, two other employees must be authorized to act on behalf of the officer. The City is to receive written notice of any change to these designations Procedures for Wires The City must be permitted to wire transfer funds into and out of any of the accounts either via personal contact, telephone instructions or by facsimile. The City will keep the bank informed in writing of the names of employees authorized to wire transfer funds. The bank will compensate the City for any loss or cost incurred as result of wires not being completed on time. 2 of 7 elm DEC I TV 0 0 Account Records As mentioned above, the account records must be based on the calendar month. A summary statement of debits, credits and the daily balance is required. Additionally, a check reconciliation statement is to be provided that lists checks in check number order along with the date of the debit and the amount. All checks are to be returned sorted in numerical order. All records will be furnished to the City within 8 calendar days following the end of the month. The bank will make available copies of debit and credit entries to the City on a daily basis. Verbal stop payment orders will be accepted from designated City personnel. Within three working days, the City will forward a written or taxed confirmation of the order. Uncollected or insufficient funds checks will be presented twice before being charged against the City's account. Other Conditions/Requirements A. The City reserves the right to accept or reject any and all proposals and waive any informality. B. Changes or increase to per unit charges or compensating balances other than those,specified by the Federal Reserve should not be requested through`the duration of the three (3) year contract. C. The successful bidder must be an Equal Employment Opportunity Employer. 3 of 7 I I �,ii�i DEC 13'92 BANK RESPONSE FORM 1. General Information Name of Bank: Address: Persons designated to oversee City's services: Officer Title Other Employee Title Other Employee Title 2. Deposit Services Please report the service costs for the items identified in this section Also, please provide a sample copy of the monthly statement. UNITS PER MONTH UNIT COST MONTHLY TOTAL Deposit slips 22 Deposit of Currency $5,000 Deposit of Coin $300 Deposit of checks "on us" 20 cks. Deposit of checks - local 16,000 cks Change of orders - # of rolls 20 Returned items 5 Wires - credit to account 15 Other fees 4 of 7 CIM DEC IZ,92 i a -- BANK RESPONSE FORM (cont'd) Deposits (cont'd) Address and hours of operation of the location where deposits will be made: Address Hours f What terms, such as cutoffs, apply for deposits and withdrawals to the City's account? f When do deposited funds become "good" funds (i.e., available for use/transfer)? Are incoming wire transfers available for immediate transfer out? f 3. Checking and Savings Accounts Please report the service costs for the items identified in this section: UNITS PER MONTH UNIT COST Checks written (general 'and payroll accounts) 900 Stop payment orders 2 Wire transfer - debits 15 other fees 5 of 7 MONTHLY TOTAL CIM DEC 10 BANK RESPONSE FORM (cont'd) 4. Direct Deposit for Payroll Checks As mentioned above, the City offers its employees a payroll direct deposit option for all or part of each paycheck. Payroll is paid biweekly. Approximately 120 employees are enrolled in the direct deposit program. Cost per item Cost per credit wire '(to place City funds into account) Other fees Please describe how the remittance of federal income and FICA taxes will be handled: 5. Zero Balance Account for Investment of Available Account Balances The City is interested in the zero balance account concept for use in investing excess funds. Please describe what services are available, and list all related costs for such services. 6 of 7 CIM DEC I8'91 BANK RESPONSE FORM (cont'd) Thank you for taking the time to respond to our request. Name of person completing proposal Title Telephone number 7 of 7 3490 Lexington Avenue North St. Paul, MN 55126 League of Minnesota Cities (612) 490-5600 December 15, 1992 To: LMCIT member cities From: LMCIT Board of Trustees Re: LMCIT property/casualty dividend Enclosed is the check for your city's share of the $8,500,000 which the League of Minnesota Cities Insurance Trust is returning to the members of the property/casualty program for 1992. This is the sixth consecutive annual dividend, and brings the total to over $42 million returned to cities. In addition to this dividend, cities that have participated in LMCIT's optional excess liability coverage (sometimes called the umbrella coverage) will also receive an additional distribution based on the premiums paid for that coverage. How is your city's share determined? The surplus that LMCIT has at any one time is the cumulative result of all of the cities' premiums and losses since LMCIT began. Cities that have been members the longest, have contributed the most in premiums, and have had fewer losses have in effect contributed more to creating that surplus. The dividend formula is designed to return a proportionally greater share of the total funds to those cities. Each city's share is proportionate to the difference between that city's total premiums for all years and the city's total incurred losses for all years of participation. As in the past, the formula also incorporates a "loss limiting factor" which tempers the effect of a single large "shock" loss on the city's dividend. Without this kind of limiting factor, a small or mid-sized city that had the misfortune to suffer a single catastrophically large loss could effectively be precluded from receiving any dividend for many years. How does the formula work? The enclosed sheet shows the data used to calculate your city's dividend. All figures are as of May 31, 1992. The loss limiting factor works like this: On any single loss, only an amount equal to the lesser of 1) the city's earned premium for that year; or 2) $100,000 is counted. The "adjusted - OVER - CJ.M DEC 18'92 i loss" figure shown on the sheet is the total of the city's losses, with individual losses limited that way. The adjusted loss figure is then subtracted from the city's total earned premiums. The remainder represents your city's contribution to the surplus. 4, The same calculation is performed for each city. The remainder figures for all cities are totalled, and we then calculate each city's remainder as a percentage of that total. The city then receives that percentage of the total $8.5 million dividend. The excess liability dividend "-- About -a: third of LMCIT's member cities participate in the optional excess liability coverage program. LMCIT passes most of the risk on this coverage on to a reinsurance company. LMCIT's contract with the reinsurer now provides for the reinsurer to return to LMCIT a portion its profits on this coverage. The profit-sharing arrangement applies -to coverage going back to 1984. The profit-sharing payments are again this year being past on to the participating cities. For cities currently or formerly participating in the excess coverage program, the enclosed check also includes this amount. Each city's share is proportionate to the excess coverage premiums paid since 1984. Can we expect further dividends in the future? Many factors go into determining whether dividends can be returned. Ultimately, though, it depends on how cities' actual losses compare to the premiums and income from investments. LMCIT sets rates at a level designed so that when combined with investment income there will be a substantial safety margin even if losses are worse than expected. If losses turn out at or below the anticipated level, that safety margin isn't needed and! can be returned to cities as a dividend. In light of LMCIT's members' continued good loss experience and LMCIT's strong financial condition, the LMCIT Board has reduced average premium rates somewhat for the coming year. If interest rates remain at their current low levels, LMCIT's investment income will likely decline somewhat. The combined effect is to reduce the size of that safety margin built into the rates. If cities can continue over the coming year to successfully hold losses down to the projected levels (and assuming there aren't any unpleasant surprises of other sorts), that margin will again become available for return as a dividend. However, as LMCIT continues to reduce premium levels, dividends will likely decrease as well unless LMCIT and the member cities are able to further reduce losses and expenses. c4a DEC 1$'91. LEAGUE OF MINNESOTA CITIES INSURANCE TRUST PROPERTY/CASUALTY 1992 DIVIDEND CALCULATION AT MAY 31, 1992 CITY OF: PLYMOUTH GROSS EARNED PREMIUM $ 741,901 ADJUSTED LOSSES $ 30,072 MEMBERS DIVIDEND PERCENTAGE 0.005896706 DIVIDEND AMOUNT $ 50,122 Ta elm DEC 18'92 1993 Street Reconstruction e I A bulletin from the City of Plymouth, Number 2, December 11, 1992 1 1 Plans for 1993 street reconstruction are moving ahead. Following informational meetings with affected property owners and a public hearing, the City Council directed that final plans be developed. The Council is expected to consider the plans in January. Assuming the project receives final approval from the City Council, reconstruction is tentatively scheduled to begin in mid-May. Areas to be affected Three areas have been identified for reconstruction -- one commercial/industrial and two residential. You are receiving this notice because you own property in one of the affected areas. The residential areas are: Vicksburg Ln. from Hwy. 55 to Schmidt Lake Rd.; and 36th Ave. N. from Zachary Ln. to Hwy. 169. The commercial/industrial area is referred to as District 6. It is south of Hwy. 55, east of Xenium Ln. and north of Co. Rd. 6. Street reconstruction The street reconstruction program is undertaken each year in areas of the City which are identified through a city-wide street evaluation survey. Reconstruction extends the life of streets by repairing minor defects before they become major. In some cases the street may be rebuilt. In other cases, the street may be resurfaced. Work tentatively planned for each area Depending on the condition of the road, street reconstruction will consist of: Partial Reconstruction - Crews remove all the bituminous surfaces between the existing concrete curbs. The granular base is removed and stockpiled for reuse. Next 1-1/2 feet of subgrade material is removed and a geotextile fabric is placed as needed. Drain the is installed along with a sand filter layer. Then the salvaged crushed rock is replaced along with two layers of bituminous. or Resurfacing - In some cases, only resurfacing may be required. For resurfacing, 1-1/2 inches of bituminous is milled off and all cracks are filled. Any smaller areas that have severe cracking are removed and replaced. A new layer of bituminous is then installed over the entire road surface. Funding The City plans to pay for 70% of the total street reconstruction program. The City's funding comes from property taxes levied citywide. Benefitting property owners will be assessed the remaining 30%. During any given year, the actual percentage may vary because the 30% assessment rate is based on the overall citywide reconstruction program. j For more information If you have questions on this project, please call Senior Engineering Technician Dan Campbell at 550-5073. elm DEC 13'92 Z ADDENDUM 2 **Revised Timeline** Request For Proposals of the Plymouth Metrolink, Maple Grove Transit, and Route 55 Fixed Route Public Transit Service Tim 1 (Revised Dates in Bold Print) Activi Date Issue RFP D& -,ember 8, 1992 Pre -Proposal Conference (a) January 5, 1993 Proposals Due February 1, 1993 Interviews with Providers (b) Feb. 10-11, 1993 Provider Selected by Service Evaluation Committee February 19, 1993 Award Notification March 2,1993 Service Begins (c) June 1, 1993 a. A pre -proposal conference will be held on January 5. 1993, beginning at 11:00 a.m. at the RTB offices, 7th Floor, 230 East Fifth Street, St. Paul, Minnesota 55101. Representatives from the contracting agencies will be present to discuss the RFP and answer any questions you have. To facilitate the clarification of requirements and to ensure answers to all questions, providers are requested to submit questions in writing at least two (2) working days prior to the pre -proposal conference. Fax (612-229-2739) questions to Michael Opatz, Project Administrator, Regional Transit Board. Attendance at the pre -proposal conference is encouraged, but not required: b. On February 10-11,1992, providers may be asked to interview with the Service Evaluation Committee. Initial interviews will be scheduled at least two (2) working days in advance. c. June 1. 1993 is the target start -date. If providers are unable to acquire vehicles with enough lead time to effectively implement the service plan as stated, this must be conveyed at the pre -proposal conference and/or in your proposal. If you have questions, regarding the revised timeline, please call Michael Opatz, Project_ Administrator, Regional Transit Board, at 612-229-2717. Thank you. r ►M DEC 18 092 a 011103 (_� B RESOLUTION NO. 92-10-917R1 The following resolution was offered by the Ways and Means Committee: WHEREAS, 9.6 percent of the Hennepin County tax base will be captured in 1993 by tax increment financing districts in the county, thereby increasing the _...__county tax rates that property taxpayers must pay for essential or mandated county services; and j WHEREAS, tax increment collections are projected to increase from $115 million in 1992 to $130 million in 1993 and will not decrease significantly until the year 2009; and WHEREAS, the Minnesota Tax Increment Act provides an opportunity for the County Board of Commissioners to review and comment on any proposed tax increment financing district, including the opportunity to meet with. the tax increment authority and present the Board's views at the required public hearing on the matter; and WHEREAS, additional tax increment districts will likely be created in the county in the future; BE IT RESOLVED, that the Hennepin County Board of Commissioners reaffirms its preference that: 1. Cities use tax increment as a financing tool of last resort, targeting public assistance to renewal and redevelopment projects of greatest need and lower income housing projects of demonstrated need. 2. Existing tax increment districts and those created in the future should be completed and terminated in the shortest time possible, thereby increasing the tax base of the city, school district and county. BE IT FURTHER RESOLVED, that county staff is directed to review and evaluate the tax increment financing plan for each new proposed district or, i modification to an existing district and prepare a report for the County Board. The report should briefly explain the proposed action, indicate the potential i fiscal and economic impact on the county and recommend whether or not the County Board should present comments at the public hearing on the plan. Copies of the report will be sent to the school districts, municipalities and other taxing authorities involved in the proposal. BE IT FURTHER RESOLVED, that a copy of this resolution be forwarded to each city council and the governing body of each authority with tax increment approval powers in Hennepin County. This Resolution supersedes Resolution No. 80-8-729R,' approved 8/26/80. OCT y 7 1992 cim DEC 18'92 NOTES JOINT PLYMOUTH CITY COUNCIL/ INDEPENDENT SCHOOL DISTRICT 284 MEETING MONDAY, DECEMBER 7, 1992 5:30 P.M. School District: Chair Landry, Vice Chair Theodore, Treasurer Casimey, Director Gleason, Director Jamrogiewicz, Superintendent Landswerk, Finance & Business Manager Vogt City of Plymouth: Mayor Bergman, Councilmembers Edson, Helliwell, Tierney, and Vasiliou, Public Safety Director Gerdes, Finance Director Hahn, Park and Recreation Director Blank, Public Works Director Moore, Acting City Manager Boyles Mayor Bergman welcomed participants to the meeting saying that this is part of the City Council's objectives to meet with boards and commissions in the area to facilitate ongoing communication and cooperation. H. COMMUNITY USE OF SCHOOL FACILITIES FOR PARK AND RECREATION PROGRAM PURPOSES Eric Blank provided graphics which show that there is heavy competition for school building auditorium use. Sometimes the Park and Recreation programs are unable to secure facilities because of heavy youth program activities. Eric encouraged the School Board to continue its active support of providing necessary space in the schools for city recreation programming, just as the City attempts to facilitate school sports activities at the city playfields. III. DARE PROGRAM Public Safety Director Gerdes provided background information about the DARE program in the Robbinsdale and Wayzata School Districts. He stated that the program has been successful, from the perspective of the Police Officers involved and students. School Board members confirmed that the DARE program has been very well received by instructors, parents and students. They are pleased with the program's results. co DED 18'92 NOTES - JOINT PLYMOUTH CITY COUNCEUINDEPENDENT SCHOOL DISTRICT 284, MEETING December 7, 1992 Page 2 IV. SCHOOL LIAISON OFFICER PROGRAM Superintendent Landswerk stated that the population of the district is changing. At one, time the Wayzata School District did not need disciplinary policies. This has changed and the necessity for ensuring follow-up on illegal acts is critical. Unfortunately,i funding such a program is not possible at this time. Junior high and high school authorities are interested in moving forward with this program in the future. The ..School Board is seeking to establish common ground with the City in this programa The school will be working toward securing the funding for this program in the near future. Program costs are shared between the City and School District with the school paying for the officer for. nine months and the City for three months. The City will provide correspondence about the Robbinsdale School Liaison Officer experience.l: Public Safety Director Gerdes suggested that once this program were established, that a' joint process should be utilized for selection of the school liaison officer. V. SCHOOL DISTRICT LIAISON TO PLYMOUTH POLICE DEPARTMENT Superintendent Landswerk indicated that Chair Landry has suggested that the School' Board to select a representative as a liaison to the Plymouth Public Safety Department. r Another suggestion was to encourage the staff of the school district and city to meet periodically to discuss issues which may include police issues, as well as others. j VI. OTHER BUSINESS A suggestion was made by the School Board that a more regular opportunity for a meeting between the school board and City Council would be desirable. Perhaps this would facilitate a greater number of joint service delivery possibilities. There was agreement that it would be useful to have the staffs meet on a quarterly basis, together' with one or more representatives of the School Board and City Council. Councihnember Vasiliou asked about the School District's inquiry regarding establishment of Impact Fees and how they might affect municipalities. School Board members indicated that it will be necessary to conduct a capital bond referendum for a new secondary school next November. The meeting adjourned at 6:58 p.m. CIM DEC 13'92 Minutes of the Park and Recreation Advisory Commission Meeting December 10, 1992 Page 50 """'Present: -Commissioners Anderson, Burk, Gutzke, Johnson, Waage, Wahl; staff Bisek, Blank and Pederson Absent: Commissioner Watson 1. CALL TO ORDER Chair Anderson called the December meeting to order at 7:10 p.m. in the Council Conference Room. ._2.._,--- -APPROVAL -OF MINUTES A motion was made by Commissioner Johnson and seconded by Commissioner Wahl to approve the minutes of the November meeting as presented. The motion carried with all ayes. 3. VISITOR PRESENTATIONS a. Athletic Associations. None were present at this meeting. b.tS aff. Mary announced that the December employee of the month was Laurie Merz, who has filled many positions during her part time career with the City. She has been a warming house attendant, a playground leader, puppet wagon assistant and most recently, a clerical assistant in the park and recreation office. Laurie grew up in Plymouth and now resides in Minnetonka, where she also teaches private bassoon lessons. Mary said that the Old Fashioned Christmas event had been another success with approximately 700-800 people attending. A wood carver was a new attraction this year. Plans are in the making for the Fire and Ice Festival coming up on February 6. This year's theme is country western. A local country radio station may send one of their DJ's to do a live broadcast during the festival, and a country western dance instructor has been contacted about teaching line dancing on the ice. A few commissioners volunteered to be some of the students. Once again, Mary asked the Commission if they would be responsible for the bonfires. There are plans this year to have two fires for the late afternoon/early evening shift. Mary stated that she is looking for program ideas or suggestions from the commissioners for the spring brochure. CIM DEC 18'92 December 1992 PRAC Minutes �-"- Page 51 4. REPORT ON PAST COUNCIL ACTION a. Eric announced that the Council approved the purchase of the wooded Ess property north of County Road 9 and east of Fernbrook Lane. He also stated that the local Kids for Saving Earth club wants to be very involved in the design, construction and maintenance of this project. In addition, the National Foresters Association has announced that they are seeking projects to fund in 1993; and Chevrolet GEO is one of the major sponsors. Eric said that KSE may be submitting a grant proposal that would benefit this park property. __ 5:- UNFINISHED BUSINESS a. Park development projects update. Final payment has been made to the contractor that worked on the 1992 neighborhood park projects. The playfield projects are also done for the most part. A few minor items will carry over to 1993, such as checking the irrigation system in the spring to make sure it's working. Early in 1993, a request to purchase additional swings for Bass Lake Playfield will be presented to the Council. b. Focus groups and surveys report. Commissioner Johnson explained that some of the purposes of the survey will be to assess the current level of services that Plymouth. provides to its residents, to consider future expansion needs, to determine the cost to taxpayers and to set' priorities for future growth. If the Council agrees with continuing the process, the next step will be to write a' Request for Proposal and submit it to three or four; survey. firms. The survey committee is hopeful that the' entire process could be completed by May, so that the results could be used to help plan the 1994-98 CIP. c. Playfield site selection update. Director Blank briefly, discussed the amendment to the park plan and some possible sites for future playfield #9. 6. NEW BUSINESS a. Review proposed 1993 capital projects. The capital' projects proposed for next year include: land acquisition; for a ninth playfield, a handicapped accessible' playground at Plymouth Creek, expansion of the Zachary�l playfield parking lot, trails, - landscaping along South Shore Drive, and possibly a new neighborhood park. More detailed discussion will begin on these projects at the January Commission meeting. Commissioner Burk asked if the trees at Zachary could be saved where the new parking' lot is proposed. Director Blank responded that the parking lot may be constructed within the inner boundary of the tree line, so that the trees may not be disturbed. cine DEC 18'92 December 1992 PRAC Minutes Page 52 b. Playfields grand opening discussion. Staff has begun planning grand opening festivities and determined that a weekend in May might be too busy, because so many families plan other things, such as opening fishing weekend, Mother's Day, and Memorial Day activities. It was then suggested that two week nights be considered, one night for each playfield, maybe back to back. Most commissioners agreed that a week night would be okay, but preferred to have them spread at least a week apart, rather than two nights in a row. C. 1982 Mayor's Task Force Report on Program Financing discussion. Copies of this task force report had been included in the commissioner's packets. Director Blank suggested that it be reviewed at a future meeting to make sure it is still accurate. d. Weed study on Parkers Lake. Barr Engineering recently completed a weed study on Parkers Lake, which had to be done in preparation for the sonar treatment of milfoil proposed for 1993. The weed study identified all the vegetation growing in the lake, which will be useful information to have once the sonar treatments begin. Director Blank announced that the City has received a $9,000 grant from the Soil & Water. Conservation District to treat milfoil in Parkers Lake. 7. COMMISSION PRESENTATION Commissioner Waage indicated a willingness to serve on the committee to help design the handicapped 'accessible playground for Plymouth Creek Park. 8. STAFF COMMUNICATION A draft of the PRAC annual report will be distributed at the January meeting. Commissioners were asked to have any items they wish to include in the report submitted to the Park and Recreation office by January 8. 9. ADJOURNMENT The meeting adjourned at 8:40 p.m. GN DEC 18'91 Tient ..9300 'ity of Plymouth 400 Plymouth Blvd. *lymouth, MN 55447 .atter caa.vauc�•o as a.aw 3500 IDS Center 80 South 8th Street Minneapolis, Minnesota 55402-2113 (612)339-7121 pEG '- 3 MATTER4MA�Y 20180 Prosecution Office Time 20181 Prosecution Court Time 20182 Prosecution Complaint 20188 Plat Opinions 20189 Housing & Redevelopment 20191 General - Administration 20192 General - Community Dev. 20193 General - Finance •20194 General - Public Safety 120195 General - Public Works •20200 Codification 20265 Carlson Ctr, Rev Rfdg 20266 Project No. 015 20276 Labor/Employment 20375 Project No. 106 ►20416 Union Terrace 120472 Project #011: Condemn. +20473 City Project No. 201 •20593 Park and Recreation 120609 Project No. 102 20834 TIF Proj, Champion Auto )20882 Project No. 040 ►20989 v. Begin Contracting Co. 121072 v. Cavanaugh 121073 McGowan 121091 Larry. Begin 121127 Earl G. Thompson )21150 Project No. 211 )21158 Marcus Real Estate ►21308 Acquire Right -of -Way 121309 Ess Property )21332 Public Works --Deep Well )21395 Project #130 )21454 Cartway Land Registration 121482 Special Assessment Appeal TOTAL Services $7,841.25 5,362.50 915.00 625.00 1,821.25 3,345.50 2,769.25 95.00 23.75 465.50 23.75 .00 38.00 1,553.75 .00 .00 1,092.50 .00 .00 213.75 .00 .00 118.75 617.50 380.00 506.25 .00 .00 00 118.. 75 475.00 .00 160.75 67.50 220.00 December 11, 1392 Invoice No. 189543-189566 Disb. $507.72 33.58 32.45 36.05 55.90 54.20 145.30 1.80 .00 1.20 .00 .00 .00 32.10 .00 .00 105.82 .00 .00 .00 .00 .00 2.50 .00 6.20 65.55 .00 .00 .00 1.00 51.60 .00 22.40 .00 .00 $28,850.25 $1,155.37 PAYMENT DUE UPON RECEIPT Total $8,348.97 5,396.08 947.45 661.05 1,877.15 3,399.70 2,914.55 96.80 23.75 466.70 23.75 .00 38.00 1,585.85 .00 .00 1,198.32 .00 .00 213.75 .00 .00 121.25 617.50 386.20 571.80 .00 .00 .00 119.75 526.60 .00 183.15 67.50 220.00 $30,005.62 Billed YTD $87106,1.50 56,233.54 20,884.58 8,275.65 12,047.85 67,873.83 21,559.66 1,618.70 3,773.40 3,949.10 1,77,0.35 23'2.50 3,44,5.45 7,404.45 313.50 446.70 10,532.14 346.75 1,368.95 565.85 2,17'7.50 86.00 1,577.50 1,631.80 1,456.50 3,268.40 232.50 944.50 834.25 404.75 882.85 157.90 183.15 67.50 220.00 $323,829.55 c DEC 1�'�2 PLEASE PUT CLIENT NUMBER ON CHECK FEDERAL I.D. NUMBER 41-0150277 HC4869(11/91)SUMMONSANDNOTICE OFTEIAL State of Minnesota Conciliation Court - County of Hennepin Summons and PAUL JOSEPHSON PLAINTIFF Notice of Trial 145 TEAKWOOD Lit PLYMOUTH MN 5`_' 441 NO. 921104059 JANET JOSE:PHSON PLAINTIFF VERSUS CITY OF PLYMOUTH DEFENDANT 3400. PLYMOUTH BLVD PLYMOUTH M:N 55447 The State of Minnesota to the'above• named defendant: You are hereby summoned to appear at the hearing of the above entitled. case . on at in JANUARY 04 . . 1993- .9 : 00 M I NNETONK'A - 1'2601 RIDGEDALE .DR. The plaintiff above named has filed a claim with this Court against you, including filing fee, for the total amount of $ for. 1463.30, PLAINTIFF .-ALLEGES T.HA'T THE ''DEFENDANT. IS INDEBTED Td -THE' PLAINT] FF'• IN" THE AMOUNT OF X1'447.30 i"'(�115'`F]'L!N'G FtF_'E'. 'VY-FEASON:`OF''Tt-il' FOLLOWI tG FF1 TS ON 6/14/92 RAIN FELL ]:fit OUR. NEIGH!SORHOOD.-` f UN&F' FRON :THE•' AREA SHOULD FLOW INTO THE STORM SEWER Ti••11 U A CATCH BASIN LOCATED IN OUR YARD. THE STORM SEWER DID NOT HANDLE THE: RUNOFF SO WATER BACKED UP IN OUR YARD & INTO THE BASEMENT. THERE WAS WATER DAMAGE TO OUR YARD & BASEMENT. WE FILED A CLAIM W/THE CITY WHICH WAS DENIED ON 10/8/92. ciM DEC 1 V92 If you fail to appear and answer this claim at the above time and place, judgment will be entered against you by default of the amount claimed. All correspondence and inquiries should be addressed, and all checks made payable, to the Hennepin County Conciliation Court. Conciliation Court 857C Government Center 800 South 8th Street Dated: SEE REVERSE SIDE FOR FURTHER INFORMATION Teleph polis, Minnesota 55487 elephone: 848-2718 1 -1./06/92 State of Minnesota Co-inty of Hennepin PAUL JOSEPHSON 145 TEAKWOOD LN PLYMOUTH MN JANET JOSEPHSON CITY OF PLYMOUTH 3400 PLYMOUTH BLVD PLYMOUTH MN 55441 55447 HC 4869 (11/91) SUMMONSAND NOTICE OFTEIAL Conciliation Court ? wc-w PLAINTIFF PLAINTIFF VERSUS DEFENDANT Summons and Notice of Tial No. 921104060 The State of Minnesota -to the above named defendant: ! ; • T" ! ' : ' • • ;> > ' You are hereby summoned to appear at the hearing of the above entitled case:, I' on JANUARY 049 1993 at 9:00 AM in MINNETONKA 10,11 j,.12601. R.IDGEDALE The plaintiff above named has filed a claim with this Court against. yon, including filing fee, for the total amount of $ 400$.30 for: PLAINTIFF ALLEGES THAT THE DEFENDANT IS INDEBTED TO THE.PLAINTIFF..IN THE AMOUNT' OF''53992:-30 PLUS'{Fi-LING''F'Et"t"BY"REASON"OF T-HE'FOLLOWINGIfACTSs ON 117/2792 RAIN` FEL''L`-'IN'-jOUR'I NEIGHBORHUDD:1. 'RUNOFFt'''FROM•`THE AREA, -X,;,1 - SHOULD FLOW INTO THE STORM',SEUERI1THRtfflk GATCH•1BASiN::LOCATED!ijN !1.1: c, OUR YARD. THE STORM SEWER DID NOT HANDLE THE RUNOFF SO WATER BACKED UP IN OUR YARD E THRU OUR BACK DOOR INTO OUR BASEMENT. THERE WAS HATER DAMAGE TO OUR YARDS GARDEN C BASEMENT. WE FILED A CLAIM W/THE CITY WHICH DENIED ON 90/8/92. ciM DEC 18'92 If you fail to appear and answer this claim at the above time and place, judgment will be entered against you by default of the amount claimed. All correspondence and inquiries should be addressed, and all checks made payable, to the Hennepin County Conciliation Court. Conciliation Court 867C Government Center 1 900 South 8th Street j Dated: 11/05/92 Minneapolis, Minnesota 66487 SEE REVERSE SIDE FOE, FURTHER INFORMATION Telephone: 348-2713 1 l �c MEMO CITY OF PLYMOUTH F 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: December 8, 1992 TO: Don Munson, istant Building Official through Joe Ryan, Building Officia Chuck Dil r Community Development Director SUBJECT: ISSUANCE F A SIGN PERMIT TO CALIBER DEVELOPMENT AT THE NORTHWEST CORNER OF 25TH AVENUE NORTH AND CHESHIRE LANE At the request of John Lavander of Caliber Development I have reviewed his application for a sign of 96 square feet to be located on PID 27-118-22-22- 0010 (the northwest corner of 25th Avenue North and Cheshire Lane). It is my understanding that the purpose of the sign is to advertise the availability of space for lease in an office /warehouse structure to be constructed by Caliber at this location. It is also my understanding that it has been the practice of the Community Development Department to not issue permits for signs such as this until such time as an application for the Site Plan to construct the building is under review by the Development Review Committee. The rationale in support of this practice has been that no "development" is truly underway until an application has been filed with the City for the Site Plan. Particularly given the current difficult economic times for the real estate development industry I can appreciate the need to secure interest in the leasing of office/warehouse space prior to committing to the application for a Site Plan/Building Permit. It is my understanding that most banks will not even consider construction financing or a permanent mortgage unless a major percentage of the building is pre -leased. The inability to sign a site where such a building is contemplated to solicit interest in this pre -leasing that is required may preclude the ability to realize the development at all in these economic times. I have also reviewed the residential signage sections of the Zoning Ordinance, and I am comfortable that we can adequately distinguish between the term "development" for commercial/industrial (on a lot -by -lot basis) from the term "development" in the residential scenario where we are dealing with a grouping of lots, and not necessarily structures. I would agree however that it would be beneficial for us to add some language to the residential signage portion of the Zoning Ordinance to clearly distinguish between individual lots and a combination of lots as to what constitutes a "development". GIM DEC 18,92 Based on the foregoing observations I have decided that the interpretation of "development" found in the commercial/industrial sections of the Zoning Ordinance regarding signage could include situations such as Mr. Lavander has ..brought to us with regard to the northwest corner of 25th Avenue North and Cheshire Lane. Specifically this is an industrial lot that has been zoned industrial; has public street frontage which is completed to an urban section; has water and sewer services available; it is generally suitable for construction without any further site development activities in a governmental sense. While we can not completely anticipate situations that will arise of a similar nature, I believe it is incumbent upon us to, given the economic circumstances of.real.estate development industry, to provide, in our interpretation of the ordinance, a measure of marketing advantage to those that are endeavoring to provide development to our community You may therefore issue the sign permit to Caliber Development with the ` understanding that the purpose of the sign is to advertise the availability of space in a building to be constructed on that site. A copy of this memorandum should be attached to the documentation regarding this permit that is kept in our files. Should you have any questions concerning this matter please feel free to contact me. cc: Frank Boyles, Acting City Manager Myra Wicklacz John Keho (pl/cd/dm) CIM DEC 1$'92 r 1 MEMO � �3b CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: December 15, 1992 TO: Laurie RauenhorstCity Clerk FROM: Fred G. Moore, Director of Public Works SUBJECT: APPOINTMENT OF REPRESENTATIVES TO WATER MANAGEMENT ORGANIZATIONS BASSETT CREEK, ELM CREEK, AND SHINGLE CREEK Effective July 1, 1992 new State requirements went into effect which will alter the previous process by the City in appointing our representatives to the three Water Management Organizations in the City. I am the current representative to the Bassett Creek, Elm Creek, and Shingle Creek Water Management Organizations for the City of Plymouth. Our alternate representative is John Sweeney to the Bassett Creek and Shingle Creek and Vern Peterson is the alternate to Elm Creek. The terms of appointment by the City Council expire on January 31, 1993. The following is a summary of the new State law requirements (103B.227, Subd. 2) 1. Publish a Notice of Vacancy resulting from expiration of members' terms. 2. Notice must be published at least once in the official newspaper. 3. Notice must state that persons interested in being appointed to serve on the Watershed Management Organization Board may submit their names to the appointing authority for consideration. 4. Notice of Vacancy must be given at least 15 days before an appointment or reappointment is made. Would you please prepare a notice for publication. I would suggest the notice be published on December 30 and further state that applications will be received from interested persons through January 15, 1993. This will allow the City Council to make the appointment at the January 25 meeting before the expiration of the current terms. Please let me know if there are any questions. I request' a copy of the notice for review before it is submitted to the newspaper. FGM:kh cc: Frank Boyles 01M DEC 15,92 MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: December 17, 1992, for Council Information Memorandum' TO: Frank Boyles, Acting City Manager I _........... FROM:. Eric J. Blank, Director of Parks and Recreation SUBJECT: FRIDAY INFORMATION MEMO, DECEMBER 18 The following are a couple of information items for the City Council: I EB/np 1. Reno VanPutten of the city attorney's office closed on the Ess property Wednesday, December 16. The title was' being recorded at the court house on Thursday, December 17. 2. The skating rinks will open on Saturday, December 19, with the exception of Parkers Lake, which needs thicker ice before we can prepare the surface. 3. On Monday evening, Councilman Edson and I attended a board meeting of the New Hope -Plymouth Youth Athletic' Association. During the discussions at that meeting, we were informed that Robbinsdale School District 2811 is extending our use of the schools from 10 p.m. to 111 p.m. -effective the frist week in January. This transfer is allowing us to set our adult programs back one hour in the evening, and freeing up one hour of gyms time for youth basketball practices. This type ofl cooperation will not only make the Athletic Association happy, but will build stronger relationships between, the schools, community and city. CIM DEC 13'92 1 V% December 14, 1992 Al Orson City Administrator 600 Rice Street Wayzata, MN 55391 SUBJECT: Review'of 1992 Summer Program Dear Mr. Orson: Attached are summaries of program expenses for the 1992 summer season. Below I have listed the revenues, expenses and net for the years 1990-92: Expenses Revenues Net Loss 1990 $33,994.49 $27,919.00 $6,079.49 1991 1992 $22,752.00 $23,259.74 $18,880.50 $20,180.00 $3,871.50 .$3,079.74 Note: The net loss continues to decrease. Beach operating days were held at 1991 levels. A significant amount of money was saved due to the cool summer weather, saving on lifeguard salaries. Swimming registrations were consistent with last year's. However, West pool had a significant number of mechanical difficulties. The pool thermostat was broken for several weeks, causing very cold water temperatures. A number of patrons were given refunds or coupons because of their dissatisfaction with the water temperature. A reduction in the pool maintenance fee charged by the Wayzata School District was given because of this difficulty. Revenues and • expenses for the tennis program dropped significantly. The net revenue from tennis dropped 36% or $170. The cool weather may have affected the participation in tennis somewhat as well. The administrative fee for 1992 was $9,785. We received a first half payment of $4,893, leaving a balance of $4,892. Adding the $3,079.74 of expense above revenue, the total remaining bill for the City of Wayzata is $7,971.74. 41M QEC 15,92 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 Al Orson December 14, 1992 • -Page 2 As in previous years, the 1992 program was without serious injury or mishap. We would like an indication of your desire to continue to have Plymouth Park and Recreation administer your recreation programs by the end of January, 1993. We would also like, at that time; an indication of any changes or adjustments you would like made to those programs. j t --------_Thank you for this opportunity to serve the greater community's recreation needs. I look forward to discussing our relationship with you in the future. Sincerely, Mary"Bisek, CLP Superintendent of Recreation MB/np enclosures cc: Frank Boyles Eric Blank Dale Hahn Cindy Anderson Sonny Clark C CIM DEC 1 T92 InterOffice Memo To: Dan Faulkner, ity Engineer From: Helen LaFave, Communications Coordinator Date: December 16, 1992 Thank you for sharing the letter from Jeff Shopek to the City Council with me. I ve �lia-a-couple observations. First, as we previously discussed, a water quality insert does not conflict with any other insert in the February newsletter. However, the piece may be more appropriate for spring when storm water is more of an issue. Also, a funding source for printing the insert needs to be identified. f In regard to including an insert in April, that is also possible. Funding is again an issue, as you know, but it will not conflict with any other insert. A recycling brochure had been scheduled for April but Margie Vigoren has agreed to move that brochure to June. Also, it would be helpful if the Water Quality Committee developed n overall plan fort a series of articles—it —Proposes for the Plymouth News. This would help oc—us the ove� rall ublic education effort and ensure that flerPccary tppirc arp included at appropriate times of the year. Perhaps at its next meeting, the committee cou ay out w at topics it would like included as well as a timeline. In the event the committee plans to request funds for any future inserts in the Plymouth News, it would be helpful for them to know the schedule for which I am already committed with other inserts. That schedule is: January 1992 -- Recreation Booklet March 1992 - Recreation Booklet/Yard Waste Brochure May - Recreation Booklet June - Recycling Brochure July - Recreation Booklet September - Recreation Booklet November - Recreation Booklet Again, thanks for sharing the information. I am looking forward to working with you on the water quality public education efforts. cc: Frank Boyles CIM DEC 18-92 December 14, 1992 Mayor Kim Bergman and City Council Members City of Plymouth 3400 Plymouth Boulevard Plymouth, Minnesota 5544 Re: Water Quality Committee Dear Mayor Bergman: The Plymouth Water Quality Committee has spent the past year gathering information about water quality issues and non -point source pollution. As we spent the past year learning the impacts of routine daily activities on our water resources, we have learned that PUBLIC EDUCATION is one of the main aspects for improving our water quality. i We have had many experts attend our meetings to explain various topics to our committee. Some of the experts include Gene Soderbeck of the Minnesota Pollution Control Agency (MPCA),l Bob Mugaas of the Minnesota Extension Service, Joel Settles of the Hennepin Soils and Water Conservation District, Lee Peterson of Dundee Nursery, Greg Senst of the Minnesota Department' of Agriculture, Bob Hufford of Evergreen Inc. (fertilizer applicators) and John Barten, Water Quality Manager for the Hennepin County Parks Department, who now regularly attends our, meetings. We have also had regular attendance from various homeowners association including Parkers Lake, Gleason Lake, Mooney Lake and Schmidt Lake. The overwhelming consensus' from the experts and the conclusion of the Water Quality Committee members is that Pub iicI Education is the first step in improving water quality. The Public needs to be informed on where' pollution comes from and what they can do to prevent it. The Water Quality Committee has set up specific goals for public education. The first step is to� send out the attached four page publication (Storm Sewers - Rivers Beneath Our Feet) regarding where pollution comes from and how it is carried to our streams and lakes. We have received this publication from the University of Wisconsin extension along with permission to use it. Our intended use is to have this Storm Sewer publication be an insert in the February Plymouth Newsletter. The following are the estimated costs and other options for distribution of the Storm Sewers publication. pm DEC 13'92 City of Plytnouth December 14, 1992 Page 2 Option I - Insert publication in the Plymouth Newsletter 23,000 Copies and print/fold an additional 5,000 Copies (3 color) Option Il - Handout publication at Public facilities and to homeowners and lake associations. Print/fold 5,000 Copies (3 color) $2,361.00 $680.00 Option TTI - Make camera negative of publication for future distribution. The original must he returned _ to the University of Wisconsin Extension Approx. $150.00 In addition to the publication, the Water Quality Committee would like to have a small space in the Plymouth Newsletter to inform the public about the Water Quality committee objectives and general pollution during the winter months and get more specific in the spring regarding lawn care including proper fertilization, weed applicators and proper disposal of grass clippings. We hope to have a second publication on fertflizer ready in April. We are also in the process of setting up a volunteer program to obtain representative lawn soil samples throughout Plymouth which would be analyzed by the University of Minnesota Extension Services for phosphorous, potassium, pH - Lime requirement, and estimated organic matter and texture contents. This will provide background data needed to convince the public that phosphorous is not needed in fertilizer applications. We appreciate you reviewing these options at the December 21, 1992 City Council meeting. I would be happy to attend this meeting to inform the City Council on Water Quality Committee's public education plan as well as other issues to be addressed by the committee. Please call me at 559-1900 if you have any questions regarding our request. Sincerely, STS CONSULTANTS, LTD. Jeffrey A. Shopek, P.E. Chairman Plymouth Water Quality Committee JAS elm DEC 18'92 December 14, 1992 Chera Burstein 10730 35th Place North Plymouth, MN 55441 Dear Chera: � CIN OF PUmouTI+ c. t- A�01 J--= lL\ cl-� Thank you for your letter regarding your interest in becoming a police officer. I have been a police officer since 1911 and it' has been a fine career choice. There are many steps that a person has to take before they become` a police officer in Minnesota. Education is very important. Alli police officers are high school graduates or have received a' General Education Development (GED) test certificate. They then' need to attend college, studying various general and law' enforcement subjects. Each potential law enforcement student' will graduate with a 2 -year or 4 -year degree. Each police agency is different in how they select their new', officers. In Plymouth, the first step is for the potential, officer to take a series of tests with the Minnesota Police Recruitment Service (MFRS). The tests include knowledge, physical fitness and psychological fitness. MPRS ranks all candidates by giving them a score. If the score is high enough, our department will ask them to take another series of tests. The best overall candidate is selected to begin their training as. a Plymouth police officer. During the training, the new officer would work closely with an experienced officer called a Field' Training Officer. Fourteen weeks later, the new officer is on' their own. Chera,, it is a' long journey to becoming a police officer, but' you can do it if you study hard, stay in school and have the' desire. I wish you luck in the future! Sincerely, Chief raig C. Gerdes Publi Safety Director Plymouth Police Department CCG/sb ciM DEC 18'92 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 330 w13 o "v o � •V S Q Z� N c D .> O O Qo O E V o N w ` ,C a°Q p E O IVa cz E � V — V — V ;+_ V � C O O v O O � •p 0 O •- � N to oL'E O O y H >.Lcv o "v o � •V S Q Z� N c D .> O O Qo O E V o N w ` ,C a°Q p E O IVa December 10, 1992 CITY OF rr Thomas K. Therault PLYMOV 1L.L Gleason Lake Homeowners Association 930 Garland Lane North Plymouth, MN 55447 RE: CERTIFICATE OF INSURANCE FOR AERATION DEVICES Dear Mr. Therault: Attached is a copy of a Certificate of Insurance, issued by the City's insurance carrier, to your homeowners association. Coverage of your homeowners association with the City's insurance policy is conditioned upon continuous compliance with all safety and inspection requirements set forth in the attached correspondence dated February 8, 1984. Variances from these requirements will not normally be considered. In any case, variances will only be considered prior to installation of the aerators. Once the aerators are in place we will expect that the association would be in continuous compliance with these requirements. Once the aerators are installed, I should receive a written report from you on a bi-weekly basis, verifying that the protective devices and warning lights are in place. The requirements are intended to protect the association, the City and the general public from the possibility of accidents associated with aerator operation. If you have any question, please feel free to contact me at 550- 5103. Thank you and members of the association for your desire to preserve the precious natural resources found in Plymouth. Ij Sincerely, Robert J. Pemberton Risk Management Coordinator RJP: j Attachment cc: Frank F. Boyles, Assistant City Manager Eric Blank, Park & Recreation Director Don.Kuplic, Kraus -Anderson Insurance HOA File Minnesota Department of Natural Resources 500 Lafayette Road St. Paul, MN 55155 cim DEC 18'92 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 '92 11:49 612 89( ACH01'11111. Kraus -Anderson Insurance 1935 West Burnsville Parkway Burnsville, MN 55337 (612) 890-0414 FAX 890-0535 I— .. ................ ................ . . ................... ........................................... NMRJED City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55441 9 12/10/1 92 ....................................... THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE COMPANY LETTER A League of MN Cities Ins. Trust COMPANY B LETTER ... ....... COMPANY c LETTER ........ ....... COMPANY D ETTER COMPANY LETTER E COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIM.ITS� SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO = POLICY EFFECTIVE POLICY EXP91ATION LTR TYPE OF INSURANCE POLICY NUMBER DATE 0"IDONY) DATE (MMIODNY) LINIrT3 A:: GENERAL LIABILITY XCMC12549 COMMERCIAL GENERAL LIABILITY CLAIMS MADE x OCCUR. OWNER'S & CONTRACTORS PROT. ......... ... ....... ... LIABILITY A g aHv -Wo CMC12549 ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NOWOWNED AUTOS GARQE LIABILITY Exas uaury UMBRELLA FORM :07HR THAN UMBRELLA FORM . ................ ...... . ... ... . ..... . . .. ... .... ..... ...... .................. ...... ... .. ....... ... WORXERS COMPENSATION AND EMPLOYM%V LIABILITY GENERAL. AGGREGATE EACH---------- S---------- :3---------- ..........................I................ PRODUCTS-COMP/OP AGG. ......................... S 600rOOC & 04/01/92 04 01 93:: _PERSONAL � . AM. IN&M ... . ... .......... 5---------- ......... ..... ........ ......... ..... EACH OCCURRENCE $ 600fooc FIRE DAMAGE (Any one fIre) 50,OOC MED. ..... EXPENSE .. - ... .. - ... I ....... .. . I ............. MED. EXPENSE (Any aw person). 3 5 COMBINED SINGLE LIMIT -S 600,OOC 04/01/92 04 01 9 3'. BODILY INAM .(Pat person) 3---------- BODILY IRJURY (Per accidano :3---------- PROPERTY DAMAGE 3 ---------- EACH OCCUSIRENCE ..... . .......... .3---------- ... ..... I ..................... :AGGREGATE .3---------- .... . . . . ................... ..... ... .. STATUTORY LIMITS . .. ... . .... ........ . .......... EACH ACCIDENT 3---------- . . ........ .. .. ....... ........... :,OISEASE - POLICY LIMIT ........................... 7777 - DISEASE - EACH EMPLOYEE 3---------- ......... . ....... ....... .. ... ... ..... .. . . .. ......... ..................... . . . ........ ...... ......... . . ... ....... ............. . ........... . .. ............................................................. . . OTHER .. ... ............. . . . ... ... . ... . ... .. .. ..... . .................. ...... ... . . ..... .. ... .. ... ....... ......... .. ... ...... . .. . ............. .. ............................... 015CRIPTION OF OPERATIONS&OCATION&MEHICLESIMIAL 11 The Certificate Holder is named as an Additional Insured regarding: Maintenance and Operation of Gleason Lake Aeration System ... ... .......... ...... ........ . . ........... ... .2. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE ;Gleason Lake Improvement Assn. EXPIRATION DATE THEREOF. THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LER BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OY IND THE COMPANY, ITS AGENTS OR REPR!�SEN IVES. rIV VM DEC 18'9� December 17, 1992 CITY C PLYMOUTH - Mr. Mark R. Johnson 425 Magnolia Lane Plymouth, MN 55441 • I I I A 0 - :w W n.. .. Dear Mark: Thank you for your December 9 letter. Some time ago we experimented with remaining open until 7 p.m. on Monday evenings. The program was initially successful. After a number of months, despite various marketing efforts, fewer and fewer customers used the service until we were down to fewer than five people served each Monday evening. One of the difficulties with extended office hours is the necessity of keeping each department open. In some departments, when the press of business made it impossible to change employee shifts, the City incurred additional overtime costs. Despite our previous experience with extended office hours, I am referring your letter to our customer service committee for recommendations. Once the committee has i reviewed your recommendation, I will convey their findings. Thank you for taking the time to share your thoughts with us. I am attaching a business card for your information. If I can be of help, please feel free to call at 550-5013. /1 Manager FB:keb cc: . Customer Service Committee City Council ciM DEC 1 T92 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 December 9, 1992 Mr. Frank Boyles Acting City Manager City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447 Dear Mr. Boyles As a new resident to the Plymouth area I wanted to express some feedback regarding my experience with the Plymouth City Center. Having recently purchased a home in Plymouth I was forced to visit the Plymouth City Center inorder to Homestead my property or suffer a substantial tax increase. My mortgage company provided me with a list of various city offices and their respective hours. The list must have been dated as it listed your hours as 8 am-7pm Monday and Sam-4:30pm Tuesday - Friday. I was dissappointed to discover your hours had changed to 8-4:30 M -F. This makes it difficult to visit your offices since I work outside of the Plymouth area during these same hours. During my visit (after hours), I happened to notice a customer service comment form. While this form seems to indicate a commitment to customer service I wonder how this can be with these type of hours. Since more families today are dual income then ever before, these hours seem to make customer service rather difficult. It may not be•necesary to be expand your hours greatly but even one evening or a Saturday morning a month would be a step forward. Thank you very much for your time. Si_nl/cceerel yours, ''l 7 - Mark R. Johnson 425 Magnolia lane Plymouth MN. 55441 am DEC 18'92 Dccembe.r 16, 1992 A . Mayos Kcrn �am0.n Ci�y o; �lymev►}� �lymou��►, MN i OAAm, 1992 mopairlD, VWTA.QAA uk)-% f" JC ,wmi4in -t6 19 9 3 - .9 q 7 �o�M� UC o� J� mtP� �verrn�mt �JtA1 11. � z 1 v 1 tart. C om 11130)17. f 1 1 U;%d tt ! . n IIA p� t .1zJziJ9z c,� wwrvc� ms>• Z r,jcu� ok Zillvuvd wn 911019, a wAa mA f . � �� " A4 ..&,amwau- f 6A lrwml f . a (n aam) i V` T V Q � aav� w. V n W 1'V� w•vf sn Ap W4 ZOW& sOA� MW o p i j3. Ae a d zA im a xn iia'a nwnjt fl.00i �. mut mom. j�tt Tmn J fj", .w It +V%n 11 oJU . ^6p .Q dost -orn , nstrut.vm ort 01 om hen o�d m�auc o -n . i►J s, c,o�mi oA lost oft. % om& VAI�mA ^ c1M DEC 18'92 +T dtWv� SNm W'RVrtWINa _IA � fAWp17l t11wjb'1R RP AWN. lllf. TIAM y[n Q vmol &t"wmlxr\ i 3it lo�t i Ow\ U4"V-OL. 0, "j5%L aAA. I=ktk 4 zm" vy� Ir 4 -w�� lv'4-nA% utk) mm In - T.5. 1 have sans codes J phis messoy �o : 'Frank 8oylts , Evit Blank, ",AtY, DilltmA and uDat HAY, 'J� omlom. has o-. Vtslion er temme4 , pltast coniu�.- Bry Y, S0de11 10,100 So. S> Ste Drive — oR Ruzstll 1Cin' iv,00o Se. Si%ore I)rivb Front.. 5145-83,lq Vnsue- Sy5-047. ESM DEC 18'92 September 30, 1992 Mr. Frani; Boyles, Acting City Manager City of Plymouth 3400 Plymouth Blvd. Plymooth, t4N 55447 Dear Mr. Boyles: We neighbors residing along the South Shore Drive portion of Medicine Lahe reiterate our desire to have the South Shore Park Landscaping; Project implemented in 1993. The project encompasses city property located adjacent to and southwest of the Bast Medicine Lake Park. _ The parcel is situated between the south shore industrial complex (Ryerson Steel, The Geneva Group, etc.). and Medicine Lake. This particular "dead end" street receives heavy pedestrian and bicycle osa;;e during favorable weather because of its proximity to the park and the low volume of relatively slow noving vehicle traffic. Those of us who have lived here since the 1.950's have seen trees, meadows and wetlands replaced by the asphalt, concrete and steel of industrial development. We cannot return to yesteryear, nor do we oppose the presence of industry so vital to our economy. Ve believe, however that industry, accompanied by its sometimes inherent noise and unpleasant appearance, would have less negative impact on the bea(ity and serenity of the lake with the creation of a "buffer zone" of trees. The South Shore Park Landscaping Project has been proposed several times in previous years. In the past six months a petition regarding the improvement was signed by every affected household and submitted to the former city manager. Most recently the proposal has been discussed by telephone *with Mayor Bergman and approved by the Parkl and Recreation Advisory Commission as well as the Planning Commission. The project is scheduled to commence in 1993 under they 1993-1997 Park Capital Improvement Program. PLEASE KE, BP IT TINME! The entire community will benefit. In the words of Thomas Fuller: "He that plants trees loves other. besides himself." Sincerely. Bridget Jodell Chairpersons of the South Shore i'ark Landscaping Project cc: Financial Advisory Cnrmi ttee Mayor S City C:onncil ciM DEC 1$'92 - — - King Videocable Co. 6901 Winnetka Ave. N. Brooklyn Park, MN 55423-1689 Dear Sir: �rC•-, V i -t-c X173 — 7 8 9 rA- 17- 4 a 18305 11th Ave. N. Plymouth, MN 55447 N`�SaSyY. November 16, 1992 ,G�� Before we left on vacation the end of September, I called King Cable on two Saturdays, the 12th and 19th, and each time spoke with a lady about adding more cable outlets in my home and -possibly installing a booster mechanism on the line_ She said one of two men would certainly call the following Monday. So far not a word! Is their agreement with Plymouth so lucrative they do not give a damn? Must be! I suppose their response will be: 1. didn't get the message. 2. Temporary help. Regular secretary out sick or on vacation. 3. computer breakdown. 4. Men sick or on vacation. 5. Message indecipherable. 6. Customer will probably call back. 7. Too busy. 8. Many people out with colds etc. 9. Men were fired or quit - no replacement named. 10. hell, who cares! How come everything always works perfectly and everyone is on the job when it's time for a late fee? Maybe you could program in a fee misses. Yours truly, �1 vid H i 1 1 c cc: Plymouth Council MeKrs'� .� �C�1I Z+I fI(Z `F t � � °�.�\ `� b�v �,,,� ctts t� 1 4V DEC I x'92 December 9, 1992 1 lam. �D w•aw� Mr. Jack MacBean -- - - Ostbve & Anderson 10055 - 51st Avenue North Plymouth, MN 55442 Dear Mr. MacBean: On behalf of the Mayor and City Council, we want to express our thanks for your "lobbying efforts" which resulted in window service being provided at the new Lost Lake Branch Post Office in Plymouth. We couldn't agree more that window service is an essential part of this post office facility to serve the needs of residential and business customers. Thanks for assuming an active leadership role when an important community issue was at stake. Plymouth is better as a result of your efforts. If there are others we should thank, please let me know at 550-5013. 1 cim DEC 18'92 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 �o:� ARNE H. CARLSON GOVERNOR _..._ December 14, 1992 STATE OF MINNESOTA OFFICE OF THE GOVERNOR 130 STATE CAPITOL SAINT PAUL 55155 The Honorable Kim M. Bergman Mayor of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Dear Mayor Bergman: Thank you for your letter recommending Mary Hill Smith for appointment to the Metropolitan Council District 13 seat. Your recommendation will be given to the Metropolitan Council Nominating Committee and Governor Carlson when he considers the applicants for this appointment. I appreciate your thoughtful remarks. Thank you again for taking the time to recommend Mary Hill Smith. Sincerely, 4J0R7Hultquist Appointments Coordinator AN EQUAL OPPORTUNITY EMPLOYER PRINTED ON RECYCLED PAPER S 75 cim DEC 13'92 i ROLLINS HUDIG HALL December 14, 1992 Mayor Tim Bergland e 0 5 CITY OF PLYMOUTH - - - -3400 Plymouth Boulevard Plymouth, MN Re: Mission Property Dear Mayor Bergland: Rollins Hudig Hall of Minnesota, Inca 8500 Normandale Lake Boulevard, Suite 1200, Minneapolis, Minnesota 55437 Telephone 612/897-5800 Fax 612/897-5801 This letter is to inform you that the issue of fence and adequate screening regarding the property line between mission property and our home, located at 12135 Old Rockford Road in Plymouth; has been resolved. We appreciate any and all of the involvement that the City of Plymouth had in resolving this issue. If we find ourselves in need of the City's help in the future, I would feel comfortable contacting you. Thank you. Sincerely, James W. Bjorgan v Vice President (Direct Telephone #612-897-5845) JWB/mtq cc: Mr. Richard Zejdlik — Baton Corporation 1VO 1� x 6 `' `CIM DEC 13,92 An AONCompany INDEPENDENT SCHOOL DISTRICT 281 Robbinsdale Area Schools Learning for a lifetime of growing December 15, 1992 Kim Bergman, Mayor City of Plymouth 3400 Plymouth Boulevard Plymouth MN 55447 Dear Mr. Bergman: Recently I received a copy of the letter you sent to Keith Moberg, chairperson of the District 281 school board. Thank you for sending me a copy of the letter and for your concern about maintaining a safe environment at Robbinsdale Armstrong High School. We greatly appreciate Plymouth's willingness to fund a police liaison officer at RAHS. It is clear that Officer Goldstein's presence at the school is making a difference. Administrators, teachers and students have had many positive things to say about his work and about the environment that has been created at the school during the last year. In response to your concern about the lockers, we are aware of the need and intend to replace the lockers as soon as possible. We will certainly take your comments under consideration as we plan for the 1993-94 capital outlay budget. Thank you again for your interest and concern for RAHS. Sincerely, r.� Linda Powell Superintendent Linda Powell Superintendent 4148 Winnetka Avenue North New Hope, Minnesota 55427 (612) 533-2781 AN EQUAL OPPORTUNITY EMPLOMR CSM DEC 1 T92 12-16-1992 15:10 612 339 5897 RoacRT L CRoaoy hZONARD M. ADDINOTON Ronzar R. BAIiTN �7. WALTKh GRATF - ALLEN D. BARNA NO RIcNAYD A. PETER90N ROBURT J. ChR12TIAXSU%-..IR PRANK J. WA LZ PRAxa VOOL MAltlxt:a W. V,%%- Purren,.IR. DAVID B MORse JOHN A.BURTON..IR. JA TS C. D1RJ.CLE9 Roa11M L.X2LLe R,JR. SCOTT D. ELLLR BESTCFLANAGAN BF -ST & F LANA GAN ATTORNEYS AT LAW 01ARLE9 C.BEHouiaT GroRDL 0. LiiDCxe E.JOIISPR LAFAvr GReooNY V. SOL'LY CATHY F. GOHLIN PATRICK B HLSNKAAY TIHOniY A SPuJV-N TANMI'1.. PtIHT BMIAN F. RICE TRACY J.VAN RTRENWIRUlI DAVID J. ZUDKY. STeYrN R.Kn:AaR JANE9 P. MICHEL5 PALL F. KAH Iyr RI Ernest A. Lindstrom Attorney at Law 7600 Parklawn Ave. Edina, MN 55435 3600 IDS -CENTER e0 SOUTIl 8TI1 STREET MINNEAPOLIS :1N' 55402—VAI13 TELEPHONE QJIUI 300-71121 TELECOPIER lain 339-8897 December 16, 1992 MR DINIEL R W. NrleoN .I I.ARPON. .�li1N I_I BDYLY r .rir L IURHr.I.I. �RYK SCHERR ('WI•r%N SARAH SAIII)OPREY �IAHY L SIInARv. IATIIERIN£ LCOCRr.srY }KEITH J. Sum., , THArY F KWHUxOUH7r.N JEANNICE 31 ReDwo fARAH CRJPI•F.:; �LADI`JON RoezHT D NLAHER DAVID H.JOHNKON I1ILLIAN .1 ?JORR19 P.02 J Or COUNSEL JOHN R. CARROLL IAV E6 D. 0S.»Ox RorsrHT M SKARY ARf HIDALD SO-rN 'Eh CII.1RIAM S DRILOWR WARD B Li IA .IA4r.e I BCIST ,Jo� .Nl RODLIIT it FLANAOA.Y mae .ar.i k RE: Begin/City of Plymouth Dear Mr. Lindstrom: Thank you for forwarding a copy of your most recent draft of the settlement agreement between the City and Mr. and Mrs. Begin. As you know, we are very anxious to resolve the matter. It appears that ony one sticking point remains. The Begin's apparently would like to be able to construct the retaining wall after completion of the road construction (Xenium Lane extension, City Project 214), and your most recent draft of the settlement agreement reflects this preference. Unfortunately, for pragmatic reasons the.City can not agree to this timing. The problem is that the normal steps in the construction project will first include grading, which will cut i out a portion of the slope at the base of the hill. Then new fill may be brought in, utility work would be completed next, gravel base, curb and gutter, asphalt base, final asphalt, and finally, seeding and sodding. We normally wait a complete year before the final asphalt is laid. Therefore, the total project could require twelve to eighteen months or more to complete. During this period of time, because of the grading and fill work, the slope would bej even more precipitous and subject to collapse. I cim DEC 18'92 12-16-1992 15:10 612 339 5897 BE5T8FLANAGAN P.03 `A Mr. Ernest A. Lindstrom December 16, 1992 Page 2 A middle ground which the City believes would work would be to provide that the retaining wall be constructed immediately upon completion of the grading which removes the slope encroachment on the adjacent property. This would occur toward the beginning of the construction project and would still allow Mr. Begin to construct the retaining wall beginning at the elevation of the new roadway. It would also ensure that the slope - does not collapse in upon the construction area. Attached is a copy of a third draft of the agreement with an amendment to paragraph 1 on page 2 redlined in and a totally revised paragraph 6. If these revisions are acceptable to the Begins, then it would be appropriate for you to forward to me the proposed form of Letter of Credit from your proposed financial institution, and -to have the agreement executed. The executed agreement should be forwarded to me, together with the approved $60,000 Letter of Credit, a check in the amount of $12,500 in the name of the City of Plymouth as reimbursement for city attorney fees, and a certificate of insurance acceptable to the City in the amount of $1,000,000 to afford the protections as set forth in the ettlement agreement. Let me know if you have any questions or concerns. Please contact me as soon as possible, otherwise let us proceed as outlined above. Yours very truly, Robert L. Meller, Jr. RLM:rlb/0297k Enclosure CIM DEC 18192 12-16-199? l `: = 1 1 612 339 5897 BEs3 Tc F l , aNACif1N I SEMEmENT AGREEZU= THIS AGREEMENT is made and entered into on this day of December, 1992, by and between the'City of Plymouth (the "City") and Begin Contracting Company ("Company"), Jerome P. Begin and Betty A. Begin (hereinafter referred to collectively as the f "Begins"). WHEREAS, the City commenced litigation in'.Hennepin County District Court, Court File No. 89-014145 ("Litigation"), against t the Company and the Begins to enforce an Agreement dated April 6, 1987, ("Agreement") by the Company to build a retaining wall ("Retaining Wall") at a shopping center commonly known as Cottonwood Plaza which premises are legally described as Lot 2, Block 2, Cottonwood Plaza (the "Premises") which Premises are presently owned by the Begins; WHEREAS, the Company has ceased to exist; WHEREAS, the slope to be stabalized by the Retaining Wall encroaches on adjacent property owned by a third party; and i WHEREAS, the City agrees to defer the requirement that Begins construct the Retaining Wall until it is constructed as set forthf 12-16-1992 15:11 •612 339 5897 BESTCFLANAGAN ` P.05 herein immediately upon the completion of the grading of the road commonly referred to as "XeniuM Lang Extension, it Pro'ect No. 213" ("The Road") as set forth in If 1 herein; and WHEREAS, the Begins acknowledge that the City has not presently determined the construction date for The Road; and WHEREAS, it is the desire of the Begins and the City to reach this final settlement of the dispute regarding the Litigation and the Agreement. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, IT IS HEREBY AGREED AS FOLLOWS: 1. Begins or the City shall construct a Retaining Wall on the Premises pursuant to the City approved plans and specifications for the Retaining Wall, and at the location set forth in the City approved plan and specifications for The Road. Said Retaining Wall shall be constructed i meriat�W.WL completion of the grading by the City removing the slope encroachment with the coaWuitign nf The Roga in accordance with 1C 6. If any action or inaction by the Begins of their. err -2- Qu, DEC 13'92 12-16--1992 15:12 612 339 S897 BESTCFLANAUAN representatives causes a delay in The Road constructon, costs attributable to said delay shall be paid to the City out of the letter of credit set forth in paragraph 2. 2. Concurrent with the signing of this Agreement, Begins I P.06 I shall provide to the City an irrevocable Letter of Credit ("LOC") in a form acceptable to the City, and issued by a financial institution acceptable to the City, in the principal sum of $60,000.00 to ensure Completion of the Retaining Wall as provided herein. Said LOC shall be released upon the satisfactory and b acceptable completion of the Retaining Wall, said satisfactory completion to be determined by the City in its sole discretion. 3. Concurrent with the execution of this Agreement, Begins shall pay to the City the sum of $12,500.00 in full payment of the balance of the City's attorneys' fees in connection with the Agreement and the Litigation up until the date of this agreement. 4. Upon the execution of this Agreement, upon the satisfactory posting of the LOC set forth in if 2, and upon the payment provided for in jr 3, the City shall satisfy of record its claim for attorneys' fees and the Order awarding attorneys' fees in the Litigation. -3- c-Lm DEC 18'92 12-16-1992 15:12 612 339 5897 BESTCFLANAGAN P.07 5. Begins shall protect, indemnify, defend, save, keep and hold harmless the City, its Councilpersons, Mayor, Employees, and Representatives, against and from all claims, losses, costs, damages, or expenses, directly or indirectly, existing now or arising in the future: 1) arising out of or relating to any accident or other occurrence causing injury to any person or property arising out of Begins construction of the retaining wall pursuant to the Settlement Agreement; or 2) any claim of trespass, encroachment or damage to real or personal property, as a result of the Begins' failure to timely build the retaining wall as required by the Agreement; or 3) any claims including claims for personal injury or property damage arising from or relating to any alleged encroachment on property adjacent to the Premises by dirt, gravel, debris or otherwise due to the failure to retain the slope until the Retaining Wall has been constructed. Begins shall maintain liability insurance acceptable to the City for the benefit of the City against all claims described herein until the Retaining.Wall is completed and shall provide proof of said insurance be filed with the City in a timely fashion. 6. The City will provide the Begins with a written notice at the time of contract award which indicates the costs bid for Retaining wall construction and a written request that the Begins (� indicate whether they desire to construct the Retaining Wall. The ,r VM DEC -13'92 -4- . 12-16-1992 15:12 612 339 5897 BESTC.FLANAGAN P.08 a Begins shall within 30 days of receipt of this notice, confirm in writing whether they intend toyconstruct the Retaining Wall. p r The city shall construct the Retaining Wall if: The Begins fail to confirm their desire to construct the" Retaining Wall within 30 days of the City's notice; or The Begins fail to initiate construction of the Retaining wall within 30 day's notice from the City to proceed with construction; or G The Begins have not completed construction of the Retaining wall within 30 days following commencement of constrution of the Retaining Wall (rain delays excepted),. ' The City shall have the absolute right to construct and/or complete the Retaining Wall and charge the actual costs therefore,; including engineering, legal and administrative fees against the LOC described in Paragraph 2 if the Begins fail to perform as 1 provided in 6(a) through 6(c) above. 7. Upon satisfactory completion of the Retaining Wall and release of the LOC, the ownership of and obligation to maintain -5- e»a DEC 18'92 a. :.� b . 5 i "r The Begins fail to confirm their desire to construct the" Retaining Wall within 30 days of the City's notice; or The Begins fail to initiate construction of the Retaining wall within 30 day's notice from the City to proceed with construction; or G The Begins have not completed construction of the Retaining wall within 30 days following commencement of constrution of the Retaining Wall (rain delays excepted),. ' The City shall have the absolute right to construct and/or complete the Retaining Wall and charge the actual costs therefore,; including engineering, legal and administrative fees against the LOC described in Paragraph 2 if the Begins fail to perform as 1 provided in 6(a) through 6(c) above. 7. Upon satisfactory completion of the Retaining Wall and release of the LOC, the ownership of and obligation to maintain -5- e»a DEC 18'92 12- 16- 199r 15: 13 612 339 5897 BESi'FLANA6AN P.09 the Retaining Wall shall be transferred to and vest in the Begins, or their successors in title to the Premises. Dated: , 1992 Dated: , 1992 Dated: , 1992 STATE OF MINNESOTA ) Jerome P. Begin Betty A. Begin CITY OF PLYMOUTH By Its 6S. COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 1992, by Jerome P. Begin and Betty A. Begin. Notary Public STATE OF MINNESOTA ) SS. COUNTY OF ) The foregoing instrument was acknowledged before me this day of 1992, by the of the City of Plymouth, a municipal corporation, on behalf of the corporation. Notary Public DRAFTED BY: ROBERT L. MELLER, JR. BEST & FLANAGAN 3500 IDS CENTER 80 SOUTH EIGHTH STREET MINNEAPOLIS, MN 55402-2113 5082q -6- ciM DEC 18'92 December 11, 1992 Mr. Steven M. Bovitz 3240 Urbandale Lane N. Plymouth, MN 55447 1 I t,• 4-0 f CITY OF PUMOUTR SUBJECT: DEVELOPMENT AT THE SOUTHEAST CORNER OF COUNTY ROAD 24 AND STATE HIGHWAY 55 Dear Mr. Bovitz: Acting City Manager Frank Boyles has referred your letter of December 2, 1992 to me for response. The City of Plymouth does not itself own any property at the southeast corner of County Road 24 and State Highway 55. The nearest property owned by the City of Plymouth to that location would be Fire Station No. 3 at Dunkirk Lane. Since your letter references.the term "you", it could reference whomever owns the land at the location that you have specified. In that case the area that you are referencing is in private ownership. A development plan has been approved for a portion of that area that anticipates the relocation of County Road 24 westerly for a new intersection with State Highway 55 slightly west of where the current intersection is. You can easily see on the ground at this time where the grading has taken place to accommodate the new County Road 24 alignment. I have enclosed a copy of the development plan that has been approved for this general vicinity for Hans Hagen Homes. The extent to which the Hans Hagen development will encroach upon the wetland is limited, if at all. There are other property owners that own land in this vicinity whose development plans may, in the future, suggest an encroachment on the wetland. At this time no such plans have been presented. It is important for you to understand that wetlands classified by State and Federal authorities must now be clearly identified on any development plans that are submitted for City approval. With that identification a complete analysis is undertaken to determine whether encroachment upon those wetlands through grading or fill activities is being proposed as a part of the development plan. Except for the most insignificant of encroachments (under 1 acre) a whole series of State and Federal rules require addressing the wetlands in a "sequencing" manner. What this means is'that the property owner must first seek to avoid encroachment of the wetlands; next seek to minimize the encroachment on the wetlands; and, only if the other two are unavoidable then encroach on the wetlands, but provide a 1:1 replacement of the wetlands that are encroached upon. CIM DEC 18'92 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 Mr. Bovitz Page Two I appreciate your concern for the preservation of existing wetlands within Plymouth and I can assure you that the City staff and the City Council hear your concerns. While not every wetland will always be preserved as development progresses, I believe you will find that developments in the future will be far more focused at preserving those wetlands that remain than anything you may have seen in the past. I am certain that you will be pleased to hear that the extensive wetland area lying east of the Fire Station No. 3 on Dunkirk Lane is owned by the City of Plymouth, and, except in the area between the church on Dunkirk Lane and Fire Station No. 3, will never be considered for development purposes. Should you have any further questions on this matter please feel free to contact me at 550-5059. iLerud Community Development Director Enclosure cc: Frank Boyles, Acting City Manager (pl/cd/bovitz) cim DEC 18'92 MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: December 11, 1992 TO: Frank Boyles, Acting City Manager FROM: Fred G. -Moore- irector of Public Works SUBJECT: THE GYM 2855 GLACIER LANE As you are aware, the building containing the business operated by Jim Younger, The Gym, has encountered flooding on several occasions since its construction in 1986. Before 1991 this only occurred on one occasion during what was referred to as the "The Storm of the Century." During 1991 and 1992 (above average rainfall) there were either three or four occasions where storm water either entered the building or Mr.I Younger sandbagged the entry way in order to protect the lower level. Attached is a drawing showing the location of this property. It is located almost at the upstream end of a very large and complex storm, sewer system which drains the industrial area southerly of Highway 55 to Parkers Lake. Generally, the east/west limits of the area are I-494 and' Niagara Lane. A majority of the storm sewer system in this area was constructed previous to 1977 when the area immediately surrounding the gym was approved for development. In reviewing the information contained within the files, it was known that the storm sewer system only had the capacity to handle a four year storm. Most of our storm sewer systems are designed for a five year storm. This means that on very frequent occasions a small amount of water ponds) within the street before the storm sewers are adequate to carry it away. On less frequent occasions the ponding of the water results in a greater, depth within the streets and it is conveyed away by surface overflows drainage routes. At the end of the 28th Place cul-de-sac the water would be over five to six feet deep before it would be conveyed by any surface overflow route. The buildings within this area, with the exception of The Gym, are built' at an elevation where there has never been a flooding problem. The Gym is the only building that has a floor below ground level. This building is a two story building with the lower level approximately four feet' below ground elevation. In order to comply with building code requirements there is a handicap ramp and also steps on the outside of, the building leading to the lower level. SUBJECT: THE GYM December 11, 1992 Page Two During intense rain storms when the storm sewer system is not adequate to carry the flows, water begins to pond in the 28th Place cul-de-sac. On two occasions where The Gym encountered flooding the depth of the water encroached into their parking lot and exceeded the height of the curb elevation adjacent to the building. This building also has a storm water inlet at their doorway into the building to carry away the rain water from the stairway and pedestrian ramp. This inlet is connected with the City's storm sewer system. The _elevation of the inlet by the building doorway is approximately the same as the level of the street. When the storm sewers are full and water begins to pond in the street, since the inlet by the door is at a lower elevation, water actually flows out of the inlet. It has been on these occasions that Mr. Younger has placed sand bags by the door to keep it from entering the building. During the past year there have been several meetings with Jim Younger and the City (Jim Willis, Frank Boyles, Fred Moore or Mayor Bergman) to discuss solutions to this problem. A solution of enlarging the storm sewer system was ruled out since it would require extensive changes to the system between Highway 55 and Parkers Lake. Bonestroo, Rosene, Anderlik and Associates, Inc. did a study which determined that the curb around the building would need to be raised approximately one foot to provide adequate protection from flood waters. Also, the storm inlet by the doorway could not have a direct connection to our storm sewer system. Mr. Younger had an architect prepare several plans for him on modifications to the building. He presented one of these plans to us which would add an addition to the building to eliminate the outside pedestrian ramp and stairway. This access would be enclosed within the new addition and also an elevator installed for handicap access to both levels. His estimated cost for these improvements was approximately $150,000. In our opinion the scope of Mr. Younger's project far exceeded that needed to solve the flooding problem. After reviewing the proposal by Mr. Younger I had an architect prepare a proposal which would eliminate the flooding but not make major improvements to the building. They accomplished this by raising the curb level around the building and reconstructing the existing stairs and pedestrian ramp. Also, canopies were proposed on the building to eliminate the major amount of rain water to the inlet by the doorway. This inlet would then be disconnected from our .storm sewer system and either a pump installed or possibly a connection to the sanitary sewer system within the building. The estimated cost for these improvements was approximately $38,000. SUBJECT: THE GYM December 11, 1992 Page Three The entire situation has been reviewed with the City Attorney's office.I It was their opinion that the City had only a minor exposure to liability since the storm sewer system was in existence before! development of this area and the construction of the building. In order to avoid a law suit, staff discussions with Jim Younger have proposed that the City contribute towards a portion of the expense to! protect the building from flooding. Even if the building is protected! from flooding there would be storm water on the parking lot for a very limited period of time. In exchange for the City's participation in, modifying the building, Jim Younger would grant the City necessaryi easements over the parking lot for the ponded water. To my knowledge, this matter has not been directly discussed with the City Council, although Mayor Bergman has met with Jim Younger and staff on one or two occasions. You and I presented the City's building modification proposal to Mr. Younger at a meeting the latter part of October. Mr. Younger was going to discuss this with other owners of the building and then get back with us and see if we could mutually resolve an acceptable solution which you and I could recommend to the City Council. To my knowledge, we have not heard from Jim Younger although he did contact Mayor Bergman last week. I am requesting your direction on how to proceed with this matter. FGM:kh attachment U !L /.t U 4u U, U ti 1L !1 tL 1l Il U 22 If �� 111'lll'�JVIIUtl�`ST© 4� X19 ,s s ai 2604 15 PEs *`• �Nrq S�0, r \ rti°S%�Soa-� to un IF P'(65 ;a 20yp SUNNI ............. t ql i t11I sCIIRCLE :E SE E16L Y GMJ�� f y .• IF PROJ NO t l) 17tdI'w n • 1 . 7Z 1' rr 'v — _ • 1'1 44 - - - - - - - - STORM SEWER DISTRICT BOUNDARY .•.•.•.•. SCHOOL DISTRICT BOUNDARY ................... WATERSHED DISTRICT BOUNDARY .................. • INCREMENT BOUNDARY HENNEPIN COUNTY. IAINNESOTA BUREAU OF PUBLIC SERVICE' DEPARTAENT OF PRO°ERTY TAX AND PUBLIC RECORDS SURVEY VVISION