HomeMy WebLinkAboutCity Council Minutes 03-13-1989 SpecialMINUTES
SPECIAL COUNCIL MEETING0March13, 1989
A special meeting of the Plymouth City Council was held on March
130 1989 in the City Coureil Chambers of the City Center at 3400
Plymouth Bquievard.
PRESENT: 144yor Schneider, Counellmembers Ricker, Zitur and
Sisk.
ABSENT: Counellmember Vasiliou
STAFF PRESENT: Mapager Willis, Assistant Manager Boyles, Park
and Recreatico Director Blank, Public Works
Director Moore, Finance Director Hahn
Mayor Schneider ca.led the meeting to order at 5:31 p.m.
Manager Willis outlined the content of his March 10, 1989 Proposed Community
memorandtom. He reviewed the community costs, expected revenue Center - Potential
soureas for construction, constructlon management Issues, Project Scope 8
operating costs and analysis and timing. Ftve resoltitions were Financinq
Included with the report and recommendffd for City Council
approval. He outlined the purpose and impact of each
i Mlution.
RESOLUTION NO. 89-66
MOTION Was made ay Councilmember Zitut•, seconded by Council PERM NT IMPROMM
member Sisk to adopt RESOLUTION MO. 89-156 PERMAKNT IMPROVEMENT REVOLVING FUND -
REVOLVING FUND - APPROPRIATIONS. APPROPRIATIONS
4
RESOLUTION N0. 89-157
MOTION was made by Councilmember Zitur, seconded by Council- rOMMUOTTV MATER -
irtember Sisk to adopt RESOLUTION x'11. 89-15' COMMUNITY CENTER - CITY MGR, TO NEGOTIATE
AITY MANAGER TO NEGOTIATE ARCHITECTURt%L SERVICES AGREEMENT. ARCHITECTURAL SERVICES
AGREEMCNT
AOTION was made by Councilmember Zitur, seconded by Council- RESOLUTION N0. 89-158
member Sisk to Adopt RESOLUTION N0t, 89-158 COMMUNITY CENTER - CM -
CONSTRUCTION MANAa MEN1 SERVICE DIRECTION. CONSTRUCTION MGMT.
SERVICE DIRECTION
MOTION was made by Councilmember Zitur, seconded by Council- PESOLUTION N0. 89-159
member Sisk to adopt R'SOLUTION NO. 89-159 COMMUNITY CENTER - MMMUNITY ( ' —
PRELIMINARY,OPERATING EXPENSES AND REVENUE FORECAST REQUEST rRhLAMTNARY OKPATING
EXPENSES a REVENUI:
FORECAST REOUFST
Special Council Meeting
March 13, 1989
Page 72
MOTION was made by Counctimemher Zitur, seconded by
Councilmember Sisk to adopt RESOLUTION NO. 89-160 COMMUNITY
CENTFR -- ARCHITECTURAL SELECITON COMMITTEE ROLE,
Councilmember Zitur stat" that the issue has been studied
sufficiently and it is time now to act. His research shows thit
there are very few opposed to the community center. Most
residents desire the community center and it is tines to proceed
with the project.
Mayor Schneider reviewed th„t the Permanent Improvement
Revolving (PIR) Fund is the sourre of the funding for the
proposed community center project. He thanked Councilmember
Ricker and City Manager Willis for assembling these funds and
described the Permanent Improvement Revolving fund.
Councilmember Ricker stated that he would like to put the
scussion of how we are going to finance and whether we ar--
go!nq to Guild a community center behind us by action or these
rAsoluttons.
Mayor Schneider stated that the PIR fund could be used for any
legal government purpose. Some have asked that the fund be used
for a one-time property tax relief program. He stated he dies
not believe this appropriate. Instead, the funds should be used
to finance the construction of capital facilities such as a
community center, Fire Station I, or public safety building.
Councilmember Sisk stated that at some point the Council %1!_1
have to talk about component parts of the community canter
Including sive. He stated that a portion of the space should be
used for a teen center. He recomm..iided that since such a
discussion would b.; lengthy, thet the City Council meet with the
architects at a separate time to discuss these details. He
further recommends that the staff i,egotiate with BW11R to
deterwine appropriate fees. He would like to see the staff use
input from other firms to determine the appropriate fees quoted
rather than accepting the 8 percent. figure which was heretofore
Included in the proposals. Mayor Schneider asked how a fee
schedule will he calCU'ated.
Manager Willis stated that the
complexity of the building
architect. Mayor Schnelder
accomplished the fee payment
buildings.
n
LJ
fees are based upon the cost and
and responsibilities of the
asked how School District ?94
in their mc:;t recent school
RESOLUTION N0, 89-160
COMMUNITY CE ER —
AFCHITECTURAL
SE`ECTION COMMIfTEF
ROLE
U
0
Special Council Meeting
March 13, 1989
Page 73
Manager Willis stated that all three firms used 8 percent #s
their fee guideline and this appears to be "standard" for the
Industry given a project of our type. Councilmember Sisk
stated that he believes we can get something less than 8 percent
on a project of this magnitude. This would result in a great
savings to the City.
Mayor Schneider stated that a construction manager should be
able to help the City on the fee schedule issue.
Councilmember Ricker suggested that a motion be made to this
effect.
Councilmember Sisk asked that the
negotiate fees to the lowest level
recognizing that the project cost
Councilmember Ricker stated that If
firms, then it must be a stai4dard.
Councilmember Sisk inquired
the City could do better in
Manager be directed to
for the communit:y center,
must be understood first.
8 percent is used by all
whether there
terms of feesl
was a firm with which
Manager Willis stated that a letter had been received from Mr.
Daniel Tully, suggesting that the City may wish to consider two
firms moving parallel in proceeding with this project through
the design development phase. The letter suggests that S1
million may be saved in current fees and another S1 million in
construction funds. There is a possibility that the cost could
be more to duplicate the work, but that there mdy be some
savings on a first cost basis.
Mayor Schneider stated that he is confidant that the Manager
will negotiate the best fee possible for the City.
Councilmember Sisk stated that he wants to see if other firms
are interested in talking about fees. He believes that
construction management is also needed on the project.
Councilmember Ricker stated
project would be part of the
It would be most appropriate
resolution to obtain a lower
MOTION made by
Ricker to amend
project drehitei
directed to recd
BWBR and Tully
possible values
that the cost management of the
construction costs. He stated that
to put direction to the staff in a
architectural fee.
Councilmember Sisk, seconded by Councilmember
the resolution approvinq the selection of th,
A to the effect that the City Manaqer be
Ave bids for arch!tectural services both from
to confirm that we have •t,ceived the be!t
Special Council Meeting
March 13, 1989
Page 74
Councilmember Ricker questioned whether this meant an additional
fee for Tully. Councilmember Sisk stated that it is not
believed a fee would be involved but would provide for a better
perspective on what costs actually shwa be. The second firm
provides leverage against the other.
Councilmember Ricker stated that he
setting a figure from which to
architectural fee. Mayor Schneider
with the second firer because of the
negotiate the lengthy contract*
Is still having difficulty
work In determininq the
stated that he has a problem
length of time required to
Councilmember Sisk stated he felt two firms will provide a
contrast in fees.
Motion to amend failed on a Roll Call vote, Ricker, Zitur and
Schneider nays; Sisk aye.
Councilmember Zitur stated that he has visited Fire Station I
and is pleased that the resolutions would provide additional
funding to assist in the remodeling of Fire Station I. He is
also concerned that the public safety building have sufficient
funding as the need is certainly theres, tie suggested that the
Mayor consider initiating advisory committees for Fire Station I
and the public safety building. He also saluted Councilmembers
Ricker and Sisk for their excellent work on the Architectural
Committee. Councilmember Ricker expressed his qratitude to
Councilmember Sisk for his work on thin; proposal.
Councilmember Sisk called the question.
Motion carried on a Roll Call vote for Resolution Nos. 89-156,
89-1579 89-1589 89-159, and 89-160, four ayes.
Mayor Schneider asked that the City Council meet on Wednesday,
March 15 at 4;00 p.m. in a work session with the architects to
discuss various detailed community center issues. He conveyed
thl4t date to the press and asked that it be announced publicly.
Manager Willis stated that he did not believe there is a need
for a committee for the Fire Station I or public safety
building. Councilmember Ricker stated that he would be
intarested In seeing a committee on Fire Station I as he is
concerned that the $800,000 additional allocation not be
considered automatic but an amount available only if ,justified
as a cost effective improvement to the 'acillty.
U
Special Council Meeting
March 13, 1989
Page 75
Councileember Sisk asked whether a smaller committee might be
Possible* Mayor Schneider suggested that a small c%mnittee
consisting of Counc:ilmember Ricker and Zitur act as the
subcon -Ittee on Fire Station I. The Council concurred on the
subcommittee composition.
The Council elected not to create a public safety building
committee and asked ttat the staff deal with this issue.
The meeting adjourned at 6:30 p.m.
is