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HomeMy WebLinkAboutCity Council Minutes 03-13-1989 SpecialMINUTES SPECIAL COUNCIL MEETING0March13, 1989 A special meeting of the Plymouth City Council was held on March 130 1989 in the City Coureil Chambers of the City Center at 3400 Plymouth Bquievard. PRESENT: 144yor Schneider, Counellmembers Ricker, Zitur and Sisk. ABSENT: Counellmember Vasiliou STAFF PRESENT: Mapager Willis, Assistant Manager Boyles, Park and Recreatico Director Blank, Public Works Director Moore, Finance Director Hahn Mayor Schneider ca.led the meeting to order at 5:31 p.m. Manager Willis outlined the content of his March 10, 1989 Proposed Community memorandtom. He reviewed the community costs, expected revenue Center - Potential soureas for construction, constructlon management Issues, Project Scope 8 operating costs and analysis and timing. Ftve resoltitions were Financinq Included with the report and recommendffd for City Council approval. He outlined the purpose and impact of each i Mlution. RESOLUTION NO. 89-66 MOTION Was made ay Councilmember Zitut•, seconded by Council PERM NT IMPROMM member Sisk to adopt RESOLUTION MO. 89-156 PERMAKNT IMPROVEMENT REVOLVING FUND - REVOLVING FUND - APPROPRIATIONS. APPROPRIATIONS 4 RESOLUTION N0. 89-157 MOTION was made by Councilmember Zitur, seconded by Council- rOMMUOTTV MATER - irtember Sisk to adopt RESOLUTION x'11. 89-15' COMMUNITY CENTER - CITY MGR, TO NEGOTIATE AITY MANAGER TO NEGOTIATE ARCHITECTURt%L SERVICES AGREEMENT. ARCHITECTURAL SERVICES AGREEMCNT AOTION was made by Councilmember Zitur, seconded by Council- RESOLUTION N0. 89-158 member Sisk to Adopt RESOLUTION N0t, 89-158 COMMUNITY CENTER - CM - CONSTRUCTION MANAa MEN1 SERVICE DIRECTION. CONSTRUCTION MGMT. SERVICE DIRECTION MOTION was made by Councilmember Zitur, seconded by Council- PESOLUTION N0. 89-159 member Sisk to adopt R'SOLUTION NO. 89-159 COMMUNITY CENTER - MMMUNITY ( ' — PRELIMINARY,OPERATING EXPENSES AND REVENUE FORECAST REQUEST rRhLAMTNARY OKPATING EXPENSES a REVENUI: FORECAST REOUFST Special Council Meeting March 13, 1989 Page 72 MOTION was made by Counctimemher Zitur, seconded by Councilmember Sisk to adopt RESOLUTION NO. 89-160 COMMUNITY CENTFR -- ARCHITECTURAL SELECITON COMMITTEE ROLE, Councilmember Zitur stat" that the issue has been studied sufficiently and it is time now to act. His research shows thit there are very few opposed to the community center. Most residents desire the community center and it is tines to proceed with the project. Mayor Schneider reviewed th„t the Permanent Improvement Revolving (PIR) Fund is the sourre of the funding for the proposed community center project. He thanked Councilmember Ricker and City Manager Willis for assembling these funds and described the Permanent Improvement Revolving fund. Councilmember Ricker stated that he would like to put the scussion of how we are going to finance and whether we ar-- go!nq to Guild a community center behind us by action or these rAsoluttons. Mayor Schneider stated that the PIR fund could be used for any legal government purpose. Some have asked that the fund be used for a one-time property tax relief program. He stated he dies not believe this appropriate. Instead, the funds should be used to finance the construction of capital facilities such as a community center, Fire Station I, or public safety building. Councilmember Sisk stated that at some point the Council %1!_1 have to talk about component parts of the community canter Including sive. He stated that a portion of the space should be used for a teen center. He recomm..iided that since such a discussion would b.; lengthy, thet the City Council meet with the architects at a separate time to discuss these details. He further recommends that the staff i,egotiate with BW11R to deterwine appropriate fees. He would like to see the staff use input from other firms to determine the appropriate fees quoted rather than accepting the 8 percent. figure which was heretofore Included in the proposals. Mayor Schneider asked how a fee schedule will he calCU'ated. Manager Willis stated that the complexity of the building architect. Mayor Schnelder accomplished the fee payment buildings. n LJ fees are based upon the cost and and responsibilities of the asked how School District ?94 in their mc:;t recent school RESOLUTION N0, 89-160 COMMUNITY CE ER — AFCHITECTURAL SE`ECTION COMMIfTEF ROLE U 0 Special Council Meeting March 13, 1989 Page 73 Manager Willis stated that all three firms used 8 percent #s their fee guideline and this appears to be "standard" for the Industry given a project of our type. Councilmember Sisk stated that he believes we can get something less than 8 percent on a project of this magnitude. This would result in a great savings to the City. Mayor Schneider stated that a construction manager should be able to help the City on the fee schedule issue. Councilmember Ricker suggested that a motion be made to this effect. Councilmember Sisk asked that the negotiate fees to the lowest level recognizing that the project cost Councilmember Ricker stated that If firms, then it must be a stai4dard. Councilmember Sisk inquired the City could do better in Manager be directed to for the communit:y center, must be understood first. 8 percent is used by all whether there terms of feesl was a firm with which Manager Willis stated that a letter had been received from Mr. Daniel Tully, suggesting that the City may wish to consider two firms moving parallel in proceeding with this project through the design development phase. The letter suggests that S1 million may be saved in current fees and another S1 million in construction funds. There is a possibility that the cost could be more to duplicate the work, but that there mdy be some savings on a first cost basis. Mayor Schneider stated that he is confidant that the Manager will negotiate the best fee possible for the City. Councilmember Sisk stated that he wants to see if other firms are interested in talking about fees. He believes that construction management is also needed on the project. Councilmember Ricker stated project would be part of the It would be most appropriate resolution to obtain a lower MOTION made by Ricker to amend project drehitei directed to recd BWBR and Tully possible values that the cost management of the construction costs. He stated that to put direction to the staff in a architectural fee. Councilmember Sisk, seconded by Councilmember the resolution approvinq the selection of th, A to the effect that the City Manaqer be Ave bids for arch!tectural services both from to confirm that we have •t,ceived the be!t Special Council Meeting March 13, 1989 Page 74 Councilmember Ricker questioned whether this meant an additional fee for Tully. Councilmember Sisk stated that it is not believed a fee would be involved but would provide for a better perspective on what costs actually shwa be. The second firm provides leverage against the other. Councilmember Ricker stated that he setting a figure from which to architectural fee. Mayor Schneider with the second firer because of the negotiate the lengthy contract* Is still having difficulty work In determininq the stated that he has a problem length of time required to Councilmember Sisk stated he felt two firms will provide a contrast in fees. Motion to amend failed on a Roll Call vote, Ricker, Zitur and Schneider nays; Sisk aye. Councilmember Zitur stated that he has visited Fire Station I and is pleased that the resolutions would provide additional funding to assist in the remodeling of Fire Station I. He is also concerned that the public safety building have sufficient funding as the need is certainly theres, tie suggested that the Mayor consider initiating advisory committees for Fire Station I and the public safety building. He also saluted Councilmembers Ricker and Sisk for their excellent work on the Architectural Committee. Councilmember Ricker expressed his qratitude to Councilmember Sisk for his work on thin; proposal. Councilmember Sisk called the question. Motion carried on a Roll Call vote for Resolution Nos. 89-156, 89-1579 89-1589 89-159, and 89-160, four ayes. Mayor Schneider asked that the City Council meet on Wednesday, March 15 at 4;00 p.m. in a work session with the architects to discuss various detailed community center issues. He conveyed thl4t date to the press and asked that it be announced publicly. Manager Willis stated that he did not believe there is a need for a committee for the Fire Station I or public safety building. Councilmember Ricker stated that he would be intarested In seeing a committee on Fire Station I as he is concerned that the $800,000 additional allocation not be considered automatic but an amount available only if ,justified as a cost effective improvement to the 'acillty. U Special Council Meeting March 13, 1989 Page 75 Councileember Sisk asked whether a smaller committee might be Possible* Mayor Schneider suggested that a small c%mnittee consisting of Counc:ilmember Ricker and Zitur act as the subcon -Ittee on Fire Station I. The Council concurred on the subcommittee composition. The Council elected not to create a public safety building committee and asked ttat the staff deal with this issue. The meeting adjourned at 6:30 p.m. is