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Home My WebLink AboutCouncil Information Memorandum 11-06-1992�I CII T OF PLYMOUTR CITY COUNCIL INFORMATIONAL MEMORANDUM NOVEMBER 6, 1992 UPCOMING MEETINGS AND EVENTS .... 1. CITY COUNCIL MEETING SCHEDULE FOR NOVEMBER: NOV. 9 5:30 P.M. NOV. 16 6:30 P.M. NOV. 16 7:00 P.M. NOV. 17 5:30 P.M. NOV. 30 5:30 P.M. BUDGET STUDY SESSION III Council Conference Room TOPICS: -1992 Street Reconstruction - Team building - Harry Brull -1993 Budget Discussion PLYMOUTH FORUM Council Chambers COUNCIL MEETING Council Chambers BUDGET STUDY SESSION IV Council Conference Room COUNCIL STUDY SESSION Council Conference Room TOPICS: - Human Rights Issues - Areas of Board/Agency Cooperation Draft agenda attached. 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 CITY COUNCIL INFORMATIONAL MEMORANDUM NOVEMBER 6, 1992 " PAGE 2 CITY COUNCIL MEETING SCHEDULE FOR NOVEMBER (Cont): NOV. 30 7:00 P.M. COUNCIL BUDGET HEARING Council Chambers 2. CITY COUNCIL MEETING SCHEDULE FOR DECEMBER: DEC. 7 5:30 P.M. JOINT COUNCIL & INDEPENDENT SCHOOL DISTRICT 284 BOARD MEETING Council Conference Room Attached is a letter to District 284 forwarding a draft agenda for the meeting. DEC. 7 7:00 P.M. REGULAR COUNCIL MEETING Council Chambers DEC. 10 7:00 P.M. COUNCIL BUDGET HEARING Council Chambers DEC. 21 6:30 P.M. PLYMOUTH FORUM Council Chambers DEC. 21 7:00 P.M. COUNCIL MEETING Council Chambers 3. BOARD OF ZONING - MEETING CANCELED -- The November 10 meeting of the Board of Zoning Adjustments and Appeals is canceled. No petitions for the November meeting have been submitted for Board consideration. 4. WATER QUALITY COMMITTEE -- Tuesday, November 10, 7:00 P.M. The Water Quality Committee will meet in the Council conference room. Meeting notice and agenda attached. (M-4) 5. VETERANS DAY -- Wednesday, November 11. City Center offices closed. 6. PRAC -- Thursday, November 12, 7:00 P.M. The Park and Recreation Advisory Commission will meet in the City Council Chambers. Agenda attached. (M-6) CITY COUNCIL INFORMATIONAL M MORANDUM NOVEMBER 6, 1992 PAGE 3 7. ELM CREEK WATERSHED MANAGEMENT COMMISS -- Tuesday, November 10, 3:00 p.m., Plymouth City Center. Meeting notice and agenda attached. (M-7) 8. SHINGLE CREEK WATERSHED MANAGEMENT CONaMSION -- Thursday, November 12, 12:00 noon. Meeting notice and agenda attached. (M-8) 9. MEETING RENUNDERS: A. LEAGUE OF NIINNESOTA CITIES - POLICY ADOPTION CONFERENCE -- Thursday, November 19. The LMC's 1992 Policy Adoption Conference will be held at the Decathlon Club, Bloomington starting at 9:00 a.m. and continuing through the afternoon. Meeting notice and agenda attached. (M -9a) B. MEETING DATE FOR METROPOLITAN COUNCIL DISTRICT 9 VACANCY - - Thursday, December 10, 6:30 p.m. Roseville City Hall. Public hearing to consider candidates for the District 9 Metro Council seat. (M -9b) 10. MEETING CALENDARS - City Center calendars for November and December, and City Council calendars for the upcoming six weeks are attached. (M-10) FOR YOUR INFORMATION.... 1. GENERAL . ELECTION REPORT --Statistics for the November 3 General election: • TOTAL VOTES CAST: 32,053 • AVERAGE VOTER TURNOUT 82% • ABSENTEE BALLOT APPLICATIONS 23,780 • NEW REGISTRATIONS 5,454 • REGISTERED VOTERS AFTER 11/3 39,132 A report from Laurie Rauenhorst on the election and election day activities, together with the summary statement is attached. (I-1) 2. PINEVIEW LANE SOO LINE RAILROAD CROSSING -- Attached is a memorandum from Dan Faulkner, summarizing his discussions with representatives of the MNDot Rail Division and Soo Line Railroad regarding the improvement of the Pineview Lane crossing. In brief, he was told that the costs "may be significantly more" in a retrofitted situation, rather than having the gates added with the original improvement of flashing signals. We are trying to identify what "significantly more" means. From the Soo Line's perspective, this* would not be a "rush job," rather it will be placed in line with their other work. It could be accomplished within approximately twelve months after the execution of a City/Soo Line Railroad Agreement. CITY COUNCIL INFORMATIONAL MEMORANDUM NOVEMBER 6, 1992 PAGE 4 It is possible that after installing the drop arms, that the Federal Railroad Authority may issue a requirement for all railroads to blow their whistles at each intersection, regardless of whether a local ordinance banning such action is in effect. In accordance with Council direction I have asked Fred Moore to include this improvement in the 1993 - 1997 Capital Improvement Program for the year 1993. I have also asked Dan Faulkner to work with the Soo Line Railroad to expeditiously develop an agreement between the City and Railroad for the drop arm installation. Attached for Council information is a copy of the Florida study that the Soo Line has cited as its basis for opposing train whistle bans. Also attached is a letter to the City Attorney that summarizes the Council's desires with respect to preparing a train whistle ban ordinance. (I-2) 3. NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL - PHONE SURVEY -- The NWHHSC will conduct a phone survey of northwest Hennepin residents in order to determine human service needs in the community. The Council is invited to make any comments about the proposed survey. I have jotted down a few of mine on the survey. I will be sharing these suggestions with Northwest Hennepin next week. (I-3) 4. SNOWPLOWING INQUIRY -- Councilmember Vasiliou called after receiving an inquiry from Mary Sabourin, 17740 Old Rockford Road, with respect to the adequacy of the snow and ice control services she receives. Tom Vetsch, Street Supervisor, contacted Ms. Sabourin and found that her primary concern is that there is a better level of sanding and plowing service provided by the County east of Vicksburg than west of Vicksburg where she lives. She wanted to confirm that the snow and ice control responsibilities are the County's, which they are. She wants to contact the County herself in an effort to resolve this matter. 5. FALSE ALARM ORDINANCE -- I received a telephone call and Mayor Bergman received the attached letter from individuals representing Hair Excellence, Bass Lake Bottle Shop, Kaylie's Dry Cleaners, and Prime Builders located at 11540 Bass Lake Road expressing concern about the police alarm ordinance I asked Public Safety Director Gerdes to investigate the concerns expressed in the letter. Attached is a memorandum from Darrel Anderson on this subject. A Public Safety Department representative will be personally contacting these folks in an effort to offer assistance in resolving their concerns as much as possible without amending the ordinance. (I-5) 6. CITY CHARTER HvIPLEMENTATION -- Since the. City Charter proposal passed at the November 3 election, I have asked Dave Kennedy as the Charter Commission's Attorney to provide a letter on steps which must be taken to implement the Charter. I will share a copy of that letter with the City Council once it is received. 7. FOUR SEASONS MALL LIQUOR LICENSE PROBLEMS -- In accordance with Council direction, I contacted Marie Kunze at the Hennepin County Property Tax Division. Marie advises me that the cities of Minneapolis, Bloomington, and Minnetonka have similar provisions in their liquor licensing ordinances that require that the licensee be up-to-date on CITY COUNCIL INFORMATIONAL MEMORANDUM NOVEMBER 6, 1992 PAGE 5 his or her property tax payments. Where delinquencies occur, the licensee has prepared a written plan showing how delinquent and current taxes will be paid. Where tenants are involved, the plan sometimes involves direct payments to the County of the tenant's portion of the taxes. Once payment is confirmed by Ms. Kunze, the liquor licensee is eligible for approval. I have shared this information with Jerry Weinrich, the Attorney for the Four Seasons Mall with a request that he get together with the four affected tenants to work on an agreement which ensures that the portion of the taxes attributable to these tenants can be paid in a timely fashion. The method must be subject to monitoring by, the County. Mr. Weinrich will provide a draft of such an agreement for review by the County, City Attorney and City Council. 8. DEVELOPMENT SIGNAGE -- On Friday, November 6 a development sign was placed at the following location: Northeast of the intersection of 36th Avenue North and Xenium Lane North (92097). Pat Goff is requesting approval of a Planned Unit Development Concept Plan for a 60 lot and 1 outlot townhome development. The development includes 6 twinhomes and 12 four plexes, and contains private streets instead of public streets. This request will be heard by the Planning Commission at their Wednesday, November 18 meeting. 9. PLANNING FOR PLYMOUTH NEWS -- We are planning for the December issue of the Plymouth News. If Councilmembers have ideas for stories what should be included, please call Communications Coordinator Helen LaFave at 550-5016 by 4:30 p.m. on Tuesday, November 10. A reminder: Suggestions for articles are welcome at any time, however, if you can get them to us as early as possible it helps with planning. In the next Plymouth News we plan to have a generic "want ad" requesting applications for Board and Comnmission openings. These applications can be considered by the Council for current openings and openings which may occur during the year. 10. LEAGUE OF CITIES - REORGANIZATION -- With the resignation of Don Slater as Executive Director for the League of Minnesota Cities, the LMC Board has decided to reorganize the management of the association. Attached is a memo from LMC President Larry Bakken commenting on the reorganization and on the recruitment process for a new Executive Director. (I-10) 11. MINUTES: a. Planning Commission, October 28, 1992. (I-11) 12. CUSTOMER COMMENT LINE -- A transcript of a call received on the City's customer comment line is attached. (I-12) CITY COUNCIL IlVFORMATIONAL MIIdORANDUM NOVEMBER 6, 1992 PAGE 6 13. CUSTOMER CON04EN'T CARDS --A summary of customer comment cards received from September 25 through November 2 is attached. (1-13) 14. PERSONNEL: a. DISTINGUISHED SERVICE AWARD FOR ERIC BLANK -- On November 19 the Minnesota Recreation and Park Association will present Eric Blank with their Distinguished Service Award at their annual conference to be held in Rochester at the Radisson Hotel Center. I have attached a memo that provides further information on the Award and the award presentation. A separate presentation is scheduled for the December 7 City Council meeting. (1-14a) 0 1). Letter from George Lindberg, 1120 Pineview Lane. (I -14b) 15. CORRESPONDENCE: a. Fax transmittal from John Edson providing information from Apple Valley regarding touch read water meters. (I -15a) b.. Letter from Ken and Sharon Schultz, 2700 Fountain Lane, on the need for an ice arena in Plymouth. (I -15b) c. Letter from Bassett Creek Water Management Commission on the Hennepin County Ground Water Plan. (I -15c) d. Letter sent to residents on the Weston Lane Storm Drainage Improvements. (I -15d) e. Letter to Vernon Peterson, 17425 County Road 47 from Frank Boyles, regarding the use of City brush disposal facility. (I -15e) f. Letter to Kenneth Raschke, Assistant Attorney General, from City Attorney, regarding City of Plymouth/Salary Limitation Issue. (I -15f) g. Letters of appreciation to Hennepin County Commissioners Makowske, Jude, and Keefe, and members of the Hennepin County Library Board regarding the Plymouth Community Library. (1-15g) h. Letter responding to Mr. David Anderson, 450 Harbor Lane, regarding a fence permit. (1-15h) i. Letter to Craig Gerdes, from Gary Swedberg, Chemical Health Coordinator, Wayzata Schools, on the Public Safety Department's assistance and support following the suicide of a student at Wayzata East Junior High. (I -15i) CITY COUNCIL INFORMATIONAL MEMORANDUM NOVEMBER 6, 1992 PAGE 7 Letter to Plymouth State legislators from Frank Boyles on the costs associated with absentee voting. (1-15j) Frank Boyles Acting City Manager CITY COUNCIL STUDY SESSION November 30, 1992 5:30 p.m. I. Review of Human Rights/Diversity Issues 1. Urban League Presenter Central City Perspective 2. Suburban Hennepin Anti -Racism Committee Representative - Suburban Perspective - Suggestions for Community Action II. Areas for Cooperation Between Boards and Agencies - County - School Districts - Other Municipalities M-1 am NOV -6 V at. a -L November 4, 1992 CITY OF PIYMOM Mr. David Landswerk Superintendent Independent School District 284 210 North Highway 101 P.O. Box 660 Wayzata, MN 55391 SUBJECT: JOINT MEETING BETWEEN THE PLYMOUTH CITY COUNCIL AND INDEPENDENT SCHOOL DISTRICT 284 SCHOOL BOARD Dear David: This letter confirms our recent telephone conversation. Our Council would like to meet with the School Board on Monday, December 7 at 5:30 p.m. This joint dinner meeting would be for the purpose of discussing items of mutual interest. I have attached for your information and input, a draft agenda for the meeting. I would appreciate it if you could confirm with board members whether or not the December 7 date and time are acceptable and what revisions they propose to the draft agenda. I anticipate that the meeting will be informal and require only about 1-1/2 hours of the board member's time. Since we will be ordering a light meal for the meeting and preparing name tags, I would appreciate it if you could provide me with a copy of the names of those individuals who will be attending. My phone number is 550-5013. Sincerely, Frank Boyles Acting City Manager FB:keb cpm NUV —692 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 �e AGENDA lJ JOINT PLYMOUTH CITY COUNCIL/ INDEPENDENT SCHOOL DISTRICT 284 SCHOOL BOARD MEETING Monday, December 7 5:30 p.m. I. INTRODUCTIONS II. COMMUNITY USE OF SCHOOL FACILITIES FOR PARK AND RECREATION PROGRAM PURPOSES III. NEW HIGH SCHOOL SITE IV. SCHOOL LIAISON OFFICER PROGRAM ADJOURN - 7:00 P.M. cim NOV -6'92 November 5, 1992 FirstName MidName LastName Address SUBJECT: WATER QUALITY COMMITTEE CITY OF PLYMOUTH MEETING NO. 10 Dear FirstName: CIN OF PLYMOUTft Please find enclosed the meeting minutes of our ninth meeting held on October 6, 1992 as well as the agenda for Meeting No. 10 scheduled for Tuesday, November 10, 1992 at 7:00 p.m. in the City Council Conference room. Marsha Videen, representing the East Parkers Lake Improvement Association, has requested to make a short presentation to the committee requesting funding for a water quality study of Parkers Lake. If you have any questions, please contact me at 550-5071. Sincerely, Daniel L. Faulkner City Engineer DLF:do enclosures cc: Frank Boyles, Acting City Manager Fred G. Moore, Director of Public Works Joy Tierney, City Council Representative cim Nov -6192 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 M -q WATER OUALITY COMMITTEE AGENDA FOR NOVEMBER 104 1992 7:00 P.M. Item I Request for funding of water quality study of Parkers lake - Marsha Videen East Parkers Lake Improvement Association Item II Continued discussion on fertilizer usage and public education proocess CIM 0 `6'91 CAN.%( NATER QUALITY COMMITTEE - MEETING NO. 9 TUESDAY, October 6, 1992 7:00 P.M. Members in Attendance: Craig Twinem, Jeff Shopek, Bonnie Hackner, Val Scheglowski, LuAnn Yattaw, Eric Blank (Staff/Ex-officio), Joy Tierney, Council Liaison, and Dan Faulkner (Staff). , Members Absent: Mary McKee Guests: Bob Mugaas, Minnesota Extension Service, Hennepin County; Joel Settles, Hennepin County Conservation District; Bob Hufford and Steve Tjornhom, Evergreen Lawns, Inc.; Lee Peterson, Dundee Nurseries; Greg Senst, Hennepin County Agricultural Inspector; Todd Metzer, a University of Minnesota Student in Environmental Studies; and Fred Moore, Director of Public Works. Jeff Shopek opened the meeting with a brief explanation of how the Water Quality Committee has evolved since its first meeting in January. He mentioned that Gene Soderbeck of the MPCA had given a presentation at an earlier meeting on fertilizer usage including an explanation of the Shoreview Fertilizer Ordinance. As a follow up to that interest expressed by the Committee on fertilizer usage, this meeting was organized to have presentations made from the various interest groups involved in fertilizer usage. Joel Settles gave the first presentation with an explanation of the effects of fertilizer on algae growth in lakes due to the phosphorus and nitrogen in the fertilizers. Phosphorus is the element in particular short supply in lake environments, therefore, it is important to limit the amount of phosphorus that enters lakes. Joel works with municipalities and groups to reduce nutrient loading into lakes by the use of best management practices. This includes such simple things as homeowners maintaining their lawns in a manner which prevents leaves, grass clippings, and fertilizers from entering the storm sewer system. Joel mentioned that he does get involved in studies attempting to determine how run off effects lake water quality. He was involved in residential studies in Bloomington and St. Louis Park analyzing rainfall events and the effect of nutrients in the runoff entering .lakes. While these studies provided useful information, the environmental effects were hard to quantify. A survey of residential property owners indicated that 85Z use fertilizers on their lawns, 76Z use herbicides, 671 apply the fertilizers and herbicides themselves, and 182 of the respondents h6e had soils tests done on their lawns. Joel mentioned that soils tests are important to determine the proper amount of nutrients needed to properly fertilize your lawn. The next presentation was by Bob Mugaas who passed out several handouts from the Minnesota Extension Service on lawn care practices and fertilizer usage. He indicated that if property owners took time to learn about their lawns and treat grass growth in a manner similar to fruit and vegetable garden growth, we would do much better in properly caring for our lawns. He explained how the grass plant is an autotroph much like a tomato plant which needs oxygen and sunlight to make their own food. The roots of the plant and soil they grow in CIM NOV -6'92 WATER OUALITY COMMITTEE - MEETING NO. 9 Page Two are extremely important. He indicated that the soils in Plymouth are very hard, but not bad soils. They consist principally of clay and therefore they have poor aeration and are typically quite coop act. While the native soils in this area are high in phosphorus, they are typically removed with grading operations and the soils left are typically low in phosphorus and quite compact. He strongly suggested having a soils analysis done in the top four to six inches of your soil and indicated if you concentrate on the top three to four inches of your soil you will. establish a deep root zone and a better lawn. He indicated that adding top soil is not a particularly good idea unless you add at least eight inches. It is better to prepare your clay soil and establish the root zone in the native soil. He explained the difference between inorganic and synthetic organic fertilizers. The organic and synthetic organic are fertilizer types which contain slow release elements while the inorganic is fast release. The slow release forms of fertilizer provide for the plant to use the phosphorus and potassium nutrients quickly and the nitrogen is a controlled released, all of which are desirable. Fertilizing in the fall is probably the best time for an application as nitrogen is released slowly due to cool temperatures and adequate sunlight. Bob Hufford, Plymouth Service Agent with Evergreen Lawns, designs the actual applications used throughout Plymouth. Evergreen services approximately 20,000 homes in the Twin City area. He mentioned that fertilizer ordinances which restrict the use of phosphorus are not particularly necessary in their case as Evergreen doesn't use phosphorus in most of it applications except in the fall. He indicated that their operations are closely monitored and that they are licensed and certified with the State and all products they use must be certified with the State. If fertilizer applications fall on inert surfaces, they must be swept up or the inspector could site them for a spill and they would be fined. He mentioned that the industry has changed greatly in the last eight years and the major problem today is the individual homeowner who does his own fertilization and requires no certification. Their applicators are all trained and licensed personnel and they use only dry fertilizer. He indicated they treat approximately 700 lawns in Plymouth. He also indicated that some cities with fertilizer ordinances dictate that no fertilizer can be applied prior to April 15. Depending on the weather, this date is often too late for the first application. He indicated that education of the public is very important concerning fertilizer usage, but also one of _ the harder parts of their business. He mentioned that one way homeowners can help in establishing a good lawn is through annual aeration. He mentioned theft their application devices have shields to divert the granular fertilizer *from getting on to inert surfaces and if this does occur they sweep the surfaces. The fourth presentation was made by Lee Peterson, who has been the Garden Center Manager for Dundee Nursery over the past 11 years. He indicated that their biggest problem is educating people on when and how to correctly apply fertilizers. People often don't take the time to determine what is needed on their lawn or shrubs. He stressed the importance of aerating and/or tilling the soil prior to planting a new lawn. He expressed concerns that builders um NOV -6'92 "1 WATER OUALITY COMMITTEE - MEETING NO. 9 Page Four There was further discussion and comments regarding the individual homeowner applying fertilizers as well as the small illegally unlicensed applicators. With the initiation of a fertilizer ordinance the already licensed major applicators irould have another layer of regulation placed on them with little or no benefit to water quality. In response to a question about the difference between spray and granular fertilizers, it was indicated that spray dries on the blade and is taken up faster. Granular is easier to apply and has a more slow release. It was indicated that neither type tends to leave the lawn area once an application is made. Only in instances where heavy rains occur shortly after these applications have been applied would one need to be concerned about fertilizers leaving the lawn area. In response to a question about City licensing and regulation, Mr. Hufford indicated that the State requires licensing of all applicators and some cities have required licensing as well. The City fee can get to be rather high, but he felt it is better than having restrictive City ordinances which dictate when applications can be made. He indicated that he feels the small unlicensed applicators and the uneducated homeowners are the real problems. He indicated that he feels educating the public is the best way to improve water quality and he offered to assist in this process in any way possible. Mr. Mugaas also offered his assistance in any type of educational process. In response to a question about enforcement, it was stated that the fertilizer bag indicates the guaranteed minimum amount of elements in the fertilizer mix contained therein. Therefore, by looking at the bag contents you cannot conclusively determine the amount of nitrogen and phosphorus and other elements. At this point it was the general consensus of the presenters that educating the public is probably the best method of improving fertilizer applications and eventually water quality. It was a further consensus that the amount of runoff of nitrogen and phosphorus from turf grasses is very minimal and the focus should be more on fertilizers falling on inert surfaces and control of dumping leaf and grass clippings in lakes and drainage ways. The meeting was concluded at approximately 9:40 p.m. 61M NOV -6'92 M.y WATER QUALITY COMMITTEE - MEETING NO. 9 Page Three - don't properly prepare the soil before lawns are sodded. He briefly explained the three types of fertilizers which Dundee sells, i.e., straight lawn fertilizer, a weed and feed type, and a grab grass preventative type of fertilizer. He mentioned that Dundee has switched to slower release types of fertilizers. He recommended the placement of a gypsum type product along with aeration to help loosen up a lawn. He strongly suggested that people don't catch their grass clippings or leaves as this practice will add nutrients back to the lawn in an amount equal to a fertilizer application over a season. He strongly suggested a program of public education rather than fertilizer use ordinances. At the conclusion of Mr. Peterson's presentation, a question and answer period ensued. In a response to a question on how much phosphorus is too much, Mr. Mugaas indicated that phosphorus is required by plants but not as much as nitrogen and potassium. He indicated that phosphorus is found in the soil but complexed with calcium in some soils and therefore a soils test should be completed prior to determining the fertilizer application. In response to a question about aeration Mr. Mugaas indicated that a depth of three inches or greater is adequate as that is the standard machine depth. Aeration should be accomplished on a routine basis and more frequently if there is much activity on your lawn, i.e., twice per year in some cases. He indicated that multiple applications are more important early in one's lawn development. A test to determine if your lawn is well aerated is to take a blunt screwdriver and it should easily be inserted into your lawn. Representatives of Evergreen Lawns also reiterated the importance of aeration and indicated:they have many customers who aerate in the spring and fall. Mr. Mugaas responded to a question about natural and native grasses and soils and indicated they often grow in harmony where undisturbed and the native top soil is still in place. Mr. Peterson commented that the residential property owner should think of themselves are turf farmers who farms their soil rather than compact it. In response to a question about what thatch is, Mr. Mugaas explained that it is a layer of brown fibrous material of old roots and decaying plant material that die off and accumulate over time and when it gets to be one-half inch or greater it will not let the root system get through the soil to the necessary nutrients. If it is too thick it acts like a sponge and breeds plant diseases. Mr. Peterson explained the importance of watering and indicated that many people don't understand the proper technique. To maintain a healthy lawn you should water approximately one inch per week spread over one or two waterings, but more often if your lawn is compacted. The question was raised about the need for a fertilizer ordinance in Plymouth. Mr. Settles indicated that he feels it is a philosophical question as an ordinance would be very difficult to enforce, but more than 801 of the people would likely follow the ordinance even without enforcement. Mr. Hufford indicated he felt the 801 estimate was too high for unenforced compliance. A comment was made that it may be difficult to get all suppliers in and around Plymouth to comply with a fertilizer ordinance which restricted phosphorus content. In addition, it would be quite difficult to monitor and police. ciM NOV —6'92 Regular Meeting of the Park and Recreation Advisory Commission November 12, 1992, 7:00 p.m. AGENDA 1. Call to Order 2. Approval of Minutes 3. Visitor Presentations a. Athletic Associations b. Staff c. Others • 4. Report on Past Council Action a. Comprehensive trail plan amendment approved b. 5. Unfinished Business a. Volunteer coordinator - report from subcommittee b. Park development projects update C. Focus groups and surveys - report from subcommittee, Tom Johnson, chair d. Amendment to park plan - playfield site selection e. Acquisition of Ess land at Fernbrook and Co. Rd. 9 - recommendation to proceed 6. New Business a. b. C. 7. Commission Presentation 8. Staff Communication 9. Adjournment Next regular PRAC meeting - December 10 ` cim NOV —6'92 4 K� elm creek Watershed Management Commission EXECUTIVE SECRETARY ,;ume Anderson 3030 Haroor Lane Plymouth. MN 55447 Phone 612 553 11 TECHNICAL ADVISOR Hennepin Conservat-on Dsmct 12450 Wavzata Boulevard Minnetonka MN 55343 Phone 6:2 544-5572 November 3, 1992 Representatives Elm Creek Watershed Management Commission Hennepin County, Minnesota Dear Representatives: A regular meeting of the Elm Creek Watershed Management Commission will be held Tuesday, November 10, 1992, at 3:00 p.m. at Plymouth City Hall, Plymouth, Minnesota. Please note this change off day for this' month only. An agenda for this meeting is enclosed. Please notify this office, 553-1144, whether you will or will not be able to attend. It is your responsibility to ascertain that your community will be represented at this meeting. Regards, Judie A. Anderson Executive Secretary " +p Encl. cc: Alternates Clerks District Office Hennepin Parks Will Hartfeldt CIM NOV '6'92 EXECUTIVE SECRETARY .tudie Anderson 3030 Harbor Lane Pivmouth. MN 55447 Phone 612 553-1144 elm creek Watershed Management Commission I. TECHNICAL ADVISOR Hennepin Conservation District '2450 Wayzata Boulevard Minnetonka, MN 55343 Phone 612 544-8572 CALL TO ORDER AGENDA November 10, 1992 1. Approval of minutes of October 14, 1992 meeting. ^_ Treasurer's report and submission of bills. OLD BUSINESS 3. Reports from District Office. a. Water monitoring program. 1) Lakes and stream monitoring. 2) Alum treatment project. 3) Rain gauges - Zeug. b. Wetlands mapping. C. Amendments to the Management Plan - Zeug, Moore. d. Flood timing - Zeug. e. Non -point pollution source entering Maple Grove. NEW BUSINESS 4. Correspondence. a. Notice of public hearings for Wetland Conservation Act. Closest to Elm Creek area is December 17 at the State Office Building, St. Paul. Times are 1:00 and 7:00 p.m. (Copies of act are available from the Administrative Office.) b. Notice of MN Assn. of Soil and Water Conservation Districts Annual Convention, December 6-8 at the Radisson South. C. Notice of meeting to determine interest in formation of a Metropolitan Association of WMO's, November 24 at Brooklyn Park City Hall. 5. Project Reviews. a. 86-037 Joe Raskob, Medina. b. 88-017 Gerald Dykhoff, Medina. C. 92-001 The Woods at Elm Creek, Champlin. d. 92-004 Highpointe Hill, Maple Grove. e. 92-010 Cobblestone Hills, Maple Grove. f. 92-014 Teal Lake Meadows, Maple Grove. g. 92-020 Fish Lake Outlet, Maple Grove. h. 92-022 Weaver Lake Estates 3rd Addition, Maple Grove. i. 92-024 Elm Creek Golf Course, Plymouth. j. 92-027 Champlin Elm Creek Estates, Champlin. CIM 6. Other business. M --j II .� - Alt- :; elm creek l Watershed Management Commission EXECUTIVE SECRETARY Judie Anderson 3030 Haroor Lane Plymouth. MN 55447 Phone 612553-1144 TECHNICAL ADVISOR Hennepin Conservation District 12450 Wayzata Boulevard MmnetonKa. MN 55343 Phone 612544-8572 Minutes September 9, 1992 I. The regular monthly meeting of the Elm Creek Watershed Management Commission was called to order at 3:15 p.m., Wednesday, September 9, 1992, at Plymouth City Hall, Plymouth, MN, by Chairman Fred Moore. Those present were: Jack Bittle, Champlin; Robert Derus, Corcoran; Shirley Slater, Dayton; Steve Peaslee, Hassan; Ken Ashfeld, Maple Grove; Larry Elwell, Medina; Fred Moore, Plymouth; Leon Zeug, HCD; John Barten, Hennepin Parks; Will Hartfeldt, attorney; and Judie Anderson, Executive Secretary. II. Ashfeld moved and Peaslee seconded a motion to approve the minutes of the August 9, 1992 meeting. Motion carried. III. Slater moved and Peaslee seconded a motion to approve the August and corrected July Treasurer's Reports and pay the bills. Motion carried. IV. Reports f rom the District Of fice. A. Water Ouality Monitoring. 1. Lakes Monitoring. Four lakes were sampled August ll. Transparency was 71, 51, 10.5' and 1.3' on Weaver, Fish, Cook and Diamond lakes, respectively. Oxygen dropped to zero at a depth of 21' on the first two lakes; Cook remained oxygenated throughout the water column. Phos- phorus remained the highest (136 ug/L) in Diamond Lake. Chlorophyll a concentrations were 9.6, 41.5, 6.2 and 58 ug/L on the four lakes. 2. Stream Monitoring. Fecal coliform sampling was conducted in August. All sites except 5, 6, and 8 had acceptable coliform counts. Site 8 had a count of 593 colonies/100 mL. 3. Alum Proiect. Some results were received for total phosphorus • analysis. . The pond has high phosphorus concentrations. Sampling will continue and the alum treatment will occur in late September or early October. B. Rain Gauges. HCD will have the Maple Grove station on line by the early part of next week. CIM NOV -6'92 M`—% Minutes September 9, 1992 page 2 f C. The cities of Corcoran and Maple Grove will work together to determine the source of non -point pollution at the boundary of their cities. D. Moore, Zeug, and Hartfeldt have not yet met with Ron Harnack at BWSR re amendments to the Management Plan. E. The District Of fice reports that some Rogers council members are not sure of the need to join the Commission. a F. The District Office is working on the flood timing project showing the effects of lost flood storage to downstream property. The project will take several more weeks because of the necessary data to make the presentation effective. V. Proiect Reviews. A. 86-037 Joe Raskob, Medina. No information. B. 88-017 Gerald Dykhoff, Medina. No information. C. 91-005 Veit Contracting, Hassan. No information. D. 92-001 The Woods at Elm Creek, Champlin. No information. E. 92-010 Cobblestone Hills, Maple Grove. No information. F. 92-014 Teal Lake Meadows, Maple Grove. The erosion and sediment control plan still includes unresolved issues. G. 92-015 Charles Tatro, Maple Grove. Mr. Tatro has completed an agreement with the developer of Shadow Creek 6th Addition that mitigates his floodplain fill. H. 92-018. City of Medina. The City's engineer has shown with a survey that the fill occurs above the 100 year flood elevation for Upland Flood Storage Area 17. I. 92-020 Fish Lake Outlet, Maple Grove. HCD has not received any plans for the outlet pipes now being put in place. The pipe design was not a part of the Commission's approval at the August meeting. J. 92-022 Weaver Lakes Estates 3rd Addition, Maple Grove. No information, K. 92-024 Elm Creek Golf Course, Plymouth. HCD -was informed that there is a new culvert crossing the creek in the Golf Course. - The owner of the golf course has not returned HCD's phone calls. CIM NOV '6'92 M--7 Minutes September 9, 1992 page 3 L. 92-025 Widening of Weaver Lake Road, Maple Grove. The grading portion of this project was approved as part of the SciMed floodplain mitigation. However, the culvert design has not been approved. (See 92-020, above.) M. 92-026 Glime Dam, Plymouth. Mr. Glime has constructed a low head earthen dam on a tributary to Elm Creek, just downstream of Upland Flood Storage Area 6. DNR considers this dam to be a Class III low hazard dam. At this time the only information available are photographs taken by the Plymouth Police Department. VI. Hennepin Parks Agreement. Barten, Carolyn Dindorf of the HCD office, and Anderson will work together to develop a cooperative agreement between the Commission and Hennepin Parks for the years 1993-1997. VII. Correspondence. Anderson noted receipt of the following: A. Call for Presentations re Rural Nonpoint Source Pollution in the Upper Midwest: Exploring Local Level Initiatives and Effective Partnerships. Deadline is October 1, 1992. The conference will be held in LaCrosse, WI in March 1993. B. August 28 letter from the Minnesota Pollution Control Agency enclosing an Environmental Assessment Worksheet on the Hamel Service Area, Trunk Sanitary Sewer Improvements, Medina. Comments are due by September 30, 1992. C. Letter from the Minnesota Pollution Control Agency announcing the 5th application cycle for the Clean Water Partnership Program. Applications for grants will be accepted through October 29, 1992. P. July 30 memo from HCD enclosing a revised draft of the Hennepin Ground Water Plan. There being no further business before the Commission, the meeting was adjourned at 4:05 p.m. Respectfully submitted, Judie A. Anderson Executive Secretary JAA:timCIM Vim ^ 6' K SHINGLE CREEK WATERSHED MANRGEMENT COMMISSION 3030 Harbor Lane, Suite 100 • Plymouth, MN 55447 Telephone (612) 553-1144 Fax (612) 553-9326 November 5, 1992 Commissioners Shingle Creek Watershed Management Commission Hennepin County, Minnesota Dear Commissioners: A regular meeting of the Shingle Creek Watershed Management Commission will be held Thursday, November 12, 1992, at the Saint Andrews Club, 8700 Edinbrook Crossing, Brooklyn Park, MN. Lunch will be served promptly at 12:00 noon and the Shingle Creek and West Mississippi WMO meetings will begin at 12:45 p.m. Please call the Commission office to confirm whether you or your Alternate will be attending this meeting. We must make final reservations by Tuesday, November 10, 1992. An agenda for the meeting is enclosed. Regards, Judie A. Anderson Recording Secretary JAA:tim Encls. cc: Alternate Commissioners Member City Of fices Curtis A. Pearson Dale Claridge Metropolitan Council Water and Soil Resources Board Post Publications Osseo -Maple Grove Press CIM NUI -6'92 BROOKLYN CENTER 9 BROOKLYN PARK • CRYSTAL • MAPLE GROVE • MINNEAPOLIS . NEW HOPE 9 OSSEO . PLYMOUTH 9 ROBBINSDALE M•% SHINGLE CREEK WATERSHED MRNOGEMENT COMMISSION 3030 Harbor Lane, Suite 100 • Plymouth, MN 55447 Telephone (612) 553-1144 Fax (612) 553-9326 A regular meeting of the Shingle Creek Watershed Management Commission will be held Thursday, November 12, 1992, at 12:45 p.m. at the Saint Andrews Club, 8700 Edinbrook Crossing, Brooklyn Park, MN. An agenda for that meeting follows: 1. Call to order. 2. Roll call. 3. Minutes of October 8, 1992 meeting. 4. Reports from officers. 5. Approval of claims. 6. Consideration of communications. a. Communications log. b. Notice to Brooklyn Park residents re removal by EPA of PCB contaminated materials from Central Park. Removal began the week of October 23. C. Notice of MN Assn. of Soil and Water Conservation Districts Annual Convention, December 6-8 at the Radisson South. d. Notice of public hearings for Wetland Conservation Act. Closest to Shingle Creek area is December 17 at the State Office Building, St. Paul. Times are 1:00 and 7:00 p.m. (Copies of Act are available from the Commission Office. e. Notice of meeting to determine interest in formation of a Metropolitan Association of WMO's, November 24, at Brooklyn Park City Hall. f. Receipt of copy of Minnesota Rules Chapter 8410, Local Water Management. g. Metropolitan Council SWRBB Model Survey. They request survey be returned by December 15. 7. Twin Lakes/Ryan Lake. a. Letter from Claridge re weir modification. b. Watershed Base Maps. C. Request for cost share of algae treatment program - letter from City of Brooklyn Center. 8. Project Reviews. a. SC92-11 Nirmal Jain Addition, Maple Grove. b. SC92-12 EAW for North Memorial Medical Center, Robbinsdale. C. SC92-13 Dimension Industries, Maple Grove. 9. Other business. 10. Adjournment. BROOKLYN CENTER • BROOKLYN PARK 9 CRYSTAL • MAPLE GROVE • MINNEAPOLIS . NEW HOPE • OSSEO • PLYMOUTH • ROBBINSDALE r M-� SHINGLE CREEK WATERSHED MRNAGEMENT COMMISSION 3030 Harbor Lane, Suite 100 • Plymouth, MN 55447 Telephone (612) 553-1144 Fox (612) 553-9326 s MINUTES September 10, 1992 A meeting of the Shingle Creek Watershed Management Commission was called to order by Chairman Fred Moore on Thursday, September 10, 1992, at 12:50 p.m. at the Saint Andrews Club, 8700 Edinbrook Crossing, Brooklyn Park, MN. Present were: Sy Knapp, Brooklyn Center; Kevin Larson, Brooklyn Park; Bill Monk, Crystal; Gerald Butcher, Maple Grove; Perry Damon, Minneapolis; Gene Hakanson, Osseo; Fred Moore, Plymouth; Fran Hagen, Sr. (voting) and Jerry Ruffenach, Robbinsdale; Curt Pearson, attorney; Dale Claridge, JMM; and Judie Anderson, recording secretary. Also present were: Ed and Helen Wright, Ralph Harmon and Jo Harmon, Dave and Kari Kringstad, and Mary E. Schroeder, Robbinsdale. I. Minutes. Monk moved and Hakanson seconded a motion to approve the minutes of the August 13, 1992 meeting. Motion carried. II. Treasurer's Report. Knapp moved and Butcher seconded a motion to approve the Treasurer's Report. Motion carried. III. Approval of Claims. Knapp moved and Hagen seconded a motion to approve claims totaling $5,665.32. The claims were approved by roll call vote: ayes - Knapp, Larson, Monk, Butcher, Damon, Hakanson, Moore and Hagen; nays - none, absent - New Hope. IV. Correspondence. A. The Commissioners reviewed the Communications Log. No action was required. ' B. The Commissioners received a copy of a letter fr6m Claridge to Randall Anhorn of the Metropolitan Council . in which he expressed the Commission's interest in -participating in a citizen -assisted lake monitoring program in 1993. Anhorn indicated in a previous conversation that each of the Twin Lakes would be considered a separate sampling site. BROOKLYN CENTER . BROOKLYN PARK • CRYSTAL • MAPLE GROVE • MINNEAPOLIS . NEW HOPE • OSSEO • PLYMOUTH . ROBBINSDALE CIM %N -611 M• r SCWMC Minutes September 10, 1992 page 2 C. The Commissioners also received a Pollution Control Agency announcing the fifth Clean Water Partnership program. Applications through October 29, 1992. V. Proiect Reviews. notice from the Minnesota application cycle for the for grants will be accepted 92-8 Lupient Oldsmobile. Development of two car dealerships to be known as "Saturn of Brooklyn Park" and "Lupient Isuzu -Suzuki"' on an existing 6.5 acre commercial site located. at the northeast intersection of County Road 81 and 79th Avenue, Brooklyn Park. Knapp moved and Hakanson seconded a motion directing the consultant to notify the City of Brooklyn Park that approval of 92-8 is hereby granted conditioned on the applicant's meeting the conditions set forth in the consultant's report and recommendations, i.e., 1. Erosion control measures shall be used at catch basin inlets (e.g., hay or straw bales, rock filters, etc.) to prevent sediment from entering the storm sewer system and pond during the development process. 2. Required drainage easements shall be dedicated to the City for those areas below the 100 year flood elevation of 870. Motion carried. 92-9 Owens-Corning Fiberglas Corporation. Construction of a truck staging parking lot on a site located west of the intersection of Humboldt and 47th Avenues adjacent to the Soo. Line Railroad tracks, Minneapolis. Damon moved and Larson seconded a motion directing the consultant to notify the City of Minneapolis that approval of 92-9 is hereby granted conditioned on the applicant's meeting the conditions set forth in the consultant's report and recommendations, i.e., 1. Required drainage easements for ponding and access for maintenance shall be dedicated to the City. 2. The Owner shall designate operation and maintenance procedures which will maintain the outlet control structure -and a minimum permanent pool depth of two feet in the stormwater treatment pond and assurance to the City, in the form of a recordable agreement, that the, designated operation and maintenance procedures will be faithfully executed. 3. The outfall from the pond outlet shall be stabilized with rip - rap. CW Nov -6'-. M• % SCWMC Minutes September 10, 1992 page 3 4. The owner shall submit a temporary erosion and sediment control plan to the City outlining the procedures to be used to control site erosion during construction. 5. The proposed culvert under the access road shall be connected to the existing culvert under the railroad tracks to reduce head loss and minimize ze potential erosion and maintenance problems. Motion carried. VI. Other Business. A. Twin Lakes. Claridge gave a brief overview of a September 2 memo from Paul Nelson of JMM outlining cost estimates for the Twin Lakes special projects discussed at the August meeting. The Commissioners deferred discussion of these projects to the October meeting. B. Ryan Lake. Claridge reviewed his September 10 memo re hydraulic analysis for potential weir modifications at France Avenue and responded to questions from the Commissioners and visitors. Knapp moved and Damon seconded a motion to approve construction of an 18" weir with an 8' opening conditioned that the City of Robbinsdale pay the costs of such construction. Knapp amended his motion to request that Hagen and Claridge work together to design a modification to the bottom half of -the opening. There was no second. Hagen moved and Knapp seconded a motion to table the main motion. The motion to table was approved, Monk voting nay. Hagen moved and Butcher seconded a motion authorizing JMM to work with the Cities of Brooklyn Center and Robbinsdale to design a structure to meet the objectives of the 18"/8' and 15"/6' scenarios. Motion carried. There being no further business before the Commission, Butcher moved and Knapp seconded a motion to adjourn. Motion carried. The meeting was ad- journed at 2:50 p.m. Respectfully submitted, Judie A. Anderson Recording Secretary JAA:tim CIM NOV -6'92 AL rag LAIC League of Minnesota Cities 3490 Lexington Avenue North St. Paul, MN 55126 (612) 490-5600 M-01 October 28, 1992 To: Managers or Clerks (Please distribute a copy of these materials to your mayor and councilmembers) From: Cam Andre, Executive Director Subject: 1993 Policy Adoption Conference and Legislative Policies During the past few months there has been a great deal of attention focused on national, state and local elections As a member of the League of Minnesota Cities, your city is entitled to vote on the enclosed Proposed 1993 City Policies and Priorities. The policies address significant city issues such as local government aid, other property tax relief programs, tax increment financing, transportation funding, pay equity, solid waste, and wetlands protection. We will also discuss the League's city aid formula proposal. The League membership will vote on these policies as part of the LMC Policy Adoption Conference, which will be held on Thursday, November 19, 1992, at the Decathlon. Club, 7800 Cedar Avenue South, Bloomington. The club is located on the south frontage road along I-494. Take the 12th Ave. exit to reach the site. The phone number is (612) 854-7777. In addition to the consideration of the proposed policies, city officials will have an opportunity to hear from a variety of speakers on municipal issues. A description of the program and a registration form is provided on the reverse side of this letter. In order for League staff to plan properly for the meeting we urge our to members register early. CIM NOV -6'92 OVER League of Minnesota Cities 1992, Policy Adoption Program 4? V) -),Cl I%urWjW, November 19,1992 The Decathlon Club Mw Dec.aloo CM "1800 QdarAvono Soo& A floomaSSW" lQV sm" Schedule (612) 80447M 9:30 a.m. President's message—Lary Bakken, LMC President and Mayor, Golden Valley 9:45 a.m. Session preview—Legislative perspectives on major issues affecting cities: State budget and city aid Mandates Solid waste 10:45 a.m. Break 11:00 a.m. Report and recommendations on the League of Minnesota Cities city aid formula proposal. 12:00 noon Lunch 1:00 P.M. Adoption of Proposed Policies Federal Legislative Mandates Development Strategies Elections and Ethics General Legislation and Personnel Land Use, Energy, Environment and Transportation Revenue Sources Q \'N\ -9 3490 Lexington Avenue North St. Paul, MN 55126 League of Minnesota Cities (612) 490-5600 LEAGUE OF NIINNESOTA CITIES POLICY ADOPTION MEETING RULES 1. Registration Registration shall remain open from the previously announced opening of conference registration until completion of policy adoption. 2. Voting Privileges Only one delegate per city shall be permitted to vote on policy proposals, priorities, or motions. Each current LMC member city shall designate one official as delegate (and may select another city official as an alternate) for voting purposes. Only those officials with voting cards for their cities shall be eligible to vote. Possession of the voting card of the city and the signed voting card register shall be evidence that the holder of the voting car is the city's delegate for purposes of voting. 3. Committee Reports The chair or vice chair of each committee shall present the committee report and move adoption of the policy statements. After adoption of policy language, the chair or vice chair shall move adoption of priority rankings. Upon a motion by at least 10 delegates, the chair shall place on the agenda for discussion: 1) a proposal to make a substantive change in the language of a proposed policy, 2) change a priority, 3) a request to divide a proposed policy statement, or 4) to take a position which the appropriate policy committee chair or representative states was not considered by the committee. The text of nonprocedural motions and amendments, other than changes in policy priorities and motions to divide a policy statement, must be submitted in writing to the chair prior to debate. = OVER = CIM NOV -6'92 4. Mgjonty Required A) Amendments to language or division of proposed policy statements require a w4ority vote of the City delegates voting on the motion. 11) Final passage of any policy or amended policy or change in priority requires a favorable vote of 2/3 of the City delegates voting on the policy. S. Disputes Disputes regarding eligibility to vote shall be referred to the IMC General Counsel and may be appealed to the conference. Such reports or appeals shall be a special order of business and may be taken up at any time a new question (main motion) is in order. 6. Limits on Debate Each speaker shall be limited to three minutes on any debatable question. The chair may extend the debate limits in order to consider an issue if numerous delegates request to be heard on the issue. The chair may reduce the time allotted for debate in order to complete policy adoption, but in no case shall the length of time be reduced to less than three minutes per side. 7. Parliamentary Procedure Precedence. The policy adoption process shall be governed by the LMC Constitution, these rules, and Roberts Rules of Order, Revised. The conference shall be its own judge of these rules and Roberts Rules of Order. Appeal of the Chair. Debate of the motion "appeal of the ruling of the chair," rule 1/6 notwithstanding, shall be limited to two minutes by the appealer and two minutes by the chair. Either may designate another eligible voting delegate (or LMC officer or board member) to speak in his/her place. Changes. Motions to "rescind" and "reconsider" shall require a two-thirds vote of delegates present and voting. 8. Number of "A" Priorities A motion to change a proposed policy's priority to an "A" priority must also propose another "A" proposed policy to be reduced below an "A" priority. The final number of "A" priority policies shall not exceed the number proposed to the conference by the Legislative Committee, but when a policy with a proposed "A" priority is divided, the number of "A" priorities shall not be considered to be increased. CIM NOV -6'92 ARNE H. CARLSON GOVERNOR TO: AFFECTED STATE LEGISLATORS, CLERKS, CITY AND COUNTY ADMINISTRATORS FR: JOESEPH R. KINGMAN III, DIRECTOR OF APPOINTMENTS AND CONSTITUENT SERVICES DATE: OCTOBER 27, 1992 SUBJECT: NOTICE OF MEETING DATE FOR METROPOLITAN COUNCIL DISTRICT #9 VACANCY In January 1993, the Metropolitan Council District #9 seat will become vacant due to the expiration of the current term. District 9 includes the Anoka County cities of St. Francis, Bethel, East Bethel, Ramsey, Andover, Ham Lake and Anoka; and the Hennepin County cities of Dayton, Champlin, Maple Grove, Plymouth and Medicene Lake. The Metropolitan Council Nominating Committee must now conduct a public hearing to consider candidates for the seat. Governor Carlson has designated the following persons to serve on the nominating committee: Maureen Shaver (Ex -officio Chair), Wayzata Karen Anderson (Elected official), Minnetonka Carl Cummins III (Elected official), Mendota Heights Sally Evert (Elected official), Stillwater Rich Hadley, Oakdale Martha Head, Minneapolis Martin Kellogg, Saint Paul Ray Pleasant, Bloomington The nominating committee will hold the hearing for this vacancy on Thursday, December 10 at 6:30 p.m. in the Roseville City Hall Chambers, 2660 Civic Center Drive. Persons interested in the seat are requested to appear at the hearing. Each candidate will be allotted no longer than 5 minutes to make a presentation before the nominating committee, followed by no longer than a 10 minute question and answer period. If you have any questions or need an application, please feel free to call Cheryl Talberg at 296-0077 or John Hultquist at 296-0013. AN EQUAL OPPORTUNITY EMPLOYER Nov — 6 ,92 4^i4 PRINTED ON RECYCLED PAPER UU�� S-AGW,75 E- 4� STATE OF MINNESOTA OFFICE OF THE GOVERNOR �._� -,_ ,�. _ ,• � 130 STATE CAPITOL . •. SAINT PAUL 55155 i _' ARNE H. CARLSON GOVERNOR TO: AFFECTED STATE LEGISLATORS, CLERKS, CITY AND COUNTY ADMINISTRATORS FR: JOESEPH R. KINGMAN III, DIRECTOR OF APPOINTMENTS AND CONSTITUENT SERVICES DATE: OCTOBER 27, 1992 SUBJECT: NOTICE OF MEETING DATE FOR METROPOLITAN COUNCIL DISTRICT #9 VACANCY In January 1993, the Metropolitan Council District #9 seat will become vacant due to the expiration of the current term. District 9 includes the Anoka County cities of St. Francis, Bethel, East Bethel, Ramsey, Andover, Ham Lake and Anoka; and the Hennepin County cities of Dayton, Champlin, Maple Grove, Plymouth and Medicene Lake. The Metropolitan Council Nominating Committee must now conduct a public hearing to consider candidates for the seat. Governor Carlson has designated the following persons to serve on the nominating committee: Maureen Shaver (Ex -officio Chair), Wayzata Karen Anderson (Elected official), Minnetonka Carl Cummins III (Elected official), Mendota Heights Sally Evert (Elected official), Stillwater Rich Hadley, Oakdale Martha Head, Minneapolis Martin Kellogg, Saint Paul Ray Pleasant, Bloomington The nominating committee will hold the hearing for this vacancy on Thursday, December 10 at 6:30 p.m. in the Roseville City Hall Chambers, 2660 Civic Center Drive. Persons interested in the seat are requested to appear at the hearing. Each candidate will be allotted no longer than 5 minutes to make a presentation before the nominating committee, followed by no longer than a 10 minute question and answer period. If you have any questions or need an application, please feel free to call Cheryl Talberg at 296-0077 or John Hultquist at 296-0013. AN EQUAL OPPORTUNITY EMPLOYER Nov — 6 ,92 4^i4 PRINTED ON RECYCLED PAPER UU�� S-AGW,75 M• to CITY COUNCIL - NOV 9 - 22 November 1992 November 9 November 16 5:30pm BUDGET STUDY SESSION III ' 6:3 m PLYMOUTH FORUM M T 7;:0 m CQUNCIL: MEM`, G T November 10 -:_>TESt3A _ = November 17 3:00pm **Elm Creek Watershed Comm. - City Center� m:B.UDGET.U]py..SESSIGN.,,V..- 7:00pm WATER QUALITY COMMITTEE 6:30pm HRA 4 November 11 JWEDNESDAYI November 18 Veterans Day - City Center Offices Closed 6:45pm PLANNING FORUM 5 6 7:00pm PLANNING COMMISSION 8 November 12 - HURSDAY November 19 12:00pm **Shingle Creek Watershed Comm. 9:00am LMC - Policy Adoption Conference 7:00pm PRAC 15 16 November 13 . -- � FRtDAY November 20 November 14 SATURDAYJ November 21 November 15 1 SUNDAY ANovember 22 *REVISED MEETING **NEW MEETING November M T W T F S S 1 2 3 4 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 *REVISED MEETING **NEW MEETING cim 0 "6'92 11/6/1992 December M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 cim 0 "6'92 11/6/1992 CITY COUNCIL - NOV 23 - DEC 6 November -December 1992 November 23 `` November 30 F5773opm CouNa ,: STGDY sEssiw ::: 7.::�.::..:: .. 7:00pm COUNCIL BUDGET HEARING November 24 December 1 7:00pm WATER QUALITY COMMITTEE November 25 WEDNESDAY December 2 November 26 Thanksgiving - Offices Closed 1,THURSDAYJ December 3 November 27 Thanksgiving Holiday - Offices Closed -.. FRIDAY . % December 4 November 28 1 SATURDAY J December 5 November 29 SUNDAY, j December 6 November 1992 M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 *REVISED MEETING **NEW MEETING December 1992 M T W T F SS 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 um NOV -6'92 11/6/1992 CITY COUNCIL -DEC 7 - 20 December 1992 December 7 M40 2 December 14 5:30pm JOINT COUNCIIJISD 284 MEETING j7;00prnCOUNCIL MEETING ' 6 December 8 7:00pm BOARD OF ZONING 6:30pm HRA December 15 December 9 WEDNESDAY] 7:30arn FINANCIAL ADVISORY COMMITTEE 7:00pm PLANNING COMMISSION I December 16 December 10 1 ,THURSDAY 6:30pm Metro Council Public Hrg. Dist. 9 Vacancy 7:00pm PRAC 7:00pm COUNCIL BUDGET HEARING 78910111213 December 17 December 11 FRIDAY 1 December 18 December 12 SATURDAY I December 19' December 13 Hanukah December 20 — LiecemDer 1 vuz M T W T F S S —January 1993— M T W T F S S *REVISED MEETING **NEW MEETING CIM %CY -6'92 11/6/1992 1 2 3 4 5 6 1 2 3 78910111213 45678910 14 15 16 17 18 19 20 1 11 12 13 14 15 16 17 21 22 23 24 25 26 27 18 19 20 21 22 23 24 28 29 30 31 25 26 27 28 29 30 31 *REVISED MEETING **NEW MEETING CIM %CY -6'92 11/6/1992 N C*N � V N r --q %-to f� d- r r N O Nv� U)r��, O M — - CNI o � Em3 NcntDNNjt� CD LO riCC r N N `ocoCJ ¢U a bp �� a r N lA co CO O N N M LLp N O tD N M ' O T O N N ¢?�'4 q•�• �O ink =ice ^ NN y uF- p,� Fi O O r .N N �'��0lu r mVV OD !t0 U) N g 'nT'N a r N '0 Z � w ��• Q R. - .ZJ UJ LU 0 U •. <r, r!' �', c cn Ch r r' : ' �o N a a� U .. Z. n p .z 0'=I� �z p v� '' cad*..' a a. v OHz vwp� S o.�g¢'� Q o COQ t0 w MO cax NU O N M r Lf) N O r O r N N CIM NOV -6'92 02 a O r N a O o cc LL CD V d' N U a a Uz Ir1N ou A F- 0 A co N M W Q � z wz Q�wzo w a .� oA0o0 N Ot r r N O 4� U V o z z } w w lo- ci D 3 p°az as $go au oN r O r `° CJ `° N Q z z a o a ZOO z Nw N } Q 0 z _ CO r N A N N0)CONO } r OD W) a a O r N a O o cc LL CD V d' N U a a Uz Ir1N ou A F- 0 A co N M W Q � z wz Q�wzo w a .� oA0o0 N Ot r r N O 4� U V o z z } w w lo- ci D 3 p°az as $go au oN r O r `° CJ `° N Q z z a o a ZOO z Nw N } Q 0 z _ CO r N A N N0)CONO IN U. r OD W) r N N T 3 co C.)pp c bNOfN 1A N T t0 r T CV N V LON �00 MOTT N(7 ^+ CO I r N N T 1A N T t0 r T CV N E CV) - RtNCq — O Z� NC)toN M co co w C7 z w w A W NOV '6'92 CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: November 6, 1992 TO: Frank Boyles, Acting City Manager FROM: Laurie Rauenhorst Clerk SUBJECT: GENERAL ELECTION REPORT Attached is the summary statement from the November 3, 1992, General Election. There were 32,053 votes cast for an 82 percent average turnout. Election judges processed 5,454 new registrations on election day. For comparison, 2,779 new registrations were processed in the 1990 General Election. Plymouth now has 39,132 registered voters; however, this number will be reduced by year-end when we do the annual purge. The revised procedures, authorized by the state legislature and enacted by Hennepin County, that allowed any person to vote by absentee ballot without qualification posed quite a challenge in this election. A total of 2,780 absentee ballot applications were processed for Plymouth voters. Of this total, 1,304 were processed through the mail by the City, 687 were voted in. person at the service counter, and 789 were processed by Hennepin County. In order to serve these voters, election judges were brought in to assist during the three weeks preceding the election. An estimate of our most significant costs due to the revised absentee procedures is $3,689 (temporary salaries - $2,258; ballot postage - $1,431). Our full-time staff worked several hundred overtime hours in the three weeks preceding the election; all of which will be taken as compensatory time rather than overtime by those who are overtime eligible. Our election equipment worked well on election day. Judy, you, or I were able to repair all problems that occurred with the equipment on election day: stuck ballots, blown fuses, machine replacements. City staff received very few complaints about the election; in fact, this was the fewest complaints we have received from any election. This is quite surprising given the large turnout, the absentee voting changes, and the change in polling locations and voter districts am NOV -6'92 due to redistricting. Staff members handled hundreds of "Where do I vote?" calls on election day. Two complaints were prevalent in the polls and in calls to the City Center: 1) The proof of residence requirements for registering on election day. Election judges from every precinct indicated in their incident logs that many voters were irate because they had inappropriate identification to register. The voters insisted that they be allowed to use a utility billing, envelope, tax statement, or birth certificate with their name on it because "they had called the League of Women Voters election number and had been told they could use it." Following the election, the League office indicated voters were not informed of this, but we dealt with quite a few voters from every precinct who insisted the League office specifically told them they could use a utility bill or any other I.D. that had their name on it. 2) The absence of information about the Charter in the polling place, and the refusal of election judges to explain the Charter. At my request prior to the election, the City Attorney provided an opinion that no information about the Charter, including a copy of the Charter, should appear in the polling places (attached). Voters were very upset with election judges in the precincts and with city staff. We received a quantity of ballots from Hennepin County equal to 100 percent of our registered voters in each precinct. As indicated in the last two pages of the summary statement the number of ballots cast exceeded our voter preregistration in several precincts. We ran out of ballots in two precincts and voters after about 7:30 p.m. in those two precincts voted on photocopied ballots. These were hand -counted and the totals added to the optical scan totals after the polls closed. The results for all precincts were final by 12:00 midnight. Staff members from every department assisted with the election, most of whom are noted in the recent ROCK. Every department head was extremely supportive by providing staff, voting space, and services for the election. All employees adjusted their meeting room use and parking to accommodate the election. Those employees directly involved in answering phones, setting up polls, delivering supplies, etc., did an enthusiastic job; and several employees who were not even involved with the election offered their volunteer assistance after hours. CIM Ngq -6,91 I I 1 I TO: FROM: DATE: i RE: 617 -139 S897 BF ST< F I- A N A G A N BEST & FLANAGAN Attorneys at Law 3500 IDS Center 80 South Eighth Street Minneapolis, Minnesota 55402-2113 (612) 339-7121 Y :AL V 1 AM lY Laura Rauenhorst Paul E. Kaminski October 29, 1992 Election Issue P. Of.'ir You asked whether the City could put copies of the proposed City Charter at the polling places. Minnesota Statute Section 2118.11 states: A person may not broadcast, circulate, or distribute campaign material, or cause campaign material to be broadcast, circulated, or distributed on the day of a primary or election. This is the only section which mcg apply to the situation you described. Normally, a proposed City Charter would not be considered "campaign material." However, since the issue being voted on is the adoption of the City Charter, a person might claim that it is "campaign material." There is also some question as to whether simply having the Charter available at a polling place amounts to "circulating" or "distributing." Again, some person might try to argue that in fact the placement of the Charter in the polling place is prohibited activity. We are of the opinion that the City should avoid even the appearance of impropriety in election activity. As such, we would recommend that you not place the material in a polling place. I also spoke with the Hennepin County Election Department who agreed with this position. If you have any questions, please don't hesitate to contact me on Monday, or Bob today. cc: Mr. Robert L. Meller, Jr. Mr. Frank Boyles, Acting City Manager 666�7K cim NOV '6'92 CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: November 4, 1992 TO: Bob Meller, City Attorney FROM: Frank Boyles, Acting City Manager SUBJECT: ORDINANCE WITH RESPECT TO TRAIN WHISTLES At their November 2 meeting, the City Council directed that the City Attorney prepare an ordinance which would ban train whistles in Plymouth under certain circumstances. Shown below are my notes regarding the Council's direction: 1. The ordinance should ban train whistles between the hours of 10 p.m. and 7 a.m. daily. 2. The ban should be effective from Highway 169 to I-494. 3. The ban is waived if there is a clear and present danger or hazard on the tracks. 4. Satisfactory warnings (signs, lights, or drop arms) would be installed at each railroad/street intersection. The Council also talked about the ordinance's effective date being concurrent with the installation of drop -arms at Pineview. I am afraid that if we include this provision in the ordinance, Soo Line will have all the reason they need to back pedal on our request for drop arm installation, even if we agreed to pay the entire cost. Feel free to call me at 550-5013 if you have any additional questions. FB:keb cc: Mayor & City Council V'- =,_ a-1 cim Nov —6'92 MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: November 5, 1992 TO: Frank Boyles, Acting City Manager M: Daniel L. FaulkneCit FROM: " .r, y Engineer SUBJECT: S00 LINE RAILROAD CROSSING AT PINEVIEW LANE CITY PROJECT NO. 935 Per your request concerning the possibility of the City paying for the installation of cross arms at the Pineview Lane crossing, I talked with Tim Spencer, MnDOT Rail Division, and Leif Thorson, the Public Contacts Engineer with Soo Line Railroad. According to Mr. Spencer, the City would deal directly with the Railroad, but MnDOT would need to approve the revised signal plans as prepared by the Soo Line per the City's request. He mentioned that he was not aware of any similar cases where a city paid the full cost of a signal improvement, but indicated this action would be acceptable. Mr. Spencer, who is aware of the City's desire to prohibit whistle blowing, questioned whether or not the railroad would limit the whistle blowing to just a portion of the City. In my subsequent conversation with Leif Thorson, he indicated a partial or complete whistle ban would make no difference. In further conversation with Mr. Thorson, who is also aware of the City's desire to limit whistle blowing, he indicated that a city railroad agreement for the installation of gates at Pineview Lane could be accomplished. He did indicate that the cost may be significantly more for a retrofitted situation in comparison to having the gates added with the original improvement of flashing signals.. He also indicated that this request would not be a "rush" job for the railroad since the flashing signal improvement at Pineview Lane was the acceptable type of safety improvement per MnDOT. Adding gates to the Pineview Lane crossing is not required to improve safety, and preparing plans for this type of improvement would not take priority over other crossings which require safety improvements according to MnDOT. He also indicated that. the Federal Railroad Administration (FRA) is undertaking a study to determine the affects of whistle blowing bans in the State of Florida. In the recent past, Florida issued a state wide whistle ban on a particular railroad company and crossing accidents increased. Subsequently, the Federal Railroad Administration issued a requirement upon the State of Florida that the whistles needed to be blown as originally required. Mr. Thorson mentioned the possibility that upon completion of FBA's study in Florida that new requirements may be issued by the FRA regarding whistle blowing bans. That is, the City could pay to have gates installed at Pineview Lane, ban whistle blowing at the gated crossings in the city, and M —4da- SUBJECT: SOO LINE RAILROAD CROSSING'AT PINEVIEW LANE November 5, 1992 Page Two , subsequently have the FRA require the railroad to blow their whistles regardless of City ordinance prohibiting that action. It is my opinion that while this may be a possibility, I feel that this type of FRA blanket requirement would be rather remote. In response to my question of Mr. Thorson regarding the timing of plan preparation and gate installation, helestimated approximately 12 months to have the gates installed after the execution of a City Soo Line Railroad Agreement. Please let me know if you have any questions. DLF:kh cc: Fred G. Moore CIM Ngll -6'92 -C --a SYNOPSIS Train whistles make.a difference in highway -rail crossing safety. This report reviews and analyzes the Florida East Coast Railway Company's (FEC) experience in the 65 months since the first nighttime whistle ban ordinance went into effect along its operating corridor in 1984. The whistle bans, imposed by individual counties and cities, impact only those crossings ✓ equipped with gates, flashing lights, bells and special advance warning signs and are effective only between the hours of 10 P.M. and 6 A.M. The advance warning signs read: "NO, TRAIN HORN, 1OPM 6AM." (See Figure 1.) Since the whistle bans have been imposed, the FEC's nighttime accident experience at 511 impacted crossings has tripled. At 89 similar crossings where the bans have not been imposed, nighttime accident experience in the last five years has increased 23 percent. The combined daytime and nighttime accident experience at FEC's impacted crossings has increased 75 percent, while going down 17 percent at the non -impacted crossings. CSX Transportation is not required ordinances. At similarly equipped counties in which both CSX and FEC accidents has declined 36 percent. groups" shared, or offered any explanation for, the compounding of FEC's nighttime accidents at whistle ban impacted crossings. BACKGROUND Project Whistle Stop, Florida, U.S.A., Inc., a Florida special interest group, lobbied long, hard and successfully to establish legislative bans on the use of railroad whistles on the FEC corridor through North Miami Beach, Dade County, Figure 1 Florida. Having failed to convince Federal agencies and Florida's Federal legislators of the efficacy of a national ban, they turned to the Florida State Legislature in Tallahassee. There they realized permissive legislation which allows local jurisdictions, cities and/or counties, effective July 1, 1984, to legally establish nighttime (10 P.M. to 6 A.M.) whistle bans at crossings equipped with -•• gates,'flashing lights, --bells and -special advance.warning:signs,. on railroads which.operate totally.within the State•of-Florida;-;_-' - i.e., the FEC. (Florida statutes applicable to Railroads. -and - - Other Utilities, Section 351.03, see Appendix A.) - to comply with the whistle ban CSX crossings in the six operate, the number of Neither of these "control 1 Nov -61K In anticipation, on June 5, 1984, the Dade County Board of County Commissioners passed an ordinance which today impacts 107 crossings. This ordinance met State requirements, i.e., .only 10 P.M. to 6 A.M., only at crossings equipped with gates,. flashing lights, bells and special iigns,-only on railroads operating within the State of Florida; and•was effective July 1, 1984. (Section 21-27.3 of the Code'of Metropolitan Dade County, see Appendix B.) After legal challenges were exhausted, FEC compliance in Dade County began July 29, 1984. j Florida *T,Ilalassee� cksolville • St. Augustine Holly Hill New yria Beac Edgewater I Titusville Florida East Coast RailwayCom an FEC Fort Pierce st Pale Bench Lantana For Lasderdale Hallandale Nora amt Beach Miami - I Figure 2 Other jurisdictions quickly followed. Seven counties and a dozen additional;' -cities have established bans, though some cities within these counties have chosen not .to be included. Of -the FEC's 600 public at -grade highway -rail crossings equipped with gates, bans were in effect for all but 89 by•December 31, 1989. i An additional five crossings(out of the 89) in Edgewater, Florida are covered by a. ban which became effective January. 24, 1990, and,'on June 4, 1990, the.City of.Jacksonville filed ...suit against the FEC seeking FEC.compliance with:-a.city.ordinance.even though signs have not been erected at all•gate-equipped crossings ' .over which . the FEC operates..:-.. cim NOV —6'92 Since the bans started taking effect in the FEC corridor, over 23,400 crossing - months of experience have been accumulated. Florida's east coast is the only locale in the nation where a ban on railroad whistles has recently become widespread. In other counties, cities and towns around the nation FEC Ordinance Impacted Crossings coo !00 �_.. 100 ......... 300 ..— _._.....�_...__..__ 200............... _.------------- _- _ ,00.................... _...... ___ 0 13 I Gomulotive Total Figure 3 A bans have occasionally been passed and occasionally been repealed. Generally, safety concerns prevail. No one has kept track of these ordinances. During House Appropriations Hearings, on March 21, 1990, Rep. William Lehman (Florida's 17th District) asked if there was "any correlation between those areas that have regulations about whistle blowing after dark and the number of freight (train] crossing accidents? Is there a problem there that we should know about? .... If you have any data on that, how it has changed the hazards at the crossings, ... just give me some documentation on that." This report responds to Mr. Lehman's request. PROCEDURE Approach: The concept of this analysis is straightforward: compare the number of accidents reported prior to the ban's implementation to the number after implementation. The challenge is to avoid . - "apples to oranges" comparisons by ensuring that before and after data sets are equal.. This is accomplished by accepting "before" data only when matched by "after" data, and by having control groups, or control periods, which are not impacted by the change. Given well chosen control group(s), an analysis can identify the presence of outside influences which may by chance have impacted the subject group either before or.after the studied event.: --In.". Appendix C to this report,'analytic procedures which use,more - - extensive accident histories and which "normalize"- the--.accident...!-data are also documented.. -;The findings are almost identical::.,;;.;:. 3 1 �� NOU A6'92 IF Data, Crossings: The U.S. DOT/AAR National Rail -Highway Crossing Inventory2 was used to develop a preliminary list'of all at -grade FEC highway - rail crossings. A detailed comparison was made to FEC records. After private and pedestrian crossings; closed and abandoned-.- crossings, bandoned- -crossings, and those public crossings without gates and flashing lights were dropped from consideration, and missing crossings were added, 600 resulted. These public at -grade crossings,*all equipped with automatic gates, flashing lights, and bells, comprise the subject data set. These crossings range from Duval County (Jacksonville) in the north to Dade County (Miami) -in the' south, and all nine intervening east coast counties. A similar list was produced of all CSX Transportation Company public at -grade highway -rail crossings which are equipped with automatic warning devices in the six Florida•counties in which both CSX and FEC operate (Broward, Dade, Duval, Martin, Palm Beach and Volusia). This list contained 224 comparable crossings. Data, Accidents: From FBA's computer-based file of highway -rail crossing accident reports,3 two lists were produced on May 23, 1990. These lists contain 785 crossing accidents reported'to the FRA by the FEC 2The FRA is custodian of this computer-based file of all highway -rail crossings in the United States. This data base, initiated by states, railroads and�the US•DOT circa 1973-75, is kept current by states and railroads who voluntarily provide change information to the FRA. (In the year ended March 31, 1990, the FRA processed more than 90,000 Inventory updates.) Each crossing in the country is assigned a unique number which facilitates precise identification. Among other uses, this number is included in all crossing accident reports. 3Pursuant to the Federal Railroad Safety Act of '1970•(P.L. 91-458) and the Accident Reports Act (45 U.S.C. 38-34) railroads are required to file accident/incident reports with'the FRA. Any impact which occurs between railroad on -track equipment -and an automobile, bus, truck, .motorcycle, -bicycle, farm vehicle, pedestrian or other -highway user at';a highway -rail crossing must be reported to: the FRA on a"'Rail-' Crossing Accident/ Incident " Report" -`= =•form,'"-Fdty � FRA F'-*"- 6180=57: Appendix D. -?=The FRA••has retained -a computer-based file of these reports since 1975. um NOV -6'92 from 1975 through 19894 inclusive. This constitutes 15 years, or 180 months, of data. One of the two lists contains reports for accidents which occurred between 10 P.M. andA.M. (the subject group), and the other contains reports for those between 6:01 A.M. and'9:59 P.M. (a control group).:'A•detailed review of these lists was made to -purge those reports with missing or garbled crossing numbers (20) and those (84)`•which-reported- accidents at crossings not in the 600 crossing subject data -.set, e.g., at private or pedestrian crossings or crossings which have subsequently been closed, are on now abandoned track or have been grade separated and those without gates. A total of 681 accident reports remained, a subject group of 254 in the 10 P.M. to 6 A.M. time frame (out of 264), and a control group of 427 between 6:01 A.M. and 9:59 P.M. (out of 521). Similar lists were produced from CSX Transportation Company. highway -rail crossing accident reports stemming from the six counties in which both railroads operate. After purging these lists as described for.*the FEC lists, 324 accident reports remained for consideration, 234 between 6:01 A.M. and 9:59 P.N. and 90 between 10 P.M. and 6 A.M. Data, Ordinances: The FEC was contacted for information on when ordinances became effective and on precisely which crossings. A list of whistle blowing bans by jurisdictions (cities, towns and counties), with milepost boundaries (with first and last street names), in chronological order, was provided on April 25, 1990. A copy is attached as Appendix E. From this and the crossing list, a combined database, showing crossing number ranges, numbers of crossings and dates ordinances became effective, was created in a Lotus 1-2-3 file format. Also included was the number of months between the ordinance effective date and December 31, 1989. For example, in Dade County, the ordinance was effective on July 29, 1984. Between August 1984 and December 1989, 65 months elapsed. July is not counted. In those two instances when an ordinance became effective on the first day of the month (i.e., July 1, 1985 in the City.of Hallandale, and August 1, 1988 in St. Lucie County), the month is counted. By multiplying the number of crossings affected by each ordinance times the number of effective months, and then totaling the results for all the crossings, a sum of 23,474 crossing -months of post -effective date experience was realized. 4Technically, when these lists were produced, 1989 data were still considered to be preliminary, i.e., Subject to change as late data and corrections were applied to the file.- Only minor adjustments and reconciliations were still anticipated.. The FEC.:.- portion EC-portion of the file was not expected to change. _ 5 � clwo-692 Analysis: This procedure supports a direct,,c post -effective date accident exper pre -effective date experience cons limited to•the amount of available experience. rison between pre- and e because the amount of ed• for .each crossing is.- t -effective date For example: The ordinance which was effective November 4, 1989 (Holly Hill) provided only one month of post -effective date experience (December 1989). As such, only one month (October 1989) of pre -effective date experience was included, i.e., October's accident experience was compared to December's; similarly, for the ordinances which became effective January 7, 1985 (Lantana and New Smyrna Beach),' there exist 59 months of post -effective date experience (February 1985 through December 1989). This was compared to the 59 months of pre -effective date experience between February 1980 and December 1984. Since the pre- and post -effective date experiences in this comparison are of identical duration, no normalizing of the accident counts is necessary. I The comparisons began by manually noting the ordinance effective dates for each accident report on the two accident report listings. Then each accident report'was categorized as to whether it occurred before or after the ordinance effective date, and, if it was a pre -effective date accident, whether it occurred within the accident experience window which was of equal duration to the available post -effective dateiexperience for the crossing under consideration. Table 1 resulted: Table 11 Impacted Crossings, Nighttime Experience Crossing -Months Experience: 23,474 . I Accident Experience, 10 P.M. -- 6 A.M. Pre -Ordinance. 39 Post -Ordinance: 115 The implications of this data are startling! The increase in nighttime accidents in the post -ordinance period is 195 percent. The accident rate tripled.• 6 co, 01 '6992 S-� Control Groups: Daytime -- The first and simplest control group is,the daytime pre- and post -ordinance accident rates for the. sam*e.crossings. The whistle ban is not effective during the day. .-Obviously,. since the identical crossings are involved, warning devices, history duration, etc., are identical. The daytime period is 16 hours long, compared to the nighttime period of eight hours, and rail and highway traffic patterns are different at night. But the concern of this analysis is not whether daytime accident rates are comparable to nighttime rates, but whether the rates changed when the ordinances became effective. In theory, they should not (the whistle ban does not apply during the day), and if the rates did not, this analysis is a step closer*to being able to conclude that the change in nighttime accident rates which occurred subsequent to ordinance application must be due to the lack of whistle blowing. Table 2 Impacted Crossings, Daytime ExRerience Crossing -Months Experience: 23,474 Accident Experience, 6:01 A.M. -- 9:59 P.M. Pre -Ordinance: 108 Post -Ordinance: 109 Virtually no change (less than one percent) in the accident rates occurred during the daytime periods when whistle blowing remains permissible. No Ordinance -- The next control group to consider is one which is also imbedded in the data already analyzed, the 89 crossings where no ordinance is yet effective '(as of December 31, 1989). Since no ordinance is in place, a before -and -after comparison'is not the reason for further analysis, but rather to establish accident rates, unaffected by an ordinance, for crossings which are experiencing traffic patterns identical to the rest of the FEC crossings. These 89 crossings are disbursed throughout the FEC corridor (81 percent (72) are mainline, versus 80 percent of the impacted crossings which are mainline.) in seven of the eleven counties in which the FEC operates, some in Duval County in the north to -- Broward County (Fort Lauderdale), the county just north of Dade County, in the south. 7 M Fifteen years of accident history (180 months) multiplied times 89 crossings realizes a total of 16,020 crossing -months of - history. The first ten years (120 months) is used as a base and is compared to the last five years (60 months). (The first - ordinance became effective 65 months prior.to-December 1989 -- see Figure 3.) In the last five jrears,.5,340-crossing-months of history are available. Table 3 applies: Table 3 No -Ordinance (FEC) Crossings Crossing -Months Experience 10YR I SYR HIST I HIST 10,680 I, 5,340 Accident Experience, 6:01 A.M. -- 9:59 P.M. 40 14 Normalized, Accidents per Month .00375 1.00262 Accident Experience, i0 P.M. -- 6 A.M. 13 1 8 Normalized, Accidents per Month .00122 11.0015 The daytime accident rate is 30 percent lower in the last five years compared to the previous ten years, while the nighttime rate is higher by 23 percent in the,last five years. (This may reflect a change -in rail or highway operations. For.example, average annual locomotive miles reported by the FEC for the same periods increased 22.3 percent.) Significantly, the magnitude of these rates are identical to the pre -ordinance rates for the, impacted crossings (daytime, .0046; nighttime, .00166). This further contributes to a conclusion that the tripling (to .0049) of the post -ordinance nighttime accident rate at the impacted crossings is attributable to compliance with the ordinance. 8 c0M: 0 , CSX Transportation -- The same inventory and the same fifteen years of accident data are available for the 224 similarly equipped CSX crossings in the six counties in which both railroads operate. The crossing and accident data for these crossings produces Table 4. Table 4 CSX Transportation (No Ordinance) Crossings Crossing -Months Experience 10YR 5YR HIST HIST 26,880 13,440 ' Accident Experience, 6:01 A.M. -- 9:59 P.M. 196 38 Normalized, Accidents per Month .00729 .00283 Accident Experience, 10 P.M. -- 6 A.M. 49 41 Normalized, Accidents per Month .00182 .00305 The CSX experience is similar to the FEC's No -Ordinance Crossings. Daytime accident rates are comparable, almost identical, over the last five years. Each has shown a decrease (30 percent on FEC; 61 percent on CSX) in the last five years when compared to the previous ten years. The nighttime accident rates increased on both railroads, 67 percent at CSX's gate equipped crossings, and 23 percent on the FEC's no -ordinance crossings. Overall, combined day and night, CSX has experienced a 36 percent decline from .00911 accidents per crossing -month at gate equipped crossings to .00588. FEC's no -ordinance crossings have also improved (declined) 17 percent from :00496 in the first ten years to .00412 in the last five years. Concurrently, the combined accident rate at FEC's impacted crossings has increased 75 percent since the bans have gone into effect. 0 As a control group, the CSX crossings provide no indication that some extraneous factor has, or may have, or is influencing FEC's ordinance -impacted crossings which has not also impacted other crossings in similar locales. CONCLUSION The only identifiable difference between the crossings in the subject data set (the ordinance impacted crossings) and the control groups remains the ordinances. FEC compliance with the ordinances, the failure to use train whistles, remains the only explanation for the abrupt (200 percent) increase in the nighttime accident rate at the impacted crossings. IMPACT Since the ordinances have become effective through December 31, 1989, 115.accidents have been reported to the FRA which occurred 200 150 100 50 FEC Cross,ngiAccidents Impacted Crossings (10PM-6AM) -1�sma2�snta��al��era��ma�sela�sa��ata��e�atz 04 i ■ Accident Accum I -- Pre -Ordinance Trend Post -Ordinance Trend :• First Ordinance: July'19134 _ I igure 4 Coo NODI -6'v I. _r - ;k at impacted crossings during the time•when*the' ban was in effect (10 P.M. to 6 A.M.). In the pre -ban experience for the same crossings, in the same periods of time, 39'accidents were reported. However, an increase in the number of accidents among the control groups when considering more recent experience (post -ban or the last five years (60 months)) of about 25 percent was noted. Assuming that 39 accidents would also have occurred in the post -ban periods (if the bans had not been established), plus ten additional accidents to allow for the possible 25 percent increase, a total of 49 post -ban accidents would have, been expected. Instead, 115 occurred, which leaves 66 unexplained. In the 115 post -ban accidents, 19 individuals -died and 59 were injured. Of these, it can be statistically claimed that at least 11 of the fatalities and 34 of the injuries are attributable to the 66 unexplained accidents. The gap, depicted in Figure 4, continues to widen. 11 CIM %DJ -6'* FuILROADS AND OTHER UTILITIES 3=19K, sopP. are to bo septated on October 1, 18€1, asto be reviewed by the keislaWre Pur- swt to s. 11.61,. the Regulatory Sunset Act 1351.03 351.vA to 91i1.006. Repealed by Laws 1981, a 61416, 12, eff, Oct. 1, 1932 (Bee 11.61); Laws 1982, C. 6240, f 12, eff. Oct 1, 1982 Historical Note oeipts, were added by Lws IM, a tli0-219, I L ne repe&W aectlons, which pertained to Prior toeepo&I, f S61.o05 was amended by Lws W.es, d1watinuaaw of service, and freight re- 1981, a. 61-269, f 212 351.009, Fees Every raiiraad company shah• pay to the eommDraion fees to be set by rule of the commission. The feed shall be deposited in the Florida Public Service Regulatory Trust Fund and, to the extent practicable, shall be generally related to the cost of regulation, with the following limitations: . I (1) The fee in any proceeding in which a rate increase Is sought shall not exceed $1,000. (2) The fee for any other application shall not exceed $250. (8) .N,0Mjthjtsftdjng any provision of the law to the'eontrary, an annual fee absll not exceed 25 percent of the intrastate jurisdictional gross operating revenues. T:*se rail -cads shall maintain adequate records to assure compliance with this section.. Adde'3 by Lawc.1980, a a4-289, 11, off. July 1. IM. Amended by Laws 1982, a Ap.-U 5, ZS8.2; itws 1983, e. W218, ¢ 24, eff. Aug. 12, 1083. Re9ea1 Sea fhu Wieised note under ¢ SS1.00,1. Historical Note reviewed by the legislature pursuant to e. 11.61, o. 82r90,1 8, subetantlally rewrou the Regulatory Sunset Act t'us sc�don ' I:awe 1983, e. 88-218,.was a reviser's corro- S :ton 11 of Laws 1082, c. 82.90, Provides tion bill. Sea Reviser's Notes -1988. that rror3'oas of that law uasadfug this secuon Reviser's Not+ -is". Lre w: b--rea':ed ?eon October 1. IOU, and to be Amended to facilitate correct interpretation. 351.01. Repealed by Laws 1981. c. 81-318, 1 2, eff. Oct. 1, 1982 (Bee 11.61); Laws 19112, a 8240, 112, eff. Oat. 1, 1982- 351.0:. Repealed by Laws 1979, e. 79-25, 11, eff. May 4, 1979 Micarieal Note . PZJ,or to repeal# this senium wax aruanded by ia:.; 1471. e, 71186, j 261. ' 351.03. RaiGoad•hijhway t'rsde-crossing warning signs and altrAls; audible warn. LNI; exercise of reasonable cue; blocking highways, roads, and'streets during darkness . (1) Every ritllroad company shalt exercise reasonable cue for the safety of motorists whenever its track crosses a highway and shall be responsible for erecting and maintala- i^g tjvbuck grade -crossing warning signs in accordance with the uniform system of tmi... control devices adopted pursuant to a. 816.0745. Such crossbuck signs shall be erected and maintained at all public or private railroad -highway grsde crossings. . (2) Uvance. railroad warning signs and pavement' markings shall be installed and r:.aiats.ined at public railroad highway grade crossings in accordance with the udfarm agstern of tra3fic control devieaa by the governmental entity having jurisdiction over or vmintenw.cs responsibility for the highway or street All persona approaching a railroad; 26 I :. Appendix A71 C1W 0 -6 Z z Agenda Item No. 4(a) 6-S-84 ORDINANCE NO. ORDINANCE AMENDING SECTION 21=27.3 AND.REPEALING SECTION 21-27.4 OF THE CODE OF'METROPOLITAN . • DADE COUNTY, FLORIDA, RELATING TO PROHIBITION OF RAILROAD TRAIN WHISTLE AND HORN NOISE - • POLLUTION; PROVIDING FOR COUNTY -WIDE UNIFORM PROHIBITION FOR PUBLIC AT -GRADE CROSSINGS HAVING TRAIN -ACTIVATED TRAFFIC CONTROL DEVICES; PROVIDING SEVERABILITY, INCLUSION IN THE CODE, AND AN EFFECTIVE DATE EE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF DADE COUNTY, FLORIDA: Section. 1. Section 21-27.3 of the Code of Metropolitan Dade County, Florida, is hereby amended as follows: Sec. 21-27.3. Railroad train whistle -and horn noise pollution prohibited -- Generally. (a) Definitiions. +13 "Deni + a d t agra-le srpesslaql 11 -. -A +Ae oressifto .LS..L {24 1 "Person" means any individual, corporation, partnership, other legal entity, or any' agent or employee thereof. E3� ."Sp eifi-ei�zi-t-- --- -�- �' from a de within ection ted ua se 2144 a E4j "Speeified heu�-"Zear� �e t .L t the - ..L:L:a:- wt 4L.'-- ion L pil apply -to I ICA 0 of essi n 7 re abate L} ' 1 d- ♦ ty1 MQ y 'cssti.i's. - q�A-rte .. C — w�.. -- L_ • - -------------------------------- 1/ words stricken through'shall be deleted.' Underscored words constitute the -amendment proposed. Remaining provisions are now in effect and remain unchanged. Appendix B-1 Agenda Item No. 4(a) Page No. 2 (b) Applicability: The provisions of t:iis section shall be applicable only to public railroad train crossings at grade u-ithin the incorporated•.oriuniacorporated areas of Dade County which are equipped with train -activated automatic traffic control devices which shall Uclude opera at i ng re-n-,flashing-jigEt s gn s, • •and automatic crossing gates on both sides of the railroad train track. (c) Prohibited acts.I -Notwithstanding anything in this Code to the contrary, it shall be unlawful and a public nuisance for any person operating a railroad train pf a railroad com an o eratin ,wholly within This state to blow or act3.v&te,,or pern1v o be Slo—wn or activated, any horn or -whistle from the railroad train ducks spesafsed house when the railroad grain Za within a spesilked distaaee from a designated railroad grads eressing between 10 p•m. and 6 a.m. at and in advance o awn� public at=cJrade crossinww are the munici ty, county,. or state has erected as� at a crossingevolve=announc n— that raITr-S- train horns and whist es w 1 not be s—oun ed -&oris the 'Eforesaa ours. Edi i F}; a•. b.-209--otmen% as MA I e* d: e: d+ •Coa+Pawy j 9T . k* i* �* SFke Aleffeeft Of W.- - --staff-aup crt-taz+tfiQ-;oosxsit-ft" -shall. k- air te the provided Eer-in ambeee:bjeng; • •3�er-:�— er-ire--l.- 7 and -se somwe ea ear the meeti a Appendix B-2 Z� E:►�designedealage totesti gatethe Vsrr%-- dist&nep- SAW {3�4fk malfiiaq beapa r eedn+ -- «L-- -Iry— to oe:a I . Qt any u Mal Gat" On -fie v�e�r�s�7—e€ �e •,.. _� - - • r L.. ++. of +L8 ion a this Mica•- . Gad d -r' -L L L r and l i L_l : hseel F^-4 seip L �I Ld I Ef3 Enforcement; costs and attorneys' fees; injunctions; criminal penalty. section 2. Section 21-27.4*of the Code of Metropolitan Dade County, Florida, is hereby repealed in its entirety. Appendix B-3 ciM NCN "6+ 9 ' #genda Item No. 4(a) ?age No. 4 Section 3. if -any section,) subsection, sentence, eleubc* or prevision of this ordinance is held invalid, the remainder of this ordinance shall not be affectld thereby. Sectio=4. - It is the imtention of the ioard of.County commissioners, and it is hereby ordained that the provisions of this ordinance shall become and be made a yart of the Code of Metropolitan Dade County, Florida; and that the sections of this ordinance may be renumbered -or relettered to accomplish such intention, and the word *ordinance" nay be changed to •sectionu, °article or other appropriate word. Section S. The provisions of this ordinance shall become effective on'July 1, 1984. PASSED AND ADOPTED: Approved by County Attorney as to form and legal sufficiency.�l: Prepared by: ciM o -6,92- Appendix 6'92 Appendix B-4 _• Appendix C Normalizing History Data An alternative approach to comparing before and after data, used when before and after histories are not equal, is to "normalize" the data, i.e., reduce it to a common unit of measure, e.g., accidents per month. The benefit in adding this "complication" is that all history data can be used. FRA's computer based file of highway -rail crossing accident reports contains 785 accidents reported to the FRA by the FEC from 1975 through 1989 inclusive. This constitutes 15 years, or 180 months, of data. In the Lotus 1-2-3 file referenced in the body of this report, the number of months which elapsed between January 1975 and the date an ordinance became effective was also noted. For example, in Dade County, the ordinance was effective on July 29, 1984. Between January 1975 and June 1984, 114 months elapsed, and between August 1984 and December 1989, 65 months elapsed, for a total of 179 months. July is not counted. By multiplying the number of crossings affected by each ordinance times the number of before and after months, and then summing the results for all the impacted crossings, totals of 68,024 crossing -months. of pre -effective date experience and•23,474 months of post -effective date experience were realized. Analysis: Two "normalizing" comparisons were made: The first of these uses all 15 years of accident data (less the month in which the ordinance became effective), broken down into pre- and post -effective date categories. • Below, it is titled, "MAX(imum) HIST (ory)." The second comparison arbitrarily limits the amount of pre- or post -effective date experience to 60 months (five years) on the theory that accidents which occurred more than five years prior to the effective date, or more than five years after the effective date, were so chronologically remote from the effective date that no warrants could be offered that other operational or environmental changes would not have distorted accident rates. It is titled, 1160MO(nth) HIST(ory)." Each of these two comparison procedures data be "normalized," i.e., expressed a accidents per month) versus as a simple of the dichotomy between the number of available for before versus for after. C-1 require that the accident s, a rate (number of absolute number because crossing -months experience c►M NN —612 0 4 Table C1 resulted: �fet Table Cl Impacted Crossings, Nighttime MMerience Crossing -Months Experience MAX 60MO HIST HIST PRE- POST- PRE- POST_ 68,024 23,474 30,660 22,800 Accident Experience, 10 P.M. -- 6 A.M. 118 115 47 109 Normalized, Accidents per Month .00173 .0049 .00153 .00478 c'. The increase in nighttime accidents in the post -ordinance period is 182 or 212 percent, depending on which measure of history is used. The accident rate is triple the accident rate prior to ordinance implementation, thus confirming the finding noted in the basic report using matched pre- and post -ordinance histories. c-2 Control Groups: Daytime -- r Table C2 Impacted Crossings Daytime Experience Crossing -Months Experience MAX 60MO HIST HIST, PRE- POST- PRE-POST- 68,024 RE-OP ST - 68,024 23,474 30,660 22,800 Accident Experience, 6:01 A.M. -- 9:59 P.M. 264 109 114 105 Normalized, Accidents per Month .00388 .00464 .00372 .00461 A review of Table C2 discloses that the accident rates increased 20 and 24 percent in the measures which consider maximum available history and five -years of history. This may be due to increases in traffic volumes. For example, FEC locomotive mileage reports indicate an increase of 22.3 percent between the earlier ten year average (75-84) and the most recent five year average (85-89). The magnitude of the daytime accident rate increases does not approach the magnitude of the pre- versus post -ordinance change consistently reflected•in the nighttime rates. As noted in the basic report, these increases are not noted when the pre- and post -ordinance effective date histories are kept constant. Both of these normalizing techniques confirm the main findings in the body of this report. There is an indication, apparent here which is also apparent in the no -impact data that some offset, i.e., some increase (say 20 to 24 percent), may have to be considered when looking at the post -ordinance effective date experience. The data indicates that the nighttime accident rates may have increased at the impacted crossings as they did at the non -impacted crossings (for reasons not apparent in this data), but not nearly to the degree which actually has occurred at the impacted crossings. c-3 CIN► o 6 9 DEPARTMENT OF TRANSPORTATION J FEDERAL RAILROAD ADMINISTRATION RAIL -HIGHWAY GRADE CROSSING ACCIDENT/INCIDENT REPORT �s 'atm FORM APPROVED OMB NO. 04R4033 1. NAME OF REPORTING RAILROAD Amtrak Autotrain ACCIDENT/INCIDENT SITUATION la. Alphiii Cade to. Railroad Accidmt/inatlent No. 2. NAME OF OTHER RAILROAD INVOLVED IN TRAIN ACCI DE NT!INCIDENT 2s. AWbnic Code . Rd& d AsidmUlnadrin No. 3. NAME OF RAILROAD RESPONSIBLE FOR TRACK MAINTENANCE (Imste vivyr 3a. Apha6ane Cade 3b. RaiYaad Aockome/litetdant No. 4. U.S. DOT•AAR GRADE CROSSING IDENTIFICATION NUMBER 5. DATE OF ACCIDENT/INCIDENT nio`� S. TIME OF ACCIDENTRNCIDENT -a PIT,a . 7. NEAREST RAIL LOCATION I11. HIGHWAY NAME OR NUMBER pfpmrtr. (t.o CODE ... .. ... ,r......t ......,..a ....,� Est I 1. Neth 3. East MPH Recorded 2. South 4. West CROSSING WARNING 31. TYPE 1 ACCIDENT/INCIDENT SITUATION Hwy.TrafficSiglals 9 HIGHWAY USER INVOLVED 32. SIGNALED CROSSING WARNING ' RAILROAD EQUIPMENT INVOLVED Cantilever FLS 6 12 TYPE 3 TrucL'r�.1e• f G:ctorcycle CODE 16 EOUIPMENT 3. Train (srandln;/ 6. Light locolsl (moving) CODE 1. Auto 4. Bus 7. Ftoestrlan 1. Train (units pulling/ 4. Car(s) (moving) 7. Light loco(.► (standing/ 2. Truck 5 Schoo! Bus S. Other •spec�(rj 2. Train (units pushing) S. Cars) (standings S. Other(iWdfy) 3 Doz(esl/ I 13. SPEED lextinwirf mph ct Impact to DIRECTION lsroyaphlcall CODE 17. POSITION OF CAR!UNIT IN TRAIN CODE 4 Wig Wags 8 1. North 3. East Stop Sign 12 None 33. LOCATION OF WARNINGCODE 2. South 4. West CODE 35, CROSSING ILLUMINATED BY STREET CODE 2. Side of vehicle approach 35. POSITION NECTED WITH HIGHWAY SIGNALS CODE CIRCUMSTANCE CODE 1. Stalled on 2. Stopped on 3. Moving over 1118. 1. Train struck 2. Train struck by crossing crossing crossing highway user highway user 19. CODE Was the highway user and or rail r- .p- t involved in the impact transporting hazardous materials? 1. Highway user 2. Rail equipment 3. Both 4. Neither I ENVIRONMENT 20. TEMPERATURE •sp, v!: 21. VISIBILITY (nnglrrntn•I CODE WEATHER tunaleenny) CODE 1. Dawn 3. Dusk 122. 1. Clear 3. Rain 5. Sleet `F 2. Day 4. Dark I 2. Cloudy 4. Fog 6. Snow I TRAIN AND TRACK 23. TYPE OF TRAIN CODE 24. TRACK TYPE USED BY TRAIN INVOLVED CODE 1 cre g^t 3 Mixed 5. Yard/Switching 1. Main 3. Siding 2. Passenger 4. Work 6. Light Locomotive(s) 2. Yard 4. Industry 25. TRACK NUMBER OR NAME 26. FRA TRACK CLASSIFICATION 27. NUMBER OF LOCOMOTIVE UNITS ... .. ... ,r......t ......,..a ....,� Est I 1. Neth 3. East MPH Recorded 2. South 4. West CROSSING WARNING 31. TYPE 1 Gates 5 Hwy.TrafficSiglals 9 Watchman 32. SIGNALED CROSSING WARNING ' /place X in 2i Cantilever FLS 6 Audible 1 Flagged by crew Was the signaled cracsingwaming apprnpnarc identified in item 31 dpvatine CODE 3 Doz(esl/ I Standard FLS 7 Crossbucks 11 Other t. Yes 2 No 4 Wig Wags 8 Stop Sign 12 None 33. LOCATION OF WARNINGCODE 34 CAOSSING WARNING INTERCON• CODE 35, CROSSING ILLUMINATED BY STREET CODE 2. Side of vehicle approach NECTED WITH HIGHWAY SIGNALS LIGHTS OR SPECIAL LIGHTS 1. Both sides .3. Opposite side of vehicle approach 1. Yes 2. No 3. Unknown 1. Yes 2. No 3. Unknown MOTORIST ACTION 36. MOTORIST PASSED STANDING HIGHWAY VEHICLE CODE 137. MOTORIST DROVE BEHIND OR IN FRONT OF TRAINCODE ANDSTRUCK OR WAS STRUCK BY SECOND TRAIN 1. Yes 2. No 3. Unknwvn 1. Yes 2. No 3. Unknown 1 Drove around orthru the gate 2. Stopped and then proceeded 3. Did not stop 4. Other(spedfy) 6. Unknown 39 VIEW ACCK OBSCURED BY 1pnme11 0611MVIon• I CODE 3. Passing train 5. Vcgetatlxl 7. Other(spedfy) 1. Permanent structure 2 Standing ranroao eauipme tI = Topography 6. Highway vehicles B. Not obstructed HIGHWAY VEHICLE PROPERTY DAMAGE/CASUALTIES 40. HIGHWAY VEHICLE PROPERTY DAMAGE reit. dollar aim pe 41 DRIVER WAS CODE 42. WAS DRIVER IN THE VEHICLE? CODE 1. Killed 2. injured 3. Uninjured KILLED 144. TOTAL NUMBER OF OCCUPANTS INJURED IS A RAIL EQUIPMENT ACCIDENT/INCIDENT REPORT BEING FILED? 1. Yes 2. No 47. TYPED NAME AND TITLE 148. SIGNATURE FORM FRA F 618657 (12.741 REPLACES FORM FRA F 611C 13110.671 WHICH IS OBSOLETE Appendix D 1. Yon; 2. No I 5. TOTAL NUMBER OF OCCUPANTS (kk*dt dmer) CODE I 1. DATE CIM NOV -6'92 cr1 N co '� • •p N . N w w M e•1 OO w M ,� O .+ ++in + + c'1 CO CO r_O N� ."'. h .T N • +r1 •O'1 ,"O M en r% M • 4n M y eA _ N 9 M Q\ .T N- W N ti N •-� %a + .7V.T e!1 O► w-1 inMN ra ul Ln coo %o %o \ OD co u1 u1 LriW O -•: t''J T f, CO CO W '�1.•4 o0 u1 00 61 w'1 co 00 1 CO` 00 CO �. \ + + MN�O Ort ` N O N %T •-1 S .-1 r M C7%1 N w w� • • eh :. L'1 - + .N.i z CN -Cpp,, C.'•1 aOMt•'f Or�nN� y tri p,� tr1 M 0. O cMn M .0 en b V w N + P. -•I .•/ raj 1'1 a w � \O � •:i .T . F4 � w .. 'ty �94 • .I+ w Oar, q it • w • vc R� + Z. i. `' ♦ « w w r• I• CO w w 0Ln Md V2 w go V% •i�%C14 •� JET La W1"4 N • co � - 1U.+.-�IPaN Cr ..o '00 rv"7 ;4 en 41 s0 er + I.O ca sa C6. Q .0 erg 41 + en O N b > co C O C. -A ,-I c1 G • + to C d zi O .0 C +� CO N IN �. Li > a w r•+ ,a %D • dU coX -•1aN a J, s 'v iJ 44 ID w60v i4.T9404 aJ No en In O O :: :J: :c O >, O O �+ a7 1 >> • O M N 1 t•y ..� ea iJ iJ w C \•r4 74 cc T. 4% i+ ;� .p ,1 L04°7 z \-J.r r PyON,{ •r4 --t -. ~e;;, O M . -p:O 'V w �T 0 Mw. ' ' y' .i;.. , = o0 O 4J 4j O O i.J � 8 + Qc b \S•. i.O�• 00 .: ^d _ to 00 9. - •• '.:i O .�" « O + �N .z _ AOnCO+a?.'.a43 ONtiS� W 3 V ^wJ Aj T �^ C. O .l. G4 .-t M « tp\ O wd CO ► N N + .T 0 O C M00 -A N O M N 0%0 O i^. N 4JCO.7U*iMw 4 %0 ar N d N O O en Ln ' ..c La +N++ +hI P.% 7+ ;N iti i� iJ Aj i+ 1�.ON+N W � �,+N Colo, M •. C.. O ,a • co M •1-1 M -.4 V V* n + -wW 1-1 .. X0.7 M o M N0 Md'OM M • M i+ N •%0N W •i• " O~ w\U M Ln N U + M M M • A V �T + N u 0. ^ C, k OAO+N ', GAjI ...i • .1i w •• �r w is - w N w w p Lt '?+gyp wy; w "raM - n 4j O'1 R� W ..n wbGiAON r 'r, ^.�+•C •.d wr"�� 1.: C:. G1 S.t c`1 •' -, C :. w O '.O t7 to • Sa t+ ^ O Z UN en C ti en w W O .z.. C;1 _ � v +, ^ % Q .�" M U A H + 'b U 'ti N + p� 'd U t0'J is `•F. w ' 7 -On C U t7 + �+ v U Ki U O •r•I iJ > h to rC tS1 L N t-4 C J. N.Ikrn U.r C .�..� W tlJ�',.-i tyN M.+?«+ N 4)CO �4 t!J TGN.x CJ 0 cLWO •r1 w >%.yx >U C':`:a fal • ^. r ri ^' _• !4 CO 1:.. 44 .T 04 • .'+L is tS. • O 0 tv > • T •d co O O cr1 N co Appendix E-1 r+ r•. Ln O M O N O N JJ + > a � •PI c► r� v ° uN u d v U r. 0o LwON N 93 0 ° 4 CAJ w + %O -- •Lar+N O CO w cc Aj L N �C0�G4 (V X6'92 elm N OQ _ O i01 ul Ln coo %o %o \ OD co u1 u1 LriW O -•: t''J T f, CO CO W '�1.•4 o0 u1 00 61 w'1 co 00 1 CO` 00 CO �. \ tO ^ �. CO N al Ort ` N O N %T •-1 S .-1 r M C7%1 00 N N en a,- ^a V V N s a1 • U yM to d •-a w u •O O xal/t�0 O O d di c ca U C) A" tj 0 0 AJ "rto /l .rc lcI�•. iG t a, N to ... j 9.4 $4 a is $w ed •v .dv ca ' y' - ^„ O .-, y iJ r- JJ 3♦ Aj -rl iJ a 11 r4 AJ ++ 8 H •-1 iJ - O Ad W :1�"1 C 31'•'1 ii •• ."� Q. .� x P r4 i -t C �. ^ r, •� 71 on M ~� .z _ AOnCO+a?.'.a43 ONtiS� W 3 V C•. AOi=• C W ttt ti 1 44 44 4-cO 0 O O O 0 0 0 p O G O y 0 0 0 0 0 •C -:3 ' • =. }, r --f 7� %t ?, 71 ?� .~• ry1 >+ JJ%1 P.% 7+ ;N iti i� iJ Aj i+ L L y — 3 ''.. •^ W* tw O :J �J iJ L — •- • • •n •� •� •+-1 ri •r1 G •r1 •rl Q O iJ O •rl •rl •.i •rl •rl Q HCOC�UUc.�� •rl y •1-1 M -.4 V V* �.. _ c L) �:.)::C1eJc.UH000�., Appendix E-1 r+ r•. Ln O M O N O N JJ + > a � •PI c► r� v ° uN u d v U r. 0o LwON N 93 0 ° 4 CAJ w + %O -- •Lar+N O CO w cc Aj L N �C0�G4 (V X6'92 elm N f I L w ON c, o, m Go 0 CC. \ m co 00 co04 Q� _ ,n +� \ t• JJ �T Ln + rte, c. en e''1 c0 �.a L ♦ O JJ yi oc. —4 Q 1f1 Q 41 N + ,4,:4 o Oes� LMV-1 O 40 U •-+ •ti en co .. ..� 1~ G 1 w a V� O► i+ > • N Q� ii. w +! Ps �+ Or+ ciz •N!e•4+ >, C O .•I v O• y �0 00 4j a+ :,dp � '>di W W10 tVNO O, V V J .�•i� N %W �•p�p � � d1 � !+1 CO) en cc R .r • O� w OM -4 O♦ .. � C Vu T N iCcoenLr%+rnM C^p~ > V y X 44 •p .� -4 gh •Ic - O N —4 • ai C+1 1 1.1 u1 jay L 4c � 'moi '"'� > O I .:L .^. G � . C.• d w V L 1J b .G OD "4 ch > 1J _r. i— yW•rUlM Q r`r u + 10 3 •r{ J- J C C 14 � b! O •iC G 6 A C ^.• s= C y t -4Z 44 •GOw w L Q V W >•+ C b O b O � � A u 9 O � O U fy 'O N to jw • N O4 V1 U m a a '!3 vp •C w •r'1 •o to to a 41sa+wo aaaae a>>� H p q 93 "q . t0 (A m O a 9) u 4j uuy"4 aelda'�o EIl to m W �«x 4c - Appendix E-2 cq Tc "I a •ci O w Scc m -I,-. a CIM NOV —6'94, w ON c, o, m Go 0 CC. \ m co 00 co04 Q� \ t• = S��N �T L O JJ 41 ,4,:4 o 40 U •-+ aN totw Ln �+ >, C O .•I v O• y .•. O, V V J .�•i� N %W �•p�p GO Q C) + to +10 W .. � C > V y r:��02 •Ic -F 4c Q V W >•+ C b O b O � � A u 9 O � O U fy 'O N to jw • N O4 V1 U m a a '!3 vp •C w •r'1 •o to to a 41sa+wo aaaae a>>� H p q 93 "q . t0 (A m O a 9) u 4j uuy"4 aelda'�o EIl to m W �«x 4c - Appendix E-2 cq Tc "I a •ci O w Scc m -I,-. a CIM NOV —6'94, NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL MEMO TO: MEMO FROM: DATE: SUBJECT: City Managers Rim Aasland November 2, 1992 1993 Phone Survey Planning, Research, andCoordination of Human Services As you know, every three years the Northwest Hennepin Human Services Council conducts a statistically significant survey of Northwest Hennepin residents to determine their needs and their attitudes towards various types of human services. I am sending you a copy of the 1990 Phone Survey plus our proposed changes for 1993. Please review the materials and consider ani chancres you mi cYh .►ant ! diii:tjnnc; of aupsti ons . addi ta_ons o ueis our surve , so please let me know-how we can make it meet the needs of the ci res e se v I will be calling you the week of November 9 to get your input on the survey. Thank you for your help. a clm NOV '6'92 BROOKLYN CENTER CORCORAN GOLDEN VALLEY MAPLE GROVE PLYMOUTH BROOKLYN PARK CRYSTAL HANOVER NEW HOPE ROBBINSDALE CHAMPLIN DAYTON HASSAN OSSEO ROGERS 7601 Kentucky Avenue N. • Brooklyn Park, MN 55428 (612) 493-2802 PROPOSED CHANGES TO 1993 PHONE SURVEY o Generally, lower the language level of the phone survey. o Question 12: Change "Housing Services" to "Affordable Housing for families" - This will help us check on reactions to wording of question 6. o Consider deleting Questions 21 through 25. o Change focus of Questions 26 through 31 to determine a)which age group respondents are most concerned about and b) within that age group, what programs are top priorities o Could delete Question 32 o Change Questions 51 through 54 to reflect issues of concerns to the groupings of suburbs we are using for the survey (eg. inner -ring suburbs, second -ring suburbs and third-ring/rural areas) GIM Nov -6'92 ' NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL Z 3 Hello. A% y name is (First name only). I am a vohvtteer calling on behalf of the Norrh west Hennepin Human Services Council Ineed to speak to someone 18 years or older (or is your :Nom or Dad home?) We are conducvcg a survey to determine the human service needs of people living in _ lorrhwest Hennepin County. One of the most important ways to plan for human services is through asking residents of the community about .such things as servicer for seniors, children, and families ?he survey will take about 5 to 7 minutes of your time. We appreciate your hep. The first set of questions has to do with the role of ciey government in providing human service programs for its residents I would lime to read a shorr list and have you tel me, for each one, whether you feel that program is very imporrant, somewhat important, or not that important for your city to suppor.. Question 1: Drug Awareness program for grade school children. Very important 1 REPEAT RESPONSE CATEGORIES Somewhat important 2 Prompt: Such as the D.A.R.E. Not important 3 program. Don't know 88 Refuse to answer 99 Question 2: Domestic violence intervention programs. Very important 1 REPEAT RESPONSE CATEGORIES Somewhat important 2 IF NEEDED Not important 3 Prompt: Services to help the Don't know 88 family -through abusive Refuse to answer 99 situations Question 3: Subsidized child care Very important 1 Somewhat important 2 Not important 3 Don't know 88 Refuse to answer 99 Prompt: Provides funds for child care Question 4: Telephone assurance program for the elderly Very important 1 Somewhat important 2 Prompt: For example, if a senior Not important 3 did not call the program, the Don't know 88 program would call friends or neighbors to Refuse to answer 99 check on the senior to make sure they were okay. Question 5: Specialized recreation activities for persons with disabilities Very important 1 Somewhat important 2 Prompt: Such as swimming, Not important 3 wheelchair basketball, etc. Don't know 88 Refuse to answer oe olm NOV -6'92 1 uuestion 6: Housing assistance for low Income families and Indivfduats. - Very important I - Somewhat Important 2 PmnVt: Such as low cost Ndt Important Q• Don't know AL sad wies, !tG housing ��Questlon Refuse to answer 7: Considering the public building In yourhow woul ou rate the accessibility for persons with disabilities? Would YOU say accessibility is excellent, good, fair or poor? Excellent GoodFair "'� Poor '4 Don't know Refuse to answer off_ Question 8: Are there any programs for children or youth not now in operation that you would like to see offered by your city? Yes 1 No sWp to question 11 NEXT PAGE Don't know Refuse to Answer Question 9: What are they? Teen Center 1 Child care center or program 2 Latchkey program McGruff House or Safe House 4 C� Extended Playground activities 5 Runaway youth program 6 \Programs for children and Other youth with disabilities 7 $ Don't Know _ 8 Refused to answer 99 IF PERSON LISTS MORE THAN ONE PROGRAM, USE QUESTION X10 SLOT TO RECORD 2nd RESPONSE, USING CODES FROM QUESTION 9. Question 10: Any others? USE RESPONSE CODE OF QUESTION 9. 2 cim NOY -6'92 - Question 11. Are there any programs for adults or senior citizens operation that you would like to see offered by your city? — Yes 1 I No 2 skip to questlon 14 I Don't know I Refuse to Answer I i Question 12: What are they? Programs for single adults 1 Activities for persons with disabilities 2 Educational Classes 3 Parenting Education courses a Family centered activities �5 Senior programs or services 6 Job training 7 Housing Services 8 Other activities 9 Don't know 88 Refused to answer _ 9 �-- 3 not now In IF MOPE THAN ONE ANSWER, USE QUESTION 13 SLOT TO RECORD, USING SAME CODE AS IN QUESTION #12. Question 13. Any additional programs. USE SAME CODES AS QUESTION 12. We are wondering how people find out about programs offered by your city. Question 14. What is your principal source of information about programs offered by your city? City Newsletter 1 Mailings 2 Prompt: Use response School postings 2 categories as prompts Newspaper a If needed. Park Brochure 5 4 � G4t7et Bulletins Lily Ccmmun' CenteHall Television/Cable..,. Ot er 4 Don't know (DI) &L Refused to Answer `0 ue5110,ri-15:--Before now, had you heard Hennepin Human Services Council? Yes 1 No 2 Don't know 88 Refuse to Answer .29L 3 S{,, -w something about the Northwest GIM RDI -6'92 Question 16: What Is the one most effective way to Inform about the services provided by human service agencies In Cry Newsletter t Mailings 3„ Prompt: Use response School postings 3 ategories as Prompts Newspaper 4 if needed Pamphlets/brochures 3 Bulletins 4 Other people 7 Community Center/City Hall Q Television/Cable 4 Other 10 Don't know (DII W Refused to Answer ffi- you. or let you know ' your Community? _3 I would like to read you a short I& ofpossiole group home faCEUdes For each one, plewe tel me whether you would approve, approve with reservatiorr4 or oppose a group home of that type coming to your community. Prompt: Definition of a group home: a home in a community for 5- 6 persons having similar charac:eristics and needing services to live somewhat Independently. Question 17: A group home for mentally retarded children or adults? Approve 1 REPEAT RESPONSE CATEGORIES Approve with reservations 2 Disapprove 3 Don't know 8_ Refused to answer 00 Question 18: A group home for recovering chemical dependent individuals? Approve 1 REPEAT RESPONSE CATEGORIES Approve with reservations 2 IF NEEDED Disapprove 3 Don't know 8_ Refused to answer -09 Question 19: A group home for non-violent mentally III individuals? Approve 1 Approve with reservations 2 Disapprove . 3 Don't know , 8 Refused to answer 00 Question 20: A group home for persons with AIDS, ARC or HIV positive? Approve 1 Approve with reservations 2 Disapprove ; 3 Don't know 88 Refused to answer 10&_ 4 CIM Nov -6'92 =L.3 Now, ! would like to ask you some questions about hum= service agencies in your community. There are a number of emergency services providers located in the Norrhwest area which provide, among other things food and clothing. Have you heard of the following human service agencies? Question 21. C.E.A.P in Brooklyn Center Yes Prompt: Community No Emergency Assistance Don't know Program Refuse to Answer Question 22. P.R.I.S.M. in Robbinsdale Yes 1 Prompt: People Responding No 2 In Social Ministry Don't know Refuse to Answer Question 23. N.E.A.R. In Crystal Yes 1Prompt-. North Suburban No I. Emergency Assistance Don't know 0- Response Refuse to Answer a Question 24. C.R.O.S.S. In Maple Grove Yes 1 Prompt: Christians Reaching No 2 Out In Social Service Don't know PIL Refuse to Answer 9 Question 25. First Call for Help in Minneapolis Yes 1 No 2 Don't know E Refuse to Answer .0-01 The following is a list of human service programs How important do you think these services are for residents in your community --very important, somewhat important or not that important? Question 26. Parent training and parenting education courses. Very important Somewhat important 1 REPEAT RESPONSE CATEGORIES Not important 2 3 Don't know 88 Refuse to answer _ 9 Question 27. Peer counseling for seniors. Very important Somewhat important 1 REPEAT RESPONSE CATEGORIES 2 Not important IF NEEDED �3 , Prompt: Seniors talking with Don't know Refuse to answer � other seniors about problems. Question 28: Family stress management Very important 1 Somewhat Important 2 Not Important 3 Don't know Refuse to answer 88 99 Ctitil H� 5 Question 29: Child abuse prevention services n I Soknportant C�ky Hall Not Importm Don't know -2— —3 Refuse to answer -49L. Question 30. 24- hour crisis intervention familieC. program for runaways and their Very important 1 Somewhat ImportarK 2 Not important Don't know 3 �_ to answer JULRefuse 9 Question 31: Respite care services or services which come to the home to care for a allow outside help to person with disabilitles while the caregiver gets a break. Very Important 1 Somewhat important 2 Not important Don't know 88_ Refuse to answer 0 would tike to ask a sfiort series of questions related specifically .to child abuse. Question 32. Where would you call first to report a case of suspected child abuse? Law enforcement agency (police) County attorney's office I County child pretentlon serviceUST -2 DO NOT READ C�ky Hall 911 Emergency number 4 School District 4 Other � Don't know 7 Refused to answer � Question 33. If your name was kept confidential, how likely would you be to report a case of suspected child abuse, very likely, somewhat likely, or not very likely? Very likely 1 Somewhat likely 2 Not very likely Don't know �3 Refuse to answe9-0 r_ The ne,t series deals with mental health issues Question 34. If you had a serious personal or serious family problem, would YOU seek outside professional help? Yes 1 Perhaps or depends No 2 Prompt: a mental health agency, Don't know pastor. or religious leader Refuse to answer � NSU '6'92 R ' Question 35. What would -be the main reason, if any, that would keep you from seeking help from an outside source such as a counseling agency or similar helping agency? No reason given t It wouldn't help 2 DO NOT READ LIST Lack of transportation 2 WRITE ON ANSWER SHE_i THE NUMBER Agency usually not open when THAT APPLIES help Is needed 4 Fear about what others might think (stigma) 5 Don't know what help is available 2 S Need to be strong/don't need outside help/ none of their business 7 /, 10 Lack of rinances/money 2 Other 2 Don't Know $g „p Refused to Answer o Now I would like to ask you a series of questions about you and your household; If YOU would prefer not to answer arty parricular question, we can skip that one. Question 36. Gender? DO NOT ASK. JUST WRITE IN YOUR GUESS Male 1 IF YOU ARE ABSOLUTELY UNSURE, YOU MAY ASK OR Female 2 SKIP IT. DK 88 Could you please tell me how many people in each of the following age groups live in your household starring oldest to youngest? READ EACH AGE GROUP AND WRITE IN NUMBER OF PERSONS FOR EACH AGE GROUP ON ANSWER SHEET. Question 37: Persons 65 or older Question 38. Adults under 65 Question 39. School aged children (Grades K-12) Question 40. Pre-school children Question 41. What was your age at your last birthday 18-24 1 25-34 2 354 3 45-54 4 55 -54 5_ 65-74 6_ 75 or older 7 Don't know _8 Refused to answer Qo Question 42. Next, 1 will read different income levels. Would you estimate your gross household income before taxes as READ LIST UNTIL RESPONSE IS GIVEN less than 10,000 1 $10,001- 15,000 2 515,001- 20,000 3 520,001- 30,000 4 530,001- 40,000 5 540,001- 50,000 6 Over 550,001 7 Don't know _8 Refused to answer 9_ cim NOV `612 I will now read a list of situations d= affect marry households Please tell me which, - ,y, have affected your hoccrehold in some way & ring 1989. ` Question 43: Lack of Adequate transportation. Yes No Don't know Refuse to Answer Question 44. Need for financial assistance Yes t No T Don't know w— Refuse to Answer ;o Question 45. Need for emergency shelter to leave an abusive situation. Yes No Don't know Refuse to Answer Question 46. Unemployment Yes t No T Don't know 0— Refuse to Answer l0 Question 47. Discrimination in housing or employment. Yes No Prompt: refers to race or Dcn't know ethnicity, gender, sexual Refuse to Answer °� preference, age, marital status or disability Question 48: Alcohol or drug use. Yes t No 2 Don't know Refuse to Answer ; Question 49. Lack of adequate health insurance. Yes No Don't know Refuse to Answer i Question 50. Need for subsidized child care. Yes t No 2 Don't know $8 Refuse to Answer °� 8 0114 Nov -6,92 Now for the final set of questions. I would like to ask you a few general questions about your city in parricclar. Question 51. Would you favor or oppose an Increase in city property taxes if it k,\ were needed to maintain basic city services such as snow removal or waWFavor Oppose z��-�°I�` Don't know 88 'rfyz Refuse to Answer W �-Z, Question 52. From what you know, do you disapprove or approve of the job the Mayor and City Council are doing? Approve 1 Disapprove 2 Don't know Refuse to Answer Question 53. How much first-hand contact have you had with your city's staff - quite a lot, some, very little, or none? Quite a Lot 1 Some 2 Very little 3 None a Don't Know Refused to Answer -09 Question 54. From what you have seen or heard, how would you rate the job performance of your city staff - excellent, good, fair or poor? . Excellent Good 2 Fair 3 Poor a Don't Know F Refused to Answer ca Thank you for helping the Northwe-, Hennepin Human Services CounciL This information will help us and others plan for human services in the Northwest Hennepin County Area Ifyou are interested in learning more about human services in your community or the results of the survey, please call the council at 493-2802 Thank you for your time. 9 CIM NOV —6'92 %k1� a::�s . October 26, 1992 Kimm Bergman Mayor of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447 Dear Mayor Bergman: We are writing to you in regard to the "burglar alarm system" rules which are now in effect in the city of Plymouth; which is one false alarm free of charge and any thereafter is $50.00. We feel we should be allowed more than one false alarm, as other cities are allowed three or four per year. We would appreciate immensely, you looking into this matter and reviewing it with the City Counsel to reconsider the current policy. Thank you in advance for your attention in this matter. The four busihess' involved wanting this change are listed below. Please feel free to call me at Hair Excellence, 551-1565, located at 11540 Bass Lake Road, Plymouth, MN, 55442. Sincerely, Corrine Glirbas HAIR EXCELLENCE BASS LAKE BOTTLE KAYLIE'S DRY CLEANE PRIME BUI,LDER'S copy: Plymouth City Counsel 0 CIM Nov -6'92 DATE: Wel FROM: MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 November 4, 1992 Craig C. Gerdes - Public Safety Director Darrel Anderson - Crime Prevention Officer SUBJECT: LETTER TO MAYOR BERGMAN DATED OCTOBER 26, 1992 = 5 The ordinance regulating alarm systems in Plymouth was developed to curtail the ever-increasing number of false alarms in the City by getting users to remedy the causes of them. I believe the current ordinance has given users the incentive to correct the causes of false alarms with their systems on a more timely basis than under the previous ordinance, which allowed three false alarms. When more false alarms are allowed prior to charging a fee, alarm users have a tendency to put off immediate corrective action, which in turn increases demands for unnecessary police services. If the ordinance is to be softened, a revision of the escalating fee schedule to more accurately reflect the true cost of police response would be more appropriate than allowing more false alarms. Of the four companies that signed the letter to Mayor Bergman, only Bass Lake Bottle Shop appears to be in compliance with the alarm ordinance. Kaylies Cleaners has not supplied us with the original permit to operate and they have not paid false.alarm fees. We have no record of Hair Excellence or Prime Builders having a separate alarm system or ever having a false alarm. DA/sb C1M N � "6 92 League of Minnesota Cities October 29, 1992 3490 Lexington Avenue North St Paul, MN 55126 (612) 490-5600 Memorandum To: All Members From: Larry Bakken, President Subject: Reorganization .L-10 As you know Don Slater has resigned as Executive Director. Helen Schendel, the Associate Director has resigned for medical reasons. The Board has no immediate plans for replacement for -that position. The Board of Directors of the League of Minnesota Cities has decided at this time to make some changes in the top management of our association. The position of Executive Assistant to the Executive Director has been eliminated. Lynda Woulfe has been transferred to another position in the LMC. The Board has initiated the process of selecting a replacement for Don Slater. For the interim period Cam Andre is acting as executive director. A search committee of Lee Swanson, Jerry Dulgar, Bob Long, Betty Sindt, Todd Prafke, Eric Sorensen and myself will conduct the search process. We have contracted with the Brimeyer Group Inc. to assist us in this matter. Enclosed are a copy of the position profile, the job announcement and a schedule of the steps to be taken in the selection process. As indicated on that schedule it is hoped to have a new executive director by the middle of January. Any suggestions you may have would be welcome. Please contact me or other members of the Board with your comments. GIM %QV '6'92 z-10 Tt►e Brimeyer Group, Inc. EXECUTIVE SEARCH CONSULTANTS LEAGUE OF MINNESOTA CITIES EXECUTIVE DIRECTOR Position Profile THE ORGANIZATION One Tenth Ave. South Hopkins, MN 55343 The League of Minnesota Municipalities was established in 1913 as a reference organization which was affiliated with the Extension Division of the University of Minnesota. In 1974, the League became an independent organization. Being independent meant the League could vigorously pursue legislation affecting cities. Previously, the League acted more as an educational organization and initiated no legislation since its funding was from the legislature. The League changed its name in 1976 to the League of Minnesota Cities following the legislature's passage of the 1973 City code which reclassified all Cities, Villages, and Boroughs as Cities. The mission of the League of Minnesota Cities is to provide a forum for the identification and representation of Cities' interests, recognizing the strengths in sharing and consensus building, and resulting in an effective "Partnership of Cities". The League of Minnesota Today LMC is a leader among state leagues in the country. It is the official cooperative association of cities serving the needs and best interests of the state's cities. The League represents cities working together to promote legislation on behalf of local government and provides information and other resources to assist City officials in their efforts to improve the quality of service delivery to Minnesota citizens. The composition of the League is noteworthy. LMC is unique in many respects, but not more so than in the number and prevalence of fully staffed and, budgeted subgroupings of cities. No other state has a fraction of the general purpose associations of Cities as Minnesota. Most states have affiliates, often staffed by the central League, of cities and city officials. Minnesota is unique in that a number of these associations collect dues, hire staff, and mount independent representational efforts. Functional subgroupings of cities started with the formation of the Association of Metropolitan Municipalities as a semi-independent organization in 1974. This group, however, is strictly limited to work on metropolitan issues, focused largely on the Metropolitan Council. In 1982, a grouping of metropolitan suburbs founded the Municipal Legislative Commission. tiM #N -6'92 (612) 945-0246 9 fax (612) 933-1153 2 - �.to In 1985, the Coalition of Greater Minnesota Cities decided to retain i Taw firm foc —.._ representational work, mostly centered on local government aid. Smaller Cities in Minnesota formed a dues paying group in 1987. 'There is also a coalition of cities from northern Minnesota representing the 'iron range'. All of the associations have become quite concerned with the property tax relief question. ibis issue has dominated municipal discussions and debates. It has escalated as the state government continues to reduce funding for property tax relief, leaving all cities to debate over a decreasing pie. The upshot of the pressure on property tax funding and the division of cities into camps has been to dramatize the differences in policy between the groups. The existence of these groups has reinforced the divisions. It is much harder for cities to agree on a common state-wide policy. Compromising, with cities who have greater relative differences, is occurring less frequently. MEMBERSHIP SERVICES * Legal Services: The League offers one of the most comprehensive and innovative packages of law related services of any State League. In addition to the inquiry and information efforts of the research and field programs, the League offers the state's only consolidated repository of information and assistance to municipal home rule Cities. * Information Services: The research and inquiry service acts as a central clearinghouse for information on local government. In 1992, the research staff responded to more than 7,000 inquiries providing information on new development, sample ordinances, ideas from other cities, and copies of laws. The research department compiles research on topics such as dog control, planning and zoning, conflict of interest, and special assessments. Researchers respond to questions from members, state agencies, counties, other states, the media, and private citizens. * City Lawyer Exchange Aid and Repository: The City Lawyer Exchange Aid and Repository (CLEAR) is a subscription service offered to City attorneys. It provides legal research and assistance, a brief bank to track municipal law in Minnesota courts, and provides specialized municipal legal advice and opinions to member City attorneys. CLEAR has become the primary means by which Minnesota Cities codify and maintain an organized system of ordinances. In the future, LMC expects a greater emphasis on this codification function. CLEAR is currently working on 15 codes. *Municipal Amicus Program (MAP): The Municipal Amicus Program offers support to cities that are involved in litigation that may have significant statewide impact on the organization, operation, power, and duties of Minnesota's Cities. The League created MAP in March 1986. About 150 cities belong to MAP. A Board of Directors reviews requests for Amicus (friend of the court) briefs from member cities and other municipal units. Gim Nov -6'92 a -3- .=` 1d * Field Service: A Field Representative visits member Cities on a continuing basis to assist with local problems, and to collect materials to share with other cities. The purpose of the program is to provide personal contact between the League and member City officials. During a visit to a city, the Field Representative explains League services, makes recommendations in the areas of policy making and management, and shares ideas for improvement of City services. The Field Representative attends City Council meetings and meetings of affiliate organizations during the year to provide networking between City officials and the League and to help in furthering City legislative programs. * Conferences: Annual Conference - This is a three-day conference which is held in June, and includes approximately 25 educational sessions for City officials. The conference is rotated each year, from the metropolitan area to greater Minnesota. Attendance ranges from 1,700 to 2,000. Legislative Conference - Each year the League holds a Legislative conference providing an opportunity for City officials to hear first-hand from legislators about pending legislation. Policy Adoption Conference - Each November LMC member Cities adopt policies and set priorities,governing the League's representational program. Each City may vote on the proposed policies which guide the League's lobbyists. Legislative Wrap-ups - After each legislative session, the League presents 4 one -day regional sessions to inform City officials of new laws affecting City government. Conference for Newly Elected Officials - Each year the League sponsors.a one -day program for newly elected City officials to orient them on the duties of their new jobs. Clerks Orientation Program - The annual League Clerks orientation is a basic training course for new City Administrators, Clerks, and those with payroll and budget responsibility. *Training: LMC is a founding organization of the Government Training Service which produces training for City officials and staff. LMC cooperates with GTS in identifying subjects for training activities, provides faculty for training seminars, and utilizes GTS staff in planning the LMC annual meeting. * Personnel Services: Originally conceived several years ago as a source of comprehensive personnel -related information, the personnel project had as its primary goal the preparation of computerized salary and benefits survey. The survey includes data on all Greater Minnesota Cities over 2,500 and the majority of Greater Minnesota Cities under 2,500. Metropolitan area cities are covered under a joint contract between the League, the Association of Metropolitan Municipalities and other associations. * Minnesota Municipal Money Market Fund: The League -sponsored Minnesota Municipal Money Market Fund (4M Fund) gives cities an option to participate in a professionally managed, diversified short-term investment pool created by cities for cities. In addition, a certificate of deposit placement program is available as another program option. The LMC Board of Directors serves as the Board of Trustees and League staff provide legal counsel to the fund. ciM NOV —6'92 Ea * The League of Minnesota Cities Insurance Trust: -In 19$0, the League created the League of Minnesota Cities Insurance Trust (LMCIT) as a mechanism through which cities could cooperatively address their risk management needs. LMCIT has two basic goals: To provide cities with the coverages they need, and to do so at a cost directly related to annual losses. Over 95% of the League's member Cities now participate in one or more of LMCI T's programs. LMCIT's property/casualty program covers 742 cities, and 119 other governmental entities such as urban towns, ,joint powers entities, special purpose districts, etc. The program has $69 million in assets, and an annual premium volume of $26 million. The Workers' Compensation Program covers 697 cities and 124 other entities. Its assets total $68 million, with $25 million annual premium volume. LMCIT provides health coverage to 100 cities, and dental benefits to 43 cities. The health/dental program's assets are about $1.5 million, with annual volume of about $3 million. LMCIT does not have employees of its own, but instead contracts with the League for the staff it needs. LMCIT reimburses the League for the cost of providing those administrative services, including staff time, space, equipment, and other expenses. In addition to reimbursing the League for these costs, LMCIT also pays an "institutional fee" to the League equal to 1.5% of the gross revenues of the Workers' Compensation and Property/Casualty Programs. * Publications: The League publishes the Directory of Minnesota City Officials which lists all City officials and contains information about cities. The League updates the Handbook for Minnesota Cities annually which keeps cities current with law changes and how they affect City governance. Each year the League publishes the City Products and Services Guide, a list of firms that do business with Minnesota cities. Other annual publications are generated in the League's research department. The League produces two periodic publications, the Minnesota Cities magazine and the Cities Bulletin. The magazine goes to City officials including Mayors, Councilmembers, Managers, Clerks, and Department Heads. In addition, libraries, schools, civic groups, newspapers, legislators, and others subscribe to the magazine. It includes information from new laws to How to implement a new personnel policy in your City. The League publishes the Cities Bulletin weekly during the legislative session and monthly during the interim. The bulletin includes information on the latest legislative action, bill summaries, action alerts, city classified ads, and general news. The bulletin goes to the Mayor and Manager or Clerk in each City. The media also receive the bulletin. :L -%C) 6'ja =:- lo -5- THE BUDGET' The LMC receives about 50% of funding from dues. The other half of the budget derives from various fees and charges. The greater partcomes from the 1.5% fee charged to LMCTT. This source contributes about 25% of the total budget and, therefore, half of the non -dues revenue. The following listing provides a summary of LMC's budgeted revenues for 1991/92 and 1992/93. THE POSITION The Executive Director is responsible for LMC administration, while the Board of Directors serves as the governing body. The Board of Directors exercises its role as the policy making body for the organization. The Executive Director is responsible for providing information to the Board on the operations of the League and bringing to the Board's attention policy issues requiring consideration. The LMC Board of Directors is responsible for setting priorities and the general management of the League. The Board approves the budget annually and recommends dues adjustments for member Cities. Voting members of the Board are the President, two Vice Presidents, and 12 elected Board members. Ex Officio members of the Board are the immediate Past President of the League, the President of the Association of Metropolitan Municipalities, and the President or Vice President of the National League of Cities if a Minnesota City official holds either of those positions. (Mayor Fraser of Minneapolis currently holds this seat.) The LMC Board selects the League Executive Director, who administers the League office and League services. LMC has seven departments: Administration/Finance, Legislative, Research and Inquiry Service, Publications/Advertising, Conferences/Training, Production Services, and the League of Minnesota Cities Insurance Trust. Each department supervisor reports to the Executive Director and attends a weekly supervisors meeting to share information across departmental lines. E!� 0 -6992 1991/92 1992/93 Budget Budget Membership Dues $1,442,771 $1,484,440 Institutional Fee 760,000 764,192 Service/Product Charge 286,604 369,250 Conferences 261,331 272,600 Interest 271,600 281,600 Miscellaneous 271,600 281,600 Total Revenues: 3,238,306 3,348,0982 THE POSITION The Executive Director is responsible for LMC administration, while the Board of Directors serves as the governing body. The Board of Directors exercises its role as the policy making body for the organization. The Executive Director is responsible for providing information to the Board on the operations of the League and bringing to the Board's attention policy issues requiring consideration. The LMC Board of Directors is responsible for setting priorities and the general management of the League. The Board approves the budget annually and recommends dues adjustments for member Cities. Voting members of the Board are the President, two Vice Presidents, and 12 elected Board members. Ex Officio members of the Board are the immediate Past President of the League, the President of the Association of Metropolitan Municipalities, and the President or Vice President of the National League of Cities if a Minnesota City official holds either of those positions. (Mayor Fraser of Minneapolis currently holds this seat.) The LMC Board selects the League Executive Director, who administers the League office and League services. LMC has seven departments: Administration/Finance, Legislative, Research and Inquiry Service, Publications/Advertising, Conferences/Training, Production Services, and the League of Minnesota Cities Insurance Trust. Each department supervisor reports to the Executive Director and attends a weekly supervisors meeting to share information across departmental lines. E!� 0 -6992 -,r-- %0 C1 The primary goal of the Executive Director is to direct the operations, programs and services provided to the League's members. The Executive Director supervises and particifWas in the development of legislative policy and represents the League before the legislature, state agencies, state administration and others. Duties include: * Direct the operations of the League, developing administrative policies and procedures, personnel and compensation policies for staff, development of comprehensive capital and operational budgets, monitoring and reviewing all departments for compliance with policy, goals, and objectives. * Plan, direct, control, and approve all staffing plans and the selection of staff. * Direct, supervise, and advise department supervisors and professional staff. * Direct the development of legislative policies and direct and coordinate the League's representation strategy. Act as liaison with other organizations. * Direct the research and preparation of special reports and agendas to the Board of Directors. * Provide legislative representation, negotiating and testifying before legislature, state agencies and administration, analyzing legislative bills, monitor and track legislation and rules through legislature or agency process. BACKGROUND/EXPERIENCE Candidates for the Executive Director should have a Bachelor's Degree, (preferably a Master's degree) in Public Administration, Law, or similar degree with at least 10 years experience in a responsible management position. Qualified candidates will have the following: * Possess a strong service delivery orientation with the ability to provide good research and data. * Knowledge of Minnesota politics preferred. Being well connected within state government is desirable. * Experience with the legislative process and developing consensus on policy issues is essential. * Have an awareness of the issues of the League. Be able to identify the expectations of the League staff. * High level of familiarity with City, League, agency or non-profit organizations/associations.-6,01N0� M- 10 -7- MANAGEMENT CAPABILMES * Be the spokesperson for the LMC within the guidelines established by the President and the Board. * Be able to achieve a consensus and act upon it. * Be a skilled professional manager with the ability to motivate a team and work effectively with 'a Board. * Maintain objectivity, uphold ethical standards, and display a professional demeanor in dealing with people and issues of the League. * Promote credibility of the League by keeping abreast of the issues and sharing information with others. Utilize outside agencies such as the Chambers of Commerce to learn of local issues. * Recognize there are changing needs and roles within the Cities as well as unique requirements in different parts of the State. r * Have a sense of fairness and sensitivity in dealing with Cities of all sizes.,. * Take a leadership role in the coordination of all factions of the League. Maintain an inclusive organization by not allowing partiality of any one faction. Be an advocate for the League as an umbrella group. * Orchestrate the efforts of the staff and the Board in making presentations at the legislature. Be able and available to testify personally on the critical issues. * Utilize elected officials whenever possible. * Encourage the Board to confront big City/small City issues. Be able to unite the Board. * Use a team approach without always taking the lead. Utilize others effectively. LEAGUE PRIORITIES * Perform umbrella management role over various groups within the State including the Municipal Legislative Commission, Association of Metropolitan Municipalities, Iron Range Cities, Small Cities, Coalition of Greater Minnesota Cities, and the North Metro Mayors Association. * Set an example which promotes a feeling of equality among all groups within the League. Promote a feeling of credibility and satisfaction of services offered for the entire -6qA membership. G%A N r ' * Evaluate the need to incorporate personnel services, such s rdations; part,of the ' League's efforts. * Strive to improve the delivery of services offered by die LMgue, particularly in the area of basic membership services. * Develop a long-term strategic plan. * Develop a model to improve the perception of the League within the membership and at the legislature. * Provide an accurate and timely flow of information from the Leagub to the memher Cities. * Strive to bring Cities to a consensus on the Local Government AId (LGA) formula issue. * Facilitate the relocation to St. Paul including the purchase of or eonstructiori of office facilities. * Examine the need to restructure and redefine reporting relationships *and -develop a new organizational chart. Clarify reporting relationships between the League and the LMCIT. * Establish a good working relationship with the Governor's office and key legislators. * Explore the possibility of implementing a Total Quality Improvement program. ANNOUNCEMENT Executive Director - League of Minnesota Cities. (Starting salary $75,000-587,000). Report to' 17 member Board of Directors selected by the 850 member Cities. Responsible for administering a $3.8 million budget and supervising a staff of 60 providing high quality services in the areas of Admin/Finance, Legislative, Research and Inquiry, Publications/Advert, Conferences/Training, Production Services, and Insurance Trust. Play major role in coordinating lobbying efforts of League staff and elected officials. Qualified candidates should have a B.A. (M.A. preferred) degree in public admin or related field with 10 years exp. in a responsible management position - preferably in local government, a non-profit organization or association, or a municipal related agency. Apply by November 30, 1992 to: James L. Brimeyer, President The Brimeyer Group Executive Search One Tenth Avenue South Hopkins, Minnesota 55343 (612) 945-0246 NDd '6'9.- S -\O Tne Brimeyer Group, Inc. EXECUTIVE SEARCH CONSULTANTS 11/18/92 LEAGUE OF 'MINNESOTA CITIES (12:00) EXECUTIVE DIRECTOR 11/30/92 Suggested Timetable 10/27/92 Authorize to Proceed 12/4/92 Approve Position Profile 12/8/92 Review Timetable (11:30) Approve Announcement 10/28/92 Place Announcement - Review compensation guidelines 11/2/92 to Recruit, screen candidates 12/4/92 11/18/92 Status report for Search Committee (12:00) 11/30/92 Deadline for Applications 11/15/92 to Review, Screen candidates 12/4/92 (Use NLC Conference to screen candidates) 12/8/92 _ Progress Report (11:30) - Reduce candidates from 8-10 to 4-5 - Review interview schedule - Review compensation guidelines 12/9/92 to Background, reference checks 12/15/92 12/17 and Search Committee interview 12/18/92 12/18/92 (6:00 PM) 12/19/92 (AM) 12/19/92 (PINI) 1/1/93 to 1/18/93 One Tenth Ave. South Hopkins, MN 55343 Informal reception - Search Committee, Board members, candidates Board interviews Search Committee Board selection of Executive Director Transition/Start Date cup► %Uj -6'A (612) 945-0246 • fax (612) 933-1153 3::- %% CITY OF PLYMOUTH PLANNING COMMISSION MINUTES OCTOBER 28, 1992 The Regular Meeting of the City of Plymouth Planning Commission was called to order at 7:00 p.m. MEMBERS PRESENT: Chairman Michael Stulberg, Commissioners Dennis Zylla, Ed Albro, Michael Wigley, Barb Stimson, Scott Syverson, and Roger Scherer. MEMBERS ABSENT: None STAFF PRESENT: Community Development Director Chuck Dillerud, and Planning Secretary Jackie Watson. MINUTES MOTION by Commissioner Stimson, Seconded by Chairman Stulberg to approve the October 14, 1992 Planning Commission Minutes with the direction to include Commission Stimson as present. Vote. 5 Ayes. Commissioners Scherer and Syverson abstained. MOTION carried on an unanimous vote. DISCUSSION: PLANNED UNIT DEVELOPMENT Commissioner Zylla showed some slides he had taken in several PUD's and discussed the side yard setbacks. He stated that most of the side yards were consistent with what the neighborhood should look like. Commissioner Scherer stated that even though some side yard setbacks were smaller, the landscaping of trees and shrubs creates a more spacious look to the neighborhood. Commissioner Syverson briefly discussed the donut effect where the density is higher around the parks, ponds or open space internal to a development. He said the donut effect was created to allow more people to enjoy the amenities in the development. Director Dillerud stated that it is customary to place the multiple family units in a development at the periphery of the development so that the additional traffic does not have to travel through the single family portion of the site for egress. He said that using the donut concept all the heavier traffic would have to travel through the single family portion of the site for egress. He stated this would be difficult to address in the Zoning Ordinance and was a design issue that would need to be discussed on a case-by-case basis. Planning Commission Minutes M` 11 October 28, 1992 Page 274 Chairman Stulberg stated that there should be a simpler way to approve applications for decks and pools in conflict with PUD specifications without going through the Planning Commission Public Hearing process and City Council for approval. Director Dillerud stated that he had .looked into this with the City Attorney and was advised that these types of applications could not be done administratively. The City Attorney was working on a less cumbersome legislative process. Commissioner Scherer stated that the size standards for a PUD are now arbitrary; and, that a PUD should be allowed on any size parcel as long as it facilitates a particular good as a PUD. Chairman Stulberg asked that each Commissioner review their portion of study for the other Commissioners. Commissioner Wigley stated the he thought the bonus points should be eliminated and that the density of the underlying guiding be used to determine the number of units allowed in the PUD. He suggested that the PUD density be tightened up and a single unit number be used rather than a range (i.e., 4, rather than 3-5). Chairman Stulberg asked what would be the "carrot" for the developer to develop as a PUD versus convention platting. Commissioner Wigley stated that the advantage for a developer to develop as a PUD would be the flexibility allowed for setbacks in a PUD. He said that there are so many wetlands in the remaining undeveloped area of Plymouth that the developer needs this flexibility. He said that the bonus points encourage a developer to request higher density. Chairman Stulberg questioned whether the density for a PUD should be over or under that allowed for a conventional plat. Commissioner Wigley responded that hi,s suggestion would be to increase the allowable density for a PUD as somewhat higher than the average for a conventional plat. Commissioner Zylla stated that the PUD allows for phasing of the development and he was not concerned with the number of dwellings in the PUD as long as it adhered to the underlying guiding. Commissioner Zylla suggested that a grid sheet be used with each PUD staff report to make is easier for the Commissioners to see lot size, setbacks, etc. He distributed a draft of the grid he would like to see used. Commissioner Wigley questioned whether setbacks should be stricter for the PUD. Commissioner Stimson stated that the lot width is the major factor that creates eye appeal, and that the front setback or lot size are not as important. Planning Commission Minutes October 28, 1992 Page 275 Commissioner Wigley stated that the PUD's in Plymouth look pretty good. Commissioner Scherer stated that the PUD should be used as a tool with no restrictions as to the size of the PUD. Director Dillerud commented that in past years some of the larger PUD developments fell apart because so many players were needed for the development. He said the smaller PUD is probably better and easier to develop. He said that once some new language is developed for the PUD he will run some of the existing PUD's through a mock scenario to see how they measure up to the new language. Commissioner Stimson stated that open space in a PUD should not be a requirement, and that if open space is desired it should be allowed as either active or passive open space. She stated that the ownership of common -open space needs to have more structure and the Homeowners Association document should be finalized early in the development. Commissioner Syverson stated that some narrative he read stated that a PUD should "appear like a single family development" and questioned whether this language should remain in the ordinance. He said this language possibly is not in the ordinance but in the Mission Statement. Commissioner Zylla stated that he preferred higher density in a PUD to be on the periphery of the development. Commissioner Scherer stated that open space can be created simply with a street which runs along side open space of any kind. He used the lake area of Minneapolis as an example stating that there are no homes on the shore, the street passes by, and this creates open space for everyone to enjoy. Commissioner Syverson stated that even with the higher density at the center of a development, the design of the street system could eliminate traffic from impacting the single family area it passes through. Commissioner Zylla suggest that all reference to density on the interior or exterior of a PUD be removed. Commissioner Albro stated that any public access to public amenities should not interfere with citizens within a development. Commissioner Zylla stated that the visual effect of a park or trees in the frontal areas within a PUD allow all persons to enjoy the amenities. Commissioner Stimson stated that the placement of the highest density within a PUD should not be predetermined. Chairman Stulberg reviewed all the statements made by the Commissioners and requested that Director Dillerud make a draft of these items in the PUD portion of the Zoning Ordinance. Following are the directives of the consensus of the Commissioners. 1. Drop the bonus points and use the underlying guiding for density. Q* 101 Planning Commission Minutes October 28, 1992' < Page 276 2. Do not set specific.lot sizes for a PUD. 3. Side yard setback should be no more than a minimum of 10/10 feet. 4. Remove minimum open space requirements. 5. Home Owners Association documents to be completed early in the development and to be more structured as to the responsibility of open space. Chairman Stulberg stated that the donut effect should be considered on a case- by-case basis and is a design issue. Commissioner Zylla stated that he is reluctant to drop bonus points if it means that we are going to allow the density per acre to rise. Commissioner Albro suggested that points be set at a percentage. Commissioners Albro and Syverson want to see open space in PUD development. Commissioner Zylla stated open space should be encouraged but not required. Director Dillerud stated that the suggestions made will be used to draft changes in the PUD section of the Zoning Ordinance. This draft will be used by the Commissioners as a starting point for changes they would like,•to see in the ordinance. Chairman Stulberg suggested that further discussion of the PUD be done at a study session. Meeting adjourned at 9:30 p.m. WA 0 CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: November 5, 1992 TO: Frank Boyles, Acting City Manager FROM: Helen LaFave, Communications Coordinator SUBJECT: CUSTOMER COMMENT LINE We received the following call regarding the proposed rental inspection program on the 24 -Hour Customer Comment Line: "My comments are specific to the proposed Rental Property Protective Inspection Program. My comment is very brief. My name is David Russ. I live and own here in Plymouth and have done so twelve years. I do not rent property in the City of Plymouth. I am an experienced landlord in other communities and I can tell you that all your Property Protection Inspection Program will do will increase government bureaucracy and cost the renters more money to live in our community. I am resolutely against property inspection programs. I believe your Inspection and Complaint Department certainly can handle problem properties. Thank you. My phone number is 559-4410 if you need to respond. I do not require a response though. " HL: keb =:• �3 w o c m O i c :C b '3 9 �• O C O C C h o m c E E yb o Lo g .. • {xy m m N • m E ' is .F m Li C 9 C r C w E �'+ v Q c o c s � � • a te% 0 . m C7 Z ! f a W N N N N N N Co 117 F x CW F C C C � m b O N S c Z• o H C7 W W W W W C7 Cl F W � m v v v v Z• v o O to C7 W W W W W W C7 V W F coO 7 V W M m d E = w d K r o p c S Y o S e n b � O y Z cl a ii a_ m 2su y e� i H Z LL ! LL ! C.1 LlLo C7 In C7 CO O O H N N O O 9 N � � O g o a a g a a a - 0 =:• �3 1� 1 CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: November 4, 1992 TO: Mayor & City Council FROM: Frank Boyles, Acting City Manager \ SUBJECT: DISTINGUISHED SERVICE AWARD FOR ERIC BLANK I have been advised that the Minnesota Recreation and Park Association has selected Eric Blank to receive their Distinguished Service Award. The Distinguished Service Award is the highest honor that the Association bestows on its members for long and outstanding service in the field of park and recreation. There are over 1,000 members in the Minnesota Recreation and Park Association, including representatives from cities, counties, townships, and not-for-profit organizations. Eric will be receiving the award at the Minnesota Recreation and Park Association conference banquet to be held on November 19 at 5:45 p.m. in the Rochester Radisson Hotel Center Place, 150 South Broadway. A social hour is scheduled for 5:45 p.m., with the banquet commencing at 6:45 p.m. If City Councilmembers or members of the Park and Recreation Advisory Commission would like to attend, the cost is $22 per person. A reservation is required with the Minnesota Recreation and Park Association in advance. If you will contact Laurie Rauenhorst by Friday, November 13, we can make reservations on your behalf. If you are unable to attend the award's banquet, Pauline Staples, the Assistant Director of Park and Recreation in the City of Maplewood, to be present at the City Council's December 7 meeting to present Eric with the Distinguished Service Award. This recognition confirms what we already know about Eric: He is an expert Park and Recreation Director dedicated to his chosen profession. FB:keb -.611 co t Cit;' of P1;'mouth Pub! is idorKs Dert . Pli'mouth Cit;' Center 3100 Pl ;,mouth BI -A. P11'mouth, MPI 55el-i7 ,/Attr.: Mr . Fred Moore , i^ ��. �• ire It c 660r3c ':. L:n r3 ? 120 ir. ' 'ew Lane NO. P" MI 55441 'ubl is 1•lorKz T i_ is a letter of thanrs for ;`our action to recti+" a Problem ct.II:ert. My letter_. of tune 15, and Sert. 1E, defined the rr•oblem and requested help to avoid future flood ingt. He ha.,e h istor ici 1`.' had flooding in our garage and basement man;' time_• as rapid water run-off, either =now melt or hea"" rain, was greater than the car_acit-:' of the culvert. On Thursda October 29. a PI -mouth worn crew efficient]'.` rerna"ed the 12" cul-.,crt znd in_tal led a new 18" cul"ert under m-,- ne inhbor•'_ dr•i:'ew_ Ther did a nice .job lea�,ina the dri:'ewxs' undi=turbed t•:ith a Emooth , fresh blacKtor` surface. The not- culYer•t should handle an:' future deluge and gi„e= u= a recce of minim LLE h3':en't had for "ears. We are firateful fcr '.'Qur re=ron:!re to Ott!' r-e•zutst ThanK_ to ;`osa and "our entire staff. cc: Ma`.`cr Kim Bergman �P �ed-6. Lindber i a�s�cli .rchA.5C, I To.•: t,'cT�ti L. 1C Gs l l iwl JC CE=; IF:c.:) PUBLIC ACCOUNTANTS 7573 GOLCEN VAL._Y RGAO. SUITE t95 .MINNEAPOLIS. MINNESOTA 55427 TELEPHCNE 6t2/546-6211 FAX o12i54o•2048 DATE TO i ;ROM: vS_ FAX TRANSMITTAL Fax number 612-546-2048 E: -GINE F °LANSKI. CPA JAMES R 4-00-t. CPr PHILLIP J. KRONLAGE• CPA JCMN W. EDSCN• CPA JAMES V MEYEA. CPA EDWARD H. PETER. CPA REPAED PAGES TRANSMITTED (including thi3 page) MESSAGE: 7ht6 irlMrr� 0) r aLPL- I'LLu gaza-k � /lana f i / r S 7— 14 CSP —.A c /,v i4ppl e (Ja / 14 9' 7/� �x ?z� /•fed Tb %fie cr u 7Jr ar %hq r4rf7�,-+<t� M o • CcJa.i�.e-< /�� b�m �r Gc�a�",t-� �1i(/(t75 �. C 1, p r -V In (/ll'e ex-/ �n / 4 bo t� -r /aees � >.� cCQ/.t/�uy�Iti 6 P K 4 At- )tJ V 6( L a �C CLIENT �/ 011-r' 5• a S r 1 / GA201 �f vrr��t of _C -:re P^,ate C..::nCLICH[$ Drgc::cs Erc;:crL' 37 me Amenc3n 4i4tCu1,: 1Vt:Pr.'Y �cL �C=w�u�;ar•s Niyt ,'92 Friday, November 6, 1992 12:00:36 AM TODD BREDESEN-WATERPR (6-12)937-9666 TODD R. BREDESEN WATE.RPRO SUPPLIES CORPORATION 15801 WEST 78TH STREET EDEN PRAIRIE MN 55344 (612)937-9888 (800)752-8112 FAX: (612)937-8085 11-3-92 REPORT ON APPLE VALLEY, MN. METER SURVEY When Neal Heuer, Apple Valley, Minnesota's Water Superintendent, suspected he had a problem with water accountability he decided to do something about it. Mr. Heuer noticed that there were often discrepancies between the readings between the inside register of his water meters and the outside remote. He had questions as to how many meters in the system this affected and how many gallons (dollars) the city was missing because of this system failure. He decided to survey every water customer in town by sending out questionnaire postcards. The cards were sent out this p ast summer and the results are as follows. -A total of 1 1,000 survey cards were sent out to all the water customers of the City of Apple Valley. -4,364 (39.7%) cards were returned to the Water Department. -Of these cards 3,887 (3S.3%) had a valid response. Some people had read only one reading, read the gas or electric meter or even read the meter serial number. -1 13 (2.9%) had a inside vs. outside discrepancy of more than 100,000 gallons!!! -89 (2.3%) had inside vs. outside discrepancies between 50,000 and 100,000 gallons!! -152 (3.9%) had a difference between 20,000 and 50,000 gallons. -286 (7.4%) had a disparity between 5,000 and 20,000 gallons. -436 (11.2%) were off between 1,000 and 5,000 gallons. -2,811 (72.3%) of the responding customers has water meter , o ,btg2 w Friday, November 6, 1992 12:00:36 AM TODD BREDESEN-WATERPR (612j 937-9666 • �� co, readings that were inaccurate by 1,000 gallons or less. --If the mean number in each range class is used to calculate the amount of water lost the figure is an astonishing 18,1 S 1 ,000 gallons. of unbilled water and sewer revenue! At todays rates this is a lot of money!! Mr. Heuer has made some assumptions and conclusions concerning the results of this survey. 1 j Mr. Heuer feels that the results from unresponsive customers may have had even a greater degree of discrepancy. It is assumed that people who had the worst of the offending meters or who had tampered with their meters did not send in the response card due to fears of a high retroactive water and sewer bil!. 2) The generator type meters that were currently being installed would surely fail at the same rate as the older meters in the system. In effect the water department was only perpetuating the situation and could not expect a solution to this problem by continuing to install generator type water meters. 3 j The City of Apple Valiey could not consistently document when these water loss amounts occurred. Consequently, they have decided to forgo any oackcharge proceedings and in effect "eat" all of this iost revenue!! Of course the ultimate solution (and Apple Valley's course of act: on) to this "dual reading" problem is to install Sensus Touchread 0 meters. In a related incident, the Municipal Utilities of the City of Austin, MN. recently replaced 2600 generator outside remotes. These remotes failed for various reasons but primarily because the offending manufacturers blue decal on the inside of the remote lens warped during normal environmental conditions and prevented the odometer counter rn advancing. Many of these outside remotes have been replaced once only to fail within the ver y next year!!! The meter foreman, Rod Kinney refuses to install any more of these generator remotes because ":f you can't trust them, why put them in"? The solution again is Sensus Touchread 'S type meters to totally eliminate the "Inside vs. outside" reading dilemma. �6, est --4 IP— VIE> 92 - cc cae a, C -Y frog i Iluut t &JA u, o -b 'OX-- %wo . ---.. .10 , OZ.-. -- --,. - - cls, o - 6 qA Z�sb JA sus - - ----- - - -- BIOOMWOU City Council votes� -; ay for building •ice rink top _...:. Bloomington likely will have a new Olympic -size ice ".in operation at BloomingtonIce Garden by next fall after City Coun- cil members voted 5-1 to back it finaneially..-, The vote gives the OK to sell $i million in bonds: backed by revenue from ice time fees,,use $500,000 from the.cit ., recrea- 000 from the.city capital im tional •fund, and ice, � construction oos��a^�� fiord to pay 4he anticipated $4.22 exisluig =two . The new are ► vGllabe-built Supparters �;ted '�•:.new rink..; Fy Bloomington' . ceriied abou ph�er the rink' ticihut others'were`con t. ' generate enough T6 --MY to Pay officials expe�t that the;1w .But city recreational and ti. demand for ice time.ex; an hour ice -time. fee; combined wi surroun�g Co _ Y in BloomingtM and will generate payments. Construction nough is-expeconey for bond ted to start next spring. •� � elm o -6,92 BASSETT CREEK WATER MANAGEMENT COMMISSION • crystal • Golden Valley Curtis A Pearson. Attorney Leonard Kremer, Engineer • Medicine Lake 1100 1st National Bank Place West Barr Engineering Comparry • Minneapolis Minneapolis, Minnesota 55402 7803 Glenrcy Road • Minnetonka (General Address) Edina, Minnesota 55435 • New Elope Phone: 612/338-4200 Phone: 612/830-0555 • "uth October 30, 1992 0Robbinsdale • St. Louis Park City Managers or City Clerks and Bassett Creek WMO Commissioners E' Re: Hennepin County Ground Water 6an�j\* 1 Greetings: At the last Bassett Creek Water Management Commission meeting on October 15, 1992, the Commission appointed a committee to meet and discuss the ramifications of the Hennepin County Ground Water Plan. This is a very large book which was originally submitted to many of the cities back in May of 1992 and has been officially submitted by the Hennepin Conservation District under date of October 7, 1992. The cities and the water management organizations have 60 days to comment. The plan will then be presented to the Metropolitan Council, other state agencies, and eventually the Board of Water and Soil Resources. If the plan is approved by BWSR, it is then returned to Hennepin County to be adopted within 120 days. The purpose of this communication is to call your attention to what may be a very costly program for the local municipalities. The County has recommended that a joint powers group be formed consisting of all the municipalities in Hennepin County. The County will then rely on the local municipalities to enforce and implement the plan. On October 27, 1992, the committee consisting of Fred Moore of Plymouth, David Sonnenberg of Minnetonka, consulting engineer Len Kremer, commission attorney Curt Pearson, and Don Rye of St. Louis Park met and discussed the plan. We have a number of concerns which we wish to call to your attention and suggest that you follow through with your municipalities and your various department heads who may be affected. Some of the concerns discussed by the committee are as follows: 1. It is our belief that uniform standards should apply throughout the state and certainly throughout the metropolitan area. Breaking plans down by individual counties is not the most sensible manner of trying to regulate and implement a ground water plan. Ground water is not controlled by county -or WMO borders. 2. The committee clearly felt that a state agency rather than the county should be in charge and that St. Paul, Minneapolis, and all the different outstate counties should not have different rules. There should be a uniform set of standards and a uniform policy controlled and enforced by an appropriate state agency." 3. Cost implications have not been reviewed in any detail. A couple of the communities have done preliminary studies and f ind that the original cost to begin implementing this plan will run in the $100,000 to $200,000 range. The committee felt that maps should be supplied showing overlay districts and what lands are involved and affected by the regulations. There undoubtedly will be legal questions relating to the taking of certain lands if they are placed under unreasonable restrictions, and undoubtedly many lands will be placed in a non -conforming status as a result of the regulations. The committee generally felt there has not been sufficient time to study the ramifications and again is concerned that many of the municipalities may have put the plans on the shelf and not gone through a review as to how the mechanics of the plan will affect the individual municipalities. The committee also came up with the question that affects each of our member cities on a constant basis, SHOULD ALL THE COSTS OF IMPLEMENTING THIS COUNTY -MANDATED PLAN FALL ON THE LOWEST LEVEL OF GOVERNMENT WHICH ALREADY IS INCURRING SEVERE FINANCIAL PROBLEMS? Your cities are going to be faced with significant costs when this plan is adopted. 4. The proposal calls for a joint powers agreement between all the cities in Hennepin County. What happens if some cities do not agree to enter into the joint powers agreement? What amount of discussion or thought has gone into these organizational problems? 5. The Hennepin County Ground Water Plan has many sections and needs to be reviewed by your planners, your engineers, and your community development departments, and eventually the cost implications will have to be discussed with your finance director. The committee does not have facts or information at the present time to advise you of the ramifications of adoption and implementation of the plan. We do know that it will add some expense to the Bassett Creek WMO, but we believe that most of the costs will.fall on the local municipalities. 6. The committee is concerned that a total review and understanding of the plan be accomplished as soon as possible. Mr. Kremer was authorized and directed to confer with the technical advisers of other watershed and water management organizations in Hennepin County and to try to organize a thorough review by the technical staff in a very expeditious manner. Upon completion of that review and some organization to the process, it may be necessary that a meeting be called of city managers, councilmembers, planners, engineers, and/or other involved municipal officials. om a "6 `A -- %S C, At the conclusion of the meeting, I was directed to prepare a report from the committee to the city managers and to the commissioners setting forth our discussion and trying to emphasize the importance of this plan and the many ramifications which may result to our commission. We also discussed whether there is an organization of Hennepin County municipalities which could study or become involved in commenting on the plan. It is our concern that if this is approved without adequate study or review, many of our municipalities are going to be extremely surprised by some of the regulations and by the process and the responsibilities which are being placed on the cities. The committee is subject to being called for additional meetings as we obtain information from our engineering staff, and if not the item will be discussed at the regular Commission meeting on November 19. The committee again wishes to emphasize that the main purpose of this communication is to alert you to the plan and to strongly suggest that you spend some time with it at this time to ascertain the.implications on your individual city. Respectfully submitted, 00 ��- Don Rye' Committee Chairman DR:lh Ott %UJ "6', October 30, 1992 In PCI*TvF PLYMOUTIF SUBJECT: WESTON LANE STORM DRAINAGE IMPROVEMENTS CITY PROJECT NO. 130 Dear Resident: In order to relieve flooding problems of two houses east of Weston Lane and south of County Road 6, the City has prepared atom drainage improvement plans which affect the Chelsea Woods and Chelsea Mews developments. The plans were prepared by the City's engineer, Bonestroo, Rosene, Anderlik and Associates, Inc., and approved by the City Council. A contract was awarded to Ford Construction Company, Inc. at the October 26, 1992 City Council meeting. In order to alleviate the flooding problem on Weston Lane, the contractor will be replacing two existing storm sewer pipes and reestablishing a berm along the north side of Chelsea Mews. The existing 18 inch concrete pipe under Yuma Lane between 15th and 16th Avenues will be replaced with a 36 inch concrete pipe. Further downstream south of 18th Avenue and west of Black Oaks Lane the existing 27 inch metal pipe will be replaced with a 36 inch concrete pipe. In addition, the existing berm along the north side of Chelsea Mews adjacent to the outlet of the pond in the Steeplechase development will be reshaped and a rock basket overflow constructed at the outlet. The pond elevation will not be raised as a result of this improvement. The contractor would like to begin work the first week in November on Yuma Lane replacing the culvert crossing. This will entail closing Yuma Lane between 15th and 16th Avenues for several hours during the mid portion of the day. The contractor is estimating five days to complete the culvert replacement. The next work item scheduled by the contractor is the replacement of the 27 inch culvert with the 36 inch concrete pipe south of 18th Avenue. Along with the culvert replacement a concrete skimmer structure will be constructed at the upstream end of the new 36 inch pipe. The schedule for the reconstruction of the berm along the north side of Chelsea Mews is scheduled to take place during the month of November as material removed from the pipe construction would be used in the berm. The schedule for this work is indefinite at this time due to concerns with access and tree removal. If the berm work is not completed this year, it would be constructed in the spring of 1993 or possibly deleted from this contract. 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 October 30, 1992 Page Two The project is scheduled for completion on or before November 30, 1992. Due to the time of year for this project, weather may inhibit this schedule and if it is not possible to complete this year, the project will be completed in early 1993. If you have any questions about the Weston Lane Storm Drainage Improvement Project, please contact the Engineering Division at 550- 5070. Sincerely, �Q L a"�J - Daniel L. Faulkner, P.E. City Engineer DLF:kh CC: Fred G. Moore, Director of Public Works Frank Boyles, Acting City Manager �M:- ts-e October 30, 1992 Vernon Peterson 17425 County Road 47 Plymouth, MN 55446 6 CIN OF PLYMOUTFF SUBJECT: USE OF CITY BRUSH DISPOSAL FACILITY Dear Vernon: At their October 26 Plymouth Forum, the City Council considered your request for: 1. Reimbursement of disposal fees you incurred because the refused to accept brush from you. 2. That the City allow you to dispose of brush at the site. The City Council took the following action. They authorized reimbursement you for the $36.06 dump fee you incurred from August 1, 1992, and the $32.40 dump fee you incurred approximately August 22, 1992. With respect to future brush disposal at the city facility, the Council asked that you call Fred Moore (550-5080) Rdorr to loading the truck at your home so he can inspect the origin of the brush. Once Fred has confirmed that the source is your property and non-commercial, the brush,would be driven to the site that day. I believe that this is an amicable means of resolving your concerns. Let me know if you have any questions by calling me at 550-5013. I have asked the Finance Department to send you a check for the total amount shown above. You should be receiving that in the next two weeks. Vern, thanks for taking the time to express your concerns to the Council. I hope that your daughter is feeling better! Sincerely, 14 Frank Boyles Acting City Manager FB:keb cc: Dale Hahn, Finance Director Fred Moore, Public Works Director Mayor & City Council 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 ROBERT I.. CROSBY LHONARv DI. ADDINGTON ROBERT R.BAIt'I'll N. WALTER GRA FF ALLEN D. BAUNARD RICHARDA. PETERSON ROBERT J. CHNISTIANSON,JI2 FRANK J. WA L'L FRANK VOOL MARINUS W. VAN PUTTEN, JR. DAVID B. MORsE JOHN A.BURTON, JR. JAMES C. DIRACLES ROBERT L.MELLER,JR. SCOTT D. ELLER BEST & F LANA GAN ATTORNEYS AT LAW CHARLES C.BER011IST GROUGH O. LUDCKE E.JOSEPU LARAVE GREGoNY D. SOULE CATHY li. GOUI.IN PATRICK 11. HENNESSY TIMGTIIY A.SULLIVAN TAMMY L.PUST BRIAN F. RICE TRACY J. VAN STP.ENDURGII DAVID J. ZUDKE STEVEN R.KRUGER JAMES P. N11CUELS PAUL EAUMINSKI 0500 IDS CENTER 80 SOUTI-I 8TI1 STREET MINNEAPOLIS MN 55402 - 2113 TELEPHONE (612) 339-7121 TELECOPIER (612) 339-5897 October 30, 1992 Mr. Kenneth E. Raschke, Jr. Assistant Attorney General 525 Park Street, Suite 200 St. Paul, Minnesota 55103-2106 DANIEL R. W. NELSON CINDY J. LARSON JOHN P. BOYLE Ross C. FORMELL CARYN SCHERD GLOVER SARAH S.GODFREY MARY E.SHEAREN CATHERINE J. COURTNEY KEITH J. NEISEN TRACY F. KoCHENDORFER JEANNLCE M. REDING SARAH CRIPPEN MADISON ROBERT D. MAHER DAVID H.JoHNsox Re: City of Plymouth/Salary Limitation Issue Dear Mr. Raschke: OF COUNSEL JOHN R.CARROLL JAMES D. OLSON ROBERT M. SKARE ARCHIBALD SPENCER CHARLES S. BELLOWS WARD B. LEWIS JAMES I. BEST EIDE-100tl ROBERT J. FL.ANAGAN IfM-1074 Thank you for your letter of October 26, 1992 requesting clarifications and additional information on our request for your office's interpretation of whether pay for unused vacation is "salary" for purposes of the employee salary limitation of Minnesota Statutes Section 43A.17, Subd. 9. The billing arrrangement you referred to in your letter is acceptable to the City, and your assessment should be sent to me. You have requested further explanation of the circumstances under which Willis was paid amounts exceeding the salary limitation. The excess compensation resulted from the City providing Willis with use of an auto and a $450,000 universal life insurance policy of which Willis was the beneficiary. The annual premiums on said policy were $26,218. Willis has repaid to the City the amount which was determined to have been in excess of the permissible amount, approximately $25,000. In my previous letter, I indicated that the City anticipated a request from Willis for payment for unused vacation. Willis has now made that request, by letter dated October 20, 1992, a copy of which I enclose. The City has calculated that Willis had 42.6825 vacation days remaining unused as of his resignation, resulting in a total claim of $14,249.40. ray N�1 "6'9$ Mr. Raschke October 30, 1992 Page 2 I} Finally, I apologize for the oversight in failing to include the enclosures referred to in my prior letter. They were sent by separate letter a few days later, but they apparently never reached you. I have enclosed additional copies. Thank you for your assistance in this matter. Since Willis has now requested payment for his unused vacation days, I would greatly appreciate your opinion on the question raised in my previous letter as soon as possible. Please call if you have any questions. RCF/jhc Enclosures cc: Mr. Frank Boyles, City Manager Mr. Kim Bergman, Mayor Plymouth City Council Members Dayle Nolan, Esq. 5795P :o;b ' ce ly, rt L. Meller, Jr. Plymouth City Attorney ro NN . on October 28, 1992 Commissioner Judy Makowske Hennepin County Government Center 2400 Administrative Tower Minneapolis, MN 55487 SUBJECT: THANKS Dear Commissioner Makowske: CIN OF PLYMOUTF+ =-VsCJ We wanted to take a moment to express our thanks to you for expediting the Plymouth Community Library project. We were especially impressed with your flexibility in accepting new site once it became apparent that it would be of great financial benefit to the taxpayers. Thank you as well for your prompt consideration and passage of the real estate purchase agreement. The fact that we are now well on our way toward a community library for Plymouth is largely due to you. Keep up the good work. Sincerely, Kim M. Bergman Mayor Joy/Tierney Councilmember John Edson Councilmember Maria Vasiliou Councilmember Carole Helliwell Councilmember 61M 0 -6* 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 October 28, 1992 Commissioner Tad Jude Hennepin County Government Center 2400 Administrative Tower Minneapolis, MN 55487 SUBJECT: THANKS Dear Commissioner Jude: CIN OF PLYMOUTft =• M q, We wanted to take a moment to express our thanks io you for expediting the Plymouth Community Library project. We were especially impressed with your flexibility in accepting new site once it became apparent that it would be of great financial benefit to the taxpayers. Thank you as well for your prompt consideration and passage of the real estate purchase agreement. The fact that we are now well on our way toward a community library for Plymouth is largely due to you. Keep up the good work. Sincerely, Kim M. Bergman John Edson Carole Helliwell Mayor Councilmember Councilmember Joy Tierney Councilmember �-R Maria Vasiliou Councilmember CMA NOV -6'92 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 J Joy Tierney Councilmember �-R Maria Vasiliou Councilmember CMA NOV -6'92 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 October 28, 1992 Commissioner John Keefe Hennepin County Government Center 2400 Administrative Tower Minneapolis, MN 55487 SUBJECT: THANKS Dear Commissioner Keefe: CIN OF PLYM0UTft 0 We wanted to take a moment to express our thanks to you for expediting the Plymouth Community Library project. We were especially impressed with your flexibility in accepting new site once it became apparent that it would be of great financial benefit to the taxpayers. Thank you as well for your prompt consideration and passage of the real estate purchase agreement. The fact that we are now well on our way toward a community library for Plymouth is largely due to you. Keep up the good work. Sincerely, Kim M. Bergman John Edson Mayor Councilmember Joy Tierney Councilmember Maria Vasiliou Councilmember Carole Helliwell Councilmember ciM NOV —6'92 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 October 28, 1992 Robert Rohlf, Executive Director and Members of the Library Board Hennepin County Library 12601 Ridgedale Drive Minnetonka, MN 55343 SUBJECT: THANKS Dear Bob and Members of the Board: CIN OF PLYMOUTF+ We appreciated the opportunity to meet with you on October 26 to get reacquainted and discuss the Plymouth Community Library project. We are excited by the prospect that a library will finally become a reality in Plymouth within the next two years. We look forward to a long cordial and productive working relationship together. Thanks again for your continued efforts on behalf of Plymouth taxpayers and citizens of this region. Sincerely, Kim M. Bergman John Edson Carole Helliwell Mayor Councilmember Councilmember Joy Tierney Maria Vasiliou Councilmember Councilmember �-R W o -6'91 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 November 4, 1992 Mr. David Anderson 450 Harbor Lane Plymouth, MN 55447 CIN OF PLYMOUTf+ SUBJECT: YOUR AUGUST 28, 1992 LETTER Dear Mr. Anderson: In August you wrote a letter to the City regarding a fence permit you received. As part of that letter, you expressed concerns which I referred to City Engineer Dan Faulkner. I am embarrassed to say that I misplaced Mr. Faulkner's response to your letter and only recently retrieved it. I am attaching a copy of Dan's response. I apologize for the delay_ The fault is totally mine. If you have any questions about Dan's letter, feel free to call him at 550-5071. FB:keb cc: Dan Faulkner, City Engineer GO 0.6'92 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 September 14, 1992 Mr. David Anderson 450 Harbor Lane Plymouth, MN 55447 Dear Mr. Anderson: CIN OF PLYMOUTFF I am responding to your August 28, 1992 letter to Myra Wicklacz in which you express concerns about the curb and gutter adjacent to your property, and sewer and water information you received from the Engineering Division. I have researched your concerns and will attempt to clarify what happened approximately two years ago. The concrete curb and gutter at the southwest corner of your property has evidentially settled which causes water to pool in the street. This section of curb and gutter was constructed by the developer as part of his required public improvements with the development. My staff has recently taken survey elevations of the gutter line in this area and it appears that the curbing can be sufficiently raised in the low area to,provide adequate drainage. We have notified the developer, Hans Hagen Homes, Inc., of this condition, and this problem will be resolved in the near future. The second item of concern you expressed in your August 28 letter indicates that the City Engineer gave your plumbing contractor incorrect information on the location of the water and sewer service line stubs for your property. I was not involved with this request but members of my staff did assist your contractor. At the time your plumbing contractor requested information from the Engineering Division we had not received as -built plans from the developer's engineer on the location of sewer and water service lines. In conferring with my staff on this information request, which was approximately two years ago, they recall that there was not a confirmed location of the service lines. They did share the construction plans, as prepared by the developer's engineer, with your plumbing contractor which showed the possible location of service lines. These plans included a note to "verify location" in the field. Evidently that location as shown off Harbor Lane was incorrect and the services for your lot were to come off 4th Avenue. The proper location was field verified by my inspector to assist your plumbing contractor. I apologize, for the confusion and additional expense incurred, but my staff had not yet received the as -built plans and the construction plans were of poor quality. Any reimbursement that you seek for additional costs incurred should be requested of either the developer or his engineer. clM NfN "6'92 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 Mr. David Anderson September 14, 1992 Page Two Thank you for bringing the street drainage problem to my attention, and if I can be of further assistance, please contact me. Sincerely, 60'jl- 4a-'U� Daniel L. Faulkner, P.E. City Engineer DLF:do cc: Fred G. Moore, Director of Public Works 040 -6 August 28, 1992 " Myra Wicklacz 3400 Plymouth blvd.* Plymouth, MN 5544'7 f - SUBJECT: Your letter dated August 14th Dear Miss. Wicklacz, Let'me,say that I was both surprised and shocked to receive your letter regarding an inspection of a fence under construction on my property. First, sense there was no indication in the permit application that any inspections would be required*or performed. Second; sense this -fence is still under construction I question how it can,be correctly inspected to be as it would be in its final form. I don't believe any structure under construction would appear to an inspector ag it does when it -is completed. Let me also say -that the fence board material that was purchased for this project is 'standard commercial dog ear cedar boards lx6x6'. It is also my' intent to construct the fence as close as possible to.the approved plan considering the -circumstances. Now sense I have taken the time to respond I do have a few questions I hope you can answer. The new cement curb & gutter at the corner of,my property that I was 'assessed for was constructed incorrectly it-ghich allows improper drainage and large pooling of water every time it rains. When will this be corrected? The city engineer incorrectly told the plumbing -contractor w)1ere to connect the water and sewer line for my house.:This resulted in an extra charge of $495.00 to dig two.sewer line trenches.plus $195.00'for _ additional driveway fill :sense the -first incorrect trench cut across my drive way.. When will this money be reimbursed to me?' When the city.charged me $363.03 for a plan cheok' it failed to check among other things that the survey called for a five course block walkout and the pian called *for a six course block walkout**The •failure to-check'this and then later.identify it during constructions cost me thousands of. dollars in corrections and alterations'to the plan. When will this•moriey• be -'reimbursed to me Please take the necessary action to correct ebur mistakes and errors of the items listed above. It may also be appropriate to'notify people in advance•of•any inspections valid or'not so that the status'of a•project can be determined before'wasting the citizens of Plymouth time and•,money. TrulConcern d, ' • Homeow er cc.: Honorable Mayor Bergman • .0; �t CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: September 2, 1992 TO: Frank Boyles, Acting City Manager FROM: Myra Wicklacz, Development Services Technician'through C a E. Dillerud, Community Development Director SUBJECT: LETTER RECEIVED ON AUGUST 31, 1992 I'm assumfing that the letter the Mayor and I received is from a David Anderson of 450 Harbor Lane. I too did not receive any return address. Mr. Anderson applied for a fence permit, which was approved, to install a fence on his property on June 15, 1992. On June 29, 1992 a complaint was received regarding Mr. Anderson's construction of the fence. The complainant indicated that a 6 foot high fence was being constructed in his front yard and possibly into the public right-of- way along 4th Avenue and Harbor Lane. The complainant also questioned why the property owner was not required to have a railing around a deck that was also being constructed on the property and why they were allowed to construct a porch in the front yard area. I indicated to the complainant that a -fence permit had been approved and that it indicated there would be no fence exceeding 3 feet in height in the front yard (which would be setback 35 feet from the corner property lines.) I also indicated that there had been a permit issued for a deck but it had not been final inspected, therefore it was my understanding that the deck was not complete and there would eventually be a railing on the deck to meet code. I also indicated to the complainant that based on the survey the porch that was located on the side of the house met with all front yard setbacks per the approved survey and building plans received by the City. Since the complainant indicated that the fence was still also under construction, I let them know that we would look at the fence in 30 days to see how it was progressing. On July 27, 1992 I received another anonymous complaint about the fence (same as above). On July 31, 1992 Bill Tonn inspected the property and found that the fencing in the front yard setback did not exceed 3 feet in height and it did not appear to encroach the public right-of-way. However, he also found �11� Nth --6 Page Two Anderson Letter that the fencing on the north and east propertylines (in the rear and side yard) exceeded the 6 foot maximum allowable height above grade. The fence measured from 6 feet 8 inches up to 7 feet 5 inches in height above grade in a number of locations. On August 14, 1992 I sent a letter to David Anderson indicating that based on our inspection we had noted that the fence exceeded the 6 foot maximum height from grade in a number of locations. In my letter I gave Mr. Anderson 15 calendar days from the date of the letter to correct the violation. Our staff was scheduled to reinspect the property this week. As with any permit or complaint regarding possible code violation, an inspection is usually conducted to verify the existing condiftions with the Plymouth Zoning Ordinance or City Code. In this case Section 10, Subdivision D of the Plymouth Zoning Ordinance does not allow a fence to exceed 6 feet in height from grade in the side or rear yard. In regard to the other items that Mr. Anderson addresses in his letter I am not personally aware of any of the items he addresses, and I feel these should be pursued through the appropriate Departments. If you would like me to put them on Inquiry Tracking System I will do so, otherwise I imagine you will pursue these with each department. I hope this answers all your questions, if not let me know. cc: File 33-41-0058 nu/mw/boyles o 0 -.6,11 CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: September 4, 1992 TO: Joe Ryan d Fred Moore r FROM: Frank Boyles, Acting City Manager 1 SUBJECT: AUGUST 28, 1992 LETTER FROM DAVE ANDERSON The attached letter from Dave Anderson, 450 Harbor Lane, expresses a number of concerns. The first concerns have to do with a fence permit he received. Myra Wicklacz has responded to these comments. The second concerns are about curb and gutter installation near his home, sewer and water line connection location information, and plan check accuracy. Please review the items in your respective areas and share your findings with me so that we can respond to Mr. Anderson. Attached is a copy of his letter. FB:kec cc: S.F. 9/11/92 q4'.'V- -. 1 die �u �m�� l"ve a� 1S 70 ��vJ T -t 1S i�c. Gea�,cat- Gj�Te'P�.TGe.S Scbtil�n� "gyp C�eG{� KJt'JJIe�.,J CcJ�'cei�T�o►��=�,��s ��^ Rs�s � �uc�,s �a� AC�c�.� -TO �' T�4ZG /�.�� d�tS�KzQzv:.� iOvti� (�S PAQZ OF TI.� CptiTcc`cT �QptX�sal Ta (Ae.Tl:rvv.%-e_ 9S%- Cy 1ATC.p W `1� Com►-+ WA,:, MEMO '4V -Y6 lvt- r . CITY OF PLYMOUTH ��ZA 3400 PLYMOUTH BOULEVARD PLYMOUTH MN 55447 DATE: September 4, 1992 TO: Toe Ryan an red Moore �y FROM: Frank Boyles, Acting City Manager 1 \ SUBJECT: AUGUST 28, 1992 IH= FROM DAVE ANDERSON The attached letter from Dave Anderson, 450 Harbor Lane, expresses a number of concerns. The first concerns have to do with a fence ' permit he received.. Myra Wicklacz has responded to these comments. The second concerns are about curb and gutter installation near his home, sewer and water line connection location information, and plan check accuracy. Please review the items in your respective areas and share your findings with me so that we can respond to Mr. Anderson. Attached is a copy of his letter. FB:kec cc: S.F. 9/11/92 tv� 0 "b'9L August 28, 1992 Myra Wicklacz 3400 Plymouth blvd. Plymouth, MN 55447 SUBJECT: Your letter dated August 14th Dear Miss. Wicklacz, Let'me,say that I was both surprised and shocked to receive your letter regarding an inspection of a.fence under construction on my property. First, sense there was no indication in the permit application that any inspections would be required•or performed. Second'; sense this -fence is still under construction I question how it can,be correctly inspected to be as it would be in its final form. I don't believe any structure under construction'would appear to an inspector as it does when it -is completed. Let me also say -that the fence board material that was purchased for this project is standard commercial dog ear cedar boards 1;6x6'. It is also my' intent to construct the fence a.s close as possible to the approved plan considering the circumstances. Now sense I have taken the time to respond I do have a few questions I hope ,you can answer.. The new cement curb & gutter at the corner of my property- that I was assessed for was constructed incorrectly which allows improper drainage and large pooling of water every time it rains. When will this be corrected? The city engineer incorrectly told the plumbing contractor where to connect the water and sewer line for my house.:This resulted in an extra charge of $495.00 to dig two.sewer line trenches.plus $195.00'for _ additional driveway fill 'sense the•first incorrect trench cut across my drive way.. When will this money be reimbursed to me?* When the city.charged me $363.03 for a plan cheok it failed to check among other things that the survey called for a five course block walkout and the plan called*for a •six course block walkout.• The •failure to• check_this and then later.identify it during constructions cost me thousands of. dollars in corrections and alterations'to the plan. When will this'moriey be-'reimbur'sed to me Please take the necessary action to correct your mistakes and•errorsof the items listed above. It may also be appropriate to notify people in '. advance.of•any inspections valid or'not so that the status -of a•project Gan be determined before'wasting the citizens of Plymouth time and'.money. Trul Concern d, - Homeow er cc•: Honorable Mayor Bergman* N1 �` VA i Kraig C. Gerdes Director of Public Safety City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447 November 2, 1992 Craig, 'N,6 "-,,,,,o M- I would like to thank you, Sgt. Joel Franz, and Sgt. Larry Holzerland for contacting me immediately following the suicide of a student at Wayzata East Junior High. When a tragedy of this magnitude occurs, it is extremely important that school personnel have the time to put in place a response system that is prepared to handle the shock and grief that follows. Your willingness as well as the willingness of the other officers to share information, offer assistance, and provide support is appreciated and respected. As you may already know, by the time students arrived on Thursday, staff was informed, a plan for talking with the four boys and their parents had been formulated, an announcement written, support groups established, a counselor assigned to follow Jason's schedule, a plan for handling the media, other schools informed, and additional district resource staff brought in to the building. While the general public may have no idea the amount of planning and caring that goes into developing a plan in response, I am grateful that you and your officers understand the importance of having the time to put in place the district's response system. Please pass my gratitude on to both officers as well as to any other staff who played a role in assisting us. It is a pleasure to work with such a professional group. Sincerely, Gary L. Swedberg Chemical Health Coordinator Wayzata Schools C: Dr. David Landswerk, Superintendent Dr. John Greupner, Wayzata East Principal Mayor Kim Bergman, City of Plymouth CIM NOV 6'92 DISTRICT ADMINISTRATIVE OFFICES 210 NORTH COUNTY ROAD 101 P,O. BOX 660 WAYZATA, MN 55391-9990 (612) 476.3100 FAX: (612) 476.3214 November 5, 1992 Senator Patrick McGowan 129 State Office Building St. Paul, MN 55155 CIN OF PLYMOUTF+ SUBJECT: COSTS ASSOCIATED WITH ABSENTEE VOTING Dear Senato cGowan: �Q Minnesota and our metropolitan area in particular, have established a nationally recognized trend for turning the most voters out at the polls. The Secretary of State has made every effort to facilitate easy registration and balloting for our citizens. More recently, the rules associated with absentee balloting have been liberalized so that virtually no reason is required to use absentee voting. Because of this fact, Plymouth processed 2,700 absentee ballots this year. This compares to less than 500 in previous years when absentee ballots were used for people with a bona fide reason for not being at the polls. We certainly are pleased that more people are taking the time to come out and vote. What we are concerned with, however, is the fact that this practice has resulted in escalating local government costs. Even though more people are availing themselves of absentee voter's rights, it is still necessary for us to have a complete complement of election judges at the voting places on election day in order to assist voters and process absentee ballots. Consequently, we pay twice for this service. In order for us to assist absentee voters, we required the addition of four persons to our staff on a temporary basis prior to the election. We seek your support in helping us to the best of your ability to control escalating expenditures in this ar%a. Frank yle Actingw.itf Manager FB:keb GIM 0 "6'92 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 V a Mailing List Senator Patrick McGowan 129 State Office Building St. Paul, MN 55155 Representative Ron Abrams Room 209 State Office Building St. Paul, MN 55155 Representative Peggy Leppik 225 State Office Building St. Paul, MN 55155 Representative Warren Timmer Room 301 State Office Building St. Paul, MN 55155 GIM