HomeMy WebLinkAboutCouncil Information Memorandum 10-23-1992CITY COUNCIL INFORMATIONAL MEMORANDUM
OCTOBER 23, 1992 .
UPCOMING MEETINGS AND EVENTS ....
1. CITY COUNCIL MEETING SCHEDULE FOR OCTOBER:
OCT. 26 4:30 P.M. COUNCIL STUDY SESSION
Council Conference Room
TOPIC:
4:30 P.M. - Joint Council/Hennepin County Library
Board Meeting
5:30 P.M. - Stephen Seidel, "Habitat for Humanity"
6:00 P.M. City Center Expansion
OCT. 26 6:30 P.M. PLYMOUTH FORUM
Council Chambers
OCT. 26 7:00 P.M. COUNCIL MEETING
Council Chambers
2. CITY COUNCIL MEETING SCHEDULE FOR NOVEMBER:
NOV. 2 7:00 P.M.
NOV. 4 OR 5 (To be determined)
NOV. 9 5:30 P.M.
COUNCIL MEETING
Council Chambers
CANVASSING BOARD
Council Chambers
The Council will canvass and certify
the November 3 election results on
the City Charter question.
BUDGET STUDY SESSION III
Council Conference Room
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000
CITY COUNCIL INFORMATIONAL MEMORANDUM
OCTOBER 23, 1992
PAGE 2
CITY COUNCIL MEETING SCHEDULE - NOVEMBER (Cont.)
NOV. 16 6:30 P.M. PLYMOUTH FORUM
Council Chambers
NOV. 16 7:00 P.M. COUNCIL MEETING
Council Chambers
-------------------------------------------------------------- -------------------------
NOV. 17 5:30 P.M. BUDGET STUDY SESSION IV
Council Conference Room
NOV. 30 7:00 P.M.
COUNCIL BUDGET HEARING
Council Chambers
3. PUBLIC WORKS GARAGE OPEN HOUSE -- Saturday, October 24. Open House for
public from 1 to 4 p.m.
4. HRA -- Tuesday; October 27, 6:30 P.M. The Plymouth Housing and Redevelopment
Authority will meet in the Council Chambers. Agenda attached. (M-4) '
5. PLANNING COND41SSION -- Wednesday, October 28. The Planning Commission
Forum will start at 6:45 p.m., with the _ regular Commission following at 7:00 p.m.
Agenda attached. (M-5)
6. TWINWEST/MnDOT I-394 GRAND OPENING & GALA -- October 24 - 26.
Attached is information on the events planned for the I-394 grand opening. The TwinWest
Chamber Gala benefit will be held Saturday, October 24 from 8 p.m. to midnight at the
Sheraton Park Place Hotel. (M-6)
7. BASSETT CREEK COMMISSION PUBLIC MEETING -- Thursday, October 29. The
Bassett Creek Watershed Management Commission will hold a public meeting on October
29 at 7 p.m. at the Plymouth City Center. The purpose of the meeting will be to receive
comment about the preliminary water quality classifications of lakes, streams and wetlands
within the commission's boundaries, and to express opinions about desired recreational
uses of the water bodies. A press release is attached. (M-7)
8. LEAGUE OF MINNESOTA CITIES - POLICY ADOPTION CONFERENCE --
Thursday, November 19. The I.MC's 1992 Policy Adoption Conference will be held at
the Decathlon Club, Bloomington starting at 9:00 a.m. and continuing through the
afternoon. Meeting notice and agenda attached. (M-8)
CITY COUNCIL INFORMATIONAL 1VI MORANDUM
OCTOBER 23, 1992
PAGE 3
9. ASSOCIATION OF METROPOLITAN MUNICIPALITIES - POLICY ADOPTION
MEETING -- Thursday, November 5, Decathlon Club. 6:30 p.m. dinner, 7:30 p.m.
business meeting. Agenda and a summary of policies are attached. (M-9)
10. INTERAGENCY WORKSHOP -- Thursday, November 12. A Northwest Hennepin
Interagency Workshop sponsored by schools, churches, organizations, and agencies will be
held at the Holiday Inn North, Brooklyn Center from 8:15 a.m. - 3:15 p.m. Information
on the workshop is attached. (M-10)
11. CITY CENTER PARKING LOT -- The upper and lower parking lots at the City Center
will be swept and sealcoated on Saturday, October 24 and striped on Sunday, October 25.
Attached is a notice from Jack Tabery advising that there will be no parking in the lots
while this work is being done. Parking will be available in the new Public Safety building
lot. (M-11)
12. MEETING CALENDARS - City Center calendars for October through December, and
City Council calendars for the upcoming six weeks are attached. (M-12)
FOR YOUR INFORMATION....
1. CITY OF PLYMOUTH V. W. J. CAVANAUGH -- The attached documents have been
filed with the District Court by the City Attorney's office: 1) Notice of Substitution of
Attorneys for Petitioner; and 2) Petitioner's Notice of Cross Appeal of Commissioners'
Award. (I-1 )
2. REQUEST FOR ATTORNEY GENERAL. OPINION -- A copy of the City Attorney's
letter to the Minnesota Attorney General requesting an interpretation of the political
subdivision salary limitation statute relating to payment of accrued, but unused vacation
leave to the former City Manager. Also attached is a letter from the City Attorney to Jun
Willis with regard to Mr. Willis' termination as transition advisor at Plymouth. Finally a
letter from Jim requesting all owed wages and vacation accrual is also included. (I-2)
3. GROSS PROPOSED TAX LEVY COMPARISONS -- Councilmember Edson has
suggested that the Council might appreciate receiving a comparison of preliminary 1993
tax levies for other metropolitan area communities.
Attached are two documents. The first is a handwritten comparison compiled by
Councihnember Edson through. the clipping service articles. His findings are that the
average levy for the communities surveyed including Lexington and Circle Pines is 8.5
percent. If these two communities are excluded, the average is 5.07 percent.
CITY COUNCIL INFORMATIONAL MEMORANDUM
OCTOBER 23, 1992
PAGE 4
Also included is a copy of a telephone survey done by the City of Richfield of gross
proposed levies for 1993. The survey was accomplished by contacting city managers and
finance directors. The average gross preliminary levy for 1993 using this survey is 5.88
percent. Also attached for the Council's information is a copy of the Truth in Taxation
notice which property owners will receive on or about November 11. (I-3)
4. SCHOOL LIAISON OFFICER POSITION -- The City Council has asked for additional
detail with respect to typical activities of the City's School Liaison Officer in the
Robbinsdale School District. Attached for information is a memorandum written by
School Liaison Officer Michael Goldstein. I believe the Council will find this
memorandum instructive regarding the day-to-day activities of the School Liaison Officer.
(I-4)
5. PUBLICITY ON 1993 RENTAL HOUSING INSPECTION PROGRAM -- Attached is a
memorandum from Public Safety Director Gerdes regarding our first step in publicizing the
1993 Rental Inspection Program. Craig was attending a meeting of 20 rental apartment
managers. During his presentation, he took the time to tell them about the proposed rental
inspection program and to solicit their assistance in commenting on the ordinance draft
which we will prepare. I have asked Helen LaFave to place articles on this subject in the
upcoming Plymouth News and TwinWest Chamber of Commerce. Eventually we will be
writing letters to all apartment managers and owners in an effort to solicit their
participation and understanding of the proposed program. (I-5)
6. HIGHWAY 101 WALL -- Street Supervisor Tom Vetsch has advised me that the Highway
101 wall was repainted on Thursday, October 22. This action was taken as a result of
complaints received from residents in the neighborhood about graffiti.
7. CROSSING REQUEST AT VICKSBURG LANE AND 41ST AVENUE NORTH
(PARENT ADVISORY COUNCIL OF PLYMOUTH CREEK ELEMENTARY
SCHOOL) -- On Thursday, October 22, Fred Moore and I met with members of the
Plymouth Creek Parent Advisory Council to discuss their request for a cross walk with
flashing lights and reduced speed limit at 41st Avenue North and Vicksburg Lane. We
reviewed the alternatives, including using the cross walk at County Road 9 and Vicksburg,
constructing an underpass, constructing an overpass, installing complete semaphore, as
well as the use of a flashing light with reduced speed zone.
At the conclusion of the meeting, we agreed that a flashing light with reduced speed zone
could be installed at 41st and Vicksburg. In order to get this done, the City and School
District have certain obligations:
City Responsibilities
1. Pay half the cost of the flashing light :($2,500).
2. Implement of a reduced speed zone for the cross walk from 45 mph to 25 mph.
CITY COUNCIL INFORMATIONAL MEMORANDUM
OCTOBER 23, 1992
PAGE 5
3. Mark the cross walk on the street.
4.. Train school crossing guards. "
School Responsibilities
1. Pay half the price of for flashing light ($2,500).
2. Provide school crossing guard at this intersection throughout the school year.
3. Install a trail or sidewalk beginning on the west side of Vicksburg Lane
immediately south of 41st Avenue North, easterly on the school property to connect
with the on-site sidewalk system. At present, children would have to walk on 41st
Avenue North once they cross at this intersection which is not an acceptable safety
condition given the traffic before and after school.
All parties agreed that Fred Moore will write a letter to Carol Bryant, Principal of
Plymouth Creek Elementary, indicating that this is the "package" that we agreed on. This
letter will help Carol to make the necessary arrangements for funding this program. We
expect that all City and school responsibilities would be accomplished by spring of next
year so that the cross walk can be in operation.
8. ELECTION UPDATE:
a. Billing for Redistricting Notification Cards -- Attached is a copy of the billing
notification received from the State of Minnesota for sending cards to registered voters
on precinct boundary changes. Plymouth was billed $8,136.71 for the mailing of
35,377 cards. (I -8a)
b. Election Results -- Election results for local government races in the northwest cities
including Plymouth's charter question, will be shown on Northwest Community
Television's channel 35. Character generated results will be posted as they come in or
channel 35. In addition, Northwest Community Television plans a live 30-45 minute
election result program at 10:30 p.m. Following the live cablecast, character generated
results will continue to updated until all precinct results are in.
c. Absentee Voting -- Absentee voting requests and in-person voting continues at a very
busy pace. The number of ballots mailed together with persons voting at the customer
counter is well over 1,000 as of Friday morning. We do not anticipate a slow -down in
this activity as election day approaches. Arrangements have been made to have a team
of election judges come in on Monday, November 2 to sort and alphabetize the ballots
by precinct. The actual process of accepting and rejecting the ballots, and then
delivering the ballots to the precincts to run through the Optiscan machines, will take
place on election day
CITY COUNCIL INFORMATIONAL MIEMORANDUM
OCTOBER 23, 1992
PAGE 6
a. City Council Study Session, October 19, 1992. (I -9a)
10. NEWS ARTICLE -- "City of Eden Prairie buys up land for a future 'downtown'."
attached. (I-10)
11. PERSONNEL:
a. Attached are memos sent to City employees on the following topics: 1) Update on City
Manager Selection Process; and 2) Initiation of Protective Inspection Division. (I-11)
b. Letter from P. Amos Wagner, CP Rail System, to Craig Gerdes, on the City's
successful investigation of assault involving CP rail employee. (I -11b)
12. CORRESPONDENCE:
a. Letter sent to residents in the area of 55th and Northwest Boulevard soliciting opinions
on the temporary closing of 55th Avenue at its intersection with Northwest Boulevard.
(I -12a)
b.. Letter from Paul Wirtz, to Mayor and City Council, submitting resignation as
Plymouth's representative to the West Suburban Mediation Center. (I -12b)
c. Letter from John Brower, General Manager, Joseph T. Ryerson & Son Inc., in
response to Mayor' letter on neighborhood complaints of noise from the Ryerson
facility. (I -12c)
d. Letter responding to Ms. Mary Afinen, 16715 33rd Avenue North, from Mayor
Bergman, regarding concerns with junk vehicles. (I -12d)
e. Letter from Thomas Feeney, U.S. Department of Housing and Urban Development,
advising of satisfaction of monitoring findings of on-site environmental monitoring for
the City's Community Development Block Grant Program. (I -12e)
L Letter to Plymouth Development Council members serving on an Erosion Control focus
group advising of an October 28 meeting at the City Center beginning at 1:30 p.m. (I -
12f)
g. Note of appreciation from the winner of a sweatshirt from the drawing at the South
Shore Park grand opening. (I -12g) `
Frank Boyles
Acting City Manager
AGENDA
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
OCTOBER 27, 1992 at 6:30 p.m.
LARGE CONFERENCE ROOM
1. Call to Order
2. Approval of Minutes from September 29, 1992
3. Public Hearing on Year XIX (19) CDBG Program
4. Review of Contract with Walker Management
5. 1993 HRA Budget
6. Purchase of Lot at County Road 9 & Fernbrook
7. Status Report on First Time Homebuyer Program
8. Senior Housing Interest Newsletter
9. Information Items
a. Section 8 Statistical Report for September 30, 1992
b. Section 8 Financial Report for 7/1/91 - 8/31/92
C. Letter of Resignation from Lloyd Ricker
d. Housing '92, October 1992 (Metro Council/Housing Newsletter)
e. Habitat Herald, Fall 1992 (Habitat for Humanity Newsletter)
f. NAHRO Monitor, October 15, 1992 (NAHRO Newsletter)
g. 1993 NAHRO Legislative Program (October 15, 1992)
10. Other Business
11. Adjournment
(hra/agenda/10-27)
PLANNING COMMISSION MEETING AGENDA
WEDNESDAY, OCTOBER 28, 1992
CITY COUNCIL CHAMBERS
WHERE: Plymouth City Center
3400 Plymouth Boulevard
Plymouth, MN 55447
CONSENT AGENDA
All items listed with an asterisk (*) are considered to be routine by the
Planning Commission and will be enacted by one motion. There will be no
separate discussion of these items unless a Commissioner, citizen or
petitioner so requests, in which event the item will be removed from the
consent agenda and considered in normal sequence on the agenda.
PUBLIC FORUM 6:45 P.M.
1. CALL TO ORDER 7:00 P.M.
2.* CONSENT AGENDA
3.* APPROVAL OF MINUTES
4. PUBLIC HEARING (Approximate time of Public Hearing is listed at the
beginning he Hearing Item. Hearings will not begin prior to the
time stated.)
A. NONE
5. DISCUSSION ITEM:
A. Study Session Discussion of Planned Unit Development
6. ADJOURNMENT
NOTE: NOVEMBER MEETING DATES ARE NOVEMBER 4 & NOVEMBER 18
tn
1 al
)
a) °
a) a)
�i
ar m
c (n
41
c
L x(L)
,L•,
SII
oma° `
c y a `m
�T
v s L
C
M O U
m
a
(D 0)
ri co
-e c`�
O
°
C
U« t cn
U W c
a ter%
`
� 3 m
epi E
o4
° o
c`6
v C6
L
c c ca
o a> >
_ a C
t i
m
CD Y m «,
z E to
m N
a) ,n U
C+ cn O
W C
O O ZnN
a
E
G E O
O C E
U
M.Lm.
O
m s
E j
�0 ::
O
4a a'o
in a c
a O
a ami
R
o c
. c
E CCC 4-
E N co c
E
06 O >, C O
Ca. E io a L
O a Y (n >,
Q C O C
E m
O E O m w
. to to E m
to W
J c 0
� O'D m p
0 c6 E
O
N cn
3
i� O O f0
M (aa C m
cd (LSO � L
Y O ? 07
0 m ,� O
M %-I O 7 O
to Z l- c
m e-1 0 O CD
- .i a M>
`v
Y_ P c
Q
�� m
�S 4 u` � 0 .0+ UOO
c «? o E U
=L 110m
d N'°
4 -
cu cu w
s E c
a a In- m
o �o c
a+ 0 E
Cf w_ C
a)
U) U c
Ea+ C •y
nL_n>>m
ea c o E
v E a Cl
3 E
H 00 ��r!
O
O
U
a
°° m
�i
c E
m Y
f+o
O C
f�6
tL
o
U 'm c
o°
_
a
(D 0)
ri co
-e c`�
y m
Y
C
U
C C
cn
`
� 3 m
epi E
LL a
CD° n
v C6
m C
U 7
cr
m
O
M
0 i` Y
!� L
d
a
E
CD L
`oa
=�
aac.EE
a�t ;_ N
32 E
w
J
!U4
o c
OO
In
v
g�m
eh a)
-aj
S�cn
rcz<m
7
1
7
1
CIM OCT 16'92
f,(1- (."
I-394 Grand Opening Celebration Details
Monday, October 26
RIDGEDALE
Where: Ridgedale is located at I-394 and Plymouth Road. The speakers
will be inside at the Center Court.
When: Speakers are scheduled to begin at 11 a.m.
Speakers: Gov. Arne Carlson
(in order **) Transportation Commissioner James Denn
Charles Foslien, Federal Highway Administration
U.S. Rep. Martin Sabo
U.S. Rep. Jim Ramstad
Bill Crawford, Minnesota Department of Transportation
Dennis Zahrbock, TwinWest Chamber of Commerce
* * order subject to change
Parade: There will be an auto parade featuring classic to futuristic vehicles
leaving the Ridgedale north parking lot at approximately 11:30 a.m. and
traveling along I-394 to the new 4th St. Garage. There will be more
speakers and a lunch at the garage. You are welcome to ride any
vehicle in the parade (except emergency vehicles) to the 4th St. Garage.
Transportation will be provided from the garage back to Ridgedale.
4TH ST. GARAGE
Where: see map
When: Speakers are scheduled to begin at 12:15 p.m.
Speakers: Senator Dave Durenberger
(in order * *) Minneapolis Mayor Don Fraser
Mary Anderson, Met Council
Michael Erlichmann, Regional Transit Board
Robert Mairs, Metropolitan Transit Commission
Sharon Sayles -Belton, Minneapolis City Council
John Laboski, Minneapolis Downtown Council
Richard Braun, Center for Transportation Studies
* * order subject to change
Q � d
X6-0
H
co 3 fav a
lv;:
41
m (0
_ cd •o C7 m
_ 71
?'% 'terry`•
.Q
uy
BASSETT CREEK WATER MANAGEMENT COMMISSION
Curtis A. Pearson, Attorney
1100 1st National Bank Place West
Minneapolis MN 55402
(General Address)
Phone: 612/338-4200
Fax: 612/338-2625
FOR IMMEDIATE RELEASE
Leonard Kremer, Engineer
Barr Engineering Company
8300 Norman Center Drive
Minneapolis MN 55437-1026
Phone: 612/832-2600
Fax: 612/835-0186
M`7
• Crystal
• Golden Valley
• Medicine Lake
• Minneapolis
• Minnetonka
• New Hope
• Plymouth
• Robbinsdale
• St. Louis Park
CONTACT: Hal Runke, 832-2804; or
Bob Beduhn, 832-2786
BASSETT CREEK WATERSHED MANAGEMENT COMMISSION TO HOLD
PUBLIC MEETING CONCERNING WATER QUALITY GOALS FOR
MAJOR LAKES, STREAMS AND WETLANDS
The Bassett Creek Watershed Management Commission (BCWMC) recently
announced that it will receive public input about the desired recreational uses of water
bodies within the Bassett Creek Watershed at a Public Meeting on October 29, 1992
in Plymouth. The BCWMC is currently in the process of establishing water quality
goals for all major lakes, streams and wetlands within its boundaries that, if achieved,
will fully support desired recreational activities.
Major lakes and streams of the BCWMC include the following water bodies:
• Bassett Creek - Main Stem
•
Medicine Lake
- North Branch
•
Northwood Lake
- Sweeney Branch
•
Parkers Lake
• Plymouth Creek
•
Rice Pond
• Birch Pond
•
Ring Pond
• Breck Pond
•
Swan Pond
• Central Park Pond
•
Sweeney Lake
• Courtlawn Pond
•
Turtle Lake
• Crane Lake
•
Twin Lake
• Grimes Pond
•
Westwood Lake
• Lost Lake
•
Wirth Lake
Additionally, there are 271 protected wetland areas within the BCWMC.
- more -
WATER QUALITY GOALS
r
Based on the responses to a recent BCWMC recreational use survey sent to local,
regional and state water resources management agencies, the foregoing list of water
bodies has been preliminarily subdivided and organized into four water quality level
categories. These categories correspond to the levels of water quality necessary to
support various recreational activities the respondents identified as "intended Water
bodies classified as Level I resources will fully support all water-based recreational
uses including swimming and other full'body contact activities. Level II water
resources are appropriate for all recreational uses except full body contact activities,
while Level III resources will support only fishing and all aesthetic viewing activities.
Level IV water resources are generally runoff management (i.e., stormwater detention)
ponds that have no significant recreational use values. Depending on its water quality
level designation, it is proposed that a lake, stream or wetland will receive varying
levels of protection against the water quality -degrading affects of stormwater runoff.
The public is invited to attend a meeting at the Plymouth City Center on
Thursday, October 29, 1992 at 7:00 p.m. to hear about the preliminary water quality
classifications of BCWMC lakes, streams, and wetlands, and to express .their opinions
about desired recreational uses of these water bodies. The Plymouth City Center is
located at 3400 Plymouth Boulevard, just north of T.H. 55, and 3/4 mile west of I-494.
Written comments may be sent to the BCWMC, c/o Barr Engineering Co., Attn: Hal
Runke, 8300 Norman Center Drive, Suite 300, Bloomington, Minnesota 55437-1026
before 5:00 p.m. on Monday, December 1, 1992. Following this date, the BCWMC"s
Engineer will formulate and recommend final water quality goals for all BCWMC
lakes, streams and wetlands.
i
League of Minnesota, Cities
�`�;
1992 PolI*CY A
.p'.
Thursday, November 19, 1992
• ' - - ":4 , Cv • :`�e �Cgt�liOII Q11b '
: .; _ :; 780U,CedaiAveinu� Soirth=l
65425;
Schedule
• •. :'•`.. .. ",.:,}:•'^}.'.lti :.i::r,`;5. ._w�s� �.� �r4, �+-T�•1'aJc'p
President's messag Larry Bakken, LMC President aricl
9:00 a.m. e— ' ,`•� .
Mayor, Golden Valley
9:15 am. Video—City Spending. An Era of Unique Chal�ens =,•:_; :'`r:_
s,:� :4� )•;.mel.^....•tX•i:-,;�e: �
Keynote speaker—The future of the state/local: }"
9:30 am.
partnership
• Ji
10:00 a.m. Break -
10:15 am. Legislative preview—Key legislative issues for cities;,
including a report on the League of Minnesota CitiQ., z -
work on developing a local government aid forrii 1
..:yrs... -�-... P,.n... ^a•,. •F[ ,: -
Lunch
11:30 am.
i = .t' �: � �:,jl? .%;'vc`•=it'F� h:'�`J���r�b�.: �s
12:45 m. Ado tion of roposed policies
fF- - - • • . • . � .. : Development strategi • �`• __ .• :�.a�
1,_ _ .r•'• t_"7 i• ?�r•1i_:
Elections and ethics ,.. t.
"T
~ 4� _ .''�+, ,.:• SII._ � t
� Federal IV.'dative
I'.:.i: •a. _ .a � , -•: _ c. �;?•'+: r.: �:�a-'�rs.`��5`'•y.�•=�"y�,�J'���,,., 3 7[%t
GeIlegislation'an personnel
�' . .. .. .. `•i,•� °. �.. � j'`Ca�;�::•:rfi S•I }`V .a�'- S 4 ,T
Land use, energy, environment and
Revenue sources :•��°r':
. . .�%:=:c�._s d•.`ciJ.. „.SSS �•ty`kk�.-
T7
:tion Conference
The Decathlon Club
r------------------------------------
Registration form
.
Re
gistrik"n" deadlineLMC
Policy Adoption Meeting
November 1992
Thursday, November 19, 1992
city
Registration per person:
$45.00
Contact person
Telephone Number
Make checks payable and
mail to:
Name
League of Minnesota Cities
Title
3490 Lexington Avenue North
St. Paul, MN 55126
Address
City
State
Feel free to duplicate for
Zip
multiple registtrations
L_ -----------------------
Cut and return to the League of Minnesota Cities — — — — — — — — — — — — — —
r---------------------------------------
I
Housing reservation
I
form
LMC Policy Adoption Meeting, Thursday, November 19, 1992
Please specify:
—$59 + tax single (one person)
—$59 + tax double (two people)
Name
I will arrive after 4:00 p.m. Please
Representing
guarantee the reservation with
(Credit card) Number and
Address
expiration date
City State Zip
Phone:
Mail to:
Reservations department
MonthtDayNear Month/DayNear
The Decathlon Club
Arrival Arrival time Departure
7800 Cedar Avenue South
Check in time 3:00 p.m. Check out time 12:00 noon Bloomington, MN 55425
(612) 854-7777
L------ --------------------------------
Cut and return to the Decathlon club
MINNE501 A C11,11 $I OCTOBER 19S2
-I V A
AMM Policy Adoption Metin ,'
When: Thursday, Nov. 5, 1992
Where: The Decathlon Athletic Club
7800 Cedar Avenue
Bloomington, Minnesota 55438
4:15 p.m. insider's tour of the
OMIP
11'IALL OF1�111ERICA.
5:45 p.m. 6:30 p.m. 7:30 p.m.
soda !?fow Buffet Din= PoCuy Adoption Mketae
(Cash bar) TkasStfiSarba=
Barbecued Ribs and Chicken
Chefs Catch of the Day
Fruits, Salads and Vegetables
Apple Pie and Cherry Cobbler
Spouses, significant others and guests are welcomel
Price: $25 per person.
Before taking on -the serious business of adopting AMM's 1993 Legislative Policy, treat
yourself to an insider's tour of the Mall of Amedca.The tour begins at 4:15 p.m., and
you'll arrive at the Decathlon Club about 30 minutes before the buffet dinner
begins.
1. Reservations for the dinner and the Mali of America tour must be made to
Carol Williams (490-3301) no later than Monday, Nov. L (Reservations are not
needed if you plan to attend the business meeting portion only. Please channel all
reservations through the office of your City Manager/Administrator.)
2. Some of the Metropolitan Governance Task Force recommendations have gener-
ated spirited commentary. Adding to the discussion will be Metropolitan Council Chair
Mary Anderson, who will offer her opinions on the recommendations.
Specifics for Mall tour, map of the area
and meeting agenda on reverse.
DISTRIBUTION NOTE: This invitation has been mailed to Mayors,
Council Members and Managers/Administrators individually.
/i1rAMV 341OUrozTngion Kfon ooT7oitW, Sf: FiUf,-h1 WS5t76 "
M-9
Business agenda
1. Call to order.
2. Welcome by Bloomington Mayor -Neil Peterson.
3.Announcements.
4. A Metro Perspective of Metro Governance. Metropolitan Council Chair
Mary Anderson will present her view of the Metropolitan Governance Task Force
report and recommendations.
S. Consideration and adoption of the 1993 AMM Legislative Policy Pro-
gram. (Copies have been previously mailed to City Managers/Administrators.)
6. Consideration and adoption of Metropolitan Governance Task Force
policy recommendations for the Legislature and Metropolitan Council (attached).
7. Input for establishing the 1993 AMM Legislative Policy Priorities.
S. Other Business.
9. Adjourn. ,
Those planning to tour
the Mall will meet at
the Level 4 entrance of
the Mail. Park on either
Level 5 or Level 6 of the
East Parking Ramp
(Bloomingdale's and
Sears are the anchor
stores on the east side)
and go to the center
skyway, which is Level 4
of the Mali.)
"Decathlon Athletic Club
7800 Cedar Avenue
The AMM Board of Directors is scheduled to consider and adopt this
section of policies at its Oct. 29 meeting
vii
METROPOLITAN GOVERNANCE REORGANIZATION
VII -A LEGISLATIVE REORGANIZATION OF METROPOLITAN GOVERNANCE
The Association of Metropolitan Municipalities' Metropolitan
Governance Task Force has suggested broad-based changes in
the make-up and operation of the Metropolitan Council so it
may become more responsive and responsible to the current
climate and to help lead the metropolitan area into the 21st
Century and beyond.
The types of recommendations are divided into two main
categories: Those requiring legislative action and those
needing action by the Metropolitan Council. (There are also
suggestions for AMM action that are not listed in this
document.)
A-1 ELECTION OF METROPOLITAN COUNCIL/METROPOLITAN AGENCIES
APPOINTMENTS
The Metropolitan Council has substantial taxing authority
and supervises other metropolitan agencies that have
considerably more taxing authority. This taxing ability
requires accountability that cannot be achieved through
current appointment process. Direct election would give the
accountability the citizens need to balance the Council's
taxing authority and other responsibilities it now has or
may.have. As a side benefit, the election process would help
address the general lack of understanding about the
Metropolitan Council and its role in the region.
THE AMM RECOMMENDS THAT METROPOLITAN COUNCIL MEMBERS BE ELECTED
DIRECTLY TO THEIR POSITIONS TO BALANCE ACCOUNTABILITY WITH AUTHORITY AND
RESPONSIBILITY. (THE ELECTION PROCESS SHOULD BE IN SUBSTANTIAL
CONFORMANCE WITH THE TASK FORCE REPORT RECOMMENDATIONS FOR ELECTION OF
COUNCIL MEMBERS.)
THE AMM ALSO RECOMMENDS THAT THE METROPOLITAN COUNCIL CHAIR BE ELECTED
BIENNIALLY FROM WITHIN THE COUNCIL MEMBERSHIP, NOT. APPOINTED BY THE
GOVERNOR. THE AMM FURTHER RECOMMENDS THAT THE COUNCIL HAVE THE
AUTHORITY TO APPOINT ALL CHAIRS AND MEMBERS TO REGIONAL AGENCIES UNDER
THE COUNCIL'S PURVIEW. THESE AGENCIES ARE METROPOLITAN AIRPORTS
COMMISSION (M.A.C.), METROPOLITAN WASTE CONTROL COMMISSION (MWCC),
METROPOLITAN TRANSIT COMMISSION (MTC), METROPOLITAN PARKS AND OPEN
SPACE COMMISSION (MPOSC) AND THE REGIONAL TRANSIT BOARD (RTB).
A-2 METROPOLITAN AFFAIRS COMMITTEES IN THE LEGISLATURE
The state Legislature frequently is asked to review and pass
legislation that affects only the seven -county metropolitan
area. The Senate currently has a Metropolitan Affairs
Committee to address these matters. At one time, the House
of Representatives also had a committee whose purview was
metropolitan affairs, but since has folded its duties in
with its Local Government Committee.
TO BETTER ADDRESS THE PROBLEMS AND SITUATIONS THAT ARE TRULY OF TWIN
CITY METROPOLITAN SIGNIFICANCE AND INTEREST, AND HAVE NO DIRECT BEARING
ON OTHER REGIONS OF MINNESOTA, THE AMM RECOMMENDS THAT THE HOUSE OF
REPRESENTATIVES REVIVE ITS METROPOLITAN AFFAIRS COMMITTEE AND THAT THE
SENATE CONTINUE ITS METROPOLITAN AFFAIRS COMMITTEE. MEMBERSHIP ON
THESE COMMITTEES SHOULD BE PREDOMINANTLY METROPOLITAN LEGISLATORS.
A-3 REGIONAL RAIL AUTHORITIES/TRANSIT
The regional rail authorities - as they'affect transit
matters in the metropolitan area - have outlived their
usefulness. No one rail authority has the broad metropolitan
perspective to plan a transit system. As a group, the rail
authorities duplicate and complicate transit planning of the
existing metropolitan agencies.
THEREFORE, THE AMM RECOMMENDS THAT THE ROLE OF THE REGIONAL RAIL
AUTHORITIES AS INVOLVED IN TRANSIT IN THE SEVEN -COUNTY IXTROPOLITAN
AREA BE ELIMINATED.
A-4 RESTRUCTURING OF METROPOLITAN AGENCIES
The AMM believes that to better meet the needs of current
and future delivery of regional services and developing and
implementing regional policy, some changes should be made to
the structures and responsibilities of the regional
agencies. The detailed reasons and rationales for such
changes are contained in the aforementioned Task Force
report.
THE AMM RECOMMENDS THE FOLLOWING STATUTORY CHANGES WITH RESPECT TO
METROPOLITAN AGENCIES:
- REMOVE THE METROPOLITAN SPORTS FACILITIES COMMISSION AS A
METROPOLITAN AGENCY SINCE THE BACK-UP TAX LIABILITY IS LIMITED TO ONE
CITY WHICH ALSO APPOINTS ALL COMMISSIONERS EXCEPT THE CHAIR;
- MODIFY THE STATUS OF THE M.A.C. SO THAT IT EITHER BECOMES A TRUE
METROPOLITAN AGENCY OR A STATE DIRECTED AGENCY. IF THE BACK-UP PROPERTY
TAX IS ONLY LIMITED TO THE SEVEN -COUNTY METROPOLITAN AREA, THEN IT
SHOULD BE CONSIDERED A METROPOLITAN AGENCY AND ITS COMMISSION MEMBERS
APPOINTED BY AN ELECTED METROPOLITAN COUNCIL. THE BACK-UP PROPERTY TAX
SHOULD BE STATEWIDE IF THERE IS STATEWIDE REPRESENTATION ON THE M.A.C.
AND IF A STATEWIDE ENTITY IS THE APPOINTING AUTHORITY.
2
`\\-c::(
- CONVERT THE LAND USE ADVISORY COMMITTEE INTO THE LAND USE ADVISORY
COMMISSION SIMILAR IN STRUCTURE AND RELATIONSHIP TO THE METROPOLITAN
COUNCIL AS IS THE MPOSC.
- GRANT THE METROPOLITAN COUNCIL THE AUTHORITY TO REORGANIZE THE
TRANSPORTATION AND TRANSIT STRUCTURE AND OPERATION IN THE REGION. THIS
COULD INCLUDE REVISING THE DUTIES AND RESPONSIBILITIES OF THE RTB AND
MTC, AND MAY INVOLVE SHIFTING OF FUNCTIONS AND RESPONSIBILITIES BETWEEN
THE TWO AGENCIES AND ITSELF. UNDER SUCH REORGANIZATION THE RTB CHAIR
SHOULD BECOME PART-TIME AND THE METROPOLITAN COUNCIL MUST NOT BECOME
THE SHORT-RANGE, DAY-TO-DAY PLANNING AUTHORITY. RECOMMENDATION FOR
ELIMINATION OF EITHER THE RTB OR MTC WOULD REQUIRE SPECIFIC
LEGISLATIVE APPROVAL.
VII -B RE -ENERGIZING THE METROPOLITAN COUNCIL
The Metropolitan Council was formed to address specific
problems, such as providing an adequate sewer system for
Minneapolis, St. Paul and the surrounding suburbs, but it
had a broader focus. Its mission was to serve the
metropolitan area. Its first members took what could be
called a pro -active stance and, over time, became involved
in issues such as land use planning, parks and open space,
and transportation to allow for the orderly expansion of
growth in the Twin Cities metropolitan area.
During the years since its inception to the present,
however, the Metropolitan Council is perceived to have
become more politicized and is offhandedly referred to as
the "State Department of Metropolitan Affairs." It has,
either by design or happenstance, become an enforcer of
rules and regulations. It has become enmeshed in minutia and
dealing with the here -and -now, functioning less as an
institution of forward -thinking planning.
When the Council was created to address the issues of
sewers, transit, and parks and open space, it seemed natural
for the Council to engage more heavily in the day-to-day
activities of the systems and agencies it envisioned. The
Council did nothing wrong, per se. Rather, it seemed to
institutionalize its vision, which pulled it back from
forward -thinking. The AMM believes the Council should become
re -energized.
THEREFORE THE AMM RECOMMENDS THAT:
- THE METROPOLITAN COUNCIL RE-EMPHASIZE ITS VISIONARY ROLE AND
APPOINT A PERMANENT COMMITTEE WHOSE SOLE CHARGE IS TO SEEK OUT
OPPORTUNITIES AND CHALLENGES THAT THE COUNCIL MAY ADDRESS. THE COUNCIL
HAS AN OPPORTUNITY TO HELP ADVANCE THE METROPOLITAN AREA INTO THE NEXT
CENTURY BY FOCUSING ON VISION AND LONG-RANGE PLANNING
- THE METROPOLITAN COUNCIL WORK ACTIVELY TO GET CITIES AND OTHER
ORGANIZATIONS INVOLVED AS MUCH AS POSSIBLE IN THE ACTUAL DELIVERY OF
SERVICES. TO THIS END, THE COUNCIL NEEDS TO WORK WITH CITY OFFICIALS
3
TO PROVIDE ASSISTANCE AS NEEDED AND TO GET A LOCAL PERSPECTIVE ON
ISSUES.
- THE COUNCIL EXAMINE SEVERAL I' ISSUE AREAS THAT HAVE METROPOLITAN WIDE
SIGNIFICANCE. THE COUNCIL WOULD PROVIDE OVERSIGHT AND BE RESPONSIBLE
FOR REPRESENTING AGENCIES UNDER ITS CHARGE AT THE STATE LEVEL. IT WOULD
FACILITATE PLANNING AND DEVELOPMENT OF THESE ISSUE AREAS. SOME OF THE
ISSUES AREAS INCLUDE LAND USE PLANNING AND GROWTH MANAGEMENT; HOUSING
COMMUNITY PRESERVATION AND NEIGHBORHOOD REVITALIZATION; ENVIRONMENT,
TRANSPORTATION, HUMAN RESOURCES, PUBLIC SAFETY SUPPORT, AND REGIONAL
AND LEISURE SERVICES.
- THE METROPOLITAN COUNCIL STRENGTHEN THE AUTHORITY OF THE EXECUTIVE
DIRECTOR IN RUNNING THE DAY-TO-DAY OPERATIONS AND THAT THE COUNCIL
MEMBERS BECOME MORE ^BIG PICTURE° ORIENTED AND LESS INVOLVED IN
DETAILS.
4
• �r. TOOi
to
pw
� � � •� Ste" L" C p .. a> >, o a�
pug
�r .r' .O C C O 3
M PC L Z A
d C, p
♦/4 O y
M U
O
�
O
IR
;:y x 114 4>
o
'..
w E '°' o
O
U
O � U
� • `y' � _ +� �, � � A Gil
p b y O
f O C
it N w 4 C z U
+ O
"Q � a a� � ti � � Q o •�'
ybmo
.•.
J� u ) A A
y 0 EA CQ Iyy �" V C." 0
v� p O .r U O •� .� U A O y
0 y al y uo
y 'b goy u. o 'S o •.T,a°•
O •� i+ 'Q 4d •� Ri C V •r1 �'d
rz
iml y.y 'L7 a U .� N N y i.i H y U O O
0.4 AE°' �O'°�' M 0.64 Av° x�UU
E:
IJ
VVVhy/ � O
`r w a z
[I
0
L
+'
ft_
i I
+1
41
:Y
i
__.
Il _!
1
c1
k
U p�
Cl-
o :•.
f I IJ_
�D
h
�3 S
0
oz
cn
z
ugh
w
InA
L6
b
Q
b
y
w
0
Z%
k S1 -\Z)
fo4
u
c
W
F
E�
O
a
c�
y
u
a
o
i
4-4
O
ti
c
y
o
Gp N
Cn bA
o O�
�
�
0 e
kn
[za
•
�
a
uh
z
�
en
p�F,,
•b'�z
�.�zt
r��
•
�
Nom"
3 o
0
b
w
D
�
� .O
O
CU
f�
u
•pA
0 0
u u
C
O ti"
Q y
�•
:r
„O
y>
y�
W W i..l
'°
R
a o
•~�•
v�
4"
�" O�+L:
.�
�►..�
�."
� �
�
�
a
�
'MD U
U
O
C" •�
O
a�
a
�
w
InA
L6
b
Q
b
y
w
0
Z%
k S1 -\Z)
fo4
u
c
W
F
E�
O
y
•
�
�
�
O U
w
D
�
� .O
'�
'C
f�
u
•pA
c
C
O ti"
Q y
�•
:r
„O
y>
y�
~
O
V1
•~�•
v�
4"
�" O�+L:
�."
� �
�
�
�
�
�,
O
C" •�
O
�
�
r„1
it
G
r
O
b...
�..�'Z
C4
c
Q'
�
�
•3
`�
0
o
'�
'cao �
o a
�
>
•� ;�
� i
a�
as
c
�
a
w
ee
rA
. a.
•�
p
a
q
c
ea
�.�
a
r
a
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, M]DWESOTA 55447
DATE: October 23, 1992 All
TO: IP 11 City Center Employees
FROM: Uack Tabery, Property Management Coordinator
SUBJECTI SEALCOATING AND STRIPING UPPER AND LOWER PARKING LOTS AT CITY
CENTER BUILDING
Weather permitting, we have contractor's scheduled to sweep and sealcoat the
parking lots on Saturday, October 24 and striping of the lots on Sunday,
October 25. There will be NO PARKING in the lots while this work is being
performed. The Public Safety Building parking lot will be open for the
convenience of staff who are working or visiting the City Center during the
weekend. Pool cars and Public Safety Vehicles will be located at the Public
Safety lot during this period. Thank you for your cooperation.
cc: Fred Moore, Director of Public Works
Craig Gerdes, Director of Public Safety
Q
c
a
u
a
C
z
c
m
a
0
z
Z2
v1LOCM TN
LL N
ID M O r N
m
CD N M cD N M
CL
C F- — Go Lo
^. —N N
O r N N
R
P
CO
LL
O N N
-M
a
E
�aDN
ZCO)
O r N
N M cD N 0
N
MU
N
O
co
CO
M
OM
aF�
Q
U) $3uw
N
O
r
O
r r-
N
N
io
�Uoi�z
Q
in.
El s
o
�+
d' Mici uo
r
O�wgFOr
�o t
r E, � �
N
N
w
O
3��
aaz
a� �
$a°
a.�
a
Cc) r-
CO$N
rr-
O
N
�M
CJ
�z�
z°
Z
az
�°
w._.
urA
Z
ow
a
aA
aW
E6
N
O) $ �
H
(0
U,) '^
r
r 'n
(V a e
r
a
�
T-
A6
N
tfi
v1LOCM TN
LL N
ID M O r N
m
CD N M cD N M
CL
C F- — Go Lo
^. —N N
O r N N
R
P
CO
LL
O N N
a
E
�aDN
ZCO)
O r N
N M cD N 0
!
vLn
''�
T a0 r Rl @
v1LOCM TN
LL N
ID M O r N
m
CD N M cD N M
CL
C F- — Go Lo
^. —N N
O r N N
R
P
V"N,1-,:I
f*
r
r
NN
CD
Fluj)aarnN
V � M N
c
O
a) MOT -CM
m
.�
E N M co co Cop�
_Q��
•�Q�
�H r00 .�-NN
Ch
x U
n r N CO
CO
r
N
N
`o co
QU
a
�U
6�o U
a
N $
CA
Co
to
r
r
N
�M��NCp9
7.
�i
Z z
LL NMcpNNt4i
z0
Qac
�" W
0
� —M� NN
A.
AQ
q ti'g
z�E.-�
0
a a�
a s
O� �rN
NB
pp�
cn
(RO
�UU
u
CD U
N
tAN cn
o,
o
°z
x
cc
W W �,p,
m�,
pAp
Z J Q
a
O E-�
o
Ch t'3
r
r
`D
N
y aa�
U
w
O
U
Boz
8z
z
z
z
z
ca >•,.
u w
g�S'..a
Lo
N
0
r
CD
r
N
N
a
C
a
u
a
L
a
a
H
a
L
LL
L
c
u
3
>
d
c
Cf.
>
a
c
c
z
a
c
z
?/
LA
N
r
r
CO
CV
L
r00U)
rn
It
r
N N
O
co co
f�
3
LO CM
c�a~
Trn�
E
OD
1
U
COOT N
N
co
I
N U
z
NCDcTNM
I�co10�R
U
�z
okw-
z
5 El
S$A�
as x
Cr
t- r
r
N
M
"z
a>-wz
0 LL <
rZ
QUgU
CO
CO
O
N
r
CV
Ch
o
z z
a! w
w wz
A
z
z _
3F
0,
x
Q Q
as
a �
a.�
$N
a,
tau
*'
CD t
U) f0
NIt�$V
CV `° t
Cn
CV
z
°
z.
o0g
M
CD
I�
r
C%l
CV
CO
r
N N
z
P
z
C7
z
P
w
w
A
w
C4
wa'
n N N
INcn(ONM
L
r00U)
rn
It
r
N N
co co
f�
3
LO CM
c�a~
Trn�
E
�
COOT N
N
co
I
Ch�TNM
z
NCDcTNM
z
P
z
C7
z
P
w
w
A
w
C4
wa'
n N N
I
LL
co r N N
10 04
0) NCO
r CIJN
3
r
E
�
COOT N
O
z
NCDcTNM
I�co10�R
z
P
z
C7
z
P
w
w
A
w
C4
wa'
tD -1--;2
CITY COUNCIL - OCT 26 - NOV 8
October -November 1992
October 26
MONDAY:
j
November 2
4:30pm COUNCIL STUDY SESSION
Customer Counter Open until 7 p.m. -
Absentee Vote
6:30pm PLYMOUTH FORUM
S
7:00pm-COUNCIL MEETING
1 2 3 4
7:00pm COUNCIL MEETING
1
5
6
7 8 9
October 27.TUESDAY
11
November 3
6:30pm *HRA
4 5 6
GENERAL ELECTION DAY
8
October 28
JWEDNESDAY
I
November 4
6:45pm PLAN FORUM
7:00pm PLANNING COMMISSION
10
7:00pm PLAN COMM.
14
15
October 29
.THURSDAY
I
November 5
7:00pm **Bassett Creek Public Meeting
16
6:30pm **AMM Policy Adoption Meeting - Decathlon
Club
October 30
FRIDAY
22
November 6
October 31 =
SATURDAY
INovember
7
Customer Counter Open 1 -3 -m. Absentee Voting
23
24
-,p.
Halloween
28
29
21
November 1
-SUNDAY
31
November 8
M
T
October
W T F
S
S
M
T
November
W T F
S
S
1 2 3 4
1
5
6
7 8 9
10
11
2
3
4 5 6
7
8
12
13
14 15 16
17
18
9
10
11 12 13
14
15
16
17
18 19 20
21
22
19
20
21 22 23
24
25
23
24
25 26 27
28
29
21
27
28 29 30
31
30
*REVISED MEETING **NEW MEETING 10/23/1992
CITY COUNCIL - NOV 9 - 22
November 1992
November 9
MONDAY
:
6:30pm PLYMOUTH FORUM
November 16
15:30pm BUDGET STUDY SESSION III
M
T
7:00pm COUNCIL MEETING
T
F
S
November 10
7:00pm BOARD OF ZONING
..TUESDAY
-j November 17
5:30 BUDGET STUDY SESSION IV .
6:30pm HRA
November 11 JVVEDNESDAY
Veterans Day - City Center Offices Closed
7:30am FINANCIAL ADVISORY COMMITTEE
6:45pm PLANNING FORUM
7:00pm PLANNING COMMISSION
November 18
November 12
7:00pm PRAC -
THURSDAY- November 19
9:00am **LMC - Policy Adoption Conference
November 13
. FRIDAY
November 20
November 14
SATU
DAY -I
November 21
November 15
SUNDAY
20
November 22
M
T
November
W T F
S
S
M
T
W
T
F
S
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
29
30
31
*REVISED MEETING **NEW MEETING 10/23/1992
December
M
T
W
T
F
S
S
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
*REVISED MEETING **NEW MEETING 10/23/1992
M- l�;)
CITY COUNCIL - NOV 23 - DEC 6
November -December 1992
November 23
MONDAY
: November 30
7:00pm COUNCIL BUDGET HEARING
November 24
1 TUESDAY
j December 1
7:00pm WATER QUALITY COMMITTEE
November 25
WEDNESDAY
S
December 2
November 26
Thanksgiving - Offices Closed
ITHURSDAY1
2
December 3
November 27
Thanksgiving Holiday - Offices Closed
1 FRIDAY_j
December 4
November 28
JSATURDAYJ
13
December 5
November 29
SUNDAY
15
22
December 6
M
November
T W T
1992
F SS
M
December
T W T
1992
F S
S
1
1 2 3 4 5
6
2
3 4 5
6 7
8
7
8 9 10
11 12
13
9
16
10 11 12
17 18 19
13 14
20 21
15
22
14
15 16 17
18 19
20
23
24 25 26
27 28
29
21
22 23 24
25 26
27
30
1 28
29 30 31
*REVISED MEETING **NEW MEETING 10/23/1992
STATE OF MINNESOTA
COUNTY OF HENNEPIN
----------------------------------
City of Plymouth, a Minnesota
municipal corporation,
Petitioner,
V.
W. J. Cavanaugh and Jeannine
Cavanaugh,
Respondents.
l 1A
CASE TYPE: CONDEMNATION
DISTRICT COURT
FOURTH JUDICIAL DISTRICT
Court File No. CD -2215
NOTICE OF SUBSTITUTION
OF ATTORNEYS
----------------------------------
IN THE MATTER OF THE CONDEMNATION OF CERTAIN REAL ESTATE
IN THE COUNTY OF HENNEPIN, STATE OF MINNESOTA, FOR
THE PURPOSE OF BUILDING A LIBRARY
TO: Hennepin County Court Administrator, 1251 Courts Tower,
Hennepin County Government Center, Minneapolis, Minnesota
55487
PLEASE TAKE NOTICE that Best & Flanagan, by Allen D.
Barnard, Esq., have been substituted as attorneys for -Petitioner
City of Plymouth in'the above matter.
Dated: October, 1992.
HC
By
470 Pillsbury Center
Minneapolis, Minnesota 55402
(612) 337-9300
ACCEPTANCE OF SUBSTITUTION OF ATTORNEYS
We hereby accept our substitution as attorneys for Petitioner
City of Plymouth in the above matter.
Dated: October 1992. BEST & FLANAGAN
By
Allen D. Barnard, 44741
Attorneys for Petitioner City
of Plymouth
3500 IDS Center
80 South Eighth Street
Minneapolis, MN 55402-2113
(612) 339-7121
4007U
&a
• D - � 1
r: CASE TYKE: CONDEMNATION
STATE OF MINNESOTA 02 ar7 , At=*, iL: 4: DISTRICT COURT
COUNTY OF HENN .14 FOURTH JUDICIAL DISTRICT
--------------
City of Plymouth, a Minnesota Court File No. CD -2215
municipal corporation,
Petitioner,
V.
W. J. Cavanaugh and Jeannine
Cavanaugh,
Respondents.
NOTICE OF CROSS APPEAL
OF COMMISSIONERS' AWARD
IN THE MATTER OF THE CONDEMNATION OF CERTAIN REAL ESTATE
IN THE COUNTY OF HENNEPIN, STATE OF MINNESOTA, FOR
THE PURPOSE OF BUILDING A LIBRARY
TO: Hennepin County Court Administrator, 1251 Courts Tower,
Hennepin County Government Center, Minneapolis, Minnesota
55487
You will please take notice that the Petitioner herein,
City of Plymouth, hereby appeals to the district court of the
County of Hennepin, State of Minnesota, Fourth Judicial
District, from the award in the amount of $963,000.00 and all
conditions thereto contained in the Report of the Commissioners
in the above -entitled matter filed with the clerk of said court
on the 2nd day of September, 1992, for and on account of the
condemnation, appropriation, and taking of the parcel of land by
the Petitioner herein. The land to which said award relates is
located in Hennepin County, State of Minnesota, and is described
as follows, to -wit:
That part of the West 491.92 feet of the South 1/2 of
the Northwest 1/4 of the Northwest 1/4 of Section 21,
Township 118 North, Range 22 West of the 5th
Principal meridian lying Northerly of the
Northeasterly line of State Highway 55 as acquired
under Final Certificate filed as Document No. 2871705,
According to the map or plat thereof, on file and of
record in the Office of the County Recorder for
Hennepin County, Minnesota.
Together with any and all streets and alleys adjacent
thereto, vacated or to be vacated, and together with
any and all appurtenant easements.
That the nature of Petitioner's claim and the grounds of
this appeal are that said award of damages herein appealed from
is excessive compensation to the'Respondents for the value of
the land taken; that said award is contrary to the evidence
presented at the hearing thereon and is contrary to law; and
that the damages for the taking of said premises therein do not
exceed $600,000.00.
Dated: October 1, 1992. BEST & FLANAGAN
4009U
By
Allen D. Barnard
Attorney Registration No. 4741
Attorneys for Petitioner City
of Plymouth
3500 IDS Center
80 South Eighth Street
Minneapolis, MN 55402-2113
(612) 339-7121
-2-
,
BEST & FLA\AGANT
ATTORNEYS AT LAW
ROBERT L.CROS13Y
LEONARD M. ADDINGTON
CHARLES C.BERQUIST
GEORGE 0.LUDCKE
0500 IDS CENTER
DANIEL R.W. NELSON
OF COUNSEL
ROBERT R.BeRTH
N. WALTER GRA F£
E.JOSEPH LAFAVE
(iR U. SUULE
80 SOUTH 8TH STREET
f
CINDY J. CARSON
JOHN P. BOYLE
JOHN R.CwBROLL
Jwxss D. OLSO\
D. BAR\ARD
RICHARD A. PETERSON
Ec-oRY
CATHY E. GOKLI\
PATRICK B. HENNESSY
:
MINNEAPOLIS MIS 55402-2113
ROSS C. FORMELL
CARP\ SCHERB GLOVER
ROBERT M. SF --.RE
ARCHrBA1.D SPENCER
ROBERT J. CHRISTLjL\SO\,JR.
FRANK J. WALz
TIMOTHI' -. SULLIVAN
TELEPHO_\'E (612) 339 - 7121
SARAH S. GODFREY
MARY E. SBEAREx
CHARLES S. BELLOWS
WARD B. Lt:wis
FBeNE VOGL
MARINUS W.VAx PCTTE\,JR.
TAMNT L. PUST
BRIA\ F.RICECATHERINE
TRACY J.\:,\ STEENBURGH
TELECOPIER (612) 339-5897
J. COURTNEY
KEITH J.NELSEN
DAVID B. MORSE
JOHN
DAVID J. ZL•BKE
STEVE\ R.KRUGER
TRACY F. KOCHE\DORFER
JEA.C\ICE M. REDING
JAMES I. REST
C. iRAcL s
JAMES C. DIRACLEs
ROBERT L. MELLER,JR•
JAMES P. MICHELS
PAUL E.KAMissm
SARAH GRIPPE\ MADISON
ROBERT D. M&HER
1900..19ea
ROBERT J. FLA -\AGA\
SCOTT D. ELLER
DAVID R.JOBN SON
1epn•I974
October 15, 1992
Mr. Hubert H. Humphrey III
State of Minnesota Attorney General
102 State Capitol
St. Paul, Minnesota 55155
Re: Political Subdivision Salary Limitation
Dear Mr. Humphrey:
This office is City Attorney for the City of Plymouth
(the "City"). The City formerly employed James Willis as City
Manager. At the time of his resignation he had accummulated
approximately four weeks of unused vacation. Willis was, at all
relevant times, paid over the maximum salary allowable under
M.S.A. § 43A.17, Subd. 9, which limits salaries of employees of
political subdivisions to 95% of the governor's, -salary. Willis'
contract with the City provided that he would be paid for unused
vacation days according to City policy. (See attached copies of
contract and policy). It is anticipated that he may request
payment of 42.6825 vacation days which remained unused as of his
resignation, which we believe totals $14,249.40. The City is
concerned that payment of this amount could be "salary" in excess
of the amount allowable under the statute, and therefore illegal.
We are writing to request your Office's interpretation of the
statute in this regard.
Mr. Hubert H. Humphrey, III
October 15, 1992
Page 2
"Salary" is defined in the statute to mean:
Hourly, monthly or annual rate of pay including any
lump -sum payments and costs of living adjustment
increases, but excluding payments due to overtime worked,
shift or equipment differentials, work out of class as
required by collective bargaining agreements or plans
established under Section 53A.18, and back pay on
reallocation or other payments related to the hours or
conditions under which work is performed rather than to
the salary range or rate to which a class is assigned.
Minnesota Statutes § 43A.17, Subd. 1. The statute does not
explicitly deal with vacation pay. On the one hand, it can be
argued that such pay is a "lump -sum payment" and is therefore
"salary" under the statute. On the other hand, it can be argued
vacation pay is, in a sense, a payment "due to overtime worked",
and/or a payment "related to the hours or conditions under which
work is performed". There is no further guidance in the statute
which will aid in interpreting this language, and there do not
appear to be any cases or attorney general's opinions on this
point.
Staff at the Minnesota Department of Employee Relations
has informally indicated to us that their tentative interpretation
is that vacation pay would be deemed to be a lump -sum payment, and
therefore "salary", under the statute. In order to have a more
definitive interpretation upon which to base any actions, we
hereby request your office's advice on whether or not pay for
unused vacation days will be deemed to be "salary" under
M.S.A. § 43A.17, Subd. 9, and therefore prohibited to the extent
it exceeds 95% of the governor's salary in any year. If you
require any further information, please contact the undersigned.
i erely
obert L. Mel er, Jr.
Plymouth City Attorney
RLM/jhc
cc: Frank Boyles, City Manager
Mayor of Plymouth
Plymouth City Council Members
Dayle Nolan, Esq.
5649P
ROBERT L. CROSBY
LEONARD M. ADDINGTON
ROBERT R. BARTH
;,.HALTER GRAFF
ALLE.t D. BAHXARD
RICHARD A. PETERSON
ROBERT J. CHRISTLL\SON, JR
FRA.\E J. WALz
FR,L\H VOGL
MARIN us W. VAI: PL7TEN, JR.
DAVID B.MoRSE
JoH.v A.Bt:RTo,,,JR.
JAMES C. DIRAcLEs
ROBERT L.MELLER,JR.
SCOTT D. ELLER
BEST & FLANAGAN
ATTORNEYS AT LANv
CHARLES C.BEROCIST
GEORGE O. LUDCKE
E.JOSEPH LAFAVE
GREGORY D. SOULE
CATHY E. GORLIN
PATRICS B. HENNESSY
TIMOTHY A.SULLI.t\
TA.mny L. PcsT
BRIA_\ F. RICE
TRAcY J. VAN STEENBURGH
DAVID J. ZUBKE
STEVEN R.KRUGER
JAMES P. MICHELS
PAUL E. K&x INSKI
James G. Willis
16511 26th Ave. N.
Plymouth, MN 55446
3500 IDS CE -,-TER
80 SOUTH STH STREET
M NNEAPOLIS M.N 55402-2113
TELEPHONE /0121 339-7121
TELECOPIER 16121 339-8897
October 15, 1992
DANIEL R.W. NELSON
CINDY J. LARSON
JOHN P. BOYLE
ROSS C. FORMELL
CARTV SCHERB GLOVER
SARAH S.GODFREY
MARY E.SHEAREN
CATHERINE J. COURTNEY
KEITH J. NELSEN
TRACY F. KOCHENDORFER
JEA.�'NIcE M. REDING
SARAH CRIPPEN MADISON
ROBERT D. MAHER
DAVID H.JOHNSON
RE: Termination as Transition Advisor at Plymouth
Dear Mr. Willis:
OF COUNSEL
JOHN R.CARROLL
JAMES D. OLaox
ROBERT M. SHARE
ARCHIBALD SPENCER
CHARLES S. BELLOWS
WARD B. LEWIS
JAMES 1. BEST
1002.1000
ROBERT J. FLA_\AGA.\
4000.1074
This is in response to your correspondence dated October
5, 1992, wherein you state that you expect to commence full-time
employment as the City Administrator for the City of Inver Grove
Heights on Monday, October 19, 1992, and further state.that you
will, if the City of Plymouth desires, -continue to serve as a
transition advisor.
This is to formally notify you that the City -of Plymouth
does not wish you to continue your present position as transition
advisor on or after October 19, 1992. Please consider this to
formally confirm the termination of your role as transition
advisor and of your employment with the City of Plymouth effective
October 19, 1992.
We thank you for your work as transition advisor in this
intervening period and wish you good luck in your new position
with Inver Grove Heights. I will continue to work with Dayle Nolan
to attempt to resolve the remaining issues relative to the
transfer of the title to the automobile and to the issue of -your
entitlement to accrued but unused vacation pay.
Y very truly,
AobertMeler, Jr.
RLM:rlb/0134k
cc: Dayle Nolan
Frank Boyles
Mayor and Councilpersons
i0 -21 ' Fie:, `, tri'' E FS1 'f: L ±fV.aCi N P. 01
October 20, 1992
i!r . Frnr.k BOY ' au
I Actin; City Hanatcr
{ it of Plynouth
1 I ?4�u 1'lylnU�t}1 j Oui(JNI&: d
1j1ymcvth, *%N ` 544
I
city of Inver Orov Height:
MO 6orbaro AY*nWO
Inver Groye H•Iphts. Mlnnesolo 66071
Phone; (612) 487-2111
Fax: (612) 457-9876
Due,r Frun'r.t
!:os 181
ur
I p n d tU ?,:r.r;CssOtf� Stetu
�;e:;oy n ?ettal to me of Cctr%rer 1
' t7ct r 1 . n;.'cru>ff: ',:r.F�yd wGgef and
rr,e w 1 t'-, : .
:4 hours . Pnymant ::un
�.v;n%:a North Plymotth, MN 555
25th •,
F \'C:J hnvG Cn)• c;uest1.ong, 'p-onse
jy yo',;:'e r
e f, a. W 1 1 i 1.5
it
i
i
cct RobGrL Yc311Cr, Jr.
�,dytu C-1lbr:riv
Poat-It" brand fax transmittal memo 7671
Ar CUua' ODponuni v-Allirmollve ACiIOn Employer"
' -_-__-_--'_. -_------_-- -
--
'--
'fi4w are
-'
mp
'-
�
rx 4v w 6,2
�
ln:n6.9- 11:11) FAN 612 861 9749 CITY -RICHFIELD
GRSLVY93XI-S
GROSS PROPOSED TAX LEVY COMPARISONS
Post -It- brand tax transmittal memo 7571
Plage 1
Selected Meim
Cities
City
91M
92193
% Increase
Bloomington
$24,143.612
S25.592.229
6.00%
Brooklyn Center
$6.127.229
$6.616.929
7.99%
Brooklyn Park
$10,293,!50
$10.821.292
5.12% .
Burnsville
$12-042,471
$12.678,749
5.28%
Coon Rapids
$7.404.100
$7,735,200
4.47%
Cry -&I1
$4.094-425
$4,368,116
6.68%
Eagan
SIGAITI.369
$11,598.89?
11.51%
Eden Prairie
$72849.000
$13,460,700
4.76%
Edina
$10.456.761
$11,325,115
8.30%
Minnetonka
$13.088.288
$13,758,130
5.12%
Plymouth
$10_Fi98.14S
$11,367,495
726%
Richfield
$6,848,429
$7.122.366
4.00%
St. Louis Park
$10.769,377
$10,763.989
-0.05%
Post -It- brand tax transmittal memo 7571
Plage 1
3
Your
Proposed
Property Tax for
1993
The amounts of
property tax shown below are being proposed
by your county.-
ounty,city/town
city/town
and school district
I The market values shown below are final and are
not a subject for the upcoming budget hearings.
They were discussed at the local board of review
and the county board of equalization hearings held
earlier this year.
Final Market Value for 1992 taxes: 91,300
Final Market Value for 1993 taxes: 91,300
PID NO: 31-120-23 44 0001 MUNIC 68 RES HOMESTEAD
11115 PARK DR
Your county board of commissioners, your school board and your city council or township
electors will hold meetings soon to decide on the amount of property taxes to collect in
1993 to pay for services they •provide. The county board and city council or township
electors will also discuss their proposed budget for 1993 and the school board will discuss
its budget for the current school year.
The first column of figures below shows the 1992 property tax you paid to your county,
school district, city or town, and special taxing districts.
The second column of figures below shows the total amounts of property tax your county,
school district and city or town will collect from you in 1993 if they approve the property
tax amounts they are now considering. Any upcoming referendums, legal judgments, natural
disasters and special assessments could result in increasing these amounts.
The amounts shown below for special taxing districts - such as watershed districts - are
the totals for all special taxing districts in which your property is located. No meeting
is required for these districts.
Your county commissioners, school board members and city council or township electors
invite you to attend their meetings at the times and places shown below to express your
opinions on the proposed property tax amounts for 1993. If you cannot attend the meetings,
you may send your comments to the addresses listed below in the left column.
Your Property Increase Percent
Property Tax or Increase Budget Hearing
Tax Proposed Decrease or Dates, Times
For 1992 For 1993 Over 1992 Decrease and Locations
County of Hennepin $379.65 $395.53 15.88 4.2% DEC 08, 1992 5:30 PM
HENNEPIN COUNTY COMMISSIONER BD ROOM
A2400 GOVERNMENT CTR A2400 GOVERNMENT CTR
MINNEAPOLIS MN 55487 MPLS MN 55487
348-3011
HASSAN TOWNSHIP $207.39 $227.34 19.95 9.6% DEC 07, 1992 7:45 PM
HASSAN TOWN I4ALL HASSAN TOWN HALL
25000 HASSAN PARKWAY 25000 HASSAN PARKWAY
HASSAN MN 55374 HASSAN MN 55374
428-4100
School District 877 $609.82 $691.41 81.59 13.4% DEC 14, 1992 7:00 PM
ISD 877 JUNIOR HIGH LIBRARY
214 IST AVE NE 214 IST AVE NE
BUFFALO MN 55313 BUFFALO MN 55313
375-9611 OR 682-5200
Special Taxing Dist
Fiscal Disparity No meeting required
Tax Increment No meeting required
Other Districts $31.28 $31.26 -.02 -0.1% No meeting required
Totals (Excluding $1,228.14 $1,345.54 117.40 9.67.
Special Assessments)
THIS IS NOT A BILL - DO NOT PAY
3
J/za44 .2RA4-
�y
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTif, MINNESOTA 55447
DATE: October 16, 1992
TO: • Mayor Kim M. Bergman
FROM: Officer Michael Goldstein
SUBJECT: SCHOOL LIAISON POSITION
This memo is in response the continued interest of the liaison
position and what the job entails on a daily basis. On October
15, 1992, Chief Gerdes advised me that there was still some
questions from the City Council as to what my job consists of,
and how I am handling my daily operations. After speaking with
Chief Gerdes, I was instructed to meet with Frank Boyles. On
October 15, 1992 I met briefly with Mr. Boyles, who indicated
that there were questions as to how I responded to my calls for
service at the schools. After covering some reoccurring issues
that I face at the schools, he asked me to prepare this memo.
On October 15, 1992, when I was asked to construct this memo, I
had completed a typical day's work. And, it was coincidental
that this request was made from me on that particular day,
because I had finished a rather successful day. So, in order to
put that day into perspective and to better explain my "typical"
day at work, I will give a synopsis of my work day for October
15, 1992.
I arrived to work at 7:30 a.m. At 8:00 a.m. I had a presentation
for 7th graders on "Turn Off the Violence Week" at Plymouth
Middle School. At 8:30 a.m. I met with two admitted theft
suspects from the Middle School, who returned more stolen
property to me. I also interviewed another theft suspect. (The
school has recently had several thefts from their girls locker
room. And, through different sources, I have been able to
determine the individual's involved). Before leaving the Middle
School, I spoke with two students who are victims of an abusive
home life, and asked how things were going. New Hope Police
Department has been handling the case, but the information was
first given to me and I wanted to see how they were both coping.
At 10:00 a.m. I attended a probation officer's meeting at the
Northwest Y.M.C.A. Their three Hennepin County probation
officers and other juvenile police officers shared information on
at -risk students. After, I returned to my fully equipped office
at Armstrong High School. There, I met with the administrators
to see if anything was needed, after which I met with two
students who made theft reports. (At Armstrong there are some
October 16, 1992
Page 2
old lockers where theft has been a common occurrence.) ' Another
student came in on his own volition to provide me with some
information concerning an assault which occurred on 10/14/92 in
the school's parking lot. I also took a taped statement for
Detective Lindman from a suspect involved in a damage to property
case.
During lunch I received a call from the Plymouth Middle School
staff, who had more information for me on a theft situation.
After lunch I returned to my office and dictated three final
disposition summaries to close out those respective cases. One
case was a criminal sexual conduct, and the other two were damage
to property cases. I also attempted to contact the parents of
various victims and suspects in order to close out on those
respective cases. I assisted the parking lot attendants in
running some registrations for them so they could refer certain
students to school officials, too.
Before returning to the office, one student came in to report
another theft and another student stopped in to ask a question
about the schooling required in the State of Minnesota to become
a police officer. As I was walking out of the door I was once
again paged by the Middle School staff, who reported a student
with suicidal thoughts. This student happened to be one of the
girl's I spoke with earlier in the day about her home
environment. Arrangements were made for the student's care.
Once back at the office I turned my paperwork in and checked with
Sergeant Ward about my day's activities. And, before leaving for
home at 3:30 I spoke with Mr. Boyles about this memo.
In a, nutshell, that is a typical day's work. The schools are
doing.a good job of screening out their requests. They are only
involving me in police related matters, and are handling their
own discipline and school procedure violations. With me as a
resource for the schools, they are better able to filter out what'
I need to be involved with. This cooperative effort between the
Police Department and the School District is becoming better
defined every day, and there is very little friction.
Another question presented to me was how I handle reoccurring
problems. On average there are approximately 30 requests for
service per week for me at the schools. The most frequent is
reporting and investigation of thefts from hallway lockers. As I
mentioned earlier, there is one locker bay of approximately 700
lockers which are common theft targets. They are located in a
secluded part of the building and are poorly designed. One can
easily pop the locker open and remove any contents. After a
report is taken I determine if any suspect's are known. If so, I
will question those involved and, if not, the report is filed. I
also mediate out several potentially assaultive events. Students
report on those who they are being harassed or bullied by. So,
before any further acts of violence take place, I attempt to
mediate the situation.
October 16, 1992
Page 3
I also answer a number of questions each day presented by
different students on a variety of issues concerning their home
life and law enforcement. And, as a side note, after learning
about some of the environments in which these students come from,
it is hard to blame them for acting out or for their poor
behavior and judgement. As a resource I give a lot of advice to
both students and administrators. If I do not know the answers
to their questions, I will certainly try to guide them in the
proper direction. There are a variety of demands, and it takes a
lot of flexibility to proper handle the diverse situations which
occur in the schools.
Another common activity is 'the attendance of a variety of
juvenile officer meetings. And because of the meetings and the
information learned, I am able to inform our officers of current
practices and changes in the law concerning juvenile offenders.
As a matter of fact, due to some recent concerns, I have brought
several items to Captain Paulson's attention concerning juvenile
drinking parties. He has formed a committee which will address
these concerns and it will be up to the group to form new
procedures for our department to follow. Nia Wronski and I will
also be developing a juvenile procedure handbook, which will
answer many questions relating to juvenile offenders.
Also, it should be noted that I have a rather liberal attitude
toward students. Being that I am not far removed from their age
group, I can identify with many of their concerns. I try to
always maintain my professionalism and represent our Police
Department in a very positive manner. Many students appreciate
my demeanor. However, one must realize that although I am
flexible, I do not jeopardize the integrity of my investigations.
If I am working on an active case everyone is treated equally and
professionally in order to present an objective, unbiased and
complete case to the Juvenile Attorney's Office.
In the future I plan on making several presentations to various
classrooms. I•have a slide presentation on juvenile status
offenses and a video on shoplifting. I am also in the process of
obtaining a video on harassment and bullying. I have only
received positive feedback from both teachers and the students on
the talks I have given in the past.
I hope that this memo will answer some of the existing questions.
I would also like to invite anyone interested in spending some
time with me at the school to do so at their convenience.
Finally, I would also like to thank everyone for their continued
support for this liaison position.
cc: Frank Boyles - Acting City Manager
Chief Craig Gerdes - Public Safety Director
Captain Dennis Paulson
Sergeant John Ward
�u , 1
=S
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
DATE: October 21, 1992 _
TO: Frank Boyles - Acting City Manager
I
FROM: i_ Craig C. Gerdes - Public Safety Manager
SUBJECT: RENTAL HOUSING INSPECTION
On Tuesday, October 20, 1992, I was the guest speaker at a
meeting of apartment rental managers. The group of approximately
20 meets periodically in an informal setting.
My topic for the day was crime prevention, but during the
discussion section we spoke together about rental housing
inspection. The .group was interested and very supportive. I was
able to solicit a number of volunteers to assist in the
development of the appropriate ordinances.
I will forward that list along with a copy of this .memo to Joe
Ryan in Community Development.
CCG/sb
cc: Joe Ryan - Community Development
Attachment
�. 1�UU •`•C,S.
itatr of .40tiiirliata
'..;59858:::::'?:0:23::.';:::
OFFICE OF THE SECRETARY OF STATE
.....`•.:..
a3'�ttltt �1tY 55155•
JOAN ANDERSON GROWE
1025
Secretary of State
235.75
ELAINE VOSS
Brooklyn Park
Deputy Secretary of State
0.23
October 9, 1992
MEMO TO: Patrick II. O'Connor
Director, Property Tax and Public Records
Ifennepin County
FROM: Elaine Voss
Deputy Secretary of State
SUBJECT: Billing for Redistricting Notiticaliou Cards
180 STATE OFFICE BUILDING
Corpufahun Diws,un. 6121296 2803
UCC Dms,un: 612/296 2434
Eluctiun Dms,on. 6121296 2805
Office of the Secretary: 6121296 3266
Office of Deputy Secy: 612i296 2309
The following is a billing table, sorted by MCU, for Redistricting Notification Cards. As you
know, cards were sent to every registered voter in each of the listed NICD's. It was your
desire that cards he sent to only those registrants affected by precinct boundary changes in
certain MCD's, but to all registrants in other MCD's. The table reflects this desire. The
MCD's for which all registrants were to receive cards are highlighted.
MCD # City Name Cards Sent Cost Per Total Cost
Card
:......:.....:.....:...:..:.:...:.....:
Qlaiattiin'tonCit;':<`:'....
A.:......:..:....Y.:......................:.............:.::..............:...:.::.::.....-.:.:..:
'..;59858:::::'?:0:23::.';:::
::;::3.67;34
10
Brooklyn Center
1025
0.23
235.75
15
Brooklyn Park
11575
0.23
2662.25
25
Champlin
6450
0.23
1483.5
45
Dayton
301
0.23
69.23
50
Deephaver.
218
0.23
50.14
rairi:::>::.':;::`:>-::26629°
:
0:23;
60
Edina
6704
0.23
1541.92
70
Golden Valley
496
0.23
114.08
165 New Hope Ci
......:,.............:......:.............
215 St. Louis Park City
Total
1615
0.23
371.45
t
�.
858
0.23
197.34
242,501 $55,775.23
"AN EQUAL OPPORTUNITY EMPLOYER"
t
�.
NOTES
PLYMOUTH CITY COUNCIL STUDY SESSION
OCTOBER 19, 1992
41
PRESENT: Mayor Bergman, Councilmembers Edson, Helliwell,
and Tierney
STAFF PRESENT: Craig Gerdes, Dale Hahn, Fred Moore, Frank Boyles
OTHERS PRESENT: Harry Brull, PDI
Harry Brull provided the City Council with a summary of the City Manager selection
process to date. 104 applications have been received for this position. Applications
close on October 23. The applications have been received from 28 states and over 30
Minnesota metropolitan area municipalities. Ads were placed in national, state, and
local publications.
Harry recommended that the most effective team -building efforts should be directed
between the "city coaches" (mayor and city council) and "players" (city staff
members). He proposes that the department heads and City Council meet to decide
what to do in terms of team -building. It would be most productive for two three-hour
sessions to occur sometime in November and December. These sessions would identify
the issues and the means to deal with them. An attempt would be made to agree on
how to deal with each issue raised. Evenings or Saturdays are the most preferred
times.
The City Council agreed that it would be most useful for the team -building sessions to
begin prior to the new city manager coming on board.
Harry Brull stated that he would prepare a draft city manager profile which he will
distribute to City Councihmembers and department staff members approximately
October 23. He will ask for comments on the profile and will final it on the basis of
the comments received.
The next step in the selection process is to reduce the candidate pool by requesting
additional data from those individuals who appear to be most qualified. Harry asked
that the Council decide which dimensions the Council desires to use to reduce the
applicant pool. He stated that cost is part of the consideration.
Once the number of applicants are reduced, PDI will provide a document which
characterizes the skills, abilities, and experience of each applicant for further
consideration. He stated that the starting range for this position will be somewhere
between $80,000 and $90,000.
NOTES - PLYMOUTH CITY COUNCIL STUDY SESSION
OCTOBER 19, 1992
Page 2
Discussion centered around how city employees might be involved in the selection
process. The process will be as follows: '
1. PDI will reduce the applicant pool to between 8 and 12 semi-finalists. Those semi-
fmalists will be put through an assessment center, one phase of which is an
interview with city employee representatives (two from each department, one a non -
department head supervisor and the other an employee). Each department will
determine how best to select their interviewers.
2. The interviews for each candidate will ask the identical questions. Employees will
be encouraged to suggest questions or topics to Harry Brull. Each interviewer will
receive an evaluator card from PDI.
3. After each interview, each interviewer will complete an evaluator card. Each
interviewer will submit the completed evaluation cards to PDI representatives.
4. On the basis of the interview and the assessment center, which will be held at the
same time, PDI will provide a document to the Council which summarizes the
characteristics of each of the 8 - 12 applicants. The Council will reduce the list to 3
to 6 finalists for interview by the City Council. Department heads will become
involved in the process at this point.
dial Assessment Committee - Fred Moore provided the City Council with a report
on the 1991 and 1992 Street Reconstruction Programs, as well as the Medina Road
assessment. He reviewed the minutes of the April 13, 1992 Special Assessment
Committee. The Council concurred with staff recommendations on the 1991 and 1992
Street Reconstruction Program. With respect to the Medina Road improvements, the
Council asked that the staff review the Odeen situation. A suggestion was made that
the principal and interest be deferred, given the fact that this parcel cannot be
incorporated into a larger development and therefore, has little likelihood of being
developed in the future. A recommendation is to be provided at the October 26 special
assessment hearing. The staff should also consider the impact of such a policy on the
two households at approximately 34th and Xenium which were previously assessed.
1993 Budget Discussion Topics
1. Storm Water Utility - The Council concurred that it would be appropriate to initiate
a storm water utility. An ordinance will be drafted accomplishing this purpose and
reviewed by the Water Quality Committee so that they can submit recommendations
to the City Council. This action must be taken soon in order that the storm sewer
utility will be accomplished by 1993. Similarly, stories will be placed in the
NOTES - PLYMOUTH CITY COUNCIL STUDY SESSION
OCTOBER 19, 1992
Page 3
I
December Plymouth News, TwinWest Chamber of Commerce Newsletter, and
homeowner association mailings indicating the reasons for establishing the utility.
2. Contingency Account - The City Council directed that the Contingency Account be
established at approximately $100,000 and that the remainder of the staff
recommendation be followed.
3. Franchise Fees - The Council concurred that no action be taken on franchise fees at
this time.
4. Protective Inspection - The Council concurred that it would be most appropriate for
the City to centralize its inspection functions as soon as possible. This is the first
step of centralization which will be carried forth with the initiation of the rental
inspection and housing inspection programs in 1993 and 1994.
5. Human Service Agencies n� - The Council concurred that the domestic assault
contribution should be as requested and the remainder of the requests increased by
5 % over the 1992 funding.
6. Tax Increment Financing Administrative Fees - The Council directed that a 10%
administrative fee be placed on all previous and future tax increment expenditures
and that such funds be placed in the project administration fund subject to periodic
usage,recommendations to the Council by the city staff.
7. Use of Public Improvement Revolving Fund Money - The Council supported the
use of $2 million of PIR funds for street reconstruction in 1992, $1 million in 1995
and $500,000 in 1996 to keep this program solvent through 2002. It also concurred
that a $1,500,000 contribution should be made to the park replacement fund. The
Financial Advisory Committee will discuss the issue later this week and these items
will be placed on the October 26 City Council agenda:
8. Early Purchase of Capital Equipment - The Council concurred that the first priority
for any allocated bond expended general fund money is to build up the general fund
reserve to 40 % of the new year's budget. The second priority is to shift any excess
amounts to the public facilities fund to be used as directed by the City Council.
9. Slit Dollar Insurance Policies - The Council directed that the policy on life
insurance for city employees be revised to reflect the fact that for existing
department heads and supervisors who were eligible for the split dollar policy, that
a contribution of cash will be made at the first new year, equivalent to the amount
paid for that individual's split dollar policy. This amount shall not increase with
inflation and will be shown as part of the annual wages. The employee may, if he
i
NOTES - PLYMOUTH CITY COUNCIL STUDY SESSION
OCTOBER 19, 1992
Page 4
or she desires, request that the City purchase term life insurance under the group
policy at two times annual salary plus $50,000 and to deduct the cost of such
premiums from the cash payment that the employee would otherwise receive at the
beginning of the year.
The meeting adjourned at 9:30 p.m.
FB:keb
City of Eden Prairie buy*s up
land for a future `downtown'.
By jENNUER WATERS
In hopes of creating its own "downtown,,,
the city of Eden Prairie starting next week
expects to look over.at least five proposals
for a' multimillion -dollar, mixed-useevel-
• opment. -
The plans, responses to a request for pro-
posals (RFP) put out by the city last month,
are likely to offer ideas for a residential/re-
tail/entertainment project on a 23 -acre plot
at Singletiee Lane and Prairie Center
Drive, according to Chris Enger, the city's
planning director.
The RFP, which has a deadline of Oct.
2 , encourages eve offers to create a�om-
me ��ser•vice and recreational cen�t1L
` i more anion. "They want to create
-- Townm E en Prairie�_jaid Mayor
D&!g__Tempas, who has consistently voted
against plans to develop the area. "There
are some people in the community who feel
we have to have some kind of identity for
Eden Prairie."
The RFP,eans heavily toward a div��se
mix of land uses,_from public arks t_ o
vale oli`ice space.. ;'We're trying_IL achiexe
_.som`ething with. a' of retail, maybe-some
movie theaters and rest aura11%_bjghzen _
city housing, and .ei 1jn hotel_.Gr-mublic-
ark," Enger said. Enger would not reveal
w 'ch developers are expected to pony up
for. the job. .
Initially, the city would like to see a com-
munity gathering spot that could mix well
with retail and residential, while comple-
menting the development that has already
taken place near the site. Some of that de-
velopment includes a new Wal-Mart Store,
which is expected to open next month, the
Flagship'Athletic Club and the Eden Prairie
Center, a shopping mall.
Future development could include office
development orHotels in five to 10 years, as-
suming those commercial real estate market
segments improve.
The city would Provide the 1 nd — for
market price — to the chosen develo r,
�,nger sar . n an unusual iauti banii►n
-jge, a ci p e two lots last
wee ors more. an on.
—VGl'ule many er tabes acquire property
to control future development, suburbs
rarely have taken such steps. This
time Eden Prairie the astest
su ur in the metro litan area —
Prsutt nate land d, -Pd it is
ime the ci has ever re . sted nro-
s rom dev fop
at could be better for a developer
right now than having a city take the stress
and strain out of acquiring the property,"
Enger asked, referring to the depressed.
commercial real estate market. "If you're se-
lected, you would get approved'for the pro-
ject with rights to buy the property."
It is that potential for conflict between
approval rights and purchase rights that has
prompted Mayor Tempas' dissenting votes.
"It's not the city's business to be purchas-
ing land to create development in that
area; he said. "It's really. crossing the line
when the city becomes te regulator who
approves the project, plus the developer."
He added: "There's no way conceptually
in my mind that you could create a down-
town on a 20 -acre piece of property in Eden
Prairie."
The city has not decided
_buying it We're �lannir►� to rte+++n �++*•
money
— the city council should have a list of rec-
ommendation from the planning depart-
ment within a month, Enger said. . ❑
SO(
acquisi
And, if
feel the
An
indepE
same
respoi
Sit
servin
indep
Se
Ameri
line of
And g
sdnt ft
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: October 23, 1992
TO: All City Employees
FROM: Frank Boyles, Acting City Manager�r
SUBJECT: UPDATE ON CITY MANAGER S TION PROCESS AND
INITIATION OF PROTECTIVE INSPECTION DIVISION
In an effort to keep you informed, I wanted to bring you up-to-date on three important
matters:
I. STATUS OF CITY MANAGER SELECTION PROCESS
Harry Brull of PDI says that he has received 100 applications to date for the
Plymouth City Manager job. Thirty-five applications are from the metropolitan
area; others come from twenty-eight states in the union. By the time applications
close on Friday, October 23, Harry expects to receive 150 applications.
The Council has encouraged employee input in the selection process by having a
panel consisting of two employees per city department interview each of the 8 - 12
semi-finalists. Each department head will be responsible for having his employees
and one supervisory interviewer from their department. Employees are also
encouraged to submit possible interview question topics or questions for inclusion in
the interview. The panel members will evaluate each candidate and send their
evaluations to PDI. The interviews are expected to take place in November.
PDI will prepare documents for submission to the City Council discussing the
characteristics of the eight to twelve finalists. The Council will select between
three and six finalists for further evaluation. It is expected that the finalist
interviews with the City Council will take place between December 7 and 11.
While the Council makes the final decision, department heads will participate in this
portion of the process.
� kc,
UPDATE ON CITY MANAGER SELECTION PROCESS AND INITIATION OF
PROTECTIVE INSPECTION DIVISION
October 23, 1992
Page 2
II. TEAM BUILDING
The Council has decided that it would be useful to engage in Council/department
head team -building. Team -building efforts will be undertaken in November and
December, consisting of two three-hour sessions. , These initial sessions are
intended to identify issues, consider alternatives to dealing with them, and come to
agreement on how the Council and staff will resolve outstanding issues.
III. CENTRALIZATION OF INSPECTION FUNCTIONS
To facilitate better communication, cooperation, and more effective use of city
infrastructure, the Fire Inspection, Housing Maintenance and Building Inspection
Divisions will be consolidated within the Community Development Department
effective Monday, October 26.
This means that we will move from a decentralized inspection program to a
centralized one. Community Service Officer Warren Kulesa and Fire Inspectors
s
Stan Scofield and Kevin Leuer, and Senior Clerk/Typists Dianne Fournier and Lee
Vachuska will become part of the Building Inspection Division of the Community
Development Department.
For the time being, each of these individuals will remain in their current office
facilities -- that is until we are able to complete the City Center building expansion
and/or renovation.
This change will improve our ability to provide services to the customer, as well as
facilitate better coordination between our various inspection operations. Warren,
Stan, Kevin, Lee, and Diane will have available to them computerized inspection
scheduling, permit issuing, and other technology enhancements as they become
available.
FB:keb
= \\o`
t� •
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: October 23, 1992
TO: City Department Heads 1 �(
FROM: Frank Boyles, Acting City Manager
EMPLOYEEISUPERVISOR INTERVIEW PANEL FOR
MANAGER CANDIDATES I
I would appreciate it if each of you would ask the employees in your department to
select one employee candidate and one supervisor (other than department head) to
represent your department in interviewing eight to twelve city manager semi-finalists.
Please make sure that the employee and supervisor selected are representative of your
employee population. Employees can suggest interview questions or topics by faxing
them (confidentially) to Harry Brill at 337-8292 by October 28.
Please provide interviewer names to me by October 28. Thanks for your help in this
important process!!
FB:keb
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: October 22, 1992
TO: Stan Scofield
FROM: Frank Boyles, Acting City Manager � `
SUBJECT: CONSOLIDATION OF HOUSING INSPECTION AND FIRE
INSPECTION IN COMMUNITY DEVELOPMENT
DEPARTMENT
By now I have discussed with each of you the fact that effective Monday, October 26,
we will be centralizing our inspection functions within the Inspection Division of the
Community Development Department. This is the first important step in the
centralization process. In 1994 we will initiate and incorporate "point of sale"
inspections in this department.
The decision to centralize represents the culmination of a study and discussions begun
last year and progressing to the present. You may recall having participated in
interviews last April to discuss the operations and problems associated with our historic
decentralized inspection approach.
As a result of that study, we learned that under the decentralized format, we suffered
from:
1. • Poor lines of communications.
2. Inconsistent inspection policies and supervision.
3. A lack of coordination between inspection functions.
4. A lack of flexibility to respond to future changes and inspection needs.
CONSOLIDATION OF HOUSING INSPECTION AND FIRE INSPECTION IN
COMMUNITY DEVELOPMENT DEPARTMENT
October 22, 1992
Page 2
5. Duplication of services such as plan checking, clerical, and filing.
6. An under utilization of infrastructure, particularly computerized systems.
The solution is to consolidate all inspection efforts within one department. Community
Development was selected as the appropriate department since they are the largest
single inspection operation we presently have and the vast majority of our infrastructure
is located within that department including files and records, computerized permit
system, and computerized scheduling system.
I know that change is always uncomfortable. Our effort will be to minimize any
discomfort. The changes which you see on October 26 should be minimal. A
personnel action form will be filed shifting your department from Public Safety to
Community Development. A new job description will also be developed which reflects
the changes in reporting relationships and some job function changes which correspond
with the departmental change. Finally, the budget for your operation will be relocated
under Community Development. You would continue to use your same offices until
we are able to renovate and/or expand the building. Building expansion is the first
priority for me and I hope to be able to get Council approval on this issue at the
October 26 meeting.
Your supervisor will change. Warren, Stan, and Kevin will be supervised by Joe
Ryan, Building Official. Lee and Diane will be supervised by Jackie Watson,
Community Development Secretary.
The whole purpose of this centralization is to reap the benefits of a close working team.
Accordingly, I expect each of you to do you best to be a member of the team and share
your resources with others. I have asked others involved in this process to do no less.
As part of the team building process, you can expect to be involved in the inspection
staff meetings early next week. During the course of those meetings you will hear
reports from the building inspectors and clerical staff on their current activities. You
may be asked to provide a report on your duties and activities. This information
sharing is intended to help introduce members of our new team to one another and their
work responsibilities. "Ride alongs" will also be scheduled with Joe and with fellow
inspectors. The clerical team will also get together to get an idea of each other's
responsibilities.
Beginning Monday to promote the centralized concept and department image, you will
be expected to wear civilian clothing, rather than fire uniforms. You will also receive
Community Development pagers.
"7- \ lc'
CONSOLIDATION OF HOUSING INSPECTION AND FIRE INSPECTION IN
COMMUNITY DEVELOPMENT DEPARTMII-IT
October 22, 1992
Page 3
We need your input on how this new centralized inspection division will work. I know
that Joe Ryan and Jackie Watson may have already contacted you to begin the
orientation process and to get to know you better. I know you can rely on each of
them for support in accomplishing your day to day responsibilities.
I know that the centralized preventive inspection concept will benefit each of you. We
look forward to your aggressive assistance to make this effort a success. Feel free to
contact me if you have any questions.
FB: keb
cc: Mayor & City Council
Chuck Dillerud, Director of Planning & Community Development
Joe Ryan, Building Official
Jackie Watson, Planning & Community Development Secretary
Craig Gerdes, Public Safety Director
File
275 East Fourth Street
Room 815
St Paul MN 55101
Tel (612) 778-3501
Fax (612) 778-3562
CP Rai/ System
Department of Investigation
October 20, 1992
N
Mr Craig C. Gerdes
Director of Public Safety
City of Plymouth
3400 Plymouth Blvd
Plymouth, MN 55447
V
RE: Successful investigation of assault inhAving CP Rail
System conductor Thorstenson, your case #92017.
Chief Gerdes:
On September 29, 1992, Bruce A. Thorstenson was enroute
through Plymouth on CP Rail System train 574. While passing
a wooded area east of Larch Lane, Thorstenson was struck in
the shoulder by a BB fired from along the right-of-way.
Your department investigated the incident and identified two
persons responsible for the shooting.
We consider the shooting a malicious incident that might have
easily resulted in more serious injury to Mr Thorstenson.
I wish to thank you and your department for the prompt attention
given the investigation. Investigators Craig Lindman, Dan
Plekkenpol and the other personnel assigned to the case did a
commendable job in bringing about a successful conclusion. I
also wish to thank you for the courtesy your department extended
to investigators from CP Rail System.
Please extend my thanks to the officers involved.
Sincerely,
P. Amos Wagner
Inspector, CP Rail System
October 16, 1992
PIN
Mr. and Mrs. FirstName LastName
Address
CIN OF
PLYMOUTR
SUBJECT: 55TH AVENUE
BASS LAKE WOOD ADDITION
Dear Mr. and Mrs. LastName:
You have recently received a letter from one of your neighbors addressing
traffic concerns on 55th Avenue. A suggestion was made that you call the
Plymouth "Customer Service Line" to state your opinion.
After receiving a petition from the property owners on 54th Avenue, the City
Council took action to temporarily close this street at its new connection
with Northwest Boulevard. This temporary closure has been installed along
with the appropriate "Dead End" warning sign on Pineview Lane to indicate
that 54th Avenue does not have an outlet.
On 55th Avenue, the City has installed "No Construction Access" signs at
both Northwest Boulevard and Pineview Lane to discourage construction or
through traffic. These signs have the same effect as a sign which would
state. "Local Traffic Only." The City also has on order directional signs
for the Bass Lake Playfield which will be installed on Pineview Lane. It is
the intent of these additional signs to indicate to unfamiliar motorists the
access to the Bass Lake Playfield and they will be directed to the
intersection of Northwest Boulevard and Pineview Lane and then southerly on
Northwest Boulevard to get to the playfield.
During the past week, the City received five calls on the "Customer Service
Line" concerning traffic conditions on 55th Avenue and access to the
playfield. In order that a direct opportunity is provided for all residents
in the Bass Lake Woods Addition to state their opinion on a temporary
closure of 55th Avenue at Northwest Boulevard, I am requesting that you
complete and return the attachment with this letter. If you have additional
comments, please feel free to submit them with your return opinion.
Sincerely,
Fred G. Moore
Director of Public Works
FGM: do
cc: Frank Boyles Acting City Manger
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000
S• k ac�-
1/PIN/Mr./and/Mrs./FirstName/LastName/Address
////The attached letter was sent October 16, 1992
to the following list of people
1/03-118-22-44-0013/
Mr./and/Mrs./Carlo/Micheletti/
5520 Sycamore Lane No.
Plymouth, MN 55442
1/03-118-22-44-0012/
Mr./and/Mrs./Eber/Lusty/
5530 Sycamore Lane No.
Plymouth, MN 55442
1/03-118-22-44-0011/
////Commonwealth Relocation Services, Inc./
8 Penn Center Plaza
Philadelphia, PA 19103
1/03-118-22-44-0010/
Mr.///John/Coyne/
5515 Sycamore Lane No.
Plymouth, MN 55442
1/03-118-22-44-0009/
Mr./and/Mrs./Michael/Beckman/
5505 Sycamore Lane No.
Plymouth, MN 55442
1/03-118-22-44-0026/
Mr.///Kraig/Kutz/
13005 55th Avenue No.
Plymouth, MN 55442
1/03-118-22-44-0014/
Mr./and/Mrs./James/Bartholomew/
5510 Sycamore Lane No.
Plymouth, MN 55442
1/03-118-22-44-0015/
Mr./and/Mrs./Loren/Burke/
5500 Sycamore Lane No.
Plymouth, MN 55442
t/03-118-22-44-0016/
Mr./and/Mrs./Phillip/Musgrove/
12930 55th Ave. No.
Plymouth, MN 55442
1/03-118-22-44-0017/
Mr./and/Mrs./Scott/Jacobson/
12920 55th Ave. No.
Plymouth, MN 55442
1/03-118-22-44-0018/
Mr./and/Mrs./Eugene/Johnson/
12910 55th Ave. No.
Plymouth, MN 55442
1/03-118-22-44-0019/
Mr.///Mark/Johnson/
12900 55th Ave. No.
Plymouth, MN 55442
1/03-118-22-44-0020/
Mr./and/Mrs./Mikhail/Shifman/
5505 Rosewood Lane•No.
Plymouth, MN 55442
1/03-118-22-44-0021/
Mr./and/Mrs./William/Jonason/
5515 Rosewood Lane No.
Plymouth, MN 55442
1/03-118-22-44-0022/
Mr./and/Mrs./Randall/Falk/
5510 Rosewood Lane No.
Plymouth, MN 55442
1/03-118-22-44-0023/
Mr./and/Mrs./Wallace/Sharp/
5500 Rosewood Lane No.
Plymouth, MN 554442
1/03-118-22-44-0024/
Mr./and/Mrs./Elmer/Hokkanen/
12710 55th Ave. No.
Plymouth, MN 55442
1/03-118-22-44-0025/
Mr./and/Mrs./Guy/Willis Jr./
12700 55th Ave. No.
Plymouth, MN 55442
1/03-118-22-44-0027/
Mr./and/Mrs./Gregory/Boen/
12945 55th Ave. No.
Plymouth, MN 55442
1/03-118-22-44-0028/
Mr.///Charles/Langer/
12935 55th Ave. No.
Plymouth, MN 554442
1/03-118-22-00029/
Mr./and/Mrs./Richard/Levine/
12925 55th Ave. No.
Plymouth, MN 55442
1/03-118-22-44-0030/
Mr./and/Mrs./Marlow/Shaffer/
12915 55th Ave. No.
Plymouth, MN 55442
1/03-118-22-44-0031/
Mr./and/Mrs./Pete'r/Beckman/
12905 55th Ave. No.
Plymouth, MN 55442
1/03-118-22-44-0032/
Mr./and/Mrs./Kent/Major/
12825 55th Ave. No.
Plymouth, MN 55442
1/03-118-22-44-0033/
Mr./and/Mrs./Gregory/Davis/
5485 Rosewood Lane No.
Plymouth, MN 55442
1/03-118-22-44-0036/
Mr./and/Mrs./Donald/Butler/
12805 55th Ave. No.
Plymouth, MN 55442
1/03-118-22-44-0037/
Mr./and/Mrs./Scott/Kutz/
12715 55th Ave. No.
Plymouth, MN 55442
1/03-118-22-44-0038/
Mr.///George/Mayleben/
1880 Juneau Lane No.
Plymouth, MN 55447
1/03-118-22-44-0045/
Mr./and/Mrs./Francis/Otto/
5475 Rosewood Lane No.
Plymouth, MN 55442
1/03-118-22-44-0046/
Mr.///Robert/Karrow/
5480 Rosewood Lane No.
Plymouth, MN 55442
.—\ - kap-.
I am in favor of temporary closing 55th Avenue at its intersection with
Northwest Boulevard until the construction on Northwest Boulevard is completed
and it is extended southerly across the railroad.
(Name)
Yes No
(Address)
PAUL J. WIRTZ
15230 18th Avenue North #505
Plymouth, Minnesota 55447 Telephone: (612) 475-9104
October 14, 1992
Mayor and City Council
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
Dear Mayor and City Council:
Last year the Council appointed me to the Board of the West
Suburban Mediation Center as Plymouth's representative. The
experience has been great and I hope in some small way my talents
have helped bring value to the organization.
Because of personal commitments and a constant travel schedule
for the foreseeable future, I have not been able to participate
in recent months; therefore, I regrettably submit my resignation
from WSMC.
I thank the Council for the confidence shown and appreciate the
support.
Sincerely,
Paul J. W z
Joseph T. Ryerson & Son, Inc.
1605 North Highway 169
Mail Address: Box 619
Minneapolis, Minnesota 55440
612 544 4401
• John P. Brower
General Manager
Ryerson
October 15, 1992
Mayor Kim Bergman
City of Plymouth
3400 Plymouth Boulevard
Plymouth, Minnesota 55447
Dear Mayor Bergman:
I want to confirm our phone conversation of October 13th
regarding your October 1st letter calling to our attention a
complaint by some of our neighbors due to evening noise. It was
alleged that our loudspeaker system was disturbing during the later .
evening hours and,- especially, during the summer when the large
building doors were open for better air circulation.
I appreciate your note and can certainly understand the
potential irritation and disturbance of the loud speakers to our
close neighbors.
With colder weather approaching the doors will be no problem.
The real problem is the use of the loudspeaker system which, as
of now, we will avoid using except in a rare emergency, after 6
p.m. Hopefully, this should resolve the problem. If there is
any future occurrence please let me know, or Mark Renaud, our Plant
General Superintendent.
Sincerely,
0 o r
Ge eral Manager
/pjf
cc: MCR: Please alert your foremen and service department personnel
so we are in compliance.
a subsidiary of Inland Steel Industries. Inc.
October 16, 1992
Ms. Mary Afinen
16715 - 33rd Ave. N.
Plymouth, MIS 55447
SUBJECT: YOUR OCTOBER 14, 1992 LEITER
Dear Ms. Afinen:
Thank you for your October 14 letter which expresses concern about junk
vehicles located in your neighborhood. For your information, I have attached
a copy of the Plymouth City Code on this subject. I have also referred your
letter to our Community Service Officers who will investigate your complaint
and see what can be done about eliminating vehicles which are contrary to the
City Code.
I agree that junk vehicles are discouraging. I am pleased that you, like most
Plymouth homeowners, take pride in your home and yard. Thanks for bringing
these matters to my attention.
Sincerely,
604 ----
Kim M. Bergman
Mayor
KB:keb
cc: Councilmembers
Steve Correll, Support Services Supervisor
S.F. 10/26/92
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000
GD �l.Z►,
Plymouth City Code
1315.01 (Rev. 1979)
Section 1315 Sale of Unclaimed Motor Vehicles
1315.01. Abandoned Motor Vehicle Law Adopted by Reference. Minnesota Statutes,
Sections 168B.01 through 168B.10, is hereby adopted by reference and is as much
a part of this Code as if fully set forth herein. A violation of the statutes
adopted herein by reference is a violation of this Code.
1315.03. Definitions. The following definitions shall apply in the inter-
pretation and enforcement of this Section. Subdivision 1. "Persoon organill mean
zation
any person, firm, partnership, association, corporation, company
of any kind.
Subd. 2. "Junk Car" means any vehicle which is not in operable condition, or
d, or which is used for the sale of parts or as a source
which is partially dismantle
of repair or replacement parts for other vehicles, or which is kept for scrapping,
dismantling or salvage of any kind, or which is not currently licensed for operation_
within the State of Minnesota or by the State of Minnesota.
Subd. 3. "Vehicle" means a machine propelled by power other than human power,
designed to travel along the ground by use of wheels, treads, runners or slides,
and transport persons or property or pull machinery, and shall include, without
limitation, automobiles, trucks, trailers, motorcycles and tractors.
Subd. 4. "Street" or "highway" means the entire width between the boundary
lines of every way publicly maintained when any part thereof is open to the use
of the public for purposes of vehicular travel.
Subd. 5. "Property" means any real property within the City which is not
a street or highway. (Ord. 79-9, Sec. 1)
1315.05. Parking or Abandonment of. Junk Cars Prohibited. Subdivision 1. General
Rule. No person shall park, keep, place, store or abandon any junk car or
vehicle on a public street, highway, roadway or alley within the City.
Subd. 2. Time Limit. No person in charge or control of any property within
the City, whether as owner, tenant, occupant, lessee or otherwise, shall allow
any junk car, as defined herein, to remain on such property longer than 96 hours ar•c
no person shall leave a junk car on arty property within the City for a longer
period than 96 hours.
Subd. 3. Exceptions. This Section shall not apply to the following:
(a) To a vehicle in an enclosed building.
(b) To a vehicle on the premises of a business enterprise operated in
a lawful place and manner, when necessary to the operations of such
business enterprise.
(c) To a vehicle in an appropriate storage place or depository maintained
in a lawful place and manner by the City or its agents. (Ord. 79-9, Sec. l
Plymouth City Code
1315.07 (Rev. 1979)
L
;- 131;.()'(. Impounding of Junk Cars. Subdivision 1. Police Duties. The Chief of
Police or any member of his department designated by him is hereby authorized to
remove or have removed any vehicle left at any place within the City which reason-
ably appears to be in violation of this Section or is lost, stolen or unclaimed.
Subd. 2. Impounding. The impounding of such vehicle shall be in accordance
with the provisions of this Section. (Ord. 79 -9, -Sec. 1)
n
ti o7� ��I�1. C � ✓< h � ���-
r�
'OUENro,
d• D •y0
N
G` IIIIIIII 7
9B�N DEV�'DQ
October 20, 1992
Honorable Kim M. Bergman
Mayor of Plymouth
ATTN: Charles Dillerud
Plymouth Municipal Building
3400 Pymouth Blvd.
Plymouth, MN 55447
Dear Mayor Bergman:
%\,.i o , w.,,
U.S. Department of Housing and Urban Development
Minneapolis-St.Paul Office, Region V
220 Second Street South
Minneapolis, Minnesota 55401-2195
SUBJECT: Satisfaction of Monitoring Findings
On -Site Environmental Monitoring
Community Development Block Grant (CDBG) Program
Plymouth Entitlement B -91/92 -MC -0008
We are pleased to inform you that the remedial actions specified in Community Development
Director Charles Dillerud's letter of October 6, 1992, and further communication from Housing
Specialist Milt Dale are sufficient for HUD to issue a Satisfaction of Monitoring Findings.
HUD would like to take this opportunity to thank City staff for their prompt attention to this
matter. HUD would also like remind City staff that this office views its monitoring responsibilities not
only as a means to determine whether grant recipients are complying with HUD requirements for the
CDBG program, but also to ensure that grantees receive sufficient training and technical assistance to
adequately administer the CDBG program.
As such, HUD would like to correct Mr. Dillerud's impression that the HUD monitoring letter
and report were in any manner punitive. Such a perception is unfortunate since I can assure you that
HUD did not intend to be punitive, and I do not think that we were. To the contrary, HUD did not
recommend any penalty for the Finding, citing the transitional period from a County to City -
administered CDBG program as rationalization for not issuing sanctions. Phrases such as
"administrative Findings" and "failure to comply" are standard monitoring language prescribed by HUD
procedures. They are not terms that were designed to apply specifically to the City of Plymouth. If
you would like to discuss HUD's general monitoring procedures in more detail, please contact your
HUD CPD Representative, -John Swanson, at 370-3022.
To learn more about HUD environmental requirements, or to obtain additional environmental
training, please contact HUD Environmental Officer, Dan Waloga, at 370-3037.
Ve sincerely yours,
Thomas T. Feeney, -
anager
cc: Milt Dale ��
�\ a �
October 21, 1992
CITY OF
PUMOUTR
Erosion Control Subcommittee Members
SUBJECT: EROSION CONTROL MEETING
October 28, 1992 - Plymouth City Center - 1:30 p.m.
In response to a suggestion made by the Plymouth City Council, various members
of the Development Council expressed an interest to serve on a focus group to
examine the city's current erosion control enforcement measures for developers
and builders and identify whether any changes of the current policy may be
warranted.
The focus group consists of the following individuals: Bill Pritchard, Marlin
Grant, Peter Pflaum, Chuck Johnson, Larry Kuperus, Rick Murray, Bernie Barr,
Craig Scherber and Jack Gassner.
We look forward to meeting with you on October 28th.
Sincerely,
q'
Joe Ry
Building Official
cc: Acting City Manager Frank Boyles
Community Development Director, Charles E. Dillerud
Engineering Director, Fred Moore
File
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000
c-•ia_••
o
t•:"• -i
C.0
IPI y rnouth })rv- ci. d Retread ori 1 . :
lhcf�nL you very much
-far the SiJ60Lhirt s won -From, -foie
drawir� o-�t -the ath Sham Rory,
Crrord openi Vile hcDd - 1
-Tha n.IL \/eu !
rp
Ko
c • • •
ILL
L • t._ `• • �W._
Thibault
ASSOCIATES
f,
Urban Planning Development Redevelopment Housing
October 22, 1992
PLYMOUTH CHAS
ANNUAL PLAN 1993
MODIFICATIONS SINCE FIRST DRAFT
Since the draft of September 19, 1992, the following changes have
been made. (Only a few days were afforded the consultant to
prepare the draft before it was due and since the draft was
prepared, final rules were released.) The changes are:
1. Editing and organizational modifications were made
consistent with review by Plymouth's HRA and further review
and interpretation of the rules.
2. The last three sentences in the last two paragraphs under la
- Summary of CHAS Development Process are additions and were
inserted to further meet the CHAS requirements.
3. The matrix of public and non-profit agencies on pages 3 and
4 was updated on the basis of additional information
received.
4. Priority No. 1 - Rental Subsidy to Families and Elderly -
The priority has been modified to indicate that the annual
goal is actually zero. The previous plan indicated 148,
which is the level of existing activity plus some additional
portabilities. The revision indicates that the goal is zero
but the program is expected to increase through increased
portability. (Note: interpretation of the CHAS rules
i indicate that only new units added or new certificates added
would be included as a goal, however, this priority is
continued since it provides useful information and follows
the 5 year strategy.)
5. Priority No. 2 - Rehabilitation Grants and Loans - The
annual goal was changed from 7 units to 8 units which is
consistent with the text. In addition, a sentence was added
indicating the City would support other non-profit
rehabilitation efforts in Plymouth.
8100 Wayzata Blvd., Golden Valley, MN 55426 (612) 546-8100
6. Priority No. 3 - Scattered Sites Homeownership Program - A
section has been added to the service delivery and
management subpart indicating that as of September 30, nine
families became first-time homebuyers under the revitalized
program. The previous reports indicated eight, which was
based on the September 15th date. The average assistance
dropped from 11,000 to 10,550. A sentence has also been
added to indicate two other families were assisted as a
carryover from the previous program.
7. Priority No. 4 - New Senior Citizen Housing - Previously the
identified annual goal was 11100 units - Commence
construction in 1993." It also indicated that G.O. Bonds
would be one of the sources of funding. The annual goal is
now changed to zero since technically only units that are
actually available during the year are supposed to be
listed. Information regarding commencement of construction
is included for reference purposes. Essential service
bonding has been substituted for G.O. Bonding. The role of
Plymouth's HRA and Walker Management in the delivery system
and management portion has been amplified.
8. Homeless Persons - The annual goal has been modified to
reflect the intent and interpretation of the HUD provisions.
9. Other Persons With Special Needs - This section was
incomplete in the previous draft. It has been completed and
provides more information. The annual goal of ten units,
remains at ten units.
10. Table 1 - Revised to better reflect intent.
11. Table 2 - Revised to better reflect intent.
12. Table 3A - The new HUD form is used. Under CDBG the
percentages have been adjusted.
13. Table 3B - Figures have been adjusted consistent with
interpretation of the rules.
14. Description of citizen participation - the blanks and the
dates have been completed.
15. Summary of citizen comments - This section has been
completed based on the comments received up to October 22,
1993. Since the consortium comment period does not end
until October 23, 1992, any comments received within the
next day will have to be added to this document. Plymouth
earlier indicated comments would be accepted on its plan up
until October 30, 1992; therefore, any comments received by
Plymouth between the 22nd and 30th should probably be added
as an addendum.
r
COMPREHENSIVE HOUSING
AFFORDABILITY STRATEGY
Annual Plan
Fiscal Year 1993
CITY OF PLYMOUTH
HOUSING AND
REDEVELOPMENT AUTHORITY
ASSISTED BY
Thibault
ASSOCIATES
1.
TABLE OF CONTENTS
CITY OF PLYMOUITH, MINNESOTA
ANNUAL PLAN - FISCAL YEAR 1993
ANNUAL PLAN
a. SUMMARY OF CHAS DEVELOPMENT PROCESS
b. STRATEGY IMPLEMENTATION
1. Priority No. 1:' Rental Subsidy - Families and Elderly
i. Investment Plan (Activities and Programs)
ii. Geographic Distribution
iii. Service Delivery and Management
2. Priority No. 2: Rehabilitation Grants and Loans
i. Investment Plan (Activities and Programs)
ii. Geographic Distribution
iii. Service Delivery and Management
3. Priority No. 3: Scattered Sites Homeownership Program
i. Investment Plan (Activities and Programs)
ii. Geographic Distribution
iii. Service Delivery and Management
4. Priority No. 4: New Senior Citizen Housing
i. Investment Plan (Activities and Programs)
ii. Geographic Distribution
iii. Service Delivery and Management
5. Homeless Persons
6. Other Persons With Special Needs
7. Table I
8. Table II
9. Table 3A - Investment Plan
10. Table 3B -Goals
C. OTHER ACTIONS
*Public Policies
•Institutional Structure
d.
e.
f.
APPENDIX
1.
DESCRIPTION OF THE CITIZEN PARTICIPATION
PROCESS
CERTIFICATES
SUMMARY OF CITIZEN COMMENTS
GLOSSARY OF TERMS
PAGE
1-4
5
C
6-7
8-9
9
10-11
12
13-14
15
16
16-17
18
19
20-27
Iv
Appendix B
Comprehensive Housing U.S. Department of Housing
Affordability Strategy once UrbanCommunity Development
ng ; r
(CHAS) and Development
Name of Jurisdictions) or consortium:
City of Plymouth, Minnesota
contact Person:
Telephone Number:
550-5056
Milt Dale. Housin
cialist
Address:
3400 Plymouth Boulevard
Plymouth, MN 55447
Type of (mark one)
Submission. Q New Five Year CHAS For Fiscal Year through Fiscal Year
LXJ Annual Update * For Fiscal Year 1993
(mark one)
® Initial Submission
❑ Resubmission
❑ Amendment **
* If an Annual Update, mark one:
❑ Parts 4 (Resources) & 5 (Implementation) Only
❑ Parts 4 & 5, plus minor changes: (mark all those which appy)
Part 1 - Needs Assessment , F Narrative ❑ Tables
Part 2 - Market & Inventory Condtions MNarrative ❑ Tables
Part 3 - Strategies ❑ Narrative ❑ Tables
** For all amendments, specify the nature of the amendment below and attach amended portions to this cover sheet
Jurisdiction HUD Approval
Name of Authorized Official: Name of Authorized Official:
Frank Boyles, Acting City Manager
signature a gate:
October, 1992
X
X
1A
a
1. ANNUAL PLAN
a. SITAEMLARY OF CHAS DEVELOPMENT PROCESS
On November 4, 1991, Plymouth City Council adopted the 1992-1996 Plymouth
Comprehensive Housing Affordability Strategy (CHAS). Plymouth's CHAS was merged
with a document developed by a consortium consisting of Urban Hennepin County, Plymouth
and Bloomington. ,This document is Plymouth's annual plan for fiscal year 1993 and it is
based on the CHAS of 1992-1996. This annual plan describes the development process used,
specific program activities, resources, types of individuals and families to be served, citizen
participation and public comments.
The 1993 annual plan was prepared following the development process described below.
Some of the items listed were conducted simultaneously with other items.
1. Review and evaluation of the draft notice of instructions for development and
completion of the local Comprehensive Housing Affordability Strategy (CHAS) for
the year 1993.
2. Review and evaluation of 24 CFR Parts 91 and 570 Comprehensive Housing
Affordability Strategy; Final Rule.
3. Preparation of a work program to complete the CHAS in a timely manner consistent
with the notices and final rule.
4. Review of the 1992-1996 CHAS.
5. Contact with the public and non-profit agencies providing affordable and supportive
housing to obtain information and suggestions regarding needs, programs, persons and
families to be served, funding, etc.
6. Development of the draft 1993 Annual Plan.
7. Conducted a public informational meeting on October 7, 1992.
8. Modification and refinement of the Plan.
9. Adoption of the 1993 Annual Plan - including review and approval by the City's
Housing and Redevelopment Authority and review and approval by the City Council.
Hennepin County Consortium held a public meeting on the consortium plan on October 5,
1992 and a public hearing on October 22, 1992.
Fi
The public and non-profit agencies listed on page 3 were contacted and asked to participate
in the development and preparation of the 1993 plan. Consultation with a number of these
agencies indicates a continuing need for affordable rental housing for families with children,
and more facilities for battered women. The shelters in Plymouth turn away about 75
percent of those seeking protection.
Some of the problems encountered by these agencies and the persons and families they serve
include the lack or affordable housing, insufficient capacity for temporary housing and the
difficulties some persons and families face in the suburbs because of their culture and income
levels.
2
PUBLIC AND NON-PROFIT AGENCIES
ROLE
TYPE
(In carrying out affordable
INTERRELATIONSHIPS
NAME
OF AGENCY
PURPOSE
and supportive housing)
AMONG ORGANIZATIONS
City of Pbm"Ah
Public
Planning and program
Development of CHAS and related
Uses other organizations for some aspects of
development
pnogn—, finding, administrative,
implementation, e.g. HRA, developers, State.
implementation and monitoring.
Provides staff to HRA.
Plymouth Hoeing &
Public
Provides honing
Provides rental assistance to low income
Works with City Council aid City Staff to discuss
Redevelopment Authority
assistance and
families primarily by obtaining HUD funding
need, obtain finding and to implement programs.
redeveltipmeit services
and to administer the program. With the
Maintain contacts with other public and non -profits
City, it will also provide senior citizen
,regarding services needed by low Income persons
having without HUD finding.
and families.
Hennepin Canty
Public
Welfare, health and other
Provides health and welfare services.
Shares information, consults with City an needs,
BMW services
Preparing consolidated CHAS involving
possible programs, administers Urban Canty
Plymouth, Bloomington and the Canty.
CDBG.
Construction Contractors
Private
New construction and
Construct new houses, e.g., scattered sites
Work with City Staff, City Cantil aid HRA on
=habilitation
program and construct new apartment
competitive proposals to construct honing
buildings, e.g., senior citizen honing.
developments.
Northwest Hennepin Human
Non-profit
Planning and coordination
Collects and snalyru information on Inman
Sha=t information with the City. City has
Services Council
meds in nonhwcot Hennepin Cony.
provided finding assistance using general find
Planning and coordination of services.
monies. Has received some CDBG finding and
provides assistance related to honing supportive
services.
West Hennepin Human
Non-profit
Planning and coordination
Planning and coordination.
Shares information with the City. City bas
Services Conseil
provided finding assistance thing general find
monies. Provides assistance related to honing
supportive service.
Community Builders
Non-profit
Housing assistance
Acquire, improve and preserve decent, safe,
Collaborates with City Staff, State and Federal
affordable honing.
programs as well as private parties and fandatio s
to rmutimizo the amount of quality, affordable
honing available.
Union City Mission
A non-profit corporation which provides shelter, are and semi= to very low and lower income families and individuals. The following five Programa am
facilities a= available in Plymouth.
1. Mission Care Detooc
Detox ane
Provides sub -acute detcatification and
Provides some of the homing and supportive
Center
evaluation. Capacity 21 beds.
services of those with 'special' meds.
2. Home Free Shelter
Shelter for battered women
Provides shelter for battered women and
Serves having meds of battered women and
their children and related information and
provides services to this special mal+ group.
=krral. Capacity 30 birds.
3. Mission lodge
Lodging & services
Provides lodging aid Support services for
Serves housing and provides services to a special
durd-W chemically dependent. Capacity
meds group.
88 beds.
4. Smith Lodge
Transitional housing for
Provides transitional herring for homeless
Serves honing and special mods of homeless.
homeless
chronically chemically dependent. Capacity
19 beds.
5. Mission Farm Nursing
Haring for elderly
Provides baring and care for the indigent
Serves very low income elderly needing musing
Home
(homeless) eldery. Capacity 104 bods.
home environment.
PUBLIC AND NON-PROFIT AGENCIES (cont.)
ROLE
TYPE
(In carrying out affordable
INCERRELATIONSHIPS
NAME
OF AGENCY
PURPOSE
and supportive housing)
AMONG ORGANIZATIONS
Senior Community Services
Nonprofit
Services for elderly
Provides centers, clubs, outreach,
Serves some special needs of the elderly, especially
employment and home assistance to the
lav income.
cklcrly.
Interfaith Outreach and
Non-profit
Emergency food, clothing
Provides emergency assistance, food and
Serves low income by providing emergency
Comm miry Partners
referral and lousing
clothing, resource and referral aDd lousing
assistance, food and clothing, referral and hosing
assisumcc
assistance.
assistance for single parent families.
P.R.1.S.M.
Non-profit
Emergency food, clothing
Provide stabilization to low income.
Makes referrals to other agencies.
referral, housing assistance
and supportive servioea
Greater Minneapolis Day
Non-profit
Coordinates Provisions for
To support programs and coordinate delivery
Serves income qualified families. Receives seen:
Care Association
day care
of services for day care.
CDBG funding.
Elim Transitional Housing
Non-profit
Transitional lousing
Provides transitional hosing aW support
Serves homeless by taking and give referrals.
-
services for homekes.
Minnesota Coalition for the
Non-profit
Legislation, technical
Provide technical assistance for transitional
Provide information on causes and prevention of
Homeless
assistance, advocacy,
bossing, coalitions and advocates. Develop
homelessness in Minnesota.
public awareness and
legislation to end homelessness in Minnesota.
networking
Maintain network of advocates, providers
and law makers.
Community Imrolvement
Non-profit
Affordable rectal hosing
Provides affordable rental housing and
Provides housing and support to homeless, low -
Program
and support services
support services to bomrkes adults with
income adults with serious and persistent mental
serious and persistent mental illness
illness in cooperation with HUD, MHFA and
community social services.
Interfaith Hospitality
Non-profit
Day center transportation
Advocates for flu dies looking for hosing
Referrals - clients are scraped and sent to
Network
of homeless families to
Hennepin Canty and community social services
haat congregation
Suburban Hennepin
Non-profit
Advocacy for long-term
Support legislation and policy directed
Coalition of individuals and orgenizaGons (public,
Hosing Coalition
affordable basing for low
towards low income affordable hosing
private, for profit anti non-profit).
income households
Hammer Residences Fund,
Non-profit
Grasp home
Provides hosing and support services for
Serves housing and special needs of persona with
Inc.
persons with developmental
developmental disab Lies/traumatic brain injury
disabditieshmumatic brain injury
b. STRATEGY IMPLEMENTATION
This section contains each of the priorities identified in Plymouth's five year strategy (1992-
1996 CHAS) which will receive attention in the 1993 CHAS. Each priority is listed and
described separately.
1. Priority No. 1 - Rental subsidy to families and the elderly allowing them to secure
adequate, sound housing
(Although the goal for 1993 is not to add more certificates to the program, the
priority is listed to provide information on the growth of this program through
portability.)
i. Investment Plan (Activities and Programs)
Annual Goal:
Housing Type:
Residents to be Assisted:
Housing Activities Proposed:
Funding Resources:
0 - Increase occurring through portability
(87 certificates has resulted in assisting 133 families
in Plymouth)
Existing Rental Units
Families, elderly
None other than portabilities
HUD Section 8 Funds
ii. Geographic Distribution - Citywide
The geographic distribution of the units is essentially citywide. This maximizes the potential
for a near perfect fit between the individual and family needs and the choices available. For
example, locations close to employment or schools/parks may be more important for families
while location close to shopping, medical and financial services may be more important to
the elderly.
iii. Service Delivery and Management
In 1992, Plymouth's HRA applied for 30 certificates but did not receive approval.
Plymouth's HRA has had continued success in the Section 8 Existing Housing Program. The
program provides individuals and families with a broad choice of housing types, sizes and
locations to meet their needs. The HRA has 87 certificates but with portability it assists a
total of 148 individuals and families (September 1992). The number of portabilities moving
in is 61 and the number of portabilities moving out (from the 87 certificates) is 15. Thus,
133 families are assisted who actually live in Plymouth.
9
2. Priority No. 2 - Rehabilitation grants and loans to maintain and rehabilitate certain
single-family housing and the neighborhood in which they are located.
i. Investment Plan (Activities and Programs)�
Annual Goal: 8 units
Housing Type: Existing, Usually Older, Single Family Houses
Residents to be Assisted: Small and Large Families
Housing Activities Proposed: Rehabilitation
Funding Resources: CDBG
ii. GeogLaphic Distribution - Citywide
The geographic distribution is citywide but neighborhood areas where deterioration exist may
be given more encouragement to participate
iii. Service Delivery and Mana e�ment
The City has provided and administered rehabilitation services for owner occupied, single
family housing for over 15 years resulting in rehabilitation of 131 units. The 1993 annual
goal of 8 units is projected. Owners of substandard units in neighborhoods where
deterioration exists will be given encouragement to participate. This will result in upgrading
substandard units to standard units while improving the neighborhood. The City will support
other non-profit efforts engaged in rehabilitation efforts in Plymouth.
3. Priority No. 3 - Scattered Sites Homeownership Program
i. Investment Plan (Activities and Programs)
Annual Goal: 4 units
Housing Type: Existing Single Family Units, Townhouses and Condos
Residents to be Assisted: Small and Large Families
Housing Activities Proposed: First-time Homebuyers Program
Funding Resources: CDBG; Private bank financing; funds recovered and
recycled through the repayment process
ii. Ge graphic Distribution - Citywide
The geographic distribution is citywide except neighborhood areas where housing is too
expensive. The geographic distribution of the units is citywide although the cost of units in
some neighborhoods rules these units out. Allowing the inclusion of any reasonably priced
unit at any location in the City maximizes the choice available to the participants, promotes
the success of the program and increases the likelihood that the needs of the families to be
served are more likely to be met with respect to housing type, cost, size and location.
R
iii. Service Delivery_and Management
Plymouth has administered a scattered site homeownership program for several years. In
1992 the program was redesigned and revitalized. The program serves lower and very low
income, first-time homebuyers. It provides financial assistance to selected eligible buyers to
pay up to 50 percent of the downpayment, pay closing costs, and/or reduce the mortgage
principal amount which will make the house more affordable. Some 125 applications were
received during a 10 day registration period in 1992 and by September 30, nine families
became first-time homebuyers, receiving an average assistance of $10,550. Two other first-
time homebuyers were assigned during the year under the provisions of one previous plan.
One involving the sale of a new house was in the amount of $41,900, the other was in the
amount of $15,000. The City/HRA will consider making this an ongoing program.
This program increases the supply of affordable, habitable dwellings in Plymouth.
Plymouth's HRA and one or more local banks in Plymouth will continue to provide services
to implement this program. Plymouth's HRA will take applications, process the applications,
provide general orientation for buying a home and will provide the financial assistance (write
down) while the bank will provide mortgage financing and administration of the mortgage.
4. Priority No. 4 - New Senior Citizen Housing
(No units will be completed in 1993 but construction is expected to commence and the
following is provided for information.)
i. Investment Plan _LActivities and Programs
Annual Goal: 0 Units - Commence Construction 1993
Housing Type: Sr. Citizen Housing - New Construction
Residents to be Assisted: Elderly
Housing Activities Proposed: New Construction - Senior Citizen Housing
Funding Resources: Essential Service Bonds; City owned land; and HRA levy
ii. Geographic Distribution
The geographic distribution is the Plymouth City Center area (downtown).
iii. Service Delivery and Management - Plymouth HRA and Walker Management
During the last two years the City/HRA have evaluated/determined the need for senior
citizen housing and have developed preliminary plans. The site for the development contains
about 5.5 acres and is located near a grocery store and other retail sales and service
facilities. If development occurs, it is likely to be financed by the sale of Essential Service
Bonds and by an HRA property tax levy.
7
Delivery of services and management are expected to be provided by the HRA and Walker
Management Company. Walker Management Company would assist the City through the
development process. Upon completion of the facility, it is anticipated that Walker
Management Company would manage the development for at least an initial period of time.
5. Homeless Persons -
Investment Plan (Activities and Programs)
Annual Goal:
Housing Type:
Residents to be Assisted:
Housing Activities Proposed:
Funding Resources:
ii. Geographic Distribution
No new facilities - about 800 individuals and
families expected to be assisted during the year
Care centers, shelters/lodges, homes and dwellings
Homeless, chronically chemically dependent, indigent
elderly and battered women and their children
Transitional housing, emergency shelter, long term care
Federal, State, donations, grants, Section 8
The geographic distribution includes most facilities at Union City Mission.
iii. Service Delivery and Management,
A number of non-profit groups and facilities located in Plymouth serve homeless individuals
and families including battered women and their children. The largest provider is Union
City Mission, a non-profit corporation, which provides shelter, care and services for very
low income and lower income individuals and families. Union City Mission has the
following facilities and can provide the following services in Plymouth:
1. Mission Care Detox Center - 21 beds providing sub -acute detoxification and evaluation.
2. Home Free Shelter - provides short term shelter for battered women and their children.
It has 30 beds. About 200 families may be assisted during the year.
3. Mission Lodge - provides lodging and services for chronically, chemically dependent. It
has 88 beds. About 470 persons might be assisted during the year at Mission Farm and
Smith Lodge.
4. Smith Lodge - provides transitional housing for chronically chemically dependent and
homeless. It has 19 beds.
5. Mission Farm NursingHome - provides housing care for indigent (homeless) elderly.
It has capacity for 104 beds. About 130 might persons might be assisted in this
facility during the year.
8
Other non-profit groups providing services include:
1. Interfaith Outreach and Community Partners - provides emergency assistance including
housing assistance for up to 2 years.
2. Community Builders - it is in a start up phase and its priority is to provide large family
housing through the purchase of (3 or 4 bedroom units) 10-12 houses per year,
probably with some rehabilitation, and to lease the units to families that have lost or are
about to lose their housing. The units would be located in the west Hennepin area, and
it is estimated that 2 units may be in Plymouth.
3. Interfaith Hospitality Network - a newly formed (January 1992) non-profit advocacy
group for families looking for housing. Provides emergency shelter services, day
center transportation and referrals.
In general, the 1993 goal is to continue with existing programs at the same level. However,
a couple of non-profit agencies such as Community Builders would be providing additional
assistance. In addition, many of the homeless are being currently housed by Union City
Mission although some turnover does occur.
6. Other Persons With Special Needs
There is overlap between this category and Homeless Persons both in terms of the persons
and families served and the agencies and facilities involved. It is proposed that these needs
be served in multi -family rental units or in lodge -type facilities at appropriate locations in the
community where transit and shopping can be provided or in a campus -type setting such as
Union City Mission.
Investment Plan (Activities and Programs)
Annual Goal:
Housing Type:
Residents to be Assisted:
Housing Activities Proposed:
Funding Resources:
ii. Geographic Distribution
10 units
Single family, group homes and multi -family rental units,
consistent with Plymouth's zoning ordinance
Persons with disabilities (chemical dependency,
mental illness and mental retardation)
Rental assistance or home ownership consistent with
Plymouth's zoning ordinance
State, Federal, Section 8?
The geographic distribution is potentially citywide but close to transit and shopping
iii. Service Delivery and Management - Non-profit groups
W
7. Table I - 1993 Annual Goals Renters
8. Table II - 1993 Annual Goals Owners
Tables I and II which follow summarizes by tenure type the individuals and family types to
be assisted, types of housing, and the programs and resources to be used to achieve the 1993
annual goals described in this section.
10
w
w
E
k
/E. -
k
§§
ak
■
2
�
»
#
/
3
G
J
3
3
3
§
q
z§
I
\.
.
g
■
0
a
j
\ \
\
-
�
o§
§
/
d
/
]
.0
4
�
.
4
a
o
S
`
2
a
§
-
wQowka�
w<X-ate
-2Q-�-oo�Q
w
w
b
a
F
9
N
'
Ny
�
a
two�
�
x
d
�
00
C7
A
rn
�
aOE"
C7U
WN
W�
aP
a
x�
Z
V.a
�o
9
N
� � \
� \� /..
� � � i
`�f
��/�
Q
U
coo c
�.4
Q N
m�
c2
�to
Z
m�
.-0
L C
CL
2
E
O N
U c
C
0
x
F..
0
4..1
co 4 •
rO 4J • U1
4100 E -W4-) 0
U •ri E 0 U N
a) •u >i x a)
a U r -I •M 43 a)
x a) a tp 0 •ri a
a)Mr a
a
P: rO
m U) •ri w a) TO P:
G — p U Ul a) cd
N4ja)Z0 -ib N
•
4 E -I N H
E U P r -i
>1 0 ro 4J 4-) a •ri
H r-1 W •ri •ri E
N QI M 0 O -ri •r i 44
�a)M0p U
4-1 rO r— •r•1 0+ rd M 44
•ri 0 M I 44 r-: 0
U 4J •ri 0 N N S4 •
O,1 -11
: a) OA 0)
m •ri N 0 0 U O" r
N r -i >~ P 4 Z 3 44
r00zw a) 44 a) a)
U) 44 0) P -P N 0) a)
000 040 4a N4J4J
Off.—MSa 0 E
�" r• a) iY )-1 p •rl
O 0 a) a) r� -rl 4-j J b
�4J >z3 a) U 0 U
UN0$4 cd -W r. 4J
ro S-1 U) U N cd 0 0 a)
r -I U) 4 •rl Ro N 44
r_ 0 •ri 41 41 •ri U 0 p
•rt U 4 •rl U N •ri
4J !-1 3 U) •M 0) M � •ri
(a 0 a ° (o aa) a
u co
c ro .ro
N O P U U 4J U is
AAa H z0o0aram
i< i<
i<
Ln
c. OTHER ACTIONS
Public Policy - The City's five year strategy does not include taking any specific 'action
regarding State or local policies contained in statutes, ordinances, regulations or
administrative procedures and processes. In 1993, the City does not propose to take any
actions or propose reform in 1993.
Institutional Structure - The City monitors the institutional structure relative to providing
affordable housing and supportive services. This process results in modifications from time
to time or in strengthening or adjusting roles to ensure that desired goals are more likely to
be achieved. For example, in 1992, the first-time homebuyer's program was restructured
and an improved system for coordinating implementation by the City and lending institutions
was established.
The CHAS process itself has placed more focus on the institutional structure and the various
roles played by each of the public agencies and the non-profit groups. Page 3 provides a
matrix of the public and non-profit agencies identifying their purpose, role and
interrelationship.
d. DESCRIPTION OF CITIZEN PARTICIPATION PROCESS
The citizen participation process included an informational meeting conducted by the City of
Plymouth, an informational meeting and a public hearing conducted by Hennepin County,
published notices and articles in the newspaper and on Plymouth's local access channel
(Channel 37), and a comment period as required in the regulations. Institutional
organizations were informed of these hearing dates and this may have encouraged additional
citizen participation.
More specific information about the informational meeting, hearing and comment are
provided below:
1. Informational Meeting - City/HRA
Date of Meeting: October 7, 1992
Notice in Plymouth Sailor: September 30, 1992
Notice on Channel 37 Cable TV: Periodic/On Going September 30 - October 7, 1992
2. Informational Meeting - Hennepin County
Date of Meeting: October 5, 1992
Notice in Plymouth Sailor and in other local newspapers
16
3. Public Bearing Hennepin County
Date of Meeting: October 22, 1992
Various notices
4. Public Comment - Plymouth CHAS
Commencement of 30 Day Review Period: September 30, 1992
End of 30 Day Review Period: October 30, 1992
Published Notice in Plymouth Sailor: September 30, 1992
Distribution of Draft CHAS to Public Places: September 29, 1992
5. Public Comment - Hennepin County Consortium
Commencement of 30 Day Review Period: September 23, 1992
End of 30 Day Review Period: October 23, 1992
Distribution of CHAS to Public Places: September 23, 1992
17
e. CERTIFICATES
COMPREHENSIVE HOUSING AFFORDABILITY STRATEGY (CHAS)
NOVEMBER _, 1992
CERTIFICATION OF FAIR HOUSING
}
The City of Plymouth hereby certifies that it will affirmatively further fair housing.
Signature of Authorized Official
COMPREHENSIVE HOUSING AFFORDABILITY STRATEGY (CHAS)
NOVEMBER _, 1992
CERTIFICATION ON RELOCATION AND ANTIDISPLACEMENT
The City of Plymouth hereby certifies that it is in compliance with a residential
antidisplacement and relocation assistance plan under section 104(d) of the Housing and
Community Development Act of 1974.
Signature of Authorized Official
18
f. SUMMARY OF CI'T'IZEN COMMENTS
The public comments received on Plymouth's 1993 CHAS included questions raised at the
informational meeting of October 7 about senior citizen housing -- the progress, location, and
type of building being considered. At this same meeting, Pat Murphy, of Union City
Mission, returned a marked up copy of the draft which included some new information,
comments and questions for review and further consultation with her.
At the County's official public hearing held on October 22, written comments were submitted
about Plymouth's annual plan by Pam Marshall, Minnesota Coalition for the Homeless and
Elim Transitional Housing. The requests were: 1) Elim Transitional Housing provides
transitional housing for families and individuals, 2) Table 3A shows the City's support of
applications by all other entities, 3).Table 3B designates 50% of the funds to those below
30% of median income, and 4) certain public policies be reflected dealing with "NIMBY"
type regulation, I-354 and new industry such as the megamall.
Actions Taken - the revisions made to the 1993 CHAS include the information provided by
Pat Murphy. Priority No. 4, New Senior Citizen Housing was also modified to clarify the
goal, but this was not done in response to the questions asked at the informational meeting.
Written comments received at the County's official public hearing have been partially
accepted and included in the 1993 CHAS. Elim Transitional Housing has been added as
suggested, during the revision some additional categories where Plymouth would support
other applications were added but it would not be consistent to add all categories since some
could conflict with Plymouth's 5 year strategies, e.g., public housing and Section 202 for
senior citizen housing. Table 3B was not entirely modified as suggested, nor were the public
policies modified since it is not believed the additions improve the annual plan.
19
GENERAL DEFINITIONS USED WITH THE CHAS
Affordable Housing: Affordable housing is generally defined as housing where the occupant
is paying no more than 30 percent of gross income for gross housing costs, including utility
costs.
AIDS and Related Diseases: The disease of acquired immunodeficiency syndrome or any
conditions arising from the etiologic agent for acquired immunodeficiency syndrome.
Alcohol/Other Drug Addiction: A serious and persistent alcohol or other drug addiction that
significantly limits a person's ability to live independently.
Assisted Household or Person: For the purpose of specifying one-year goals for assisting
households or persons, a household or person is assisted if, during the coming Federal fiscal
year, they will benefit through one or more programs included in the jurisdiction's
investment plan. A renter is benefitted if the person takes occupancy of affordable housing
that is newly acquired, newly rehabilitated, or newly constructed, and/or receives ' rental
assistance. An existing homeowner is benefitted during the year if the home's rehabilitation
is completed. A first-time homebuyer is benefitted if a home is purchased during the year.
A homeless person is benefitted during the year if the person becomes an occupant of
transitional or permanent housing. Households or persons who will benefit from more than
one program activity must be counted only once. To be included in the goals, the housing
unit must, at a minimum, satisfy the HUD Section 8 Housing Quality Standards (see section
882.109). See also, instructions for completing Table 3A of the CHAS and Table 1 of the
Annual Performance Report.
Committed: Generally means there has been a legally binding commitment of funds to a
specific project to undertake specific activities.
Consistent with the CHAS: A determination made by the jurisdiction that a program
application meets the following criterion: The Annual Plan for that fiscal year's funding
indicates the jurisdiction's planned to apply for the program or was willing to support an
application by another entity for the program; the activities serve the geographic area
designated in the plan; and the activities benefit a category of residents for which the
jurisdiction's five-year strategy shows a priority.
Cost Burden > 30%: The extent to which gross housing costs, including utility costs,
exceed 30 percent of gross income, based on data published by the U.S. Census Bureau.
Cost Burden > 50% (Severe Cost Burden): The extent to which gross housing costs,
including utility costs, exceed 50 percent of gross income, based on data published by the
U.S. Census Bureau. !
20
Disabled Household: A household composed of one or more persons at least one of whom is
an adult (a person of at least 18 years of age) who has a disability. A person shall be
considered to have a disability if the person is determined to have a physical, mental or
emotional impairment that: (1) is expected to be of long -continued and indefinite duration.
(2) substantially impeded his or her ability to live independently, and (3) is of such a nature
that the ability could be improved by more suitable housing conditions. A person shall also
be considered to have a disability if he or she has a developmental disability as defined in the
Developmental Disabilities Assistance and Bill of Rights (42 U.S.C. 6001-6006). The term
also includes the surviving member or members of any household described in the first
sentence of this paragraph who were living in an assisted unit with the deceased member of
the household at the time of his or her death.
Economic Independence and Self -Sufficiency Programs: Programs undertaken by Public
Housing Agencies (PHAs) to promote economic independence and self-sufficiency for
participating families. Such programs may include Project Self -Sufficiency and Operation
Bootstrap programs that originated under earlier Section 8 rental certificate and rental
voucher initiatives, as well as the Family Self -Sufficiency program. In addition, Pas may
operate locally -developed programs or conduct a variety of special projects designed to
promote economic independence and self-sufficiency.
Elderly Household: A family in which the end of the household or spouse is at least 62
years of age.
Existing Homeowner: An owner -occupant of residential property who holds legal title to the
property and who uses the property as his/her principal residence.
Familv: A household comprises of one or more individuals. (The National Affordable
Housing Act (NAHA) definition required to be used in the CHAS rule - equivalent to Census
definition of household.) The Bureau of Census defines a family as a householder (head or
household) and one or more other persons living in the same household who are related by
birth, marriage or adoption. The term "household" is used in combination with the term
"related" in the CHAS instructions, such as for Table 2, when compatibility with the Census
definition of family (for reports and data available from the Census based upon that
definition) is dictated. (See also "Homeless Family").
Family Self -Sufficiency (FSS) Program: A program enacted by Section 554 of the National
Affordable Housing Act which directs Public Housing Agencies (Pas) and Indian Housing
Authorities (IHAs) to use Section 8 assistance under the rental certificate and rental voucher
programs, together with public and private resources to provide supportive services, to
enable participating families to achieve independence and self-sufficiency.
21
Federal Preference for Admission: The preference given to otherwise eligible applicants
under HUD's rental assistance programs who, at the time they seek housing assistance, are
involuntarily displaced, living in substandard housing, or paying more than 50 percent of
family income for rent. (See, for example, section 882.219.)
First -Time Homebuyer: An individual or family who has not owned a home during the
three-year period preceding the HUD -assisted purchase of a home that must be used as the
principal residence of the homebuyer.
FmHA: The Farmers Home Administration, or programs it administers.
For Rent: Year round housing units which are vacant and offered/available for rent. (U.S.
Census definition)
For Sale: Year round housing units which are vacant and offered/available for sale "only.
(U.S. Census definition)
Frail Elderly: An elderly person who is unable to perform at least 3 activities of daily living
(i.e., eating, dressing, bathing, grooming, and household management activities). (See
Section 889.105.)
Group Quarters: Facilities providing living quarters that are not classified as housing units.
(U.S. Census definition). Examples include: prisons, nursing homes, dormitories, military
barracks, and shelters.
HOME: The HOME Investment Partnerships Act, which is Title II of the National
Affordable Housing Act.
Homeless Fami1X: Family that includes at least one parent or guardian and one child under
the age of 18, a homeless pregnant woman, or a homeless person in the process of securing
legal custody of a person under the age of 18.
Homeless Individual: An unaccompanied youth (17 years or under) or an adult (18 years or
older) without children.
Homeless Youth: Unaccompanied person 17 years of age or under who is living in situations
described by terms "sheltered" or "unsheltered".
HOPE 1: The HOPE for Public and Indian Housing Homeownership Program, which is
Title IV, Subtitle A of the National Affordable Housing Act.
HOPE 2: The HOPE for Homeownership of Multifamily Units Program, which is Title IV,
Subtitle B of the National Affordable Housing Act. I
22
HOPE 3: The HOPE for Homeownership of Single Family Homes Program, which is Title
IV, Subtitle C of the National Affordable Housing Act.
Household: One or more persons occupying a housing unit (U.S. Census definition). See
also "Family".
Housing Problems: Households with housing problems include those that: (1) occupy units
meeting the definition of Physical Defects; (2) meet the definition of overcrowded; and (3)
meet the definition of cost burden > 30%. Table 1C requests nonduplicative counts of
households that meet one or more of these criteria.
Housing Unit: An occupied or vacant house, apartment, or a single room (SRO housing)
that is intended as separate living quarters. (U.S. Census definition)
Institutions/Institutional: Group quarters for persons under care or custody. (U.S. Census
definition)
Large Related: A household of or more persons which includes at least 2 related persons.
LIHTC: (Federal) Low Income Housing Tax Credit.
Low -Income: Households whose incomes do not exceed 80 percent of the median income
for the area, as determined by HUD with adjustments for smaller and larger families, except
that HUD may establish income ceilings higher or lower than 80 percent of the median for
the area on the basis of HUD's findings that such variations are necessary because of
prevailing levels of construction costs or fair market rents, or unusually high or low family
incomes. NOTE: HUD income limits are updated annually and are available from local
HUD offices for the appropriate jurisdictions. (This term corresponds to low- and moderate -
income households in the CDBG Program.)
Moderate Income: Households whose incomes are between 81 percent and 95 percent of the
median income for the area as determined by HUD, with adjustments for smaller or larger
families, except that HUD may establish income ceilings higher or lower than 95 percent of
the median for the area on the basis of HUD's findings that such variations are necessary
because of prevailing levels of construction costs or fair market rents, or unusually high or
low family incomes. (This definition is unique to the CHAS.)
Non -Elderly Household: A household which does not meet the definition of "Elderly
Household", as defined above.
Non -Homeless Persons with Special Needs: Includes frail elderly persons, persons with
AIDS, disabled families, and families participating in organized programs to achieve
economic self-sufficiency.
23
Non -Institutional: Group quarters for persons not under care or custody. (U.S. Census
definition used)
Occupied Housing Unit: A housing unit that is the usual place of residence of the
occupant(s).
Other Household: A household of one or more persons that does not meet the definition of a
Small Related household or a Large Related household, or is an elderly household comprised
of 3 or more persons.
Other Income: Households whose incomes exceed 80 percent of the median for the area, as
determined by the Secretary, with adjustments for smaller and larger families.
Other Low -Income: Households whose incomes are between 51 percent and 80 percent of
the median income for the area, as determined by HUD, with adjustments for smaller and
larger families, except that HUD may establish income ceilings higher or lower than 80
percent of the median for the area on the basis of HUD's findings that such variations are
necessary because of prevailing levels of construction costs or fair market rents, or unusually
high or low family incomes. (This term corresponds to moderate -income in the CDBG
Program.)
Other Vacant: Vacant year round housing units that are not For Rent, For Sale, or Vacant
Awaiting Occupancy or Held. (U.S. Census definition)
Overcrowded: A housing unit containing more than one person per room. (U.S. Census
definition)
Owner: A household that owns the housing unit it occupies.
Physical Defects: A housing unit lacking complete kitchen or bathroom (U.S. Census
definition). Jurisdictions may expand upon the Census definition.
Project -Based (Rental) Assistance: Rental Assistance provided for a project, not for a
specific tenant. Tenants receiving project -based rental assistance give up the right to that
assistance upon moving, from the project.
Public Housing CIAP: Public Housing Comprehensive Improvement Assistance Program.
Public Housing MROP: Public Housing Major Reconstruction of Obsolete Projects.
Rent Burden > 30% (Cost Burden): The extent to which gross rents, including utility costs,
exceed 30 percent of gross income, based on data published by the U.S. Census Bureau.
24
Rent Burden > 50% (Severe Cost Burden): The extent to which gross rents, including
utility costs exceed 50 percent of gross income, based on data published by the U.S. Census
Bureau.
Renter: A household that rents the housing unit it occupies, including both units rented for
cash and units occupied without cash payment of rent. (U.S. Census definition)
Renter Occupied Unit: Any occupied housing unit that is not owner occupied, including
units rented for cash and those occupied without payment of cash rent.
Section 215: Section 215 of Title II of the National Affordable Housing Act. Section 215
defines what constitutes "affordable" housing projects under the Title H HOME program.
Service Needs: The particular services identified for special needs populations which
typically may include transportation, personal care, housekeeping, counseling, meals, case
management, personal emergency response, and other services to prevent premature
institutionalization and assist individuals to continue living independently.
Severe Cost Burden: See Cost Burden > 50%.
Severe Mental Illness: A serious and persistent mental or emotional impairment that
significantly limits a person's ability to live independently.
Sheltered: Families and persons whose primary nighttime residence is a supervised publicly
or privately operated shelter, including emergency shelters, transitional housing for the
homeless, domestic violence shelters, residential shelters for runaway and homeless youth,
and any hotel/motel/apartment voucher arrangement paid because the person is homeless.
This term does not include persons living doubled up or in overcrowded or substandard
conventional housing. Any facility offering permanent housing is not a shelter, nor are its
residents homeless.
Small Related: A household of 2 to 4 persons which includes at least two related persons.
Substandard Condition and not Suitable for Rehab: By local definition, dwelling units that
are in such poor condition as to be neither structurally nor financially feasible for
rehabilitation. This does not include units that require only cosmetic work, correction or
minor livability problems or maintenance work. The jurisdiction must define this term (i.e.,
standard condition, financially and structurally feasible for rehab) and include this definition
in the Appendix (Glossary of Terms) portion of its CHAS submission.
Substantial Amendment: A major change in a housing strategy submitted between scheduled
annual submissions. It will usually involve a change to the five-year strategy, which may be
occasioned by a decision to undertake activities or programs inconsistent with that strategy.
25
Substantial Rehabilitation: Rehabilitation of residential property at an average cost for the
project in excess of $25,000 per dwelling unit.
Supportive Housing: Housing, including Housing Units and Group Quarters, that have a
supportive environment and includes a planned service component.
Supportive Service Need in FSS Plan: The plan that Pas administering a Family Self -
Sufficiency program are required to develop to identify the services they will provide to
participating families and the source of funding for those services. The supportive services
may include child care; transportation; remedial education; education for completion of
secondary or post secondary schooling; job training, preparation and counseling; substance
abuse treatment and counseling; training in homemaking and parenting skills; money
management, and household management; counseling in homeownership; job development
and placement; follow-up assistance after job placement; and other appropriate services.
Supportive Services: Services provided to residents of supportive housing for the purpose of
facilitating the independence of residents. Some examples are case management, medical or
psychological counseling and supervision, child care, transportation and job training.
Tenant Assistance: Rental assistance payments provided as either project -based rental
assistance or tenant -based rental assistance.
Tenant -Based (Rental) Assistance: A form of rental assistance in which the assisted tenant
may move from a dwelling unit with a right to continued assistance. The assistance is
provided for the tenant, not for the project.
Total Vacant Housing Units: Unoccupied year round housing units. (U.S. Census
definition)
Unsheltered: Families and individuals whose primary nighttime residence is a public or
private place not designed for, or ordinarily used as, a regular sleeping accommodation for
human beings (e.g., streets, parks, alley, etc.)
Vacant Awaiting_ Occupancy or Held: Vacant year-round housing units that have been rented
or sold and are currently awaiting occupancy, and vacant year round housing units that are
held by owners or renters for occasional use. (U.S. Census definition)
Vacant Housing: Unoccupied year-round housing units that are available or intended
for occupancy at any time during the year.
26
E
Very Low -Income: Households whose incomes do not exceed 50 percent of the median area
income for the area, as determined by HUD, with adjustments for smaller and larger families
and for areas with unusually high or low incomes or where needed because of prevailing
levels of construction costs or fair market rents. (This term corresponds to low-income
households in the CDBG Program.)
Worst -Case Needs: Unassisted, very low-income renter households who pay more than half
of their income for rent, live in seriously substandard housing (which includes homeless
people) or have been involuntarily displaced.
Year Round Housing Units: Occupied and vacant housing units intended for year round use.
(U.S. Census definition). Housing units for seasonal or migratory use are excluded.
NOTE: Terms not defined above may be defined in the specific instructions for each
table.
27