HomeMy WebLinkAboutCouncil Information Memorandum 10-30-1992CIN OF
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CITY COUNCIL INFORMATIONAL MEMORANDUM
OCTOBER 30, 1992
UPCOMING MEETINGS AND EVENTS ....
1. CITY COUNCEL MEETING SCHEDULE FOR NOVEMBER:
NOV. 2 7:00 P.M. COUNCIL MEETING
Council Chambers
NOV. 4 4:00 P.M. CANVASSING BOARD
Council Chambers
The Council will canvass and certify
the November 3 election results on
the City Charter question.
NOV. 9 4:30 P.M. BUDGET STUDY SESSION III
Council Conference Room
TOPICS:
- Team building - Harry Brull
-1992 Street Reconstruction
-1993 Budget Discussion
Draft agenda attached.
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000
A
CITY COUNCIL INFORMATIONAL MEMORANDUM
OCTOBER 30, 1992
PAGE 2
CITY COUNCIL MEETING SCHEDULE - NOVEMBER (Cont.)
NOV. 16 6:30 P.M. PLYMOUTH FORUM
Council Chambers
NOV. 16 7:00 P.M. COUNCIL MEETING
Council Chambers
NOV. 17 5:30 P.M. BUDGET STUDY SESSION IV
Council Conference Room
NOV. 30 5:30 P.M. COUNCIL STUDY SESSION
Council Conference Room
TOPICS:
- Human Rights Issues
- Areas of Board/Agency Cooperation
Draft agenda attached.
NOV. 30 7:00 P.M. COUNCIL BUDGET HEARING
Council Chambers
2. TENTATIVE - JOINT COUNCIL/I.S.D. 284 MEETING -- December 7, 5:30 p.m.
Draft agenda attached. (M-2)
3. ELECTION DAY -- TUESDAY, NOVEMBER 3. Polls open 7 a.m., close 8 p.m.
4. PLANNING COMMISSION -- Wednesday, November 4, 7 p.m. The Planning
Commission will meet in the Council Chambers. Agenda attached. (M-4)
5. FINANCIAL ADVISORY COMMITTEE -- Wednesday, November 4, 4:00 p.m. The
Financial Advisory Committee will meet in the large office area conference room. (M-5)
6. WATER QUALITY COMMITTEE -- The November 3 meeting of the Water Quality
Committee has been from November 3 to November 10. Attached is the meeting notice
from Dan Faulkner. (M-6)
CITY COUNCIL INFORMATIONAL MIIMORANDUM
OCTOBER 30, 1992
PAGE 3
7. LEAGUE OF A11TTNMOTA CITIES - POLICY ADOPTION CONFERENCE --
Thursday, November 19. The LMC's 1992 Policy Adoption Conference will be held at
the Decathlon Club, Bloomington • starting at 9:00 a.m. and continuing through the
afternoon. Meeting notice and agenda attached. (M-7)
8. ASSOCIATION OF METROPOLITAN MUNICIPALITIES - POLICY ADOPTION
MEETING -- Thursday, November 5, Decathlon Club.. 6:30 p.m. dinner, 7:30 p.m.
business meeting. Agenda attached. (M-8)
9. MEETING DATE FOR METROPOLITAN COUNCIL DISTRICT 9 VACANCY --
The District 9 Metropolitan Council seat will become vacant in January 1993 due to the
expiration of the current term. Hennepin County cities represented by District 9 include:
Plymouth, Dayton, Champlin, Maple Grove, and Medicine Lake. Anoka County cities in
District 9 include: St. Francis, Bethel, East Bethel, Ramsey, Andover, Ham Lake and
Anoka Attached is a letter from the Governor's office advising that a public hearing to
consider candidates for the seat will be held on Thursday, December 10 at 6:30 p.m. at the
Roseville City Hall.
Also attached is a letter from Karen Anderson, AMM President, regarding Metropolitan
Council member nominations. (M-9)
10. MEETING CALENDARS - City Center calendars for November and December, and City
Council calendars for the upcoming six weeks are attached. (M-10)
FOR YOUR INFORMATION....
1. COUNCHJSTAFF TEAM BUILDING -- Harry Brull has asked to meet with the City
Council and department heads prior to the Monday, November 9 budget study session
which commences at 5:30 p.m. The purpose of this one hour meeting would be to discuss
the goals, methods, and logistics for accomplishing the Council/staff team building.
2. MARCUS CORPORATION PRE-TRIAL -- At 9:00 a.m. on Wednesday, October 28,
attorneys of Plymouth Pointe and the City met in a pre-trial conference in an effort to settle
a claim for $40,000 made by the City. The City had earlier proposed a settlement of
$18,000 which failed because some members of the partnership were unable on unwilling
to pay their share. A second pre-trial conference has been scheduled for December 28.
The trial is set for next August. Mark Senn and I intend to meet next week to determine
what might be done to resolve this matter.
CITY COUNCIL INFORMATIONAL MEMORANDUM
OCTOBER 30, 1992
PAGE 4
3. TRAIN WHISTLE ORDINANCE -- In order for the City Council to consider a ban on
train whistles, safety lights and drop arms should be installed at each affected intersection.
To accomplish this, a drop arm needs to be installed at Pineview, and Northwest Boulevard
must be constructed over the tracks (this will result in the closure of the presently
unprotected intersection at West Medicine Lake Drive at least until a final decision is made
on the regional trail). The Northwest Boulevard project is scheduled for completion next
year. The Pineview drop arm project will not be completed for at least one year (See
10/28/92 memo from Dan Faulkner).
The Council has two choices:
1) Wait until both projects are complete and then consider prohibiting the train
whistles by ordinance between 169 and Vicksburg.
2) Ban the train whistles from 169 westerly to Larch Lane, recognizing that the whistle
will have to be blown near Larch for the Pineview crossing.
The Soo Line and State are opposed to a whistle ban based upon a study one in Florida
which showed an increase in vehicle/train collisions when the use of whistles are banned.
The Council may wish to discuss this matter at the November 2 meeting. (I-3)
4. ELECTION UPDATE:
a. Replay of Candidate Forums -- Northwest Community Television will replay the
League of Women Voters candidate forums on Channel 32 this weekend. A copy of the
schedule is attached. (I -L)
b. Election Results -- Election results for local government races in the northwest cities
including Plymouth's charter question, will be shown on Northwest Community
Television's channel 35. Character generated results will be posted as they come in or
channel 35. In addition, Northwest Community Television plans a live 30-45 minute
election result program at 10:30 p.m. Following the live cable cast, character
generated results will continue to updated until all precinct results are in.
c. Absentee Voting -- As of 8:00 a.m. today, the total number of absentee ballot requests
and in-person voting at the City Center reached 2,075. The City Center customer
counter will be open from 1 - 3 p.m., Saturday, October 31, and until 7 p.m. on
Monday, November 2 for extended absentee voting hours. Based on the number of
calls received this week inquiring about extended absentee voting hours, we anticipate a
high volume of voting activity on Saturday. During the last three weeks, it has become
necessary to have four election judges assist with absentee voting and election
preparation.
CITY COUNCIL INFORMATIONAL MEMORANDUM
OCTOBER 30, 1992
PAGE 5
Also attached for the Council's information is a memo being distributed to all City
precincts regarding absentee ballots being delivered in person by a voter to the poll on
election day. State law requires that absentee ballots must be received by the county
auditor or municipal clerk by 7:00 p.m. on the day before the election. Any absentee
ballots delivered by a voter or an agent of a voter to a polling place or at the City
Center on election day will be rejected. However, if a voter is delivering his/her own
absentee ballot, they will be asked to vote a ballot in person.
5. PLYMOUTH LIBRARY SITE: -- The Hennepin County Board's resolution approving the
purchase agreement for the new library site is attached. Also attached is a copy of the
City's press release on the new library site. (1-5)
a. Plymouth Forum Notes, October 26, 1992. and Notes of the Meeting, October 26,
1992. (I -6a)
b. Plymouth Charter Commission, September 9 and 29, 1992. (1-6b)
c. Planning Commission, October 1, 1992. (I -6c)
d. District 281 Government Advisory Council, October 21, 1992. (I -6d)
e. Suburban Rate Authority, October 21, 1992. (1-6e)
7. TRAFFIC ENFORCEMENT RADAR ASSIGNMENTS -- Attached are two summary
reports on radar assignments conducted by the Public Safety Department on Northwest
Boulevard and 34th Avenue. Given the number of vehicles exceeding the speed limit,
Public Safety Director Gerdes will assign an additional vehicle to this patrol. (1-7)
8. WEST SUBURBAN MEDIATION CENTER -- A third quarter activity report from the
West Suburban Mediation Center is attached. (1-8)
9. PERSONNEL:
a. ASSISTANT FINANCE DMECTOR -- Larry Jacobson is the new Assistant Finance
Director. He was most recently working at the Metropolitan Council. From 1987-
1991 he was with Charles Bailly & Co. as an Audit Manager. As such, he was
responsible for the independent audit of Plymouth's financial reports. Larry's first day
with the City will be Monday, November 2.
CITY COUNCII. INFORMATIONAL MEhIORANDUM
OCTOBER 30, 1992
PAGE 6
b. CORRESPONDENCE:
1). Memo sent to Public Works employees on the October 24 open house. Also
attached is a letter to the employees from Mayor Bergman. (1-9)
2) Letter of appreciation from Eydie Kargas, Wayzata/Plymouth League of Women
Voters. (1-9)
10. CORRESPONDENCE:
a. Letter to Harry Brull, Personnel Decision, Inc., providing employee/supervisor names
to interview City Manager candidates. (1-10a)
b.. Letter to Richard Dorfner, CUB FOODS, from Marjorie Vigoren, regarding
S.M.A.R.T. store display. (I -10b)
c. Letter to Steve Polson, Polson./Trossen/Wright, concerning authorization to proceed
with design development phase of planning City Center expansion. (1-10c)
d. Letter to Harvey Schiebe, Plymouth Historical Society, from Frank Boyles, regarding
storage of old Fire Engine No. 1. (I -10d)
e. Letter from business owners of Hair Excellence, Bass Lake Bottle, Kaylie's Dry
Cleaner's, and Prime Builder's, to Mayor Bergman, regarding City's alarm system
ordinance. (1-10e)
f. Letter responding to Fern and Al Dorich, 5325 Orleans Lane, regarding traffic
concerns in the Cardinal Ridge area. (I -10f)
g. Letter from Senator McGowan to Mayor Bergman. (1-10g)
h. Memorandum from Eric Blank advising of police reserve patrols of park facilities to
combat Halloween vandalism. (1-10h)
i. Letter to Mr. and Mrs. Duane Horton, 118 Saratoga Lane, from Dan Faulkner,
regarding 1991 Street Reconstruction Project. (1-10i)
j. Letter to Roy Johnson, 60 Jewel Lane, from Marjorie Vigoren, concerning the City's
yard waste site hours. (1-10j)
Frank Boyles
Acting City Manager
CITY COUNCIL STUDY SESSION
Monday, November 9, 1992
4:30 p.m.
4
I. Team Building - Harry Biull
- Goals
- ft"Nim Kew -16151
- Logistics
H. 1993 Street Reconstruction
- Public Relations Schedule
- Method of Assessment
- Inspection and Enforcement
III. 1993 Budget
- Review Listing of New and Expanded Programs
- Discussion/Direction
M-�
M-1
CITY COUNCEL STUDY SESSION
November 30, 1992 o
5:30 p.m. fa
I. Review of Human Rights/DiversityIssues V
1. Urban League Presenter
- Central City Perspective
2. Suburban Hennepin Anti -Racism Committee Representative
- Suburban Perspective
- Suggestions for Community Action
II. Areas for Cooperation Between Boards and Agencies
- County
- School Districts
- Other Municipalities
AGENDA ss4e?
JOINT PLYMOUTH CITY COUNCIL/
INDEPENDENT SCHOOL DISTRICT 284 SCHOOL BOARD MEETING
Monday, December 7
5:30 p.m.
I. INTRODUCTIONS
II. COMMUNITY USE OF SCHOOL FAC L•TTIES FOR PARK AND RECREATION
PROGRAM PURPOSES
III. NEW HIGH SCHOOL SITE
IV. SCHOOL LIAISON OFFICER PROGRAM
ADJOURN - 7:00 P.M.
'm -4 .
PLANNING COMMISSION MEETING AGENDA
WEDNESDAY, NOVEMBER 4, 1992
CITY COUNCIL CHAMBERS
WHERE: Plymouth City Center
3400 Plymouth Boulevard
Plymouth, MN 55447
IF
CONSENT AGENDA
All items listed with an asterisk (*) are considered to be routine by the
Planning Commission and will be enacted by one.motion. There will be no
separate discussion of these items unless a Commissioner, citizen or
petitioner so requests, in which event the item will be removed from the
consent agenda and considered in normal sequence on the agenda.
PUBLIC FORUM 6:45 P.M.
1. CALL TO ORDER 7:00 P.M.
2.* CONSENT AGENDA
3. PUBLIC HEARING (Approximate time of Public Hearing is listed at the
beginning of the Hearing Item. Hearings will not begin prior to the
time stated.)
A. (7:05) Benson and Orth Associates, Inc. Conditional Use Permit for
the outside storage of boats and semi -trailers at 14910 -28th Avenue
North (92092)
B. (7:35) William Condon. Amended PUD Plan and Conditional Use Permit
for an enclosed porch at 5035 Evergreen Lane North (92095)
C. (8:05) Twin City Beekeeping Supply, Inc. Conditional Use Permit
for incidental retail sales at 3050 Ranchview Lane North (92096)
4. OLD BUSINESS
5. ADJOURNMENT
FINANCIAL ADVISORY COMMITTEE AGENDA
NOVEMBER 4, 1992
4:00 P.M.
r
AGENDA
1. Call to Order
2. Tour of City Center
3. Review Proposed City Center Expansion Financing Proposal
4. Continued Discussion of Financial Trend Report
5. Other Business
6. Adjournment
Next Meeting: Wednesday, December 9, 4:00 P.M.
t
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October 27, 1992
FirstName MidName LastName
Address
SUBJECT: WATER QUALITY COMMITTEE
CITY OF PLYMOUTH
NOVEMBER MEETING
Dear FirstName:
CIN OF
PLYMOUTFF
This is to confirm that the Water Quality Committee Meeting for November
has been postponed from November 3 to November 10, which is the second
Tuesday in November. Due to the elections on November 3, it was decided
that the meeting should be postponed.
For your information, I am including a copy of a news release issued by the
Bassett Creek Water Management Commission concerning a public meeting to be
held this Thursday, October 29, 1992 here a Plymouth City Hall at 7:00 p.m.
The news release sufficiently explains the purpose of this meeting. If you
are available, please plan on attending.
Prior to our November 10 Water Quality Committee Meeting, I will send out
the minutes from our October meeting.
If you have any questions, please give me a call at 550-5071.
Sincerely,
-f�� -a /I I I le -v
Daniel L. Faulkner
City Engineer
DLF:do
enclosures
cc: Frank Boyles, Acting City Manager
Fred G. Moore, Director of Public Works
Joy Tierney, City Council Representative
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000
BASSETT CREEK WATER MANAGEMENT COMMISSION
Curtis A. Pearson, Attorney
1100 1st National Bank Place West
Minneapolis MN 5402
(General Address)
Phone: 612/338.4200
Fax: 612/338-2625
FOR IlvIlAEDIATE RELEASE
Leonard Kremer, Engineer
Barr Engineering Company
8300 Norman Center Drive
Minneapolis MN, 55439-1026
Phone: 612/832-2600
Fax: 612/835-0186
Crystal
Golden Valley
Medicine Lake
Minneapolis
Minnetonka
New Flops
Plymouth
Robbinsdale
St. Louis Part:
CONTACT: Hal Runke, 832-2804; or
Bob Beduhn, 832-2786
BASSM' CCREEK WATERSHED MA AGEW-VT COMMISSION "I'O i-iOLD
PUBLIC MT -E- I-ING CQNCERl�IING WATER QUA.LrF-Y_.GOALS FOR
MA _QR LA.KE_S, SJJZEAMS ANIS WUII-ANDS
The Bassett Creek Watershed Management Commission (BCWMC) announced
that it will receive public input about desired recreational uses of water bodiei:� within
the Bassett Creek Watershed at a Public' Meeting on October 29, 1992 ul Plywo"th.
The BCWMC is currently in the process of establishing water quality goals for .ill
major lakes, streams and wetlands within it; boundaries that, if arhi.eved, will ftlliv
support desired recreational activities.
Major lakes and streams of the BCWMC include the following water bodies:
•
Bassett Creek - Maul Stem
•
Medidrie Lake
- North Branch
•
Northwood Lake
- Sweeney Branch
•
Parkers Lake
•
Plymouth Creek
•
Rice Pond
•
Birch nd
s
Ring Pond
•
o d •
Beck Po
Swart Pond
•
Central Park Pond
•
Sweeney Lake
Courtlawn Pond
•
Turtle bake
•
Crane Lake
•
Twin Lake
•
Grimes Pond
•
Westwood Lake
•
Lost Lake
•
Wirth Lake
Additionally, there are 271 protected wetland areas within the BC.tiVMC.
- more -
WATER QUALITY GOALS
M ` l -o
Based on the responses to a recent BCWMC recreational use survey sent to local,
regional and state water resources management agencies, the foregoing list of water
bodies has been preliminarily subdivided and organized into four water quality level
categories. These categories correspond to the levels of watex quality necessary to
support various recreational activities the respondents identified as 'intended'. Water
bodies classified as Level I resources will fully support all water-based recreational
uses induding swimming and other full body contact activities. Level II water
resources are appropriate for all recreational uses except full body contact activities,
while Level III resources will support only fishing and all aesthetic viewing activities.
Level IV water resources are generally runoff management (i.e., storinwater detention)
ponds that have no significant recreational use values. Depending on its water quality
level designation, it is proposed that a lake, stream or wetland will receive varying
levels of protection against the water quality -degrading affects of stormwatei- runoff.
The public is invited to attend a meeting at the Plymouth City Cexiter on
Thursday, October 29, 1992 at 7:00 p.m. to hear about the preelimina.ry water quality
classifications of BCWMC lakes, streams, and wetlands, and to express their opinions
about desired recreational uses of these water bodies. The Plymouth City Ce,ltcr is
located at 3400 Plymouth Boulevard, just north of T.H. 5.5, and 3/4 mile west of 1-494.
Written comments may be sent to the BCWMC, c/o Barr Engineering Co., Attn: Hal
Run.ke, 8300 Norman Center Drive, Suite 300, Bloomington, Minnesota 5.54.37•? 026
before 5:00 p.m_ on Monday, December 1, 1992 Following this date, the BCWML"s
Engineer will formulate and recommend final water cuality goals for all BCWMC
lakes, streams and wetlands.
END
: ri r=r • 3 C, i -i j I .-1 3 1:1 i `.- I 1 3 :i -i N48 H"' .-I -i : 1 7 1 _ �.�
LqIC
League of Minnesota Cities
October 28, 1992
M-7
3490 Lexington Avenue North
St, Paul, MN,55126
(612) 490-5600
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To: Managers or Clerks (Please distribute a copy of these materials to
your mayor and councilmembers)
From: Cam Andre, Executive Director 2,14v --
Subject: 1993 Policy Adoption Conference and Legislative Policies
During the past few months there has been a great deal of attention focused on
national, state and local elections As a member of the League of Minnesota
Cities, your city is entitled to vote on the enclosed Proposed 1993 City Policies
and Priorities.
The policies address significant city issues such as local government aid, other
property tax relief programs, tax increment financing, transportation funding,
pay equity, solid waste, and wetlands protection. We will also discuss the
League's city aid formula proposal.
The League membership will vote on these policies as part of the LMC Policy
Adoption Conference, which will be held on Thursday, November 19, 1992,
at the Decathlon Club, 7800 Cedar Avenue South, Bloomington. The club is
located on the south frontage road along I-494. Take the 12th Ave. exit to
reach the site. The phone number is (612) 854-7777.
In addition to the consideration of the proposed policies, city officials will have
an opportunity to hear from a variety of speakers on municipal issues. A
description of the program and a registration form is provided on the reverse
side of this letter. In order for League staff to plan properly for the meeting
we urge our to members register early.
OVER
League of Minnesota Cities
1. Registration
3490 Lexington Avenue North
St, Paul, MN 55126
(612) 490-5600
LEAGUE OF MFMSOTA CITIES
POLICY ADOPTION MEETING RULES
�NN--7
Registration shall remain open from the previously announced opening of conference
registration until completion of policy adoption.
2. Voting Privileges
Only one delegate per city shall be permitted to vote on policy proposals, priorities, or
motions. Each current LMC member city shall designate one official as delegate (and may
select another city official as an alternate) for voting purposes.
Only those officials with voting cards for their cities shall be eligible to vote. Possession of
the voting card of the city and the signed voting card register shall be evidence that the
holder of the voting car is the city's delegate for purposes of voting.
3. Committee Reports
The chair or vice chair of each committee shall present the committee report and move
adoption of the policy statements. After adoption of policy language, the chair or vice chair
shall move adoption of priority rankings.
Upon a motion by at least 10 delegates, the chair shall place on the agenda for discussion:
1) a proposal to make a substantive change in the language of a proposed policy,
2) change a priority,
3) a request to divide a proposed policy statement, or
4) to take a position which the appropriate policy committee chair or representative
states was not considered by the committee.
The text of nonprocedural motions and amendments, other than changes in policy priorities
and motions to divide a policy statement, must be submitted in writing to the chair prior to
debate.
League of Minnesota Cities
1992 Policy Adoption
Program
Schedule
9:30 am.
4
LM
T.bur:day, November 19, 1992
The Decathlon Club
The DecWW= Cob
7800 Avmme Sou&
l�oomimo6ton,1a�1 b54i5
(il2) ssom
President's message`Iarry Bakken, LMC President and Mayor,
Golden Valley
9:45 a.m. Session preview—Legislative perspectives on major issues
affecting cities:
State budget and city aid
Mandates
Solid waste
10:45 am. Break
11:00 a.m. Report and recommendations on the League of Minnesota Cities
city aid formula proposal.
12:00 noon Lunch
1:00 P.M. Adoption of Proposed Policies
Federal Legislative
Mandates
Development Strategies
Elections and Ethics
General Legislation and Personnel
Land Use, Energy, Environment and Transportation
Revenue Sources
DIRECTIONS TO DECATHLON CLUB
\> >•___?
Directions to Decathlon Club
From the east on 494:
-494 West
-to 12th i Portland, exit right
after Hwy. 77.�
-top of exit ramp turn loft
-go to second stop light (79th)
turn left.
-you will pass Eddie Webster's
(left side)
-you Will also pass First Star
Financial Building on the left.
-we are located on the left side,
with the tennis courts facing the
south side of the building.
From the west on 494:
-494 East
-to Portland Exit
-top of exit ramp go straight on
service road parallel to freeway.
-you will cross Portland and 12th.
-pass Comfort Inn and Eddie Webstei
-we are located at the end of the
service road on the right hand sie
Our Adross is:
The Decathlon Club
1700 Bast 79th Street
Bloomington, MN 55425
Pax Number is:
(612) 854-7777
MI
4. Mgjorrty Required
A) Amendments to language or division of proposed policy its require a majority
vote of the City delegates voting on the motion.
B) Final passage of any policy or amended policy or change in priority requires a
favorable vote of 2/3 of the City delegates voting on the policy.
S. Disputes
Disputes regarding eligibility to vote shall be referred to the IMC General Counsel and may
be appealed to the conference. Such reports or appeals shall be a apodal order of business
and may be taken up at any time a new question (main motion) is in order.
6. Limits on Debate
Each speaker shall be limited to three minutes on any debatable question. The chair may
extend the debate limits in order to consider an issue if numerous delegates request to be
heard on the issue.
The chair may reduce the time allotted for debate in order to complete policy adoption, but
in no case shall the length of time be reduced to less than three minutes per side.
7. ParUamentwy Procedure
Precedence. The policy adoption process shall be governed by the LMC Constitution, these
rules, and Roberts Rules of Order, Revised. The conference shall be its own judge of these
rules and Roberts Rules of Order.
Appeal of the Chair. Debate of the motion "appeal of the ruling of the chair," rule #6
notwithstanding, shall be limited to two minutes by the appealer and two minutes by the
chair. Either may designate another eligible voting delegate (or LMC officer or board
member) to speak in his/her place.
Changes. Motions to "rescind" and "reconsider" shall require a two-thirds vote of delegates
present and voting.
8. Number of "A" Priorities
A motion to change a proposed policy's priority to an "A" priority must also propose another
"A" proposed policy to be reduced below an "A" priority. The final number of "A" priority
policies shall not exceed the number proposed to the conference by the Legislative
Committee, but when a policy with a proposed "A" priority is divided, the number of "A"
priorities shall not be considered to be increased.
i
Business agenda
1. Cali to order.
2. Welcome by Bloomington Mayor Nell Peterson.
S.Announcements.
4. A Metro Perspective of Metro Governance. Metropolitan Council Chair
Mary Anderson will present her view of the Metropolitan Governance Task Force
report and recommendations.
S. Consideration and adoption of the 1993 AMM Legislative Policy Pro-
gram. (Copies have been previously mailed to City Managers/Administrators.)
S. Consideration and adoption of Metropolitan Governance Task Force
policy recommendations for the Legislature and Metropolitan Council (attached).
7. input for establishing the 1993 AMM Legislative Policy Priorities.
S. Other Business.
9. Adjourn.
Those planning to tour
the Mall will meet at
the Level 4 entrance of
the Mall. Park on either
Level 5 or Level 6 of the
East Parking Ramp
(Bloomingdale's and
Sears are the anchor
stores on the east side)
and go to the center
skyway, which is Level 4
of the Mall.)
"Decathlon Athletic Club
7800 Cedar Avenue
W
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ft; !s
AMM Policy Adoption M*e " t"@;l
When: Thursday, Nov. 5. 1992
Where: The Decathlon Athletic Club
7800 Cedar Avenue
Bloomington. Minnesota 55438
4:15 p.m. Insider's tour of the
�� l
MALLOF1iI1fERICA_
5:45 p.m. 6:30 P.M. 7:30 p.m.
SoddH=r Buffet DiAw powAdopdox Mz4dV
(Cash bar) %toSt94 Barbem
Barbecued Ribs and Chicken
Chefs Catch of the Day
Fruits, Salads and Vegetables
Apple Pie and Cherry Cobbler
Spouses, significant others and guests are welcome!
Price: $25 per person.
Before taking on the serious business of adopting AMM's 1993 Legislative Policy, treat
yourself to an insider's tour of the Mali of America.The tour begins at 4:15 p.m., and
you'll arrive at the Decathlon Club about 30 minutes before the buffet dinner
begins.
1. Reservations for -the dinner and the Mall of America tour must be made to
Carol Williams (490.3301) no later than Monday, Nov. 2. (Reservations are not
needed 9 you plan to attend the business meeting portion only. Please channel all
reservations through the office of your City Manager/Administrator.)
2. Some of the Metropolitan Governance Task Force recommendations have gener-
ated spirited commentary. Adding to the discussion will be Metropolitan Council Chair
Mary Anderson, who will offer her opinions on the recommendations.
Speclflcs for Mall four, map of the area
and meeting agenda on reverse.
DISTRIBUTION NOTE: This invitation has been mailed to Mayors.
Council Members and Managers/Administrators individually.
AW,"3499TQzTngion Avenuo bftb-, Sf: PauT,"NIi ES-17rb
...........STATE OF MINNESOTA
�SOILE OL�.p. � G
�-
'= OFFICE OF THE GOVERNOR
.µ s 130 STATE CAPITOL
ecu.• SAINT PAUL 55155
ARNE H. CARLSON
GOVERNOR
TO: AFFECTED STATE LEGISLATORS, CLERKS, CITY AND COUNTY
ADMINISTRATORS
FR: JOESEPH R. KINGMAN III, DIRECTOR OF APPOINTMENTS AND
CONSTITUENT SERVICES
DATE: OCTOBER 27, 1992
SUBJECT: NOTICE OF MEETING DATE FOR METROPOLITAN COUNCIL
DISTRICT #9 VACANCY
In January 1993, the Metropolitan Council District #9 seat will become vacant due to
the expiration of the current term. District 9 includes the Anoka County cities of St.
Francis, Bethel, East Bethel, Ramsey, Andover, Ham Lake and Anoka; and the
Hennepin County cities of Dayton, Champlin, Maple Grove, Plymouth and Medicene
Lake. The Metropolitan Council Nominating Committee must now conduct a public
hearing to consider candidates for the seat.
Governor Carlson has designated the following persons to serve on the nominating
committee:
Maureen Shaver (Ex -officio Chair), Wayzata
Karen Anderson (Elected official), Minnetonka
Carl Cummins III (Elected official), Mendota Heights
Sally Evert (Elected official), Stillwater
Rich Hadley, Oakdale
Martha Head, Minneapolis
Martin Kellogg, Saint Paul
Ray Pleasant, Bloomington
The nominating committee will hold the hearing for this vacancy on Thursday, December
10 at 6:30 p.m. in the Roseville City Hall Chambers, 2660 Civic Center Drive.
Persons interested in the seat are requested to appear at the hearing. Each candidate
will be allotted no longer than 5 minutes to make a presentation before the nominating
committee, followed by no longer than a 10 minute question and answer period.
If you have any questions or need an application, please feel free to call Cheryl Talberg
at 296-0077 or John Hultquist at 296-0013.
AN EQUAL OPPORTUNITY EMPLOYER
ir, PRINTED ON RECYCLED PAPER
s -46W,75
1W d D LAAA-t -1-
m-9
B U,,,L L E T IN
asociation of
metropolitan
municipalities
Oct. 27, 1992
OCT t2i8 1,,; 2 '-
To: Mayors and Managers/Administrators CITY Of f LrMLI ► i'
FRom: Karen Anderson, AMM President ��=';• �
RE: Metropolitan Council member nominations
In January 1993, eight of the Metropolitan Council members' appointments expire. Some will be seeking
reappointment to their seats; others will not. The odd -numbered Council District seats are the ones
affected.
I am honored to be a member of the Governor's Metropolitan Council Nominating Committee, which has
the task of finding good, qualified candidates for the governor to consider.
The Metropolitan Council in 1993 will be making decisions that will affect cities and their residents for
many years to come. For example, the Council will continue its revision of the MDIF, implementing the
strategy outlined in its Metro 2015 vision document, continuation of the dual -track airport planning
process, as well as water and pollution related issues and its legislative agenda.
I am asking you for help in finding qualified candidates with experience in municipal government
and who have a metropolitan perspective. I believe this combination of experience and perspective,
coupled with the belief in the strength of local governance, will help us attain the best candidates for
appointment.
The nominating committee will begin meeting and conducting public hearings in November on the
pending vacancies, and expects to complete its work in January.
People who have questions about the application/appointment process may call Cheryl Talberg or
John Hultquist in the Governor's Office, 296-0077.
Those who are interested in applying may request an application from the Secretary of State's
Office, Open Appointments Division, 297-5845.
Again, the committee is looking for the best candidates for the Metropolitan Council seats. With your
help, I believe the cities in the affected districts can identify such nominees.
Thank you for your assistance.
DISTRIBUTION NOTE: This bulletin has been mailed to mayors and managers/administrators only.
Please feel free to duplicate and distribute as you believe necessary.
3490 lexington avenue north, st. paul, minnesota 55126 (612) 490-3301
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CITY COUNCIL
November
rn-�o
-NOV 2- 15
1992
November 2
`-.?N1DAY
November 9
Customer Counter Open until 7 p.m. - Absentee Vote, _. m BUDGET.$,TUD'�
7 00pin COUNCIL MEETING
10
11
November 3 `
`-TUESDAY
`
November 10
GENERAL ELECTION DAY
17
7:00pm BOARD OF ZONING
19
November 4WEDNESDAY]
21
22
November 11
4:00pm FINANCIAL ADVISORY COMMITTEE
25
Veterans Day - City Center Offices
Closed
4:00pm CANVASSING BOARD..,.* ..
7:00pm PLANNING COMMISSION
November 5 1".THURSDAYJ
31
November 12
6:30pm AMM Policy Adoption Meeting - Decathlon
7:00pm PRAC
Club
November 6
: .FRIDAY
November 13
November 7 J.SATURDAYJ
November 14
November 8 1
' SUNDAY
':
November 15
NovemQer
M T W T F S S
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10/30/1992
m -a
CITY COUNCIL - NOV 16 - 29
November 1992
November 16
1 ':-. MONDAY °--
November 23
6:30pm PLYMOUTH FORUM
8
9
1.7;00pm COUNCIL MEETING
12
13
November 17
TUI3AY`
November 24
5:30pm BUDGET STUDY -SESSION IV :.. ..
19
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6:30pm HRA
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November 18
WEDNESq8Y
November 25
6:45pm PLANNING FORUM
29
30
7:00pm PLANNING COMMISSION
November 19 ,
THURSDAY
November 26
9:00am LMC - Policy Adoption Conference
Thanlogiving - Offices Closed
November 20
-.-FRIDAY
November 27
Thanksgiving Holiday - Offices Closed
November 21
[SATURDAYJ
November 28
November 22
`SUNDAY
November 29
November
M T W T F S S
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30
*REVISED MEETING **NEW MEETING
December
M T W T F S S
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10/30/1992
4
m -o
CITY COUNCIL'`NOV 30 - DEC 13
November -December 1992
November 30
:`.MONDAY :: December 7
5;30pm *COUNCIL STUDY SESSION ::::
`.:.::';: ;; : ' 5: In **�DIlNT: C OtNCIL JISD*294 MEETING.::;_:..:;,
7:00pm COUNCIL BUDGET HEARING
:: m co .MEFIW,G
December 1
` : TUESDAY December 8
7:00pm WATER QUALITY COMMITTEE
7:00pm BOARD OF ZONING
December 2
JVVEDNESDAYJ December 9
2
7:30am FINANCIAL ADVISORY COMMITTEE
4
7:00pm PLANNING COMMISSION
December 3
:THURSDAYJ December 10
8
6:30pm **Metro Council Public Hrg. Dist. 9 Vacancy
7
7:00pm PRAC
11 12
7:00pm COUNCIL BUDGET HEARING
December 4
' ` fRIDAY
' December 11
December 5
SATURDAY
I December 12
December 6
. SUNDAY.
` December 13
M
nloveMDer
T W T
1 yyL
F S
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December
T W T
1992
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*REVISED MEETING **NEW MEETING 10/30/1992
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
DATE: October 28, 1992
TO: drank Boyles, Acting City Manager
FROM: Daniel L. Faulkner, City Engineer
SUBJECT: SOO LINE RAIL ROAD CROSSINGS
CITY PROJECT NO. 935
I talked with Tim Spencer, MnDOT Rail Division, regarding your questions about
the cost of adding protective gates to the existing flashing/warning signals at
the West Medicine Lake Drive crossing and the Pineview Lane crossing. He
indicated that the cost to retrofit an existing system by adding gates should be
approximately $10,000 to $20,000. He further indicated that the Soo Line Rail
Road personnel indicate that in many cases this type of retrofit entails moving
the existing system in order to accommodate the required spacings for the gates.
This could escalate the cost to approximately $50,000.
In questioning Mr. Spencer about the timing and installation to add gates to an
`
existing system, he indicated that it could very easily take from one to two
years to accomplish this task. Only the Soo Line Rail Road personnel could
install the requested system.
In discussing the potential for Federal funding participation, Mr. Spencer
indicated that the State would recommend against Federal funding if the purpose
for adding gates was to ban the whistle blowing. MnDOT eels strongly that the
lack of^it,iiii,i7rrain whistle at grade crossings decreases the safety and Mr.
Spencer mentioned that they have a before and after study -indicating an increase
in train vehicular accidents after whistle blowing was banned. Of course, if our
request did not mention our motive of banning the blowing of the train whistle, -
the potential for Federal funding would be compared against the criteria which he /
recently provided to me. He further.indicated that we could use a portion of our ✓
State Aid Fund for the addition of gates at rail road crossings and felt that
local participation should be considered in any funding scenario.
If the timing is as indicated by Mr. Spencer, the Northwest Boulevard bridge over
the Soo Line should be completed and the West Medicine Lake Drive crossing would
then be closed and nothing additional would be needed at this crossing.
In summary, it appears that between $20,000 to $50,000 would be needed to
retrofit the Pineview Crossing within one to two years and then the whistle
blowing could be banned from I-494 to the east City limits of Plymouth.
DLF:kh
cc: Fred G. Moore
IJV -q
NORTHWEST
COMMUNITY
TELEVISION 6900 Winnefka Ave. N., Brooklyn Park, MN 55428
(612) 533-8196
Northwest Community Television teamed up with the League of Women
Voters this October to produce a series of candidate forums. In
an effort to inform the voting public, NWCT is showing these
forums again this weekend. Here is a schedule of primetime
showings for your convenience. Check Channel 32 for additional
showings.
Then on election night, turn to Channel 35 for local election
returns. NWCT's "Election 192 - The Local Vote" coverage includes
the city, county and state races located in our northwest
suburban coverage zone. First results are due in at 9:OOPM with a
full election recap set for 10:30PM.
FRIDAY, OCTOBER 30TH
CHANNEL 33
7:30PM State Senate 48 and House 48A
8:30PM Maple Grove City Council
9:30PM State House 33A and 33B
11:OOPM New Hope Mayor and City Council
CHANNEL 36
9:OOPM State Senate 33 and 34, State House 33B and 34B,
US House 6th District, County Commissoner Dist. 7
10:30PM State Senate 45, State House 45A and 45B, County
Commissioner Dist. 2 and 6, US House 3rd District
SATURDAY, OCTOBER 31ST
CHANNEL 33
6:OOPM Brooklyn Park_City Council
7:45PM United States House of Representatives 5th District
9:15PM State Senate 46, State House 46A and 46B
10:35PM County Commissioner District 2 and
Hennepin Parks Commissioner District 3
CHANNEL 34
6:OOPM Brooklyn Center City Council, State Senate 47, and
State House 47B
7:30PM Hennepin County Commissioner District 1
Brooklyn Center . Brooklyn Park • Crystal 9 Golden Valley 9 Maple Grove • New Hope • Osseo . Plymouth • Robbinsdale
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
DATE: October 30, 1992
TO: All Precincts
FROM: Laurie Rauenho - Clerk
SUBJECT: ABSENTEE BALLOTS DELIVERED TO THE POLLS
State law require, that "Absentee ballot return envelopes that are delivered in person by
an absent voter or an agent of the voter must be received by the county auditor or
municipal clerk by 7:00 12. m. on the day before election day." Therefore, any absentee
ballots delivered to your polling place on election day by a voter or an agent for that
voter must be rejected.
You may take a ballot that is delivered and the voter will receive credit for voting on
their voting record. However, you must put an "X" in the reject box on the back of the
envelope and two judges of different political parties should initial. Please indicate on
the back of the envelope that the ballot was hand delivered to the polling place.
Obviously if a voter is delivering their own absentee ballot, they could vote in person.
Do not open any rejected ballots. Place them in the envelope containing the envelopes
from the absentees,delivered by the City to your precinct.
CIN OF
PLYMOUfFF
For Immediate Release For more information:
October 30, 1992 Kim M. Bergman, Mayor
557-7030
CITY AND COUNTY AGREE ON NEW SITE FOR PLYMOUTH LIBRARY
After years as the largest, most developed community without a library, it looks
like Plymouth will finally have one --and at much less of a cost to Plymouth taxpayers
than many originally thought. The Plymouth City Council, Hennepin County Board of
Commissioners and Hennepin County Library Board have agreed on an alternate site for
a community library that will save Plymouth taxpayers over $400,000, according to
Plymouth Mayor Kion M. Bergman.
Hennepin County had previously agreed to build a community library in
Plymouth provided that the City would provide a site acceptable to the County. The
original site selected by the County was located at the northeast corner of Hwy. 55 and
Vicksburg Ln. In order to acquire the original site, the City initiated condemnation
proceedings. A three member condemnation commission determined the value of the
original site was $963,000. The owner of the original site appealed the decision,
requesting $1.5 million. The City paid $485,000 for the new library site.
"Because costs were becoming unreasonable and the appeal was likely to be
protracted, Councilmember Maria Vasiliou and I initiated talks with County
Commissioners to see if they would accept an alternate site that would save taxpayers
some money," Bergman said. The City, County and Library Board agreed on a new site,
located one block north of the original site at 36th Ave. N. and Vicksburg Ln. "The
entire City Council supported this agreement with the County," Bergman added.
MORE
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000
Plymouth Library
ADD
"Everyone is happy with the new site," Bergman said. The new site is not only
less expensive, it will provide better library access. -It's also closer to proposed residential
areas and the senior citizen housing development, according to Bergman.
Under the City/County agreement, the City will turn over the site four acre site to
the Library Board in exchange for its construction, operation and maintenance of a
community library. Completion is expected no later than December 1995. The library is
expected to be about 12,000 square feet with expansion potentiaL The cost to the County
is estimated at $3.6 million, including development and construction costs, furnishings
and acquiring a collection. Yearly operating costs are expected to be about $73,000.
Both construction and operating costs will be funded exclusively by the Hennepin
County Library Board through a Hennepin County property tax levy.
Plymouth, a city of 52,000 people, is the largest metropolitan area community not
served by a community library. Plymouth's current library service is limited to
intermittent bookmobile visits.
T E L hd
RESOLUTION NO. 92-10-959
Ilrt �� _I� 1�':1_I- I-.IriF''.Q1
a
The following resolution was offered by Commissioners Makowske and
WHEREAS, Plymouth City Council has offered a 4 acre site for the
construction of a library for the sum of 51.00 and other considerations and
approved Hennepin County Purchase Agreement No. A11672, and
WHEREAS, the Hennepin County Library Board has reviewed such site, and
approves it for the construction of a Library and recommends approval of the
Purchase Agreement by the Hennepin County Board of Commissioners; therefore
BE I1 RESOLVED, that Purchase Agreement No. A)1672 with the City of
Plyrlou;.h for the purchase of property, in the amount of 51.00 located at
157 0 36th Avenue North for the constrUCtion of a Plymouth Community Library,
br. Uproved, that the Chairman of the Board be authorized to sign the Purchase
Aare=.�mcnt JIli7 rel ate; closing and other documents on behalf' of the County, and
the;. ;.he ConLrolier be authorized to disburse funds as directed.
ThF gtie,,tion was oil tho adoption of the resolution and there were
'.:','EAS and NoNAYS, as follows:
COUNTY Od HiNKPIN
BU7n:) OF COUN I Y COMM I SS iON`c_KS YEA NAY OTHER
Mc._aughlin
Rand,; Johr,,,un X
Joni,, Keefe a
od Juoe .1
Jud; MiikDW,l; Q X
IMark Ar-1dr P.w
Join E. Derus, Chairman X
RF'CLUI':ON ADOPTED.
i
ATTEST: _
Clerk f e County oard -
F� tiI-Il'"1.1,C1(1I,i) i(V1 F'olpaUc,� -
To From
Co J co-
"One OCT 2 7 1992
aLLIYO�
FORUM NOTES
October 26, 1992
1. Mr. Seagal questioned the status of the Soo Line train whistle issue. He requested that
until something is accomplished with respect to a revised noise ordinance or crossing
arm installation, the City continue to write to Soo Line officials encouraging their
employees to limit the use of the whistle because it is a nuisance.
Mayor Bergman stated that the City Attorney has provided an opinion that it would not
be legally possible to levy special assessments to pay the cost for installation of flashing
lights and crossing arms. He suggested that residents concerned about the train whistle
noise may wish to lobby their legislators to amend the law in order to permit special
assessments for this type of improvement.
Mr. Seagal stated that he doubts many of the neighbors would be in favor of that. He
asked what other funding sources are available.
Acting Manager Boyles responded that the federal government has money available for
these type of improvements, and it is administered through the Minnesota Department
of Transportation. They have measurable criteria that must be met in order to qualify
for intersection improvements. A cost of $360,000 is estimated for improvements to
all intersections in Plymouth.
Mr. Seagal stated that not all five intersections would have to be improved. He
suggested that only the intersections from Pineview Lane easterly be improved since
this is the area where the most complaints are being made. He stated this cost would
be about $35,000 since the crossing arms are already installed.
The Council directed staff to provide the Council with a cost estimate for improving the
intersections from Pineview Lane easterly for consideration.
2. Gerald Weinrich, Attorney representing Falmouth Associates which owns the Four
Seasons Shopping Center, asked whether the Council would consider an arrangement
relating to the tax payments on the shopping center. He stated that the Center and four
businesses that hold liquor licenses in the Center are aware of a City ordinance which
prohibits issuance of a liquor license on a premises where real estate taxes are
delinquent. He stated the Four Seasons Center is behind in its real estate taxes for
1992, and an appeal has been filed with the Minnesota Tax Court seeking to challenge
the assessed valuation for the property.
Mr. Weinrich stated that he had spoken with a Hennepin County official who indicated
that perhaps the City, the property landlord, the County, and the tenants could enter
into an agreement where the tenants' would make tax payments directly to the County
so those portions of the parcel are current.
1- (.0�
He stated that the Center taxes are delinquent because some other tenants are not paying
their rent and because the rental rates receiyed are not as high as in previous years.
Two tenants were present and indicated they would favor such an agreement.
The Council directed staff to work with Hennepin County, the property landlord, and
the tenants to develop such an agreement prior to the January 31 renewal.
3. Vern Peterson presented the City with bills for costs incurred as a result of being
denied permission to dump brush at the City yard waste site. He stated the bills include
the Hennepin County dump fee which he was charged on two occasions, as well as a
labor fee and penalty for late payment.
Mayor Bergman asked Mr. Peterson if the brush that was dumped on those two
occasions came from his own property in Plymouth, since the City's policy prohibits
dumping by commercial haulers.
Mr. Peterson stated that the brush was solely from his or his daughter's property and
was within the allowable size.
Mayor Bergman suggested that the City reimburse Mr. Peterson for the dump fee that
was charged on the two occasions: $36.06 and $32.40. He questioned how future
situations would be handled.
Councilmember Tierney suggested that Mr. Peterson be notified that if he has future
brush to dispose, it must be inspected on the site where it is taken from first by City
staff before it is taken to the yard waste site.
The Council directed staff to reimburse the dump fees in the amounts of $32.40 and
$36.06, and to advise Mr. Peterson that future brush must be inspected on the site from
which it is taken before being transported to the yard waste site.
NOTES OF THE MEETING
PLYMOUTH CITY COUNCIL
OCTOBER 26, 1992
1. The Comprehensive Housing Affordability Strategy (CHAS) for 1993 was approved as
recommended by the Housing and Redevelopment Authority. This document analyzes
the local circumstances, problems, and opportunities regarding affordable housing and
provides a strategy for increasing the supply of affordable housing in the City. At a
study session prior to the council meeting, the City Council heard a presentation by a
representative of "Habitat for Humanity."
2. The Council approved an amendment to the Comprehensive Plan regarding the addition
and modification of trail corridors as recommended by the Park and Recreation Advisory
Commission and the Planning Commission. The changes include new Class I off-road
trails, new concrete sidewalks, and new on -road bike lanes. The plan must now be
approved by the Metropolitan Council.
3. The Council considered bids received for Phase 11 of the NW -17 Trunk Sanitary Sewer.
These bids were based on an alternative alignment from the initial project design. The
alternate alignment was predicated on encountering more stable soils to ensure proper
pipe foundation. However, the City has been unable to reach an agreement for
easements with the property owners on the alternate alignment, and the segment of pipe
that was to have served the east leg of the NW -17 drainage district has now been deleted
from the project due to the feasibility of serving this area with a temporary lift station. It
is now felt that the remaining pipe installation can be done in the original alignment for
which the City has existing easements. The Council rejected all bids and ordered
readvertisement for bids.
4. The Council approved transfer of $2,000,000 from the Public Improvement Revolving
Fund to the Street Reconstruction Fund. This transfer was recommended by the
Financial Advisory Committee in order to ensure adequate funds are available for future
street reconstruction programs.
The Council also approved a transfer of $2,000,000 from the Public Improvement
Revolving Fund to the Park Replacement Fund. This fund will guarantee the ongoing
replacement and repair to the City's playfields.
5. A gasoline service station license was approved for Fernbrook-Highway 55 Stationstore
at 3020 Fernbrook Lane.
6. The Preliminary Engineering Report for the 1993 Street Reconstruction Program was
accepted and a public improvement hearing date was set. The three areas proposed for
4
1993 street reconstruction are: 1) The area located south of Highway 55, east of Xenium
Lane, and north of County Road 6; 2) Vicksburg Lane from Highway 55 to Schmidt
Lake Road; and 3) 36th Avenue North from Zachary Lane to Highway 169. The total
estimated project cost for the three areas is $1,888,520. The Council has adopted a
policy for financing of the entire Street Reconstruction Program with the City paying an
average of 70 percent and the benefited property owners as a group paying approximately
30 percent.
7. An off -sale 3.2 liquor license was issued to Conoco Station at 12650 County Road 10.
8. Assessment hearings were conducted on Medina Road street and utility improvements
and on the 1992 Street Reconstruction Program. Discussion was held on the assessment
formulas, and the assessments were deferred until the November 2 council meeting.
9. Following assessment hearings, the Council adopted assessments on 1992 Street
Reconstruction Program and on 1992 Weed Eradication and Destruction.
10. A conditional use permit was approved for James M. Raddatz company at 5575 Highway
169 to allow the outside storage of asphalt construction equipment on a "land -locked"
parcel adjacent to their site.
11. A site plan amendment and zoning ordinance variance was approved for Hance
Distribution to allow a parking lot expansion at 12795 16th Avenue North.
12. The Council authorized the architectural joint venture of Polson/Trossen/Wright to
proceed with Design Development Drawings for a proposed 13,500 square foot City
Center Expansion. The drawings are expected to be completed by year-end, at a cost of
about $37,500. Information with respect to the impact of the proposed expansion on the
City's ability to fund future capital improvements, future city budgets from an operating
expense perspective, furnishing costs, and relocation costs during construction, was
provided to the Council at a study session prior to the council meeting. The Council
directed staff to schedule and publicize a public hearing (probably on Jan. 18) on the
proposed expansion following receipt of the drawings. Following the public hearing, the
Council will consider whether to approve the project. Funding for the project will be
reviewed by the Financial Advisory Committee.
13. The Council scheduled an election canvassing board meeting for Wednesday,
November 4, at 4:00 p.m., to certify the results of the proposed Charter ballot question.
"Notes of the Meeting" is distributed to city employees after each Council meeting.
It contains items of general interest to employees and not every action taken by the
Council is reported. Staff members should not rely on these notes for accuracy -
only the official Council minutes should be used for providing information to
petitioners or the public. Questions? Comments? Call Laurie at 5014.
AUN UTE
PLYMOUTH CHARTER COMMISSION
SEPT NEER 9, 1992
PRESENT: Virgil Schneider, Jon Speck, Joy Tierney, Ellie Singer, John Duntley
EXCUSED
ABSENCES: Timothy Peterson, Tyrone Bujold, Gerard Ford
ABSENT: Kapila Bobra, H. David Crain, Patrick Foley, Pauline Milner, Sandy
Patterson, William Pribble, Todd Wirth
The meeting was not conducted for lack of a quorum. Those present informally
reviewed the proposed copy for the 11 x 17 article to be contained in the October
Plymouth News.
The next meeting is scheduled for September 29, 1992 at 7 p.m.
FB:kec
k
MINUTES
PLYMOUTH CHARTER COMMISSION
SEPI MBER 29, 1992
PRESENT: Kapila Bobra, Tyrone Bujold, H. David Crain, John Duntley, Patrick
Foley, Timothy Peterson, William Pribble, Virgil Schneider, Jon Speck,
Joy Tierney
EXCUSED
ABSENCES: Ellie Singer, Gerard Ford, H. David Crain
ABSENT: Pauline Milner, Sandy Patterson, Todd Wirth
I. Chair Schneider called the meeting to order at 7:05 p.m.
II. Review copy for October Plymouth News flyer. The Committee reviewed the
proposed text of the Charter Brief to be contained in the October Plymouth News.
Committee members concurred that the piece provided substantial information.
They questioned some of the spacing of the type, but basically felt that it was a
solid piece. Distribution will occur in mid-October.
III. Subcommittee report regarding Charter Commission flyer. Speck. distributed a
proposed flyer to be distributed door-to-door through the ADS box system.
Schneider stated that to distribute the flyer would require two persons per
precinct, one driver and one stuffer. Each precinct would require about three to
four hours work.
Peterson asked what other cities have done with respect to flyers. Schneider
stated that other cities have had members of their charter commission also act as
their promotional committee and solicit dollars for promotion.
The Committee estimated that $500 would be required to print the flyer. The
Committee discussed the attribution for the flyer. A suggestion was made that the
flyer read, "Prepared and Paid for by the Plymouth Charter Commission
Promotional Subcommittee."
Motion was made by Pribble, seconded by Bobra to establish the Charter
Commission as the body to act as the promotional agent for the Charter. Motion
passed unanimously.
Schneider stated that persons are needed to head the following committees:
1. Flyer preparation and printing - John Speck
MINUTES - PLYMOUTH CHARTER COMMISSION
SEPTEMBER 29, 1992
Page 2
2. Fundraising - Bill Pribble
3. Flyer distribution - John Duntley
The distribution target is October 31/November 1 and 2.
Flyers are to be prepared and available at the League of Women Voters Forum on
October 15 if at all possible.
The Commission asked that the number of voters per precinct be provided to
them, together with the 9/29/92 minutes.
Bobra left the meeting.
The Committee concurred that quotes for the flyer would be obtained at 10,000,
15,000, and 20,000 units.
Speck asked that the Commission review the copy page by page.
The Commission concurred that the front and back cover should read, "Vote Yes
November 3," in addition to the existing format. A box should be included with
a check mark, as well.
The question mark in the title is to be changed to an exclamation point.
Foley joined the meeting at 7:45 p.m. Crain joined the meeting at 7:55 p.m.
Peterson stated that it was important to address the question of, "why," not
"what." A suggestion was made that copy in this piece be minimized to the
extent possible so that it could be read between the ADS box and the person's
front door. The rationale for each pro -charter argument was stated as follows:
1. Why wards?
•
Maximize representation
• Increase accountability
• Balance neighborhood and city perspectives
NQNUTES - PLYMOUTH CHARTER COMMISSION
SEPTEMBER 29, 1992
Page 3 '
2. Campaign contributions
• Reduce special interest impact
• Enhance openness in government
• Give the elections back to the general public
3. Why even year elections?
• Improve voter turnout
• Save property tax dollars
4. Why a community improvement plan?
• Improve fiscal accountability
• Provide voter approval for large construction projects
5. Why initiative and referendum?
• Empowers citizens/taxpayers to propose or reverse council actions
• Maximize council accountability
• Minimize abuses of power
The Committee concurred that we would be better to change the title from, "How
Will the New Charter be Instituted," to "Transition." Copy will be included
stating that the transition only takes four years with the charter effective on
1/1/93. No current terms are extended and there are no one or five year terms.
Bujold suggested that the document identify which other communities similar to
Plymouth also have charters, including Minnetonka, Brooklyn Park, and
Bloomington.
6. Why a charter commission?
• is energizing agents to allow Plymouth's government to
quickly change to our changing social and political conditions.
• Independent body responsible for good government
Bill Pribble agreed to have his name and address listed under, "Prepared and Paid
for by."
Virgil Schneider suggested that the first page, which attempts to convince the
reader of the benefit of the charter, be primarily bullets.
NQNUTES - PLYMOUTH CHARTER COMMISSION
SEPTEMBER 29, 1992
Page 4
Tierney suggested the heading for the first page be, "The Charter Advantage. "
She suggested the first paragraph be maintained, then a list of benefits of the
charter be below that. Arguments suggested included:
• Citizens, not the state, control our local government. A suggestion was
made that a line, "Only with the City Charter can we be incorporated."
Another recommendation was to use the word benefits in place of, "what
has change. " The benefit line would be across the entire top.
Discussion occurred on paper and ink colors. The Committee concurred that
black ink on white would be most appropriate given the election season.
IV. Other Business. Bujold recommended that Committee members write letters to
the editor. Tierney asked whether signs are to be purchased. Pribble suggested
that we wait to find out the type of activity associated with the charter issue.
Schneider stated that it would take at least a month to get lawn signs done. Speck
suggested that we would have to decide by October 9 or earlier to get the signs
done. Speck stated that he would work with Foley and Tierney to review the
redrafted flyer.
The next meeting will be called at the discretion of the Chair with the required
advance notice.
The meeting adjourned at 9:15 p.m.
CITY OF PLYMOUTH
PLANNING COMMISSION MINUTES
October 14, 1992
The Regular Meeting of the City of Plymouth Planning Commission was called to
order at 7:00 p.m.
MEMBERS PRESENT: Chairman Michael Stulberg and Commissioners Dennis Zylla,
Michael Wigley (arrived at 7:07 p.m.), Barb Stimson and Ed
Albro.
MEMBERS ABSENT: Commissioners Scott Syverson and Roger Scherer
STAFF PRESENT: Community Development Director Chuck Dillerud, City Engineer
Dan Faulkner, Park and Recreation Director Eric Blank, and
Sr. Clerk/Typist Denise Hutt.
*MINUTES
Commissioner Albro noted an error on page 163,.paragraph 5, sentence 2 --"fail"
should be "fair".
MOTION by Commissioner Zylla, seconded by Commissioner Stimson to approve the
minutes of September 23, 1992 as amended.
Vote. 3 Ayes. MOTION carried unanimously (Chairman Stulberg abstained).
JAMES M. RADDATZ COMPANY (92077)
Chairman Stulberg introduced the request by James M. Raddatz Company for a
Conditional Use Permit for outside storage of trucks, and related materials;
and Zoning Ordinance Variances located at 5575 Highway 169.
Chairman Stulberg waived the overview of the October 5, 1992 staff report.
Chairman Stulberg introduced Gerry Brown of Classic Asphalt, representing the
petitioner.
Mr. Brown stated that he has never heard of any complaints about his business
since they began operation at this location. He informed the Commissioners
that he has made extensive changes to the current facility and could not
afford to move to a new location at this time. He stated he would agree to
the 11 conditions listed in the staff report.
Mr. Brown presented pictures of the facility to the Commissioners and stated
he does not think a fence is needed to screen his property from Walser
Chevrolet.
Planning Commission Minutes
October 14, 1992
Page 169
Chairman Stulberg explained that Mr. Brown could not abide by the 11
conditions because this site consists of two separate legal parcels. The
outside storage is located on the southerly of the two parcels. The southerly
parcel does not contain a principal use. A principal use does exist on the
northerly parcel. He informed Mr. Brown that if the two parcels were legally
combined, he would stand a better chance for approval of a Conditional Use
Permit since an accessory use/principal use violation of the Zoning Ordinance
would not be involved.
Commissioner Wigley asked if it would make more sense to have vegetation on
the west side in lieu of a fence.
Chairman Stulberg asked Mr. Brown if the parking lot could be restripped so
they would not need the request for a setback variance.
Mr. Brown stated the parking lot could be restripped to accommodate, and that
there is room on the north side of the building where equipment, except
trucks, could be stored.
Chairman Stulberg opened and closed the public hearing as there was no one
present to speak on the issue.
Commissioner Albro commented that this parcel is not located in a residential
area and the use would be acceptable. He stated that a fence would not be
needed on the west side.
MOTION by Commissioner Albro, seconded by Commissioner Wigley to recommend
approval of the request by James M. Raddatz Company for a Conditional Use
Permit for outside storage of trucks, and related materials; and Zoning
Ordinance Variances, located at 5575 Highway 169 North.
MOTION by Commissioner Albro, seconded by Commissioner Wigley to delete the
requirement for a fence on the west side.
Commissioner Wigley stated maybe there should be evergreen trees placed on the
west side.
Roll Call Vote. 5 Ayes. MOTION carried unanimously.
MOTION by Commissioner Wigley, seconded by Commissioner Albro to require
coniferous trees on -the west side with the City Forester's discretion as to
spacing and size.
Roll Call Vote. 5 Ayes. MOTION carried unanimously.
MOTION by Commissioner Albro, seconded by Commissioner Stimson to stipulate
that this Conditional Use Permit will remain in effect only as long as Classic
Asphalt occupies the building site. The permit is non -transferable.
Roll Call Vote. 5 Ayes. MOTION carried unanimously.
MOTION by Commissioner Wigley, seconded by Chairman Stulberg to delete
condition 9 of the approval resolution granting a variance for setbacks.
�_o L.
Planning Commission Minutes
October 14, 1992
Page 170
=�0L
Roll Call Vote. 5 Ayes. MOTION carried unanimously. 1 .-
Roll Call Vote on Main Motion as amended. 4 Ayes. MOTION carried on a 4-1
Vote. (Chairman Stulberg voted nay).
PARK AND TRAIL SYSTEM ELEMENT OF THE COMPREHENSIVE PLAN
Director Blank presented amendments to the trail portion of the Comprehensive
Plan, noting the proposed changes to new Class I Off -Road Trail, new Concrete
Sidewalks, and new On -Road Bike Lanes.
Director Blank stated that the Park and Recreation Advisory Commission has
been working with the City's consultant, Strgar-Roscoe-Fausch for the last 5
months, updating the City's Comprehensive Trail Plan.
Chairman Stulberg opened and closed the public hearing, as there was no one
present to speak on the issue.
MOTION by Commissioner Stimson, seconded by Commissioner Wigley to recommend
approval of the proposed amendments to the Parks and Trails Plan Element of
the Comprehensive Plan as recommended by the Parks and Recreation Advisory
Commission.
Roll Call Vote. 5 Ayes. MOTION carried unanimously.
HANCE DISTRIBUTION (92089)
Chairman Stulberg introduced the request by Hance Distribution for a Site Plan
Amendment and Zoning Ordinance Variance for a parking lot expansion located at
12795 16th Avenue North.
Chairman Stulberg waived the overview of the October 5, 1992 staff report.
Chairman Stulberg introduced Steve Audette of General Mills, representing the
petitioner.
Mr. Audette informed the Commission that General Mills, a tenant of Hance
Distribution, initiated the request for additional parking. Mr. Audette
explained that this site is a food tasting facility using mainly non-profit
groups for the taste tests. Taste tests are conducted all day, with most of
their volume in late afternoons and early evenings. He stated winter
conditions will affect the safety of people having to walk around the building
from the bulk of the existing parking.
Mr. Audette stated the new parking lot will be closer to the street, but he
does not feel it will be very visible. Mr. Audette commented that lack of
adequate parking is not a hardship for General Mills, but for the groups that
come to the facility.
Commissioner Wigley asked how many parking spaces are in the front of the
facility.
Marlan Carlson (co-owner of the building) stated that there are currently 24
parking spots and two handicap spots.
Planning Commission Minutes
October 14, 1992
Page 171
7-�'Q_
Chairman Stulberg opened and closed the public hearing, as there was no one
present to speak on the issue.
MOTION by Commissioner Wigley, seconded by Commissioner Albro to recommend
approval of the request by Hance Distribution for a Site Plan Amendment and
Zoning Ordinance Variance for a parking lot expansion, located at 12785 16th
Avenue, subject to the conditions listed in the October 5, 1992 staff report.
Commissioner Albro commented that the proposed parking lot expansion will not
be a visual problem.
Commissioner Zylla stated that he is concerned with the safety also, but that
this request should not be granted as it is a mere inconvenience rather than a
true hardship.
Chairman Stulberg stated that he could not support this request because it did
not meet items 1, 2, and 4 of the Variance Criteria Standards.
Commissioner Albro asked how this facility got parking approval initially.
Director Dillerud stated that there was a proof -of -parking plan included,
which showed a parking ramp on the south side of the building.
Commissioner Wigley stated that there are not enough parking spaces for this
facility, and that the request for parking lot expansion does not appear to
create a conflict with any other tenants.
Commissioner Stulberg stated that there is no hardship demonstrated.
Commissioner Wigley stated that General Mills was not involved with this site
when the Site Plan was initially approved and they have inherited the
inadequate parking.
Commissioner Albro stated that whatever business goes into this site, parking
will be an issue.
Mr. Carlson stated the ramp could be built to alleviate the current parking
problem, but that neighbors would complain.
Roll Call Vote. 3 Ayes. MOTION carried on a 3-2 Vote. (Commissioner Zylla
and Chairman Stulberg voted nay).
PLANNED UNIT DEVELOPMENT
Commissioner Stimson gave her presentation on open space. Commissioner
Stimson stated that she pulled excerpts from the Land Use Guide Plan, Plymouth
Zoning Ordinance, Memo from Chuck Dillerud to the Planning Commission, Goals,
Objectives and Criteria, and a Memo from Kim Bergman to Board and Commission
members.
Commissioner Stimson stated that there is a problem with some developers that
they do not do an active open space. She stated there has to be a way to
monitor developers to make sure they follow through with open spaces, and the
homeowner organizations to care for those areas.
Planning Commission Minutes �� L
October 14, 1992
Page 172
Commissioner Wigley stated that requirements of developers to complete common
open space improvements could be made before issuance of a building permit.
Commissioner Stimson commented that the Human Development Goal promotes open
spaces. She stated that the philosophy of open space has changed since 1988,
and that residents like the idea of open spaces. When the PUD Ordinance was
written, there was not as much control over the wetlands.
Commissioner Wigley asked what would have to happen for the City to take over
the maintenance of open spaces.
Commissioner Stimson stated the City would have to pay more for insurance.
Director Dillerud stated that maintenance of this type would have to be done
by using special assessment districts, but he did not know if the City could
now legally do this.
Director Dillerud stated the City does not have any set standards for the
structuring of Homeowners Associations.
Commissioner Stimson pointed out that Maple Grove requires open space as a
part of their PUD, and that the improvements to the open space are completed
before 30% of the lots in each stage are sold. If 30% are sold and these
common areas are not finished as per the plan, no building permits will be
issued until it is done.
Commissioner Wigley stated the 30% allows the developer the cash flow.
Director Dillerud asked if the Commission wants the Homeowner's Association
Covenants brought to the Planning Commission along with the final plat.
Commissioner Stimson replied that would be a good idea.
Commissioner Stimson recommended that the City retain open space as a
requirement in PUD's; add more requirements for developers to follow regarding
open space during the final plat stage; that areas along the outside perimeter
of a PUD should be part of the open space maintained by the Homeowner's
Association to maintain conformity; that any PUD with open space should be
required to form a Homeowners Associations; and, if developing in stages,
areas labelled outlots for future division need to be set apart from common
open space outlots.
Director Dillerud cautioned about Homeowners Associations and insurance costs
with too small of a critical mass of lots as members.
Meeting adjourned at 9:25 p.m.
=UCA
GOVERNMENT -ADVISORY COUNCIL
October 21,1992
Minutes
PRESENT: aa, Robert Cameron, -Jerry Dulgar, Ed Erickson, Fran Hagen,
Dean Mooney, Linda Powell, Joy Robb
Joy Robb wanted the district administration to be aware of the
feelings of residents surrounding Fair School. Many of the neighbors
have expressed concern regarding the District 287, level 5, program
housed there. Robert Cameron stated that the program has moved out of
that building to a location in the Hopkins School District. The
superintendent and Cameron both reassured the council that District
281 has taken a strong stand on student discipline.
Robert Cameron spoke on the enrollment projections for District 281.
He presented projected and actual grade -level and building enrollment
figures as of September, 1992. The actual total enrollment figure for
the district was down by 43 students from projections. Cameron
attributed this to the fact that two large apartment complexes had
been shut down this past year. Enrollment projections are made in
January or February for the following year and this is the basis for
staffing in the schools. At the same time, the district does a five
year enrollment projection for long range planning. At this time the
total enrollment in the district is 13,738.
The superintendent informed the council that the school board has
approved the establishment of an elementary programs and facilities
utilization task force. The task force will address local building
needs, facility uses and demographics. The board also approved the
establishment of an elementary and middle school alternatives task
force to examine current elementary and middle school alternative
programs, review issues concerning alternative programs, review space
needs, review admission procedures and make recommendations for long-
term stability. The district may also establish a bond referendum
committee (a referendum strictly for upkeep on buildings).
Jerry Dulgar brought up a concern that the Crystal Park and
Recreation Department continues to experience difficulty when trying
to schedule school facilities for their programs. It seems that
several of the buildings are not available for the nights and times
that Crystal has requested and they have had to cut some of the
programs. The superintendent would like to have full cooperation
between the schools and the park and recreation departments. Last
year she requested that the principals make their buildings available
to the community programs and she will again discuss this at the next
principals' meeting. She requested that the superintendent's office
be notified the next time there was a problem. Dulgar also said they
were informed that Thorson could not be a polling site this year.
Carroll Vomhof will be at next month's meeting and this discussion..
will continue at that time.
Y.
Government Advisory Council
Minutes - October 21, 1992
Page 2
Robb mentioned that the city of Robbinsdale is considering holding a
referendum at the same time as the school board election and would
like to be able to collaborate on the polling sites.
There was a discussion on all social service agencies collaborating
on projects in the future and what each city is budgeting for social
problems.
The next GAC meeting will be Wednesday, November 18, 1992. If you
have an item you would like on the agenda, call Sue Laughrey at
533-2781, extension 220.
9
MINUTES OF THE REGULAR
QUARTERLY MEETING OF THE
SUBURBAN RATE AUTHORITY
October 21, 1992
Pursuant to due call and notice thereof, the quarterly meeting
of the Suburban Rate Authority was held at the Kelly Inn in the
City of Plymouth, Minnesota, on Wednesday, October 21, 1992,
commencing at 6:30 p.m.
1. CALL TO ORDER: The meeting was called to order by Chair
Gloria Vierling.
2. ROLL CALL:
Bloomington
Brooklyn Park
Columbia Heights
Deephaven
Edina
Hopkins
Maplewood
Minnetonka
Plymouth
Shakopee
St. Louis Park
Wayzata
West St. Paul
Mark Bernhardson
Gary Brown
Bruce Nawrocki
Bill Schoell
John Wallin
James Gessele
Dan Faust
David Sonnenberg
Mike Johnson
Fred Moore
Gloria Vierling
Don Rambow
Bob Ambrose
Bill Craig
y_ - - - 0-
nery nt nE VRAMITLI
Also present were legal counsel James Strommen and Corrine Heine of
Holmes & Graven. It was determined that a quorum of the votes of
the Suburban Rate Authority was represented at the meeting.
3. APPROVAL OF MINUTES: Mr. Nawrocki moved to approve the
minutes from the July 15, 1992 quarterly meeting as prepared by the
secretary. Mr. Craig seconded the motion which carried
unanimously.
4. REPORT OF TREASURER: Mr. Wallin reported on the
financial status of the organization as of September 30, 1992.
(Report attached). After review by the Board, Mr. Sonnenberg moved
to accept the Treasurer's report. Mr. Bernhardson seconded the
motion which carried unanimously.
5. TIER SYSTEM ELIMINATION - EFFECTIVE DATE: Mr. Strommen
reported that on September 30, 1992, the Public Utility Commission
issued its final order eliminating the tiered rates for US West
customers in the Twin City Metropolitan area. Effective Novem-
ber 1, 1992, the new telephone rates will be uniform by class of
service throughout the metro area formerly subject to tiered rates.
Mr. Strommen noted that through its expert, the SRA challenged US
JMS33393
SU160-3 1
West's original July 2, 1992 compliance filing with the Commission.
US West revised its original filing to conform with the. SRA
proposal. This resulted in additional savings to residential
customers when compared to the original US West schedule. By
stipulation the SRA, US West, Department of Public Service and
Attorney General Residential Utilities Division submitted the
revised rates to the Commission, which it approved by Order dated
September 30, 1992. Mr. Strommen reported that he has communicated
the details of this significant telephone rate change to all
suburban newspapers in the Twin Cities area.
6. LEGISLATION UPDATE: Mr. Strommen reported that, pursuant
to SRA Board authorization, he inquired into the support for
legislation regarding Commission decision deadlines and recording
of oral argument before the Commission. Mr. Strommen found that
support for possible legislation existed among interested parties
who regularly appear before the Commission. Such parties, however,
were reluctant to challenge the Commission. Mr. Strommen
recommended that no further action be taken at this time. It was
noted by the Board that communicating this problem with interested
parties may precipitate needed change at some later time.
7. MINNEGASCO RATE CASE: Mr. Strommen reported that the
Minnegasco Rate Case was in the testimony preparation phase. He
distributed a letter from the SRA expert, Robert Towers, regarding
the focus of SRA direct testimony in this matter. (Letter and memo
attached). The focus reflected in Mr. Towers's letter was
consistent with the authority given by the Board to the executive
committee following the July 15 Board meeting. Mr. Strommen
explained that the accrual accounting issue for Minnegasco employee
medical benefits and the cost of manufactured gas clean-up are
major ratepayer cost items on which Mr. Towers believes the SRA can
have an impact by sponsoring direct testimony. The SRA will
monitor other issues identified by the executive committee as
potentially important to the SRA. As in past rate cases, the SRA
may pursue an issue through cross-examination and briefing during
the course of the rate case. The Board raised no objection to the
SRA positions as reported. Upon inquiry by a Board member, Mr.
Strommen noted that the expert fees submitted to the Board for
payment at the meeting were well within the anticipated and
authorized range.
8. NSP MATTERS: Ms. Heine reported on the present status of
NSP issues before the Commission. NSP had stated its intention to
file for a general rate increase on November 2, 1992. This date
may be delayed due to a recent Commission order rejecting NSP's
report on interruptable rate design, as ordered by the Commission
earlier this year. The Commission is now requiring NSP to submit
an acceptable report prior to filing for a general rate increase.
The SRA is monitoring NSP issues including the case involving NSP's
Resource Plan. Ms. Heine reported that the pending rate case will
inevitably include the employee medical benefit accrual accounting
issue as well as the historic rate design and rate of return issues
affecting SRA ratepayers.
JM333393
SU160-3 2
XL
Mr. Sonnenberg moved that if action is needed prior to the
January 1993 annual meeting, that the SRA be authorized to
intervene in an NSP filed rate case and that the SRA executive
committee confer with SRA legal counsel and Chesapeake Regulatory
Consultants regarding issues the SRA may choose to address in the
rate case. Any such action will be reported to the Board at the
annual meeting and ratified or modified. Mr. Faust seconded the
motion which carried unanimously.
9. MEMBERSHIP: The Board discussed the issue of new
membership in the SRA in two respects: How to communicate the
benefit of SRA membership to nonmembers and how to evaluate the -
appropriateness of accepting a new member whose interests may be
distinguishable from the majority of SRA members. Mr. Faust and
Mr. Brown suggested inviting representatives of potential new
members to the annual meeting, coupled with written material
explaining the purposes and accomplishments of the SRA. Mr. Craig
suggested that potential new members be encouraged to recruit a
group of similarly situated cities for possible group new
membership. The issue of deferred assessments or variable
assessment rates depending on utility service was also discussed.
Mr. Bernhardson moved that the Board authorize staff to
determine the gas, electric and telephone utility service areas for
the seven county metropolitan area for the purpose of communicating
to potential members through a letter and personal contacts by SRA
Board members. Upon determination of such service areas, the SRA
should focus its written and verbal communication on selected
cities that appear to have utility service interests similar to SRA
members. Between now and the annual meeting, Board members will
volunteer to communicate with representatives of the selected
cities. Mr. Brown seconded the motion which carried unanimously.
10. IMPLICATIONS OF FUTURE CABLE REGULATION TO SRA: The
Board discussed the issue of potential SRA involvement in cable
regulation in light of the recently enacted federal cable
television legislation. Mr. Strommen noted that the SRA presently
has no authority to become involved in cable matters. The SRA's
charter limits the SRA involvement to gas, electric, telephone and
Waste Control Commission matters. The SRA voted to expand its
powers to include telephone and waste control matters over a decade
ago. A 75% super majority at a meeting is necessary to expand SRA
authority.
Several Board members questioned SRA involvement in cable
matters due to the unique complexities of cable regulation, the
existence of other joint powers organizations, cable commissions
and staff, the matter of SRA expertise in cable regulations, the
numbers of cable companies serving SRA cities and each cities
unique interests and the potential of the SRA spreading itself to
thin. Support was expressed for possible SRA involvement as a
clearinghouse or data bank of information for the benefit of the
regulating municipalities or joint powers franchising authorities.
JM833393 3
SU160-3
1
The Board agreed it would be helpful to review an analysis of
the pros and cons of SRA expanding its charter powers to include
cable issues. Staff will distribute a report to the Board and
alternates for discussion by members regarding the issue.
11. LOCATION OF ANNUAL MEETING, GUEST: By Board consensus
the annual meeting will be held at Edinburgh USA golf club in
Brooklyn Park, if possible. It was recommended that staff contact
Kris Sanda, Commissioner of the Department of Public Service, to be
a guest of the SRA at the annual meeting. If Ms. Sanda is
unavailable, staff is directed to' contact legislators or utility
commission representatives.
12. CLAIMS: Mr. Wallin presented claims of Holmes & Graven
totalling $15,961.73 for costs and legal services and of Chesapeake
Regulatory Consultants totalling $8,657.47. Mr. Moore moved to
accept the claims. Mr. Schoell seconded the motion which carried
unanimously.
13. ADJOURNMENT: There being no further business before the
SRA, the meeting adjourned at 8:10 p.m.
Attest:
Chairman
Secretary
Attachments:
Treasurer's Report
Holmes & Graven Memorandum 10/2/92
Chesapeake Regulatory Consultants letter 10/21/92
JMS33393
SU160-3
4
(.off
SUBURBAN RATE AUTHORITY
ANALYSIS OF CHANGE IN CASH BALANCE
FOR THE NINE MONTHS ENDED SEPTEMBER 30, 1992
Balance at January 1 1992
Additions
Interest income
Special Assessments - 1992 - See Schedule
attached for details
S 91,504.12
1,680.67
58,125.50
59,806.17
$151,310.29
Deductions:
Accounts payable:
Messerli and Kramer $ 2,247.75
Holmes & Graven 32,201.87
Chesapeake Regulatory Consultants 8,485.67
Insurance 929.00
Glenn Purdue 450.00
Dinner - guests 68.12 44,382.41
Balance at September 30, 1992 $106,927.88
Note A:
The breakdown of legal costs are as follows:
General $ 10,210.96
Northwestern Bell EAS 9,916.76
U S West 6,633.80
Legislative 648.00
NSP - 1991 1,877.44
Uniform Electric Franchise 1,198.63
Franchises 350.00
Combined Sewer 2,847.75
MWCC - Budget 3,364.20
MWCC - EPA 1,026.90
NSP Resource Plan 5,310.85
$ 43,385.29
SUBURBAN RATE AUTHORITY
STATUS OF ASSESSMENTS RECEIVABLE
As of September 30, 1992
BALANCE
VOTES ASSESSMENT PAID DUE
Bloomington
18
$ 6750.00
S 6750.00
$ 0.00
Brooklyn Park
12
4500.00
2250.50
2249.50•
Burnsville
11
4125.00
4125.00
0.00
Champlin
4
1500.00
1500.00
0.00
Circle Pines
1
375.00
375.00
0.00
Columbia Heights
4
1500.00
1500.00
0.00
Deephaven
1
375.00
375.00
0.00
Eden Prairie
8
3000.00
1500.00
1500.00
Edina
10
3750.00
3750.00
0.00
Fridley
6
2250.00
1125.00
1125.00
Greenwood
1
375.00
187.50
187.50
Hastings
4
1500.00
1500.00
0.00
Hopkins
4
1500.00
1500.00
0.00
Lauderdale
1
375.00
375.00
0.00
Maple Plain
1
375.00
375.00
0.00
Maplewood
7
2625.00
2625.00
0.00
Minnetonka
10
3750.00
3750.00
0.00
Minnetrista
1
375.00
187.50
187.50
New Brighton
5
1875.00
1875.00
0.00
North St. Paul
3
1125.00
1125.00
0.00
Orono
2
750.00
750.00
0.00
Osseo
1
375.00
375.00
0.00
Plymouth
11
4125.00
4125.00
0.00
Robbinsdale
3
1125.00
1125.00
0.00
Roseville
7
2625.00
3937.50
-1312.50
Savage
2
750.00
750.00
0.00
Shakopee
3
1125.00
1125.00
0.00
Shoreview
5
1875.00
1875.00
0.00
Shorewood
1
375.00
_0.00
375.00
Spring Park
1
375.00
375.00
0.00
St. Louis Park
9
3375.00
3375.00
0.00
Wayzata
1
375.00
3T5.00
0.00
West St. Paul
4
1500.00
1500.00
0.00
Woodbury
5
1875.00
1875.00
0.00
received 1991
-187.50
167 $ 62625.00 $ 58125.50 $ 4312.00
TO: Board of Directors and Alternates
FROM: Jim Strommen
RE: Minnegasco Case Update
DATE: October 2, 1992
Background
On July 1, 1992, Minnegasco filed with the Public Utilities
Commission for a rate increase of 24.8 million dollars, a 5.5%
increase over present revenues. The Commission accepted the
filing, found that a contested case was necessary and referred the
matter to an administrative law judge. The Judge, Richard Luis,
has held a pre -hearing conference on August 29. He issued a pre -
hearing order setting deadlines for submission of testimony at
October 26. Evidentiary hearings will be held in December. By
statute, the Commission must decide on the rate increase by May 1,
1993.
With its filing, Minnegasco requested an interim rate increase of
18.2 million dollars. The Commission granted an interim increase
of 11.8 million dollars, effective September 1, •1992.
SRA Involvement
At the July 15,. 1992 quarterly meeting, the SRA Board authorized
intervention in a contested case and authorized the executive
committee to confer with counsel and the SRA expert to determine
those issues to be addressed by the SRA. The Board authorized
expenditure for expert witness fees not to exceed $20,000.
The SRA has intervened in this case. Our expert, Bob Towers, the
executive committee and I have conferred regarding the issues of
interest to the SRA in this case. Mr. Towers and the executive
committee identified the following issues as matters of certain or
potential import to SRA ratepayers:
1. Review of Minnegasco's corporate affiliations as it affects
costs to be passed on to ratepayers. Minnegasco is a division
JMS41927
SU160-3
HOLMES & GRAVEN
CHARTERED
JOHN M LEFEVRL JL
Attorneys at Law
470 PWftrJ Caster, Mlnwpalk, MiRaMta 55402
ROBERT J. LJNDALL
(6u) 337-SM
LAURA K. MOLLCT
ROBERT A ALSO!
SARRARA L PORTWOOD
RONALD H. BATTY
Facdoite (612) 337.9310
JAMES M. STROMAtEN
STEPHEN J. BATTYURUL
JAMES J. THOMSON, JL
JOHN DEAN
B.
4
LARRY M. WERTHEIM
MARY DOBBINS
L S
STEFAm1E N. GALEY
INTERWILKI
GARYRONNP
GARY P. WINTER
CORRINE A. HEINE
JAMES S. HOLMES
WRITER'S DIRECT DIAL
DAVID L GRAVEN (1919.1991)
DAVID J. KENNEDY
337-9233
OF COUNSEL.
JOHN R. LARSON
ROBERT C. CARLSON
WELLINGTON H. LAW
ROBERT L DAVWSON
CHARLES L LEFEVERE
,
MEMORANDUM
TO: Board of Directors and Alternates
FROM: Jim Strommen
RE: Minnegasco Case Update
DATE: October 2, 1992
Background
On July 1, 1992, Minnegasco filed with the Public Utilities
Commission for a rate increase of 24.8 million dollars, a 5.5%
increase over present revenues. The Commission accepted the
filing, found that a contested case was necessary and referred the
matter to an administrative law judge. The Judge, Richard Luis,
has held a pre -hearing conference on August 29. He issued a pre -
hearing order setting deadlines for submission of testimony at
October 26. Evidentiary hearings will be held in December. By
statute, the Commission must decide on the rate increase by May 1,
1993.
With its filing, Minnegasco requested an interim rate increase of
18.2 million dollars. The Commission granted an interim increase
of 11.8 million dollars, effective September 1, •1992.
SRA Involvement
At the July 15,. 1992 quarterly meeting, the SRA Board authorized
intervention in a contested case and authorized the executive
committee to confer with counsel and the SRA expert to determine
those issues to be addressed by the SRA. The Board authorized
expenditure for expert witness fees not to exceed $20,000.
The SRA has intervened in this case. Our expert, Bob Towers, the
executive committee and I have conferred regarding the issues of
interest to the SRA in this case. Mr. Towers and the executive
committee identified the following issues as matters of certain or
potential import to SRA ratepayers:
1. Review of Minnegasco's corporate affiliations as it affects
costs to be passed on to ratepayers. Minnegasco is a division
JMS41927
SU160-3
11
of Arkla, Inc., a natural gas company based in Shreveport,
Louisiana. The SRA will monitor any attempt of Minnegasco to
pass on expenses of its parent or other subsidiaries to
Minnesota ratepayers.
2. A major cost issue nationwide regarding utilities is the shift
from a pay-as-you-go accounting approach to an accrual basis
for medical insurance costs of present and retired utility
employees. This arises out of an accounting standard now
applicable to all businesses, known as FAS 106. If the
accrual basis is used, the so-called transition costs greatly
increase the cost to be borne immediately by ratepayers. This
is a major cost issue with which Mr. Towers has considerable
experience. He will be reviewing Minnegasco's proposal in
detail and testifying regarding the issue. Influencing the
whole issue of medical costs is a Commission order on FAS 106
that should be issued shortly. The Commission is expected to
adopt the accrual accounting method for utility ratemaking
purposes. This may have the effect of narrowing the issues
open for debate in a contested case such as this.
3. Minnegasco has requested that ratepayers bear the expense of
manufactured gas plant site cleanup costs. There are several
state locations of such cleanup sites, including the SRA
cities of Hopkins and Excelsior. The SRA will be reviewing
this issue. This is a delicate matter raising the issue of
cleanup cost burden allocated between ratepayers, Minnegasco
shareholders, and taxpayers. We will be mindful of the
implications of any position the SRA takes vis a .vis the SRA
cities effected.
4. Mr. Towers will also be reviewing the cost allocation and rate
design proposals of Minnegasco. Minnegasco proposes to
increase its residential rates (7.3%) higher than the commer-
cial/industrial rates (4.0$).
Present Status
The SRA has served 43 information requests on Minnegasco regarding
the above issues. By the annual meeting in January, the issues of
the case will be fully raised.
JM 41927 2
SU160-3
=; � 0c—
• Chesapeake Re ulato Consultants, Inc.
184 Duce Of Oiax«ter Street lob�rt o. Town
Maryland 21401.2523 David E. FNenon
(410M 2so-0044 ,. Annopoh. MONMa4
FAX/DC Lord: (301) 856.6406 laity L Copeland, Jr.
4 SoulNand Drive
MOumele, Arkanso 72113-0255
(501) 65140604 Fox: 651.6610
October 21, 1992
Jamas M. stromm•n, Esq.
Holmes s Graven
200 south Sixth Street
470 Pillsbury Center
Minneapolis, MN 55402
AVW 9. Clark
445A Catilse DrNe
Hen )aw, Vkglnla 22070.4602
(703) 476-0926 Fax: 478026
(via PAX - 3 pages)
612-337-9310
Ra: suburban Rate Authority - proposed
MinnegascTes imony
MPUC Docket No. G-006/GR-92-400
Dear Jim:
Atter reviewing the Company's responses to SRA's data
requests, and subject to further review of its responses to the
DPS, an recommending
t22 testimony
focus on two of the
ues
identified i your July Memoandumtthe Executive. Committee -
The issues are:
(1) The ratemaking treatment of medical and other
benefits to be provided to retired employees, and
(2) The ratemaking treatment of costa incurred to clean
up former manufactured gas plant sites.
I have selected these issues because, (a) I believe, the SRA can
make constructive recommendations to the commission that may not be
made bYother
terialparties
impactbonthey
inogascowsissues
rat•s,with a
continuing, ma
Other issues mentioned in your July 22 memo are likely to be
examined thoroughly by the APS and the AG. Also, some of them have
proved to be tedious (e.g. the inter -corporate cost allocations)
and not volt -effective for the SRA to litigate in direct opportunity to,
in ss vicine on these issues
the sand toisupport positionstill have the s taken by
orossexam
other parties.
my intention at this time is to mak* the following
recommendations:
already decid*d
cash basis to
(1)J rement --
to allow Minnesota utilitie
sThe Commission has
to change from the
T •n►I 7\InUJ ((IW) 3UI _L�_t . k:
accrual accounting for these future costs (primarily health
oars penefits to be provided to retirees alter January 1,
1993)4, However, the Commission has left open the questions
of management "prudence" and "reasonableness" for examination
inindividual rate oases.
I am interpreting the CommissionlIs order to encompass the
prudence and reasonableness of the Companyts decision to wait
until now to seek accrual accounting by invoking ratemaking
principles which have always existed. The Company had reason,
to be, that accrual accounting should be adopted at an
earlier date and it has had ample opportunity to do so.
Moreover,
stnolasco its bonefitslpackagedid oineven laboronegotiations.
ultimate
Accordingly, I will recommend disallowance of the prior
period eostw which are reflected in the claimed accrual; these
costs (or a large portion of them) would have been recovered
by now from prior period customers if accrual accounting had
been adopted earlier. For Minnesota utility operations, these
costs amount to $3.3 million annually. I estimate that about
6o% of this amount is allocated to Residential customers,
indicating annual savings of $2.2 million to the class (about
$4.30 per customer). These savings will continue for 14
years.
Alternatively, I.will suggest an extension of the 14 -year
amortization of past period costa proposed by the Company to
2o -years, as permitted by FAS 106, or longer (as recommended
to FASB by the Company)• I will also criticize, as
overstated, the estimates of medical cost inflation and the
"attribution period" reflected in the Company's claimed
accrual.
I will recommend that
(2) Former .
the Companys T $5.1 million claim for largely estimated clean
up costs be reduced to one-tenth of that amount (to reflect a
ten-year amortization of these non-recurring costs), with no
rate base allowance, and that the actual costs be tracked.
The recommendation will be conditioned on the Commission's
finding that such actual costs �:ea�orti�eZitionyperiod
insurance recovery efforts. resent customers
recognizes that the costs -are not caused by p
and that the service period of the subject plants (during
which, in theory, the costs should have been recovered) was
longer than ten years. Denial of a return on the unrecovered
I I would have recommended continuation
the Commission had not ruled otherwise in its
investigation.
2
creno 0CC TC1c T 'MKI =KII,W-J
of cash accounting if
generic
((IW) ouI • ►dC-=
costs reflects a modest sharing of the costs between
Minnegasoots customers and its (Arkla's) stockholders and acts
as incentive to minimize the.costs. Stockholders are
compensated as the business risk-takersp therefore they should
bear some of the risk of out of period clean-up costs.
Moreover, Arkla knew or should have known of the potential
liability when it acquired Minnegasco (DEI) and the exposure
should have been reflected in the transaction.
I will also recommend disallowance of the 1991 clean-up
costs which the Company unilaterallydecided to defer for
future recovery. The Commission reected deferral of these
costs in it August 11, 1992 Order.in Docket No. G -000/M-91-
1015, but granted rehearing on September 21.
My adjustments to these costs will reduce Residential
customersf bilis by at least $2.2 million annually ($4.50 per
customer).
I should point out that the clean-up costs at issue in
this case may be just the tip of the iceberg. The Company's
annual report indicates that its ultimate exposure to clean-up
costs at 16 sites in Minnesota, South Dakota and Nebraska is
between $29.1 and $112.1 million. Also, I should note that my
position on the issue does not imply that any of the clean-up
costs should be shifted from the property owner/user
(Xinnegasoo) to taxpayers.
I understand that you will be meeting with the SRA tonight.
please let me know tomorrow morning if the members have any
concerns with or comments on the issues I have identified for
testimony and, of course, let me have any additional thoughts that
you have as soon as possible. I will call you later today if
anything more comes out of our review of the additional data
responses.
Cincor ly,
Robert G. Towers
3
80b9 ass T0£ T : 'ON SNOHd caw) OUI 0b0 1
0
(�n•.� w��R A-ti�-�%
%y
r�
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
DATE: SEPT. 22, 1992
TO: Director Gerdes
FROM: Sgt. L. Holzerland
SUBJECT: SELECTIVE TRAFFIC ENFORCEMENT
S.E.A. #92-12 NW Blvd at 34th. Ave. (Week #1)
Four one hour stationary radar assignments have been
completed in response to the speeding complaints in
this area. Traffic in both directions was clocked
during this assignment. The speed limit at this
location is 45 m.p.h.
MPH 20/Less 20/25 26/30 31135 36/40 41145 46/50 51155
10-16-92 AM
` Vehicles : 00 00 00 04 43 64 26
10-16-92 PM
Vehicles : 00 00 01 07 82 138 85
10-21-92 AM
Vehicles 00 00 00 00 19 167 111
10-21-92 PM
rim
05
13
Vehicles 00 00 01 05 21 75 121 32
SUMMARY: 20/Less 20/25 26/30 31/35 36/40 41/456/50 51/55 3��
Vehicles: 00 00 02 16 165 444 343 54 =1024
Percentage: .00 .00 .00 ..02 .16 .43 1.34 .05 = 100
VIOLATIONS- Tags issued: 04 Warnings: 00 �19b
00, +D wIL"W
f; f!
MEMO
f
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
DATE: Oct. 29, 1992
TO: Director Gerdes
FROM: Sgt. L. Holzerland
SUBJECT: SELECTIVE TRAFFIC ENFORCEMENT
S.E.A. #92-12 NW Blvd at 34th. Ave. (Week #2)
Four one hour stationary radar assignments have been
completed in response to the speeding complaints in
this area. Traffic in both directions was clocked
during this assignment. The speed limit at this
location is 45 m.p.h.
MPH 20/Less 20/25 26/30 31135 36/40 41145
10-23-92 AM
Vehicles : 00 00 00 12 140 229
10-23-92 PM
Vehicles : 00 00 00 01 12 55
10-28-92 AM*
Vehicles : 00 00 00 05 16 30
10-28-92 PM
Vehicles 00• 00 00 00 15 120
SUMMARY: 20/Less 20/25 26/30 31/35 36/40 41/45
Vehicles: 00 00 00 18 183 434
Percentage: '.00 .00 .00 .02 .18 .43
VIOLATIONS- Tags issued: 02 Warning
*Tally incomplete due to heavy traf:
46/50 51 /More
134 00
29 03
22 05
145 40
6/50 51/55 3�1
330 47 =1012
.33 .05 = 100
\ �o
00
is
WEST SUBURBAN MEDIATION CENTER
1011
October 27, 1992
First Street South, Suite 200, Hopkins, MN 55343 (612) 933-0005
Mayor and City Council
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
Dear Mayor and City Council:
After a lengthy search, a full time case developer was hired the end of August.
Also, WSMC received a small grant which needs to be matched for expansion of victim -
offender mediations. A half time juvenile case manager was hired for a ten month
period who happens to be a long time volunteer for our program.
Initial mediator training was held in September at the Minnetonka Community
Center. We trained an additional sixteen (16) mediators bringing the present number
of volunteer mediators to sixty (60). (One of the new trainees is with the Plymouth
Police Department.) We feel the quality of the new mediators is excellent. Our total
number of cases is already ahead of the total number for 1991, but much education
needs to be done with cities to increase the usage by staff. We are hoping the
handbook which is being prepared by the dispute resolution committee of the
Association of Metropolitan Municipalities will aid in the effort to promote mediation
for problem solving when needed.
Third quarter activity for Plymouth residents; juvenile vandalism, PPD
referral, conciliated; juvenile theft, referred by Operation de Novo, successful
mediation with signed agreement; tenant/landlord, successful mediation with signed
agreement; juvenile malicious michief, referred by PPD, successful mediation with
signed agreement; business/consumer, referred by Conciliation Court flyer,
conciliated.
As the Plymouth representative to our Board of Directors has resigned, we
would very much appreciate someone being appointed to fill his vacancy. We are
interested in additional Board members.
Thank you for your interest and support.
Si erely,
Susan A. Nelson
Executive Director
T_
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: October 28, 1992
TO: Mike McDonald, Sewer & Water
FROM: Frank Boyles, Acting Ci Manager!
Y City
SUBJECT: OUTSTANDING JOB
I didn't want to let the moment pass without thanking you so very much for your role in
showing off our beautiful new Public Works Maintenance Facility. It was obvious that each of
you take a great deal of pride in the building and the work you do daily. On behalf of the
Mayor and Council, our hats are off to you for the super job you did preparing for the
October 24 open house!!
FB: keb
cc: Mayor & City Council
\ -� 9
MAILING LIST
Mike McDonald, Sewer & Water
Bruce Cook, Sewer & Water
Greg Cook, Sewer & Water
Bob Fasching, Sewer & Water
Mike Koncar, Streets
Scott Newburger, Streets
Tom Nelson, Central Equipment
Gordy Simons, Parks
Paul Buck, Forester
Sharon Mohr, Public Works
DeLoris Braun, Public Works
Ray Hyovalti, Central Equipment
Tim Dobmeier, Central Equipment
Steve Herwig, Sewer & Water
Mark Jones, Parks
Fred Moore, Public Works Director
Helen LaFave, Communications Coordinator
Tom Vetsch, Street Supervisor
Jim Kolstad, Public Works Superintendent
Mark Peterson, Superintendent of Parks
Russ Elzy, Central Equipment
Lara Carlson, Forestry
CIN OF
PLYMOUTF+
10/26/92
Dear Public Works Employees:
ISD (A-- o
Congratulations on the grand opening of your new facility last'Saturday!
Fred Moore, and Jim Kolstad did a great job of "babysitting" the project,
but it's obvious that the folks that do the day to day work, keeping the
City of Plymouth going, had their signatures all over this project.
The council appreciates your extra effort in making the grand opening a
special event for the taxpayers of Plymouth. You all take a great deal of
pride in the work you do, and I am proud to say I am associated with you.
Good luck in your new home!
Sincerely,
Kim M. Bergman/Mayor
3400 PLYMOUTH BOULEVARD, PLYMOUTH. MINNESOTA 55447. TELEPHONE (612)559-2800
Kalloor
THE LEAGUE
OF WOMEN VOTERS
WAYZATA/PLYMOUTH AREA
October 26, 1992
Dear Frank Boyles,
On behalf of the League of Women Voters I would like to
thank the City of Plymouth for the use of the City Council
chambers and the camera crew for the taping of our
Candidates Meeting on October 15th.
The staff at City Hall has been so helpful. They are a
pleasure to work with.
The tape is being rebroadcast widely. Besides the three
times it appeared on Channel 37 it was rebroadcast three
times on Channel 36. Paragon is playing it three times.
Regional Channel 6 promised four to eight replays and
Cable TV North Central is also playing the Congressional
District 6 portion. This is a great service to the voters
of Plymouth and surrounding areas and we thank you for your
support.
Cordially,
F31
\\/l,
October 30, 1992
CIN OF
PLYMOUTFF
Harry Brull
Personnel Decisions, Inc.
2000 Plaza 7 Tower
45 South 7th Street
Minneapolis, MN 55402
SUBJECT: EMPLOYEE/SUPERVISOR INTERVIEWS OF CITY MANAGER
CANDIDATES
Dear Mr .
Shown below are 6the names of individuals who have volunteered to interview the City
Manager candidates.
Finance/Assessing
Employee: Jack Tabery, Building Maintenance Coordinator 550-5112
Supervisor: Scott Hovet, City Assessor 550-5021
Administration
Employee: Karen Bolot, Sr. Clerk/Typist 550-5015
Supervisor: Judy McMillin, Executive Secretary 550-5012
Community Development
Employee: John Keho, Associate Planner 550-5057
Supervisor: Joe Ryan, Building Official 550-5031
Eng' eering
Supervisor: Dan Faulkner, City Engineer 550-5071
Park & Recreation Administration
Employee: Donna Sankey, Senior Clerk/Typist 550-5135
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000
Harry Brull
October 30, 1992
Page 2
Police
Employee: Craig Lindman, Investigator 550-5190
Supervisor: Joel Franz, Sergeant 550-5173
Fire
Employee: Steve Franks, Firefighter 550-5122
Supervisor: Dave Burke, Acting Fire Chief 550-5122
Park Maintenance
Supervisor: Dan Heitke, Park Maintenance Supervisor 550-7463
Street Division
Employee: Bob Hebzynski, Street Maintenance Person 550-7493
Sewer & Water Division
Supervisor: Greg Cook, Sewer & Water Leadperson 550-7498
In addition to their job titles, I have shown whether the potential interviewer is a supervisory
or employee representative, as well as their telephone extension. Let me know how I can
assist in involving these individuals in the interview process.
R
Acting City Manager
FB:keb
cc: Mayor & City Council
V -,\Ob
October 27, 1992 CITY OF
PLYMOUTR
Mr. Richard Dorfner
Store Manager
CUB FOODS
3550 Vicksburg Lane N.
Plymouth, MN 55447
SUBJECT: S.M.A.R.T. STORE DISPLAY
Dear Rich:
Thank you for the space and time you and your staff donated to
accommodate me in presenting the S.M.A.R.T. information to your
customers. In the 24 hours that the display was staffed in your store's
entry way, nearly 3,000 families accepted brochures outlining ways that
they can "save money and reduce trash." Many of them expressed
appreciation for receiving the material, and I am sure those good
feelings extend to CUB for their gracious participation.
I want to extend a special thank you to many of your staff. John
Rupkalvis was extremely helpful and open minded when we were planning
the display. Gary Bacher could not have been more accommodating when it
was actually time to set up the display. Your customer service staff
went out of their way to help in any way they could and were so friendly
that I feel as though I know them all personally.
Again, thank you to all of you who did so much to help bring the message
of waste reduction to the Plymouth area.
Sincerely,
Marjorie E. Vigoren
Solid Waste Coordinator
MEV:kh
cc: Fred G. Moore, Director of Public Works
Caroline Truth - Henn. Co. Waste Reduction Team Leader
HENN. CO. DEPT. OF ENVIRONMENTAL MANAGEMENT
417 N. 5th St.
Minneapolis, MN 55401-1309
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000
1OC
October 29, 1992
CITY C
PLYMOUTR
Mr. Steve R. Polson
Polson/Trossen/Wright
2701 Rock Creek Parkway
Suite 220
North Kansas City, Missouri 64117
SUBJECT: AUTHORIZATION TO PROCEED WITH DESIGN DEVELOPMENT
PHASE OF PLANNING CITY CENTER EXPANSION
Dear Steve:
At their October 26 meeting, the City Council adopted the attached resolution which authorizes
you to proceed to complete the design development phase of planning for this program. I
understand that the cost for this phase is approximately 20% of the total basic compensation
payable which, based upon the present project projection, amounts to $37,500. I also
understand that this portion of the project will be done no later than December 21, 1992. This
is especially important since we have scheduled a public hearing on this subject for Monday,
January 20. I want to leave sufficient time between receipt of design development drawings
and the public hearing for the public to be able to view the documents and for us to discuss
them both with you and the City Council. I need to know now whether this poses any
problem. Feel free to call me at (612) 550-5013.
Sincere,(
�La
Manager
FB:keb
cc: Jack Tabery, Property Management Coordinator
Fred Moore, Public Works Director
Mayor & City Council
S.F. 12/21/92
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000
Z: \0C
CITY OF PLYMOUTH
RESOLUTION NO. 92 -
CITY CENTER EXPANSION AND RENOVATION - APPROVAL TO PROCEED
WITH DESIGN DEVELOPMENT DRAWINGS (PROJECT 126)
WHEREAS, the City Council has entered into an architectural services agreement with
the architectural joint venture of Polson/Trossen/Wright to provide architectural
services for the City Center expansion and renovation; and
WHEREAS, the City Council has previously approved the schematic design phase of
the project; and
�VVIEIEREAS, the architects are prepared to proceed with the design development
drawings and cost estimates for the project.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PLYMOUTH, MINNESOTA, that the architectural joint venture of
Polson/Trossen/Wright are authorized to proceed with the design development phase
drawings.
Adopted by the City Council on
October 29, 1992
Harvey Schiebe
Plymouth Historical Society
3605 Fernbrook Lane North
Plymouth, MN 55447
CIN OF
PLYMOUTf+
SUBJECT: OLD FIRE ENGINE NO. 1
Dear Harvey:
Mayor Bergman has advised me that the Historical Society is requesting that the City provide
storage for Old Fire Engine No. 1. As you know, the Historical Society asked that the City
provide them with ownership of the vehicle on the condition that the society provide a storage
facility, insurance, and maintenance.
Fred Moore indicates that we can provide you with storage in the shortrterm (for six months)
in the Highway 55/County Road 101 water tower pedestal. This will provide the Historical
Society with the time to secure permanent storage for this equipment. (Summer storage is not
advisable since the humidity promotes deterioration of the metal).
During that time when the equipment is stored by the City, it will not be maintained by the
City, nor will it be insured by the City so it will be essential that the Historical Society
continue to insure the vehicle while it is in storage.
I am pleased that we can help the Historical Society. Please let me know the progress of your
arrangements for a permanent facility. Let me know if you have any questions. My number
is 550-5013.
Acting City Manager
FB:keb
cc: Jack. Tabery, Property Management Coordinator
Jim Kolstad, Public Works Superintendent
Craig Gerdes, Public Safety Director
Bob Pemberton, Risk Management Coordinator
File
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000
0
October 26, 1992
Kimm Bergman
Mayor of Plymouth
3400 Plymouth Blvd.
Plymouth, MN 55447
Dear Mayor Bergman:
We are writing to you in regard to the "burglar alarm system" rules which
are now in effect in the city of Plymouth; which is one false alarm free
of charge and any thereafter is $50.00. We feel we should be allowed more
than one false alarm, as other cities are allowed three or four per year.
We would appreciate immensely, you looking into this matter and reviewing
it with the City Counsel to reconsider the current policy.
Thank you in advance for your attention in this matter. The four busihess'
involved wanting this change are listed below. Please feel free to call me
at Hair Excellence, 551-1565, located at 11540 Bass Lake Road, Plymouth, MN,
55442.
Sincerely,
Corrine GlirhAc
HAIR EXCELLED
BASS LAKE B01
KAYLIE'S DRY
PRIME BUI�DEF
copy: Plymouth City Counsel
October 28, 1992 CITY OF
PLYMOUTR
Fern & Al Dorich
5325 Orleans Lane, Unit 8
Plymouth, MN 55442
Dear Mr. & Ms. Dorich:
Mayor Bergman has asked that I respond to your letter. In that letter you suggest sidewalks
which need to be built to allow safe continuous walkways. I have referred this portion of your
letter to Eric Blank, our Director of Park and Recreation, for his response.
You also suggest that two intersections should be redesigned because of heavy truck traffic.
They are 54th and the west frontage road, and the frontage road intersection at Schmidt Lake
Road. I have referred this portion of your letter to Fred Moore, Director of Public Works, for
response.
Thank you for taking the time to share your thoughts. Like you, we are certainly interested in
improving the quality�of life in Plymouth for current and future citizens.
�c
Manager
FB:keb
cc: Mayor & City Council
Eric Blank, Director of Park and Recreation
Fred Moore, Public Works Director
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000
Fern and Al Dorich
5325 Orleans Lane, #8
Plymouth, MN. •55442
Oct. 23, 1992
Office of the Mayor
City of Plymouth
Dear Sir:
Unlike most letters you get, this one will not
be critical of city government.
Instead, it contains suggestions at for an
improved quality of life for its residents.
Both my wife and I are retired, just as many
folks in Cardinal Ridge are, and we like to
do a lot of walking.Right now, Cardinal Ridge
is isolated , completely, except by automobile
from all normal destinations.
On the enclosed map, the existing sidewalks are
outlined in red. They are very good, as far
as they go. Indicated in green, are sidewalks
which need to be built in order to allow safe
�j connections to existing walkways.
In the three years we have lived at Cardinal
Frighe, the amount of traffic has increased
greatly in our general neighborhood. There
are many others who would like to walk but are
reluctant to venture out for fear of cars and
trucks, many of them speeding by. Eben so, we
have seen people using the roads who are in
whelbl chairs, children on bikes, joggers, and
people like us, who enjoy walking several miles
a day.
If you -can put sidewalksArailways on your
priority it will be apprecated.
Another subject: Two intersections should be
redisgned., because of heavy truck traffic. At
54th and the West Frontage Road, there is ate,,,
real potential for accidents. The STOP sires is
now set up for the wrong street. Also. the
frontage mem road intersection at 49th Ave.
needs to be reconstructed, again to allow trucks
to complete their turns without going over the
curb.
Than j You.
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7&
PATRICK D. McGOWAN
Assistant Minority Leader
Senator 48th District
129 State Office Building
St. Paul, MN 55155
(612) 296-2159
Home:
12231 -69th Avenue North
Maple Grove, MN 55369
(612) 425-8758
October 27, 1992
The Honorable Kim Bergman
Mayor, City of Plymouth
3400 Plymouth Blvd.
Plymouth, MN 55447-1482
Dear Kim:
Senate
State of Minnesota
t
i ►� ,Tlj M,,,r,,,n,
t® t
Cl ` t
kF_ S.i t•. ..
Just a note to thank you -for taking the time to stop by my
Edinburgh reception on October 7.
Hoping for a positive outcome on election day, I certainly look
forward to working closely with you and the city council on
issues of importance to Plymouth!
Thank you again for stopping by the reception.
touch!
Warmest regards
Senator Pat ick D. McGowan
Assistant Minority Leader
Please stay in
COMMITTEES: Judiciary • Gaming Regulation • Elections and ,Ethics • Finance
is SERVING: Brooklyn Park, Corcoran, Hanover, Hassan Township, Loretto
Printed on Maple Grove, Medina, Osseo, Plymouth
Recycled Paper (Not Printed at Government Expense)
a
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
DATE: October 28, 1992
TO: Frank Boyles, Acting City Manager
FROM: Eric J. Blank, Director of Parks and Recreation �F5
SUBJECT: HALLOWEEN - VANDALISM
In past years, Halloween has proven to be one of those nights
when the park system is vulnerable to youthful pranks. In order
to combat that this year, I have enlisted the help of Chief
Gerdes and the Police Reserves. On Saturday night, October 31,
Reserve Officers will be stationed from 6-11 p.m. at the Bass
Lake, Zachary, and Parkers Lake Playfields. A fourth reserve
officer will be roving throughout the community to observe other
facilities and add assistance where needed.
EB/np
cc: Chief Gerdes
Mark Peterson
-T-, \ 0.t. -
October 26, 1992
Mr. and Mrs. Duane W.
118 Saratoga Lane
Plymouth, MN 55441
Horton
CIN OF
PLYMOUTFF
SUBJECT: 1991 STREET RECONSTRUCTION PROJECT
CITY PROJECT NO. 102
Dear Mr. and Mrs. Horton:
This letter is in response to your letter to Mayor Rim M. Bergman dated
October 2, 1992. You expressed concern about the quality and workmanship
performed on your property as part of the City's Street Reconstruttion
Project.
I am sorry to hear of your dissatisfaction with the outcome of our
project on your property. Dan Campbell, City Senior Engineering
Technician, and Todd Blank, City Consultant with Short -Elliott -
Hendrickson, Inc., have reviewed the points in your letter and visited
your property on October 16, 1992. I am attaching a copy of Mr. Blank's
letter to Dan Campbell which summarizes their investigation. I'll not
repeat the detailed explanation in Mr. Blank's letter, but I will
acknowledge that the City's contractor is responsible for some additional
work on your property.
Your concern about the thickness of your new bituminous driveway apron
was checked and found to meet the specification that it be three inches
to four inches thick. While this may be slightly less than the existing
five inch thick drive you've indicated as "in place," it should be more
than adequate for a driveway. If the new portion of your drive begins to
settle or fail before the older portion, please let me know and we will
resolve the problem. In addition, the City's contractor will be directed
to immediately trim off the excess bituminous along the north side of
your drive which now extends underneath the new sod. The sod adjacent to
the driveway will be replaced as necessary along with the removal of
excess aggregate and replacement with top soil.
You also expressed concern about
replanting procedures which have
While it is difficult at this
bushes are alive and healthy,
replaced by the contractor in
healthy.
the removal of healthy bushes and poor
resulted in the death of three bushes.
time to determine if the transplanted
please be assured that they will be
the spring if they are not alive and
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000
Cl
\C)
Mr. and Mrs. Duane W. Horton
October 26, 1992
Page Two
I will pass along your concern to the Police Division about speeding
traffic on Saratoga Lane following our street improvement. Since the
City receives many requests for speed limit and stop sign enforcement,
providing the Police Division with specific times of infractions would be
helpful in their scheduling surveillance activities.
Thank you for bringing your concerns to our attention and we will make
every effort to satisfy them in an equitable manner.
Sincerely,
Daniel L. Faulkner, City Engineer
DLF:kh
enclosure
cc: Fred G. Moore, Director of Public Works
Frank Boyles, Acting City Manager
Daniel K. Campbell
Craig Gerdes, Director of Public Safety
Kim M. Bergman, Mayor
AV
"AAWSEH
ENGINEERS N ARCHITECTS N PLANNERS 3535 VADNAIS CENTER DRIVE, ST. PAUL, MN 55110-5108 612490-2000 800325-2055
October 22,1992 RE: Plymouth, MN OOT
1991 Street Reconstruction Cqof 31992
Phase 2
City Project No. 102
SEH File 91091.01 1i
Mr. Dan Campbell
City of Plymouth
3400 Plymouth Blvd.
Plymouth, MN 55447
Dear Mr. Campbell:
This letter is a summary of a site visit today on the above referenced project. The purpose
of the visit was to investigate concerns about poor contractor workmanship at 118
Saratoga Lane. These concerns were identified in a letter from Duane Horton, the
homeowner, and consisted of -
1. A bituminous driveway apron that has an inadequate thickness,, a rough surface
texture and side flares that do not match each other.
2. Transplanted shrubs that are presently dead or dying.
3. Sod that was placed on gravel and was not rolled after placement.
Upon review, the driveway replacement and sodding generally meets the project
specifications and is similar to the quality of work found on other street reconstruction
projects. However, the shrubs apparently were not transplanted in accordance with the
project specifications, and must be reviewed during the growing season.
The specific findings are detailed as follows:
1. Bituminous Driveway Replacement
All bituminous driveway aprons were placed in two separate lifts of 1-1/2" to 2"
thickness per lift. The apron should thus be 3" to 4" thick. The apron at 118
Saratoga was measured in three areas along the edge and was found to be 3" thick.
This is the same bituminous section placed on many residential roadways, and
should be more than adequate for a driveway.
The apron surface is somewhat rocky in appearance due to the method of
placement. Most driveway aprons are inaccessible to a paving machine and are
placed manually with hand tools. This results in some of the rocks ending up at the
surface. The mix used has the smallest diameter rocks available in a surface mix.
SHORT ELLIOTT
HENDRICKSON INC ST. CLOUD, MN CHIPPEWA FALLS, WI MADISON, WI
Dan Campbell
October 22, 1992
Page 2
This is mainly a cosmetic problem and should not significantly affect the durability
of the mix.
The flare on the driveway's north side is slightly smaller than the flare on the south
side. The bottom lift on the north side also extends approximately six inches
further out than the surface lift. This excess bituminous should be trimmed off by
the contractor.
2. • Transplanted Shrubs
1
Since the growing season has presently come to an end, it is difficult to determine
if the transplanted shrubs are alive and healthy. The contractor is responsible for
the shrubs for one year from project completion. These shrubs will be reviewed in
the Spring and replaced by the contractor if necessary.
3. Sodding
All of the sod placed appears to be well established except on the north side of the
driveway where the sod is placed on excess bituminous. In general, 3" - 4" of
topsoil was placed in all sodded areas. Some aggregate was found directly under
the sod adjacent to the driveway,�but topsoil was found under the sod adjacent to
the curb. The driveway edges can be checked for excess aggregate when the north
edge is trimmed. Excess aggregate can then be removed and replaced with topsoil
and new sod.
The contractor did have a sod rolling machine on the project and was directed to
roll all sod placed. The main purpose for rolling the sod is to ensure contact
between the sod roots and the soil so the sod can become established. It is difficult
to determine if the sod at 118 Saratoga was rolled after placement, but the sod
appears to be healthy and is presently well established.
The contractor has beet contacted and made aware of these concerns. The north
edge of the driveway will be trimmed, the sod adjacent to the driveway will be
replaced as necessary, and the transplanted shrubs will be reviewed next Spring
and replaced if necessary.
If we can provide any further assistance, please contact me at 490-2017.
Sincerely,
Todd M. Blank, P.E.
TMB /kam
cc: Douglas Vetter, Valley Paving
SCO
I
October 27, 1992
Mr. Roy W. Johnson
60 Jewel Lane
Plymouth, MN 55447
SUBJECT: YARD WASTE SITE HOURS
Dear Mr. Johnson:
CIN OF
PLYMOUTF+
As the person responsible for coordinating the staffing and hours at the
City's yard waste site, your note of October 7, 1992 was forwarded to
me. I was surprised to receive your report of the 20 minute delay in
opening the site on Monday, October 5, because the attendants we have
had at the site this year have been extremely reliable and have usually
arrived at the site early. As it turns out, this was also the case on
the day you mentioned. The attendant arrived at the site ten minutes
early. The gate was open for a landscaper who was unloading material at
the diseased tree site. Unfortunately, the attendant assumed that this
landscaper would leave the gate open when he left. At 4:20, when no one
had arrived at the site the attendant decided his assumption must have
been wrong, so he went to check on, and open the gate.
The yard waste site has been closed on Wednesdays throughout the season.
This is to provide a day for site maintenance without jeopardizing the
safety of residents during the grinding, loading, and hauling procedures
undertaken to keep the site operational. The hours have been published
in two brochures, several times in the City newsletter, and are posted
on the signs at the entry to the site.
I am sorry that you met with frustration in your use of the City's yard
waste site, and hope that this letter clears up any concern that you may
have that one of the site attendants was "just loafing somewhere." If
you have any other questions, please feel free to call me Mondays
through Thursdays at 550-5085.
Sincerely,
Marjorie E. Vigoren
Solid Waste Coordinator
MEV:kh
cc: Fred G. Moore, Director of Public Works
-Frank Boyles, Acting City Manager
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000