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CITY COUNCIL INFORMATIONAL MEMORANDUM
AUGUST 28, 1992
UPCOMING MEETINGS AND EVENTS ....
1. CITY COUNCIL MEETING SCHEDULE FOR AUGUST:
AUGUST 31 4:00 P.M.
AUGUST 31 6:00 P.M.
AUGUST 31 7:00 P.M.
BUDGET STUDY SESSION III
Council Conference Room
COUNCIL STUDY SESSION
Council Chambers
ToRic:: Joint meeting with Plymouth Civic League
Board of Directors.
SPECIAL COUNCIL MEETING
Council Chambers
2. CITY COUNCIL MEETING SCHEDULE FOR SEPTEMBER:
SEPT. 14 7:00 P.M.'
SEPT. 21 6:30 P.M.
7:00 P.M.
COUNCIL MEETING
Council Chambers
PLYMOUTH FORUM
Council Chambers
COUNCIL MEETING
Council Chambers
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000
CITY COUNCIL INFORMATIONAL MEMORANDUM
AUGUST 289 1992
PAGE 2
3. WATER QUALITY CONIlVIITTEE -- Tuesday, September 1, 7:00 p.m. The Water
Quality Committee will meet in the Council Conference Room. (M-3)
4. PLYMOUTH ADVISORY COMIVIITTEE ON TRANSIT -- Wednesday, September 2,
7:00 p.m. The Plymouth Advisory Committee on Transit will meet in the Council
Conference Room. Agenda. attached. (M-4)
5. LMC REGIONAL MEETING -- Thursday, September 4, afternoon program - 2:30
p.m., dinner and meeting - 6:15 p.m. at the Hanover City Hall. (M-5)
6. TWDMFST EXPO 192 -- Thursday, September 10, 10 a.m. - 7 p.m, Holiday Inn
Minneapolis West. Information on the Chamber's annual Expo is attached. (M-6)
7. MEETING CALENDARS - City Center calendars for August - December and City
Council calendars for AUGUST and SEPTEMBER are attached. (M-7)
FOR YOUR INFORMATION....
1. CITY ATTORNEY'S MONTHLY BILL -- Attached is the summary page of the July City
Attorney monthly bill, dated August 21, 1992. Attached is a memorandum from the City
Attorney advising that the detailed portions of the bill are protected information under the
data practices act. Accordingly, he has recommended that we continue our previous
practice of providing the City Council with the bill summary in the information packet and
advising the City Councilmembers that the detailed bill is available in the City Manager's
office for review should any Councilmember desire to review it. (I-1)
2. CITY ATTORNEY T_-RTTER -- Attached is the City Attorney's letter which clarifies his
earlier letter with respect to data practices. The letter has been copied and distributed to all
City employees. (I-2)
3. TAX INCREMENT FINANCING REFRESHER COURSE -- Recently, Dave
MacGillivray, Springsted, indicated that he would be willing to provide the City Council,
Financial Advisory Committee, and City staff with a two hour refresher course on the
subject of tax increment financing. Our experience confirms Dave's observation that in
today's economy, many are "shopping around" for tax increment financing assistance. If
the Council desires this refresher, David would be available from 4:30 to 6:30 p.m. on
Monday, September 21 in the Council Conference Room. Please let me know at the
August 31 meeting whether this date and time is convenient. If so, I will make the
necessary arrangements.
CITY COUNCIL RVORMATIONAL MEIdORANDUM
AUGUST 289 1992
PAGE 3
4. GEESE CONTROL -- I talked with Doug Bryant of the Suburban Hennepin County Park
System about geese control concerns. I conveyed to him the Council's concern that the
City of Plymouth apparently has been labeled, "part of the Problem," by some park
employees. I supplied him with some of the history associated with Plymouth's geese
control efforts and let him know that the City Council is considering sending a letter to
legislators urging their support for a more comprehensive and effective action in
controlling the geese population. A copy of a proposed letter is attached. (I-4)
5. CANDIDATES' FORUM -- Eydie Kargas from the Wayzata - Plymouth Area League of
Women Voters (LWV) informed Helen LaFave on August 27 that LWV mistakenly
permitted Sixth Congressional Candidate Gerry Sikorski to appear at the end of the
televised forum because his schedule did not permit him to appear earlier in the cable cast
with the other Congressional candidates. Since the date of the forum, LWV has learned
that this violated a Federal Election Commission regulations because it was considered a
"serial debate." Therefore, the final five minutes of the forum which feature Mr. Sikorski
was edited for broadcast, at the League's Request, and replaced with the following notice:
"Federal regulations will not allow the previously announced inclusion of Congressional
Candidate Gerry Sikorski's comments at the end of the program. Thus, that portion of the
live forum has been eliminated from the rebroadcast. The League of Women Voters
apologizes to the candidates and citizens for our error. The general election debate will be
Oct. 15, 7 p.m., at the Plymouth City Center, 3400 Plymouth Blvd."
The League has notified Congressman Sikorski of this change.
6. CITY PURCHASING POLICY -- Attached is a copy of the City's administrative policy
regarding public competitive bidding. As the Council is aware, Minnesota statutes were
revised to provide that purchases in excess of $25,000 (not $15,000 as provided under the
old law), required public bidding. Our currently policy, dated July 1989, still contains the
old limitation. Unless the Council directs otherwise, it is my intent to revise the policy so
that it will be consistent with state statute to minimize confusion to city employees. We
will distribute the policy so that there is no question that they are familiar with the city and
state requirements on this matter. (I-6)
7. PLANNING FOR PLYMOUTH NEWS -- We are planning for the October issue of the
Plymouth News. If Councilmembers have ideas for stories that should be included, please
call Communications Coordinator Helen LaFave at 550-5016 by 4:30 p.m. on Tuesday,
September 1'. A reminder: Suggestions for articles are welcome at any time, however, if
we can get them to us as early as possible it helps us with planning.
8. COUNTY HAZARDOUS WASTE COLLECTION -- Hennepin County will sponsor five
household hazardous waste collections this fall. The attached letter lists locations, dates
and times. We will publicize this information on channel 37. We also sent a copy of the
letter to the Plymouth Sailor and the Weekly News. (I-8)
CITY COUNCIL INFORMATIONAL MEMORANDUM
AUGUST 28, 1992
PAGE 4
9. DEVELOPMENT SIGNAGE - On Friday, August 28, a development sign was placed at:
1400 County Road 101 (Oakwood Square Shopping Center
(92074) Diamond Gus Enterprises, Inc. is requesting
approval of a Conditional Use Permit for a Class II restaurant
(Taco John's) to be located in the Oakwood Shopping Center.
This request will be heard by the Planning Commission at their Wednesday, September 9,
meeting.
10. STREET RECONSTRUCTION BULLETIN -- A copy of the August 28 bulletin is
attached. (I-10)
11. CUSTOMER SERVICE CARDS -- A table summarizing customer service cards received
since July 1 is attached. (I-11)
12. WEST SUBURBAN MEDIATION CENTER -- Attached is a letter from Susan Nelson,
Executive Director for the West Suburban Mediation Center that provides an activity report
for 1992. (I-12)
13. BOARD OF ZONING -- A revised Board of Zoning Adjustments and Appeals roster is
attached. Correspondence to newly appointed Commissioner Steve McCullouch and the
other individuals who participated in the selection process is also included. (I-13)
14. Nfflq FS:
a. Park and Recreation Advisory Commission, August 13, 1992. (I -14a)
15. NEWS ARTICLE -- Mayor Bergman has asked that the attached letter to the editor
published in the August 17 Star Tribune be provided to Councilmembers. :(1-15)
16. PUBLICATION OF PROPOSED CHARTER -- As required by state law, the proposed
Charter will be published in the Plymouth Sun Sailor for two consecutive weeks, on
September 15 and 22. The Sun Sailor has done a preliminary layout of the document and
estimates the total cost will be $1,732.64 or less. The total cost would have been
$2,038.40; however, we provided the newspaper with the document on computer disk
rather than paper, thus receiving a 15 percent discount.
CITY COUNCIL INFORMATIONAL
AUGUST 28, 1992
PAGE 5
17. PERSONNEL MATTERS:
A. FERE CHIEF SELECTION -- A report from Craig Gerdes describing the screening
process used for the 108 Fire Chief applications is attached. As a result of the
screening process, the field was #arrowed to 15 candidates to continue into the next
step of the process. The 15 sekiffinalist candidates were mailed today a set of
questions and asked to provide us with a videotape of their oral responses by certified
mail. Viewing of the returned to s will take place on Monday, September 14, from
which a group of finalists will -be selected to participate in interviews and an
assessment center tentatively set for September 30 - October 2.. (I -17a)
C.
Brian Jeska has been hired as a PC lice Officer to replace Tom Dahl. Brian is currently
working several jobs including Park Patrol for Dakota County Parks and Police
Officer for Good Thunder, Minn ota. Brian will start August 31.
(Michael) Allen Amich has bee hired as a Plans Examiner. He fills the position
vacated by Glenn McLearen who) was promoted to Building Inspector. Allen is a
Building Inspector for the City of Columbia, South Carolina. Prior to becoming a
Building Inspector, Allen ran a re odeling company. Allen will start August 31.
submitted his resignation effecti
Finance Director for the City of
D. CORRESPONDENCE:
1) Letter to Harry Brull, I
Council's response to
timetable. (I-17dl)
2) Letter from Jeffrey Oertel,
Jim Kolstad for their assists
3) Note of appreciation from
Streachek. (I -17d3)
4) Letter from Kirk Brown,
5) Letter from Plymouth re
complimenting City staff and
project. (I-1745)
.TOR RESIGNATION -- Daryl Sulander has
September 11. Daryl has accepted the position of
Decisions, Inc., from Frank Boyles, providing the
is on the City Manager selection process and
W Architects, Inc., commending Fred Moore and
with the Public Works expansion project. (I -17d2)
family to Police Officer Gottwald and Scott
Twin Cities Tree Trust. (I -17d4)
:nt (Saratoga Lane area) to Dan Campbell
contractor regarding the 1992 street reconstruction
CITY COUNCIL INFORMATIONAL MEMORANDUM
AUGUST 28, 1992
PAGE 6
18. CORRESPONDENCE:
a. Letter responding to Tim O'Connor, P & H Warehouse Sales, Inc., . from Frank
Boyles, in response to his letters of August 6 and 17 requesting the City to consider his
Rim as a vendor of irrigation products for city buildings and grounds. (I -18a)
b. Letters from Catherine Fetterman, 14505 17th Avenue North, Kathleen Weber -Paulson
and Larry Paulson, regarding the PDQ application proposed for Fernbrook Lane and
County Road 6. Responses from the Mayor are attached. (1-18b)
c. Letter from Jerry Archer, Director of Real Estate, PDQ Food Stores, Inc., providing a
sample of the invitation sent to neighborhood citizens to attend an informational
meeting on August 27 at the Plymouth City Center. (1-18c)
d. Letter from Metroquip, Inc., 2340 Fembrook Lane, supporting the PDQ proposal. (I -
18d)
e. Letter from Marge Runnakko regarding a coworker's contact with City employees. A
letter responding to Ms. Runnakko from Frank Boyles is also included. (1-18e)
L Memorandum from Fred Moore reporting on an August 25 meeting with Lundgren
Brothers' representatives to review alternatives involving a temporary sewer pumping
station relating to the NW -17 Trunk Sanitary Sewer Phase H project. (1-18f)
g. Letters from Minnesota Pollution Control Agency to: 1) Hennepin County Highway
Department for property at 11730 County Road 10; and 2) John Prusak, John Ponka
Auto for property at 10905 Old County Road 15 concerning petroleum storage tank
release investigations and correction actions. (1-18g)
h. Letter from Matthew Haux to Mayor Bergman regarding the Hennepin County
Workhouse. A letter responding to Mr. Haux is attached. (1-18h)
i. Letter from Bart Foreman, President, Hawthorne Ponds Homeowners Association,
concerning aesthetic improvements to the Highway 101 retaining wall. A response
from Frank Boyles is attached. (1-18i)
j. Letter to Vern Peterson, 1742 County road 47, from Frank Boyles, regarding denial of
access to Plymouth yard waste site for disposal of brush. (1-18j)
k. Letter to Rollie Danielson, U.S. Bench Corporation, from Frank Boyles, regarding
bench location on the east side of Lancaster'north of 36th Avenue North. (1-18k)
CITY COUNCIL INFORMATIONAL MIIVIORANDUM
AUGUST 28, 1992
PAGE 7
1. Letter to Linda Power, District 281 Superintendent, from Frank Boyles, requesting .
input from the District on the school liaison program. (1-181)
m. Letter to Armand Brachman, Dominium Group, Inc., from Mayor Bergman, on the
appointment of project coordinator the HRA Senior Housing Project. (1 -18m) -
n. Letter from David Anderson, Chair, Hennepin Conservation District, advising that the
Hennepin Conservation District Board of Supervisors approved the City's requests for
50 percent cost-sharing not to exceed $8,000 for milfoil control in Parkers Lake. (I-
18n)
o. Letter from Metropolitan Council forwarding response from Metropolitan Council staff
on the City's comments on the Metro Council's preliminary forecast allocations for
Plymouth. (1-180)
Frank Boyles
Acting City Manager
August 26, 1992 CATV O�
PLYMOUTR
FirstName MidName LastName
Address
SUBJECT: WATER QUALITY COMMITTEE
CITY OF PLYMOUTH
MEETING NO. 7
Dear FirstName:
Please find enclosed the meeting minutes of our seventh meeting held on
August 4, 1992, as well as the Agenda for Meeting No. 8 scheduled for
September 1, 1992 at 7:00 p.m. in the City Council Conference Room. Also
enclosed is a draft copy of the Parkers Lake Management Plan. I will not
be in attendance at this meeting as I will be on vacation the week of
September 1.
If you have any questions, I will be available through Friday at 550-5071.
Sincerely,
�""j / -'ra
Daniel L. Faulkner
City Engineer
DLF:do
enclosures
cc: Frank Boyles, Acting City Manager _
Fred G. Moore, Director of Public Works
Joy Tierney, City Council Representative
elm AUG 28'92
'� 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000
1/FirstName/MidName/LastName/Address
////The attached letter was sent August 26, 1992
to the following list of people
1/Craig//Twinem/
15015 - 44th Ave.
Plymouth, MN 55446
I/Bonnie//Hackner/
1635 Black Oaks P1.
Plymouth, MN 55447
I/Mary/Christine/McKee/
1345 Juneau Lane
Plymouth, MN 55442
I/Valentin//Scheglowski/
6 Saratoga Lane
Plymouth, MN 55441
1/Jeffrey/A./Shopek/
4425 Goldenrod Lane
Plymouth, MN 55442
1/LuAnn//Yattaw/
5915 Kirkwood Lane
Plymouth, MN 55442
I/Eric//Blank/
Director of Park & Recreation
3400 Plymouth Blvd.
Plymouth, MN 55447
1 /Joy//Tierney/
City Council Representative
17915 - 20th Ave. No.
Plymouth, MN 55447
-M,.-3
,.-3
cim AUG 28'92
WATER QUALITY COMMITTEE - MEETING NO•�7 M- --
TUESDAY,
TUESDAY, August 4, 1992
7:00 P.M.
Members in Attendance: Craig Twinem, Mary McKee, Jeff Shopek, LuAnn Yattaw,
Bonnie Hackner, Dan Faulkner (Staff).
Members Absent: Val Scheglowski and Eric Blank (Staff/Ex-officio).
Guests: Marsha Videen and Dave Shay, East Parkers Lake Improvement
Association.
The meeting was opened with an introduction of Len Kremer and Robert Beduhn
with Barr Engineering representing the Bassett Creek Water Management
Commission. Len began his presentation with some background on the formation
of the Bassett Creek Water Management Commission (Commission), which was
formed through a joint powers agreement with nine cities in 1967. The
Commission is comprised of members from each of the nine cities, which include
Crystal, Golden Valley, Medicine Lake, Minneapolis, Minnetonka, New Hope,
Plymouth, Robbinsdale, and St. Louis Park. In 1969 a management plan was
adopted which included a public involvement process. The initial emphasis of
the commission was to address three serious flooding problems which were in
Minneapolis, Golden Valley, and Crystal.
Len explained how the initial emphasis of the Commission was on the
"Management Envelope" which is defined as the maximum flood elevation of a
body of water. It was estimated that approximately $10,000,000 would be
needed to solve the three major flooding problems initially identified. In
1972 money was available at 90Z Federal, 10I local through, the Corps of
Engineer's Flood Control Project Program. In 1976 Congress authorized
$14,000,000 for selected projects which had high benefit cost ratios. The
Commission identified portions of the flooding areas where favorable benefit
cost ratios could be obtained with improvement projects. While some funding
was obtained, the Jimmy Carter era in 1986 cutback on Army Corps funding of
flood control projects and a policy change was made requiring 25Z local
funding and 75Z Federal funding. The cost of the improvements necessary in
the three major flooding problems areas initially identified by the Commission
now would cost $35,000,000 to complete.
Mr. Kremer did indicate that the Cities of Minneapolis and Golden Valley have
addressed a large portion of the identified flooding problems and have
received some Army Corps reimbursement. He indicated that with the completion
of these projects the Commission and Army Corps would be done with their
involvement in the three major flooding problem areas.
Mr. Kremer went on to explain the planning efforts that the Commission is
empowered to accomplish. In approximately 1983 State Law was passed and under
Chapter 509 the requirement was established that all watersheds need to
produce a management plan. Of the four watershed management organizations in
Plymouth, all but Minnehaha Creek have been approved by the Board of Water and
Soil Resources (BOWSR). Local city plans need to be approved two years after
the approval of the appropriate watershed management plans. In 1990 the
Bassett Creek Watershed Management Commission began updating their plan to
emphasize storm water quality and their updated plan has been approved by
BOWSR.
CIM AUG 28'92
WATER QUALITY COMMITTEE - MEETING NO. 7
August 4, 1992
Page Two
�-3
Mr. Kremer explained some of the major areas of the Commission's current plan,
which prioritizes water. bodies in the nine member cities. The priority
process ranges from water bodies of local importance only which have no
involvement of the Commission to major .regional water bodies which will
receive strong emphasis on maintaining water quality. For Medicine Lake the
goal is to not allow a degradation in water quality. To accomplish this goal
in Medicine Lake, upstream projects will be supported by the Commission as
these projects would affect the water quality of Medicine Lake. The types of
projects would include storage in lakes, selective fish kills (rough fish),
upstream and downstream barriers for rough fish and a series of smaller
upstream lakes
Mr. Kremer mentioned that the EPA had indicated that a grant could be
available to accomplish the above mentioned projects with the condition that
the Commission adopt strict water quality criteria -for the watershed. This
would include the adoption of national urban runoff standards which would
create a rather heavy burden on the communities and cities within the
watershed. The member cities of the Commission indicated they couldn't do
this in a fast manner with adequate public input and therefore the policy was
not adopted and an EPA grant was not awarded. The Commission is now looking
for other funding sources for Medicine Lake improvement projects -as well as
other water quality improvements within the Bassett Creek Watershed. He
distributed a typed handout of the policy entitled, "Runoff' Water Quality
Management in the Bassett Creek Watershed," which explains the Commission's
management policy regarding water quality. He explained how the ponding
process works to improve water quality and some of the lake monitoring that
the Commission does on an ongoing basis. In response to a question, "How a
project can get started?", he indicated that the communities representative on
the Commission would have to make the request to the entire Commission. It
would then require a two-thirds vote and a cost sharing program would be
developed.
Mr. Kremer indicated that the Commission has a five year Capital Improvements
Program but it needs updating. The Commission does monitor and review
development plans to assure that the land uses are consistent with their,_
management plan. In addition, the Commission makes recommendations on
developments through the cities and it's the cities' responsibility to require
developers to implement the necessary requirements. As a follow up to this
discussion, Mr. Kremer passed out a hand out entitled, 11993 Recommended Water
Quality Activities for the Bassett Creek Water Management Commission, 1992-
1996," dated April 30, 1992.
Next Bob Beduhn gave a slide presentation of water quality improvement
projects throughout the area. He indicated that the Commission does monthly
monitoring of construction projects and subsequently sends letters to the city
denoting any deficiency in the approved erosion control plan. It is then the
city's responsibility to assure that the repair is completed by the
appropriate developer. Some of the slides Mr. Beduhn -showed indicated
examples of fish barriers, NURP basins for water quality improvement purposes,
sediment basins prior to discharge into wetlands, skimming devices for
collecting floatables, silt fence to prevent erosion and sediment from getting
into the storm sewer system and series of smaller ponds for sedimentation and
water quality purposes.n1� 25+02
CIM 0
WATER QUALITY
August 4, 1992
Page Three
COMMITTEE - MEETING NO. 7
.Y1-3
Following the slide presentation, various questions were addressed. These
included such items as disposal of old septic systems which are required to be
removed with new construction; sediment removal form sediment ponds, which
must be disposed of up land; concern of sacrificing water quality in lakes
upstream of Medicine Lake and the question of equity of doing this; an
explanation of best management practices such as cleaning hard surfaces and
maximizing green space; pollutants carried in the air which are deposited on
impervious surfaces and eventually .into the storm drainage system; and
phosphorus removal levels.
The meeting concluded with a brief discussion of the Parkers Lake Management
Plan, a draft of which was mailed out to committee members with the previous
month's minutes. It was noted that in order for funding to be provided
through the Commission, it would need to be approved with their 1993 budget.
Our commissioner would need to bring this to the Commission's monthly meeting
no later than October in order to be approved in the 1993 budget. It was
noted that a diagnostic study is very expensive, but you can get a grant to
cover 50Z of the cost. It was suggested that further discussion of the draft
Parkers Lake Management Plan be continued at out September meeting. A
recommendation could then be made to the City Council for possibly funding and
then forwarded to the Bassett Creek Water Management Commission for additional
funding and approval.
The Water Quality Committee did not discuss the second agenda item, i.e.,
fertilizer ordinance.
The meeting adjourned at approximately 9:30 p.m.
tim IG- 28V-
WATER DUALITY COMMITTEE
AGENDA
FOR
SEPTEMBER 14 1992
7%00 P.M.
I. Parkers Lake Management Plan - Eric Blank
H. Continued Discussion on Fertilizer Ordinance
-)/M-3
CSM AUG 28'92
a
Parkers Lake Management Plan
(DRAFT)
WORK TASKS
Work Task #1 -- Identify and Discuss Issues to be Included in the Plan
Barr proposes the creation of a 'Lake Management Advisory Committee'"
consisting of lake residents such as members of the Parkers Lake Association,
local officials from the City of Plymouth, regional organizations such as the
Bassett Creek Water Management Commission (BCWMC) and the Metropolitan
Council. and state officials from the Minnesota Department of Natural
Resource (MDNR) and the Minnesota Pollution Control Agency (MPCA) to meet and
discuss water quality issues related to Parkers Lake. The information
collected during meetings of the Advisory Committee will be used to focus the
plan on issues which concern the Committee the most. These issues may
include; fisheries, surface water use, water quality, wildlife habitat, and
lake levels.
Work Task #2 -- Summarize Extent of Current Information
Barr will utilize all existing studies and information to identify
information gaps and problems areas. Existing information currently resides
within a number of organizations. Data sources include; MDNR fishery files,
MCA STORET data base, BCWMC water quality and quantity reports, City of
Plymouth surface taster management plans, Metropolitan Council reports and =
various other documents. A priority ranking will then be assigned to each
item of concern according to the issues raised in Work Task #1. A meeting
will then be held between Barr and the Co=nittee-to discuss and re -prioritize
these items.
ciM AUG 23'92
m-3.
Work Task #3 -- Prepare Draft Lake Manacrement Plan
Barr will use the information collected in Work Tasks #1 and #2 to
prepare a plan which summarizes the existing information, identifies problems
areas, and provides realistic estimates of budget and schedule for
implementing the necessary lake management studies and projects. Barr will
distribute copies of the Draft Lake Management Plan to members of the
Committee and make copies available to general public for comment.
Work Task #4 -- Public Notice/Hearing
Barr proposes that a public hearing be held within the watershed of
Parkers Lake in order to solicit the publics input. The comments received
would then be incorporated into the Final Lake Management Plan.
Work Task #5 -- Publish Final Plan
Barr will use the information collected in Work Tasks #1 through #4 to
finalize the Lake Management Plan. The plan will summarize existing
information, identify problem areas, and provide a realistic estimate of
budget and schedule for implementation of the plan. Barr estimates that the
entire project will take 9 months to complete from the start of Work Task #1
to the completion -of Work Task #5.
CIM
BUDGET
We estimate that it will cost $ 18,920 to complete the five proposed
Work Tasks:
Work Task
#1:
$
3,040
Work Task
#2:
$
2,980
Work Task
#3:
$
6,660
Work Task
#4:
$
2,270
Work Task
#5:
$
3,970
Total $18,920
-3-
CIM
3
CIM P, 2$12
i
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: August 26, 1992
TO: Members of the Plymouth Advisory Committee on Transit
FROM: Mark Ryan
SUBJECT: SEPTEMBER 2. 1992 MEETING
The Plymouth Advisory Committee on Transit meeting is scheduled for 7:00 p.m. on Wednesday.
September 2 at the Plymouth City Center, 3400 Plymouth Boulevard. The agenda for the meeting is as
follows:
I. Approval of August 5, 1992 minutes:
H. Review of ridership statistics - August
A. Dial -A -Ride - Paula Evensen
B. Plymouth Metrolink - Route 91 - Hugh Hudson
C. Plymouth Metrolink - Route 92 - Hugh Hudson
D. Plymouth Metrolink - Route 93 - Hugh Hudson
in. Identification of new areas of concern; or recommendation.
IV. Update on Comprehensive Operational Analysis
A. Timetable
B. Ridership notification (attached)
V. Update on TDM Study
VI. Other Business
FB:kec
cc: Len Simich, Regional Transit Board
Paula Evensen, National School Bus Company
Steve Mahowald/Steve Jaeger, MTC
Carole Helliwell, Councilmember
Frank Boyles, Acting City Manager
S.F. 9/2/92
om Wo a 192
MA
MINUTES
PLYMOUTH ADVISORY COMIVIITTEE ON TRANSIT
AUGUST 5, 1992
PRESENT: Joe Edwards, Linda Arendt, Barbara Roberts, Dale Knutson, Nancy Holter,
representing Morley/National: Paula Ness and John Mathews, representing
MTC: Hugh Hudson, Steve Jaeger, Steve Mahowald, Aaron Isaacs, Bruce
Bakke, representing City of Plymouth: Frank Boyles and Mark Ryan
I. APPROVAL OF JULY 15, 1992 MINUTES - The Committee approved the July 15,
1992 minutes as presented.
11. RIDERSHIP STATISTICS - Formal presentations on the latest monthly ridership
statistics were not given and the following written reports were presented to the
Committee.
a. Dial -A -Ride - National Bus provided a written report for the last 19 months on the
Plymouth Dial -A -Ride service. The report showed that in July of 1992, total costs
increased approximately $8,000 over July of 1991 while ridership increased by
approximately 300 passengers. National also provided a written report for the
months of May and June, which provide a daily summary of the fares received and
the number of passengers transported.
b. Plymouth Metrolink - Routes 91 and 92 - The MTC provided a written report for the
months of April, May, June, and July which detailed the ridership for each week,
along with a report that showed daily ridership averages for each month for the
period January 1990 through July 1992. The report showed that ridership during
April and May of 1992 was approximately the same as April and May of 1991, while
ridership in June and July showed a slight improvement over 1991's ridership levels.
c. Plymouth Metrolink - Route 93 - The MTC provided a written report for the months
of April, May, June, and July which showed ridership for each week, along with
daily ridership averages by month for the period January 1990 to July 1992. The
report showed that ridership in April and May of 1992 was about the same as April
and May of 1991, while ridership in June and July of 1992 showed a slight increase
over the 1991 ridership levels.
CIM AUG 28'92
MINUTES - PLYMOUTH ADVISORY COMMITTEE ON TRANSIT
August 5, 1992
Page 2
M. IDENTIFICATION OF NEW AREAS OF CONCERN OR RECONRIENDATION -
There was a concern expressed that there was no bus at the Civic Center the evening of
August 4. Representatives from both the MTC and National stated that they were aware
of the problem and they had spoken with the driver. There was also concern about a
service problem on August 3 in which an articulated bus was late. Representatives from
the MTC indicated that they were aware of the problem which was due to a late reporting
driver. Committee members indicated that they appreciated the fact the articulated bus
was now scheduled to arrive first. There was also a concern raised about the out -of -
service, spare, Plymouth Metrolink buses operating on Marquette Avenue. MTC staff
indicated that they would be assigning those spare buses to the Snelling Garage which
would eliminate the problem.
IV. PRESENTATION ON COMPREHENSIVE OPERATIONAL ANALYSIS - Steve
Mahowald and Aaron Isaacs reviewed the first draft of the Comprehensive Operational
Analysis (COA) which was prepared by the MTC staff for the City of Plymouth. The
COA is an opportunity to review service provided by Plymouth Metrolink and to identify
areas for improvement. MTC staff rode each route to determine ridership levels and
surveyed passengers to learn their working hours and preferred trip times. Based on the
information gathered by MTC staff, new routes and services were prepared and discussed
in the report.
Messrs. Isaacs and Mahowald's presentation began with a detailed review of the results
from the ridership survey for each of the routes. They then reviewed new and previously
unserved markets for the City of Plymouth, along with their analysis of service problems
and unproductive service. The COA details two, proposed service plans with one option
keeping Plymouth Metrolink more as a stand alone system, while a second option
integrates Plymouth Metrolink service with I-394 transit hubs. MTC staff is
recommending the latter option which integrates Plymouth Metrolink service with the I-
394 transit hubs.
Other issues that are addressed in the report include potential future service such as
Maple Grove to Plymouth commuter service, coordination with transit hubs, locations for
park and rides, bus shelters, new bus signs, pedestrian amenities, and traffic control
devices such as traffic signals and meter bypasses.
CIM AW W92
MIIgUTPS - PLYMOUTH ADVISORY COMMITTEE ON TRANSIT
August 5, 1992
Page 3
A question and answer session then followed in which Committee members asked about
how changes would affect transfer connections, the number of days in which the
ridership survey was taken, and when certain roads would be constructed to
accommodate the new routes. Committee members expressed their support for changing
the arrival times in downtown Minneapolis. City staff acknowledged the effort put forth
by the MTC staff and noted that maps showing the transit zones and a map of the total
system for Plymouth would be helpful. Additionally, information on the miles of
service, the hours of service, and the number of buses will be needed before a final
decision can be made.
The presentation concluded with a discussion of the timetable, opportunities for public
input, and how to incorporate the results of the Dial -A -Ride analysis.
V. OTHER BUSINESS - The next Plymouth Advisory Committee on Transit meeting is
scheduled for September 2 at 7:00 p.m.
The meeting was adjourned at 9:30 p.m.
MR:kec
CIM AUG 2'92
CITY OF HANOVER
11250 - 5TH STREET N. E.
HANOVER, MINNESOTA 55341
(612) 497-3777
M-5
Dear City Official: ,,,:
I wish to extend to you a cordial invitation to attend the League o%�
Minnesota Cities' regional meeting hosted by the City of Hanover on
Thursday, September 4th, at the Hanover City Hall located at 11250 5th
Street N.E.
The afternoon program, beginning at 2:30 p.m- will cover a variety of
subjects during a roundtable discussion, including solid waste programs,
"what cities around the state are doing" and the new Transportation Utility
Fee.
At 3:30 p.m. a discussion will cover fire relief association activities and
at 4:00 p.m. a presentation will address council/staff relations and the
need for performance appraisals. Because of the importance of this subject
the League is asking that at least one elected official from each city is
present.
The afternoon program, concluding at 5:00 p -m- will be followed by a social
hour and then dinner at 6:15 p.m.
Following a welcome to our city from myself, LMC President Larry Bakken
will address the audience regarding the organization's focus for the coming
year. After the President's message the League will present its new video
followed by a discussion of legislative matters, including the status of
the process to develop a new local government aid (LGA) formula. The
meeting will conclude with door prizes, including a free registration to
the 1993 annual conference in St. Cloud.
To make reservations for your city, please return the enclosed registration
form as soon as possible. In case of cancellations, please notify City
Clerk Susan Vergin of any cancellations by August 28th. Your city will be
billed for those who did not attend and did not cancel their reservations
by the cancellation date.
I look forward to seeing you on Thursday, September 4th.
Sincerely yours,
Maxine Ladda �s✓� 21�9'Z
Mayor of the City of Hanover CIM
elm A 11 '92
ML/slv CIM AUG 7'92
CITY OF HANOVER
11250 - 5TH STREET N. E.
HANOVER, MINNESOTA 55341
(612) 497-3777
REGISTRATION FORM
WE WILL HAVE CITY OFFICIALS ATTENDING THE REGIONAL MEETING IN
HANOVER AND WE AGREE TO PAY FOR THESE MEALS UNLESS THE HOST CITY IS NOTIFIED
OF ANY CHANGES BY AUGUST 28TH.
NAMES / TITLES OF PERSONS ATTENDING:
PERSON MAKING RESERVATIONS:
r CITY• PHONE: (
*NUMBER OF
ATTENDEES
X
$10.00
REGISTRATION FEE
NUMBER OF
ATTENDEES
X
$ 9.75
PRICE OF DINNER = -
*($10.00 REGISTRATION FEE APPLIES ONLY TO THE FIRST TEN REGISTRANTS)
TOTAL PAYMENT ENCLOSED $
PLEASE MAKE CHECKS PAYABLE TO THE CITY OF HANOVER AND RETURN WITH REGISTRATION
FORM TO: Clm 28'9
SUSAN VERGIN, CITY CLERK
11250 5TH STREET N.E. 21.92
P.O. BOX 278 cim
HANOVER, MN 55341
CIM W, 14'92
I'M. AUG 7'92
Monday Inn minneapous west
9970 Wayzata Boulevard, St. Louis Park*
Admission jor Expo '92, Deli Luncheon & Seminars is FREE!
10:00 a.m. Exhibits Open
Schedule1030 a.m. Seminar I A Business Primer.
of Events The Bank Loan
(Real estate credit pending)
12:00 -1,00 p.m. Expo '92 Deli Luncheon
130 p.m.
Seminar II The Benefits of Optimism
330 p.m.
Seminar III 1992 Legislative Challenges
City of Crystal
for Businesses:
Gare N N Enterprises, Inc.
Worker!'Compensadon,
Copeland Buhl & Company
Minnesota Care and Travel
Dialnet
Demand Management
Down in the Valley
(Real estate credit pending)
5:00 - 7:00 p.m.
TwinWest Overtime
Featherlite Express
(Hors d oeuvres and cash bar)
7:00 p.m.
Exhibits Close
"The Holiday Inn Minneapolis West is located at the
northwest intersection of Highway 169 and I-394.
A Business This seminar will give you the opportunity to interact with four
Primer leading area business bankers. They'll explain the business loan
The Process and give their perspectives on how to maximize the
chances of successfully obtaining credit for your business.
Bank Loan Specific areas covered by the panel of experts will include:
10:30 a.m.
• Selecting your bank and banker - Understand what to look
for when shopping for a bank/banker can save you time
and money.
• Presenting your loan request and business plan - A well
presented loan request is a critical first step.
• Obtaining the required financial information - Find out
what financial information is required to support your
loan request.
• Understand the loan decsion process - You can positively
influence the loan decision if you understand the process.
Exhibitors AT&T
C'iryofPlymouth
Citizens Independent•Bank
Radisson Hotel &
City of Crystal
Conference Center
Gare N N Enterprises, Inc.
Radisson Hotel
Copeland Buhl & Company
Minneapolis West
Dialnet
RidgePointe
Down in the Valley
Ryan Properties
Eide Helmke & Company
City of St. Louis Park
Featherlite Express
The Shelard Group
Fidelity Bank - Minnetonka
Sheraton Park Place Hotel
City of Golden Valley
Ray Smith
Graphic Impressions
Insurance Agency
Robert Half Accountemps
Sun Control of
Holiday Inn Minneapolis West
• Minnesota, Inc.
Gtyof Hopkins
Superior Mobile Lube
Minnesota Department of
Technology Exchange; Inc.
Transportation
Tires Plus, Inc.
City of Minnetonka
Topaz Promotions, Inc.
Network U.S.A.
TwinWest Chamber
Newcomer Service
of Commerce
Cit� of New Hope
U S WEST Communications
Peak Staffing
U S WEST Direct
Plus Relocation
and more!
Ex o rs �sKb S��fSQrS Sp following companies:
t Bank Hopkins
General Mills, Inc.
Marcus Corporation
Park Nicollet Medical Center
TwinWest's Expo '92 is coordinated by the
Chamber's Economic Development Committee.
TwinWest is the state's third largest local chamber
of commerce serving more than 1,250 members in
the communities of Crystal, Golden Valley, Hopkins,
Medicine Lake, Minnetonka, New Hope, Plymouth
and St. Louis Park.
If you would like more information on Expo '92 or
to reserve your Expo '92 exhibit, call 540-0234.
co W,-Z8,97-
elm
,28'92
CIM AUG 21'92
Bill WiIkening, President and CEO, Citizens Independent Bank
gaitin St. Louis Park since July, 1988. Previous to his position at
Citizens Independent Bank, Wilkening spent 86 years with
Norwest Banks. He presided at Norwest Bank - Bloomington
and Norwest Bank MetroWesc
�.v Norbert Christopher, President, Firstar Bank'- St Louis Park
Office, is a graduate of the School of Banking in Madison,
Wisconsin and holds an undergraduate degree in Economics
and Finance. He has been with Firstar Bank for 26 years,
beginning his career in Madison, Wisconsin. Mr. Christopher
has an extensive background in the areas of consumer and
business finance.
Bill Bohnhoff, President and CEO, Marquette Bank Golden
Valley since 1980. The American Banker has ranked the bank
three times in the top 100 list for financial performance of the
nation's community banks. Bohnhoff also spent 19 years with
First Bank Systems in North Dakota, Montana and Minnesota.
Jay Robinson, President, First Bank Minnetonka for the loca-
tions of Ridgedale, St. Louis Park, and Highway 101 and High-
way 7. Robinson also spent four years as president with First
Bank Brooklyn Park.
The Bene all know thinking positively can help improve our outlook
on life. But did you also know that thinking positively can boost
Of
our immune systems, improve our physical health and possibly
p:m.
increase our longevity% Participants in this seminar receive
information regarding these news ideas, as well as have the
opportunity to apply them to their personal and professional
lives for self-improvement Come and find out more about this
fascinating topic and its application to your environment!
Bob Donnelly, M.S.W., B.C.D., Clinical Social
Worker, Park Nicollet Medical Center is well
known in his field of mental health and
currently works for the SHAPE program at
Park Nicollet. His presentation will assist you
in determining how to best take advantage of
positive thinking.
I
1992eLegislati enges for Businesses:
mpensation, Minnesota Care and
nd ManagementVl„ve mandates often mean additional expenses and
diminished resources to TwinWest businesses. During the
last legislative session, three bills were considered; two of
which passed and will have a dramatic impact upon day -today
operations for businesses.
A Workers' Compensation bill was passed which is intended
to reduce some of the costs associated with workers' compen-
sation. Health Right, now known as Minnesota Care, is
designed to extend health care coverage to those who have
historically been excluded. Travel Demand Management,
which was considered but not passed by the legislature,
would mandate that employers take certain actions to get
their employees out of the single occupancy vehicle.
Each of these bills represents new responsibilities for
TwinWest area businesses. This seminar is intended to
provide a summary of each bill and what businesses can do
to control the negative, and accentuate the positive aspects
of each mandate.
n4b
Shelia Engeimeier, Associate, MacKall, Crounse & Moore
counsels small businesses in their employment, insurance
and litigation needs. Her litigation experience ranges from
contract, insurance defense and personal injury to employ-
ment discrimination and matters concerning the daycare
industry. In regard to workers compensation, Shelia has
handled a variety of workers compensation claims for a
number of businesses. Her philosophy is to try to resolve
claims as quickly and efficiently as possible. Shelia received
her law degree, cum laude, from the University of Minnesota.
David Strand, Senior Vice President and General Counsel,
Medica, Minnesota's largest health maintenance organization.
In addition to his General Counsel responsibilities, Strand
has responsibility for the Company's public policy develop-
ment, legislative affairs and strategic planning. He also serves
as Chief Executive Officer of Medica Choice Self -Insured,
Medica's self-insured health plan option. During the past year,
Strand has served as Chairman of the HMO Council Ad Hoc
Committee on Health Care Reform.
E_ Larry Laukka, President,.A
L. Laukka Development Company
is active is all phases of the residential building and develop-
ment business since 1962. Real estate activities include the
'� . ' design, development, financing, construction and marketing
\ . of approximately 6,000 dwelling units and homesites. With
many business related and civic activities keeping him busy,
- Laukka is also president of Improve -494 Inc, a non-profit
private sector travel demand management organization.
CIM AUG 28'92
GIM AUG 21'92
CITY COUNCIL - AUG. 31 - SEPT. X13
August -September 1992
August 31
_'tAONDA'Y::>=:<
cieptemuer
September 7
4:00pm BUDGET SESSION III
M
LABOR DAY - City Offices Closed
W T F
6:00pm **COUNCIL/PLYMOUTH CIVIC LEAGUE
S
[T,00pni SPECiAL:CQUNCIT
2 3 4
September 1
LJVESDAY:�
September 8
7:00pm WATER QUALITY COMMITTEE
7:00pm BOARD OF ZONING
14
September 2
1WEDNESDAY1
19
September 9
21
22
7:30am FINANCIAL ADVISORY COMMITTEE
26
27
7:00pm PLANNING COMMISSION
29
30
8:00pm *CHARTER COMMISSION
September 3
`.THURSDAY:-.]
September 10
TwinWest Expo - Holiday Inn Mpls West, 10am-7pm
7:00pm PRAC
September 4
:: :FRIDAY
:::
September 11
2:30pm LMC Regional Mtg - City of Hanover
September 5
�'SATURDAY
September 12
Customer Counter Open 1-3 p.m. - Absentee Voting
September 6
;:<SUNDAX:::..
September 13
M T W T F S S
'1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31
*REVISED MEETING **NEW MEETING
cieptemuer
M
T
W T F
S
S
1
2 3 4
5
6
14
15
16 17 18
19
20 CIM
21
22
23 24 25
26
27
28
29
30
8/28/1992
CITY COUNCIL -SEPT 14 -m2
September 1992
September 141..*.. -.-.-.-.*.*.*.*....*...."..'....MO
Customer Counter Open until 7 p.m. - Absentee Vote
i.,"J.,
6:30pm PLYMOUTH FORUM
September 21
7.... CIL wu No
F
pidCOUNCIL
S
_M
1
September 15
STATE PRIMARY ELECTION
6:30pm *HRA
September 22
September 16
jWEDNESDAY
6:45pm PLAN FORUM
7:00pm PLAN COMM.
September 23
September 17
..THURSDAY..--'.
September 24
September 18
12
13
September 25
September 19
1 -, SATURDAY. :
September 26
September 20
19
September 27
_September
M T W T F S S
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30
*REVISED MEETING **NEW MEETING
to Pw 2Z,92
8/28/1992
T
W
T
F
S
S
_M
1
2
3
4
6
6
7
8
9
10
11
12
13
14
15
16
V
18
19
20
21
22
23
24
25
26
27
28
29
30
31
to Pw 2Z,92
8/28/1992
yn n
CITY COUNCIL - SEPT 28 - OCT 11
September -October 1992
September 28
Rosh Hashanah
:'MONDAY:<':
5eptemner
October 5
2
M
T
W T F
September 29
AUESDA)L, J October 6
7:00pm WATER QUALITY COMMITTEE
September 30
IWEDNI-SDAYI
Yom Kippur
October 7
October 1
: THURSDAY::
7:00pm PRAC
October 8
October 2
'.::FRIDAY ':;
October 9
October 3
SATURDAY:':
October 10
October 4
1:::::SUNDAY:: =:
October 11
M T W T� F S S
5eptemner
1
2
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5
6
7
8
9 10 11
12
13
14
15
16 17 18
19
20
21
22
23 24 25
26
27
28
29
30
31
*REVISED MEETING **NEW MEETING
M T W T� F S S
CIM Qw 28'92
8/28/1992
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.9
ient 9300
ty of Plymouth
00 Plymouth Blvd.
ymouth, MN 55447
DC,, l & kLAA AUAN
Attorneys at Law
3500 IDS Center
80 South 8th Street
Minneapolis, Minnesota 55402-2113
(612)339-7121
MATTER SUMMARY
August 21, 1992
Invoice No. 186068-186083
t.ter
Services
Disb.
Total
Billed YTD
0180
Prosecution Office Time
$7,860.00
$771.56
$8,631.56
$49,770.43
0181
Prosecution Court Time
61300.00
130.18
6,430.18
32,916.14
0182
Prosecution Complaint Draft
21760.00
.00
2,760.00
11,269.75
0188
Plat Opinions
1,434.50
216.45
11650.95
5,266.30
0189
Housing & Redevelopment
475.00
0.00
475.00
71182.30
0191
General - Administration
11,607.25
184.63
11,791.88
37,982.84
0192
General - Community Develop
2,066.25
3.40
2,069.65
14,489.91
0193
General - Finance
0.00
0.00
0.00
430.80
0194
General - Public Safety
807.50
8.20
815.70
2,418.20
0195
General - Public Works
80.75
3.60
84.35
1,243.35
0200
Codification
251.75
13.00
264.75
1,036.84
0265
Carlson Center, Rev Rfdg Bonds
0.00
.00
0.00
232.50
0266
Project No. 015
256.50
0.00
256.50
21704.35
0276
Labor/Employment
1,168.50
62.30
1,230.80
21962.75
0375
Project No. 106
.00
.00
.00
313.50
0416
Union Terrace
.00
.00
.00
446.70
0472
Project #011: Condemnation
1,610.25
81.60
1,691.85
5,371.75
0473
City Project No. 201
:00
.00
.00
275.50
0593
Park and Recreation
380.00
0.00
380.00
931.75
0609
Project No. 102
.00
.00
.00
328.35
0834
TIF Project, Champion Auto
170.00
0.00
170.00
971.00
0882
Project No. 040
.00
.00.00
38.50
.0989
V. Begin Contracting Co.
403.75
.00
403.75
403.75
TOTAL
)05L
$37,452.00 $1,474.92 $39,106.92 $178,987.26
PAYMENT DUE UPON RECEIPT
cim AUG 28'92.
PLEASE PUT CLIENT NUMBER ON CHECK FEDERAL I.D. NUMBER 41.0150277
OS -26-1992 15:42 612 339 5897 BESTCF"LANAGAN
ROaERT L ('Rosov
LEONARD M. ADLJIx<ITUy
RozrRT R.BARTII
N.tiALTER GRAyr
ALLEN D. BARNARI)
RICHARD A. PETE usn-v
ROBERT J. CRRIETIANtIU-':.JH
PR.LVY .1 WAL7.
Faov: VOOL
MARENVIS IV. VAN PUTTEN,JR.
DAYED B M029E
JDR.• A.BVRTOx,JR.
JAMES C. DIRAcLES
Roactrr L.Mc1.LRF,JR.
SCOTT >. ELLER
_BEST & FLANAGAIN-
ATTORN'EYS AT LAW
CHARLES C.BENuI*1157
GRUROE 0.LunrKY..
E.JoREPII L.AtAVK
GREGUkY 1). COL'LY.
CATHY F.GOHLIN
PATRICK 13. RE"""'ENNY
TIMOTHY A.SULLIVAN
TAHMT L.PuIIT
HaIAN F. RICE
TRACT ,i, \)Ax STEE�nUHUH
LAVID .1, ZUSKE
STEVEv R.KBuor..R
SAx EE P. MICHELS
PAITI. F..KAMIysK)
3500 IDS C1;:,TtiR
80 SOUTH 9TIi STNEET
MINNEAPOLIS MN 00402.211:)
TELEPHONE IOL2I O(3q-TL81
TZLECOPI ER 1612) 009- "Glf
August 26, 1992
Frank Boyles
Acting City Manager
Plymouth City Hall
3400 Plymouth Boulevard
Plymouth, Minnesota 55447
Dear Frank:
M02
T -
DANIEL H N. SCLAOx
O7 COUxsEL
CIHnY J. LARFOx
Jon:I R. C^nnou.
JOHN P. BOYLX
IAWxU D. OLSON
Rosa C. FoExLLL
RonERT M.ScARE
C.ARYN SCHrRB GLOVER
ARCnIOALD SYENCL'R
SARAH S.GODTaCY
CHARI.ER S•BT.I.LON}}
MARY F.."REAR&y
HARD D Lttwsh
CATHSRINZ J. COURTNEY
HEITR J. \Ela E\
TaecT F. HoceLN'DoRIzR
JEANNtCE M.REDI\O
JAMES I DLST
SARAH CRIPPEx MwDISOy
BOOR -10"
RODERT D ?Lacr
RODLRT J. FLARAnA.V
DAVID H.JORNsov
if" .99 11
This is to respond to the issues raised by the City
Council on the detailed backup for -the Best & Flanagan invoices
for legal services. The City is contemplating a change in the
manner in which the detailed backup for these invoices is
handled. Specifically, in the past, Plymouth, :as other cities,
treats the detailed specification of the legal services performed
as confidential and has historically never provided the backup to
councilpersons in the packets. Rather, the councilpersons, if
interested, reviewed the backup at City Hall. The Council has now
directed that all of the backup detail be included in the
packets. I strongly -recommend against this departure from the
traditional Plymouth policy.
The foundation for my recommendation is that the detailed
specificiality of the legal services performed is protected by the
attorney/client privilege, and strictly confidential to the
client. This principal was most recently articulated by the
Supreme Court of New York in a 1992 case which held that "the
actual bills detailing the work done by attorneys are clearly
privileged material." Licensing Corporation'of America v.
National Hockey League Players Association, 580 N.Y.S.2d 128, 129
(Sup. 1992).
ciM AUG 23'92
08-26-1992 15:42 612 339 5897 BESTu"FLANAGAN P.03
Mr. Frank Boyles
August 26, 1992
Page 2
In Licensing _Corpor to ion, the plaintiff, LCA, sought the
production in discovery of legal bills rendered by the NHLPA's
counsel in order to demonstrate that the NHLPA had considered
terminating its agreement with LCA, prior to the commencement
LCA's action. After reviewing bills detailing services,
conversations and conferences between counsel and others, the
court held that while a retainer and fee arrangement agreement may
be subject to discovery, the actual bills detailing the work done
by the attorneys are clearly privileged material. Licensing
Qorporetion, Jr.1, at 129.
In reaching its conclusion, the court had "no doubt" that
the bills, which included attorney's time sheets and descriptions
of the work performed, were not meant for eyes other than the
client's. JJ,at 130. While the court recognised that the
documents themselves did not provide legal advice, it took the
position that disclosure would reveal privileged communications
made between the NHLPA and its attorneys and must therefore be
privileged. ;d, Furthermore, the court added that "an attorney
may not be compelled to disclose his retainer or the nature of the
transaction to which it related when such information could be
made the basis of a lawsuit against his client." Id,
Licensing goroaration is directly analogous to the
present Plymouth situation. The Hest & Flanagan invoices in
question contain detailed information regarding telephone
conversations, conferences, meetings and research, none of which
was meant to be communicated anyone other than the client.
It is equally fundamental that the attorney/client
privilege is for the benefit and protection of the client, not the
lawyer, and therefore it is solely within the power of the client
to waive the attorney/client privilege. This privilege and the
ability to waive it, however, is vested in the Council (the
client) as a body and is not waivable by individual
councilpersons. This principal that only the Council as a body
has the power to waive the attorney/client privilege becomes
evident by analogizing to privileged law in corporate situations.
SILQ Matter of Bevil.,, Bresl#}r and aghUiMan Assgt Management, 805
F.2d 120, 124 (3rd Cir. 1986) (disclosure ordered over individual
claims that "personal legal problems were inextracably intertwined
with those of the corporation"); (United States v. Kepglinaer, 776
F.2d 678, 700-701 (7th Cir. 1985)(corporate officer cannot invoke
privilege as to communications regarding corporate matters, where
corporation has waived the privilege); United States v. DeL111o,
ciM AUG 23'92
08-26-1992 15:43 612 339 5897 BESTZFLANAGAN P.04
Mr. Frank Boyles f
August 26, 1992
Page 3
448 F.Supp. 840, 842-843 (E.D.N.Y. 1978)(any privilege that exists
as to a corporate officer's role and functions within the
corporation, belongs to the corporation, not the officer).
Like a corporation, a city represents an inanimate entity
that must act through its agents. fig& MattAX of Bevill, 805 F.2d
at 124. while a corporation receives direction from its board of
directors, a city is guided by its elected city council members.
Therefore, as a corporation's Board of Directors acts for the
corporation and its shareholders, a city council acts not for
themselves, but for the city and the citizens who elected them.
5S De Lillo, 448 F. Supp. at 841. Consequently, individual city
council members have no proper personal interest in requesting
disclosure of communications which pertain to the city council's
affairs. 5_gg JdL In the final analysis then, as with a
corporation, the attorney-client privilege applies to the city
council as a whole, not its individual members, and cannot be
waived by its individual members or a minority of its members.
Given that the backup detailed description of legal
services is confidential, and protected by the attorney-client
privilege, and given that the privilege can only be waived by an
affirmative vote of a majority of the Plymouth Council, it is
inappropriate for individual Councilpersons or staff to disclose
this backup detail to third parties absent a waiver of the
privilege by the full council. Moreover, distributing this
confidential, protected documentation into the packets seriously
compromises the integrity of the attorney --client privilege. The
long time manner in which this delicate issue has been handled by
Plymouth is to segregate the detail at City Hall and to limit
access to individual councilpersons there. It is logical to
continue the existing policy, and therefore we strongly recommend
that the City Council reconsider its position and vote to restore
the previous policy protecting detailed invoices from unauthorized
disclosure. On the other hand, if the new policy is to be
continued, individual Councilpersons have a fiduciary obligation
to protect this privileged information from disclosure not
specifically authorized by the vote of the Council.
You also requested that I revisit my previous billings,
and to the extent possible recreate the backup to identify which
councilpersons I worked with on the given days. I have carefully
reviewed the bills and am unable to recreate the bills to
designate which councilpersons I worked with on which days. In
the past months I have had both meetings and telephone
CIM nM 73'C0
08-26-1992 15:44 612 339 5897 BEST9LFLANAGAN P.OS
Mr. Frank Boyles J5 i
August 26, 1992
Page 4
conversations with each councilperson and the Mayor. I am now
simply unable to recall with whom I spoke on which days. As per
your direction, I will endeavor on future billings to designate
the councilpersons with whom I had discussions or meetings, if
this continues to be the desire of the City Council.
Finally, if there are matters which you wish to be billed
separately so that those matters are segregated ,from the otherwise
general catch-all categories of administrative, community
development, and so forth, please let me know at the inception of
the matter so that I may bill it as a separate invoice.
RLM:rlb/9970k
cc: Mayor and Councilpersons
CIM AUG 28'92 .
-T, -2L
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: August 25, 1992
TO: City Employees
FROM: Frank Boyles, Acting City Manager
SUBJECT: CITY ATTORNEY LETTER
At their August 17 meeting, the City Council adopted a resolution which asked the City
Attorney to clarify his earlier letter with respect to data practices. Attached is a letter
accomplishing this action. Please let me know if you have any questions.
FB:kec
attachment
am AUG 28'92
ROBERT L. CROSBY
LEONARD M. ADDI\GTO\
ROBERT R. BARTH
X.NALTER GRAFF
ALLEY: D. BAR\ARD
RICHARD A. PETERSON
ROBERT J. CHRISTIANSON, JR
FRASH J. IVALZ
FRAKE VOO_L
MARL\ L'S N . SAI: PL'ITE\, JR.
DAVID B. MORSE
JOHN A.BURTON,JR.
JAMES C. DIRACLES
ROBERT L.MELLER,JR.
SCOTT D. ELLER
BEST & F LANTA GAN
ATTOR\ EYS AT LAW
CHARLES C.BEROUIST
GEORGE O. LuDCEE
E.JOSEPH LAFAvE
GREGORY D. SOULE
CATHY E. GORLIN
PATRICfi B. HENNESSY
TIMOTHY A. SuLLIVAS
TAMMT L. PUST
BRIO\ F. RICE
TRACY J. A.\ STEE\BURGH
DAVID J. ZUBEE
STEVEN R.KRUGER
JAMES P. MICHELS
PAUL E.KAMII:sEi
3500 IDS CENTER
80 SOUTH 8TH STREET
MIN'N'EAPOLIS MN 55402-2113
TELEPHO?CE (612) 339-7121
TELECOPIER (612) 339-5897
August 21, 1992
Mr. Frank Boyles
Acting City Manager
City of Plymouth
3400 Plymouth Boulevard
Plymouth, Minnesota 55447
Dear Mr. Boyles:
DANIEL R.W. NELSON
CINDY J. LAHsox
JOHN P. BOYLE
Ross C. FORMELL
CARP\ SCHEER GLOVER
SARAH S.GODFREY
MARY E. SHEARE\
CATHERI\E J. COURTNEY
KEITH J. NELSE\
TRACY F. KOCHENDORFER
JrA.\-NICE M. REDING
SARAH CHIPPE\ MADISON
ROBERT D. MAHER
DAVID H.JoHNso::
4u ,
-1-2
OF COUNSEL
JOHN R. CARROLL
JAMES D. OLSON
ROBERT M. SHARE
ARCHIBALD SPENCER
CHARLES S. BELLoMS
HARD B. LEw-IS
JAMES I. BEST
1002.1909
ROBERT J. FLANAGAN
/908.1974
Pursuant to Resolution No. 92- , passed by the City
Council on August 17, 1992, this is to clarify my letter -of
July 23, 1992 regarding the requirements of the Data Practices
Act relative to James Willis' resignation.
The Minnesota Data Practices Act states that the
following data, only, is public: a public employee's name;
salary; fees; pension; fringe benefits; remuneration in
addition to salary; title; job description; education and
training; work experience; dates of employment; the existence
and status of complaints or charges against the employee;
whether or not the complaint or charge resulted in disciplinary
action; the final disposition of any disciplinary action, along
with the specific reasons for the action; the terms of an
agreement settling administrative or judicial proceedings; work
location; work telephone number; badge number; honors and
awards; -payroll time sheets; and city and county of residence.
Minn. Stat. S 13.43, sued. 2(a).
Critically, the Act goes on to state that any
information not listed in S 13.43, subd. 2(a) quoted above is
"private data on individuals". The Act defines private data on
individuals as data which is not public and which is accessible
only to the subject of that data. Minn. Stat. S 13.02, subd.
12. Any information which does not appear in the preceding
paragraph, then, must not be disclosed by an employee of the
City of Plymouth.
CIM AUG 28'92
Mr. Frank Boyles
August 21, 1992
Page 2
Because the terms of a resignation do not appear on
the list in § 13.43, subd. 2(a), it is crucial that city
employees not discuss the terms of, or circumstances
surrounding Mr. Willis' resignation. Similarly, any knowledge
employees may have as to Willis' personnel evaluations and
files represents private data which must not be disclosed.
Employees may feel free to discuss Mr. Willis' job duties,
experience, sala s, and other public aspects of his
employment. They may certainly express their opinions, as
citizens, as to Mr. Willis's performance as a city manager, and
may freely express their opinions on the impact his resignation
will have on the City. But to avoid violating the Data
Practices Act, the circumstances of Mr. Willis' resignation
must be kept strictly confidential.
If a Plymouth employee reveals private information in
violation of the Data Practices Act, an aggrieved person may
sue the City of Plymouth and may recover damages, attorney's
fees, and up to $10,000 in exemplary damages for each
violation. Importantly, each disclosure may constitute a
violation and subject the City to additional liability.
As noted in the City Council's resolution, this letter
is designed to inform employees of their obligations under the
Minnesota Data Practices Act and to protect the City from
liability. City employees should feel free to express their
opinions on matters relating to Mr. Willis' employment with the
City of Plymouth which are not protected by the Minnesota Data
Practices Act.
Please contact me if you have any further concerns
regarding this ma'�te.. Thank -you again f:%r your. cooperation.
V ruly yours,
�bert L. ellerty Attorney
RLM:emw:2570Q
cc: Mayor and Councilpersons
CIM AUG 28'92
S
CITY OF PLYMOUTH J�
RESOLUTION NO. 92 -
AFFIRMING RIGHT OF SPEECH FOR CITY EMPLOYEES
WHEREAS, City Attorney Robert Meller in a letter- dated July 23,
1992 expressed -his opinion to the Acting City Manager Frank
Boyles that:
"No city employee should make any statements of any kind
regarding Mr. Wills' resignation. Such statements may
constitute actionable violations of the Minnesota Data
Practices Act. Please ensure that City employees do not
discuss Mr. Willis' resignation with the press or any other
party;" and
WHEREAS, g2Me CitX em to ees have taken the view that the City
Attorn y' -s IAL r prohibits City employees from exercising thrlr
protected right of free speech; and
WHEREAS, the City Attorney's letter of July 23 seeks to have
employees of the City recognize their obligations under the
Minnesota Data Practices Act, and to protect the City from'
liability, but is viewed by some as an over -broad restriction of
fr— ee sp ec surrounding the reasons for the recent departure of
Mr. Willis; and
WHEREAS, the right of free speech is fundamental to our
democratic form of government and this Council supports the
protection of free speech as provided for by the First Amendment
and the U.S. Constitution; and
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PLYMOUTH, MINNESOTA, that the City Attorney clarify his
letter within ten days (10) to specifically address Data
Practices considerations, to whom the act.applies, the subjects
which are proscribed and the authorities in support thereof.
BE IT FURTHER RESOLVED, that the City Council affirms the right
of free speech for Plymouth employees relative to the issue of
the resignation of Mr. Willis, expressly subject to the
constraints of the Data Practices Act.
Adopted by the City Council on
9937k
am AUG 28'92
August 28, 1992
Senator Judy Traub CITY C)F
District 45 PLYMOUTH -
235 State Capitol
St. Paul, MN 55155
SUBJECT: URBAN GEESE CONTROL
Dear Senator Traub:
The proliferation of geese flocks in the twin city metropolitan area is becoming a growing
problem. Some years ago this issue was considered a "laugher" by many government officials.
Now, owing to a number of telephone calls we receive daily from irate residents, the issue is
anything but funny.
Residents call us regularly describing how their property has been soiled by geese droppings.
Similarly, geese have caused public safety and health problems in city parks and beaches.
The State Department of Natural Resources apparently has no resources or statutory basis for
assisting us in resolving this problem. We find that while there is an urban hunting season, it
makes little sense to allow the discharge of firearms adjacent to urbanized land.
Cities have pursued other options as well. Over the last three years the City of Plymouth has
participated in geese transmigration programs. For $12,000 over a three year period Plymouth
"exported" hundreds of geese. Unfortunately, many communities were not participating when
our project began. The bottom line is that the number of geese continued to escalate. We have
discontinued the program since it is ineffective.
This problem deserves metropolitan -wide action. We encourage you to initiate legislation
which would provide the financial wherewithal on a metropolitan -wide basis to permanently
control the geese population. If there is anything we can do to assist, be sure to ask. Thanks
in advance for your help.
Sincerely,
Kim M. Bergman
Mayor
Joy Tierney
Councilmember
KB:kec
John Edson
Councilmember
Maria Vasiliou
Councilmember
Carole Helliwell
Councilmember
ex 0 28'92
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000
CITY OF PLYMOUTH X598/92
PUBLIC COMPETITIVE BIDDING POLICY
I. PURPOSE
The purpose of this policy is to establish orderly and equitable competitive bidding procedures which will
help to provide quality products meeting City performance requirements at prices advantageous to the
City. State law and local ordinance prescribe certain purchasing requirements. Minnesota Statutes,
Section 471.345, Uniform Municipal Contracting Law, requires the following:
11 THE LAW
Contract Defined
A contract is an agreement entered into by the city for the sale or purchase of supplies, materials,
equipment or rental thereof or the construction, alteration, repair or maintenance of real or personal
property.
Contracts Less than $10,000
Contracts may be made by quotation or in the open market, in the city's discretion. If made by
quotation, a contract should be based as far as practicable, upon two quotations.
Contracts from $10,000 to $46--000 $25,000
Contracts may be made upon sealed bids or by direct negotiation by obtaining two or more quotations
when possible, and without advertising for bids or otherwise complying with the requirements of
competitive bidding.
Contracts in Excess of &1:�98A $25,000
Sealed bids on the contract shall be solicited by public notice in accordance with municipal purchasing
methods and requirements.
Filing_Requirements
Quotations received shall be retained by the city a minimum of one year from their receipt.
Professional Services
Professional services (e.g. architectural agreements or consulting agreements) are excluded from the
provisions of the Uniform Municipal Contracting Law and do not require public bidding.
Chief Purchasing Agent
CIM AUG 28'92
Minnesota Statutes Section 412.691 provides that the City Manager is chief purchasing agent for the city.
In Plymouth, the responsibility for purchasing supplies and materials necessary to the conduct of City
W 8/92
PUBLIC COMPETITIVE BIDDING POLICY
PAGE 2
business has been delegated to the Finance Director. The Finance Director therefore coordinates City
purchases.
III. CITY POLICY
All employees responsible for the conduct of competitive bids shall adhere to the above legal provisions
together with the policy guidelines established below:
Purchases under $1,000 - Reasonable efforts should be made to obtain at least two written or oral
quotations.
Purchases between $1,001 and Q'� $24.000-- Quotations for purchases estimated to between
$1,001 and $14,999IL4,992 should be received in writing and forwarded to the Finance Department
together with the Purchase Order. Two quotations should be obtained except in instances where only
one vendor is available. In the case of public improvement projects under Minnesota Statutes 429,
where the estimated cost is between $5,001 and $99,999, the City will advertise for bids in the same
manner as provided for purchases in excess of $5,090125,-000 with a minimum of 10 day public
notice.
Purchases in Excess of $999$25,000
1. Advertisement for public bids shall be placed in the City's official newspaper for a minimum of
ten (10) working days prior to the date of bid opening. Notices may also be placed in
"Construction Bulletin" or other publications when it is believed that such publication will provide
for greater bid response. In the case of public improvement projects under Minnesota Statutes
429, where the estimated cost exceeds $100,000, publication must be made at least once in the
official newspaper and in the "Construction Bulletin" no less than three weeks before the last date
for submission of bids. The public notices shall be made by the City Clerk.
2. City bid specifications shall be written to establish minimum performance and/or technical
requirements based upon actual City operating needs. Specifications prepared for public bids shall
not be prepared so as to exclude all but one kind or type of commodity unless competitive types or
kinds are not available. All specifications will require vendors to submit appropriate bid bond,
certified check, cashier's check, cash or money order together with bid proposals.
3. City bid specifications shall also require the successful vendor to submit a performance bond in the
appropriate amount. For public works projects of less than $50,000, the City may require an
irrevocable bank letter of credit in lieu of the performance bond, provided that the letter is in the
same amount and subject to the same conditions as the performance bond.
4. Bid specifications may be sent to potential bidders to promote competition. However, when such
action is taken, reasonable efforts should be taken to send specifications to at least one vendor
representing each product model or type conforming to City specifications who may reasonably be
expected to provide the product and related services in a manner acceptable to the City.
Specifications may be sent to vendors on the date of public notice provided that a copy of the
CtM AUG 28'92'
4 7M 8/92
PUBLIC COMPETTI'IVE BIDDING POLICY
PAGE 3
public notice is contained with the specifications. Insofar as possible, all bidders will be provided
specifications in a manner which will provide them equal time to submit bids. No bidder shall be
favored or discriminated against.
5. All bid specifications shall be reviewed for conformance to this policy by the Finance Director
prior to advertisement and solicitation of bids.
6. Bids shall be opened at the time identified in the specifications and at least two (2) City
representatives should be present at such openings, at least one of which from the Finance
Department. Bidder representatives shall be allowed to attend all bid openings.
7. Written quotations and other bidding documents received should be retained in Finance
Department files for a period of not less than one year from date of Council approval or rejection.
8. Contracts entered into through public bidding shall be authorized by resolution and signed by the
Mayor and City Manager. When appropriate performance bonds are required as a condition of
contract approval, the Finance Department shall establish criteria for bonding requirements in
conformance with applicable laws.
9. Bids shall be accepted or rejected through resolution of the City Council.
10. In evaluating and awarding bids, the City Council and staff shall consider price together with
product quality, service availability, conformance to bid specifications, experience with vendor
and/or product, as well as any other relevant criteria. The contract shall be awarded to the lowest
responsible bidder. The lowest bid may be rejected and the second lowest bid accepted only if it
can be demonstrated that the low bidder is not a "responsible bidder." Evidence of such failure of
responsibility can include a prior unsatisfactory performance record with the City, a certification
by the City Engineer or other City official of a generally unfavorable reputation of the bidder in
the trade or evidence of the fact that it is unlikely that such low bidder could satisfactorily perform
the contract. In such instances staff shall submit a resolution to the Council delineating reasons
for acceptance of bids other than the lowest. The Council may, at its discretion, pass, deny,
amend or table such action.
11: City personnel coordinating public bids are responsible for compliance with this policy and
applicable legal requirements.
Purchases under Hennepin County or State of Minnesota Cooperative Purchasing:
Hennepin County and the State of Minnesota periodically establish specifications and publicly bid for
various commodities and services. The City of Plymouth is empowered to make purchases under such
cooperative purchasing arrangements. Where the State or County have awarded bid on commodities or
services pursuant to public bidding requirements, the city may purchase from said contract without
otherwise rebidding or receiving quotations. In such instances, the Finance Department will be provided
with the State or County contract number on a purchase requisition together with all other relevant data
including unit price, quantity, vendor, etc.
CIM AUG 28'92
.T- 8
F?TDEPARTMENT OF ENVIRONMENTAL MANAGEMENT
417 North Fifth Street
Minneapolis, Minnesota 55401-1309
HENNEPIN
LFUPhone: (612) 348-6846
FAX: (612) 348-8532
August 26, 1992
Mr. Frank Boyles
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
Dear Mr. Boyles:
Hennepin County is sponsoring a total of five household hazardous waste event
collections this fall. Each will be held on Friday and Saturday from 9:00 AM to
3:00 PM both days. The dates and locations are as follows:
September 11 and 12 Two Minneapolis locations
North Site
Minneapolis Public Works facility
1809 Washington Street Northeast
South Site
Minneapolis Public Works facility
3607 East 44th Street
September 25 and 26 Three suburban locations
Bloomington
1400 West 96th Street
(96th and Humboldt)
Orono
County Public Works facility
3880 Shoreline Drive (County Road 15)
Hopkins/Minnetonka
County Public Works facility (Hopkins)
320 Washington Avenue South
HENNEPIN COUNTY
an equal opportunity employer
CIM AUG 23'92
August 26, 1992
page 2
Items that will be accepted are as follows: oil -base paint; pesticides; paint
thinners and solvents; cleaning solvents; automotive chemicals; photographic and
hobby chemicals; wood preservatives; car batteries; household batteries;
rechargeable appliances; auto tires ($1.00 per tire without rims and $2.00 per
tire with rims); electronic goods; -pool chemicals and latex paints. Items not
accepted are radioactive materials, compressed gas and explosives.
The County's permanent collection site for household hazardous waste is open six
days a week. Hours of operation are 7:00 AM to 9:00 PM, Monday through Friday,
and 7:00 AM to 6:00 PM on Saturdays. This site accepts all materials that will
be collected at the event sites.
Only residents of Hennepin County are welcome to use these collections. If you.
have any questions, please call me at 348-2311.
Sincerely,
Michael K. Brandt
Conservation/Protection Unit Manager
is\corr\brandt\evenote:mf
am AUG 28'92
x /n
r.1993 Street Reconstruction'
A bulletin from the City of Plymouth, Number 1, August 28, 1992
The City of Plymouth uses a citywide street evaluation study, known as a Pavement Management
Program, to identify areas that need street reconstruction. Streets in three areas -- two residential and
one commercial/industrial -- have been tentatively identified for reconstruction in 1993. You are
receiving this bulletin because you own property in one of the affected areas.
The residential areas are: Vicksburg Ln. from Hwy. 55 to Schmidt Lake Rd.; and
36th Ave. N. from Vicksburg Ln. to Hwy. 169. The commercial/industrial area is referred to as District
6. It is south of Hwy. 55, east of Xenium Ln. and north of Co. Rd. 6.
Informational meetings for affected property owners will be held in September. A public hearing before
the Plymouth City Council is tentatively scheduled for October. You will be notified in writing -of these
meetings.
While you will learn more about specific plans for your area and have a chance to offer feedback at the
informational meeting and public hearing, we want to provide you with some general background
before then. We also want to give you an idea of the general type of work which is tentatively planned
for your area. Keep in mind, this is preliminary information and the type of work done on each street
will differ according to need.
Street reconstruction
The street reconstruction program is undertaken each year in areas of the City which are identified
through a city-wide street evaluation survey. Reconstruction extends the life of streets by repairing
minor defects before they become major. In some cases the street may be rebuilt. In other cases, the
street may be resurfaced.
Work tentative planned for each area
Vicksburg Lane is classified as a minor arterial, while 36th Avenue is a major collector. Both segments
bisect residential areas and have widths ranging from 52' wide .(Vicksburg Lane south of Co. Rd. 9) to
44 feet wide (36th Ave.) with concrete curb and gutter and storm sewer. A portion of Vicksburg Lane
(north of Co. Rd. 9) is 24' wide without concrete curb and gutter and storm sewer. These areas will
receive street reconstruction consisting of.
Partial Reconstruction - Crews remove all the bituminous surfaces between the existing concrete curbs.
The granular base is removed and stockpiled for reuse. Next 1-1/2 feet of subgrade material is removed
and a geotextile fabric is placed. Drain tile is installed along with a sand filter layer. Then the salvaged
crushed rock is replaced along with two layers of bituminous.
Over
elm AUG 28'92
Resurfacing- In some cases, only resurfacing may be required. For resurfacing, 1-1/2 inches of /D
bituminous is milled off and all cracks are filled. Any smaller areas that have severe cracking are
removed and replaced. A new layer of bituminous is then installed over the entire road surface.
For more information
If you have questions on this project, please call Senior Engineering Technician Dan Campbell at 550-
5073.
CIM AUG 28'92
ciM AUG 28'92
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r
WEST SUBURBAN MEDIATION CENTER
1011 First Street South, Suite 200, Hopkins, MN 55343 (612) 933-0005
-r, t
August 20, 1992
Mayor and. City Council
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
Dear Mayor and City Council:
i J
•lam`• �,`� ...: .L'4- ,
We are writing to update you on the activity for the West Suburban
Mediation Center. You have received our last year's annual report and our
new brochure will be enclosed with this letter. In 1991 we had 265 cases;
as of this date, we already have had 215 cases.
The Association of Metropolitan Municipalities (AMM) is continuing
into its second year through its sub -committee on dispute resolution, to
promote the use of mediation by its member cities. A staff member of the
Metropolitan Council has been loaned to the committee to draft a handbook
on mediation for cities. The handbook is due to be completed by the end
of this year. A 29 minute videotape on mediation, narrated by the Mayor
of Golden Valley, Larry Bakken, is now available. Our office has a copy.
Some cities in our service area who have been supporting us for several
years have now begun to use our services extensively with the council
mandating a mediation prior to their next council meeting where a decision
may be required. One example is a fence which is actually on city
property but had been maintained as on the property of the home owner.
When a neighbor was penalized for damaging the fence with a snow .plow,
he asked the city to take down the fence and naturally the "owner" of -the
fence wanted to fight that request. Another example, a real estate
property management company wanted to update a small strip mall. The
neighbors were concerned about traffic and lighting. The planning and
zoning commission voted to have the real estate company and the
neighbors mediate to work out an agreeable lighting plan among other
issues. The variance will be voted upon after the mediation(s) take place.
We are in the process of hiring a full time case developer and
planning an initial training for another twenty-two volunteer mediators in
September. We're also seeking funding for a part time juvenile case
manager and to expand into another small office in our suite which is
c1M AUG 28'92
_T,/Z
presently locked but has been decorated with our carpet and paint choice.
It would give us another 149 square feet of office space.
We also are participating in the Hennepin County Juvenile Diversion
Project through Operation De Novo with no additional revenues from the
County. A copy of a recent letter is enclosed.
Second quarter activity involving Plymouth residents: Juvenile
arson, referred by PPD, successful mediation with signed agreement;
juvenile assault, referred by PPD, other party ran away, unable to locate;
employer/employee, other party refused; business/consumer, referred by
Conciliation Court flyer, other party refused; intra -family, referred by PPD,
successful mediation with signed agreement; juvenile assault, referred by
PPD,,successful mediation with signed agreement; intra -family, mediated
with signed agreement, other party now living with father;
business/consumer, referred by Conciliation Court flyer, other party
refused; damage to vehicle, successful mediation with signed agreement;
business/consumer, referred by Conciliation Court flyer, successful
mediation with signed agreement; domestic, self -referral, conciliated (due
to our intervention).
We'd be happy to provide you with any additional material you
might like to have and would be glad to arrange to have your Council view
the AMM videotape.
i
Sincerely,
i
Susan A. Nelson
Executive Director
enclosures
CIM AUG 28'92
OPERATION DE NOVO, INC.
JUVENILE DIVERSION PROGRAM
EXECUTIVE DIRECTOR
JAMES T. BROWN
DIRECTOR OF JUVENILE DIVERSION August 14, 1992
DENISE W. BROWN
BOARD OF DIRECTORS
JANET ENTZEL, CHAIRPERSON
T. WILLIAMS, VICE -CHAIRPERSON
FREDDIE DAVIS, SECRETARY
ROBERT SKOMRA,TREASURER
RONALD DAVIS
N. JEAN FOUNTAIN
Ms. Sue Nelson
RICHARD HURRELBRINK
ANN JAEDE
West Suburban Mediation Center
KEPP
KKAR N NASBYEL
1011 First Street South
GARY WARRINGTON
Suite 200
fI0 W1091
DAVID ZUELKE
Hopkins, MN 55343
Re: Letter of Agreement
Dear Ms. Nelson:
As follow-up to our meeting on June 4, 1992, I am
writing to confirm our discussion of the criteria
for making referrals to West Suburban Mediation. I
have enclosed, for your review, the Letter of
Agreement that, as I explained, we are required to
maintain on file and update annually.
At any time during the calendar year this Letter of
Agreement may be amended or altered to reflect
program changes or needs. In that event, a new
Letter of Agreement will be written to reflect any
changes.
Operation de Novo looks forward to working with
West Suburban Mediation in what is -hoped will be a
long and growth -filled relationship. Your program
provides a valuable intervention for youthful
offenders and we are deeply appreciative of your
support and assistance in the process of diverting
youthful offenders.
Please advise me if your agency has any further
additions or deletions to this working agreement
and I will make the adjustments. If the Letter of
Agreement enclosed is accurate, please acknowledge
by signature and return the original to me. I have
enclosed a copy for your records.
elm 0.28'-
7C1 On OTI APIA AVC/,11 IC C/111TU 9011 01 !1l10 SM,11ICA0^1 10 &AM CCA 1C 1407 . OU/1PIC. 1017\ 9AC 79A0 . CAV Mlnl 'I AD 79Cn
Page 2
Again, thank you for your assistance..
Sincerely,
4
Denise W. Brown
Director of Juvenile Diversion
DWB/jpf
Copy to: Office of the County Attorney
WSMCAGRE.Jpf
2
CIM 4UG 28,92
I-- /j
8-25-92
CITY OF PLYMOUTH
BOARD OF ZONING ADJUSTMENTS AND APPEALS
Name Telephone No. Initially Term
AM2!2m:ted ftires
Chuck Ulmer, Chair R. 559-0285 2/8/90 1/31/95
3716 Rosewood Lane O. 541-8055
Plymouth, MN 55441
Fred Lips, Vice Chair R. 557-0121 2/8/90 1/31/94
14405 38th Ave. N. O. 828-4677 9/4/91
Plymouth, MN 55446
Paul Dolan R. 557-6895 5/7/90 1/31/93
6110 Berkshire Lane
Plymouth, MN 55442
James A. Edwards R. 557-9598 8/5/91 1/31/93
6120 Berkshire Lane O. 449-4100
Plymouth, MN 55446
Steve McCulloch R. 559-1626 8/17/92 1/31/95
4870 Evergreen Lane O. 920-3525
Plymouth, MN 55442
Ellie Singer R. 593-0138 6/3/91 1/31/94
10115 29th Ave. N. O. 557-2520
Plymouth, MN 55441
Dennis Zylla** R. 473-4601 ** 1/31/95
3125 Holly Lane N. O. 332-4649
Plymouth, MN 55447
Joe Ryan, Building Official (550-5031)
John Keho, Associate Planner (550-5057)
Kim M. Bergman, Mayor (557-7030) - Council Coordinating Representative
Meetings are held the second Tuesday of the month at 7:00 p.m. in the City Center
Council Chambers. Members are appointed for three-year terms expiring on January
31 st. One member is a member of the Planning Commission and shall be appointed for
a term coinciding with his/her term on the Planning Commission.** The Chairperson
shall be appointed by the Board and confirmed by the Mayor from among the members
of the Board.
CIM AUG 2 8'92
II I
August 25, 1992 CITY OF
PLYMOUTH -
Steve McCulloch
4870 Evergreen Lane North
Plymouth, MN 55442
Dear Mr. McCulloch:
Congratulations! The Plymouth City Council appointed you to the Board of Zoning
Adjustments and Appeals to a term expiring January 31, 1995. You will be contacted
by Building Official Joe Ryan with respect to meeting dates. Enclosed is a roster for
your use, as well as a Code of Ethics Disclosure Form. Please complete the form and
return it to Joe Ryan at your first meeting.
The Mayor and City Council appreciate the time you took to participate in the
interview process and your willingness to serve the City on this Board. The Council
and staff look forward to working with you!
Sincerely,
drieRauenh rst
City Clerk
cc: Mayor and City Council
Joe Ryan, Building Official
CIM AUG 28'92
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000
August 26, 1992
Walter J. Schuelke
16020 46th Avenue North
Plymouth, MN 55446
Dear Mr. Schuelke:
The Mayor and City Council appreciate the time you took to participate in the selection
process to fill the vacancy on the Board of Zoning Adjustments and Appeals. The
Council reviewed the applications and interviewed a number of excellent applicants.
On August 17, the City Council appointed Steve McCulloch to fill this position.
Thank you again for your willingness to serve the City of Plymouth. Please consider
applying for a future board or commission vacancy, or contact Park Director Eric
Blank (550-5131) to learn about additional volunteer opportunities.
Sincerely,
vfu�410�
Laurie Rauenhorst
City Clerk
Letters sent to:
Robert C.
Robert C.
Clayton L.
Linda Oj a
Richard C.
Raugland
Carlson
Anderson
Hollerud
CIM Q0 2 $TA,
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000
T- 14
Minutes of the Park and Recreation Advisory Commission Meeting
August 13, 1992
Page 33
Present: Chair Anderson, Commissioners Waage, Wahl, Burk,
Watson, Gutzke, staff Bisek, Blank and Pederson
Absent: Commissioner Johnson
1. CALL TO ORDER
Chair Anderson called the August meeting to order at 7 p.m.
in the Council Conference Room.
2. APPROVAL OF MINUTES
A motion was made
Commissioner Gutzke
meeting as presented.
3. VISITOR PRESENTATIONS
by Commissioner Burk and seconded by
to approve the minutes of the July
The motion carried with all ayes.
a. Athletic Associations. None were present at this
meeting.
b.tS aff. Mary Bisek stated that summer programs had ended
and that during the final week of the puppet wagon,
puppeteers collected food for area food shelves. She
stated that participant evaluations were being collected
from those that had been involved in the HIPP (Helping in
Plymouth Parks) program. Commissioner Waage said that
her daughter had been a participant in HIPP and had a
very positive experience. She feels that her daughter
gained both self-confidence and self-esteem and that her
participation in the program will be very beneficial to
her daughter in the future. Mary indicated that fall
soccer registration was continuing with kids from waiting
lists now being added to teams where possible. Fall
soccer begins September 8. Mary stated that she had
recently attended a meeting regarding the use of gym
space in the 1992-93 school year. It appears that our
use will be decreasing in the coming year, due to
additional demands on space made by 'youth athletics.
This year, more gym space is going to youth basketball
and indoor soccer. This will have an impact on our
revenue projections for 193, because the vast majority of
our gym use has been"for adult basketball and volleyball
leagues and open gym basketball, as well as a number of
adult fitness classes. Mary stated that in planning
program budget's for 1993, additional funds had -to be
added to program expenses to allow for additional staff
training as prescribed by OSHA and the Americans with
Disabilities Act (ADA). Also, the City is currently
evaluating its handicapped accessibility to different
programs and facilities. To expand our program
offerings, we have been cooperating with School District
August 1992 PRAC Minutes
Page 34
jr, —
284 in an "After School Program," which is now going to
be expanded to include District 281 -as well. This is a
program whereby the school advertises the class, recruits
and registers the, students, and the City finds the
instructors. The classes are offered right after school,
so the students can stay after to participate in them.
Some of the classes offered in the past include karate,
floor hockey, and art.
4. REPORT ON PAST COUNCIL ACTION
a. Land acquisition at 494 and County Road 9. The City has
hired a firm to conduct an appraisal of the property,
which is scheduled to be completed near the end of
August.
b. Approved trail on West Medicine Lake Drive. Based on
PRAC's recommendation, this trail will be constructed
using City crews.
5. UNFINISHED BUSINESS
a. Hennepin Parks Volunteer Coordinator Deb Vossler. Ms.
Vossler attended the PRAC, meeting to discuss Hennepin
Parks' volunteer program. She distributed copies of the
"Volunteer," a newsletter which Hennepin Parks sends out
to all its current, past and any interested volunteers.
The newsletter explains how the volunteer program works
and the different categories or types of volunteers
needed. Hennepin Parks uses volunteers in their
recreation programs, outdoor education, natural
resources, group projects, office work, at workshops and
other special events. Ms. Vossler explained that they
recruit through the newsletter, media releases,
statements on flyers and bulletins, and letters to
groups, organizations and corporations. They also
provide the training once the volunteers have been
selected. Ms. Vossler explained the various awards
Hennepin Parks uses in showing its appreciation to
volunteers, which included free annual parking permits,
patches,* lapel pins, plaques, t -shirts, hats, social
events, field trips, special dinners, etc. She indicated
that it is very important to make the volunteer feel
respected and that his/her contribution is important and
appreciated. She further explained that it is also
important to stress the attitude that volunteers do not
replace paid staff, rather, they are there to support the
paid staff. Volunteers also help to advertise the
programs, which is another benefit in addition to the
dollars saved, which is estimated at about $85,000 for
Hennepin Parks. Hennepin Parks has had a formal
volunteer program in place since 1981. Ms. Vossler
indicated that her background was in environmental
studies, biology, park and recreation and her own
CIM AUG 2$'92
August 1992 PRAC Minutes
Page 35
personal volunteer experiences. She recommended a number
of organizations to contact to receive more information
on volunteerism, which included the Minnesota Office of
Volunteer Services, the Minnesota Association of
Volunteer Directors, and the National Volunteer Center.
Ms. Vossler suggested that if the City decides to hire a
volunteer coordinator, the structure of the volunteer
program should. already be in place. The Commission and
staff thanked Ms. Vossler for attending and stated that
this item will continue to be placed on future agendas.
b. Review sidewalk+and trail plan - Strgar-Roscoe-Fausch. A
resident of Minnetonka, Rick Jenson, was present to
discuss the petition which had been sent to the City
requesting that the cities of Plymouth and Minnetonka
cooperatively upgrade Ridgemount Avenue and add an off-
road trail. They would like this trail to run along
Ridgemount Avenue from Pineview to Zachary. Eighty
percent of the homeowners living along Ridgemount signed
the petition, with most of these residents living in
Minnetonka. Mr. Jenson stated that Ridgemount is the
only street in Plymouth running in front,of schools that
does not have an off road trail. Director Blank stated
that the Engineering Department's - proposed road
reconstruction projects for 1993 do not include
Ridgemount Avenue. The reason for this is there are
higher priority streets that need work. Also, the
sidewalk -trail report does not indicate a need for an
off-road trail here. According to Mr. Gardener, the
representative from S.R.F., Ridgemount does not meet the
criteria for separate trail, because it does not have
enough daily traffic to warrant it.
Councilmember Edson stated that the City has a 20 year
road reconstruction plan, which means that at the end of
20 years, every street in Plymouth will have been
upgraded. He also stated that Ridgemount is a State Aid
road, and qualifies for State Aid funds. State Aid funds
can be used for sidewalks, but not trails. Director
Blank explained that sidewalks differ from trails in that
they are three feet narrower and are made of concrete
instead of asphalt.
Director Blank explained that Minnetonka"s plans call for
upgrading Ridgemount in 1997, but they are willing to
negotiate if Plymouth decides it should be done sooner.
Minnetonka city officials told Eric that they may not be
able to help fund a trail if done in 1993. If the City
of Plymouth funded the entire trail project, it would
cost approximately $175,000.
The Plymouth side of Ridgemount Avenue has steep grades
and several trees, whereas the Minnetonka side is much
flatter. Director Blank thinks the Minnetonka side may
be better suited for trail than the Plymouth side.
CIM AUG 28T
August 1992 PRAC Minutes
Page 36
Mr. Jenson stated that the number of students walking to
Wayzata East and Sunset Hill in. 1993 will, increase
because of bus funding cuts, so from a safety standpoint
the trail is needed.
Mr. Gardener again stated that Ridgemount does not meet
the criteria for off-road trail, but it does meet the
criteria for sidewalk. He further explained how their
report has prioritized Plymouth's trail system needs,
with the first need being to close the gaps in existing
trail corridors, followed by filling in the gaps between
trail ends and existing development, and then filling in
the gaps between -trail facilities. Other needs are one
sided trails, unmarked or unprotected crossings, bike
lanes on major roads and bike lanes at intersections.
Mr. Gardener also explained the criteria for deciding
when you need sidewalk, asphalt trail on -one side of the
road, on two sides of the road, off road trails, bike
lanes and bike routes. Some of the factors to consider
when making this decision include where the sidewalk or
trail will be located such as. in commercial/retail
districts, near schools, along two or four -lane major
collectors, minor arterials and streets, railroad right
of way, within parks, etc; and the annual daily traffic
counts and the speed of that traffic.
Director Blank indicated that some of the trail/sidewalk
projects would have to be done in conjunction with county
or state road improvement projects. Commissioner Burk
stated his interest in having the trail projects put in
some kind of priority order. Mr. Gardener indicated this
has already been done by Strgar and is outlined in their
report.
Director Blank stated that approval of this
trail/sidewalk plan or approval of -figures 7 & 8 in the
plan would be necessary this month or next.
Commissioners chose to wait until the September meeting
to make their recommendation, but they unanimously agreed
that they would like some sort of feasibility study done
regarding the construction of an off-road trail on
Ridgemount Avenue.
C. Park development Rrojects update. The two playfields are
basically done, but the seeding of the soccer field at
Bass Lake didn't take, so contractor is totally ripping
it out and will be reseeding over the weekend. Only
minor details remain. The three neighborhood parks are
basically all finished, too. The residents of Willow
Woods called Director Blank and are considering
"adopting".10th Avenue Park.
d. 1993-97 CIP - adoption program. Residents living near
Ryerson Steel on South Shore Drive attended the
CSM AW 23'92 -
August 1992 PRAC Minutes
Page 37
Commission meeting to request
visually block the industrial area
help cut down on noise pollution.
submitted a petition to the Counc:
this landscaping at that time. Th(
and now they would like the Cita
planning the next CIP. Bridget Joc
Shore Drive since 1951 and rememb
planted trees as part of their ag
Those trees died many years ago,
with her other neighbors, would li}
well as a berm constructed. She f
the area not only for the resi
w= 1 lr i nn n i nnn Snuth Shore Drive
some landscaping to
from their view and to
These same residents
1 in 1990, asking for
it request was denied,
to reconsider it in
ell has lived on South
yrs that Ryerson Steel
-eement with the City.
and Ms. Jodell, along
e new trees planted as
eels this will improve
dents, but for those
on their wav to East
Medicine Lake Beach and the park. There are a few trees
there now that were planted by the City, but they are
deciduous and lose their leaves in the fall, thus
exposing Ryerson Steel and other industrial buildings in
the area. In addition to this, a refuse hauler comes to
one of the businesses in the middle of the night to empty
dumpsters. Residents are awakened at two and three in
the morning by this noise. Councilman Edson stated that
refuse haulers must be licensed by the City, and if they
are violating the City's noise ordinance, their license
can be revoked. He suggested that one of the residents
try to identify the offending hauler, so they can be
contacted and informed of the ordinance. Another
resident stated that Ryerson Steel operates all night
long, sometimes with its doors open, and any
announcements made on their loud speaker system are heard
throughout the neighborhood. She is wondering if they
can be asked to close their doors or stop using this loud
speaker.
Commissioners asked what it would cost to have City crews
do some landscaping in this area. Director Blank
indicated that our City forester had drawn a plan which
was estimated at between $5,200 and $11,300 depending on
who did the work. It was suggested that the City
consider negotiating with Ryerson Steel to see if they
would help fund the planting of some new trees. Director
Blank responded that Ryerson had met the terms of the
original agreement, which was to plant trees at that
time, but that he would follow up on this suggestion.
Commissioners stated that they would like a little more
time to consider this request, and they will try to get
over to South Shore Drive prior to the September meeting
to view the situation firsthand.
Discussion continued on the 93-97 .CIP, with Director
Blank explaining some of the recent changes he had made
as requested by PRAC. The Ridgemount trail was added to
1993, and the West Medicine Lake Drive trail was removed.
Om a 23'92
August 1992 PRAC Minutes
Page 38
Playfield #10 was added to 1996. Commissioners then
asked for some changes in the proposed 1993 capital
improvements. Commissioner Gutzke wanted to know if
Plymouth could construct the Ridgemount trail on the
Minnetonka side of the street. Director Blank didn't
think so, but he thought that perhaps the City could fund
some of it if Minnetonka built it. Commissioner Gutzke
then recommended that a feasibility study be done with
Minnetonka paying half the cost. He also recommended
that the $175,000 allocated for Ridgemount trail in the
193 CIP be left in, but that the item title be changed to
read just "trails." Commissioner Waage stated that she
feels Bass Lake Playfield needs more swings. Others
agreed, as did Director Blank. Commissioner Burk asked
about adding sand volleyball at Plymouth Creek Park.
Director Blank said the recreation programmers need to
study if that location would be good for sand volleyball.
Usually people want to play sand volleyball near a lake.
A few commissioners felt that frisbee golf was not a high
priority item and asked that it be removed from the 193
CIP. They asked for clarification on the handicapped
playground at Plymouth Creek. Director Blank indicated
it would be totally new play equipment and it would be
relocated to a different, more accessible site in the
park. Commissioners also requested that the South Shore
Drive landscaping request be placed in the 193 CIP.
Commissioner Gutzke stated that if the City needs dirt
for the berm that these residents want, NuAire on
Fernbrook Lane is getting rid of loads of fill.
A MOTION WAS MADE BY COMMISSIONER WATSON AND SECONDED BY
COMMISSIONER WAHL TO ACCEPT THE 1993-97 CIP WITH THE
CHANGES AS RECOMMENDED. THE MOTION CARRIED WITH ALL
AYES.
A MOTION WAS MADE BY COMMISSIONER WATSON AND SECONDED BY
COMMISSIONER GUTZKE RECOMMENDING THAT COUNCIL AUTHORIZE A
FEASIBILITY STUDY REGARDING THE RIDGEMOUNT TRAIL ISSUE.
THE MOTION CARRIED WITH ALL AYES.
Commissioner Burk asked if PRAC must now follow this to
the letter. Director Blank said no. Items could be
changed later, amounts could also be changed. He also
stated that the Commission would get more specific about
their 193 recommendations in the month of January.
A MOTION WAS MADE BY COMMISSIONER WAAGE AND SECONDED BY
COMMISSIONER WAHL TO ADD MORE SWINGS TO BASS LAKE
PLAYFIELD. THE MOTION CARRIED WITH ALL AYES.
Director Blank said that he would speak to the Council
about this matter and try to get it added to the current
contract, so that it could be done yet this fall. He
indicated that it's not a simple matter of adding another
CIM a 2-9V
August 1992 PRAC Minutes
Page 39
-T�- \tko-)
swing, because the Consumer Product Safety Board has come
up with new guidelines stating that three swings together
are unsafe. Swings can now be sold only in groupings of
two, so an entire new "area" must be added to the play
equipment site at Bass Lake in order to get more swings.
e. Focus groups and surveys. Copies of Plymouth's last
citizen survey and the City of Hastings citizen survey
were included in PRAC packets for commissioners to
review. It was suggested that a sub -committee be formed
to research this subject. Director Blank indicated he
would ask Commissioner Johnson to chair the committee,
because he has experience in this area. In addition,
Commissioners Anderson and Burk, Councilman Edson and
Director Blank will serve on the committee.
f. Amendment to park plan - plavfield site selection. No
action.
g. Name 10th Avenue Park. Commissioners reviewed the names
that had been submitted by residents. Director Blank
indicated that in the past the City Council has refrained
from naming parks after people. A MOTION WAS MADE BY
COMMISSIONER WAAGE AND SECONDED BY COMMISSIONER WATSON TO
RECOMMEND THE NAME SOUTH SHORE PARK. THE MOTION CARRIED
WITH FIVE AYES. COMMISSIONER GUTZKE VOTED NAY. HE
PREFERRED THE NAME TENTH AVENUE PARK.
h. Ice rink locations. A committee comprised of Director
Blank, Superintendent of Parks Mark Peterson, and
Commissioners Anderson and Wahl reviewed the list of
rinks maintained in 1991-92. Based on location and past
attendance, it was recommended that rinks at 12th Avenue
Pond and Maplecreek Park be deleted. New rinks that were
added to the list included Bass Lake Playfield, 10th
Avenue Park and Greenwood Elementary. All totaled, 33
rinks will be maintained in 1992-93. This includes
hockey rinks, general rinks and ponds. Commissioners
also reviewed the three modes of maintenance performed on
the City's rinks to get a better understanding of what
that entails. A MOTION WAS MADE BY COMMISSIONER WAHL AND
SECONDED BY COMMISSIONER WAAGE TO ACCEPT THE LIST OF
RINKS PROPOSED TO BE MAINTAINED IN THE 1992-93 SKATING
SEASON. THE MOTION CARRIED WITH ALL AYES.
6. NEW BUSINESS
a. Fall park tour. Commissioners agreed that it was not
necessary to conduct a fall park tour. They will visit
facilities with handicapped playgrounds on their own when
their schedules permit.
7. COMMISSION PRESENTATION
Chair Anderson questioned how Commissioners felt about the
CIM AW 23'92
August 1992 PRAC Minutes
Page 40
need for a volunteer coordinator and did they want any more
information to make a recommendation? They agreed that the
services of a volunteer coordinator could be useful, but
they weren't sure if they could justify the expenditure,
which is estimated at between $20,000 and $50,000. They
wondered if a coordinator would be able 'to recruit more
volunteers and where would these volunteers be used? It was
suggested that the volunteer coordinator from Brooklyn Park
be asked to attend the next meeting.
8. STAFF COMMUNICATION
None.
9. ADJOURNMENT
The meeting adjourned at 10:15 p.m.
CIM a 29'2
Politics and consensus
In the July 28th Business section
under For Executives Only, Tom Pe-
ters writes that politics in the busi-
ness world should not only be accept-
able
cceptable but essential. I don't -disagree
with the basic premise. However,
when politics is used to achieve con-
sensus, it often fails to meet the
needs of both government and busi-
ness. Businesses do not nor should
government be run by consensus.
You can look through the files of
Dun & Bradstreet and find that deci-
sion making by consensus is disas-
trous. We need look no further than
our own federal government to find
that to be true as well.
In an effort to drive consensus solu-
tions, government has set an example
for the country that is abominable.
More senators will not seek re-elec-
tion this year because of their frustra-
tion with the inability of government
to govern effectively. We ask our-
selves what has happened to the lead-
ership in America. ' •
What leadership? Who is willing any-
more to stand up for what they be-
lieve? Who is willing to discuss open-
ly the problems that America has and
the'hard solutions that are required
to bring us back on track?
Some thought Ross Perot might be
that man. Certainly it is not Congress
or the president or Bill Clinton. If
politics is buying votes to secure po-
sition, then we ought to "throw the
bum out."
Star Tribw(e/ Mondav/Amust 17/1992 30
(/
Consensus -driven management pro-
vides the "safe" easy way to achieve
a decision without jeopardizing one's
own position. It's easy not to make a
decision because indecision can be
blamed on others. One wonders how
we ever came to such a point in our
time. Society asks the young athlete
to succeed. Our commencement
speeches ring with the message to go
forth and make change. And all of us
are uplifted when we see the strength
of a Gen. Norman Schwarzkopf in
battle.
Yet, when a young person moves
into business or seeks political office,
that person is brought up short with
the admonition not to make waves.
Maintain the status quo. Manage by
consensus. The result is to rise
through -the ranks playing the politi-
cal game, achieving the mediocre and
accepting mediocrity.
I think Americans have had enough
of that. Or have they? Maybe what
Americans want is to drive this coun-
try into bankruptcy, bring it to its
knees so that it can't afford another
penny for foreign aid, for welfare, for
marble floors in elevators, for limou-
sines for Cabinet members, for dupli-
cative defense projects, for educa=
tion, etc. I doubt that.
Maybe what Americans want is a
government that uses common sense,
spends no more than what it takes in,
respects and defends its citizens, de-
mands that all citizens carry their
share of tax burden and provides the
climate for economic growth. That
makes more sense.
But where is the leadership today to
carry that torch? We have so. few
good leaders. It is unfortunate. OU'
society has silenced in so many ped-
ple the very strength that is necessary
to lead us out of adversity in adverse
times.
On its way to glory and progress it
has sacrificed the values that it pre-
tends to hold dear. In an attempt to
uphold equality and justice for all, it
has catered to special interests. In thg
interests of national security it has
abandoned its own people who I=-
guished and died in prisoner of war
camps. -
Politics is necessary and everyone
does enjoy playing the game. Howew
er, when politics means managing by
consensus, the result is the promo-
tion of bureaucracy 'and mediocrity
and the sacrifice of principles and
values.
Philip L. Brandsey
Prior Like
CIM AM 28'92
--T -> \---I C,---)
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
DATE: August 27, 1992
TO: Frank Boyles - Acting City Manager
FROM.4 Craig C. Gerdes - Public Safety Director
SUBJECT: STATUS OF FIRE CHIEF SELECTION
The selection in the Fire Chief process for the City of Plymouth
continues. The application deadline was August 17th, and 108
applications were received.
On August 24th, a pass/fail screen of the applications were
conducted by myself and Jeanette Sobania. This pass/fail screen
was based on the requirements that had been listed in the
advertisement, specifically ten years fire service, five years
command experience and equivalent training and education to a
Bachelor's Degree. This screening and the inclusion of any
internal candidate, no matter what their status, into the next
step of the process lead to 49 remaining candidates.
On August 25th and 26th a scoring process was used to review
these 49 candidates. That process yielded 15 remaining
candidates. Six of them are from within the State of Minnesota,
and nine of them from other states. Based on the high number of
out -state candidates, an additional screening will be conducted
by sending questions and requesting specific responses from all
of the.candidates prior to bringing any of the candidates in for
personal interviews and assessment. Questions for this part of
the process will be developed during the course of the meeting
with the Acting Fire Chief and Assistant Fire Chiefs from the
Plymouth Fire Department on August 27th.
The process will then move forward and it is my expectation to
have the information forwarded to the continuing candidates by
mail Friday, August 28th.
I feel that the current status of the process is well on track
for our November deadline, and we may, in fact, be able to
enhance the completion of the selection process into sometime in
October. I will continue to keep you updated on this matter.
s
a
CIM Wa 28'92
August 26, 1992
Mr. Harry Brull
Personnel Decisions, Inc.
2000 Plaza Seven Tower
45 South 7th Street
Minneapolis, MN 55402
CIN OF
PLYMOUTF+
SUBJECT: CITY MANAGER SELECTION PROCESS
Dear Mr. Brull:
I reviewed your August 21 memorandum with the City Council at their August 24
budget study session.
I will address each of your questions and timetable in the same order as contained in
your memo.
1. How extensive or broad should the recruiting strategy be?
The Council is interested in receiving your recommendation on this subject.
Some members of the Council clearly favored a national search, while others
suggested that a state search only was needed. You may want to put together a
brief memorandum for the Council to consider in the near future.
Ia. What publications should contain advertisements?
Presumably the ICMA Newsletter, (next deadline: August 27 for the September 7
issue, or September 8 for September 21 issue), and the League of Minnesota -
Cities "Cities Bulletin," (next deadline: September 14 for their September 18
edition). The Star Tribune would also be an appropriate location.
lb. Should announcement letters be sent to other cities?
I didn't receive a sense from the Council that this was necessary. I am sure they
would support it if you think it's effective.
2. What involvement should the City Council have in the screening decision?
The Council would like to look at applications once you have pared them down to
ten or twelve applicants.
elm ow 28'x'-
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000
Mr. Harry Brull
August 26, 1992
Page 2
3. What involvement is appropriate on the part of the Plymouth Personnel
Department?
The Council suggested that there be no involvement on the City : s part with the
exception of referring phone calls and inquiries to you.
4. How many finalist applications should appear before the Council interviews?
The' Council believed that four to six applicants should be interviewed.
Presumably they will have made the cut from the ten to twelve finalists to four to
six unless there are other exercises which you intend to use to facilitate this
objective.
5. The timeline for the selection process?
There were no concerns about the timeline. I believe the Council recognizes that
the new manager will not start work until 1993.
Call 550-5013 if
Wyles
City Manager
ve any questions.
FB:kec
cc: Mayor & City Council
S.F. 8/31/92IrD
am a 28'92
\---I C—\ Q -J
THRESHER SOUARE
! DAVID I. BENNETT
700 THIRD STREET SOUTH
MARK G. SWENSON
MINNEAPOLIS. MN 55415
DENNIS J.SUTLIFF
PHONE -16121370-0700
DAVID LGRAHAM
FAX (6121370-1378
PETER E. IARVIS
S DONALD W RINGROSE
B- R - W- A R C H I T E C T S - 1 N
August 24, 1992
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447-1482
ATTN: Mayor Kim Bergman
John W. Edson
Carole J. Helliwell
Joy Tierney
Marie Vasiliou
RE: Plymouth Maintenance Expansion
83-9012
Dear Mayor and Council,
r�
Now that the public works facility is complete, I wish to thank you for your confidence and leadership
in completing this project. My main goal in writing to you however is to convey to you the superb jobs
done by Fred Moore and Jim Kolstad, in particular, although there were many other individuals that
provided patience, assistance and ideas on the project.
Bear in mind, this project was extremely complicated: ongoing operations while under construction, some
severe weather conditions, phasing of several portions of the work, contaminated soils, etc. Fred, Jim and
the others not only had to cope with keeping the City in operation, but keeping the project on track while
working with dust, dirt and mud.
Fred was always present to ensure that the Contractors did what they were required to do. If there were
any times where the project team forgot an issue, we could count on Fred for the correct response.
Frankly, he was tough on the contractors, but I believe this helped keep them in line. Most of all I admire
Fred for his enduring dedication to the City of Plymouth and this project.
Jim not onlyJ�ept the -da tom problems a u i e,
helped all people remain calm fevenIWpy) when ma have been some ma' r impasses
and"problems. Jim's presence, attitude and example made the construction people want to do a goo Joli
for him, despite the extra effort. I know that, for many of us on the site, the Tuesday meeting was one
of building relationships and collectively constructing the best building possible: this was primarily due
to Jim. Jim mentioned that this was his first building project but he would rate a 10 out of 10, the sign
of an old pro.
CIM ISG 2.3' %0
AN AFFILIATE OF THE BENNET7: RINGROSE. WOLSFELD JARVIS. GARDNER. INC. GROUP
ARCHITECTURE. URBAN DESIGN. PLANNING.TRANSPORTATION, ENGINEERING
hAiNiNwADni IC . np'NVFR . PH(1FNIX . 71 irrznN . CT PFTFPCRI Mr.. CAN r11P('('1
y�
Now that the public works facility is complete, I wish to thank you for your confidence and leadership
in completing this project. My main goal in writing to you however is to convey to you the superb jobs
done by Fred Moore and Jim Kolstad, in particular, although there were many other individuals that
provided patience, assistance and ideas on the project.
Bear in mind, this project was extremely complicated: ongoing operations while under construction, some
severe weather conditions, phasing of several portions of the work, contaminated soils, etc. Fred, Jim and
the others not only had to cope with keeping the City in operation, but keeping the project on track while
working with dust, dirt and mud.
Fred was always present to ensure that the Contractors did what they were required to do. If there were
any times where the project team forgot an issue, we could count on Fred for the correct response.
Frankly, he was tough on the contractors, but I believe this helped keep them in line. Most of all I admire
Fred for his enduring dedication to the City of Plymouth and this project.
Jim not onlyJ�ept the -da tom problems a u i e,
helped all people remain calm fevenIWpy) when ma have been some ma' r impasses
and"problems. Jim's presence, attitude and example made the construction people want to do a goo Joli
for him, despite the extra effort. I know that, for many of us on the site, the Tuesday meeting was one
of building relationships and collectively constructing the best building possible: this was primarily due
to Jim. Jim mentioned that this was his first building project but he would rate a 10 out of 10, the sign
of an old pro.
CIM ISG 2.3' %0
AN AFFILIATE OF THE BENNET7: RINGROSE. WOLSFELD JARVIS. GARDNER. INC. GROUP
ARCHITECTURE. URBAN DESIGN. PLANNING.TRANSPORTATION, ENGINEERING
hAiNiNwADni IC . np'NVFR . PH(1FNIX . 71 irrznN . CT PFTFPCRI Mr.. CAN r11P('('1
--T-\`ldZ;�
ATIN: Mayor Kim Bergman
John W. Edson
Carole J. Helliwell
Joy Tierney
Marie Vasiliou
August 24, 1992
Page 2
I owe a lot to these men for the example they set and for the experience gained. As I mentioned to staff,
the worst part of this job is that it is over and I cannot go to the weekly meetings, constructively work
out the details, and share experiences.
I thought that you may like to know.
Sincerely, -
.Ieffrey L. Oertel CCS, AIA
Senior Associate
cc: Mark Swenson
c1M � 2g�92
---- I w -.A
4o
-1- \--I � �
Woo*
oo*
TWIN CITIES
T REI
August 24, 1992
Mr. Frank Boyles
Acting City Manager
Plymouth City Offices
3400 Plymouth Boulevard
Plymouth, MN 55447
Dear Mr. Boyles,
I want to thank you for attending the Hennepin County Awards Picnic
and for your welcoming remarks to the youth. It's a great tribute to
the youth that you took the time to help us celebrate with them and to
personally thank them for their contribution to the City of Plymouth.
We appreciate your support and that of the City Council. Please
express our thanks to Eric Blank and his glaf.f -f—r their coopit-r-af—Jan
i� SllmmPr. We look forward to another great summer for youth
employment in 1993.
Sincerely,
TWI IE T E TRUST
irk rown
President
Enclosures
AUG 25 192
CIIy Of hW-11��1
EMPLOYMENT TRAINING/URBAN CONSERVATION
4100 VERNON AVENUE SOUTH, ST. LOUIS PARK, MN 55416-3199 612/920-9326 FAX 612/9204558
AN EQUAL OPPORTUNITY EMPLOYER
d% RECYCLED PAPER
C114� 2002
fy
0461 CaMO.POI
/0
,elm at/u�jj
tA�
O -t4 J, Iti'v cx-ed.*--,t
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al -V A�,e
CIM N\P,
August 25, 1992 CITY OF
PLYMOUTR
Mr. Tim O'Connor
P & H Warehouse Sales, Inc.
15400 28th Avenue North
Plymouth, MN 55447
SUBJECT: YOUR AUGUST 6 AND AUGUST 17 TATTERS
,Dear Mr. O'Connor:
Mayor Bergman has asked that I respond to your letters. In those letters you request
that the City of Plymouth should consider your firm as a vendor of irrigation products
for city building and grounds.
In our telephone conversation, I also gathered that you believe some members of the
city staff feel your product is inferior. Let me assure you first, that we recognize that
Rainbird makes an excellent product. As you know, our original City Center irrigation
system was Rainbird, installed in 1978.
Subsequently, the city has built eight community playfields as large as 33 acres each.
Through the competitive bidding process, Toro Sprinkling Systems were installed in
each of these playfields. Toro systems are also installed at our three fire stations,
Public Works Maintenance Facility, and Zachary Lane Water Treatment Plant.
Combined, these sites represent an additional 25 acres of irrigated property. In total,
our irrigation system is in excess of 2,000 irrigation heads.
Most recently we went to bid for sprinkler equipment associated with our Public
Safety/City Center area. While we know that both Rainbird and Toro are excellent .
products, our preference is for Tom Irrigation Systems. Here is our reasoning:
1. Reliability - the system has required little or no maintenance for the last twelve
years.
2. Familiarity - our employees are trained in the layout, maintenance, and
troubleshooting of our Toro system. They attend annual seminars sponsored by
Toro.
2$'92
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000
Mr. Tim O'Connor
August 25, 1992
Page 2
3. Standardization - it is easier for us to carry one line of repair/replacement parts
rather than two or three lines.
4. Cost benefit - the price for the Toro head is competitive given our experience with
its reliability.
5. Location - like Rainbird, Minnesota Tom is located in Plymouth, about two blocks
from* our maintenance building.
I am pleased that your firm has elected to locate in Plymouth. Our decision to use
Tom products is certainly not a negative reflection on Rainbird. We recognize that you
offer an excellent product and support services. Mark Peterson, Superintendent of
Parks, advises me that he will check your prices for p.v.c. piping, etc., when our
inventory requires restocking. If you have any questions, feel free to call Mark at
550-7461, or me at 550-5013.
Frank
Manager
FB:kec
cc: Mayor & City Council
Mark Peterson, Superintendent of Parks _
Jack Tabery, Property Management Coordinator
Q\S%eg
0%
EST. 1968 .
DISTRIBUTORS OF:
A&N:*B1Ro Hunter t1tUME
AND OTHER QUALITY TURF IRRIGATION PRODUCTS.
August 6, 1992 -`""
•0 !£i
Mr. Kim M. Bergman, Mayor
City of Plymouth _ AUG 1019
3400 Plymouth Blvd. -R p�PlYMOUjN
Plymouth, MN 55447 \ ��
Dear.Mayor Bergman:
My name is Tim O'Connor; My company is P & H Warehouse Sales, 15400
28th Avenue North, Plymouth. We sell and distribute Hunter and Rain
Bird irrigation products in Minnesota and South Dakota.
Recently, several contractors that use our products were invited to
bid on the City Hall irrigation system, only to find out that they
could not use Hunter and Rain Bird products because the City of
Plymouth uses one manufacturer, not being ours.
I contacted a Mr. Peterson of your Park Department and he informed
me that you use only one source of irrigation products because you
don't want to mix parts. He used a comparison of Chevrolet vs.
Chrysler, if you need repair parts you can't mix Chevy and Chrysler.
I responded by stating that this would not be a factor in irrigation
products. If a sprinkler head is damaged or malfunctioning, -you
replace the entire head, you can't buy parts,•they are sealed units:
When you buy a Chevrolet and need tires, you don't necessarily go to
Chevrolet. Tires are basically generic; many manufacturers of tires
do the job. You replace the entire tire. This is the same with
sprinkler heads - you replace the entire unit.
In regards to irrigation controllers, they must be taken in for
service. P & H has a unique service policy where we will remove the'..
defective module from the controller, supply a replacement and repair
the module. You have no labor or down time. (We are located six.
blocks from City Hall). Mr. Peterson did not care to hear 'any of
our sales or service policies.
0% tM
2va
EST. 1968
(�w
DISTRIBUTORS OF.
RI,.v:�kB/RD` UWAME
AND OTHER QUALITY TURF IRRIGATION PRODUCTS. I'
P I C4 It %^.w"
t!'r�
v
O
N
S f Page 2
Vim'
' C -J 'is 1, GI
As a comparison, your parks have a model 640 sprinkler installed.}� ✓
Our complete unit is a Hunter I-40 - same type_of gear drive,.-,--'
stainless steel riser, 1" inlet, as the unit you are using. Our
net price on this unit to Cities is $46.77, which is accompanied
with a five year warranty, on a job or on lot prices. Please
compare this to your price from your current supplier. I think
you will notice a remarkable difference in price, which is a bre
saving for the citizens of Plymouth and the taxpayer who supports
the City's expenses.
We have resided in Plymouth since 1975 and pay $74,000.00 a year
in property taxes on the two buildings we own. All we ask is to
have an opportunity to work with the City of Plymouth and put
Plymouth in a competitive purchasing position.
We all know how high taxes are and are trying to,keep expenses
down. This is an opportunity to give Plymouth an excellent
irrigation product at competitive prices.
As a citizen, I demand to have my city employees use my tax dollar
in the most efficient and economical way as possible. In this
case, it is not. -
I would appreciate it, Mr. Mayor, if you would look into this
situation, especially on behalf of the Plymouth taxpayer.
Best regards,
T O'c
Tim O'Connor
P & H WAREHOUSE SALES
t1M � 20 7-
EST. 1968
August 17, 1992
DISTRIBUTORS OF:
RAIN:*B1Wd CNAIAE
AND OTHER QUALITY TURF IRRIGATION PRODUCTS.
Mr. Kim M. Bergman, Mayor
City of Plymouth
3400 Plymouth Blvd.
Plymouth, MN 55447
Dear Mayor Bergman:
F F3, a\ &.s15 Z
I am writing to you as a follow-up to my letter of 08/06/92, explaining
the lack of The City of Plymouth in allowing an equal supplier of
irrigation equipment to a company based in Plymouth.
Recently, one of our contractors bid to Knutson Construction, the
irrigation system of City Hall. He was low bidder, (tabulation
enclosed), using materials of 100% value, price and performance of
Plymouth's only current source. The bid price was minimal, but
Rain Bird was still low.
The basic Rain Bird head used was the Model R-50, equal to the
specified head Model 600 or 700. The R-50 sprinkler would cost
the City $12.50 net on future changes or add-ons. Please compare
this with your current billed price on heads you are currently
using. `
Mayor Bergman, again I repeat, we pay $74,000.00 a year in property
taxes to the city we office in; why can't we work in our own city?
We work very closely with most every city in the Metro area, much
less all over the state. Our service is excellent. We take a lot
of pride in our products, service and reputation. Plymouth, who
will not cummunicate any problems, is giving us an unjust bad*
reputation in the Metro area.
elm 0 2gsa
EST. 1968
DISTRIBUTORS OF:
RA/N*B/RD CKAIAE
AND OTHER QUALITY TURF IRRIGATION PRODUCTS.
Page 2
Again, we feel that we should have an opportunity to compete in
Plymouth and give Plymouth competitive pricing in irrigation
purchases I feel you are not receiving.
Yours truly,
0C
Tim O'Connor
P & H WAREHOUSE SALES, INC.
cc: Maria Vasiliou
Joy Tierney
John Edson
Carole Helliwell
CIM AUG 2842
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MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
DATE: August 14, 1992
TO: Frank Boyles, Acting City Manager
FROM: Mark S. Peterson, Superintendent of Parks
SUBJECT: PUBLIC SAFETY/CITY CENTER IRRIGATION SYSTEM
Mayor Bergman recently received a letter from Mr. Tim O'Connor of P & H
Warehouse. This concerned his inability to bid a Rainbird or Hunter
Irrigation System at our new Public Safety/City Center area. The original
specifications for the project contained the preference for a Toro System, I
would concur. Throughout our Park System and Municipal Buildings, we have
Toro Irrigation Systems. I may add that they have in many cases run
relatively maintenance free for over 10 years. I have several reasons for
recommending continuance with the Toro Systems throughout the City.
1. As indicated, all of our systems are Toro.
2. From a familiarity standpoint, our employees are trained in layout,
maintenance, and trouble shooting of Toro Systems. They attend
annual seminars put on by Toro. To the best of my knowledge I am not
aware of any programs available from Rainbird/Hunter.
3. From a parts and serviceability standpoint, it becomes easier to
standarize our materials.
4. Toro also has a five year full warranty on their heads as does
Rainbird. I would indicate that we have heads that have been in the
system beyond 10 years with little or no maintenance. We have been
very satisfied.
5. The price difference is $46.77 for the I-40 Hunter versus $60.00 for
a 640 Toro head. On paper this looks good, however, the 640 head has
stainless steel drives versus plastic in the I-40. The weight of the
640 is 1 lb. heavier due to a stronger body and thicker stainless
steel walls with a steel encased nozzel. This equates to a sturdier
head which is required on athletic fields with large mowers or
potential vandalism. The 640 head is also mountable at 1/2" below
grade versus flush mount on the I-40. Again, this enables us to
provide less of a target for equipment damage or vandalism.
CIM A.1.1'23'92
PUBLIC SAFETY/CITY CENTER IRRIGATION SYSTEM
August 14, 1992
Page 2
6. Minnesota Toro is also located in Plymouth approximately 1 mile from
City Hall and two blocks from our Maintenance Building.
Therefore, I believe it is in the best interest of the City from an'efficiency
and economical standpoint to continue on with a Toro System at our Public
Safety/City Center site.
MP:sm
cc: Eric Blank
CIM AUG 23T
JUL 1J 7G 1V•GV
TORO
14
640 SERIES
WATER PATTERN ADJUSTMENT
• Preset
:. • Twelve Arc Patterns
• 45 ° -.360 °
BODY. STYLES
• Two Styles Available
• Valve in Head Available
• Five Nozzles
Radius Adjustment
. . - $laiiil�aa 31cc1 Sl��va
• Check Valve
INSTALLATION CHARACTERISTICS
• Pre -Assembled
• Can be installed 1/2" below grade
OPERATING PRESSURE
• 40 - 90 PSI
• 150 PSI Maximum
RADIUS
• 47' -.65'.
HUNTER
-vs. 1.40
WE'VE ALSO NOTICED:
• Rubber cover.fits-over entire cap
'and is glued on for vandal.
resistance
• Stainless Steel Sleeve is twice
as thick
• Stainless Steel Sleeve completely
surr oun.ds the. r1ozzle including
.the top
• Body is four tirnes stronger
Heavy Duty Drive Assembly
WATER PATTERN ADJUSTMENT
• Preset
• Seventeen Arc Patterns
• ' 300-360"
BODY STYLES
• One Style Only
• No VIN Offered
• Five Nozzles
• Radius Adjustment
• Stcinloce Stool Slgave
• Check Valve
INSTALLATION CHARACTERISTICS
• Requires Nozzle and Stator Disc
Installation
• Can be installed 1/2" below gradE
OPERATING PRESSURE
• 40 - 90 PSI
+. 150 PSI Maximum
RADIUS
• 45' - 57'
WE'VE ALSO NOTICED:
• Rubber cover fits over riser top
only and is not glued on. ComeE
off easily
• Modified P•Ser.ies Ap.4YG28
assembly
08. 14. 92 10:07 AM P02
JUL 15 '92 10:21
�. TORO
640 SERIES
• Gears are stainless steel
and- brass
•..Bull gear is brass
• . Life test minimum of 1300 hours
• 'CU =,91
• R Factor 2.1
WARRANTY
• 5 -Years
• 5 Year Warranty on all products
-with a total Toro System
PRICE
• $84.95 C.0:M.
$99.95' V.I:H.
P.
HUNTER
S_ 1,40
• All gears are plastic
• Bull gear is plastic
• Life test up to 648 hours
• CU = 84
R Factor = 9.3
WARRANTY
• 5 Years
PRICE
« $69.95
CIM MG 23%R
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!/ CIM AUG 28'92
V-9
cim AUG 23'92
August 27, 1992
Ms. Catherine Fetterman
14505 17th Avenue North
Plymouth, MN 55447
CIN OF
PLYMOUTR
SUBJECT: YOUR AUGUST 26, 1992 LETTER
Dear Ms. Fetterman:
Thank you for your well-written letter. I have asked the City Manager to include a
copy of the letter in our weekly information packet so that City Councilmembers, as
well as the chairpersons of our various advisory commissions may read it.
For your information, the City Council will be considering this petition at its August 31
meeting. I encourage you to be present to share your views. The meeting commences
at 7:00 p.m. in the City Council Chambers, 3400 Plymouth Boulevard. Feel free to
contact City Clerk Laurie Rauenhorst at 550-5014 if you have any questions.
Sincerely,
Kim M. Bergman
Mayor
.I .
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000
PCITyF
August 28, 1992 PLYMOUTR
Kathleen A. Weber -Paulson
Larry G. Paulson
14605 17th Avenue North
Plymouth, MN 55447
SUBJECT: YOUR AUGUST 26, 1992 LETTER
Dear Mr. and Mrs. Paulson:
Thank you for your letter. I have asked the City Manager to include a copy of the
letter in our weekly information packet so that City Councilmembers, as well as the
chairpersons of our various advisory commissions may read it.
For your information, the City Council will be considering this petition at its August 31
meeting. I encourage you to be present to share your views. The meeting commences
at 7:00 p.m. in the City Council Chambers, 3400 Plymouth Boulevard. Feel free to
contact City Clerk Laurie Rauenhorst at 550-5014 if you have any questions.
Sincerely,
Kim M. Bergman
Mayor
KB:kec
CIM AUG 23'92
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000
V -S TV, -&.a g' Lg ( q'U
F11
Kim Bergman, Mayor
City of Plymouth
3400 Plymouth Boulevard
Plymouth, Minnesota 55447
August 26, 1992
Dear Mr. Bergman:
We are writing to request your opposition to the proposed PDQ development at the corner of
County Road 6 and Fembrook. As residents of this neighborhood, we have already endured the
disruption of the expansion of County Road 6 and the new 494 freeway accesses. We are
strongly opposed to any further disruption to our neighborhood quality of life.
We will appreciate your support in this matter and will be waiting to hear how you vote.
Respectfully,
44,4 oa4AI�
i<adl�-� A - U) JA - T'U&Jk
Larry G. Paulson
Kathleen A. Weber -Paulson
14605 17th Avenue North
Plymouth, Minnesota 55447
AM 28'92
1 r .
FOOD STORES, Inc.
August 26, 1992
Mr. Frank Boyles
Acting City Manager
City of Plymouth
3400 Plymouth Blvd.
Plymouth, MN 55447
RE: PDQ Food Store
Fembrook Lane and Co. Rd. 6, Plymouth
Dear Mr. Boyles:
PDQ Food Stores and TOLD Development Company have scheduled a neighborhood
informational meeting with the citizens of Plymouth who have voiced concerns for our proposed
store at the northeast corner of Fembrook Lane and County Road. 6. The meeting will be held
August 27, 1992 at 7:00 p.m. in the conference room adjacent to the City Council Chambers.
Enclosed is a sample of the invitation that was sent. Attached to the invitation is the list of
citizens the invitation was mailed to.
PDQ and TOLD appreciate the City of Plymouth providing us with this facility that allows
us the opportunity for this meeting.
Sincerely,
PDQ Food Stores of Minnesota, Inc.
Jerry che.
Director of Real Estate
JA ;je
Enclosure
CIM AUG 2$'92
6600 City West Parkway, Suite 210 • Eden Prairie, Minnesota • 55344 • (612) 941-3343 • FAX (612) 941-9713
FOOD STORES, Inc.
August 24, 1992
Mr. Lawrence McGowan
14300 County Road 6
Plymouth, MN 55447
RE: PDQ Food Stores
Northeast Corner of Fembrook Lane and Co. Rd. 6
Dear Mr. McGowan:
At the City of Plymouth's Planning Commission Meeting held August 12, 1992, you
voiced concerns and opposition to the proposed PDQ Food Store at Fembrook Lane and County
Road 6.
PDQ and TOLD Development Company would like to extend an invitation to you, and any
guests, to attend an informal, informational meeting to discuss the proposed store. The purpose of
this meeting is to provide you with a more in-depth understanding of the development and to
address the concerns you have. This meeting is scheduled at 7:00 p.m., August 27, 1992, in the
Conference Room adjacent to the City Council Chambers at Plymouth City Hall. I believe the west
parking lot will still be under construction therefore you may find it easier to park at the back of the
building and enter on the lower level.
If you are unable to attend the scheduled meeting, but would like additional information,
please give me a call and I will set up a time to meet with you or we can discuss it over the
telephone.
Sincerely,
PDQ Food Stores of Minnesota, Inc.
Jerry Arc er
Director of Real Estate
JA je
CIM AUG 28'92
6600 City West Parkway, Suite 210 • Eden Prairie, Minnesota • 55344 • (612) 941-3343 • FAX (612) 941-9713
Mr. Phillip Adam
14315 17th Ave. No.
Plymouth, MN 55447
Mr. Richard O'Brien
14304 17th Ave. No.
Plymouth, MN 55447
Mr. Gerry Larson
1615 Fembrook Lane
Plymouth, MN 55447
Mr. Lawrence McGowan
14300 County Road 6
Plymouth, MN 55447
Mr. Dennis Evenson
1711 Fernbrook Lane
Plymouth, MN 55447
Mr. Kenneth Neutgens
14407 County Road 6
Plymouth, MN 55447
Mrs. Kathryn Fetterman
14505 17th Ave. No.
Plymouth, MN 55447
CIM AUG 2392
t
Mexroquip, Inc.
2340 Fernbrook Lane ■ Minneapolis, MN 55447-3493
(612) 559-0541
August 24, 1992
Planning Commission and City Council
City of Plymouth
3400 Plymouth Blvd.
Plymouth, Minnesota 55447
Attn: Mr. Chuck Dillerud
Director of Community Development
City of Plymouth
Dear Commissioners and Councils Members:
As an owner of property in Plymouth, I have received notice of PDQ's proposal to build a Food Store at
the northwest corner of County Road 6 and Fernbrook Lane. I would like to express my opinion as
follows.
In light of the environmental issues facing firms like our own, I would welcome the addition of a
facility capable of providing us with all petroleum products including diesel. We currently have
underground tanks. We have been delaying the removal of these tanks pending the location of a
facility like I envision PDQ might be building which would allow quick and easy access to diesel fuel. I
believe there are other firms in the industrial park area that would welcome such a facility. As such, I
would encourage you to work with PDQ in an effort to provide these services to firms in the industrial
park. From our perspective, it would be an environmentally sound decision and, hopefully, would be a
good business decision on the part of PDQ.
If I could elaborate on any of the above, I would be pleased to respond.
Sincerely,
METROQUIP, INC.
H. B. "Bud" Hayden, Jr.
President
HBH/jrl
1/aug92/ltcd24.hbh
cc: Jerry Archer, PDQ, Inc.
AUG 25 1932
all ONE
CIM AUG 28'92
Duluth Minneapolis Omaha
August 21, 1992
Mr. Frank Boyles, Acting City Manager
City of Plymouth
3400 Plymouth Blvd.
Plymouth, MN 55447
Dear Mr. Boyles:
Today I received quite a shock from a co-worker. My co-worker received absentee ballots from the City of
Plymouth on Monday. She decided to call City Hall and tell them they might check their mailing equipment for
malfunctioning, since they arrived in very.poor condition. After connecting with the receptionist and stating her
observations, she was told by the receptionist something to this effect "Oh, I know who you are, you're that witch
from New Hope who is always calling here and complaining. 1 know your voice."
My co-worker, recognizing this as inappropriate behavior for a city employee, asked to talk to her supervisor.
She was transferred, but after ending up in voice mail more than once, hung up and called back on the direct
line to the City Clerk. Lurie, the City Clerk, further explained that the receptionist must have meant Mrs.
Runnakko. This also seems like very "unprofessional" behavior for a City Clerk. At that point my co-worker
stated that she knew Mrs. Runnakko, that at one time I had been active in working against a road, but that my
complaints were, justified. At this point the City Clerk softened, agreed with her statement, and said that the
receptionist should be reprimanded for her behavior.
I do not call City Hall constantly. This summer I had occasion to call twice; once directly to the building
department where 1 asked about my neighbor's fence permit and how far off the lot line it was placed. I also
called Engineering to ask about a private company which was pumping water from the wetland beside the road
this summer and using it for sod irrigation. Both of these are legitimate reasons to call and within my rights as
a citizen and taxpayer of Plymouth. Further, citizens do not even have to have a legitimate reason to call City
Hall. 1 have not been rude to any of the workers at City Hall. I certainly haven't spent any time griping to either
your receptionist or your City Clerk. Why then are they sure they know I am constantly calling the City with
complaints, given the number of citizens living in Plymouth? In fact, I think if I walked in they wouldn't know me,
how could they profess to "know my voice?"
I have not been to any City Council meetings since the road was put in. I don't even subscribe to cable so I can
watch them at home. 1 did not request an absentee ballot yet (check your lists). You will not find my name on
any referendum lists regarding voting nor have I supported any politcal candidates financially or by campaigning
for them. ' I have simply not been concerned with City Hall until today. 1 don't knowy my there haven't n
caused my name to live in the memory of certain employees at the City.of Plym Maybe
enough citizens questioning activities in Plymouth. Now I think I nod to speak up again!
This Incident really convinces me that the City of Plymouth needs a lot of attention paid to its c��ctomer service
attitudes. Citizens have the right to call City Hall for any reason and they should receive courtesy and respect
from the employees!
CIM AUG 2312
y... . .u.... --I.- '
August 21, 1992
Page a
1 also work directly in a city department which takes in complaints, anger (not always directed where it belongs),
and I am sometimes subjected to discourteous behavior and remarks by citizens and contractors. I feel that it
is my job to treat any complaint I take as serious, and give respect to the callers and visitors at all times.
Obviously this is not the attitude of the two employees who received the calls from my co-worker.
Here are several facts to keep in mind:
1. 1 am one of several citizens of Plymouth working at the City of New Hope.
2. 1 am probably not the only citizen of Plymouth who works in a government office.
3. 1 am not the only person living adjacent to Schmidt Lake Road!
4. 1* was not the only person who protested the building of Schmidt Lake Road!
5. Since I work more than full time, I really don't have time -to harass workers at City Hall, nor do I feel I
have reason to do so, nor do I want to. bow did they decide that I am doing this?
6. Some of the old City Council members and Mayor Virgil Schneider did not always treat citizens with
respect during the council meetings when the road was an issue. This is ancient history; have some
employees carried forth those old attitudes? They need to learn new behavior!
7. 1 do not like the road but I do not dwell upon its existence, knowing that it would be wasted energy.
Furthermore, each time my neighbors and I defended our property, we were shown to be correct in our
complaints!!
8. Maybe some of Plymouth's City Hall's employees need their attitudes adjusted!
9. The demographics of Plymouth suggest that there are many upper middle class people (probably
educated and politically inclined) who would demand respect when calling City Hall.
The incident on Monday strikes me as so bizarre and unreasonable, I would rather just forget about it. If I had
not been identified as the "City Harasser" to another citizen who just happened to know me, I wouldn't even have
written this letterl I cannot brush off these accusations without sticking up for myself. I hope this situation will
be dealt with in an appropriate manner. Personal written apologies from the employees would be nice and I`
think they are in order!
Sincerely,
fi&Xe-11 q,4-��
Marge Runnakko
cc: Mayor Bergman
City Council Members
Laurie Rauenhorst, City Clerk
City Hall Receptionist (working Monday, August 17)
Customer Service Committee Chairperson
rAM AUG 23T
August 27, 1992
CITY C
PLYMOUTR
Ms. Marge Runnakko
10440 49th Avenue North
Plymouth, MN 55442
SUBJECT: YOUR AUGUST 21 LETTER
Dear Ms. Runnakko:
I have tried to reach you by phone, but have been unsuccessful. I appreciate
your letter, but apologize that you felt compelled to write it. As you suggested,
I have investigated your coworker's concerns. Statements from another
receptionist and a customer who heard the phone conversation confirm that the
words "witch" and "who is always calling here and complaining" were never
used by Val, our receptionist. In addition, until we received your letter, we
didn't know you were the person your coworker was referring to in her phone
call. Your name was not mentioned in either conversation.
We are very concerned about customer service and we are making a significant
investment in time and money to become better. I know there is always room
for improvement.
Val, the receptionist your coworker spoke with, has been a Plymouth employee
for nine years. During that period she has regularly received "positive" ratings
from our customers. This is why I am especially perplexed about your
coworker's statements.
So that I can investigate the matter further, I would appreciate it if. you could
have your coworker call me so I can learn more about this. My phone is 550-
5013.
By the way, Val's reference to "that gal who works in New Hope" has to do
With a Plymouth resident. who apparently works as a receptionist at New Hope.
Val was tickled to talk to one of her contemporaries who also is one of her
customers.
It* Atli 2841
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000
Ms. Marge Runnakko
August 27, 1992
Page 2
Marge, Ihope you will continue to share your thoughts with us, positive or
negative. After all, our objective is to assist Plymouth residents to the best of
our ability in our areas of responsibility.
Manager
FB:kec
attachment
cc: Mayor and City Council
CIM AUG 28,92
A
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
DATE: August 28, 1992
TO: Frank Boyles, Acting City Manager
FROM: Fred G. Moore, Director of Public Works
SUBJECT: NW -17 TRUNK SANITARY SEWER - PHASE II
CITY PROJECT NO. 040
At the August 17 City Council meeting the City Council held a, public
improvement hearing on additional assessments associated with the
extension of the lateral sewer as part of NW -17 Trunk Sanitary Sewer
Project. Terry Forbord; representing Lundgren Brothers, spoke at the
public hearing. He was suggesting there may be a cheaper solution which
would involve the construction of a sewer lift station. The City
Council directed staff to meet with representatives of Lundgren
Brothers.
On August 25, Dan Faulkner and I met with Terry Forbord and Rick Sathre,
their consulting engineer. We reviewed various alternatives which could
involve a sewer pumping station. As I had stated at the public hearing,
the sanitary sewer system in the Oxbow Addition immediately south of
this development does not have adequate capacity for flows from an
additional pumping station. In reviewing the other sanitary sewers
available within the area, it appears there could be capacity in the
sanitary sewers in the developments immediately north of County Road 9
and west of Vicksburg Lane to accept flow from a temporary pumping
station.
It appears that it is possible to install a temporary pumping station in
this area which would be eliminated in the future when sanitary sewers
are extended into the golf course property. Rick Sathre is to do some
further analysis on the cost and capacity of the existing sewer system
and present this information to me next Monday. After staff has
analyzed this additional data, this item will be back before the City
Council on September 14.
FGM:kh
CIM AUG 28'92
CeCedrdtion
A ell.
'llli nine** a f %J111 tori Cort on Ag�en�cY *
Celebrating our 25th anniversary and the 20th anniversary of the Clean Water Act
August 26, 1992
Mr. Don Weimann
Hennepin County Highway Department
320 Washington Avenue South
Hopkins, Minnesota 55343
Dear Mr. Weimann:
RE: Petroleum Storage Tank Release Investigation and Corrective Action
mouth
Site: Hennepin County Highway De artment 11730 County s
Site ID#: LEAK00005546
The'Minnesota Pollution Control Agency (MPCA) has received notification that a
release of petroleum has occurred from storage tank facilities which you own
and/or operate.
Federal and state laws.require that persons legally responsible for storage
tank releases notify the MPCA of the release, -investigate the extent of theA
release and take actions needed to ensure that the release is cleaned up.
person is generally considered legally*responsible for a tank release if the •
person owned or operated the tank either during or after the release.
We are aware that an initial investigation of the site has occurred and
petroleum contaminated soil and/or ground water has been identified. The MPCA
staff is therefore requesting you to take the necessary steps to investigate
and clean up the release in accordance with the enclosed MPCA technical
documents. If you have not already done so, we recommend that you hire a
qualified consulting firm who has experience in conducting petroleum release
site investigations and taking corrective actions. The MPCA requires that the
site investigation fully define the.extent and magnitude of the soil and/or
ground water contamination caused by the release. We reserve the right to
reject proposed corrective actions if the requirements of the site
investigation have not been fulfilled. In addition, you must notify the MPCA
within 24 hours if you discover free-floating petroleum product on the surface
of the ground water.
If you do perform the requested work, the state may reimburse you*for a major
portion of your costs. The Petroleum Tank Release Cleanup Act establishes a
fund which in certain circumstances provides partial reimbursement for
petroleum tank release cleanup costs. This fund is administered by the Petro
Board. More specific eligibility rules are available from the Petro Board
(612/297-1119 or 612/297-4203).
CIM AUG 28'92
520 Lafayette Rd.; St. Paul, MN 55155-3898; (612) 296-6300; Regional Offices: Duluth • Brainerd a Detroit Lakes • Marshall • Rochester
Equal Opportunity Employer • Printed on Recycled Paper
Mr. Weimann
Page 2
August 26, 1992
If you do not respond within 30 days, MPCA staff will assume you do not intend
to comply with this request. In this event, the MPCA Commissioner may order
you to take corrective action at the site. If you do not comply with the
Commissioner's order, it may be enforced in court or, alternatively, the MPCA
could spend its own money cleaning up the release and then seek to recover its
costs from you or other responsible persons through legal action. Failure to
cooperate with the MPCA in a timely manner may also result in reduced
reimbursement from the Petro Board.
If you conclude that the release in question is not from any tank which you
have owned or operated, please notify the MPCA immediately and explain ,the
basis of your conclusion.
A packet of fact sheets is enclosed for your information.
For site specific questions,
612/297-8589. In addition,
me.
Thank you.
Sincerely,
E. pdux�l
contact me, your site's project manager, at
all future correspondence should be addressed to
E. Edwin Balcos
Pollution Control Specialist
Tanks and Spills Section
Hazardous Waste Division '
EEB:mp
Enclosures
cc: Laurie Rauenhorst, City Clerk, Plymouth
Lyle Robinson, Fire Chief, Plymouth
CIM AUG 2$'92
ubw
Nrinr ogota.:Po un: Gd.ntra1 'AgiMdY .
Celebrating our 25th anniversary and the 20th anniversary of the Clean Water Act
-August 26, 1992
Mr. John Prusak
John Ponka Auto
10905 Old County Road 15
Plymouth, Minnesota 55447
Dear Mr. Prusak:
RE: Petroleum Storage Tank Release Investigation and Corrective Action
Site: John Ponka Auto, 10905 Old County Road 15, Plymouth
Site ID#: LEAK00005548.-
The Minnesota Pollution Control Agency (MPCA) has received notification that a
Yelea'se of petroleum has -occurred -from storage tank facilities which you own
and/or operate.
Federal and state laws require that persons legally responsible for storage
tank releases notify the MPCA of the release, investigate the extent of the
release and take actions needed to ensure that the release is cleaned up. A
person is generally considered legally responsible for a tank release if the
person owned or operated the tank either during or after the release.
We are aware that an initial investigation of the site has occurred and
petroleum contaminated soil and/or ground water has been identified. The MPCA
staff is therefore requesting you to take the necessary steps to investigate
and clean up the release in accordance with the enclosed MPCA technical
documents. If you have not already done so, we recommend that you hire a
qualified consulting firm who has experience in conducting petroleum release
site investigations and taking corrective actions. The MPCA requires that the
site investigation fully define the extent and magnitude of the soil and/or
ground water contamination caused by the release. We reserve the right to
reject proposed corrective actions if the requirements of the site
investigation have not been fulfilled. In addition, you must notify the MPCA
within 24 hours if you discover free-floating petroleum product on the surface
of the ground water.
If you do perform the requested work, the state may reimburse you for a major
portion of your costs. The Petroleum Tank Release Cleanup Act establishes a
fund which in certain circumstances provides partial reimbursement for
petroleum tank release cleanup costs. This fund is administered by the Petro
Board. More specific eligibility rules are available from the Petro Board
(612/297-1119 or 612/297-4203).
'r
CSM
520 Lafayette Rd.; St. Paul, MN 55155-3898; (612) 296-6300; Regional Offices: Duluth - Brainerd - Detroit Lakes - Marshall - Rochester
Equal Opportunity Employer • Printed on Recycled Paper
N.
14 r
sa
Fage 2
August 26, 1992
If you do not respond within 30 days, MPCA staff will assume you do not intend
to comply with this request. In this event, the MPCA Commissioner may order
you to take corrective action at the site. If you do not comply with the
Commissioner's order, it may be enforced in court or, alternatively, the MPCA
could spend its own money cleaning up the release and then seek to recover its
costs from you or other responsible persons through legal action. Failure to
cooperate with the MPCA in a timely manner may also result in'reduced
reimbursement from the Petro Board.
If you conclude that the release in question is not from any tank which you
have owned or operated, please notify the MPCA immediately and explain the .
basis of your conclusion.
A• packet of fact --sheets- i -s -enclosed- for -your information. - =
For site specific questions, contact'me, your site's project manager, at
612/297-8586. In addition, all future correspondence should be addressed to
me.
Thank you.
Sincerely,
RichardNewqu�ist
Pollution Control Specialist
Tanks and Spills Section
Hazardous Waste Division
RN:mp
Enclosures
cc: Laurie Rauenhorst, City Clerk, Plymouth
Lyle Robinson, Fire Chief, Plymouth
01M 0 28'92
Zs I Z~
Wednesday August 19, 1992
Dear Mayor Bergman,
I am a young man aged 15 in this city of Plymouth.
The topic that I am going to discuss in this letter is
concerning the work house on County Road 6 and Vicksburg.
I have noticed that it is getting very large in size and I
don't think it is safe to have'it this close to so many
schools. The schools close by are the Wayzata High School,
Birchview Elementary School, and Oakwood Elementary
School.
It is also very close to Parkers Lake. This could be
dangerous if someone were to escape. It would be a very
serious matter if any of the criminals were to escape from
the work house. Now that it is expanding it makes my
parents' house value drop because people don't like to live
in a dangerous environment.
So my personal views are that the expanding should
stop. The work house is big enough already and it should
stop being enlarged. I know this will probably not do
anything because I am just a boy in your eyes; but I am
just as important as you are because my safety is important
like your safety is important, and we are the children of
the future.
Sincerely,
vect Yd �
Matthew J. Haux
c�M �
2$'0�
-I_-- N !�h
1
August 28, 1992 CITY OF
PUMOUTR
Matthew J. Haux
15505 7th Avenue No.
Plymouth, MN 55447
SUBJECT: HENNEPIN COUNTY WORKHOUSE
Dear Matthew:
Thank you for your August 19 letter. I and members of the Plymouth City Council agree
that the Hennepin County Workhouse should not be enlarged to accommodate a greater
number of inmates. That is why we have worked closely with County and Workhouse
officials to amend our City Code to limit the Workhouse to its existing number of inmates.
The current regulations would allow the Workhouse to add a library and gymnasium or
even replace existing buildings. But the key fact is that they would not be allowed to
increase the number of inmates.
As to the safety issue, we have encouraged the Workhouse to maximize their security
efforts. In the event of anescape, most escapees would tend to leave the region as quickly
as possible to avoid being caught. Our Public Safety Department has worked with
neighbors surrounding the facility to establish a "telephone tree" which is used in the event
of an escape.
Thank you for your thoughtful letter and please feel free to contact Chuck Dillerud at 550=
5059 if you would like additional information about our City Code restrictions on the
Adult Corrections Facility.
Sincerely,
6000-000,
Kim M. Bergman
Mayor
J
cc: Chuck Dillerud, Community Development Director
8,92-
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000
HAWTHORNE PONDS HOME OWNERS ASSOCIATION
405 NARCISSUS LANE NORTH
PLYMOUTH. MN 55447
August 14, 1992
Mr. Frank Boyles
Acting City Manager
City of Plymouth
3400 Plymouth Blvd.
Plymouth, MN 55447
Dear Mr. Boyles:
This letter is in reference to the wall located on the west
side of Highway 101 between 3rd Avenue and 5th Avenue.
On behalf of the residents of Hawthorne Ponds, we request that
the following be done to improve the look of what has become
known as "the ugly wall of Plymouth."
1. Kill the grass and weeds growing at the base of the wall.
This was done earlier this summer but they have grown back.
2. Seal the base with asphalt to keep the weeds from growing
back.
3'. Resurface the wall to remove the patchwork quilt effect.
I suggest that we evaluate this wall and begin planning to
replace it in the next year or two. It is truly an eyesore to
people coming into Plymouth on one of the main access routes.
The new interlocking keystone technology that has been
employed on the County Road 6 construction project would
greatly enhance the look of the entire area. Installing a new
wall with a rough, curved surface should eliminate the
maintenance problems that the flat surface wall invites.
I realize that this is a significant expense that needs to be
planned and properly incorporated into the city's 1993 or 1994
budget. However, we have to start the process, and we believe
now is the time. I will give you a call in a week to learn
what steps need to be taken to implement such a project.
Sincerely,
Bart S. Foreman
President
Hawthorne Ponds Home Owners Association
CC: All Home Owners
bp1trtb1-b*vord
2VA
c�M �
August 28, 1992
Bart S. Foreman
President
Hawthorne Ponds HOA
405 Narcissus Lane
Plymouth, MN 55447
SUBJECT: HIGHWAY 101 RETARZNG WALL
Dear Mr. Foreman:
I have good news! The City will be completing the following activities within the next two
months:
1. Grass and weeds growing at the base of the wall will be killed and pulled.
2. The gap between the wall and the sidewalk will be filled with concrete.
3. We will completely paint the wall. In the past we have used mortar -like coats to cover the
graffiti. We think that painting will facilitate better wall maintenance in the future.
4. Your letter also suggested that the wall be removed and replaced with an interlocking
keystone wall. Rough estimates to replace the wall are $75,000. To install a keystone wall
would require fence relocation and additional easements since a keystone wall requires a back
slope. As you might imagine, it is difficult to justify the replacement of a wall which is
performing its function.
Perhaps it would be most appropriate to focus on how we might avoid future vandalism to this
wall. The homeowner association could help by assuring that through your neighborhood watch `
program, that the City is aware of any loitering taking place in this area. If you would like me to
have a member of our public safety department meet with your homeowner association to further
discuss preventive measures, I would be glad to do so. Feel free to contact me at 550-5013. I
am sharing a copy of your letter and this response with the Mayor and City Council.
Frank Boy es
Acting City Manager
aM
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000
August 28, 1992
Vern Peterson
17425 County Road 47
Plymouth, MN 55446
� CIN OF
PLYMOUTFF
SUBJECT: YOUR AUGUST 22, 1992 INVOICE
Dear Vern:
I have been unsuccessful in reaching you by telephone so I am writing this letter. You have contacted
me twice about the fact that you have been denied access to the Plymouth yard waste site for disposal
of brush. I have spoken with Fred Moore, who confirms that access was denied because:
1. From a conversation with Fred, you stated you were doing a job for another party which you asked
Fred to take a look at.
2. The brush is contained in a large commercial truck used by tree trimmers/haulers.
3. The frequency of usage suggests that the source of the brush is from property other than your own.
As you know, the brush site is intended exclusively for non-commercial use. Commercial operations
are to use the Hennepin County Tree Disposal Facility as you have done. Your two invoices, quite
honestly, seem to confirm that your brush disposal was for business purposes. I am still available to
meet with you and Fred Moore to see what we can do to resolve this matter amicably.
I appreciate that you may disagree with our philosophy of prohibiting commercial use of the disposal
site. This was a policy decision made by the City Council. If you would like to address the Council
on this subject, feel free to attend the September 21 Plymouth Forum which commences at 6:30 p.m. at
the Plymouth City Center building.
Sincerely,
Frank Boyles
Acting City Manager
FB:kec
attachment
cc: Mayor & City Council
Fred Moore, Public Works Director c�M
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000
<1,02 Pjv7tUo-)7 4-7-
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! ENNEPIN COUNTY -TREE DISPOSAL FACILITY
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August 27, 1992 CI0�
PUMOUTR
Rollie Danielson
U.S. Bench Corporation
3300 Snelling
Minneapolis, MN 55406
SUBJECT: BENCH LOCATION ON THE EAST SIDE OF LANCASTER NST
NORTH OF 36TH AVENUE NORTH
Dear Rollie:
I have viewed the spot where you relocated the bench on the north side of 36th Avenue
and on the east side of Lancaster Lane. The new location is not as we discussed.
When I spoke to you in person and on the phone, I indicated that the bench should be
relocated directly opposite from the bench on the west side of Lancaster Lane. In
reality, it was moved from a few feet south of the bus shelter to a few feet north of the
bus shelter.
Either we misunderstood one another or your installation crew did not understand your
orders. I have checked with the MTC regarding the necessity of this bench. As you
can see by the attached memo, they see no reason for it since it serves an outbound
trip. I agree.
Attached is the application fee. Please remove the bench and restore the site to its
original condition. Thanks for your cooperation.
Acting
cry AM2872
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000
RUING:
Anoka
Anoka County
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United States Bench Corporation
3300 SNELLING
MINNEAPOLIS, MINNESOTA 55406
AREA CODE 6121721-2525
August 12, 1992
Ms. Laurie Rauenhorst
City Clerk
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
Dear Laurie,
Enclosed please find our check for $25.00 to cover the permit
fee for permit 418, the courtesy bench located at the northeast
corner of Lancaster @ 36th-Avenue,.which-has recently been
approved.
-- ;� ------ ----- -- - - -- •------------•-------- •
Thank you for your help in this matter.
Sincerely,
ZR land C. Danie son
RD/mk
enc.
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CIM U28T
A PUBLIC SERVICE FOR OVER 410 YEARS WITHOUT COST TO THE TAXPAYER
HEYIt,IOOD -rEL = C 1
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Comments - - - - Odgmai E3 Destroy 0 Rewrn .. Can fo, "-p
DISpOSnW n
MIF, MORIA.N DLiM
DATE: August 26, 1992
TO: Frank Boyles
FROM: Hugh P. Hudson
Asst. Project Manager Metrolink
SUBJECT: Bus Bench 36 tli Lancaster i,artc-+ ;
Fr•fartk here is a sketch drawn by Iiruc•fn Iri regard to phis
Ioce.tior+. Bruce's recomine ndat10rr ic3 ghat thin ht --the F.fasL
Sick' ic3 not, nt�rded .+.s Lltis is an outhc�untl t_r iii, and I +acs++Icl
c:orrcur wi t1t his rc,c:nrrtmcenciat..ivr,.
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U. S. BENCH CORP.
3300 SNEWNG
MINNEAPOLIS, MN 55406
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31429
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August 12 19� 92��_
--------DOLLARS 25.00
„«+»� ;.. UNITED STATES BENCH CORPORATION
City of Ply,,mb th ;
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11503 L4 2911' 409 10000 2 24 4663880 31,11'
":ii�ff;i?3313 313 31?+Zte iii#3#Fi �:?#11}331 i{;3(3i3t33;t3£ii#3 »�%i331 i?3. i3,ti! . 2fit3ii?3K 2 1. ? .. ?3. �.'. 3} : .au#., u lnsti;3t �i,3eitW,3ftiNi`.x i 3! ilii";3:
t ::? tlt3 r3:3 : 3i?3t 33.�1t>:•t t..,:di�i?_• i . . 33? .; '•, riff• 33 3 _i3'n 3i .
cim AM 23M
\5s,l J
August 25, 1992
Linda Powell
Superintendent
Independent School District 281
4148 Winnetka Avenue North
New Hope, MN 55428
SUBJECT: SCHOOL LIAISON PROGRAM
Dear M ell: L
At their August 24 budget study session the City Council received a report from Mike
Goldstein regarding the Independent School District 281 School Liaison Program. Mike had
some very positive things to say about the program and the cooperation he has received from
the school district.
The Council asked that I send you a letter requesting your input about the program. The
Council would like to have a better understanding of your perspective on:
1. Which schools is the program intended to serve?
2. The primary emphasis of the liaison program?
3. How could the program be more effective?
4. Feedback you. have received about Mike's performance as liaison officer?
I know the Council would appreciate your taking a few moments to respond to these questions.
If you will send your comments to me, I will share them with the City Council. Feel free to
call me at 550-5013 if you have questions.
Thanks for your assistance.
Sincerely,
Frank Boyles
Assistant City Manager
FB:kec elm 0 28197-
3400
g192
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000
1
Mr. Armand E. Brachman
Vice President of Operations
Dominium Group, Inc.
3140 Harbor Lane
Suite 102
Minneapolis, MN 55447
SUBJECT: PROJECT COORDINATOR FOR HRA SENIOR HOUSING PROJECT
Dear Mr. Brachman:
Thank you for your August 21 letter. The Plymouth Housing and Redevelopment
Authority received proposals from five firms, each of which had unique and desirable
qualifications. After conducting considerable analysis of the proposals and an
evaluation of the personnel involved, the Plymouth Housing and Redevelopment
Authority will be recommending to the City Council at their August 31 meeting, that
the firm of Walker Management be retained as Project Coordinator for the proposed
senior housing project.
Please feel free to attend the meeting to provide any additional information you may
have which would benefit the Council. I am pleased that Dominium Group submitted a
proposal for this work. We look forward to working with you in the future.
Sincerely,
oroo, V"600-000—
Kim M. Bergman
Mayor
KB:kec
cc: City Council
Chuck Dillerud
�2g�2
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000
& /A
40
DOMINIUM
August 21, 1992
The Honorable Kim M. Bergman
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
Dear Mayor Bergman:
F.13. r Y_JP ez-S/�
Dominium recently responded to an RFP issued by the Plymouth HRA soliciting interest
from companies desirous of acting as a project coordinator to assist the HRA staff with the
proposed senior housing development. Dominium has had its corporate office in Plymouth for
fifteen years. in addition, David Brierton, its President, has resided in Plymouth for the past
fifteen years. As local residents and having our office just two minutes from City Hall and the site,
we have a special interest in this particular project. Our local presence would ensure that this
project would get the very best attention and service that Dominium has to offer.
Dominium has developed, constructed and managed elderly housing for the past twenty
years. We currently manage close to 2,000 units of elderly housing. We feel that Dominium, a
service oriented company, along with North Ridge Management, possess the qualities and
experience that are necessary to assist the HRA under the direction of the Executive Director with
coordinating and completing all of the steps of the development process. Further, Dominium is
willing and able to assign a principal of the company and not a staff person to be in charge of this
project.
We would very much like the opportunity to be considered for the project coordinator
position for this development.
Sincerel
a
AEB/sl
cc: Other Council Members
Mr. Chuck Dillerud, Exec. Director of HRA
Mr. David Crain, Chairman of HRA
RPORATED
t of On6rations
Ckm 0 2$'*
Minneapolis • Milwaukee • Miami
3140 Harbor Lane, Suite 102 Minneapolis, MN 55447-5120 Phone 612/559-1711 Fax 612/559-1783
Development • Construction • Management
Hennepin Conservation District
August 27, 1992
Mr. Eric Blank
Park Director
City of Plymouth
3400 Plymouth Boulevard
Plymouth, Minnesota 55447
Dear Mr. Blank,
I am pleased to inform you that
T& Hennepin Conservation District Board of
share level at their meetingon�ugus lU, 199:
to
cost -
The Hennepin County Board of Commissioners provided the Hennepin Conservation
District with $150,000 to assist local governments and community groups with milfoil control
activities. Ten applications involving seventeen lakes were received for a total cost -share request
of approximately $160,000. All applications were reviewed for eligibility and were ranked based
upon program criteria.
Enclosed are two copies of the cost share agreement. The agreement includes the terms that
must be followed in order to receive reimbursement for the Eurasian water milfoil control efforts.
Please sign the agreements and return both copies to the Hennepin Conservation District. You will
receive a copy of the executed agreement for your files. The signed cost -share agreements must be
returned no later than October 1, 1992 or the grant award shall become void. Approved Eurasian
water milfoil control activities commencing September 1, 1992 through August 31, 1993 are
eligible for reimbursement.
If you have any questions regarding this letter or the cost share agreement, please contact
Carolyn Dindorf or Joel Settles at 544-8572. Congratulations on receiving a Hennepin County
Eurasian water milfoil control grant.
Sincerely,
David B. Anderson
Chairman
Enclosure
205 Ridge Plaza Bldg. 12450 Wayzata Boulevard Minnetonka, Minnesota 55343 Telephone (612) 544-8572
10 Printed on recycled paper.
METROPOLITAN COUNCIL
Mears Park Centre, 230 East Fifth Street, St. Paul, MN 551011634
August 18, 1992
Charles E. Dillerud
Community Development Director
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
Dear Mr. Dillerud:
C)
612 291-6359 FAX 612 291-6550 77Y 612 291-0904
ED
X? a 1:1-92
CITY Ot= PLYMOUTH
COMMUNITY DEVELOPMENT DEPT
Thank you for your response to the Council's 'preliminary forecast mailing. The Metropolitan
Council staff has reviewed the data and comments you have submitted. Staff has drafted a
separate technical memorandum (attached) which reviews your request.
We appreciate your timely comments on our preliminary forecast allocations and look forward to
working with the City of Plymouth officials to complete the Council's forecast process.
Sinc rely,
7 �A'Awlxl
Mary E. Anderson
Chair
cc: Kenneth Kunzman, Metropolitan Council District 9
� ?01
c�M
METROPOLITAN COUNCIL
Mears Park Centre, 230 East Fifth Street, St. Paul, Minnesota 55101
612 291-6359 TDD 612 291-0904
DATE: August 18, 1992
TO: Charles E. Dillerud, Plymouth Community Development Director
FROM: Bob Davis, Metropolitan Council Staff
SUBJECT: Plymouth Forecasts
Thank you for your response to the Council's forecast mailing. As was noted by Michael Munson
in his telephone discussions with you the persons per household figure used to forecast regional,
sub -regional and local forecasts is based upon trends that are monitored on a regular basis.
Plymouth's forecast is based on a full -range of housing types and if multifamily units are not
allowed then that demand will go elsewhere. Although our forecasts assume the historic 60/40
single-family/multifamily household split we have no intention of dictating local plans by forcing
multifamily households on the city. We believe it is very unlikely that over the long-term the
housing market will produce only single-family demand in a community as large as Plymouth.
We have used historic patterns in terms of density and multifamily, single-family housing split in
communities where there was a possible development constraint. Some communities have
challenged our forecasts because they did not believe they had enough land, either because of
densities, land supply or housing type mix. We have generally lowered their forecasts, but there
were no significant major disagreements about the household size assumption. In Hennepin
County we raised Maple Grove employment slightly and in Minnetrista total households were
adjusted moderately upward based on information provided.
If the Council were to raise the household size for Plymouth, we would be agreeing that only
single-family units would be added to Plymouth in the future. If this were the case we would
have to reduce the household forecast significantly, because there is no basis for forecasting that
Plymouth will capture a greater share of single-family housing from its neighbor communities.
The resultant drop in growth might be 25% to 33% less total households for the city.
We invest most of our forecast effort on households rather than population because households
relate better to planning needs, can be forecasted with greater accuracy and can be monitored
annually with more precision. Because of the many unique factors that affect city -level
population per household we have simply projected local trends in.persons per household
(virtually every city in the region declined from 1980 to 1990), but only half as much of a drop as
in the 1980's. We continued the drop to 2010, but again cutting it in half from the 1990 drop.
These assumptions resulted in numbers which generally corresponded to the regional trends of
continued, but decreasing decline in the household size we forecast. Further adjustments were
used to reconcile the population figures derived by this method and the regional control. The city
might be right in expecting empty -nester turnover to help household size increase, however the
experience to date in twin city suburbs is that large numbers of home owners stay in their houses
well into their later years.
At this time there is no basis for changing Plymouth's forecasts. We continually monitor growth
and we will be revising our forecasts in approximately five years. The Council also -has established
an Interim Forecast Process to address growth changes between forecast revisions. If Plymouth
appears to be growing at a rate different than our forecasts we will make an appropriate
adjustment. If you have any questions please contact Michael Munson at 291-6331.
l 2-Sla