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Home My WebLink AboutCouncil Information Memorandum 05-01-1992i 3S • CITY OF PUMOUTR CITY COUNCIL INFORMATIONAL MEMORANDUM MAY 15 1992 UPCOMING MEETINGS AND EVENTS.... 1. CITY COUNCIL MEETING SCHEDULE FOR MAY: MAY 1 5:00 P.M. JOINT COUNCIL HRA & COUNCIL STUDY SESSION Council Conference Room 7:00 P.M. COUNCIL MEETING Council Chambers ------------------------------------------------- MAY 7 4:00 - 5:30 P.M. PUBLIC SAFETY DIRECTOR FINALISTS AVAILABLE TO MEET WITH COUNCIL Council Conference Room 5:30 P.M. DINNER WITH PUBLIC SAFETY DIRECTOR FINALISTS Holiday Inn, Plymouth --------------------------------------------------- MAY 11 7:00 P.M. TOWN MEETING - AREA 3 Council Chambers --------------------------------------------------- MAY 14 5:30 P.M. JOINT COUNCIL/PRAC MEETING Council Conference Room ---------------------------------------------------- MAY 18 6:30 P.M. PLYMOUTH FORUM Council Chambers 7:00 P.M. COUNCIL MEETING Council Chambers ----------------------------------------------------- 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 CITY COUNCIL INFORMATION MEMORANDUM May 1, 1992 Page 2 2. FINANCIAL ADVISORY COMMITTEE -- Tuesday, May 5, 7:00 p.m. The Financial Advisory Committee will meet in the Council Conference Room. Agenda attached. (M-2) 3. JOINT COUNCIL/PRAC MEETING -- The draft agenda for the May 14 meeting with the Park and Recreation Advisory Commission is attached. Please let me know if you have any additions or revisions to the agenda. (M-3) 4. LIBRARY BOARD -- Thursday, May 7, 4:00 p.m. The Hennepin County Library Board will meet at the Maple Grove Community Library. 5. LEGISLATIVE WRAP-UP SESSION -- Wednesday, May 13, 9:30 a.m., Radisson Hotel Minnetonka. The League of Minnesota Cities will host a of legislative wrap-up session to discuss the new laws enacted during the 1992 Legislative session. Information on the session is attached. Please contact Laurie if you plan to attend. (M-5) 6. AUDUBON WETLANDS WORKSHOP - Saturday, May 16, 8:30 a.m. - 4:00 p.m. Information from the Minnesota Audubon Council on a wetland protection workshop is attached. The workshop will be held at the Eastman Nature Center located in the Elm Creek Park Reserve. If you are interested in attending, contact Laurie. (M-6) 7. TWINWEST 'STATE OF THE CITY' -- Tuesday, May 19" 7:30 a.m., City Council Chambers. The City will host a meeting for local business people to review current development trends and activities in the community. (M- 7) 8. ASSOCIATION OF METROPOLITAN MUNICIPALITIES - ANNUAL MEETING -- Wednesday, May 20. Social 5:30 p.m., Buffet Dinner, 6:30 p.m.,- Annual meeting - 7:30 p.m. The Association of Metropolitan Municipalities Annual Meeting will be held at the Radisson Hotel St. Paul. Information on the meeting is attached. The AMM is also offering an afternoon river cruise on the Jonathan Padelford before the meeting. Reservations should be made through Laurie if you plan to attend. (M-8) 9. LEAGUE OF MINNESOTA CITIES - ANNUAL CONFERENCE -- The League of Minnesota Cities Annual Conference will be held in Bloomington from June 9 - 12. Information on the program schedule and registration is attached. (M-9) 10. MEETING CALENDARS -- City Center and City Council calendars for MAY and JUNE are attached. (M -;C) CITY COUNCIL INFORMATION MEMORANDUM May 1, 1992 Page 3 FOR YOUR INFORMATION..... 1. DARE GRADUATION -- The Mayor has indicated he would be able to attend all but three of the DARE graduations. The attached schedule, provided initially by Darrel Anderson, has been revised to note which member of the Council will be representing the full Council at each of the graduations. We are preparing an outline of remarks which may be used by Councilmembers for the DARE presentation. In addition, if you have questions regarding the specific program, persons involved, etc., please 'feel free to contact Darrel Anderson at 550-5188. (I- 1) 2. DEVELOPMENT SIGNAGE: On Friday, May 1, development signs were installed at the following locations: 1. 3000 Harbor Lane (BOZA 05-01-92) Holiday Inn Northwest is requesting approval of a Variance from the signage requirements in the B-1 Zoning District to allow for a larger sign. This request will be heard by the Board of Zoning Adjustments and Appeals at their Tuesday, May 12 meetina. 2. 11310 Sunset Trail (92020) Vicki Siskin is requesting approval of a Preliminary Plat for a 10 lot conventional single family subdivision and variances for the front lot width on one lot and the length of the cul-de-sac. 3. Southeast corner of Fernbrook _Lane _ and Harbor bane (92029) Berkshire Lane I Limited Partnership is requesting approval of a Preliminary Plat, Final Plat, Site Plan and Rezoning for a two lot office commercial park consisting of 107,000 square foot office warehouse facility and the rezoning of the property from the B-1 Zoning District to the I-1 Zoning District to be consistent with the Land Use Guide Plan. 4. 11050 Highway 55 (92031) Sathre Bergquist is requesting approval for Valvoline Rapid Oil Change a Conditional Use Permit for an auto repair service to be located within an existing structure. CITY COUNCIL INFORMATION MEMORANDUM May 1, 1992 Page 4 5. Southeast corner of Rockford Road and Dunkirk Lane (92032) Thompson Land Development is requesting approval of a Land Use Guide Plan Amendment to reguide approximately 50 acres of Public and'Semi-Public land to LA -1 (Low Density Residential) and LA -2 (Low Medium Density Residential). The above requests (2-5) will be heard by the Planning Commission at their Wednesday, May 13 meeting. 3. SPECIAL RECYCLING COLLECTION -- A report from Marjorie Vigoren on the April 25 special collection for recyclables is attached. (I-3) 4. 1992 RECONSTRUCTION UPDATE -- The attached bulletin was sent to residents affected by the 1992 Street Reconstruction Program. (I-4) 5. RESIDENT FEEDBACK FORMS: a. Resident feedback forms turned in at the April.27 Town Meeting are attached. (I-Sa) 6. CORRESPONDENCE: a. Letter sent to Plymouth Homeowner Associations on the City's Mission Statement and City Council Goals and Objectives. (I -6a) b. Letter from Banning Hanscom, Zachary Lane Chess Support Group, to Mayor Bergman, on the Team's success at the national tournament held in Knoxville. (I -6b) c. Letter to Steve Dietz, from Eric Blank, in response inquiry regarding the banners displayed at the Zachary Playfield. (I -6c) d. Letter to Barbara Willis, Dale Hahn, regarding the the Civic League. (I -6d) e. Memo from Bob Pemberton, concerning a Ridgemount January 9. (I -6e) Plymouth Civic League, from 1992 budget appropriation to Risk Management Coordinator, Park ice rink incident of f. Letter from William West, 984 Zanzibar lane, to Scott Hovet, regarding Scott's response to a property estimate appeal. (I -6f) g. Letter from Pat Katzmarek, to Pat Murphy, Union City Mission, concerning- the Union City Mission Neighborhood Group. (I -6g) CITY COUNCIL INFORMATION MEMORANDUM May 1, 1992 Page 5 h. Memo from Councilmember Edson, to the Park and Recreation Advisory Commission. (I -6h) James G. Willis City Manager CITY OF PUMOUTR April 22, 1992 Almon C. Bock II 4500 Quinwood Lane North Plymouth, MN 55442 The first meeting of the Financial Advisory Committee will be held on Tuesday, May 5, 1992, in the City Council Conference Room of the City Center, 3400 Plymouth Boulevard. The meeting will begin at 7:00 P.M. I have attached a copy of the Financial Advisory Committee charge and the agenda for your information. You were previously provided with a copy of the committee roster. I look forward to seeing you on May 5th. 4S;K� Dale E. Hahn Finance Director Attachments DEH:gk 34OC PLYMOUTH BOULEVARD. PLYMOUTH. F,IINNESOTA 55447, T ELEPHONE t6?2i 550-5000 3/2/92 Res. 92-154 CITY OF PLYMOUTH FINANCIAL ADVISORY COMMITTEE CHARGE The City Council has determined that a Financial Advisory Committee should be established to provide the City Council with ongoing advice 'with respect to fiscal matters referred to it by the City Council. Members. of the committee will be selected by the City Council, based upon their expertise in general financial matters and commitment to serve the community. The committee will serve on a continuing basis and provide the Council with advice and comment on those specific assignments directed to it from time to time, including, but not limited to the review of the fiscal impacts of the City's five-year capital improvement planning, review of the City's assets and resources, and review and comment as appropriate on the City's annual audited fund balances. Commission members shall be appointed for three year terms, however, initial terms for members of the committee will be as follows: 1. Three members appointed for terms expiring January 31, 1994; and 2. Two members appointed to terms expiring January 31, 1995. The City Manager and Finance Director will serve as ex officio members of the committee and provide the committee with staff support. M-� FINANCIAL ADVISORY COMMITTEE MAY 5, 1992 7:00 P.M. AGENDA 1. Call to order: Councilmember John Edson 2. Welcome and Introduction 3. Mission and direction from City Council - Jim Willis, City Manager - Review charge - Questions on charge - Information needs of Advisory Committee - How do we proceed to achieve Advisory Committee objectives? 4. Meeting schedule and work plan - Day; hour; frequency - Subcommittee? 5. Other Business 6. Adjournment M -3 • JOINT CITY COUNCIL/ PARK AND RECREATION ADVISORY COMMISSION MEETING May 14, 1992 5:30 p.m. I. Sidewalk/Trail Plan Presentation by Strgar Roscoe Fausch II. Identify Community Needs Analysis Tool: - Survey (telephone or written) - Focus Groups III. Long Range Planning - Land Acquisition - Park Development - Fiscal Resources IV. Other LEAGUE OF MINNESOTA CITIES LEGISLATIVE WRAPUP SESSIONS The League of Minnesota Cities will hold four legislative wrapup sessions on May 12, 13, 15, and 16, 1992, to discuss new laws enacted during the 1992 Legislative session. This year, the League is adding a Saturday session to encourage attendance by both elected and appointed officials. To register please return the registration form at the bottom to: LMC Finance Department, League of Minnesota Cities, 183 University Avenue East, St. Paul, MN 55101-2526. Please contact Lynda Woulfe at (612) 227-5600 if you have any questions. LMC LEGISLATIVE WRAPUP SESSIONS REGISTRATION Registration fee is $25 per person advance; $35 on-site (includes lunch). Please make your check payable to the League of Minnesota Cities. Name Name Title Title Address City Phone ( ) I (we) will attend the session in: Number attending Total enclosed Return to: LMC Finance Department 183 University Avenue East St. Paul, MN 55101-2526 PLEASE DISTRIBUTE TO YOUR COUNCILMEMBERS AND OTHER INTERESTED CITY OFFICIALS AGENDA 9:30 Am. Registration 10:00 a.m.-Noon General Government, Joel Jamnik Environmental personnel i Retirement Noon -1:00 pm. Lunch 1:00-2:15 pm. Revenue and Taxation John Tomlinson, Sarah Hackett 2:15-2:30 p.m. Break 2:30-2:45 p.m. Additional Revenue Issues John Tomlinson, Sarah Hackett 2AS-3:00 p.m. Transportation, Sarah Hackett 3:00-3:15 pm. Elections & Ethics SITES Tuesday, May 12 Mankato Holiday Inn Downtown Wednesday, May 13 Minnetonka Radisson Hotel 12201 Ridgedale Drive Friday, May4S Bemidji Holiday Inn Highway 2 West Saturday, May 16 St. t3oud Sunwood Inn Hwy. 23 dt 4th Ave. So. !I League of Minnesota Cities Mankato May 12 E3 Bemidji May 15 Minnetonka May 13 Ei St. Cloud May 16 Number attending Total enclosed Return to: LMC Finance Department 183 University Avenue East St. Paul, MN 55101-2526 PLEASE DISTRIBUTE TO YOUR COUNCILMEMBERS AND OTHER INTERESTED CITY OFFICIALS AGENDA 9:30 Am. Registration 10:00 a.m.-Noon General Government, Joel Jamnik Environmental personnel i Retirement Noon -1:00 pm. Lunch 1:00-2:15 pm. Revenue and Taxation John Tomlinson, Sarah Hackett 2:15-2:30 p.m. Break 2:30-2:45 p.m. Additional Revenue Issues John Tomlinson, Sarah Hackett 2AS-3:00 p.m. Transportation, Sarah Hackett 3:00-3:15 pm. Elections & Ethics SITES Tuesday, May 12 Mankato Holiday Inn Downtown Wednesday, May 13 Minnetonka Radisson Hotel 12201 Ridgedale Drive Friday, May4S Bemidji Holiday Inn Highway 2 West Saturday, May 16 St. t3oud Sunwood Inn Hwy. 23 dt 4th Ave. So. !I League of Minnesota Cities Audubon Wetlands Workshop Saturday May 16, 1992 8:30 am to 4:00 pm Eastman Nature Center (in the Elm Creek Park Reserve) Cn ` The Minnesota Audubon Council will present a special workshop on wetland protection in northwestern Hennepin County. The workshop is'designed to teach people about wetlands in their community, the impacts of land use on those wetlands, and the ways that wetlands can be protected. A panel of wetland professionals will provide information on local, state,.and federal laws. Citizen activists will discuss different approaches people can use to protect wetlands in their community. The workshop fee is $10.00, and includes a bag lunch and workshop materials. The public is welcome. Advance registration is required. To register 7con,. Ms. Jo Ellen Worlin 2138 Centerview Lane' Mound, Minnesota 55364 •��;�``" Phone #: 472-1481 �' TwinWest Chamber of Commerce State of the City Community Coffee Breaks During May, TwinWest brings its Coffee Breaks to city hall for a "State of the City" presentation by city staff and elected officials in each community. It is your opportunity to learn about local happenings including new and proposed developments, public improvement projects, proposed ordinances and other matters that affect businesses in your community. The Coffee Breaks are held from 7:30 - 9:00 a.m. and coffee and rolls are provided. The State of the City Coffees are always TwinWest's most highly attended and informative coffee breaks of the year. Please join us! CfTY7C AL C7 OF ST . LOUIS PARK 7. Clty o} Goldon Valiey qiam mInnefonka r �y Y Tuesday, May 5 Crystal City Hall 4141 Douglas Drive Wednesday, May 6 St. Louis Park City Hall 5005 Minnetonka Boulevard Tuesday, May 12 Golden Valley City Hall 7800 Golden Valley Road )rth Wednesday, May 13 dge New Hope City Hall / Co-sponsored by North Ridge 4401 Xylon Avenue North Care Center Tuesday, May 19 Plymouth City Hall 3400 Plymouth Boulevard Wednesday, May 20 Minnetonka City Hall 14600 Minnetonka Boulevard Tuesday, May 26 Wayzata City Hall 600 Rice Street Thursday, May 28 Hopkins City Hall 1010 South First Street Coffee Breaks are free and no reservation is required. Ask a business associate to join you! • 1992 AMM Annual Meeting When: Wednesday, May 20,1992 Where: Radisson Hotel St. Paul - 11 East Kellogg Boulevard (Intersection of Kellogg and Wabasha) � St. Paul, Minnesota 55101 ; 3:45 p.m. Jonathan Padelford Cruise ?L: i 5:30 p.m. 6:30 p.m.. 7:30 p.m. Social Hour Buffet Dinner Annual Business Meeting (sponsored) Sliced Beef Top Round, Baked 9 p.m. Until ? Chicken Rosa, Fettuccine. Music and Dancing Assorted salads and vegetables. Back Street Boogie Band Variety of cakes and mousse. (Music - Back Street Boogie Band) Spouses, significant others and guests are welcomed! Bring your dancing shoesl Price: $25 per person. Before all the fun begins at the Radisson, enjoy a relaxing cruise along the Mississippi River aboard the Jonathan Padelford. The cruise, which includes libations and live music by the Mouldy Figs, is a 90 -minute trip that starts at 4 p.m. (See details on enclosed sheet.) 1. Reservations for the dinner and the Jonathan Padelford cruise must be made to Carol Williams (227-4008) no later than Friday, May 15. (Reservations are not needed if you plan to attend the business meeting portion only. Please channel all reservations through the office of your City Manager/Administrator.) 2. After a year of testimony and commentary, the Metropolitan Governance Task Force will present its preliminary report suggesting quite a few changes for the Metropolitan Council. See map and meeting agenda on reverse. The AMM would like to express its appreciation to Bay West Inc.; TKDA Architects; Bonestroo, Rosene, Anderlik & Associates; Braun Intertec, BRW, Inc.; and Strgar-Roscoe-Fausch for their underwriting of the social hour, musical entertainment and the Jonathan Padelford cruise. DISTRIBUTION NOTE: This invitation has been mailed to Mayors, Council Members and Managers/Administrators individually. M`1�6 Business agenda 1. Call to order. 2. Welcome. St. Paul Mayor Jim Scheibel. 3. Recognition of sponsors, retiring officers and board directors. 4. Metropolitan Governance Task Force Report. Bill Barnhart chair. 5. Innovative Project Award. Karen Anderson, Vice President, Presenter. 6. President's Annual Report. Bob Long, President. 7. Annual Election of officeis and directors. A. Report of Nominating Committee (enclosed). Larry Bakken, Past President, Nominating Committee Chair. B. Election of President, Vice President and Directors. 8. Comments by President -Elect. 9. Other business. 10. Adjournment. April 28, 1992 TO: AMM Member City Officials FROM: Larry Bakken, Nominating Committee Chair RE: 1992 Nominating Committee Report Pursuant to the AMM By-laws, a Nominating Committee was appointed by the AMM Board on March 5, .1992. The Committee has completed its work and the below listed officials are recommended for your consideration at the AMM Annual Meeting on May 20. FOR PRESIDENT: Karen Anderson, Council member, Minnetonka (current Vice President) FOR VICE PRESIDENT: Dave Childs, Manager, New Brighton (current Board member) FOR BOARD OF DIRECTORS, TWO-YEAR TERM (EIGHT TO BE ELECTED): *Don Ashworth, Manager, Chanhassen *Bill Burns, Manager, Fridley *Joan Campbell, Council member, Minneapolis *Tom Egan, Mayor, Eagan Jerry Linke, Mayor, Mounds View *Betty McCollum, Council member, North St. Paul Jim Prosser, Manager, Richfield *Gene White, Council member, Prior Lake NOTES: A. Upon election of a new president, the immediate past president, Bob Long, remains on the Board for one year. B. Additional candidates may be nominated by any voting delegate at the Annual Meeting. C. Asterisk denotes incumbents who are eligible for re-election to a two-year term. BOARD DIRECTOR TERMS NOT EXPIRING (ONE YEAR REMAINING): Bill Barnhart, Legislative Representative, Minneapolis Richard Enrooth, Council member, St. Anthony Ken Mahle Jr., Mayor, Woodbury Frank Ongaro, Inter. Goyernmental Affairs Manager, St. Paul Barbara Peterson, Mayor, Orono Craig Rapp, Manager, Brooklyn Park Tom Spies, Council member, Bloomington Brenda Thomas, Council member, Roseville NOMINATING COMMITTEE MEMBERS: Lang Bakken, Mayor, Golden Valley Kevin Frazell, Administrator, Cottage Grove Nancy Jorgenson, Council member, Fridley Peggy Kelly, Council member, Edina Tom Hedges, Administrator, Eagan Karl Neid, Council member, St. Paul Gloria Vierling, Council member, Shakopee - All Aboard! Before the Association of Metropolitan Municipalities Annual Meeting convenes, why not take a relaxing cruise along the Mississippi River? The Jonathan Padelford will be leaving the dock at 4 p.m. for a 90 -minute get -away from the hustle and bustle of City Hall life. While aboard, listen to the Dixieland sound of the Mouldy Figs, enjoy complimentary beverages and take in the city sights from a different perspective. If you chose to ride the Jonathan Padelford, you must be on board by 3:45 p.m. When the boat docks at 5:30, you can cruise on over to the Radisson St. Paul for the social hour, dinner and evening of fun, courtesy of the AMM and several sponsors. 01AMSET COUNTY" COVIITNOUSE L.-1 NAV�If SODt�fO �E.�` MISSISSIPPI RIVER c PADELP011D N HARRIET ISLAND I PARKING LOT OOH y J L_ PLATO BLVD I NORT a�, LEAGUE OF MINNESOTA CITIES ANNUAL CONFERENCE THE - PC -- ER OF P A RT N E R S H I P JUNE 9.12, 1992 • BLOOMINGTON, MINNESOTA PROGRAM SCHEDULE All conference events are at the Radisson Hotel South in Bloomington unless otherwise indicated. Tuesday, June 9, 1992 LMC Board of Directors Meeting 1:00 P.M. LMC Conference Planning Committee Meeting 3:30 p.m. Special Kick-off Event Get ready to enjoy an urban surfin' party featuring Bob and the Beachcombers. Radisson Hotel South 7:00 p.m. Wednesday, June 10, 1992 Welcome/Opening Session 9:0040:15 a.m. "Getting the Most from Our Local Resources: Building Healthy Cities" David Morris, Director, Institute for Local Self Reliance Break 10:15.10:80 am. Concurrent Sessions 1 (choose one) 10:30-11:45 am. ESPECIALLY FOR POUCYMAKERS Public Relations for Cities "': What public relations is and how it's shaped Creating the desired image for your city Handling crisis situations -from public emergencies to potential city scandals Q Getting good press ESPECIALLY FOR STAFF Americans with Disabilities Act Overview and background: what it is, when it goes into effect, how it's enforced Impact on cities (as employers of disabled workers) Cities' involvement regarding enforcement s How the act will affect business in the community, i.e. scam possibilities and how to handle them (emphasis on small businesses) KEEPING CURRENT Finance for the '90s: Alternative Sources of Revenue m Q Franchise fees New taxes (i.e. sales, employment, hotel/motel) C' User fees for non-residents (cultural and recreational, city services, i.e. sewer and water) V How each of these alternatives works, their benefits, and how to determine applicability for your city PARTNERSHIP APPROACHES Cooperation Among Minnesota Cities: What's Happening and Why Overview of an LMG-commissioned itudy * Results of statewide survey/selected interviews Significant findings about cooperative efforts -major motivators/major barriers The context -past, present, future LOCAL ISSUES Dealing with Developers: How to Take Charge Importance of an economic develop- ment plan € Developing a strategy—deciding where the city should put its money G Ensuring the development matches your plan (through ordinances, setting development standards/criteria, monitoring agreement) When and how to say *no' without liability TABLE TOPICS Exhibitor's Luncheon 11:45.1:15 p.m. General Session 1:152:15 p.m. 'The Power of Partnership' Marilyn Carlson Nelson, Vice Chair, Carlson Holdings, Inc, Carlson Compa- nies Concurrent Sessions II (choose one) 2:30.3:30 p.m. ESPECIALLY FOR POLICYMAKERS Innovations in Communicating with Citizens New ways to use broadcast and print media � New technologies to get your message across G'Approaches for reaching specialized audiences (communities of color, individuals with disabilities, new residents, i.e. schools) uUax or WMIS m cna AWLAAL OWDO a TM POVVER P A R T N E R S H I P AIME 1u. wa - K0WMN6 X w 0= ESPECIALLY FOR STAFF Understanding and Valuing Diversity Q Changing demographics w� What cities need to know about diversity x> Assessing, understanding, and managing attitudes your own, those of your colleagues & Working effectively cross -culturally with communities of color KEEPING CURRENT Legislative Mandates: An Overview &I What determines a mandate—city and state perspective Discussion of differences F, Funding issues :; How to resolve PARTNERSHIP APPROACHES Cooperation/Collaboration/Consoli- dation: Partnerships Among Cities The range of possibilities -from widely used to 'cutting edge" f` Urban and rural case studies r> When cooperation doesn't make sense 43 How to use this information back home LOCAL ISSUES Methods for Funding Infrastructure Improvement €, Iaws and conditions affecting infrastructure funding Making decisions on improvements v' Sources to fund improvements- traditional/nontraditional mprovements- traditional/nontraditional f`:' Success stories: dos and don'ts TABLE TOPICS Break 3:80.3:45 p.m. Concurrent Sessions 111 (choose one) 3:45-5:00 p.m. ESPECIALLY FOR POLICYMAKERS Dispute Resolution: A Tool for Effective Negotiation P. Overview of the mediation process 41 Practical skills to use with officials, staff, and constituents Practicing skills through real-life examples ESPECLAUY FOR STAFF Health Coverage: Influencing Future Policy I. Overview of current issues and trends 0' Implications for cities t Proposed changes at state and federal levels E. How to influence future legislation KEEPING CURRENT State Initiatives Impacting Cities: Committee on Reform and Efficiency (CORE) and Minnesota Milestones Description and purpose of each �-, Desired outcomes I BeBenefits Q Progress to date (actual results) and future plans PARTNERSHIP APPROACHES Influencing the Legislative Process Qiii, How to obtain legislation specific to your community r Tackling statewide issues not ad- dressed by LMC - 4's' Understanding the difference between informing and persuading How to use both approaches LOCAL ISSUES Tackling Crime in the Neighborhoods E Overview of trends & Need for a multi -faceted response including prevention, protection, and enforcement €h Success stories TABLE TOPICS City Night 6:30 p.m. This special celebration offers a family event at Metropolitan Sports Center complete with celebrities, sports figures, and music by the Bloomington Medalist Band. Metropolitan Sports Center M - c\ Thun&y, June 11, 1992 Partnership Breakfast 8:00 a.m. 'One Minnesota" Paul Olsen, President, Blandin Founda- tion (Co-sponsored by the Association of Small Cities) Concurrent Sessions N (choose one) 9:00.10:30 am. ESPECIALLY FOR POLICYMAKERS How to be an Effective Councilmember &^ Developing a vision for your local community 4' Importance of long-range planning Commitment to doing your home- work Q1 Self image and self preservation: survival skills Understanding your constituents ESPECIALLY FOR STAFF Recruitment, Selection, and Retention Basics 0, The public-private myth G Advertising for maximum response �PFI.SA compliance and the effect of affirmative action 9 Selection methods and pitfalls C: The council's role and accentuating the positive KEEPING CURRENT Pay Equity If Brief overview and update w' Issues and implementation: Is it working? Ck Cost and effect on arbitration PARTNERSHIP APPROACHES Collaboration/Cooperation/Consoli- dation: Partnerships Between Cities and Other Local Governments <t The range of possibilities -from widely used to *cutting edge' City -county, city -township, and city - school case studies e What works, what doesn't D How to use this information back home LOCAL ISSUES -SMALL CITIES Growth Problems for Small Cities Key concerns/potential problems G"..- Implications and issues i�in:.,r:::.:.,a.:::•:::.Y:,.w.::...::::.:r...a:.r......"::;;:_:%':.::::.::,•:•:•::.....:.�:'i::::`.>i.{:'r:'::'::r::.:�r:i.'•.'•f::•A:ii:{:d3:2"XfsY::iSii;;i::J :�;:;;:;::<'„i s};?>: y.••C;},� vEE.?• �f ,....} 4* Strategies to respond 0 Importance of leadership and planning (making tough decisions) TABLE TOPICS 10:30.10:45 a.m. Concurrent Sessions V (choose one) 10:45 a.m.-12:15 p.m. ESPECIALLY FOR POLICYMAKERS Teamwork Between Council/Staff V Role of council and staff Characteristics of a successful team: how to make yours work * Understanding your team players 0 How to resolve conflict situations ESP1CIALLY FOR STAFF Veterans' Preference Act: Hiring/ Promotion/Dismissal 01 Background and requirements of act w• 100 -point hiring/promotion systems How to test and screening tools Vt Dismissal and demotion KEEPING CURRENT Protecting Water Resources or Paying for It V Water resource planning—public and municipal requirements Current issues wetlands, groundwa- ter contamination, impact of economic development 0 Meeting standards for drinking water quality PARTNERSHIP APPROACHES Entrepreneurship: The Key to Your Community's Future Developing an entrepreneurial perspective about resource generation tw Emerging role of cities in public- private ventures .0 Breaking the bondage of scarcity and tax -based revenues The six "initial steps" to a resource - adequate future LOCAL ISSUES -SMALL CITIES Importance of Performance Appraisals in Small Cities Q Why they're so important 0 Who should conduct them and how Legal issues 0 Benefits and disciplinary matters i:;'< Termination procedures TABLE TOPICS Mayors /association/ Mini -Conference Luncheon 12:30-2:00 p.m.. - 'What's Good About Local Govern- ment' Donald J. Bort, Executive Director, National League of Cities Concurrent Sessions VI (choose one) 2:15.3:30 p.m. ESPECIALLY FOR POLICYMAKERS Selecting and Retaining a Successful Manager for Your City * How to select the right city manager t� Strategies to building a successful relationship Looking at the long term—making retention a priority (Co-sponsored by Minnesota City Managers Association) ESPECIALLY FOR STAFF Understanding the Ramifications of Discrimination 6, Areas of potential discrimination— classes protected by state/federal law �? Legal implications 0 Compliance requirements and penalties ,�': What the elected official needs to know and do v Actions you can take to reduce discrimination �C> How unconscious biases affect decision making (Co-sponsored by Minnesota Women in City Government) KEEPING CURRENT Insurance Coverage: Update and Issues * What's new and what's in the works at the League of Minnesota Cities Insur- ance Trust 6 Current risk management issues PARTNERSHIP APPROACHES Developing A Partnership Approach to State -Local Relations 4.1 Changing from adversaries to collaborators . 0 Perspectives from specific state agencies that are making changes * How cities can help LOCAL ISSUES4MALL CRIES Joint Powers for small Cities Overview of agreements allowed Characteristics of successful undertak- ings I, . Success stories—actual case studies from cities highlighting what they did, benefits derived, obstacles overcome, administrative/legal issues l-1Fs01+ Break 3:30-3:45 p.m. League Annual Meeting 3:45 p.m. LMC Reception and Banquet 6:30 p.m. Fiaay, June 12, 1992 Finale General Session 9:00.12:00 noon "Are We Speaking the Same Language? How Women and Men Communicate" Kelley Ott, President, KO Consultants/ Business Communications ;:.e;<<�..;��.,.G 4.: T,,S .+YY:S.. :V': .< �v:mxnx w•.vnvx.:�•rvxx::n:xx:::.v:::.:...:..n.y:rvrvn:m.vvxn.vf.•.n.vv:.x.v.�xn.:..:xvxxvv..nvw:4i3in�:•n 4ivi{i:�:v$:: ii4:: ii iiiiti isi::: •in :e• t,,Gl 0FUMWrAanaAW— CDWVW= "M POW- ER a' P A R T N E R S H I P ASI[ WIZ "U - ILOOWUMCK WM UMA SPECIAL ACTIVITIES FOR CITY OFFICIALS AND FAMILIES Kidc-off Program Tuesday, June 9 7:80 p.m. It's "Beach Party" time in Bloomington, when "Bob and the Beachcombers" come to the Radisson South with the Urban Surfm Party. The "Beachcomb- ers" will be bringing more beach balls, Hawaiian leis, hula hoops, and great '50s and '60s rock and roll music than ever before. The show begins at 7:30 p.m., so get there early and win a prize in the "Twist" or "Limbo Rock" contest. "Beach Blanket Bingo" is even a possibility. This event promises to be fun for the whole family. FAMILY ACTIVITIES Coif Tuesday, June 9, 1992 Friday, June 12, 1992 Golf is available at Bloomington's Dwan 18 -hole Golf Course. Arrangements must be made directly with Dwan (612) 887-9602 one week prior to requested date. Cost for 9 holes - $10.00,18 holes - $14.00. Bachman Tour/Luncheon Wednesday, June 10, 1992 9:00 am. Depart the Radisson and start the day with a tour of Bachman's main facilities. It includes a 45 -minute walking tour with time to browse and shop. On to the Hotel Sofitel for a presentation by Byerly's Home Economist and lun- City Night Wednesday, June 10 6:30.9:00 p.m. Come and let us showcase the "Pride of Minnesota." The Met Center will serve as the venue for an indoor tailgate party with lots of your favorite foods. Partid- pate in a fun evening filled with sporting activities and music to be enjoyed by all. Bring your camera and wear your favorite jersey—you may see representa- tives from the Twins, North Stars, Vikings, and Tunberwolves. cheon. Following the luncheon you will be entertained by Tom Frykman of the Comedy Gallery brought to you courtesy of the City of Bloomington. Tom has performed at clubs, colleges, and businesses from coast to coast. "Frykman leaves you feeling deliciously giddy and eager for more ... refreshingly unhip" says Minneapolis Star Tribune. Advance Registration $15. Following the luncheon and speakers you are free for the remainder of the afternoon to relax by the pool or take in some shopping. Old Log Theater Thursday, June 11, 1992 11:00 a.m. Travel by motorcoach to the Old Log Theater in Excelsior to enjoy a wonder- ful lunch followed by the hilarious play "The Foreigner" by Larry Shue. "The Foreigner" is a comedy about a very shy Englishman who has taken up residence in a backwoods Georgia Inn, and because of his shyness, pretends that he cannot speak or understand English. Then, what people discuss in front of him becomes both hilarious and unbelievable. You will be returned to the Radisson by 5:00 p.m. Advance registration with a maximum of 60 people. Cost $20. CONTINUED ON PAGE 21 LEAGUE OF MINNESOTA CMES ANNUAL CONFERENCE 1Mt POWER OF P A R T N E R S H I P JUNE 9-12, 1992 • BLOOMINGTON, MINNESOTA SPEAKERS Using local resources leads to healthy cities David Morris believes cities must learn to become more efficient and extract more useful work from local resources. This means looking at the flow of resources through boundaries in a much more intensive fashion. In this age of information, for example, a good school system becomes an essential asset. The last decade has taught us a great deal. We know that preventing prob- lems is less expensive than correcting them -whether we are talking about recycling rather than garbage disposal . or improving energy efficiency instead of building new power plants. During his Wednesday morning presentation, "Getting the Most from Our Local Resources: Building Healthy Cities; Morris will discuss how local and global changes will force Minnesota cities to become more efficient and he will provide them with the tools to extract more value from their existing resources. Mortis keeps an eye on the future, while maintaining a firm grasp on the present. An author and lecturer, he is a frequent consultant to government and business. Among his five books are nuts and bolts technical manuals such as Be Your Own Power Company (Rodale Press), as well as a thoughtful probe into the next century, Self -Reliant Cities (Sierra Club Books). University of Pittsburgh poll, Morris'Netghborhood Pacer (Beacon Press) was voted one of the two best books on neighborhoods. As a consultant, Morris' clients include: the federal governments of Canada,and the United States; the states of Nebraska, Minnesota, New York and Idaho; the cities of Vancouver, Canada; Davis, California; and Portland, Oregon; utilities such as Seattle City Light and Central Illinois Power and Light; and agricultural agencies such as the Federal Land Bank and the Missouri Coopera- tive Extension Service. He currently lives in St. Paul and is a co-director of the Washington, D.C.- based Institute for Local Self -Reliance. Marilyn Carlson Nelson speaks at conference The League of Minnesota Cities is proud to have Marilyn Carlson Nelson as its featured speaker on Wednesday afternoon. Nelson is currently the vice chair of Carlson Holdings,. Inc. and the heir -apparent of the $8 billion Carlson Companies empire. In her address, 'The Power of Partnership; Nelson will discuss what she believes to be key factors in creating and maintaining strong partnerships. Considered a master at working with people, Nelson thinks her greatest single talent in developing partnerships is her ability to sell ideas. She relishes the opportunity to convince others of something she cares about, be it a product or an idea, and says the pan she most enjoys is creating a vision and motivating people to fulfill it. She likes working through people, particularly volunteers, enabling them to achieve more under her tutelage than they might otherwise accomplish on their own. Her most recent success in this area was serving as head of the Minnesota Super Bowl Task Force. Rudy Perpich appointed her in 1984 with a mission to bring the nation's premiere sporting event to Minnesota. After losing out on its bid for the 1987, 1988, 1989, and 1990 Super Bowls, the NFL finally chose Minnesota to host the 1992 game. A positive thinker and a master organizer, Nelson agreed to take on the Super Bowl challenge, in pan, because the odds seemed so clearly stacked against her. According to the prevailing wisdom at the time, the National Football League would never agree to stage its high-stakes, year-end finale in a northern state in the dead of winter. Nelson's work in developing partner- ships in the not-for-profit sector has taught her much about customer responsiveness -something which is vital to Carlson Companies' success in the next decade as it strives to maintain its position as the premier provider of services in hospitality, travel, and marketing. In addition to her duties at Carlson Companies, Nelson currently serves on several corporate boards, including Citizens State Bank of Waterville, which she has owned for 20 years with her younger sister Barbara She also is a board member at Exxon Corporation, US West, and First Bank System. NLC director highlights the positives in local government Donald J. Borut, executive director of the National League of Cities, will address the overall conference with his presentation, "What's Good About Local Government" at the Mayors Luncheon on Thursday. In addition to providing a brief overview on the role of the National League of Cities and the way NLC is addressing the priorities of local government, Borut will speak to the basic issue of why bright, talented, and committed citizens make a commitment to work in the public sector even in the most trying of times. Local government has always been a force to enhance and improve the quality of life of its citizens. Now more than ever, the public and those serving in the public sector need to appreciate the remarkable contributions they have made and are continuing to make in both the best and most difficult times. We need to celebrate and appreciate what's good about local government. We do not need to apologize. Borut has more than 25 years experience in municipal government and organizational leadership in the public sector. Prior to his NLC appoint- ment ppointment in March 1990, he was deputy executive director of the International City Management Association (ICMA), an organization representing profes. sional local government administrators. A graduate of Oberline College, with a Master's Degree in public administra- tion from the University of Michigan, Borut began working in city government in 1964 as a staff assistant in the office of the city administrator, Ann Arbor, Michigan. He advanced to the post of assistant city administrator of Ann Arbor before leaving the city to join the ICMA. staff in 1971. Starting as an ICMA associate director, Borut had responsibility for the organization's Management Develop. ment Center. He carried out a broad overhaul and expansion of ICMA's professional development and support programs, introduced a peer -exchange program to help local governments obtain low-cost technical assistance, managed the automation of ICMA's management information service data base, and developed a number of federal grant and contract programs to support research, technical assistance, publications, and other ICMA services to cities and towns. In 1984, Borut became deputy executive director of ICMA. While serving as deputy executive director, he developed several new initiatives including ICMA's Sports, Convention Center, and Future Visions Consortia and the ICMA Endowment Fund. He also was a founder and director of the program on community problem solving, which provides technical assistance on collaboration and _ c� consensus building in solving various community problems. Friday session addresses how men and women communicate As males and females, we are raised in different and separate cultures. When we try to communicate, our words may be in a similar language but our meanings are dramatically different. Men speaking to women, and women speaking to men, are exercises in intercultural communication. In order to be understood, someone has to translate. This often means speaking the other person's language. Similar language with different meanings often leads to humorous encounters as well as hurtful ones. Dr. Kelley Ott will explore both during her Friday morning presentation, "Are We Speaking the Same Language: How Men and Women Communicate." Ott has been doing training and consulting for Minnesota business and government for 11 years as president of KO Consultants, Business Communica- tion. She began her consulting work on Long Island. She worked with commu- nity groups including the police, fire department, and electrical utility company. She founded KO Consultants when she moved to Minnesota and began working with five communication experts. She completed her Ph.D. in 1989 at the University of Minnesota where she taught courses in small group communi- cation and intercultural communica- tion. She has also taught at the College Of St. Catherine, the University of St. Thomas, and Bowling Green State University in Ohio. Ott is often the keynote speaker for conferences and national meetings as well as a trainer in small group tech- niques, public speaking, and conflict management Her areas of expertise include intercultural communication (she lived in Kenya, East Africa and England and has traveled extensively in Europe), gender communication, and organizational communication. Most of her work has been in Minnesota but she has also been a speaker or consultant in California, Texas, Ohio, and New York..*:.*,. Q 0 Q r ---q U a 0 Cl) w Wz 0 w U F-+ CD w u_ F- C) z 0 m Q 0 z r co Ir IN IN U Q a U EaC7� Uza ow a 't oo;�S r OD T- kn t- N N N t0 +2 N 0 z tN�� N N 0 N a r c2 N 9 �z 7 3 CO Or N F ^ r N N 0 ¢D5 N t0 N M Cf) CO U') N N a� a�a'�..� "" U0 O M$U p to O O O U co N N`° t - Q U w 0 A Hz x w z0H �¢ �o p�xv� w w r° aazU x3�' a ga0 520$0 09 N t0 +2 N <L tN�� N N 0 N a r c2 N 9 r 00 LO N N 7 3 CO Or N F ^ r N N N t0 N M Cf) CO U') N N N U) r �2 N LL N 00 r N N 0) t0 Cl) 00 r 00 LO N N F ^ r N N w �2 N N Cf) to C%j CY) co U Lf) cq N U p) (n d U CD N U0 R 00 z ....::........ .. ..:.......: :..:..:. 0:.:':<.:, ;:::":::.:::>. fes;° :: ':::.':: .:.::>. �.:.:: :..:: ' ' - : > .r. •: ' E LL 0 C/) Cc C)"N U LU z 0 Lu rTl U >4 > � 0 cr i L<Lj U r- LO T— IN im co IN u co to T— r N w 0 FTI :2 2 co VU Clf) N 0 co z C\j ��z F- C\j Cl) m Z 0 z z OZ Go R °z tho 8o U O�u0 UP V: �4 u Ch - r-- C\1 \0 w LT. 0 C) 0 M Z E5 �� CL 5 00 (R FTI :2 2 co VU Clf) N 0 co It Z; C\j N a) CO g) o F- C\j Cl) m 00 LO CM 0) CM C\j OZ Go R °z toNcli U UP u Nco 0 Ca. 0 1:N U, CO U.) n Cj C\1 0) C\j w '0' � 'Coi LL — 00 LO (3) 04 LLN It Z; C\j N a) CO g) o F- C\j Cl) m 00 LO CM 0) CM C\j Go R toNcli c0i Lo c4 a) Nco c') CM 0) CD C') 0 04 Cl) LL — 00 LO (3) 04 V 00 —4 ClJ CO Cl) 0 N — C\j C\J F- Lf) Cli 0) 4 m 'I,' .^- � CLO4 M 0 N -�r N m -a COUNCIL CALENDAR: MAY 4 - 17 May 1992 May 4 MONDAY:<:;`:- May 11 5:00pm JOINT COUNCIL/HRA & COUNCIL STUD 7:00pm CHARTER COMM. SESSION 7:00pm 'OWN: MEETING'= AREA: 3:`:.::':.;:::<>';- 7:00pin COUNCIL -MEETING May 5 ;:;::TUESDAY::: May 12 7:00pm FINANCIAL ADVISORY COMMITTEE 1:30pm D.A.R.E. Grad. - Plymouth Creek, 16005 41st Ave 7:00pm BOARD OF ZONING 7:00pm CHARTER COMMISSION May 6 May 7 L 4:00pm Library Board Mtg - Maple Grove Library 5:30pm Dinner Mtg with P.S. Director Finalists May 8 NESDAY May 13 9:30am **Legislative Wrap -Up Session, Radisson Mtka 7:OOpm PLANNING COMMISSION Y.: 5:30pm CITY COUNCIL/PRAC MEETING 7:00pm PRAC FRIDAY...::. May 14 May 15 M T W May T F S S M T June W T F S S 1 2 3 1 2 3 4 5 6 7 4 5 6 7 8 9 10 8 9 10 11 12 13 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 *Revised Meeting/Event **New Meeting/Event 5/1/1992 COUNCIL CALENDAR: May 1992 M—\Z MAY 18 - 31 May 20 WEDN SDAYJ I May 27 5:30pm Assoc. of Metro. Municipalities Annual Mtg 2:00pm D.A.R.E. Grad. - Birchview, 425 Ranchview Ln 6:45pm PLAN FORUM 7:00pm PLAN COMM. May 211 I nor 1:30pm D.A.R.E. Grad. - Pilgrim Ln - 3725 Pilgrim Ln 1:30pm D.A.R.E. Grad. - Sunset Hill - 13005 Sunset Trl 2:00pm D.A.R.E. Grad. - Kimberly Ln - 17405 C.R. 9 DAY .: May 28 1:30pm D.A.R.E. Grad. - Greenwood, 3635 C.R. 101 May 22 — FRIDAY, -'-1 May 29 2:00pm D.A.R.E. Grad. - Sunny Hollow, 8808 Med.2:OOpm D.A.R.E. Grad. - Oakwood, 17340 C.R. 6 Lk. Rd. May 23 _. *Revised Meeting/Event **New Meeting/Event M T W v •Ty F S S M T W 4 F S S 8 9 10 11 1 2 3 4 5 6 7 8 910 21 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 *Revised Meeting/Event **New Meeting/Event M T W v Tv F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 5/1/1992 m- \z!) COUNCIL CALENDAR: JUNE 1 - 14 June 1992 June 1 -- MONDAY:' ;: June 8 6;000m,: COUNCIL MEETING -. ':' >: : ;:; : 7:0Opm CHARTER COMM. June 2 1.1 UtSUA" June 9 11 7:00pm BOARD OF ZONING June 3 IW1=UNk=bUAyj June 10 LMC: Anritial 'Cpnference. Radissoii*So:: B166mington':.: 7.00nm PLANNING COMMISSION June 4 :THURSDAY June 11 LMC Annual Conference Radisson So:':.Bloomingfon-- 7:00pm PRAC June 5 --:FRIDAY---.: C, June 12 Radisson So: Bloomington .-A *Revised Meeting/Event **New Meeting/Event July M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 5/1/1992 June M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 *Revised Meeting/Event **New Meeting/Event July M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 5/1/1992 COUNCIL CALENDAR: JUNE 15 - 28 June 1992 June 15 June 22 6:30pm PLYMOUTH FORUM 7:00pm JOINT PLYMOUTH/MAPLE GROVE 17,00pm COUNCIL- MEETING - COUNCIL MEETING June 16 1--., TUESDAY'..",-*; June 23 6:30pm HRA 7:00pm WATER QUALITY COMMITTEE June 17 I June 18 I June 19 June 24 6:45pm PLAN FORUM 7:00pm PLAN COMM. RSDAY.'- June 25 IDAY.- June 261 M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 *Revised Meeting/Event **New Meeting/Event ouly M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 5/l/1992 MEMO CITY OF;. PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: April 16, 1992 TO: Mayor Kim Bergman FROM: Darrel Anderson - Community Relations Officer SUBJECT: D.A.R.E. CULMINATION The D.A.R.E. culminations have been set as follows: k►`. May 12 1:30 p.m. Plymouth Creek 16005 41st Av. N. K%�- May 18 2:00 p.m. Zachary Lane 4350 Zachary Lane X',n May 19 8:45 a.m. St. Bartholomew 630 E. Wayzata Blvd. W��- May 19 1:30 p.m. Gleason Lake 310 Co. Rd. 101 Joh v% May 21 1:30 p.m. Pilgrim Lane 3725 Pilgrim Lane t<e— May 21 1:30 p.m. Sunset Hill 13005 Sunset Trail �..,r�.. May 21 2:00 p.m. Kimberly Lane 17405 Co. Rd. 9 k%,:.. May 22 2:00 p.m. Sunny Hollow 8808 Medicine Lake Rd New Hope K�— May 27 2:00 p.m. Birchview 425 Ranchview Lane K,+•, May 28 1:30 p.m. Greenwood 3635 Co. Rd. 101 fK% May 29 2:00 p.m. Oakwood 17340 Co. Rd: 6 The D.A.R.E. officers would like you to consider speaking,. on behalf of the City Council, at any or all of these graduation exercises. It is important that our citizens know this program has had the support of the Council, individually and collectively. Without that support, D.A.R.E. would not exist in Plymouth. rIM APR 17'92 Mayor Kim Bergman April 16, 1992 Page 2 4 During your remarks we would also like you to introduce other members of the Council that may be present. To facilitate printing of culmination programs, I would ask for your response during the first week of May. DA/sb cc: Lieutenant Dennis Paulson James G. Willis - City Manager MIRY: APR 17'Q� MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: April 29, 1992 TO: Fred G. Moore, Director of Public Works inn( FROM: Marjorie E. Vigoren, Solid Waste Coordinator luv, SUBJECT: SPECIAL RECYCLING COLLECTION HELD ON APRIL 25, 1992 Last Saturday's special collection for recyclables drew even more participants than our first collection in October. 975 vehicles came through the site. They were loaded with a variety of the accepted materials; magazines, tires, household appliances, Goodwill items, and scrap metal. The consensus of those who expressed an opinion was that this was a valuable service to the residents of the City of Plymouth. Paying for and unloading materials was facilitated by four members of the Public Works crew, one clerical person from Finance, myself, and 15 Boy Scouts. At times the line of vehicles extended for more than a block, but no one reported waiting more than five minutes to enter the site. By the end of the day we had collected 21.5 tons of scrap metal, 9.11 tons of magazines, 300 appliances, 800 tires, and filled two semi trailers with items for the Goodwill. In addition to the five categories of materials that we collected, many people expressed a need for disposing of waste oil and electronics. There is not adequate space in the City Center parking lot to accommodate those extra materials; however, if we follow through with plans to hold the next collection at the new Public Works building, we should be -able to add them. The only part of the collection that did not go according to plan was the hauling and disposal of scrap metal. We were not able to contact the company that provided the roll -off containers for scrap metal on Saturday to bring more containers, so several tons of scrap metal had to be unloaded directly onto the parking lot. Because of that, there was still a considerable amount of material left in the parking lot on Monday morning. This required additional cleanup costs to have the material picked up and removed. By noon on Tuesday, the Street Department had swept up the remaining debris and the parking lot was back to normal. MEV : kh 1992 RECONSTRUCTION UPDATE The City Council awarded the contract for the 1992 Reconstruction Program to Valley Paving, Inc. The contractor plans to begin work in District 2 on Thursday, -April 30. District 2 is comprised of the commercial/industrial area south of Highway 55, east of I-494, north of County Road 6, and west of Xenium Lane. All work in District 2 is expected to be finished within one month. The final cleanup, seeding, and sodding will take place after all areas in the 1992 Reconstruction Program have been completed, we expect that to be late August to early September. WORK PLANNED FOR DISTRICT 2 Berkshire Lane between Water Tower Circle and 24th Avenue is the first area slated for work. The contractor will use a large milling machine to remove the bituminous surface and rock sub -base. To accomplish this work as quickly as possible, Berkshire Lane will be closed for three to five days. The millings will then be used in the 1.5 feet of granular sub -base. About six inches of aggregate base will then be placed, which will "enable traffic operations to resume on Berkshire Lane. The final asphalt layers will be placed after all streets in District 2 are ready for paving. The median on Industrial Park Boulevard between Berkshire Lane and Xenium Lane is scheduled to be removed. This is scheduled to take place at the same time Berkshire Lane is milled. This work will be accomplished under existing traffic conditions. In addition, the bituminous curb will be removed and replaced with new concrete curb and gutter. Next, the contractor will work on Annapolis Lane from County Road 6 to 24th Avenue, and Water Tower Circle from Annapolis Lane to Xenium Lane. It is anticipated that`'the same milling process used on Berkshire Lane will be used on these streets. New concrete curb and gutter will be constructed on these street segments as well as others where none currently exist in District 2. The next scheduled activity will be the milling and crack repair of the following street segments: o The west half of Water Tower Circle o Industrial Park Boulevard between Berkshire Lane & Xenium Lane 0 24th Avenue between Berkshire Lane and Xenium Lane o Annapolis Lane north of 24th Avenue 0 26th Avenue between Annapolis Lane and Xenium Lane 0 27th Avenue between Annapolis Lane and Yucca Lane 0 Yucca Lane north of 26th Avenue After all the milling has been completed and any necessary repair work is done to existing concrete curb and gutter, the asphalt paving operation will begin. The contractor anticipates completing all of the above work 'in approximately one month's time. The contractor will notify affected property owners 48 hours in advance if the road work will affect access to properties. STREET RECONSTRUCTION The street reconstruction program is undertaken each year in areas that are identified through a citywide street evaluation survey. Reconstruction extends the life of the street by repairing minor defects before they become major. FUNDING The City plans to pay for 702 of the total street reconstruction program. The City's funding comes from property taxes levied citywide. Benefiting property owners will be assessed the remaining 302. During any given year, the actual percentage may vary because the 302 assessment rate is based on the overall citywide reconstruction program. FOR MORE INFORMATION If you have any questions, call Senior Engineering Technician Dan Campbell at 550-5073. April 28, 1992 Lou Buckendorf 17210 County Road 47 Plymouth, MN 55446 SUBJECT: TOWN MEETING FEEDBACK FORM Dear Mr. Buckendorf: Thank you for your question on the resident feedback form you submitted at the Apil 27 Town Meeting. Both the City Council and staff are gratified the meeting was so well attended. In order to more fully respond to your concerns, I referred your question to Fred Moore, Public Works Director, for investigation. The staff member will provide you with additional information. Once again, thank you for participating in the Town Meeting and feel free to contact me, City Councilmembers, or city staff at any time if we can be of service to you. Sincerely, Ks.m M. Ber Mayor KB:kec cc: Fred Moore, Public Works Director 3400 PLYMOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55447. TELEPHONE (6 2) 550-5000 V J 5 RESIDENT FEEDBACK FORM Please use this form if you have a question or concern which does not appear on the Town Meeting agenda to which you would like the City to respond and/or investigate. if you provide your name, address and phone number, we will advise you of our actions and findings with respect to your concern. NATURE OF CONCERN:A�►�� .{JGr �'L-] - �Cy ��✓ ; ` ! 1�� ` T I`ll ciu-� u S ACTION YOU DESIRE THE CITY TO TAKE: NAME: Lo ADDRESS: (City) (ZIP) PHONE NUMBER: � 3 I Z-0 0 April 28, 1992 Dan Cermak 4375 Polaris Lane N. Plymouth, MN 55446 SUBJECT: TOWN MEETING FEEDBACK FORM Dear Mr. Cermak: Thank you for your comments on the resident feedback form you submitted at the April 27 Town Meeting. Both the City Council and staff are gratified the meeting was so well attended. In order to more fully respond to your concerns, I referred your comments to Dennis Paulson, Acting Public Safety Director for investigation. The staff member will provide you with additional information. Once again, thank you for participating in the Town Meeting and feel free to contact me, City Councilmembers, or city staff at any time if we can be of service to you. Sincerely, K 111MV000. ft Ber Mayor KB:kec cc: Dennis Paulson, Acting Public Safety Director 3400 PLYMOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 550-5000 s -s RESIDENT FEEDBACK FORM Please use this form if you•have a question or concern which does not appear on the Town Meeting agenda to which you would like the City to respond and/or investigate. if you provide your name, address and phone number, we will advise you of our actions and findings with respect to your concern. NAME: N YOU DESIRE THE CITY TO TAKE ADDRESS: 5 1 -of �ir/� //y A � LEI 5 (CRY) (23P) PHONE NUMBER:i CITY OF PLYMOUTH April 28, 1992 David Domaas 15910 - 46th Avenue North Plymouth, MN 55446 SUBJECT: TOWN MEETING FEEDBACK FORM Dear Mr. Domaas: Thank you for your comment on the resident feedback form you submitted at the April 27 Town Meeting. Both the City Council and staff are gratified the meeting was so well attended. In order to more fully respond to your concerns, I referred your comments to Eric Blank, Parks and Recreation Director. The staff member will provide you with additional information. Once again, thank you for participating in the Town Meeting and feel free to contact me, City Councilmembers, or city staff at any time if we can be of service to you. Sincerely, Kim- Mayor im Mayor KB:kec cc: Eric Blank, Parks and Recreation Director RESIDENT FEEDBACK FORM Please use this form if you have a question or concern which does not appear -on the Town Meeting agenda to which you would like the City to respond and/or investigate. if you provide your name, address and phone number, we will advise you of our actions and findings with respect to your concern. NATURE OF CONCERN: �Po2� ��t CH1L2X� ACTION YOU DESIRE THE CITY TO TAKE: s NAME: Aj v 11) ' ,1)0_MAft-s- 0 ve 16 -Ilk 5��* "/j ADDRESS: �1 1 !�✓� ,�a 'Aj (City) (zip) PHONE NUMBER: 11!� / 2 S (�_.17 0 y ctpl" April 28, 1992 Mr. Ron Anderson 14915 - 46th Place North Plymouth, MN 55446 SUBJECT: TOWN MEETING FEEDBACK FORM Dear Mr. Anderson: Thank you for your question on the resident feedback form you submitted at the April 28 Town Meeting. Both the City Council and staff are gratified the meeting was so well attended. In order to more fully respond to your concerns, I referred your comments to Parks and Recreation Director Eric Blank, and Acting Director of Public Safety Dennis Paulson. The staff member will provide you with additional information about your concern. Once again, thank you for participating in the Town Meeting and feel free to contact me, City Councilmembers, or city staff at any time if we can be of service to you. Sincerely, e? ?� Kim M. Bergman Mayor KB:kec cc: Eric Blank, Parks and Recreation Director Dennis Paulson --TA 2) 550-500c, Y - RESIDENT FEEDBACK FORM Please use this form if you have a question or concern which does not appear on the Town Meeting agenda to which you would like the City to respond and/or investigate. if you provide your name, address and phone number, we will advise you of our actions and findings with respect to your concern. NATURE OF CONCERN: 4� V' -V �4 -e- Zx,- ve V 4e> ACTION YOU DESIRE THE CITY TO TAKE: NAME: ADDRES Pty) (ZP) PHONE NUMBER: S S�- 3 / RESIDENT FEEDBACK FORM Please use this form if you have a question or concern which does not appear on the Town Meeting agenda to which you would like the City to respond and/or investigate. if you provide your name, address and phone number, we will advise you of our actions and findings with respect to your concern. NATURE OF CONCERN: �� {��G-��s Z.-4 (e►�� • 0.J K—yo.- � l � `�-� Y� � C `� '�_ r V -V ZC,- ACTION YOU DESIRE THE CITY TO TAKE: NAME: PC �� /`1v-o'�� V' -S G ADDRESS: 4 I T `` (->Cr-.cr-. /V P/ L" 5s� (city) (zip) PHONE NUMBER: RESIDENT FEEDBACK FORM Please use this form if you have a question or concern which does not appear on the Town Meeting agenda to which you City to respond and/or investigate. if you provide address and phone number, we will advise you of ou findings with respect to your concern. would like the your name, r actions and NATURE OF CONCERN: S„r in,,o �: �N y ��L� �ee- 1 ACTION YOU DESIRE THE CITY TO TAKE: S� • JJti'�' ►�..c.•��G,.S C-,ll�-��1r�C�:�.. � •�1�.vC.. � •C� 1.� �' "�•� S w W\ -c,, to , l r= c "Z/\1 JD -Nr kt/ NAME: Ik-,, i, M v`(, -&F r1 0 ADDRESS: Il S `7'� ,�ICiCV-- j k'Ln'-i h) s i.- y Ll 6 (City) (zip) PHONE NUMBER: S S� ,z CITY OF April 27, 1992 PUMOUTI I SUBJECT: CITY MISSION/CITY COUNCIL OBJECTIVES Dear President: The Plymouth City Council recently revised the City Mission Statement. The Council made it significantly shorter to make it more "user friendly" and added items related to fiscal resources, communications, and community relations. The Council also developed its own 1992 - 1993 goals. Both the City Mission and Council Goals and Objectives will guide the future work of the Plymouth City Council and staff. Because of the importance of these documents, the City Council directed city staff to share them with citizens. The May Plymouth News will feature a Mayor's Message about the topic. For your information, I have enclosed a copy of both the City Mission and the 1992 City Council Goals and Objectives. Please share this information with the members of your association through whatever means is available to you. If you prefer a summarized version of the City Council Goals and Objectives, I have also included a copy of the Mayor's Message which will appear in the Plymouth News. Please feel free to reprint it in your homeowner association newsletter. If you have any questions, call me at 550-5016. Sincerely, Helen LaFave Communications Coordinator HL:kec 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 MISSION STATEMENT 4/2/92 CITY OF PLYMOUTH r. This is the mission of the City of Plymouth: I. Communication and Community Relations - The City will communicate in a timely manner with City customers and stakeholders through various means and on topics of specific and general interest. The City will place a high priority on customer needs when delivering city services. II. Suitable Housing and Environment - The City will promote a variety of quality, affordable housing for various income levels through the development and redevelopment process. Developments will integrate harmoniously with the natural environment. III. Economic Vitality - The City will encourage economic vitality through the development. of a diversified economic base, with balanced commercial, industrial and residential areas. In accomplishing this goal, the City will promote efficient land use and the continued development and maintenance of a solid property tax base. IV. Security - The City will enact, maintain and administer policies and ordinances which protect public health and safety, .as well as property. V. Access through Municipal Infrastructure - The City will promote orderly development by planning for infrastructure needs and public utilities such as municipal water and sewer, storm water drainage, roads and city buildings. These public investments will be protected through infrastructure maintenance programs. VI. Human Development - A broad range of educational and recreational leisure time opportunities will be offered for residents in cooperation with other agencies. VII. Fiscal Resources - Fiscal planning will be a continuing high priority. The careful management of fiscal resources will facilitate the City's ability to attain its mission, ongoing objectives, and protect the public infrastructure investments. 4/2/92 1992 - 1993 GOALS AND OBJECTIVES PLYMOUTH CITY COUNCIL I. DEVELOPMENT Development of public improvements (roads, watermains, sanitary sewers, storm drains, etc.) should be done in a timely manner so that the inconvenience to in-place residents is minimized; ensuring that all affected residents are fully informed during both the planning and execution stages of construction projects. Any development, public or private, should ultimately enhance, rather than cause hardship to residents of the community. The City staff, in particular, will have •a "can -do" attitude in facilitating a positive climate which encourages development in our community in accordance with adopted plans, programs, and policies. B. Goals 1. Consider existing residents when proceeding with development. New development should enhance the desirability of living in Plymouth, rather than cause hardships because of special assessments and/or adverse environmental impacts. 2. Prepare plans for environmental studies and the construction of major roads before development occurs adjacent to the proposed roadway. 3. Seek ways to provide information to citizens and opportunities for them to effectively participate in discussions to citizens regarding development or improvement projects which may affect their property. 4.. Staff will have a "can do" attitude regarding development. Display sensitivity to the impact of the process and regulations on the development community. 5. Develop an ongoing communication program (checklists, timeline for petition approval, etc_) to make users of engineering and community development services aware of procedures, processes, and alternatives. 4/2/92 1992 - 1993 GOALS AND OBJECTIVES - PLYMOUTH CITY COUNCIL Page 2 II. FINANCIAL RESOURCE A. PhilosoRhv In order to meet the City's overall mission to provide for the public health, safety and welfare of its residents, financial resources must be efficiently, effectively, and prudently developed and utilized. B Goals 1. Restore $500,000 to the Park Dedication Funds which was set aside for operating purposes, or in the alternative, consider limiting the use of these funds to the annual interest earned on the $500,000 principal balance. DONE 2. Evaluate professional consulting contracts, including: 1) auditor; 2) financial consultant; and 3) legal services. DONE 3. Establish a Financial Advisory Committee. The committee will make recommendations to the Council on the following topics: a) Capital improvement funding policy statement aimed at accumulating funds for future "basic service" projects. b) Examine methods for forecasting the fiscal impacts of growth. c) Formalize the financial strategic planning function. d) Evaluate the need for new financial forecasting software to replace the Munies system. e) Review the five-year forecast of operating budgets as prepared by the city staff. 4. Encourage and recruit volunteers to assist Council and staff in a wide variety of formal and informal programs, marketing studies, surveys, etc. 4/2/92 1992 - 1993 GOALS AND OBJECTIVES - PLYMOUTH CITY COUNCIL Page 3 III. INTERGOVERNMENTAL The City Council recognizes the value of, and the need for, ongoing communications with the State Legislature on issues impacting Plymouth. Efforts beyond those of the lobbying associations with whom Plymouth is affiliated needs to be made whenever appropriate. B. Goals DONE 1. Actively oppose April 7 presidential primary unless it is state funded. DONE 2. Monitor/lobby Hennepin County Commissioners for support of the library in Plymouth. 3. Take an active role in lobbying the Legislature to reform property tax classification rates consistent with the Municipal Legislative Commission (MLC) position. Also, promote legislation that benefits Plymouth, e.g., redistricting. 4. Develop meaningful dialogue with school district officials through Council Coordinating Representative (CCR) and joint meeting to work on cooperative programs. 5. Evaluate the Police Liaison Program for Armstrong during budget cycle and develop an ongoing policy regarding liaison services for all school districts. IV. INTRAGOVERNMENTAL The City Council goals for intragovernmental matters are to encourage citizen involvement and staff input in the decision-making process; to identify priorities for the most efficient and effective use of City time and. fiscal resources; and, to foster positive working relationships among Councilmembers, staff, and our citizens. B. Goals 1. Accord extensive due process and make absolutely certain that our actions are in the best interest of the entire city. - LOC.' - 4/2/92 1992 - 1993 GOALS AND OBJECTIVES - PLYMOUTH CITY COUNCIL Page 4 2. Monitor public safety needs of the community and be prepared to allocate any resources that may be needed to address legitimate, documented concerns. DONE 3. Be prepared to establish study sessions on the second and fourth Mondays. DONE 4. Hold a City Council planning session early in 1992 to consider goals and objectives. _ Department heads should be included. DONE 5. Review 1991 Council decision to limit board and commission members to two three year terms for a total of six years. DONE 6. Board and commission appointments are to be made in a timely manner. Volunteer contributions to be acknowledged in a timely manner. 7. Make every effort to - strengthen the information linkage between City Center, the City Council, and our "customers" in a timely, meaningful, up -front manner. 8. Work to develop and maintain open communications between all Councilmembers; avoid derogatory comments; address concerns to Councilmember in question. Plymouth City Council refines city mission, sets goals By Mayor Kim M. Bergman The City Council recently refined the City mission statement. We made it significantly shorter to make it more "user friendly" and added items related to fiscal resources, communications and community relations. The addition of these areas reflect our commitment to prudent management of taxpayer dollars and our continuing effort to inform citizens of city - related issues and, in turn, seek their feedback. The entire mission statement is reprinted elsewhere on this page. The Council also developed its own 1992-93 goals. While our list of goals is long, I want to summarize the philosophies that will guide us through 1993 and share a few of our goals. Development: The Council believes that development should not be a detriment for existing citizens living in Plymouth. Consequently,'construction of public improvements such as roads and watermains will be done in a timely manner so as to minimize inconvenience to in-place residents. The City will keep affected citizens informed during the planning and construction of public improvements. Also, the city staff will have a "can -do" attitude, thereby, assisting development in accordance with adopted plans and policies, without sacrificing standards. To this end, the City will prepare plans for environmental studies and the construction of major roads before development occurs adjacent to the proposed roadway. We will also develop an ongoing communication program to make users of engineering and community development services aware of procedures, processes and alternatives. Fiscal Resources: To meet the City's overall mission of providing for the public health, safety and welfare of its residents, we must efficiently and effectively develop and utilize financial resources. To follow through on this, the Council will seek to restore $500,000 to the Park Dedication Fund which was set aside for operating purposes, or in the alternative, consider limiting the use of these funds to the annual interest earned on the principal balance. We have already evaluated the City's professional consulting contracts, including the auditor, financial consultant and legal services. Based on those evaluations, we have hired a. new financial consultant and city attorney. we have also established an ongoing Financial Advisory Committee. Intergovernmental: The City Council recognizes the value of ongoing communications with the State Legislature on issues affecting Plymouth. Efforts beyond those of the lobbying associations with which Plymouth is affiliated need to be made whenever appropriate. 0 In the future you will see us continuing to lobby the Legislature to reform property tax classification rates. Locally, we will work to develop meaningful dialogue with school district officials. In addition, we'will evaluate the Police Liaison Program for Armstrong during the budget cycle and develop an ongoing policy regarding liaison services for all school districts, if necessary. intragovernmental: The Council will encourage citizen involvement and staff input in the decision-making process; identify priorities for the most efficient and effective use of city time and fiscal resources; and foster positive working relationships among Councilmembers, staff and our citizens. �ct 04/29/92 15:45 April 29, 1992 Mr- Kim Bergman, Mayor City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447 Dear Mr. Bergman: � ra Post -it" brand fax transmittal memo 7671 # of pages ► To -- Fro r :u Co. Co. Dept. Phone N Fahr `` // //',� Fax@ ._;q Q lTl My sincere thanks to you for writing to the Zachary Lane Chess Team as they were preparing for the national tournament in Knoxville (April 24, 25, 26). The team members were thrilled to receive a message from you, a well-known person, as they prepared for this important event-. Coach Russ Erickson read them your letter prior to the start of tho games - More than 1200 students (a new national record) representing 135 schools from 37 states participated in this 1992 national event. Regarding Zachary Lane tournament results, the team enjoyed considerable success, finishing in the top ten in each of three competition categories, as follows: 0 Junior Varsity: 462 participants: 80 teams: FIRST Place • Primary (K -3rd): 406 participants': 1.35 teams: NINTH Place 0 Elementary (4th -6th): 306 partic.: 55 teams: EIGHTH place As a result of these three high finishes, Zachary Lane's over-all team performance was one of the very best of any participating school. Sixty-five individual trophies and twenty-five team trophies were given in each of the three categories. Zachary Lane won eleven individual and three team awards. In addition, Zachary Lane was awarded the first place medal in the pre- announced uniform competition with the shirt and cap designed by a chess student's mother. An assembly to recognize the members of the team will he held on Thursday, April 30th, from 3:15 to 3:30 p.m. After school, from 3:45 to 4:30, the team members will be available for pictures and interviews. Should your schedule allow, we would be very pleased to have you in attendance_ at this event. Again, many thanks for your time and thoughtfulzless in writing to these: young people. Sinc:er ly, G . Banning m Zachary Lane Chess Support Group r CITY ( April 29, 1992 PUMOUTR Steve Dietz 5000 Jonquil Lane Plymouth, MN 55442 Re: BANNERS AT ZACHARY PARK Dear Mr. Dietz: This letter is in response to your telephone call with regard to the banners that are displayed at the Zachary Park. The Zachary softball complex is rented out approximately four to five times each summer to softball teams, or to corporations such as Honeywell, for the purpose of putting on tournaments. At this time, the City has no policy prohibiting the display of banners on outfield fences during these tournaments. The City policy, however, does allow the sale of beer at Zachary Park during these special events, with a permit from the City Council. In most cases, the sale of the beer is handled by the Plymouth Lions Club. Under these conditions, it would seem somewhat inconsistent to allow the sale of beer but not to allow the advertisement of beer during those special events. We also have- many other corporate sponsors, such as Wilson Sporting Goods, Coca-Cola and Pepsi, that more typically are the sponsors of these special athletic events. Barring any type of City policy, it is difficult for me to discriminate from one corporate sponsor to another. Steve, these types of tournaments have been going on for the last 10 years at Zachary Park, and to the best of my recollection, you're the first individual to raise a concern with corporate advertising during special events. Perhaps this matter should be reviewed by the Park and Recreation Advisory Commission (PRAC). I would be happy to meet with you to discuss this further, or you might wish to send a letter, or appear in person before PRAC to let them know your concerns. Please let me know if you wish to appear at a PRAC meeting, so I can schedule you on their agenda. Thank you for taking the time to let me know your thoughts on this matter. 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 Sincerely, Eric J. Blank Director of Parks and Recreation EJB/np cc: City Manager Park and Recreation Advisory Commission April 27, 1992 Barbara Willis Plymouth Civic League 16511 26th Avenue North Plymouth, MN 55447 Dear Barbara: During the City Council budget study session, the City Council directed that 502 of the 1992 budget appropriation be paid to the Civic League upon receipt of a request for a contribution from the League. The second half of the contribution was to be paid to the Civic League upon determination by the City Council, that the City was getting adequate recognition for the magnitude of its contribution. The City Council felt that better communication efforts could be made to emphasize this fact. I hope this gives you a better understanding of the criteria the City is looking for in order to receive the. second half of the 1992 appropriation. Please call me at 550-5101 if you wish to discuss this further. sincerely, Dale E. Hahn Finance Director DEH:gk cc:Nay or and City Council James G. Willis, City Manager. Eric Blank, Park and Recreation Director 6e-- MEMO oe-- MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: April 28, 1992 TO: Dale E. Hahn,PMDirector of Finance FROM: Bob Pemberton Risk Management Coordinator SUBJECT: RIDGEMOUNT PARK ICE RINK INCIDENT OF JANUARY 9, 1992 - INVOLVING JOHN BERRY FACTS: On Thursday, January 9, 1992 at 7:25 p.m., John Berry, a 37 year-old Plymouth resident, fell and injured himself while skating at the supervised Ridgemount Park Ice Rink. The ice surface was bumpy and irregular, as were most of our rinks at one time or another last winter. INJURY: Bruises and cuts to the face required 10 sutures at the Methodist Hospital emergency room; in addition, he damaged his eye glasses. CONTACT: This was treated as an incident only until March 10, 1992, when Mr. Berry contacted this office requesting reimbursement of his non -reimbursed medical expenses in the amount of $201.50. 4 LIABILITY: The liability was questionable. The injured party assumed a certain risk of injury, but the City of Plymouth had an obligation to provide a safe skating surface. This becomes a jury question should the matter be litigated. SETTLEMENT: The claim was settled in the amount of $201.50 by GAB Business Services, Inc. under the Medical Payment portion of our General Liability Policy issued by the League of Minnesota Cities Insurance Trust. COMMENTS: In cases of questionable liability and a proven injury in which the injured individual is willing to settle for his unreimbursed medical expenses, it is in the best interest of the City to settle. If the injured party had been interested in pursuing the matter our court costs and expenses would have greatly exceeded $201.50. William I. West 984 Zanzibar Lane Plymouth, Minnesota 55447 14 Mr. Scott L. Hovet, CAE Plymouth City Assessor 3400 Plymouth Boulevard Plymouth, Minnesota 55447 Dear Mr. Hovet: (612) 475-2869 April 24, 1992 First, I wish to express my appreciation for the quick response to my letter appealing the 1992 property estimate. I am impressed to think that you would take the time to respond with so much detail. If the perma-lease units similar to mine are selling between $56,000 and $59,000, then I don't understand the estimate of $66,100. I should be taxed on what I own and not what I don't own, i.e., the parcel of land on which my unit sits. Your letter did not address why I am paying taxes on the leased land. Is the party from which I am leasing the land paying taxes on my parcel? Are we both being taxed for the same parcel of land? Knowing that you are very busy trying to justify the increase in taxes for 1992, I don't expect a reply to this letter. I will call you in the next week to seek answers for the above questions.. Again, I am impressed that a government employee the time to respond so quickly to a letter I had following up with a telephone call. Thank. you. Sincerely, �✓ %C 7, tX 14illiam I. West would take planned on A April 21, 1992 CITY OF PUMOUTR Mr. William I. West 984 Zanzibar Lane N Plymouth, MN 55447 RE: 1992 ESTIMATED MARKET VALUE (PERMA-LEASE) PID# 32-118-22-12-0076 Dear Mr. West: I am sorry you were unable to attend the Local Board of Review on April 13, 1992 to appeal the valuation of your home. I You must appear at the Local Board of Review in person, in writing, or by representative to reserve your right to appeal your value to a higher authority. 1 The ad'ustment of market value remains in my hands whether you attended the Local board of Review or not. I will dttempt to explain the valuation procedure as performed on your property. The 19b92 property value placed on your home is $66,100. Of that total market value, $13,000 is land value on whichyou pa taxes but you do not own. The structure portion of your value is $53,100. That is substantially below the current selling prices of perma-lease properties similar to yours as you also pointed out in your letter. I To further clarify, perma-lease units similar to your Preston model are selling between $56,000 and $59,000 for the structure only. Documented market sales also show that those parties purchasing both the land and the structure are well in excess of $70,000. Our job is to determine the estimated market value of all property in Plymouth and no pressure resides to push property tax estimates above any generally accepted level. For your information, the taxes on single family residential property in Minnesota are below the national average. I would agree that Minnesota is one of the highest taxing states overall, but taxes on single family residential property are higher in every state around us, including Canada. I feel it unfortunate that you wish to move to Colorado because of the perceived level of taxation in Minnesota. I have considered your appeal and in review of your appraisal and a substantial amount of market data, I find that no adjustment in value is warranted at this time. If I can be of any further assistance please do not hesitate to contact my office. Sinc ely, t Scott L. Hovet, CAE Plymouth City Assessor SLH:lk cc: Nancy Bye, Senior Appraiser Property File R.T.S. #92-00035 William 1. West 984 Zanzibar Lane Plymouth, Minnesota 55447 City Assessor 3400 Plymouth Boulevard Plymouth, Minnesota 55447 Dear City Assessor: (612) 475-2869 April 16, 1992 It was my intention to attend the Local Board of Review at 7:00 PM, April 13 to appeal the appraisal on my house. Unfortunately, I was not aware of the need to call prior to making the meeting, thus I did not attend. In 1991, my property, 32-118-22 12 0076, was appraised at $61,500, which was on the high side. So, I was surprised to see the estimated value pushed to $66,100 in 1992. Why? In checking with Mrs. Betty Belanger, who resides here in Cimarron Ponds and is an active realtor for The Relocation Center, my unit sells for less than $60,000. She has kept members of Cimarron Ponds informed of what their respective units are selling for on the present market. I should inform you that I have retained my original perma lease agreement, meaning that I do not own the land on which the unit sits. Such units have been selling for less than $60,000. Because Minnesota is governed by the tax -happy DFL party, I suspect there is pressure to push the property estimates above that generally accepted $65,000 demarcation, above which there is generally a decided increase in taxation. It is the increasing taxes of this state, ranked fourth highest in the USA, that is causing me to give serious consideration to moving to Colorado. I would appreciate a decision on this appeal to reduce the estimate to a more appropriate level. Within the next week I will call your office to see what steps I must take to get some positive action on my request. �Sincerely,— William I. West April 28, 1992 Pat Murphy Union City Mission 3409 E. Medicine Lk. Blvd. Plymouth, MN. 55441 Re: UCM Neighborhood Group ,1.1..�?iaz� � Received your letter of April 15th. I do have a couple items of concern that I'd like to have your comments on. ` 1. I did not see it mentioned in your above mentioned letter but it.was my understanding that a newsletter would be sent [by UCM] to households within the area/those who signed at mtgs.� re Smith Lodge. We discussed the fact that this could be a very simple semi-annual newsletter that would keep this area informed as well as promote volunteers. I am interested to know what progress has taken place on that- pko j.ect . 2. I'd like to recommend Denny Murphy to be part of the Neighborhood Dialogue Group. Of the members that you chose, unfortunately several did not follow through. Dennis Murhpy has spoken to me about this and is very into -rested in attending. He is a very positive and concerned person and would be an.excellent member. Mr. Dennis Murphy 3660 Wellington Court Plymouth, MN. 55441 Tele #544-2821 Pat, I look forward to hearing from you. Thanks. \,�-f—'�- ��. Pat Katzmarek r 11• cc: City of Plym. 'UV•` �` U 311� Iyj1D1O CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MNNESOTA 55447 DATE: April 23; 1992 _TO: Plymouth Park and Recreation Advisory Committee FROM: John Edson, Council Coordinating Representative At your meeting on April 9, 1992 I presented to you some thoughts from the City Council regarding input the Council would like to receive from PRAC. I am following up with this memo to put in writing some of those thoughts. The council would like the committee to evaluate priorities for park land acquisition and development. It is the City Councils responsibility to evaluate the financial aspects of acquisitions and developments but it is difficult to do this without the input from your committee as to the short and long term needs and priorities for the use of these facilities. We understand that your committee reviews its capital improvement plan in June or July of each year. Just this month the Council approved the City wide capital improvement plan for the next 5 years. Because the original draft of the park portion of this capital improvement plan showed a deficit in the park dedication funds, the council directed staff to change the plan so that the deficit was eliminated. In this process certain projects which your committee had approved were eliminated by staff. At this point the council would like the committee to revisit the park and recreation capital improvement plan and reestablish its priorities for the projected moneys available. The capital improvement plan is a guide. It is a plan which should be flexible but also should provide a general direction for us to follow. PRAC should make recommendations to the council in the near future so that the council has this guide post to measure future acquisitions against. Please keep in mind that one of the councils top priorities is to acquire land for future development of playfields in northwest Plymouth before land prices get out of line. Memorandum to PRAC April 21, 1992 Page 2 2. The Council would also like PRAC to solicit citizen input into the development of future park and recreation facilities. This might be through public hearings or through focus groups of citizens selected at random. This task may be the most difficult of all. In this process you should explore the differences between wants and actual needs. Take inventory of what we have, determine that we utilize our facilities to the maximum before we expand. Of course we must be sure that we do not over use our facilities to their detriment. All of our fields need resting time to preserve and restore the turf. 3. The Council looks at PRAC as an advisory committee which should provide its input and recommendations to the Council before final park and recreation decisions are made by the Council. This communication can be accomplished through me as the Council coordinating representative or through the minutes of your meetings which all Council members receive or through memos sent to the Council on a specific topic. We should be proud of the facilities we have today. Prudent management of these facilities and of our funds for future expansion is absolutely necessary because of the severe budget constraints which are placed on the City. Your careful consideration and recommendations of the items listed here will help the City Council make the correct decisions for the long run. Last, but certainly not least, the Council appreciates the hard work and commitment that each member of the committee has given the City. If we can help you in any way please let us know. Open communications between the Council and the advisory committees is important to an efficient and effective government. We look forward to discussing these and any other topics you desire at our joint meeting in May.