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HomeMy WebLinkAboutCity Council Minutes 10-19-1981M: NUTE S REGULAR COUNCIL MEETING October 19, 1931 A regular meeting of the Plymouth Cit,:• Council was called to order ,y Acting Mayor Neils at 7:.30 p.m. i r the Loured 1 Chambers of the City Center at 3400 Plymouth Boulevard on October 19, 1981. PRESENT: Acting Mayor Neils, Councilmembers Hoyt. Schneider, and Thivinen, City Manager Willis, Assistant Manager Boyles, %ngir*er Moore. Planner Tremere. City Attorney Lefler, City Clerk Houk. ABSENT: Mayor Davenport CONSENT AGENDA MOTION was made by Councilmem+ter Schneider, seconded by Council- CONSENT AGFNDA member Threinen, to adopt the items on 0. 4c, : onseat agenda with Item 4 the exception of item 8-G. Notion carried on a Roll Call, vote, four a. -es. MINUTES MOTION was made by Councilmember Schneider, stconded by Council - member Threinen, to approve the miiutes of the reguiar meeting of October 5, 1981 as submitted. Motion carried on a Roll Call vote., four ayes. PRESENTATION John Batalden, 17220 14th Ave. N., thanked the Council for the t methey've taken on this issue. H%e showed slides of the view he now has from h i s front rr,om, dining room, and deck pointing out the closeness of the Kimberly 4eadows development to his lot He added that his children had been exposed to obscene remarks from the residents of the development forcing them to use the front yard to play in. He believes a berm between the lots should have been mandatory to protect his property. MINUTES - REGULAR COUNCIL MEETING OF OCTOBER 5, 1981 Item 5• PRESENTATION - JOHN BATALDEN, KIMBERLY MEADOWS BUFFERING Item 6 Acting Mayor Neils stated it was the Council's opinion that an eight foot fence between the lots would be desirable but the advice of the City Attorney was that it %ould be illegal to use City funds for this private purpose. HUD funds cannot be used for the same reason. Mr. Batalden urged the Council to request that Kimberly Meadows provi6e additional screening. He also asked for a variance to build an eight foot fence on his property as well as a waiver of the $75 variance fee. A -ting Mayor Neils stated that City Manager Willis will be looking into the matter further to determine if there are other possible solutions which would allow the City to erect necessary screening at this site. MOTION was made by Acting Maynr Neils. seconded by Councilmember Hoyt, TO ADOPT RESOLUTION N0. 81-7211, GRANTING REQUIRED VARIANCES AND WAIVING PERMIT FEE REQUIREMENTS to build an eir`-* foot screening fence alnng Kimberly Meadows frontage to ,,,-ovate lots. Notion carried on a Roll Call vote, four ayes, inc RESOLUTION N0. 81-72 97A A WAIVING PERMIT FEES KIMBERLY MEADOWS BUFFER Item 6 Regular Council Meeting October 19, T981 Page 307 Dave Johnson, 11230 14th Ave. N., added Wfaldens statements and also asked for of fees* h;s concurrence with Mr. a variance and waiving Acting Mayor Neils stated that the resolution would include all property owners with frontage on Kimberly Meadows. Councilmember Threinen asked both Mr. Johnson and Mr. Batalden to wait with their fences until it could be determined by the Council that nothing else could be done by chem to help the situation,. PUBLIC HEARING City Ma-nager Willis stated that the City had received a petition from property owners in the area of Garland and Fountain Lanes requesting the installation of a street light. All the proper y owners did not sign the petition thus requiring a public hearing. The cost will be assessed to all the benefitted lots in the area. There will also be a one time charge for the installation of the lights Acting Mayor Neils opened the public hearing at 7:51 p.m. Gail O ndresk , 2800 Garland Lane No, asked for consideration in changing the placement of the street light. She stated that the proposed placement would shine light into her bedroom. Manager Willis stated that the installation cost of the street light would increase if this placement requires boring under more than one driveway as presently proposed. Mr. Ondresky state0l he also objected to the type of lighting being proposed as too intense. PUP! IC HEARING - STREET LIGHTING, GARLAND & FOUNTAIN Item 7-A-1 Jim Sporrons, 2825 Garland Lane N., stated the reason the residents wanted the light was to illuminate the curve of Garland and Fountain Lanes and the proposed placement would make the light seen from both streets. The public hearing was closed at 8:09 p.m. MOTION was made by Councilmember Threinen, seconded by Council - member Hoyt, TO ADOPT RESOLUTION NC. 81-722 DEFERRING THE STREET LIGHTING AT THE NTERSECTION OF GARLAND AND FOUNTAIN LANES until the neighbors have an opportunity to discuss and agree on a location. Motion carries+ on J Roll Call vote, four ayes. PETITIONS,, REQUESTS AND COMMUNICATIONS Acting Mayor Neils stated his concern that the request of N.O.R. Properties for $990.000 industrial development revenue bond financing to construct a 35,000 square foot building will employ only 18 people and he doesn't believe this would be an ,ppro- priate use of IOR bonds. 307- LANES RESOLUTION N0. 81-722 DEFERRING i LIGHTING AT GA^LAND 8 FOUNTAIN LANES Item 7-A-1 N.O.R. INDUSTRIAL DEVELOPMENT BOND FINANCING REQUEST Itei 8-A-1 October 19, 1981 Page 308 MOTION was made by Councilmember Threinen, seconded by Council - member Hcyt. TO ADOPT RESOLUTION NO. 81-723, CALLING A PUBLIC HEARING ON A PROPOSED PROJECT UNDER THE MINNESOTA MUNICIPAL INDUSTRIAL DEVELOPMENT ACT for N.O.R. Properties for November 16. 1981 at 7:30 p.m. Dick Freeborn. representing N.O.R.. and Warren Ortenblad. principal owner, stated that there are three companies involved in the new buildir;g. There are currently 18 employees, but it is atrticipated that this be doubled over the next three years. Acting Mayor Neils reviewed the City policy provisions regarding employment opportunities and types of development considered appropriate for such requests. It was suggested that Mr. Freeborn review the policy :horcughly and prepare detailed information for the Council prior to the public hearing. Motion carried on a Roll Call vote, four ayes. Manager Willis stated that Coordinated Management System;, Inc. is proposing a $5.000,OO9 project to construct its corporate headquarters. He added that this appears to be the kind of proposal the Council ha! approved in the past. MOTION was made by Councimember Threinen, seconded by Council - member Hoyt, TO ADOPT RESOLUTION NO. 81-124, CALLING A PUBLIC HEARING ON A PROPOSED PROJECT UNDER THE MINNESOTA MUNICIPAL INDUSTRIAL DEVELOPMENT ACT for Coordinated Management Systems, Inc. for November 16, 1981 at 7:30 p.m. Acting Mayor Neils stated that the Council has in the past approved industrial reversue bonds only for the real estate development and n,)t normally for equipment. Councilmember Hoyt also pointed out that this request was for 100% financing ,and asked that the company make a showing of equity in the project rather thili csk for 100% project financing. Mntion carried on a Roll fall vote, four ayes. MOTION was made by Councilmlwnber Hoyt, seconded by Councilmember Threinen, TO ADOPT RESOLUTION NO. 81-725, APPROVING SITE PLAN AND VARIANCES FOR VOLP CONSTRUCTION COMPANY FOR WATT -PETERSON INC. LOCATED NORTHEAST OF NiAGARA LANE AND 27TH AVENUE NORTH A-584)0 Motion carried on a Roll Call vote, four ayes. Manager Willis stated that the Planning Commission has recommended approval of Dekoco Company's raqurst for preliminary plat approval with variances fo b the easterly B-2 zoned parcel north of C.R. 9, east of Nathan Lane. subject to several c,;nditions. Couricilmember Threinen stated that the develupnient in this area, in his opinion, lacked coordination. Acting Mayor Neils pointed out 0 at there are three different owners of the property in the area and they have the right to propose individual development of the sites. 308- RESOLUTION N0. 81-723 CALLING B 'WMG INDUSTRIAL DEVELOPME REVENUE BOND REQUEST N.O.R. PROPERTIES Item 8-A-1 COORDINATED MGMT. SYSTEMS DEVELOPMENT BOND FINANCING REQUEST Item 8-A-2 RESOLUTION N0. 81-724 CALLTNG T1QG INDUSTRIAL DEVELOPMENT REVENUE BONN REQUEST COORDINATED MGMT. S :S Item 8-A-2 RESOLUTION N0. 81-725 APROVING SITE PLAN A VARIANCES, VOLP CONST. FOR WATT/PETERSON (A-584) Item 8-8 OEKOCO CO. REQUEST PRELIMINARY PLAT 81045) Item 8-C October 19, Page 303 1981 bike 6, air, planner for Qekoco Company. explained the panned development and the proposed spli2ting of the area's approximately eight acres* It. was fent the proposed Cul-de-sac, with access to three properties, was a desirable method of solving problems created by wet lands located in the center of the parcel. MOTION was Prade by Councilmember Hoyt, seconded by Acting Mayor Reils, TO ADOPT RESOLUTION N0. 81- , APPROVING PRELIMINARY PLAT AMID VARIANCE FOR DEKOCO COMPANY LOCATED IN THE NORTHWEST QUADRANT OF COUNTY ROAD 9 AND COUNTY ROAD 18 (81045) striking condition 08, and adding to condition f7 the following: "No approval of variances fir site development is intended or implied. Such approval, if any, shall be considered with the site plan submission." Acting Mayor Neils stated that it may be better if the three property owners put their heads together to come up with one viable proposal for the area. Councilmember Schneider stated he would prefer to either deny the request or defer it. He stated he would like a better idea of what the project would look like before approving it# Councilmember Hoyt and Act!ng Mayor Neils withdrew their motion. MOTION was made by Councimember Schneider, seconded by Council - member Threinen, TO ADOPT RESOLUTION NO. 81426, DEFERRING THE PRELIMINARY PIAT AND VARIANCES APPROVAL FOR DEKOCO COMPANY AND REFERRING THE MATTER BACK TO THE PLANNING COMMISSION, with directions to the petitioner per Item 7, as amended, in the previous motion. Motion carried on a Roll Call vote, four ayes. Manager Willis stated that the owner of the property to the south of the proposed Burnet Realty site at the southeast corner of Cheshire Lane and Fernbrook Lane has expressed concern with the possibility that his property would be used as an access to the building by firefighting equipment in ca!:e of fire. The applicant has proposed to sprinkle his building in lieu of a fire lane which is an acceptable alternative, per City Code and Fire Inspector recommendation. Roger Hokanson, owner of the racquetball club to the south of the site, state tat he was told by the public safety director that in the case of an emergency the City might use his fire lane. His concern is for the members of the club and the problem of people parking in his lot or using his lot for a turnaround to get to the Burnet Realty parking lot. RESO'UTION N0. 81-726 PRECINT PLAT b VARIANCES FOR DEKOCO CO. (81045) Item 8-C SITE PLAN 8 VARIANCE BURNET REALTY (81047) Item 8-D Discussion followed on the arrangement of the building on the site, the possibility of pedestrian traffic from the i•'acquetball club to the realty company, and the flow of traffic ohic;h will be generated. 30g. Ntober 19, 1981 R loges 310 MOS `10N was made by Counctlmemher Schneider, seconded by Council- ovemuer Hoyt, TO AIIOPT RESOLUTION N0. 81427, APPROVING SITE PLAN AND VARIANCE FOR RYAN CONSTRUCTION COMPANY FOR BURNET REALTY LOCATED SWTHEAST OF FERNBROOK LANE AND GNES11IRE LANE 81047 ). Steve Kfn , representing Ryan Construction Campardy, stated tKst e size of the building was reduced in order to save as mai-y trees as possible leaving a wooded area between the site and the racquetball club which he didn't believe many people would be willing to walk through in order to park in the club's lot. Most of the traffic would be employees and they would be instructed not to use the club's parking lot. Chri sto her Griggs. Burnet Realty, stated the building is being Te'signed for their use. He doesn't anticipate its being sold for another, heavier traffic generating use. Notion carried on a Roll Call vote, three ayes. Councilmember Threinen voted no. MOTION was made by Councilmember Schneider, seconded by Council - member Threinen, TO ADOPT RESOLUTION NO. 81-728, APPROVING SITE PLAN FOR VOLP CONSTRUCTION COMPANY FOR LINDSTROM'S. INC. AT 9621 10TH AVENUE NORTH (81049). Motion carried on a Roll Call vote, four ayes. MOTION was made by Councilmember Schneider. seconded by Council - member Threinen, TO ADOPT RESOLUTION NO. 81-729, APPROVING PRELIMINARY PLAT FOR DON MYRON FOR LARRY LARSON OF TWO LOTS LOCATED SOUTHWEST OF COUNTY ROAD 24 AND 30TH AVENUL NOPTH 81053). Motion carried on a Roll Call vote, four ayes. Manager Willis stated that the action requested of :hey Council would be to approve the preliminary plat and r zoning for Dana Corporation for "Spicer Addition" located southwest of kickshurg Lane and Highway 55. The item needing to be resolved i, the tioing and financing of the construction of Medina Road. Rick Sathre, representing Dana Corporation, stated rezoning is merely a housekeeping measure. There that the is being proposed along Medina Road and he asked for a that the trail be dedicated as an Outlot in lieu of easement. He also requested Outlot B be allowed as and its proposed development or encumbrance to Lot 1 dition of the approval at this time. Planner Tremere stated that the staff has no problem the dedication of an outlot for trail purposes. RESOLUTION NO, 81-72: AP R VARIANCE FOR RYAN CON FOR B4RtNET REALTY (8 ) Item 84 RESOLUTION NO* 81428 XW TTr wvi - VOLP CONSTRUCTION FOR LkNDSTROM'S, INC,(81049) Item 8-E• RESOLUTION NO. 8142 APPROVINCRELIM PLAT FOR DON MYRON F LARRY LARSON (81053) Item 8-F• KIELIMINARY PLAT DANA CORPORATION Item 8-G a t ra 4 I may consideration the recommended a separate parcel not be a con - accepting 40TION was made by Councilmember Schneider, seconded by Acting Mayor Neils, TO ADOPT RESOLUTION NO. 81-730, APPROVING PRELIMINARY PLAT FOR DANA CORPORATION FOR "SPICER ADDITION" LOCATED SOUTH- WEST OF VICKSBURG LANE AND HIGHWAY 55 (81054). Motion carried on a Roll Call vote, four ayes. 310- PF , g1_UT I CSN NO, 81- 73 W.'''IVM"TRUiTgi1V P. A"i FOR DANA CORP. k%S #11-%*XR ADDITION" 1.454) till -Li October 19. 1981 Page 311 NOTION wain made by Councilmember Yhreinen, seconded by C*unci1- member Nay°t, to amend the resolution that. condition 4.a be changed to state "dedication" instead of "easement % Motion carried, four ayes. MOTION was made by Acting Mayor Neils, semided by Councilmember Hoyt, to a m!nd the resolution that condition 08 state: "That disposition of Outlot B shall be a matter to be determined at the time of final plat approval." Acting Mayor Neils stated he doesn't believe it is appropriate to saddle a developable lot with the maintenance and responsibility of Outlot B which is encumbered with ponding easements. Motion carried, four ayes. Motion on resolution as amended carried on a Roll Call vote, four ayes. MOTION was made by Councilmember Threinen, member Hoyt, to adopt ORDINANCE N0. 81-229 ORDINANCE TO CLASSIFY CERTAIN LAND LOCATED CORNER OF HIGHWAY 55 AND VICKSBURG LANE AS DISTRICT)* seconded by Counci 1 - AMENDING THE ZONING IN THE SOUTHWEST I-1 (PLANNED INDUSTRIAL Motion carried on a Roll Call vote, four ayes. MOTION was made by Councilmember Schneider, seconded by 0-4, l l- mumber• Th rei nen, TO ADOPT ii[SOLUT ION NO. 81-731 AUTHOR IZ ii1G RELEASE OF SITE PERFOk MANU BUND FOR VOLP CONSTRUCTI01! COMPANY A-108). Motion carried on a Roll Call vote, four ayes. MOTION was made by Councilmember Schneider, secondee! by Council- member ouncil- member Threinen, TO ADOPT RESOLUTION NO. 81-732, APPROVING FINAL, PLAT AND DEVELOPMENT CONTRACT FOR "NATHAN TRAILS PLAT TWO" RPUD 77-1 FOR MEADOW CORPORATION (A498). Motion carried on a Roll Call vote, four ayes. MOTION was made by Councilmember Schneider, seconded by Council - member Th reinen, TO ADOPT RESOLUTION NO. 81-733, SETTILI; CONDITIONS PRIOR TO FILING FINAL PLAT FOR "NATHAN TRAILS PLAT TWO" RP1JD 77-1 FOR MEADOW CORPORATION (A-698). Motirrn carried on a Roll Call vote, four ayes. MOTION was made by Acting Mayor Heils, seconded by Councilmember Threinen, TO ADOPT RESOLUTION NO. 81-734, RECEIVING REPORT FOR ROCKFORD SQUARE ADDITION, UTILITY AND STREET IMPROVEMENTS, PROJECT 132. Motion carried on a Roll Call vote, four ayes. 311- ORDINANCE NO. 81-22 9 C 6E Item 8-G RESOLUTION N0. 81-731 AUTHORIZING rUF SITE PERFORMANCE BOND VOLP CONSTRUCTION (A-708? Item 8-H* RESOLUTION N0e 81-732 b DEVELOPMENT CONTRACT NATHAN TRAILS TWO RPUD 77-1 MEADOW CORPORATION A-698) Item 8-I* RESOLUTION NO. 81-733 SETTING CONDITIONrM NATHAN TRAILS TWO MEADOW CORP. (A-698) Item 8-I* RESOLUTION N0, 81-734 RECEIVING REPORTF R ROCKFORD SQUARE ADDN. STREET IMPROVEMENTS PROJECT 132 Item 8-J-1 October 14, 1981 Page 312 MOTION was made by Counc;lmember Hoyt, seconded by :ounci lmetober Threinen, TO ADOPT RESOLUTION N0. 81435, RECEIVING REPORT FOR BOSSMAN AUDITION, STREET IMPROVEMENTS, PROJECT 131. Motion carried on a Roll Call vote, four ayes. Manager Willis stated that Jim Olson, been informed of the engineer's report correcting the drainage probier• on his that the engineer's report to referred for revl'pw. 1506 Weston Lane, had on two possible methods of lot. It is recommended to the Assessment Committee Jim Olson. 1 S06 Weston Lane, stated he will tie meeting tomorrow with a—City Engineer to discuss the a %ernatives. Acting Mayor Neils explained that when there .ire a number of alternative solutions to a problem, engineering design, or assessment, the Council will refer the matter to the Assessment Committee to make a recommendation to the full Council as to what action should be taken. MOTION was made by Councilmember Threinvi. seconded by Council - member Hoyt, to refer this matter to the ,ke.!essment Committee. Motion carried, four ayes. MOTION was made by Councilmember Schneider, secorded by Council - member Threinen. Tr, ADOPT RESOLUTION N0, 81-736, APPROVING CHANGE ORDER 1,1.401. J. PROJECT NO. 017, COMMUNITY PLAYFIELD IMPROVEMENTS, ELECTRICAL CONTRACT, SCHEDULE D-1 by deducting 600.00. Motion carried on a Rcll Call vote, four ayes. MOTION was made by Councilmember Hoyt, seconded by Acting Mayor Neils, TO ADOPT RESOLUTION N0. 81-737, REQUEST FOR PAYMENT N0. 7 AND FINAL, SEVEN PONDS/16TH AVENUE/HADLEY PLACE/HIGHWAY 1G1 UTILITIES, PROJECT 707/914/921/922 in the amount os 14,577.28 to tiodland Associates, Inc. Motion carried on a Roll Call vote, four ayes. MOTION was made by Councilmember Hoyt, seconded by Acting Mayor Neils, TO ADOPT RESOLUTION N0, 81-738, REQUEST FOR PAYMENT N0. 8 AND FINAL, COMMUNITY PLAYFIELD IMPROVEMENTS, PHASE I. SCHEDULE C-1, PROJECT NO. 017 in the amount of $10,960.00 to Electric Repair and Construction. Motion carried on a Roll Call vote, four ayes. MOTION was made by Councilmember Hoyt, seconded by Acting Mayor Neils, TO ADOPT RESOL11TIO'; NO. 81-739, REQUEST FOR PAYMENT N0. 11 AND FINAL, VICKSBURG LANE IMPROVEMENTS, PROJECT N0. 801 in the amount of $42,805.11 to Jerome Begin Contracting Co. Motion carrier' on a Roll Call vote, four ayes. 312- RESOLvION NO. 81-735 RE CE I VI REPORT FOR BOSSMAN ADDITION STREET IMPROVEMENTS PROJECT 131 Item 8-J-2 RESOLUTION N0. 81-73fa APPROVINaTRAWarmusN0. 3, PROJECT 017 COMMUNITY PLAYFIELD ELECTRICAL CONTRACT Item 8-K-1* RESOLUTION N0. 81-737 R—QIJFST N0. 7 6 FINAL, SEVEN PONDS/16TH AVE./HADLEY PLAWY 101 UTILITIES PROJECT 707/914/921/922 Item 8-L-1 RESOLUTION N0, 81-738 REQUEST FOR PAYMET N0. 8 A FINAL, COMMUNITY PLAYFIELD, PROJECT 017 Item 8-L-2 RESOLUTION NOo 81-739 N0. 11 & FINAL, VIC LANE PROJECT 801 Item 8-L-3 G tober 19, 1981 toe 313 JON was made by Councilmember Schneider, seconded by Council- ber Threinen, to adopt RESOLUTION N0. 81-739A, AUTHORIZING VEST FOR PAYIMENT, PROJECT NO* 011, COMMUNITY PLAYFIELDS, SE III, SCHEDULE A in the amount of $8,488.25 to Husting Engstrome ion carried on a Roll tall vote, four ayes. TION was made by Councilmember Schneider, srtconded by Council- or firemen, to adopt RESOLUTION N0. 81-739B, AUTHORIZING EQUEST FOR PAYMENT, PROJECT N0. 017, CGIMUNITY PLAYFIELDS, RASE ', SCHEDULE G in the amount of $6.295.68 to Perkins andscape Contractors* ion carried on a Roll Call vote, four ayes. RESOLUTION N0. 81-739A AUTHORIZING R QUES . PAYMENT, PROJECT 017 COMMUNITY Pt.AYFIELD Item. 8-L-4* RESOLUTION N0. 81-7398 PAYMENT, PROJECT 017 COMMUNITY PLAYFIELDS Item 8-L-5* ouncilmember Schneidor asked the amount of clean up which still eeds to be crmpletede Councilmember Threinen asked that staff ook at the area beciuse he doesn't tee] the water is running off he way it wat intended to. Councilmember Schneider stated he oesn't like to approve a final payment unless the work is checked. ity Attorney Lefler stated that if the work has been done according o the specifications, the payment should be authorized* iota carried on a Roll Cal] vote, four ayes. OTION was made by Councilimnber Schneider, seconded by Council- iember Threinen, TO ADOPT RESOLUTION N0. 81-740, REDUCING DEVELOPMENT BOND;, EVONNE'S L.AKEVIEW ADDITION (A-819) from 40,746 to $15,821. tion carried on a Roll Call vote, four ayes. 3TION was made by Councilmember Schneider, seconded by Councii- lie;.;er Threinen, TO ADOPT RESOLUTION NO. 8'1.741, REIMBURSING DtVLLOPER FOR WATERMAIN OVERSIZING, OAKDALE WEST ADDITION 79079) in the amount of $20,260.00 to Don D. Myron and Norman P. Jarnes• Motion carried on a Roll Call vote, four ayes. LOTION was made by Councilmember Sr..hneider, seconded by Council- nember Threinen, TO ADOPT RESOLUTION NO. 81-742, APPROVING NO PARKING SIGN INSTALLATION, HARBOR 'ANE WEST OF FERNBROOK ANE. Mo!ion carried on a Roll Call vote, four ayes. MOTION was made by Councilmember Hoyt, seconded by Schneider, TO ADOPT RESOLUTION N0. 81-743, ORDERING OF PRELIMINARY REPORT, OXBOW RIDGE AUDITION, STREET UTILITIES. tion carried on a Roll Call vote, four ayes. Councilmember PP.EPARA,f ION AND OT I ON was made by Counc i I mernDer Hoyt, seconded by Councilmember Schneider, TO ADOPT RESOLUTION NO. 81-744, ORDERING PREPARATION OF PRELIMINARY REPORT, MEDINA ROAD ADJACENT TO SPICER ADDITION% QESOLUTION NU* 81-740 REDUCING DEVELOREW BOND, EVONNE'S LAKEVI EW ADDN (A-819) Item 8-M-1* RESOLUTION NO* 81-741 REIMBURSING E R WATERMAIN OVERSIZING OAKDALE WEST ADON (79079) Item 8-N* RESOLUTION N0, 81-742 APP YNG NO PAMW HARNOR LN WEST OF FERNBROOK LANE Item 8-0* RESOLUTION N0. 81-743 ORDERING PREPARATI N PREL"MINARY REPORT OXO O0 RIDGE ADDITION SiREE' & UTILITIES Item F -P-1 RESOLUTION NOPWo 81-744 PRELIMINARY REPORT MEDINA ROAD Motion carried on a Roll Cill vote, four ayes. Item 8-P-2 313_ October 19, 1981 Page 314 Manager Willis introduced a request from Honeywell to install service road on their property at 12001 Highway 55. The request is necessary at this time to allow for the proposed expansion of the building next spring. They hope to have the rood constructed this year. Councilmember Schneider stated his concern that this service drive, as it parallels C.R. 15, is to within 10 feet of that dedicated right-of-way. He disagrees with the location of the service drive because it extends too far south by R1 -A zoning. a REQUEST SERVICE A-151) Item 8-Q MOTION was made by Acting Mayor Neils, seconded 'y Councilmember, Hoyt, directing staff to authorize a grading peniit for bituminous surfacing of the roadway and advising the peti'Zioner to be familiar with zoning requirements which should be observeA with respect to future road right-of-way and service drive setback requirements so that their risk exposure in the future is minimized. Councilmember Schneider stated that whatever buffering is present now will he removed when the road is graded. Joe Maurelli, representing Honeywell, stated that because of the Figh clay content of the soil they want to blacktop the road. The routing of the road is plannemd to go around the natural topography of the area. Motion carried on a Roll Call vote, four ayEs. TO INSTALL ROAD -HONEYWELL I Manager Willis stated that Prudential Insurance rjmpany is REQUEST TO INSTALL requesting approval of the installation of strEeL lights along STREET LIGHTING the public roadways within the Northwest Business Cdflptls PRUPEN7 IAL -NORTHWEST which are of a type that are not traditional with NSP, therefore, BGSINESS CAMPUS (80062) they will be owned by Prudential ana their responsibility. Item 8-11 Because they will `e installed and paid for totally by Prudential, no public hearing is required. Jim Schaefer, 3045 Oakview Lane and member of the Westminster FomecrwnersAssociation, stated that the Association is concerned abo r?. the lack of communication between Prudential and the home- owners. He did not know th^ street lighting issue was going to be brought to the Council until he saw an agenda on Friday, 00-0er 16. The neighbors would like the lighting to be moderate and it appears that the plan is for extr4ordinary lighting which woulc. interfere O th the homes in the neighburhoud and enjoyment of the sunset. He urged the Council's restraint in ooproving the lighting plan until the neighborhood has an opportunity to review it. He stated he thought the Council and Prudentiel were trying to pasF something by the neighbors without telling them. Acting Mayor Neils asked Mr. Schaefer not to view this Ratter as an attempt on the part of the Council or Prudential to put something over on the neighbors but as lack of awareness on the developer's pert of the interest level of the neighbors regarding issues such as thi!. Councilmember Hoyt pointed out that the Council only heard about the plans when they received their meeting information packet on Friday and there was no intention of ;trying to get around the neighbors. 314- ar Lounc ti ng er 19, 1981 315 scussion followed on the proposed lighting plan and the intensity the lighting. TION was made by Councilmember Threinen, seconded by Councilmember hneider, that this item be discussed at a public informational wring before the Planning Commission. ouncilmember Schneider asked that the Planning Cotimission receive ry Wtormat ion relating to this subject matter that may have been esented with the preliminary plans and that adequatt notice be given o the neighborhoods. Carlos Hodge. ropresenting Pructential Insurance Company, stated that nnep n County has sit the standard for the street lighting and Prudential hopes to itnpruve upon the minimum standards. Prudential's Intention at this time is just to install conduit and to come back to the Council with dete-fled lighting and landscaping plans :it a later ate. Councilmember Threinen stated that he wa,'s in public at a hearing so wh,:t is said wi i; should see the "ordinary" standard lightiri5 1 i ght i ng. the matter discussd be on record . Neighbors and the proposed "improved" Acting Mayor Neils stated that a recommendation on lighting, considering the County requirements, the possible modifications of lighting, the proximity to the residences, and whether the developer has any design options on the lighting are desirable results of the hearing, in addition to the record. Motion carried on a Roll Call vote, four ayes. MOTION was made by Councilmember Schneider, seconded by Council - member Threinen, TO ADOPT RESOLUTION NO. 81-745, DESIGNATING POLLING PLACES FOR NOVEMBER 3, 1981 CITY ELECTION. Motion carried on a Roll Call vote, fou;- ryes. MOTION was made by Councilmember Schneider, seconded by Council - member Threinen, TO ADOPT RESOLUTION N0. 81.746, APPROVING GARBAGE HAULEW S LICENSE FOR SUPERIOR DISPOSAL. Motion carried on a Roll Call vote, four ayes. MOTION was made by Councilmember Schneider, seccided by Council- memer Threinen, TO ADOPT RESOLUTION N0. 81-747; APPROViAG DISBURSEMENTS FOR THE PERIOD ENDING SEPTEMBER 30, 1981 in the amount of 51,527,128.52. Motion carried on a Roll Call vote, four ayes. MOTION was made by Acting Mayor Neils, seco.i ltd by Counc t lmember Schw%ider, to a lopt RESOLUTION No). 81-740,, RLMSIOERATION OF STRGAR-ROSCOE AS PROJECT ENGINEER COR COUNTY ROAD 6' AND XENIUM LANE PUBLIC IMPROVEMENT PROJECT. Motion carried on a Roll Call vote, four ayes. 315- RESOLUTION NO. 81-745 DESIGNATING l TAS PLACES Item 8-S* P.LSOLUTION NO. 81-746 APPROVING GARBACE HAULER LICENSE Item 8-T* RESOWTION N0. 81-747 W OVING DTSBURSEMEWS FOR PERIOD ENDING 9!30/81 Item 8-U* RESOLUTION N0. 81-748 DE.SIGNAuri, OF PROJECT F4GINEER FOR C.R. 61 8 XEAIUM LANE PROJECT Item 8-V f Regular Council Meeting October 19, 1981 Page 316 MOT;ON was made by Acting Mayor Neils, seconded by Councilmember Schneider, 'u ADOPT RESOLUTIOPI NO, 81-749 DESIGNATING BONESTROO, ROSENE, ANDERLIK A ASSOCIATES AS PROJECT ENGINEER FOR THE COUNTY ROAD 61 b XENIUM LANE PUBLIC IMPROVEMENT PROJECT. Motion carried on a Roll Call vote, three ayes. Councilmember Hoyt abstained* RESOLUTION N0. AnTniDESaI ENGINEER (BONES C.R. 61 d XENIUM LN Item 8-V MOTION was made by Councilmember Schneid-2r, seconded by Council - member Hoyt, 'chat this item be br-)uglhr back after staff t:as looked into the possibility of forming a committee of staff and-epre•- sentative Councilmembers to choose consultants for any fut,-,:re projects. Councilmember Schneider stated he believes the Council should :ake a mere active role in the selection of consultants. Manage: Willis asked if the Council wanted a procedure developed f•)r the solicitation and awarding of consulting agreements. From the staff standpoint he would rather the Council evaluate consultant's work and staff stay out of the process. He would like to give the Council a blank resolution for their consideration and have them fill in the consultant* lie asked that the discussion of a consultant take place at the Council table and not in private so the consultants know why( a specific consultant is chosen. Discussion followed on how the selection of an engineering consultant has been determined in the past and the evaluation process. Councilmember Hoyt asked that the Council receive more back round inilormation on why a particular consultant was selected, not necessarily just the results of the selection by staff. Mv'ion ailed, one aye. Councilmember Threinen abstained. Council- meribe - I ryt cnd Acting Mayor Neils noted no. MOTION was made by Acting Mayor Neils, seconded by Councilmember Hoyt, t!at the City Manager be requested to develop some general process or pru..-edure from which the consultant selection may proceed more smaothly and submit his recommendations to the City Council. Motion carried, fel.ir ayes. k-CPORTS OF OFFICERS, BOARDS AND COMMISSIONS Minager Willis, stated :hat the City has received confirmation SENIOR CITIZEN from HUD that the senior site located at the northei,%st quadrant PROJECT SITE ACQUISITION' of 37th and Pltlaouth Boulevard may be purchased with COBG funds. Item 9-A Acting Mayor Neils suggested that the initial architect/consultant for the pf•o ject be a local one. 316- Regular Council meeting October 1139 1981 Page 317 Planner Trewere explained that CURG funds are passed through t t.;? County. The County has the funds and the City must apply for ! 6tem. The County Inas endorsed the City's plans. If there is no doves op.• ment within reasonable period, the property will be sold and the noney will go back to the County. If the County doesn't use the funds. HUD will take them back. He cow ent:ed that the consultant, tejdlik, Harmala Delapp Inc., was contacted ,ifter the City had talked to two other consultants who couldn't do the work. ?ejdlik ha°t done other senior projects. Councilmember Hoyt asked about the possibility of a conflict of interest as Mr. lejdlik is part owner and developer of another project in Plymouth which contemplates senior citizen housing. Planner Tremere stated that some input from a party who has been involved from the standpoint of feasibility is desirable at this point. (here is no assurance regarding any future involvement with the development of the site but simply a front end analysis f suitability* Discussion continued on the possibility of finding another architect or possibly another architect within the same firm. MOTION was made by Councilmember Schneider, seconded by Acting Mayor Neils, that the City Attorney tLe designated as the contact person for legal work regarding the st.,lior citizen project.. Motion carried, four ayes. OTHER BUSINESS Acting MayGr Neils stated he would like to see the tax increment TAX INCREMENT uisiw.CTS financing districts only as large as is necessary to include the proposed deve opreitt. Ciscussion was held on the areas being proposed and po%'.ential develop- ment in these area;. T!is %atter will ^e brought back to the Council at its October 26 meeting for further discussion. Discussion was held cn the safety flashers for Oakwood School. WARNWIG LIGHTS AT Or. Schaefer, board membev of School District #284, stated that Of Q000 SCHOOL the school districts should be asked to produce piens showing otner potential problems, such as a "safety art-ilysis". The meeting was adjourned at 12:00 a.m. 317- r aur a Hr, CArk.