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HomeMy WebLinkAboutCity Council Minutes 01-14-1980 SpecialPage 17 MINUTES SPECIAL COUNCIL MEETING January 14, 1980 A special meeting of the Plymouth City Council was called to order by Mayor Hunt at 7:30 p.m. in the Council Chambers of the City Center at 3400 Plymouth Boulevard on January 14, 1980. PRESENT: Mayor Hunt, Councilmembers Davenport, Hoyt, Neils and Schneider, Manager Willis, Administrative Assistant Boyles, and Engineer Moore, ABSENT: None, CONSENT AGENDA MOTION was made by Councilmember Neils, seconded by Council - member Hoyt, to adopt the items on the Cnnsent Agenda as submitted. Motion carried on a Roll gall vote, five lyes. MINUTES MOTION was made by Councilmember Neils, seconded by Council - member Hoyt, to approve the minutes of the January 7, 1980 regular Council meeting as submitted. Motion carried on a Roll Call vote, five ayes, PETITIONS, REQUESTS AND COMMUNICATIONS MOTION was made by Councilmember Neils, seconded by Council - member Hoyt, to adopt RESOLUTION NO. 80-49, A RESOLUTION DECLARING ADEQUACY OF PE1tiION AND ORDERING PREPARATION OF REPORT FOR STREET LIGHTING, - FOX GLEN ADDITION, Motion ca.rled on a Roll Ca1l rote, four ayes. Councilmember Neils abstained, 11OTI ON was made by Counc i 1 merbkor Neils, seconded by Council. member ounci1- member Hoyt, t^ adopt RESOLUTI(),' NO. 80-5G, A RESOLUTION ACrrPTING PET1'riON FOR IMPROVEMENTS TO BIRCH HILL ADDITION. Motion carried on a Roll Call vote, five ayes, MOTION was made by Councilmember Neils, seconded by Council - member Hoyt, to adopt RESOLUTION NOe 80-51, A RESOLUTION APPROVING CHANGE ORDER N0. 2 F9R PROJECTS 853 AND 911, DOWNTOWN PLYMOUTH - CONTRACT Ii, AGOING 5191243.65 TO THE ORIGINAL CONTRACT. Motion carried on a Roll Call vote, five ayes, 17- CONSENT AGENDA Item 4 MINUTES - REGULAR COUNCIL MEETING JANUARY 7, 1980 Item 5* RESOLUTION N0. 80-49 ACCEPTING PETTTM-A' ORDERING REPORT FOR STREET LIGHTING FOX GLEN ADDITION Item 6-A* RESOLUTION N0. 80-50 ACCEPTING PETITION FOR IMPROVEMENTS B114CH HILL ADDITION Item 6-B* RESOLUTION N0. 80-51 APPROVING CHANGE ORDER PROJECT NOS. 853/911 DOWNTOWN PLYMOUTH CONTRACT 11 (N0. 2) Item 6-C-1* Special Council Meeting January 14, 1980 Pege 18 MOTION was made by Councilmember member Hoyt, to adopt RESOLUTION APPROVING CHANGE ORDER NO. 3 FOR DOWNTOWN PLYMOUTH - CONTRACT II, THE ORIGINAL CONTRACT. Neils, seconded by Council - N0. 80-529 A RESOLUTION PROJECTS 853 AND 911, ADDING $165,135.23 TO Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Neils, seconded by Council - member Hoyt, to adopt RESOLUTION NO. 80-53, A RESOLUTION AUTHORIZING PAYMENT ON REQUEST FOR PAYMENT N0. 5 IN THE AMOUNT OF $115,782.63 TO PROGRESSIVE CONTRACTORS, INC. FOR PROJECT 806, PINEVIEW LANE STREET AND UTILITY IMPROVEMENTS. Motion carried on a Roll Call vote, five ayes. MOTION was made by rounc;lmember Neils, seconded by Council - member Hoyt, to adopt RESOLUTION NO. 80-54, A RESOLUTION AUTHORIZING PAYMENT ON REQUEST FOR PAYMENT N0. 6 IN THE AMOUNT OF $5,214.23 TO A R K CONSTRUCTIGN, INC. FOR PROJECT 8129 WELL N0. 5 - PUMPHOUSE. Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Neils, seconded by Council - member Hoyt, to adopt RESOLUTION N0. 80-550 A RESOLUTION AUTHORIZING PAYMENT ON REQUEST FOR PAYMENT N0. 7 IN THE AMOUNT OF $111,701.89 TO PROGRESSIVE CONTRACTORS FOR PPuJECTS 853 AND 911, DOWNTOWN PLYMOUTH - CONTRACT II. Motion carried on a Roll Call vote, five ayes. MOTION was made by Councilmember Neils, seconded by Council - member Hoyt, to adopt RFSOLUTION NO. 80-56, A RESOLUTION AUTHORIZING REDUCTION OF SITE PERFORMANCE BOND FOR MICHELIN TIRE DIStRIBUTION CENTER LOCATED AT 855 NORTH XENTUM LANE TO 150000 TO REFLECT THE COMPLETED WORK. Motion carried on i Roll Call vote, five ayes. REPORTS OF O'rFICF.RS, BOARDS AND COMMISSIONS Manager Willis introduced proposed amendments Fire Department pay rates for 1980. Council Councilmember Neils objected to the proposal for training from an hourly rate to a flat ra one step. He felt the change, if desired by accomplished by gradual steps over a period o to the Plymouth discussion followed* to change the rate to per session in Council, should be r time. The Manager stated the flat rate for training was proposed 11 to maintain com- parability with pay scales of fire departments in neighboring com- munities, and 2) because the primary mission of the fire department Is that of fire suppression and the training component should not he the primary reason for membership in the department. 18- RESOLUTION NO. 80 - APARM ;% CHANGE RDER PROJECTS 853/911 DOWNTOWN PLYMOUTH CONTRACT :I (N0. 3) Item 6-C-2* RESOLUTION NO. 80-53 REQUEST FOR PAYFIENT PROJECT 836 PINEVIEW LANE IMPROVEMENTS T'_em 6-D-1* RESOLUTION N0. 80-54 REQUEST *T EFrT PROJFCT 812 PUMPHOUSE WELL N0. 5 Item 6-D-2* RESOLUTION N0. PROJECTS 853 A 911 DOWNTOWN PLYMOUTH CONTRACT Ii Idem 6-D-3* RESOLUTION N0. 80-56 MICHELIN TIRE DIS- TRIBUTION CENTER TRUCKER-SHEEHY SITE A-731) Item 6-E* 1980 FIRE DEPARTMLNT PROPOSED PAY RATES Item 7-A Special Council Meeting January 14, 1980 Page 19 Councilmember Davenport questioned the proposal to eliminate the Assistant Chief position and establish a District Chief position in each fire station. The Manager responded it is primarily a name change reflecting a similar position in each station. Councilmember Hoyt stated she felt the pay scale for our depart- ment should not be based on that of any other cormunity but should reflect the excellent service we receive from our firefighters. There was further discussion of the number and length of the traiiA ng sessions scheduled for 1980 and how funds for compensation for training were budgeted. Manager Willis stated training pay is not specified as a line item in the budget and felt there should be a mandatory number of training hours required. Glenn Kivley, Fire Department Lieutenant, requested the Council to defer action on the proposed Fire Department pay schedule for 1980 to allow further consideration of the following items: 1) the pay schedule, 2) position responsibility write-ups, and 3) training rr.,uirements and compensation. Lt. Kivley reviewed the comparson of firefighter pay rates paid by neighboring communities and sub- mitted a comparison of the 1979 and proposed 1980 pay plans stating the proposed increases in pay were not comparable with increases received in the past years and the flat rate of pay for training sessions was unaccaptable to the membership. He then stated the members of the Fire Department that reviewed the proposed position responsibility write-ups objected to some of the requirements for the Firefighter position, but generally agreed with the requirements for the other positions proposed. Councilmember Davenport stated he felt if a flat rate for training was adopted, it should be based upon a two-hour training session. Councilmember Davenport left the meeting at 8:15 p.m. Ralph Begin, Training Officer, stated he felt the great improvement in the training program has resented in an increase in attendance. He further stated the decrease in the response rate may be due to the difference in the number of alarms at each of the two stations. Mr. Begin replied to Council's questions regarding the training program. Jim Arbeiter, Fire Department Lieutenant, discussed the number and length of training sessions planned for 1980 and reviewed the addi- tional costs attributable to the training program. He stated the new aerial platform equipment will demand extra training sessions for all firefighters this year. He felt training costs should be provided for in the Fire Department budget. Mayor Hunt inquired how many hours of training per man were scheduled for 1980. Officer Begin replied 10 hours per man were scheduled during 1980 for the aerial platform. 19- Special Cooinc i i Meet ! ng January 14, 1950 Page 20 Council discussed the physical requirements for firefighters referred to in the Firefighter position responsibility write-up. Manager Willis stated the reference to physical fitness requirements was to encourage firefighters tP part"icipate in the City's Physical Fit-aess Program and to insure that any firefighter with a physical impairment due to acci- dent or illness would not resume their duties as a firefighter until they were fully able to perform thc:r responsibilities. Officer Begin expressed concern that this requirement may eventually be expanded to require a regular physical examination for qualification. Council reviewed the position write-up for the new District Chief positions in regard to their participation in the training program and how it would affect the compensation of the Training Officer. Officer Begin reported on compensation Training Officers in surrounding communities receive. Loren Schiebe, Assistant Chief, objected to the elimination of the Assistant Chief position and stated the membership felt there should be one person who would be second in line in the chain of command. He felt it would a step backwe.•ds to eliminate this position since every department in the state has such a position. MOTION was made by Councilmember Neils, seconded by Councilmember Hoyt, to defer .action on the proposed fire department pay rates for 1980 not later than tine February ' 1 Cot,nci 1 reet i ng in order the City Manager and fire department membership seek to reach an understanding on the various issue . Motion carried, four ayes. Mayor Hunt stated he would like to deal with the fire department pay rates before the 1981 budget is adopted if any major changes in the organization or rate schedule are proposed for the department. Council recessed from 9:45 to 10:00 p.m. Engineer Moore and Consulting Engineer Olson reviewed the 1980 enqineering project schedule. Mr. Olson stated the reports and plans scheduled for submission on January 7 would be competed by the end of the week and the report on the Criterion project would be completed by January 21. There was discussion of the time period between receipt of final plans and specifications and advertisement for bids. Council reviewed the sample of the model for projects involving special assessments and suggested that two steps he added denoting review of the project by the Special Assessment Committee 20- w 1980 PUBLIC IMPROVE- MENT K OJECTS STATUS REPORT Item 6-F i Special Council Meeting January 14, 1980 Page 21 MOTION was mate by Mayor Flunt, seconded by Councilmember Hoyt, to direct staff to review the projects proposed for the 1981 C.I.F. and prepare an analysis of projects of such complexity that would require an earlier start and report hack to Council by March 15. Motion carried, four ayes. Councilmember Schneider stated that Councilmember Davenport requested that park improvement projects he included in the 1980 project schedule also. Engineer Olson requested that final plans and specifications for park and trail improvements projects he submitted directly to the Engineering Department, rather than the Park A Recreation Department, to avoid delays and inconsistencies. Manager Willis reviewed proposed amendments to development contract fees. Mayor Hunt questioned whether the fees for grading permits were duplicate costs in cases where development contract fees including charges for grading. Engineer Moore replied we do not require a grading permit frr any project that requires a develop- ment contract. MOTION was made by Councilmember member Hoyt, to adopt RESOLUTION SETTING CITY ADMINISTRATION COST COPTRACTS. Neils, seconded by Council - NO. 80-571 A RESOLUTION FOR ADMINISTERING DEVELOPMENT Motion carried on a Roll Call vote, four ayes. MOTION was made by Counc i lnember Neils, seconded by Couhc i 1- rianber Hoyt, to direct staff to propose methods of covering the subdivision grading administrative charges either in grading permit fees or in the development contract fees, ilut not both. Nhtion carried, four ayes. Engineer Moore inquired wo at fee structure should he utilized for plats that have been al.oroved but where the development contract has not yet been signed. Council agreed the newly adopted fee structure should he utilized for all plats where development contracts have not yet been signed. MOTION was made by Councilmember Hoyt, seconded by Council - member Neils, to defer review nf City Council policies until the Manager prepares recommendations for amendments to the policies to he presented tj the Council at a special study session. Motion to defer carried, four ayes. L1- REVIEW OF CONTRACT Item 7-8 DEVELOPMENT FEES RESOLUTION N0. 8G-57 SETTING CITY COSTS FOR ADMINISTERING DEVELOPMENT CONTRACTS Item 7-R REVIEW OF CITY COUNCIL POLICIES Item 7-C Special January Page 22 Manager reports. Council Meeting 14, 1980 Willis reviewed the proposal MISCELLANEOUS for departmental activity DEPARTMENTAL REPORTS Item 7-D Councilmember Neils reported on the continuing traffic problems on South Shore Drive and suggested that the Council consider making the portion of that street between Nathan Lane and Highway 55 one-way. He felt this would not hinder public safety vehicles from reaching the area since tc.ly do not use that route anyway and one-way traffic would alleviate the problems created by traffic from the Country House and the industrial development to the north. ACTT TY MOTION was made by Councilmember Neils, seconded by Cos;ncil- SOUTH SHORE DRIVE member Hoyt, to direct staff tc prepare options for the esolution TRAFFIC PROBLEMS of the traffic and accident problems on South Shore Drive, including at least one option for one-way traffic with public improvements bordering the Country House which would be necessary to make it functional. Motion carried, foiir ayes Manager Willis reported that the Civic League's Skiing in Plymouth SKIING IN PLYMOL event would probably he cancelled duo to the lack of snow. PLYMOUTH CIVIC L UE Councilmember chneidei corrected the statement he made at the CITY SNOWPLOWING January 7 Council meeting inferring that Zachary Lane was not plowed or January 6, stating tW he intended to say that the street had not beer plowed as of 2:00 p.m. that afternoon. He further stated iri the future he would like to see all Gllector streets in the City plowed before any residential streets are plowed$ Councilmember Schne;dar reper'ed that he had recLi%ed a let er from Mrs. Maas objecting to the cor:struction or'' single family homes without garages ii-, the Zackmacr Homes development. M?yor Hunt responded the UBC Code doL. not require the cohst,'UCc ion of garages with single family homes and thus the Cty cannot enforce such a regvirement. The meeting adjourned at 12:no midnight, Citly Clerk 22-