HomeMy WebLinkAboutCity Council Minutes 01-14-1980 SpecialPage 17
MINUTES
SPECIAL COUNCIL MEETING
January 14, 1980
A special meeting of the Plymouth City Council was called to order by Mayor Hunt at
7:30 p.m. in the Council Chambers of the City Center at 3400 Plymouth Boulevard on
January 14, 1980.
PRESENT: Mayor Hunt, Councilmembers Davenport, Hoyt, Neils and Schneider, Manager
Willis, Administrative Assistant Boyles, and Engineer Moore,
ABSENT: None,
CONSENT AGENDA
MOTION was made by Councilmember Neils, seconded by Council -
member Hoyt, to adopt the items on the Cnnsent Agenda as submitted.
Motion carried on a Roll gall vote, five lyes.
MINUTES
MOTION was made by Councilmember Neils, seconded by Council -
member Hoyt, to approve the minutes of the January 7, 1980
regular Council meeting as submitted.
Motion carried on a Roll Call vote, five ayes,
PETITIONS, REQUESTS AND COMMUNICATIONS
MOTION was made by Councilmember Neils, seconded by Council -
member Hoyt, to adopt RESOLUTION NO. 80-49, A RESOLUTION
DECLARING ADEQUACY OF PE1tiION AND ORDERING PREPARATION OF
REPORT FOR STREET LIGHTING, - FOX GLEN ADDITION,
Motion ca.rled on a Roll Ca1l rote, four ayes. Councilmember
Neils abstained,
11OTI ON was made by Counc i 1 merbkor Neils, seconded by Council.
member
ounci1-
member Hoyt, t^ adopt RESOLUTI(),' NO. 80-5G, A RESOLUTION
ACrrPTING PET1'riON FOR IMPROVEMENTS TO BIRCH HILL ADDITION.
Motion carried on a Roll Call vote, five ayes,
MOTION was made by Councilmember Neils, seconded by Council -
member Hoyt, to adopt RESOLUTION NOe 80-51, A RESOLUTION
APPROVING CHANGE ORDER N0. 2 F9R PROJECTS 853 AND 911,
DOWNTOWN PLYMOUTH - CONTRACT Ii, AGOING 5191243.65 TO THE
ORIGINAL CONTRACT.
Motion carried on a Roll Call vote, five ayes,
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CONSENT AGENDA
Item 4
MINUTES - REGULAR
COUNCIL MEETING
JANUARY 7, 1980
Item 5*
RESOLUTION N0. 80-49
ACCEPTING PETTTM-A'
ORDERING REPORT FOR
STREET LIGHTING
FOX GLEN ADDITION
Item 6-A*
RESOLUTION N0. 80-50
ACCEPTING PETITION
FOR IMPROVEMENTS
B114CH HILL ADDITION
Item 6-B*
RESOLUTION N0. 80-51
APPROVING CHANGE ORDER
PROJECT NOS. 853/911
DOWNTOWN PLYMOUTH
CONTRACT 11 (N0. 2)
Item 6-C-1*
Special Council Meeting
January 14, 1980
Pege 18
MOTION was made by Councilmember
member Hoyt, to adopt RESOLUTION
APPROVING CHANGE ORDER NO. 3 FOR
DOWNTOWN PLYMOUTH - CONTRACT II,
THE ORIGINAL CONTRACT.
Neils, seconded by Council -
N0. 80-529 A RESOLUTION
PROJECTS 853 AND 911,
ADDING $165,135.23 TO
Motion carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Neils, seconded by Council -
member Hoyt, to adopt RESOLUTION NO. 80-53, A RESOLUTION
AUTHORIZING PAYMENT ON REQUEST FOR PAYMENT N0. 5 IN THE
AMOUNT OF $115,782.63 TO PROGRESSIVE CONTRACTORS, INC.
FOR PROJECT 806, PINEVIEW LANE STREET AND UTILITY IMPROVEMENTS.
Motion carried on a Roll Call vote, five ayes.
MOTION was made by rounc;lmember Neils, seconded by Council -
member Hoyt, to adopt RESOLUTION NO. 80-54, A RESOLUTION
AUTHORIZING PAYMENT ON REQUEST FOR PAYMENT N0. 6 IN THE
AMOUNT OF $5,214.23 TO A R K CONSTRUCTIGN, INC. FOR PROJECT
8129 WELL N0. 5 - PUMPHOUSE.
Motion carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Neils, seconded by Council -
member Hoyt, to adopt RESOLUTION N0. 80-550 A RESOLUTION
AUTHORIZING PAYMENT ON REQUEST FOR PAYMENT N0. 7 IN THE
AMOUNT OF $111,701.89 TO PROGRESSIVE CONTRACTORS FOR PPuJECTS
853 AND 911, DOWNTOWN PLYMOUTH - CONTRACT II.
Motion carried on a Roll Call vote, five ayes.
MOTION was made by Councilmember Neils, seconded by Council -
member Hoyt, to adopt RFSOLUTION NO. 80-56, A RESOLUTION
AUTHORIZING REDUCTION OF SITE PERFORMANCE BOND FOR MICHELIN
TIRE DIStRIBUTION CENTER LOCATED AT 855 NORTH XENTUM LANE TO
150000 TO REFLECT THE COMPLETED WORK.
Motion carried on i Roll Call vote, five ayes.
REPORTS OF O'rFICF.RS, BOARDS AND COMMISSIONS
Manager Willis introduced proposed amendments
Fire Department pay rates for 1980. Council
Councilmember Neils objected to the proposal
for training from an hourly rate to a flat ra
one step. He felt the change, if desired by
accomplished by gradual steps over a period o
to the Plymouth
discussion followed*
to change the rate
to per session in
Council, should be
r time. The Manager
stated the flat rate for training was proposed 11 to maintain com-
parability with pay scales of fire departments in neighboring com-
munities, and 2) because the primary mission of the fire department
Is that of fire suppression and the training component should not he
the primary reason for membership in the department.
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RESOLUTION NO. 80 -
APARM ;% CHANGE RDER
PROJECTS 853/911
DOWNTOWN PLYMOUTH
CONTRACT :I (N0. 3)
Item 6-C-2*
RESOLUTION NO. 80-53
REQUEST FOR PAYFIENT
PROJECT 836
PINEVIEW LANE
IMPROVEMENTS
T'_em 6-D-1*
RESOLUTION N0. 80-54
REQUEST *T EFrT
PROJFCT 812
PUMPHOUSE WELL N0. 5
Item 6-D-2*
RESOLUTION N0.
PROJECTS 853 A 911
DOWNTOWN PLYMOUTH
CONTRACT Ii
Idem 6-D-3*
RESOLUTION N0. 80-56
MICHELIN TIRE DIS-
TRIBUTION CENTER
TRUCKER-SHEEHY SITE
A-731) Item 6-E*
1980 FIRE DEPARTMLNT
PROPOSED PAY RATES
Item 7-A
Special Council Meeting
January 14, 1980
Page 19
Councilmember Davenport questioned the proposal to eliminate the
Assistant Chief position and establish a District Chief position
in each fire station. The Manager responded it is primarily a
name change reflecting a similar position in each station.
Councilmember Hoyt stated she felt the pay scale for our depart-
ment should not be based on that of any other cormunity but should
reflect the excellent service we receive from our firefighters.
There was further discussion of the number and length of the
traiiA ng sessions scheduled for 1980 and how funds for compensation
for training were budgeted. Manager Willis stated training pay is
not specified as a line item in the budget and felt there should
be a mandatory number of training hours required.
Glenn Kivley, Fire Department Lieutenant, requested the Council to
defer action on the proposed Fire Department pay schedule for 1980
to allow further consideration of the following items: 1) the pay
schedule, 2) position responsibility write-ups, and 3) training
rr.,uirements and compensation. Lt. Kivley reviewed the comparson
of firefighter pay rates paid by neighboring communities and sub-
mitted a comparison of the 1979 and proposed 1980 pay plans stating
the proposed increases in pay were not comparable with increases
received in the past years and the flat rate of pay for training
sessions was unaccaptable to the membership. He then stated the
members of the Fire Department that reviewed the proposed position
responsibility write-ups objected to some of the requirements for
the Firefighter position, but generally agreed with the requirements
for the other positions proposed.
Councilmember Davenport stated he felt if a flat rate for training
was adopted, it should be based upon a two-hour training session.
Councilmember Davenport left the meeting at 8:15 p.m.
Ralph Begin, Training Officer, stated he felt the great improvement
in the training program has resented in an increase in attendance.
He further stated the decrease in the response rate may be due to the
difference in the number of alarms at each of the two stations.
Mr. Begin replied to Council's questions regarding the training program.
Jim Arbeiter, Fire Department Lieutenant, discussed the number and
length of training sessions planned for 1980 and reviewed the addi-
tional costs attributable to the training program. He stated the
new aerial platform equipment will demand extra training sessions
for all firefighters this year. He felt training costs should be
provided for in the Fire Department budget.
Mayor Hunt inquired how many hours of training per man were scheduled
for 1980. Officer Begin replied 10 hours per man were scheduled during
1980 for the aerial platform.
19-
Special Cooinc i i Meet ! ng
January 14, 1950
Page 20
Council discussed the physical requirements for firefighters referred
to in the Firefighter position responsibility write-up. Manager Willis
stated the reference to physical fitness requirements was to encourage
firefighters tP part"icipate in the City's Physical Fit-aess Program and
to insure that any firefighter with a physical impairment due to acci-
dent or illness would not resume their duties as a firefighter until
they were fully able to perform thc:r responsibilities.
Officer Begin expressed concern that this requirement may eventually be
expanded to require a regular physical examination for qualification.
Council reviewed the position write-up for the new District Chief
positions in regard to their participation in the training program
and how it would affect the compensation of the Training Officer.
Officer Begin reported on compensation Training Officers in surrounding
communities receive.
Loren Schiebe, Assistant Chief, objected to the elimination of the
Assistant Chief position and stated the membership felt there should
be one person who would be second in line in the chain of command.
He felt it would a step backwe.•ds to eliminate this position since
every department in the state has such a position.
MOTION was made by Councilmember Neils, seconded by Councilmember
Hoyt, to defer .action on the proposed fire department pay rates
for 1980 not later than tine February ' 1 Cot,nci 1 reet i ng in order
the City Manager and fire department membership seek to reach an
understanding on the various issue .
Motion carried, four ayes.
Mayor Hunt stated he would like to deal with the fire department
pay rates before the 1981 budget is adopted if any major changes
in the organization or rate schedule are proposed for the department.
Council recessed from 9:45 to 10:00 p.m.
Engineer Moore and Consulting Engineer Olson reviewed the 1980
enqineering project schedule. Mr. Olson stated the reports and
plans scheduled for submission on January 7 would be competed
by the end of the week and the report on the Criterion project
would be completed by January 21. There was discussion of the
time period between receipt of final plans and specifications
and advertisement for bids. Council reviewed the sample of the
model for projects involving special assessments and suggested
that two steps he added denoting review of the project by the
Special Assessment Committee
20-
w
1980 PUBLIC IMPROVE-
MENT K OJECTS
STATUS REPORT
Item 6-F
i
Special Council Meeting
January 14, 1980
Page 21
MOTION was mate by Mayor Flunt, seconded by Councilmember Hoyt,
to direct staff to review the projects proposed for the 1981 C.I.F.
and prepare an analysis of projects of such complexity that would
require an earlier start and report hack to Council by March 15.
Motion carried, four ayes.
Councilmember Schneider stated that Councilmember Davenport
requested that park improvement projects he included in the
1980 project schedule also.
Engineer Olson requested that final plans and specifications
for park and trail improvements projects he submitted directly
to the Engineering Department, rather than the Park A Recreation
Department, to avoid delays and inconsistencies.
Manager Willis reviewed proposed amendments to development contract
fees. Mayor Hunt questioned whether the fees for grading permits
were duplicate costs in cases where development contract fees
including charges for grading. Engineer Moore replied we do not
require a grading permit frr any project that requires a develop-
ment contract.
MOTION was made by Councilmember
member Hoyt, to adopt RESOLUTION
SETTING CITY ADMINISTRATION COST
COPTRACTS.
Neils, seconded by Council -
NO. 80-571 A RESOLUTION
FOR ADMINISTERING DEVELOPMENT
Motion carried on a Roll Call vote, four ayes.
MOTION was made by Counc i lnember Neils, seconded by Couhc i 1-
rianber Hoyt, to direct staff to propose methods of covering
the subdivision grading administrative charges either in
grading permit fees or in the development contract fees,
ilut not both.
Nhtion carried, four ayes.
Engineer Moore inquired wo at fee structure should he utilized
for plats that have been al.oroved but where the development
contract has not yet been signed. Council agreed the newly
adopted fee structure should he utilized for all plats where
development contracts have not yet been signed.
MOTION was made by Councilmember Hoyt, seconded by Council -
member Neils, to defer review nf City Council policies until
the Manager prepares recommendations for amendments to the
policies to he presented tj the Council at a special study
session.
Motion to defer carried, four ayes.
L1-
REVIEW OF
CONTRACT
Item 7-8
DEVELOPMENT
FEES
RESOLUTION N0. 8G-57
SETTING CITY COSTS
FOR ADMINISTERING
DEVELOPMENT CONTRACTS
Item 7-R
REVIEW OF CITY
COUNCIL POLICIES
Item 7-C
Special
January
Page 22
Manager
reports.
Council Meeting
14, 1980
Willis reviewed the proposal
MISCELLANEOUS
for departmental activity DEPARTMENTAL
REPORTS
Item 7-D
Councilmember Neils reported on the continuing traffic problems on
South Shore Drive and suggested that the Council consider making
the portion of that street between Nathan Lane and Highway 55
one-way. He felt this would not hinder public safety vehicles
from reaching the area since tc.ly do not use that route anyway
and one-way traffic would alleviate the problems created by traffic
from the Country House and the industrial development to the north.
ACTT TY
MOTION was made by Councilmember Neils, seconded by Cos;ncil- SOUTH SHORE DRIVE
member Hoyt, to direct staff tc prepare options for the esolution TRAFFIC PROBLEMS
of the traffic and accident problems on South Shore Drive,
including at least one option for one-way traffic with public
improvements bordering the Country House which would be necessary
to make it functional.
Motion carried, foiir ayes
Manager Willis reported that the Civic League's Skiing in Plymouth SKIING IN PLYMOL
event would probably he cancelled duo to the lack of snow. PLYMOUTH CIVIC L UE
Councilmember chneidei corrected the statement he made at the CITY SNOWPLOWING
January 7 Council meeting inferring that Zachary Lane was not
plowed or January 6, stating tW he intended to say that the
street had not beer plowed as of 2:00 p.m. that afternoon.
He further stated iri the future he would like to see all
Gllector streets in the City plowed before any residential
streets are plowed$
Councilmember Schne;dar reper'ed that he had recLi%ed a let er
from Mrs. Maas objecting to the cor:struction or'' single family
homes without garages ii-, the Zackmacr Homes development. M?yor
Hunt responded the UBC Code doL. not require the cohst,'UCc ion
of garages with single family homes and thus the Cty cannot
enforce such a regvirement.
The meeting adjourned at 12:no midnight,
Citly Clerk
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