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HomeMy WebLinkAboutCity Council Minutes 08-21-1979 SpecialPage 262 MI NI. T1:5 SPECIAL COUNCIL MEETING August 21, 1979 A special meeting of the Plymouth City Council was called to order by Mayor Hunt at 7:40 p.me in the Council Conference Room of the City Center at 3400 Plymouth Boulevard on August 21, 1979. PRESENT: Mayor Hunt, Councilmembers Davenpart, i•ioyt, Neils and Spaeth, Manager Willis, Fngineer Moore, Planner Tremere, Firance Director Ricker, Assessor Walsh, Building Official Kleinbeck, Environmental Supervisor reterson, barks and Recreation Director Born, Police Chief Carlquist, Public Works Superintendent Kolstad, and Street Foreman Vetch. ABSENT: None. City Manager Willis indicated that the purpose of this special Council MEeting was to initiate the Council's study of the Manager's proposed 1980 City budgets. The Manager reviewed his iudget memo dated August 17, 1979 including a discussion of the State Aid distributions and levy limitations and the projected 1980 pro- perty taxes. Based upon information currently available, it is estimated that the average residential property tax bill in Plymouth will decrease approximately 20 percent over that levied in 1979. The City Manager then conmAnced his pre- senLation of the 1960 budgets. General Fund - Revenues The proposed General Fund budget contemplates revenues of $3,665,027. The Manager indicated the basis for this revenue projections in the several revenue accounts. Councilmember Neils noted he felt the projections of $170,000 in building permits was optimistic and suggested it be reduced. MOTION was made by Councilmember Neils, seconded by Councilmember Hoyt, to reduce building permit revenues from $170.000 to $150,000. Motion carried, five ayes. Councilmember Spaeth suggested that the Police ;tate Aid funds be increased from the proposed $51,000 to $60,000. Motion carried, five ayes% Councilmember Neils questioned the proposed appropriation from General Fund Surplus of $150,000. The Finance Director and Manager discussed the need to maintain an adequate working cash reserve. it was suggested that the $15n,000 sm should represent a maximum figure and that further contributions would erode Use City's ability to finance its operatirm until the initial tax settlements are made in July of the fiscal ,yv(er. Council indicated a desire to study this matter further before the. adop' -ein of the hudget. 26- Special Council Meeting August 21, 1979 Page 263 MOTION was made by Councilmember Neils, seconded by Councilmember Hoyt, to adopt the Revenue budget as presented by the City Manaqer subject to the two previous amendments and furthei ,.onsideration to the adoption of the contribution from General Funr1 Surplus. Motion carried, five ayes. General Fund • Expenditures The Manager introduced the varlous activity budgets of the General Fund. City Council 140TION was grade by founcilmemhgr Hoyt, seconded by Councilmember Davenport, to tentatively aopr.ve the City Council budget as submitted. Motion carried, five ayes. City Manager MOTION was made by Mayor 'hint, seconded by Councilmember Hoyt, to tentatively approve tit, City Manager budget as proposed. Motion carried, five ayes. Elections MOT'nfl war rade by Councilmember Hoyt, seconded by Mayor Hunt, t^ .entativtly approve the Election budget as proposed. Mo' lvo- carried, five ayes. City Atto_rnegr MOTION was made by Councilmember Hoyt, secoWed by Councilmember Davenport, to tentatively approve the City Attorney budget as proposed. Motion carried, five aypso Court Services r r. MOTION was made by Councilmemher Hoyt, seconded by Councilmember Neils, to tcotatively approve: the Court Services hudget ss proposed. Motion carried, five ayes. Planni Thcre %.,,s general discussion concerninq the workload and turnover w'thin the P'anniv-111 Department. CaunciItemhor 1lavenport expressed concern ee- garding the turnover and suggested that particular attention he paid to the salary level for the Planning Secretary. 263- Special Council Meeting August 21, 1979 Page 264 Mayor Hurt asked if the existing staff was adequate or if a('A tional staff r was needed. The Planner and Mariger indicates that the present staffing authorized was adequate providing that the personnel turnover ',ould he stabilized and further that the workload did not exceed that of tFe past few months. There was general discussion, regarding the time li-•itations of the Planning staff in communicating with the public6 it was suggested that the staff prepare monthly and/or quarterly reports indicating what is being done to achieve departmental objectives and strengthen -Ing the service levels of the activity. MOTION was made by Councilmember Hoyt, seconded by Councilmember Davenport, to tentative approve the Planning budget as prEsented. Motion carried, five ayes. Ins ection Councilmember Spaeth expressed concern over the turnover of Inspection staff and particularly r,:iestioned wh0.her or not the salary levels were adequate to attract and retai,• qualified personnel. The Manager also reviewed his request to increase the staff in the inspection Division by adding a new Inspection position which would be resporsible for fire pm ention and safety inspection as well as an additional Clerk/Typist position. Following discission, Council indicated concern about hiring a new Safety Inspector. MOTION was rude by I11ayor Hunt, seconded by Cuncilmemb-ir Neils, to remove the money in the proposed budget fr- the Fire Prevention and Safety Inspector and plarr it in the Contingency Account ant. further approve the Clerk/ iypi•it position as proposed. Motion carried, five ayes. MOTION was made by Mayor hunt, seconded by Councilmember Davenport, to tentatively approve the Inspection budget as amended. Motion carriP0, five ayes,• Parks and Recreation MOTION was made by Councilmemher Neils, seconded by Councilmember novenport, to tentatively Approve the Parks and Recreation budges as proposed. Motion carried, five ayes. Park Mai ntenance-C nv i ronniental The Manager indicated that this budget proposed to add one additional Park Maintenance person. Followinggeneral d'scussion regarding park maintenace levels, the Council, tentativey agreed to include the additional staff person. 264- Srecial Council Meeting August 21, 1979 Page 265 Mr. Jim Alt, representing the Plymouth Athletic Association, commented on the Association's interest in park maintenance and in improving recreational facilities to members thr,%aghout the community. Fie indicated his organization's interest in working with the Council and staff to improve the recreation program as well as to assist in the construction or maintenance of major facilities. MOTION was made by Councilmember Davenport, seconded k Covncilmember Hoyt, to tentatively approve the Park Maintenance4nvironmental badget as proposed. W.hion carried, five ayes. Assessing The Manager indicated that he was proposing the addition of one additional property appraiser for 1980. He also notes.? that he was proposing that ap- proximately %ZOO be appropriated in Account 810 to retain independent appraisers to audit, on a selective basis, certain properties as a test of the adequacy of the assessing process. MOTION wa% made by Councilmember Neils, seconded by Councilmember Spaeth, to delete the external audit as proposed by the Manager. Motion failed, two ayes. Councilmembers Davenpor'., Hoyt and Mayor Hunt voted nay. MCrION was made by Councilmember Davenport, seconded by Councilmember Hoyt, to tentatively approve the Assessing budget as proposed. Motion carried, three ayes. Councilmembers 5raeth and Neils voted nay. Finance The City Manager indicated that one additional Accounting Clerk was being proposed in the 1980 budget. MOTION was made by Councilmember Hoyt, seconded by Councilmember Neils, to tentative approve the Finance budget as proposed. Motion carried, five ayes. Health Officer MOTION was made by Councilmember Davenport, seconded by Councilmember Hoyt, to tentative approve the Health Officer hadget as proposed. Motion carried, five ayes. Pol ice The City Manager indicatRd that the Police budget provided for the creation of a Lieutenant's position, four Field Supervisor 1.sltions, and two addi- tional Patrol positions. 265- J Regular Cnuncil Meeting August 21, 1979 Page 266 Chief Car%u ist reviewed his proposal for the reorganization of the department with particular emphasis on the supervision of police officers in the field. MOTION was made by Councilmember Neils, seconded by Councilmember Davenport, to tentatively approve the Police budCet as proposed. Motion carried, five ayes. Civil Defease MOTILN was made by Councilmember Hoyt, seconded by Councilmember Davenport, to tentatively approve the Civil Defense budget as proposed. Motion carried, five ayes. Animal Patrol MOTION was made by Councilmember Davenport, seconded by Councilme+nber Hoyt, to tentatively approve the Animal Control budget as proaosecl. Motion carried, five ayes. The meeting adjourned at 12:00 p.me 266a t Manager-