HomeMy WebLinkAboutCity Council Minutes 09-27-1976 SpecialPage 241
N1110TES,
SPECIAL COUNCIL KE'F iX
Septeter 27, 1976
A special meetirq of the Plymouth City Council was called to order Dir MAyor W -114e
A*- 7:40 P.M.. iry the Council Cri omrs of the Public Works Building, 14904 Twer ty-
third Avenue North, on Septeter 27, 1977a
PRESENT: payor Hfide, Councilmn Runt, Neil%, Se'bold and Spkteth, Manager
Millis, Planner 0111erud, Engineer Goldberg. Administrative
Assistant Xweager. Attorney Lefler and Finance 04rector Ricker.
AG,SENT : None
MINUTES
MOTION was made by Councilman Seibold, seconded by 6uuncilmon
Spaeth, to approve the w(nutes of the September 13 special Council
meeting as submitted.
Motion carried' four ayri, Councilman Hunt abstained.
MOTION was made by Councilman Seibold, seconded by Counc:lwlan
Hunt, to approve the mi"+utes of the September 20 regular Council
meetim-, with tie following correction to Itai 4-8-3 on page 233
in Cour_t)man Spaeth"s Motion to Amend add the words "tri th a
filter{nq or se;:tling sysiGem".
Motion carried, four ayes. Councilman Neils abstained.
PU6l, I C HEARINGS ON GROUP '[ I A.,`SESSMENTS
Mana or Millis introduced the items for Public Nearing and
stated that notices of the pubic hearing were published in the
Newk1a e•Pl uthPost, written notice was mailed to e4c h
propc!r J owner in . e imprnws.ftnt area, announcements and dis-
cussions at Council meetings were- held and he explained how
assessments are paid and reviewed the procedures for the hearing.
Engineer Goldberg reviewed that costs for Project No. 502/517,
Mapleiiell Area and Maple Creek Addition,
Mayor Hilde ipened the Publ% hearing at,7:55 P.M.
No one chose to spleakand the hearing was closed at 7:55 P.14..
a%; mode 4r %ouncilman Hunt, secc,nded by Counci imar: Nei l,
to adopt RZ51LUTWm NO. 76.•544" A RESOLUTION ADOPTING ASSESSMENT
FOR PROJECT 10. W.", WAPLEDELi AREA, AND PROJC-CT N0, 5'111
MAPLECREEK APOI T IONk (PLATTED).
Motion carried on a, Roll Call vote, five ayes.
241 -
NINGTES - SPECIAL
COUNCIL MEETING
SEPTFNIBER 13, 1976
Item 3-A
MINUTES - REGULAR
COUNCIL MEETING
SEPTEM1jEER 20, 1976
Item 1"11
PUBLIC HEART
PROJECT 504
MAPLEDELL AREA
MAPLECR€EK ADDITION
Item 410A
RESOLUTION NO. 76-554
Abo- -S E T
PROJEC' 502/517
MAPLEDEll/MAPLECREEK
ADOITION (PLATTED)
hN
Special Council Neetiwg
September 27. 1976
Pow, 242
M0710 was mode by Councilman Hunt, seconded by Councilman RES0071011 NO. 76-
Neist. to adopt RESOLUTION NO. 76-555, A RESOLUTION ADOPTING 599A T 11b
ASSESSMENT FOR PROJECT 906 502. MAPLEOELL AREA, AND PROJECT WESSNEW PROJECT
Na. We 0APLECREEK ADDITION (UNPLATTED), 502/517 PIAPLEDELL/ _
MAPLECREEK AGN (UNPLATIEI,
Motion carried on a Roll Cal` vote, give ayes.
Engineer Goldberg reviewed the costs for Project Re. 5OS9 PUBLIC HEARING
Schaidt Lake area. PROJECT 506
SCHMIDT LAKE AREA
Mayor Rilde opened the public hearing at 8:00 P.M. Item 4-B
Jerry E. Harrington, 12110 45th Avenue North, did net question
F+easssessmert costs but brought to Coune:l's attent io+ a
culvert at the end of 45th Avenue that had not been replaced.
He fel: the swale at the side of the read was not acaquote to
handle the run-off and requested that the culvert be repiaced
as soon as possible,
Engiwer Goldberg roplied that the culvert would be restored
this fall as part of Project No. 612.
Marie ltilliahA. representing her mother, Leonthinia Serthiaume,
ase TY -Tile treet improvement on Larch Lane north of County
Road 9 would include curbs. Engineer Goldberg replied that
section of County Road 9 woaW be finished to rural section
wi t'hout ct%rbs .
Roger Noel, 1195045th Avenue North, requested that provision
e mater safe access to County Road 9 from Larch Lane,
Engineer Goldberg_ replied that the Counc`1 and staff were at
present *tudying the alignment of Larch Lane with the intent
of providing a safe access to County Road 9.
The hearing was closed at 8:0) P.M.
MOTION was made by Councilrun Scibold, secondee: by Councilman RESOLUTION NO. 76-556
Spoeth, to adopt RESOLUTION N0. ',6-565, A RESOLUTION ADOPTING ADOPTING ASSESP
ASSESSMENT FOR PROJECT NO. 505, SCHMIDT LAKE AREA (PLATTED). PROJECT 505
SCHMIDT LAKE AREA
Notion carried on a Rell Call vote, live ayes% tP LATTED)
MOTIW! wal. made by Councilman Spaeth, seconded by Councilman RESOLUTION NO. 73-557
Neils; to odopt RESOLUTION NO. 76,557t A RESOLUTION ACOPT ING A 1 G SS'V35 1 i
T
ASSESSMENT FOR hRQJECT NO, 505, SCHMIDT LAKE AREA (UNPLATTED). PROJECT 505
SCHMIDT LAKE AREA
Motion carried i.n a Roll Call vete, five ayes. (UNPLATTED)
Engineer Gol#4 erg %,eivewadi the costs for Project No. 521, PUBLIC HEARING
Olive Lano utilities. PROJECT 521
OLIVE LANE
Mayor Hilde open, d the public hi4rinq at B:I:I P.M. Item 4-C
oaf
Special Council Meeting
September 27, 1976
Page 243
Robert Swenson, 1635 Olive Lade, complained about the finishing
of K'? stree'* surface d:id tt4tkl,, that there was standing water
In several pi'aces on thw He also asked if the assessment
costs ^"luded a charge for the extra gravel brought in last fall
to make the strtkots usablip last winter. Engineer Goldberg
repl led we used in-place granular material for base and the only
additional gravel that was required was for sane driveways and
soft spots in the road. By utilizing in -lace gravel we were
able to save a considerable amount of money in rebuilding the
street. The problem of standing water on tie street has been
resolved by resurfacing the tow areas. Any further settling will
be taken care of by the sealcoating application scheduled for
next year, which will also cover the patches and give the street
a smooth finish. If there is more settling and the condition of
the street worsens, the contractor will be responsible for the
repairs,
The hearing wqs closed at 8:20 P.M.
MOTION was made by Councilman Spaeth, seconded by Councilman
Seibold, to adopt RESOLUTION N0, 76-5589 A RESOLUTION ADOPTING
ASSESSMENT FOR PROJECT 5219 OLIVE LANE UTILITIES.
Motion carried on a. Roll Call vote, five ayes.
MOTION was made by Mayor Hilde, seconded by Councilman Neils,
to direct staff to look at Olive Lane this spring tG determine
if repairs need to be made before the contractor's bond expires.
Motion carried, five ayes.
Engineer Goldberg reviewed them casts for Project 415. 21st and
Kilmer.
Vdyor Hilde opened the publ°r 'ie t at 8:21 P.M.
No one chose to speak and the he,r %: was closed at 8:21 P.M.
MOTION was made by Councilman Seitulu, seconded by Councilman
Neils, to adopt RESOLUTION NO. 76-559, A RESOLUTION ADOPTING
4SSESSMENT FOR PROJECT NO. 415 - 21ST AND KILMER LANE.
Kation carried on a Roll Call vote, five a,,:s.
Engineer Goldberg reviewed the costs for Project No. 514,
Greentree West. Addition,
Mayor Hilde opened the public: hearing at 8:25 P.M.
No one chose to speak and the 4earing was closed ai 8:25 P.M.
24s-
RESOLUTION NO, 76-558
STING ASSESSMENT
PROJECT 521
OLIVE LANE UTILITIES
PUBLIC HEARING
PROJECT 415
21ST 8 KILMER
Item 4-D
RESOLUTION NO. 76-559
ADOPTING ASSESPENT
PROJECT 415
21st & KILMEk
PUBLIC HEARING
PORJECT 514
GREENTREE WEST ADDITION
I tern 4- E
Special Council Meeting
Septesber 27, 1916
Page 244
MOTION was made by Councilman Hunt, seconded by Councilman
Neils, to adopt RESOLUTION N0, 76-5609 A RESOLUTION ADOPTING
ASSESSMENT FOR PORJECT N0, 5149 GREENTREE WEST ADDITION.
Notion carried on a Roll Cavil vote, five ayes.
NOTION was made by Councilmant Hunt, seconded by ;Councilman
Neils, to adopt RESR UTION NO. 76-5619 A RESOLUTION ADOPTING
ASSESSMENT FOR PROJECT NO. 514, GREENTREE WEST ADDITION
BROCKTON LANE PROPERTIES).
Motion carried on a Roll Call vote. five ayes.
Manager Willis reviewed the assessment for Lot 1, Block 1.
Hadley Hills which was overlooked in the 1969 Levy 4747.
Mayor Hilde opened the public hearing at 8:26 P.M.
No one chose to speak and the hearing was closed at 8:26 P.M.
NOTION was made by Councilman Hunt. seconded by Councilman
Neils, to adopt RESOLUTION NO. 75-562, A RESOLUIIP I AMPTING
ASSESSMENT FOR 18505 COUNTY ROAD 61 LOT 1, BLOC: i, HADLEY HILLS.
Motion carried on a Roll Call vote, five ayes.
Engineer Goldberg reviewed the costs for Project No. 3G6,
Xenium Lane south of the railroad tracks.
Mayor Hilde opened the public hearing at 8:29 P.M.
No one chose to speak and the hearing was closed at 8:29 P.M.
MOTION was made by Councilman Spaeth, seconded by Councilman
Seibold, to adopt RESOLUTION NO. 76-563, A RESOLUTION ADOPTING
ASSESSMENT FOR PROJECT NO. 306, XENIUM LANE SOUTH 3F THE RAIL-
ROAD TRACKS.
Motion carried on a Roll Call vote. five ayes.
Engineer Goldberg reviewed the costs for Project No. 416,
Carlson Companies Addition and explained the additional area
charges for sewer.
Mayor Hilde opened the public hearing at 8:30 P.M.
No one Chose to speak and the hearing was closed at 8:30 P.M.
MOTION was made by Councilman Hunt, seconded by Councilman
Neils, to adopt RESOLUTION NO. 76-564, A RESCLUTION ADOPTING
ASSESSMENT FOR PROJECT NO. 416. CARLSM COMPANIES ADDITION.
Motion carried on a Roll Call vote, five ayes.
244 -
RESOLUTION N0,
6T30bAO03fifNG
ASSES ENT PROJECT
514 GREENTREE WEST
ADDITION
RESOLUTION NO. 76-561
PROJECT 514
GREENTREE WEST ADDN.
BROCKTON LANE PROPERTY)
PUBLIC HEARING
LOT 1, BLOCK 1
HADLEY HILLS
Item 4-F
RESOLUTION NO. 76-562
ADOPTING ASSESSMENT
LOT 1. BLOCK 1
HADLEY HILLS
PUBLIC HEARING
PROJECT 306
XENIUM LANE
Item 4-G
RESOLUTION NO. 76-d63
ADOPTING S S
PROJECT 306
XENIUM LANE
PUBLIC HEARING
PROJECT 416
CARLSON COMPANIES ADDN.
Item 4-H
RESOLUTION NO. 76-564
ADOPTING
ASSESSMENTIPROJECT416
CARLSON CO. ADDN.
Special Ccuncil Meeting
September 27, 1976
Page 245
Engineer Goldberg reviewed the cost for Pniject No. 417,
Imperial Hills 6th Addition.
Mayor Hilde opened the public hearing at 8:37 N.M.
No one chose to speak and the hearing was closed at 8:37 P.M.
MOTION was made by Councilman Seibold, seconded by Councilman
Neils, to adopt RESOLUTIO,V NO. 76-5659 A RESOLUTION ADOPTING
ASSESSMENT FOR PROJECT N0, 4179 IMPERIAL HILLS 6TH ADDITION.
Motion carried an a Roll Call vote. five ayes.
Engineer Goldberg reviewed the costs of Project No, 603,
Nathan Lane from 45th to 49th Avenue.
Mayor Hilde opened the public hearing at 8:39 F.M.
No one chose to speak and the hearing was closed at 8:39 P.M.
MuTION was rade by Councilman Hunt, seconded by Councilrwn
Neils, to adopt RESOLUTION NO. 76-566, A RESOLUTION ADOPTING
ASSESSMENT FOR PROJECT N0, 603, NATHAN LANE FROM 45TH TO 49TH
AVENUE,
PUBLIC HEARING
PROJECT 417
IMPERIAL HILLS 6TH ADDN.
I tee 4-1
RESOLUTION NO. 76-565
ADUPTIN9 ASSESSNRN
PROJECT 417
IMPERIAL HILLS 6TH ADDN,
PUBLIC HEARING
PROJECT 603
NATHAN LANE
Item 4-J
RESOLUTION NO. 76-566
PROJEFT 603
NATHAN LANE
Motion carried on a Roll Call vote, five ayes.
Manager Willis reviewed the assessment for weed eradication in PUBLIC HEARING
1976, WEED ERADICATION
Item 4-K
Mayor Hilde opened the public heariny at 8:39 P.M.
Mrs, Schaefer, 8050 Queen, Bloomington, asked for assistance
in locating someone to cut the weeds on tier property. She
also questioned why she had not been assessed for cutting the
weeds on her property last year. Manager Willis replied t:Ie
staff could provide her with a list of people who would do
cutting of weeds. He also stated some weeds were not cu' mtil
late in the season last year and charges would appear o s
year's assessment roll.
The hearing was closed at 8:40 P.M.
NOTION was made by Councilman Hunt, seconded by Councilman RESOLUTION NO. 76-567
Neils, to adopt RESOLUTION NO, 76-5670 A RESOLUTION ADOPTINGWTT1 G SS SS ENS
ASSESSMENT FOR 1976 WEED ERADICATION AND DESTRUCTION IN THE 1976 WEED ERADICATION
AMOUNT OF $11,239.96.
ice.',+on carried on a Roll Call vote, five ayes.
Manager Will's reviewed the assessment for delinquent sewer and PUBLIC HEARING
water bills. DELINQUENT UTILITIES
Item 4-L
245-
Special Council Meeting
September 27, 1976
Page 246
Ray Jokinen, Accounting Clerk, reported that the total of
delinquent accounts as of this date was $25,920.75, with
17,000 of this total representing commercial accounts,
Finance Director Ricker explained the billing process for
delinquent water and sanitary sewer accounts. Mayor Hilde
suggested that this be made a subject for s future st:dy
meeting.
Mayor Hilde opened the public hearing at 8:41 P.M.
No one chose to speak and the hearing was closed at 8:41 P,M.
MOTION was made by Councilman Hunt, seconded by C01:ncilman
Neils, to adopt RESOLUTION NO. 76-568, A RESOLUT15N ADOPTING
ASSESSMENT FOR DELINQUENT SEWER AND WA1TR BILLS IN THE AMOUNT
OF $25,920.75.
Motion carried on a Roll Call vote, five ayes,
Mar,ager Willis reviewed the assessment for 1976 street lighting.
Mayor Hilde opened the public hearing at 8:42 P.M.
No one chose to speak and the :iearing was closed at 8:42 P.M.
MOTION was made by Councilman Spaeth, seconded by Councilman
Seibold, to adopt RESOI.4r1ON NO. 76-569, A RESOLUTION ADOPTING
ASSESSMENT FOR 1976 STREET LIGHTING IN THE AMOUNT OF $15,581.40.
Motion carried :,n a Roll Call vote, five ayes.
MOTION was made by Councilman Seibold, seconded by Councilman
Neils, to adopt RESOLUTION NO. 76-5700 A RESOLUTION SETTING A
DATE FOR PUBLIC HEARING ON THE VACATION OF A CF.RT41N EASEMENT
IN THE PAST OF PLYMOUTH FREEWAY CENTER ON OCTOBER 18, 1976 AT
7:30 P.M.
Motion carred on a Roll C 11 vote, five ayes.
MOTION was made by Coun%-ilm, seconded by Councilman
Neils, to adopt RESOLUTION N, ,11, A RESOLUTION APPROVING
CHANGE ORDER NO. 4 IN THE AMOL t ;5,660.00 i0 NOOLAND
ASSOCIATES, INC. FOR PROJECT N0. . BASS LAKE AREA.
Motion carried on a Roll Call vote, five ayes.
MOTION was made by Councilman Neils, seconded by Mayor Hilde,
to adopt RESOLUTION NO. 76-572, A RESOLUTION APPROVING CHANGE
ORDER NO. 5 IN THE A14OUNT OF $2,040.00 TO NODLAND ASSOCIATES,
INC. FOR PROJECT NO. 607, BASS I.AKE AREA.
Motion carried on a (toll Call vote, live &yes.
246 -
C
RESOLUTION NO, 76-568
ADOPTINGS S, . EN
DELINQUENT SEWER a
WATER BILIS
PUBLIC HEARING
1976 STREET LIGHTING
Item 4-M
RESOLUTION NO 76-
wwpl
I—SSESSMENT 1976
STREET LIGHTING
RESOLUTION NO. 76-570
SETTING PUBLIC HEARING
VACATION OF EASEMENT
PLYMOUTH FREEWAY CENTER
Item 6
RESOLUTION NO. 76-571
APS AC CHANGE OTER
PRGJECT 607
BASS LAKE AREA
Item 7-A
RESCLUTION NO, 76-572
PP OVI G CHA E ORDER
PROJECT 607
BASS LAKE AREA
Item 7-B
Special Council Meeting
September 21, 1916
Page 241
Manager Millis
and Ken Jabe.
introduced the City .auditors, Bill Schweigert 1975 AUDIT REVIEW
Council questioned the Auditors alsout their recommendations in
the w.nagement letter relating to separating the Perpetual Care
Fund from the General Operating Fund for Parker's Lake Cemetery
Association and preparing a "special assessment report."
MOTION was made by ouncilman Spaeth, seconded by Councilman
Hunt, to establish a perpetual care fund in accordance with
original requirements and agreements of the Parker's Lake
Cemtetery Association, as recow-mended by the Auditors.
Motion carried, four ayes. Councilhan Seibold abstained.
PARKER'S LAKE CEMETERY
the PERPETUAL CARE FUND
MOTION was made by Mayor Hilde, secondtd by Councilman Seibold,
to require preparation of an assessment report as recommended
by the Auditors prior to ,preading assessments showing the
following: 0 project identification, 2' original appropriation,
31 final cost of project, 4) manner in which final costs are to
be recovered and a measure of any aver or under assessment.
MuTION TO AMEND was made kV Councilman Spaeth, seconded by
Mayor Hilde, to add to the previous motion Item 5 calling for
a line -item -type column showing all add-ons, de:etions, change
orders, interest and engineering costs to make it feasible for
Council to see all costs.
Motion to amend carried,, five ayes.
Mai^ motion carried, `our ayes. Councilman Neils voted nay.
SPECIAL ASSESSMENT
REPORT'
Council dis Hissed the reasons why the audit was late and questioned
the Auditors about the possitility of getting the 1976 audit earlier.
Finance Director Ricker stated the City's Annuel Report will be
available in February. However, the audit must wait until records
are received frem Hennepin County, particularly in the case of
special assessmfnts.
Mr. Jabe stated he .'elt the earliest date he could promise for com-
pletior of the 1976 audit would be approximately May 15 - June 1.
Council discussev `Mr. Ricker's r-equest to establish a policy that
would allow review of prior years' records only by Council
authorization,
MOTION was made by Councilman Hunt, seconded by Councilman Neils,
to direct staff Ro prepare a policy requiring the Auditors to
seek Counc;l's permission to review the records of past: years.
Motion carried, five ayes,
247 -
Special Council Keetiag
September 27, 1976
Page 248
Councilman Sr_ibold suggested drat a short mid -year audit be,
mat.e in *ddi tion to the complete year-end audit. Council
eiscussed this possibility and some alternatives.
NOTION was made by Mayor Hilde, seconded by Councilman
Seib4ld. to direct the Council Audit Committee; representatives
of the aOiting firm, and the Finance Director to formulate
specific recommendations as to a uini-Audit program and what it
ought to contain and ten approximate amount of money we, ought,
to spend on it.
Motion carried. foar ayes. Councilman Neils voted nay.
NOTION war made by Councilman Seibold. seconded by Mayor Hilde,
to direct staff to prepare an unaudited financial report to be
subimitted during the month of February each year, with the
provision thit the auditors provide Council with the exceptions
to It in th,ei r audit.
Motion carried, four ayes, Councilman Neils. vo<ed nay,
Finance: Director Ricker replied to Couaci" s questions on the
1975 /cud i t .
Nay sr Hilde requested Finance Director Ricker to core back
with an explanation of ohy the revenue for the Sewer Fund has
done down $100,000.
Finance Oirc-ctcr Ricker requested Council to ttratisfer the
Utility Tp-unk Fund to the 1966 bond fund to cover as much of
the delinquency that it can.
MOTION was made by Mayor Hilde, seconded by Councilnn Neils,
to request the Council Audit Committee to consider Mr. Ricker's
recommendation and report back to Council.
Motion carried, five ayes.
Major Hilde requested staff to come back with an explanation
of Ccintractual Services fir thq Municioal Building on page 29.
NOTION was made by Councilman
Hunt, to adopt RESOLUTION NO.
THE 1975 AUDIT AS PREPARED BY
SEPTEMBER 2. 19763
Seibold,, seconded by Councilman
76-573, A RESOLUTION ACCEPTING
MOEN AND PENTTILA. DATED
Motion c6rried on a Roll Call vote, five ayes.
NOTION was made by Counciimkin Seibold, seconded by Councilman
Spaeth, to adopt RESOLUTION NO. 76-514, A RESOLUTION AUTHORIZING
PAYMENT TO MUEN AND PENTTILA IN THE AMOUNT OF S 16,8I1.JO
AND DIRECTING STAFF TO CHARGE VAR14OUS CITY FUNDS AS PER 1HE
AUDITOR'S LETTER.
lotion carried on a Roll Call vote, five ayes.
6Wai.
f
RESOLUTION NO, 76-573
RUMM 1 7TW
RESOLUTION NO. 76-574
hu i nun i u mu rM r -
MENT i0 MOEN 6
PENTTILA FOR 1975
AUDIT
Special Counci'l' Mreting
September 27 6 1976
Page 249
Comcil recessed franc 10:15 to 10:28 P.M.
WTION was made by Councilman Seibold, seconded by Councilman
Spaeth, to approve the Revised Policy Comm. Review of
Municipal Industrial Devele-pment Bond Requests as submitted
with the Manager's menw-:in" dated September 24, 1976..
N07ION TO AMEND was wade by
Seibold, to begin Item 3 of th
sentence of that paragraph, to
shall" in the second sentence
the words "financial analysts"
and third sentences of Item 311
or Hilde, seconded by Councilman
guidelines with the last
substitute the word "may" for
of Item 3 and to substitute
for "the auditors" in the second
Mption to amend carried, five ayes.
Main motion carried, five ayes.
Council discussed whether (inion City Mission would -F;s1 fi l l the
new requirements for non-profit r:orporations in the revised
policy and whether Council's previous action obligates them to
approve issuance of the bonds if they can be sold.
NOTION wds made by Mayor Hilde, seconded by Councilman Seibold,
to rescind the. previous motion approving the Revised Policy
Concerning Review of Municipal Industrial Development Bond
Requests.
Motion carried, five ayes.
NOTION was riiaae by Councilman Seibold, seconded by Mayor Hilde,
to approve the first five items of the proposed Policy Concerning
k,gview of Kviicipal Industrial Development Bond Requests as
amended and rvyiew the guidelines for non-profit corporations.
Motion carried, five ayes.
MOTION was made by Mayor Hilde, seconded by Councliman Seibold,
to direct staff to prepare more specific criteria for non-profit
corporations indicating that are would look at such petitioners
favorably if they fulfilled the following requirements: 1) they
fulfill some strategic development requirement in Plymouth;
2) they provide a good number of jobs in the community; 3) they
provide a type of service that was of direct, benefit to the
people in Plymouth.
Motion carried, five ayes.
Manager Millis presented the ar bi tration award for the Plymouth
Police Officers Association to Council.
Mja or Hilde adjourned
IL
Loretta art y
City Clerk
the meeting at 11:00 P.{y1.
r