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HomeMy WebLinkAboutCity Council Minutes 07-15-1974Jo — 0 MINUTE S REGULAR COUNCIL MEETING July 15, 1974 A regular :.meeting of the Plymouth City Council was called to order by Mayor Hi I de at 7: 35 P, No I n the., Counci 1 Chambers of the Public ihrks Building, 14900 Twenty-thi rd Avenue North,, Plymouth, on July 15, 1974,' PRESENT Mayor Hi lde, Councilmen Neils. Seibold and Spaeth. Manager iiia l is, Engineer Goldberg, Finance Director Ricker; Attorney Lefler, Financial Consultants Chenoweth a0d'Ehlers, Consulting Engineers Bonestroo and Anderlik, Deputy City Clerk Bolnick, ABSENT: Councilman :blunt (on )Vacation). MINUTES MOM MOTION was made by Councilman Seibold, seconded by Council- MINUTES - REGULAR man Spaeth, to approve the minutes of the July 1 Regular COUNCIL MEETING Council Meeting, Notion carried, four ayes`, JULY 16 1974 I tm, 4 PET41TIONS, REQUESTS AND COMMUNICATIONS Petitioner Steven C. Westley requested consollAation of Lots STEVEN C. WESTLEY - 13 and ? 4, Block 4, Kl ausman s Addition for asingle family LOT CONSOU DATION residence in an R-1 District, and requested 'a setback variance, Item 54 On July 9, 1974, the Board of Zoning Adjustment approved grant- ing the variance. The staff recommended,approval also be granted to the lot consolidation request. MOTION was made by Councilman Selbold, seconded by Ccuncil- RESOLUTION NO. 74475 man Spaeth, to adopt RESOLUTION N06 74-325, A RESOLUTION APPROVINR CONSKIDATION OF LOTS 13 AND 14, BLOCK 40 KLAUS- MAN'S ADDITION PER REQUEST OF STEVEN WESTLEY. Motion carried on a roll call vote, four ayes, It, -was the staff recommendation that the request of Dreyfus DREYFUS INTERSTATE DEVE!P Interstate Development Corporation for lot division be approved, OPMENT CORPOPATION - DIVISION OF PLATTED LOT MOTION was made by Councilman Spaeth, seconded by Councilman Item 5-8 Seibold, to adopt RESOLUTION NO, 744260 A RESOLUTION APPROV- RESOLUTION NO, 74!326 ING LOT DIVISION PER REQUEST OF DREYFUS INTERSTATE DEVELOP - RENT CORPORATION, Motion carried on a roll call vote, flour ayes, The City is in receipt of a petition for street and utility PETITION FOQ IMPROVEMENTS Improvements on Xenium Lane south of the railroad tracks, ON XENIUM ONE atem 5-C NOTION was made by Councilman Seibold, seconded by Council- RESOLUTION NO, 74-327 210•. Age ie i man Spaeth, to adopt RESOLUTION N0, 144279 A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING;PREPARATION OF REPORT - XENIUM LANE IMPROVEMENTS. Councilman Neils noted that this pet-Ition should be communicated to the County with an indication that the City recognizes County responsibility beyond this point. Motion carried on a roll call vote, four eyes, Councilman Neils stepped down from the'Council table at 7:40 PETITION FOR ORNAMENTAL P.N., prior to cinsideratior of the petition for ornamental STREET LIGHTING street lighting.) Item 5-D The City is in receipt of petition$ for ornamental street lighting with underground Miring for the following newly p1 atted areas: (1) 46pertal Hills Annex - Eck 1und-Swedlund; 2) Shiloh - Lundgren Brothers; and (3) Fairfield Estates - Lundgren Brothers. i MOTION was made by Councilman Seibold, seconded by Councily RESOLUTION N0. 74••328 man Spaeth, to,adopt RESOLUTION N0, 743286 A RESOLUTION DE- CLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF REPORT - IMPERIAL HILLS ANNEX STREET LIGHTS. Motion carried on a roll call vote, three ayes, MOTION was/made by Councilman Seibold, seconded.by Council- RESOLUTION.NO man Spaeth, to adopt RESOLUTION N0, 74-329, A RESOLUTION DECLAks 9 ING ADEQUACY OF PETITION AND ORDERING PREPARATION OF REPORT SHILOH STREET LIGHTS. Notion carried on :a roll call vote. three ages. MOTION was made by Councilman Seibold, seconded by Council- RESOLUTION NO. 74430 man Spaeth, to adopt RESOLUTION NO. 743309' A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF REPORT - FAIRFIELD ESTATES STREET LIGHTS. Motion carried on a roll call vote. three ayes. Councilman Neils returned to the Council table at 7:42 P.M.) MOTION was made by Councilman Spaeth. seconded by Councilman REQUEST FOR PAYMENT Seibold. to adopt RESOLUTION N0, 74331. A RESOLUTION AUTHORIi- NO. 1 - PROJECT 123407 ING PAYMENT NO, 1 - PROJECT 123-007 - TENNIS COURTS - TO - TENNIS COURTS - HENRY HENRY 0. MIKKELSON CO. Motion carried on a roll call vote, 0. MIKKELSON CO. four ayes. Item 5%D RESOLUTION NO. 74331 A public hearing was held July 1, 1974 on the proposed vacation VACATION OF RIGHT -OF - of right-of-way of Old CSAH 96 at which time the matter was WAY OF OLD CSAH 9 deferred pending further, research with Metram Properties re Item S -F creation of berm and an attempt to bring the Metram water bill to settlement. Yhe staff has since been in communication with Metram Properties to this effect, and agreement has been reached, 211- 0 fil r Re Oar Council Meeting xc July 15. 1974 Page 212. c , NOTION was made by Councilian Seibold, seconded by Councilman Neils.; to direct the staff to prepare, a document, re transfer of land with Metras Properties, to include the alree ment re beaming., It was suggested that the Counci 1 not pass air resol dti on effecting the requested vacation until the req'sted'document Nas_been processed. Motion carried, four ayes. REPORTS. OF BOARDS. OFFICERS AND COM 113TEES Per Council action of September 4. 1973. the City of Plymouth agreed to pay th'4 City of New Hope $24,263.87 for storm sewer benefit. The staff recommended payment,,ln full at this time and the preparation of a deferred assessment roll for the two .Drainage Districts involved, with the, money to be reimbursed when" an appropriate City project Is undertaken. MOTION was made by Councilman Spaeth, seconded by Councilman Neils, to adopt RESOLUTION N0. 74432, A RESOLUTION A67MORIZING PAYMENT TO THE CITY OF NEW HOPE RE STORM SEWER BENEFIT, AND PREPARATION OF ASSESSMENT MOLL FOR 49TH,4VENVE PROJECT AND A 60" LINE UNDER 62ND AVENUE. Motion carried on a moll call vote. four eyes. MOTION was made by Councilman Spaeth. seconded by'Councilman Neils, to adopt RESOLUTION N0. 74433. A RESOLUTION AUTHORIZING THE MINNESOTA HIGHWAY DEPARTMENT TO PROCEED WITH COUNTY ROAD 73 - T.H. SE IMPROVEMENT. Motion carried on a roll call vote, four ayes. 0 MOTION was made by Councilman Neils, seconded by Councilman Seibold, to adopt RESOLUTION N0. 74-334. A RESOLUTION AUTHORIZ- ING THE CITY MANAGER TO ACT AS THE AGENT OF THE CITY OF PLYMOUTH IN THE SUBMITTING OF APPLICATIONS FOR THE REIMBURSEMENT OF FUNDS PURSUANT TO STATE LAW. Notion carried on a roll call vote, four ayes. MOTION was made by Councilmen Neils, seconded by Councilman Seibold. to adopt RESOLUTION N0. 74.335. A RESOLUTION INSTRUCT- ING THE CITY MANAGER TO PROVIDE WITHIN THE 1976 CITY GENERAL FUND BUDGET THE SUM OF $16,515, REPRESENTING PLYKOUTH'S SHARE OF THE PROPOSED 1975 BASSETT CREEK FLOOD CONTROL COMMISSION BUDGET. Motion carried on a roll call vote, four ayes. It was the recommendation of the City Attorney that Section 9.02 of Chapter VII of the City Code be amended to further clarify the language and intent. 0 212_ 1 i NEW HOPE STORM SEWER Item 614 RESOLUTION NO. 74.332 CCUNTY ROAD 73 - T.H. 55 INPgOVEMENT Iteln 6wB RESOLUTION NO. X333 MINNESOTA PEACE OFFICER TRAINING BOARD in REIMBURSEMENT FUNDS I* 6-D 1OLUTION N0. 74-334 BXSSETT CREEK FLOOD COIRROL COMMISSION PROPOSED 1976 BUDGET Item 6%E RESOLUTION N0. 74-335 ORDNANCE AMENDMENT - CONVEYANCE BY METES AND BOUNDS Now Couacil Meetingy1s, 1974 Pap X13 > MOTIONWs made by -CCo uncilman Neils. seconded by Counci Inn ORDINANCE NO* 74-1 Seibod;'to adopt ORDINANCE NO. 74=14. AN ORDINANCE Al1EttDING SECTION 9.02 OF CHAPTER VII OF TPE CITY CODE RELATING TO CONVEY- ANCES 8T RTES AND BOUNDS. Motion carried on a tvl l call vote* four ayes. On M P2th nitq Council voted to establish a Plymouth CRIME MATCH COMMITTEE C mM! reve t o Committee:, under the char rmanshi p of Rickard PROPOSAL. Clarke, with a charge to comb back to the Germ l with apro- Item, 6- I posal. Proposal was presented for Council tonsideration at this meetings, Staff was charged with recommendinq whether an ongoing commRission should be ast4blished 0 ordinance, It was the recoemendation of thea -police, Chief and Manager Millis that a formal i zed commission not be created. Mr. Clarke stated thot the Tocaleffort would he in conJun4tion with the ongoing State Crime Match program, He explained that it would be primarily a vehicle for increasing citizen awareness. He pointed to the PIN program which, where used,, has met with success. MOTION was made by Mayor Hilde, seconded by Councilmen Neils, to adopt the Crime hatch report and its rem m"ations; and direct that its implementation, as set forth in the previous adopted charge, be carried out forthwith; futthe , that we express our appreciation to chairman Richard Clarke and Chief of Police Hawkinson for meeting the deadline and performing so well. Motion carried, lour 61tes. It was noted that the start-up costs of $3580 were noc from the Police Department budget. MOTION was made by Councilman Seibold, seconded by Councilman RESOLUTICY NO. 74.336 Neils, to adopt RESOLUTION N0. 744366 A RE$OLUTION DIRECTING THE CITY MANAGER TO TAKE FUNDS AT THIS TIME FROM THE CONTINGENCY FUND TO GET THE CRIME WATCH PROGRAM STARTED. Motion carried on a roll call vote, three ayes. Councilman Spaeth voted %Me Since 1968, the City has had a contractual agreement with CITY HAIL ARCHITECiS Cerny Associa4s, Inc. re a proposed City Hall. No formal prograw,i hnt been undertaken, however. Mayor Hilde suggested as there have been personnel changes at Cerny, and chan9es in Council membership, it might be wise to reevaluate both the choice of architect and the criteria to be used. He suggested that a SUIT committee be formed -- two Council members and one person outside the Council, possibly a Planning Commission member -- to do two things! (1) develop a set of simple guidelines, criteria ?or the Council to use to evaluate and select an architect for the City Hall and other building projects planned; and (2) determine who that architect snoutd be. Mayor Hilde asked Councilmen Neils and Seibold to serve, and they agreed to do so. Councilman Neils will chair the committee, A Planning co mission member will be Piked also. 0 lar C61mc11 Meeting u yJ1.. °1974 Page 2T4 J Councilman Neils asked th4t Manager -Willis also 'participate, He asked for Input frop the entire" -Council reevaluation criteria, He also eeimnented that architectural style should be detendned prior to selection of an architect, J l p NOTION was made by Councilman Seibold, seconded by Councilman. Neils* to adopt RESOLUTION NO, 74436A0 A RESOLUTION DIRECTING THE STAFF 10 REVOKE THE EXISTING CONTRACT, DATED FEBRUARY 20. 1968. WITH., CERNY ASSQCIATES, INC.. AND AMRUIN$ FORMATION OF AN A 601ECT, COFMTTEF TO ESTABLISH C '-, - RIA TO ENABLE, THE COUNCIL .,TO NOVE FORMARD ON THE SELECTION OF AN ARCHITECT FOR FUTURE W¢pK, N1oti on carried on a roll , ql l vote, three ayes . Councilman Spaeth abstained,, In the staff man of July % 1974, Manager Willis noted creation of the Association of Metropol l tan Muni ci pal i t1 es , and recommended that dues' be remitted to the Association 1n the amount of $1,666 for the fiscal year June 1, 1974 to May 31, 1975. No also stated assumption that Howard Bunt would act as the City's delegate and Mary Seibold as alternate in accordance with the current -CCR assignments. MOTION was mace by Mayor H11de, seconded by Councilman Seibold. to occept the Mana erommesrecndations as contained in the staff report of July 10t 1974. 'Notion carried,, three ayes, Councilman Spaeth abstained, DISBURSEMENTS 1 NOTION *A3 made by Councilman Neils, seconded by Councilman Sei0old,, to adopt RESOLUTION N0. 74437. A RESOLUTION APPROVING FOR PAYMENT DISBURSEMENTS FROM'THE GENERAL FUND* CONSTRUCTION FUND. WATER FUND$ SEWER FUND AND SPECIAL ASSESSMENT FUND TOTAL- INS $194,772.21 FOR THE PERIOD ERRING JUNE 30. 1974, Motion carried on a roll call vote. three ayes. Councilman Spaeth voted nay, LICENSES AND PEF"ITS MOTION was made by Councilman Spaeth, seconded by Councilman Seibeld, to adopt RESOLUTION NO% 74438, A RECOLUTION APPROVING RENEWAL OF CESSPOOL PUMPING LICENSES FOR ALAN E. PETERSON/dba ELMER J, PETERSON CO,, AND SULLIVAN SEPTIC SERVICE. INC, Notion carried on a roll call vote, four ayes, MISCELLANEOUS Although it was vera fl ed. ithart this community would participate in a Primary Election this year. Mayor hilde expressed some conceriss about a potential turn -out relative to the Council approve$ Sunda,) Liquor Referendum, He stated that he would 214- N RESPLaION NO.- 74436A ASSOCIATION OF METRO- POLITAN NUNICIPA:ITIES Item 6-J DISBURSEMENTS FOR PFRIOI ENDINGJUNE 31, 1974 Item 7 RESOLUTION N0, 741*337 CESSPOOL PUMPING LICENSE RENEWALS Item BeA RESOLUTION`NO, 74438 SUNDAY LIQUOR REFERENDI. PRIMARY ELECTION Item 9-D lar council Meeting N y 1 1974 Page 215 get in touch with irlson Properties, who requested the referenda, at this timet to discuss this utter further. The C1 ty' has beenrequested by the Young LIM or3anl zati on tp acknowledge Saturday, August 3 as "Young life Ory". The religious based roup is involved In teenage outreach. It will conduct a find -raising caepaign,August 1 - 14. NOTION was made by l yyor Hi lde; seconded by Councilman Nei, ="tol'a3sdopt RES01aUTlON Me 44399 A RESOLUTION PROCLAIM - I kl 1974 .I "YOUNG l i FE Ow. ration carried on a roll call vote. four !ayes. 1fOMS LIFE DAY' - AUGULST 3, 1974 RESOLUTION NO. 74.339 Nanager Millis state4 that he and the Fimite Director have been working with the Clay's financial Consultants, Eiders and Associates, on uldating the long range operating and expense projecti onsqf the wster and sanitary sewer utilities. The mport, as submitted. July 12, 1974, indicates that the utility operations a v on a sound fiscal footing, and that the system has the fiscal capacity to undertake all the projects contained in the proposed CIP covering the period 1974 • 19800 as submitted to the Ccuncil June 6, 1974s He noted the progress made by the Cf'ty since 1972 in establishing its utility operations; on a sound Lasis. i Mr. WE111•.s said that with the Council considering the awarding of contracts '!or public improvement projects, the matter of financing the projects is imminent, The bond market, however, is not good, with interest rates at near record levels. It was the recommendation of the staff, and the consultants,, that bond sale be .tet, per the consul taM41 report of July 15, 19746 for August 5; and further, that the public improvement projects, with the exception of Vicksburg Lane, not be awarded' at the present time, and that low bidders be requested to exteJid their bids to August 5. It was suggested by Mayor Wilde that the following procedu t be followed for consideration of this matter% 1, a presentation be made by Ehlers and Associates re project assumptions, followed by discussion of same by Council; 2, discussion of bard sale; 3. discussion of the specific projects that are contemplated to be financed in this manner; 1Sib 1 a UTILITY SYSTEM FINANC• INS PROJECTIONS Item 6•N I lar Councf Ieeting ' Ja11 15 1974 page 211 4o discussion of the prebability or lack of success of a bond. sale •- a. do we get bidders? b* are they satisfagwy? and 5o what do we approve tonght? Consultant reviewed with Cou 01 Exhibit ( of theirf'report of July 15, "Sewer and water Imp *ovement Financing* 0,ch included actual figures for 19731 and Orojections thenceforth through the end of the century. Nayor Hilde noted approximate, $1,067,000 of operating surplus is not reflected in this report, but would ultimately be transe, ferred to the Sinking Fund, Councilman Neils also noted that assessment payment from the City of Minneapolis of approximately 6009000 is alto not explicitly treated in the report, KTION was made by "r Wilde, seconded by Councilman Spaeth, tb direct the staff to prepare a resolution for the Council ti) transfer surplus utility funds from the Operating fund tis the Sinking Fund. Motion carried, three ayes, Councilman Dells vrted nay, Councilman Neils asked if the bond picture would improve if the report reflected the additional monies available to the Sinking qund, Nr. Ehlers said it'might, but that the report is strong gnough now, If 1t looks too good, the City might be i:sked wlhy it Is got ng to bonds, as opposed to using its own funds 0 hand, He also not*, that if the operating surplus funds are transferred to the Sinking Fund, that they could not be transferred out except for bond payments or temporary project fi!ancing, or Wilde stressed the importance of a healthy Sinking Fund balance for the following reasons: (1) safety %- it 1s a hedge agalnst errors and potential future developments; (2) forced savings" that can be used for financing; and (3) project costs are being forecast per 1974 dollars -- inflation can be expected to move triose figures higher, Mayor Hi l de expressed some concern re the rate picture, and asked if rotas should continue to be increased, Council members felt increases should not be assumed at this time beyond what was presented in the report, It was noted th4t the report was basically consetovative, and that it would be subject to review in subsequent years. Council rembers agreed that there should be annual reports for w• avaluatioit purposes, Fir. Ehlers stated that per the present bond market, 1t would be most advisable to split the proposed bond sale into two separate sales » a $4 mitllon sale of Improvement Bonds and $3,795,000 sale of Temporary Imptovement Bonds. He also suggested that contracts 21 I. 0 G 0 1 July 5 19 4 Page 7 for publ l; improvements not be awarded until the bond sale 1s settled, except to the extent that there are monies on hand. The proposed date of sale for both was set for August S. Manager Hillis noted that the Xenlum Lane improvement had been omitted from the financial report. When added in, the Temporary Improvement Bonds would be regai rad in the amount of $400750000. 1 MOTION was made by Councilman Seibold, seconded by Councilman ils>, to adopt RESOLUTION NO. 74-3A0, A OESOLUTION IUrTHORIIING HE SALE, OF,TEMPORARY IMPROVEMENT BONDS IN THE AMOUNT OF 4,075TWO Notion carried or a roll call vale, four eyes. MOTION' was made by Councilman Soibold, seconded by Councilman Spaetho to adopt RESOLUTION N0 74-3416 A RESOLUTION AUTHORIZ- ING THE SALE OF 15 -YEAR I PROVi"tNT BONDS 1N THE AMOUNT OF 490006090, Motion carried on a 'roll call vote, four byes, MOTION was made by Councilman Se*714, seconded by Councilman Neils, to d, sect the st Ii tk.- w*rr,. ,with the consulting engineers with regard in the low bidders on the water tower and the water treatment plant, and to report back to the Council at the next meeting, Motion carried, four ayes.. MOTION was made by Mayor Hilde, seconded by Councilman Seibold, to adopt RESOLUTION NO, 74-342v,A RESOLUTION AUTHORIZING THE APPLICATION MR A NEW BOND RATING. Mr. Ehlers was accordingly asked by the Council to attempt to persuade the necessary parties to come to Plymouth before tSe proposed sale, Mi)tion carried on a roll call vote, four ayes. Manager Willis stated that Berglund•Johnson had been the h9w bidder on Project No, 302 - Water Treatment Plant - and that alternate #3, the use of quarry the 1n the building, was recommended for inclusion, However, it was recommended at this time that awarding of contract be deferred, Consulting Engineer Anderlik would contact the firm re the bond sale situation, MJTION was made by Councilman Seibold, seconded by Councilma,i aeth, to defer awarding of the aid for the Water Treatmer6t Plant tonight, pending detemInatlon of bord sale and disroision of the Consulting Engineer with the low bidder. Motion parried, lour ayes, Nir, Anderlik ,'reviewed the bids received from nine firms, all of which were within a 5%% range in dollar bids. The low bid, iowever still represented approximately $260,000 over estimate, doe to the soaring prices for steel and equipment, 217- i RESOLUTION NO. 74=340 RESOLUTION NO., 74441 N RE10LUTION NC, 7T,371&r SIO RESULTS - PROJECT NO. 312 - WATER TREAT- MENT PLANT Item 6-C 1 n Regalar 'ouncii Meeting July 1S. 1974 ii Page 218 Kr. A ddrlik stated that the inclusion of Alternjte i3 had been naid because of the attractiveness of the quarry the to the , pubW who would tour the facility, Councilmen Neils and Spath expressed opposition to the use of quarry tile. 9 Cpuncilman Seibold left the Council meeting.,at 10:50 P:M, ) i Me low b+d for Project No. 30S = Vicksbur4 Lane - had been received from- buffalo Bituminous. Inc.' Thi amount bid was beim the oHginal estimate, The staf g recommendation w' ! -7o r use of 35" pipe, as opposed to 12". There was concern t ver the approximate $11.000 difference in cost. Mr. Anderlik noted that the contract is set up so that there,can be additions or deletions by change order, pending decisions on easements, etc, MOTION was made by Counci'14an- Neils. seconded by Mayor Hilde, to adopt RESOLUTION NO, 74-3439 A RESOLUTION ACCEPTING BI'D FOR PROJECT NO. 30S - VICKSBURG LANE - FROM BUFFALO BITUMINOUS. Motion carried on a roll call vote, two Ayes, Councilman Spaeth voted nary, NOTION was made by Counc 11 man Neils , seconded by Mayor Hi 1 d., that strong efforts be made to avoid the more expensive storm sewer design, acid that the dPaign be worked out to save approxi- mately $10,000, Motion carried, three ayes, i The meeting was adjourned by Mayor HiIde at 11:1S P,M, c 9 BID'\RESULTS - PROJECT N0. 405 - VICIMBUR6 LANE I, tem `64 IfSOLUTIOW N0. 74.343 a Deputy City Clerk