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Home My WebLink AboutCity Council Minutes 10-22-1973f O J NIMUTES NFOiM1Al lEETIN6 o o n Uc O J NIMUTES NFOiM1Al lEETIN6 o o n U O J NIMUTES NFOiM1Al lEETIN6 PLYMlJiM VILLAGE OOUKIL/OISTRIct 284 SCMQL BOARD October 22. 1973 Myor Milds: and C4irwm Bauer opened the' informal mating and reviewed th proposed Aggnda which contained four i taws . ftor Hilda suggested that a (fifth. 1 tu+ ' be added to the Agenda, namely, #*' discussion of the pr ed Vicksburg Lam 1rove- ant between C4xmty Rud 6 &%1 Cuunty Road Me The Agenda was then a coptedy the group, Manager Millis mviewed the proposed Agreement which PROP05% JOINT had been prepared by the Plymouth- Attorney and, reviewed POWERS AdKEKKT by both the Village and School: district Staffs. He explained that this was a general Agreement which would set forth the legit relationship and-omderstanding be- tween the two bodies as well as estab 11 s;i in organi ati oral structure, Supplementary agreements would be entered into to cover specific joint ventures. Councilman Spaeth questioned Article X in that if one unit of goverement were to construct an Improvement on the other uni-t's proper+y, it would appear th;rt the Agreement could be terminated with the unit Laving constricted the impnvageot not being reimbursed for the cost of that improvement, It way agreed thst * attorneys for the two groups should be asked to clazify this concern, Or. Palmer questioned why the need for the Agreement if the Villagr,, and School District have been cooperating in the past, 144ar Hildf ineicated that the Village Attorney felt that, legdsly, lef,re the Village were to spend any money on school property, such an Agreement s-.00'd be entered 'into to that the Agreement would set forth in writing the detLi lfunder- stavzdtngs and establish an oNonizational structure under which to ope,1,4te. n following further discussion, thcvm was a NOTION by MOTION John Hawthorne, supported by Gerry Neils, that the Joint Neeti lig approve Of the petit 1 osophy set faeth in the pro- posed Agreement as brought before the Joint Feting and direct the representative governing bodies to study in detail the Agreement with the goal of approving of said Agreement. NOTION was approved, with Or. Palmer and Mr, Ruff abstaining, Mary Seibold urt?d the two Staffs to bring this matter before the Village Council and School Board as soon as possible so that joint ventures might be entered into, Discussion theft centered around possible special supplementary agreements which might be entered into. The following items were discussed: o o n U O PLYMlJiM VILLAGE OOUKIL/OISTRIct 284 SCMQL BOARD October 22. 1973 Myor Milds: and C4irwm Bauer opened the' informal mating and reviewed th proposed Aggnda which contained four i taws . ftor Hilda suggested that a (fifth. 1 tu+ ' be added to the Agenda, namely, #*' discussion of the pr ed Vicksburg Lam 1rove- ant between C4xmty Rud 6 &%1 Cuunty Road Me The Agenda was then a coptedy the group, Manager Millis mviewed the proposed Agreement which PROP05% JOINT had been prepared by the Plymouth- Attorney and, reviewed POWERS AdKEKKT by both the Village and School: district Staffs. He explained that this was a general Agreement which would set forth the legit relationship and-omderstanding be- tween the two bodies as well as estab 11 s;i in organi ati oral structure, Supplementary agreements would be entered into to cover specific joint ventures. Councilman Spaeth questioned Article X in that if one unit of goverement were to construct an Improvement on the other uni-t's proper+y, it would appear th;rt the Agreement could be terminated with the unit Laving constricted the impnvageot not being reimbursed for the cost of that improvement, It way agreed thst * attorneys for the two groups should be asked to clazify this concern, Or. Palmer questioned why the need for the Agreement if the Villagr,, and School District have been cooperating in the past, 144ar Hildf ineicated that the Village Attorney felt that, legdsly, lef,re the Village were to spend any money on school property, such an Agreement s-.00'd be entered 'into to that the Agreement would set forth in writing the detLi lfunder- stavzdtngs and establish an oNonizational structure under which to ope,1,4te. n following further discussion, thcvm was a NOTION by MOTION John Hawthorne, supported by Gerry Neils, that the Joint Neeti lig approve Of the petit 1 osophy set faeth in the pro- posed Agreement as brought before the Joint Feting and direct the representative governing bodies to study in detail the Agreement with the goal of approving of said Agreement. NOTION was approved, with Or. Palmer and Mr, Ruff abstaining, Mary Seibold urt?d the two Staffs to bring this matter before the Village Council and School Board as soon as possible so that joint ventures might be entered into, Discussion theft centered around possible special supplementary agreements which might be entered into. The following items were discussed: Infaml Mteting October 22. 1973 Page Tiro 1) Lighted play field at Oakwood School alto for football, softball and hockey. (Village has funds for the cost of the lnprovements.) 2i Sic tennis courts with three to be tentatively located at Oakwood and three at Rldgewount, (Village Council has approved of 109000 in the 1974 Budget.) 3) Terry Johnson suggested that the School Board might want to consider building two more tennis courts at the High School, and might coordinate the improvement with Vicksburg improvoments. Martin Overhiser, Village Director of Planning and Com-, VILLAGE TRAIL AND munity Development, reviewed for the group the Comprehensive WALKWAY POLICY Plan for the Village which was adopted on July 2, 1973 and the Village Poll Statement concerning sidewalks and trails Resolution 072-414) whereby the Vi l l age Council did specs - fy its objectives with regard to sidewalks, schoolwalks, and trails which might be constructed in the future. Mr. Overhi ser noted that if this proposal of establishing schoolwal los arnund cer- tain schools to %which children do walk it acceptable,, that the followingItems right be discussed and resolved by the two groups: 1) Decide where students would be required to walk and, thereby, where school- walks wevild be desirable. 2) Who would build and pay for the tchoolwalks? 3) Who would maintain which parts of the schoolwaiks? It was noted that the school district does have an exlstl'4tg policy setting 111drth when students are buseii and when they are required to walk. It was agreed that the School Board would discuss their current polity and ;report back to the Village, Council with some more specific recommendations as to wlere schoolwelks might be de,.irable in areas of existing development as well as in new developments around existing or proposed schools. Manager Willis gave a detailed review of the current Village assessment policies for unitary sewer and water and reviewed in detail how the current policy was ar- rived at and in general what items are paid for by the varlm Area, Residential Equivalent Connection (REC) charges, aad Metropolitan Sewer Board Service Av41labi1ity Charges (SAC). VILLAGE SPECIAL ASSESSMENT POLICY It was the consensus of the group following further discussion that the two Staffs should wr;k very closely to coordinate future school site acquisition and develop- ment with the existing or proposed Village ut!lities and assessment policies. 0 Y informal Mret October 22, 19 Page Three lgeyor H11de indlcatgd to the grasp that the Village ,VICKSOURG LANE Council has ordered an updating of the Preliminary INPROVKMf' Engineering Report for the improvement ! Vicksburg Lane between County d 6 and County Road 1s and that the Village Council would be holding a public improve- ment hearing on this croject 1n the near future. He ft, ted that the 'Councils If they did order an Drove - en+ Project, would try to schedule the Project oto begin wheii school is out in June of 1971 and be completed ben fore school begins in September of 1971, there;,, causing the least amount of disruption for the school traffic and busing as well as the residents of the area. It was noted that several residents in the area of the proposed improvement havie already expressed their concern about the possible street 1mprovemnt and that if Council members and School Board ambers have not already been contacted by these citizens, they may be in the ftntar future. It was agreed that the Village Manager would keep the School'Board and SuperintendLant fully informed of this p r,)osed improvement. There was a Orief discussion of the concern of both the Village Coun,. 1 1 and the School Board for insuring the safety of children b1cytling and walking ,along streets and for the hoarding iiad unboarding of students on school buses. OTHER MATTERS There being no other matters to discuss, the meeting was adjourned. AMf;*n,,_Uve4rh'1ser Director of Comnunl ty Development and Planning In attendance for: School Board: Village Council: Rick Ruff Gerry Neils A. Bauer Howard Hunt Richard F. Palmer Al Hilde, Jr. Ellie Kill ori n John Spaeth Orace Norris Mary Seibold T, Terry Johnsen John B. Hawthorne Villaa Staff: Jim Willis School Staff: Martin Overhiser Robert D, Snyder