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Home My WebLink AboutCity Council Minutes 08-27-1973 SpecialJ , p „ i a UJ J l " MIN UiT&S SPECIAL COVAL l 0• TING i Augusts 270 1973 A special meeting, of the)Village Council of trae Village of Plymouth was called to order by Mayor Hilde at 7:3S p.m. in theCounci' Chambers of the Public Works Building; 14900 Tv ty- third Avenue North, Plymouti , on -AuR w 2710 1973. PRESENT: Mayor Hilde, Councilmn Hunt, Neils, Seibold and Swath, Manager Willis, Attorney Lefler., Engineer Poldberg, Planner Overhiser and Finance Director Ricker a, ABSENT: None PUBLIC HEARING Pursuant to Village Code a public hearing was held relative to Project No. 306, for Sever, Water, StoYm Sewer and Streets on'Xeniun Lane from Chicagoftrthwestern Railroad track's to approximately, 1320 feet south thereof. Ihe`, ggeer explained the pua pose, of the public hearing and the prmcemres involved. He reviewed the bid results which were substantially below the engineering estimztes. James Olson, of Bowstroo, Rosen, Anderlik Associates-ConsultirEngineers, made the presen- tation of the Project to the citizens and explained the design and estimated costs (See Oust Estimate, Project Bid Tabs and, mRp attached hereto and made a part of these minutes). The Public Hearing `vias opened at 7: SS pilmo Robert Berkwitz, Attorney for Carlson Properties, appeared representing Carlson Proppeerties, Inc. He explained that it was their feeling that the project as presently planned was wrfi,se primarily because it was inconplete.. w., Berkwitz felt that the construction as, planned was a "rtt i going nowhere and should be attached to something". They would be i rialing,to withdraw their objection if some alternate program was proposed, e.g. extending the road to County Road 1S. 1 Steven Gates, 3210 Xenium Lane, has property on Lots 3 and 4 of Plymouth Orchard. He would like to see the Project carried through, The Public Hearing was closed at 5:00 p.m. Manager Willis advised the Council that the petitioner, Progr oed Land, had delinquent 1972 taxes for both parcels and, in ad4ition, had not paid any part of the 073 taxes. hD. 306 - LANE from'ChicagolNorth- western Railroad to 1320 feet south Item 4 s, , v J L August 27, 1973 1 Page two Total del'inquency would be more than, $10,000 if the 1973 taxes t ndt poi d. It was suggested -that -, the Council deter action on aphrovinaProject 306 until the petitioner ` can ara+er some questions about these tapes. Catmci an Spaie! suggested we approve the Project and state that if petAioner pays s :the taxes, thtn we `gill ward b_i ds a: another, meas, ting. l A!Orl'ION, was made b,maaCouncili lbmt, seconded ,by -Councilmeny South, to defer ny action an Protect N6. 306,for this evening and direct the Manager to investigate the"tax situation and ieport bad W the Council Septi ober' 4 1973: l " Motion' carred, five ayes. , W. , William Edes, Vice Presidi t of Programmed Lend, aW' ved' and commented after the Public Hearing had been closed. f said that if,the Council wereto-award the bid, they would pay their taxes. The Council indicated that they would expect the petitioner to dawn 2S% of the estimated im provenient costs with the balance to be paid ' oveviive years, which has been policy on residential develgwnts, (Amended 9/4/73) MINUTES MION was made by Councilman Spaeth, seconded by Councilman Neils, to approve the minutes of the,August 20, 1973 Regular Council meeting. Motion carried, fi*e ayes. PETITIONS, RBWESTS $ CQ l WCATIONS M01HON was made by Cou ncilma i Spaeth, seconded by Councilman RFSO TION W. 73-346 fit, to adopt RE LUTION N0. 73-3469 . XESOLVrION APPROVING VICKSBURG IM - QIANGE G AN E ORDER NOt, 1 FOR PROJECT NO. 107 , VICKSM LANE, in ORDER NO, 1, PROJECT #107 the amount of $2,490.00 to Alexander U-nstructi.on Company, Alexander Construction and further that the revised cortract amount is $147,942.60. Item 6-A Motion carried on a Roll Call vote, five ayes. NMION was made by Councilman Spaeth, seconded by Councilman ,RESOLUTION N0. 73-347 eibold, to,,, adopt RESOLUTION NO. 73-347, A RESOLUTION AU1HORIZING VICKSBURG LANE - REQUEST 1$AYMW ON REQUEST FOR PAYN ENI' We 7 TO AMANDER C ZrR1=ION FOR 1'AYM MT N0. 7, PROJECT COMPANY in the amount of $2S,783.S6 for PROJECT NOr, 1076 N0. 107 VICKSBURG LANE. Motion carried on a Roll Call vote, five ayes. Item 6-B In connection with further consideration of Project No. 306 ACCEPTANCE, OF BIDS ON this item will also be acted on at the September 4, 1973 PFDlBCTS 301 6 306 Council meeting. Item 6-C k. C c 1 SMIAL MEETING August 27, 1973- Page luee On August 209 1973 the Coundl authorised-theWayzata School WffA AT#' SW0R HIa District to ca mance the installatit'n- of water lines which will S1,}100L ultimately carmect to the Village system. At that tiaxa, the Item 6-D staff, was directed not to, permit ajcm=tion to the Village system until such time as the matter of special assessments was resolved. Councilman Neils was concerned" as to `whether of _ dot Pl; mouth was capable of handling theeyzata School Distr criqr requirements, but was assured by the I4mager that thel' ' yma th y system had both enough grater and adequate water pressure. J 1 MCN was made -by Councilman Seibold; secmuled by Councilmen RESOL MCN ND. 73-348 Spaeth, to adopt RESOI)MCK NDe 73-3:188 A RE80=ICN (1) APPKNING THE ASSESSM04T CHARGES AS PRBPAREU BY IM VI L AM NMU(M; 2) RWRING THE WAYZATA SPOOL DISTP.[Cf TO KY ASSEMM IN CASH; (3) RBQUIRING WAYZATA S(3WL DISTRICT V TFd84iNATE SIR WXM3k SERVICE WITH WAYZATA; and (4) ASSESSING WATER AREA TYPE , CHARGES AT THE APPLICAM E RATE, IF IN THE ENURE 11M 14 ACRES, NDf PREMMY WING ASSESSED, ARE MLIZED FOR A MWW RBQUIRING WATER. Notion carried' on a Roll Call vote, five ayes. 1 M;1; Pres-7tatian of the 1972 Audit was made by Greg Marphy, representing the George M. Hansen Oagany. Before goinngg into the 1972 Audit, the following points were discuu ssed1 from the 1971 Auriit: RMER 1972 VILLAGE AUDIT l 1. Sewer Rod - Golden Valley payment of $40,000 (reserve for anticipated expenditure) . ThisreservewasestablishedtocoverprobablechRrgesfortemporarysanitarysewer service before the canstruction of the forcemain. 2. Engineering Charges in kieneral Fund, actual $75,603 vs. budgeted $34,130. It was , explained that most of the difference was for professional engineering services* nater a lengthy discussion. the Council determined that the cost of a4iting to track dawn all those charges would be too high in light of the WIlanation of the Auditor. the problem of record storage was discussed. During 1972 most records were stored in rented space. Recently the Village has rented more secure storage space in the "Plymouth Cotuvt Wu lding. 3. The Manager was directed to research the following and report back to the Council: 1) lhhallocated General Expenses: Refunds $ Reimbursements - $20,312 Other - ,$246045 2) Study delinquent tax list (Who is delinquent and hoar much do they owe?) 1 1 ^ L . SPEM August 27, 1973 Page Four 1972 Audit The'auditor reviewed their 'opinion" letter u&ich was qualified because of the practice during 1972 of consolidating special assessment furs by levy rather than by bond issue. The, Village attorney', indicated that this practice should becgrrected; however, the effect of the practice dirtthe year an the Village's obligation to the bond holders ars minimal. The Finance Directorcated that he.would V back to the beginning of 1972 and from the available data reconstruct the accounts according to bond issue rather than individual leery. 1!>tis work should be coWleted before the end of the year. The auditor and Council reviewed the comments contained on pages 2 through S of the art. Following the discussion an,consolidation of several, accounts into tie, General PWdj theCouatcilindicatedthatitwastheirdesiretohaveadditionalfends `established separate and apart from the General;Fund. WrICIN was made Couancilman Neils, seconded by Councilman Wmt', directing the burger 'to make note of the dung of caappital futds which are not accounted for in the General Amd and bring it to the attAntion df the Council at a meeting within one month. ION was made by Councilman Neils, seconded by CouncWsn Mui, amending the motion to direct the staff to account for the following three funds separate from the General Rand: 41 Park 2. State Aid Constriction 3. Police Equipment Notion carried, five ayes. Motion as amended, carried, five ayes. Amended 9/4/73) 9 The Council reviewed the balanco sheets of he various funds, as well as the various detail cf the several funds., It was notnd during this review that several asset accounts listed avumts to be provided by future 11.1nancing, ICN was made by Mayor Hilde, seconded by Councilman Dint, 0 rooting the staff and auditors to develop ask analysis of those sections in the audit report dealing with "twunts to be' provided by future financing" The analysis is to include a description of where all the receipts and pa)wnts are to come from and what they are going to pay. Wtion carried, five ayes, The change in the General Fund balances as of December 31, 1972 was reported at $510,900. Included in this;sum was $9S,617 from the State Aid Construction Account. It vies agreed that the amount should be separate from the fund balance, leaving an adjusted balance of 41S,283 or an increase of $IS6,023 over the balance as of December 31, 40 1971. The Manager was a.ked to provide the Council with a breakdown of the following expense items listed on page 12: 1. Other 2. Contingencies 391988 43t506 Councilman Neils rejuebved a similar analysis for the year to date, 0 0 SPBcIAL NMTM J a AWat 279 1973 Page Five Mayor Hilde was with the cost of this Audit and the time it has ta]cm to preps,* it. A meting was sqi for A Wsst 29, 19713 at 8:30 p.m. in the C=xil Chambers ,to complete the review of the 19,72` Audit, as well as t1w letter. Mayor Hil4e adjoined the meeting at 12:08. i i Swan L. Village C k I 1 1 1 i k i k i 0 0 . COST ESTIMATE PROJECT . 1306 Sanitary Sewer Laterals Estimated Cost Estimated Assessable Footage Estimated Cost per Foot Katermain Laterals_ 9 Estimated Cost Estimated Assessable Footage Estimated Cost per Foot,tV Storm Sewer Estimated Cost Street Surfacing and Curb and Gutter Xenium Lane 0 Estimated Cost Estimated Assessable Footage Estimated Cost por Foot if Sanitary Sewer Area Charge 45,000.00 2SS0 Feet 17.65 f i 41,700.00 SSO Feet 26.3S S8,800.00 591 9 200.00 2SS0 Feet 3S, 7S Only to areas previously assessed at residential rate) Acreage 102 Water Area _Charge Acre 102 jj'e. 67{,-00/Acre Rate 675.00/Acre The above assessment computations are based on the costs shown in the report dated August 7, 1973 for Project No. 306 but it is recommended that Project No. 306 be combined with Project ,So. 301 for assessment computation since the projects are similar in nature and adjacent to each other. Certain items are a benefit to both, 23.11 ?t/. ltw•w4riliyl`7 36 St. pco"4 Anatida 51113 eXa.w'6316-4600 is August 27, 1973 Village of Plymouth 13600 Olson Memorial Highway Hinneapo:is, Minnesota 55441 Attn: Mr. Sherman Goldberg Re: File No. 717OS Xenium Lane Proj•ect J01 6 306 n.. I We G. A mssrrw. P.E. 8l4art W. ldsre". P.6. Jmph C. AsdMik. P.S. A L .. RnDerO D F 7 ter:, rE. J*Mrs Cl. AINM. VX. Of an R. Cock, P R Aru A Gard.,*. Rp. Chad.s A. E fekso.. Achard W. r•.,rr• TAGM" V. Note* osrq C. 9CQ1M.Cb Gentlemen: Tfie following is a resume of the projoct costs for Xenium 14ne comparivw the bid and preliminary report construction ElCuresa Proiect 301 --Construction Costs only Nater Main Sanitary Svver Streets Storm Sewer 0 oct 306;, Const-urtian Costs on1v Water Plain Sanitary Sewer St ret t s Storm Seg er Fzeel_ftiinary RVIArt 47J00900 5,000.00 14,Q0O.00 27,660aOO 1430 760 * UO Preliminary Report S 34,000.00 37,500.(111 23,000.00 143,500.0O Bid 47,435.50 25,870.00 110584.00 20.16140 1t ,'041.00 Did S ;79366.50 2;3,017.00 129340M 21'39 0 90079;.40 Ar If the projects are to be cocnh.tned for assessment V%rposer the following rates would be applicable ae b^red on the low bid received. Assessments 301 & 306 Cowl%ined (15';) 1 .z r ......... l> >ruvcin ii: Water Main Sanitary Sewer Stroets Storm Sewer DLO t1_ 8US46 0 561220.0,) 34,403900 55 t' 70, *71 Asc'oss•Unit s 6350 f t r 6850 ft e 685' ft. 110 Acres Cnst/unit-Rid 11.7 i'tt . 8.,111t. 5.c),/ft. 504.2811 . Cas` /Unt t -Pro 1. 5,I3.G1/ft. 11.' !tt . G.2.t/ft. 801,441Ac. Vic project Was came in extremely law as compkared to' thu preliminary estimate.. 71te bid clt.tnge is, in tht sanitary sewer and rtorra sewor -teems. Par Is LJ 1 t I B , Yillo a of Plw ourh August 27b 1973' r Minneapoll$, Minnesota i Re: File o. 7170S f Via reco ..nd that the bid be awarded to the low 6idder','t:can Co,tractiag Cor ;i4tion for the'y;,Lotal amount of $196,344.40. If you hOxe any further questions, please contact this `office. Yours vel -y truly, BONESTRQO, ROSENE$ ANDERLIK b ASSOCIATES, INC. ti f Glenn Cook GRC:Ii . U rage 2. N e v PROJE T' 301 SVOlk SVk 1 jr itoe 000, 4 Opp i i r BEG PRO,',EG06\ Oman J 0 CL Q ul z Z V -d 51tvtN GATE h I L s— — — EXISTING SANITARY SEWER s ------ PROPOSED SANITARY SEWER ss-- PROPOSED STORH SEWER PROPOSED WATER MAIN XE NIUM LANE lPROJECT306 WATER SEWER 6 STREET IIP, n r. 9410%eRue A inen1IV R 4Q1 11,r jur a s i r ,c cEks 1 Int l , I `I IV1 I I+V 1 V , St. Paul, Minntsot4 r L