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HomeMy WebLinkAboutCity Council Minutes 09-26-1972 SpecialI i 11 MINUTES SPECIAL COUNCIL MEETING SEPTEMBOc. 26, 1972 A, special meeting of the Village Council was call d to order by Mayor Hilde at 7:15 p.m. in the Council Chanb4rs of thq, Publi4 Works Building, 14900 Twenty-third Avenue North. Plymouth, on September! 26, 1912. PRESENT: Mayor Hilde, Councilmen aunt, Spaeth, ei`bold and Neils. Manager" Willis and Finance Director Ricker. ABSENT: None REVIEW OF PROPOSED 1973 VILLAGE BUDGETS 1 The Council reviewed with the Manager and F1n3nce Director the prq posed revenues and expenditures as recommended in the Manager's 1973, 0get.' The Manager? suggested that the Council could reduce the ad valoretr lggvy in tkNe proposed budget by deleting from the budget Village Hall plan.nin expEnse,,, reducing the rental rates on Village equipment which would seduce the sur plus to the equipment account, assume the receippt of Federal re,'venuc s,.hr- Ing fpr 1972 as well as 1973, and finally use th.e projected 1972 General Fund surplus. A general discussion developed concerning;'the'Viillage's need to maintain a General Fund surplus, and it was gene'rail i agreed that a 201: General Fund surplus sho0d be a goal for the Village ither t,, the end of 1972 or 1973. It was also sug5es+.ed that this,20% suYoplus, which represents 20% of the total General Fvnd budget, shoyld be considered as e restricted surplus and ;hat any additional surplus beyond 20% be consi;sPed an available surplus t4i used in evening oust peaks and va'bleys in capietal - an4 operating budgets. Thi Manager indicated that it would be the staff's goal to nave 5 -year caps al and operat,`ng budgets, prepared and presented to the Council during 191.1. in order that they might be cot%sidered 1n the bt',idget for 1974. _ T'he Council noted the expense in the xerox account,which for the first time is being, segregated in each budget. The staff advised the Counuil hat this account wouldgenerate approximately $2,000 in 1972 and a di- tional monies in 1973 ani that suth surpluses would be used to acquire additional reproduction tyke equipment froei time to time., The Council directed the staff to prepare a written pc•licy concernirg this matter for subsequent Council review. In discussing the amounts for subscrii.tions and member- ships, the Council discussed the advisability of belong- ing to both the Hennepin County League o` Municipalities and the Metropolitan league of Municipaliti,,_ ;L wa s agreed that the Village should belong tc both in addition to the Minnesota leagiie of Municipalities in 14073. W101 was made by Mayor Hilde, seconded by Councilman Spaeth that the Village renew its membership in the MetropolitA" League of Municipalities for the period September i, 102 through August 31, 1973. Motion carried, five ayes. VILOGE COUNCIL BUDGE i Special council Neting , September 26. 197 Page Two The Council discussed whther or not we should ;'Ian on VILLAGE ATTORNEY budgeting for unforeseen legal expenses or rather seek BUDGET to budget on a more conservative level. There was a general discussion as to whether or not the 'tillage should consider having its own full -tune attorney'. In a revieu, of this budget it was suggested that we in- ASSESSING BUDGET vestigate the approach iso assessing in other communities adjacent to us to -insure that our assessing practices are consistent with those of our neighbors. The Kanager is to schedule a meeting with the Aisessor, Council and Wayne Johnson of Hennepin County to review/`assessing practices. I The staff discussed its philosophy of budgeting for MAINTENANCE CONTRACTS maintenance contracts for the maintenance of typewriters and other office equipment. These costs are relatively high ani it is the staff's intention that rather than re- new the contracts that the money will be set aside in a special office equipment fund to replace the equipment as it wears out, and further that service representatives will be contracted to clean the equipment on an annual basis. The Council agreed with this approach provided that these monis are not used to acquire aftitional equipment beyond that which is replaced,, Thtl Council directed the staff that all additional new e(.uipment saetH should appear in the capital outlay budgets. The staff discussed the present thinking of deleting recreational activities from the Parks and Recreation budget and rather setting up a separate acco,inting for revenues and expenses of recreational prograriming. At the present time all the revenue from the re::reational programs goe, to pay for those costs. Councilman Seibold indicated that he would not favor such an ap)roach if it would tend to, make recreation unavailable to any citizer. Councilman Neils indicated he would check with the Robbinsdale School District officials concerning the Manager's recommendation of participating in the com- munity school program. During the dis:ussion concerning conferences and seminars, the Council inalcated they felt a new department head shall be here for one year before he is budseted to attend a national professional meeting. A lengthy discussion was held concerning thil Manager's recommendotion for three additional positions within the Police Department. Following this discission, the Council agreed to add two positions. MayLM Hilde adjourned the meet,ng at ll;40 p.m. PARKS & RECREATION POLICE 1