HomeMy WebLinkAboutCity Council Minutes 09-20-1972 Speciala
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M I N U T E S
SPECIAL COUNCIL MEETING
SEPTEMBER 209 1972
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A'special'`meeting of the Plymouth Village Council was called to order by
Mayor Hilo ,,at 7:28 p.m. in the Council Chambers of the Public Works Build-.
ing, 14900 ,'wenty-third Avenue North, Plymouth, on September 20, 1972.
PRESENT: Mayi r Hilde, Councilmen Hunt, Spaeth and Nei1s, Manager Willis
andt7inance Director Ricker J
ABSENT: CounctIman Seibold
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The Mayor indicated that the purpose of the meeting was to commence a rP-
view of the proposed 1973 Village budgets as well as a review of the 191-1
fiscal audit as prepared by the George M. Hansen Company, It was decided
that at this meeting the Co4ncil would (1) 3imit their work to a review of
the audit and the auditor's recommendations contain9d in his letter of
September 13, 19720 (2) review the 1972 priorities and establish 1973
priorities for budget review, and (3) hear the Manager's report on the
preparation of the proposed 1973 budget. It was further agreed that a
second special meeting would be held on September 26, 1972 to review the
budgetary requests of the various departments and to review their proposed
work programs and objectives. A third study session was set for September
28, 1972 at which time the Council will review the revenue and balance the
expenditures of the proposed budget against revenues, At the regular
October 2, 1972 Council meeting the Council will conduct a public hearing
on the budget, and depending upon the adjustments which may be made as a
result of that hearlr,g, may consider adoption of the budget,
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Following a review of the 1971 audit, the Council di- REVIEW, OF 1971
rected that the staff review the following items and re- VILLAGE AUDIT
port back to the Council:
1. Storm Sewer Fund - Determine the timing and method that the
Village should consider in order to meet the $126,308 general
Village obligation.
2, Water Fund Transfer - Determine why only $1,17% of $40.070 was
transferred to the general fund,
3. Prepare an analysis for Council review showing the deviation
from budgeting estimates to actual expenditures for the highway,
engineering and street and alley expense categories,
4. Determine the detail of the refunds aAd reimbursements of
20..112 and others in the amount of $24,045,
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Special Council Meeting
September 20, 1972
Page Two
MOTION was made by Councilman Hvnt, seconded by Council-
man Spaeth, to adopt RESOLUTIORr NUJ. \,72-2549 t, ' RESOLUTION
ACCEPTING THE AUDIT OF THE VILLAGE FINANCIAL POSITION AS
OF DEtiEMBER 311. 19729 DATED J iLY 21, 19729 A.w PREPARED BY
THE GEORGE K HANSEN COMPANY FOR THE VILLAGE GF PLYMOUTH,
M!4tion carried of a Roll Call vote. four. ayes.
The Council then discussed with the staff aid Greg Murphy
the general observations contained in Mor. Murphy's letter
of September 13. 1972 c.f.ncerni-ng the Village's Finance
Department.
NOTION was made by Councilr:an Hint• seconded by Councilman
Neils, tc increase the bond of he Tillage Treasurer from
10,000 to $50,000 as recommended by the Village aud.tor.
Motion carried, four ayes.
RESOLUTPUS NO. 72454(A)
The Council discussed the auditor's comments with rrsppct
to possible conflict of interest situations, and dir--cz d
that tLe Manager obtain a legal opinion from the ViII495
attorney concerning this matter,
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MOTION w,?s made by Councilman Neils, seconded by Couni.O -
man Spaeth, directing that the Village Manager obtain,; -a
legal opinion from the Village attorney concerning tht con-
flict of interest comments raised by the Village auditor;
and further that the auditor provide his comments on the
attorney's opinion in a subsequent letter to the ")Uncil.
In addition, the staff was directed to determine tine amounts
paid to Satellite Industries during 19/1 for portable !,ani-
tation facilities, as well as donations from that company
or its PresiJent to the Village of Plymouth for Park and
Recreation Repartment purposes. Motion carried, four ayes,
The Mayor reviewed the 1972 budget priorities which were BUDGET PRIORITIES
estdb fshed last year during buck et discussions. Those
priorities were (1) Plan -Ag, (23 Finance, (3) Engineering
and (4) Assessing., Ftllt..ng disceission of present Village
challenges and problems, the Council established the fol-
lowing priorities for 197:.: (1) Purl is Works, includin]
Engineering, (2) Park%) and Recreation, (3) Fire, (a) "olice,
5) Build;liQ Inspection and (G) Weeds and littor,
The Manager briefly reviewed the processes by which the MANAGER'S REVIEW"
proposed Village budg its were prepared, including a OF BUDGET
brief review of certain of the major expenses and revenue
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Mayor Hilde adjournee the me acting -it 12;00 midnight.
sanara
Village
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Haugen
Clerk
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