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Home My WebLink AboutCity Council Minutes 09-28-1970 Specialr , J c v MANES OF A SPECIAL COUNCIL MEETING PLYMOUTH MINNESOTA SEPTEMBER 28. 1970 A -special, meeting of the'Plynouth I1.'Council was called to,order by Mayor Glide at 7:30 P.M. on September 2,0. 1970. PRESENT: Mayor 81Ide9 Councilman Joh%kaons Hints,`Rindseth and Spaeth. Manager Crawford, Attornr'LefliiI, Finance Director Barnes, Village Engineer Naxen and Consuhing Engineer Bonastroo. ABSENT: None 1 0 MOTION was made by Councilman Hints, second by'rouncilman Spaeth to approve the minutes of September 21, 1970 with'the correction, of the par'caplta amount on page 30 Sth paragraph to $7111,13. Motion carried, unanimous vote. MDTION ws de bj Councilman Spaeth,second by Councilman Johnson to adopt'RBmaSOLUTION NO. 70-392, A RESOLUTION APPROVING THE SITE PLAN FOR PkJL,'S WOODCRAFT ADDITION LOCATED AT 2730 FERNBROOK LANE. Motion carried 3 aim roll call vote. MTION was rade by Councilman Johnson, second by Councilman Hints to idopt WIS01PION N0. 70-3936 A RESOLUTION APPROVING YHE REQUEST BY JOHNSON BROS. HIGHWAY 6 HEAVY CONTUCTORS FOR AN EXTENSION OF TIME ON THEIR CONTRACT FOR SEWER AND WATER CONSTRUCTION IN THE CENTRAL. AM PROJECT 169-1,0-G FROM OCTOBER 1 TO DECEMBER 1, 1970. notion carried h aye roll call vote. Motion was rade by Councilman Johnson to approve Change Order 11 for the sewer and water contract in the Central Area with Johnson Eros. Righyay 6 Heavy Constructors. Motion died for lack of a second. Councilman Hints asked for clarification of the request and asked hy borinp were not made before the contract was awarded so that the unsta0le soil condition would have been discovered at that time+. bigtneer• Hagen and Bore troo both axplainsd in detail the circun- stances surrounding the situation and said the extra cost for same Will be dharged back to the developer. MOTION was made by Councilman Hints, second by Co%mcilman Kindeath to adopt RESOLUTION NO. 70-3946 A RESOLUTION APPROVING CHANGE ORDER 11 TO JOHNSON BROS. HICLOAY 6 HEAVY CONSTRUCTORS IN Ti1E AMOUNT OF 2,080.00 FOR PROJECTI069-1,0-G. Motion carried S aye roll call vote. RE: M'[NUTES OF SEPT.'21, 1970 RES. NO. 70-392 SITE PLAN APPROVED PAULI$ WOODCRAFT RES. N0.'.70-393 EXTENSION PROD. 169-1,0-G RE: CHANGE ORDER JOHNSON BROS. RES. N0. 70-394 CHANCE ORDER FOR PROJ. 169ml.OmG JOHNSON PROS. 0 c, Vege 2. Special Mesting, Sept. 28t9707 AOTION Vas,,'uade by Councilman Johnson, second by Councilman Rindeeth RES. N0. 70-395 4 M0 to adopt RESOLUTION N0: 70-395. A RESOLUTION AU'TibRIZING TIMSPECIAL ASSESSMENT DBF RR- ASSB$SlMNT REDUCTION POR SANITARY SEWER FOA WAYNE Be MACUALANE, 405 MENT. M. MACFARIANE BLACk OARS LANE, DEFERRINC 1.48 ACRES OF THE ORIGINAL ASSISSMENT. Motion'srried S aye roll call vote. With regard to Project 170-8.9-F for improvement of Nathan Lane from RE: PROJECT 170-8.97 13th Avenue to 10th Avenue, Mayor 811de' said that two ptoblems are NATHAN LANE invorIved here. One is the store sewer for that area and how it will be paid for# the benefitted area has not been determined. Alsog how the road Improvement will be pa`d for. He suggested considering the obtaining of right-of-way and aerie back to the abutting property cess; construpt a gravel road and assess this back too. Also, delay the stege,,swer until: it sae be 1002 assessedi which vill pro- bably be a few months from naw,otlnest spring, and delay final eon- struction of a 9 -ton road until tht' Thoroughfare Plan, study,for state aid fund allocation and store sever layout,study for this area are completed. After discussion by Council with Ent;inaer Bonestroo on the above items it was agreed to obtain the rightwoway and have the road gravelled. MOTION was made by Councilman Spaeth,,aecond by Co-mcilmsn Johnson RES. N0. 70-396 to adopt RESOLUTION NO. 70-396, A RESOLUTION RECEIVING TAE PRELIM- PROD. 70-899-F INARY REPORT ON PROJECT 170-869-F AND DIRECTINC TIM STAFF TO PRE- PUBLIC HEARING DATE PARE A SUPPLEMENTARY REPORT CONCERNING THE ACQUISITION OF RIGHT-OF- WAY, DSF6RRPtM OF THE STORM SEWER AND CONSTRUCT THE ROAD WITH A GRAVEL SURFACE AND SET THE DATE OF OCTOBER 26, V10 FOR A PUBLIC NEARING. Motion carried S aye roll call vote. Engineer Bonestroo reported that a request was received from Gary RE: 21ST AVENUE Freund to improve 21st Avenue because a building will be constructed IMPROVEMENT this year between Fernbrook and Niagara Lanes. Base material'is being brought into the area by the Central Area oraject contractor and the base material could be placed on 21st Avonuii now with the curb and gutter going in next year. The contractor is willing to Improve klet Avenue by change order if council approval. Engineer Bonestroo added that it is rather late to advertise for bids as it esquires 21 days to receive bids% The improvement is estimated to cost $16,450 and a change order could be coordinated with the street Improvement project contract with Jerome Begin Co. If ordered by a change order it can be in by November first. Couneilian Spaeth ex- pressed a desire to include 23rd Avenue as well. MOTION was made by Councilman Spaeth, second by Councilman Johnson RBS_ 70_, to adopt RESOLUTION NO. 70-397, A RESOLUTION APPROVING A CHANCE CHANGE ORDER - ORDER TO THE JEROME BEGIN CENTRAL AREA STREET IMPROVEMENT CONTRACT 21ST AVENUE TO PUT IN BASE MATERIAL FOR A 9 -TON ROAD ON 21ST AVENUE. Motion carried 3 aye roll call vote. Manager Crawford was asklad to make a study of 23rd Avenue and advise Council if it is in adequate condition or if it should be coordinated with the above improvement of 21st Avenue. 11 J C Page 3. Si ecial Wieting, Sej'= "28(, ` Me' Engineer Hagen brmught Council up to dati=:p+the "a contract,, Force Main Project and equipment 6tdered fro% AlliiQiala:!t for the Pu p- houee. Manager Crawford advised that he made two attti to_raaclk_, the supplier without success. Mayor Rilde told him tc; take immediate steps to get this equipment in for thit4onsfit of our citizens who aria,raceiving bad water. Councilmen Kindseth expressed concern for the service road. grade elevation and clean up of the area of and adjacent to 34th Avenue at,)'County Road 018. He foots this area should be watched as far as the County work to ',concerned as well as,the traffic and other pro - blew that are liable to occur. MDTION wb,aade by Councilman Johnson, second by Councilman Kindseth directing the Manager to study the file and guide plan associated with thio area and give the Council an c,ction report covering guide Olen implementation and traffic solutions. Notion carried 5 ayu vote. LIC SES b PERMITS wmwm U NOTION was made by Councilman Spaeth. second by Councilman Hints to adopt RESOLUTION NO. 70-398, A RESOLUTION SETTING THE DATE OF OCTOBER 19. 1970 FOR A PUBLIC HEARING TO CONSIDER THE APPLICATION FOR AN OFF SALE LIQUOR LICENSE AT 10722 STATE. HIGHWAY d55 BY WALLACE Hs CASES. Notion carried S aye roll call vote. DISBURSEMENTS o J I L RE. PROJECT STATUS RLPOkT RE: 34TH AVE. AT COW" ROD 018 RES. N0. 70-398 OFF SALE LIQUOR M. H. CATES NDTION was made by Councilman Spaeth, second by Councilman Johnson RES . 70m399 to adopt RESOLUTION N0. 70-399. A RESOLUTION APPROVING THE CONSTRUCTION DISBURSEMENT b SINKING FUND DISBURSEMENT IN THE AMOUNT OF $43,007.66 ON SEPT. 25, APPROVED 1970 TO PETER LAMITTI CONSTRUCTION CO. Notion carried S aye roll call vote. BUDGET Mayor Hilde and Manager Crayford made presentations to the citizens regarding the proposed budim t for 1971, after which they were in- vited to make comments Gerry H. Neils commented on the following items: Its felt expenditures for the Engineering Department should be reduced and explained why. He questioned the justification for hiring a full time Planner; the necessity of purchasing a weeper for the.Street Department; he thinks t to better to rent one when necessary; the necensity of hiring three patrolmen; he thinks the juvenile officer expense should be iAcor- porated with School District 1281; the necessity of purchasing a siren for Civil Defense; the necessity of purchasing a van for assistant assessor's field work and feels that expendituren for office supplies In all departments are excessive and should be better controlled. RE: 1971 PROPOSED BUDGET 11 v v page 4. special Testing. Sept. 2e. 1970 0 Manager Crawford explains3 the upsets of project charge backs rich affect the Rpgineering Department`s budget, also why we need,a Planner and what services he will render. He said a swteper to necessary in connection with our seslcooting program and does not warrant renting one.J.Chief eaorkinsoh has discussed a polite-school patrol program with School District #281 and they have made no decision at this time. MayorJHilde stated that the siren for Civil Defense has been budgeted for three years and is expected to be matched with federal funds. A van for'asesssor's assistants was proposed so that they can complete work,nside the vanNv6ile in the fieldo thereby eliminating the necerity of returning to, the village offices. Mt. Tom Bradford eoranted that the 16.31 raised in property taxes and 302'increa a in expenditures is excessive. Re objects tosthe purchase of the sweeper and feels,that even if the Park Director is doing a good job, we cannot affov.4 him. ' Howard Hunt said he is speaking on behalf of several citizens who called him. He feels the hiring of a full time Planner is not a good invest- ment. He does not see on the Transfer of Fundb anything for water, ewer and road PAintenancom crew. He feels that due to today's economic situation the total budrivt should remain the same as last year; capital equipment purchases shouA be put off for a year, hiring of additiojal personnel delayed for a year; wage Increases looked at more closely;\ ad valorem tax for storm savers eliminated; forget about the 3 mill tax for same and that increased property evaluations is due to the re-evalu- ation of individual property owners properties. Tony Norris criticized the cut in his requested park budget and said we will not keep our excellent Park Director with the proposed budget. He would also resign tonight if the Council desired. People need ;ecn,a- tional services. Mayor Hilda said that in effect the park budget want uN a good deal and explained how the present figure compares with his budget of last year. proving his point. Mr. Norris said he still arin- tains that the Park Director is doing a good job. Another citizen said we know tastes ara of concern and That s 162 increase is no bargain. People are bgiini; driven to the poorhouse and bankruptcy. He agrees that renting a eveopet and van would be better and as for a Planner, the next thing-he'V. need will be a secretary, assistant and draftsman. Maybe this is that be;;inning of a bureaucracy, driving us to bankruptcy. His street hes mover been ewrpt and he cannot afford the doubling of taxes every S years he said. Another citizen said our economy causes concern about salaries. He asked If building permits have increased and was told they are down. He feels this should be kept in mind and equipment purchases put off until next year as well as the siren. Taxpayers are concerned about where their money is going. Another citizen said with respect to the police and fire departments, the sewer projects have increased the number of streets and many have become juvenile raceways, These departments should be increased for village protection, but he agrees with the others to wait a year for equipment purchases and continuing the use of consultant services for a Planner. He questioned the value of animal control with respect to the amount set In the budget. v 0 0 W, O J 6 Page % Special Meeting; Sept. 2810 1970 0 Mr. Neils questioned the $65 per capita figure as compared to other villages when it is less. Councilman Johnson questioned the basis for his remark as he has noted>It is also higher in some villages. Councilman Eindssth stated that the average statewide figure is a little over $70 per capita. Mayor Hilda commented on the items brought up and said two things that we can do as a community is to meet our needs now and in good years some of our wants. We can raise money by assessing uniformly and everybody, attracting indunry and encourage certzin types of development that provide a net tail; yield. A community consisting mainly of single residential are", are a disaster as has been felt In satin surrounding communities who are having a hard time paying off their debtedness. It is also I'ielpful to scout oat all aid pro= grass available and exercise restraints and he cited what items along this line has been done by the Vilj.age in the past. Another citizen questioned if any thought vas given to raiaing revenue through a municipal liquor store opieratton. Mayor Hilda told his the village did have such an operation In the past and reviewed the Village's experience in this connection. This person also asked if any thought was given to increasing certain gates and fees and Mayor Hilda said a discussion will be held in this regard in the near future. Mr. Neils said he would like to see a cost accounting made on admini- strative costs relating to projects; ncthing has ever been put back in the GenevAl Fund, Mayor Rilde said he would like to see a more soph isticated type of accounting and reporting developed. We expect to have a 5 Year Forecast prepared which will be used in making up next year's budget. He is encouraging the School. Districts to do the same. The Council and Manager reviewed the proposed budget. Discussions and recosmendationa on certain items were made. With regard to the Election Budget whether or not to continue the contract for use of IBN Votomatic Machines was discussed. They did not prove too succeeful during the primary election. Finance Director Barnes said he prefers using paper ballots. Council agreed to delta this expense from the budgetr With respect to the purchase of a van for use by the assistant assescor's It was agreed to check into the system employed by the Nov Hope assessor which is set up in a passenger vehicle. Budget was revised accordingly. Councilman Johnson stated he was in favor of hiring a full time Planner to start next June. This was discussed and the budget revised accordingly. It was decided to put a "hold" on the discussion concerning the purchase of a Civil Defense siren. The hiring ol: additional patrolmen and promotion of a juvenile of (icer was discussed. It is expected that half of the juvenile officer's ex- pense will be funded by federal funds and the school d1atrict. Mayor Hilde advised that District #284 will eeoperatp but District t281 has not eomented. He suggested that two eouncilmitn present this issue before the #281 Board and ask for their cooperation and funds. Inasmuch as the village has our own auto mechanic and h$a services will be employed for squad car maintenance the budget in this regard was revised. A dis- cussion ensued on the future purchaeu of squad car replacements, which i vi Im I v:, Pap 69' lai Maetieegs Sept. 26s 1970 V will be tlkon„up again at a later date. ftyQr ,8114p asked Manager ,Crawford to make a `report covering the total number of,Plymouth roads with aging and objec,ives and comments on each so wo'panjpee how such money per mile will be tequired for street proo- gramm1a '.;;,, Manager Crawford said this can • be daze. With rsgard to street 8%kfacings Manager Crawford said a bituminous street to generally expected"`t6 last 5 to 8 years. If sealcoated after. S years and'regularky sftervards;, the life of the street can be doubled. 'Councilman Spaeth suggested that the request for an additional employee for the Public Works Dept* be eliminated and cost for sans adjusted on the budget. which was 'done. i Merits of the storm satyr rases fund was discussed at length. In spite of the feeling that there may be -Ad•risk involved by Mayor Hilda and Manager'Craw$ord if this fund is revised, the budget was decreased. Councilman Kindseth fade cosments on the Weed Control budget and the operation of this program that took place ,this put year. He feels that a change is needed and Council agreed. Manager Crawford said it is his Intention that this be done. NOTION was made by Councilman Johnson. second by Councilman Spaeth to adopt RESOLUTION NO, 70400. A RESOLUTION TO ADOPT THE REVISED BUDGET FOR 1971 IN THC AMOUNT OF $1.122.602.00. AS PER THE OFFICIAL BUDGET CN FILE IN THE CLERK'S OFFICR. X-20. OF WHICH $703.555 WILL BE RAISED BT AD VALOREM?AXES ON TAXABLE PROPERTY IN THE VILLAGE OF PLYMOM FOR THE YEAR 1971 AS FOLLOWS%. I GENERAL PURPOSE (Includi..ng PERA 6 Social Security) $665.085 FIRE BONDS (Debt Retirwant) 6.950 PARK BONDS (Debt Retirement) 8.620 STORM SEWER RESERVE FUND 22,900 703.055 Motion carried;5 aye roll call vote. MOTION to adjourn was made by Councilman Hints and Johnson and carried by unanimous vote at 12:45 A.N. a Attest: f' 44'L- ";I Jr.. Mayor RES. N0. 70-400 1971 BUDGET ADOPTED 1 I