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City Council Packet 12-10-2013
RECAP AGENDA) CITY OF PLYMOUTH AGENDA REGULAR COUNCIL MEETING DECEMBER 10, 2013, 7:00 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PLYMOUTH FORUMIndividuals may address the Council about any item not contained on the regular agenda. A maximum of 15 minutes is allottedfor the Forum. If the full 15 minutes are not needed for the Forum, the City Council will continue with the agenda. The City Council will take no official action on items discussed at the Forum, with the exception of referral to staff or Commission for future report. 4. PRESENTATIONS AND PUBLIC INFORMATION ANNOUNCEMENTS 4.01 Recognize Police Citizen Academy Graduates (Community Services Supervisor, Jim Long) 5. APPROVE AGENDA—Councilmembers may add items to the agenda including items contained in the Council Information Memorandum for discussion purposes or staff direction only. The Council will not normally take official action on items added to the agenda. 6. CONSENT AGENDA—These items are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Agenda and placed elsewhere on the agenda. (Approved) 6.01 Approve proposed City Council Minutes 6.02 Approve disbursements (Res2013-373) 6.03 Approve Pension Increase for Plymouth Firefighters Relief Association Res2013-374) 6.04 Approve amended Public Art Policy (Res2013-375) Regular Council Meeting 1 of 3 December 10, 2013 6.05 Approve "No Parking" on Peony Lane from Highway 55 to 54th Avenue and Lawndale Lane from 54th Avenue to City limits (100 15 — Res2013-376) 6.06 Approve Payment No. 4 and Final for South Shore Drive Rehabilitation Project 1002 — Res2013-377) 6.07 Approve Encroachment Agreement for Retaining Wall and Fence on Lot 1, Block 1, Kirkwood 2nd Addition (Res2013-378) 6.08 Approve revised Development Contract with "Trillium Woods" for property located at County Road 47 and Juneau Lane in the Osseo School District 2008085F — Res2013-379) 6.09 Approve Joint Powers Agreement with School District 284 for election services Res2013-380) 6.10 Approve 2014 Goals and Legislative Priorities 6.11 Approve appointments of Board and Commission Members (Res2013-381) 6.12 Approve 2014 Council Coordinating Representatives and other agency appointments (Res2013-382) 6.13 Approve Appointment of Deputy Mayor for 2014 (Res2013-383) 6.14 Accept sponsorship donations to the City (Res2013-384) 6.15 Approve Plans and Specifications and Ordering Advertisement for Bids for Dunkirk Lane Street and Utility Improvements (13015 — Res2013-385) 6.16 Approve Plans and Specifications and Ordering Advertisement for Bids for the St. Mary's Drainage Improvement Project (12026 — Res2013-386) 6.17 Approve Encroachment Agreement for a Garage and Deck on Lot 10, Block 3, Heritage Woods Estates 2nd Addition (Res2013-387) Regular Council Meeting 2 of 3 December 10, 2013 6.18 Approve 2014 Firefighters Compensation Plan and Authorize Payment to the Relief Association for Fire Disability Insurance (Res2013-388) 6.19 Approve 2014 Compensation and Classification Plans for Non -Represented Employees (Res2013-389) 7. PUBLIC HEARINGS 7.01 Public hearing on Off -Sale 3.2 Malt Liquor License Application for Holiday Stationstores, Inc., d/b/a Holiday Stationstore #140, 189 Cheshire Lane Res2013-390) (Approved) 8. GENERAL BUSINESS 8.01 Consider Rezoning and Preliminary Plat for `Brynwood" for property located at 5635 Vicksburg Lane (2013095) (Tabled to January 14, 2014) 8.02 2014 Budget and Tax Levies (Res2013-391, Re2013-392, Res2013-393) Approved) 8.02.A 2014-2018 Capital Improvement Program (Res2013-394) Approved) 9. REPORTS AND STAFF RECOMMENDATIONS 10. ADJOURNMENT Regular Council Meeting 3 of 3 December 10, 2013 Proposed Minutes 6.01 Special Council Meeting October 29, 2013 Mayor Slavik called a Special Meeting of the Plymouth City Council to order at 6:00 p.m. in the Medicine Lake Room of City Hall, 3400 Plymouth Boulevard, on October 29, 2013. COUNCIL PRESENT: Mayor Slavik, Councilmembers Wosje, Willis, Stein, Prom, Johnson, and Bildsoe. ABSENT: None. STAFF PRESENT: City Manager Callister, Public Works Director Cote, Community Development Director Juetten, Water Resources Engineer Asche, Senior Planner Drill, and City Clerk Engdahl. Bassett Creek Watershed District Issues Ginny Black, City's director on the Bassett Creek Watershed Management Commission BCWMC), and also chair of the commission, discussed issues that are before the BCWMC. The issues are: AMLAC's request to create a document regarding the Medicine Lake dam and lake level. Residents who signed a petition are requesting that the dam be raised as it's difficult for boats to get in and out of the lake in the summer. If the water is held back above the current elevation, the flood level around the lake will be raised. The south bay is filling in with sediment from the Highway 169 dredging from the east area, and in the middle of the lake, there is a shallow spot where they're getting weed growth. The BCWMC has distributed a survey to primary stakeholders to determine what they believe the issues are in Medicine Lake. The projected requesters have clearly indicated that they don't want to pay for the studies necessary to change the outlet structure, but other sources such as a special assessment to cities in the watershed, ad valorum tax on the entire watershed district, or form a lake improvement association (lake conservation district), should be considered. The requesters only need majority of property owners to bring a petition to the Department of Natural Resources, but there needs to be 100% support/agreement for the project to proceed if there needs to be additional flood storage easements. This is a recreation issue, not a water quality issue. The majority of the Council stated they don't support raising the dam for recreational purposes. 2. Approval of the joint powers agreement (JPA) amendment that expires January 1, 2015. Letters were sent to member cities informing the cities that the JPA expires on January 1, 2015 and requesting each city to review the current JPA. The BCWMC asked for any Proposed Minutes 1 of 3 Special Meeting of October 29, 2013 Page 1 comments the cities might have on recommendations to amend the JPA or to extend the term of the JPA without amendments to January 1, 2025. Eight cities had no comments on the JPA including the recommended amendment. The City of Medicine Lake is the last city to approve the joint powers agreement, and it appears that they are withholding comment on the agreement until the Medicine Lake water level issue has been resolved. 3. Update on the Four Seasons project. Currently, the project is on hold pending a second review of the alternatives given in the final feasibility study and additional alternatives identified by residents, commissioners, and City of Plymouth staff. The additional alternatives include rip -rap the whole system, pond on east/west side of Lancaster Lane, pond in green space, pond on New Hope side, or piping the whole project. Erich Schroeder, 3955 Orleans Lane North, resident who lives in the area, stated he supports doing something in the area but only 25% of the phosphorous would be removed. John O'Hara, 3925 Orleans Lane North, stated he's disappointed that no pictures have been shown of the wildlife in the area that would be disrupted with a project. Lynn Schroeder, 3955 Orleans Lane North, stated the phosphorous should be treated before it goes to the pond. Councilmember Stein voiced his frustration that the Council wasn't notified of this project earlier when it's projected that 1,000's of trees would be removed. It also doesn't make sense to spend funds on removing 25% of the phosphorous when there are no plans on how to remove the remainder. Councilmember Johnson stated she agrees with Councilmember Stein that the Council needs to quantify if it makes sense to spend the money on the project. She asked with the Four Seasons property, could there be an opportunity to wait and see what happens with development. Ms. Black stated whenever the Four Seasons property develops, the property owner will have to do water quality projects on their property. Councilmember Wosje requested an overall strategy plan to reduce the phosphorous. If the City is responsible for 25%, the Four Seasons property owner is responsible for 25%, who's responsible for the remainder. Mayor Slavik summed up the Council is concerned about the Four Seasons project and the phosphorous removal. She requested that staff keep the Council updated. 4. Dispute resolution issue. There is a flooding problem in Golden Valley. Water is contributed by Crystal, New Hope and Golden Valley. The cities have struggled to come to an agreement on a feasibility study that would resolve the flooding issues. They have asked the commission to assist in resolving the issue which is in progress. Proposed Minutes 2 of 3 Special Meeting of October 29, 2013 Page 2 5. City appointments to BCWMC. Ms. Black stated she's interested in serving another three year term on the BCWMC as the City's director as is David Tobelmann who serves as the alternate. The goal is that they would switch their roles after a year. Microbreweries and Taprooms Senior Planner Drill discussed the staff report requested by the Council regarding microbreweries and taprooms. The Council provided direction to staff on discussion items that were raised in the report and requested staff to bring back a proposed ordinance for Council consideration. Adjournment Mayor Slavik adjourned the meeting at 8:03 p.m. Sandra R. Engdahl, City Clerk Proposed Minutes 3 of 3 Special Meeting of October 29, 2013 Page 3 Proposed Minutes Special Council Meeting November 5, 2013 Mayor Slavik called a Special Meeting of the Plymouth City Council to order at 8:00 p.m. in the Medicine Lake Room of City Hall, 3400 Plymouth Boulevard, on November 5, 2013. COUNCIL PRESENT: Mayor Slavik, Councilmembers Wosje, Willis, Stein, Prom, Johnson, and Bildsoe. ABSENT: None. STAFF PRESENT: City Manager Callister, Public Works Director Cote, Community Development Director Juetten, Fire Chief Kline, Police Chief Goldstein, Park and Recreation Director Evans, Finance Manager Bursheim, Supervising Accountant Berg, Human Resources Manager Kone, and City Clerk Engdahl. Mayor Slavik requested a motion to go into closed session following adjournment to discuss labor negotiations. Motion was made by Councilmember Willis, and seconded by Councilmember Wosje, to go into closed session following adjournment to discuss labor negotiations. With all members voting in favor, the motion carried. 2014 Budget City Manager Callister reported on the social services funding requests. He stated the proposed budget includes a total of $115,000 for all social services funding which is an increase of $5,550 from previous years funding of $109,450. However, the total amount requested from the social services agencies is $117,518, an increase of $8,068. Staff is seeking direction from Council as to whether to increase the funding further or to maintain the increase as reflected in the proposed budget. The majority of the Council supported the proposed amount of $115,000. City Manager Callister stated the Council adopted the preliminary 2014 proposed budget of 31,985,995 which included an overall property tax levy increase of 2.5% over 2013. The Council did indicate a desire to consider reducing the levy further before presenting the final budget in December. The proposed levy is at $29,915,027. In order to reduce the tax levy to a 2% increase for 2014, it would require a reduction in the proposed levy of $145,000. He noted that there is a significant surplus in revenue from 2013. He suggested that half of the Trillium development's permit revenue ($150,000) be moved over to 2014 as more of the services would be provided in 2014. This would reduce the property tax levy to 2%. The majority of the Council supported this. Proposed Minutes 1 of 2 Special Meeting of November 5, 2013 Page 4 Set Future Study Sessions The Council scheduled the following study sessions: 1. December 10 at 5:30 p.m.: discuss Hilde Performance Center improvements, Veterans Memorial, and paid event at the Hilde Performance Center. 2. February 11 at 5:30 p.m.: discuss social media policy. Adjournment Mayor Slavik adjourned the special meeting at 8:35 p.m. The Council then went into closed session to discuss labor negotiations. The meeting was held in the Medicine Lake Room with all Councilmembers, City Manager Callister, Human Resources Manager Kone, and City Clerk Engdahl present. The meeting was adjourned at 9:45 p.m. Sandra R. Engdahl, City Clerk Proposed Minutes 2 of 2 Special Meeting of November 5, 2013 Page 5 Proposed Minutes Special Council Meeting November 26, 2013 Mayor Slavik called a Special Meeting of the Plymouth City Council to order at 5:30 p.m. in the Medicine Lake Room of City Hall, 3400 Plymouth Boulevard, on November 26, 2013. COUNCIL PRESENT: Mayor Slavik, Councilmembers Wosje, Willis, Prom, Johnson, and Bildsoe. ABSENT: Councilmember Stein. STAFF PRESENT: City Manager Callister, Public Works Director Cote, Community Development Director Juetten, Administrative Services Director Fischer, Fire Chief Kline, Police Chief Goldstein, Park and Recreation Director Evans, and City Clerk Engdahl. Mayor Slavik requested a motion to go into closed session following adjournment to discuss park acquisition in Northwest Plymouth. Motion was made by Councilmember Bildsoe, and seconded by Councilmember Wosje, to go into closed session following adjournment to discuss park acquisition in Northwest Plymouth. With all members voting in favor, the motion carried. Goals and Legislative Priorities The Council put together their goals and legislative priorities for 2014. They directed staff to put these in final form for approval at the December 10 Council meeting. Park and Recreation Director Evans provided a brief update on the Medicine Lake retaining wall project. Public Works Director Cote asked the Council if there's any interest in utilizing special assessments for the Peony Lane project. The Council stated no. Adiournment Mayor Slavik adjourned the special meeting at 6:20 p.m. The Council then went into closed session to discuss park acquisition in Northwest Plymouth. Proposed Minutes 1 of 2 Special Meeting of November 26, 2013 Page 6 The meeting was held in the Medicine Lake Room with all Councilmembers (except Stein), City Manager Callister, Park and Recreation Director Evans, and City Clerk Engdahl present. The meeting was adjourned at 6:52 p.m. Sandra R. Engdahl, City Clerk Proposed Minutes 2 of 2 Special Meeting of November 26, 2013 Page 7 Proposed Minutes Regular Council Meeting November 26, 2013 Mayor Slavik called a Regular Meeting of the Plymouth City Council to order at 7:00 p.m. in the Council Chambers of City Hall, 3400 Plymouth Boulevard, on November 26, 3013. COUNCIL PRESENT: Mayor Slavik, Councilmembers Wosje, Bildsoe, Willis, Johnson, Stein, and Prom. ABSENT: None. STAFF PRESENT: City Manager Callister, Administrative Services Director Fischer, City Attorney Knutson, Park and Recreation Director Evans, Public Works Director Cote, Community Development Director Juetten, Police Chief Goldstein, Fire Chief Kline, Utilities Manager Newberger, Planning Manager Thomson, and City Clerk Engdahl. Plymouth Forum There was no one present to address the Council. Presentations and Public Information Announcements 4.01) Oath of Office to Firefighters City Clerk Engdahl administered the oaths of office to Firefighters Michael Rumpza, Claire Watne, Colby Whitmore, and Kasey Witchall. 4.02) Announcement of Matt Nordby's Appointment to Assistant Fire Chief Fire Chief Kline announced the promotion of Matt Norby to the Assistant Fire Chief position. 4.03) Update from the Metropolitan Council District One Commissioner Katie Rodriguez introduced herself and provided an update from the Metropolitan Council. 4.04) Announcement of Utilities Manager Scott Newberger Receiving Chapter Award Winner in the Superintendent Category of the American Public Works Association Proposed Minutes 1 of 4 Regular Meeting of November 26, 2013 Page 8 Public Works Director Cote announced that Utilities Manager Newberger recently received the Chapter Award in the Superintendent Category of the American Public Works Association. 4.05) Presentation of the IDA Dark Sky Defender Award from the International Dark Sky Association Planning Manager Thomson announced that the International Dark Sky Association recently presented the City with the IDA Dark Sky Defender Award for adopting the model lighting ordinance in 2004. Plymouth was the first city in the nation to do so. 4.06) Announcement of Old Fashioned Christmas Park and Recreation Director Evans announced Old Fashioned Christmas on December 8 at the Plymouth Historical Society. Mayor Slavik introduced Luke Fischer, who is the City's new Administrative Services Director. Approval of Agenda Motion was made by Councilmember Bildsoe, and seconded by Councilmember Wosje, to approve the a-engda. With all members voting in favor, the motion carried. Consent Agenda Mayor Slavik noted that an amended resolution for item No. 6.04 has been provided to the Council for adoption. Motion was made by Councilmember Wosje, and seconded by Councilmember Bildsoe, to adopt the amended Consent Agenda that included the followingitems: ems: 6.01) Minutes of the Special and Regular Meetings of November 12. 6.02) Resolution Approving Disbursements ending November 16, 2013 (Res2013-360). 6.03) Resolution Approving Payment No. 7 and Final for Well No. 17 Pumping Facility (10024 Res2013-361). 6.04) Resolution Approving Summary Publication of Ordinance No. 2013-27 (Res2013-362). 6.05) Resolution Approving Municipal State Aid Advance Funding Request (Res2013-363). 6.06) Resolution Approving a Lease with Verizon Wireless LLC for Communication Equipment on the Water Tower and Ground located at 14800 23rd Avenue North (Res2013-364). Proposed Minutes 2 of 4 Regular Meeting of November 26, 2013 Page 9 6.07) Resolution Approving a Variance for Michlitsch Builders, Inc., for Properties located at 12015 28th Avenue and 12025 28th Avenue (2013 101 — Res2013-365). 6.08) Resolution Approving 2014 Amusement Licenses (Res2013-366). 6.09) Resolution Approving 2014 Target and Trap Shoot License for Plymouth Gun Club Res2013-367). 6.10) Resolution Approving the 2014 Tobacco Licenses (Res2013-368). 6.11) Resolution Accepting Streets for Continual Maintenance for Taylor Creek 2nd Addition 2011013 — Res2013-369). 6.12) Resolution Accepting Utilities for Continual Maintenance for Spring Meadows 2nd Addition (2011019 — Res2013-370). 6.13) Resolution Approving Title VI Compliance and Implementation Plan and the Limited English Proficiency Plan (Res2013-371). 6.14) Resolution Approving a Home Occupation License for Allison Grabek to operate a Therapeutic Massage Therapy Busienss named "Balanced Bodywork, LLC" out of the Home located at 5950 Yucca Lane North (2013 100 — Res2013-372). With all members voting in favor, the motion carried. Public Hearings There were no public hearings. General Business 8.01) Adoption of 2040 Population, Household and Employment Estimates Community Development Director Juetten stated the Metropolitan Council issued preliminary 2040 population, household, and employment estimates for all cities within the Metropolitan Council's jurisdiction. The estimates issued for the City were 101,800 population, 42,200 households, and 68,500 employment. Staff met with the Metropolitan Council to understand how the estimates were derived. City staff completed a thorough parcel by parcel analysis of the entire City to prepare a revised estimate to submit to the Metropolitan Council. Based on the analysis, City staff estimates the population to be 82,085, households to be 35,192, and employment to be 59,986. He stated staff is requesting approval of City staff's projections which would be sent to the Metropolitan Council. Proposed Minutes 3 of 4 Regular Meeting of November 26, 2013 Page 10 Motion was made by Councilmember Willis, and seconded by Councilmember Wosje, to 922rove City staff's projections which will be forwarded to the Metropolitan Council. With all members voting in favor, the motion carried. Reports and Staff Recommendations There were no reports and staff recommendations. Adjournment Mayor Slavik adjourned the meeting at 7:58 p.m. Sandra R. Engdahl, City Clerk Proposed Minutes 4 of 4 Regular Meeting of November 26, 2013 Page 11 Proposed Minutes Special Council Meeting December 3, 2013 Mayor Slavik called a Special Meeting of the Plymouth City Council to order at 5:30 p.m. in the Medicine Lake Room of City Hall, 3400 Plymouth Boulevard, on November 26, 2013. COUNCIL PRESENT: Mayor Slavik, Councilmembers Wosje, Willis, Prom, Johnson, and Bildsoe. ABSENT: Councilmember Stein. STAFF PRESENT: City Manager Callister, Administrative Services Director Fischer, and City Clerk Engdahl. Board and Commission Interviews The Council conducted their annual board and commission interviews for vacancies on the City's boards and commissions. They directed staff to prepare the resolution for the appointments for the December 10 Council meeting. The Council discussed the 2014 Council Coordinating Representatives appointments. They directed staff to prepare the resolution for the appointments for the December 10 Council meeting. The Council requested City Manager Callister to provide a report on the Communities in Collaboration as they are considering discontinuing involvement in this organization. Mayor Slavik stated Councilmember Bildsoe has offered to serve as Deputy Mayor for 2014. This would be approved at the December 10 Council meeting by resolution. Set Future Study Sessions The Council added the following items to already scheduled study sessions: 1. January 14 at 5:30 p.m.: update on Hollydale 115KV Project and substation site. 2. February 11 at 5:30 p.m.: update from WestHealth representatives. Proposed Minutes 1 of 2 Special Meeting of December 3, 2013 Page 12 Adjournment Mayor Slavik adjourned the meeting at 8:15 p.m. Sandra R. Engdahl, City Clerk Proposed Minutes 2 of 2 Special Meeting of December 3, 2013 Page 13 rp)City of Agenda 6 . 0 2PlymouthNumber: Adding Quality to life To: Dave Callister, City Manager REGULAR COUNCIL MEETING Prepared by: Deb Luesse, Accounting Clerk December 10, 2013 Reviewed by: Jodi Bursheim, Finance Manager Item: Approve Disbursements Ending November 30, 2013 1. ACTION REQUESTED: Adopt resolution to approve the disbursements for the period ending November 30, 2013. 2. BACKGROUND: Attached is a list of city fund disbursements for the period ending November 30, 2013. 3. BUDGET IMPACT: N/A 4. ATTACHMENTS: Check Registers Resolution Page 1 Invoice Expense Distribution for Period Ended 11.30.13/Council meeting 12.10.13 FUND 100 General Fund 113,188.90 200 Recreation Fund 11,975.56 210 Parker's Lake Cemetery Maint 0.00 220 Transit System Fund 291,858.25 234 Economic Development Fund 0.00 250 Comm Dev Block Grant Fund 5,266.84 254 HRA Section 8 Fund 250.00 254 HAP Check Summary 2,333.96 258 HRA General Fund 224.44 300 1998C GO Activity Center 0.00 304 1998B Shenandoah Debt Sery 0.00 305 2004A GO Public Safety 0.00 307 1998A -TIF #7-5A Rottland 0.00 309 2007A Open Space Series 0.00 310 2009A TIF #7-5A Refund 1998A 0.00 311 2009B AC and FH Refunding 0.00 312 2010A GO Open Space 0.00 400 General Capital Projects Fund 72,705.00 401 Minnesota State Aid Fund 0.00 404 Community Improvement 0.00 405 Park Replacement Fund 0.00 406 Infrasturcture Replacement Fund 0.00 407 Project Administration Fund 0.00 408 Park Construction 0.00 409 Capital Improvement Fund 0.00 410 2003 Street Reconstruction 0.00 413 Improvement Project Construction 567,927.74 414 Shenandoah Administration 0.00 417 Project Warranty Repairs 0.00 418 Utility Trunk System Expansion 0.00 420 Water Sewer Construction 2,329.25 421 Enterprise -Other Construction 2,598.25 998 TIF # 7-2 O.S. (Const) 0.00 998 TIF # 7-3 P.O.S. (Const) 0.00 422 TIF #7-4 P.T.P (Const) 300.00 423 TIF # 7-5 Rottlund (Const) 0.00 424 TIF #7-6 Continental (Const) 0.00 425 TIF Housing Assistance Program 0.00 426 TIF #7-7 Stonecreek ('Const) 0.00 427 TIF #7-8 Shops @ Plymouth Creek 0.00 428 TIF HRA Senior Apt. Constr. Fund 0.00 429 TIF HRA 1-3 Crossroads Station 0.00 430 CON -Open Spaces Series 2007A 0.00 431 CON -2010A Open Space 0.00 432 TIF #7-8 Quest 754.00 500 Water Fund 193,975.57 510 Water Resources Fund 30,568.33 520 Sewer Fund 979,605.47 530 Solid Waste Management Fund 60,030.17 540 Ice Center Fund 9,974.85 550 Field House Fund 7,391.47 600 Central Equipment Fund 130,426.25 610 Public Facilities Fund 60,571.41 620 Information Technology Fund 20,598.81 630 Risk Management Fund 3,351.93 640 Employee Benefits Fund 6,998.80 650 Design Engineering 0.00 660 Resource Planning 256.18 800 Investment Trust Fund 0.00 850 Plymouth Town Square 0.00 851 Vicksburg Crossing 0.00 Total Invoice Expense Distribution: 2,575,461.43 Page 2 ma! city of Plymouth Check Payment Register 11/17/2013 to 11/30/2013 Check 134814 Date Paid: 11/21/2013 A & N Convention Services Amount: $2,092.08 Inv. 24593 10/28/2013 Pet Expo - October 26, 2013 2,092.08 Check 134815 Date Paid: 11/21/2013 ACS/Affiliated Computer Services Amount: $745.11 Inv. 969424 11/15/2013 Firehouse Support Contract Renewal 12/1/13- 745.11 Check 134824 Date Paid:11/21/2013 12/1/14 10/29/2013 Check 134816 Date Paid: 11/21/2013 Adam's Pest Control, Inc. Inv. 837425 10/29/2013 PIC-Qtrly Service Inv. 846718 11/07/2013 Oct -Dec 2013 FS1 Pest Control Inv. 846719 11/07/2013 Oct-Dec'13 FS2 Pest control Inv. 846720 11/07/2013 Oct -Dec 2013 - FS3 Pest Control Check 134817 Date Paid: 11/21/2013 Inv. 2070743 10/29/2013 Check 134818 Date Paid: 11/21/2013 Inv. 29051 10/30/2013 Advanced Coating Systems/ACS Fairway Greens Bike Rack All Star Sports Inc Staff Jackets (5) Check 134819 Date Paid: 11/21/2013 Allied Waste Services Inv. 0894003322101 10/25/2013 10.1/10.31.13 PIC -Trash Service Inv. 0894003328462 10/31/2013 Oct'13 Dropoff/Curbside Check 134820 Date Paid:11/21/2013 Inv. 700076561113 11/03/2013 Check 134821 Date Paid:11/21/2013 Inv. 00176650 10/30/2013 Check 134822 Date Paid:1112112013 Inv. 140110 11/18/2013 Check 134823 Date Paid:11/21/2013 Inv. D2081166NK 11/01/2013 Check 134824 Date Paid:11/21/2013 Inv. 3024666100 10/29/2013 Check 134825 Date Paid: 11/21/2013 Inv. 9100 11/12/2013 Allina Health 10.4.13/10.25.13 Employee Physicals American Fastener lynch pins/o-rings/lockwashers American Institute for the Advancement 1.10.14 class registration child abduction American Messaging Services LLC Pager rental services 11/1/13 to 11/30/13 Anchor Paper Company Copy Paper/glossy Anderson Engineering 10/1/13-10/31/13 -Professional Services Check 134826 Date Paid:11/21/2013 Andersun Lawn Service Inv. 11448 11/03/2013 Final pymt 2013 -Lawn maint City Hall, Fire Station's #1,2,3. Check 134827 Date Paid: 11/21/2013 Andy's Lawncare Inv. 21866 11/01/2013 Nov'13 Snow plowing Check 134828 Date Paid: 11/21/2013 Inv. 12785 10/28/2013 Check 134829 Date Paid:11/21/2013 Inv. 0153827210 10/29/2013 Inv. 0153828770 10/29/2013 Artic Ice Systems Repair ice machine at City Hall Bennett Material Handling Install bearing cap on pallet truck Install new caster wheels on pallet truck Amount: $390.90 104.27 84.97 100.83 100.83 Amount: 225.00 225.00 Amount: 250.00 250.00 Amount: 60,182.33 152.16 60,030.17 Amount: 5,011.00 5,011.00 Amount: 113.67 113.67 Amount: 85.00 85.00 Amount: 110.25 110.25 Amount: 61.67 61.67 Amount: 2,640.00 2,640.00 Amount: 3,785.51 3,785.51 Amount: $395.15 395.15 Amount: $345.00 345.00 Amount: $852.02 304.46 547.56 Check 134830 Date Paid: 11/21/2013 Bergeron Homes Amount: $700.00 Page 3 Inv. P201206571 11/18/2013 5435 Comstock La - Tree Dpst Refund Check 134831 Date Paid: 11/21/2013 Bertelson Total Office Solutions Inv. WO8896791 10/30/2013 Minidesk Calculator Check 134832 Date Paid:11/21/2013 Bolton & Menk Consulting Engineers Inv. 0161232 10/29/2013 9/14-10/11/13 Engineering Services -Ferndale North LS Inv. 0161233 10/29/2013 Engineering Services -Well 2 and 12 Rehab Check 134833 Date Paid: 11/21/2013 Inv. 135792R 10/15/2013 Inv. 135823R 10/16/2013 Inv. 462968 10/29/2013 Inv. 787739 10/09/2013 Inv. 794018 10/29/2013 Inv. CM135792R 11/08/2013 Inv. CM135823R 11/08/2013 Inv. CM787739 11/06/2013 Check 134834 Date Paid: 11/21/2013 Inv. 378128 11/13/2013 Inv. 603750 11/11/2013 Check 134835 Date Paid: 11/21/2013 Inv. 7901 11/11/2013 Boyer Trucks Core Asy (see rtn/Inv#CM 1 35792R) Core Asy (see rtn/Inv#CM 1 35823R) Rebuild Front Differential #281 Switch Asy Oil Fill Return Core Asy (inv#135792R) Return Core Asy (inv#135823R) Return Switch Asy (inv#787739) Braun Intertec Corporation Vicksburg Ln Reconstruction Proj. Thru 11/1/13 Nov'13 Professional Services Bunker Hills Carriages Hayrides - 12/8/13 Check 134836 Date Paid: 11/21/2013 Cadd/Engineering Supply Inc/CES Inv. 293834 10/30/2013 Coated Bond Check 134837 Date Paid: 11/21/2013 CDW Government Inc Inv. 2013-00000228 10/29/2013 Liebert Batteries - +tax Quote P079671 Inv. GS53931 10/29/2013 office headset Check 134838 Date Paid: 11/21/2013 Central Landscaping Inv. 1282 11/12/2013 Sod removal and installed Check 134839 Date Paid: 11/21/2013 City of St Paul Inv. 129842 11/12/2013 Use of Force Oct 16 training Check 134840 Date Paid: 11/21/2013 Comcast Inv. 02181031113 11/07/2013 11.16/12.15.13 -PS/CC wireless Inv. 07578371113 11/07/2013 11.17/12.16.13 - CC/PS Wireless Inv. 07578451113 11/07/2013 11.17/12.16.13- PCC Digital Check 134841 Date Paid: 11/21/2013 Commercial Asphalt Co. Inv. 131115 11/15/2013 11.1/11.13.13 - Asphalt 436.84 Ton 700.00 Amount: $13.88 13.88 Amount: $2,329.25 1,449.25 880.00 Amount: $6,210.19 222.72 222.72 6,184.50 142.49 25.69 222.72) 222.72) 142.49) Amount: $3,459.25 861.00 2,598.25 Amount: 550.00 550.00 15,937.09 Amount: 122.75 122.75 Amount: 887.85 610.72 1,750.00 277.13 15500 55th Ave N - Tree Dpst Refund Amount: 3,444.00 3,444.00 15715 55th Ave N - Tree Dpst Refund Amount: 29.00 29.00 15515 53rd Ave N - Tree Dpst Refund Amount: $117.66 38.47 56.57 22.62 Amount: $21,424.48 21,424.48 Check 134842 Date Paid: 11/21/2013 Crane Engineering Amount: 15,937.09 Inv. 019536 10/31/2013 Phase 2 of the leaning wall project at City Hall 15,937.09 Check 134843 Date Paid:11/21/2013 Creek Hill Custom Homes Inc Amount: 1,750.00 Inv. P201202179 11/18/2013 15500 55th Ave N - Tree Dpst Refund 700.00 Inv. P201204867 11/18/2013 15715 55th Ave N - Tree Dpst Refund 350.00 Inv. P201209105 11/18/2013 15515 53rd Ave N - Tree Dpst Refund 700.00 Check 134844 Date Paid:1112112013 Custom Home Builders Amount: 700.00 Inv. P201301435 11/18/2013 5330 Ranchview La - Tree Dpst Refund 700.00 Check 134845 Date Paid:1112112013 Dakota Supply Group Inc Amount: 6,252,14g e 4 Inv. 8116346 10/28/2013 Inv. 8116347 10/28/2013 Inv. 8166683 10/28/2013 Water Meters for Inventory/Resale Misc. Meters and Parts for Meter Replacement/Repair Water Meters for Inventory/Resale Check 134846 Date Paid:11/21/2013 Data Recognition Corporation Inv. 00080555 10/31/2013 Oct'13 Utility Statements Inv. 206OCT13 10/31/2013 Oct'13-Postage for Utility Bills Check 134847 Date Paid: 11/21/2013 DPC Industries Inc Inv. 82700213513 10/11/2013 Chemicals for water treatment Check 134848 Date Paid: 11/21/2013 Ehlers & Associates Inc Inv. 347217 11/11/2013 TIF 7-4 spending plan -reporting changes to OSA Inv. 347218 11/11/2013 Review Quest TIF cashflow/prepared 7-8 reduced unit Check 134849 Date Paid: 11/21/2013 Elder -Jones Building permit sv Inv. 131114 11/14/2013 10825 40th Ave. N. -Refund of BU Permit 201308861 3,150.00 1,122.19 1,980.00 Amount: $6,329.90 1,927.48 4,402.42 Amount: $3,040.15 3,040.15 Amount: $550.00 300.00 250.00 Amount: $52.58 52.58 Check 134850 Date Paid: 11/21/2013 Electronic Communication Systems LLC/ECSI Amount:$1,485.00 Inv. 16335 10/31/2013 DVR license for ZWP $1,485.00 Check 134851 Date Paid: 11/21/2013 Emergency Response Solutions Inv. 1057 11/01/2013 Altair 4X mutigas detector Inv. 1059 11/01/2013 Regulator,gauge SCBA parts Inv. 1077 11/08/2013 gas monitor charger - replacement Check 134852 Date Paid: 11/21/2013 Inv.1310pcc 10/31/2013 Check 134853 Date Paid: 11/21/2013 Inv. 12621 10/28/2013 eQuality Pathways to Potential Oct'13 PCC Janitorial Fast Water Promotions LLC Aquatic safety supplies Check 134854 Date Paid: 11/21/2013 Fastenal Company Inv. MNPLY64911 10/28/2013 Nyloknut/PPHMS/XL Pair Gloves Inv. MNPLY65004 10/31/2013 nylock/hcs Inv. MNPLY65037 11/01/2013 CPL (10) Check 134855 Date Paid: 11/21/2013 Inv.0054815A 10/18/2013 Inv. 0927171 10/21/2013 Inv. 0956061 10/22/2013 Inv.0998705CM 11/19/2013 Inv.1002081CM 11/19/2013 Inv. CM005024A 10/15/2013 Check 134856 Date Paid: 11/21/2013 Inv. 00679231N 11/01/2013 Inv. 00679241N 11/01/2013 Inv. 00680321 N 11/01/2013 Inv.0068064IN 11/13/2013 Ferguson Waterworks #2516 20 Breakable flanges/see cr CM005024 Rod Assy/auto Drn prmr/clnr/gray cement/can swab Credit on account/ck 119448 8.11.11 Credit on account/ck 119448 8.15.11 Cr inv 0054815 Fidelity Building Services Inc Nov'13 Janitorial Nov'13 PD Sunday janitorial 3cs 24x33 wastebasket liners Strip and wax terrazzo floor and stairs at City Hall Check 134857 Date Paid: 11/21/2013 Finishing Touch Plus Inv. 6855 11/04/2013 Window Project: painting all exterior metal around windows Check 134858 Date Paid: 11/21/2013 First Transit Inc Amount: $1,441.87 881.09 351.94 208.84 Amount: $416.81 416.81 Amount: $222.47 222.47 Amount: $92.26 30.50 49.07 12.69 Amount: $155.10 935.16 25.90 180.47 34.59) 16.68) 935.16) Amount: $10,213.41 8,560.69 267.19 97.95 1,287.58 Amount: $9,590.00 9,590.00 Amount: $288,760.18 Page 5 Inv. 10880789 10/31/2013 Oct'13 bal owed/DAR Transit Check 134859 Date Paid: 11/21/2013 Funfar Landscaping LLC Inv. 131113 11/13/2013 15820 25th Ct-Plant tree at property adjacent to Well 17 site Check 134860 Date Paid: 11/21/2013 Inv. GG33813 10/28/2013 Check 134861 Date Paid:11/21/2013 Inv. 1006782775 10/28/2013 Inv. 1006792064 11/01/2013 Check 134862 Date Paid:11/21/2013 Inv. 131106A 11/06/2013 Check 134863 Date Paid:11/21/2013 Inv. 81622 10/31/2013 Check 134864 Date Paid:11/21/2013 Inv. 01320042014 11/18/2013 Check 134865 Date Paid:11/21/2013 Inv. 90120 10/29/2013 Check 134866 Date Paid:11/21/2013 Inv. 9264034324 10/09/2013 Inv. 9268537942 10/15/2013 Inv. 9280256448 10/28/2013 Inv. 9281564485 10/29/2013 Inv. 9284433779 11/01/2013 Check 134867 Date Paid:11/2112013 Inv. 4905 11/01/2013 Check 134868 Date Paid: 11/21/2013 Inv. 24302300 10/29/2013 Check 134869 Date Paid: 11/21/2013 Inv. 131119 11/18/2013 G O Gutters Furnih materials and labor for gutters at Reserve G&K Services Inc Mat, medgray (13) City Uniforms Gonyea Homes 14 Tree Deposit Refunds 288,760.18 Amount: $1,530.00 1,530.00 Amount: $811.00 811.00 Amount: $473.56 114.79 358.77 Amount: $9,800.00 9,800.00 Gopher State One -Call, Inc. Amount: 5,046.20 Locates 5,046.20 Water treatment chemicals Government Finance Off. Assoc. Amount: 895.00 2014 Mbrsp, Bursheim,Weitgenant, 895.00 48' Tech Level w/case Berg, McMackins, Fields 11/01/2013 Gloves/earplugs Grafix Shoppe Amount: 326.30 new squad sheild decals (8) new squad iwatch 326.30 Record Ease Web Oct 2013 decals (20) Grainger Amount: 64.39 Boot;protective 136.80 Orange Cordova Jacket -return 179.55) Inv#9255786338 Battery, sealed lead acid 6V 27.58 plastic pails (6)/Lids (6) 76.31 Air gun, green 3.25 GroundsCare Inc. Amount: 2,730.00 Snow removal service for Nov 2013 (IN # 2,730.00 4905) Grove Nursery Inc potted plants Meenakshi Gurumoorti & Nitin Lamba 15834 60th Ave N -Utility Refund Check 134870 Date Paid: 11/21/2013 Hawkins Inc Inv. 3534928 11/13/2013 Water treatment chemicals Inv. 3534929 11/13/2013 Water treatment chemicals Check 134871 Date Paid:11/21/2013 HDS White Cap Const Supply Inv. 10000892214 10/29/2013 48' Tech Level w/case Inv.10000908418 11/01/2013 Gloves/earplugs Check 134872 Date Paid:11/21/2013 Hennepin County Treasurer Inv. 921101310 11/01/2013 Record Ease Web Oct 2013 Check 134873 Date Paid: 11121/2013 Inv. 1000036199 10/31/2013 Check 134874 Date Paid:11/21/2013 Inv. 1000036110 10/31/2013 Hennepin County Treasurer Oct'13 Utilities Solid Waste Hennepin County Treasurer Oct'13 Technical support Amount: $357.76 357.76 Amount: $151.29 151.29 Amount: $13,910.90 1,722.95 12,187.95 Amount: $345.48 235.12 110.36 Amount: $88.00 88.00 Amount: $368.35 368.35 Amount: $160.31 160.31 Check 134876 Date Paid: 11/2112013 Homes By Tradition LLC Amount: $4,900.00 Page 6 Inv. P201202207 11/18/2013 Inv. P201206158 11/18/2013 Inv. P201206923 11/18/2013 Inv. P201207910 11/18/2013 Inv. P201209341 11/18/2013 Inv. P201301196 11/18/2013 Inv. P201301999 11/18/2013 5435 Polaris La- Tree Dpst Refunds 5295 Polaris La - Tree Dpst Refund 5310 Ranchview Ln N - Tree Dpst Refund 16410 54th Ave N - Tree Dpst Refund 14915 52nd Ave N - Tree Dpst Refund 14905 52nd Ave N 14940 52nd Ave N - Tree Dpst Refund Check 134877 Date Paid: 11/21/2013 Instrumental Research Inc Inv. 8253 10/30/2013 MDH Water Samples Check 134878 Date Paid: 11/21/2013 J H Larson Electrical Co Inv. S100461174002 10/29/2013 21 Ornamental Poles & Luminaires- Parkers Lake Inv. S100492725002 11/01/2013 City Center Ornamental replacements Check 134879 Date Paid: 11/21/2013 Jesse Threbil Foundation Systems Inc Inv. 131114 11/14/2013 10200 39th Ave. N -Refund of Dupicate BU Permit 201308086 700.00 700.00 700.00 700.00 700.00 700.00 700.00 Amount: $640.00 640.00 Amount: $13,275.18 10,898.81 2,376.37 Amount: $120.46 120.46 Check 134880 Date Paid: 11/21/2013 John Ballew Photography Amount: 106.88 Inv. 103168 11/09/2013 Dept photos of 4 new reserve officers 106.88 Check 134881 Date Paid: 11/2112013 K&S Engraving Amount: 129.16 Inv. 5651 11/01/2013 FD Engraving Products 129.16 Check 134882 Date Paid: 11/21/2013 Killmer Electric Company Inc Amount: 497.80 Inv. 77000 10/31/2013 Signal repair (IN# 77000) 497.80 Check 134883 Date Paid: 11/21/2013 Kriss Premium Products Inc Amount: 457.43 Inv. 130980 11/01/2013 Nov'13 IC Evap Condensors 457.43 Check 134884 Date Paid: 11/21/2013 Lawncraft Corporation Amount: 1,700.00 Inv. 5769 10/28/2013 Nov / Dec 2013 Snow removal service for (IN# 1,700.00 5769) Check 134885 Date Paid: 11/21/2013 LDK Builders Inc Amount: 1,400.00 Inv. P201207120 11/18/2013 5405 Comstock Ln N - Tree Dpst Refund 700.00 Inv. P201208486 11/18/2013 5475 Comstock Ln N 700.00 Check 134886 Date Paid: 11/21/2013 Lennar Family of Builders Amount: 1,000.00 Inv. 2006057 11/15/2013 R200709346/Eroision Control Dpst Taryn Hills 1,000.00 3rd Addition Check 134887 Date Paid: 11/21/2013 LexisNexis Risk Data Management Inc Amount: 49.20 Inv. 10345582013103 10/31/2013 october monthly billing 2013 49.20 Check 134888 Date Paid: 11/21/2013 Logis Amount: 3,789.00 Inv. 37500 10/31/2013 Oct'13 GIS/Internet 3,789.00 Check 134889 Date Paid: 11/21/2013 Loretto Auto Recondition Amount: 3,338.05 Inv. 36011 10/29/2013 Unit 1012 front bumper/headlamp & finish 3,338.05 Check 134890 Date Paid: 11121/2013 LSC Resource Inc Amount: 480.62 Inv. 24375 10/29/2013 Nov/Dec 13' -Sr Newsletter 480.62 Check 134891 Date Paid: 11/21/2013 Lyndale Plant Services Amount: 165.11 Inv. 33386 11/01/2013 Nov'13 Plant lease/Care 165.11 Check 134892 Date Paid: 11/21/2013 Martin -McAllister Consulting Psychologists Inc Amount:$4,950.00 Inv. 8781 10/31/2013 Public Safety Assessment -Larson and Raquet 900.00 Inv. 8782 10/31/2013 Firefighter Assesments 4,050.00 Page 7 Check 134893 Date Paid: 11/21/2013 Metro Garage Door Co. Amount: 272.30 Inv. 229167 10/25/2013 Installed new air switch at Fire #2 272.30 Date Paid: 11/21/2013 Check 134894 Date Paid: 11/21/2013 Metropolitan Council Amount: 912,358.88 Inv. 0001027128 11/04/2013 Dec'13 Waste Water Services 403,711.73 Check 134904 Inv. 131031 10/31/2013 Oct'13 Sewer Availability Charge/SAC 508,647.15 Date Paid:11/21/2013 Check 134895 Date Paid: 11/21/2013 Minneapolis Saw Company Inc Amount: 150.43 Inv. 35580 11/15/2013 Misc. forestry supplies 150.43 Check 134896 Date Paid: 11/21/2013 Minnesota Recreation & Park Assoc/MRPA Amount: 245.00 Inv. 131119 11/19/2013 2014 Annual MRPA General Meeting 245.00 Luncheon Check 134897 Date Paid: 11/21/2013 MN Dept of Health Amount: 23.00 Inv. 131115 11/15/2013 Joe Raiche Renew Class C water license 23.00 Check 134898 Date Paid: 11/21/2013 MN Fire Serv.Certification Brd Amount: 25.00 Inv. 2331 11/06/2013 haz mat test - Collins 25.00 Check 134899 Date Paid: 1112112013 Inv. 517803 11/13/2013 Check 134900 Date Paid: 11/21/2013 Inv. 140113 11/18/2013 Check 134901 Date Paid: 11/21/2013 Inv. 2754 11/18/2013 Check 134902 Date Paid: 11/21/2013 Inv. T10266829 10/01/2013 Check 134903 Date Paid:11/21/2013 Inv. 186941 10/29/2013 Check 134904 Date Paid:11/21/2013 Inv. 5052106 10/31/2013 Check 134905 Date Paid:11/21/2013 Inv. 14608 10/31/2013 Inv. 14678 10/21/2013 Check 134906 Date Paid: 11/21/2013 Inv. 680283359001 10/28/2013 Inv. 680283359002 10/29/2013 Inv. 680283395001 10/28/2013 Inv. 680283505001 10/28/2013 Inv. 680293365001 10/28/2013 Inv. 680529686001 10/29/2013 Inv. 680529712001 10/29/2013 Inv. 680667190001 10/30/2013 Inv. 680769045001 10/29/2013 Inv. 680904512001 10/31/2013 Inv. 681035245001 11/01/2013 Inv. 681062368001 11/01/2013 Morrie's Imports Inc Amount: $10.03 Knob -heater $10.03 MSCIC/MN South Central Investigators Coalition Amount:$75.00 2014 Winter Conference Registration $75.00 Natural Shore Technologies right of way restoration 3rd and 101 Newman Traffic Signs Sign replcmnt/Sagamore neighborhood North Suburban Towing Inc Unit 281 tow to Boyer Northland Chemical Corp cleaning supplies Northland Petroleum Service Repair of Fuel Dispenser Issues/Leak Detec.test Repair of Fuel Dispenser Issues/Leak Detec.test Office Depot sheet protectors/deskpad/key tags Planner planners/calendar Chairmat-(2) PD paper plates/markers/napkins Magnifier/magnifier page wireless mouse Kleenix/envelopes/shelf/batteries calculator/envelopes/monitor riser labels-CD/DVD, dividers envelopes/catalog refills/calendars/organizers Check 134907 Date Paid:11/2112013 Omann Brothers Inc Inv. 10625 10/29/2013 Asphalt for street repairs Inv. 10628 11/01/2013 Asphalt for street repairs Amount: 890.00 890.00 Amount: 586.17 586.17 Amount: 267.19 267.19 Amount: 192.74 192.74 Amount: 772.46 519.70 252.76 Amount 37.94 23.61 85.87 491.60 62.92 44.97 31.09 112.33 55.71 145.37 93.20 117.10 Amount 145.33 146.78 1,301.71 292.11 Page 8 Check 134908 Date Paid: 11/21/2013 OSI Environmental Inc Inv. 2045511 10/22/2013 Vac Out Fuel Sumps Check 134909 Date Paid: 11/21/2013 Inv. 22076 11/05/2013 Inv. 22077 11/05/2013 Inv. 22088 11/12/2013 Inv. 22089 11/12/2013 Inv. 22090 11/12/2013 Ostvig Tree, Inc. 45105 38th Ave N - Tree Removals Force Cut Removals 10525 37th PI N -Tree Removals Parkers Lk Pavillion - Tree Removal 2319 W Medicene Lk Dr - Tree Removals Amount: $370.00 370.00 Amount: $8,368.65 1,388.84 135.60 4,793.34 1,232.80 818.07 Check 134910 Date Paid: 11/21/2013 Owens Companies Inc Amount: $13,110.44 Inv. 53397 10/31/2013 blown fuse found & replaced 221.80 Inv. 53434 10/31/2013 additional material not included on inv#53172 305.60 Inv. 53449 10/31/2013 dome motor replacement 4,293.04 Inv. 53495 10/31/2013 PCC Automation Integration Projects -Final 8,290.00 Check 134911 Date Paid: 11/21/2013 Parallel Technologies Inc Inv. 36608 09/30/2013 Fiber work on SCADA system Check 134912 Date Paid: 11/21/2013 Inv. 215 10/31/2013 Check 134913 Date Paid:11/21/2013 Inv. 06487 10/31/2013 Perkins Landscape Contractors Inc Fairway Greens Grading & Sodding Personnel Evaluation Inc Oct'13 PD evaluation Amount: $3,010.99 3,010.99 Amount: $5,250.00 5,250.00 Amount: $20.00 20.00 Check 134914 Date Paid: 11/21/2013 Phasor Electric Company Amount: $3,457.17 Inv. 041958 10/29/2013 Replace Balast (6)/replace switches (3) 1,458.04 Inv. 041959 10/29/2013 Electrical work on the shed 1,480.33 Inv. 041980 10/31/2013 Repair: High bay fixtures and 2" conduit PW, 518.80 Inv. 004A 11/01/2013 water issue PS 159.00 Check 134915 Date Paid: 11/21/2013 Plymouth Automotive Inc. Inv. 131030 10/30/2013 10.30.13 2014 Ford Focus tow Amount: $256.18 256.18 Check 134916 Date Paid: 11/21/2013 Precision Surveys Inc Amount: $1,700.00 Inv. 131029 10/29/2013 Property corner locations @ Plymouth Creek 1,700.00 Check 134920 Date Paid: 11/21/2013 playfield 11/14/2013 Check 134917 Date Paid: 11/21/2013 PRISM Amount: $246.84 Inv. 004A 11/01/2013 7.1.13/9.16.13 34 one way rides 159.00 Inv. 004B 11/01/2013 9.17.13/9.30.13 8 one way rides 87.84 Check 134918 Date Paid: 11/21/2013 Inv. 06231551 10/30/2013 Check 134919 Date Paid: 11/21/2013 Inv. 225631 10/31/2013 Check 134920 Date Paid: 11/21/2013 Inv. 131114 11/14/2013 Check 134921 Date Paid: 11/21/2013 Inv. 103131 10/10/2013 Check 134922 Date Paid: 11/21/2013 Inv. 3821 10/29/2013 Check 134923 Date Paid: 11/21/2013 Inv. INV 132547 10/31/2013 Check 134924 Date Paid:11/21/2013 Inv. 44655 11/13/2013 Progressive Business Publications Nov'13-Nov'14 Payroll Newsletter renewal Quantum Labs Inc Cobalt Blue Nitrile -Invoice 225631 Rayito de Sol LLC Nov/Dec 2013 - Zumba Instruction Riot Creative Imaging Art Fair Signs Rock On Trucks Inc Rip rap delivery from St. Clould to Plymouth Safe Fast winter gloves (24) Sathre-Bergquist Inc Dunkirk Lane Engineering Services Amount: 230.00 230.00 Amount: 51.39 51.39 Amount: 4,524.65 4,524.65 Amount: 104.20 104.20 Amount: 2,353.99 2,353.99 Amount: 128.26 128.26 Amount: 1,057.50 1,057.50 Page 9 Check 134925 Date Paid: 11/21/2013 Science Explorers Amount: $471.35 Inv. 2903 11/11/2013 Preschool Recreation Program - Tiny Tot $471.35 Explorers Check 134926 Date Paid: 11/21/2013 Inv. N00244846 11/15/2013 Screenvision Direct Inc Nov'13 Mann Plymouth Advertising Check 134927 Date Paid: 11/21/2013 Signature Concepts Inc Inv. 14404067 11/13/2013 Fieldhouse sweatshirts Check 134928 Date Paid: 11/21/2013 SRF Consulting Group, Inc. Inv. 08253002 10/31/2013 engineering services Thru Oct'13 Check 134929 Date Paid: 11/21/2013 State of Minnesota Inv. 00000172887 10/29/2013 work crew for dome up Check 134930 Date Paid: 11/21/2013 Inv.00000160507A 08/29/2013 Check 134931 Date Paid: 11/21/2013 Inv. 11031643 07/05/2013 Inv. 11037121 08/01/2013 Inv. 11044313 09/05/2013 Inv. 11051564 10/15/2013 Inv. 11053810 10/29/2013 Inv. 11053927 10/29/2013 Inv. 11054194 10/30/2013 Inv. 11054572 11/01/2013 State of Minnesota Proj13001 work crew storm damage Streicher's Inc Pants (1) -Ann Korsmo Detent Selector recoil spring assembly Shirts (2)-T. Hayden/Swiatkiewicz Pants - R. Specken Shirt - Stephen Orluck Shirts(2)/Pants(1)- Whitmore Pants (1) - Kip Springer Check 134932 Date Paid: 11/21/2013 Superior Brookdale Ford Inv.92264 10/31/2013 Wheel Check 134933 Date Paid:11/21/2013 Swanson Homes Inv. P201302157 11/18/2013 15610 55th Ave - Tree Dpst Refund Check 134934 Date Paid:11/21/2013 T & D Landscape, Inc. Inv. 3477 11/06/2013 Lawncare for 3325 Garland Check 134935 Date Paid: 11/21/2013 Terminal Supply Company Inv. 6752200 10/28/2013 curbstop couplings Amount: $419.24 419.24 Amount: $263.43 263.43 Amount: $41,076.29 41,076.29 Amount: $2,835.00 2,835.00 Amount: $1,350.00 1,350.00 Amount: $484.55 49.99 0.43 19.21 89.98 49.99 49.99 154.97 69.99 Amount: $232.47 232.47 Amount: $700.00 700.00 Amount: $224.44 224.44 Amount: $845.29 845.29 Check 134936 Date Paid: 11/21/2013 Toll Company Amount: $129.68 Inv. 158561 10/29/2013 propane cylinder 41.16 Inv. 159166 10/31/2013 Anchors (24) 68.18 Inv. 469998 10/31/2013 Propane cylinders 20.34 Check 134937 Date Paid: 11/21/2013 David Tomlinson Amount: $273.00 Inv. 131108 10/23/2013 Acrylic Painting & Drawing Clases Oct -Nov. 273.00 2013 Check 134938 Date Paid: 11/21/2013 Total Control Systems Inc Amount: $733.88 Inv. 6687 10/31/2013 Open for SCADA system repairs and upgrades 733.88 Check 134939 Date Paid:11/21/2013 Inv. E04250 11/15/2013 Check 134940 Date Paid: 11/21/2013 Inv. RMR892666 11/01/2013 Inv. RMR892716 11/01/2013 Inv. RMR892765 11/01/2013 Inv. RMR892970 11/01/2013 Inv. RMR893028 11/01/2013 Town & Country Caterers Catering for Veterans Program on 11/13/13 Trans -Alarm Inc Nov'13/Jan'14 FS2 Fire monitoring Nov'13-Jan'14 FS1 Fire monitoring 11.1.13/1.31.14-Fire/Sprinkler Monitoring Nov'13-Jan'14 FS3 Fire monitoring 11.1.13/1.31.14-Fire/Sprinkler Monitoring Zach Amount: $1,050.00 1,050.00 Amount: $1,454.29 263.61 263.61 318.25 263.61 345.21 page 10 Check 134941 Date Paid: 11/21/2013 Inv. 131114 11/14/2013 Ln TreeHouse 7.1/11.1.13 - Mentoring & Group program sessions Check 134942 Date Paid: 11/21/2013 Tri -K Services Inv. 5639 10/31/2013 Open for black dirt as needed Check 134943 Date Paid:11/21/2013 Turck Inc Inv. ESC11064 11/18/2013 Refund bal of escrow ESC11064S/Turck Check 134944 Date Paid:11/21/2013 Uniforms Unlimited Inc. Inv. 174809 08/28/2013 Shirt -Nate Palm Check 134945 Date Paid:11/21/2013 United Rentals (North America) Inc Inv. 115650648001 11/13/2013 core hill machine rental/diamond core bit Amount: $5,000.00 5,000.00 Amount: $779.12 779.12 Amount: $2,647.60 2,647.60 Amount: $54.95 54.95 Amount: $206.81 206.81 Check 134946 Date Paid:11121/2013 University of Minnesota Amount: $705.00 Inv. 131113 11/13/2013 Paumen/Payne/Renneberg-APWA Conference $705.00 Check 134947 Date Paid:11/21/2013 USA Mobility Wireless Inc Inv. WO0296261 K 10/31/2013 Nov'13 SW/UT pager rental Check 134948 Date Paid: 11/21/2013 USDA Aphis General Inv. 3000620122 10/25/2013 wildlife management bill # 3000620122 Check 134949 Date Paid:11/21/2013 Inv. 19091 08/14/2013 Inv. 19292 10/03/2013 Inv. 19332 10/07/2013 Inv. 19346 10/09/2013 Inv. 19369 11/01/2013 Inv. 19375 11/01/2013 Valley Rich Co Inc Crossroads Commons Sewer repairs 2305 Kirkwood -Emergency water main repair 3650 Annapolis -Emergency water main repair 3605 Saratoga -Emergency water main repair Cty 9 and Vinewood-Emergency water main repair Cty 9 and Vinewood -Emergency water main repair Check 134950 Date Paid: 11/21/2013 Verified Credentials Inc Inv. 214889 10/31/2013 Oct'13 Background Screenings Check 134951 Date Paid: 11/21/2013 Inv. 114437 10/23/2013 Check 134952 Date Paid: 11/21/2013 Inv. 131118 11/18/2013 Viking Trophies Black Leatherette Certificate Holder Maychee Vue Dial -A -Ride Refund #11126 Check 134953 Date Paid: 11/21/2013 W D Larson Companies LTD Inc Inv. F233010129 10/28/2013 Filters/Filter oil Inv. F233050076 11/01/2013 Filters Inv. F233050082 11/01/2013 Filters/filter kit Check 134954 Date Paid: 11/21/2013 The Watson Company Inv. 832497 10/31/2013 IC Concession Food resupply Inv. 832971 11/14/2013 IC Concession food resupply Amount: $124.09 124.09 Amount: $121.27 121.27 Amount: $80,894.50 62,500.00 3,555.00 3,335.50 4,619.00 2,654.00 4,231.00 Amount: $150.50 150.50 Amount: $253.83 253.83 Amount: $30.00 30.00 Amount: $169.36 101.77 8.81 58.78 Amount: $1,317.72 563.94 753.78 Check 134955 Date Paid: 11/21/2013 Wayzata Public Schools Amount: $126.00 Inv. 1314757131031 10/31/2013 Nov'13 Gymnastics Equip/Building Rental Fee $126.00 Check 134956 Date Paid: 11/21/2013 Inv. 714030 11/16/2013 Check 134957 Date Paid: 11121/2013 Inv. 20819 10/31/2013 Westside Wholesale Tire Inc. Loader Tire Valve Cores Works Computing Inc 10.22.13 Install San in DR room Amount: $7.16 7.16 Amount: $499.64 499.64 Page 11 Check 134958 Date Paid: 11/21/2013 Wright -Henn Elec. Co. Amount: $10,306.69 Inv. 131031 10/31/2013 Oct'13 Residential Street Lights/SW,Prks,Trns 10,306.69 Check 134959 Date Paid: 11/21/2013 WSB & Associates Amount: $22,275.67 Inv. 0208000017 10/29/2013 Proj 10015 Sep'13 Peony Ln/Lawndale Ln 22,275.67 Inv. 131118 11/18/2013 extension Date Paid: 11/21/2013 Check 134960 Date Paid: 11/21/2013 Xcel Energy Amount: $50,916.79 Inv. 2013-00000238 11/13/2013 9.28/11.21.13 -Wells & Trmnt Plants 50,916.79 Check 134961 Date Paid:11/21/2013 Janene Hebert Amount: $134.47 Inv. 130911 09/11/2013 Mileage reim-HAMM Mtg/MAAO Fall 134.47 Conference Check 134962 Date Paid:11/21/2013 Inv. 2013-00000232 11/15/2013 Check 134963 Date Paid:11/21/2013 Inv. 131114 11/14/2013 Check 134964 Date Paid:11/21/2013 Inv. 2013-00000234 11/15/2013 Check 134965 Date Paid: 11/21/2013 Inv. 2013-00000235 11/15/2013 Check 134966 Date Paid: 11/21/2013 Inv. 131118 11/18/2013 Check 134967 Date Paid: 11/21/2013 Inv. 131118 11/18/2013 Check 134968 Date Paid: 11/21/2013 Inv. 131118 11/18/2013 Check 134969 Date Paid: 11/21/2013 Inv. Import - 1894 11/20/2013 Check 134970 Date Paid: 11/21/2013 Inv. Import - 1895 11/20/2013 Check 134971 Date Paid: 11/21/2013 Inv. E52668a 10/31/2013 Check 134972 Date Paid: 11/27/2013 Inv. 2256147 11/05/2013 Law Enforce Labor Serv./Union DUES POL - Police Union Dues Regina Michaud Calameo-on line Winter Brochure Publication MN AFSCME Council #5 DUES MTCE - Maintenance Union Dues* MN Child Support Payment Ctr CHD SUP% - Child Support Percentage* Heidi Sanderson TZD Conference Mileage reimbursement Barbara Thomson Intl' Dark Sky Assn Annual Mtg Michael Vander Linden Book (reimburse purchase amount) Marron, Rebecca Park and Rec Refund Sibley, Brad Park and Rec Refund Mintahoe Inc Fall All -Staff Training -2013 Acme Tools cut off saws Check 134973 Date Paid: 11/27/2013 Airic's Heating LLC Inv. 201309558 11/25/2013 1120 Kirkwood Ln refund ME permit 201309558 Check 134974 Date Paid:11/27/2013 Inv. 113262 11/05/2013 Check 134975 Date Paid:11/27/2013 Inv. 0894003328815 10/31/2013 Check 134976 Date Paid:11/27/2013 Inv. D2081166NL 12/01/2013 Check 134977 Date Paid:11/27/2013 Inv. 2133068 11/05/2013 Check 134978 Date Paid:11/27/2013 Inv. 17239 11/05/2013 AI's Coffee Company Coffee/cups/lids/creamer-Resale Allied Waste Services 10. 18.13 PM Solid Waste American Messaging Services LLC Dec'13 PD Pager Rental American Test Center Annual Ladder Inspection #s 031, 038 & 041 Auto Electric Specialists Inc New Starter #233 Amount: $1,403.82 1,403.82 Amount: $149.00 149.00 Amount: $2,616.54 2,616.54 Amount: $1,615.24 1,615.24 Amount: $76.84 76.84 Amount: $158.00 158.00 Amount: $50.00 50.00 Amount: $52.00 52.00 Amount: $32.50 32.50 Amount: $2,358.20 2,358.20 Amount: $2,458.12 2,458.12 Amount: $45.90 45.90 Amount: $266.30 266.30 Amount: $723.71 723.71 Amount: $120.25 120.25 Amount: $1,725.00 1,725.00 Amount: $192.38 192.38 Page 12 Check 134979 Date Paid: 11/27/2013 Boundary Waters Bank Amount: 3,240.00 Inv. 090403A 11/22/2013 R200901505 4.3.09 SIPA refund 10806 So 3,240.00 11/07/2013 Windows std Server 2012 Shore Drive 11/07/2013 HP LJ Pro Check 134980 Date Paid:11/27/2013 Boyer Trucks Amount: 50.97 Inv. 136792R 11/08/2013 Thermostat 50.97 Check 134981 Date Paid:11/27/2013 Brock White Company LLC Amount: 638.07 Inv. 1238149700 11/06/2013 Rubber buckets for lift station cleaning 64.13 Inv. 1238150300 11/06/2013 SC 150 Blanket 573.94 Check 134982 Date Paid:11/27/2013 C S McCrossan Construction Inc Amount: 4,450.65 Inv. 11093MB 11/08/2013 11.8.13 87.67ton 44C asphalt for yard waste 4,450.65 pad Check 134983 Date Paid: 11/27/2013 C S McCrossan Construction Inc Amount: 499,684.61 Inv. 131120 11/20/2013 Proj13004 #2 Deerwood Glen/Swan Lake Edge $499,684.61 MO Check 134984 Date Paid: 11/27/2013 Cadd/Engineering Supply Inc/CES Amount: 646.48 Inv. 294277 11/08/2013 Plotter supplies 288.56 Inv. 294308 11/08/2013 Plotter supplies 357.92 Check 134985 Date Paid: 11/27/2013 CDW Government Inc Inv. GX05313 11/06/2013 Office Hdst lifter Inv. GX13313 11/06/2013 Avocent Switch - Central Inv. GX65318 11/07/2013 Windows std Server 2012 Inv. GX79962 11/07/2013 HP LJ Pro Check 134986 Date Paid: 11/27/2013 Inv. 80 000147373111 11/18/2013 Check 134987 Date Paid: 11/27/2013 Inv. 55188241113 11/16/2013 Check 134988 Date Paid: 11/27/2013 Inv. 131203 11/25/2013 CenterPoint Energy 9.24/10.23.13 Natural Gas CenturyLink Nov'13 551.8824 City of Brooklyn Park 12.3.13 Jim Long "Crime Free Housing" seminar Check 134989 Date Paid: 11/27/2013 City of Maple Grove Inv. 14439 11/05/2013 PUPS - October Operations Amount: $6,318.34 71.35 608.04 5,343.75 295.20 Amount: $11,695.13 11,695.13 Amount: $57.31 57.31 Amount: $30.00 30.00 Amount: $1,764.00 1,764.00 Check 134990 Date Paid: 11/27/2013 CLIMB Theatre Amount: $623.00 Inv. 46737 11/04/2013 Kimberly Lane - Respect for the Environment $623.00 Presentation Check 134991 Date Paid: 11/27/2013 Comcast Inv. 02536961113 11/13/2013 11.22/12.21.13 IC Digital Box Inv. 131108 11/08/2013 11.18/12.17.13 CMCL Wireless Check 134992 Date Paid: 11/27/2013 Inv. 120318 11/05/2013 Check 134993 Date Paid: 11/27/2013 Inv. S000030637 11/06/2013 Check 134994 Date Paid: 11/27/2013 Inv. 8169310 10/29/2013 Inv. 8171570 11/07/2013 Inv. 8171744 11/07/2013 Inv. A116129 11/21/2013 Crabtree Companies Inc Roller replacements Cretex Concrete Products Midwest Inc 48" Skimmer grate replacement Dakota Supply Group Inc 6 1"M70 meters,6 #4 setters/resale&6 3/4"x9 M35&1 2"cmpld/rplcmn Various Meters/Parts for Repair/Replacement Water Meters for Inventory/Resale Cr sales tax on inv 8169310 Amount: $221.40 15.84 205.56 Amount: $80.16 80.16 Amount: $1,615.95 1,615.95 Amount: $73,568.39 4,530.43 54,093.71 15,101.00 156.75) Page 13 Check 134995 Date Paid: 11/27/2013 Dalco Inv. 2672867 11/05/2013 soap/towels/toliet tissue/can liners Inv. 2674259 11/07/2013 Cormatic towels/roll towel Check 134996 Date Paid:11/27/2013 DMJ Asphalt Inc Inv. 11899 09/30/2013 Trail #1-#5 prep/base work Inv. 11927 10/23/2013 Trail #5 paving Check 134997 Date Paid:11/27/2013 Dorsey & Whitney LLP Inv. 1906503 10/24/2013 8.9/8.21.13 2011 TIF 7-8 Check 134998 Date Paid:11127/2013 DPC Industries Inc Inv. 82700215513 11/07/2013 Chemicals for water treatment Inv. 82700216313 11/07/2013 Chemicals for water treatment Inv. 82700216413 11/08/2013 Chemicals for water treatment Inv. 82700216513 11/07/2013 Chemicals for water treatment Check 134999 Date Paid: 11/27/2013 DSS Commercial Inc Inv. 16685 11/13/2013 Oct'13 Various Shelter cleaning services Inv. 16687 11/15/2013 Oct'13 Stn 73 weekly lawn Inv. 16688 11/15/2013 Oct'13 Messiah weekly Lawn Check 135000 Date Paid: 11/27/2013 ECM Publishers Inc Inv. 42723 11/07/2013 PHN-Brynwood 2013-095 Inv. 42724 11/07/2013 PHN-Kingsview 2013-096 Check 135001 Date Paid: 11/27/2013 Education Speciality Publishing LLC Inv. 27056 11/08/2013 300 Reds fire facts for kids activity book Check 135002 Date Paid: 11/27/2013 Fire Equipment Specialities Inv. 8096 11/08/2013 turn out gear - Hughes Inv. 8097 11/08/2013 gear repair - Couser Check 135003 Date Paid: 11/27/2013 Inv. 1006803397 11/08/2013 Check 135004 Date Paid: 11/27/2013 Inv. 9284137966 11/01/2013 Inv. 9286016515 11/04/2013 Inv. 9287244934 11/05/2013 Inv. 9290930909 11/08/2013 Inv. 9290930917 11/08/2013 Check 135005 Date Paid: 11/2712013 Inv. 198230 11/06/2013 G&K Services Inc City Uniforms Grainger Filter,truck wash brush,wood handle toliet repair kit/filter shoe covers air release valve Boot Brush Hawkins Ash CPAs LLP Nov'13 Section 8 acctg service Amount: $1,811.21 1,148.96 662.25 Amount: $20,885.25 15,005.25 5,880.00 Amount: $504.00 504.00 Amount: $11,429.85 3,044.22 1,917.36 2,996.76 3,471.51 Amount: $1,320.98 1,015.31 252.23 53.44 Amount: $142.89 77.94 64.95 Amount: $165.00 165.00 Amount: $2,399.20 2,023.00 376.20 Amount: $355.91 355.91 Amount: $588.41 77.51 43.11 29.28 383.36 55.15 Amount: $250.00 250.00 Check 135006 Date Paid: 11/27/2013 Hennepin Co Info Tech Dept Amount: 3,763.55 Inv. 131038040 10/31/2013 Oct'13 PD Radio/MDC admin fee 3,445.55 Inv. 131038095 10/31/2013 Oct'13 PW Radio Admin fee 318.00 Check 135007 Date Paid: 11/27/2013 Hildi Inc Amount: 995.00 Inv. 5204 11/06/2013 Thru 10.14.13/Actuarial Valuation under GASB 995.00 45 Check 135008 Date Paid:11/2712013 IpSwitch Inc Amount: 1,845.58 Inv. IN509488 11/07/2013 12.11.13/11.22.14Whatsup Gold 1,845.58 WC& 12.27.13/11.22.14Whats up IPAM Check 135009 Date Paid: 11/27/2013 K&S Engraving Amount: 13.79 Inv. 5645 10/30/2013 Scott Kleist name plate 13.79 Page 14 Check 135010 Date Paid: 11/27/2013 Kid Create Studio Amount: 396.00 Inv. 3679 11/25/2013 9 Keepsake Art 396.00 Check 135011 Date Paid: 11/27/2013 Klein Underground LLC Amount: 2,967.00 Inv. 61534 11/04/2013 Temp Asphalt - 2015 Xanthus Ln N 2,717.00 Inv. 61535 11/04/2013 Asphalt repairs 13020 37th Ave N 200.00 Invoice#61535 Inv. 61536 11/04/2013 black dirt and seed repairs Invoice# 61536 50.00 Check 135012 Date Paid: 11/27/2013 Lakewest Development Co LLC Amount: 1,000.00 Inv. 100907 11/22/2013 R201004673 9.7.10 Erosion refund Fretham 1,000.00 6th Addn Check 135013 Date Paid: 11/27/2013 Lennar Family of Builders Amount: 3,030.00 Inv. 100408A 11/22/2013 R201001575 4.8.10 Erosion refund Taryn Hills 2,000.00 9th Addn Inv. 100602 11/22/2013 R201002974 6.2.10 Erosion refund Taryn Hllls 1,030.00 9th Addn Check 135014 Date Paid:11/27/2013 Loffler Companies Inc Amount: 951.19 Inv. 103735 10/15/2013 Credit -black toner 117.56) Inv.1653909 11/08/2013 Toner 1,068.75 Check 135015 Date Paid:11/2712013 Meister-Plasha Excavation Amount: 1,660.00 Inv. 3157 11/05/2013 FG Earthwork 1,660.00 Check 135016 Date Paid:11/27/2013 MES Inc Amount: 2,645.08 Inv. 00463706SNV 11/05/2013 Fire Rescue Saw plus tax 2,383.03 Inv. 00464843 11/08/2013 2 pair Rubber Boots 262.05 Check 135017 Date Paid: 11/27/2013 Minnesota Glove & Safety Inc Amount: 416.21 Inv. 274359 10/23/2013 24 Helmet hat liners 416.21 Check 135018 Date Paid: 11/27/2013 MN BCA Amount: 75.00 Inv. 2584 11/12/2013 10.24.13 Dorfsman DataMaster Recert 75.00 Check 135019 Date Paid: 11/27/2013 MN BCA Amount: 75.00 Inv. 2582 11/12/2013 Michael Buske 0.24.13 DataMaster Recertif 75.00 Check 135020 Date Paid: 11/27/2013 MN BCA Amount: 75.00 Inv. 2583 11/12/2013 Melissa Johnson 10.24.13 DataMaster Recertif 75.00 Check 135021 Date Paid: 11/27/2013 Mpls Area Assoc of Realtors Amount: 470.00 Inv. 1784684 11/25/2013 2014 Membership Renewal 470.00 Check 135022 Date Paid: 11/27/2013 Natural Shore Technologies Amount: 15,022.50 Inv. 2758 11/18/2013 Jul-Dec'13 Schmidt LK Catch Basin 2,697.50 maintenance Inv. 2759 11/18/2013 Jul-Dec'13 Rain Garden Maintenance 4,125.00 Inv. 2760 11/18/2013 2013 2nd 1/2 Pond/Wetland Maintenance 8,200.00 Check 135023 Date Paid: 11/27/2013 Northern Safety Technology Amount: 441.15 Inv. 34700 11/05/2013 New Strobe unit #290 441.15 Check 135024 Date Paid: 11/27/2013 Northwest Animal Hospital Amount: 1,068.73 Inv. OPEN131106 11/06/2013 Care for all 3 canines -Odie, Stryker, Knight 1,068.73 from 07-19 to 11-18 Check 135025 Date Paid: 11/27/2013 Nutritional Weight & Wellness Amount: 200.00 Inv. 5050 11/22/2013 11. 13.13 10 "Gut Reaction with Anna" 200.00 Check 135026 Date Paid: 11/27/2013 Office Depot Amount: 466.36 Inv. 680769015002 11/07/2013 Tally Counter 14.86 Inv. 681062386001 11/04/2013 refill, 2PPW, Simply State 14.70 page 15 Inv.681881606001 11/07/2013 Envelopes Inv. 681882117001 11/07/2013 fold ers/m a rke rs/l ysol wipes/paperclips Inv.682184284001 11/08/2013 USB/rubberbands Inv. 682184456001 11/08/2013 Pocket files Check 135027 Date Paid: 11/27/2013 Inv. 538212001 11/04/2013 Check 135028 Date Paid: 11/27/2013 Inv. 267691 11/06/2013 Check 135029 Date Paid: 11/27/2013 Inv. 131119 11/19/2013 Check 135030 Date Paid: 11/27/2013 Inv. 1089923 11/22/2013 Check 135031 Date Paid: 11/27/2013 Inv. M030119029 11/25/2013 Check 135032 Date Paid: 11/27/2013 Inv. INV 132602 11/06/2013 Check 135033 Date Paid: 11/27/2013 Inv. 131125 11/25/2013 Check 135034 Date Paid: 11/27/2013 Inv. 812568813072 11/18/2013 Check 135035 Date Paid: 11/27/2013 Inv. 327272 11/15/2013 Check 135036 Date Paid: 11/27/2013 Inv. 11055174 11/06/2013 Inv. 11055241 11/06/2013 Inv. 11055265 11/06/2013 Inv. 11055534 11/07/2013 Inv. 11055593 11/08/2013 Inv. 11055594 11/08/2013 Inv. 11055622 11/08/2013 Inv. 11055760 11/08/2013 Check 135037 Date Paid: 11/27/2013 Inv. 13TF2182 11/05/2013 Check 135038 Date Paid: 11/27/2013 Inv. 131118 11/18/2013 Check 135039 Date Paid: 11/27/2013 Inv. 10518200001 11/06/2013 Check 135040 Date Paid: 11/27/2013 Inv. 00159756 11/06/2013 Check 135041 Date Paid: 11/27/2013 Inv. 6695 11/05/2013 Check 135042 Date Paid:11/27/2013 Inv. 353245 11/07/2013 Check 135043 Date Paid:11/27/2013 Inv. 138609 11/07/2013 Oil -Air Products LLC Coupler/nipple Printers Service Inc Knife Sharp Protek Painting Inc CC interior repair/touchups around new windows Anthony D Reed DBA LumenSigns PW rear bldg install new pole lighting Royal Tire Inc Unit 2016 2 skidsteer recaps Safe Fast Winter Gloves/Knit Caps Sports Unlimited Fall/Winter2013 PM Mini.sport.Thursday Sprint 10.15/11.14.13 Connection card data plan Street Fleet 11.12.13 Parts courier Streicher's Inc Belt/Pants- Tim Gerrity Belt - Paul Huynh Belt/Pants - J. Sobotta Uniform Pants - Paul Huynh Armor vest New Officer Dan Raquet Armor vest New Officer Haily Ohl Belt/Pants-J. Anderson Shirt/Pants-Kasey Witchall Taho Sportswear Inc Basketball Adult T -Shirts Target Bank 10.23/11.6.13 Park & Rec program supplies Titan Machinery Inc YW Roller Rental Toll Company Propane cylinders Total Control Systems Inc Maintain and upgrade SCADA system Towmaster Inc Purchase and install new truck equipment Ultramax 7cs .223 Ammunition 149.25 58.30 45.50 183.75 Amount: $139.69 139.69 Amount: $57.71 57.71 Amount: $1,225.00 1,225.00 Amount: $2,985.50 2,985.50 Amount: $950.63 950.63 Amount: $350.56 350.56 Amount: $440.00 440.00 Amount: $76.02 76.02 Amount: $29.22 29.22 Amount: $2,502.90 71.98 21.99 71.98 49.99 1,055.00 1,055.00 71.98 104.98 Amount: $319.44 319.44 Amount: $283.73 283.73 Amount: $1,613.82 1,613.82 Amount: $76.49 76.49 Amount: $469.85 469.85 Amount: $114,637.43 114,637.43 Amount: $2,289.00 2,289.00 page 16 Check 135044 Date Paid: 11/27/2013 USA Inflatables Inv. 131231 11/25/2013 12.31.13 Dep for New Years eve event Check 135045 Date Paid: 11/27/2013 Verizon Wireless Inv. 9713966610 10/25/2013 9.26/10.25.13 Cell PHones Check 135046 Date Paid: 11/27/2013 The Watson Company Inv. 832772 11/07/2013 IC Concession food resupply Check 135047 Date Paid: 11/27/2013 West Real Estate & Management Inc Inv. 130501 11/22/2013 R201301804 5.1.13 Erosion refund 15805 11.00 61 st Ave Check 135048 Date Paid: 11/27/2013 Westside Wholesale Tire Inc. Inv. 714422 11/21/2013 Unit 037 4 Trailblazer tires Inv. 714423 11/21/2013 Unit 277 2 floats Check 135049 Date Paid: 11/27/2013 Xcel Energy Inv. 51007862361113 11/06/2013 9.12/10.28.13 Storm Water Inv. 51552709981113 11/11/2013 10.11/11.10.13 Civil Defense Siren Amount: $208.73 208.73 Amount: $4,769.19 4,769.19 Amount: $913.69 913.69 Amount: $1,000.00 1,000.00 Amount: $1,654.94 603.63 1,051.31 Amount: $273.49 205.01 68.48 Check 135050 Date Paid: 11/27/2013 Ziegler Inc Amount: 1,672.59 Inv. SW050208814 11/05/2013 Labor/inspect engine & Generator 470.25 Inv. SW050208880 11/06/2013 PM on Generator Sets for City Buildings 1,202.34 Check 135051 Date Paid:11/27/2013 City of Wayzata Amount: 11.00 Inv. 131125 11/25/2013 Unit 4001 license tabs 11.00 Check 135052 Date Paid:11/27/2013 Escubed LLC Amount: 5,900.00 Inv. 130423 11/25/2013 R201201678 4.23.13 SIPA Mingle 12955 Hwy 5,900.00 55 Check 135053 Date Paid: 11/27/2013 Inv. 131120 11/20/2013 Inv. 131120A 11/20/2013 Luke Fischer 11.20.13 32 Mileage reimb LMC Regional meeting 11.20.13 Parking LMC regional meeting Check 135054 Date Paid: 11/27/2013 David Groth Inv. 131115 11/15/2013 11.14/11.15.13 1 meal/parking St Cloud trng Check 135055 Date Paid: 11/27/2013 Hennepin County Treasurer Inv. 131126 11/25/2013 Spencer Agnew Notary commission filing fee Check 135056 Date Paid: 11/27/2013 Kinetic Leasing Inv. 123495 10/18/2013 Nov-Dec'13 Wheel loader lease Check 135057 Date Paid:11/27/2013 Inv. 131122 11/22/2013 Check 135058 Date Paid:11/27/2013 Inv. 131103 11/03/2013 Total Payments: 244 Janine Kingsbury LTD PP 24 11.11.13/11.22.13 Susan Muelken 10.16/11.3.13 Costco,Jerrys Amount: $28.08 18.08 10.00 Amount: $26.94 26.94 Amount: $20.00 20.00 Amount: $2,073.75 2,073.75 Amount: $1,363.20 1,363.20 Amount: $20.98 20.98 Total Amount Paid: $2,573,127.47 Page 17 Date: 12/3/13 Time: 9:04:11 AM H.M.S. Windows - Housing Assistance Payments Page: 0001 PAYMENT REGISTER - SUMMARY Q:Vhmslreports\PAYSUM.QRP Bank Account Description/Account Number 3110681 Number Date Method Status Name Of Payee Total 0007167 11/27/13 Computer Ck. Paid Minneapolis Public Housing Authority $2,333.96 Total For Bank Account $2,33396 Of Transactions Computer Checks 4 Manual Checks 0 Direct Deposits 0 Totals 2,333.96 0.00 0.00 Total For Bank; $2,333.96 Total - All Bank Accounts Printed; 2,333.96 Page 18 CITY OF PLYMOUTH RESOLUTION No. 2013 - A RESOLUTION TO APPROVE DISBURSEMENTS ENDING NOVEMBER 30, 2013 WHEREAS, a list of disbursements for the period ending November 30, 2013 was presented to the City Council for approval; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that the payment of the list of disbursements of the following funds is approved: M & I Bank — Check Register General & Special Revenue Construction & Debt Service Enterprise & Internal Service Housing Redevelopment Check Register Total M & I — Housing Assistance Payments Housing & Redevelopment Authority GRAND TOTAL FOR ALL FUNDS Adopted by the City Council on December 10, 2013 422,289.55 646,614.24 1,503,749.24 474.44 2,573,127.47 2,333.96 2,333.96 2,575,461.43 Page 19 rp)City of Plymouth dddfng Quality to Life REGULAR COUNCIL MEETING December 10, 2013 Agenda 6.03Number: To: Mayor and City Councilmembers Prepared by: Dave Callister, City Manager 1. ACTION REQUESTED: Item: Approve Pension Increase for Plymouth Firefighters Relief Association Approve request by the Plymouth Firefighters Relief Association to increase Firefighter Pension benefits. 2. BACKGROUND: All firefighters receive compensation for attending training, responding to fire calls and working duty crew shifts. The hourly rates are $11.19 to $13.73 for firefighters and up to $19.73 for officers. In addition to hourly wages, all firefighters are eligible for a defined benefit retirement plan that is administered by the Plymouth Firefighters Relief Association (PFRA). In June 2012, the PFRA adopted a resolution requesting that the City Council consider an increase in pension benefits for its members, effective January 1, 2013. The request was to increase the annual defined benefit from $7,500 to $8,300 per firefighter per year of service, an increase of 10.7%. On January 22, 2013, the Council held a study session with the PFRA to discuss this request. After considerable discussion, the majority of the Council did not support the pension increase as it would put taxpayers at risk in the future if state fire aid and investment income were not sufficient to fully fund the pension program. Council indicated they would continue having discussions with the PFRA regarding the pension increase request. Currently, for every year of service, Plymouth firefighters receive $7,500 towards their pension. After 10 years, firefighters are partially vested and at retirement are eligible to receive 60% of the total amount in a lump sum payment as long as they are 50 years of age or older. The pension vesting level increases from 60% at ten years to full vesting at 100% for 20 years of service or more. For example, a firefighter with 20 years of service currently receives a lump sum payout at retirement of $150,000. The PFRA's pension proposal would increase the lump sum retirement for 20 years of service to $166,000. Page 1 History of pension increases 1994 — $3,500 per year of service 1995 — $3,750 per year of service 1996 — $4,000 per year of service 1998 — $5,500 per year of service FUNDING 2002 — $6,000 per year of service 2003 — $6,500 per year of service 2004 — $7,000 per year of service 2007 — $7,500 per year of service Currently, firefighter pensions are funded entirely through annual state fire aid and investment earnings. There is no city contribution or tax levy used to fund the pensions. The state fire aid consists of a two percent fire insurance premium tax on all fire, lightning, sprinkler leakage and extended coverage premiums. The aid is distributed to Plymouth based on population and property value within the city. Most local fire relief pension plans are not sustainable solely from the two percent fire aid and require an annual city contribution. In addition, a new supplemental state aid program was passed into law during the 2013 session. This law appropriated $15.5 million annually of which $5.5 million was allocated on an annual basis to volunteer fire relief associations to be distributed based on the same formula as the regular state fire aid. The impact of this new law for Plymouth was an additional $102,478 in supplemental state fire aid. The funding in the new law is temporary and will expire when the Minnesota PERA police and fire fund reaches a certain funding percentage. After talking to several state officials, temporary in this case could be a lengthy period of time, perhaps 20 years or more. The recent state aid history shows a high of $498,561 in 2004 with a low of $301,510 in 2009. As is the case with all state funding sources, the annual aid amount fluctuates and is always subject to legislative tinkering. The State Auditor has advocated in the past for legislative changes and there has been past discussion regarding formula changes or redistribution of state aid funds. To this extent, the future of state fire aid is uncertain. Page 2 State Fire Aid History City ofibPlymouth 600,000 Adding Qualky w Rife 500,000 400,000 300,000 200,000 100,000 0 2003 2004 2005 2006 2007 2008 2009 2010 2011 1 2012 2013 Supplemental 0 $0 $0 $0 $0 $0 $0 0 $0 $0 $102,478 Fire Aid 389,908 $498,5611$477,303 $489,3761$419,827 $358,197 $301,8591$315,510 $305,862 $311,432 $346,792 Page 2 Funding Ratios Funding ratios are an important measure in assessing the financial health of a pension fund. Funding ratios show the relationship between a relief association's assets and liabilities. The chart below illustrates the funding ratio for the Plymouth Fire Relief Association's Special Fund. Historically, the funding percentage fluctuates from year to year. In the last 13 years, the funding ratio has been as high as 124% and as low as 87%. Rate of Return on Pension Fund Investments Each year, the Minnesota Office of the State Auditor (OSA) issues a report on the average annual rate of return for all fire relief associations. The OSA reports that the rate of return for the PFRA over the last ten years is 3.2% placing it at the 48th percentile, meaning that the PFRA is in the middle of the sample group of all Minnesota fire relief associations. Investment Options Since 2005, the PFRA has utilized a financial advisor, Vanguard, to invest all fund assets. Another option available to local fire relief associations is to invest all or a portion of their assets in the Minnesota State Board of Investment (SBI). A total of 43% of the fire relief associations with over 3 million in assets currently utilize the SBI (see attachment). The 10 year average annual rate of return for relief associations that use the SBI is 3.9%, compared to the PFRA 10 year rate of return of 3.2%. About 8.4% of Minnesota relief associations had rates of return that were equal to or greater than the ten year SBI average while 91.6% had lower returns than the SBI average, including Plymouth. Investing all or a portion of the fund assets in the SBI may be a good option for the PFRA to consider. Page 3 Plymouth Fire Relief Associationrib Funding Ratio City of Plymouth Assets/Liabilities Adding QpOfry to t,fe 140% 120% 100% 80% 60% 40% 20% 0% 1999 2000 2001 2002 2003 1 2004 1 2005 1 2006 1 2007 1 2008 1 2009 2010 2011 2012 115.9%1123.7%198.1% 186.5% 1100.9%198.4% 1103.7%1118.5%1120.6%187.7% 1105.7%1116.8%1112.9% 118.9% Rate of Return on Pension Fund Investments Each year, the Minnesota Office of the State Auditor (OSA) issues a report on the average annual rate of return for all fire relief associations. The OSA reports that the rate of return for the PFRA over the last ten years is 3.2% placing it at the 48th percentile, meaning that the PFRA is in the middle of the sample group of all Minnesota fire relief associations. Investment Options Since 2005, the PFRA has utilized a financial advisor, Vanguard, to invest all fund assets. Another option available to local fire relief associations is to invest all or a portion of their assets in the Minnesota State Board of Investment (SBI). A total of 43% of the fire relief associations with over 3 million in assets currently utilize the SBI (see attachment). The 10 year average annual rate of return for relief associations that use the SBI is 3.9%, compared to the PFRA 10 year rate of return of 3.2%. About 8.4% of Minnesota relief associations had rates of return that were equal to or greater than the ten year SBI average while 91.6% had lower returns than the SBI average, including Plymouth. Investing all or a portion of the fund assets in the SBI may be a good option for the PFRA to consider. Page 3 30% 20% 10% 0% 10% 20% 30% 40% Plymouth Fire Relief Association Annual Rate of Return City & Plymouth Adding Qp ry ro Uje Market Comparisons As with any request for employee pay and benefit increases, we have completed a market survey that compares similar sized fire departments in the Twin Cities metropolitan area. Plymouth Fire Department Pay and Pension Comparison Training & Per Equivalent Annual Call Hourly Pay * Pension*** Plymouth $13.73 6,494 7,500 Average ** $13.92 6,584 6,511 Variance -$0.19 90 989 2004 2005 2006 2007 2008 1 2009 2010 2011 2012 6.9% 6.4% 9.3% 6.5% 28.2% 1 21.2% 10.8% 0.1% 11.1% Market Comparisons As with any request for employee pay and benefit increases, we have completed a market survey that compares similar sized fire departments in the Twin Cities metropolitan area. Plymouth Fire Department Pay and Pension Comparison Training & Per Equivalent Annual Call Hourly Pay * Pension*** Plymouth $13.73 6,494 7,500 Average ** $13.92 6,584 6,511 Variance -$0.19 90 989 Equivalent Pay is based on an average of 473 hours for training and calls per firefighter for 2012. Average includes cities that pay an hourly per call rate, including Apple Valley, Brooklyn Park, Coon Rapids, Eden Prairie, Edina, Maple Grove, Minnetonka, St.Louis Park and Woodbury. Annual Pension includes Apple Valley, Lakeville, Minnetonka and Woodbu A one percent increase in the paid -on-call base wage of $13.79 is scheduled for 2014, increasing the rate to $13.93. In 2012, Plymouth Paid On Call (POC) firefighters worked an average of 473 hours per year. Hours of work for individual firefighters ranged from a low of 143 to a high of 1,579 per year, an average of 12 to 132 hours per month. Page 4 The current pension system for firefighters in Minnesota is calculated so that all firefighters receive the same pension benefit, regardless of how many hours worked. In addition, any increases in the lump sum pension amounts are retroactive, meaning that a firefighter with 30 years of service would receive the additional $800 per year of service or $24,000 in additional pension benefits at retirement. Under the current system, the city could not approve a pension increase that would only apply to years served in 2014 and beyond, although, on the surface this would seem to make sense as it does limit past pension liabilities and rewards firefighters going forward. Currently, Minnesota Statutes do not allow for a two tiered system that would increase the pension benefit prospectively for all future years. Instead, all service pensions must be applied uniformly for all years of active service both retroactively and prospectively. By increasing the pension benefit to $8,300, the financial impact of an $800 per year of service pension increase would be $67,200 in additional liability each year going forward (assuming 71 active firefighters, and 13 deferred vested members). In total, based on the retroactive provision, the proposed benefit increase would add approximately $500,000 in liabilities for the plan. If state fire aid remains the same or decreases, and if pension benefits increase, the long term sustainability of the pension plan could be affected. While this may not be applicable given today's factors, the Council needs to weigh the present and future risks into any decision regarding pension increases. If there are shortfalls in future years, the city is responsible for making the pension program whole. A future shortfall would result in the city increasing its property tax levy to meet the needs of the plan. Pension Amounts As per the most recent Report of Volunteer Fire Relief Associations by the Office of the State Auditor (OSA), the maximum lump -sum benefit level allowed under state law is $10,000 per year of service. In 2011, the average lump sum benefit for metro area relief associations was $3,788. Plymouth is one of five cities that have a current retirement benefit of $7,500 per year of service with the others being Brooklyn Center, Northfield, Robbinsdale and Shakopee. In June of 2013, the City of Eden Prairie increased their lump sum amount to the state maximum of $10,000 per year of service although most, if not all of their retirees are still under a monthly benefit plan. In 2009 and 2010 most cities appear to have kept pension levels relatively flat. According to the OSA report, in 2009 and 2010, there were 31 and 11 relief associations, respectively, in Minnesota that decreased their benefits, including the Hopkins Fire Relief Association whose benefit levels were reduced from $7,000 to $5,300 per year of service due to the city placing a cap on its municipal contribution. Unfortunately, the most recent statewide data from the OSA is from 2011 so we do not have any general pension increase trends from 2012 or 2013. Defined Benefit Plan versus Defined Contribution Plan The current PFRA plan is a defined benefit plan in which all eligible firefighters receive a fixed lump -sum amount. At retirement (minimum age of 50) and assuming a minimum vesting level of 10 years, the firefighter receives a lump -sum payment which then can be directed by the firefighter into a personal retirement account or cashed out. Current national trends are showing that many entities are changing from defined benefit plans to defined contribution plans. Page 5 With this in mind, cities are considering or implementing new models. In 2009, a neighboring city implemented a new pension model (defined contribution plan) that supplements its existing defined benefit plan. The defined contribution plan is for duty crews only. The city mandates that for duty crew members only, $2.00 per hour is set aside towards a deferred compensation plan. The more a firefighter works, the more that is set aside tax deferred for their retirement plan. The investments in the deferred compensation plan are self-directed by each firefighter. Another option to consider would be a conversion from a defined benefit plan to a defined contribution plan where annual calculations are done based on the plan assets to determine what the retirement benefits are. A defined contribution plan may require that an account be set up for each individual firefighter. Contributions are made to this account by the firefighter, the employer or both. Along with the contributions, the final amount of funds in the account at retirement is influenced by the firefighter decisions on how the money is invested. In addition, there may be lower vesting requirements so a firefighter may benefit from retirement funds earlier than the 10 year vesting currently in place. Defined contribution plans are always 100% funded, as the liabilities are limited to the total plan assets. While benefits may go up and down in value, the risk and reward of a defined contribution plan is shifted to the firefighters and not the city. As you can see from the attachments, there are many fire relief associations that currently have a defined contribution pension system including Edina, Eagan, Maple Grove, Brooklyn Park and West Metro (Crystal/New Hope). Although to my knowledge no relief associations have done this type of conversion in the last 10 years, I believe this should be discussed as an option with potential advantages to both firefighters and the city. City staff have met with PFRA officials on several occasions and expressed our interest in exploring alternative pension options that would meet the following goals: Tie retirement benefits to actual hours worked Reduce the uncertain long-term liability for the city Maintain the goal of recruitment and retention Allow for full immediate vesting for all firefighters Allow full portability of assets for firefighters should they leave employment with the city Cede investment control to individual firefighters Staff would like to discuss alternative plans that reward those firefighters who work more hours instead of the current model where every firefighter receives the same pension benefit regardless of the hours dedicated to the department. As you can see from the attachments, there is a wide discrepancy in hours worked by individual firefighters. At least one relief association in Minnesota has implemented a performance based pension system that rewards firefighters for attending calls. A new supplemental defined contribution plan may cost more now but allows for more predictability and is more sustainable in the long-term. The current plan, while fully funded and well managed, may not be sustainable in the long term without significant future tax levy implications. Staff suggests that alternative options be explored to supplement or modify the current plan that are based more on hours worked and less on years of service. Up to this point, the PFRA have indicated they are not interested in this option. Page 6 3. BUDGET IMPACT: Currently, the PFRA Pension Fund is funded entirely through annual state fire aid and investment earnings and no city property tax levy is needed. The financial impact of the requested increase of 800 per year of service would add approximately $500,000 in liabilities for the plan in year one. However, if the state fire aid is reduced or eliminated or if investment earnings are not sufficient as benefits increase, the City is required by statute to fund any such deficits. Such deficits, if any, would be added to future property tax levies and amortized over a 10 year period. Recommendation: Given the current positive factors surrounding the current pension plan including a funded percentage of 118.9% and the recent 44% increase in supplemental state fire aid and given that the firefighters have not seen an increase in the pension level since 2007, I am recommending that the pension benefit be increased from $7,500 per year of service to $8,000 per year of service, effective January 1, 2014. This recommendation is given with the following conditions that must be satisfied prior to December 31, 2015 and before any future pension increases are requested: That the PFRA Board or designated subcommittee, initiate the following with City officials: 1. Discuss the advantages/disadvantages of converting the pension system from a defined benefit plan to a defined contribution plan. 2. Discuss a performance based pension system that addresses internal inequity in the current pension system. 3. Discuss a supplemental pension system that could provide for immediate vesting, portability of assets, individual investment control and provide compensation based on number of hours worked. 4. Discuss the advantages/disadvantages of investing all or a portion of the plan assets with the Minnesota State Board of Investments. 4. ATTACHMENTS: 2011 Plymouth Fire Pay and Pension Worksheets (sorted by hours worked and years of service) Firefighter Pension Plan for Comparable Departments Plan Types Definition from OSA Report Letter and Resolution from PFRA requesting pension increase PFRA Pension Increase Request Presentation Resolution For the complete 20110 SA Report (180 pages) on Fire Relief Associations, please visit http://www.osa.state.mn.us/Reports/pen/2011/vfra/vfra 11 roort.pdf Page 7 City of Plymouth Fire Department Years of Service per quartile (Sorted by 2012 Total Hours) 2011 2012 Hourly Total Fire Total Total Hourly Pension Pension Hourly Years of Fighter Hours Hours Wage Benefit Benefit Benefit Service Years of Service Per Quartile 1 1 665.50 1,579.50 15.23 7,500 4.75 19.98 6 9.2 first quartile average 9.4 first median avg. 9.7 second quartile average 11.7 average 14.0 third quartile average 14.0 second median avg. 13.9 fourth quartile average 2 1,222.00 1,175.00 13.73 7,500 6.38 20.11 13 3 709.00 942.00 15.23 7,500 7.96 23.19 8 4 762.00 941.00 13.73 7,500 7.97 21.70 5 5 924.50 938.00 13.73 7,500 8.00 21.73 13 6 995.00 937.50 13.73 7,500 8.00 21.73 11 7 542.501 906.00 15.23 7,500 8.28 23.51 8 8 720.50 887.00 13.73 7,500 8.46 22.19 5 9 969.00 885.50 13.73 7,500 8.47 22.20 16 10 1,091.00 881.50 13.11 7,500 8.51 21.62 3 11 Partial 877.50 13.11 7,500 8.55 21.66 2 12 874.00 836.00 13.73 7,500 8.97 22.70 19 13 514.50 801.50 13.73 7,500 9.36 1 23.09 6 14 Partial 779.50 12.48 7,500 9.62 22.10 2 15 487.50 775.50 15.23 7,500 9.67 24.90 19 16 817.00 672.50 15.23 7,500 11.15 26.38 11 17 483.00 661.50 19.73 7,500 11.34 31.07 21 18 1,010.50 652.50 13.11 7,500 11.49 24.60 4 19 777.50 587.00 13.73 7,500 12.78 26.51 9 20 Partial 564.50 13.11 7,500 13.29 26.40 2 21 Partial 551.50 13.11 7,500 13.60 26.71 2 22 589.50 544.50 13.73 7,500 13.77 27.50 18 23 290.00 529.50 13.11 7,500 14.16 27.27 6 24 655.50 525.50 11.81 7,500 14.27 26.08 4 25 461.00 501.50 13.73 7,500 14.96 28.69 8 26 422.50 488.50 19.73 7,500 15.35 35.08 14 27 Partial 478.00 11.81 7,500 15.69 27.50 2 28 580.501 472.50 11.81 7,500 15.87 27.68 4 29 350.50 456.50 16.73 7,500 16.43 33.16 11 30 404.00 454.50 13.73 7,500 16.50 30.23 17 31 383.00 438.50 13.73 7,500 17.10 30.83 28 32 758.00 435.50 13.11 7,500 17.22 30.33 5 33 405.50 433.50 13.73 7,500 17.30 31.03 13 34 361.00 429.50 13.11 7,500 17.46 30.57 5 35 328.001 413.50 13.11 7,500 18.14 31.25 4 36 457.00 408.00 11.19 7,500 18.38 29.57 30 37 363.50 401.00 11.19 7,500 18.70 29.89 9 38 572.50 389.50 13.73 7,500 19.26 32.99 25 39 491.50 388.00 15.23 7,500 19.33 34.56 9 40 370.00 375.50 15.23 7,500 19.97 35.20 8 41 418.50 373.00 16.73 7,500 20.11 36.84 14 42 368.001 371.00 13.73 7,500 20.22 33.95 22 43 Partial 369.50 11.19 7,500 20.30 31.49 2 44 322.00 344.00 13.73 7,500 21.80 35.53 11 45 324.50 337.50 13.73 7,500 22.22 35.95 11 46 362.00 331.50 19.73 7,500 22.62 42.35 38 47 290.50 318.00 13.11 7,500 23.58 36.69 6 48 295.00 317.00 13.11 7,500 23.66 36.77 17 49 323.001 312.00 13.73 7,500 24.04 37.77 21 50 282.50 304.50 13.86 7,500 24.63 38.49 12 51 335.00 296.50 12.48 7,500 25.30 1 37.78 9 52 375.00 296.50 13.73 7,500 25.30 39.03 8 53 130.00 269.00 13.73 7,500 27.88 41.61 20 54 201.00 267.50 13.86 7,500 28.04 41.90 11 55 297.00 253.50 13.73 7,500 29.59 43.32 6 56 266.001 242.50 13.73 7,500 30.93 44.66 8 57 203.50 220.50 13.73 7,500 34.01 47.74 15 58 229.00 188.50 13.73 7,500 39.79 53.52 11 59 163.50 175.50 13.73 7,500 42.74 56.47 21 60 143.00 172.00 13.73 7,500 43.60 57.33 12 61 159.50 154.00 13.73 7,500 48.70 62.43 11 62 178.50 151.00 13.73 7,500N49. 63.40 7 63 171.50 149.50 13.73 7,500 63.90 16 64 155.50 145.50 13.73 7,50065.28 12 65 135.50 143.00 13.73 7,500 66.18 37 Page 8 City of Plymouth Fire Department Hours per quartile (Sorted by Years of Service) 2011 2012 Hourly Total Fire Total Total Hourly Pension Pension Hourly Years of Fighter Hours Hours Wage Benefit Benefit Benefit Service Total Hours Per Year 1 1 362.00 331.50 19.73 7,500 22.62 42.35 38 411.0 first quartile average 449.7 first median avg. 488.3 second quartile average 506.1 average 495.0 third quartile average 560.9 second median avg. 622.9 fourth quartile average 2 135.50 143.00 13.73 7,500 52.45 66.18 37 3 457.00 408.00 11.19 7,500 18.38 29.57 30 4 383.00 438.50 13.73 7,500 17.10 30.83 28 5 572.50 389.50 13.73 7,500 19.26 32.99 25 6 368.00 371.00 13.73 7,500 20.22 33.95 22 7 483.001 661.50 19.73 7,500 11.34 31.07 21 8 323.00 312.00 13.73 7,500 24.04 37.77 21 9 163.50 175.50 13.73 7,500 42.74 56.47 21 10 130.00 269.00 13.73 7,500 27.88 41.61 20 11 487.50 775.50 15.23 7,500 9.67 24.90 19 12 874.00 836.00 13.73 7,500 8.97 22.70 19 13 589.50 544.50 13.73 7,500 13.77 1 27.50 18 14 295.001 317.00 13.11 7,500 23.66 36.77 17 15 404.00 454.50 13.73 7,500 16.50 30.23 17 16 171.50 149.50 13.73 7,500 50.17 63.90 16 17 969.00 885.50 13.73 7,500 8.47 22.20 16 18 203.50 220.50 13.73 7,500 34.01 47.74 15 19 422.50 488.50 19.73 7,500 15.35 35.08 14 20 418.50 373.00 16.73 7,500 20.11 36.84 14 21 924.501 938.00 13.73 7,500 8.00 21.73 13 22 405.50 433.50 13.73 7,500 17.30 31.03 13 23 1,222.00 1,175.00 13.73 7,500 6.38 20.11 13 24 155.50 145.50 13.73 7,500 51.55 65.28 12 25 143.00 172.00 13.73 7,500 43.60 57.33 12 26 282.50 304.50 13.86 7,500 24.63 38.49 12 27 229.00 188.50 13.86 7,500 39.79 53.65 11 28 201.001 267.50 13.86 7,500 28.04 41.90 11 29 817.00 672.50 15.23 7,500 11.15 26.38 11 30 159.50 154.00 13.73 7,500 48.70 62.43 11 31 995.00 937.50 13.73 7,500 8.00 21.73 11 32 350.50 456.50 16.73 7,500 16.43 33.16 11 33 324.50 337.50 13.73 7,500 22.22 35.95 11 34 322.00 344.00 13.73 7,500 21.80 35.53 11 35 178.501 151.00 13.73 7,500 49.67 63.40 9 36 335.00 296.50 12.48 7,500 25.30 37.78 9 37 777.50 587.00 13.73 7,500 12.78 26.51 9 38 491.50 388.00 15.23 7,500 19.33 34.56 9 39 370.00 375.50 15.23 7,500 19.97 35.20 8 40 709.00 942.00 15.23 7,500 7.96 23.19 8 41 375.00 296.50 13.73 7,500 25.30 39.03 8 42 461.001 501.50 13.73 7,500 14.96 28.69 8 43 542.50 906.00 15.23 7,500 8.28 23.51 8 44 266.00 242.50 13.73 7,500 30.93 44.66 8 45 363.50 401.00 13.73 7,500 18.70 32.43 7 46 665.50 1,579.50 15.23 7,500 4.75 19.98 6 47 290.50 318.00 13.11 7,500 23.58 36.69 6 48 297.00 253.50 13.73 7,500 29.59 43.32 6 49 290.001 529.50 13.11 7,500 14.16 27.27 6 50 514.50 801.50 13.73 7,500 9.36 23.09 6 51 762.00 941.00 13.73 7,500 7.97 21.70 5 52 758.00 435.50 13.11 7,500 17.22 30.33 5 53 720.50 887.00 13.73 7,500 8.46 22.19 5 54 361.00 429.50 13.11 7,500 17.46 30.57 5 55 1,010.50 652.50 13.11 7,500 11.49 24.60 4 56 328.001 413.50 13.11 7,500 18.14 31.25 4 57 655.50 525.50 11.81 7,500 14.27 26.08 4 58 580.50 472.50 11.81 7,500 15.87 27.68 4 59 1,091.00 881.50 13.11 7,500 8.51 21.62 3 60 Partial 478.00 11.81 7,500 15.69 27.50 2 61 Partial 877.50 13.11 7,500 8.55 21.66 2 62 Partial 564.50 13.11 7,500 13.29 26.40 2 63 Partial 369.50 11.19 7,500 20.30 31.49 2 64 Partial 551.50 13.11 7,500 13.60 26.71 2 65 Partial 779.50 12.48 7,500 9.62 22.10 2 Page 9 Minnesota Fire Relief Associations 11/08/13 With over $3 million in assets Statewide 10 Year Rate of Return Percentile State Board of Pension Assets Per City Funded City Market Value 2011 5 Year 10 Year Rank Investment? Benefit Firefighters Firefighter Contribution Percentage 1 Coon Rapids 6,132,013 3.3% 4.0% 5.5% 98% 33.5% at SBI DC 51 120,236 100% Defined Contribution 2 Edina 6,943,991 1.0% 3.2% 5.3% 98% 99.6% at SBI DC 42 165,333 100% Defined Contribution 3 Brooklyn Center 3,125,724 4.5% 1.2% 5.0% 96% No 7,500 34 91,933 39,204 93% Defined Benefit 4 Golden Valley 4,005,785 4.1% 2.6% 5.0% 96% 70.6% at SBI 6,700 48 83,454 97,604 106% Defined Benefit 5 Hastings 3,211,079 0.3% 2.0% 4.8% 93% No 4,500 46 69,806 105% Defined Benefit 6 Mound 4,024,638 2.6% 2.1% 4.8% 93% No 7,500 40 100,616 141,625 90% Defined Benefit 7 White Bear Lake 5,223,158 3.2% 1.5% 4.8% 93% No DC 49 106,595 104% Defined Benefit 8 Roseville 7,402,826 1.8% 1.6% 4.6% 90% 99.0% at SBI 3,000 51 145,153 207,651 85% Defined Benefit 9 Fridley 3,281,663 0.6% 3.7% 4.2% 83% No DC 35 93,762 100% Defined Contribution 10 Lake Johanna 3,726,607 2.6% 1.5% 4.2% 83% No 5,600 65 57,332 83,324 97% Defined Benefit 11 Brooklyn Park 6,763,077 1.2% 1.2% 4.1% 81% 99.9% at SBI DC 74 91,393 26,181 100% Defined Contribution 12 Maple Grove 9,202,124 0.1% 0.4% 4.1% 81% No DC 90 102,246 207,442 100% Defined Contribution 13 Inver Grove Heights 3,374,280 0.2% 2.2% 4.0% 79% No 5,800 60 56,238 113% Defined Benefit 14 Maplewood 4,250,121 0.4% 1.5% 4.0% 79% 91.3% at SBI 5,500 41 103,661 222,110 105% Defined Benefit 15 Eden Prairie 16,841,826 2.3% 0.9% 3.9% 74% No 5,600 95 177,282 830,077 85% Defined Benefit 16 Northfield 3,275,651 1.1% 1.3% 3.9% 74% 99.4% at SBI 7,500 31 105,666 77,374 94% Defined Benefit 17 Shakopee 3,974,012 0.7% 1.6% 3.9% 74% 52.8% at SBI 7,500 42 94,619 351,976 89% Defined Benefit 18 Spring Lake Park 10,346,390 0.9% 2.0% 3.9% 74% 9.0% at SBI DC 51 202,870 270,750 107% Defined Benefit 19 West Metro 5,321,184 5.2% 1.3% 3.9% 74% No DC 59 90,190 287,270 100% Defined Contribution 20 Minnetonka 11,933,087 0.6% 1.7% 3.5% 61% 49.2% at SBI 6,910 68 175,487 198,026 93% Defined Benefit 21 Woodbury 6,363,953 1.2% 0.4% 3.5% 61% 100.0% at SBI 6,720 70 90,914 143,189 98% Defined Benefit 22 Chaska 3,998,279 0.1% 1.4% 3.3% 52% No DC 32 124,946 205,361 75% Defined Benefit 23 Stillwater 3,002,246 2.6% 0.2% 3.3% 52% 19.8% at SBI 5,000 32 93,820 109% Defined Benefit 24 Andover 3,059,505 1.7% 0.1% 3.2% 48% No DC 50 61,190 50,000 100% Defined Contribution 25 Apple Valley 4,401,850 3.1% 1.0% 3.2% 48% No 6,300 65 67,721 300,257 70% Defined Benefit 26 Plymouth 6,333,430 0.5% 2.2% 3.2% 48% No 7,500 71 89,203 113% Defined Benefit 27 Excelsior 3,573,611 1.9% 0.7% 3.1% 45% 99.8% at SBI 6,250 46 77,687 88,124 97% Defined Benefit 28 Eagan 8,196,053 2.9% 0.6% 3.0% 41% No DC 102 80,353 405,546 100% Defined Contribution 29 Anoka Champlin 3,159,270 3.0% 3.9% 1.6% 8% No DC 44 71,802 10,920 100% Defined Contribution 30 Savage 3,854,881 2.8% 2.8% 1.6% 8% 32.1% at SBI 5,072 35 110,139 184,514 78% Defined Benefit Average 5,610,077 0.8% 1.2% 3.9% 70% 6,136 54 103,388 152,708 97% Average for SBI Cities 0.6% 1.3% 3.9% 70.5% 96% Average for Defined Benefit Average for Non SBI Cities 1.8% 1.2% 3.8% 68.7% 98% Average for Defined Contribution 97% Average for All Difference 2.4% 0.1% 0.1% 2% SBI Cities ROR to Plymouth 1.1% 0.9% 0.7% 22.5% Page 10 Plan Types A relief association's plan type is characterized by how the plan is funded. Relief associations can either be defined -benefit retirement plans or defined -contribution retirement plans. A defined -benefit retirement plan provides a retirement benefit that is predetermined based on a formula. The unknown variable for a defined -benefit retirement plan is the amount of funding needed to support the predetermined benefits. Benefits are primarily funded through a combination of fire state aid, municipal contributions, and investment earnings. When revenue from one of these funding sources decreases, pressure may be put on the other funding sources to make up the difference. If a relief association experiences investment losses, for example, a municipality may need to increase its contributions to the association so that benefits are sufficiently funded. A defined -contribution retirement plan provides a retirement benefit with a predetermined amount of funding. The unknown variable for a defined -contribution retirement plan is what a member's benefit amount will be at retirement. The benefit amount is equal to the member's individual account balance at the time of retirement. Members of defined -contribution plans receive equal shares of state and municipal contributions and prorated shares of investment earnings. Account balances vary from year to year based on the relief association's investment performance, revenues, and expenses. Members of a defined -contribution plan receive a one- time lump -sum payment when they retire. Relief associations electing to administer defined -benefit retirement plans are further characterized by how benefits are payable. Defined -benefit retirement plans may either pay benefits as a one-time lump -sum payment or as a monthly payment made from the time of retirement until the member's death. Nearly 84 percent of relief associations in Minnesota are lump -sum plans, meaning that they pay benefits as a one-time lump -sum payment to members upon their retirement. In lump -sum plans, benefits are paid to members based on an annual benefit level in effect at the time of the member's separation from active service and membership. Lump -sum plans are the most common plan type because they are generally easier to administer and have fewer associated administrative costs. Only 23, or 3.3 percent, of relief associations offered monthly benefits to retirees. Of these relief associations, 18 provide their members with a choice at retirement of receiving a monthly benefit or a lump -sum benefit. Five relief associations provided only monthly benefits to their members. Monthly benefits are based on the member's years of service and a monthly benefit amount, and are paid from the time of retirement until the member's death. Monthly benefit plans are the least common type of plan due to their complexity and higher administrative costs. In fact, the majority of the 18 relief associations that offer their members a choice of receiving a monthly or a lump -sum benefit have discontinued the monthly benefit option for future members. Excerpt from State of Minnesota Office of the State Auditor Financial and Investment Report of Volunteer Fire Relief Associations for the year ended December 31, 2011. Page 11 Plymouth Firefighters' Relief Association July 22, 2013 Mayor Kelli Slavik City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Dear Mayor Slavik: Thank you very much for your continued support of the Plymouth Firefighters' Relief Association PFRA" or "Association"). It has been noticed and appreciated. As you are aware, pension funding has been the topic of many discussions, locally and nationally, over the past decade. Throughout the country there has been considerable media attention paid to defined -benefit plans, especially local governments' and auto workers' defined -benefit pension plans. Most of the attention, negative in nature, has surrounded the need for governmental assistance or "bail outs" to remedy expected shortfalls in these plans. It is important to note that our pension plan is similar in name only. We remain soundly funded and well-positioned for the future (see important figures below). This past January 14, 2013, the Association's Board of Trustees requested the city of Plymouth ratify a one-time pension increase of $800 per year of service, effective January 1, 2014. This increase would raise our lump -sum pension benefit to $8,300 per year of service. After the results of the most recent Minnesota legislative session and having internal and external discussions, we have decided to add two additional proposals that supplement our initial request January 14, 2013 request," see proposals below). We feel that these proposals are fair, prudent and accomplish our mutual objectives: balance near-term desires with objective, strategic planning for a self-sufficient pension plan. Brief Back rgound As you may recall, the PFRA, in conjunction with the city of Plymouth, manages the Association's Special Fund. The Special Fund is used to pay a defined -benefit, lump -sum pension to qualifying retired members of the Plymouth Fire Department. Our partnership has worked extremely well for many years and we have experienced tremendous success together. Our current pension benefit ranks amongst the highest in the state. Moreover, to the best of our knowledge, the Special Fund has never required a municipal contribution to alleviate any plan deficits, even during difficult economic times, unlike many of our similarly -situated or neighboring pension plans. One distinct difference between our Special Fund and other under -funded plans, locally and nationally, is that our Special Fund pays a one-time, lump -sum payout versus reoccurring monthly payments. Important Figures The Special Fund is 103% funded (current assets versus future liabilities) for the increased benefit of $8,300 per year of service (as of our last actuarial valuation). PFRA Supplemental Pension Increase Proposals Page 1 of 3 Page 12 Plymouth Firefighters' Relief Association Our Assets: o $6.3 million, as of January 1, 2012 (as of our last actuarial valuation); o $7 million, as of January, 2013; o $7.3 million, as of July, 2013. Our Future Liabilities: o Future liabilities remain relatively constant compared to our last actuarial valuation. Our 2012 Fire State Aid: $311,432 — the highest amount in the state. Legislative Update As you may be aware, this past Minnesota legislative session, the legislature addressed expected shortfalls for several high-profile, public safety -oriented pension plans. Part of the legislation includes the advent of supplemental state aid which will supplement current Fire State Aid payments to relief associations, like ours. According to the legislation, supplemental state aid will increase aid payments to relief associations by twenty-four percent (24%) per year, roughly $75,000 for Plymouth. The state supplemental aid will last until both the State Patrol Plan and the Public Employees Retirement Association — Police & Fire Plans reach eighty percent (80%) funded. As of their last actuarial valuation (July 1, 2012), these plans were funded at 72.27% and 77.97%, respectively. Proposals Proposal #1: January 14, 2013 (Initial) request Raising the benefit level to $8,300 per year of service (January 14, 2013 request), effective January 1, 2014. If proposal #1 were adopted, we would refrain from seeking another pension increase for at least three years (2016). Proposal #2: One-time $500 per year increase Raising the benefit level to $8,000 per year of service, effective January 1, 2014. If proposal #2 were adopted, we would likely request to revisit the pension issue by the end of 2014. Proposal #3: Guaranteed step increases over a five-year period Raising the benefit level to $8,100 per year of service, effective January 1, 2014; Raising the benefit level to $8,400 per year of service, effective January 1, 2016; Raising the benefit level to $8,700 per year of service, effective January 1, 2018. If proposal #3 were adopted, we would refrain from seeking another pension increase for at least five years (2018). Conclusion Our partnership has achieved a modicum of success to date. The Association's members are firm believers in the notion that past performance is a solid predictor of future behavior. Our Special Fund, Fire State Aid and benefit level, rank amongst the highest in the state because of our mutual efforts. We are well-positioned unlike many of our similarly -situated associates. PFRA Supplemental Pension Increase Proposals Page 2 of 3 Page 13 Plymouth Firefighters' Relief Association However, with that being said, we know that you make difficult decisions for the city of Plymouth every day. The decision to increase our pension may not be one that is easily made. We further understand that there are unseen forces, both market-based and policy -based, that could affect the performance of our Special Fund. Thus, in offering these proposals, we are attempting to objectively pursue strategic, conservative increases that will both satisfy near-term desires and maintain a self- supporting Special Fund in the long-term. The Association's Board of Trustees feels that these proposals satisfy all of the above objectives. It is important to note that these proposals are merely suggestions - we remain patient and somewhat flexible. We sincerely hope to hear positive news from you in the near future regarding our request. Please do not hesitate to contact us if you have any questions, comments or concerns. Thank you again for entertaining our request to ratify a pension increase. Respectfully, The PFRA Board of Trustees Kevin Werstein, President kwersteigplymouthmn. gov 763) 550-2038 Aaron Morris, Secretary ammorrisgplymouthmn. gov 612) 310-6354 Sergio Flores, Trustee sflores(cr plymouthmn. gov 763) 486-8119 Cc: Plymouth City Council Members Dave Callister, Plymouth City Manager Rick Kline, Plymouth Fire Chief PFRA Supplemental Pension Increase Proposals Page 3 of 3 Jeff McCurdy, Treasurer jmccurdyk]213 mouthmn.gov 612) 816-6888 Christopher Dore, Vice -President cdorekplymouthmn. gov 763) 350-4422 Steve Marti, Trustee smartikplymouthmn. gov 763) 546-9220 Page 14 Plymouth Firefighters' Relief Association PENSION INCREASE REQUEST PRESENTATION November 12, 2013 Page 15 PFRA Pension Increase Request Presentation November 12, 2013 Initial Request "January 14, 2013 request" One-time increase of $800 per year, raising benefit to $8,300 per year Effective January 1, 2014 Page 16 PFRA Pension Increase Request Presentation November 12, 2013 Increase Alternative #1 recommended by Manager Callister) One-time increase of $S00 per year, raising benefit to $8,000 per year Effective January 1, 2014 Page 17 PFRA Pension Increase Request Presentation November 12, 2013 Increase Alternative #2 ("5 -year plan" Defined" Step Increases 600 increase, effective January 1, 2014, raising benefit to $8,100 300 increase, effective January 1, 2016, raising benefit to $8,400 300 increase, effective January 1, 2018, raising benefit to $8,700 Page 18 PFRA Pension Increase Request Presentation November 12, 2013 Top 5 Defined -Benefit Yearly Pension Amounts 1) Eden Prairie 101000** Unknown 2) Plymouth 7,500 111% 3) Brooklyn Center 7,500 93% 4) Northfield 7,500 94% 5) Shakopee 7,500 89% Statewide averages: Combination Plan — 84.2%; Lump -Sum Only Plan — 102.2% Funded Status, as of December 31, 2011 **Effective June 16, 2013 Page 19 PFRA Pension Increase Request Presentation November 12, 2013 1 2) 3) Top 5 2013 Fire State Aid Recipients & Amount Plymouth $346,791.73 $102,477.93 Eden Prairie Woodbury 4) Minnetonka 5) Lakeville 321,341.66 274,338.63 270,448.38 238,798.81 94,957.37 81,067.84 79,918.26 70,565.72 Page 20 PFRA Pension Increase Request Presentation November 12, 2013 Last PFRA Actuarial Valuation as of December 31, 2011) Special Fund Assets: $6,333,430 Benefit Amount Funded Status Actuarial Accrued Liability 7,500 110.5% 5,739,219 8,300 102.9% 6,157,178 9,100 96.2% 6,575,140 Page 21 PFRA Pension Increase Request Presentation November 12, 2013 Current Special Fund Assets as of October 25, 2013) 8, 0111781343905 Page 22 PFRA Pension Increase Request Presentation November 12 Any Questions? Page 23 CITY OF PLYMOUTH RESOLUTION No. 2013 - A RESOLUTION APPROVING LUMP SUM PENSION INCREASE FOR THE PLYMOUTH FIREFIGHTERS RELIEF ASSOCIATION WHEREAS, the Plymouth Firefighters Relief Association (PFRA) receives and manages public money and in concurrence with the City of Plymouth, provides retirement benefits for firefighters; and WHEREAS, the current defined benefit of $7,500 per year of service, was last increased on January 1, 2007; and WHEREAS, due to the financial condition of the PFRA's special fund, they have requested that the City Council consider an increase in the lump sum pension benefit for eligible firefighters; and WHEREAS, to ensure greatest compliance with standards of financial reliability and insulate from market changes, Minnesota statutes require frequent actuarial valuations; and WHEREAS, the most recent PFRA actuarial valuation was completed by Van Iwaarden Associates and reflects a funded ratio on January 1, 2012 of 110.4%; and WHEREAS, after review and consideration, the City Manager is recommending an increase in the pension benefit. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH that the lump sum pension benefit for the PFRA is hereby increased to $8,000 per year of service, effective January 1, 2014. BE IT FURTHER RESOLVED that prior to December 31, 2015 and before any future pension increases are requested, the PFRA Board or designated subcommittee, initiate the following actions with City officials: 1. Discuss the advantages/disadvantages of converting the pension system from a defined benefit plan to a defined contribution plan. 2. Discuss a performance based pension system that addresses internal inequity in the current pension system. 3. Discuss a supplemental pension system that could provide for immediate vesting, portability of assets, individual investment control and provide compensation based on number of hours worked. Page 24 4. Discuss the advantages/disadvantages of investing all or a portion of the plan assets with the Minnesota State Board of Investments. Approved this 10th day of December 2013. Page 25 rp)City of Agenda Plymouth Number: Adding Qwfity to Life To: Dave Callister, City Manager REGULAR COUNCIL MEETING Prepared by: Regina Michaud, Recreation Manager December 10, 2013 Reviewed by: Diane Evans, Director of Parks & Recreation Item: Approve amended Public Art Policy 1. ACTION REQUESTED: Adopt attached Resolution approving amended Public Art Policy. 2. BACKGROUND: II In 2009, the Public Art Policy was established to ensure the integrity of the cities existing art collection and to formalize procedures for future acquisitions. The policy establishes art acquisition guidelines, processes, funding, contracts, insurance, artwork maintenance/preservation and relocation or removal. It also acts as an advocate to integrate art into the community and to raise public awareness and appreciation for the arts. As a part of the Commission for Accreditation of Park and Recreation Agencies (CAPRA) process, administered by the National Recreation and Park Association, the Plymouth Parks and Recreation Department reviews written policy on a regular basis. After review of the Public Art Policy, staff is recommending that language changes be made to the policy. The recommended changes do not affect the goal/intent of the policy but provides expanded language to better clarify art acquisition guidelines, processes and procedures. The Park and Recreation Advisory Commission reviewed and approved the attached document at their October 10, 2013 meeting. 3. BUDGET IMPACT: There is no impact to the budget based on the language changes to the policy. As before, art acquisition funding will continue to be annually approved through the normal budget process. Maintenance and preservation costs are minimal and will be provided in the Parks and Recreation Department budget. Art donations will require an endowment fund to cover ongoing maintenance. 4. ATTACHMENTS: Public Art Policy Resolution Page 1 rp)City of Plymouth Adding Quality to Life Mission PUBLIC ART POLICY To promote, enrich and protect the arts in the City of Plymouth. Intent/Goal The purpose of the Public Arts Policy is to integrate a wide range of artwork into community public spaces; to raise the public's awareness of their environment; and, to expand our communities' knowledge, understanding and appreciation of the arts. Acquisition Guidelines Artwork may be acquired by a direct purchase or as a result of a donation. The acquisition of artwork may include an open and/or an invitational process for purchased artwork or an acceptance process for donated artwork. All acquisitions should utilize *'i11Gz tiliL211g the following guidelines and procedures. 1. Identify space/site information — relevant information about the facility and/or location for the placement of the artwork. 2. Medium preferences- if possible, the type of desirable artwork materials should be pre -determined. 3. Artist selection process — a) Purchased artwork — the selection process will include an application, preeess, wer-k er-itefia-,, review and approval process. An artist contract is required for commissioned artwork. b) Donated artwork — the selection process will include a review, approval and acceptance process. An artist contract may be required for donated artwork. Acquisition Selection Process The Director of Parks and Recreation will determine if an acquisition a semen process will be directed by City Staff or an appointed Art Selection Committee. If an Art Selection Committee is utilized, the nature and the size of the Committee will be determined by the Director of Parks and Recreation based on the complexity of the project. The Public Art 1 of 4 City Council Policy Page 2 Selection Committee should be comprised of representatives from city staff, City Council, the Parks and Recreation Advisory Commission, the Plymouth Fine—Arts Council, and city resident(s) who have a vision and passion for the arts. In some insta ees When appropriate, representatives of the project design team and the city project manager would serve on the Art Selection Committee Art AM-rli A.r;gwisition Methods of Artwork Acquisition. The City will usee One of the following acquisition methods will be utilized: for- ^ sitio : 1. Commission Have a piece of artwork for purchase, 2. Difeetly Purchase an existing piece of artwork, 3. Accept a g44 (a,.nati fis,l ,..of,. er- ls) donated piece of artwork, 4. Install a temporary exhibition. AAethadc of Selerting Artiste Methods for Selecting Artists. One of the following selection t-hfee methods will be utilized: 1. Open Entry — Any artist is eligible, 2. Limited Entry or Invitation — Specific artists are identified and eligible, invited to app4-y 3. Direct Selection — A particular artist is identified and eligible, requeste 4. Donation — acceptance of a particular artist donation. Application Process. An application process is required for all methods of acquisition and selecting an artist. Applications must be submitted to the Director of Parks and Recreation. Review Process. All applications will be referred to City Staff or an Art Selection Committee by the Director of Parks and Recreation for consideration and review. If the nature of the selected artwork or the installation site might illicit community concern, the Director of Parks and Recreation may schedule a public meeting to comment on the s process. If practical, reasonable modifications will be made to the artwork/project as a result of public comment. The Dire, ter- ..FParks and Reer-eatior will. and the City Gouneil for- atitherization to enter- into a eentr-aet with the seleeted ai4ist or- to Approval/Acceptance Process. The Director of Parks and Recreation will submit a recommendation to the Parks and Recreation Advisory Commission (PRAC) and the City Council for authorization to enter into a contract with the selected artist or to accept a donation. Public Art 2 of 4 City Council Policy Page 3 Funding Art acquisitions by the City The east of fiinding aft in the eammuftity should include funding mechanisms for artwork amen, insurance, maintenance and preservation. The direction and scope of art acquisition funding and expenditures is the responsibility of the Director of Parks and Recreation. Funding to acquire artwork for the City's art collection will be annually approved through the City's normal budgetary process. Donations for City art projects will be deposited into a City reserve fund. Contract All commissioned artwork and installation of temporary artwork will be acquired by the City through a formal contract with the artist (or artist representative). Contracts will be written using contractual guidelines to cover the following details: artwork criteria, timeline, insurance, warranties, liabilities, installation, maintenance, arbitration, termination, payment schedule, ownership and copyright. Direct purchases and donations of artwork may require a formal contract with the artist depending on the complexity of the project. Insurance Artist/Donor Insurance Requirement. The artist of a purchased, commissioned or donated artwork is responsible for any damage to the artwork until installation on City property is completed and ownership is transferred to the City. Therefore, the artist/donor must provide and maintain policies of comprehensive general liability insurance coverage on the artwork through installation which includes transit, delivery, and installation. The City is responsible for insurance coverage once a piece of purchased or donated artwork is installed and ownership is transferred to the City of Plymouth. The artist of a temporary artwork exhibition is responsible for any damage to the artwork throughout the exhibition period with the City. Therefore, the artist/donor must provide and maintain policies of comprehensive general liability insurance coverage on the artwork through removal which includes transit, delivery, installation, exhibition and removal. City Art Collection Insurance. Artwork in the City's permanent collection will be insured by the City's policy. The insurance policy should be updated every five years to keep the artworks' monetary value appropriate and coverage level current. The City will contract with a professional art appraiser as needed. Public Art 3 of 4 City Council Policy Page 4 Maintenance/Preservation Maintenance/Preservation. The City is committed to the maintenance and preservation of artwork in its Public Art Collection including signage connected to each piece. Each work in Plymouth's Public Art Collection should be professionally evaluated every ten years, or as deemed necessary, to assess the continuing relevance and integrity of each work to the collection. Maintenance/Preservation Funding. The City must calculate the conservation and maintenance needs and costs before acquiring and installing individual artwork. Resources and funding must be available to maintain the artwork's integrity. Purchased When e Artwork is eemmissioned o,-..bried by the Gity, - funds for ongoing maintenance and preservation will be provided within the Parks and Recreation Department budget. Donated When Artwork : denated, if deemed necessary, an endowment fund to cover ongoing maintenance/preservation will be established by the donor. This fund will be a separate fund within the City's budget. Temporary Exhibition Artwork — if deemed necessary, funds for ongoing maintenance and preservation will be provided by the artist. This fund will be a separate fund within the City's budget. Maintenance/Preservation Procedures. City staff will be responsible for the normal cleaning, maintenance and operation of each piece in the City's artwork collection. If necessary, extraordinary cleaning and maintenance will be contracted to an outside service. City staff will inspect and document each piece of art in the collection on an annual basis and make any recommendations to the Director of Parks and Recreation regarding artwork needing special attention. Relocation and Removal If deemed necessary, artwork may be relocated within the City or removed from City property according to criteria listed in the Inventory and Maintenance Guidelines. Removal of artwork and memorials is recommended by the Director of Parks and Recreation to the Parks and Recreation Advisory Commission (PRAC) and the City Council. Resolution No. 2009-066, March 10, 2009 Public Art 4 of 4 City Council Policy Page 5 CITY OF PLYMOUTH RESOLUTION No. 2013 - RESOLUTION APPROVING AMENDMENTS TO THE PUBLIC ART POLICY WHEREAS, in 2009, the Public Art Policy was established to ensure the integrity of the City's existing art collection and to formalize procedures for future acquisitions; and WHEREAS, the policy acts as an advocate to integrate art into the community and to raise public awareness and appreciation for the arts; and WHEREAS, the Park and Recreation Advisory Commission reviewed and approved the attached document at their October 10, 2013 meeting. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA that the changes to the Public Arts Policy are hereby approved. Approved this 10th day of December 2013. Page 6 rp)City of Plymouth Agenda 6 . O 5Number: v Adding QoaWy to Life To: Dave Callister, City Manager REGULAR COUNCIL MEETING Prepared by: Doran M. Cote, Public Works Director Establish Parking Restrictions on Peony Lane from December 10, 2013 Item: TH 55 to 541h Avenue and on Lawndale Lane from 54th Avenue to City Limits, City Project No. 10015 1. ACTION REQUESTED: Adopt resolution establishing parking restrictions on Peony Lane from TH 55 to 54th Avenue and on Lawndale Lane from 54th Avenue to city limits, City Project No. 10015. 2. BACKGROUND: In 2010, the City of Plymouth began the process of evaluating the potential extension alignments for Peony Lane north of Schmidt Lake Road. The study developed four potential alignments for the Peony Lane extension, including one identified by residents. The analysis, completed in 2011 and documented in Technical Memorandum dated March 15, 2011, suggested that Alignments 1 and 3 would both serve the City's long-term transportation and land use needs. Alignment 313 was ultimately selected by the City Council for design. Final plans have been developed for Alignment 3B and the Municipal State Aid (MSA) design standards dictate that the roadway as designed be posted with "No Parking". Peony Lane from TH 55 to Schmidt Lake Road is currently posted with parking restrictions, however, a resolution could not be found establishing those restrictions. The attached resolution provides for restricting parking on the entire roadway from TH 55 to the north city limits. 3. BUDGET IMPACT: This project is identified in the 2013 — 2017 Capital Improvement Program (CIP) with an estimated cost of $11.3 million. 4. ATTACHMENTS: Location Map Resolution Page 1 Proposed Peony/Lawndale Lane Corridor ° Project Location Map 63RD AVE N City of Xbpie Grove VIP City of Plymouth wJ H Z t d Hca., SETH avE Approximate Corridor Locetior CD w 5TH E RD 51 T G 0 Page 2 CITY OF PLYMOUTH RESOLUTION No. 2013 - A RESOLUTION ESTABLISHING PARKING RESTRICTIONS ON PEONY LANE FROM TH 55 TO 54TH AVENUE AND ON LAWNDALE LANE FROM 54TH AVENUE TO CITY LIMITS CITY PROJECT N0. 10015 WHEREAS, the City of Plymouth has planned roadway and pedestrian improvements of Peony Lane/Lawndale Lane from Schmidt Lake Road north to the corporate limits north of County Road 47, State Project No. 155-153-003 and City Project No. 10015; and WHEREAS, the City of Plymouth will be expending State Aid Funds and Local Funds on the Peony Lane/Lawndale Lane Extension; and WHEREAS, this improvement does not provide adequate width for parking on both sides of the street; approval of the proposed construction as a Municipal State Aid street project must therefore be conditioned upon certain restrictions; and WHEREAS, the Peony Lane from TH 55 to Schmidt Lake Road is currently posted with parking restrictions, however, a resolution does not exist establishing those restrictions. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does ban the parking of motor vehicles on Peony Lane from TH 55 to 54th Avenue and on Lawndale Lane from 54th Avenue to the city limits. Approved this 10th day of December, 2013. Page 3 rp)City of Agenda 6 . 0 6P6ymouthNumber: v Adddng Quah(yto life To: Dave Callister, City Manager REGULAR COUNCIL MEETING Prepared by: Mike Payne, P.E., Design Manager December 10, 2013 Reviewed by: Doran Cote, P.E., Director of Public Works Payment No. 4 and Final Item: South Shore Drive Rehabilitation Project City Project No. 10002 1. ACTION REQUESTED: Adopt resolution approving Payment No. 4 and Final to Astech Corporation for the South Shore Drive Rehabilitation Project, City Project No. 10002. 2. BACKGROUND: The South Shore Drive Rehabilitation Project included a full depth mill and overlay for South Shore Drive from 10th Avenue to the City of Medicine Lake and from the City of Medicine Lake to the cul- de-sac, and 13th Avenue from South Shore Drive to Nathan Lane. The project also included installing a concrete sidewalk and curb and gutter on the west side of South Shore Drive between 1 Ith Avenue and the City of Medicine Lake, installing watermain to loop the system through the City of Medicine Lake and replacing concrete curb and gutter as needed. In addition, the project also included the installation of five speed humps along South Shore Drive, one of which was removed as directed by the City Council on January 25, 2011. Finally, the Woods of Medicine Lake Homeowners Association requested and paid for concrete ribbon curb to be installed adjacent to their development. Water Quality Best Management Practices were also incorporated within the project area by the installation of a rain garden. For the sanitary sewer system, inflow and infiltration sealing systems were installed at all sanitary sewer manholes to reduce the amount of storm water runoff that seeps through the manhole rings. Additionally, the railroad crossings on South Shore Drive and 13th Avenue were replaced by the Union Pacific Railroad Company. A mill and overlay of South Shore Drive in the City of Medicine Lake was also incorporated with this project. In addition to the mill and overlay, a trail extension from the City of Plymouth border just south of the Luce Line Trail to Peninsula Road, one hydrant and two water services were constructed. The work on this project has been completed and certified as meeting project specifications by the City's Engineering staff. Page 1 3. BUDGET IMPACT: This project was included in the 2010-2014 Capital Improvement Program (CIP) at an estimated cost of $2,020,000. The original contract amount was $589,229.62 and the value of work completed was 619,069.92. As a failure to complete the project on time, the contractor and staff agreed to $17,000 in liquidated damages to be assessed against Astech Corporation resulting in a final contract amount of $602,069.92. The final contract amount is 2.2% higher than the original amount due to ribbon curb requested and paid for by the Woods at Medicine Lake Association, additional seeding and unforeseen pavement thickness on 13th Avenue. The total project cost is $750,521.03, including 15% for engineering and administration plus 58,140.62 for participation in the cost of replacing the two railroad crossings in the project area and other minor project related services. The project will be funded through the Water Fund ($77,763), Water Resources Fund ($10,948.00), Sanitary Sewer Fund ($1,437.50), Street Reconstruction Fund 362,412.50), assessments ($170,672.31), City of Medicine Lake ($118,122.72) and Woods at Medicine Lake Association and contractors ($9,165). 4. ATTACHMENTS: Location Map Resolution Page 2 MEDICINE LAKE CITY OF MEDICINE LAKE BOUNDARIES 0 0 iZi X z MIN, SOUTH SHORE DRIVE 4ib0 Cjty of REHABILITATION PROJECT SCALE Plymouth LOCATION MAP 1 r=5001 Page 3 CITY OF PLYMOUTH RESOLUTION No. 2013 - A RESOLUTION APPROVING REQUEST FOR PAYMENT NO. 4 AND FINAL SOUTH SHORE DRIVE REHABILITATION PROJECT CITY PROJECT NO. 10002 WHEREAS, the City of Plymouth as the owner and Astech Corporation as the contractor, have entered into an agreement for the 2010 South Shore Drive Rehabilitation Project, City Project No. 10002, said agreement was approved by the City Council on August 24, 2010; and WHEREAS, the Engineer has certified his acceptance of the work and his approval of the final request for payment. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. That the original contract amount was $589,229.62 and the value of the work to date is 602,069.92 and is herewith approved. 2. That the work performed by the contractor for the South Shore Drive Rehabilitation Project and certified to the Council by the engineer as acceptable, being the same, is hereby released from the contract except as to the conditions of the performance bond, any and all legal rights of the owner, required guarantees and correction of faulty work after final payment. 3. Request for Payment No. 4 and Final in the amount of $32,853.73 to Astech Corporation for the South Shore Drive Rehabilitation Project is hereby approved and the Administrative Services Director is hereby authorized and directed to pay the same forthwith. The total project cost is $750,521.03. The project will be funded through the Water Fund ($77,763), Water Resources Fund ($10,948.00), Sanitary Sewer Fund ($1,437.50), Street Reconstruction Fund 362,412.50), assessments ($170,672.31), City of Medicine Lake ($118,122.72) and Woods at Medicine Lake Association and contractors ($9,165). Approved this 10th day of December, 2013. Page 4 irp)City of Agenda Plymouth Number: Adding 4unlfty to Life To: Dave Callister, City Manager REGULAR COUNCIL MEETING Prepared by: Doran Cote, P.E., Director of Public Works Approve Encroachment Agreement December 10, 2013 Item: for a Retaining Wall on Lot 1, Block 1 Kirkwood Addition 2nd Addition 6.07 1. ACTION REQUESTED: Adopt resolution approving an encroachment agreement for a retaining wall into a public drainage and utility easement on Lot 1, Block 1, Kirkwood 2nd Addition. 2. BACKGROUND: An encroachment application has been received from David Hinners, representing U.S. Homes Corporation (Lennar) to allow the encroachment of a retaining wall into a public drainage and utility easement on Lot 1, Block 1, within Kirkwood 2nd Addition located at Black Oaks Lane and 54th Avenue. The request is to allow the retaining wall to be located within the public right-of-way and drainage and utility easement to accommodate an existing home that was graded incorrectly by the builder in an adjacent development. The home is occupied and the current owner is unwilling to allow Lennar to grade the boulevard correctly. The proposed retaining wall will encroach into the drainage and utility easement about four feet. It has been determined that the retaining wall will not cause future problems with snow storage or boulevard maintenance purposes. The City's utility division has no objection to the retaining wall within the drainage and utility easement. The retaining wall will be maintained by the homeowners association. 3. BUDGET IMPACT: There is no budget impact from this approval. 4. ATTACHMENTS: Location Map Agreement Certificate of Grading Resolution Page 1 Page 2 DO ELL 00 Encroachment Area SP IN MEA ADDMON < 54TN AVE N IRK- OD KIRK 2ND A TF, Location Map Page 2 ENCROACHMENT AGREEMENT For Retaining Wall and Fence) AGREEMENT made this 11-,61—Ay of November, 2013, by and between the City of Plymouth, a Minnesota municipal corporation ("City"), and. U.S. Home Corporation, a .Delaware corporation, doing business as Lennar ("Lennar"). Recitals A. Lennar owns real property in the City of Plymouth, County of Hennepin, State of Minnesota legally described. as Lot 1, Block 1 Kirkwood 2`11 Addition ("Lennar Property"). B. An adjacent property platted as Lot 10, Block 1 Spring Meadows 2"d Addition, with a street address of 16425 54`1' Ave N ("Neighboring Property") is adjacent to the Lennar Property. The way the two properties are platted and. graded results in an odd shape and will cause long term maintenance problems for these two properties. A physical barrier between the two properties is needed to resolve said maintenance problems. C. The City has right-of-way along Black Oaks Lane N and a drainage and. utility easement adjacent to said right-of-way. The Neighboring Property which abuts said northerly right-of-way along Black Oaks Lane N was constructed prior to the construction of Black Oaks Lane. The grading of Black Oaks Lane resulted in the grade of the Neighboring Property to be l 1/20/13 Page 3 higher than. the City standards for boulevard and the resulting embankment needs to be stabilized. The Neighboring Property owners are unwilling to lower said grade to City standards. U. Lennar is proposing that a retaining wall be constructed within the City's right-of- way and the adjacent drainage and utility easement in order to stabilize the elevated grade of the Neighboring Property. The retaining wall is .not planned to be over 4' in height, but nevertheless a fence is planned to be constructed above the retaining wall in order to provide the needed physical. separation between the two properties allowing a more uniform transition and to allow for proper long term maintenance. E. The minor utilities (gas, electric, telephone and cable TV services) have already been installed within the drainage and utility easement of the Neighboring Property. These services were installed by directionally drilling with the installation of Kirkwood 2" d Addition. F. Because the Neighboring Property owners are unwilling to allow the retaining wall or the fence to be placed on their property, Lennar is requesting that the retaining wall and the fence adjacent to the Neighboring Property to be located in the City's northerly right-of-way and. drainage and utility easement along Black Oaks Lane N. The encroachment into the City's right-of-way is approximately 4' for a distance of approximately 40'. NOW HEREFORE, in consideration of the mutual covenants herein contained, it is agreed by the parties as follows: 1. Encroachment Authorization. The City hereby approves the encroachment within the :northerly right-of-way of Black Oaks .Lane N and the drainage and utility easement for the proposed retaining wall and fence. 2. Access for Maintenance. At all reasonable times, the City shall have access to the property for the purpose of maintaining and repairing the drainage and utility easement. In 11/20/13 2 Page 4 the event it becomes necessary for the retaining wall and/or fence to be removed to allow for maintenance and repairs, such removal and subsequent replacement shall be at the sole expense of Lermar or it's assigns and assigns, 3. Hold Harmless and Indemnity. In consideration of being allowed to encroach on the City's right-of-way and drainage and utility easement, Lennar or its successors and assigns, shall indemnify and hold the City harmless from any damage caused to the subject property, including the retaining wall and fence on the subject property, caused in whole or in part by the encroachment onto the City's right-of-way and drainage and utility easement, Lennar or its successors and assigns may be required to remove the retaining wall and/or fence if it is deemed necessary by the City in order to exercise the purpose of the existing right-of-way and drainage andutility easement. 4. RECORDING. This Agreement shall be recorded. 5. EXHIBIT A. The location of the subject retaining wall and fence are shown on I;xh.ibit..A. CITY OF PLYMOUTH IC Kelli Slavik, Mayor By; David Callister, City Manager 1.1/20/13 3 Its; Page 5 STATE OF MINNESOTA ) ss COUNTY OF HENNEPIN ) The foregoing instrument was executed and acknowledged before me on this day of 2013, by Kelli Slavik and David Callister, Mayor and City Manager, respectively, of the City of Plymouth, a Minnesota municipal corporation. Notary Public STATE OF MINNESOTA ss COUNTY OF HENNEPIN ) 5, The foregoing instrument was aclmowled.ged before me this µx qday of 2013, by Jonathan A. Aune the Vice-Pvsid nj of U,S. I1 Corporation, a Delaware corporation. U VQA Notary Public Mo rwrr h,uc > Mw± wohn ww+a nr THIS INSTRUMENT DRAFTED BY and when recorded returned Lo; L,ennar ( DAH.) 16305 36`x' Ave N, Suite 600 Plymouth, MN 55446 952) 249- 3000 1.1/20/13 Ll Page City of Plymouth Minnesota CITY OF PLYMOUTH BUILDING INSPECTION DIVISION 3400 PLYMOUTH BOULEVARD PLYMOUTH, MN 55447 763-509-5449 CERTIFICATE OF GRADING JUL 2 6 2013 I hereby certify that on July 24, 2013 an inspection at Lot 10, Block L SRdng Meadows 2" Addition was conducted by myself or under my direct supervision, and have verified that the grades and elevations of the site and building are in accordance with the City-wide comprehensive storm water drainage plan and/or grading plan approved by the City Engineer. I am a duly registered Engineer and/or Land Surveyor under the laws of the State of Minnesota. SITE ADDRESS: 16425 54m Ave N., Plymouth MN PERMIT #: Firm Name: Sat =-Bergguist Inc. Registration No. 4034+4 Date: 07-24-13 NOTICE: This certificate must be signed and posted on the job site before the fmal building permit inspection will be performed Page 7 CITY OF PLYMOUTH RESOLUTION No. 2013 - 353 A RESOLUTION TO APPROVE ENCROACHMENT AGREEMENT FOR A RETAINING WALL WITHIN A DRAINAGE AND UTILITY EASEMENT ON LOT 1, BLOCK 1, KIRKWOOD 2ND ADDITION WHEREAS, property owners, requested the City to approve an encroachment agreement allowing a retaining wall to be constructed within a drainage and utility easement on Lot 1, Block 1, Kirkwood 2nd Addition; and WHEREAS, the encroachment agreement permits only the proposed retaining wall within the easement and all related facilities must still meet all applicable City codes; and WHEREAS, the owners property is legally described as Lot 1, Block 1, Kirkwood 2nd Addition. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that the Mayor and City Manager are hereby authorized to sign, on behalf of the City of Plymouth, the encroachment agreement that will allow the proposed retaining wall in a drainage and utility easement. Approved this 10th day of December, 2013. Page 8 rp)City of Agenda 6 . 0 8PlymouthNumber: Adding QoaWy to Life To: Dave Callister, City Manager REGULAR Prepared by: Marie Darling, Senior Planner COUNCIL MEETING Reviewed by: Barbara Thomson, Planning Manager and Steve Juetten, December 10, 2013 Community Development Director Item: Revise development contract for "Trillium Woods" for property located at County Road 47 and Juneau Lane in the Osseo School District (2008085F) 1. ACTION REQUESTED: Adopt resolution approving a revised development contract for Trillium Woods as requested by LCS — Westminster Partnership V, LLP. Approval of a revised development contract requires a 4/7 vote of the City Council. 2. BACKGROUND: On July 28, 2011, the City Council approved the final plat and development contract and adopted assessments for this development. On May 22, 2012, the City Council approved the first amendment to the development contract which revised the deadline to record the contract and final plat and allowed the applicant to waive the financial guarantees for private improvements until a certificate of occupancy is requested. Since that time, the developer has recorded the final plat and begun construction. They are currently finalizing their financing partners for the remainder of the project and anticipate closing on a construction loan with Bank of America within the next 30-60 days. Bank of America requested three modifications to the development contract to protect their interests. Staff worked with Bank of America and LCS on the attached amendments and the City Attorney has opined that the city's interests are protected. The attached amendment to the development contract includes the following: Assigns the Bank of America as an administrative agent of the contract. Amends Paragraph 28A to allow Bank of America (in the event of a default by LCS) to select another qualified developer to manage the construction and complete the project. The city retains the right to review and approve the Bank of America's choice, but agrees not to unreasonably withhold that approval. Amends paragraph 29 to provide notice to Bank of America if the developer has materially defaulted on the contract or if the city terminates the contract and allow Bank of America to complete the outstanding improvements within the same time Page 1 period the city would ordinarily give the developer. Language is also included that the city is not liable if staff inadvertently fails to provide such notice. 3. BUDGET IMPACT: Not applicable. 4. ATTACHMENTS: Location Map Second Amendment to the Development Contract Resolution Page 2 Location Map- 2008085F Legend Life Care Services 0 Subdivisions - Proposed Trillium Woods ®C, Comercial SLC of County Road 47 and Juneau Lane r" CC, City Center Request for a Revised Development Contract M CO, Commercial Office IP, Planned Industrial 0 LA -1, Living Area 1 0 LA -2, Living Area 2 LA -3, Living Area 3 City of ® LA -4, Living Area 4 Plymouth, Minnesota 0 LAR, Living Area Rural 250125 0 250 500 750 1,000 P -I, Public/Semi-Public/Institutional Feet SECOND AMENDMENT TO DEVELOPMENT CONTRACT Trillium Woods (2008085F) This SECOND AMENDMENT ("Second Amendment") dated the day of 2013, is made by and between the CITY OF PLYMOUTH, a Minnesota municipal corporation, (hereinafter "City") and LCS-WESTMINISTER PARTNERSHIP V LLP, an Iowa limited liability partnership (hereinafter "Developer"). The City and the Developer are collectively the "Parties". RECITALS A. The Parties are party to that certain Development Contract dated May 22, 2012, recorded on July 5, 2012 in the Office of the County Recorder of Hennepin County, Minnesota as Document No A9811622, as amended by that certain First Amendment to Development Contract dated March 15, 2013, recorded in the Office of the County Recorder of Hennepin County, Minnesota on April 4, 2013 as Document No A09935917 (collectively hereinafter contract"). B. Developer is entering into a Building Loan Agreement on or around the date hereof, by and among Developer, Bank of America, N.A., a national banking association, for itself and as administrative agent (hereinafter "Agent"), and the other lenders from time to time party thereto (collectively with Agent, hereinafter "Lender") with all amendments, modifications and supplements, (hereinafter "Loan Agreement"), pursuant to which Lender will disburse a loan to Developer on the conditions contained therein. C. The Parties desire to further amend the contract as set forth herein. D. Capitalized terms not otherwise defined have the meaning set forth in the contract. NOW, THEREFORE, the Parties hereby amend the contract as set forth herein. 1. The above recitals are incorporated into the terms herein. 2. Amendment to Section 28A of Development Contract. Section 28.A. of the contract shall be amended to read as follows: A. The Developer may not assign this contract without the written permission of the City Council. The Developer's obligation hereunder shall continue in full force and effect even if the Developer sells one or more lots, the entire plat, or any part of it. The City acknowledges and agrees that in the event of an Event of Default (as defined in the Loan Agreement) Agent has the right, but not the obligation (among other remedies), to (a) foreclose on its interest in the land encumbered by this contract or (b) accept a deed -in -lieu of such foreclosure collectively, a "Foreclosure Event"). Notwithstanding the foregoing or anything to the contrary otherwise set forth in this contract, the City hereby consents to the 173073 Page 4 assignment of this contract, after the occurrence of a Foreclosure Event, from Developer to (x) Agent (provided Agent has retained a "Successor Developer" to help manage the development process) or (y) a "Successor Developer". A Successor Developer" shall mean a developer with the requisite experience and reputation in the development of senior housing, to develop the continuing care retirement community contemplated by this contract. The City shall approve of such "Successor Developer" by the requisite action of its City Council, and such approval shall not be unreasonably withheld by the City. "Successor Developer" shall be obligated to assume all of the duties and responsibilities of the contract, in accordance with an Assignment of Development Contract to be entered into between City (after the requisite approval provided herein) and "Successor Developer". 3. Amendment to Section 29 of the Development Contract. Section 29 of the contract shall be amended to read as follows: 29. DEVELOPER'S DEFAULT. In the event of default by the Developer as to any of the work to be performed by it hereunder, the City may, at its option, perform the work and the Developer shall promptly reimburse the City for any expense incurred by the City, provided the Developer, except in an emergency as determined by the City, is first given notice of the work in default, not less than 48 hours in advance. This contract is a license for the City to act, and it shall not be necessary for the City to seek a court order for permission to enter the land. When the City does any such work, the City may, in addition to its other remedies, assess the cost in whole or in part. The City shall, concurrently with giving any notice or demand to Developer of a material default under this contract, as determined by the City in its sole discretion, or a notice of termination under this contract, provide a copy thereof to Agent. Agent shall have the right, but not the obligation, to perform any obligation or satisfy any condition under this contract to be performed or satisfied by Developer and the City shall accept such action by Agent as if performed by Developer, provided that such work and the performance thereof is in compliance with the terms of this contract. The City shall have no liability whatsoever to Agent or any third party, for failure to provide the notice required by this Section 29, following such notice to Developer and Agent. Agent shall have the right (but not the obligation) to cure any defaults by Developer under this Agreement at any time within the same cure period applicable to Developer. Agent's current notice address is Bank of America, N.A., 135 South LaSalle Street, Suite 711, Chicago, Illinois 60603, Attention: Kristen Heron, Senior Vice President and Senior Credit Products Officer, with a copy to Dentons US LLP, 233 South Wacker Drive, Suite 7800, Chicago, Illinois 60606, Attention: Scott Kapp. Agent may provide a new notice address at any time by providing the City written notice thereof. Failure of the City to provide notice to Agent under this Paragraph will not subject the City to liability under the terms of this Contract. Developer shall indemnify and hold harmless the City, the City Council, and the agents and employees of the City from and against all claims, damages, losses or expenses, including attorney fees, which the Developer, its 173033 Page 5 officers, directors, employees, successors and assigns may suffer or for which it may be held liable, arising out of or resulting from the City's failure to provide notice hereunder. 4. Except as specifically amended by this Second Amendment, the contract remains in full force and effect in accordance with its original terms, as amended. IN WITNESS WHEREOF, this Second Amendment was executed by the parties the day and year first written above. DEVELOPER: LCS-WESTMINISTER PARTNERSHIP V LLP By: LCS Minneapolis LLC, Partner By: Its: STATE OF IOWA ) ss. COUNTY OF POLK ) The foregoing instrument was acknowledged before me this day of , 2413, by , the of LCS Minneapolis LLC, an Iowa limited liability company, Partner of LCS-Westminster Partnership V LLP, an Iowa limited liability partnership, on behalf of said partnership, NOTARY PUBLIC 173033 Page 6 CITY OF PLYMOUTH Kelli Slavik, Mayor Dave Callister, City Manager STATE OF MINNESOTA ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this day of , 2013, by Kelli Slavik and by Dave Callister, the Mayor and City Manager, respectively, of the City of Plymouth, a Minnesota municipal corporation, on behalf of the municipal corporation and pursuant to the authority granted by its City Council. NOTARY PUBLIC 173033 Page 7 CITY OF PLYMOUTH RESOLUTION No. 2013 - A RESOLUTION APPROVING AN AMENDMENT TO THE "TRILLIUM WOODS" DEVELOPMENT CONTRACT (2008085F) WHEREAS, the City of Plymouth approved a final plat and development contract for the first phase of Trillium Woods on the roughly 46 acres of land located at the southeast corner of Juneau Lane and County Road 47; WHEREAS, the property is presently legally described as follows: Lot 1, Block I and Lot 1, Block 2, Trillium Woods according to the recorded plat thereof, Hennepin County, Minnesota WHEREAS, the city approved a development contract covering the improvements related to said plat; WHEREAS, the applicant requested revisions to paragraphs 28A and 29 of said development contract; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the request by LCS-Westminster Partnership V, LLP to amend the development contract for Trillium Woods and the mayor and city manager be authorized to execute the amendment on behalf of the city; and, FURTHER, that city staff record the amendment to the development contract with Hennepin County. APPROVED THIS 10TH DAY OF DECEMBER, 2013. Page 8 Res. 2013 - File 2008085F Page 2 STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS. The undersigned, being the duly qualified and appointed city clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on December 10, 2013 with the original thereof on file in my office, and the same is a correct transcription thereof. WITNESS my hand officially as such City Clerk and the corporate seal of the city this day of City Clerk Page 9 aty or Agenda 6 . O 9PlymouthNumber: Iridin, Qphty da Life To: Dave Callister, City Manager REGULAR COUNCIL MEETING Prepared by: Sandy Engdahl, City Clerk December 10, 2013 Reviewed by: Luke Fischer, Administrative Services Director Item: Approve Joint Powers Agreement with School District 284 for Election Services 1. ACTION REQUESTED: Adopt resolution approving joint powers agreement with School District 284 for election services. 2. BACKGROUND: Following the Wayzata School District election in November 2013, City staff and school district representatives have been in conversation regarding the City conducting their elections. The advantages to this arrangement would be a consistent process for residents/registered voters and election judges and utilizing City staff that is well trained in conducting elections. The City has a high standard and reputation both locally and state-wide in conducting elections, and it's advantageous on a public service level prospective that this continue whether it's a school district, primary, or general election. The City Attorney has prepared the attached proposed joint powers agreement. This agreement is specific only for the February 25, 2014 levy referendum. Later in 2014/early 2015, with consent of both parties, an agreement will be prepared for the November 2015 school district election. 3. BUDGET IMPACT: The City will be reimbursed $4,000 for staff and supply costs. All other costs associated with conducting an election will be the responsibility of the School District. 4. ATTACHMENTS: Joint Powers Agreement Resolution Page 1 JOINT POWERS AGREEMENT BETWEEN THE CITY OF PLYMOUTH AND INDEPENDENT SCHOOL DISTRICT #284 FOR ELECTION SERVICES This is a Joint Powers Agreement between the City of Plymouth ("City") and Independent School District #284 ("School District") entered into pursuant to Minn. Stat. § 471.59 for the provision of election services by the City on behalf of the School District. L DURATION OF AGREEMENT This Agreement applies apply to the School District election to be held on February 25, 2014 IL AGREEMENT RENEWAL AND TERMINATION This Agreement may be renewed by written consent of the City and School District. III. CITY RESPONSIBILITIES The City will perform the following statutory duties of School District Clerk, as related to the conduct of elections: A. Recruit, train and supervise staff to carry out the duties specified in this Agreement; B. Provide election -related information on the city website; C. Plan, organize and administer the activities of all voting equipment system components and associated devices used in City precincts; D. Procure and administer agreements for programming, layout and printing of ballots for School District; ensure invoices are directed to the School District; E. Provide election forms, supplies and other related materials for each polling place; F. Test ballot counters and ballot marking devices; conduct preliminary tests and public accuracy tests of voting systems utilized in the elections; G. Coordinate delivery of equipment and supplies to and from each polling place and in-person absentee voting location; H. Mail to each household with a registered voter a notice as required by Minn. Stat 20413. 16, Subd. 1 a (polling places); invoice the School District for printing and mailing costs; Set pay rate for election judges; Doc. #173769v.1 RNK: 12/3/2013 Page 2 Recruit, hire, train and assign election judges; K. Administer all provisions of Minn. Stat. Chapter 204B related to absentee voting for the School District election; L. Provide voting stations for absentee voting at City Hall; M. Answer inquiries on Election Day and provide support as requested to the election judges and polling locations; N. Compile and report election results and election statistics for dissemination to the appropriate canvassing boards and the public; O. If required, conduct recount for the School District election and invoice the School District for City employee staff time and expenses. P. Invoice the School District for maintenance costs per Hennepin County Agreement with the City for ballot counters and marking devices; IV. SCHOOL DISTRICT RESPONSIBILITIES The School District will perform all other election -related responsibilities not being performed by the City pursuant to Paragraph III of this Agreement including:: A. Designate a person who will be the principal contact for the City; B. Prepare maps of School District election districts and precinct boundaries and provide to the City in electronic format and printed copies as requested; C. Identify and arrange for the use of polling places for the School District election; verify suitability and substantial compliance with federal and state accessibility requirements; D. Provide proof of general liability and workers' compensation insurance (Hold Harmless Agreement) to polling place administrators as requested; E. Pay all election judges and associated costs such as meals; F. Approve roster of election judges and provide for appointment by the School District; G. Provide notice to Hennepin County on all elections; H. Provide the information to be printed on the ballot required in Minn. Stat. § 126C.17, Subd. 9(a) to Hennepin County; Doc. #173769v.1 RNK: 12/3/2013 OA Page 3 Provide the title and text of School District questions to be placed on the ballot to Hennepin County; J. Provide vehicles and personnel for delivery of equipment and supplies to each polling place as necessary or required; K. Prepare and mail the notice to each taxpayer in the School District required by Minn. Stat. § 126C.17, Subd. 9(b); L. Conduct official canvass of election results following the School District election; M. Provide for retention of election records as required by statute; N. Pay the rental costs of polling locations; O. Administer campaign financial reporting activities; P. Perform duties of candidate filing officer, including acceptance of affidavits of candidacy and petitions; Q. Prepare canvass of election results by School Board; R. Prepare and administer oaths of office at a meeting of the School District Board. S. Prepare and distribute all official notices and publication including notice of election, notice of filling and the like. T. Pay all ballot related costs. V. INDEMNIFICATION Each party agrees that it will be responsible for its own acts, including its agents and the results thereof, to the extent authorized by law and shall not be responsible for the acts of the other party and the results thereof. VI. LEGAL REPRESENTATION The City Attorneys' office will advise and represent the City in all election -related matters, except that the School District Attorney and/or designee will advise and represent the School District. VII. ELECTION COSTS AND PAYMENTS The District shall pay the City Four Thousand Dollars ($4,000.00) for the services performed by the City under this Agreement. In Addition, the School District shall reimburse the City in accordance with Paragraph III subparagraphs H, O, and P. The City will invoice the School District following the election and the District shall pay the invoice within thirty five days of receipt of the invoice. Doc. #173769v.1 RNK: 12/3/2013 Page 4 VIII. INDEPENDENT CONTRACTOR It is agreed that nothing in this Agreement is intended or should be construed as creating the relationship of agents, partners, joint ventures or associates between the parties hereto or as constituting the City as the employee of the School District for any purpose or in any manner whatsoever. The City is an independent contractor and neither it, its employees, agents nor its representatives are employees of the School District. From any amounts due the City, there shall be no deductions for federal income tax or FICA payments, nor for any state income tax, nor for any other purposes which are associated with an employer-employee relationship unless required by law. Payment of federal income tax, FICA payments and state income taxes are the responsibility of the City. IX. DATA PRACTICES All data created, collected, received, maintained or disseminated for any purpose in the course of this Agreement is governed by the Minnesota Government Data Practices Act, any other applicable statute, or any rules adopted to implement the Act or statute, as well as federal statutes and regulations on data privacy. X. ENTIRE AGREEMENT This Agreement shall constitute the entire agreement between the parties and shall supersede all prior oral and written negotiations. CITY OF PLYMOUTH INDEPENDENT SCHOOL DISTRICT #284 BY: Its Mayor BY: Its City Manager Dated: Doc. #173769v.1 RNK: 12/3/2013 2 Dated: Its Page 5 CITY OF PLYMOUTH RESOLUTION No. 2013 - A RESOLUTION APPROVING JOINT POWERS AGREEMENT WITH INDEPENDENT SCHOOL DISTRICT 284 FOR ELECTION SERVICES WHEREAS, on February 25, 2014, the Independent School District 284 will be conducting a levy referendum; and WHEREAS, the attached joint powers agreement between Independent School District 274 and designates the City of Plymouth to perform the statutory duties of School District Clerk; and WHEREAS, this type of an arrangement is advantageous for both parties as well as residents/registered voters, NOW, THEREFORE BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, approves the Joint Powers Agreement with Independent School District 284 for Election Services for the February 25, 2014 Levy Referendum. Approved this 10th day of December, 2013. Page 6 rp)City of Plymouth Adding Quaky to Life REGULAR COUNCIL MEETING Agenda 6.10Number: To: Mayor and Councilmembers Prepared by: Dave Callister, City Manager December 10, 2013 Item: Approve 2014 Goals and Legislative Priorities 1. ACTION REQUESTED: Adopt attached 2014 Goals and Legislative Priorities. 2. BACKGROUND: The Council conducted a study session on November 26 to discuss the City's 2014 Goals and Legislative Priorities and directed staff to prepare the attached list. 3. ATTACHMENTS: 2014 Goals and Legislative Priorities Page 1 rp)City of Plymouth Adding QuGffty to ZI/e 2014 City Council Goals Protect Plymouth's Strong Financial Position. Maintain Plymouth's fiscal health by crafting long-term revenue and expenditure plans to ensure sustainable operations at a fair and equitable tax rate. Monitor Economic Challenges. Continue to evaluate and prioritize services. Seek innovative solutions to maintain high quality core services, promote financial transparency and protect Plymouth's strong financial position and quality of life. Provide Efficient and Effective Services. Continue to explore partnerships with neighboring communities, school districts, businesses, watersheds, and other agencies to decrease costs and eliminate duplicate efforts. Streamline business processes through the use of technology, including website enhancements, e -permits and expanded credit card processing. Evaluate community trends and consider associated facility and service needs. Promote Transportation Solutions. Focus on the advancement of the third lane on 1-494 and improvements to Highway 169 between 1-494 and 1-94. Continue planning and implementation of Peony Lane/Lawndale Lane extension and Vicksburg Lane reconstruction and expansion projects. Pursue Northwest Greenway. As development of northwest Plymouth progresses, continue acquisition of property and begin planning the Northwest Greenway and park system amenities, as directed by voter referendum. Continue Environmental Initiatives. Collaborate with watershed agencies to ensure effective progress on water quality mandates. Continue energy conservation efforts in city buildings, and promote recycling of expanded waste streams. Continue Proactive Public Safety Initiatives. Continue proactive policing strategies using technology and collaboration to promote and enhance livability. Build on the successes of fire prevention and fire service programs for a safe community. Protect the City's Infrastructure Investment. Ensure that the city can protect and enhance the useful life of City assets (streets, utilities, parks, trails, facilities, and fleet). Continue to monitor financial resources and economic conditions, and consider timing with regard to infrastructure needs. Consider Development and Redevelopment Requests. Continue to carefully consider land use related to development and redevelopment to ensure a well planned community with a varied tax base. Page 2 rp) City of Plymouth 2014 Legislative Priorities Addmg Quality to Lite I. TRANSPORTATION A. To efficiently transport commuters and promote business growth, the city encourages the legislature to identify long-term funding sources with growth potential to allow for the construction and maintenance of efficient transit and highway systems this session. Specifically, Plymouth supports the following: 1. The city supports continued efforts to construct the third lane expansion on 1-494 from Highway 55 to 1-94, the only portion of 1-494 with two lanes. The city opposes a Plymouth only MN Pass lane for 1-494. 2. The city supports preservation of suburban transit and the expansion of the transit taxing district. 3. The city supports improvements to Highway 169 in Plymouth. II. GENERAL GOVERNMENT A. Local Control. The city opposes legislation that erodes local control or creates mandates without a corresponding state appropriation or funding mechanism. 1. Mandates. Remove unnecessary reporting and other mandates and provide a funding source for state -required mandates. 2. Levy Limits. The city opposes levy limits. State -imposed limits on local decision making are inconsistent with local accountability. 3. Market Value Exclusion. The city supports the retention of the market value exclusion. The city opposes reinstatement of the Market Value Homestead Credit program. 4. Property Tax Reforms. The city supports policies that help promote a more equitable property tax burden as a percentage of income. 5. Business Property Tax. The city supports reduction of the statewide business property tax. 6. Tax Increment Financing (TIF). The city supports increased flexibility in the use of Tax Increment Financing. B. Metropolitan Council. The City does not support expansion of the powers, duties, and responsibilities of the Metropolitan Council. III. STATE BONDING BILL The city supports a 2014 capital appropriation of $2.1 million for the Plymouth Ice Center renovation. Combined with matching funds from the City of Plymouth, this appropriation will make mandated and energy efficiency updates possible at one of the state's largest and busiest facilities. It will also allow for renovation and remodeling, helping meet long-term demands for regional, state and national amateur sports. Page 3 IV. PUBLIC SAFETY 1. Traveling Data. The city supports making data non-public which has been provided as intelligence by other law enforcement agencies (federal and out-of-state organizations) to law enforcement agencies in Minnesota. 2. DVS Data Access Limits. The city supports changes to both state and federal law to reduce or stop legal actions against municipalities where no actual damages have been demonstrated by police officers accessing DVS data for work-related purposes. 3. Marijuana. The city opposes the legalization of marijuana including the use of "medical marijuana" as a mechanism to legalize this substance. 4. Diversion Programs. The city supports that if a community -sponsored diversion program does not involve the court system it should not be subject to court surcharges. 5. Crosswalks and Trails. The city supports that the language within both the crosswalk and trail crossing statutes be amended for consistency regarding pedestrian crossing and driver responsibility. Page 4 rp)City at Agenda 6 . 1 1PlymouthNumber: Adding Quaky to Life To: Mayor and Councilmembers REGULAR COUNCIL MEETING Prepared by: Sandy Engdahl, City Clerk December 10, 2013 Reviewed by: Luke Fischer, Administrative Services Director Item: Approve Appointments of Boards and Commission Members 1. ACTION REQUESTED: Adopt the attached resolution approving appointments to City boards and commissions. 2. BACKGROUND: The Council conducted board and commission interviews on December 3, 2013 and requested staff to prepare the attached resolution. 3. ATTACHMENTS: Resolution Page 1 CITY OF PLYMOUTH RESOLUTION No. 2013 - RESOLUTION APPOINTING INDIVIDUALS TO FILL VACANT TERMS ON VARIOUS BOARDS AND COMMISSIONS BE IT RESOLVED by the City Council of the City of Plymouth, Minnesota, that the following individuals are appointed to boards and commissions effective February 1, 2014, or sooner upon resignation of the member: Name Commission Seat Term Expires Clay Hoes Environmental Quality Comm. Ward 2 January 31, 2015 Kathleen Osborne Environmental Quality Comm. Ward 3 January 31, 2017 Jim Prom Environmental Quality Comm. At Large January 31, 2017 Greg Anderson Park & Rec. Advisory Comm. Ward 1 January 31, 2017 Michael Swanson Park & Rec. Advisory Comm. Ward 4 January 31, 2017 Jim Davis Planning Commission Ward I January 31, 2017 Bryan Oakley Planning Commission Ward 3 January 31, 2017 Gary Goldetsky Planning Commission At Large January 31, 2017 Sylvia Gustafson Advisory Committee on Transit At Large January 31, 2017 Audrey Britton Advisory Committee on Transit At Large January 31, 2017 Maureen Allen Advisory Committee on Transit At Large January 31, 2017 Ginny Black Bassett Creek Watershed District Director January 31, 2017 David Tobelmann Bassett Creek Watershed District Alternate January 31, 2017 Fred Moore Elm Creek Watershed District Director January 31, 2017 David Hansman Elm Creek Watershed District Alternate January 31, 2017 Dawn Swanson Shingle Creek Watershed District Director January 31, 2017 Andy Polzin Shingle Creek Watershed District Alternate January 31, 2017 BE IT FURTHER RESOLVED that the City Council confirms the following appointments made by Mayor Slavik to the Housing and Redevelopment Authority: Adam Schmitt Housing & Redevelopment Authority January 31, 2019 Adopted this 10th day of December, 2013. Page 2 rp)City of Plymouth Adding Quaky to Life REGULAR COUNCIL MEETING December 10, 2013 Agenda 6.12Number: To: Dave Callister, City Manager Prepared by: Sandy Engdahl, City Clerk Reviewed by: Luke Fischer, Administrative Services Director Item: Approve 2014 Council Coordinating Representatives and Other Agency Appointments 1. ACTION REQUESTED: Adopt resolution approving 2014 Council Coordinating Representatives and other agency appointments. 2. BACKGROUND: The Council discussed the Council Coordinating Representatives and other agency appointments at a Special Meeting on December 3, 2013 and requested staff to prepare the attached resolution. 3. ATTACHMENTS: Resolution Page 1 CITY OF PLYMOUTH RESOLUTION No. 2013 - RESOLUTION APPOINTING COUNCIL COORDINATING REPRESENTATIVES AND REPRESENTATIVES TO OTHER AGENCIES Be it resolved by the Plymouth City Council that the following appointments are made for 2014: Board/Commission/AgencyBoard/Commission/Agency 2014 Appointments Planning Commission Johnson Park & Recreation Advisory Commission Wosje Environmental Quality Committee Bildsoe School District 279 (Osseo) Prom School District 281 (Robbinsdale) Stein School District 284 (Wayzata) Slavik School District 270 (Hopkins) Johnson Municipal Legislative Commission 1 elected and 1 appointed) Slavik, Callister Willis alt. Northwest Suburban Cable Comm. 1 elected and 1 appointed) Willis, LaFave Northwest Suburbs Community Access Corp. LaFave Suburban Rate Authority Willis, Cote alt. Plymouth Civic League Slavik Suburban Transit Association Wosje Adopted this 10th day of December, 2013. Page 2 rp)City of Plymouth Adding Quaky to Life REGULAR COUNCIL MEETING December 10, 2013 Agenda 6.13Number: To: Dave Callister, City Manager Prepared by: Sandy Engdahl, City Clerk Reviewed by: Luke Fischer, Director of Administrative Services Item: Appointment of Deputy Mayor for 2014 1. ACTION REQUESTED: Adopt resolution appointing Councilmember Bildsoe as Deputy Mayor for 2014. 2. ATTACHMENTS: Resolution Page 1 CITY OF PLYMOUTH RESOLUTION No. 2013- A RESOLUTION APPOINTING DEPUTY MAYOR FOR 2014 BE IT HEREBY RESOLVED THAT TIM BILDSOE IS APPOINTED AS DEPUTY MAYOR FOR 2014. Approved this 10th day of December 2013. Page 2 rp)City of Agenda 6.14PlymouthNumber: Adding Qp.fity to Life REGULAR COUNCIL MEETING To: Dave Callister, City Manager Prepared by: Regina Michaud, Recreation Manager December 10, 2013 Reviewed by: Diane Evans, Director of Parks & Recreation Item: Accept Sponsorship Donations to the City of Plymouth 1. ACTION REQUESTED: Adopt resolution accepting general donations made to the City from July through December 2013 for all special events, programs, summer concerts, senior programs, volunteer programs and park projects. 2. BACKGROUND: Over the course of the year, the City of Plymouth receives numerous financial and merchandise donations from community businesses and organizations. Donations received by the City of Plymouth help support, enhance and augment all of the events, programs and services held each year for the community. The list below represents just a few examples of events, programs and facilities that received community donations and financial support: Entertainment in the Parks Series (i.e., Concerts, Movies in the Park, Water Ski Shows) Special Event Sponsorship (i.e. Fire and Ice, Yard and Garden, Healthy Living Fair) Park Projects (i.e. Millennium Garden, Zachary Playfield) Monetary Sponsorships Organization Program/Event Amount North Clinic Old Fashioned Christmas 500 Step by Step Montessori Halloween at the Creek 250 Kinderberry Halloween at the Creek 250 Fourth Baptist Church Volunteer Recognition 25 SuperValue (Cub) Volunteer Recognition 50 Midwest Rubber Services & Supply Volunteer Recognition 100 MotivAction LLC Volunteer Recognition 100 Minnesota Rubber & Plastics Volunteer Recognition 250 Seacole Volunteer Recognition 250 SRF Consulting Group, Inc Volunteer Recognition 250 Superior Ford Volunteer Recognition 250 Park Nicollet Plymouth I Volunteer Recognition 500 Tri-State Drilling Inc Volunteer Recognition 500 TOTAL 3275 Page 1 In -Kind Sponsorships Organization Program/Event Amount Orange Theory Fitness Halloween at the Creek Participant Bags 50 Klein Bank Plymouth on Parade — Participant Bags 100 Grizzly's Pizza Volunteer Recognition — 2 gift certificates 20 Dave & Busters Volunteer Recognition — 9 gift certificates 90 Crowne Plaza Volunteer Recognition — 2 Brunch passes 50 Santorini Restaurant Volunteer Recognition —1 gift certificate 25 Hollydale Golf Course Volunteer Recognition — 2 gift certificates 30 Tuttle's Bowling Volunteer Recognition —1 gift certificate 140 YogaStudio Volunteer Recognition — 2 gift certificates 130 Bruegger's Volunteer Recognition — 2 gift certificates 30 Mann Theatres, Inc Volunteer Recognition — 2 gift certificates 18 Big Stone Mini Golf Volunteer Recognition — 2 gift certificates 10 Kobe Japanese Restaurant Volunteer Recognition — 1 gift certificates 20 Medina Entertainment Center Volunteer Recognition —Tickets Bowl Passes 147.50 Christopher J Salon Volunteer Recognition — 2 gift certificates 65 The Bookcase Volunteer Recognition —1 gift certificate 25 Wuollet Bakery Volunteer Recognition —1 gift certificate 25 Hedberg Aggregates Volunteer Recognition —Stone Wine Holder 50 Lifetime Nails & Spa Volunteer Recognition —1 gift certificate 45 New Hope Cinema Grill Volunteer Recognition —10 Free Passes 50 Sunsets on Wayzata Bay Volunteer Recognition — 2 gift certificates 50 Park Tavern Volunteer Recognition —free bowling party 520 Cherry Berry Frozen Yogurt Volunteer Recognition — 5 gift certificates 25 Gold Nugget Tavern & Grille Volunteer Recognition —1 gift certificate 25 Lucky's 13 Pub Volunteer Recognition — bowling bash 100 Rocco Altobelli Volunteer Recognition —1 gift certificate 20 Truffles & Tortes Volunteer Recognition —1 gift certificate 25 Plymouth Ice Center Volunteer Recognition —1 gift certificate 70 Minnesota Vikings Volunteer Recognition — autographed photo 25 Gina Marie's Pizza Volunteer Recognition — 3 gift certificates 30 Willow Creek Cinemas Volunteer Recognition — 6 movie passes 45 Ham's Sandwich Shop Volunteer Recognition — 3 gift certificates 60 Roller Garden Volunteer Recognition — 5 gift certificates 50 The Foursome Volunteer Recognition — 2 gift certificates 100 Begin Oaks Golf Volunteer Recognition — 3 gift certificates 25 Culvers Volunteer Recognition — 31 gift certificates 140 DJ Nails & Spa Volunteer Recognition —1 gift certificate 20 Thai Table Volunteer Recognition — 2 gift certificates 40 Funfar Landscaping Volunteer Recognition — 2 gift certificates 45 Cub Foods Volunteer Recognition — 2 gift certificates 50 The Ragged Road Volunteer Recognition — 1 CD 15 St Paul Saints Volunteer Recognition —game tickets 20 Len Busch Roses Volunteer Recognition —flowers 100 Sakana Sushi I Volunteer Recognition — 4 gift certificates 100 Page 2 Sunshine Factory Volunteer Recognition — 2 gift certificates 50 Hormel Foods Volunteer Recognition — case of peanut butter 20 Lunds Volunteer Recognition —gift certificate & 5 cases water 50 European Wax Center Volunteer Recognition —gift certificates 50 Acme Tools Volunteer Recognition —gift certificates & tools 100 TOTAL 3,090.50 3. BUDGET IMPACT: Donations received throughout the year help offset expenditures and allow for us to enhance programs and services. 4. ATTACHMENTS: Resolution Page 3 CITY OF PLYMOUTH RESOLUTION No. 2013 - A RESOLUTION ACCEPTING DONATIONS FOR CITY OF PLYMOUTH SPECIALS EVENTS, PROGRAMS AND PARK PROJECTS WHEREAS, the Council previously accepted donations for special events and program, summer concerts, senior programs, volunteer programs, and park projects; and WHEREAS, additional donations have been made since that resolution was passed; and WHEREAS, the following donations have been received; Monetary Sponsorships Organization Program/Event Amount North Clinic Old Fashioned Christmas 500 Step by Step Montessori Halloween at the Creek 250 Kinderberry Halloween at the Creek 250 Fourth Baptist Church Volunteer Recognition 25 SuperValue (Cub) Volunteer Recognition 50 Midwest Rubber Services & Supply Volunteer Recognition 100 MotivAction LLC Volunteer Recognition 100 Minnesota Rubber & Plastics Volunteer Recognition 250 Seacole Volunteer Recognition 250 SRF Consulting Group, Inc Volunteer Recognition 250 Superior Ford Volunteer Recognition 250 Park Nicollet Plymouth I Volunteer Recognition 500 Tri-State Drilling Inc Volunteer Recognition 500 TOTAL 3275 In -Kind Sponsorships Organization Program/Event Amount Orange Theory Fitness Halloween at the Creek Participant Bags 50 Klein Bank Plymouth on Parade—Participant Bags 100 Grizzly's Pizza Volunteer Recognition — 2 gift certificates 20 Dave & Busters Volunteer Recognition — 9 gift certificates 90 Crowne Plaza Volunteer Recognition — 2 Brunch passes 50 Santorini Restaurant Volunteer Recognition — 1 gift certificate 25 Hollydale Golf Course Volunteer Recognition — 2 gift certificates 30 Page 4 Tuttle's Bowling Volunteer Recognition 1 gift certificate 140 YogaStudio Volunteer Recognition 2 gift certificates 130 Bruegger's Volunteer Recognition 2 gift certificates 30 Mann Theatres, Inc Volunteer Recognition 2 gift certificates 18 Big Stone Mini Golf Volunteer Recognition 2 gift certificates 10 Kobe Japanese Restaurant Volunteer Recognition 1 gift certificates 20 Medina Entertainment Center Volunteer Recognition Tickets & Bowl Passes 147.50 Christopher J Salon Volunteer Recognition 2 gift certificates 65 The Bookcase Volunteer Recognition 1 gift certificate 25 Wuollet Bakery Volunteer Recognition 1 gift certificate 25 Hedberg Aggregates Volunteer Recognition Stone Wine Holder 50 Lifetime Nails & Spa Volunteer Recognition 1 gift certificate 45 New Hope Cinema Grill Volunteer Recognition 10 Free Passes 50 Sunsets on Wayzata Bay Volunteer Recognition 2 gift certificates 50 Park Tavern Volunteer Recognition free bowling party 520 Cherry Berry Frozen Yogurt Volunteer Recognition 5 gift certificates 25 Gold Nugget Tavern & Grille Volunteer Recognition 1 gift certificate 25 Lucky's 13 Pub Volunteer Recognition bowling bash 100 Rocco Altobelli Volunteer Recognition 1 gift certificate 20 Truffles & Tortes Volunteer Recognition 1 gift certificate 25 Plymouth Ice Center Volunteer Recognition 1 gift certificate 70 Minnesota Vikings Volunteer Recognition autographed photo 25 Gina Marie's Pizza Volunteer Recognition 3 gift certificates 30 Willow Creek Cinemas Volunteer Recognition 6 movie passes 45 Ham's Sandwich Shop Volunteer Recognition 3 gift certificates 60 Roller Garden Volunteer Recognition 5 gift certificates 50 The Foursome Volunteer Recognition 2 gift certificates 100 Begin Oaks Golf Volunteer Recognition 3 gift certificates 25 Culvers Volunteer Recognition 31 gift certificates 140 DJ Nails & Spa Volunteer Recognition 1 gift certificate 20 Thai Table Volunteer Recognition 2 gift certificates 40 Funfar Landscaping Volunteer Recognition 2 gift certificates 45 Cub Foods Volunteer Recognition 2 gift certificates 50 The Ragged Road Volunteer Recognition 1 CD 15 St Paul Saints Volunteer Recognition game tickets 20- 20LenLenBuschRosesVolunteerRecognitionflowers100 Sakana Sushi Volunteer Recognition 4 gift certificates 100 Sunshine Factory Volunteer Recognition 2 gift certificates 50 Hormel Foods Volunteer Recognition case of peanut butter 20 Lunds Volunteer Recognition water gift certificate & 5 cases 50 European Wax Center Volunteer Recognition gift certificates 50 Acme Tools Volunteer Recognition gift certificates & tools 100 TOTAL 3,090.50 Page 5 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA that all additional donations made to Plymouth special events and programs, summer concerts, senior programs, volunteer programs, and park projects are hereby accepted. Approved this 10th day of December 2013. Page 6 DR) City of Agenda 6.15PlymouthNumber: Adding Qooiity to Life To: Dave Callister, City Manager REGULAR Prepared by: Mike Payne, P.E., Design Manager COUNCIL MEETING Reviewed by: Doran Cote, P.E., Director of Public Works December 10, 2013 Approve Plans and Specifications and Ordering Item: Advertisement for Bids, Dunkirk Lane Street and Utility Improvements, City Project No. 13015 1. ACTION REQUESTED: Adopt resolution Accepting the Plans and Specifications and Ordering the Advertisement for Bids for the Dunkirk Lane Street and Utility Improvements, City Project No. 13015. 2. BACKGROUND: The Dunkirk Lane Street and Utility Improvements, City Project No. 13015, includes Dunkirk Lane from 54th Avenue to 591h Avenue as shown on the location map. This project was originally petitioned by 49% of the affected property owners in the project area. Three more petitions were received representing an additional 16% of the owners having petitioned the proposed improvements since the petition was formally accepted by the City Council on April 9, 2013. The adjacent, benefitting property owners are proposed to be assessed for a portion of the project costs. It is the normal City policy to fully assess the cost of residential street construction (28 feet wide, 7—ton design, concrete curb and gutter) to the properties if they have direct or reasonable access to the street. Municipal State Aid (MSA) funds are proposed to offset the additional cost of a wider street and 9 -ton MSA design standard. The trunk watermain costs are funded through previously assessed and future area charges through the Utility Trunk Fund. The trail project costs are funded through Park Dedication just as if the trail were installed by a developer and reimbursed by the city. The public improvement hearing was held May 14, 2013. In accordance with state statute, notice of the proposed improvement hearing and assessment hearing for this project were sent to all affected property owners and was posted in the official City Newspaper prior to the hearings. This project was bid two times in 2013 with no bidders the first time and only two bidders the second time. Bid results from the second bid were 20% over the engineer's estimate so all bids were rejected and the assessment hearing was not held. 3. BUDGET IMPACT: This proposed project is included in the 2013-2017 Capital Improvement Program at an estimated cost of $850,000 for the street project and $220,000 for trunk watermain. The total estimated project cost is approximately $1,140,000 of which $735,000 of the street costs would be assessed or paid for using developer contributions. The estimated cost of the upgraded street over a typical residential street is estimated at $130,000 and would be funded through MSA. The watermain improvements are estimated at $223,000 of which $120,000 would be assessed and $83,000 would be funded from the Utility Trunk Fund. The trail improvements are estimated at $72,000 and would be funded through Park Dedication. 4. ATTACHMENTS: Location Map Resolution Page 2 Location Map Properties proposedproposed to be assessed Page 3 CITY OF PLYMOUTH RESOLUTION No. 2013 - A RESOLUTION APPROVING PLANS AND SPECIFICATIONS, AND ORDERING ADVERTISEMENT FOR BIDS FOR THE DUNKIRK LANE STREET AND UTILITY IMPROVEMENTS CITY PROJECT N0. 13015 WHEREAS, pursuant to a resolution passed by the Council on April 9, 2013, the City Engineer has prepared plans and specifications for Project No. 13015, the improvement of Dunkirk Lane, from 54th Avenue to 59th Avenue, by upgrading the existing gravel road to a 32 foot wide (face -of -curb to face -of -curb) urban design roadway with concrete curb and gutter, storm sewer and a trail on the east side of the roadway. The project would also include the extension of 12" diameter trunk watermain and all necessary appurtenances, and has presented such plans and specifications to the Council for approval. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and in the Minneapolis Builders Exchange an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published three times, shall specify the work to be done, shall state that bids will be received by the City Clerk until 10:00 a.m. on January 23, 2014, at which time they will be publicly opened in the City Council Chambers of the Plymouth City Center building at 3400 Plymouth Boulevard, Plymouth, Minnesota, by the engineer and City Clerk, will then be tabulated, and will be considered by the City Council at 7 p.m. on February 11, 2014, in the City Council Chambers. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the City Clerk for five percent of the amount of such bid. Approved this 10th day of December, 2013. Page 4 City ofDR)Plymouth Agenda 6.16 .16Number: Adding Quoiity to Life To: Dave Callister, City Manager REGULAR COUNCIL MEETING Prepared by: Derek Asche, Water Resources Manager December 10, 2013 Reviewed by: Doran Cote, P.E., Director of Public Works Approve Plans and Specifications and Ordering Item: Advertisement for Bids for the St. Mary's Drainage Improvement Project, City Project No. 12026 1. ACTION REQUESTED: Adopt resolution approving Plans and Specifications and Ordering the Advertisement for Bids for the St. Mary's Drainage Improvement Project, City Project No. 12026. 2. BACKGROUND: Multiple storm sewer pipes deposit surface water into this wetland from road and residential properties. The wetland serves as the drainage system for surface water in the area. External sediment deposition from roads and yards as well as internal organic matter decay has blocked the natural flow of water through the wetland system. Surface water is obstructed from flowing through the wetlands and has created a flood hazard for properties adjacent to and upstream of the wetland complexes. This project would excavate a natural meander through the wetland areas to provide for improved water flow and flood protection. Aerial photography dating back to 1937 indicates a straight ditch through the wetland complex that was maintained at various times from the 1930s to the late 1990s. Aerial photos from 2002 and ten years later in 2012 indicate vegetation has again obstructed the flow of water through the wetland. 3. BUDGET IMPACT: This proposed project is included in the 2013-2017 Capital Improvement Program at an estimated cost of $200,000. The Engineer's Construction Estimate is $154,000 with a Total Project Estimate, including design, administration, and contingency of $177,000. Funding will be through the Water Resources Fund. 4. ATTACHMENTS: Location Map Resolution Page 1 fel t. Mary's Draiange Improvement E 114 Sec. 35, Tl 18N, R22VV City Project No. 12026 Page 2 CITY OF PLYMOUTH RESOLUTION No. 2013 - A RESOLUTION TO APPROVE PLANS AND SPECIFICATIONS AND ORDER ADVERTISEMENT FOR BIDS ST. MARY'S DRAINAGE IMPROVEMENT PROJECT CITY PROJECT N0. 12026 WHEREAS, plans and specifications have been prepared by the City of Plymouth Engineering Department for the St. Mary's Drainage Improvement Project in the City of Plymouth and said plans and specifications have been presented to the City Council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and in the Minneapolis Builders Exchange an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published two times, shall specify the work to be done, shall state that bids will be received by the City Clerk until 10:00 a.m. on January 3, 2014, at which time they will be publicly opened in the City Council Chambers of the Plymouth City Center building at 3400 Plymouth Boulevard, Plymouth, Minnesota, by the engineer and City Clerk, will then be tabulated, and will be considered by the City Council at 7 p.m. on January 14, 2013, in the City Council Chambers. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the City Clerk for five percent of the amount of such bid. Approved this 10th day of December, 2013. Page 3 irp)City of Agenda 6.17PlymouthNumber: Adding 4unlfty to Life To: Dave Callister, City Manager REGULAR COUNCIL MEETING Prepared by: James Renneberg, P.E., Engineering Manager December 10, 2013 Reviewed by: Doran Cote, P.E., Director of Public Works Approve Encroachment Agreement Item: for a Garage and Deck on Lot 10, Block 3 Heritage Woods Estates 2nd Addition 1. ACTION REQUESTED: Adopt resolution approving an encroachment agreement for a garage and deck into a public drainage and utility easement on Lot 10, Block 3, Heritage Woods Estates 2nd Addition. 2. BACKGROUND: An encroachment application has been received from Thomas and Cynthia Buchanan, owners of 13305 57th Avenue, to allow the encroachment of an existing garage and deck into a public drainage and utility easement on Lot 10, Block 3, within Heritage Woods Estates 2nd Addition. The Heritage Woods Estates 2nd Addition plat shows a six foot drainage and utility easement for the side yards but the lot survey for this property shows it as 5 feet wide, which was an error by the surveyor. In 1992, the house and garage were constructed per the lot survey and the garage was constructed five feet from the property line, or one foot into the drainage and utility easement. Once the house was built, the property owners requested a conditional use permit amendment to install a deck five feet into the 10 foot minimum living area setback or five feet from the property line, which is one foot into the easement. The setback was approved by the City but the one foot encroachment into the easement was not considered. The current property owners are selling their home and the title company is requiring an encroachment agreement for the garage and deck. Since the garage and deck have been in place for 21 years without any issues the encroachment agreement is recommended for approval. 3. BUDGET IMPACT: There is no budget impact from this approval. 4. ATTACHMENTS: Location Map Surveys Agreement Resolution Page 1 Location Map r 1330557 Ih Ave. r z GTH AVE N Iml 7 Page 2 2422 Enterprise Drive 4( Mendota Heights, MN 55120 PIONEER LAND SURVEYORS • CIVIL ENGINEERS (612) 681-1914•Fax 681-9488 engineering LAND PLANNERS • LANDSCAPE ARCHITECTS 625 Highway 10 Northeast Blaine, MN 55434 612) 783-1880•Fax 783-1883 Certificate of Survey for: Joseph M. Miller Construction Co. House Address: 13305 57TH Avenue North, Plymouth, MN Model Name: Bridgeport 3 N \ \ \ s-7Ty \\\ a , 200 \ \ \ \ 7800;,.0, 0 \ n \ \ Tele cl1Oo(,.( 22' \\ Rry \\ g32 R \ 1009.0 6 d S2\ Ir1 1\ G a'sOSh \\\ 7• aR4 wgY 2 q y Li 1004.5 \ I / a 9.3 / O 73 n N I r0,y oo G,A 5, fool, 8o 72 C ROP0% 9 `T3 \ ry yO.Op 1IJoIt -19 OURSf 94 fM£ y5 tW 1 CDN 1 i ` o x° 01/ /' 3 \ O •— N i '0' o N qa Ga 1 n `O I I -?S y'?6'02•, I I, I I J / f 70.00 _ S 84023'51" E 900.0 Denotes Existing Elevation PROPOSED HOUSE ELEVATION 900.0 Denotes Proposed Elevation Lowest Floor Elevation:999.55 Denotes Drainage & Utility Easement Denotes Drainage Flow Direction Top of Block Elevation:1007.66 o— Denotes Monument Garage Slab Elevation: 1007.33 8-- Denotes Offset Hub Bearings shown are assumed LOT 10, BLOCK 3 HERITAGE WOODS ESTATES HENNEPIN COUNTY, MINNESOTA 2ND ADDITION I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am duly Registered Land Surveyor under the laws of the State of Minnesota. Dated this XOEday of. N) a r 511 A.D. 19 'T2- Scale: 1 1nch=30feet ROBERTXSI1y S.ftEG. NO, 14891 13362 91004.10 Page 3 Page 4 ENCROACHMENT AGREEMENT AGREEMENT made this 10th day of December, 2013, by and between the City of Plymouth, a Minnesota municipal corporation ("City"), and Thomas and Cynthia Buchanan, Owner") Recitals A. Said owner owns real property in the City of Plymouth, County of Hennepin, State of Minnesota legally described as Lot 10, Block 3, Heritage Woods Estates 2nd Addition subject property"). B. The City owns a platted drainage and utility easement over part of the subject property. C. Owner has built a garage and deck within the City's drainage and utility easement. NOW THEREFORE, in consideration of the mutual covenants herein contained, it is agreed by the parties as follows: 1. Encroachment Authorization. The City hereby approves the encroachment on its easement for the garage and deck already constructed within the easement. 0ACity CouncilWgreements\Encroachment Agreements\Draft Agreements\EncrAgimt LIOB3 Heritage Woods Est 3rd.doex Page 5 2. Access for Maintenance. At all reasonable times, the City shall have access to the subject property for the purpose of maintaining and repairing the drainage and utility easement. In the event it becomes necessary for part of the garage or deck to be removed to allow for maintenance and repairs, such removal and subsequent replacement shall be at the sole expense of the Owner. 3. Hold Harmless and Indemnity. In consideration of being allowed to encroach on the City's drainage and utility easement, Owner, its successors and assigns, shall indemnify and hold the City harmless from any damage caused to the subject property, including the garage and deck on the subject property, caused in whole or in part by the encroachment onto the City's drainage,and utility easement. The owner may be required to remove the garage or deck, as required, within the easement if it is deemed necessary by the City in order to exercise the purpose of the existing drainage and utility easement. 4. RECORDING. This Agreement shall be recorded against the title to the subject property. CITY OF PLYMOUTH By: Kelli Slavik, Mayor Dave Callister, City Manager PROPERTY (c, 13305 57" AVE. N. Thomas and Cynthia Buchanan Thomas Buchanan By: 4^` Cynthia Buchanan O:\CityCouncitWgrmments\Encroachment Agreements\Draft Agreements\EncrAgrmt L10B3 Heritage Woods Est 3rd.docx Page 6 STATE OF MINNESOTA ) SS. COUNTY OF HENNEPIN ) The foregoing instrument was executed and acknowledged before me on this day of 20 , by Kelli Slavik and Laurie Ahrens, Mayor and City Manager, respectively, of the City of Plymouth, a Minnesota municipal corporation. Notary Public STATE OF MINNESOTA ) SS COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this day of 20 / 3 , by: Thorinq R„rlinnnn DOR t, 4t. COTE NOW11Y f'iLBLIC-MINNESOTA OFI5IN1E'S@A201 MSS COUNTY OF HENNEPIN ) Notary Yublic The foregoing instrument was acknowledged before me this ` day of 20 13 , by: Cynthia Buchanan. W IEL K. CAMPBELL - `q hG ( ` 1RYPUBLIC -MINNESOTA Notary 1u 1 cbfbnE*W Jin. 91,2015 AIIAMMHNWII+,. ;r. THIS INSTRUMENT DRAFTED BY City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447 O:\City Council\Agreements\Encroachment Agreements\Draft Agreements\EncrAgrmt L10B3 Heritage Woods Est 3rdocxkage 7 CITY OF PLYMOUTH RESOLUTION No. 2013 - A RESOLUTION TO APPROVE ENCROACHMENT AGREEMENT FOR A GARAGE AND DECK WITHIN A DRAINAGE AND UTILITY EASEMENT ON LOT 10, BLOCK 3, HERITAGE WOODS ESTATES 2"D ADDITION WHEREAS, property owners, requested the City to approve an encroachment agreement for a garage and deck that was constructed in 1992 within a drainage and utility easement on Lot 10, Block 3, Heritage Woods Estates 2nd Addition; and WHEREAS, the encroachment agreement permits only the garage and deck currently within the easement and all related facilities must still meet all applicable City codes; and WHEREAS, the owners property is legally described as Lot 10, Block 3, Heritage Woods Estates 2nd Addition. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that the Mayor and City Manager are hereby authorized to sign, on behalf of the City of Plymouth, the encroachment agreement for the existing garage and deck located in the drainage and utility easement. Approved this 10th day of December, 2013 Page 8 City of Plymouth Iridin, Qphty da Life To: REGULAR Prepared by: COUNCIL MEETING Reviewed By: December 10, 2013 Agenda Number: Dave Callister, City Manager Givonna Kon6, Human Resources Manager Rick Kline, Fire Chief Approve 2014 Firefighter Compensation Plan and Item: Authorize Payment to the Fire Relief Association for Firefighter Disability Insurance 1. ACTION REQUESTED: Approval of the attached resolution for the 2014 paid -on-call firefighter compensation plan and an estimated payment of $3,500 to the Fire Relief Association for one-half of the premium for firefighter disability insurance. 2. BACKGROUND: Wages The fire department is authorized to hire 78 paid -on-call firefighters. The primary incentive for being a firefighter is service to the community. The last year for which paid -on-call staff received an increase in wages was 2012 when they received a 1% increase. For 2014, staff recommends a 1 % increase to base wages. If approved by the City Council, in addition a 1 % increase in pay rates, firefighters will also receive a pension increase to $8,000 per year of service beginning January 1, 2014. 2014 PROPOSED TITLE HOURLY RATES Firefighter 11.30--$13.87 Fire Lieutenant 13.87 + $1.50 = $15.37 Fire Captain 13.87 + $3.00 = $16.87 Fire District Chief 13.87 + $6.00 = $19.87 Staff recommends continuation of an additional payment of $100 to be paid to the paid -on-call fire officer assigned to respond to all calls for service from Friday evening until the following Monday morning each weekend. Disability Insurance The Fire Relief Association recognized that firefighters' pay could be significantly reduced if they were injured while on duty and received only workers' compensation benefits. The Fire Relief Association made a decision to purchase disability insurance to supplement workers' compensation which, together, would bring firefighters closer to their pre -disability earnings. Page 1 This disability policy ensures that firefighters injured while on duty do not suffer an economic hardship. Staff is requesting authorization to pay one half ($3,500) of the 2014 disability insurance premium. The city has not yet received an invoice for the 2014 premiums but staff anticipates that the city portion of the 2014 premium will be similar to the city's 2013 city portion of the premium. 3. BUDGET IMPACT: Adequate funds are available in the 2014 budget to accommodate the proposed firefighter compensation plan. There are also sufficient funds to pay half the premium for the disability policy. The other half of the disability policy premium is paid by the Fire Relief Association. 4. ATTACHMENTS: Resolution Page 2 1. 2. 3. CITY OF PLYMOUTH RESOLUTION No. 2013 - A RESOLUTION APPROVING THE 2014 FIREFIGHTER COMPENSATION PLAN AND AUTHORIZING PAYMENT TO THE FIRE RELIEF ASSOCIATION FOR FIREFIGHTER DISABILITY INSURANCE WHEREAS, the city manager has recommended the establishment of 2014 pay rates for paid - on -call firefighters; and WHEREAS, the city manager has recommended a payment of one-half the premium for disability insurance. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA that it should, and hereby does: Adopt the following rates of pay for paid -on-call firefighters and officers commencing January 1, 2014: TITLE Firefighter Fire Lieutenant Fire Captain Fire District Chief 2014 PROPOSED HOURLY RATES 11.30--$13.87 13.87+$1.50=$15.37 13.87 + $3.00 = $16.87 13.87 + $6.00 = $19.87 Adopt an additional payment of $100 shall be paid to the paid -on-call fire officer assigned to respond to all calls for service from Friday evening until the following Monday morning each weekend. Authorize a payment of $3,500 to cover one-half of the premium for disability insurance. Approved this 10th day of December, 2013. Page 3 rp)Cl't]I $f Plymouth dddin3 Quality to Life To: REGULAR Prepared by: COUNCIL MEETING December 10, 2013 Item: Agenda 6.19Number: Dave Callister, City Manager Givonna Kone, Human Resources Manager Approve 2014 Compensation and Classification Plans for Non -Represented Employees 1. ACTION REQUESTED: Approve the 2014 Compensation and Classification Plans for non -represented city employees. 2. BACKGROUND: Certified bargaining units represent approximately 80 percent of city employees. The remaining 20 percent of employees are supervisory and confidential, and are governed by the attached resolution and pay plan. The employees covered by this resolution receive wage adjustments based upon performance and market conditions for their position. Proposed 2014 pay ranges for all non -represented job classes are attached for review and consideration by the city council. General Adjustments The attached charts set forth the grades, job titles and proposed 2014 salary ranges for non - represented employees. Non -represented employees received a 2% increase in wages in 2012 and 2013. Staff is proposing a 2% increase in wages for 2014 for non -represented positions. Employee Wellness, Safety and Recognition Programs Historically, the hard work and service provided by employees on behalf of the City of Plymouth has been recognized through formal employee wellness and recognition programs. Attracting, retaining and motivating employees through wellness and employee recognition programs contribute to employee job satisfaction and productivity. The result is excellent public and customer service for residents and businesses. Similar to wellness and recognition programs, safety programs also contribute to employee productivity and public and customer service, and help to reduce health insurance rates and workers' compensation claims. The City of Plymouth believes that employees are more productive if they maintain healthy lifestyles and follow safety guidelines. Staff recommends that the city council authorize wellness, recognition and safety programming for 2014. Page 1 Uniforms Non -represented police personnel are required to wear and maintain uniforms throughout the year. Staff recommends a uniform allowance of $875 for 2014. Volunteer Recognition Program Annually, hundreds of volunteers provide valuable services to the city, which increases the city's ability to provide services to residents and to use tax dollars more efficiently. Recognizing volunteers for their contributions is a ways of attracting, retaining and encouraging volunteers to the benefits of staff, residents and businesses. Staff recommends that the city council approve a volunteer recognition program for 2014. 3. BUDGET IMPACT: The 2014 budget includes funds to accommodate the recommendations for pay changes and programming. 4. ATTACHMENTS: Resolution Page 2 CITY OF PLYMOUTH RESOLUTION No. 2013 - A RESOLUTION APPROVING THE 2014 COMPENSATION AND CLASSIFICATION PLAN FOR NON -REPRESENTED EMPLOYEES WHEREAS, the classification and compensation plan has been updated to reflect changes to the 2014 budget submitted to the City Council for review and approval; and WHEREAS, the City Council believes that hard work and service performed by employees for the City of Plymouth should be recognized through formal wellness and employee recognition programs. The City Council believes the benefits of attracting, retaining and motivating employees through such programs supports employee job satisfaction and productivity. The result is excellent public and customer service for residents and businesses; and WHEREAS, the City Council believes that the safety practices of the City of Plymouth employees has a direct impact both on public service and on reduced rates for insurance and workers' compensation claims; and WHEREAS, non -represented police personnel are required to wear and maintain uniforms; and WHEREAS, city staff has developed a recognition program for volunteers based on their service to the community; and WHEREAS, the programs listed herein provide a direct benefit to residents and local businesses; and WHEREAS, these programs have been funded under the appropriate line items in the budget approved by the City Council. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should, and hereby does: 1. Approve the 2014 Classification and Compensation Plans attached hereto effective January 1, 2014. 2. Direct the city manager to proceed with the ongoing implementation and maintenance of the compensation plan and its components. 3. Approve continuation of volunteer and employee recognition, and wellness and safety programs as budgeted. Approved this 10th day of December, 2013. Page 3 City of Plymouth 2014 Pay Chart: Exempt, Non -represented GRADE JOB TITLE Min Max 27 Director of Public Works $106,603 $137,957 Police Chief 26 Director of Administrative Services $101,641 $131,536 Director of Community Development Director of Parks and Recreation Fire Chief 25 96,804 125,276 24 92,476 119,675 23 Deputy Police Chief 89,859 116,287 Human Resources Manager IT Manager 22 City Assessor 82,930 107,322 Finance Manager Police Captain 21 Assistant City Engineer 78,074 101,037 Building Official Planning Manager 20 Central Services Manager 73,940 95,687 Deputy Director of Parks and Recreation Deputy Fire Chief Housing Program Manager IS Engineer Utilities Manager 19 $69,480 $89,916 Network Engineer II System Administrator Transit & Solid Waste Manager Page 4 18 Activity Center Manager City Clerk Communications Manager Construction Supervisor Design Supervisor Ice Arena Manager Park Maintenance Supervisor Recreation Manager Streets Manager Water Resources Manager 17 Applications Support Analyst II Forester Network Engineer I 16 Accountant Administrative Manager Human Resources Coordinator Recreation Supervisor 64,283 $83,190 61,814 $79,995 59,705 $77,265 Page 5 City of Plymouth 2014 Pay Chart: Non-exempt, Non -represented GRADE JOB TITLE Min Max 18 Fire Captain 63,339 81,967 17 Support Services Manager 60,870 78,772 16 Payroll Clerk - Confidential 58,761 76,043 15 Fire Safety Technician 57,040 73,817 14 Office Support Specialist - Confidential 55,293 71,556 13 Ice Arena Operations Supervisor 53,545 69,294 5 Facilities Supervisor 38,552 49,891 IT Support Specialist /Help Desk Tech Streets Supervisor Utilities Maintenance Supervisor 12 GIS Technician 51,798 67,032 11 49,717 64,339 10 Human Resources Technician 47,607 61,610 8 Payroll Clerk - Confidential 44,066 57,027 Fire Safety Technician 7 Office Support Specialist - Confidential 42,274 54,708 6 40,475 52,379 5 38,552 49,891 Page 6 City of Agenda 7 . 0 1PlymouthNumber: dEEEW_----P Adding Quality to Life To: Dave Callister, City Manager REGULAR COUNCIL MEETING Prepared by: Sandy Engdahl, City Clerk December 10, 2013 Review by: Luke Fischer, Administrative Services Director Conduct a Public Hearing an Off -Sale 3.2 Malt Liquor Item: License Application for Holiday Stationstores, Inc., d/b/a Holiday Stationstore #140, 189 Cheshire Lane 1. ACTION REQUESTED: Conduct a public hearing, and unless information is received to the contrary, adopt resolution approving the Off -Sale 3.2 Liquor License for Holiday Stationstores, Inc., d/b/a Holiday Stationstore #140, 189 Cheshire Lane. 2. BACKGROUND: The City has received an application for an Off -Sale 3.2 Liquor License for Holiday Stationstores, Inc., d/b/a Holiday Stationstore #140, 189 Cheshire Lane. This is a new license for the remainder of 2013 and through January 31, 2015. 3. BUDGET IMPACT: All fees have been paid and certificates of insurance provided. The license application has been investigated and the Police Department has found no reason to deny the license. 4. ATTACHMENTS: Notice of Hearing Map and List of Property Owners within 500' of Location Resolution Page 1 NOTICE OF PUBLIC HEARING ON OFF -SALE 3.2 LIQUOR LICENSE APPLICATION OF HOLIDAY STATIONSTORES, INC., D/B/A HOLIDAY STATIONSTORE #140, 189 CHESHIRE LANE NOTICE IS HEREBY GIVEN that the Plymouth City Council will conduct a public hearing on the off -sale 3.2 liquor license application of Holiday Stationstores, Inc. d/b/a Holiday Stationstore #140 at 189 Cheshire Lane on Tuesday, December 10, 2013 at 7:00 p.m. The hearing will be held in the Council Chambers of the Plymouth City Hall, 3400 Plymouth Blvd. All persons wishing to address the Council regarding this application will be heard at that time. Sandra R. Engdahl City Clerk 763-509-5080 Page 2 e CARLSO'N PKWY 07 H AVE 14s -• - fir-- r ui Ib 4 I z Z rrfr14 - 41 11 November 21, 2013 Override 1 — all othervalues> A63 LakesOverride1 A10; A20 Red: Band Override 1 1 A25 F—I Green: Band _2 Parcels — A30 Blue: Band 13 City Limits 3 A40; A64; A66 World Shaded Relief 1:3,284 0 0.0275 0.055 0 0.0425 0.085 Copyright:© 2013 Esd Hennepin County Page 3 ADAM & JULIE A DORWEILER HERBERT & KAY NEWSTROM 408 BERKSHIRE LN N 7201 UNITY PLYMOUTH, MN 55441 BROOKLYN CENTER, MN 55429 BRENT WELDON & JACQUELINE L MCCANN BRADLEY & ELIZABETH R BROOM 414 'BERKSHIRE LN N 435 BERKSHIRE LN N PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 HOA PHUNG JASON & RACHEL P DAHL 415 BERKSHIRE LN N 13902 SUNSET TRL PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PETER & PAMELA STROMMEN ROBERT MORROW 3221 DARTMOUTH DR 414 PLYMOUTH RD EXCELSIOR, MN 55331 MINNETONKA, MN 55305 DONALD FOX & CHRISTA B SMITS COLLEEN FERGUSON 327 BERKSHIRE LN N 325 BERKSHIRE LN N PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 HOLIDAY STATION #139 WATERBORNE LLC MINNEAPOLIS, MN 55440 6385 OLD SHADY OAK RD EDEN PRAIRIE, MN 55344 JP MORGAN CHASE BANK 10790 RANCHO BERNARDO RD SAN DIEGO, CA 92127 THOMAS & MELISSA EVENSON 425 BERKSHIRE LN N PLYMOUTH, MN 55441 LEMER CO 701 BERKSHIRE LN N PLYMOUTH, MN 55441 PIETIG BROTHERS INC 2425 MENDELSSOHN LN GOLDEN VALLEY, MN 55427 CARLSON REAL ESTATE COMPANY 111 CHESCHIRE LN #704 MINNETONKA, MN 55305 KINDERBERRY HILL 16355 36TH AVE N #700 PLYMOUTH, MN 55446 Page 4 CITY OF PLYMOUTH RESOLUTION No. 2013 - A RESOLUTION APPROVING OFF -SALE 3.2 LIQUOR LICENSE FOR HOLIDAY STATIONSTORES, INC., D/B/A HOLIDAY STATIONSTORE #140 189 CHESHIRE LANE WHEREAS, the City has received an application for an Off -Sale 3.2 Liquor License from Holiday Stationstores, Inc., d/b/a Holiday Stationstore #140, 189 Cheshire Lane; and WHEREAS, the applicant has paid all fees and provided all required insurance certificates; and WHEREAS, the City Council has conducted a public hearing and finds no reason to deny the application. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA that the Off -Sale 3.2 Liquor License from Holiday Stationstores, Inc., d/b/a Holiday Stationstore #140, 189 Cheshire Lane is hereby approved. The liquor license would be issued for the period through January 31, 2015. Approved this 10th day of December 2013.. Page 5 rpCity of Agenda 8.01 Plymouth Number: v Adding Quality to Life To: Dave Callister, City Manager REGULAR Prepared by: Shawn Drill, Senior Planner COUNCIL MEETING Reviewed by: Barbara Thomson, Planning Manager and Steve Juetten, December 10, 2013 Community Development Director Approve a Rezoning and Preliminary Plat for Review Deadline: Item: "Brynwood" for property located at 5635 Vicksburg Jan. 31, 2014 Lane (2013095) 1. ACTION REQUESTED: Adopt ordinance and resolutions approving a rezoning and preliminary plat for Brynwood, as recommended by the Planning Commission. Approval requires a 4/7 vote of the City Council. 2. BACKGROUND: The applicant is requesting approval of the following: rezoning of the roughly 40 -acre site from FRD to RSF-2 (single family detached 2); and preliminary plat for 71 single-family lots, an amenity (swimming pool) lot, and an outlot along the northern portion of the site for the Northwest Greenway trail corridor. On November 20, 2013, the Planning Commission conducted the public hearing and subsequently voted 3-1 (Petrash voting nay) to recommend approval of the request. The applicant was present in support of the proposal. In addition, five people spoke at the hearing and one letter was received (a copy of the letter is attached). The primary concerns raised at the hearing and the related responses are outlined below. A copy of the Planning Commission meeting minutes and report is attached. Weston Lane connection to Weston Lane stub street in SDrina Meadows Some of the speakers expressed concern about the loss of privacy and increased traffic with the Weston Lane street connection. Staff stated that the street connection is a requirement of the city code. Extending Weston Lane would provide connectivity between the neighborhoods, and would not require one to drive on an arterial roadway (Vicksburg Lane) to get from one abutting neighborhood to the other. The connection would also provide secondary emergency access for the area. Staff noted that the resolution specifies that construction traffic must use the main site entrance at 57th Avenue and Vicksburg Lane, and not come through Spring Meadows. The applicant indicated they could temporarily barricade Weston Lane between the two subdivisions until home construction is completed for the lots served by Weston Lane lying south of 57th Avenue. Page 1 2013095 Page 2 Street system through Brynwood Under the plan, the street system would be stubbed to the west plat boundary to provide for a street connection when the properties to the west (that front on Dunkirk Lane) are developed in the future. One speaker said he feels the east -west street system through the plat should not be jogged as proposed, but rather should be a continuous straight road, so any drivers cutting through the area would use that street instead of the existing 55th /54h Avenues in Spring Meadows. Staff notes that the proposed street layout complies with all city regulations and there is no basis to request or require a change. Some of the residents asked if the city would consider traffic calming measures within the Spring Meadows subdivision. Staff stated that the city would consider stop signs, speed dips, or other alternative traffic calming methods the residents may propose. Staff noted that there is a lot of transition in this area of the city at the present time, and that future improvements to Peony/Lawndale, Dunkirk and Vicksburg Lanes are projected to have a positive impact on the overall traffic volumes and patterns in this area, as would completion of the local street network through neighborhoods and the completion of home construction in this area. Tree preservation in the southeast area of the Brynwood plat Some of the speakers expressed concern about preservation of existing trees in the area directly north of 5510 Weston Lane, which is the furthest lot north on the east side of Weston Lane in Spring Meadows. They asked if the southerly row of spruce trees could be preserved. The Planning Commission added a condition to the resolution that requires the southerly row of trees in that area to be preserved. Subsequently, the applicant has revised the plans to preserve the southerly row of trees in that area. Development drainage One speaker asked about drainage for the Byrnwood plat. The applicant stated that the higher natural ridge between Brynwood and Spring Meadows would remain in place, so that the drainage on the Brynwood lots would continue to flow northerly away from Spring Meadows. Any overflow from the wetland would go through the Brynwood plat to the storm sewer system, and then to the ponds before continuing on to the northeast within the storm sewer system. Notice of the Planning Commission's public hearing was published in the city's official newspaper and mailed to all property owners within 750 feet of the site. Development signage remains on the site. 3. BUDGET IMPACT: Not applicable. Page 2 2013095 Page 3 4. ATTACHMENTS: Planning Commission Minutes Planning Commission Report with Attachments Correspondence Received Ordinance Approving Rezoning Resolution Approving Findings of Fact for Rezoning Resolution Approving Preliminary Plat Page 3 6. PUBLIC HEARINGS A. K. HOVNANIAN (2103095) Chair Davis introduced the request by K. Hovnanian IIomes for rezoning and preliminary plat for Brynwood for property located at 5635 Vicksburg Lane N, Commissioner Oakley recused himself from this item. Senior Planner Drill gave an overview of the staff report. Commissioner Petrash asked if consideration has been given to the additional impact on traffic and safety with continually approving development. He asked if traffic studies have been done as Vicksburg Lane obviously is not built for the number of cars resulting from these developments. Senior Planner Drill said traffic studies have been done and the city recognizes the need to reconstruct Vicksburg Lane to a four -lane facility which is why it has been moved up in the capital improvement program. Commissioner Petrash stated he would support not having development until the road is improved because of the construction traffic, and increased road traffic, school buses, emergency vehicles, etc. Senior Planner Drill said the Peony Lane/Lawndale connection next year will help relieve traffic. He added there is a lot of activity due the construction occurring right now. Commissioner Petrash asked if traffic would be detoured when construction starts. Senior Engineering Technician Dan Campbell said for a project Iike this, we would want to keep Vicksburg Lane open. Commissioner Anderson asked if the median on 57th Avenue will be landscaped and if so, who will maintain it. Senior Planner Drill said the homeowner's association will maintain the landscaped median as well as the pool lot and signage. Commissioner Anderson asked if there is a backup plan if the homeowner's association does not maintain the pool or would the city be stuck with the maintenance. Senior Planner Drill said if that lot went into tax forfeiture, whoever owned it could build on it as it is a legal lot. Commissioner Anderson asked if there is a left turn lane into the development going north on Vicksburg Lane. Page 4 Senior Planner Drill said there is not as Vicksburg Lane is a two lane road. He said there is a right turn lane northbound into Wood Crest, Commissioner Anderson noted some areas in the wetland buffer are wider than other areas and asked if that is due to averaging. Senior Planner Drill answered affirmatively and said the cumulative average around the wetland is 30 feet and can range between 10 to 50 feet. Chairman Davis introduced the applicant, James Hill, Jr., Director of Land Acquisition. Mr. Hill said he concurs with the staff report and resolutions. Mr. Hill said the development provides for the Northwest Greenway with an additional area to accommodate the future overpass. Mr. Hill reviewed the roadways and noted the bifurcated design to quiet neighborhood traffic. He said the sewer/water connection for the site will occur at Weston Lane, which is currently a temporary cul-de-sac. Mr. I -Till said the trees planted by the Begin Family constitute a strong amenity and they will preserve as many as possible for privacy and for current neighbors. Mr. Hill said they are required to remove some trees on the west side for egress, and trees would be spaded to provide nine additional trees on the south portion. Additional amenities include the pool facility, a tree -lined boulevard entry, and a fountain in the southeast pond. Mr. Hill said there is concern about the connection to Weston Lane, and once the sewer is connected there will be a barricade to prevent construction traffic. Commissioner Petrash inquired about the timing for each construction phase. Mr. Hill said grading for the entire site would begin in April and the infrastructure would be completed in six weeks. Sewer and water and access to the site would be set by July or August, and home construction for Phase 1 (30 lots) could begin. He said Phase 2 would be done in 20I5 and Phase 3 in 2016. Commissioner Anderson asked the price range of the homes, Mr. Hill said prices on the east side would be mid -$500's, and the remainder would be upper 500 -- mid $600's. Chair Davis opened the public hearing. Chairman Davis introduced Andy Dahl, 16000 55th Avenue N. Mr. Dahl said he is concerned with opening Weston Lane and asked for consideration to redrawing the plat so the road could be a cul-de-sac on both the Spring Meadows and Brynwood sides, Mr. Dahl said it would be safer for children, provide more privacy for homeowners, and would prevent additional traffic. He said Brynwood would have entrances at Dunkirk and Vicksburg Lane, and pointed out that Wood Crest has only one entrance and exit. Since it is not required, Mr, Dahl asked for the Commission to consider Weston Lane to not go through. Mr. Dahl said two houses use Weston Lane as an access and there has been very limited use for the current temporary cul-de-sac. Mr. Dahl said his neighbor, Paul Nick, voiced concerns to Senior Planner Drill about the tree removal as they provide a natural barrier between the two neighborhoods. Mr. Dahl said if the Page 5 plans are not redrawn, the houses seem very close and there seems to be potential to keep at least the first row of significant pine trees. Chairman Davis introduced Adrian Chiu, 15995 55th Avenue N., who said he concurred with Mr. Dahl and said he is concerned about safety, traffic and privacy. Mr. Chiu said he appreciates the developer trying to slow traffic within the new subdivision and he has seen a lot of traffic coming through Spring Meadows from construction and two new developments in the last two years. Mr. Chiu asked for consideration slowing traffic on Weston Lane by narrowing it, but preferably extending it into a cul-de-sac on both sides. Chairman Davis introduced Tony Kuechle, 15985 551" Ave. N. Mr. Kuechle said he concurs with Adrian Chiu and the Nick Family regarding removal of trees. He said it is good industry practice to remove trees for roadways, but not to increase density. Mr. Kuechle said his main issue is that 55th Avenue was not intended to be a minor collector street. He said 53"d Avenue was identified as the minor- collector for this area. Mr, Kuechle said from a design standard 55`x' Avenue is two -three feet narrower than it should be and should have sidewalks on both sides. Driveways back into the required stopping distance from cars coming off Vicksburg Lane. He said Spring Meadows does not have the bifurcated roadway and they would love to have that in their neighborhood they would love to have stop signs. Mr. Kuechle said the Ryland and Lennar developments are using their neighborhood as a thoroughfare as there are no stop signs. Mr. Kuechle said there 175 kids in the 80 homes in their neighborhood. He said he would like stop signs in their neighborhood, he would like the bifurcation removed at 57th Avenue to give Spring Meadows some relief so they can ultimately use this neighborhood as a cut through as well, and he would like to keep Weston Lane restricted for emergency use only. Chairman Davis said there is a city process for requesting stop signs. Mr. Kuechle said he has spoken to their city council member and temporary speed signage is up, but alternative methods such as speed dips would be better. Chairman Davis introduced Heath Walker, 16030 55`x' Avenue N. who asked where the development would drain. Mr. Walker said his property is lower than the development and wants to make sure the developer- is responsible to route that water to appropriate locations. Ile reiterated neighbors' traffic eoncerns as there are 2.5 kids per house in his neighborhood. The traffic on 55"' Avenue has gotten out of control Chairman Davis introduced Patrick Reiter, 16040 55th Avenue N, who commended the builder for keeping trees. Mr. Reiter echoed the sentiments about traffic and said the speed is shocking at times. Mr. Reiter asked about the square footage of the homes and asked if there are stipulations on construction type, specifically siding. Chair Davis closed the public hearing. Planning Manager Thomson said the Weston Lane connection is a requirement in the subdivision regulations in order to make the connection between neighborhoods and keep traffic off the larger roadways. Page 6 Matt Duenwald, MIiRA, 14800 2W" Ave. N. said it was a challenge on this site to keep drainage to the wetland to maintain the hydrology as the lots to the south are six feet higher than the wetland. He said what they are providing is significantly lower, modeled for the 2, 10, 100 and 500 year event. The overflow would go through their system into the storm sewer and then discharge into the pond. There is a natural ridge on the back yards and water coming from offsite/onsite would be picked up Mr. Hill said Hardie Board siding will be used on house fronts and would be an option on all surfaces. He said the square footage is from 2,934 to 4,100. All homes will have three car garages. Planning Manager Thomson discussed traffic in the Spring Meadows development and concurred with Senior Planner Drill that there is a lot of transition in the area. Planning Manager Thomson said the expected improvements to Vicksburg Lane, Dunkirk Lane and Peony Lane will have a positive impact as well as construction being completed. Senior Engineering Technician Dan Campbell added the city is open to alternate traffic calming situations and reviews options being tried in different parts of the country. Commissioner Petrash said we are creating issues not only on Vicksburg Lane but also on side roads. He said there are a lot more people living here, there will be construction for the next two years, additional buses, residential traffic, and emergency vehicles. Commissioner Pctrash said he has real concern development is outpacing the transportation frastructure, and we have a responsibility to consider how fast these developments are coming relative to traffic and safety issues which will intensify over the next two years. Commissioner Petrash said he feels the city should put a moratorium on developing these sites until alter road construction is complete. Commissioner Anderson said he is glad to see tree spading on the landscaping plan. He said he hears what the neighbors are saying at Weston Lane and the southeast corner and would like to see preservation of four of the nine -inch evergreens (#1029, 1031, 1033 and 1035). Commissioner Anderson said the traffic issue on 55t" Avenue heading westerly is a structural issue that needs to be solved with stop signs, bumps or troughs but it is not on the plat they are looking at. He said subdivision regulations say Weston Lane has to go through, and asked if that is for emergency vehicles and everyday traffic. Commissioner Anderson said he can see it just for emergency vehicles as people on the south part of Weston Lane can exit 55th Avenue rather than 57th Avenue to get to Vicksburg Lane. Senior Planner Drill read, "...neighborhoods shall be interconnected where possible to provide for emergency access, convenience, dispersal and circulation of traffic to foster community cohesiveness." Commissioner Petrash said this is a great design and he is all for these developments coming to Plymouth, but will be voting against this because of the traffic condition on Vicksburg Lane. Commissioner Anderson said it is unfortunate that you don't build a subdivision until the sewer pipe is there, but with traffic we do build a subdivision when there is not sufficient capacity on the roads. He said municipalities and government will not put money into roads until the need is there. Commissioner Anderson said it is unfortunate but that is the way it is as it relates to Page 7 Vicksburg Lane. He said in 2015 there will be more pressure to get the road done and if the pressure is less they will put that money somewhere else and push that road project off. Chairman Davis said the peak selling time for this development will be during the re- construction of Vicksburg Lane, which would not facilitate selling homes if you can't get in there. Commissioner Robinson discussed the traffic concerns and suggested keeping in touch with the city about options such as stop signs on 55r]' and 50' Avenues. He said he is not necessarily for the two cul-de-sacs on Weston Lane as it is designed to connect for a reason. Commissioner Robinson said if you see dangerous driving, call the police. He said he bas done so in his neighborhood and they have been there within 20 minutes. Commissioner Robinson said there have been traffic concerns in every discussion the planning commission has had with proposed developments. Commissioner Robinson said we are developing very fast in Plymouth, and this proposal is a smart plan he will support. MOTION by Commissioner Anderson, seconded by Commissioner Robinson, to approve the request the request by K. Hovnanian Homes for rezoning and preliminary plat for Brynwood for property located at 5635 Vicksburg Lane N. Motion for amendment by Commissioner Anderson that Weston Lane be for emergency vehicles only and would function as two cul-de-sacs for residents with an approved barrier device to allow emergency vehicles only. No one seconded the Motion for amendment. Friendly amendment by Commissioner Anderson, seconded by Commissioner Robinson, to save four trees on the south lot line (#1029, 1031, 1033 and 1035). Chairman Davis said he will vote in favor of the motion as it is a good plan and good use of the property as it is laid out well. He shares Commissioner Petrash's concerns about traffic but it is not our place to stop this development because of that concern, Chair Davis said the City Council will consider that as part of the big picture of Vicksburg Lane and the properties being developed. Chair Davis said if the property owner wants to develop they can with the recognition that traffic on Vicksburg Lane will be problematic and the re -construction will be disruptive. Roll Call Vote. 3 Ayes. MOTION approved. Commissioner Petrash voting Nay. Commissioner Oakley recused.) Page 8 Agenda Number File 2013095 PLYMOUTH COMMUNITY DEVELOPMENT DEPARTMENT PLANNING AND ZONING STAFF REPORT TO: Plymouth Planning Commission FROM: Shawn Drill, Sr. Planner (509-5456) through Barbara Thomson Planning Manager MEETING DATE: November 20, 2013 APPLICANT: K. Hovnanian Homes of Minnesota, LLC PROPOSAL: Rezoning and preliminary plat for Brynwood LOCATION: 5635 Vicksburg Lane GUIDING: LA -R2 (living area rural 2) CURRENT ZONING: FRD (future restricted development) REVIEW DEADLINE: January 31, 2014 DESCRIPTION OF REQUEST: The applicant is requesting approval of the following: rezoning of the site from FRD to RSF-2 (single family detached 2); and preliminary plat for Brynwood for 71 single-family lots, an amenity (swimming pool) lot, and an outlot along the northern portion of the site for the Northwest Greenway trail corridor. Notice of the public hearing was published in the city's official newspaper. Two mailed notices were sent out to all property owners within 750 feet of the site. One notice was sent upon receipt of the application, and the other notice was sent 12 days prior to the public hearing. A copy of the notification area map is attached. Development signage has also been posted on the site. Page 9 File 2013095 Page 2 On November 13, 2013, the developer held a neighborhood meeting to review the proposal. The primary concerns that were discussed included: landscaping along the south border of the site abutting the Spring Meadows subdivision the Weston Lane street connection the location of the 5714 Avenue stab street for future access to the property to the west traffic on Vicksburg Lane including future reconstruction plans and the potential for a bridge over the Canadian -Pacific railroad tracks CONTEXT: Surrounding Land Uses Natural Characteristics of Site The site is located in the Elm Creek and Shingle Creek drainage districts. The site does not contain any land in the floodplain or shoreland overlay district. A medium -quality wetland is located in the south portion of the site. The wetland is subject to the city's wetland buffer regulations. The site contains mature trees, and is subject to the city's tree preservation regulations. Because much of this roughly 40 -acre site has been farmed, the trees are located along the perimeter of the site and near the buildings and driveway. Previous Actions As part of the city's 2008 comprehensive plan update, this site was reguided to LA -R2 and added to the urban service area. Under the plan, the existing single-family home and outbuildings would be removed from the site. Page 10 Ad'acent Land Usehidin North Single-family lots in Terra LA -R2, & LA -R3 RSF-3 Vista and Wood Crest Hills living area rural 3) single family detached 3) West Large rural lots, some with LA -R2 FRD single-family homes East (across Single-family development LA -2 Vkkshurg La) . in Wood Crest living area 2) RSF-3 South Single-family development LA -R2 RSF-3 in Spring Meadows Natural Characteristics of Site The site is located in the Elm Creek and Shingle Creek drainage districts. The site does not contain any land in the floodplain or shoreland overlay district. A medium -quality wetland is located in the south portion of the site. The wetland is subject to the city's wetland buffer regulations. The site contains mature trees, and is subject to the city's tree preservation regulations. Because much of this roughly 40 -acre site has been farmed, the trees are located along the perimeter of the site and near the buildings and driveway. Previous Actions As part of the city's 2008 comprehensive plan update, this site was reguided to LA -R2 and added to the urban service area. Under the plan, the existing single-family home and outbuildings would be removed from the site. Page 10 File 2013095 Page 3 LEVEL OF CITY DISCRETION IN DECISION-MAKING: The city has a relatively high level of discretion in approving or denying a rezoning application. The proposed zoning for a property must be consistent with the comprehensive plan. If the proposed zoning is not consistent with the comprehensive plan, the city must deny the rezoning application. The zoning ordinance and map are the enforcement tools used to implement the goals and standards set by the comprehensive plan. The city's discretion in approving or denying a preliminary plat is limited to whether or not the proposed plat meets the standards outlined in the subdivision regulations and zoning ordinance. If it meets these standards, the city must approve the preliminary plat. ANALYSIS OF REQUEST: REZONING The applicant is requesting to rezone the site from FRD to RSF-2 to accommodate the proposed single-family development. The FRD zoning district serves as a "holding zone" until property is developed, at which time it shall be rezoned in accordance with its land use guiding designation in the comprehensive plan. Any development of this site would require rezoning from the FRD classification. Comprehensive Plan The site is guided LA -R2 on the city's land use guide plan. The LA -112 guiding designation specifies a minimum density goal of two dwelling units per acre and a maximum density of four dwelling units per acre for residential developments. Density is based on net acreage (excludes arterial roadways, park land, and wetlands and their related buffers), consistent with the procedures established by the Metropolitan Council. Based on net acreage, this site should accommodate 65 to 130 dwelling units. The proposal for this site would include 71 dwelling units, for a density of roughly 2.2 dwelling units per acre. Consequently, the proposal would be consistent with the density goal identified in the comprehensive plan. The land use chapter of the comprehensive plan lists single-family dwellings as an appropriate land use in areas guided LA -112. The RSF-2 district is listed as an appropriate corresponding zoning district for property that is guided LA -R2. Consequently, the requested single-family development and RSF-2 zoning would be consistent with the LA -R2 guiding of the site. A copy of the LA -R2 section of the comprehensive plan is attached. Page 11 File 2013095 Page 4 Staff supports the requested rezoning from FRD to RSF-2, with the following findings: 1. The proposed density and single-family development are consistent with the LA -R2 guiding of the site. 2. The requested RSF-2 zoning is consistent with the LA -R2 guiding of the site. 3. The residential development and lot arrangement would comply with city standards. 4. Adequate infrastructure would be available to support RSF-2 zoning, as well as the residential development proposed for the site. PRELIMINARY PLAT The proposed plat contains roughly 40 acres, as follows: Gross Site Area 1,758,396 40.367 Wetland Area 22,549 0.518 Wetland Buffer Area 13,724 0.315 Arterial Roadway Right -of -Way (Vicksburg Lane) 80,230 1.842 Outlet A (Northwest Grecnway Trail Corridor) 228,525 5.246 Net Site Area 1,413,3b8 32.446 Lot Arrangement The plat would include 72 lots, 71 of which would be for single-family homes and one that would be an amenity lot containing a homeowner's association -maintained swimming pool. The swimming pool would be on Lot 18 of Block 4, as shown on the preliminary plat.) The RSF-2 zoning district requires a minimum lot area of 12,500 square feet and a minimum lot width of 80 feet (as measured at the required front setback line). All proposed lots would meet or exceed the RSF-2 standards. Right -of -Way Dedication In addition to the public street system within the site, the applicant would dedicate a 27 -foot wide strip of land along the east boundary of the site as public right-of-way for Vicksburg Lane. Vicksburg Lane is classified as an arterial roadway. This additional right-of-way, when combined with existing right-of-way, would result in a right-of-way measuring 120 feet wide for this segment of Vicksburg Lane. Page 12 File 2013095 Page 5 Future Vicksburg Lane Reconstruction This segment of Vicksburg Lane is proposed to be reconstructed to a four -lane facility, including a bridge over the Canadian -Pacific Railroad tracks. This improvement project is presently scheduled for 2015 on the City's capital improvement program (CIP), however, is dependent upon funding and City Council approval. A city trail would be installed along both sides of Vicksburg Lane as part of the reconstruction project. Site Access Access to this site would be provided by a new public street ( 57th Avenue) that would extend westerly into the site from Vicksburg Lane. That street would line up with existing 57th Avenue on the east side of Vicksburg Lane that serves the Wood Crest subdivision. The applicant would install a southbound right -turn lane on Vicksburg Lane. The street system within the site would connect to the existing stub street (Weston Lane) in the Spring Meadows subdivision located to the south. A segment of the street system within the site would also be stubbed to the west plat boundary to provide for a future street connection (57' 11 Avenue) to the abutting properties to the west, which front on Dunkirk Lane. The attached resolution specifies that construction traffic for this development shall use the 57th Avenue access route. Northwest Greenway The comprehensive plan indicates the Northwest Greenway trail corridor running through the northern portion of the site. As a result, the applicant would dedicate roughly 5.2 acres (Outlot A) to the public for the greenway. Sidewalks/Trails A concrete sidewalk would be installed along one side of the public streets within this development, in compliance with the subdivision regulations. A trail would also be installed between Blocks 1 and 2, as shown on the preliminary plat, in order to provide access between the subdivision and the Northwest Greenway. Drainage/Treatment ofRunoff The city requires storm drainage systems to be designed so that the post -development rate of runoff from a site does not exceed the pre -development rate. Additionally, the city requires treatment of storm water runoff before it enters the drainage system. The proposed development would include two water quality ponds. The plans indicate compliance with all city regulations regarding drainage and water quality. Page 13 File 2013095 Page 6 Wetland Buffering A medium -quality wetland is located in the south portion of the site. The zoning ordinance requires that buffering be provided to protect wetlands. For medium -quality wetlands, the ordinance requires a natural wetland buffer strip averaging 30 feet in width from the wetland edge, together with a 15 -foot structure setback from the edge of the buffer. The proposal complies with city regulations pertaining to natural buffer strips and structure setbacks from the buffer strip. Tree Preservation This development is subject to the city's tree preservation regulations. The regulations require preservation of at least 50 percent of the caliper inches of significant trees for residential development sites, or reforestation and/or monetary restitution for any removal in excess of that threshold. A significant tree is defined as one being eight inches or larger in diameter for deciduous trees, and four inches or larger in diameter for conifers. The tree survey indicates 5,673 caliper inches of eligible significant trees on the site. The applicant submitted a tree plan indicating that 2,558 inches of significant trees (45.1 percent) would be preserved. Consequently, the applicant would be required to plant 347 caliper inches of new trees on the site in order to comply with the city's reforestation requirement. This translates to 139 new trees at the minimum planting size of 2.5 caliper inches per tree. The ordinance requires the planting of two trees in the front yard of all new single-family lots. Those trees count toward the reforestation requirement. The applicant provided a landscaping plan showing that 717 caliper inches of new trees (with an equivalency exceeding 287 new trees) would be planted on the site. As a result, the proposal would comply with the city's preservation and reforestation regulations. Conclusion on the Preliminary Plat Staff supports the requested preliminary plat with the finding that the proposed plat would comply with the standards outlined in the subdivision regulations and zoning ordinance. Page 14 File 2013095 Page 7 RECOMMENDATION: Community Development Department staff recommends approval of the following items: a) an ordinance approving rezoning of the site; b) a resolution approving findings of fact supporting the rezoning; and c) a resolution approving the preliminary plat. If new information is brought forward at the public hearing, staff may alter or reconsider its recommendation. ATTACHMENTS: 1. Draft Ordinance Approving Rezoning 2. Draft Resolution Approving Findings of Fact for Rezoning 3. Draft Resolution Approving Preliminary Plat 4. Location Map 5. Aerial Photo b. Notification Area Map 7. Applicant's Narrative 8. LA -R2 Section of Comprehensive Plan 9. Site Graphics Page 15 Location Map - 2013095 K Hovnanian Homes of Minnesota Brynwood 5635 Vicksburg Lane Rezoning and Preliminary Plat City of Plymouth, Minnesota 700 350 0 700 rmi 7 ry a m U) Y U Q J 1,400 2,100 T Feet Page 16 i i N. f .as[+F'jtt' t } r y - SITE - JI r y' SStir- L w g - 05 11 `2 4 1t 2Y 0 1t n 13... For more information contact: Print Date: 9/24/2013 Hennepin County GIS Division 300 South 6th Street Map Scale: 11" = 446' Minneapolis, MN 55487 Buffer Size: 750 feet gis;.info@co.hennepin.mn.us Map Comments: 5635 VICKSBURG LA N PLYMOUTH, MN 55446 I Map Legend: Water Pal k Farce[ Buffer Region Selected Parcels IV41V4 r_PLr.X f-"` FiEi Pli ffiEmM- AVIV Major Roads Minot Roads II Page 18 infra englneering surveying planning anergy BrVnwood Project Narrative Description of Request: K. Hovnanian Homes of Minnesota, in cooperation with the trustee of the Elizabeth Begin Trust, is applying for rezoning and preliminary plat approval for a new residential neighborhood on the 40 acre parcel located at 5535 Vicksburg lane North. The neighborhood shall contain 71 single family home sites, a lot dedicated for the construction of a swimming pool facility and a 5 acre plus Greenway along the northern property line. The site's current use is for agriculture. Its guided land use is LA -R2, 2-4 units per acre, and is currently zoned Future Restricted Development (FRD). Based on the guided land use, this application proposes to rezone the property to the R5F-2 zoning designation. The site has direct access to all necessary utilities with sufficient capacity to support the intended use. The neighborhood will have direct access to Vicksburg Lane North in alignment with the 57th Avenue North access across the street. Additional access will be provided on the south with connection to Weston Lane North and on the west vis-a-vis a stub street to be connected with future development of the adjoining parcels. S\MAINFILE\MF RA\FORMSZ01Z\digital letterhead Page 19 C LIVING AREA RURAL 2 (LA -R2) Living Area Rural 2 (LA -R2) identifies areas for single and two-family homes and townhomes, and directly related complementary uses such as churches, schools and recreational facilities. To preserve natural resources, the City will allow clustering in areas that areguided LA -R2. Guidelines and Criteria Minimum Density: 2 units per acre Maximum Density: 4 units per acre City Utilities: Required for all areas Corresponding Zoning Districts. RSF-1 (Single Family Detached 1) ASF -2 (Single Family Detached 2) RSF-3 (Single- Family Detached 3) RSF-4 (Single and Two Family) RMF -1 (Multiple Family 1) PUD for cluster developments Types of Development: • Single family detached dwellings Two-family dwellings Townhomes Churches, schools and private recreational facilities Development Location Criteria: • Areas with access to local streets Adjacent to land guided LA -RT Desirable Facilities: • Neighborhood parks, school parks or mini parks within 112 mile walking distance of the neighborhood Defined trail system that connects the neighborhood to other services and facilities, including parks, schools, churches and neighborhood shopping areas Neighborhood shopping facilities within five minutes driving time from the neighborhood Page 20 t 1 molt III 1 MR, t l , 57TH AVE: N. wN.:ni M rA""f i OT 2 GRADING N OTEry.4+.'.wm..+b.+w+ww+m.+x.....w..wa«+. n[nN>M«W.w.wowW+.W.w no+..ux ]+un.w++.Mn MUMRw.x..xexM 1tFt7 .. 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N I I 11 K I I S Io 7 5 {:YPy.,r,.,, x :sem G 9 , 3 SfiT11 hVE N, 4k 4wj aw110,. . iEQ6 S1^CYu•.C7aL7.: .{ YImG t• Fr lIj7 , RY,a•,CT"" 0,(!Yw,0j {S LcPN x;[cmaCLYArr•{ Lisw, «a rr u {},tr sr Gt {},, cY Lr- x Px rte--w.aa— eY- V lyW 2 2013 CITY OF PLYMOUTH COIAMCN-EVF.L0P--NTDEPARTMENT II 1 J rncww••••.,. ••.r NORTH Rnf ra ywwNerwmw•wrNN num m Na N. a MP ftYNNNI!tPl r D"01 wa un a vim.. Nvrrnnnm. Client r* f7r,rsrrs riPi wnNrw.nR ow MiNNLlaNSA, MN Project BRYNWOOD Location PLYMOUTH, MN rp) L_emncauon wo N.n. a lP P1/JPAi Summary Revision History uU N 1Nti^ I IYM uuxi. Sheet Title SOUTH TREE PLAN Sheet No. Revision C2.04 B Project No. KHV19737 Page 28 nl niaren nnnL 00 40 X404040 POTENTIAL FUTURE i CITTYNAIL ALIGNMENT i 0 i aR404Me= MH AVE. CXIINI• serif, 07 vLeL LLLi) SNXJ 5,'rIP. I 1 LANDSCAPE PLAN LANDSCAPE PLAN SCHEDULE CITY LANDSCAPE CODE i9 IANDSGPE ENLANGEMENT ALANT SCH e.r m sewrimarxa iTL:rl rrx rm ! 1 I _ _ N.ic.Nu c GROUNDCOVER SCHEDULE t0 w 1 N"Q uNmwl Nenn O la,nnN alar r- lov 4 " CEIVE 2013H L/ 1 i! NIW1 NORTX o............ o-..wN.v.ww w. ..... MnN., TYP. LANOSCAAE ENLARGEMENT 1L I infra wAwwiaw.wNN Iw.NNgl lam rem ax aa vaa `ra mnm uegm vLT re .. aa.w Client Pfalr:e..r w u Siwnxll NNrvI.:uNF lxN M NN{t[IN[/y MN Project BRYN WOOD Location PLYMOUTH, MN rp) WGI 11114..611 V I I IY.r,llr wva.,r r+i r M.i=•i uw w..ltlalavu Summary m,N 1 r.l. Revision History Np Ill tl wn 141) MrnN[n LANDSCAPE PLAN -NORTH JFICCL IY V. RC Viii VII L1.01 B Project No. KHVI9737 Page 29 i LANDSCAPE PLAN M ATTCHLIN4 mom 57TH AVE. N SME 1101 i 1l NlI N'iHs yNNu s, Trn. 4 om® S t L M ATTCHLIN4 mom 57TH AVE. N SME 1101 i 1l NlI N'iHs yNNu s, Trn. 4 S t L 1' r to z Iz 3 r L7 r m 12 r I I t r' r I r CITY LANDSCAPE CODE Ncttr. GROUNOCOVER SCHEDULE IJul, yy0 IIIx MI vYl)sl wrewourw wwwnm hK Nlor • wGerRr.rapa uww CONMUNR CITY FFL E nwao NT OEPARTLlENr . uxowN I wuliorNwlruw.wnw Ir axlorrry wwxrN TYPICAL SINGLE FAMILY LOT o w loo waw LT.S 16"2mm,K LIr rw.ft WYNN.' M.MOIs Mob vnmJ www Client 1L w MINNlTpNG,.MN Project BRYNWOOD PLYMUU I N, MN rB) Summary RevislonlHistory Sheet Title LANDSCAPE PLAN -SOUTH 111 9111% A Page 30 Shawn Drill From: Paul & Jen Nick [pauljennick@gmail.com] Sent: Wednesday, November 20, 2013 4:55 PM To: Shawn Drill Cc: Paul & Jen Nick Subject: Response to K Hovnanian's " Brynwood" Property Development - File No. 2013095 Importance: High Good Evening Shawn, Unfortunately my wife and I had a change in plans last second and will be unable to attend tonight's hearing as a result. In addition to sharing this feedback with the team from KHov during the meeting on November 13th, we are sending our feedback in writing for consideration and your response as well. Our overarching concern is the the KHov team did not actively receive our feedback, nor did they document, or address anything as a follow up from our initial discussion, which was very frustrating for many of us. Like any other relationship or partnership, there needs to be compromise and little "give and take" from both sides for this to be a successful outcome. The way it seems to us is that KHov paid a significant amount of money to purchase the Being property and as a result, they are trying to jam in as many lots / houses as possible to recoup their investment. They are not nearly as concerned about the relationship between the two developments and we are requesting that this be revisited before your approval of the final plans. east As a point of reference, we live at 5510 Weston Trane which is the property the furthest Northmeat within Spring Meadows, which is adjacent to the K. Hovnanian (KHov) development. CONCERNS & FEEDBACK 1. Natural separation of two developments. During our discussions when the city was bidding to purchase the Being property, you had committed that if you were unsuccessful in purchasing this land you would assure that a thoughtful plan be created and executed. Our specific concern is that the current proposal has a natural barrier and separation between our communities via the current pine tree line, with the exception of our property. The proposal shows that the trees that are adjacent to our property are going to be removed, but they do not need to be. We offer multiple solutions to address this: A. Don't build a house on this lot; rather utilize this land to create a true separation from one subdivision to the other. Although KHov would not appreciate this solution, it's probably the best option for our combined communities. B. If KHov. does build on this lot, shift the house slightly to the North, allowing these beautiful trees to be saved. C. Transplant these trees onto our lot, to ensure they're not destroyed, and maintain the natural separation between our developments. 2. Continuation of Weston Avenue North into the KHov development. Between our family and the 4 families adjacent to our house, there are a total of 14 young children. We use the current cul-de-sac often and it's extremely safe. When I asked why Weston Avenue had to continue through to the KHov development, I received the following explanations: Page 31 A. A traffic study was not conducted because there is not enough traffic to require one. B. We'd like to have a second point of entry / exit for this development for emergency purposes. C. Only 4-5 houses would really use the road heading South on Weston Lane (north) D. It was always planned this way. Our rebuttal to these points is as follows: A. If we don't really know how much traffic flows through, how can you say this road is required? B. For over 2 years we only had one point of entry / exit within Spring Meadows. It wasn't until the last few months that we had the luxury of the second point with the Dunkirk continuation. It is also our understanding that the new KHov development will also have an entry / exit point off of Dunkirk as well. In addition, the existing Woodcrest development directly across Vicksburg also has only one entry / exit point. C. If it is your estimation that only a handful of houses will utilize the Weston Lane continuation, how can this expense and additional development be financially justified? D. Plans change and need to be fluid to support the changing needs of communities. In addition, we have serious concerns regarding the general flow of traffic as it is extremely difficult to leave Spring Meadows, off of Vicksburg, both in the North and South directions. Also, a significantly high percentage of the construction traffic for Lennar and DR Horton currently flows through our subdivision via Vicksburg and our concern is the same would hold true for the KHov development ultimately putting our children at risk. Even after we were told numerous times that the construction traffic would be halted, and would only flow through off of Dunkirk, this has not happened. Our young children are truly at risk on a daily basis given the speed and size of the construction vehicles and we truly feel that it's just a matter of time before a serious accident occurs. 3. Property Value and Taxes. KHov states that they are going to price their lots located along Vicksburg low as "they would not be very sought after locations". This is very concerning to us as although we live off of Vicksburg, we do not have one of the least expensive homes within our neighborhood. From a resale standpoint, the last thing we want is for there to be lower priced homes built adjacent to us. Quite honestly, when we were purchasing we actually preferred this lot location over others within Spring Meadows due to the privacy it offers. We also recently received our tax bill and noted that it increased by approximately $500. With all of the significant expansion and development of high-priced homes all around us (and additional tax income), we are trying to understand not only why our taxes are increasing, but why wouldn't they be decreasing? We are looking to understand the financials in more detail. Our neighbors, the Dahl's, the Kuechle's, and the Karban's will be in attendance tonight and we are in full support of their feedback as well. Thanks for your thoughtful consideration of our feedback; we look forward to your response. Sincerely, Paul & Jen Nick 5510 Weston Lane North 763-331-0122 Page 32 CITY OF PLYMOUTH HENNEPIN COUNTY, MINNESOTA ORDINANCE NO. 2013 - AN ORDINANCE AMENDING CHAPTER 21 (ZONING ORDINANCE) OF THE CITY CODE TO CLASSIFY CERTAIN LAND LOCATED AT 5635 VICKSBURG LANE (2013095) THE CITY OF PLYMOUTH ORDAINS: Section 1. Amendment of Cites. Chapter 21 of the City Code of the City of Plymouth, Minnesota, is hereby amended by changing the classification on the City of Plymouth Zoning Map from FRD (future restricted development) to RSF-2 (single family detached 2) with respect to the roughly 40 -acre parcel presently legally described as follows: The Northeast Quarter of the Southeast Quarter of Section 5, Township 118 North, Range 22, West of the Fifth Principal Meridian, Hennepin County, Minnesota. Section 2. Effective Date. This amendment shall take effect immediately upon its passage. ADOPTED by the Plymouth City Council on December 10, 2013. ATTEST: Sandra R. Engdahl, City Clerk Kelli Slavik, Mayor Page 3 3 CITY OF PLYMOUTH RESOLUTION NO. 2013- A RESOLUTION APPROVING FINDINGS OF FACT FOR THE REZONING OF LAND LOCATED AT 5635 VICKSBURG LANE (2013095) WHEREAS, K. Hovnanian of Minnesota, LLC has requested reclassification of the zoning from FRD (future restricted development) to RSF-2 (single family detached 2) for roughly 40 acres presently legally described as follows: The Northeast Quarter of the Southeast Quarter of Section 5, Township 118 North, Range 22, West of the Fifth Principal Meridian, Hennepin County, Minnesota. WHEREAS, the Planning Commission has reviewed said request at a duly called public hearing and recommends approval; and WHEREAS, the City Council has adopted an ordinance rezoning the affected parcel from FRD to RSF-2. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the request for reclassification of the zoning from FRD to RSF-2 for roughly 40 acres located at 5635 Vicksburg Lane (as presently legally described above), based on the following findings: 1. The requested RSF-2 zoning is consistent with the LA -R2 guiding of the site. 2. The proposed density and single-family development are consistent with the LA -R2 guiding of the site. 3. The residential development and lot arrangement would comply with city standards. 4. Adequate infrastructure would be available to support RSF-2 zoning, as well as the residential development proposed for the site. ADOPTED by the Plymouth City Council on December 10, 2013. Page 34 STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS. The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on December 10, 2013 with the original thereof on file in my office, and the same is a correct transcription thereof. WITNESS my hand officially as such City Clerk and the Corporate seal of the City this day of City Clerk Page 3 5 CITY OF PLYMOUTH RESOLUTION No. 2013- A RESOLUTION APPROVING A PRELIMINARY PLAT FOR K. HOVNANIAN HOMES OF MINNESOTA, LLC, FOR "BRYNWOOD" FOR PROPERTY LOCATED AT 5635 VICKSBURG LANE (2013095) WHEREAS, K. Hovnanian Homes of Minnesota, LLC, has requested approval of a preliminary plat for roughly 40 acres of land presently legally described as follows: The Northeast Quarter of the Southeast Quarter of Section 5, Township 118 North, Range 22, West of the Fifth Principal Meridian, Hennepin County, Minnesota. WHEREAS, the Planning Commission has reviewed said request at a duly called public hearing and recommends approval. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the request by K. Hovnanian Homes of Minnesota, LLC, for a preliminary plat for Brynwood, subject to the following conditions: 1. A preliminary plat is approved for 71 single-family lots, an amenity lot, and an outlot to be dedicated for the Northwest Greenway tail corridor, in accordance with the plans received by the city on November 27, 2013, except as may be amended by this resolution. 2. Approval of the preliminary plat is contingent upon city council approval of the rezoning of the site. 3. Prior to commencement of grading operations, the developer shall install and request inspection of tree preservation fencing and silt fencing. 4. Construction traffic shall be limited to the 57th Avenue entrance to the site. No construction traffic shall access the site via the Spring Meadows subdivision to the south. 5. The developer shall notify potential buyers about future roadway extensions and about the future street improvement project for Vicksburg Lane. 6. The developer shall install the city trail segment between Blocks 1 and 2 (as shown on the preliminary plat) prior to issuance of building permits on the abutting lots. 7. In conjunction with submission of the final plat application, the developer shall submit homeowner's association documents for city review. The homeowner's association documents shall address: a) responsibilities for maintenance and repair of the amenity lot Page 36 swimming pool area), wetland buffers, buffer monuments, filtration basin, sidewalks, landscaped median island at the site entrance (57th Avenue near Vicksburg Lane), and any other similar or common features, and b) prohibition on structures and the clearing of native vegetation from the wetland buffers. 8. The sidewalks along all streets shall be installed at the same time the streets are installed. 9. Prior to recording the final plat, the developer shall: a) Remove the existing structures from the site. Demolition permits are required for removal of existing structures. b) Provide a separate ten -foot wide trail easement along the east side of those properties that abut Vicksburg Lane. c) Execute the development contract and provide the related financial guarantees and fees. d) Receive city approval of final construction plans. e) Dedicate and convey Outlot A to the city by warranty deed, free and clear of any and all encumbrances. 10. Prior to issuance of building permits, permanent wetland buffer monument signs shall be installed pursuant to ordinance requirements. 11. The developer shall remove the temporary cul-de-sac turn -around at the north end of Weston Lane within the Spring Meadows subdivision, and shall restore the area with sod and landscaping. The developer shall also extend the sidewalk through that area. 12. The developer shall preserve the southerly row of spruce trees that would not lie within the right-of-way, for the area north of 5510 Weston Lane in the Spring Meadows subdivision, as is shown on the revised tree preservation plan received by the city on November 27, 2013. 13. Standard Conditions: a. Except for one model home, no building permits shall be issued until the final plat is filed and recorded with Hennepin County. b. Development standards and setbacks for this plat shall comply with the RSF-2 zoning standards. No variances are granted or implied. c. Any signage shall require separate permits and shall comply with the city's sign regulations. d. Compliance with the city's tree preservation regulations. e. Removal of all hazardous trees at the owner's expense. f. Except for the landscaped median island at the site entrance (57th Avenue near Vicksburg Lane), no trees shall be planted in the boulevard. g. This approval shall expire one year after the date of approval, unless the property owner or applicant has applied for final plat approval, or unless the applicant, with the consent of the landowner, has received prior approval from the city to extend the expiration date for up to one additional year, as regulated under section 510 of city code. Page 37 ADOPTED by the Plymouth City Council on December 10, 2013. STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS. The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on December 10, 2013 with the original thereof on file in my office, and the same is a correct transcription thereof. WITNESS my hand officially as such City Clerk and the Corporate seal of the City this day of City Clerk Page 38 rp) city of Agenda 8.02PlymouthNumber: Adding QunlitV to Life To: Dave Callister, City Manager REGULAR COUNCIL MEETING Prepared by: Jodi Bursheim, Finance Manager December 10, 2013 Reviewed by: Luke Fischer, Administrative Services Director Item: Adopt 2014 Budgets, 2014 Property Tax Levies, and 2014-2018 Capital Improvement Program 1. ACTION REQUESTED: a) Receive public comment on 2014 budgets and tax levies b) Adopt the 2014 Amended Budget, General Property Tax Levy and the HRA Levy c) Adopt the 2014-2018 Capital Improvement Program 2. BACKGROUND: The City Council has held five budget meetings to discuss the proposed 2014 Budget and Property Tax Levy. As a result of the budget meetings, the property tax levy is proposed to increase by 2.0%. The proposed 2014 General Fund Budget includes an increase in expenditures of $1,164,797, an increase of 3.8%, over 2013. The proposed budget does not include new services. The increased costs were due to inflation, wage adjustments, and the addition of two new police officers. The increase in expenditures is offset with additional revenue from growth in development and the adjusted levy. The proposed levy continues investing in future park replacement needs, street reconstruction, and capital improvements. The median value Plymouth home for taxes payable in 2014 is $255,500. The impact to residents can vary due to variances in the changes to residential property values and shifting from other property types. On average, a median value home would see an increase in the city's portion of their taxes by $6.62 for taxes payable 2014. This figure could change as a tax capacity figures are still being finalized. 3. ATTACHMENTS: Budget Memo Resolution Authorizing the 2014 HRA Levy Resolution Adopting the 2014 Budgets Resolution Adopting Tax Levies for Taxes Payable in 2014 Page 1 City of Plymouth 2014/2015 Proposed Biennial Budget LETTER OF TRANSMITTAL City of Plymouth Adding Quality to Life December 5, 2013 To the Honorable Mayor and City Council: We are pleased to submit the proposed 2014/2015 Biennial Budget. In 2007, the Plymouth City Council approved our first two-year or biennial budget. The use of two-year projection for budget purposes assists in long-term planning and provides a more stable accounting of city revenue and expenditures. The proposed 2014/2015 budget provides the City Council and residents with a balanced two year budget and a sound financial plan that maintains core service levels, while remaining sensitive to the financial concerns of Plymouth taxpayers. The 2014 budget reflects a 2.0% increase in the levy from 2013. This modest increase will ensure we can maintain service levels and invest in the capital needs of this community. The budget is a comprehensive decision-making document based on current city operations, services, and its policies and goals. Work began on the 2014/2015 budget in April. The City Council met with staff for five comprehensive work sessions to provide direction in regard to a budget that meets Council goals, maintains core services, and is sensitive to tax impacts. A review and the approval of the preliminary property tax levies and budgets were held on September 10, 2013. A public hearing to solicit resident input was held on December 10, 2013. The public hearing replaces the former Truth -in -Taxation Hearing, which was repealed by the state legislature. Please contact me at 763-509-5301, Administrative Services Director Luke Fischer at 763-509-5051, or Finance Manager Jodi Bursheim at 763-509-5320 with any questions. Respectfully Submitted, 410w, .. . Dave Callister, City Manager Page 3 r;b Plymouth CITY OF PLYMOUTH ORGANIZATIONAL CHART City of Organizational Chart Page 4 CITY OFFICIALS Mayor Kelli Slavik (Term Expires 12131114) Ward 1 Councilmember Judy Johnson (Term Expires 12131116) Ward 2 Councilmember Jeffry Wosje (Term Expires 12131114) Ward 3 Councilmember Bob Stein (Term Expires 12131116) Ward 4 Councilmember Jim Prom (Term Expires 12131114) At -Large Councilmember Tim Bildsoe (Term Expires 12131114) At -Large Councilmember Jim Willis (Term Expires 12131116) City Manager Director of Administrative Services Director of Community Development Fire Chief Director of Parks and Recreation Police Chief Director of Public Works Dave Callister Luke Fischer Steve Juetten Rick Kline Diane Evans Mike Goldstein Doran Cote Administrative Services Department 3400 Plymouth Boulevard Plymouth, Minnesota 55447 763-509-5000 www.plymouthmn.gov Page 5 GENERAL INFORMATION lymouth, Minnesota is an innovative, forward-looking community just 10 miles northwest of Minneapolis. In 2008, Money magazine named Plymouth as the Best Place to Live in America. Money magazine affirmed Plymouth's quality of life in 2010, highlighting the city again as one of America's best places to live. This community of approximately 72,000 residents is known for its healthy job base, strong schools, strategic location, array of housing choices and beautiful lakes. We are equally proud of our community facilities, well-planned park and trail system, and safe community. Our location offers residents and businesses easy access to Minneapolis, St. Paul, and area suburbs. Several major highways pass through the city, including Interstate 494, Minnesota Highway 55, and US Highway 169. The 35 square mile city includes lakes, streams, wetlands, and woodland. Local residents have placed a premium on preserving open space, developing parks, and building more than 100 miles of trails, many of which tie into regional trails. The community's commitment to parks, trails, and protecting natural areas reflects Plymouth's active outdoor culture. Plymouth has worked to build a sense of community. It is home to several major community events, including the Primavera spring art exhibition, a summer Entertainment in the Parks series, Plymouth on Parade in the fall, and the winter Plymouth Fire and Ice Festival. While all of the events are popular, Music in Plymouth, an outdoor concert, is our signature event. The event draws more than 10,000 concert goers each July. In addition to being a top choice to live, Plymouth is a popular place to locate businesses. Employers provide more than 46,000 jobs in the fields of insurance, high- tech research, telecommunications, light manufacturing, printing and publishing, and computer-related industries. Significant Dates in Plymouth History May 15, 1955 - Incorporated as a village. August 1, 1960 - Adopted the Council -Manager form of government. February 7, 1974 - Became a Statutory City. November 2,1992 - Voters adopted a City Charter, becoming a Home Rule Charter City. Page 6 Street Map Plymouth has 290 miles of city streets and easy access to county, state, U.S. and Interstate highways. The map below shows the city street layout with avenues reaching primarily east and west and street names north and south. 4 y i Y t3a C o=#? p wn w" F VxM.va WHA4[ Y7..A AFH AM t- ,E xi -A47 isn..VE RY+dLY_tirt .y! Page 7 Demographics and Economics In 2012, the estimated median age of residents in Plymouth was 40.2 years of age. The City's population is older than the estimated median ages of Hennepin County (36.0), the State of Minnesota 37.6), and the United States (37.4). According to the US Census Demographic estimates, 12.2% of the city's population were 65 years of age or older. By comparison, the percentage of people 65 years or older in the county, state, and the nation were 11.8, 13.5, and 13.8, respectively. City of Plymouth's Age Distribution for 2012 Based on the U.S. Census Bureau - American Community Survey Age 65 and Over 13% Age 20-64 62% _ UnderAge5 6% Age 5-19 19% Data indicates that this trend will continue. Persons under 5 years of age represented 6.0% of the city's total population count while persons over the age of 18 represented 77.6% of the city's total population count. By comparison, 77.5% of Hennepin County residents, 76.2% of Minnesotans, and 76.5% of Americans were over the age of 18. City of Plymouth's Age Trend 80% 60% 40% 20% 0% 1990 2000 2010 2012 Age 65 and over Age 20 - 64 Age 5 - 19 Under Age 5 With a population of approximately 72,000, according to the U.S. Census Bureau, the city's population is 6.1% of Hennepin County's total population. Plymouth's population has remained constant despite turbulant residential market conditions from 2005 to 2012. There are 29,100 occupied housing units in Plymouth. Of the total occupied housing units, approximately 72.2% are owner -occupied and 27.8% are renter -occupied. Page 8 Plymouth's population has grown at a minimal rate since the turn of the century following strong residential growth in the 1980's and 1990's. Growth is expected to continue at a deliberate pace as the city nears build -out. 70,000 60,000 50,000 40,000 30,000 20,000 Population Trend 70,576_ 71,263 72,644 65,894 djMN M ti ti y 2011 and 2012 are estimates from the Metropolitan Council Plymouth is the proud home to a number of national and international businesses. The information below provides an overview of our workforce and livability. Plymouth Economics Top Employers (Number of Employees) ISD #284 Wayzata Schools 1,484 Carlson Companies 1,000 EV3, Inc. 860 Allied Interstate 650 Prudential Insurance Co. 598 Honeywell International 525 Boston Scientific 500 Nilfisk-Advance, Inc. 450 ATEK Co, Inc 400 Target 350 Median Value of Owner -occupied Units Plymouth $282,300 Hennepin County $228,100 Unemployment Rate Plymouth 4.70% Hennepin County 5.30% Median Family Income Plymouth $84,600 Hennepin County $62,400 The above figures were obtained from the Metropolitan Council - Community Pofile For Plymouth, 2012 estimates Page 9 Governing Body Plymouth operates as a Home Rule City according to a City Charter and ordinances, under a City Council -Manager form of government. Policymaking and legislative authority are vested in a City Council consisting of a mayor, two at -large council members, and four ward council members. In addition to responding to public concerns, the City Council's main responsibilities include: enacting ordinances, adopting the budget, appointing committees, and hiring the city manager. The city manager is responsible for carrying out the policies and ordinances of the council, for overseeing the day-to-day operations of the city government, and for appointing the heads of the various departments. The Council is elected on a non-partisan basis. Council members serve staggered, four-year terms. Plymouth Council Wards Page 10 BUDGET PROCESS Budget Calendar The City Charter requires an annual budget process with a January 1 fiscal year. In 2007, the biennial budget format was adopted. The biennial budget provides an opportunity to implement strategic planning into the budget process and allows time for program review and evaluation. 2014-2015 Biennial Budget Preparation & 5 -yr Capital Improvement Plan Date Category Description April 30, 2013 Budget Council preliminary budget discussion (Budget meeting #1) June 3-7, 2013 Budget Departments receive budget instruction June — July 2013 Budget Departments prepare budgets July 8, 2013 Budget Budgets submitted to Finance August 20, 2013 Budget & CIP Council Study Session (Budget & CIP meeting #2) August 27, 2013 Budget Council Study Session (Budget meeting #3) September 10, 2013 Budget Council adopts preliminary levies and budget Budget meeting #4) October 2, 2013 CIP Planning Commission public hearing November 5, 2013 Budget Council Study Session (Budget meeting #5) December 10, 2013 Budget/CIP Budget Public Hearing, CIP, Budget & Levy Adoption December 27, 2013 Budget Levy is certified with Hennepin County February -June 2014 Budget Staff reviews and evaluates programs/activities August — September 2014 Budget Budget team reviews departmental budgets September 9, 2014 Budget Council adopts preliminary property tax levies & budget December 9, 2014 Budget/CIP Budget Public Hearing, CIP, Budget & Levy Adoption December 26, 2014 Budget Levy is certified with Hennepin County Page 11 Financial Management Policies The City Council, by resolution, has adopted financial management policies to account for public funds, to manage municipal finances wisely, and to plan for adequate funding of services desired by the public. The policies outlined below provide the financial framework for the overall fiscal management of the city and provide guidance to ensure short-term and long-term financial stability. With regard to Revenue Management, the City of Plymouth will; o Impose taxes, fees, and rates at appropriate levels to fund their intended purposes o Maintain a reserve balance to provide for a diversified and stable revenue system o Estimate annual revenue using an objective, analytical process o Conduct an annual review of costs for activities supported by taxes, rates, and user fees o Set fees and user charges for each enterprise fund based on current and future operating, capital, infrastructure, and debt requirements o Review new sources of revenue to fund operating and capital costs consistent with Council's goals and priorities With regard to Fund Balances, the City of Plymouth will; o Establish restricted bond amounts based on requirements of individual bond ordinances o Establish unrestricted, assigned capital amounts for the planned construction or replacement of infrastructure or for the acquisition of capital equipment based on the 5 - year CIP o Establish other unrestricted, committed and assigned amounts related to special items as approved by City Council o Maintain the General Fund as established by Council resolution With regard to Investments, the City of Plymouth will; o Deposit funds only in financial institutions which are insured by the Federal Deposit Insurance Corporation or are approved for full collateralization by the public deposit protection act or other state statutes o Pool cash from all legally permitted funds for investment purposes o Maximize the investment rate of return and adhere to lawful investment options o Ensure that the safety of the principal is the dominant requirement for city investments, maintain sufficient liquidity to meet operating requirements, and seek a responsible yield Page 12 With regard to Debt Management, the City of Plymouth will; o Confine long-term borrowing to major capital improvements that cannot be financed from current revenues o Repay debt within the expected useful life of the project or sooner o Prohibit the use of long-term debt for operating expenses o Issue debt which is relative to payback ability o Ensure that borrowing does not overburden future taxpayers o When practical, borrow from other funds. Monies borrowed must be repaid with interest before needed for their intended purpose(s). Repayment schedules and reserve sources for repayment shall be validated before borrowing from any fund. o Review debt at least annually for repayment or refinance opportunities. A repayment strategy shall be part of all adopted bond issues With regard to Accounting, Auditing and Reporting, the City of Plymouth will; o Provide regular information concerning cash position and investment performance through its accounting system o Establish and maintain a high degree of accounting competency. Financial accounting and reporting will be done in accordance with methods prescribed by the Governmental Accounting Standards Board and the Government Finance Officers Association, or their equivalents. o Present reports to the City Council summarizing financial activity as required by the City Charter o Maintain financial systems to monitor expenditures, expenses, revenues, and performance of all municipal programs on an ongoing basis o Provide full disclosure in annual financial statements and bond representations o Use an independent certified public accounting firm to perform an annual audit o Issue a public Comprehensive Annual Financial Report o Comply with all reporting requirements related to bond issuance terms Page 13 Council Goals Each year the City Council reviews and adopts goals which help guide annual work plans and provide guidance for budgeting. Protect Plymouth's Strong Financial Position. Maintain Plymouth's fiscal health by crafting long-term revenue and expenditure plans to ensure sustainable operations at a fair and equitable tax rate. Monitor Economic Challenges. Continue to evaluate and prioritize services. Seek innovative solutions to maintain high quality core services, promote financial transparency and protect Plymouth's strong financial position and quality of life. Provide Efficient and Effective Services. Continue to explore partnerships with neighboring communities, school districts, businesses, watersheds, and other agencies to decrease costs through shared services and to eliminate duplicate efforts. Streamline business processes through the use of technology, including website enhancements, e -permits and expanded credit card processing. Evaluate community trends and consider associated facility and service needs. Promote Transportation Solutions. Focus on the advancement of the third lane on I-494 and improvements to Highway 169 between I-494 and I-94. Continue planning and implementation of Peony Lane/Lawndale Lane extension and Vicksburg Lane reconstruction and expansion projects. Pursue Northwest Greenway. As development of northwest Plymouth progresses, continue acquisition of property and begin planning the Northwest Greenway and park system amenities, as directed by voter referendum. Continue Environmental Initiatives. Collaborate with watershed agencies to ensure effective progress on water quality mandates. Continue energy conservation efforts in city buildings, and promote recycling of expanded waste streams. Continue Proactive Public Safety Initiatives. Continue proactive policing strategies using technology and collaboration to promote and enhance livability. Build on the successes of fire prevention and fire service programs for a safe community. Protect the City's Infrastructure Investment. Ensure that the city can protect and enhance the useful life of City assets (streets, utilities, parks, trails, facilities, and fleet). Continue to monitor financial resources and economic conditions, and consider timing with regard to infrastructure needs. Consider Development and Redevelopment Requests. Continue to carefully consider land use related to development and redevelopment to ensure a well planned community with a varied tax base. Page 14 FINANCIAL INFORMATION Fund Accounting Fund accounting is used for budgeting and accounting. Under this system, money is budgeted in 16 separate funds, rather than one central fund. Each fund is established for a specific purpose and is similar to a separate bank account. The funds are used to pay for operations, maintenance, and budgeted activities. Generally, revenues are received and spent during the same year. Annual expenditures are determined by the actual costs of services provided as approved by the City Council. Some funds are unbudgeted and operate similar to a savings account. Money is accumulated for periodic capital needs, such as the replacement of facilities and equipment. The fund balance grows until expenditures are made. Spending can vary greatly each year depending on calculated replacement costs for public improvements and the cost of planned capital expenditures. Basis of Accounting The budget parallels the city's accounting system. A modified accrual basis is used for general government operations. Significant revenues are recorded when measurable and available, and expenditures are recorded as they are incurred. Proprietary Funds, including the Enterprise and Internal Service Funds, are maintained on a full accrual basis. For budgetary purposes, depreciation and accrued liabilities for accumulated leave balances are not included. Fund Types The City of Plymouth classifies funds into six types: General Fund, Special Revenue Funds, Enterprise Funds, Internal Service Funds, Debt Service Funds, and Capital Project Funds. General Fund As the primary operating fund, the General Fund records all revenues and expenditures that are not assigned to another fund. The fund provides the resources to sustain the daily activities for administrative and operating expenses for general government, public safety, public works, recreation, and community development expenditures. The fund has more diverse revenue sources than other funds, including property taxes, licenses, permits, fines and forfeits, intergovernmental revenue (grants), service charges, and investment interest. Special Revenue Funds Certain activities are established or designated by statute, charter or ordinance with defined revenue sources for a specific and restricted purpose. Budgeted funds included in this fund type are recreation programming, transit services, and the Housing Redevelopment Authority Page 15 activity. In addition, unbudgeted special revenue funds include Cemetery Maintenance, Community and Economic Development, and Lawful Gambling. Enterprise Funds Established to account for the acquisition, operation, and maintenance of activities that are self- supporting such as city water and sewer service, recycling, storm water system, indoor ice arenas, and the field house. User fees predominantly support the operations of these funds. Internal Service Funds These funds are established to account for the financing of goods and services provided to city departments on a reimbursement basis. The city maintains Internal Service Funds for the following activities: Central Equipment, Risk Management, Employee Benefit, Information Technology, and Public Facilities, and Resource Planning. Capital Project Funds Capital Project Funds are not included in the budget as the expenses are approved by the City Council on a project -by -project basis. The use of these fund types are to account for the monies used for the acquisition and construction of capital projects. Debt Service Funds Established to account for the payment (from taxes and other sources) of interest and principal on long-term debt. The debt schedule and information regarding city and HRA bonds may be found on page 19. Revenue Sources Each fund is supported by several revenue types. The graphs on the next page show the type of revenues supporting the total city budget for 2014 and 2015, as well as the percentage of support received. Property Taxes The city levies taxes for general operating purposes, street reconstruction, park replacement and repayment of outstanding debt. The General Fund (operating budget) receives the largest share of the levy. The Street Reconstruction Fund, Recreation Fund, CDBG, Plymouth Housing and Redevelopment Authority (HRA) General, Park Replacement and Capital Improvement Fund also receive an allocation. Permits and Licenses Building permits fees cover the cost of plan review and building/fire code compliance and fluctuate based on current construction within the City. License fees support the direct and indirect cost of issuing the license and policing the licensed activities. Intergovernmental Revenue Primarily grants received from federal, state and county sources. The largest intergovernmental revenue in the General Fund is Municipal State Aid (MSA) Maintenance. Other sources include the police state aid and the school liaison contracts with the school districts. Page 16 Charges for Services Best defined as user fees, they provide funding to operate programs and facilities from those who use them such as utility charges. Utility charges are revenues generated from basic utility services such as water, sanitary sewer, solid waste (recycling) and water resources. Program fees are also classified as charges for services to fund park and recreation activities. Fines and Forfeitures This type of revenue is generated primarily by the police department for legal violations. Hennepin County collects the fines and distributes a portion of the total revenue to the city. Contributions & Donations Contribution revenues are typically received from charitable organizations for specific one-time expenditure purposes and/or to benefit a specific cause. Interest Income The cash balances in all funds are invested in interest-bearing investments of maturities appropriate to the cash requirements of the funds. Transfers In The General Fund receives revenue from a holding fund for a one-time or infrequent purchase. In other city funds, a transfer may be used from fund balance for a planned capital purchase or to temporarily offset operational costs. Other Refunds and reimbursements, administrative fees, property claims, and miscellaneous revenue are categorized under this source of revenue. The graphs below demonstrate the city revenue streams by income source. 2014 Revenue Budget - All Funds Charges for by source) Services Fines and 29.88% Forfeitures 1.03 Intgvtl 12.42% Permits and Licenses 4.19% General TOther Revenues Property Taxes 0.31 33.72 Contributions 1.75% Billings to Departments 10.61 Earnings 0.64% Transfers In 5.46% 2015 Revenue Budget - All Funds by source) Charges for Services 30.04% Intgvtl 12.12 Permits and Licenses 4.13% General Property Taxes 34.27% Fines and Forfeitures Contributions 1.68% Billings to Departments 10.73% Investment Earnings 0.63% Transfers In Other 5.08% Revenues 0.31% Page 17 Expenditure Categories Expenditures are divided into account groups to track purchases and describe how funds are expected to be spent throughout the budget year. Personal Services Consist of salaries, overtime, health and life insurance benefits, the city contributions for FICA, Medicare, PERA, Workers' Compensation insurance, and other compensation -related costs. Retirement Costs. Most employees are covered by defined benefit plans administered by the Public Employees Retirement Association of Minnesota (PERA). They are established and administered in accordance with Minnesota Statutes, Chapters 353 and 356. Employers Contribution. The city contributes a predetermined amount towards benefit coverage. Employees have the option of selecting from various benefits and are required to pay for any benefits exceeding the employer's contribution. Workers' Compensation. Costs are charged to each department based on claims history and are accounted for in the Risk Management Fund. Material and Supplies Office supplies, parts, and materials necessary to perform the services provided. Employee Development This category consists of employee training such as workshops, conferences and seminars, and other professional development -related expenditures. Contractual Services Includes services provided to the city by outside sources; including postage, printing, subscriptions, and contracted services. Capital and Equipment Capital expenditures are for capital purchases of items over $5,000 with a useful life of more than one year. Equipment expenditures are smaller equipment purchases of items not meeting the city's capitalization threshold of $5,000. Allocations Allocations include expenditures used to distribute the cost of operations of Internal Service Funds to the benefiting departments/divisions. Transfer Out Transfers made for operational or capital purposes. Other Expenditures A combination of miscellaneous expenses not otherwise categorized, such as: Dues and subscriptions for both citywide and individual employee memberships and subscriptions to professional organizations, commissions and collaborative organizations such as the League of Minnesota Cities, Metro Cities and the Suburban Rate Authority. Interest payments on Enterprise Fund debt service Bank fees and other small items. Page 18 The graphs below demonstrate how resources are allocated. Please note that in addition to providing the total city budget, the figures incorporate the Capital Improvement Program totals. 2014 Expenditure Budget - All Funds Contractual by source) Services 28.15% Capital & Equipment Employee 11.46% Development Other and Meetings Expenditures 0.50% 5.88% Allocations Materials and 10.24% Supplies Transfer Out 5.62% 2.82% Personal I Services 35.34% 2015 Expenditure Budget - All Funds Contractual by source) Services 28.36% Capital & Equipment 11.51 % Employee Development and Meetings Other 0.44% Expenditures 5.66% Materials and Allocations Supplies 5.67% 10.30% Transfer Out 2.18% Personal Services 35.87% Page 19 TOTAL CITY BUDGET The 2014/2015 biennial budget is balanced and in compliance with all provisions of the City Charter and Council Policies. The total city budget as shown below is the combined budgets of all parts of the organization, including the Housing Redevelopment Authority (HRA). The table below shows the gross city budget. Revenue General Property Taxes $ Permits and Licenses Intergovernmental Charges for Services Fines and Forfeitures Contributions Billings to Departments Investment Earnings Transfers In Other Revenues Special Assessments _ Total Revenue $ Appropriations Total Combined City Budget 2011 2012 2013 2014 2015 Actual Actual Amended Adopted Concept 23,368,382 $ 23,893,073 $ 24,577,390 $25,092,060 $26,010,266 3,104,983 3,830,497 2,770,800 3,121,225 3,132,109 8,805,992 7,779,920 8,141,497 9,240,371 9,200,165 20,980,549 22,543,736 22,095,244 22,237,124 22,803,071 877,689 847,244 765,500 766,500 766,500 6,811,684 4,029,301 800,700 1,301,500 1,276,500 7,234,294 7,662,006 7,131,199 7,896,196 8,145,280 1,001,205 610,799 288,800 474,000 482,000 2,562,987 2,191,439 5,096,818 4,061,356 3,856,348 1,170,604 777,682 85,250 223,600 230,600 22,277 12,860 2,600 3,500 3,500 75,940,646 $ 74,178,557 $ 71,755,798 $74,417,432 $75,906,339 Personal Services $ 23,829,799 $ 24,022,082 $ 25,391,347 26,301,191 27,230,586 Materials and Supplies 3,253,042 3,577,222 3,968,632 4,181,299 4,305,404 Employee Development and Meetings 158,137 185,383 303,764 369,661 336,396 Dues and Subscriptions 372,883 374,725 434,359 425,304 438,312 Contractual Services 18,329,786 18,212,138 20,784,346 20,947,445 21,530,665 Equipment 258,167 237,163 471,100 231,150 209,790 Capital Improvements 11,449 109,854 7,484,000 8,299,476 8,528,704 Other Expenditures 4,698,494 4,301,378 4,480,509 3,795,541 3,732,583 Debt Service 299,173 374,191 250,188 153,650 126,050 Allocations 6,075,814 6,958,372 6,893,204 7,617,696 7,816,780 Transfer Out 6,876,423 6,962,107 1,294,349 2,095,019 1,651,069 Depreciation 5,555,365 5,773,755 Total Appropriations $ 69,718,532 $ 71,088,370 $ 71,755,798 74,417,432 75,906,339 Less Allocations $ 6,075,814 $ 6,958,372 $ 6,893,204 $ 7,617,696 $ 7,816,780 Less Transfers 6,876,423 6,962,107 1,294,349 2,095,019 1,651,069 12,952,237 13,920,479 8,187,553 9,712,715 9,467,849 Net Appropriations $ 56,766,295 $ 57,167,891 $ 63,568,245 $ 64,704,717 $66,438,490 Page 20 Debt Service The city sells bonds to raise revenue to finance large projects such as new or expanded facilities, street reconstruction, or to purchase land for open space. The City of Plymouth is one of only seven cities in Minnesota to hold Aaa/AAA bond ratings from both Moody's Investor Services and Standard and Poor's which has resulted in low interest rates on bond sales. The City works closely with our financial adivisor to continually review our debt obligations for interest saving opportunities. The following table shows current obligations through the audited year of 2012. Debt Service Schedule (as of 12/31/2012) Description General Obligation Bonds Date of Issue 12/31/2012 Authorized Outstanding Activity Center and Field House Bonds Refunding - 2009B 11/24/2009 2/1/2014 3.0 1,445,000 750,000 Open Space Bonds - 2007A 11/15/2007 2/1/2024 3.75-3.9 2,715,000 2,280,000 Open Space Bonds - 2010A 8/24/2010 2/1/2026 2.0-3.25 2,990,000 2,860,000 Capital Improvement Bonds - 2004A 9/9/2004 2/1/2025 3.0-4.75 7,480,000 5,595,000 Refunding Bonds - 2012A 4/5/2012 2/1/2025 2.0-3.0 4,815,000 4,815,000 Total General Obligation Bonds General Obligation Tax Increment Bonds 19,445,000 16,300,000 Tax Increment Bonds - 2005A 1 4/1/2005 2/1/2023 2.80-4.25 1 $ 1,370,000 1 $ 1,085,000 Tax Increment Refunding Bonds - 2009A 1 11/24/2009 2/1/2023 3.0-3.5 1 2,490,000 1 2,280,000 Total General Obligation Tax Increment Bonds General Obligation Revenue Bonds 3,860,000 3,365,000 GO Water Revenue Bonds - 2004B 1 12/8/2004 2/1/2019 3.0-4.0 1 $ 13,140,000 1 $ 6,725,000 GO Water Revenue Refunding Bonds - 2012A 1 4/5/2012 2/1/2019 2.0-3.0 1 4,955,000 1 4,955,000 Total Bonds Payable31,345,000 Component Unit (HRA) 18,095,000 11,680,000 Vicksburg Crossing Housing Project Bonds - 2005 5/1/2005 2/1/1935 3.75-5.0 10,650,000 10,065,000 Plymouth Towne Square Refunding Bonds - 2011A 2/23/2011 10/1/2023 3.0-3.25 3,165,000 3,165,000 Vicksburg Crossing Refunding Bonds - 2012A 4/5/2012 2/1/2035 2.0-3.25 9,890,000 9,890,000 Total Component Unit (HRA) Total Outstanding Debt 23,705,000 23,120,000 54,465,000 Page 21 BUDGET OVERVIEW The 2014/2015 Biennial Budget requires $31,971,270 and $32,924,241, respectively, for operations within the General Fund to continue at existing service levels and includes the best information available regarding inflationary factors, union contract settlements, and anticipated maintenance and equipment needs. Each budget year is potentially impacted by inflation, state and local policy changes, as well as the economy. Property Tax The 2014 budget includes a total property tax levy of $29,770,026 to meet expected operational needs; an increase of 2.0%. In addition to the city property tax levy, Plymouth levies property taxes for the Housing and Redevelopment Authority (HRA). The 2014 budget maintained an HRA levy of $551,277, for the sixth consecutive year. TOTAL CITY LEVY HRA Levy TOTAL LEVY Total City Tax Rate (not including HRA) 28,175,301 $ 28,176,682 0.00% $ 28,176,682 0.00% $ 28,634,174 1.62% $ 29,218,749 2.04% 551,277 551,277 551,277 551,277 551,277 28,726,578 $ 28,727,959 0.00% $ 28,727,959 0.00% $ 29,185,451 1.59% $ 29,770,026 2.00% 25.50% 26.94% 28.15% 29.24% 29.27% Page 22 City and HRA Levies Increase/ Increase/ Increase/ Increase/ Levy Type 2010 2011 Decrease 2012 Decrease 2013 Decrease 2014 Decrease Levy Limit Base General Fund Base 13,050,115 12,560,323 22,701,000 23,466,633 23,973,179 Market Value Homestead Credit 589,795 552,502 Street Reconstruction 2,531,835 2,607,790 2,686,024 2,766,605 2,849,603 Recreation Fund 618,497 618,497 559,480 559,480 567,604 Park Replacement 130,000 330,000 339,900 Capital Improvement Fund 368,962 380,031 391,432 391,432 403,175 Total Levy Limit Base 17,159,204 16,719,143 2.56% $ 26,467,936 58.31% $ 27,514,150 3.95% $ 28,133,461 2.25% Special Levies PERA 108,728 157,588 Public Safety 9,183,835 9,593,124 GO 2003B Street Recon Bonds 179,038 179,563 179,524 2003D Open Space Refunding 281,326 GO 2004A Public Safety 596,958 601,683 598,953 601,053 565,793 GO 2007A Open Space 255,223 254,764 254,108 253,255 252,205 2009B Activity Center Bonds 410,989 407,558 412,125 GO 2010A Open Space 263,259 264,036 265,716 267,291 Total Special Levies 11,016,097 11,457,539 4.01% $ 1,708,746 85.09% $ 1,120,024 34.45% $ 1,085,288 3.10% TOTAL CITY LEVY HRA Levy TOTAL LEVY Total City Tax Rate (not including HRA) 28,175,301 $ 28,176,682 0.00% $ 28,176,682 0.00% $ 28,634,174 1.62% $ 29,218,749 2.04% 551,277 551,277 551,277 551,277 551,277 28,726,578 $ 28,727,959 0.00% $ 28,727,959 0.00% $ 29,185,451 1.59% $ 29,770,026 2.00% 25.50% 26.94% 28.15% 29.24% 29.27% Page 22 Charter Requirement for Levy Adoption The City Council, in accordance with the City Charter, has adopted an ordinance that requires a two-thirds majority vote to adopt a tax levy resolution that increases the city's tax rate over the prior year. As a result, the 2014 tax levy must be adopted by a 5/7 majority vote. Tax Rate/Tax Impact The tax rate is calculated by dividing the city's tax levy by the city's net tax capacity. The net tax capacity is calculated by multiplying the total market value by the relevant tax class rate for each property in the city. Due to the increase in the levy and the adjusted tax capacity value, the 2014 tax rate increased by .03%; going from 29.24% to 29.27%. The chart below reflects an increase in tax capacity from 2013 due to development growth and value shifting in property. These tax capacity figures are to show changes in real estate tax capacity and does not reflect personal property. Comaprison of Tax Capacity Other Items of Interest PERA — Changes are mandated by state law. The Coordinated Plan was increased by .25% in 2011 and no further increases have been required since. The Police and Fire Plan was increased in 2011 by .30% and will have a .90% increase in 2014, which has been reflected in the budget. Public Employees Retirement Fund Street Reconstruction — The budget includes a 3% increase in the levy to the street reconstruction fund for 2014; approximately $83,000. Park Replacement - The 2014 budget includes a 3% increase in the levy to meet future capital needs to park facilities and trails; approximately $10,000. Page 23 2013 2014 Change Residential 60,928,864 58.8% 62,608,466 59.0% 2.8% Apartments 7,102,004 6.9% 7,420,133 7.0% 4.5% Commercial 17,558,019 17.0% 18,009,517 17.0% 2.6% Industrial 17,952,861 17.3% 18,147,365 17.1% 1.1% 103,541,748 106,185,481 2.6% Other Items of Interest PERA — Changes are mandated by state law. The Coordinated Plan was increased by .25% in 2011 and no further increases have been required since. The Police and Fire Plan was increased in 2011 by .30% and will have a .90% increase in 2014, which has been reflected in the budget. Public Employees Retirement Fund Street Reconstruction — The budget includes a 3% increase in the levy to the street reconstruction fund for 2014; approximately $83,000. Park Replacement - The 2014 budget includes a 3% increase in the levy to meet future capital needs to park facilities and trails; approximately $10,000. Page 23 Capital Improvement Fund — The budget includes a 3% increase in the levy to the capital improvement fund for 2014; approximately $12,000. Recreation Fund - The budget includes a 3% increase in the levy to the recreation fund for 2014; approximately $12,000. Funding was cut in 2010 and 2012 to meet budget constraints. This amount does not restore funding to the level in 2009, however, is necessary to maintain current service levels. Staffing adjustments -- The city had 274.2 authorized positions on a full-time equivalent FTE) basis in 2008, the first year of the biennial budget. The total number of full-time equivalents for 2014 is 248.5. Of the total for 2014, 191.5 of these positions are in the general fund, while 57.0 are in other funds, a decrease of 25.7 FTE's, since 2008. Investments in technology, process improvements, and shifts in workflow have allowed the City to maintain core services, while eliminating positions throughout the City. The table below shows FTEs, excluding elected officials, seasonal, and temporary employees: Full-time Equivalents 114 2005 2006 2007 2008 2009 2010 2011 20121 M 261.1 265.5 266.5 269.2 274.2 271.2 252.0 252.0 248.5 246.5 248.5 CONCLUSION The 2014/2015 biennial budget responds to City Council goals and is structured to maintain core existing services. The budget also reflects the economic concern of the impact to taxpayers. The remaining portions of this budget document provide greater detail on the funding sources and uses. We sincerely believe that all interested parties will find this document useful in evaluating the city's programs and services. Supplemental information can be obtained from the Department of Administrative Services. Page 24 CITY OF PLYMOUTH RESOLUTION No. 2013 - A RESOLUTION To AUTHORIZE THE 2014 HRA LEVY WHEREAS, pursuant to Minnesota Statutes, Section 469.090 to 469.108 (the EDA Act), the City of Plymouth City Council, created the Housing and Redevelopment Authority in and for the City of Plymouth, Minnesota (the Authority); and WHEREAS, pursuant to the HRA Act, the City Council granted to the Authority all of the powers and duties of a housing and redevelopment authority under the provisions of Minnesota statutes; and WHEREAS, Section 469.033, subdivision 6 of the HRA Act permits the Authority to levy a tax upon all taxable property within the City to be expended for the purposes authorized by the Act; and WHEREAS, such levy may be in an amount not to exceed 0.0144 percent of taxable market value of the city; and WHEREAS, the Authority has filed its budget for the special benefit levy in accordance with the budget procedures of the city; and WHEREAS, based upon such budgets, the Authority will levy all or such portion of the authorized levy as it deems necessary and proper. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that approval is hereby given for the Authority to levy for taxes payable in 2014, such tax upon the taxable property of the city as the Authority may determine, subject to the limitations contained in the HRA Act. Approved this IOth day of December 2013. Page 25 CITY OF PLYMOUTH RESOLUTION No. 2013 - A RESOLUTION TO ADOPT THE 2014 BUDGETS WHEREAS, in 2007, the Plymouth City Council directed staff to implement a biennial budget cycle with a proposed current budget year and an in -concept budget proposal; and WHEREAS, the 2014/2015 budget marks the city's fourth biennial budget proposal; and WHEREAS, this proposed 2014 operating budget resolution and the accompanying proposed 2014 tax levies contained in Resolution No. 2013 - are submitted by the city in accordance with Minnesota Statutes and other applicable laws in effect on this date; and WHEREAS, the City Council concurs on the 2014 Plymouth Housing and Redevelopment Authority budgets in the amount of $3,905,575. THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA that the 2014 proposed operating budgets for the following funds are hereby given final approval. Fund 2014 Proposed Budgets General 31,971,270 Recreation 1,776,686 Transit 4,557,800 Comm. Development Block Grant 313,328 Water 7,120,027 Water Resources 3,342,621 Sewer 8,893,311 Solid Waste 954,083 Ice Center 2,438,557 Field House 365,000 Central Equipment 3,833,057 Public Facilities 1,864,610 Information Technology 2,065,818 Risk Management 1,015,689 NOW, BE IT FURTHER RESOLVED, that the City Council declares its intent to take all necessary actions legally permissible to the submission and approval of the city's budget and property tax levies. Approved this 10th day of December 2013. Page 26 CITY OF PLYMOUTH RESOLUTION No. 2013 - A RESOLUTION TO PROPOSE PROPERTY TAX LEVIES FOR TAXES PAYABLE 2014 WHEREAS, the City Council has approved the proposed operating budgets for calendar year 2014; and WHEREAS, the proposed budgets require monies to be raised from property taxes on taxable property within the City of Plymouth. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA that the following sums of money be raised by property tax on taxable property within the City of Plymouth for taxes payable in 2014 as set out in the proposed 2014 budget. Levy Base General Fund Street Reconstruction Recreation Fund Park Replacement Capital Improvement Fund Total Levy Base Special Levies 2014Property Tax Lew 23,973,179.00 2,849,603.00 567,604.00 339,900.00 403,175.00 28,133,461.00 2004A Public Safety Bonds 565,792.50 2007A Open Space Bonds 252,204.75 2010A Open Space Bonds 267,290.63 Total Special Levies 11085,287.88 Total City Levy $29,218,748.88 HRA $ 551,277.00 Total Levy 29,770,025.88 BE IT FURTHER RESOLVED, that the said property tax levy be certified to the County Auditor of Hennepin County on or before December 27, 2013. Approved this 10th day of December 2013. Page 27 rp)City of Agenda 8 . 0 2. APlymouthNumber: Adding Quality to Life To: Dave Callister, City Manager REGULAR COUNCIL MEETING Prepared by: Doran Cote, P.E., Director of Public Works Item: 2014-2018 CAPITAL IMPROVEMENT December 10, 2013 PROGRAM (CIP) 1. ACTION REQUESTED: Approve the 2014-2018 Capital Improvement Program (CIP), Draft No. 1. 2. BACKGROUND: Attached is the final draft of the 2014-2018 CIP. In August, the City Council discussed the first draft of the CIP and staff presented a number of projects that had been requested to be modified or otherwise included in the CIP after the CIP Draft 1 document was prepared. These projects included: Modify a retaining wall on the west side of CR 101 north of 3rd Avenue to give it a similar appearance to the CR 101 retaining walls north of CR 6 25,000 to $30,000). NO Improve the drainageway located east of Holly Lane and north of 30th Avenue 75,000 to $100,000). NO Participate in a street lighting project on Peony Lane between 45th Avenue and Schmidt Lane Road ($90,000). NO Improve the drainage ditch west of Dunkirk Lane south of 19th Avenue and replace existing private wooden bridges (cost TBD). NO Reconstruct an existing parking lot in the Parkers Lake watershed using porous pavement as a demonstration project (cost TBD). ONLY IF THE LOT IS SCHEDULED FOR REPLACEMENT ANYWAY Move the Kilmer Park Pond and Stream Restoration (14 -WR -004) to 2016 to coincide with street improvements in the area proposed for that year 345,000). YES Change the Water Quality Pond in Bass Lake Watershed (14 -WR -005) to an alum treatment plant (same cost as currently programmed). YES Expand the Public Works Maintenance Facility ($1,250,000). PROVIDE THE CITY COUNCIL WITH A REPORT ON SPACE NEEDS Improve the drainageway located north of 24th Avenue west of Dunkirk Lane 100,000). NO Move Replace UPS Backup System (08 -IT -001) from 2012 to 2014 30,000). YES Add GIS Server Replacement to 2015 ($25,000). YES Page 1 Change funding of all 2015 Ice Center Projects for 2015 to "Other" because the projects are currently unfunded ($650,000 total). YES Reduce funding needed for Fiberoptic Telecommunication Interconnect (11 - IT -006) and change to Information Technology Fund ($100,000 in 2014 and 2015). YES Change funding for Security System for Plymouth Creek Center (14 -FM -005) from "General Fund" to "Other" ($30,000). YES, USE 2013 SURPLUS Add a project to improve pedestrian accessibility on 26th Avenue across Highway 169 with Golden Valley and Hennepin County (cost TBD). ANALYZE OPTIONS AND REPORT BACK Reverse sequencing of Vicksburg Lane improvements (09 -ST -005 and 11 -ST - 005) due to recent railroad crossing grade change ($19,300,000 total cost). YES There were also two CIP projects that were included in proposed budgets but not included in the draft CIP. The final CIP now includes the following new projects: Tandem Axle Plow with Sander (15-CE-NEW4) - $222,600 Forestry Skid Steer with Trailer (14-CE-NEW7) - $51,500 3. BUDGET IMPACT: N/A 4. ATTACHMENTS: 2014-2018 CIP, Executive Summary Resolution Page 2 City of Plymouth 2014-2018 Capital Improvement Program Executive Summary Final December 10, 2013 Page 3 New and/or Changed Projects 11/13/2013 2014-2018 Capital Improvement Program Final Page 4 City of Plymouth, Minnesota Capital Improvement Progaram 2014 thru 2018 PROJECTS & FUNDING SOURCES BY DEPARTMENT Departnient Project# Priority 2014 2015 2016 2017 2013 Total Central Equipment CHASSIS WITH CRANE AND DRILL RIG FERRARICRANE Fire Rescue Vehicle R-21 Single Axle Plow with Sander 1998 Sterling Fire Pickup 4X4 Crew Cab U-21 Single Axle Plow with Sander 1999 Sterling One Ton with Plow Mechanic's Service Truck Fire Engine Pumper E-11 Tandem Axle Plow with Sander Air Compressor Engineering SUV One Tan 04 with Plow Police Dodge Charger Back Hoe Hammer for Back Hoe Single Axle Plow with Sander Floor SweeperlScrubber for Public Warks Truck Mounted Patch Unit 2003 Auger style 4 Door Truck with Crane Single Axle Plow with Sander Chipper Truck One Ton Truck with Plow 314 Ton Pickup With lrri ation Utility flax Fire Hazmat1Rescue Truck R-11 Fire Rescue Pumper E-21 Police Investigator Van Spray Patcher Roscoe 314 Ton Pickup with Plow Lowboy Trailer 314 Ton Pickup with plow Park Maintenance Utility Work Machine Zero Tum Mower1Snow Blower Mower 16' Self Propelled Sprayer Park Maintenance SUV 07 -CE -258 nfa 0 0 07 -CE -321 nfa 0 0 O8 -CE -017 nfa 0 0 09 -CE -273 n/a 180,000 180,000 14 -CE -023 nfa 0 0 10 -CE -274 nfa 190,000 140,000 10 -CE -582 n/a 68,000 68,000 10 -CE -721 nfa 0 0 11 -CE -018 nfa 475.000 475,000 11 -CE -278 nfa 240,000 240;000 11 -CE -319 nfa 35.000 35.000 11-CEA98 nfa 28,000 28,000 11 -CE -585 nfa 66,000 68,000 12 -CE -150 n/a 40,000 40,440 12 -CE -237 n/a 150,000 150,000 12 -CE -237A n/a 30,000 30.000 12 -CE -275 nla 190,000 190,000 12 -CE -745 nfa 80,040 60,000 13 -CE -212 We 65,000 65,000 13 -CE -244 n1a 130,000 130.000 13 -CE -283 nfa 200.000 200,000 13 -CE -590 nfa 77,000 77,O0O 13 -CE -592 nfa 70,000 70,000 13 -CE -595 nfa 39,000 39,000 14 -CE -022 nfa 0 0 14 -CE -034 nfa 440,004 440,000 14 -SCE -198 nfa 28,000 28,000 14 -CE -234 n/a 200,400 200,000 14 -CE -246 n/a 37.000 37,000 14 -CE -255 n/a 78,000 78.000 14 -CE -355 n/a 37,040 37,000 14 -CE -504 n/a 51.000 51,000 14 -CE -521 n/a 61,000 61,000 14 -CE -529 nfa 100.000 100.000 14 -CE -561 nfa 47,040 47.000 14 -CE -591 n/a 30.000 30,000 Page S Page 5 Department Project# Priority 2014 2015 2016 2017 2018 Total Fire SUV 14-CE-NEW1 n1a 40,000 40,000 Fire {utility Pickup 14-CE-NEW2 fila 40,000 40,000 Fire Mini -Pumper 14-CE-NEW3 n1a 250,000 250,000 Police Armored Vehicle 14-CE-NEW4 n1a 140,000 140,000 New Compact Excavater 14-CE-NEW5 n1a 40,000 40,000 Mechanic Service TruckRJtility Crane 14-CE-NEW6 nfa 170,000 170,000 Forestry Skid Steer and Trailer 14-CE-NEW7 nfa 51.500 51,500 Police Squad Cars (7) 14 -CE -SQUADS n1a 280.000 280,000 Trench Compactor 15 -CE -205 nla 40,000 40,000 40' Conveyor 15 -CE -224 n1a 41.000 41,000 All Surface Vehicle (ASVj 15 -CE -233 n1a 81,000 81,000 Truck Tractor 15 -CE -254 n1a 100,000 100,000 Tack Distributer 15 -CE -256A nfa 88,000 88,000 Mower 6' 15-CE•5000 nfa 62,000 62,000 Mower 6' 15 -CE -5001 n1a 61,000 61,000 314 Ton Pickup 15 -CE -595 n1a 38,000 38,000 New Side Dump Trailer 15 -CE -NEWS n1a 51,000 51,000 New Utility Maintenance Vehicle 15-CE-NEW2 nfa 35,000 35,000 Street Maintenance Pickup 15-CE-NEW3 fila 35,000 35,000 Tandem Axle Plow with Sander 15-CE-NEW4 fila 222,600 222.600 Police Squad Cars (7) 15 -CE -SQUADS n1a 280,000 280,000 Police Squad Cars (7) 16 -CE -SQUADS n1a 280,000 280,000 Asphalt Patch Unit 17 -CE -236 nla 67,000 67,000 Ford 314 Ton Pickup 4X2 17 -CE -361 nla 35.000 35,000 Police Squad Cars (7) 17 -CE -SQUADS n1a 280,000 280,000 One Ton Truck with Plow 18 -CE -2000 n1a 79,000 79,000 2000 624H JD Wheel Loader Iplow 18 -CE -203 n1a 300,000 300,000 Jetter Vac 18 -CE -3022 fila 32,800 32,800 On Tan with Plow and Contractor Box 18 -CE -360 n1a 85,000 85,000 JetlerTruck 18 -CE -364 nfa 200,600 200,800 One Ton Truck with Lift Gate 18 -CE -365 n1a 74,000 74,000 Wood Chipper 18 -CE -5002 fila 55,400 55,400 Forestry Pickup 18 -CE -5003 n1a 26.400 26,400 One Ton 4X4 with Plow 18 -CE -598 Na 94;000 94,000 Police Squad Cars (7) 18 -CE -SQUADS n1a 280,000 280,000 Fire Ladder Fire Truck L-31 23 -CE -038 n1a 1,090,000 1,090,000 Central Equipment Total 2,173,500 2;013,600 1,570,000 315,000 2,497,400 8,569,500 Central Equipment Fund 1,927,000 1,645,000 1,570,000 315,000 2,497,400 7,954,400 General Fund 206,500 257,600 464,100 Water Fund 65,500 65,500 Water Resources Fund 40.000 45,500 85500 Central Equipment Total 2,173,500 2,013,600 1,570,000 315,000 2,497,400 8,569,500 Ya_e, Page 6 Department Project# Priority 2014 2015 2016 2017 2018 Total Facilities Manneement Construct Fourth Fire Station 06 -FM -002 n1a 3,000,000 3,000,000 Painting - City Wide 07 -FM -008 n1a 30,000 30,000 30,000 30.000 30,000 150,000 Seal CoatinglCrack Sealing/Asphalt Repair 08 -FM -006 rda 25,000 25,000 25,000 25.000 25,000 125,000 Misc. Concrete Replacement 08 -FM -007 n1a 40.000 40.000 40,000 40.000 40.000 200,000 Replace Roof - Maintenance Facility 11 -FM -001 n/a 0 0 Replace Roof - Bass Lake Playfield 11 -FM -002 n1a 75.000 75,000 Replace Roof - City Hall 12 -FM -002 n1a 0 0 Replace 1995 Trane Air Conditioner - CH 13 -FM -001 n1a 95.000 95.000 Roof Inspections and Repairs 14 -FM -002 n1a 100,000 100,000 100,000 100,000 100,000 500.000 Replace Garage Heat(Air Makeup at Fire Station 3 14 -FM -003 n1a 50.000 50,000 Replace Parking Lot Lighting at All Fire Stations 14 -FM -004 n/5 35.000 35.000 Security System for Plymouth Creek Center 14 -FM -005 n1a 30,000 30,000 Replace Radiant Heat at Public Works 15 -FM -006 n1a 55,000 55,000 Replaceace Roof - Fire Station No. 2 15 -FIA -007 n1a 0 0 Replace Carpet at Public Works 15 -FM -006 n1a 16.000 16,000 Replace Bailer at Fire Station 3 15 -FM -009 ri/a 30,000 30.000 Resurface Garage Floor at Fire Station 2 15 -FM -010 n1a 35,000 35,000 Replace Floor Drain s, at Public Works 15 -FM -01 I rila 25.000 25,000 Replace L um i naireslParking Lot Lights at City Hall 18 -FM -001 n1a 30,000 30.000 Replace Air Makeup Units at Public Works 18 -FM -002 We 65.000 65,000 RemodeltRefumish Public Works 18 -Flat -003 We 25,000 25,000 Replace Floor Tiles at Public Works 18-rm-o04 nia 30,000 30,000 Resurface Floor at Public Works Repair Center 18 -FM -005 n1a 20.000 20,000 Facilities Management Total 385,000 435,000 211.000 195,000 3,365,000 4,591,000 Hands 3,000,000 3,000,000 Fadfide.v Management 280,000 435.000 211.000 195,000 365.000 1.486,000 Other 30,000 10,000 Park Replacement Rind 75,000 7.9,000 Facilities Management Total 385,000 435,000 211,000 195,000 3,365,000 4,591,000 Information Technology Replace UPS Backup System 08 -IT -001 nta 30,000 30,000 Fiberoptic Telecommunication Interconnect 11 -IT-006 n1a 100,000 100,000 200,000 Replace Portable 800 MHz Radios 12 -IT -001 n1a 200,000 200.000 200,000 600.000 Fire Scheduling Software 14-IT404 nJa 30.000 30,000 Replace Human Resources System 14 -IT -005 n1a 50,000 50,000 Server for Virtual Desktop implementation (VOI) 15 -IT -002 n1a 20,000 20,000 Time and Attendance System 154T-003 n1a 30.000 30,000 Intrusion and Detection System 15 -IT -004 Tva 30.000 30,000 Page 3 Page 7 Q,puno*/u PrNccm# Pdnri¢ 2014 2015 2016 2017 2018 'rota Replace Exchange 2010Server 15 -IT -005 ,/a 40,000 40,000 uWratiorimHennepin County CaM*System 16-|T-001 u1a 300.000 300,00 Replace ProductonImage Scanners 17-7-001 n1a 27.000 27.000 Replace %NetApoAppliances 18'ITfm1 n/a 100.000 /00.000 Information Technology Total 380'000 450.000 500.000 27,000 100'000 1.*57.000 Information Technology Fund 180,00 250.08 300,00 27,000 100,00857,00 Resozirce Planning 200,000 200,00 200.000 200,000 400,000 Informationnfor/n/t/om Tec6nm/ngyTbur/ »no'ono 450'000 500,000 27,000 100.nOo 1.*57.000 Parks and Recreation New Trails 07-001 nm 366.000 KUV 30U00 926,000 Land Acquisition 07 -PF -003 nla 3.695.000 300,000 400.000 400.000 400,000 5.195.000 Trail Repair 07 -PR -004 n1a 200.000 200.000 205.000 205/000 210,000 1.020.000 Replace Irrigation Systems 07 -PR -00 ma 150.00 50.000 200.DO0 TranGmosin 08-Pn-001 me 1.600,000 300.000 1,900,000 Trail Crossing - Cheshire Lane 08'PR-001 a 250.000 00.00n PaygmvnoReplace men,ornnnovm|on 10'PRu01 n/a 240.000 zo,Oou 200D08 2`10.000 300.080 1.370.000 mu/nop|ooOutdoor Hockey Rinks 10'PRM4 o/a 200.000 300.000 300,000 omu.oO& Misu,Ian ecus park|mp,ovomepts, 1O'Pn-008 n/a 100.000 78.008 180.000 70,000 06.000 Replace Ice Center zmmuoni$ 13'P|C-001 n/a 130.000 130.000 Ice Center Training Facility 13'PIC-002 nla 1.000.000 1.VVUUo Neighborhood Parks 13-Pn-001 u 350.000 400.000 420`000 1,170.000 nwlauoIce Center Rubber Flooring 14-p/CM1 o/a 45.000 65.080 110.000 Replace Ice Center Dehumidifier DanicantWheels 14'p|C-003 n/a 27,000 27.000 10thp|ayfio/d LonuA'qvisitnn 14PR-001 nla 4.000.000 4.000.000 Replace Miscellaneous Boardwalks 1*'PR-003 o/o 25.000 30.000 30.000 35.000 25.000 145.000 Northwest Gmmn*oyTrail 14'pR-005 n/m 650.000 650.000 1.280.000 2.500.000 Millennium Garden Enhancements 1*'pR-000 n/a 25'000 uo.oOV Plymouth Greek Center Furnishings and Equipment 14'PR-Oo7 n1a 65,000 25.000 90,000 Ice Center Refrigerant Conversion 15-P/CM` n/a 800.000 800.000 Ice Center Olympic Rink Conversion 15'p|G-002 n/a 650.000 650.000 Parking Lot Rnpxmnop|avemem 15'pR-002 n/a 250.000 830.000 600,000 Outdoor Turf Field 15'Pn-003 nm 1.000.000 1.oQ0.000 Replace |oaCenter Roof Top Air Handier 18'P|C-001 n/o 75,000 75.000 Replace Ire Center Roof 16'p|C-002 n/a 1.250.000 1.250.000, RUPPqoof Air-sxm`aogel*mnmor 16'p|C-003 o/a 28.000 28.000 Ice Center Energy Management System 1e'p|"04 nla 30000 30,000 Replace Ice Center Scoreboards 8'P|C-001 n/m 32.000 32.000 Parks and Recreation Total 11'016.000 6,900,000 2.681'000 1'735'000 J.*x/.000 25.769.000 m Page 8 Department Projects# Priority 2014 2015 2016 2017 2018 Total Bernd. 3,295,000 Traffic Signals 08 -ST -005 nla 650,000 3,295,000 re Center FLind 1,175,000 160,000 65,000 32,000 1,432,000 Other 600,000 2,725,000 Line Sanitary Sewer Main: Annual Program 06 -SS -003 n!a 2,725,000 Park Dedication Fund 5,916,000 3.050,000 2,010,000 1,120.000 2,050,000 14,146,000 Park Replacement Fund 530,000 1,125,000 511,000 550,000 1,355,000 071,000 State/County/Federal 100,000 n1a Edge Mill and Overlay Projects 09 -ST -007 100,000 100.000 Parks and Recreation Total 08 -ST -004 11,016,000 6,900,000 2,681,000 1,735,000 3,437,000 25,769,000 3.000,000 Traffic Signals 08 -ST -005 nla 650,000 Sanitary Sewer 650.000 Mill & Overlay Projects 09 -ST -004 nfa 600,000 600,000 600,000 Line Sanitary Sewer Main: Annual Program 06 -SS -003 n!a 630,000 710,000 780,000 860,000 930,000 3,910,000 Trunk Sewer Oversizing 08 -SS -002 nla 100,000 100,000 100,000 100.000 100,000 500,000 Abandon Autumn Hills Lift Station 16 -SS -001 n1a Edge Mill and Overlay Projects 09 -ST -007 100,000 500,000 2,720.000 600,000 Refurbish Waterfront Lift Station 17 -SS -001 Na Rail X-ing Safety Improvements - Vicksburg Lane 10 -ST -0703 100,000 700,000 800,000 Refurbish Bass Lake Plaza Lift Station 18 -SS -001 nla West Medidne Lake & Hwy 55 Intersection 11 -ST -002 nla 100,000 700,000 800,000 Sanitary Sewer Total 420,000 730,000 1310,000 1,080,000 2,260,000 1,730,000 6,610,000 14,300,000 Concrete Sidewalk Replacement 11 -ST -010 nla Sewer Fund 50,000 100,000 630,000 710,000 980,000 2,160.000 1.630,000 6,110.000 iltilio} Trunk Fund 100.000 100,000 100,000 100,000 100,000 500.000 650,000 Sanitary Suver Total 730,000 810,000 1,080,000 2,260,000 1,730,000 6,610,000 Streets CR 24 - 30th Avenue to CR 101 08 -ST -004 nla 3,000,000 3.000,000 Traffic Signals 08 -ST -005 nla 650,000 650.000 Mill & Overlay Projects 09 -ST -004 nfa 600,000 600,000 600,000 900,000 820,000 3,520,000 Vicksburg Lane -Old Rockford Rd to Schmidt Lake Rd 09 -ST -005 nfa 400,000 5,000,000 5,400,000 Replace Retaining Walls 09 -ST -006 n!a 140,000 90,000 90,000 90,000 90.000 500,000 Edge Mill and Overlay Projects 09 -ST -007 nla 2,720,000 2,720.000 2,720,000 2,720,000 2,720,000 13.600,000 Rail X-ing Safety Improvements - Vicksburg Lane 10 -ST -0703 nla 255,000 255,000 West Medidne Lake & Hwy 55 Intersection 11 -ST -002 nla 420,000 420,000 Vicksburg Lane - Schmidt Lake Rd to Maple Grave 11 -ST -005 nla 1,300,000 12,000,000 1,000,000 14,300,000 Concrete Sidewalk Replacement 11 -ST -010 nla 50,000 50,000 100,000 50,000 50,000 300,000 Dunkirk Lane Construction 13 -ST -002 nla 1,000,000 1.000,000 Cheshire Parkway and CR 47 Intersection 14 -ST -004 Na 650,000 650,000 2015 Street Reconstruction 15 -ST -002 nla 80,000 4,320,000 4,400,000 2018 Street Reconstruction 18 -ST -001 nla 80,000 2,000,000 2,080,000 Streets Total 8,010,000 19,780.000 12,765;000 3,840,000 5,680,000 50,075,000 Capital Imprervein ent F'ernd 105,000 105,000 Donrition.i 990.000 990,000 Federul Funding 150,000 150,000 Hennepin Cauntr 2,200,000 2,200,000 Page 5 Page 9 Department Project# Priority 2014 2015 2016 2017 2018 Total nfa 250,000 250,000 250,000 250,000 1,000,000 St. Mary's Park Drainage Improvement 12 -WR -001 nfa 150,000 tfunieipal State Aid Fund 150,000 The Villages Stream Restoration 1,030,000 nfa 500,000 190,000 1,530,000 Other r1a 1,700,000 12,000,000 6,000,000 14 -WR -005 nfa 19,700,000 Park Replacement Fund 325,000 Xanthus Lane Storm Sewer Replacement 14 -WR -006 45,000 45,000 65,000 90,000 Sewer Fund nla 25,000 50,000 400,000 20,000 10,000 30,000 Special Assessments - Streets 1,500,000 2,176,000 800,000 800,000 1,600,000 6,876,000 Street Replacement Fund 2,790,000 4,519,000 2,665,000 3,040,000 4,040,000 17,054,000 Water Fund 1,000,000 300,000 20,000 1,320,000 Water Resources Fund 20,000 10,000 30,000 Streets Total 8,010,000 19,780,000 12,765,000 3,840,000 5,680,000 50,075,000 Transit Transit Station Maintenance and Repairs 10 -TR -003 n/a 35,000 40,000 50,000 55,000 45,000 225,000 Bus Shelter Maintenance and New Shelters 10 -TR -004 nfa 200,000 200,000 200,000 200;000 200,000 1,000,000 Transit Total 235,000 240,000 250,000 255,000 245,000 1,225,000 Regional Transit Capilal Bonds 235,000 240,000 250,000 255.000 245,000 1.225,000 Transit Total 235,000 240,000 250,000 255,000 245,000 1,225,000 Water Well Refurbishing 07-W-002 nfa 255,000 255,000 255,000 265,000 270,000 1,300,000 Trunk Watermain Oversizing 08-W-003 nfa 220,000 220,000 220,000 220,000 220,000 1,100,000 Refurbish Zachary Water Tower 12-W-001 nfa 70,000 1,000,000 1,070,000 Wells 18 and 19 and New Water Treatment Plant 13-W-002 nla 7,600,000 7,600,000 Replace High Service Pump Drives -Zachary WTP 14-W-003 nfa 78,000 78.000 Power Service Upgrades at Zachary WTP 16-W-001 nfa 85.000 85,000 Water Total 623,000 1,475,000 560,000 485,000 8,090,000 11,233,000 Utility Trunk Fund 220,000 220,000 220,000 220,000 7,820,000 8,700,000 Water Fund 403,000 1,255,000 340,000 265,000 270,000 2,533,000 Water Total 623,000 1,475,000 560,000 485,000 8,090,000 11,233,000 Wter Resources Maintain Water Quality Ponds 06 -WR -002 nfa 90,000 90,000 90,000 90,000 90,000 450.000 Unspecified Drainage Improvements 08 -WR -003 nfa 250,000 250,000 250,000 250,000 1,000,000 St. Mary's Park Drainage Improvement 12 -WR -001 nfa 150,000 150,000 The Villages Stream Restoration 14 -WR -003 nfa 190,000 190,000 Kilmer Park Pond and Stream Restoration 14 -WR -004 r1a 45,000 300,000 345,000 Bass Lake Alum Treatment Facility 14 -WR -005 nfa 325,000 325,000 Xanthus Lane Storm Sewer Replacement 14 -WR -006 nfa 65,000 65,000 Plymouth Creek Park Stream Restoration 15 -WR -001 nla 25,000 50,000 400,000 475,000 Page 6 Page 10 Department Project# Priority 2014 2015 2016 2017 2018. Total Mount Olivet Stream Restoration 15 -WR -003 nla 25,000 25,000 225,000 275,000 Chelsea Woods Drainage - Weston Ln. to CR 6 15 -WR -004 nfa 25,000 50,000 300,000 300,000 675,000 Plum Tree 3rd Addition Drainage Maintenance 15 -WR -005 n!a 25,000 100,000 125,000 Plymouth Creek Stream Restoration 16 -WR -002 n/a 25;000 25,000 100,000 150,000 Wild Wings Western Wetland Improvements 17 -WR -001 nla 25,000 100,000 125,000 Wood Creek Tributary - Armstrong H.S. to 34th Ave. 17 -WR -002 Na 25,000 25,000 50,000 Water Resources Total 895,000 540,000 1,085,000 1,015,000 865,000 4,400,000 Bassett Creek Watershed 400,000 400,000 Shingle Creek Watershed 75,000 75,000 Water Resources Fund 820,000 540,000 685,000 1,015,000 865,000 3,925,000 Water Resources Total 895,000 540,000 1,085,000 1,015,000 865,000 4,400,000 Grand Total 24,447,500 32,643,600 20,702,000 10,127,000 26,009,400 113,929,500 Page 11 All Projects 11/13/2013 2014-2018 Capital Improvement Program f=inal Page 12 City of Plymouth, Minnesota Capital Improvement Pro,;rarn 2014 thm 2018 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2014 2015 2016 2017 2018 Total Central Equipment CHASSIS WITH CRANE AND DRILL RIG 07 -CE -258 nla 0 0 FERRARI CRANE 07 -CE -321 nfa 0 0 Fire Rescue Vehicle R-21 08 -CE -017 nfa 0 0 Single Axle Plow with Sander 1998 Sterling 09 -CE -273 nfa 180,000 180,000 Fire Pickup 4X4 Crew Cab U-21 10 -CE -023 nla 0 0 Single Axle Plow with Sander 1999 Sterling 10 -CE -274 nVa 190,000 190,000 One Ton with Plow 10 -CE -582 nfa 68,000 68,000 Mechanic`s Service Truck 10 -CE -721 nfa 0 0 Fire Engine Pumper E-11 11 -CE -018 nla 475,000 475.000 Fire RAD SUV U-31 11 -CE -033 Ma 37,000 37,000 Street Sweeper 11 -CE -230 nfa 180,000 180,000 Tandem Axle Plow with Sander 11 -CE -278 nla 240,000 240,000 Air Compressor 11 -CE -319 nfa 35,000 35,000 Engineering SUV 11 -CE -498 nfa 28,000 28,000 One Ton 04 with Plow 11 -CE -585 nfa 68,000 68,000 Police Dodge Charger 12 -CE -150 nla 40,000 40,000 Back Hoe 12 -CE -237 nfa 150,000 150,000 Hammer for Back Hoe 12 -CE -237A Ilia 30,000 30,000 Single Axle Plow with Sander 12 -CE -275 nfa 190,000 190,000 Floor SweeperVScrubberfor Public Works 12 -CE -745 nla 60,000 60,000 Fire Hurst Hydraulic Rescue Equipment 12 -CE -FIRE nia 40,000 40,000 Truck Mounted Patch Unit 2003 Auger style 13 -CE -212 nfa 65,000 65,000 Motorgrader 13 -CE -238 nfa 308,000 308,000 4 Door Truck with Crane 13 -CE -244 nfa 130,000 130,000 One Ton Truck with Plow1 Sander 13 -CE -253 nfa 72,000 72,000 Single Axle Plow with Sander 13 -CE -283 nfa 200,000 200,000 314 Ton Pickup with Plow 13 -CE -357 nla 37,000 37,000 Engineering All Wheel Drive Van 13 -CE -404 nfa 26,000 26,000 Fire Inspections SUV 13-CE405 n/a 27,000 27,000 All Surface Vehicle 13 -CE -537 nfa 62,000 62.000 Chipper Truck 13 -CE -590 nfa 77,000 77,000 One Ton Truck wit Plow 13 -CE -592 rVa 70.000 70,000 314 Ton Pickup With Irrigation Utility Box 13 -CE -595 nla 39,000 39,000 Police CSO Pickup 13 -CE -CSO nfa 25,000 25,000 Fire HazmaURescue Truck R-11 14 -CE -022 nla 0 0 Fire Rescue Pumper E-21 14 -CE -034 We 440,000 440,000 Page I Page 13 Department Project# Priority 2014 2015 2016 2017 2018 Total Police Investigator Van 14 -CE -198 n1a 28,000 28,000 Spray Patcher Roscoe 14 -CE -234 n1a 200,000 200,000 314 Ton Pickup with Plow 14 -CE -245 n1a 36.000 36,000 314 Ton Pickup with Plow 14 -CE -245 nia 37,000 37.000 Lowboy Trailer 14 -CE -255 We 78,000 78,000 Single Axle Plow with Sander 14 -CE -279 n1a 230,000 230,000 Single Axle Plow with Sander 14 -CE -282 n1a 180,000 160,000 314 Ton Pickup with Plow 14 -CE -355 n1a 37.000 37,000 Engineering 112 Tan 4X4 Pickup 14-CE402 n1a 264000 26,000 Building inspections Pickup 4X4 14 -CE -409 nia 27,000 27,000 Park Maintenance Utility Work Machine 14 -CE -504 nia 51,000 51,000 Zero Tum MowerISnow Blower 14 -CE -521 n1a 61,000 61,000 Mower 16' 14 -CE -529 n1a 100,000 100,000 Setif Propelled Sprayer 14 -CE -561 nia 47,000 47,000 tNater Truck 14 -CE -563 n1a 0 0 Park Maintenance SUV 14 -CE -541 Na 30,000 30,000 314 Ton Pickup with Plow 14 -CE -593 n1a 36,000 36.000 314 Ton Pickup with Plow 14 -CE w599 n1a 36.000 36,000 Fire SUV 14-CE-NEW1 n1a 4000 40,000 Fire Utility Pickup 14-CE•NEW2 nia 40,000 40.000 Fire Mini -Pumper 14-CE-NEW3 n1a 250,000 250.000 Police Armored Vehicle 14-CE-NEW4 n1a 140,000 140,000 New Compact Excavater 14-CE-NEW5 n1a 40,000 40,000 Mechanic Service TrucklUSlity Crane 14-CE-NEW6 nia 170,000 170,000 Forestry Skid Steer and Trailer 14-CE-NEW7 nia 51,500 51.500 Police Squad Cars (7) 14 -CE -SQUADS n1a 280,000 280,000 Fire Chief SUV 15 -CE -037 nia 32,000 32,000 Trench Compactor 15 -CE -205 n1a 40,000 40,000 40' Conveyor 15 -CE -224 n1a 41,000 41,000 All Surface Vehicle (ASV) 15 -CE -233 n1a 81,000 81,000 Truck Tractor 15 -CE -254 n1a 100,000 100,000 Tack Distributer 15 -CE -256A nia 88,000 88,000 One Ton Truck 15 -CE -358 n1a 71,000 71.000 Mower 6' 15 -CE -5000 n1a 62.000 62,000 Mower6" 15 -CE -5001 n1a 61,000 61,000 Utility Tractor 15 -CE -569 n1a 40,000 40,000 314 Ton Pickup 15 -CE -594 n1a 37,000 37,000 314 Tan Pickup 15 -CE -595 n1a 38,000 38,000 New Side Dump Trailer 15-CE-NEW1 n1a 51,000 51,000 New Utility Maintenance Vehicle 15-CE-NEW2 n1a 35,000 35.000 Street Maintenance Pickup 15-CE-NEW3 n1a 35,000 35.000 Tandem Axle Plow with Sander 15-CE-NEW4 n1a 222,600 222,600 Poibe Squad Cars (7) 15 -CE -SQUADS n1a 280,000 280,000 Building Inspections Pickup 16 -CE -1700 n1a 25,000 26,000 Page. 2 Page 14 Department Project# Priority 2014 201-5 2016 2017 2018 Total Police CSO 112 Ton Pickup 16 -CE -1705 n1a 28,300 28,300 Tandem Axle Plow with Sander 16 -CE -280 Ala 267.000 267,000 Tandem Axle Plow with Sander 16 -CE -281 n1a 267,000 267,000 Hydo-Seeder 16 -CE -303 n1a 35,000 35,000 J etfVacto r Truck and Attachments 16 -CE -354 n1a 367,000 367,000 Meter Repair Truck with Utility Box 16 -CE -366 nia 32.000 32,000 Building Inspections Pickup 04. 16 -CE -411 Na 27.000 27,000 Water Truck 16 -CE -576 n1a 185,000 185.000 Mawei-6'with Broom 16 -CE -MOWER Ala 55,000 55.000 Police Squad Cars (7) 16 -CE -SQUADS rila 280,000 280,000 Police Investigations Pickup 17 -CE -1703 n1a 28,000 28,000 Excavator CX75 17 -CE -225 n1a 150.000 150.000 Asphalt Patch Unit 17 -CE -236 n1a 67,000 67.000 Single Axle Plow with Sander 17 -CE -279 Ala 230.000 230,000 Back Hoe 17-CE•333 n1a 181.200 181,200 Ford 3/4 Ton Pickup 4)(2 17 -CE -361 n/a 35.000 35,000 314 Ton Pickup 4X4 wli-tility Box 17 -CE -362 Wa 34,300 34,300 314 Ton Pickup 4x4 17 -CE -363 n/a 32,400 32,400 Building inspections Pickup 04 17-CE412 rila 24,750 24,750 Building 'Inspections Pickup 4X4 17-CE413 Ala 24,750 24,750 Building Inspections Pickup 04 17-CE414 Ala 24,750 24,750 Mower 16' 17 -CE -5004 Ala 111,600 111,600 Garbage Truck 17 -CE -560 n1a 106.600 106,600 Aerial Bucket Truck 17 -CE -562 n/a 120.000 120.000 314 Too Pickup 44 17 -CE -568 nia 32.400 32,400 One Ton Truck with Lift Gate 17 -CE -575 n/a 54.900 54,900 One Ton 4X4 with Plow and Lift Gate F-450 17 -CE -596 n1a 72,000 72,000 Police CSO 112 Ton Pickup 17 -CE -CSO n1a 20.800 20,800 Mcywer6'with Broom 17 -CE -MOWER n1a 43,000 43,000 314 Ton Pickup 17-CE-PU nia 23.400 23,400 Police Squad Cam (7) 17 -CE -SQUADS n1a 280,000 280,000 One Ton Truck with Plow 18 -CE -2000 n1a 79,000 79,000 2000 624H JD Wheel Loader /plow 18 -CE -203 n1a 300,000 300,000 Jefter Vac 18 -CE -3022 n1a 32,800 32,800 One Ton with Plow and Contractor Box 18 -CE -360 n)a 85,000 85.000 Jetter Truck 18 -CE -364 We 200.800 200,800 One Ton Truck with Lift Gate 1ME-365 Ala 74,000 74,000 Wood Chipper 18 -CE -5002 n1a 55,400 55,400 Forestry Pickup 18 -CE -5003 n1a 26,400 26,400 One Ton 4X4 with Plow 18 -CE -598 Ala 94,000 94.000 Police Squad Cars (7) 18 -CE -SQUADS Ala 280,000 280,000 Fire Ladder Fire Truck L-31 23-(,E-038 n1a 1.090,000 1.090,000 Central Equipment Total 2,580,500 2,597,600 2,895,300 1,859.850 2,805,400 12,738,650 Paye 3 Page 15 Department Project# Priorik3, 2014 2017 2016 2017 2018 Total Centra! Equipment Fund 2,257,000 2,229,000 2,895,300 1,859,850 2,805,400 12,046,550 General Fund 246,500 257,600 504,100 Grants 37,000 nla 37,000 Water Fund 30,000 65.500 65,500 l titer Resources Fond 40,000 45,500 85,500 Central Equipment Total 2,580,500 2,597,640 2,895,300 1,859,850 21805,400 12,738,650 Facilities Management Construct Fourth Fire Station 06 -FM -002 nla 3,000,000 3,400,000 Painting - City Wide 07 -FM -008 nla 30,000 30,000 30,000 30,000 30,000 150,000 Seal CoatinglCrack SealinglAsphalt Repair 08 -FM -006 nla 25,000 25,000 25,000 25,000 25,000 125,000 Misc. Concrete Replacement 08 -FM -007 nfa 40,000 40,000 40,000 40,000 40,000 200.000 Replace Root- Maintenance Facility 11 -FM -001 nfa 0 0 Replace Roof - Bass Lake Playfield 11 -FM -0102 nfa 75,000 75.000 Replace Roof - Public Safety"Old" 12 -FM -001 nla 250,000 250,000 Replace Roof - City Hall 12 -FM -002 nla 0 0 Replace 1995 Trane Air Conditioner - CH 13 -FM -001 nla 95,000 95,000 Chemical Ile -icing 'Mixing System 14 -FM -001 nfa 200,000 200,000 Roof Inspections and Repairs 14 -FM -002 nfa 100,000 100,000 100,000 100.000 100,000 500.000 Replace Garage HeatlAir Makeup at Fire Station 3 14 -FM -003 nla 50,000 50,000 Replace Parking Lot Lighting at All Fire Stations 14 -FM -004 nla 35,000 35,000 Security System for Plymouth Creek Center 14 -FM -005 nla 30,000 30,000 Replace Roof - Oakwood Shelter 15 -FM -001 nfa 12.000 12.000 Replace Roof - Historical Building 15 -FM -002 nfa 25,000 25,000 Replace Air Conditioners - Bass Lake 15 -FM -004 nfa 25,000 25,000 Replace Radiant Heat at Public Works 15 -FM -006 nla 55,000 55,000 Replace Roof - Fire Station No 2 15 -FM -007 nfa 0 0 Replace Carpet at Public Works 15 -FM -008 nfa 16.000 16,000 Replace Boiler at Fire Station 3 15 -FM -009 nla 30,000 30,000 Resurface Garage Floor at Fire Station 2 15 -FM -010 nla 35,000 35,000 Replace Floor Drains at Public Works 15 -FM -011 nfa 25,000 25,000 Replace Air Handling Unit at Fire Station 1 16 -FM -001 nfa 50,000 50,000 Replace Plymouth Creek Center Ballroom divider 17 -FM -001 nla 82,000 82,000 Replace LuminairesfParking Lot Lights at City Hall 18 -FM -001 nla 30,000 30,000 Replace Air Makeup Units at Public Works 18 -FM -002 We 65,000 65,000 Re model lRefu m is h Public Works 18 -FM -003 nfa 25.000 25,000 Replace Floor Tiles at Public Works 18 -FM -004 nla 30,000 30,000 Resurface Floor at Public Works Repair Center 18 -FM -005 nla 20,000 20;000 Facilities Management Total 835.000 497,000 261,000 277,040 3,365,000 5,235,000 3,000,000 3,000,000 Bonds FacilitiesMan agement 530,000 460,000 261,000 277,000 365,000 1,893,000 fag,!a Page 16 Department Project#t Priority 2014 2015 2016 2017 2018 Total Grants 200,000 200,000 Odder 30,000 30.000 Park Replacement f ijnd 75,000 37.000 112.000 Fcacilltles Management Total 835.400 497.000 251,000 277,000 3,365,000 5„235,000 Information Technolofy Replace UPS Backup System 08 -IT -001 nla 30,000 275,000 560,000 30,000 Replace Network Infrastructure 11 -IT -001 nla 150,000 150,000 Fiberopttc Telecommunication Interconnect i t -IT -006 nJa 100,000 100,000 200,000 Replace Portable 800 MHz Radios 12 -IT -001 n1a 200,000 200,000 200,000 600,000 Upgrade Microsoft Office Suite 14 -IT -001 n1a 80,000 21,000 100,000 80.000 Replace Squad Car Video Cameras 14 -IT -002 n1a 100,000 100,000 Replace Squad Car Mobile Computers 14 -IT -003 n1a 115,000 n1a 366,000 115,000 Fire Scheduling Software 14 -IT -004 Ali 926.000 30,000 07 -PR -003 30,000 Replace Human Resources System 14 -IT -005 n1a 50,000 400,000 5,195,000 50,000 Replan SAM 15 -IT -001 n1a 200,000 205,000 110,000 110,000 Server for Virtual Desktop Implementation (VDI) 15 -IT -002 n1a n1a 20,000 150,000 20,000 Time and Attendance System 15 -IT -003 nla Trail Crossing 30,000 n1a 30,000 Intrusion and detection System 15 -IT -004 n1a 30,000 Hilde Performance Center 30.000 Replace Exchange 2010 Server 15 -IT -005 n1a 40,000 40.000 Replace GIS Server 15 -IT -006 n1a 250,000 25,000 25,000 Migration to Hennepin County LAMA System 16 -IT -001 n1a 10-PR-701 n1a 300,000 340.000 Replace Production Image Scanners 17 -IT -001 n1a 1,370,000 AddlReplace Ou[door Hockey Rinks 10 -PR -004 27,000 27,000 Replace 2 NetApp Appliances 18 -IT -001 n1a 300,000 300,000 900,000 100,000 100,000 Information Technology Total 675,000 475,000 760,000 27,000 100,000 2,037,000 Information Tr hnolo,ZY Fond 475,000 275,000 560,000 21,000 100.000 1,437,000 Resource Planning 200,000 200,000 Resourre Planning 200.000 200,000 400,000 Information Technology Tectal 675.000 475,400 760,000 21,000 100,000 2,037,000 Parks and Recreation New Trails 07 -PR -001 n1a 366,000 280,000 300,000 926.000 Land Acquisition 07 -PR -003 n1a 3,695,000 300,000 400,000 400,000 400,000 5,195,000 Trail Repair 07 -PR -004 n1a 200,000 200,000 205,000 205,000 210,000 1,020.000 Replace IrrigationSystems 07 -PR -005 n1a 150,000 50,000 200,000 Trail Crossing 08 -PR -001 n1a 1,600,000 300,000 1,900,000 Hilde Performance Center 08 -PR -005 nla 1,400,000 1,400,000 Trail Crossing -Cheshire Lane 09 -PR -001 nla 250,000 250,000 Playground Replacement or Renovation 10-PR-701 n1a 240,000 220,000 200;000 210,000 500,000 1,370,000 AddlReplace Ou[door Hockey Rinks 10 -PR -004 n1a 300,000 300,000 300,000 900,000 Page 5 Page 17 Department Project# Priority 2014 2015 2016 2017 2018 Total Miscellaneous Park Improvements 10 -PR -008 n/a 3,295,000 100,000 76,000 100,000 70,000 346,000 Replace Ice Center Za mbon is 13 -PIC -001 nta 130,000 1,400,000 130,000 Ice Center Training Facility 13 -PIC -002 nfa 1,000,000 1,200,000 1,000,000 Neighborhood Parks 13 -PR -001 nla 350,000 400,000 420,000 1,170,000 Relaee Ice Center Rubber Flooring 14 -PIC -001 n/a 45,000 Park Dedication Fund 65,000 110,000 Replace Ice Center Carpet 14 -PIC -002 n/a 25,000 14,145,000 Park Replacement Fund 25,000 Replace loe Center Dehumidifier Desicant Wheels 14 -PIC -003 nla 550,000 1,355,000 27,000 State/County/Federal 27,000 10th Playfreld Land Acquisition 14 -PR -001 nla 4,000,000 100,000 4,000,000 Replace Miscellaneous Boardwalks 14 -PR -003 nla 25,000 30,000 30,000 35,000 25,000 145,000 Tennis Court Repair 14 -PR -004 nla 220,000 240,000 460,000 Northwest Greenway Trail 14 -PR -005 nla 650,000 710,000 650,000 1,200,000 2,500,000 Millennium Garden Enhancements 14 -PR -006 nla nfa 25,000 100,000 100,000 25,000 Plymouth Creek Center Furnishings and Equipment 14 -PR -007 n/a 65,000 25,000 700,000 90,000 Ice Center Refrigerant Conversion 15 -Pic -001 nla Refurbish Sunset Hill Lift Station 800,000 nJa 140,000 800,000 Ice Center Olympic Rink Conversion 15 -PIC -002 nla 740,000 650,000 15 -SS -001 n/a 650.000 Parking Lot RepairlReplacement 15 -PR -002 nIa 250,000 Abandon Autumn Hills Lift Station 350,000 600.000 Outdoo r T urf F ie Id 15 -PR -003 nla 500,000 1,000,000 600,000 Refurbish Waterfront Lift Station 1,000,000 Replace Ice Center Roof Top Air Handler 16 -PIC -001 n/a 100,000 700.000 75,000 800,000 75,000 Replace Ice Center Roof 16 -PIC -002 nla 1,250,000 1,250,000 RUPP Roof Air-ExchangefHandter 16 -PIC -003 nla 28,000 28.000 Ice Center Energy Management System 16 -PIC -004 n/a 30,000 30,000 Replace Ice Center Dasher Boards 17 -PIC -001 n/a 70,000 70,000 Replace Ice Center Scoreboards 18 -PIC -001 nfa 32,000 32,000 Parks and Recreation Total 12,661,000 6,900,000 2,921,000 1,805,000 3,437,000 27,724.000 Bonds 3,295,000 3,295.000 Community Improvement Fund 1,400,000 1,400,000 Ice Center Fund 1,200,000 160,000 135,000 32,000 1,527,000 Other 2,725,000 2,725,000 Park Dedication Fund 5,916,000 3,050,000 2,010,000 1,120,000 2,050,000 14,145,000 Park Replacement Fund 750,000 1,125,000 751,000 550,000 1,355,000 4,531,000 State/County/Federal 100,000 100,000 Parks and Recreation Total 12,661,000 6,900,000 2,921,000 1,805,000 3,437,000 27,724,000 Sanitary Sewer Line Sanitary Sewer Main: Annual Program 06 -SS -003 nfa 630,000 710,000 780,000 860,000 930,000 3,910,000 Trunk Sewer Oversizing 08=SS-002 nfa 100,000 100,000 100,000 100,000 100,000 500,000 Refurbish Kingswood Farms Liftstation 14 -SS -001 n/a 700,000 700,000 Refurbish Sunset Hill Lift Station 14 -SS -002 nJa 140,000 600,000 740,000 Refurbish. Greentree Lift Station 15 -SS -001 n/a 140,000 600,000 740,000 Abandon Autumn Hills Lift Station 16 -SS -00i nla 100,000 500,000 600,000 Refurbish Waterfront Lift Station 17 -SS -001 n/a 100,000 700.000 800,000 Page 6 Page 18 Department Project# Priority 2014 2015 2016 2017 2018 Total Refurbish Bass Lake Plaza Lift Station 18 -SS -001 n1a Vicksburg Lane -Old Rockford Rd to Schmidt Lake Rd 09 -ST -005 Replace Retaining Walls 100.000 700,000 800,000 Rail X-ing Safety Improvements - Vicksburg Lane Sanitary Seger Total 1,570,000 1,550,000 1,680,000 2,260,000 1,730,000 8,790,000 Sewer Fund 12 -ST -002 1,470,000 1,450,000 1,580,000 2,160,000 1,630,000 8,290,000 Utility Trunk Fund 14 -ST -004 100,000 100,000 100,000 100,000 100,000 500,000 2017 Street Reconstruction Sanitary Sewer Total 1,570,000 1,550,000 1,680,000 2,260,000 1,730,000 8,790,000 Streets I CR 24 - 30th Avenue to CR 101 08 -ST -004 Traffic Signals 08 -ST -005 Rail X -Ing Safety Improvements - Zachary Lane 08 -ST -006 Mill & Overlay Projects 09 -ST -004 Vicksburg Lane -Old Rockford Rd to Schmidt Lake Rd 09 -ST -005 Replace Retaining Walls 09 -ST -006 Edge Mill and Overlay Projects 09 -ST -007 Rail X-ing Safety Improvements - Vicksburg Lane 10 -ST -003 West Medicine Lake & Hwy 55 Intersection 11 -ST -002 Vicksburg Lane - Schmidt Lake Rd to Maple Grove 11 -ST -005 Concrete Sidewalk Replacement 11 -ST -010 Nathan Lane & CR 10 Intersection 12 -ST -002 Dunkirk Lane Construction 13 -ST -002 TH 55 Frontage Road Reconstruction 14 -ST -002 TH 551Niagara Lane Traffic Signal Replacement 14 -ST -003 Cheshire Parkway and CR 47 Intersection 14 -ST -004 Peony Lane - Schmidt Lake Rd to Maple Grove 15 -ST -001 2015 Street Reconstruction 15 -ST -002 2016 Street Reconstruction 16 -ST -001 2017 Street Reconstruction 17 -ST -001 2018 Street Reconstruction 18 -ST -001 Streets Total n1a 105,000 3,000,000 Donations 990,000 n1a 650,000 Federal Funding 150,000 150,000 n/a 155,000 2,200,000 Municipal State Aid Fund 1,030,000 n1a 600,000 600,000 600,000 900.000 820,000 n1a 400,000 45,000 5,000.000 Sewer Fiend 50,000 n/a 140,000 90,000 90,000 90,000 90,000 n/a 2,720,000 2,720,000 2,720,000 2,720,000 2,720,000 n/a 255,000 n1a 420,000 n1a 1.300.000 12.000.000 1,000,000 n1a 50,000 50,000 100,000 50,000 50,000 n1a 100,000 500,000 n1a 1,000.000 n1a 320,000 n1a 480,000 n1a 650,000 n1a 10,500,000 n1a 80,000 4,320,000 n1a 80,000 2,000,000 n1a 80,000 2,000,000 n/a 80,000 2,000,000 19,310,000 20,215,000 15,345;000 5,840,000 5,680,000 Capital Improvement Fund 105,000 105,000 Donations 990,000 Federal Funding 150,000 150,000 Hennepin County 2,200,000 Municipal State Aid Fund 1,030,000 100,000 1,000,000 Other 10,900,000 12,000,000 6,000,000 Park Replacement Fiend 45,000 45,000 Sewer Fiend 50,000 20,000 10,000 10,000 10,000 Special Assessments - Streets 1,590,000 2,176,000 1,600,000 1,600,000 1,600,000 Street Replacement Fiend 3,370,000 4,599,000 3,905,000 4,200,000 4,040,000 3,000,000 650,000 255,000 3,520.000 5,400,000 500,000 13,600,000 255,000 420,000 14.300,000 300,000 600,000 1,000,000 320,000 480,000 650,000 10,500,000 4,400,000 2,080,000 2,080,000 2,080,000 65,390,000 210,000 990,000 300,000 2,200,000 2,130,000 28,900,000 90;000 100,000 8,566,000 20,114,000 Page 7 Page 19 Department Project# Priority 2014 2015 2016 2017 2018 Tota! Ut lit), Trunk Fund Trunk Watermain Ove rsizing 08-W-003 1,300,00.0 220,000 220,000 220,000 220,000 1,300,000 Water Fund Refurbish Zachary Water Tower 12-W-001 50,000 1,000,000 310,000 10,000 20,000 1,390,000 Water Resources Fund Wells 18 and 19 and New Water Treatment Plant 13-W-002 30,000 20,000 20,000 20,000 10,000 100,000 7,600,000 Streets Total 14-W-002 19,310,000 20,215,000 15,345,000 5,840,000 5,680,000 66,390,000 Transit Replace High Service Pump Drives -Zachary WTP 14-W-003 n1a 7$,000 Small Passenger Bus Replacement 07 -TR -001 n/a 352,800 255,200 25,000 25,000 6.08,000 Bus Garage NW Transit 10 -TR -002 n/a n/a 15,000,000 10,000 85,000 15,010,000 Transit Station Maintenance and Repairs 10 -TR -003 n/a 35,000 40,040 50,000 55,000 45,000 225,000 Bus Shelter Maintenance and New Shelters 10 -TR -004 n1a 200,000 200,000 20.0,000 200,000 200.000 1,000.000 Transit Total 587,800 15,240,000 515,200 255,000 245,000 16,843,000 Federal Transit Funding 352.800 255,200 608,000 Regional Transit Capital Bonds 235,000 15,240,000 260,000 255,000 245,000 16,235,000 Transit Total 587,800 15,240,000 515,200 255,000 245,000 16,843,000 Water Well Refurbishing 07-W-002 rtila 255,000 255,000 255,000 265,000 270,000 1,300.000 Trunk Watermain Ove rsizing 08-W-003 n1a 220,000 220,000 220,000 220,000 220,000 1,100,000 Refurbish Zachary Water Tower 12-W-001 n/a 70,000 1,000,000 1.070,000 Wells 18 and 19 and New Water Treatment Plant 13-W-002 n1a 7.600,000 7,600,000 Replace Raw Watermain Well No. 6 to Well No. 4 14-W-002 n1a 170,000 170.000 Replace High Service Pump Drives -Zachary WTP 14-W-003 n1a 7$,000 78,000 Powerwash Elevated Storage Facilities 15-W-001 n1a 10;000 25,000 25,000 50,000 110,000 Power Service Upgrades at Zachary WTP 16-W-001 n/a 85,000 85,000 Water Total 793,000 1,485,000 585,004 514,000 8,140,000 11,513,000 Utilih, Trunk Fund Water Fund Water Resources 220,000 220,000 220,000 220,000 7,820,000 8,700.000 573,000 1,265,000 365,000 290,000 320,000 2,813,000 Water Total 793,000 1,485,000 585,000 510,000 8,140,000 11,513,000 Maintain Water Quality Ponds 06 -WR -002 Unspecified Drainage Improvements 08 -WR -003 St. Mary's Park Drainage Improvement 12 -WR -001 Four Seasons Mall Wetland Enhancement 13 -WR -001 Plymouth Creek Culvert at Fem brook Lane 14 -WR -001 Elm Creek Stream Restoration 14 -WR -002 The Villages Stream Restoration 14 -WR -003 Kilmer Park Pond and Stream Restoration 14-WRa4 nla 90,000 90,000 90,000 90,000 90,000 n1a 250,000 250,000 250,000 250,000 n1a 150,000 n1a 425,000 n/a 200,000 n1a 100,000 500,000 400,000 n1a 190,1700 nla 45,000 300,000 Pace 8 Page 20 450,000 1,000,000 150,000 425.000 200;000 1,000,000 190,000 345,000 Department Project# Priority 2014 2015 2016 2017 2018 Total Bass Lake Alum Treatment Facility 14 -WR -005 nla 325,000 325,000 Xanthus Lane Storm Sewer Replacement 14 -WR -006 nla 65,000 65,000 Plymouth Creek Park Stream Restoration 15 -WR -001 nla 25,000 50,000 400.000 475,000 Schmidt Lake Storm Sewer Litt Station Rehab. 15 -WR -002 nla 20,000 200,000 220,000 Mount Olivet Stream Restoration 15 -WR -003 nla 25,000 25,000 225,000 275,000 Chelsea Woods Drainage - Weston Ln. to CR 6 15 -WR -004 rda 25,000 50,000 300,000 300,000 675,000 Plum Tree 3rd Addition Drainage Maintenance 15 -WR -005 nla 25,000 100,000 125,000 Weston Lane Storm Sewer Lift Station Rehab. 16 -WR -001 nda 50,000 500,000 550,000 Plymouth Creek Stream Restoration 16 -WR -002 n1a 25,000 25,000 100,000 150,000 Wild Wings Western Weland Improvements 17 -WR -001 Na 25,000 100,000 125,000 Wood Creek Tributary - Amistrong H.S. to 34th Ave. 17 -WR -002 Na 25,000 25.000 50,000 Water liesources. Total 1,640,000 1,240,000 1,535,000 1,515,000 865,000 6,795,000 Bassett Creek Watershed 425,000 400,000 825,000 Elm Creek Watershed 50,000 50,000 100,000 Shingle Creek Watershed 75,000 75,000 Water Resources Fuad 1,140,000 1,190,000 1,085,000 1,515,000 865,000 5,795,000 Water Resources Total 1,640,000 1,240,000 1,535,000 1,515,000 865,000 6,795,000 Grand Total 40,652,300 50,199,600 26,497,500 14,348,850 25,367,400 158,065,650 Pane 9 Page 21 CITY OF PLYMOUTH RESOLUTION No. 2013 - A RESOLUTION APPROVING 2014-2018 CAPITAL IMPROVEMENT PROGRAM WHEREAS, the 2014-2018 Capital Improvement Program serves as a long range tool to ensure the financial stability of the City of Plymouth; and WHERAS, the Plymouth Planning Commission and City Council review the City's capital needs annually; and WHEREAS, the Planning Commission held a public hearing on the proposed 2014- 2018 Capital Improvement Program for the City of Plymouth on October 2, 2013; and WHEREAS, the Planning Commission recommended approval of the proposed 2014- 2018 Capital Improvement Program; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA that the 2014-2018 Capital Improvement Program is hereby approved. Approved this 10th day of December 2013. Page 22