HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 09-26-2013APPROVED MINUTES
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
September 26, 2013
PRESENT: Commissioners Paul Caryotakis, Carl Runck, and Toni Jelinek
ABSENT: Chair Kulaszewicz and Commissioner Willis
STAFF PRESENT: Housing Program Manager Jim Barnes, HRA Executive Director Steve
Juetten, Support Services Manager Denise Whalen, and Office Support Representative Tina
Beckfeld
1. CALL TO ORDER
Acting Chairman Caryotakis called the Plymouth Housing and Redevelopment Authority
meeting to order at 7:00 p.m.
2. CONSENT AGENDA
A. Approve July 25, 2013 HRA Meeting Minutes.
B. Plymouth Towne Square. Accept Monthly Housing Report.
C. Vicksburg Crossing. Accept Monthly Housing/Marketing Report.
MOTION by Commissioner Jelinek, seconded by Commissioner Runck, to approve the consent
agenda.
Vote. 3 Ayes. MOTION approved.
3. PUBLIC HEARING
A. Section 8 Housing Choice Voucher Program. Proposed changes to the Housing
Choice Voucher Administrative Plan.
Support Services Manager Whalen gave an overview of the staff report.
Acting Chairman Caryotakis opened and closed the public hearing. No one was present to
speak.
MOTION by Commissioner Runck, seconded by Commissioner Jelinek, to approve the
proposed changes to the Housing Choice Voucher Administrative Plan to be effective
immediately and submission of the 50077 CR to Housing and Urban Development (HUD) for
the fiscal year beginning January 1, 2014.
Vote. 3 Ayes. MOTION approved.
Approved
Plymouth Housing and Redevelopment Authority
September 26, 2013
Page 2
4. NEW BUSINESS
A. HRA Budgets. Review and approve 2014/2015 HRA Budgets.
Housing Manager Barnes gave an overview of the proposed CDBG budget. Support Services
Manager Whalen gave an overview of the proposed Section 8 budget.
Support Services Manager Whalen explained that it is important to try and stay at the number of
allocated vouchers to ensure HAP funding at the beginning of the new year. This will assure
adequate funding on both the HAP and administrative sides.
Commissioner Jelinek asked what would affect the percentage of funding for HAP.
Support Services Manager Whalen responded that funding is determined by HUD at the federal
level, which staff has no control over.
Commissioner Jelinek asked when we will know what the HUD funding will be.
Support Services Manager Whalen responded March or April.
HRA Executive Director Juetten added we are two to three months into the year before we know
what the HUD funding will be.
Commissioner Jelinek asked if there would be an adjustment at that time.
HRA Executive Director Juetten responded to date we have not had to go into reserves for HAP
funding. The reserves have been built up over time and help cover the gap. We will reevaluate
if we want to continue the Section 8 program if the reserve goes too low.
Housing Manager Barnes added that the reserves are from federal money not HRA General Fund
reserves.
Support Services Manager Whalen stated the unrestricted net assets come from savings of
administrative fees due to many port in clients.
Housing Manager Barnes gave an overview HRA General Fund staff report. He stated that the
Garland property was added to the budget. He gave a history of the Garland property to the
commission as to how the HRA came to acquire the property.
Commissioner Runck asked if there was a need for scattered site rental housing in Plymouth.
Approved
Plymouth Housing and Redevelopment Authority
September 26, 2013
Page 3
Housing Manager Barnes stated that other HRAs do scattered site rental housing and that it was
one way to provide affordable housing. Additional rentals would require more staff to manage
or the HRA could expand its contract with Grace Management to manage them. The tax levy
would have to be used on a year-to-year basis or reserves to fund the acquisition. The decision
to fund the Garland property was because $70,000 of HRA money was invested and the property
went into foreclosure. Housing Manager Barnes stated that more of these opportunities could be
brought to the board.
Commissioner Jelinek said she liked the idea of bring opportunities to the board, but she didn't
necessarily want the staff to seek them out.
Housing Manager Barnes responded that staff would bring any future viable opportunities to the
board for discussion.
Commissioner Jelinek questioned the Revenues (4200.200) in the CDGB budget.
Housing Manager Barnes explained that the report may look skewed because the CDBG
program has a fiscal year July -June and the city budget is January -December.
Commissioner Jelinek asked why the drop in funding for CDGB compared to 2012 and 2013.
Housing Manager Barnes replied the CDGB funding levels have been reduced over the years.
There were years that we were getting more dollars and they were allocated to affordable
housing. Part of the funding in 2012 was from the stimulus money.
HRA Executive Director added that in some years we have carry-over funds in the CDBG
program.
Commissioner Runck as why the tax levy has remained flat.
Housing Manager Barnes responded the entire Community Development program has been
directed by HRA Executive Director Juetten to maintain budgets as not to raise the levy. The
council adopted 2 V2% or less for an increase but would like to be at 2 %.
HRA Executive Director Juetten explained the HRA conservative budgeting. Even with the new
construction revenue generating funds, the budget remains stable. This allows for building
reserves for a time when new construction revenues fall.
Housing Manager Barnes stated our buildings are getting older and will require more
maintenance so we may need to increase the levy in coming years to account for the increases.
MOTION by Commissioner Jelinek, seconded by Commissioner Runck, to approve the 2014
HRA budgets and recommend that the City Council adopt the 2014 HRA preliminary budgets.
Approved
Plymouth Housing and Redevelopment Authority
September 26, 2013
Page 4
Vote. 3 Ayes. MOTION approved.
5. ADJOURNMENT
MOTION by Commissioner Runck, seconded by Commissioner Jelinek , to adjourn the meeting
at 7:48 p.m.