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Home My WebLink AboutCity Council Packet 11-05-2013 SpecialCITY OF PLYMOUTH AGENDA SPECIAL COUNCIL MEETING NOVEMBER 5, 2013, 8:00 p.m. MEDICINE LAKE CONFERENCE ROOM 1. CALL TO ORDER 2. TOPICS A. Discuss 2014 Budget B. Set Future Study Sessions 3. ADJOURN Special Council Meeting 1 of 1 November 5, 2013 rp)City of Agenda 2APlymouthNumber: Adding Quo[ity to Life To: Dave Callister, City Manager Prepared by: Jodi Bursheim, Finance Manager SPECIAL COUNCIL MEETING Item: Discuss options to finalize the 2014 budget and general November 5, 2013 property tax levy 1. ACTION REQUESTED: Provide staff direction to finalize the 2014 budget and set the property tax levy that will be presented at the December 10th budget hearing. 2. BACKGROUND: The Council held three study sessions (April 30, August 20, and August 27) to prepare the 2014/2015 Proposed Biennial Budget and Property Tax Levy. At the August 27th meeting, Council discussed social service funding and requested staff to collect applications from agencies that receive funding from the City of Plymouth. On October 2"d, Council was sent the application information to review. Included within those applications, four agencies requested an increase to their funding. Currently, the proposed budget includes a total of $115,000 for all social services funding which is an increase of $5,550.00 from prior years. However, the total amount requested from the social services agencies is $117,518; an increase of $8,068.00. Staff is seeking direction from Council as to whether to increase the funding further or to maintain the increase as reflected in the proposed budget. If funding is increased, other expenditures would not be adjusted or the levy reductions proposed below would need to be adjusted to include the adjustment. Attached you will find a historical review of each agency's funding. Staff included a proposed distribution within the attached spreadsheet if Council desires to maintain the funding as proposed in the budget. On September 10, 2013, Council adopted the preliminary 2014 Proposed Budget of $31,985,995 which included an overall property tax levy increase of 2.5% over 2013. As mentioned at that Council meeting, the final levy certified in December may not be increased, but Council could choose to reduce it. Council did express the desire to consider reducing the levy further before presenting the final budget in December. The proposed levy is at $29,915,027. To reduce the tax levy to a 2.0% increase for 2014 would require a reduction in the proposed levy of $145,000. Page 1 Staff identified the following changes as options to consider for the reduction in the levy: Remove the 3% increase in the Street Reconstruction levy - $82,998 Increase permit revenue - $62,002 Remove buckthorn maintenance - $50,000 Reduce Emerald Ash Borer (EAB) treatment program - $7,000 2014 Levy The following table reflects the proposed changes to the levy: 2014 Property Tax Levy 2014 Increase/ 2014 Increase/ Levy Type Proposed Decrease Adjusted Decrease Levy Base General Fund Base Street Reconstruction Recreation Fund Park Replacement Capital Improvement Fund Total Levy Base Special Levies GO 2004A Public Safety GO 2007A Open Space GO 2010A Open Space Total Special Levies TOTAL CITY LEVY HRA Levy 24,118,179 24,056,177 2,849,603 2,766,605 567,604 567,604 339,900 339,900 403,175 403,175 28,278,461 2.78% 28,133,461 565,793 565,793 252,205 252,205 267,291 267,291 2.25% 1,085,289 -3.10% 1,085,289 -3.10% 29,363,750 2.55% 29,218,750 2.04% 551,277 551,277 TOTAL LEVY $29,915,027 2.50% $29,770,027 2.00% With the reflection of the most recent data from the County, the 2014 preliminary levy increase would have resulted in a tax increase of approximately $10.43 on the median value home in Plymouth ($255,500) for the City portion of taxes; in comparison, the adjusted levy would result in a tax increase of approximately $6.62. 3. ATTACHMENTS: Social Services Funding Summary Page 2 City Social Services Funding Proposed Increase in Distribution 2014 Funding of Funding Organization Funding For 2007 2008 2009 2010 2011 2012 2013 Requested Requested increase Communities in Collaborative to Address Collaboration Community Concerns 5,887.00 5,887.00 5,887.00 5,298.00 5,298.00 5,298.00 5,298.00 5,298.00 0.00 0.00 Community Mediation Services Inc Mediation Services 4,100.00 4,100.00 4,100.00 3,690.00 3,690.00 3,690.00 3,690.00 5,000.00 1,310.00 1,310.00 Interfaith Outreach & Community Partners Food Shelf 20,613.00 20,613.00 20,613.00 18,552.00 18,552.00 18,552.00 18,552.00 20,000.00 1,448.00 1,440.00 Interfaith Outreach & Community Collaborative Serving Partners/CONECT Multi -Family Apartments 10,100.00 10,100.00 10,100.00 9,090.00 9,090.00 9,090.00 9,090.00 12,000.00 2,910.00 1,400.00 Missions Inc/Home Free Domestic Abuse 33,000.00 36,360.00 33,000.00 29,700.00 29,700.00 29,700.00 29,700.00 29,700.00 0.00 0.00 PRISM Food Shelf 14,000.00 14,000.00 14,000.00 12,600.00 12,600.00 12,600.00 12,600.00 15,000.00 2,400.00 1,400.00 Senior Comm Services House Maintenance for HOME Program) Seniors 6,300.00 6,300.00 6,300.00 5,670.00 5,670.00 5,670.00 5,670.00 5,670.00 0.00 0.00 Senior Comm. Services Case Management and Senior Outreach Program) Outreach for Seniors 14,500.00 14,500.00 14,500.00 13,050.00 13,050.00 13,050.00 13,050.00 13,050.00 0.00 0.00 Counseling for Teens in Teens Alone, Inc. Crisis 2,000.00 2,000.00 2,000.00 1,800.00 1,800.00 1,800.00 1,800.00 1,800.00 0.00 0.00 Reach Theraputic Recreation 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 0.00 0.00 110,500.00 113,860.00 110,500.00 109,450.00 109,450.00 109,450.00 109,450.00 117,518.00 8,068.00 5,550.00 Former Funding: NW Henn Human Services Council Senior Leadership Services 1,500.00 1,500.00 1,500.00 Page 3 rp)City of Plymouth A,Wi,,3 Q,.01, to Life SPECIAL COUNCIL MEETING November 5, 2013 To: Mayor and City Council Prepared by: Sandy Engdahl, City Clerk Item: Set Future Study Sessions 1. ACTION REQUESTED: Staff is requesting the Council schedules two Study Sessions: Agenda 2BNumber: 1. Discuss Hilde Performance Center improvements and Veterans Memorial. Staff suggests December 10 at 5:30 p.m. (prior to regular Council meeting). 2. Discuss Social Media Policy. Staff is drafting a Social Media Policy that will be ready for Council review early 2014. PENDING STUDY SESSION TOPICS at least 3 Council members have approved the following study items on the list): None at this time OTHER REQUESTS FOR STUDY SESSION TOPICS Update with City Manager - winter Page 1 r City of Plymouth Adding Quality to Life November 2013 Modified on 10123113 CHANGES ARE MADE IN RED Page 2 1 2 3 4 5 6 7:00 PM 7 8 9 PLANNING ELECTION DAY COMMISSION MEETING Council Chambers 8:00 PM BUDGETSTUDY Daylight Savings SESSION Time Ends Medicine Lake Room 10 11 12 5:30 PM 13 7:00 PM 14 15 16 SPECIAL COUNCIL ENVIRONMENTAL 10:00 AM -5:00 PMMEETINGQUALITYPLYMOUTHARTSVETERANSDAYDiscussFireReliefCOMMITTEEFAIRAssociationPensionEQC) MEETING Plymouth CreekCITYOFFICESMedicineLakeRoomCouncilChambersCenterCLOSED7:00 PM REGULAR COUNCIL MEETING Council Chambers 17 18 19 4:30 PM 20 21 22 23 7:00 PM 7:00 PM 12:00-5:00 PM SPECIAL COUNCIL PLANNING HRA MEETING PLYMOUTH ARTS MEETING COMMISSION Medicine Lake Room FAIR Tour of Adult MEETING Plymouth Creek Correctional Facility Council Chambers Center 1145 Shenandoah 24 25 26 5:30 PM 27 28 29 30 SPECIAL COUNCIL MEETING Legislative Priorities Et Goals THANKSGIVING THANKSGIVING Medicine Lake Room HOLIDAY HOLIDAY CITY OFFICES CITY OFFICES7:00 PM CLOSED CLOSEDREGULARCOUNCIL MEETING Chanukah Council Chambers Begins at Sunset Modified on 10123113 CHANGES ARE MADE IN RED Page 2 r City of Plymouth Adding Quality to Life December 2013 1 2 3 4 PLANNING 5 6 7 6:00 PM COMMISSION SPECIAL COUNCIL MEETING MEETING Council Chambers Board 8 Commission 7:00 PM Interviews PLYMOUTH Medicine Lake Room ADVISORY COMMITTEE ON TRANSIT (PACT) REGULAR MEETING Medicine Lake Room 8 9 10 7:00 PM11 12 13 147:00 PM CHARTER 7:00 PM 2:00-5:00 PM REGULAR COUNCIL COMMISSION PARK It REC OLD FASHIONED MEETING ANNUAL MEETING ADVISORY CHRISTMAS Council Chambers Medicine Lake Room COMMISSION Plymouth Historical 7:00 PM PRAC) MEETING Society Building ENVIRONMENTAL Plymouth Ice Center QUALITY COMMITTEE (EQC) MEETING Council Chambers 15 16 17 18 19 20 217:00 PM 7:00 PM PLANNING HRA MEETING COMMISSION Medicine Lake Room MEETING Council Chambers 22 23 24 25 26 27 28 CHRISTMAS EVE CHRISTMAS DAY CITY CITY OFFICESOFFICESCLOSEDCLOSEAT 12:00 PM 29 30 31 NEW YEAR'S EVE NEW YEARS DAY 6:00-9:00 PM CITY OFFICES New Years CLOSED Eve Event Plymouth Ice Center Modified on 1012312013 Page 3 rCity of Plymouth Adding Quality to Life January 2014 Modified on 10/01/2013 CHANGES ARE NOTED IN RED Page 4 1 2 3 4 NEW YEAR'S DAY CITY OFFICES CLOSED 5 6 7 8 7:00 PM 9 7:00 PM 10 5:00 PM 11 ENVIRONMENTAL PARK Ft REC Skate with the QUALITY ADVISORY Mayor COMMITTEE COMMISSION Parkers Lake EQC) MEETING PRAC) MEETING Medicine Lake Room Council Chambers 12 13 14 5:30 PM 15 7:00 PM 16 17 18 SPECIAL COUNCIL PLANNING MEETING COMMISSION Crosswalk Signing & MEETING Marking Council ChambersMedicineLakeRoom 7:00 PM REGULAR COUNCIL MEETING Council Chambers 19 20 21 5:30 PM 22 7:00 PM 23 24 25 SPECIAL COUNCIL PLYMOUTH ADVISORY 7:00 PM HRA MEETINGMEETINGCOMMITTEEON MARTIN LUTHER Goals Setting TRANSIT (PACT) Medicine Lake Room KING JR. Medicine Lake Room REGULAR MEETING BIRTHDAY Medicine Lake Room Observed CITY OFFICES CLOSED 26 27 28 5:30 PM 29 30 31 SPECIAL COUNCIL MEETING Status Update on TMDLs Medicine Lake Room 7:00 PM REGULAR COUN- CIL MEETING Council Chambers Modified on 10/01/2013 CHANGES ARE NOTED IN RED Page 4 r City of Plymouth Adding Quality to Life February 2014 Date to be Determined 1 7:30 AM STATE OF THE CITY 2:00 PMCouncilChambers Fire It Ice Festival Parkers Lake 2 3 4 5 7:00 PM 6 7 8PLANNING COMMISSION MEETING Council Chambers Ash Wednesday 9 10 11 7:00 PM 12 7:00 PM 13 7:00 PM 14 15 REGULAR COUNCIL ENVIRONMENTAL PARK 8 REC MEETING QUALITY ADVISORY Council Chambers COMMITTEE COMMISSION EQC) MEETING PRAC) MEETING Medicine Lake Room Council Chambers 16 17 18 19 7:00 PM 20 21 22 PLANNING COMMISSION PRESIDENTS MEETING DAY Council Chambers CITY OFFICES CLOSED 23 24 25 26 27 288:00 PM 7:00 PM 7:00 PM REGULAR COUNCIL PLYMOUTH ADVISORY HRA MEETING MEETING COMMITTEE ON Medicine Lake Room Council Chambers TRANSIT (PACT) WORK SESSION Medicine Lake Room Modified on 10/01/2013 Page 5 r City of Plymouth Adding Quality to Life March 2014 Modified on 10/01/2013 Page 6 vale w ue ueLennuieu 1 9:00 AM- 12:00 PM City Sampler Plymouth City Hall 2 3 4 5 7:00 PM 6 ??? PM 7 8 PLANNING POLICE COMMISSION DEPARTMENT MEETING RECOGNITION Council Chambers EVENT Plymouth Creek Center 9 10 11 7:00 PM 12 7:00 PM 13 5:30 PM 14 15 REGULAR ENVIRONMENTAL COMMITTEE AND COUNCIL MEETING QUALITY COMMISSION Council Chambers COMMITTEE (EQC) RECOGNITION MEETING EVENT Medicine Lake Room Plymouth Creek Center Daylight Savings Time Begins 16 17 18 19 7:00 PMPLANNING 20 21 22 COMMISSION MEETING Council Chambers 2324 2 5 7:00 PM 26 7:00 PM 2 7 7:00 PM 28 29 REGULAR COUNCIL PLYMOUTH HRA MEETING MEETING ADVISORY Medicine Lake Room 30 Council Chambers COMMITTEE ON TRANSIT (PACT) WORK SESSION 31 Medicine Lake Room i Modified on 10/01/2013 Page 6