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Council Information Memorandum 02-07-1992
CITY COUNCIL INFORMATIONAL MEMORANDUM FEBRUARY 7, 1992 UPCOMING MEETINGS AND EVENTS.... 1. CITY COUNCIL MEETING SCHEDULE FOR FEBRUARY: .;`EBRUARY 10 3:45,P.M. SPECIAL MEETING To consider revising resolution appointing. City Attorney City Council chambers 4:00 P.M. FEBRUARY 11 6:30 P.M. FEBRUARY 17 6:30 P.M. FEBRUARY 22 8:00 A.M. FEBRUARY 24 6:30 P.M. 7:00 P.M. BOARD & COMMISSION INTERVIEWS Council Conference Room COUNCIL STUDY SESSION Discuss 1992 City Council Goals & Objectives City Council Chambers COUNCIL/PLANNING COMMISSION STUDY SESSION City Council Chambers COUNCIL STUDY SESSION Discuss Financial Task Force Report City Council Chambers PLYMOUTH FORUM City Council Chambers COUNCIL MEETING City Council Chambers 3400 PLYMOUTH BOULEVARD. PLYMOUTH, MINNESOTA 55447. TELEPHONE (612) 550-5000 CITY COUNCIL INFORMATION MEMORANDUM January 31, 1992 Page 2 2. CHARTER COMMISSION -- Monday, February 10, 7 p.m. Public information meeting to hear additional public comment on the benefits of a city charter versus statutory designation. A copy of the news release and Charter Commission agenda is attached. M-2) 3. BOARD OF ZONING MEETING CANCELLED-- The February 11 meeting of the Board of Zoning has been cancelled. The Commission has no formal business or requests to come before it during the month of February. 4. PLANNING COMMISSION -- Wednesday, February 12, 7:00.p.m. The Planning Commission will meet in the City Council chambers. Agenda attached. (M-4) 5. PRA -- Thursday, February 13, 7:00 p.m. The Park and Recreation Advisory Commission will meet in the City 'Council chambers. Agenda attached. (M-5) 6. RECEPTION FOR METRO AREA LEGISLATORS/METRO COUNCIL MEMBERS -- Wednesday, February 19. The Association of Metropolitan Municipalities will be hosting a reception for metro area legislators and Metropolitan Council members from 4:30 p.m. to 6 p.m. at the Kelly Inn, St. Paul. A copy of the announcement is attached. Please contact Laurie if you can attend. (M-6) 7. PRISM ANNUAL DINNER MEETING -- Thursday, February 20. PRISM will be holding its annual dinner meeting at Valley Community Presbyterian Church in Golden Valley. A copy of the invitation is attached. If you plan to attend, please contact by February 11. (M-7) 8. MEETING CALENDARS -- City Center and City Council calendars for February and March are attached. (M-8) FOR YOUR INFORMATION..... 1. MUNICIPAL LEGISLATIVE COMMISSION ANNUAL MEETING -- Wednesday evening Mayor Bergman, Councilmembers Vasiliou, Tierney, and Edson attended the annual meeting of the MLC in Bloomington. Senator Judy Traub, Representatives Ron Abrams and Peggy Lippek also joined us. (Letters of appreciation attached.) Brief remarks were made by' Niel Peterson, Mayor of Bloomington, who serves as Chair of the MLC. Minnetonka City Manager Jim Miller made a brief report on the status of the Advisory Commission of Intergovernmental Relations (ACIR) . CITY COUNCIL INFORMATION MEMORANDUM January 31, 1992 Page 3 This body was established during the last legislative session to make recommendations to the Legislature and Governor with respect to state aids to cities. The ACIR represents local governments throughout the state, as. well as state government itself. It appears reasonably clear that the Local Government Trust -Fund will become a target during this legislative session. Revenue forecasts suggest that the 2 per cent sales tax dedicated to the Local Government Trust Fund will exceed projections. Given the fact that there is a deficit projected in the current biennium of over $390 million, and that the next biennium has a deficit of well over $1 billion, legislators will be eyeing the Local Government Trust Fund as a source of new money. The fact is that when the trust fund was established, each county in the state had the option of adopting a "optional 1/2 per cent sales tax" which was designed to go into the trust fund. The Legislature would, therefore, be reneging on its commitment and promioe made to local governments last year if, in fact, it, dips into the trust fund for the purposes of bailing out other sectors of state governmental spending. (I-1) 2. PUBLIC SAFETY DIRECTOR SELECTION PROCESS -- I am still in the process of evaluating the three finalists for the Director of Public Safety position. We have completed the testing phase of the process and are now involved in looking into the backgrounds of each of the applicants to obtain a more complete picture as to their qualifications and suitability for our position. While I had hoped to have this position filled by the first of February, the process is taking longer than I had anticipated. This is due, in part, to the fact that we have three good finalists candidates and the time involved in thoroughly looking into their professional backgrounds. As of this date, one background investigation on a candidate has been completed and the other two are nearing completion. 3. HENNEPIN COUNTY RECYCLING CENTER FOR PLYMOUTH -- Commissioner Jude has confirmed that Hennepin County has terminated their plans to build a transfer station here in Plymouth, but does plan to move forward with a recycling center which would include a facility for household hazardous waste collection. This action apparently was taken by the Hennepin County Board yesterday. At the time, they voted to proceed with the transfer station in the Philips neighborhood of south Minneapolis. Councilmembers can anticipate therefore that an application will be made to the city for a recycling center presumably on the site currently owned by Hennepin County. CITY COUNCIL INFORMATION MEMORANDUM January 31, 1992 Page 4 4. DEER SURVEY -- On January 15 the Hennepin Parks conducted a helicopter winter deer survey of selected areas in Plymouth. The areas surveyed include all areas north of Highway 55 and west of I-494, and areas in and around French and Eagle Lake Regional Parks. The number of deer counted in these areas totaled 477. Attached is a report from Hennepin Parks which also includes a map showing the location and distribution of deer in the city. (I-4) 5. REQUEST FOR CUL-DE-SAC AT ROSEWOOD LANE & PROPOSED SCHMIDT LAKE ROAD -- The attached memorandum from Fred Moore gives an update on the status of discussions with City staff members and the consultant and neighborhood representatives for an alternate for a cul-de-sac on Rosewood Lane. A meeting was held on January 28 and four alternates and costs for the intersection of Rosewood Lane and proposed Schmidt Lake Road were discussed. . A letter to R•,yan Sykora, President of the Meadows of Bass Lake Homnowners Association from Dan Faulkner summarizes the alternates, and requests the Homeowners Association to provide their comment on the alternates prior to the February 24 Council meeting. (I- 5) 6. MINUTES• a. Shingle Creek Watershed Management Commission, December 12, 1991. (I -6a) b. Elm Creek Watershed Management Commission, December 11, 1991. (I -6b 7. DEPARTMENT REPORTS: a. Permit and Inspection Activity, December, 1991. (I - 7a) b. Planning Division Applications, December, 1991. (I - 7b) 8. CUSTOMER SERVICE LINE -- Information on calls received on the City's customer service line is attached. (I-8) 9. PLYMOUTH EMPLOYEES: a. Letter from Dr. Elizabeth Pawlitschek, Principal, Plymouth Middle School, on the fire extinguishers presentation by Stan Scofield to school staff. (I -9a) b. Letter of appreciation from Sandra Bergstrom to Sergeant Larry Rogers. (I -9b) CITY COUNCIL INFORMATION MEMORANDUM January 31, 1992 Page 5 c. Memo from Mayor Bergman on letter received from Muriel VantHull commending the Police and Fire Divisions. (I - 9c) a. Letter to Mr. and Mrs. Roger Vrieze, 17135 Old Rockford Road, from City Manager. This letter corrects my January 31 letter to the Vrieze's in response to their concerns with development along Rockford Road. (I -10a) b. Memorandum from Councilmember Tierney in response to Councilmember Vasiliou's memo of January 17. (I -10b) c. Letter from James Holmes to City Manager concerning the legal representation authority of the Holmes & Graven firm during the transition period to the Best.& Flanagan firm. My response to Mr. Holmes is attached on the intent of the Council's resolution. (I -10c) d. Letter to Howard and Dottie Bork on their offer to work with the City to amend the City's ordinance, as well as their offer to host a bow hunter education class. (I -10d) e. Letter from Steven Hoyt, President, Vinyl Therm, Inc., to Mayor Bergman, on his firm's desire to relocate its corporate headquarters and manufacturing facility to Plymouth. (I -10e) f. Letter of appreciation from Interfaith Outreach for the City's funding grant. (I -10f) g. Letter from Charles Weaver, Chair, Metropolitan Waste Control Commission (MWCC), advising the City of a rebate from the MWCC in the amount of $49,697. (I- lOg) James G. Willis City Manager February 5, 1992 TO MEMBERS OF THE CITY COUNCIL: At the request of the City Manager, Mayor Bergman has called a special meeting of the Plymouth City Council at 3:45 p.m. on Monday, February 10, 1992. The meeting will be held at the Plymouth City Center, 3400 Plymouth Blvd. The purpose of the meeting is to consider revising the resolution appointing the City Attorney. Sincerely, Laurie Rauenhorst City Clerk cc: Plymouth Sun Sailor Weekly News 4 CIM FEB 07'92 3400 PLYMOUTH BOULEVARD, PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 550-5000 FOR IMMEDIATE RELEASE FOR MORE INFORMATION January 21, 1992 Frank Boyles, 550-5013 CHARTER COMMISSION TO HOLD PUBLIC INFORMATION MEETING The Plymouth Charter Commission will hold a meeting on Mon., Feb. 10, 7 p.m., at the Plymouth City Center to hear additional public comment on the benefits of a city charter versus the present statutory designation. This is an important meeting for the public to attend to share its views. The meeting is a follow-up to a public discussion which took place at the January Charter Commission forum. "Now all interested Plymouth residents are being asked to share their thoughts on this subject with the Charter Commission before it decides whether or not to proceed with drafting a charter," said Assistant City Manager Frank Boyles. The Charter Commission is tentatively scheduled to decide in March whether it advisable to proceed with the drafting of a city charter. If the Commission drafts a city charter, the voters must vote -on whether or not to adopt the charter. Home rule charter cities can exercise any powers that their locally adopted charters give them as long as those powers do not conflict with state law. A city charter would define the specific framework, operating procedures and regulations associated with Plymouth municipal government. CIM FEB 07 "IDZ CIM JAN 31'92 Plymouth currently operates as a statutory city. Statutory cities derive their powers from state statutes and only have those powers specifically granted by state law. If you are unable to attend the meeting but wish to share your thoughts, you may do so by: 1) Writing a letter to the Plymouth Charter Commission, 3400 Plymouth Blvd. 55447; or 2) Leave a voice message on the city's 24 hour customer service line, 550-5062. CIM FEB 07'92 I'm JAN 31 '92 CITY OF PLYMOUTH CHARTER COMMISSION NOTICE OF MEETING The regular February meeting of the Plymouth Charter Commission will be held beginning at 7:00 p.m. on Monday, February 10, 1992 in the Community Room of the Plymouth City Center. Enclosed find a tentative agenda. Please note that the first part of the meeting will be devoted to appearances by members of the public. Minutes of the January 13 1992 meeting were sent to you earlier. Please notify Janet Smith at 337-9277 if you are unable to attend. Enclosure CIM nB 07'92_ DJK28998 PL100-112 M-oZi PLYMOUTH CHARTER COMMISSION February 10, 1992 Regular Meeting Tentative Agenda I. Call to Order II. Roll Call III. Approval of Minutes IV. Public Forum - Appearances V. Discussion of Recommendation as to Adoption of a.City Charter A. Review of Issues and Tentative Discussions. lk (The Commission has focused on the following issues and taken straw votes as shown. Also shown is the attorney's indication as to whether the changes proposed can be accomplished without a charter.) 1. Election date. First Tuesday after first Monday in even -numbered years (Speck and Duntley dissenting). Charter not required. 2. Council size. Six Councilmembers and a mayor as member of Council (Schneider, Bujold and Duntley dissenting). Charter not required. 3. Wards v. at large elections. Two at large, four from wards and mayor at large (Bujold, Speck, Duntley and Foley dissenting). Charter required. 4. Staggered terms. Four years for Council, two for mayor: one at large, two from wards and mayor every two years. Charter required only if wards adopted. No dissents. 5. Initiative and referendum. Approved without dissent. Charter required. 6. Recall. No vote taken. 7. Form of government. Council manager plan. One dissent (member not noted). Charter not required. B. Further discussion of need for a charter. aM VEg G 7 '9.Z DJX28998 PL100-112 1 VI. Other Business I VII. Agenda for March 9, 1992 Meeting. m. VIII. Adjourn , DJX28998 PL100-112 2 CSM FEB 07'92 PLANNING COMMISSION MEETING AGENDA WEDNESDAY, FEBRUARY 12, 1992 CITY COUNCIL CHAMBERS m -,LA WHERE: Plymouth City Center 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA A11 items listed with an asterisk (*) are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. PUBLIC FORUM 1. CALL TO ORDER 2.* CONSENT AGENDA 3.* APPROVAL OF MINUTES 4. PUBLIC HEARING 6:45 P.M. 7:00 P.M. A. Super Valu Stores, Inc. Preliminary Plat, Final Plat and a Variance for "Plymouth Hills 6th Addition" to replat 1 lot into 3 separate lots located at the southwest corner of Plymouth Boulevard and 36th Avenue North (92002) 5. NEW BUSINESS A. Overview and Discussion of years 1992-1996 by Fred Moore, 6. OLD BUSINESS - DISCUSSION ITEMS: A. Flood Plain Zoning the Capital Improvement Program for Public Works Director. B. Other Zoning Ordinance Amendment Proposals 7. ADJOURNMENT CIM FEB 07'92 Regular Meeting of the Park and Recreation Advisory Commission February 13, 1992, 7:00 p.m. , AGENDA 1. Call to Order 2. Approval of Minutes 3. Visitor Presentations a. Athletic Associations b. Staff c. Others 4. Report on Past Council Action a. Approved facilities fee schedule b. Approved Parkers Lake rental policy, 5. Unfinished Business a. Adopt annual report b. C. d. 6. New Business a. Review 1992 recreation fund budget - Mary Bisek b. Review city forestry program - Don Kissinger c. Review goals and objectives section from the Comprehensive Plan d. Review park and trail comprehensive plans e. Review proposal for city acceptance of Deerwood Glen Outlot A 7. Commission Presentation 8. Staff Communication 9. Adjournment Next regular PRAC meeting - March 12, 1992 M-� CIM FEB 07'92 M— L0 BOARD OF DIRECTORS ' PRESIDENT UM as ociation of St Paul aul metropolitan St VICE PRESIDENT municipalities Karen Anderson VGnnetonka PAST PRESIDENT Larry Bakken 3okten Valley DIRECTORS Don Ashworth Jan. 31, 1992 :hanhassen 3111 Barnhart To: Member City Managers Minneapolis From: Vern Peterson, Roger Peterson, Nicole Debevec, AMM staff William Burns Fridley Re: Reception for Metro Area Legislators, Metropolitan Council Members Joan Campbell Mnneapolis Enclosed is your invitation to the Association of Metropolitan Municipalities' legislative reception, scheduled for Feb. 19, 1992, from 4:30 p.m. to 6 p.m. at the Kelly Inn near the state David Childs New Brighton Capitol. We are inviting members of the Metropolitan Council to the reception to provide both you and Council members a chance to discuss issues of mutual concern in a more relaxed Tom Egan atmosphere. Also, we are inviting key legislators whose districts are outside of the metro area, Eagan since they either chair powerful committees of concern to AMM or hold influence with their parties at the Capitol. Richard Enrooth St. Anthony We are asking that you take a few minutes in the next few weeks to contact your legislators and Kenneth Mahle Jr. urge them to attend the reception. Also, please share this invitation with members of your Woodbury council, should they be interested in attending. Betty"McCollum North St. Paul It is important that our cit respond b Friday, Feb. 14 to Carol Williams at the AMM office, y y y y 227-4008. Frank Ongaro St. Paul Thank you for'your attention to this issue. We look forward to seeing you Feb. 19. Barbara Peterson Orono Craig Rapp Brooklyn Park Tom Spies Bloomington Brenda Thomas Roseville Gloria Vierling Shakopee Gene White Prior lake , pM C 7 yz EXECUTIVE DIRECTOR Vern Peterson 183 university avenue east, st. paul, minnesota 55V)i (6'•:x-1 22 ;Ir• _J& The Association of Metropolitan Municipalities Cordially Invites you to a Reception For State Legislators from the Metropolitan Area and Metropolitan Council Members Wednesday, February 19,1992 4:30 p.m. to 6 p.m. Program from 5:30 p.m. to 5:45 p.m. Buffington -Prentiss Rooms Kelly Inn - St. Paul - State Capitol St. Anthony at Rice Street M -lp Bob Long, Council member Karen Anderson, Council member St. Paul Minnetonka President Vice President` Please Reply to Carol Williams, 227-4008 By Friday, February 14, 1992 Supported financially in part by: Briggs & Morgan Larkin, Hoffman, Daly & Lindgren, Ltd. Miller & Schroeder Financial Inc. Piper, Jaffray & Hopwood Holmes & Graven Registered with: onne �ro CIM FEB 07 '92 You are cordially invited to PRISKs Annual Dinner. Thursday, February 20,1992 Valley Community Presbyterian Church 3100 North Lilac Drive in Golden Valley Social Hour 5:30 pm Dinner 6:30 pm Program 7:15 pm Keynote Speaker: Barbara Johnston Minnesota Professor of the Year .... .. ... .... . ..... Name There will be attending. Suggested donation is $10.00 per person. Please send your donation with response card by February 11, 1992. GIM M,7 COUNCIL CALENDAR: FEBRUARY 10 - 23 February 1992 -:MONDAY.:';::::: February 10 . :February 17. 3:45pm SPEC. COUNCIL MTG President's Day* CITY'.OFFlCBS CLOSED . 4:00pm BD. & COMMISSION INTERVIEWS 6 30p*.COUNCIL/.PLANNING:COMM..STUDY 7:00pm CHARTER COMMISSION SESSION:.: February 11 TUESDAY:. February 18 11:30am **RTB Transit Luncheon - Midway Sheraton 6:30pm COUNCIL STUDY SESSION February 12 7:00pm PLANNING COMMISSION February 13 7:00pm PRAC February 14 SDAYJ February 19 4:30pm **AMM Legislative Reception - Kelly Inn, St. Paul RSDAYJ - February 20 5:30pm **PRISM Dinner - Valley Comm. Church, G. Valley 6:30pm **HRA FRIDAY February 21 M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 *Revised Meeting/Event **New Meeting/Event M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 323 24 0 31 25 26 27 28 29 am VES C 7 2/7/1992 4 m-� COUNCIL CALENDAR: FEB. 24 - MARCH 8 February -March 1992 February 24 -: MONDAY March 2 6:30pm PLYMOUTH FORUM :7 00pm'COUNCIL MEETING 7:00pm COUNCIL MEETING February 25 .'.TUESDAY.:` March 31 February 26 JWEDNESDAY March 4 PLANNING COMMISSION 7:01Opm PLANNING FORUM February 27 1 -THURSDAY.1 March 5 11 1 February 28 FRIDAY- March 6 February 29 SATURDAY . March 7 M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 *Revised Meeting/Event **New Meeting/Event M T W T F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 CIM FEB ? 2/7/1992 a 0 Cc LL r�- Ir IN IN rn V) t` IT N N W) N CF) N d r N N Cl) Q NOtoCM 0) CO U) N N V � zto) :. 0 Hr '.':Na C)cqOD a 0 Cc LL r�- Ir IN IN rn V) t` IT N N W) N CF) N d r N N Cl) NOtoCM 0) CO U) N N cn a ;: !2 N LL 0 0— - N C7 F- N 0) CO N Q CO LO N N f r N CO tD r N N IO N O N 0� x CIM FEB 07'92— C\ rn N C0 V r C N LL Cl) 00 r N D N W co N M 1� r M r N N .V- N N r N N CD N r m N mi M O r N c Ncnwm N OD a 0 LL M O f� co T N N Q 0 c U ¢ Q. N Lf) rg z z Q o z Z z oz w z z cl a z a r g V O LA U w d' T r N �. C\ rn N C0 V r C N LL Cl) 00 r N f N W co N M 1� r M r N N .V- N N r N N CD N r m N co -COrN@ V' n r CO pN r N N mi M O r N c Ncnwm N February 7, 1992 Representative Peggy Lippek 225 State Office Building St. Paul, MN 55155 Dear ReprL—Sia\ive Lippek: On behalf of Mayor Bergman and the City Council you for taking time from your busy schedule to the Municipal Legislative Commission annual evening. I want to thank join with us at dinner Wednesday Thirteen cities which comprise the MLC represent the majority of the growth potential in the twin city metropolitan area. We are working hard to foster development and tax climates in our communities which are conducive to job creation and retention, as well as providing suitable and affordable homes for our citizens. During the past several years actions taken by the Legislature to "reform" the property tax system and local government aids have continued to place us at a disadvantage as compared to many other communities, particularly those in outstate Minnesota. We continue to appreciate your support for Plymouth and other suburban communities. Your interest and support in repealing levy limits and reducing the tax classification rate for residential property is particularly appreciated. Thanks again for joining with us Wednesday evening and please feel free to contact us if we can be of assistance to you during this session of the Legislature. Yours truly, Xams G. Willis City Manager JW:kec cc: Mayor & City Council CIM FEB 0 7 UZ 34N PLYMOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55�4! . TELEPHONE •612t 550 50G0 February 7, 1992 Representative Ron Abrams Room 209 State Office Building St. Paul, MN 55155 Dear RepreeSentative--Abrams: On behalf of Mayor Bergman and the City Council, I want to thank you for taking time from your busy schedule to join with us at the Municipal Legislative Commission annual dinner Wednesday evening. Thirteen cities which comprise the MLC represent the majority of the growth potential in the twin city metropolitan area. We are working hard to foster development and tax climates in our communities which are conducive to job creation and retention, as well as providing suitable and affordable homes for our citizens. During the past several years actions taken by the Legislature to "reform" the property tax system and local government aids have continued to place us at a disadvantage as compared to many other communities, particularly those in outstate Minnesota. We continue to appreciate your support for Plymouth and other suburban communities. Your interest and support in repealing levy limits and reducing the tax classification rate for residential property is particularly appreciated. Thanks again for joining with us Wednesday evening and please feel free to contact us if we can be of assistance to you during this session of the Legislature. Yours truly, G. Willis ty JW :-cel cc: Mayor & City Council cim FEB 0 V =0^ PLYI.JIOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55-14 . TELEPHONE (612) 550-5000 February 7, 1992 CIN OF PLYMOUTR Senator Judy Traub 235 State Capitol St. Paul, MN 55155 Dear Sera o��T aub: On -behalf of Mayor Bergman and the City Council you for taking time from your busy schedule to the Municipal Legislative Commission annual evening. �-1 I want to thank join with us at dinner Wednesday Thirteen cities which comprise the MLC represent the majority of the growth potential in the twin city metropolitan area. We are working hard to foster development and tax climates in our communities which are conducive to job creation and retention, as well as providing suitable and affordable homes for our citizens. During the past several years actions taken by the'Legislature to "reform" the property tax system and local government aids have continued to place us at a disadvantage as compared to many other communities, particularly those in outstate Minnesota. We continue to appreciate your support for Plymouth and other suburban communities. Your interest and support in repealing levy limits and reducing the tax classification rate for residential property is particularly appreciated. Thanks again for joining with us Wednesday evening and please feel free to contact us if we can be of assistance to you during this session of the Legislature. Yours truly, Jame Willis ' Ci Ma ager JW:kec cc: Mayor & City Council 01m FEB 07'9 2 7'92 3400 PLYMOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 550-5000 HENNEPIN PARKS Suburban Hennepin Regional Park District 12615 County Rood 9 P O. Box 47320 Plymouth. MN 55447-0320 Telephone (612) 559-9000 Fox (612) 559.3287 Board of Commissioners Judith S. Anderson Chair Bloomington Nicholas P. Eoloff Vice Chair Brooklyn Center Susan Nelson Baser Crystal Shirley A. Bonine Maple Plain David J. Dombrowski St. Louis Park BIII Welr Edina James M. White Orono Douglas F. Bryant Superintendent & Secretary to the Board F/ 1997 - Year of the Wetlands in Hennepin Parks -- LA January 31, 1992 Frank Boyles Assistant City Manager City of Plymouth 3400 Plymouth Blvd Plymouth, MN 55447 Dear Mr. Boyles, As you requested, Hennepin Parks conducted a winter aerial deer survey for selected areas in Plymouth on January 15, 1992. The survey included all areas north of Hwy. 55 and west of I-494. The areas in and around French and Eagle Lake Regional Parks were flown as part of Hennepin Parks' survey. The attached map shows the boundaries of the areas flown. The survey was flown with a helicopter at low altitudes. The snow conditions were good with a 4 to 12 inch base remaining from the early winter storms. Deer were found in larger congregations than during last year's survey. The herding is do to snow depths which forced the deer into traditional "deer yards". I feel that we had a very accurate count within the areas surveyed because of these conditions. The number of deer found in your survey area was 477. The enclosed map shows the locations and distribution of deer within the city. Additional deer may be present in parts of the city not surveyed, especially in the southwest area. There were 290 deer in the adjacent cities of Maple Grove and Medina. These deer could easily move between cities during the course of the year. A map showing the general locations of the deer in surrounding cities is provided for your information. An additional aerial deer survey was conducted by Hennepin Parks using fixed -wing aircraft on January 31, 1992. This survey covered the Cities of Dayton, Corcoran, and Medina and Hassan Township, excluding the portions covered by earlier surveys. No deer were found near Plymouth. We"feel that the deer that use these cities in the summer moved into your city for their winter "deer yards." Hennepin Parks has conducted aerial deer surveys covering the Northwest corner of Plymouth in previous years. The table below shows the counts for those years. The large increase over last-. year is probably due to deer moving in from Medina and Corcoran because of snow, in addition to normal population increase. RECYCLED PAPER - Conserving Our Resources CIM FEB 07 `�-' Frank Boyles Page Two January 31; 1992 Helicopter Deer Surveys of Northwest Plymouth Number of Deer 1992 1991 1988 1984 477 261 255 154 The survey took 2.0 hours at $155.00 per hour for a total cost of $ 310.00. This will be billed directly from Helicopter Flight Inc. of Crystal. If you have any questions about the survey or would like additional information regarding our impressions of the survey feel free to contact me at 476-4663. Sincerely, John.'Moriarty Wild ife Specialist JJM056 Enclosure cc: L. Gillettee ciM FEB 07 '92 STREET MAP ,.x;0.9° 1992 Helicopter Deer Survey City of Plymouth Flown by Hennepin Parks 15 January 1992 Total Number of Deer - Y77 Survey Boundary - am VE '' 7 Z I i9 Location of deer in surrounding communities as determined by 1992 Helicopter Deer Survey Flown by Hennepin Parks between 13 and 23 January 1992 CIM RB C. 7'92 —_ LA Star Tribune/Thursday/February 6/1 Deer -car collisions growing Reflectors along roads may prevent crashes By Jim Adams Staff Writer Many motorists thrill to the sight of deer along the roadside, but the thrill can disappear quickly when a deer dashes into their path after dark. "I've had to slam on the brakes and swerve," said Ramsey County deputy Tom Murphy. "You don't see them until the last minute by the roadside. Sometimes instead of running back into the woods, they run right into the track." He patrols North Oaks, which has an estimated 900 deer. Although few motorists are killed by hitting deer — three died in Minnesota in 1990 — the collisions cause costly vehicle damage. In 1990 the number of deer -car accidents reached record levels in most of the metro area's seven counties; the metrowide total rose to 3,033, up 36 percent from the previous year, according to figures reported to the Minnesota Department of Natural Resources (DNR). The Twin Cities accounted for one- fifth of the state total. In response, the Minnesota Department of Transportation spent $22,000 this fall to install reflectors on posts along 6.2 miles of highways to scare deer off six bus} stretches in Lake Elmo, Pine Springs, Oakdale, Vadnais Heights -North Oaks, Rosemount and Eagan. Several more installations are planned for western suburbs in 1993. "The amount of property damage or personal injury done can be enormous when you strike a deer," said Ramsey County Sgt. George Altendorfer. He said he was lucky to escape with little damage after a deer hit the side of his family car last year in White Bear Township. On -duty police officers and firefighters also have hit deer in Bloomington, Rosemount, North Oaks, Forest Lake Township and other suburbs. Vehicle repairs have cost from $2,000 to $5,000, officers said. In Washington County, where collisions with deer almost doubled to 525 in 1990, sheriffs deputies hit deer six times last year, including twice in one week in September, said Sheila Neubauer, the administration office manager. In cities such as North Oaks and Bloomington, which has an estimated 750 deer, highway reflectors aren't enough. Sharpshooters and special deer hunts were used this fall to reduce herds in Minnesota River communities, including Bloomington, which recently has had more than 100 deer -car collisions a year, officials said. No hunting is allowed in North Oaks, so deer are trapped and. shot and the venison is delivered to food shelves and other nonprofit groups, said Tim Wallace, DNR metro area wildlife officer. Mild winters have meant booming deer herds in the Twin Cities, DNR officials said. Deer killed in collisions with cars Anoka County 559 586 550 592 Carver County 182 158 171 207 Dakota County 437 353 314 474 Hennepin County 714 .511- 542 789 Ramsey County 105 122 136 179 Scott County 207 175 241 267 Washington County 379 301 272 525 Metrowide 2,583 2,206 2,226 3,033 Statewide 12,975 11,994 12,622 15,048 Sourer. Minnesota Department of Natural Resources The re: ?ctors work by deflecting headlii,�C)eams to roadsides. The light Temporarily blinds deer, and the reflectors appear to be a moving wall, deterring them from crossing until vehicles pass, said Bruce Kastner, the Transportation Department's east metro traffic studies supervisor. A major concern is keeping the reflectors clean of snow and slush splashed by plows, he said. The system, called Swareflex, was developed in Austria and has been tested in more than 25 states. Nearly all the states are seeing fewer deer kills, Wallace said. Collisions involving deer have dropped from 50 to 90 percent after the reflectors were installed on highway segments near Brainerd, Mankato, Willmar and Elk River, said Val Rein -gas, a safety researcher for the department. The reflectors seem to be less effective in the Twin Cities, where the first ones were installed in 1986 on Hwy. 61 at the southern end of Cottage Grove, Reinaas said. That installation and anotherbrie, installed in 1987 in North Oaks on Hwy. 96 east of Rice St., have kept deer -car accidents at a stable level, fewer than four a year. That is significant, given increasing deer populations and traffic. Traffic volume has increased by 20 percent in Cottage Grove and 7 percent in North Oaks since 1986, she said. She said suburban development has reduced deer habitat, concentrating them in smaller areas and perhaps causing more highway crossings. The six installations include three in Washington County, two of them on Hwy. 36 between Stillwater and Interstate Hwy. 694. The third is in Oakdale on Hwy. 5 east of I-694. Dakota County has two installations: Hwy. 13 south of I494 in Eagan, and Hwy. 55 east of Koch Refinery in Rosemount. The sixth is on Hwy.- 96, west of Centerville Rd. in North Oaks and Vadnais Heights. ciM FEB 07'92 a MEMO CITY SOF PLYMOUTH. 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: January 31, 1992 TO: James G. Willis, City Manager FROM: Fred G. Moore, irector of Public Works SUBJECT: REQUEST FOR CUL-DE-SAC AT ROSEWOOD LANE AND PROPOSED SCHMIDT LAKE ROAD CITY PROJECT NO. 011 At the time the City Council approved the extension of Northwest Boulevard to Schmidt Lake Road and the extension of Schmidt Lake Road between Northwest Boulevard and Pineview Lane, residents of The Meadows of Bass Lake Addition expressed concern of a problem they felt would develop for through -traffic cutting through their neighborhood at the completion of the major road improvements. When this addition was approved by the City Council, Rosewood Lane was designed to connect to Schmidt Lake Road in order to eliminate a dead-end street which would be approximately 1,200 feet in length. The property owners were requesting that the original approval be changed and Rosewood Lane either dead - ended or cul-de-saced at Schmidt Lake Road. The City Council directed that the City staff and consultant meet with the representatives of the property owners to review their concerns and various alternative solutions. Attached is a letter to Mr. Bryan Sykora, President of their homeowner's association, dated April 9, 1991 presenting an alternate for a cul-de-sac on Rosewood Lane. The letter to Mr. Sykora stated that the additional costs for the cul- de-sac were $9,000 and it would be our recommendation that the property owners be responsible for this cost if it was done instead of the original planned construction. There are also references in that letter to other alternates which were considered, including different types of turnarounds. In order to provide the necessary right of way and room to construct a cul -de. -sac, it will affect at least the end two property owners and possibly the four end lots adjacent to Schmidt Lake Road. For this reason, the owners of these.two properties were at the various meetings. am FEF G 7'�� �s SUBJECT: REQUEST FOR CUL-DE-SAC AT ROSEWOOD LANE AND PROPOSED.SCHMIDT LAKE ROAD January 31, 1992 Page Two Nothing took place on the final determination of a cul-de-sac on Rosewood Lane during 1991 since the City was addressing the alignment issue with DNR and other concerned property owners. After we received our DNR permit in December, and the alignment for Northwest Boulevard had been determined, we again contacted Bryan Sykora on the need to finally determine the construction which would take place on Rosewood Lane at Schmidt Lake Road. Dan Faulkner and I met with the representatives of the homeowner's association and also the end two property owners on January 28. We again discussed the issues which had been discussed in March and April of 1991. Since the final plans are being prepared' for the roadway, this issue needs to be resolved. We stated to the homeowner's that we would prepare alternate concepts and cost estimates in order that they could continue to discuss them with their association and make their presentation to the City Council. We plan on presenting this item to the City Council at the February 24 meeting. We also discussed with the property owners the need for a through -street versus a dead-end or cul-de-sac. Since there will be a raised median on Schmidt Lake Road, traffic using Rosewood Lane can only exit and turn right or enter if they are westbound on Schmidt Lake Road. For this reason, the staff does not see a through traffic issue. Since access is limited, the City Council would need to address the length of the dead end street from a policy and emergency access position. The property owners were also requesting that a "hammer head" turnaround in lieu of a cul-de-sac be constructed. The engineering staff cannot support this since it does not provide an adequate turnaround without turning and backing maneuvers. The residents were requesting this since it would have a lesser impact on the two end properties. Attached are four drawings which will be given to the property owners along with the cost estimates on four alternates. They are as follows: Preferred Alternate: This is the connection of Rosewood Lane to Schmidt Lake Boulevard which was planned as part of the original development. Concept A• This is a cul-de-sac at the end of Rosewood Lane constructed as close to the trail along Schmidt Lake Road as possible. To prevent traffic from driving across the trail and curb on Schmidt Lake Road, posts would need to be installed adjacent to the trail. Although this cul-de-sac is slightly substandard in diameter, it is the same standard which has been used in some cul-de-sacs where there have been constraints because of trees. CIM FEB 07'91 SUBJECT: REQUEST FOR CUL-DE-SAC AT ROSEWOOD LANE AND PROPOSED SCHMIDT LAKE ROAD January 31, 1992 Page Three This is the "hammer head" turnaround that the property owners requested be considered. There would also have to be posts between this and the trail to prevent traffic from entering or exiting Schmidt Lake Road. It takes at least two turning maneuvers for traffic to use this turnaround and it is not recommended by staff. This concept moves the cul-de-sac one lot further north. This would allow landscaping and berming to take place between Rosewood Lane and Schmidt Lake Road to prevent traffic from having access to Schmidt Lake Road. If you have any questions or need any additional information concerning our meetings with the homeowners or the various alternatives being proposed, please let me know. FGM:kh attachments cc: Daniel L. Faulkner CIM CITY OF April 9, 1991 PLYMOUTR Mr. Bryan Sykora, President MEADOWS OF BASS LAKE HOMEOWNERS ASSOC. 4970 Quinwood Lane Plymouth, MN 55442 SUBJECT: REQUEST FOR CUL -DE -:-SAC AT ROSEWOOD LANE AT PROPOSED SCHMIDT LAKE ROAD CITY PROJECT NO. 011 Dear Mr. Sykora: On Tuesday, March 19, 1991, Jim Dvorak, the City's Consulting Engineer with Strgar-Roscoe-Fausch, and I met with Dave and Dawn Johnson, Dan and Rosemary Olson, and Mrs. Sykora to discuss the possibility of a permanent cul-de-sac at the south end of Rosewood Lane. The enclosed sketch of a cul-de-sac was reviewed by the group at the March 19, 1991 meeting and copies are being sent he front yard areas to all those in attendance. In order to minimize t oot raius ws used required ton the footrradius. Thisawould3bef the min mumar radius the rather a city would standard 41 consider for Rosewood Lane. As the sketch also indicates, there will be no room to extend the cul-de-sac further south into the Schmidt Lake Road right-of-way since an 8 foot wide trail is proposed along the north side of future Schmidt Lake Road. Schmidt Lake Road will also be widened in this area to create the necessary left turn lane for future Northwest Boulevard. Please note the presence of a raised median along Schmidt Lake Road, which would prevent any left turn movements between Schmidt Lake Road and Rosewood Lane if Rosewood Lane was connected to Schmidt Lake Road. I have also recently received the estimated construction cost to connect Rosewood Lane to Schmidt Lake Road ($3,500) and the cost to construct a permanent cul-de-sac on Rosewood Lake ($12,500). It would be my recommendation that the difference in these costs (9,000) should be assessed to the Meadows of Bass Lake Homeowners if the permanent cul-de-sac option is still requested. It is my understanding that the primary reason for requesting a, cul-de-sac on Rosewood Lane is to prevent possible cut through traffic after Schmidt Lake Road has been constructed. It is my opinion that •there would be a very limited amount of cut through traffic after all the current road improvements in the area are completed, i.e., Schmidt Lake Road, between Pineview Lane and Northwest Boulevard, and Northwest Boulevard south of Schmidt Lake Road. With the completion of Northwest Boulevard to the north, much of the traffic Gim fE0 07 ;.w P! ``t•:;:_ UL4 11 0ULEV^,RD PLYMOUTH. M!N'JESOTA 55447TELEPHONE 16 ,21, '550-50, Mr. Bryan Sykora April 9, 1991 ir Page Two currently coming from the north using Pineview would use the "arterial" street, Northwest Boulevard, rather than the "collector" street, Pineview Lane. In addition, with the median on Schmidt Lake Road preventing left turn movements, the only option for cut through would be for southbound to westbound traffic. In any case, these are items the homeowners should consider with respect to the $9,000 cost for the cul-de-sac construction. Lastly, at the March 19, 1991 meeting, the homeowners asked if there were any options to the 35 foot radius cul-de-sac. We indicated there are other ways to design for turn around traffic such as a "T" or "Hammerhead." We would strongly recommend against this type of solution as it would not yield acceptable results. The homeowners' lawns would be subject to vehicles driving on them if the properly designed cul-de-sac is not provided. i After the homeowners have had an opportunity to review the enclosed material, we would be happy to meet with you or the entire homeowner's association as so desired. If you have any immediate questions, please contact me at 550-5071. Sincerely, Daniel L. Faulkner, P.E. City Engineer DLF/do enclosures cc: Fred G. Moore, Director of Public Works Jim Dvorak, Strgar-Roscoe-Fausch, Inc. Dave and Dawn Johnson 4950 Rosewood Lane Plymouth, MN 55442 Dan and Rosemary Olson 4945 Rosewood Lane Plymouth, MN 55442 CSM FEB 07'92 January 8, 1992 Mr. Bryan Sykora, President MEADOWS OF BASS LAKE HOMEOWNERS ASSOC. 4970 Quinwood Lane Plymouth, MN 55442 SUBJECT: REQUEST FOR CUL-DE-SAC AT ROSEWOOD LANE AT PROPOSED SCHMIDT LAKE ROAD CITY PROJECT NO. 011 Dear Mr. Sykora: Now that the Northwest Boulevard alignment has been established, the City's consulting engineers are proceeding with the final design for Schmidt Lake Road ^ from Pineview Lane west to Northwest Boulevard and Northwest Boulevard south to 45th Avenue. As part of the Schmidt Lake Road design, the question of cul-de- sacing Rosewood Lane at Schmidt Lake Road needs to be answered. As you may recall I had previously sent you a letter dated April 9, 1991 indicating the additional costs for constructing a cul-de-sac in lieu of an intersection at Rosewood Lane and Schmidt Lake Road. As I previously indicated I would recommend that the estimated cost difference of $9,000 should be assessed against The Meadows of Bass Lake Homeowners if the permanent cul-de-sac option was requested. In my previous letter I also indicate reasons why I do not feel a cul-de-sac is necessary to prevent potential cut -through traffic. If you and/or your homeowners would like to discuss these issues further, I would be happy to coordinate a meeting. Please let me know the homeowner's position on the Rosewood Lake cul-de-sac issue at your earliest convenience. I am enclosing a copy of my April 9, 1991 letter to you for your reference. I can be reached at 550-5071. Sincerely, Daniel L. Faulkner, P.E. City Engineer DLF:kh enclosure cc: Fred G. Moore, Director of Public Works Jim Dvorak STRGAR-ROSCOE-FAUSCH, INC. Suite 150 One Carlson Parkway North Plymouth, MN 55447 CSM FES 07'92 3400 PLYMOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 550-5000 w ' I �`— �-- cz� 0LA FEB '92 I � o o I Z N FEB '92 I � o o I 1 00 y o 0 0 0— 1L J I CIM EB07192 7'92 I 9 L o . 0 % M 4 -I 3z w 2N I CIM EB07192 7'92 I 9 L o . 0 Mr. Bryan Sykora, President THE MEADOWS OF BASS LAKE HOMEOWNER'S ASSOCIATION 4970 Quinwood Lane Plymouth, MN 55442 SUBJECT: REQUEST FOR CUL-DE-SAC AT'ROSEWOOD LANE AND PROPOSED SCHMIDT LAKE ROAD CITY PROJECT NO. 011 Dear Mr. Sykora: As discussed at our January 28, 1992 meeting, I am enclosing a copy of four alternates and their respective costs for the intersection of Rosewood Lane and proposed Schmidt Lake Road. The alternates along with their estimated costs are listed below: 1. "Preferred Alternative" (Connection to Schmidt Lake Road) Estimated cost - $3,500 2. Concept "A" (Cul-de-sac at north right of way at Schmidt Lake Road) Estimated cost - $12,500 3. Concept "B" ("T" or "Hammerhead" at five feet north of north right of way of Schmidt Lake Road) Estimated cost - $8,000. 4. Concept "C" (Cul-de-sac shifted to north lot line) Estimated cost - $18,000. As I have previously indicated, it would be the staff's recommendation that the difference in cost between the "Preferred Alternative" and concept "A", "B", or "C" be paid by The Meadows of Bass Lake homeowners. The staff would also recommend against Concept "B" the hammerhead turnaround design asp this would not adequately provide for turnaround traffic. In addition, any right-of-way and construction easements needed to construct the improvement would be dedicated to the City at no cost. I -should also clarify Concept "A" which we previously indicated would be acceptable to staff, even though it has a substandard radius of 35 feet versus the standard of 41 feet. As we discussed at our January 28 meeting, looking at the preliminary concept plan at that time, it appeared the cul-de-sac could be constructed. s=lightly further to the south by moving the proposed trail to a location adjacent to the back of the north curb line along Schmidt Lake Road. Now that the final survey work has been completed and the location of proposed Schmidt Lake Road SIM FEB 0 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 Mr. Bryan Sykora, President February 4, 1992 Page Two has been determined, there is no additional space to move Rosewood Lane south, even with the proposed trail located adjacent to the Schmidt Lake Road curb line. As the drawing indicates, the cul-de-sac continues to cut across the driveways of each of the southernmost lots on Rosewood Lane. As we have indicated, it is our intent to take this issue of the Rosewood Lane/Schmidt Lake Road intersection to the City Council to be heard at their February 24, 1992 meeting. My deadline for including information which goes to the Council prior to their meeting is Wednesday, February 19. If your homeowner's association can consider this matter prior to February 19, I would be happy to incorporate any written material you wish the Council to consider into my overall agenda item. If you have any questions or need clarification, please contact me at 550-5071. Sincerely, Daniel L. Faulkner, P.E. City Engineer DLF:kh enclosures cc: Fred G. Moore, Director of Public Works James G. Willis City Manager CIM Fm0 7 '92 SHINGLE CREEK WATERSHED MANAGEMENT COMMISSION 3030 Harbor Lane. Suite 100 • Plymouth, MN 55447 Telephone (612) 553-1144 Fax (612) 553-9326 MINUTES December 12, 19 91 A meeting of the Shingle Creek Watershed Management Commission was called to order by Chairman Fred Moore on Thursday, December 12, 1991, at 12:50 p.m. at the Saint Andrews Club, 8700 Edinbrook Crossing, Brooklyn Park, MN. Present were: Mark Maloney, Brooklyn Center; Gary Brown, Brooklyn Park; Bill Monk, Crystal; Gerry Butcher, Maple Grove; Les Degner, Minneapolis (non-voting); Fred Moore, Plymouth; Dale Claridge, JMM; Curt Pearson, attorney; and Judie Anderson, recording secretary. I. Minutes. Monk moved and Brown seconded a motion to approve the minutes of the November 14, 1991 meeting. Motion carried. II. Treasurer's Report. Maloney moved and Monk seconded a motion to approve the Treasurer's Report. Motion carried. III. Approval of Claims. Brown moved and Monk seconded $4,840.87. The claims were approved Brown, Monk, Butcher, and Moore; nay Hope, Osseo, and Robbinsdale. IV. Correspondence. a motion to approve claims totaling by roll call vote: ayes - Maloney, s - none; absent - Minneapolis, New A. The Commissioners reviewed the Communications Log. Re ground- water remediation at the Target site in Crystal, Monk will send data to Claridge. B. The Commissioners received copies of an article which appeared in the December 11 edition of the Star Tribune concerning Metropolitan Council's bid for control of water planning and management in the seven county metro area. Anderson will distribute copies of "Metropolitan Area Water Supply: A Plan for Action," which was prepared for the Minnesota Legislature by Met Council. The Commissioners also received a copy of a "Legislative Con- tact Alert" from the Association of Metropolitan Municipalities. It outlined concerns which AMM has re options being considered in the Plan. Pearson BROOKLYN CENTER • BROOKLYN PARK . CRYSTAL • MAPLE GROVE • MINNEAPOLIS • NEW HOPE • OSSEO • PLYMOUTH • ROBBINSDALE CIM FEB 0 7 '92 SCWMC Minutes December 12, 1991 page 2 advised the Commissioners that they may comment until December 27. It was noted that the Met Council should be made aware of the cooperative inter- connection of the adjoining communities in this watershed. V. Proiect Reviews. There were no projects. VI. Other Business. A. Solid Waste Transfer Station. Claridge distributed copies of his report of the year's monitoring results from the Solid Waste Transfer Station, Brooklyn Park, including a draft letter to Hennepin County notify- ing them of the Commission's approval to reduce sampling requirements from monthly to quarterly. He will revise the letter to express the ConLTdssion- ers' concerns re quick reporting if groundwater contamination is detected during sampling analysis. B. Twin Lakes/Ryan Lake Outlet Improvements. Claridge is awaiting comment from Robbinsdale's City Engineer re his report on this project. C. Side Slope Design for Stormwater Treatment Ponds. Pearson and Claridge are proceeding with work to draft suggested standards. D. Wetland Conservation Act of 1991. The Commissioners received copies of a memo from JMM summarizing this legislation. Monk moved and Brown seconded a motion stating that the Commission will act as the LGU (local governmental unit) to administer the Act unless member cities adopt resolutions taking on this responsibility prior to January 1, 1992. Re- sultant standard wetland review costs will be assessed as currently done; unusual costs will be billed back to the member cities. Motion carried. Pearson will notify BWSR of this action. Moore will inform the member cities of the requirement. E. Interest Proposals. Monk reported that the Committee has re- viewed all of 6 -he proposals submitte3 and recommended that the Commission retain the services of JMM and Curt Pearson for two more years. Monk moved and Brown seconded a motion to of firm the recommendation of the committee and directing Anderson to -write letters to the interested firms, recognizing the high quality of the proposals submitted and thanking them for their interest. Motion carried. Pearson will determine if the Com- mission must notify BWSR of this action. [Moore departed 1:35. Monk assumed the Chair.] F. Hennepin County Ground Water Plan. Monk also made the Commissioners aware of this Plan, developed by the Hennepin Conservation District, to protect ground water resources in the County. It discusses various land use issues. Anderson will distribute copies to the Commis- sioners. cim f EB 0 7 '9x SCWMC Minutes December 12, 1991 page 3 There being no further business before the Commission, Brown moved and Butcher seconded a motion to adjourn. Motion carried. The meeting was adjourned at 1:50 p.m. Respectfully submitted, JL'-�- �CL p 67� Judie A. Anderson Recording Secretary JAA:tim ciM FEB 07'92 EXECUTIVE SECRETARY Judie Anderson 3030 Harbor Lane Plymouth, MN 55447 Phone 6121553-1144 elm creek Watershed Management Commission TECHNICAL ADVISOR Hennepin Conservation District 12450 Wayzata Bouievard MlnnetonKa. MN 55343 Phone 612*544-8572 Minutes December ll, 1991 Lob I. The regular monthly meeting of the Elm Creek Watershed Management Commission was called to order at 3:15 p.m., Wednesday, December 11, 1991, at Plymouth City Hall, Plymouth, MN, by Chairman Fred Moore. Those present were: Jack Bittle, Champlin; Robert Derus and Howard Schleif, Corcoran; Steve Peaslee, Hassan; Ken Ashfeld, Maple Grove; Larry Elwell, Medina; Fred Moore, Plymouth; Leon Zeug, HCD; and Judie Anderson, Executive Secretary. II. Ashfeld moved and Bittle seconded a motion to approve the minutes of the November 13, 1991 meeting. Motion carried. [The minutes were later corrected to indicate approval of the October 9 minutes.] III. Derus moved and Ashfeld seconded a motion to approve the Treasur- er's Report and pay the bills. Motion carried. Invoices for 1992 dues will be mailed to the member communities this week. IV. Reports from the District Office. A. Water Ouality Monitoring'. A draft of the 1991 Water Quality Report will be available for review and comment at the January meeting. B. Wetlands Mapping. BWSR is accepting comments on the interim rules for wetland regulation. (Copies of the first draft have been mailed to the Commissioners.) HCD will receive corrected federal wetland maps soon. With these rules and maps, the Commission can proceed to explore which wetlands are eligible for preservation under the permanent rules. C. Inclusion of Exempt Areas. . Zeug will arrange a meeting with the affected communities to discuss alternatives for inclusion in a local water management organization. V. Appointments to the Commission. Anderson has notified the member communities that appointments to the Commission must be made in the coming month. CIM FEB 0 7 '92 Minutes December 11, 1991 page 2 VI. Proiect Reviews. A. 86-037 Joe Raskob, Medina. No information. B. 88-017 Gerald Dykhoff, Medina. No information. C. 91-005 Veit Contracting, Hassan. No information. D. 91-015 Northdale Industrial Park, Dayton. HCD recommended ap- proval of the plan as submitted. Derus moved and Elwell seconded a motion to approve the recommendation of the District Of fice. Motion carried. E. 91-017 Thomas Hill Addition, Hassan. Insufficient information. F. 91-022 Corcoran Lions Club, Corcoran. The Club wishes to im- prove stormwater drainage on their site by diverting runof f f rom the south half of the site to the north. Derus moved and Elwell seconded a motion to approve a diversion project subject to addressing Maple Grove's concerns as they relate to the Commission's water quality guidelines for Cook Lake in that community. Motion carried. V.U. Other Business. A. Property in Designated Floodplain. Derus distributed a memo re communities' responsibility to notify property owners that their property is located all or partially in a floodplain. After discussion, no action was taken. B. Interim Wetland Regulations. Moore moved and Bittle seconded a motion that the Commission will accept the responsibility for administering the interim provisions of the Wetland Conservation Act as the LGU (local governmental unit) unless the individual member cities/townships accept that responsibility prior to January 1, 1992. Motion carried. Anderson will notify the Board of Water and Soil Resources of this action. There being no further business before the Commission, the meeting was adjourned at 4:30 p.m. Respectfully submitted, Judie A. Anderson Executive Secretary JAA:tim CIM FEB 0 7 'g7- H H H H 4 z O Q+ H \ H ri UzM WO\ III H 04 zH '4 �+ 9 O HH a to \ V) N H r•1 � O � F H }1 to N H H s � r tt7t0N01q'CTfrr W anatoOtDNq'ar rIOMrOMv CDGDto rCOMtnN Nto N r♦ qw NU)torN M rOCD Mr ri to NCflMr♦ C)1 q'N0 ri r♦ N q' to ra NCDe-IrINOMOOMO�-IOOOOrI N,-4 V r4OM VWI-1 N N r♦ r r to q' rl 01 to Ro r ri N co OONNrICT1t+)000WMCI)OtoOq'tA CDNMOIAOM vww MCDrM r-Ir•tt0 N I-Im MOOMN r rt7f0 M co r4 r0•1 m M to r•1 OD M q' Q N ra r•iHONOOriMOriOri000r•Ir•1 OriMmvom Oq'O Mv CN McoMri N Nq'M N M N ri Cd a z a• a z aHM= W W RiRiH HHHzozE-4 axaxwwt,uaa •• •• •• ••MO W�a H W I I A:WHHUUxx •• z o z� H H w M H H U U W HN DDS. ACdwwwH GLla�aa AqcgC]DDDxm wwww p� zz0,D rnrnrnrn r)r>HHao,t)t)nc")tn rI v U 41 " ro ro x a �+ .y a, 0) U " a� ro .0 • a 4J a ri �t O O tJ+ U C m H I 4.)roQ) r+ a 0(ro 4.)a tT N O R ro d •r,aAro ri v 4.) ri Of 'i7•rl �'soro�ro" •.1 CCIm V O U R a QQ" •.1 •rl tT 8 U Z rH-I r•I 0 9) v i -1 -4 " O b i � r'ti•1 � ?� vi ! ami v tr �� " 9: AA C.R O ro m j ro b.i dM � S i) 4) ri " U j o 4 4)29 05 °5 ro o a it D 1 " 1) W r I r•1 Q) O C 044 O.-IUrUO ww"a um romo H rt o+ b+N w.t z " w " A CIM FEB u 7 '92 to to O H U w E-0 z H o z H EA °i a H zHw t��Fy�H�� ai . to UH ►44 Q+_ �a tozapHWaaj Ga, i.00t14 o 7 5), HHP A rI v U 41 " ro ro x a �+ .y a, 0) U " a� ro .0 • a 4J a ri �t O O tJ+ U C m H I 4.)roQ) r+ a 0(ro 4.)a tT N O R ro d •r,aAro ri v 4.) ri Of 'i7•rl �'soro�ro" •.1 CCIm V O U R a QQ" •.1 •rl tT 8 U Z rH-I r•I 0 9) v i -1 -4 " O b i � r'ti•1 � ?� vi ! ami v tr �� " 9: AA C.R O ro m j ro b.i dM � S i) 4) ri " U j o 4 4)29 05 °5 ro o a it D 1 " 1) W r I r•1 Q) O C 044 O.-IUrUO ww"a um romo H rt o+ b+N w.t z " w " A CIM FEB u 7 '92 to to O H U w BUILDING DIVISION PERMITS 550 500 450 400 350 300 250 200 150 100 50 0 1989 1990 1991 TOTAL PERMITS ISSUED JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC MONTHS CITY OF PLYMOUTH BUILDING DIVISION TOTAL PERMITS ISSUED YEAR '' 1989 1990 1991 JAN 198 304 250 FEB 218 233 256 MAR 282 30'6 276 APR 377 346 469 MAY 494 484 449 JUN 508 450 516 JUL 422 459 489 AUG 500 475 468 SEP 412 378 474 OCT 461 386 491 NOV 269 393 289 DEC 227 264 320 TOTAL 4368 4478 4747 BPTOT.wkt CIM !� r-Ilnl0D7H toN01lOt0N V' ODM 'z, Olr-1'I rlC7'I Cr)e1 NCrI N O � N H r -I H U H a� (a�y zo 1c I� Ir V' Icl:,) o o0 H Ri n H N .--I V' N N r—i ch N SOU H H acna w > a+ (3) -w i co r- i c,4 C> r- kO A N Vv o O H 00 C4 -4 'i N C-4 cn H 1 -4 -4 -4 -4 rl H H O U�H a03 Hzz o�aw a� awwL)Ow0 a V) 0 z 0 P a 'r 6M FEB C, 7 t�..� 11 Q 0 z O z O Q4 N� LO O 0 O 0 O LCA O Ln O d- d- n n N N CIM FEB 0 7 '92 V) z O H V �1 M� TW VJ a r -i F� Q 0 z O z O Q4 N� LO O 0 O 0 O LCA O Ln O d- d- n n N N CIM FEB 0 7 '92 �E_-1 COMPARISON OF PLANNING APPLICATION VOLUME BY TYPE The following figures represent the number of Planning Applications received and in process in the Planning Department for the month of: DECEMBER 1991 TYPE OF APPLICATION THIS YEAR TO THIS MONTH LAST YEAR MONTH DATE LAST YEAR TO DATE Conditional Use Permits & Amend. 0 37 4 48 PUD/CUP Amendment 0 23 0 11 Lot Division/Consolidation 1 10 1 17 Rezoning 0 11 0 22 Site Plan (Council) 0 19 0 17 Site Plan (Adm. Appr.) 0 2 0 4 Site Plan Amendment (Council) 1 10 0 7 Site Plan Amendment (Adm. Appr.) 1 13 0 1 Sketch Plan 0 0 0 0 Preliminary Plat 0 12 0 21 Final Plat 1 19 0 17 PUD Concept Plan 0 1 1 7 PUD Preliminary Plan & Amendments 0 8 0 7 PUD Final Plan & Amendments 0 20 0 13 Variance 1 21 1 31 Land Use Guide Plan Amendment 0 4 1 4 Comprehensive Plan Amendment 0 0 0 1 Other 4 33 0 10 TOTAL 9 8 238 243 CIM FEB 0 7'92 CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55.447 DATE: February 7, 1992 TO: Councilmemberv�J�oy Tierney FROM: Helen LaFave,' Communications Coordinator SUBJECT: 24-HOUR CUSTOMER SERVICE LINE In the February issue of the Plymouth News, we ran an article about the February 10 Charter Commission meeting. In it we invited residents to attend the meeting to voice their concerns or, if they were unable to attend, to leave their comments on the 24 -Hour Customer Service Line. This morning I found three calls on the Customer Service Line relating to this. They are: 1. Jenny Martin called in to say she was unable to attend the Charter Commission meeting. She voiced her opinion that Plymouth should have a charter and hopes that the Commission will proceed in that direction. 2. Bob Mueller, 4612 Rosewood Lane, called to say -that he believes it is important that Plymouth adopt a ward system so that representation is by ward on the City Council. 3. A caller who did not leave her name, said that she feels strongly that the City of Plymouth have a charter drawn up that specifies such things as when elections will be held, the length of terms, and items that need to have referendums. As other calls come in, I will relay them to you by memo. HL:kec CIM FEB07'92 CUSTOMER SERVICE LINE February 7, 1992 JENNY MARTIN COMMENT: Caller is unable to attend the Charter Commission meeting of February 10. She called in her comment that she believes that Plymouth should have a charter and hopes that the Commission will proceed in that direction. cim FEB 07'92 Nmw CUSTOMER SERVICE LINE February 7, 1992 COMMENT: Caller believes that Plymouth should adopt a ward system so that representation is by ward on the City Council. He noted he was not prepared to comment on what other changes may be appropriate, but that he did feel strongly that a ward system is mandatory. CIM FEB 0 7 '92 CUSTOMER SERVICE LINE February 7, 1992 ANONYMOUS COMMENT: Caller felt strongly that it is imperative that the City of Plymouth have a charter drawn up that specifies such things as when elections will be held, the length of term, and items that need to have referendums. Cim FEB 0 7 '92 Plymouth Middle School 10011 36th Avenue North Plymouth, Minnesota 55441 612-544-9147 Elizabeth A. PawUtschck, Ph.D. Principal January 30, 1992 City Council City of Plymouth 3400 Plymouth Boulevard Plymouth MN 55447 Dear Members of the City Council: We wish to inform you of the splendid service that Stan Scofield, Plymouth Fire Inspector, did for us at Plymouth Middle School. Stan showed us a video tape on the use of fire extinguishers and then had a "hands-on" demonstration on their use. This was all done with great professionalism and good humor. The staff will now be able to handle small fire emergencies with more knowledge. We do appreciate the aid and assistance of your public service employees to the students and staff at Plymouth Middle School. Sincerely yours, Dr Elizabeth A. Pawlitschek Principal cf CIM FEB 0 7'92 CIM FEB 0 7'92 �: G b Jan. 24, 1992 To whom it may concern: I am writing to say thank you to Sgt. Rogers of the Plymouth police department. On Jan. 23'my daughter had her purse stolen while visiting her brother at his apartment building in Plymouth. Sgt. Rogers came to investigate. He was so kind, so helpful, so nice, so thorough that I feel he deserves a special word of appreciation. I had never before had a personal contact with a law enforcement officer and admit to a stereotyped opinion. Sgt. Rogers -has certainly changed that opinion. This was a traumatic ordeal for both my children and me but Sgt. Rogers made us all feel confident that matters would be handled. I'm sure you receive many negative comments from irate citizens but I just want to pass along a positive remark about wonderful one of your staff was in doing his job. Sincerely, ( _ Sandra Bergstrom am FEB 0 7'92 DATE: 2/3/92 TO: Jim Willis/City Manager RE: PUBLIC SAFETY DEPARTMENT FROM: Kim Bergman on behalf of the City Council Please see attached letter of thanks from Muriel VantHull, Plymouth resident. On behalf of the City Council we would like to thank Public Safety for this " JOB WELL DONE." I personaly have been extremely proud of the professionalism of Public Safety and look forward to the "bragging rights" they provide us as a council. V CIM FEB 0 7'92 January 23, 1992 Mayor Kim Bergman City of Plymouth 3400 Plymouth boulevard Flymouth, Minnesota 55447 Dear l;ayor Bergman, I am writing you to make you aware of the superb job your Departments of Fire and Police are doing for our city. The house next to me burned Monday, ATuary 13th. I was called on the phone, the Police were at my door, and I was guided quickly from my home to the ambulance so I could stay warm. There were many fire rigs there, and the way they performed their ,jobs was both admirable and professional. They were caring enough to protect everu_thing of value with plastic so as little damage as possible would be done. They stayed on the scene until there was absolutely no danger of a reoccurence. They should be commended for the great ,job they did. We are lucky to have them, and I am deeply grateful. by hat's off to your crews. Sincerely, ji�� U cc: Dave Burke i � -, k Q - I :;•tip CSM FEB 0 7 'B2 February 4, 1992 Mr. and Mrs. Roger Vrieze 17135 Old Rockford Road Plymouth, MN 55446 Dear Mr. and Mrs. Vrieze: I am sorry! CITY OF PLYMOUTH \d a I misread your letter of January 28 and thought you were addressing the Lowry Hills Development on the north side of County Road 9 east of Holly Lane. Chuck Dillerud, our Community Development Director, pointed out my error Monday afternoon, and I sought to clarify the matter at the Council meeting Monday evening. Mr. Gary Schultz appeared at the Council meeting and spoke to your concerns. The Council also had the benefit of the minutes from the Planning Commission at which you spoke. Following discussion on the proposed plat, the Council approved the Residential Planned Unit Development (RPUD) concept plan, preliminary plan/plat, conditional use permit and rezoning for the Holly Creek Plat. The proposed pond in the northwest portion of the plat should not affect either the overall water level in the marsh area or the drainage with respect to your plat. It is some distance away from your evergreen trees and should not have any affect upon them. The natural drainage in this area is from the north to the south and then easterly through Plymouth Creek. The proposed development should not alter that drainage pattern. The Council did authorize the developer to have side yard setbacks of 10 feet on nine of the lots in the development. On the attached drawing of the plat, I have highlighted the lots where this side yard setback variance has been authorized. Again, please accept my apologies for the confusion in my first letter. In any event, Mr. Dillerud would be pleased to meet with you to further answer any questions you may have with respect to the Holly Creek plat. Yours truly, Cja\,es G. Willis Cit Manager cc: Mayor & City Council Chuck Dillerud,.Planning & Community Development Director 3400 PLYMOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 550-5000 CIM FEB 0? X92 January 31, 1992 Mr. & Mrs. Roger Vrieze 17135 Old Rockford Road Plymouth, MIST 55446 Dear Mr. & Mrs. Vrieze: Mayor Bergman has asked that I respond to your letter of January 28 regarding the Golfview Estates proposed development. This item is not scheduled for the February 3 City Council meeting. I anticipate that it will be on the Council agenda February 24. In the meantime, I invite you to contact Mr. Chuck Dillerud, Director of Planning and Community Development, in order that you can become fully acquainted with the details of the final plat. He will also be able to respond to your concerns with respect to the impact of the development on your property. If after your meeting with Mr. Dillerud you continue to have questions or concerns with regard to the development, I invite you to bring them to the attention of the City Council either by written communication or in person at the February 24 meeting. Yours truly, j-Ja'4ies G. Willis Manager JW:kec cc: Mayor & City Council Chuck Dillerud, Director of Planning & Community Development CIM �aN 31'92 3400 PLYMOU T H BO U. L. EVA RC Psi k4i--)1;TH. 1!= NN F.:SOTA 55d4 r. T F i EPH;ONE 'e, 12) 550.5000 CIM FEB 0 7 '92 ck- 17135 Old Rockford Road Plymouth, I. -In. 55446 January 28, 1992 Mr. Kim Bergman Plymouth City Hall 3400 Plymouth Boulevard Plymouth, Mn. 55447 Dear Mr. Bergman: We are writing you as the owners of the property at 17135 Old Rockford Road. The property directly to our east will be developed soon. That property goes along Rockford Road between what would be Holly Lane if it existed and Dunkirk Lane. The details of this develop- ment have been proceeding very quickly and we do not feel that our concerns have been adequately answered by the development plan. Unfortunately, we will be on vaca- tion on Feb. 3rd when this issue goes before the city council. We, therefore, would like to state our concerns to you in the hope that you will broach these issues in our absence. Our first concern is about a pond that is in the plan directly adjacent to Rockford Road and our property line on the east. The way in which the developers are planning to divert the water in the area could adversely affect a large row of 30-40 ft. evergreens which are the on that corner of our property. The natural drainage for several years has been to the back of our property and into a pond on our east and south edge. The culvert taking the run-off from Holly Lane on the north, sends that water through our property and feeds that pond. Our other concern is about the rezoning to setbacks of 10 ft. between the house and lot lines. We moved here two years ago in January and at that time this area was in no immediate danger of being developed. Since that time, we have willingly paid for water and sewer, because of the Kimberly Lane school to our west. We have a nice walkout rambler with a•lovely view of the wetlands. It seems like these homes will look very crowded in an area of what should be natural beauty. We understand Cc44 Fin 0 712 CMM SAN 3 ''92 A the Lowry Hill development%cross the street will have 15 ft. sideyards, such.as most of Plymouth at this time. We were at the planning meeting last week for'this deve- lopment and it seems it was approved with very few stipu- lations as to how the developers were going to go about making this an area of quality homesites, which Plymouth would be proud of. We have been homeowners in Plymouth for 14 years and would appreciate any assistance you could give us in making our feelings known at the Feb. 3rd City Council meeting. Our Thanks, j Roger and Linda Vrieze elm SAN 31 * DATE: February 3, 1992 TO: Mayor/Council/Manager FROM: Councilmember Tierney RE: Councilmember Vasiliou's Memo of January 17, 1992 Please review the letters to the editor that the Wayzata/Plymouth Area League of Women Voters submitted to the Sun Sailor Newspaper this past July and August. I find no "mis—information" in these letters as stated by Councilmember Vasiliou. If you dog please advise accordingly. U �0 GIM FM C 7 `'�, THE LEAGUE OF WOMEN VOTER t WAYZATA/PLYMOUTH AREA LETTER TO THE EDITOR JULY 30, 1991 FOR IMMEDIATE RELEASE The information that has been seen in print about the upcoming referendum in Plymouth has been incomplete and confusing. To help citizens make their decision wisely, the Leagues of Women Voters of Wayzata/Plymouth Area and Crystal/New Hope/East Plymouth want voters to know the following: The controversy started when the City Council in a 3-2 vote decided to move from odd -year to even -year elections. In doing so the council members lengthened their terms of office by one year each. Even -year city council elections are included with the elections already being held, thus reducing the costs to the Plymouth taxpayer. The two council members voting against this were opposed to lengthening their own term of office and felt the odd/even issue had not been studied. Odd -year elections draw attention to city issues. They stand by themselves and get media attention. They also usually have low voter turnout unless there is a controversial issue. Even -year elections have a much larger voter turn out. But, because media coverage is divided among many elections, city contests attract little press and little interest. This means there is a less informed electorate. That tends to favor incumbents. Many people tend not to vote on the city council and judical ballots because they feel they are not informed. A YES vote in the referendum means that you agree with the majority on the city council, that you want even -year elections and agree that current council members terms should be lengthened by one year. A NO vote means that you agree with the minority on city council, that you want to continue with odd -year elections and do not want seated council members to lengthen.their own term of office by one year - We respectfully ask you to read your ballot carefully. Be sure to sign the ballot and have it witnessed (signed) by any registered voter of Hennepin County. Ballots not properly signed and witnessed will not be counted. Eydie Kargas and -Lois Klobuchar LWV WAYZATA/PLYMOUTH AREA Gail Perusse LWV CRYSTAL/NEW HOPE/EAST PLYMOUTH Contact Person Eydie Kargas 473-8610 CIM RB 0 7 '92 1991 of Bloomington L. off ersj(ts, * �vlew- :.on election Pfdito seen lnpr4nt.aboutth6,ilpcoAffig.<�•�'..�, .,qendumJn 'Plyjnouthqjas tends= t .,-�.en Incpmplete-aind.c'onfusing -pe Mlel citizens. - ' * ': e*ns.niak6Uie*lr-'dpii.-'r----fK I;'; ZkPlymouth tqkn o w jaCr#te'How.qcoir Y y Se:*oej,, twthe,V YMOUP-1-CRY Cbun6il.a :decided -.to .4 Yearte:eyeny&-&.ej6c6ofisIfi'd ingso e coun their tering •office ear�'&&.% Ev ye.pjqe'.y -Y .time with, -"elections -1, az:e:inc - uded with'the *,:-and --do'not elections'---'�lr6ad - y--- being - held, '-members to :�Jhus r6chl --costs cmg.the--cos to the terrn§ of offi - taXPaYer.'.-..The-• ..t"--- .: We..respe counca,.members.:vbtihg,agaimt---.-:.�read;�'-Ydu-..b weJ length 6 ,sqmvto sign -rn ofo'flen*fid f6lt;:d/&eiiisdehad- n -reg;sW Od9'year elecfi6jLj drawat=' 'signedd '- -..,' -41wtint0A'toci ��!4 santbY�ev� ' ted: ap,tentidnAY have IWayzaowvoter turnout unless there is: Of.4 .a controversial isS*u6.-E!;v'en 61eq, tio''ri §*,-. have ".. a,voters;;turn .m 1, uch'.� Oue-.-'. BuL 'among inahy elections; city con= - UM FEB C 7 : 2 August 8, 1991 Editor Plymouth Sun Sailor 464 2nd Street Excelsior, Minn. 55331 Dear Editor: W's would like to provide additional information relating to the Plymouth referendum. This 'special referendum allows voters to decide whether to change the time of voting from odd to even years by extending the terms of the current mayor and council members. The League of Minnesota Cities states the following: Arguments for odd year voting. "Those who favor a separate election argue that (1) voters are likely to be better informed on city candidates and issues; (2) focusing attention on municipal Problems is much easier when the city elec- tion is held separately; (3) consolidated elections may encourage partianship at the local level;" Arguments against odd year voting. "Those who.favor combining the city election with state and national electiori, argue that (1) there will be a much greater Participation -in city elections by the voters; and (2) the expense of conducting city elections will be substantially reduced. The smaller the turnout and the smaller the interest at separate city elections, the stronger the argument for the combined'election--and vice versa." (That is to say, the larger the turnout, the larger the interest in separate city elections; therefore, the stronger the argument for odd year elections.). Commentary. "Since arguments for separating local and state - national elections seem stronger in larger cities, which also tend to be the home rule charter cities, the model suggests the odd -year date. The statutory code for cities without home rule charters uses even - year elections as the standard pattern with an odd - year option, but these cities typically are small." OM .FEB 0 7'92 -2 - For purposes of comparison, the table be_=a; s;xws the municipal election year for the largest cities in and some nearby suburbs. Largest Cities of Minnesota 1. Minneapolis 368, Odd 2, St, Paul 272,c'-=5 Odd 3. Bloomington 86,_ Odd 4, Duluth 85, 4.3 Odd 5. Rochester 70.7W5 Annual 6. Brooklyn Park 56, --E_ Ewen 7. Coon Rapids 52,c,'= Annual 8. Burnsville 5i, Even 9. Plymouth 50,8 To be determined 10. St, Cloud 48,8t� Odd 11. Minnetonka T 71) 48.- Odd 12. Eagan 47, 4(-T'3 Odd 13. Edina 46,0:'D Ewen 14. St. Louis Park 43,7 Odd Neighboring Cities Eden Prairie 39,3C' Even Maple Grove 39, 0(:-'--* Ewen Crystal 24, gar Odd New Hope 22, OCt; � Eren Golden --Valley 21, OCIL Odd Wayzata 3, 7CCE., 06& iayjntw( The League of Women Voters hopes that the -motion iron the League of Minnesota Cities and our resea"-=r=•?- voters make an informed decision. U1.- j Sincerely, Eydie Karg�s, icry fiiernsy PlynouthbWzv�-----Z- 10ague of Women Voters Lb , CIM FEB 0 7 `92 �►-?-kW*Uth Si J • lar- wed., Aug, 21, 19s1• , ' .. ... •t-0fTeYi'L?'• -- _ J'x•.H:�vw4::.Y:::S. �,„�,iai:•: .:-�. � •' �.. - _ _. _ , uments:. for, yFAf,-,d_. -;:v.'!eAa!k•7. {{,,' • •a f_�.l r.1'`-' �'" ,:-,, :: F:a,,;,r:1�: ter`: ;',i �'t':. ';�.' . �. , we %e %'7 it G c It :.Nr�ear.chS. arige :Gr:= :e nts: To the r: a ov r The ' P =. edi>A lylnolith/VV Y� C1ty:. ..;.' me League of. Women :Voters=irinesota: [LVW] would like to.provide ad- stagy information relating to ;,. isso.u.s: .Formor: s� coun r: ditional referendum.:that-., m�nnesotas?. �� '-in;ls coa g .. TOW the Plymouth" decide whether. `• ' cc�ues;; Estimate: allows voters to j ,: •: : h :y; ;% ; _: ,• :: ;.. �4� NovJOdd e time : of :voting , �„iW;; Yes, 19 14 ! ? x r t o :change th ea olis `r :: -.... fro odd to evenyearstiy'exten= 1Vlinn,<:�p�., :,�;•:�,'�,' . g the terms of the . current'r _, i'�' ', NoaJoda mayor an corm mem ;_-t;�Paul' ''S' L.T T==:t' '�.y.i,,• .L rte,. The, League' ° of -1Vlinnesotaj k•:. ' G�ties [LMC] _ '.states.;:_ the X:;' : •3.'..,::'>•:: : :; : 4 �' riovJoda ' $lOOIrilIItO�1 i 86,335,y Charter, Yes, .. ,� following:''=. • Fodd -year voting. �. _:. :. -•_ o who favor a: separaie : <, •,w. ' .. ':.� _;,::,� _ �4 rtovJoda '• ` ,85,498 `Charter Yes, 5 '10 election a that 1) voteis are: 11u_ lu=' _�• _ :': - ;,:' - y better. lnfoi-m . : •,.Y.. �:..:' �• 'f:� i.:: y.:.: J.�: . ? .�jn:fi'_ .>rtay�<.: ^^'�• .LLiil� city candi ,issaes,;:2)' k Neste'" 70 Z'5:� focusing attention on inimicipal Roc :..-•' : �• _ problems is inilch;easier, :�J ;: ; _._;, s;`. ; :::,- ;,;�, .: Yes,', . '7 ` 914 ` Nov/Even the city election. r-ys::'helci +- `rookl Part - - consolidated_ =::r ;3'n:,.. elections may encourage �' ~ harter Yes, 3 5_ & 2 . !Annual sanshi ai the local level." Coon Rapids .s2;97s ' ;,.,. Against Year voting`• ="� ;::� .�• ' ::was.• :: = :.,, ,.'... . Ag st odd- a"; `_ >r• : t . :�_ :. �,� . , . . ,I me OSe Who favor. Comb-ln1n : ys: :5 ?/4 NovJEven theelection with' state 'and $te slias; .statutory No ` _ national election argue: that .l) Will be a much:- ter t., ._ ,— •::r .. •:�w•: No 5,_.. ?J4 NovJEve there elections by ' p1 out ,sae state tion in city : s 3'm0 the voters-, and 2) the el tlons'nll ; ..; :-`;_.'". ._4, Yes;4 tY 1;114:NovJUdd conducting city �� St aCloud`; ,tg�t2s': c SUbstanh My s s Ttie smaller••the 1airC►outi.• .:.... ,•::. .Ye..4: y4 :. 'NovJOdd the smaller the interest at . iViiulaetonka': '' 4as7o` Charter separate city elections" ' the , ,� • ;:::. - - _: -.. :. stronger the argument,. for' ,the ;: , •.:. «•; combined election, and vice?ver-. emoxna tion b�y .the League of•Won►en Voters. . sa.11 ('That is to say the larger ,: •-:: ; " ` " the turnout, the larger 'the in- _. . - •' code for cities some nearby suburbs. 'terest in separate city -elections; :...'. The statutory uses The Plymouth/Wayza LWV without dome -rule chartJers hopes that this information from therefore, the stronger argu- the stan- . elections. , ear elections' as . C and our research WiA ment for odd -year . - _ ed � � � :nth `ari odd -year': h make . aa; Wotmed me but:these scally' p' Y;=.:-^,��•,i • Com a nuinents -' ' .-for opti°1!,: ,,tiestyp�.. _• bion:,:: "Sint - sniaIl.... ::r • e4 r� ,• .: t Eydie Kargas ' local.; y .; - and. . are. :,. � a ccom- separa g elections:'seerii :': For compaPs-o th 'a. `' .'Joy Tierney state national: y tables `,shows,,; ., Lois I{iobuchar, ' stronger .in°]ai ger_ cities;,which parrying:= " for :the " also tend to..be the, hoirie=rule ;•municipaT.electiori`y6: and !!77th/Wayzata LVW'•: the 'IIiodel :seg=_ _largest cities. in Minn chaiter, c1tteso eS, date: ...-,J•,.,J.. ,.,,....• '.�-�-• •q�,. .. ••�ti.;��„`: -.. _ ; gents the 6d ear .. FEB 0 7 '92 DATE: TO: FROM: SUBJ: 1t. ''r CITY OF PLYMOUTI+ January 17, 1992 Mayor/Council/Manager Councilmember Vasiliou Ballot language - Minnetonka During the city attorney interviews we heard again how the •-language that was drafted for Plymouth's Mail -In election was "standard" and didn't require further amplfication. Disagreement on that statement is wide .... area pastors, over 1,100 residents, state officials, area councilmembers from all surrounding communities, League of Plymouth Voters, attorneys who reside'in Plymouth and called with their concern. In addition to the incomplete language we had the Wayzata - Plymouth Area League of Women, Voters publishing "factual" letters to the editors that said that a yes vote favored switching to an even -year election and a ho vote favored odd. Fortunately, by a better than 2-1 margin, voters disregarded the mis-information and quickly realized that the "no" supporters were against term extention and took no position on odd -even year elections. I've attached a copy of the Minnetonka ballot language that was used last November. To me it exemplifies an effort to do everything possible to aid the voter in a decision, and shouldn't that be our goal? (And yes, they too, were shocked at Plymouth's ballot language and that's one of the reasons they took extra special care.) Considering the "no" vote prevailed it is beyond reasonable comprehension to say that disappointment in this and other matters like it sound like "sour grapes." It's as simple as putting egos and personal agendas aside and remembering who we work for: the voters who have entrusted us to make sure that we make every reasonable effort to represent the community... the whole community. f i :i,100 I'LYWAI I h BOL II L VAHU. NLYMC)Lfl 1.1• MINNFS01A TF I FI-'HONF (612) 559-2800M FEB 07 ,92_ ,. •, %`0 JAN 17 `R`I ------------------------------------------------------- - ----- CITY OF MINNETONKA TEL: 612-939-8244 Ja.n 16,92 8:43 N0.002 P.02 i kESOLUTION NO. 91- 9238 A; RESOLTUION ESTABLISHING THE $ALLOT QUESTION FOR A PROPOSED CHARTER AMENDMENT REGARDING jR� -1. i,t ° s�V TERMS OF MAYOR AND COUNCIL, MEMBERSF BE' IT RESOLVED, by the City Council of the City -_`off. Minnetonka, Minnesota, as follows: Section 1. 8ackgro�uid: i 1.01. The Minnetonka City Charter t:ommission has approved language for a proposed Charter amendment to be submitted to the votersin .•th general munioipal election to be held on November 5 71991. ' 1.02. The amendment would change the Mayor's term from two to four years and would change the schedule for election of the Mayor and Council Members. 1.03. ! The Charter Commission has also submitted recommended. language for the form of the ballot question, which the Counoi.l has considered. Section 2. ction,. 2.01. The proposed Charter amendment shall be sbmitted to the, voters • of the City of Minnetonka at the general municipal election to be held Novemb©r 5, 1991. 2.02. The City Clerk shall take the necessary steps for publication of the proposed amendment and preparation of the ballot. 2.03. The form of the question to.be submitted to the voters shall read as follows: i vxVFVt3EU C:HAlt'1TZX AM1MVMZNT: TER.tiS OF MAYOR AND COU6CIL ' I Shall Section 2.03 of the Minnetonka city Charter be amended to change the term of the mayor from two years.to; four years beginning with the 1993 election) to hold the election of at -large council members at the same time as the' election of the mayor; and to ht -?d the election of ward oounoil members two years later? [Presently the mayor serves a two -yeti: term, and the council)' members serve four-year terms. I! the amendment is approved, the mayor and the Council members would all be elected to four-year terms, but the election schedule would change. Instead of having the mayor, one at -large council) -7 ICD 10 CIM FEB b7'92 -------------------------------•----------------------------,---------------- CITY ---------- --CITY OF MINNETONKA TEL: 612-939-8244 Ja.n 16,92 8:43 No.0021F.03 RESOLUTION NO. 91-9236. Page 2 member, and two' -ward council members cleated at each municipal election, the mayor and the two at -large council members would be'elected at one municipal election, and the tour ward council, members would be elected at the fallowing municipal ,election. Municipal elections are held in each odd -numbered year.. The amendment would not affect the terms of current council members and tho::e being elected at this election.] Adopted by the Minnesota., on this ATTEST: City Council lot day of Jq] of the City of ^. Blizo6eth L. Norton City Clerk Minnetonka, ' Motion for adoption: ,jis Seconded by: nerhet-t o voted in favor of: DeGhatto. R nttek _'don, Manua, Hise, Berctstedt Voted ngainsti Abstained Absent: Anderson Resolution adopted. I hereby certify that the foregoing is a true and correct copy of a resolution adopted by the City Counoil of the City Of Minnetonka, Minnesota, at a duly authorized meeting held on the 1st day of Jul 1991. i Et,fzabeth L. Nort n, City Clerk rp FEB 07'92 -m C4 al Cim FEB 07'92 Atlueney. ut Law ROBERT A. At..OY RONALD H. BAI'(1 STEPt1EN J. BUBUL ROhF..jcI C. CARLSON CIIAhftNE M. 01ALE JOHN B. DEAN NIAtcY C. DOBBINS 5TCFANIE N. GALEY CORRINE A. HEINf. JAMES S. HOLAIRn DAVID J. KENNEDY JOHN R. LAHIUN WELLINC:I'ON H. LAw CHARLM, L. LEFEVtKL February 4, 1992 HOLMES R GRAVEN CHARTEREIJ 170 Pillsbury Ccntcr, MinncupVlib, Mlnttesatu StIp2 JOHN 1•1. I,EFEVRE.JR. 1612)337.9300 ROBERT J. LINDALL LAURA K. MULLET FJa.imilc (ell) 337.9310 DANIEL. H. NELSON BARBARA L. POR'fW00D JAMES M. STROMMEN STEs'jN M. TALLEN JAMFS J. THOMsON. JR, LARRY h1. WERTHEIM W(ttl'ER'S DIREC'1 VIAL BONNIE L. WILKINa GARY P. WINTER DAVID L. GRAVEN I 919.1)91) OF C(PuNsLt. ROBERT L. DAVIDSON James G. Willis City Manager City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 RE: Legal Representation of the City of Plymouth Dear Mr. Willis: It is my understanding that at the Council meeting last night, the City Council -confirmed the appointment of Robert J. Meller as the attorney for the City of Plymouth. The staff resolution that was prepared for the appointment indicated that the appointment would be effective on March 1, 1992. At the Council meeting, an amendment was made to the resolution making the appointment effective February 4, 1992 and directing our firm to turn over all files to Mr. Meller. Our concern is that, based on the City Council's resolution, we may no longer be authorized to act on behalf of the City of Plymouth. It is my understanding that you have discussed this matter with Jim Thomson and it is your impression that the intent of the amendment was not to prevent an orderly transition of the City's legal work between firms. In order _that there is no misunderstanding concerning this matter, it is important that we receive written confirmation from you and approval by the City Council that we are authorized to represent the City of Plymouth: (1) during the transition period, which we expect to complete expeditiously, and (2) on those matters that You, Mr. Meller and we agree are in the City's best interest for our representation to continue. JJT29053 PL1OO-321 GM FEB 0 7 '92- EI James G. Willis February 4, 1992 Page 2 I trust that you understand our concerns and. the need to request formal written authorization from the City on this matter. .''1 S nc ely, J es S. Holmes P esident JSH:jes cc: Robert Meller JJT29053 PL10o-32A CIM fE8 07'@'! James S. Holmes Holmes & Graven, Chartered 470 Pillsbury Center Minneapolis, MN 55402 RE: Plymouth Legal Representation Dear Mr. Holmes: I have received your February 4, 1992, letter in which you expressed concern about the authority of your firm to continue to represent the City of Plymouth on legal matters in light of the Council's action last night to appoint Robert Meller as the City Attorney effective today. I have discussed this matter with some of the Council members. Based on those conversations, it is my understanding that the intent of the City Council's resolution was not to prohibit your firm from working on behalf of the City during the transition period. Similarly, it was not the Council's intent to prevent your firm from working on those files that we mutually agree are in the City's best interest to continue having Holmes & Graven represent the City. You are, therefore, authorized to continue working for the City'on those matters. I intend to have the City Council ratify my action Monday, February 10, 1992. Sincerely, % James G. Willis City Manager cc: Mayor and City Councilmembers Robert Meller am KB 07'92 3400 PLYMOUTH BOU4EVARD. PLYMOUTH MINNESOTA 55447. TELEPHONE j61.2) 550-5000 1Od February 3, 1992 Mr. & Mrs. Howard Bork 3730 Orchard Avenue North Robbinsdale, MN 55422 Dear Mr. & Mrs. Bork: Thank you for your letter of January 28. I look forward to receiving copies of any ordinances dealing with bow fishing that you may be able to provide us. I have asked our Park and Recreation Director Eric Blank to be in touch with you with respect to the possibility of holding a bow hunter education class in Plymouth. The City's Park and Recreation Department is continually seeking to explore recreational programs which meet the needs of our community. We appreciate your willingness to host such a program. Yours truly, :`- c ares G. Willis Cit Manager JW:kec cc: Mayor & City Council Eric Blank, Director of Park & Recreation QM FEB 07 T 3400 PLYMIOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 550-5000 Howard A. Bork 3730 Orchard Ave. No. Robbinsdale, MN 55422 January 28, 1992 Mr. James Willis City Manager Plymouth City Center 3400 Plymouth Blvd Plymouth, MN 55447 Dear Mr. Willis: We wanted to thank you again for giving us the opportunity to speak to the council regarding bowfishing during the forum session of your council meeting on January 27. We are in the process now of finding examples of bowfishing ordinances as you requested. Incidentally, in our capacity as Master Instructors of the Minnesota Bowhunter Education Program, we would be happy to host a bowhunter education class in the city of Plymouth. All we would require is a place to hold the class. It is a very worthwhile program for bowhunters, anyone who has ever thought about bowhunting, or anyone just interested in the subject. I have enclosed a flyer advertising a class we are holding in Coon Rapids in March, just to give you a better idea of what it involves. Flyers like this one would be made available to you for publication, posting, or whatever. if this is something you would like to offer your residents, please give either of us a call. Our home number is 522-4903. Dottie is easy to reach during the day at work at 533-4999. Yours Truly, - Howard and Dottie Bork CIM FEB 0 TV EDUCATION SEMINAR Bunker Hills County Park Archery Building Coon Rapids, Minnesota Participants must be 12 years or older 12-17 years old must have Firearms Safety Certificate Saturday, March 7, 1992, 8:00 a.m. - 4:00 p.m. Register by calling: Howard or Dottie Bork at (612) 522-4903 Class Limited to the first 25 registered Topics: *Bowhunter Responsibilities *Proper Equipment Safety, & Game Laws *Bow Hunting Techniques *Game Recovery & Care of Game *Wildlife Conservation *Survival and First Aid COST $5.00 Includes all class material Participants receive an I.D. card, arm badge informative reference materials. Minnesota Department of Natural Resourc Enforcement Division VINYL THERM INC. a I� Your Home's Best Friend _ February 4, 1992 Mayor Kim M. Bergman City -of Plymouth 3400 Plymouth Boulevard Plymouth MN 55447 Dear Mayor: . �oe__' Our company is interested in building its corporate headquarters and manufac- turing facility on a 57 acre parcel we own in Plymouth. We purchased the pro- perty five years ago and understood it would be developable by now. It isn't, although I understand there is a desire on the part of some in the City to move this project along. You will be hearing about our planning progress in the near future. I hope we can move forward with our facility in Plymouth very soon as we have outgrown our current Bloomington location. If we can't make any progress on this project, I will be asking for a timetable as to when it will be developable since the carrying costs are getting to be a burden. Very truly yours, y ER INC.. oyt ��✓ President SBH/lap Y CIM FM 07'92 CIM ff '_ -I _ 321 West 83rd Street, Minneapolis, MN 55420 PH. 612-884-4329 800-876-4884 FAX: 612-884-1231 0 \.o 'Dr February 3, 1992 ' Frank Boyles Assistant City Manager City of Plymouth 3400 Plymouth Boulevard Plymouth, Minnesota 55447 Dear Frank: - INTERFAITH OUTREACH & COMMUNITY PARTNERS "People Uniting to Help People" Thank you so much for expediting the grant from the City of Plymouth in the sum of $8000 to Interfaith Outreach and Community Partners. We are indeed grateful for the generous response to our funding proposal and also for the support of your city staff and City Council members. We look forward to a continued mutually beneficial relationship with the City of Plyamouth. Please pass along our thanks to whomever they belong. Sincerely, r LaDonna Hoy, Executive Director INTERFAITH OUTREACH & COMMUNITY PARTNERS Ih/res 110 Grand Avenue South. Wayzata. Minnesota 55391-1872 473-2436 CIM FEB 07'92 Ao c�s Metropolitan Waste Control Commission Mears Park Centre, 230 East Fifth Street, St. Paul, Minnesota 55101 612 222-8423 February 6, 1992 ELI? KIM BERGMAN MAYOR, CITY OF PLYMOUTH 3400 PLYMOUTH BLVD PLYMOUTH, MN 55447 DEAR MAYOR KIM BERGMAN: Last year at this time, the Metropolitan Waste Control Commission (MWCC) embraced the letter and the spirit of the Executive Order on cost constraints Governor Arne Carlson issued to state agencies to address the shortfall in general funds. Though not a state agency, MWCC self-imposed fiscal restraints -- reducing and delaying hirings, procurements, and expenditures -- and saved money for the Commission and its customers in 1991. The MWCC -- hopeful that, with continued belt -tightening, it will be able to realize some of these same cost savings again in 1992 -- is reducing the revenues charged its customers this year, and sending a rebate to your community in the form of a one-time check for $49,697. It is going, with a carbon copy of this letter, to your Finance Director. This rebate is based on estimated charges. They will, of course, have to be compared at year-end to actual charges for the amount of sewage that flows in 1992 from your community to MWCC's plants for treatment. Only then can the true reduction -- if any -- be determined for the revenues MWCC must charge your community for services rendered in 1992. But, until that time, MWCC wanted the communities it serves to benefit from its anticipated savings for 1992. The Commission is proud of the fiscal restraint efforts exerted by its employees and pleased to be able to share the fruits of their labors with you, its customers. Be assured that MWCC's goal remains one of continuous improvement in the efficiency and effectiveness of the services we deliver to you. Sincerely, pvCharles R. Weaver Chair cc: City Manager Finance Director, w/encl. Equal Opportunity/Affirmative Action Employer VM FEB 07'92 I MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: February 6, 1992 TO: Mayor & City Council FROM: James G. Willis, City Manage SUBJECT: HENNEPIN COUNTY REDISTRICTING LAWSUIT Recently Mayor Bergman spoke to me about the concern he and others shared regarding the redistricting considered by the Hennepin County Board of Commissioners. According to information the Mayor received through Representative Ron Abrams, it appeared that the Commissioners might be redistricting the County Commissioner's seats in the fashion so as to: 1. Protect the seats of all the incumbents; and 2. Provide the City of -Minneapolis with effective control of the seven member County Board. Apparently Representatives Jerry Knickerbocher and Ron Abrams had met earlier and become concerned about the plan being considered by some of the County Commissioners. Their concern obviously is that the suburban communities might be disadvantaged by the redistricting process. I spoke to Commissioner Jude about this matter a couple of weeks ago, and he informed me that Commissioner Mark Andrews was in charge of the committee working on the redistricting. I asked him to provide me with a map when it became available and he said that he would. In the meantime, however, he indicated that until the state legislative district boundaries were established, the County would not be in a position of formally adopting any redistricting plan. He also indicated that the current plan, as he understood it, would have Plymouth divided into as many as three county commissioner districts. HENNEPIN COUNTY REDISTRICTING LAWSUIT February 6, 1992 Page 2 Wednesday, the Municipal Legislative Commission (MLC) Operating Committee discussed this matter at Mayor Bergman's request. While the MLC represents 13 communities throughout the seven county metropolitan area, they recognize the concern Hennepin County suburban communities might have with respect to this matter. Mayor Bergman had suggested that the MLC might become the party by which any redistricting plan adopted by the County could be litigated. The Operating Committee felt that the MLC was not the appropriate vehicle to take the lead on this issue since it represents cities in the seven county area and further, that it includes only five Hennepin County municipalities. The members felt that the matter was worth pursuing and that Plymouth might take the lead to host a meeting of Hennepin County municipalities, or a select group of them, to explore their interest in working together to litigate the matter if it becomes necessary. Legal challenges on redistricting are tricky. The subject is highly political and the courts themselves are not entirely beyond the influence of politics in such political decisions. In the case of Hennepin County, it is certain that the County Board would adopt new districts which equally distribute population. Whether or not those populations are within relatively neat or compact boundaries as compared to gerrymandered boundaries remains to be seen. Ironically, one of the best avenues of overturning these boundaries may rest on the fact that minority populations might be deemed to be under -represented if their concentration is diluted by new county commissioner districts. Until the County actually comes forward with a redistricting plan, no one will know for sure whether a solid legal basis will exist for litigation. If you believe this matter should be pursued at this time, I will be happy to work with you to organize and host a meeting at which some or all suburban Hennepin County municipalities would be invited to discuss this matter further. JW:kec V71 l:A yf, CITY OF - PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: February 7, 1992 TO: Mayor & City Council FROM: James G. Willis, City Manager SUBJECT: INTERVIEWS FOR BOARD AND CO SSION OPENINGS The City Council has scheduled interviews for Board and Commission openings for Monday, February 10 in the City Council conference room from 4:00 to 7:00 p.m. Of the 17 applicants, 14 will be able to interview on February 10. Some individuals were unavailable because of previous commitments. Attached is a copy of the interview schedule. The first interview commences at 4:10 p.m. Interviews have been arranged at 10 minute intervals. Also attached is a copy of the confirmation letter which each of the candidates received asking them to arrive 10 minutes prior to their interview time, explaining the purpose of the interview, and confirming they will be interviewing with the entire City Council. Unless directed otherwise this item will be placed on the February 24 agenda. attachment 0 INTERVIEW SCHEDULE APPLICANT FINALISTS FOR BOARD & COMMISSION APPOINTMENT MONDAY, FEBRUARY 10, 1992 City Council Conference Room 4:10 P.M. STEVE LUDOVISSIE 4:20 CLAYTON ANDERSON 4:30 WALTER SCHUELKE 4:40 DAVID SHEA 4:50 PHILIP BLOTT 5:00 KIMBERLY HELGERSON 5:10 EYDIE KARGAS 5:20 GORDON PLUM 5:30 STEVE BURK 5:40 ROBERT KAUFFMAN 5:50 RICHARD HOLLERUD 6:00 KIERAN STAPLETON 6:10 DHRAM BOBRA 6:20 HOKE YIN David Shea 14610 - 13th Avenue No. Plymouth, MN 55447 SUBJECT: INTERVIEWS FOR BOARD AND COMMISSION OPENINGS Dear Mr. Shea: This confirms your interview with the City Council for a position on one of Plymouth's volunteer boards or commissions. Your interview is scheduled for Monday, February 10 at 4:40 p.m. in the City Council conference room. The interviews are scheduled with the entire City Council consisting of Mayor Kim M. Bergman, Councilmembers John Edson, Carole Helliwell, Joy Tierney, and Maria Vasiliou. . To help us remain on schedule, please arrive 10 minutes prior to your interview time. Because of the number of applicants, the interviews themselves will be brief and will be used primarily to help Councilmembers reacquaint themselves with you. The Council hopes to make board and commission appointments at its last meeting in February or first meeting in March. In any case, we will let you know the Council's final decision. On behalf of the Mayor and City Council, thank you very much for your willingness to commit your time for the benefit of the community as a whole. Sincerely, Laurie Rauenhorst City . Clerk 3400 PLY!,4ut1TH BOi_`LEVARC PLYA4OUTH. N41NNESOTA 55447. 1 E! EPHONE C : 55C -c060 a_ 1-9.;2-1 yl • CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: February 6, 1992 TO: Mayor & City Council FROM: James G. Willis, City Manager SUBJECT: CITY ATTORNEY APPOINTMENT I asked Mayor Bergman to call a special meeting of the City Council for 3:45 next Monday to discuss -amending the resolution appointing the new City Attorney. He has called that meeting. Attached is a draft resolution which I will ask the Council to adopt at that meeting. The purpose of the resolution is to clarify the fact that Holmes & Graven will be acting as attorneys on behalf of the City of Plymouth during the transition period as Bob Meller assumes his duties as City Attorney. Attached is a letter I received from James Holmes of Holmes & Graven which outlines their concerns with respect to the effective date of the transfer of city attorney responsibilities. I have responded to Mr. Holmes in the attached letter which reflects my understanding of the intent of the Council's amended resolution. I have scheduled a meeting with Bob Meller and Jim Thomson for Friday morning to discuss the transition. This will include a review of the status of those files currently active with Holmes & Graven. I also need to work with Bob Meller to arrange for him and his associates to become immediately acquainted with our staff and our continuing needs for legal services. He may promptly relieve Jim Thomson of those -responsibilities. I have advised Bob Meller that I expect him to be in attendance at the Council meeting scheduled for February 24 in his capacity as City Attorney. JW:kec CITY OF PLYMOUTH RESOLUTION NO. 92 - WHEREAS, the City Council appointed Robert Meller as the City Attorney by Resolution No. 92-110, adopted on February 3, 1992; and WHEREAS, there is a need for an orderly transition of the City's legal work to the new City Attorney. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that the law firm of Holmes & Graven is authorized to represent the City of Plymouth during the transition period, and on those matters that Mr. Meller and the City Manager agree are in the City's best interest for Holmes & Graven to continue to represent the City. Adopted by the City Council on HOLM ES & GRAVEN UTARTEREU Alturncy. ut Liw •170 PIIIsDurr Contcr. �'llnncapolis, Mlnnest,tr ,S,t-10., JOAN M. I.EFEN-RE.Jk. s ROBERT A..1110Y (612).1{7.9300 ROBERTJ.LINDALL RONALD H. 8.8'1'1 LAURA K. MOLLET ' STEPHEN J. BUBUL FAc.imilc (612) 337.4310 DANIEL. R. NELSON RONF.K'f C. CARLSON BARBARA L. POR'rWUOD CIIRI\WIRE M. CHALE JAMES M. STROMMEN JOHN B. DEAN STEVFN M. TALLEN MARY C. DOBBINS JAMF.s J. THOMSO,1, JR. S'iEFANIE \. GALEY LARRY NI. WERTHEIM COHRINE A. HEINF, WItI I'SR'S DLR ECA VIAL BONNIE L. WILT INs i JAMES S. HOLYIE+ GARY P. WINTER DAVID J. KENNI.OY JOHN R. LAW ON DAVID L.CRA{;fN (on-l"i) 1 WELIJNCI'ON H. LAW — 1 CIIAKt.t.S L. LEFEvtRt ROBERT L. DAv1USON February 4, 1992 James G. Willis City Manager City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 RE: Legal Representation of the City of Plymouth Dear Mr. Willis: It is my understanding that at the Council meeting last night, the City Council confirmed the appointment of Robert J. Meller as the attorney for the City of Plymouth. The staff resolution that was prepared for the appointment indicated that the appointment would be effective on March - 1, 1992. At the Council meeting, an amendment was made to the resolution making the appointment effective February 4, 1992 and directing our firm to turn over all files to Mr. Meller. Our concern is that, based on the City Council's resolution, we may no longer be authorized to act on behalf of the City of Plymouth. It is my understanding that you have discussed this matter with Jim Thomson and it is your impression that the intent of the amendment was not to prevent an orderly transition of the City's legal work between firms. In order that there is no misunderstanding concerning this matter, it is important that we receive written confirmation from you and approval by the City Council that we are authorized to represent the City of Plymouth: (1) during the transition period, which we expect to complete expeditiously, and (2) on those matters that you, Mr. Meller and we agree are in the City's best interest for our representation to continue. JJT29053 PLIOO-32A James G. Willis February 4, 1992 Page 2 I trust that you understand our concerns and the need to request formal written authorization from the City on this matter. S nc e..y, �v L G J es S. Holmes P esident JSH:jes cc: Robert Meller JJT29053 PL10o-32A CRY OI February 4, 1992 PLYMOUTR James S. Holmes Holmes & Graven, Chartered 470 Pillsbury Center Minneapolis, MN 55402 RE: Plymouth Legal Representation Dear Mr. Holmes: I have received your February 4, 1992, letter in which you expressed concern about the authority of your firm to continue to represent the City of Plymouth on legal matters in light of the Council's action last night to appoint Robert Meller as the City Attorney effective today. I have discussed this matter with some of the Council members. Based on those conversations, it is my understanding that the intent of the City Council's resolution was not to prohibit your firm from working on behalf of the City during the transition period. Similarly, it was not the Council's intent to prevent your firm from working on those files that we mutually agree are in the City's best interest to continue having Holmes & Graven represent the City. You are, therefore, authorized to continue working for the City on those matters. I intend to have the City Council ratify my action Monday, February 10, 1992. Sincerely, l James G. Willis \�ty Manager cc: Mayor. and City Councilmembers Robert Meller �^ PI Ytii(1! 1TF! RO1 1 1=VnR) PI YMi?;: I.WhNIF-SQTA 55•14; .! 1 (=I'HON( (W, . February 5, 1992 TO MEMBERS OF THE CITY COUNCIL: At the request of the City Manager, Mayor Bergman has called a special meeting of the Plymouth City Council at 3:45 p.m. on Monday, February 10, 1992. The meeting will be held at the Plymouth City Center, 3400 Plymouth Blvd. The purpose of the meeting is to consider revising the resolution appointing the City Attorney. Sincerely, Laurie Rauenhorst City Clerk cc: Plymouth Sun Sailor Weekly News 3400 PLYMOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 550-5000