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NOVEMBER 9, 2001
1. COUNCIL MEETING SCHEDULE:
TUESDAY, NOVEMBER 13, 5:3 0 PM
TUESDAY, NOVEMBER 13, 7: 00 PM
TUESDAY, NOVEMBER 20, 7.00 PM
MONDAY, NOVEMBER 26, 7. 00 PM
TUESDAY, NOVEMBER 27, 7.00 PM
Z MONDAY NOVEMBER 12
3. WEDNESDAY, NOVEMBER 14, 7.00 PM
4. THURSDAY, NOVEMBER 1 S, 7.00 PM
5. THURSDAY, NOVEMBER 1 S, 7: 00 PM
l6. THURSDAY, NOVEMBER 1 S, 7: 00 PM
I
SPECLIL COUNCIL MEETING: TRAIN WHISTLE
ORDINANCE, Public Safety Training Room
REGULAR COUNCIL MEETING, Council Chambers
SPECLIL COUNCIL MEETING: CAPITAL
IMPROVEMENTS PROGRAM, 2001-2006,
Plymouth Creek Center
SPECIAL COUNCIL MEETING: Interview Board &
Commission Candidates, Plymouth Creek Center
REGULAR COUNCIL MEETING, Council Chambers
VETERANS DAY (OBSERVED), City Offices closed.
ENVIRONMENTAL QUALITY COMMITTEE (EQC),
Council Chambers. Agenda is attached. (M-3)
CHARTER COMMISSIONANNUAL MEETING,
Public Safety Training Room. Council Chambers.
Agenda is attached. (M-4)
HOUSING & REDE VEL OPMENT A UTHORITY
(HRA), Medicine Lake Room. Council Chambers.
PUBLIC SAFETYADVISORYBOARD, Police
Department Library. Council Chambers. Agenda is
attached. (M-6)
.f
CITY COUNCIL INFORMATION MEMO Page 2
NOVEMBER 9, 2001
7. A List of future Regular Council Meeting agenda items is attached (M-7)
8. November, December, and January calendars are attached (M-8) ,
1. NEWS ARTICLES, RELEASES, PUBLICATIONS, ETC.
a) News releases:
1) City news release announcing seat belt education and enforcement by the
Plymouth Police Department. (I -1a)
b) Items submitted by Mayor Tierney:
1) Notice of a November 13 community roundtable on land trusts at the
University Club in St. Paul. (1-1b.1)
2) Information fact sheet on the West Hennepin Affordable Housing Land
Trust. (I -1b.2) 1
3) Information fact sheet on the Rondo Community Land Trust in St. Paul.
(1-1 b.3)
4) In Business feature article on the Rondo Community Land Trust. (I-1 b.4)
c) Notice of the League of Minnesota Cities 2001 Policy Adoption Conference
scheduled for November 16 at the Sheraton Four Points Hotel. (1-1c)
d) Notice of a November 29 forum on human services in the northwest suburbs.
(TId)
e) Invitation to the November 13 open house celebration for the Community Bank of
Plymouth. (I -1e)
jJ County Road 101 Project Update. (I-lj)
g) Elm Creek Watershed Management Commission November 14 meeting agenda.
(I -I g)
z STAFFREPORTS
a) Hennepin County Adult Correctional Facility Population Report. (I -2a)
b) Plymouth Metrolink Service Monitoring Report. (I -2b)
3. MINUTES
a) I-494 Corridor Commission/JPO September 19 minutes. (I -3a)
b) Draft minutes of the October 10 Environmental Quality Committee meeting.
(I --3b)
CITY COUNCIL INFORMATION MEMO Page 3.
NOVEMBER 9, 2001
4. CITIZEN COMMUNICATIONS POLICY—CORRESPONDENCE
a) Letter from Public Works Director Dan Faulkner to members of the Association
of Medicine Lake Area Citizens regarding funding of the Medicine Lake
Watershed Implementation and Management Plan. (1--3a)
A summary report on the 2001 correspondence is attached. (1-4)
S. CORRESPONDENCE
a) Thank -you letter to American Cities Bureau President Leslie Mollsen for allowing
her staff to help raise funds for the Millennium Garden. (1-5a)
6. COMMUNITYDEVELOPMENT ITEMS
a) Notice of a Metropolitan Council public information meeting on the Elm Creek
Interceptor scheduled for the Plymouth City Council Chambers on Wednesday,
November 28. A map of the proposed route is attached. (1-5a)
r
ENVIRONMENTAL QUALITY COMMITTEE
Wednesday, November 14, 2001, 6:00 PM _
Please Note Early Start Time & Change in Location
Plymouth Creek Center M-3
A enda Items:
5:30 PM
Due To Our Early Start Time, Refreshment Will Be Served Before The Meeting
6:00 PM
EQC Work Session: At the October meeting it was decided to meet an hour early, to discuss and address issues
SHARP
such as:
• EQC Mission Statement & Goals (Please see page two of the attached 2000 annual report)
• EQC Meeting Procedures
• New Member Orientation
• Where does EQC fit in the City Government, and
• EQC Membership, Including a youth member
As decided, the meeting will be facilitated by Councilmember Ginny Black.
7:00 PM
Call to Order, Chair: Kathy Osborne
• Review of Agenda
• Approval of Minutes (attached)
• Guest Introduction & General Forton:
Guests may address the EQC about any item not contained on the regular agenda. A maximum of 15 minutes is alloned for the forum. If the full 15
minutes are not needed for the Forum, the EQC will continue with the agenda.
7:15 PM
• Plymouth Tree Preservation Ordinance Up -date. Based on recommendation of EQC ( Sept. 12, 2001), the
Planning Department staff has prepared an up -dated ordinance. Mr. Shawn Drill from Planning Department will
give a presentation on this new and up -dated ordinance. EQC members need to review the new proposed ordinance
and if acceptable, forward a recommendation to the City Council
7:40 PM
• Plymouth Geese Relocation Program. A brief presentation will be provided on the cost and operation of the
City's geese relocation program.
7:50 PM
Break
8:00 PM
• Composting Ordinance Up -date. The engineering staff has updated the City's composting ordinance to allow
for composting of some kitchen scraps. EQC members need to review the new proposed ordinance and if
acceptable, forward a recommendation to the City Council see attached memo). Margie Vi oren.
8:20 PM
• Enforcement. Mayor Tierney, Councilmember G. Black, and EQC Chair K. Osborne have had discussions with
a resident (see the attached memo) regarding the lack of sufficient enforcement of our environmental rules such as
dumping in the city catch basins. The EQC is asked to address this issue.
8:40 PM
Supplementary & Future Agenda Items:
• Up -Dates:
1. Plymouth Surfacewater Incentive Program (SIP).
2. Medicine Lake Watershed Implementation & Management Plan: Aquatic Vegetative Management Group,
Newsletter
3. Parkers Lake Implementation Plan
4. Status of Grants Applied For.
• 2001 Annual Report & 2002 Annual Plan. The EQC annual report and work plan are due in February
of 2002. City staff prepares the annual report for EQC's review. However, EQC needs to consult on what
they will concentrate their efforts on in the coming year.
• Plymouth Water Resources Management Plan Implementation. All eight major city lakes were
prioritized and ranked in the plan. These rankings should be reviewed in order to initiate the next lake
management plan.
• Water Restriction. There has been a request to review our city water restriction policy. The current policy
is based on odd and even days and addresses. The request is to review other options that might more
effectively promote water usage.
8:55 PM
Plan for next meeting: December 12th! (Mark your Calendar)
(EQC members will help to determine agenda for next meeting)
9:00 PM
ADJOURNED
DATEMM111401.doe
AGENDA
Plymouth Charter Commission
Thursday, November 15, 2001
Police Training Room
(Second Floor Public Safety Building)
7:00 p.m.
1. Call to Order
2. Approve Minutes
3. Approve Annual Report to District Court Judge
4. Discuss any Issues for Charter Consideration
5. Elect Officers:
A. Chairperson
B. Vice -Chairperson
C. Secretary
6. Adjourn
r
M -G
City of Plymouth
Public Safety Advisory Board
Public Safety Library
November 1 S, 2001
7:00 p.m.
AGENDA
I. Call to order
H. Approval of Minutes from October 18, 2001
III. Random Signage Issues/Concerns
IV. Goals and Objectives for 2002
V. Council Issues
VI. Around the table, any other issues
VII. Agenda Items for Next month's agenda
VIII. Adjournment
M-�
Tentative Schedule for
City Council Agenda Items
Nov. 27
• Appoint individuals to Boards and Commissions
• Assessment hearing for Old Rockford Road/Highway 55 area Sanitary Sewer and
Watermain improvements
• Report on disposition of city -owned homes along County Road 101
• Comprehensive Plan Amendment for Study Area C located south of County Road 10,
east of Trenton Lane and west of Highway 169 North. City of Plymouth. (2001062)
• Capital Improvements Program
• Request for "all -way" stop at 57th Avenue and Yucca Lane
• Conditional Use Permit to allow construction of a 28 -foot by 28 -foot second attached
garage onto the home at 4270 Fountain Lane North. Wolfgang and Linda Boss.
(2001117)
• Approve rezoning from C-3 to C-2 and a conditional use permit for a restaurant for
property located at 4400 Nathan Lane (Rockford Square Shopping Center). Suntide
Commercial Realty. (2001119)
• Deny Lot Division and Variances to create two lots at 11209 Sunset Trail. Joseph and
Barbara Cavanaugh (2001109)
Dec. 18
• Adopt 2002 Budgets and Tax Levies
• Public Hearing for amending Tax Increment Financing District No. 7-4 and 7-5A
• Public Hearing for amending Tax Increment Financing District No. 7-6
• Adopt Comprehensive Plan amendment regarding water distribution system
• Approve 2002 Compensation and Classification Plans
• Approve 2002 Health, Dental and Deferred Compensation Benefits for non -
Represented City Employees
• Adjust Firefighter Compensation
M-$
OFFICIAL CITY MEETINGS
November 2001
Sunday Monday Tuesday -Wednesday
Thursday
Friday
Saturday
1
2
3
Oct 2001 Dec 2001
S M T W T F S S M T W T F S
7' PM
CHOCC OLLAA TE
1 2 3 4 5 6 1
SAMPLER, Plymouth
Creek Center
7 8 9 10 11 12 13 2 3 4 5 6 7 8
14 15 16 17 18 19 20 9 10 11 12 13 14 15
21 22 23 24 25 26 27 16 17 18 19 20 21 22
7:00 PM HUMAN
RIGHTS
28 29 30 31 23 24 25 26 27 28 29
COMMISSION -
30 31
Medicine Lake Room
4
S
6�
7
8
9
10
7:00 PM YOUTH
ADVISORY
7:00 PM
PLANNING
COUNCIL, Public
COMMISSION,
Safety Training
Council Chambers
Room
11
12
13
14
15
16
17
VETERANS
DAY
5:30 PM SPECIAL
COUNCIL MEETING:
TRAIN WHISTLE
ORDINANCE,
7,00 PM EQC,
Council Chambers
7:00 PM CHARTER
COMMISSION ANNUAL
MEETING, Public Safety
Training Room
(OBSERVED),
Employee Lunch Room
City Offices
Closed
7:00 PM REGULAR
COUNCIL MEETING,
Council Chamber;
7:00 PM HRA -
Medicine Lake Room
7:00 PM PUBLIC
SAFETY ADVISORY
BOARD, Police Dept.
Library
18
19
20
21
22
23
24
7:00 PM YOUTH
ADVISORY
7:00 PM SPECIAL CITY
COUNCIL MEETING:
ITAL
THANKSGIVING
HOLIDAY - City
THANKSGIVING
HOLIDAY - City
COUNCIL, Public
Safety Training
IMPROVEMENTS
PROGRAM, Plymouth
Center Offices
Closed
Center Offices
Closed
Room
Creek Center
25
26
27
28
29
30
7:00 PM
7:30 AML CAL
6:00 PM MET
SPECIAL
COUNCIL
BUSINESS
COUNHIoo`�adisson
COUNCIL -
PUBLIC
MEETING:
el
MEETING ON
Interview Board
ELM CREEK
& Commission
:00 PM REGULAR
INTERCEPTOR,
Candidates,
Plymouth Creek
COUNCIL
ME Chambe sal
Council
Chambers
Center
modified on 11/9/2001
OFFICIAL CITY MEETINGS
December 2001
Nov 2001
S M T W T F S
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30
Jan 2002
S M T W T F S
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
1
2
3
4
5
6
7
8
7:00 PM YOUTH
ADVISORY
COUNCIL, Public
Safety Training
Room
7:00 PM
PLANNING
COMMISSION,
Council Chambers
7:00 PM HUMAN
RIGHTS
COMMISSION -
Medicine Lake
Room
9.
10
11
12
13
14
15
Chanukkah
begins at sunset
7:00 PM ECIC,
Council Chambers
7:00 PM PRAC,
Council Chambers
7:00 PM PACT -
Hadley Lake Room
16
17
18
19
20
21
22
7:00 PM YOUTH
ADVISORY
COUNCIL, Public
Safety Training
Room
7:00 PM
REGULAR REGULAR
COUNCIL
MEETING, Council
Chambers
7:00 PM
PLANNING
COMMISSION,
Council Chambers
7:00 PM
Medicine Lake Room
7:00 PM PUBLIC
SAFETY ADVISORY
BOARD, Police Dept
Lbrary
23
24
25
26
27
28
29
CHRISTMAS
HOLIDAY - City
Offices closed
30
31
modified on 11/8/2001
OFFICIAL CITY MEETINGS
January 2002
Sunday I Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
1
2
3
4
5
Dec 2001
S M T W T F S
7:00 PM
PLANNING
7:00 PM HUMAN
RIGHTS
1
COMMISSION,
COMMISSION -
2 3 4 5 6 7 8
Council Chambers
Medicine Lake
9 10 11 12 13 14 15
Room
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
6
7
8
9
10
11
12
7:00 PM
7:00 PM EQC,
7:00 PM PRAC,
REGULAR
Council Chambers
Council Chambers
COUNCIL
MEETING, Council
Chambers
13
14
1S
16
17
18
19
7:00 PM YOUTH
ADVISORY
COUNCIL, Public
7:00 PM
PLANNING
COMMISSION,
7:00 PM HRA -
Medicine Lake
Room
Safety Training
Room
Council Chambers
7:00 PM PUBLIC
SAFETY
ADVISORY
BOARD, Police
Dept. Library
20
21
22
23
24
25
26
MARTIN
LUTHER KING
7:30 AM LOCAL
BUSINESS
COUNCIL, Radisson
7:00 PM PACT -
Hadley Lake Room
JR. BIRTHDAY
Hotel
(Observed) -
City Offices
Closed
7;00 PM REGULAR
COUNCIL MEETING,
Council Chambers
27
28
29.
30
31
7:00 PM YOUTH
Feb 2002
S M T W T F S
ADVISORY
COUNCIL, Public
1 2
Safety Training
3 4 5 6 7 8 9
Room
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28
modified on 11/8/2001
News Release
For Immediate Release
November 6, 2001
Contact:
Sgt. Larry Holzerland,
763.509.5194
Plymouth police officers to target and enforce seat belt usage
Enforcement period begins November 19
Plymouth Police officers will carry out extra seat belt enforcement and education activities
from Nov. 19 - 25 in connection with the Minnesota Department of Public Safety's Safe and Sober
campaign and the America Buckles Up Children campaign.
During the enforcement period, more than 350 law enforcement agencies and all Minnesota
State Patrol districts will enforce Minnesota's seat belt law in an effort to ensure that Minnesotans are
riding safely. According to Minnesota law, officers must have stopped a vehicle for another violation
before they can issue a seat belt citation.
"There are on average two funerals a day due to motor vehicle crashes in Minnesota," said
Plymouth Police Sgt. Larry Holzerland. "Buckling up cuts the risk of dying in a crash by half. We want
people to avoid getting tickets, but mostly we want them to avoid the tragedy of losing their life, or the
lives of loved ones," Holzerland added.
Seat belt usage in Minnesota is 74 percent, slightly higher than the national average, but
numbers vary regionally. The state's most recent survey found that seat belt usage has increased for the
third consecutive year. Outside the metro area seat belt use saw a slightly higher increase moving from
68 percent in 1999 to 72 percent this year. Seat belt usage surveys are conducted annually, as well as
before and after enforcement periods, to determine the change in behavior caused by enforcement.
The Safe and Sober and America Buckles Up Children campaigns, sponsored by the Minnesota
Department of Public Safety and the National Highway Traffic Safety Administration, are designed to
reduce the number of traffic crashes and serious injuries by increasing safety belt use and reducing
impaired driving.
-30-
PLYMOUTH A Beautiful Place To Live
3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (763) 509-5000
®rm.-fMM. www.d.plymouth.mn.us
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FHA
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Community Lending Roundtable
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ABOUT LAND TRUSTS
..-LEARN
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Tuesday, November 131h
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The University Club @ 420 Summit Ave., St. Paul
10.00 a.m.-Re gisiration
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-10:30 — 2:00 p.m.- Educational Session =:
Lunch Will Be Provided By Fannie Mae
; ;- Who Should Attend? ::.. Underwnters, Loan Officers, Processors, Nonprofits, Housing;::;..
Counselors, Realtors, and Appraisers*
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ShouldIA.ttend?�i
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and more being discussed everyday, we as an industry need to
become fully educated on the basics of community land trusts
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and how they work. Representatives from the existing—and
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soon-to-be existing—Minnesota community land trusts will
discuss their programs over lunch. MHFA, FHA, USDA Rural
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Development and Fannie Mae will cover their respective-'i;
guidelines for community land trusts.
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How Do I Register? To RSVP: fill out the form on page 2 and fax to Marge Olson
at 651-298-9543, by 11/9. Or call 651-298-9356, or send an�>1k3�1i1
email to MARGARET_L OLSON@FANNIEMAE.COM.
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* Please feel free to pass this invitation on to anyone that you think would benefit from this
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roundtable, in or outside of your firm.
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651 298 9356
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Community Lending Roundtable:
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LEARN AB O UT LAND TR US TS
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10:30 — 2:00 p.m: Educational Session
Lunch Will Be = `=
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West Hennepin
�IFO RDA B LE
MOUSING
L A N D T R U S T
This is an exciting, new non-profit organization that:
• Provides permanently affordable owner -occupied housing.
Is beginning in Minnetonka but will eventually serve all of Suburban Hennepin County
• Preserves the affordability of existing or newly constructed housing.
• Leases residential lots to the homebuyer, so the homebuyer only has to finance the
home.
Ensures that re -sales go to other low - to moderate - income households.
• Pays the homebuyer a percentage of the appreciation of the home when sold, ensuring
the home remains affordable for the next household.
• Maximizes the effectiveness of the public investment. The investment is recycled with
each new homeowner.
• Has Well Fargo Bank, N.A., and U.S. BANK, N.A providing mortgage financing.
• Was created in May 2001 at the initiative of the Minnetonka City Council but is entirely
separate and independent of the City.
Trust Board Members
Terry Egge - President
Doug McNamara
Ruth Ruffin
Sandal Hart - Treasurer
Jerry Nystuen - Secretary
Terry Schneider
Lucy Mathews Heegaard
Ann Perry - Vice President
Doug Winter
If you are interested in becoming a member of the Trust, making a financial contribution or buying a
home please contact WHAHLT at 952-401-7071
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Rondo Community. Ladd Trust
Gregory'M. Fiirzell - Executive Director.
gfinzellrclt@yahoo.com .
i-ondoclt:ore
626 Selby Avenue .
• St Paul, MN 55104 •'.�
�MiSSIQn:: ;
651/221-9884
Rondo Community'L'and Trust.is.a-community-based, pubHcy fnanced:501(c) :3 afforuable
•..tiouAiig.land.trust operatingin St, Paul's SuKnmit-Uh1versjty and Lexington=Hamlirie
neighborhoods'' Our.missiori is to provide ''high quality, permanently affordable .housing for .low
and"moderate' income; multi -generational. households, by expioring :various::development
methods, remain flexible• in. our �evitaiization approaches;: and .work.•Within priorities set bpi th
'corrimunity:: Rondo CLT: seeks. to ,creatively :meet, housing needs.:while preserving the -:economic
_andtulfui:aI.diversity.of .our community: "
E�cperiep�e; PrOaects: and Programs::,
Single 8t Multi -Family Housing Rehabilitation .8t*Owriership
Rondo CLT• has -coimpleted fourteen housing units; -five. more will be completed :in 2002: =:
T•; _Rondo CLT'substantially.reliabil'itates aU fioiises at sells to:income-qualifiedhomebuyers: icon CL•7 .acts`as:�
projecf'coordinator and'fundraiser for. all i-elnabilitatioti projects,
= ';P-.. hl .reaii.-&irrentlytwo owner=occupied:duplexes-ln the land.tru.•st;: with a'third coriiing in`200Z;* :
`. '. Explgririg the.:feasibility of 'm tifartiily`housing' land'tri�sf project•in:Summit Un iver$itWLexington Hamline:'area.": "
House 'Moving . .
:4-:: Rondo CLT has moved ten, -houses through 2000;.;and has de�efoped:expertise inhouse-moving•procedutes
V.:Moved a large duplex. from'Grand Ave. 'to Marshall Ave.. in •Saint Paul and teat hree-generation 'faniiiy.: •.
Moved; renovated and sold-five.single-family'homes from Macalester College.campus:Two were, sold to+single
mothers'who grew•up.'in the: neighIYorhood:.:'
.'-p-- Contracted with Twin .Ciiles'Habitat for Humanity,to:move a single-family house'from the Hamline.University
campus Into. the Frogtown neighborhood. :
. Moved two homes .from the'City..of-,Saint•Paul's,• .Imrriy lee recreation center expansion site in summer 2000.
�- Moved a 1'arge� duplex from. the Macalester College. campus in spring 2000.:
'Sustainable Coinstruction::
vr, Rondo CLT collaborated with Deconstruction' Seryices (a program of the -G Institute) .St: Pa
Neighborhood Energy Consortiunri, Minnesota Department of Economic Assistance -to construct two new.
-homes on vacant lots'that were donated -to Rondo. CLT.. These projects promote sustainable and affordable new -
'construction -techniques through the use of reclaimed building materials including fir trim, oak flooring, and .
redwood soffits and energy efficient systems and technologies.
s� ,Fnergy'efficiency - both new homr'
es are Energy Sta• compliant and incorporate energy efficient systems and
technologies. One new home includes hot water heating -solar. panels.
Over -
Housing Programs
V. Rondo-CLT serves'households seryed have incomes at or below 809/o ofinedian-income.
Homeownership training = guide people interested iri:pUrch8ing land trust properties through the•homebuyer•:
'p'r-ocess and conduct workshops on the housingiand:trust mpd&
�- Post Ownersh(p. Support.?prov,(des advice -and:referrals on general information,.home repair Issues: and
:foreclosure 'preventibn serwtes.to .leaseholders: r
s�- Developed HIP -. the. Housing Investment Program -- which.will, serve ten'household'over: two years. This
program, was funded by Western Bank; Wells 'Fargo Housing Foundation attiie'Cit of.Saint Paul's-HOME fund. .
s� Develop par rental property management/supportive hou' Ang.providers :8t.explore joint ventures. - :
s�- :Marketing and Re-safes. - coordinate sales and're-sales of land trust homes.: ;
Policy Initiatives
:Rondo CLT wrote and negotiated, approyal.of a-master, Ground ,Lease, that ,has- been apprgved by Wetls Fargo
Morigage'Corporation; HUD-and Commonwealth Land Title Insurance Company:.;::
Worked with -the Minnesota'Housing Finance Agency to .ensure Iand'tnists' have the same access to State
fiousirig funds as other•organiiations:.
Assisted in' creation of staww(de and Trust Capacity Building Program funded twice by`t(ie `state legislature.
sP Provide tec(inical*ass(stance to.those inquiring about and wanting'to start a hoiising:land trust:
' Participant in the CU RA%H�HH:Center,=. University of:Mirinesota',s "St.. Paul Community:Development Data
Access" Steering Committee strivingto improve existing GIS systems on county and municipal.levels, • :. .
' Propose to •the legislature that counties have�the ability-.to tax land trust homeowners-:on.their equity
:participation only...
s� LitilIie. apprentices *aiid.training programs in frades.(i:e. WomenVentU e),' promoting living wages. :..;
s� _.Conduct works hops tQ'expand the number of�mortgage Ienders•that•undeMrite land trust properties:
Board; Leadership and Internship Opportd6id8
sir Rondo CLT, (s;governeid by a twelve-person-Board of. Directors.' We offer 6oard'membership opportunities and: .
=.involvement through numerous committees.
Inteirns'.condutt research on demograph_lc''and- housing valuation changes in the Rondo.operating-area; including
a.G1S'summary of alf vacant -tots'in-the community:::
�Pr. (unteers built and maintain the Rondo .CLT web site at http://www.rondoc(t:brg: :
�-
Contract with iNonienVentiire to provide a work site'fbr women in the pre-apprenticeship program:._
�P! Coordinate the-Summit-U/Lex=Ham Housing Working Group made Op of•all'housing and community ,
development`flrganizatigns; advocates and City,and County officials that'operate'in the' neighborhoods. ,
O'Collaborate with N(acalester. College to study•howland trust housing can be an option foraging seniors in the :.
Rondo community. '
Partnerships.'
Rondo CLT hosted the Institute for Community' Economics' 1999 National Land Trust.Spring Conference...'
Held. in St. Paul and attended by more than 200 people, "the' conference highlighted Rondo- CLT and the
accomplishments of the nationwide land trustmovement. .
V. Fourteen churches, neighborhood organizations and government officials wrote letters' supporting, formation of
the Rondo CLT. Rondo CLT has formed -long term working relationships with'these,organizations
�-
Rondo CLT is committed to forming partnerships and promoting- positive working relationships with other
housing organizations, non-profits, community residents and local businesses. :
S O�J•tlo„S .�Y rl� ,
"ember
V577
aft " � 4 , :i •,;1::y �'.. • 1
{.::....w:..t.:.i
1` 1
BUSINESS
'MOVES AHEAD
IN MINNESOTA
The Green Institute paves the way to innovative market
and product development through its multifaceted projects.
HEN Rondo Commu-
nity Land Trust execu-
tive director Greg Finzell
started working on con-
striction of two new in-
ner city houses in St. Paul, Minnesota,
he decided to try a different approach.
Rondo, a nonprofit developer, teamed
with the Green Institute's DeCon-
struction Services (DCS) program to
incorporate significant quantities of re-
claimed materials into the new homes.
"Our board has always been con-
scious of sustainability," says Finzell.
"We knew that in our inner city envi-
ronment, there were lots of good qual-
ity materials that were going into
landfills when houses were demol-
ished and we decided to begin reusing
those materials in our housing pro-
jects, both rehabs and new construc-
tion." As a result, these new houses in
the Rondo neighborhood will not
only help fill a critical need for afford-
able housing, but will also boast fea-
tures such as redwood exterior trim
and porch decking, six -panel interior
doors with brass and cut glass hand-
Michael Krause
sets, hardwood floors, and period spe-
cific Douglas fir interior trim.
All of these materials were re-
claimed through DCS deconstruction
projects, including some Douglas fir
beams that were remilled by DCS to
meet specific Rondo architectural
specifications. The resulting interior
trim featured 1.25 inch -thick head cas-
ing and door plinths, 6.5 inch -high
base molding and a special "bead" cut
in the casing that simulates a "back
band". The final arts and crafts ap-
pearance fit very well with the cozy
bungalow house design.
To take best advantage of the high
quality materials, Michelle Baltus, the
project architect from the firm Cer-
mak Roades, incorporated classic
1920s architectural features in the de-
sign and made plan modifications to
allow for maximized inclusion of re-
claimed materials.
MINNESOTA MODEL
The Green Institute's DeConstruc-
tion Services and ReUse Center
retail store have become a model
in Minnesota for abating some of
the tremendous volumes of construc-
tion and demolition debris out of
the waste stream. The ReUse Center
offers a pick up service for larger items
and customers can also drop off
reusable building and construction
materials at the store for reuse by
others. Beginning in September
1997, DCS has been carefully dis-
mantling residential structures and
reselling the materials directly from
their job sites and through the
ReUse Warehouse. Without decon-
struction and reuse, about 98 percent
of the materials in these structures
would end up in landfills in Min-
nesota, or shipped to landfills as far
away as Wisconsin or Iowa.
As with all of the Green Institute's
community-based enterprise models,
the goal is to have programs become
financially sustainable after a period
of several years. Achieving this sus-
tainability in Minnesota has been
more difficult than in other parts of
the country because of very low land-
fill costs. However, the ReUse Center
20 IN BUSINESS MARCHIAPRIL 2001
and DCS have proven that innovative
market expansion and product devel-
opment strategies can be effective at
overcoming this disadvantage. Oper-
ating revenues have grown by 20 to 30
percent annually through aggressive
strategies such as sales directly from
deconstruction job sites and by pro-
viding advice and consultation to buy-
ers on design and installation of re-
claimed materials.
Since beginning three years ago,
DCS has focused on increasing ca-
pacity to not only dismantle struc-
tures efficiently, but to reach new
and easily accessible markets for re-
selling the materials. The result is a
strong infrastructure for previewing
and bidding deconstruction jobs,
completing the dismantling within
customer time lines, selling finished
materials from the deconstruction
job sites, and selling lumber, and
other bulk materials from the ReUse
Warehouse (separate from the retail
store). The efficiency of selling
materials from deconstruction job
sites will be enhanced as DCS moves
to an electronic database of "cus-
tomer wish lists" that,DCS sales staff
will carry with them on hand-held
computers.
RECLAIMED LUMBER
With the core infrastructure in
place, DCS Director Robert Alf ap-
proached the Minnesota Office of
Environmental Assistance (OEA)
for a grant to expand the remilling
of reclaimed lumber into custom
finishing materials. OEA agreed
to provide seed funding for the proj-
ect and helped purchase some new
equipment.
"These finishing materials will be
marketed to customers as high-quality
materials that are also from environ-
mentally sound sources," says Alf. He
adds that "reclaimed and resurfaced
redwood decking, as an example, is
more environmentally sound than us-
ing 'recycled plastic' decking, looks
far more appealing and costs less per
square foot." A number of architects
and contractors have already ex-
pressed an interest in specifying, and
installing DCS' "eco -brand" prod-
ucts. These professionals have a group
of higher -end customers that demand
not only high quality materials but
want products that can "set them
apart" from other homes. Since very
few design professionals specify red-
wood anymore, DCS' redwood prod -
Rondo Community Land Trust, a
nonprofit developer, is building
homes like the one shown (above)
using materials from deconstructed
buildings. The Douglas fir interior trim
(above right) and hardwood floors
(below right) fit well in the bungalow
house design.
ucts are not only environmentally
sustainable but one of the most
unique and high quality materials on
the market today.
Since setting up its remilling opera-
tions in the last three months, DCS
has sold thousands of lineal feet of sal-
vaged lumber that has been through a
value-added process of being resawn
and/or have the surface refreshed
through redressing. Alf believes there
are larger markets for the remilled lum-
ber products but that those markets
will demand higher expectations for
product information, standardization
and availability.
Creating more valuable materials
. �T► r I v.
W<
785 Abbott Road
Lexington, Kentucky 40502
www.ChicEco.com
toll free 877-977-9226
fax 859-277-0582
out of reclaimed lumber allows DCS to
sell to larger quantity buyers such as
contractors and retailers at higher
margins. These higher margins allow
DCS to move more quickly to finan-
cial sustainability. And the continued
advancement of deconstruction allows
developers like Rondo to utili--e mate-
rials that are higher in quality than
many new products, are environmen-
tally sustainable, are in a "ready to use"
form and cost less than comparable
products. It seems everyone wins in
this new venture to add value to re-
claimed lumber. O
Michael Krause is executive director of
the Green Institute in Minneapolis.
(612) 278-71I0.
Delia Montgomery
Environmental Fashion Consultant
Consultation and product development for
wholesalers & retailers... with personal eco
shopping expertise for individuals.
Noway s41e: Custom tailored aVnic cotton shirrs!
Publisher of the Chic Eco Directory
The world's most complete listing of
environmentally friendly businesses and an
Indispensable tool for the eco -conscious
wholesaler, retailer, individual or student.
2001 Edition NowAva!lable!
North America -$35.90 International $39.90
intrudes snipping A handling • cra& uni»ccepted
IN BUSINESS MARCIVAPRIL 2001
Nov 6B 2001 16:98:46 Via Faz -> 763+589+5868 Administrator Page 901 Of 001
League of Minnesota Cities
2001 Policy Adoption Conference
Friday, November 16
Sheraton Four Points Hotel
400 North Hamline Avenue
St. Paul
If you have NOT already registered for this exciting conference -- please visit our web
site at www.imnc.om and register on-line or call Cathy Dovidio at 651-281-1250 for
registration information
Agenda
9:00 Tax & Consequences: State of the Budget & 2001 Tax "Reform" Bill
Matt Smith, Commissioner of Revenue
Pam Wheelock, Commissioner of Finance
10:30 Cultural Diversity in Minnesota - a Panel Discussion
Ytmar Santiago, Executive Director, Chicano Latino Affairs Council
Lester Collins, Executive Director, on Black Minnesotans
Joe Day, Indian Affairs Council
Kao Ly Ilean Her, Executive Director, Council on Asian Pacific Minnesota
(invited)
11:45 LUNCH
Experience the fine cuisine of the Sheraton Four Points Hotel and enjoy a
savory roast sirloin of beef slowly roasted with garlic served with a
mushroom demi glaze -- ooh la la
12:45 The Importance of Phosphorus in the Environment
Craig Dawson, Administrator, Shorewood
John Barten, Water Quality Manager, Hennepin Parks
1:30 Life Beyond TIF
Rebecca Yanisch, Commissioner, Trade & Economic Development
2:00 Policy Adoption
3:00 Adjourn
15 Cities
27 Community Dialogues
252 Participants
5 Top Regional. Human Services Needs Identified
They spoke. We listened.
How can you influence the future?
WHEN: THURSDAY NOVEMBER 29, 2001 ,
7:00 PM- 9:00 .PM
WHERE: MAPLE' GROVE GOVERNMENT CENTER AND PUBLIC
SAFETY FACILITY
12800 ARBOR LAKES PARKWAY, MAPLE GROVE
EMERGENCY OPERATIONS CENTER CONFERENCE ROOM
PLEASE SEE ENCLOSED DIRECTIONS
PLEASE RSVP BY RETURNING THE ENCLOSED POSTAGE PAID
POSTCARD.
REGARDING THE TOP PRIORITIES, BE PREPARED TO SHARE
• INITIATIVES YOU ARE AWARE OF
• INITIATIVES YOU ARE PLANNING
y
D%Ytr.�� t0 tti1P MRU /v /'miov.
V Azukuk
u
Ewt.ergev"ca OperatioKs ceKter cow ferewce Room
x.2800 Arbor Lales Parlewao
Of63) 494-6000
Exit ow t-ttwtil.ocl� �a�,,e/Co. R.d 6t avid go vwrth ow Htwt.loc12.
Travel ow Htwdoolz for %/4 ►vat to UUK Creel, Blvd.
At Elves Creela Blvd, tures to f t.
FOLLOW Elva, Crede Blvd.,'A K&Ut to MaU4, street,
CIO right ow Ma%,n, st. For -+ bloeles to Arbor Lakes
Parlewad (4 wad stop)
At stop sig m, the elovemwKt Ctwter is ow the Left
t
Tale a left OKb Arbor Lalees parlawa� avi d go =/4 vu ilt to
wades dravewao.
Exit ow Weaver Lale Road avid go east towards dowwtoww
Maple ;rove.
Owce dou pass the ComK uv� Cevtiter
street , go south ow Maim
The qovervwu,eKt ceKter Ls ow the cower of Maiw street
awd Arbor utlees ParlZwa�.
Community Bank
Plymouth
There Is No Other Place Like Your Community Bank
We at Community Bank Plymouth are proud to announce that we are
moving to
our permanent headquarters in Plymouth just in time
to celebrate our first year of operations.
You are cordially invited to join our staff, business colleagues and civic leaders at
our
Open House celebration Tuesday, November 13" from 5:00 to 7:00 p.m. in our
new bank lobby at 3455 Plymouth Boulevard, Plymouth
(across from Plymouth City Hall)
Please join us for Hors d'oeuvres, refreshments and gift registries, followed by a
short ribbon cutting and dedication ceremony.
We're looking; forward to seeing; you there!
Marshall A. MacKay Cohn an a-CEu Kris St. Martin President
Please RSVP to 763-550-777
Project U
pdate
r;b An on Update Count Road 101 from the City of Plymouth, November 5, 2001
P Y
Project Overview
County Road 101 is being reconstructed to a four ]ane
roadway with concrete curb and gutter and storm sewer
improvements and an 8 -foot wide bituminous trail on
both sides of the roadway from 30th Avenue to State
Highway 55. The road contractor for the County Road
101 project is Buffalo Bituminous, Inc. of Buffalo, NN
What Has Been Done
Since the August 7, 2001 project letter was mailed to
residents in the County Road 101 project area, the
contractor has completed approximately 40% of the
roadway work with this work being " completed only
south of Medina Road. Lack of progress on this
project is being attributed to slow progress in relocating
existing overhead and underground private utility lines
by Xcel, AT&T Broadband, Qwest, and Reliant.
Expected Roadway Opening
It is anticipated that during the week of November 12,
the portion of County Road 101 between Medina Road
and County Road 24 will be opened to provide a single
lane for north and southbound traffic. Between
County Road 24 and 29th Avenue, traffic will be shifted
to the future southbound portion of the roadway which
will accommodate one lane of traffic in the north and
southbound directions. County Road 24 will also see
traffic shifted to the future westbound lane to
accommodate a single lane of traffic in each direction.
The City of Plymouth has requested that the County
install a temporary four-way stop at the intersection of
Medina Road and County Road 101 and to post 40
mph reduced speed signs within the project area during
the winter months to ensure safer traffic movements.
What Needs To Be Done
The private utility companies will continue to relocate
their overhead and underground lines on County Road
101 between Medina Road and Highway 55 as long as
weather permits this construction season. This will
allow the general contractor, Buffalo Bituminous, to
complete the remainder of the work within the project
area in 2002 without delays from utility relocation work.
Due to the incompleteness of the construction, it is
anticipated that the City administered landscaping
project will not be done until the fall of 2002.
Caution
Although work will not be scheduled during the winter
by the general contractor, barriers and barricades will
remain within the project area. Continue to use
extreme caution and watch for utility company workers
and County maintenance workers within the project
area.
Project Hotline
The City of Plymouth has a telephone hotline
established for people who want updates on the
project. For a recorded message giving the most up to
date access information, call 763-509-5514. The hotline
will be suspended over the winter months and resume
once construction is resumed in the spring of 2002.
LApkEro=na\"J0RCZ5\1M-vss\M\czmupd=\Ptciupdmj0i ii sec
Questions
If you have any questions, please call:
• Plymouth Sr. Engineering Technician,
Dan Campbell at 763-509-5522
• Project Engineer with Hennepin County at 763-
745-7544
• Sue Mason, Project Engineer with Short, Elliott,
Hendrickson, Inc. at 651-490-2018
• Tom Henry, Project Inspector with Short, Elliott, r
Hendrickson, Inc. at 651-490-2097
Thank You
Road construction is a headache for everyone traveling
in the area, but it is particularly frustrating for those
who live in the project area. The City of Plymouth
than you for your patience and cooperation.
L\p.Va m &C\PPgZCM\1M. IM\9=\Ca=upd=MaVpdm_tm a SA=
J
.� elm creek
Watershed Management Commission
ADMINISTRATOR
Judie A. Anderson
3001 Harbor Lane Suite 150
Plymouth, MN 55447
Phone: 763/553-1144
Fax: 763/553-9326
Email: jassgrfx@aol.com
AGENDA
November 14, 2001
Call to Order.
a. Approval of minutes of October meeting.*
b. Treasurer's report and submission of bills.**
1) Request to reimburse for MAWD Annual Meeting Attendan
2. Correspondence.
a. Support for HCD.*
b. Wellhead Protection (Maple Grove).*
C. HCD as Member of TEP.*
3. Water Quality.
a. Elm Creek Monitoring - USGS Contract.
b. Macroinvertebrate (Biological) Monitoring.
C. Lake Monitoring.
d. CAMP.
e. BMP Implementation.
f. Metro Greenways Program.
g Wetland/Project Fees and Escrows Schedule.**
TECHNICAL ADVISOR
Hennepin Conservation District
6900 Wedgwood Road Suite 140
Maple Grove, MN 55311
Phone: 763/420-2157
Fax 763/494-3176
Email: Ali@hcd.hennepin.mn.us
4. Wetland Conservation Act.
a.
97-051
G & M Properties, Corcoran.
b.
97-055
Rush Creek Golf Course, Corcoran.
C.
98-034
Kangas Property, Hassan.
d.
98-076
Greg Ebert, CRI 16 and CR10, Corcoran: "
e.
99-079
Ebert Construction Site Improvement, Corcoran.
f.
00-001
Lake Jubert Estate, Corcoran.
g.
00-005
Meadow Lake Estates WCA Banking, Hassan.
h.
00-025
James Clemens, Corcoran.
i.
00-055
Weinand Woods, Corcoran.
j.
00-056
Chris Strube Pond Excavation, Corcoran.
k.
00-065
Kreps Wetland Violation, Hassan.
1.
01-008
Rolling Hills Road Improvement Corcoran.
m.
01-012
Island View Estates Wetland Banking, Hassan.
n.
01-013
The Preserve and the Hidden Oaks Combined Wetland Replacement Plan, Champlin.
o.
01-021
Dahlstrom/Olek Wetland Violation, Hassan.
p.
01-024
Windmill Ponds, Corcoran.
q.
01-038
Triden Ridge Estates, Corcoran.
r.
01-044
Hassan Parkway Reconstruction, Hassan.
S.
01-046
Ditch Cleaning East of Rolling Hills Road, Corcoran.
t.
01-048
Stan Zachman, Wetland Delineation, Hassan.
*in meeting packet.
**available at meeting.
CHAMPLIN * CORCORAN 9 DAYTON * HASSAN * MAPLE GROVE * MEDINA * PLYMOUTH * ROGERS
Agenda
November 14, 2001'
page 2
U.
01-049
WH Cates - Longhorn Estates, Corcoran.
V.
01-050
Hunter's Ridge, Corcoran.
w.
01-051
Rush Creek Golf Course 14th Hole, Corcoran.
X.
01-052
Phesant Run Golf Course, Corcoran.
y.
01-053
Mary Soligny Property, Corcoran.
Z.
01-055
Russell Rigsby C&DO, Hassan.
5. Project
Reviews.
a.
00-020
Brian Koskela, Champlin.
b.
00-042
Joyner Retaining Wall, Champlin.
C.
01-009
Meadows of Rush Creek, Maple Grove.
d.
01-010
CSAH 30 Bridge at I-94, Maple Grove.
e.
01-016
Medina Highlands, Medina.
f.
01-017
Rogers Retail Center EAW, Rogers.
g.
01-020
Rogers High School EAW, Rogers.
h.
01-023
Dick Theis Wetland/Floodplain Fill, Corcoran.
i.
01-031
Stormwater Study for DNR Wetland 289W, Rogers.
j.
01-033
Town Homes at Nanterre, Plymouth.
k.
01-035
Harvest Hills, Plymouth.
1.
01-042
Fox Creek North, Rogers.
m.
01-047
EC Park Reserve Swimming Pond Reconstruction, Maple Grove.
n.
01-054
Fish Lake Trails, Maple Grove.
o.
01-056
Foss Swim School, Maple Grove.
6. Second Generation Plan.
a.
Results of Public Input Meeting - Moffatt.*
b.
Draft Standards.
7. Other Business.
8. Informational Items.
a.
96-070
Tavis Metal Fabrication, Hassan.
b.
97-022
Kelly's Wrecker Service, Medina.
C.
99-006
Tilden Avenue Extension, Champlin.
d.
99-007
Valvoline Instant Oil Change, Medina.
e.
99-012
Hassan Business Park, Hassan.
f.
99-039
Fosters, Inc, Hassan.
g.
99-042
Rogers Veterinary Clinic, Hassan.
h.
99-066
Hassan Sand & Gravel, Hassan.
i.
99-074
MBV Basketball Club, Maple Grove.
j.
99-077
Highway 101 Corridor Stormwater Study, Hassan.
k.
00-004
Longstreet Apartments, Maple Grove.
1.
00-007
Rogers Industrial Park Distribution Center EAW, Rogers.
m.
00-009
Kelly's Bluff, Maple Grove.
n.
00-010
Gleason Property, Maple Grove.
o.
00-011
Maple Grove Lutheran Church.
p.
00-027
Meadow Hills of Dayton, Dayton.
q.
00-032
Deerfield Park, Maple Grove.
r.
00-033
The Oaks at Weaver Lake 2, Maple Grove.
S.
00-040
Target Pond Expansion, Maple Grove.
t.
00-044
LandCor, Hassan.
Agenda
November 14, 2001
page 3
V.
00-046
Hennepin County Culvert Replacement (CP 0029), Corcoran, Dayton, Maple Grove.
w.
00-048
Longstreet Apartments 2nd Addition, Maple Grove.
X.
00-059
Tipperary Meadows, Maple Grove.
y.
00-062
Rogers Industrial Park - Outlot A, Rogers.
Z.
00-066
Hassan Business Park, Hassan.
aa.
01-001
14455 Thomas Trail Streambank Restoration, Hassan.
ab.
01-004
Pine Grove Terrace PUD, Maple Grove.
ac.
01-007
Nostalgia Woods, Dayton.
ad.
01-011
Wagener Property, Rogers.
ae.
01-015
Medina Industrial Park 5th Addition, Medina
aE
01-018
Independent Apostolic Lutheran Church, Dayton.
ag.
01-022
Fox Briar Ridge, Maple Grove.
ah.
01-026
Rogers Industrial Park 9th Addition, Rogers.
ai.
01-029
Tower Office/Warehouse, Medina.
I.CUENMW\WATER MEEI.MCREE[MIMTGS12001NOV1.WPD
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: November 6, 2001
TO:- Dwight Johnson, City Manager
FROM: Anne Hurl urt, Community Development Director
SUBJECT: Hennepin County Adult Correctional Facility (HCACF) Population Report
Hennepin County Community Corrections staff has submitted their monthly report on average
daily population for the month of October 2001.
The average daily population reported for the Plymouth facility in October was 544, less than
the occupancy limit of 601 set by the Conditional Use Permit.
The chart below shows the average monthly population since we began receiving reports in
June of 1998.
HCACF Monthly Population Report
700
:��::
%
.r•. «.�wi.
rA'..`9z
600
.'s',u
^+a_`�-«%��viai xG-r,.a�x. �....i�
=
500
c)
400
[]CUP Limit
m
a
300
■Average Count
m
Q
200-
100
0
o rn rn M M o 0 0
rn •- �- •-
0 0 0 0
-'� O LL -'� O ti -9, O ti --5 O
Month/Year
:��::
%
.r•. «.�wi.
rA'..`9z
.'s',u
^+a_`�-«%��viai xG-r,.a�x. �....i�
J, 2b
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DATE: October 26, 2001
TO: Dwight Johnson, City Manager Yt%
Dan Faulkner, Director of Public Works
FROM: George C. Bentley, Acting Transit Administrator
SUBJECT: Plymouth Metrolink Service Monitoring Report
Attached is a copy of the 2002 service monitoring report conducted for Plymouth Metrolink by
LJR, Inc. and Leah Goldstein, Strategic Planning and Evaluation Consultant. Observations and
phone interviews for this service monitoring report were completed during the two month period
of July — August, 2001.
The first section of the report (with the pictures on the cover) is the report summary, while the
other sections are attachments with observation detail. The second and third pages of the first
section are copies of the presentation given to PACT on Wednesday, October 24, 2001. The last
three pages of the first section are responses from Laidlaw Transit Services and Metro Transit to
the vehicle maintenance section.
I did not include Attachment "A” because it is nothing more than a sample of the survey form
used. Also, instead of providing all 57 detail pages of the Dial -A -Ride phone survey
(Attachment `B") I have included just the two page summary. Attachments "C," "D” and `B"
are included in their entirety.
Overall, the service monitoring report provided a great deal of useful data and some excellent
recommendations for consideration and implementation. The service got generally high marks,
with some specific areas identified for improvement. I wanted to provide you with an
opportunity to review the report before it is forwarded to the City Council (probably just the first
section and the Dial -A -Ride survey summary).
If you have any questions please let me know.
attachment
F:SpwWngineering\TRANSMMEMOSS2001Uohnson Faulkner Srn Mon Rpt 10 26 01.doc
Plymouth Metrolink
Service Monitoring Report
September 24, 2001
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Prepared by:
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— Transportation Consultants and Planuen
off 1 LIN-.
LJR, Inc.
Transportation Consultants and Planners
1425 Sargent Ave.
St. Paul, MN 55105
651.227.1905 — phone
651.690.4094 — fax
ljrinc@aol.com
MEN
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Leah Goldstein
Strategic Planning and Evaluation Consultant
220934 lh Street East
Minneapolis, MN 55407
phone — 612.722.0228
fax — 612.728.0778
lgoldstein@uswest.net
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Table of Contents
StudyPurpose..................................................................................................................................1
StudyMethodology..........................................................................................................................1
StudyFindings.................................................................................................................................2
Study Recommendations and Conclusion.....................................................................................24
Tables and Figures
Table 1: Plymouth Metrolink Data Collection Activities................................................................2
Table 2: Plymouth Metrolink Bus Cleanliness and Appearance.....................................................4
Table 3: Plymouth Metrolink Customer Experience with Order Taking and Dispatch ............................. 6
Table 4: Plymouth Metrolink Customer Experiences with Dial -A -Ride Drivers ............................7
Attachments
Attachment A: Observation Checklists....................................................................................... A-1
Attachment B: Dial -A -Ride Customer Satisfaction Surveys.......................................................B-1
Attachment C: Fixed Route Checklists........................................................................................0-1
Attachment D: On-time Checklists............................................................................................. D-1
Attachment E: Dial -A -Ride Checklists........................................................................................E-1
Study Purpose
The service monitoring study conducted during the summer of 2001 allows Plymouth Metrolink
management to analyze current service delivery within the Plymouth Metrolink system, assess
overall level of customer satisfaction with provided services, identify potential areas for system
improvement, and gauge the effectiveness of contractual relationships with Plymouth Metrolink
service providers (Metro Transit - and Laidlaw). This survey also provides a independent
benchmark for future transit system evaluation studies done on behalf of the Plymouth Metrolink
Transit system.
Study Methodology
To monitor and assess the current delivery of Plymouth Metrolink Services to citizens and
employees within the City of Plymouth, LJR, Inc. Transportation Consultants and Planners and
Leah Goldstein, Strategic Planning and Evaluation Consultant, collected different types of user
information on both fixed route and dial -a -ride services. The collected information allows the
consultant team to answer the following questions:
• Are fixed routes operating on time?
• Are fixed route vehicles clean and well maintained?
• How many passengers are fixed routes serving?
• How are Dial -A -Ride services performing?
• Are Dial -A -Ride services performing in a timely, customer -oriented manner?
• Are Dial -A -Ride vehicles clean and well maintained?
• Are Dial -A -Ride customers satisfied?
• What are the reasons that some former customers no longer use Dial -A -Ride services?
These questions were answered through a series of data collection activities. Vehicle
maintenance logs, visual vehicle inspections and contractor routine maintenance procedures were
analyzed as part of the survey process by a qualified maintenance professional not affiliated with
any transit bus operator performing work for the Plymouth Metrolink system. The consultants
developed checklists, surveys, onsite dispatching center visits and other data collection tools to
obtain customer survey responses, all of which can be found in Attachment A. Data collection
activities are summarized below in Table 1.
Table 1: Plymouth Metrolink Data Collection Activities
Fixed Route Services
Dial -A -Ride Services
• Timing of all routes
• Random "secret rider" analysis of
• On-time performance of all routes
booking, dispatch, and service
• Spot checks of vehicle cleanliness
• Direct observation of dispatch and
• Random count of passengers boarding
service
at bus stops
• Customer (current and former)
• Off-line vehicle maintenance inspection
satisfaction survey
• Examination of contractor maintenance
• Off-line vehicle maintenance inspection
logs
• Examination of contractor maintenance
logs
To assess "typical" Dial -A -Ride and fixed route services, representative days and times were
selected to conduct route performance measurement, passenger counts, maintenance inspections,
and Dial -A -Ride observation. Likewise, a random sample of 13% of Dial -A -Ride current and
former customers was selected for surveys to ensure statistical validity.
Study Findings
In providing an overall assessment of the current operating and fleet condition status of the
Plymouth Metrolink transit system, the consultant team broke down study tasks and related
findings into three separate categories—fixed route services (provided to the Plymouth
Metrolink system under a contractual agreement with Metro Transit); dial -a -ride services
(provided to the Plymouth Metrolink system under a contractual agreement with Laidlaw Transit
Services, Inc.); and overall fleet condition and maintenance analysis of all vehicles provided by
either Metro Transit or Laidlaw Transit Services, Inc. under contract to the Plymouth Metrolink
system. Information is also provided about route on-time performance, bus condition/cleanliness
and driver/dispatcher courtesy, and appearance under the first two categories following this
section.
Plymouth Metrolink Fixed Route Service Analysis
The on-time performance of routes was assessed by comparing time of arrival and departure to
scheduled stop information published on the Metro Transit website, www.metrocouncil.ora; and
on the City of Plymouth's website at www.plymouth.ci.mn.us. Observers checked the on-time
performance of Metro Transit routes by checking arrivals and departures of buses at Park and
Rides and by noting the time of arrival at different stops while riding or following the bus. Fixed -
route observation checklists can be found in Attachment C. Observers were stationed at four
' Includes routes 740, 741, 742, 743, 770, 771, 772, 773, 774, 790, 791, 792, 793, and 795
N
different park and rides during morning peak, midday, and evening peak hours.2 In addition to
noting the time of arrival of buses serving the park and ride lots, observers also noted the
condition of park and ride lots, the exterior condition and cleanliness of buses, and the safety of
buses as they pulled in and out of the park and rides and in allowing passengers to board and
exit. On-time checklists can be found in Attachment D.
In general, Plymouth Metrolink routes are operating on-time. Of the 26 Plymouth MetroLink
runs observed, 38 percent arrived on-time (often arriving early and staying at the stop long
enough for additional passengers to arrive), and 27 percent arrived within two minutes of their
scheduled arrival time (either early or late). There were nine incidents (35 percent) of runs that
were not on time, however. Most of these were minor delays. For example, the Route 773 due
to arrive at the Co. Rd. 73/Hwy. 55 park and ride at -7:42 AM arrived at 7:45 AM, just three
minutes late.
There were a few larger time discrepancies. In one instance, Route 790, due to arrive at the Co.
Rd. 73/Hwy. 55 park and ride at 5:39 PM and again at 6:14 PM, arrived at 5:47 PM and left
within a minute of arrival. In another instance, a Route 793 arrived at the Four Seasons Mall
Park and Ride at. 12:43 PM, even though there is no midday Route 793 scheduled. This
observation indicated that signage on the front and back of the vehicle had remain unchanged
when the vehicle changed route numbers during the day, a problem that could confuse potential
or new riders of the system. Finally, a 773 arrived at the Co. Rd. 73/Hwy. 55 park and ride at
6:39 PM one evening, but there is no 773 stop scheduled at this time—again, an indication that
the header signage had not been properly switched between various scheduled routes operated by
the same vehicle.
There are two possible explanations for the time discrepancies. First, the time discrepancies may
be due to failure to change bus header signs as drivers complete one route and begin another,
which does happen at Park and Ride locations. Second, the route times listed on the Metro
Transit website may be inaccurate or out of date.
When compared with Metro Transit routes, Plymouth Metrolink routes performed very well.
There was considerably more discrepancy in the timing of Metro Transit Routes. Several routes
arrived that were not published on the Metro Council website, and many were late. In fact, of
the 23 observed Metro Transit routes, not a single bus arrived on time or within 2 minutes of its
scheduled arrival.
Fixed Route Vehicle Cleanliness and Appearance, Driver Courtesy
As observers were boarding the buses, they noted the ease of using the fare box, driver courtesy,
driver appearance, and the cleanliness of the entrance area. All of these were rated very highly
by observers. One observer experienced difficulty with one driver, but this was most likely
caused by miscommunication between driver and observer regarding the purpose of the
2-A total of 54 runs were observed arriving at the Park and Ride locations. Of these, 31 (57 percent) were Plymouth
Metrolink Dial -A -Ride runs, and the remaining 23 (43 percent) were Metro Transit runs operating on behalf of
Plymouth Metrolink.
3
observation. Even in this instance, the observer noted that the driver was very courteous to other
passengers.
Observers both rode the bus and followed the bus to observe performance during the route. The
observers noted the cleanliness of the bus's exterior, including evidence of maintenance, driver
speed and safety, and the number of passengers boarding and exiting each bus at several stops.
They noted that the buses were well or exceptionally well maintained 90 percent of the time, and
that driver speed and safety was good or exceptional 87 percent of the time.
Observers rated the appearance and cleanliness of Plymouth Metrolink routes very highly, as
shown below in Table 2. Buses with the Plymouth Metrolink logo on the side (contracted from
Laidlaw Transit Services, Inc.) were rated exceptional more often than Metro Transit route
vehicles running routes on behalf of Plymouth Metrolink.
Table 2: Plymouth Metrolink Bus Cleanliness and Appearance
1
Noticeable
Problems
2
3
4
5
Minor
Problems
Acceptable
Conditions
Good
Conditions
Exceptional
Conditions
Exterior of bus free
f rust/mechanical
problems
Laidlaw Metrolink 0%
0%
0%
40%
60%
Metro Transit 0%
0%
0%
70%
30%
Exterior of bus clean
Laidlaw Metrolink 0%
4%
8%
48%
40%
Metro Transit 0%
4%
9%
57%
30%
Fixed Route Passenger Loads
To determine the number of passengers, observers rode or followed Metrolink routes at
representative times throughout the day over a course of three weeks. Observers noted the
number of passengers boarding and deboarding at each stop as they rode or followed each bus.
The busiest routes appeared to be afternoon routes, particularly those picking up and dropping
off at major park and ride locations. For example, about 15 passengers boarded the 5:32 PM
Route 771 at the Plymouth Road Transit Station. More than 10 passengers boarded the 6:14 PM
Route 792 at Four Seasons Mall. - Route 772 picked up 15 passengers and dropped off 12
passengers at 4:40. PM at the Hwy. 551 Co. Rd. 73 Park and Ride lot.
Some morning routes were quite busy, however. Route 772, Downtown Express, dropped off
more than 20 passengers in Downtown Minneapolis at 7:10 AM. Route 793 picked up 10
passengers at the Four Seasons Park and Ride at 6:32 AM on the day this route was observed.
However, there were several routes that had fewer than 10 total passengers during the total route
observation period. Route 770, arriving at Plymouth Road Transit Center at 7:07 AM, had only
4
four passengers. Route 740, starting at County Rd. 24 and Medina at 4:30 PM, did not have any
passengers nor did it pick up any during the observation period. Route 742, starting at Marquette
and Washington in Downtown Minneapolis at 6:55 AM for a reverse commute run to Plymouth,
had only 3 passengers; one deboarded at Hwy. 169 and 10th, another at 10th and Nathan, and a
third at Nathan and Schmidt. Route 740, serving Plymouth from the Plymouth Road Transit
Center, had four passengers. The routes with the fewest passengers appear to be the midday
routes, however. Route 795 with midday service from downtown Minneapolis to the Four
Seasons Mall Park and Ride had no passengers on one of the days of observation, and three
passengers on another day.
Plymouth Metrolink Dial -A -Ride Service Analysis
The performance of Dial -A -Ride services was analyzed using data provided by the service
provider, direct field observation and customer satisfaction survey information.
Laidlaw Transit Services, Inc., the company that provides dial -a -ride services for the Plymouth
dial -a -ride system, was able to identify names of 879 customers riding the Metrolink system
sometime during the last six months. Although they were not able to provide information on
how many times each rider used Dial -A -Ride services, this is a large number of Dial -A -Ride
riders — more than one percent of the total Plymouth population.3
Several of these customers were surveyed to learn more about Plymouth Dial -A -Ride services.
Survey responses can be found in Attachment B. The customers that were surveyed are regular
Dial -A -Ride customers for the most part. Of those that were surveyed, 51 percent use Dial -A -
Ride at least once per week, and another 26 percent use Dial -A -Ride several times per month.
However, very few of these users have a regular standing order; only four survey respondents
have ever set up or used a standing order. Those that did so found it very easy and convenient to
do so.
There are currently up to five Dial -A -Ride vehicles operating within Plymouth city limits during
regular system operating hours each day. Some of the vehicles run concurrently with others
during busy times of the day, while during "slow" times there may be as few as two vehicles
providing service within the system. Based on recent ridership report information received from
the Director of the Plymouth Metrolink system, the average ridership on the system stands
between three and four passengers per hour.
During the consultants' field observation period, four (4) round-trip routes were scheduled with
Plymouth Metrolink 'Dial -A -Ride, for a total of eight (8) different system -wide trips. On the
trips that were scheduled, there were typically one or two passengers in addition to a field
observer. In addition, Plymouth Metrolink drivers took very indirect routes on several of the
trips in order to accommodate the other passengers, causing observed trips to last an average of
half hour or more.
3 The 2000 Census shows the population of Plymouth is 65,894. Data is available at
http://factfinder.census.gov/bf/ Lang=en vt name=DEC 2000_SF1_U DPlReo_id=16000US2751730.html.
5
Plymouth Metrolink Dial -A -Ride Customer Service
There are several aspects in the assessment of the timeliness and customer service of Plymouth
MetroLink Dial -A -Ride services. There are many points of contact between Dial -A -Ride service
providers and customers. Customers interact with order takers, dispatchers, and drivers:
Timeliness and customer service was analyzed through customer surveys (Attachment B) and
direct observation (Attachment E). When surveyed, customers rated their experiences with
order taking and dispatch very highly, as shown in Table 3.
Table 3: Plymouth Metrolink Customer Experience with Order Taking and Dispatch
While customers agreed or strongly agreed that the order taker and dispatcher are helpful and
courteous, a few respondents reported that the phone was not answered promptly, the order was
not taken promptly, dispatch was not provided promptly, and helpful information was not
provided. Even in these areas, however, most respondents reported positive experiences.
This contrasts with the experience of the observers, however.4 When the observer contacted
Plymouth Metrolink to reserve several trips, the phone was answered promptly by the order
taker. However, the order taker then began to laugh and joke with a coworker while the observer
was waiting to give their trip request. When the trip request was finally given, the order taker
inputted an address for Prudential based on their own knowledge. When the observer was
transferred to the dispatcher, the dispatcher asked if the observer was going to West Health, a
nearby location. The order taker had entered an address for an entirely different building.
In addition, the dispatcher was able to accommodate only one of eight total trips requested (four
round trips) over the next two days. The remaining trips were scheduled anywhere from 15
minutes early to an hour and fifteen minutes late. When the dispatcher first saw that there were
eight requests, she immediately said that she would not be able to fill "all these trips" — however,
after additional research, she was able to fill every trip, if not at the time requested.
During a site visit to Laidlaw, where Plymouth Metrolink Dial -A -Ride dispatch is housed,
dispatchers and order takers provided information about how order taking and dispatch is
a Direct observers made only one call to reserve several Dial -A -Ride trips; direct observation experience may not be
representative.
Strongly Agree
Agree
e
No ith r Agree
Stra
Disagree
Strongly
le
Phone`answereii'prompfl`�
64%=�;_
�4� IMW
'-a* 14%
7,% a
xm40/4, td
Order taker helpful and
courteous
83%
13%
0%
3%
0%
MEW -. .F3
-4:Z4f.30.�.../•
N
. .�
r
Order taken promptly
79%
7%
7%
7%
0%
proideLd p».mtljr
2°
X7°�
s•
X10Dispatci'v%z
x.
Helpful information provided
50%
0%
30%
10%
10%
While customers agreed or strongly agreed that the order taker and dispatcher are helpful and
courteous, a few respondents reported that the phone was not answered promptly, the order was
not taken promptly, dispatch was not provided promptly, and helpful information was not
provided. Even in these areas, however, most respondents reported positive experiences.
This contrasts with the experience of the observers, however.4 When the observer contacted
Plymouth Metrolink to reserve several trips, the phone was answered promptly by the order
taker. However, the order taker then began to laugh and joke with a coworker while the observer
was waiting to give their trip request. When the trip request was finally given, the order taker
inputted an address for Prudential based on their own knowledge. When the observer was
transferred to the dispatcher, the dispatcher asked if the observer was going to West Health, a
nearby location. The order taker had entered an address for an entirely different building.
In addition, the dispatcher was able to accommodate only one of eight total trips requested (four
round trips) over the next two days. The remaining trips were scheduled anywhere from 15
minutes early to an hour and fifteen minutes late. When the dispatcher first saw that there were
eight requests, she immediately said that she would not be able to fill "all these trips" — however,
after additional research, she was able to fill every trip, if not at the time requested.
During a site visit to Laidlaw, where Plymouth Metrolink Dial -A -Ride dispatch is housed,
dispatchers and order takers provided information about how order taking and dispatch is
a Direct observers made only one call to reserve several Dial -A -Ride trips; direct observation experience may not be
representative.
conducted. First, order takers receive a phone call. There is one order taker assigned to
Plymouth Metrolink Dial -A -Ride services, but other order takers can provide support if there is
more than one call at a: time. The order taker enters the customer's name in a database. If there
is no match, the order taker creates a new customer file for the caller. If there is a match, the
order taker confirms that information is still current and accurate. Once the order taker has
information about the customer, they take information about the ride. The customer is then
transferred to dispatch, where there is one dispatcher and a back up dispatcher assigned to
Plymouth Metrolink Dial -A -Ride. The primary dispatcher is a former Dial -A -Ride driver and
said that she knows the City of Plymouth very well. She said that she creates all routes based on
her own knowledge of Plymouth and occasionally consults a map. She plugs new rides into
existing routes or previously requested trips. When asked if there were plans to move to a
computer assisted system, both she and the manager indicated that they had thought about it but
had not yet committed to an investment in software.
Customers also routinely interact with drivers during their ride. Of the eight trips scheduled for
direct observation, six arrived for pick-ups on time. One trip was a "no-show" — the driver never
showed up to do the trip, despite confirming the trip earlier in the day. During the site visit to
dispatch, the dispatch indicated that the driver had been fifteen minutes late (this trip had actually
been requested for fifteen minutes after the actually scheduled time) but the observer indicated
that they waited for more than twenty minutes past the scheduled pick up time.
Once the pick ups were made, three of the drivers took very indirect routes to the destination. In
one case, a trip of ten miles took 45 minutes. There may be opportunities for increased
efficiency in routing — even in that long trip there were only two other passengers; their routes
were just completely different from the observer.
Survey respondents had different experiences, however. When asked if they were picked up on
time, 78 percent of survey respondents said that they were. When asked if they arrived at their
destination on time, 89 percent of respondents said that they did arrive on time.
Both observers and survey respondents had very positive direct interaction with drivers. Not
only do drivers welcome riders as they board Metrolink buses, but drivers also make
conversation, confirm route directions and trip times, and are willing to accommodate slight
changes in schedules. For example, on two occasions, observers asked to change the time of
their pick-up on their return trip. The driver was able to accommodate their requests by a few
minutes on both occasions. Survey respondents also had very positive things to say about the
drivers, as shown in Table 4. Only one respondent reported a negative incident with a driver,
who no longer works for Plymouth Metrolink.
Table 4: Plymouth Metrolink Customer Experiences with Dial -A -Ride Drivers
7
Sttrorneglly
Agree
Agree
Neither r gre
Disagree
Strongly
Stra
Drivel• hel ful and court@OUS ` ,�
�'`� oR96-6/1
:�:���.� � �� �
Driver's appearance neat and
professional
90%
7%
3%
0%
0%
.t.�^+ ..e . t'
"�X` :'2:^ti.To�; S'.Sj;4
Driver°d�ove`safel�
t,}t �. a rF=-,43
� ., n 1�,
..�..{. p
:�:.»;3/�r:;����:.�U/
y:9% 8' � 0
�����•_�0��
��z '�,'.
�3? �:;;,�.��.
.�,,��,w�'„.:�97.%
7
ehicle clean and in good
mechanical condition I
83°/
13°/
3°/
0°/
0%
Plymouth Metrolink Dial -A -Ride Customer Satisfaction
To determine if Dial -A -Ride customers are satisfied, we gathered data from Dial -A -Ride
dispatch on customers' names and phone numbers. A list was available of 879 customers' names
and phone numbers from the last six months. Using a random number generator, 100 customers
were selected for surveys, as well as 15 alternates. However, when the interviewers began
calling customers to conduct surveys, they found that many numbers were missing or incorrect.
The interviewers were able to complete surveys with 30 Dial -A -Ride customers.
Eleven survey respondents indicated that they had filed a complaint regarding Dial -A -Ride
services in the past. Of these, three made their complaints more than six months ago and could
no longer remember what the complaint was about. Three complaints were about driver attitudes
or driver behavior. Two complaints were about the driver being late. One complained about
another passenger and one indicated they made a complaint about the service coordinator. For
the most part the complaints were resolved; in most cases, the respondent indicated that the
problem driver no longer works there or that there have not been other problems with late
drivers. One respondent did indicate that they never received a call back or response to their
complaint, however.
General Plymouth Metrolink Dial -A -Ride System Observations
The consultant team was unable to answer the question of why former Dial-A=Ride riders no
longer use the system due to the availability of dispatch center data. As the customer list
obtained from Laidlaw Transit Services, Inc. only went back six months, we were unable to
identify previous customers from a year or more ago who are no longer using Plymouth
Metrolink Dial -A -Ride services. However, other observations about the Dial -A -Ride system at
Plymouth Metrolink were made from field observations and from results obtained in the
customer satisfaction survey.
Bus Stops
In general, observers had very positive ratings for bus stops. Observers found the cleanliness of
the bus stops to be good or exceptional 72 percent of the time. They noted problems regarding
cleanliness at a few locations, particularly the larger transit hubs or park and ride lots. The
Plymouth Road Transit Center (a Metro Transit facility) had trash strewn about on several
occasions, and on one occasion there was vomit in the waiting area. At the Four Seasons Park
and Ride, there was broken glass from a car window on two separate occasions. Both of these
problems were cleaned up before the end of the observation period.
The comfort of bus stops was rated very highly, with observers rating the comfort of the bus stop
as good or exceptional 77 percent of the time. Benches, shelter, or shade trees were observed at
most major stops, particularly at the park and ride lots and transit centers.
While receiving generally good ratings (62 percent of observations indicated bus stop visibility
as good or exceptional), visibility of some bus stop locations was problematic, however.
6
Observers reported minor or noticeable problems with bus stop visibility 12 percent of the time.
In particular, the following difficulties were noted:
• The stop at 32"d and County Road 24 (the first morning stop for route 770) is unmarked
• The stops at County Road 24 and Medina (the first afternoon stop for route 740) is unmarked
• The Prudential stop is only visible and accessible to Prudential employees, and there is no stop
on the street nearby for other local users
• The stop at County Road 9 and Annapolis is unmarked (the first afternoon stop of route 741).
While the consultants understood that the Plymouth Metrolink system is based on the concept of
passenger "flagging" (standing on route thoroughfares and signaling drivers for a passenger
stop), a new rider to the system would not necessarily. be aware of what particular location along
the route made sense in terms of safety and visibility for which to flag Plymouth Metrolink route
buses. Marking a location for a specific passenger stop makes sense in particularly busy areas or
in those areas where there is no sidewalk or clear right-of-way in which passengers may stand.
Plymouth Metrolink Vehicle Maintenance Analysis
A complete vehicle maintenance analysis was performed by J.D. Dickenson, a member of the
study's consultant team with extensive expertise in the transit vehicle maintenance and operation
areas. As part of the analysis performed for this project, Mr. Dickenson performed onsite
inspections of the vehicle maintenance facilities of both Metro Transit and Laidlaw Bus
Company to determine if proper maintenance procedures are in place for the servicing of
Plymouth Metrolink vehicles. In addition, Mr. Dickenson obtained and analyzed copies of the
vehicle maintenance logs kept by both Metro Transit and Laidlaw Bus Company with respect to
specific fleet vehicles used for Plymouth Metrolink system operation.
It should be noted here that all of the vehicles inspected during this process, whether stored at
Metro Transit or at Laidlaw Transit Services, Inc., are purchased with federal grants and either
regional or local matching funds. In the case of Plymouth medium and small -sized vehicles, the
Plymouth Metrolink has provided 20 percent of the total cost in order to match the federal funds
obtained to purchase the vehicles. Thus, issues related to the replacement of warranty items on
vehicles or future increased maintenance costs of these vehicles based on current maintenance
procedures (or lack thereof) should be construed as relating to the capital vehicle'replacements
costs to taxpayers in general rather than specifically to the Plymouth Metrolink system. That
said, a concern is expressed about the fact that at the present time Laidlaw Transit Services'
maintenance personnel do not replace parts under warranty as in the manner in which they
should be replaced. The consultant who analyzed the maintenance records of the vehicles
housed at Laidlaw Transit Services expressed concern with the fact that parts and repairs that
should be made under warranty are now being repaired and/or replaced directly by Laidlaw
maintenance staff. While this may speed up the time it takes to keep a vehicle on the road,
unauthorized repairs that could be made under warranty by an authorized dealer but that are
instead being done by Laidlaw maintenance personnel pose risks for the continued operation of
the vehicles and also for the future vehicle life and potential for increased future bus
maintenance or vehicle replacement costs. It is suggested that the contractual agreement
10
between the City of Plymouth and Laidlaw Transit Services, Inc., clearly contain language that
prohibits the contractor from making "unauthorized" repairs or replacing parts under warranty
with those that are not warrantied during the course of the contract period.
11
General Condition of Laidlaw Transit Vehicles (as assessed by J.D. Dickenson)
All of the vehicles operated by Laidlaw Transit were manufactured in the year 2000 and have
very low miles on them. I am concerned that if the items noted are not addressed while still
under the manufacturer's warranty period, the repair costs will eventually be passed back to the
City of Plymouth and eventually result in increased out -of -service time to repair. This is the
reason that I went over them in such great detail. My intent was not to "nit-pick" them but to be
very thorough.
I initially met with Laidlaw's maintenance manager, Glen Boden. He assigned one of the
mechanics to assist me with bringing the vehicles into and out of shop, etc. They were very
accommodating on each of my visits. The maintenance files were well organized and the
vehicles all appear to be receiving proper scheduled maintenance. I was allowed to review the
paper files for each of the vehicles as well as information on their computerized maintenance
program.
I inquired as to how warranty issues are handled with the vehicles manufacturers. I was told that
the normal procedure was to first diagnose the problem. If it were not a major repair they would
then request a replacement part at no cost from the manufacture and the shop personal at Laidlaw
would then install the part. Are the labor costs for this being billed back to Plymouth? Not
being familiar with the contracts I don't know if this is even an issue. I was told that the reason
for this is to reduce the vehicles out -of -service time waiting for the Dealer to make the repairs,
and to reduce the costs & hassle of transporting the vehicle to and from the Dealership.
Of the items listed, one that I am very concerned about is the emergency escape windows and
their latching mechanisms on the National Eldorado Ford Mini -Buses. They are of extremely
poor design and many of the latching mechanisms are broken and non-functional. I found two
windows that were secured shut with nylon wire -ties preventing them from being easily opened
in the event of an emergency. The windows that do have working latches still do not hold the
window in against the seals. The bottom of the window openings are about 8 -inches above the
lower seat cushions and with very slight pressure on the bottom of the window from simply
leaning against it while seated in a window seat, they will deflect outward so you can see outside
thru the opening. It had rained the day before one of my visits and there was a considerable
amount of water on some of the seats and floor. I believe that this is a real safety issue.
Glen Boden talked with me about this topic. He said that he has been in contact with Eldorado
National on numerous occasions and they don't have a correction for the window latches other
than to keep on replacing them as they fail. I got the feeling that Eldorado National may not
recognize the severity of this problem.
General Condition of Metro Transit Vehicles (as assessed by J.D.Dickenson)
I initially met with Lenny Pawelk of Metro Transit. He assigned one of the mechanics (Curt) to
assist me with bringing the vehicles into and out of shop, and lifting each of them on their hoists.
They were also very accommodating once they committed to a time on the phone, which took
12
quite a few phone calls. The maintenance files are well organized and the vehicles all appear to
be receiving proper scheduled maintenance. Upon request I was given a printout to take with me
for each of the vehicles from their computerized maintenance program that contained condensed
information of every repair order from January .2001 thru current date. Although this didn't
show vehicle repair history prior to January 2001, I do believe it is a good indicator of the
vehicles' current condition and reliability.
The (6) 1990 Gillig Transit Buses are all showing signs that their structural integrity is
deteriorating. The main reason for making this statement is due to the amount of rust / corrosion
of the vehicles structures.
All six of these buses are developing a very noticeable bulging upward of the floor that goes
continuous from the right sidewall to the left sidewall. This is evident at the front and rear of the
interior wheel wells, at both the front and rear axle areas. They all have a noticeable bulging
outward of the sidewalls at the floor level behind the drive axle as well.
Most of these buses have just over 400,000 miles on the chassis and have approximately 135,000
miles on the engines / transmissions. This trend indicates that the service life of the engine /
transmission has been roughly 270,000 miles and it has taken roughly 5 -years of service to
accumulate.
In the last six years of service they have accumulated roughly 135,000 miles, which is about half
the miles accumulated in the first 5 -year period. Is this due to an increase in out -of -service time?
Has their use changed due to a change in routes, dispatching and use? In transit use the time on a
component or vehicle is as important a factor as the miles when determining its useful service
life.
Most of the engines / transmissions are already halfway through their service life based on
mileage, and even further based on years of service. I think that there needs to be a plan in place
on whether or not major repairs will be a good economical investment when they are needed.
The 1991 & 1994 New Flyer Articulated Transit Buses both seem to be in good condition and
reliable. I didn't find any issues in need of discussion or corrective action at this time.
The following information was provided by J.D. Dickenson based on the inspection of both
vehicle maintenance logs and an external examination of specific transit vehicles used for
service in the Plymouth Metrolink system while they were offline.
13
Dial -A -Ride
Customer Satisfaction Survey Summary
How often do you ride Dial -A -Ride?
Several times per week (11) 35%
1-2 times per week (5) 16%
More than once per month (8) 26%
Less than once per month (6) 19%
Just once (1) 3%
Do you have a standing order?
Yes (4) 14%
No (25) 86%
How difficult was it to set up the standing order?
Very easy (5) 63%
Easy (2) 25%
Neutral (1) 13%
Please describe your last Dial -A -Ride request experience:
Were you placed on hold?
Yes (22)81%
No (5) 19%
Was your ride accepted or denied?
Accepted (29) 97%
Denied (1) 3%
On your most recent trip, were you picked up on time?
Yes (21) 78%
No (5) 19%
Don't Know (1) 4%
1
Strongly
Agree
2
Agree
3
Neutral
4
Disagree
5
Strongly
Disagree
Phone answered promptly
(18)64%
(3)11%
(4)14%.
2 7%
(1)4%
Order taker helpful and
courteous
(25) 83%
(4) 13%
(0) 0%
(1) 3%
(0) 0%
Dispatcher helpful and
courteous
(24) 80%
(5) 17%
(0) 0%
(1) 3%
(0) 0%
Order taken promptly
(23)79%
(2) 7%
(2) 7%
(2) 7%
(0)0%
Dispatch provided promptly
(15)52%
(5)17%
(6)21%
(3)10%
(0)0%
Helpful information provided,
(5) 50%
(0) 0%
(3) 30%
(1) 10%
(1)10%—1
Were you placed on hold?
Yes (22)81%
No (5) 19%
Was your ride accepted or denied?
Accepted (29) 97%
Denied (1) 3%
On your most recent trip, were you picked up on time?
Yes (21) 78%
No (5) 19%
Don't Know (1) 4%
Please describe your last Dial -A -Ride experience:
Did the driver record your payment?
Yes
(7) 78%
1
(2) 22%
2
destination on time?
3
(23) 82%
4
5
Strongly
Agree
Neutral
Disagree
Strongly
Agree
Disagree
Driver helpful and courteous
(29)
97%
(0)
0%
(0)
0%
(0)
0%
(1) 3%
Driver's appearance neat and
(26)
90%
(2)
7%
(1)
3%
(0)
0%
(0) 0%
professional
Driver drove safely
(29)
97%
(1)3%
(0)
0%
(0)
0%
(0) 0%
Vehicle clean and in good
(25)
83%
(4)
13%
(1)
3%
(0)
0%
(0) 0%
mechanical condition
Did the driver record your payment?
Yes
(7) 78%
No
(2) 22%
Did you arrive at -your
destination on time?
Yes
(23) 82%
No
(5) 18%
Have you ever made a complaint about Dial -A -Ride services?
Yes (11) 38%
No (18) 62%
7
I-494 Corridor Commission/JPO
Meeting Minutes of
Wednesday, September 19, 2001
(jj,�fapproved)
L Call to Order. The meeting was called to order at 8:45 a.m. by Chair Jim
Hovland at the Southwest Metro Transit Commission. Those in attendance were:
Jim Hovland, City of Edina
Bruce Sylvester, City of Richfield
Bob Streetar, City of Minnetonka
Irene Wright, GTTMA
Jan Mosman, City of Eden Prairie
Andrea Bleess, Southwest Metro
Dick Allendorf, City of Minnetonka
Teresa Cain, Metro Commuter Services
Lisa Raduenz, LJR, Inc.
John Kragsness, Southwest Metro
Larry Lee, Bloomington Chamber
Ross Thorfinnson, 494 Leg. Affairs
Barb Senness, City of Plymouth
Randy Newton, City of Eden Prairie
Clarence Shallbetter, Met Council
Mike Opatz, City of Maple Grove
H. Review of Minutes. The meeting call to order and review of minutes from July
25, 2001 meeting was held. Motion made to approve minutes by Senness. Allendorf
seconded the motion. Motion carried.
IM Miscellaneous Reports. Thorfinnson provided his monthly update covering
legislative activities on behalf of the Commission between July 24 through September
17, 2001. He passed out a report that indicated that he has spent a total of 451.50
hours to this point in the calendar year, or an average of 12.90 hours per week.
Thorfinnson indicated that he had not much success after Labor Day in contacting
legislators and that, to this point, no meetings were yet confirmed. He and an
assistant had been trying to set up meetings with all legislators representing 494 cities
at one time, for a half an hour each. He indicated he would know more about
potential meeting dates and times sometime during the following weep. He had
started the process by contacting Minnetonka and Plymouth representatives, but that
it was a "more difficult task than he thought." Senness asked if it would make sense
to target key legislators in specific positions? Thorfinnson responded that the
approach suggested by Senness made sense, as some legislators (i.e., Ken Wolf) have
little or no interest in the transportation issue. Hovland asked Thorfinnson if he had
been attempting to line up meetings at local sites that were convenient for legislators?
Thorfinnson responded that he had,tried to do so, but indicated that since Labor Day
he had not found any legislators who were around or willing to meet. After phoning
legislators' offices, phones calls are unreturned or messages are left on tape machines
and no one bothers to call back, according to Thorfinnson. Hovland asked if anything
had happened to cause a change in strategy? Thorfinnson indicated that it might
require a change in the thinking about how the meetings should be held, possibly
bringing legislators to the Commission meeting, for example.
He indicated that there was still time to get the meetings done by the end of
November, 2001, which would leave enough time in December to talk to both the
House and Senate leadership. Hovland told Thorfinnson to contact any of the elected
officials on the Commission should he need help. Thorfinnson responded that he may
need to get the mayors of each city involved. Lee remarked that the Bloomington
Rotary was having four joint meetings with the Bloomington Chamber of Commerce
and that the first one would include Dave Jennings discussing transportation funding
and other issues. He asked if Thorfinnson, Raduenz and Hovland wished to be
notified of the date and time of that particular meeting? They all indicated that they
did. Hovland also indicated that Dick Allendorf was trying to arrange a meeting with
Ron Abrams in conjunction with what Thorfinnson was doing. Allendorf added that
he had asked Abrams to talk to the Downtown Minneapolis TMO meeting and found
him to be a "straight -forward" speaker and someone who was "good for people to
hear". Senness remarked that he had also made a presentation recently to the
Sensible Land Use Coalition.
Raduenz reported on the Fall Transportation event that was being discussed by the
494 Corridor Commission and the I -35W Solutions Alliance group. She briefed the
Commission on the history of the event—it was originally started as a way to thank
Senators Terwilliger and Dave Johnson for their work last session but then expanded
to include the 35W group as well as local chambers of commerce. After meeting with
the 35W Solutions Alliance representatives and Ron Marien and Steve Lindgren of
the local chamber groups, it became clear that the event should be staged somewhere
more centrally than Minnetonka (a location objected to by the 35W Solutions
Alliance reps) and in November due to other time constraints, Raduenz reported. The
current thinking of the planning group was to hold the event sometime in November,
and to ask Senator Dayton, plus local House leadership, and possibly the
Commissioner, to address meeting attendees.
Marten had indicated to Raduenz Ahat he personally had been looking for "more
educational' information on transportation funding to educate his members about the
need for additional funding. Based on that conversation, Raduenz had drafted an
outline indicating a series of four meetings that focused on related but different
transportation issues, including an event in November, January and March 2002. The
forum could also tie in some technical TDM information at one of the sessions to
inform business members about potential TDM opportunities along the 494 corridor,
Raduenz stated.
Allendorf asked where "all of this" fell within the 494 approved work plan? Hovland
responded that the information and work that had been done on this topic related in
several ways to the work plan, particularly to the area where information about TDM
is distributed to 494 employers. He also reported to the group that he had been asked
to attend a series of meetings held by Met Council member Phil Riveness to discuss
the potential of a telecommuting seminar to be held for 494 employers along the
corridor. Hovland remarked that much of the information that Raduenz had been
outlining had been information that Riveness was interested in seeing disbursed along
2
494 to reduce single -occupant vehicle usage and possibly increase the percentage of
494 work force telecommuters.
1.
Raduenz reported on the 2005-06 CMAQ application she prepared and submitted to
the Metropolitan Council in early September. After reviewing the work plan that had
been drafted by the Commission earlier in the year, and discussing needs and
information with Wright, - the Golden Triangle TMA Director, Raduenz wrote a
request that asked for over $700,000 worth of funding for a two-year period,
including the 20% local match amount. This was substantially more than what the
Commission has requested in the past two biennial appropriation cycles, Raduenz
indicated, but monies had also been included in the future request to support the
continued work of the Commission, including the formation of future TMAs along
the corridor and continuing funds for a vanpool subsidy program for the Golden
Triangle TMA. Raduenz indicated that competition for these funds would be stiff, as
usual, and that since the request was more than other TMOs in the region, it may be
more difficult to support because of the higher pricetag. However, the funding
requested in the application would provide many more opportunities than what is
currently available to the Commission, according to Raduenz. Hovland added that he
had seen the document Raduenz had prepared and that it was "substantial".
Wright reported on the status of the Golden Triangle TMA. It had been a tough two
months, as several TMA members had had extensive layoffs due to the economic
downturns and she reported a loss of two corporate members, one business and one
property management firm, due to the economy. Now that she is actively recruiting
firms or companies with 100 members or less, she is having much less success in
signing up new members.
Wright outlined the kickoff of the TMA, set for the second week in October. She
indicated it would be a three-day event, and operate between the hours of 10-2 on a
Tuesday, Wednesday and Thursday in order to cover the largest number of GT
employees. The goal of the events are to increase the size of the GT ridesharing
database and to go right to the end users (employees) to do so, as she has found it far
more effective than working with employer representatives or human resources
personnel. She indicated that the person from Southwest Metro who had been
responsible for starting so many vanpools in the area had recently left the agency, and
that marketing in the Golden Triangle• area would be totally up to her at this time.
She also indicated, and Raduenz concurred, that the vanpool program that had been
operating in the GT area was also -to change hands from Southwest Metro to Metro
Commuter Services, which would most likely disrupt current vanpool arrangements
and cause some issues for new pool formation, as the- two programs had different
standards and procedures. She hoped that a transfer as seamless as possible would
occur so as not to cause a problem for future vanpool formations for her corporate
membership.
O'Keefe was not present to provide an update on the status of the I-494 Final
Environmental Impact Statement process. In his place, Newton of Eden Prairie
3
provided a brief summary of the work being done by a subcommittee studying the I-
494/169 interchange and potential alternatives. Wayne Norris of MnDOT is the
project's manager and chief engineer, and he has indicated to both Raduenz and
Norris that the preferred alternative should be selected by the end of 2001 and that it
may cost somewhere in the area of $40 million for the first phase. This project has
implications for the 494 corridor, according to Raduenz, who indicated that one of the
project's concepts included the bridge over 494 near the Vikings training facility,
which would direct traffic along the south side frontage road along 494. In the
current 494 staging plan, there is no funding available for the bridge or other 494/169
improvements, according to both Newton and Raduenz.
Shallbetter reported that the 494 Corridor Commission contract was "still in process".
He indicated that the contract was being held up in the legal department of the
Metropolitan Council due to the legal staff having much work to do with the Light
Rail construction project along Hiawatha. Hovland indicated that the Commission
had been waiting for months (since January 2001) for the contract to be signed. He
said he would contact someone at the Metropolitan Council to speed up the process,
preferably someone in a position of authority to move the contract forward at, this
time.
Raduenz reported on the meeting she had with Express Scripts and Wright the
previous week. They met to discuss the potential of a TMA along 494 between 169
and 100/Nommndale, the first segment of 494 to be reconstructed, beginning in 2002.
Deverah Kielb, Express Scripts Human Resources Director, was willing to ask
management at the company if they would be willing to be a "founding member" of
the TMA. With 1,200 employees at two separate locations along W. 7e Street,
access to their corporate sites has been a "huge issue" and they are quite willing to
organize the TMA and become a dues -paying member, according to Raduenz. She is
beginning to work with them to identify potential poolers and other information she
will need to start the TMA process and they have agreed to help. After providing
some specific information to the company on tax benefits and payroll deduction
strategies for transit and pooling, Raduenz indicated that she hoped to . see a TMA
begun in that location sometime in early 2002, about eight months before
construction along 494 is set to begin.
Shallbetter asked if the businesses along the south side of the freeway near
Normandale would also be considered for the TMA? Raduenz responded that they
would be part of the area targeted for the TMA. Shallbetter asked if there was a
"good TDM plan" for the building at the southwest corner of the intersection? Lee
responded that the City of Bloomington had asked for a "good TDM plan" but that it
is "debatable" about whether or not the plan is "good". He indicated that "some
people think the plan is good, and some people do not." Lindahl suggested that one
way of getting better TDM plans from companies would be to require participation in
the local TMA. Allendorf stated that "rather than ask whether it is good or not,
doesn't it make sense to have the communities around the table look at it?"
Thorfinnson reminded the group about what happened two years ago when he and
Raduenz went around to each of the cities and their elected officials to ask for their
assistance in defining guidelines for.. TDM Plan requirements—they were met with
resistance in some communities who did not wish to - "drive away" potential
development or redevelopment opportunities. He indicated the TMA approach made
a lot "more sense" in that if members were willing to join the group, and pay dues to
support it, that the TMA would handle the TDM requirements and the traffic issues
around new or redeveloped properties.
IV. Treasurer's Report. Raduenz passed out a financial report prepared by the
City of Plymouth financial staff. After liabilities paid in the amount of $18,676.77,
the current balance of the I494 Corridor Commission was $86,047.86 as of August
30, 2001. A motion was made to approve the report by Lee, with a second by
Senness. Motion approved.
IN. Future Directions of the I-494 Corridor Commission. Hovland began this
discussion by stating that for the past ten months he had been learning about the
organization and that there is a "lot of work" done between meetings, but that
basically the meetings are "reporting sessions". He indicated that he thought there
was "a lot of talent wasted in aborbing reports each month" and that he had
considered some other ways of involving the Commission members and discussed
these ideas with both Raduenz and Thorfinnson. One of the ideas he had was to
break up the Commission into two distinct subcommittees—one technical and one
legislative, parroting the current 494 Corridor Commission work plan. The other
idea he had also looked at was the possibility of "adjunct" membership to the
organization, to accommodate other communities like Chanhassen, Chaska, Shakopee
or those with a vested interest in the future of the 494 corridor. Beyond these ideas,
he, Thorfinnson and Raduenz had also talked about the potential of a Political Action
Committee, or PAC, aimed at the entire south metro area of the Twin Cities, as it
becoming more clear that less investment in the south metro area is being made with
each passing year. He opened up the discussion for others to comment at this point.
Senness began the conversation by indicating that part of the issue is the way in
which the Commission structures its meetings. She suggested that the "work" to be
done at each meeting be done at the beginning of the meeting, with the "reports" at
the end of the meeting. She suggested that by re -ordering the work and time
differently at current meetings subcommittees would not be necessary. Allendorf
agreed that there was a lot of talent around the table and stated that he liked the idea
of a subcommittee, as it organizes work by tasks that need to be performed rather than
an ongoing effort. But he also agreed with Senness that the beginning of meetings
should be when the work of the Commission was done.
Opatz suggested that the agenda for each meeting be restructured so that items fit into
the three work plan categories. Senness remarked that having one subcommittee
meeting a month isn't necessarily a good idea. Lindahl stated that a good example of
5
a specific work plan issue would be the CMAQ request. He also asked Hovland what
areas of work were needed?
Senness stated that she thought there were some other ways in which the
Commission's time might be better used than the format of a subcommittee. Lee
remarked that for a committee to be effective, it must have explicit delegation from
the rest of the group—that it should have implicit assumption that the members of the
subcommittee will get the work done. Hovland asked members to define{ `tasks" in
certain areas of the work plan because Raduenz and Thorfinnson may request
assistance in certain areas. Senness gave an example from something that is
happening on the Sensible Land Use Coalition Board—she indicated that work
between meetings is done through the use of emails between board meinbers, to
which all respond to a certain issue or discussion. Lindahl asked how the group could
function more like the Northern Metro Mayors group? Thorfinnson responded that
his idea would be to separate the political activities of the Commission from the
technical ones, and indicated that it is hard to focus on TDM efforts in one part of the
corridor as a subset of many more southwest cities. Senness stated that the
Commission "has a strength of doing proactive things". Lee remarked that maybe the
political subcommittee should include 494 elected officials working with
Thorfinnson?
Thorfinnson indicated that by separating the political entities from the technical
portion of the work of the Commission, there was an "opportunity" for discussion
about a larger group, or potentially a PAC. Streetar indicated that he was in favor of
splitting the political and technical work of the Commission. Thorfinnson stated that
more discussion needed to be held with business partners on the idea. Allendorf
stated that he felt "uncomfortable" with other geographic areas but would not be
uncomfortable with allowing the cities of Chanhassen or Chaska to be part of the
Commission at some future point. Thorfinnson responded that the Commission
would still focus on 494, but it could be a broader group than before. Mosman asked
that if anyone came up with any ideas in the interim, could they please email the ideas
around? Thorfinnson said that the group needed to do that with caution, as the Open
Meeting laws of the state could control what the group could work on privately versus
publicly in front of others. There was no clear concensus on what to do for the next
meeting at this point in the discussion.
VL Next Meeting/Adjournment. Motion was made to adjourn the meeting by
Streetar, with a second by Mosman. Motion passed. Meeting adjourned at 10:30
a.m.
The next regularly -scheduled meeting of the I-494 Corridor Commission is set
for Wednesday, October 24, 2001 – 8:30 AM at Southwest Metro Transit Hub.
31
I.TVQ"
ENVIRONMENTAL QUALITY COMMITTEE
MINUTES — MEETING NO. 110
Wednesday, October 10, 2001, 7:00 p.m.
Members Present Kathy Osborne, Chris Graham, Terry Jaffoni, Karen Chesebrough and
Brian Larson
Members Absent Terri Goodfellow -Heyer and Andy Walstead'
Others/Staff Present Ginny Black, City Council Liaison
Brian Vlach, Hennepin Parks'
Shane Missaghi, Water Resources Engineer
Margie Vigoren, Solid Waste Coordinator
Patty Hillstrom, Secretary
Guest None
Call to Order Ms. Osborne brought the meeting to order at 7:10 p.m.
Review of Agenda Chris Graham suggested adding an orientation with a study session for
new members to a future agenda. -
Councilmember Black stated that interviewing for various commissions
will take place in November and suggested an orientation in February
when the new members begin their term.
Minutes It was moved by Brian Larson, seconded by Chris Graham and
unanimously approved by the committee that the minutes for Meeting
No. 109, September 12, 2001, be approved as written.
Plymouth Surface Mr. Missaghi referred to Kris Hageman's presentation at the September
Water Incentive 12, 2001, EQC meeting and briefly explained that the Storm Water
Program (SIP) Utility Fee was established as a revenue source to fund water quality
improvement programs in the City and that the Plymouth Surface Water
Incentive Program (SIP) was developed offering businesses the
opportunity to make positive changes in controlling runoff and reducing
their fee by up to 20%.
Mr. Missaghi informed the group that since the last EQC meeting the
EQC's recommendations have been added to the incentive program and
incentives have been created for residential homeowners. A pledge will
be included in the City's water bill which will be read and signed by
Page 1 of 5
D: ITEMP1101001.doc
residents for a random drawing for prizes.
Also, all homeowners in a development with a water quality pond that is
in compliance will get a 20% reduction in their fee. Mr. Missaghi
reported that there are 138 water quality agreements which include
approximately 200 water quality ponds. Surveying and certification are
required on an annual basis for these water quality ponds.
Mr. Larson suggested that a coupon for the purchase of phosphorus free
fertilizer be given to homeowners sending in their pledge.
Councilmember Black stated that future legislation limiting the sale of
fertilizer containing phosphorus will help reverse the trend for stores to
stock more phosphorus free fertilizer rather than fertilizer containing
phosphorus.
Ms. Osborne directed EQC members to email Ms. Vigoren with any
ideas or comments about the incentive program.
A motion was made by Chris Graham, seconded by Karen Chesebrough
to approve the Plymouth Surface Water Incentive Program (SIP) for
residential properties. The motion passed unanimously.
Medicine Lake Councilmember Black reported that the City Council approved the
Watershed Medicine Lake Watershed Subcommittee and the EQC's
Subcommittee recommendations with discussion of the alum issue and requested that a
Recommendations copy of the final report be sent to the Bassett Creek Water Management
Commission.
Councilmember Black stated that the July 17, 2001, joint City Council
meeting contained an excellent review of management practices for
Medicine Lake and would like to see the video rebroadcast when the
Medicine Lake newsletter is distributed to the homes within the
watershed. Copies of the video could also be made in the event that
someone may want to view it.
Councilmember Black would like the City Councilmembers educated on
the monitoring of Medicine Lake.
Ms. Osborne suggested using the video of the July 17th joint City
Council meeting as part of the new member orientation.
Discussion was made regarding the formation of an aquatic vegetation
committee which will develop an aquatic plant management plan and
make recommendations to the EQC for management of the vegetative
part of the lake. It was decided that the group will meet once per month
during the day and invitations will be sent to Hennepin Parks, DNR,
Page 2 of 5
D: ITE'MP1101001.doc
City Engineer Dan Faulkner, City Parks, Hennepin Conservation
District, John O'Toole at the City of Medicine Lake, AMLAC and the
Metropolitan Council. Mr. Missaghi will be the representative from the
City and there be an EQC member on the committee.
Mr. Missaghi will have a list of interested respondents at the next EQC
meeting.
Bassett Creek The citizens advisory group to the Bassett Creek Water Management
Watershed Commission (BCWMC) steering committee have forwarded a
Commission and recommendation for a public information plan for the watershed. The
Plymouth plan includes three goals which include:
Educational Efforts
• Raising awareness of the watershed's existence and the role that the
BCWMC plays in protecting water quality and preserving the
watershed's health and aesthetics.
• Enabling the target audiences to have confidence in the
commission's expertise and participate in a meaningful way in the
planning process and outgoing projects conducted by the BCWMC.
• Raise awareness of the impact that individuals, businesses and
organizations have upon water quality and motivate these audiences
to change personal/corporate behavior that has a negative impact on
water quality and the watershed.
Water Restrictions Councilmember Black reported that she and Mayor Tierney received an
email from a citizen asking about the City's water restriction policy. She
is concerned that the current water restriction policy is aimed at
smoothing out the high and low peaks of water usage and would like
EQC to review other options that would promote water conservation.
Review of City Review of the City ordinance and policies on tree preservation is
Ordinances and currently in progress.
Policies on Tree
Preservation
Plymouth Geese Mr. Missaghi will update the EQC on the Geese Relocation Program at
Relocation Program the next EQC meeting on November 14, 2001.
EQC Meeting There will be a one hour study session before the next EQC meeting on
Procedures and November 14, 2001 to review the mission and goals of the EQC.
Goals
Councilmember Black will facilitate this study session and Mr. Missaghi
will check on the availability of a conference room at the Plymouth
Creek Center.
Page 3 of 5
D: ITEMP1101001.doc
Composting Ms. Vigoren stated that compost bins were distributed on October 6,
Ordinance Update 2001, at the Hennepin County Adult Correction Facility. This event was
a combined effort of the cities of Minnetonka and Plymouth and
Hennepin County. With the continued promotion of the composting
program by Hennepin County and the interest shown by the residents of
Plymouth she would like the EQC to review the backyard composting
ordinance at their November meeting..
Other Ms. Vigoren updated the EQC as follows:
• Mr. Missaghi distributed the Gleason Lake newsletter to the group
and Ms. Vigoren reported that the newsletters were paid for by the
Gleason Lake Improvement Association with grant money received
from the Board of Water and Soil Resources. A survey will be
included in the newsletter to properties that are closest to the lake
and will go out in the next few days.
• Plans have now begun for the 2002 Yard and Garden Expo which
will be held on April 6, 2002 from 9:00 a.m. to 2:00 p.m. at
Plymouth Creek Center.
• The date for the environmental fair will be set when the location has
been determined.
• The first orientation for the Speaker's Bureau will be held on
September 25, 2001 at 7:00 p.m. in the Fireside Room at the
Plymouth Creek Center. Bob Mugaas of Hennepin County will help
educate the volunteers and get the program running.
• A boy scout is preparing storm drain stenciling kits in order to
achieve the Eagle Scout badge.
• Ms. Vigoren displayed the slides that will be run at the Mann
Theater in Plymouth for six months starting on October 10, 2001.
The slides will be shown every day on every screen.
• The City of Plymouth is hosting three to five citizen focus groups to
evaluate citizen awareness of water quality issues, potential
education efforts and citizen willingness to change behaviors for
water quality. An outline will be developed with an effective
education program to raise citizen awareness.
• The phosphorus free lawn signs have been distributed to residents
and the supply is now depleted.
Mr. Missaghi reported that applications for the following grants are in
Page 4 of 5
AITEMP1101001.doc
progress:
• $100,000 grant will enable City staff to meet one on one with the
commercial/industrial group. An inventory will be taken of the
businesses and help implementing a plan will be provided.
• A. $50,000 grant with three areas of possible restoration will be
applied for from the Shoreline Restoration Program.
• The application for the Clean Water Partnership Grant is due on
Thursday, October 18, 2001.
Councilmember Black stated that interviews for the youth council are
now in progress with one applicant very interested in serving on the
EQC.
Next Meeting The next meeting will be held on Wednesday, November 14, 2001 at
6:00 p.m. in an undetermined location.
Adjournment The meeting was adjourned at 9:07 p.m.
Respectfully submitted,
Patty Hillstrom
Page 5 of 5
AITEMP1101001.doc
November 2, 2001
John Eklin, President
AI'VI LAC
10320 27th Ave. N
Plymouth MN 55441
SUBJECT: RESPONSE TO THE AUGUST 7, 2001
AMLAC'S LETTER REQUEST FOR ADDITIONAL FUNDING
Dear Mr. Eklin:
This letter is in response to Terrie Christian's faxed memo dated Oct. 18, 2001, requesting on behalf of
AMLAC, a written response to your letter of August 7, 2001, to the Mayor, Councilmembers, and
Environmental Quality Committee (EQC) members requesting an additional $1.8 million of funding for the
Medicine Lake Watershed Implmenentation and Management Plan.
First, I would like to apologize for the delay in responding to your letter. I am aware that a group of
representatives of AMLAC had attended the August 8 Environmental Quality Committee meeting to discuss
the above mentioned letter. I have been informed that during the meeting the letter was discussed and
AMLAC's concerns were addressed accordingly. Also, on October 9, the night that the City Council
adopted and approved the Medicine Lake Watershed Implementation and Management Plan, an AMLAC
representative read a statement from Mrs. Christian in support of the Medicine Lake Watershed
Implementation and Management Plan.
The October 18th memo from Mrs. Christian was a little perplexing as we felt City staff and the EQC had
addressed AMLAC's concerns. As a matter of fact, our staff had been working with you and your
organization on three grant applications totaling nearly $950,000 to implement the Medicine Lake Watershed
plan.
Any changes to the Medicine Lake Watershed Implementation and Management Plan at this time would
require an amendment to the plan approved and adopted by the council. I feel at this time, that the available
funds and the possible three grants will provide us ample opportunities to act to improve Medicine Lake and
its watershed. Please bear in mind that as EQC has stated, this plan is a flexible plan and we will be
continuously evaluating our progress and monitoring our available resources to see how we can best use
them. We will also continue to look for additional funds, as more grant funds become available.
Thank you for your continued support in improving Medicine Lake.
Sincerely,
Daniel L. Faulkner, P.E.
Director of Public Works
cc: Ronald S. Quanbeck, P.E., City Engineer
Shane Missaghi, Water Resources Engineer
Kurt Hoffman, Administration Department
N:%pw\Engineering\WTRQLTW.istingslEldN AMLAC Responsell M -d=
PLYMOUTH ABeautifulPlace?o Live
3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (763) 509-5000
®-•-�•�• www.d.plymouth.mn.us
02/27/1996 20:44 6125465266 TERRIE
FAX COVER SHEET
OCTOBER 18, 2001
TO:
CITY OF PLYMOUTH
MAYOR
COUNCIL MEMBERS
DAN ,FAULKNER
FROM:
PAGE 01
TERRIE. CHRISTIAN
ASSOCIATION OF MEDICINE LAKE AREA CITIZENS
VICE-PRESIDENT
DEAR CITY OF PLYMOUTH,
1 AM FAXING TO YOU COPIES OF A COMMUNICATION
SENT TO YOU BY JON EKLIN ON AUGUST 7, 2001.
THIS INCLUDES A LETTER OUTLINING OUR POSITION
ON THE 13UDG.ET FOR MEDICINE LAKE, AS WELL AS A
SPREAD -SHEET WITH THE DETAILS OF OUR .
PROPOSED BUDGET. WE HAVE NEVER RECEIVED A
REPLY TO THE ORIGINAL LETTER. WE
RESPECTFULLY REQUEST THAT THIS ITEM *BE ADDED
TO YOUR AGENDA FOR THE CITY COUNCIL MEETING
TO BE HELD ON. TUESDAY, OCTOBER 23 11 D j2001. 1
WOULD CIKEE-BOTH A CALL, AS WELL AS A WRITTEN
CONFIRMATION THAT THIS IMPORTANT ITEM IS
ADDED. ' MY'PHONE NUMBER IS 763-546-5266.
THANK YOU .FOR -YOUR ATTENTION TO THIS MATTER.
02/27/1996 20:45
August 7. 2001
6125465266 TERRIE PAGE 01
Association of Medicine Lake Area Citizens
Plymouth Mayor and City Council
Environmental Quality Commission
Plymouth, Minnesota
Dear Mayor, Council Members and EQC Members,
The Association of Medicine Lake Area Citizens is a group of concerned citizens who are actively
involved in safeguarding and improving Medicine Lake - a treasure of the Plymouth Community.
In the spirit of our common focus with you, our elected officials and those who serve us on the
EQC, we have prepared a brief analysis of the proposed budget for Medicine Lake. This budget
was pre66nted along with the Medicine Lake Watershed Sub -Committee Implementation Plan
Recommendations" on July 17; 2001.
The plan provided many sound recommendations and BMP's (Beat Management Practices) for
watershed improvement We feel that these ideas are worthy and have merit in improving the
water quality of Medicine Lake. As you know enhancements to Medicine Lake water quality are
long overdue, requiring significant capital Improvements to catch up with the development
Plymouth hae bXpert mce in the last 10 years. We request that the budget be increased to
approximately $1,832,300 fbr a total of $4,188,340.00 over the frve years ending in 2005. We
offer the following ideas for your consideration.
EXTERNAL FACTORS:
In the Plymouth Creek Drainage District, select option 2: Construct wet detention ponds for
pubwatershed BC47. Ahdpptbn 3: Raise outlet and excavate additional storage volume
within pond BC= -Pec as recommended by the Barr Engineering Report. The oost for option
is $380,000 and option $ is $151,000 for a total or $531,000. Additionally we would request
that city staff and the appropriate outside experts reassess the cost and feasibility of
constructing. wet detention. ponds in the Plymouth creek wetland arm Immediately west of
Medicine Lake drive within the West Medicine Lake park area. Barr has identified Plymouth
Creek as the largest source of phosphorus loading to the Iake, We must address this
important source if we are to succeed in reaching the goals agreed upon by the sub-
committee and adopted by the city.
In the Ridgedale Creek. Drainage District we recommend selection of option 4: Construct wet
detention pond downstream of subwatershed BC 78A. Capital cost would be $378,300-
•02/27/1996 2045 6125465266 TERRIE PAGE 02
August T. 2001
page 2
Identify existing wetlands that are 1ed � � rent iand begin to restorewet ands such as those hat feed . Also Plymouth
whether or not alum biankets.aPPl
Creek could be beneficial. Additional cost $250.000• (Not an alum treatment Plant)
i We agree with @arr that a priority street sweeping should be done both in
street
sweeping:
the,ebris. We
after the snowmen and in the fail to collect leaves and additional ne fall as well.
request that to city also > saf collection in the dicine Lake rehabilitation budget rather than
Please clarify why streetsweeping
general city funds budget?
separators for inflow areas where space pnuhit�t$ the
Add the construction of oft and grit saps Cost approximately $250,000.
construction of wet detention Ponds.
Add three years of cleaning ori and grit separators. Cost is an additional $15,000•
n We feel there are higher priorities at
Reduces monies for rain gardens upland/takon ponds
9
•
this time. The gardens will -flow into detention ponds so the remedial benefits are small- in
li of rain gardens we would request said monies to be allocated to vegetative buffer strips.
eu .
INTERNAL FACTORS: •
Schedu!g. pant harvesting to commence in 2002, one year earlier than proposed.
Additional
ng,
with Hennepin County maY not
cost $47,500. Timing is important in hBr Vesti and to share, can We establish that
meet the needs of our take: In the event that we do need lakes?
Medicine is the top prio�Y lake so that we can be assured thate a ht use on city la dune in
a timely manner? Can the City purchase or lease a weed hary
Schedule rough fish removal to begin this winter in 2002. No change in costs.
• Add construction•of rough fish barriers, our estimate is $31,000.
r We would identify Plymouth Creek, Ridgedale Creek.
• Add additional sites for dredging. site. We are certain there are other
Wood Creek, Bassett Creek, and This willhelp reducedischarge
d melts and undesirable pollutants
sites that shoultl• be identified•
that have built up over the years. Budget at least $440,000•
WATERSHED MANAGEMENT:
Add more funds for biological controls. We need to give the natural options a chance to
succeed. Additional cost $75,000•
Eliminate $185,000 from the herbicide budget. As noted in the footnotes of the sub-
committee recommendations, this type of treatment will be evaluated as our plans move
.forward.
Add $7,,000 to combat swimmers itch. The goal for Medicine bake is'full body contact".
This is desirable for the whole. lake. Not just swimmers at the park beaches.
Add $75,000 to provide enforcement of city ordinances. We feel this additional funding is
necessary to make sure developers keep and maintain their silt fences to prevent runoff:
Also to follow up. on landscaping projects for timely completion and to prevent erosion and
runoff, and for other property owner noncompliance.
02/27/1996 20:45 6125465266 TERRIE PAGE 03
August 7, 2001
Page 3
qP Eliminate $12,500 from Program Evaluation as it duplicates expenses allocated to the
"Program Evaluation New Programs for education and dissemination of literature'. Savings
$12,500.
+ Eliminate duplicate harvesting expenses of $128,000.
A point that has not yet been addressed is the continued protection of our wetlands from further
development. We agree with John Barton that Plymouth property owners have the right to
develop their property in ways that are pleasing to them. And in doing so they cannot diminish
wetland function. We ask the city to create and enforce a policy that allows for the protection of
our wetlands.
A Revised five-year budget with our recommendations is attached. We feel we have made
changes that are consistent with the goals and priorities chosen by the suis -committee; which
make financial common sense. These changes address the urgency of initiating a watershed
management plan, which ensures the longevity of Plymouth's treasure, Medicine Lake. We have
recently received a communication from Carolyn Dindorf (Hennepin County Conservatism! District
Representative) of additional funding from the Metropolitan Council in the form of MEP grants that
could potentially help us to reach our funding goals. We continue to ask if there are additional
funds from other organizations that we could be requesting,
We would like to request a half-hour at your next meeting to discuss these ideas further.
Sincerely,
Jon Ekli�
President, AMLAC
02/27x1996 20:45 6125465266
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November 2, 2001
CITY C
PLYMOUTIf
Ms. Leslie Mollsen, President
American City Bureau
1721 Moon Lake Blvd.
Hoffman Estates, IL 60194
Dear Ms. Mollsen:
It is. my great pleasure to thank you for allowing Vern Dockery to help the City of Plymouth
raise funds for our Millennium Garden Project.
A year and a half ago, the City set out on a program to raise $100,000 to help build a garden in
our. city's Central Park. Vem answered an ad we had in our local newspaper requesting
assistance from professional fundraisers to help us with this project. His enthusiasm and
professional experience made him the right choice. Vern has worked with the Mayor, my
fundraising committee, and me throughout the past year to educate all of us in the do's and
don'ts of fundraising. To make a long story short, two .weeks ago, we landed our largeq donor,
the Carlson Corporation, with a $75,000 contribution. This brought our total fundraising for the
year to over $300,000. Needless to -say, the Mayor and Council, the Park Commission, and staff
are extremely pleased with this success. The fact that your company encourages employees such
as Vern to reach. out into the community and do public service work like this speaks volumes
about your company values.
Please pass along our heartfelt thanks to Vern, and to the rest of your team, for helping the City
of Plymouth reach our goal.
Sincerely,
Eric Blank, Director
Parks and Recreation
EB/np
cc: !/Mayor and Council
PLYMOUTH A BeautifufPface 7o Live
3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (612) 509-5000
00W-�Mpw www.d.plymouth.mn.us
it Metropolitan Council ('
Improve regional competitiveness in a global economy
L'
Environmental Services
Residents and Property Owners:
You are cordially invited to attend a public meeting on the Medina Leg of the Elm Creek
Interceptor, a Metropolitan Council Project to improve wastewater service for the City of
Medina.
Public Information Meeting
Metropolitan Council Environmental Sen. -ices (MCES)
Elm Creek Interceptor - Medina Let?
Wednesday November 28, 2001
Open House 6:30-7:30 p.m. (Presentation at 7:30)
Question and Answer Session to follow
UJ �0
Plymouth City Hall/Council Cham
3400 Plymouth Boulevard�_Wk
A
Plymouth, Minnesota 55447,
Purpose of Elm Creek Interceptor — Medina Let?
The purpose of the Elm Creek Interceptor — Medina Leg is to it
of wastewater service for the City of Medina. The project invo
connecting Medina to an existing Metropolitan Council F
interceptor sewer in Maple Grove. The Medina Leg is part of q
is being constructed to serve the northern part of Hennepin Co
the area. Interceptor sewers are owned and operated by MCE!
communities and to the Council treatment plants. '
Currently, wastewater from the City of Medina is pumped into Plymouth's local sewer system.
This pumping facility is an interim solution that makes use of capacity that is temporarily
available in Plymouth's system. As wastewater flows within Plymouth's system increase -the
available capacity decreases and a permanent solution for Medina's wastewater is required.
Current flow projections indicate that the permanent solution will be required by 2003.
Description of Elm Creek Interceptor — Medina Lea
The MCES Medina pumping station is located approximately one mile west of the Plymouth/
Medina border, just south of Hamel Road. The station is shown on the attached map. - The Elm
Creek Interceptor — Medina Leg will eliminate this lift station and connect Medina's sewer
system .to the existing Elm Creek Interceptor in Maple Grove, at a point north and east of the
intersection of Lawndale Lane and Elm Road.
Originally, six alternatives for the Medina Leg were developed. These alternatives were
evaluated from a technical, environmental and financial standpoint to develop a recommended
alternative. The recommended alternative is shown on the attached figure.
www.metrocouncti.org Metro Info Line 602-1888
230 East Fifth Street • St. Paul. Minnesota 55101-1626 • (651) 602-1005 =:ix 602-I l38 7N229-3760
An Equal Oplwrtymity Employer
The project begins at the existing MCES Medina Pumping Station. The station will be
eliminated and replaced by a 27" pipe that runs easterly along Hamel Road to approximately
Hunter Drive. The pipe heads north beneath the Canadian Pacific Railroad and then turns east
and runs along TH 55 to Highway 101. The pipe follows along the east side of the new Highway
101 alignment to the north side of the golf course and then through the Troy Ridge Development
to Peony Lane in Plymouth. The pipe is routed along the west side of the large wetland
associated with Elm Creek. This segment will be coordinated with Plymouth's proposed
Northwest Greenway Corridor. The pipe parallels the west side of Lawndale Lane from %2 mile
south of Co. Rd. 47 to Elm Road in Maple Grove. The pipe turns east along the north side of
Elm Road to the future Garland Lane and then follows Garland Lane to the existing interceptor.
After the Open House, the overall project will be described during a presentation beginning at
7:30 p.m. After the presentation, staff members from MCES and the cities will hold a question
and answer session and will also be available for individual discussions. The answers to three
key questions are presented below:
Q: When the Elm Creek Interceptor — Medina Leg is constructed, can I develop my
property?
A: No. The interceptor is a regional facility and individuals cannot connect to it. For your
property to develop, a city has to decide to allow development,, amend its comprehensive
plan, and extend sanitary sewers from the interceptor. - The decision whether or not to
approve urban development lies entirely with the cities.
Q: When the Elm Creek Interceptor — Medina Leg is constructed, will I be charged for
it?
A: No. The Metropolitan Council pays for its interceptor construction through the SAC
(Service Availability Charge), sewer user fees, and cooperative agreements with cities.
The SAC is collected at the time a home or business connects to a sewer system and the
user fees are based on actual use of the system. If and when the your city decides to
allow urban development, charges or assessments for sanitary sewer would be
considered.
Q: How will this project impact my property?
A: We have been in contact with many property owners during the development of the
plans. The impact of this project will vary depending on the location of your property. If
you have any questions about the impacts of the project please feel free to call Wayne or
Bob at the numbers listed below. There will also be sufficient time at the meeting to
answer individual questions regarding the project.
For More Information
If you have any questions related to this meeting, please call Pauline Langsdorf, MCES Sr.
Information Specialist, at 651-602-1805. For specific technical questions please call Wayne
Rikala (MCES) at 651-602-1127 or Bob Schunicht (consulting engineer) at 651-604-4736.
- ----------
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ELM CREEK INTERCEPTOR - N
Legend 4N
MEDINA.LEG WF
Proposed Alignment 7W
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Proposed Alignment October, 2001
1300 0 1300 2600 Feet Rosene.
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