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CITYCOUNCII; INFORMATION 1VIEM0 _ ', _:. , _
AUGUST 31, 2001
TPC`OMING MEETINGS AA EYEIVTS
L COUNCIL MEETING SCHEDULE:
TUESDAY, SEPTEMBER 4, 7.00 PM SPECIAL COUNCIL MEETING — BUDGET STUDY
SESSION, Public Safety Training Room
TUESDAY, SEPTEMBER 11, 7: 00 PM REGULAR COUNCIL MEETING, Council Chambers
TUESDAY, SEPTEMBER 25, 7.00 PM REGULAR COUNCIL MEETING, Council Chambers
Z MONDAY, SEPTEMBER 3 LABOR DAY— City Offices closed
3. WEDNESDAY, SEPTEMBER 5, PLANNING COMMISSION, Council Chambers
7.-00 PM Agenda is attached (M-3)
4. THURSDAY, SEPTEMBER 6, 7.00 PM HUMAN RIGHTS COMMISSION, Medicine Lake Room
Agenda is attached (M-4)
S. MONDAY, SEPTEMBER 10, 7: 00 PM
6. MONDAY, SEPTEMBER 10, 7.00 PM
Z WEDNESDAY, SEPTEMBER 12,
7.•00 PM
YOUTHADVISORY COUNCIL, Medicine Lake Room
PUBLIC INFORMATION MEETING ON PROPOSED
NEW TRANSIT SERVICES, Council Chambers
ENVIRONMENTAL QUALITY COMMITTEE (EQC),
Council Chambers
8. THURSDAY, SEPTEMBER 13, 7.00 PM PARK & RECREATIONADVISORY COMMISSION
(PRAC), Council Chambers - .
9. SATURDAY, SEPTEMBER 15, A UTUMNARTS FAIR, Parkers Lake Park
10: 00 AM -S: 00 PM
10. A List of future Regular Council Meeting agenda items is attached (M-10)
IL August, September, and October Calendars are attached (M-11)
CITY COUNCIL INFORMATION MEMO
August 31, 2001
4R IN.F'ORIVIATION:::;:
Page 2
1. NEWSARTICLES, RELEASES, PUBLICATIONS, ETC.
a) Notice to the Armstrong High School Athletics Department and the Armstrong
Youth Hockey Association of proposed increases in ice rental rates at the
Plymouth Ice Center. (I -1a)
b) City news release announcing the September and October water main flushing
schedule. (I -1b)
2. STAFFREPORTS
a) Report from Acting Transit Administrator George Bentley on proposed new transit
services. A public information meeting is scheduled for Monday September 10.
(See calendar above) (I -2a)
3. MINUTES
a) Park and Recreation Advisory Commission August 9 meeting. (I -3a)
4. CORRESPONDENCE
a) Letter from Interfaith Outreach and Community Partners requesting use of the
showmobile for the kickoff of its annual Housing Week campaign. (I -4a)
b) Thank -you letter from Park Director Eric Blank to Doug Doboszenski and Sons
for grading work done at the Millennium Garden. (I -4b)
S. LEGISLATIVE ITEMS
a) League of Minnesota Cities Friday FAX. (I -5a)
I
PLANNING COMMISSION AGENDA M.113
® WEDNESDAY, SEPTEMBER 5, 2001
WHERE: CITY COUNCIL CHAMBERS
Plymouth City Center
3400 Plymouth Boulevard
Plymouth, MN 55447
CONSENT AGENDA
All items listed with an asterisk (*) are considered to be routine by the Planning Commission and
will be enacted by one motion. There will be no separate discussion of these items unless a
Commissioner, citizen or petitioner so requests, in which event the item will be removed from
the consent agenda and considered in normal sequence on the agenda.
1. CALL TO ORDER -. 7:00 P.M.
2. PUBLIC FORUM
3. APPROVAL OF AGENDA
4. APPROVAL OF MINUTES
5. CONSENT AGENDA*
6. PUBLIC HEARINGS
A. Nedegaard Construction. Rezoning, preliminary plat and planned unit development
general plan for Glacier Vista (15 single-family dwellings, 32 twinhomes and 4
outlots), located east of Pomerleau Lake and west of the future alignment of Cheshire
Lane. (2001026)
B. North American Properties. Planned unit development amendment, conditional use
permit, and interim use permit for "The Reserve Apartments," a 361 -unit apartment
complex to be located west of I-494 and north of the Canadian Pacific Railroad.
(2001070)
C. City of Plymouth. Comprehensive plan amendment to add Hydrologic and Hydraulic
(H & H) study for the 2020 Urban Expansion Area. (2001069)
7. NEW BUSINESS
A. Julie Serber. Interim home occupation license for a music studio for property located
at 10130 -32nd Avenue North (2001084)
8. ADJOURNMENT
Plymouth Human Rights Commission
September 6, 2001
Regular Meeting 7:00 p.m.
1. Call to Order.
2. Approve Minutes.
3. Approve Agenda.
4. Presentations.
A. Principal from Plymouth Middle School
-discuss how Plymouth Middle School is addressing issues of diversity
5. Committee Reports.
A. Response Committee Report (Lisa Hunter)
6. Old Business.
A. Discuss project with Youth Advisory Council and the Seniors for Plymouth on
Parade (Sandy Hewitt)
B. Human Rights Commission Resignations
7. New Business.
A. Plymouth on Parade
B. Request for Proclamation — The Population Institute
8. Announcements and Articles (for your information).
A. Updated Human Rights Commission Rosters
B. NW Regional Human Rights Dialogue — June 5, 2001
C. NW Regional Human Rights Coalition Meeting Minutes — June 5, 2001
D. Plymouth Community Leader Dialogue — December 20, 2000
E. Plymouth Community Resident Dialogue — April 6, 2001
F. 2001 Star Tribune article "Racial Diversity Grows in Suburbs"
G. Civic Information News from Herb Isbin
H. Plymouth Data Profile 2000
I. KKK Rally in St. Paul Letter from Plymouth HRC
J. Materials from LMHRC Board Meeting — July 28, 2001
K. Summer, 2001 issue of "The Right Stuff'
L. July, 2001 Together newsletter issue from the LMHRC
M. LMHRC Forum Summary Responding to Questions Regarding Human Rights
and the Boy Scouts
N. LMHRC P Annual Statewide Essay Contest Program
O. Golden Valley Human Rights Essay Contest and Quotable Quotes
9. Adjourn.
Upcoming Meeting Events List is Attached
Next Meeting: October 4, 2001.
Tentative Schedule for
City Council Agenda Items
September 11
• Hearing on 2001 Delinquent Water, Sewer, Recycling, and Street Lighting Service
Charges
• Adopt Policy on Industrial Development Revenue Bonds
• Adopt 2002 preliminary levies and budget
• Presentation of $9,000 donation from a Plymouth family (Crime and Fire Prevention
Fund)
• Resolution Authorizing the Police Department to enter into a Three -Year Grant for
Alcohol Compliance Check Reimbursement Funds
• Approve lot division of Outlot B, Providence Academy to be divided and added onto
five existing parcels located at Schmidt Lake Road and East of Minnesota Lane. City
of Plymouth. (2001092)
September 25
• Oath of Office to three Police Officers
• Presentation from Northwest Hennepin Human Services Council
• Hearings on Alcohol Compliance Check Violations for Rainbow Foods, 16705 County
Road 24 (third violation); Davanni's, 3015 Harbor Lane (third violation); and Elm
Creek Golf, 18940 Highway 55 (second violation)
• Set hearing to create TIF District for Stone Creek Village
• Glacier Vista
• Serber Home Occupation
M- II
OFFICIAL CITY MEETINGS
September 2001
Sunday Monday Tuesday Wednesday —Thursday Friday
Saturday
1
Aug 2001 Oct 2001
S M T W T F S S M T W T F S
1 2 3 4 1 2 3 4 5 6
5 6 7 8 9 10 11 7 8 9 10 11 12 13
12 13 14 15 16 17 18 14 15 16 17 18 19 20
19 20 21 22 23 24 25 21 22 23 24 25 26 27
26 27 28 29 30 31 28 29 30 31
2
3
4
5
6
7
8
LABOR DAY- City
7:00 PM SPECIAL
7:00 PM
7:00 PM HUMAN
Offices Closed
COUNCIL
PLANNING
RIGHTS
MEETING:
COMMISSION,
COMMISSION -
BUDGET STUDY
Council Chambers
Medicine Lake
SESSION, Public
Room
Safety Training
Room
9
10
11
12
13
14
15
Too PM PUBLIC
INFORMATION
MEETING ON TRANSIT
7:00 PM
REGULAR
7:00 PM EQC,
Council Chambers
7:00 PM PRAC,
Council Chambers
10:00 AM -5:00
PM AUTUMN
SERVICES, Council
COUNCIL
ARTS FAIR,
Chambers
MEETING, Council
Parkers Lake
Chambers
Park
7:00 PM YOUTH
ADVISORY COUNCIL,
Medicine Lake Room
16
17
18
19
20
21
22
Rosh Hashanah
begins at sunset
7:00 PM
PLANNING
8.30 PM HOUSING &
LOPENT
AnUTHEOU RIITY(HRRA)
9:00 AM - 3:30
PM, PLYMOUTH
COMMISSION,
Council chambers (NOTE
s E'
PECCouncil
CLEAN-UP DAY,
Chambers
ANND LOCATION)
Public Works
Maintenance
F7 -o0 PM PUBLIC SAFETY
ADVISORY BOARD, Police
Dept Ul
Facility
23
24
25
26
27
28
29
7:00 PM YOUTH
ADVISORY
7:30 AM LOCAL
BUSINESS
COUNCIL, Radisson
7:00 PM PACT -
Bass Lake Room
COUNCIL,
Hotel
Medicine Lake
Yom Kippur begins
Room
7:00 PM REGULAR
at sunset
COUNCIL MEETING,
Council Chambers
30
modified on 8/31/2001
OFFICIAL CITY MEETINGS
October 2001
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
1
2
3
4
5
6
7:00 PM
7:00 PM HUMAN
1:00 PM -5:00
PLANNING
RIGHTS
PM
COMMISSION,
COMMISSION -
PLYMOUTH ON
Council Chambers
Medicine Lake
PARADE
Room
7
8
9
10
11
12
13
7:00 PM YOUTH
7:00 PM
7:00 PM EQC,
7:00 PM PRAC,
ADVISORY
REGULAR
Council Chambers
Council Chambers
COUNCIL,
COUNCIL
Medicine Lake
MEETING, Council
Room
Chambers
14
15
16
17
18
19
20
7:00 PM
7:00 PM HRA -
PLANNING
Medicine Lake
COMMISSION,
Room
Council Chambers
7:00 PM PUBLIC
SAFETY
ADVISORY
BOARD, Police
Dept. Library
21
22
23
24
25
26
27
7:00 PM YOUTH
ADVISORY
COUNCIL,
7:30 AM LOCAL
BUSINESS
COUNCIL, Radisson
7:00 PM PACT -
Bass Lake Room
Medicine Lake
Hotel
Room
7:00 PM REGULAR
COUNCIL MEETING,
Council Chambers
28
29
30
31
DAYLIGHT
6:30 PM
8:00 AM -NOON
Sep ?001 Nov 2001
.S M T W T F S S M T W T F S
SAVINGS ENDS -
VOLUNTEER
PBEP BUSINESS
set clocks back 1
RECOGNITION
STORM WATER
1 1 2 3
hour
EVENT,
MANAGEMENT
2 3 4 5 6 7 8 4 5 6 7 8 9 10
Plymouth Creek
Center
WORKSHOP,
Plymouth Creek
9 10 11 12 13 14 15 11 12 13 14 15 16 17
Center
16 17 18 19 20 21 22 18 19 20 21 22 23 24
23 24 25 26 27 28 29 25 26 27 28 29 30
30
modified on 8/31/2001
OFFICIAL CITY MEETINGS
November 2001
Sunday Monday Tuesday Wednesday
Thursday
Friday
Saturday
1
2
3
Oct 2001 Dec 2001
S M T W T F S S M T W T F S
7:00 PM HUMAN
RIGHTS
1 2 3 4 5 6 1
COMMISSION -
7 8 9 10 11 12 13 2 3 4 5 6 7 8
Medicine Lake
14 15 16 17 18 19 20 9 10 11 12 13 14 15
Room
21 22 23 24 25 26 27 16 17 18 19 20 21 22
28 29 30 31 23 24 25 26 27 28 29
30 31
4
5
6
7
8
9
10
7:00 PM YOUTH
7:00 PM
7:00 PM PRAC,
ADVISORY
PLANNING
Council Chambers
COUNCIL,
COMMISSION,
Medicine Lake
Council Chambers
Room
11
12
13
14
15
16
17
VETERANS
DAY
5:30 PM SPECIAL
COUNCIL MEETING:
TRAIN WHISTLE
7:00 PM EQC,
Council Chambers
7:00 PM HRA -
Medicine Lake
(OBSERVED),
ORDINANCE,
Room
City Offices
Closed
Employee Lunch Room
7:00 PM PUBLIC
7:00 PM REGULAR
COUNCIL MEETING,
Council Chambers
SAFETY
ADVISORY
BOARD, Police
Dept. Library
18
19
20
21
22
23
24
7:00 PM YOUTH
7:00 PM
THANKSGIVING
THANKSGIVING
ADVISORY
PLANNING
HOLIDAY - City
HOLIDAY - City
COUNCIL,
'COMMISSION,
Center Offices
Center Offices
Medicine Lake
Council Chambers
Closed
Closed
Room
25
26
27
28
29
30
7:30 AM LOCAL
BUSINESS
7:00 PM PACT -
Bass Lake Room
COUNCIL, Radisson
Hotel
7:00 PM REGULAR
COUNCIL MEETING,
Council Chambers
modified on 8/31/2001
PLYMOUTH
August 29, 2001
Bruce Johnson
Athletic Director
Armstrong High School
10635 36 Avenue North
Plymouth, MN 55441
Dear Bruce:
The City Council is currently reviewing the proposed 2002 city budgets. A review of the Ice Center
operating cost and fund reserves indicates that the rental rates should be adjusted.
This letter is to inform you of a proposed hourly ice rate fee increase which is proposed to take
effect on April 1, 2002 for the summer season and on September 1, 2002 for the winter season.
Prime time ice rental will increase to $145 per hour. Non -prime ice rental will increase to $125 per
hour. Summer ice rentals will increase to $120 per hour. High school game fees will increase to
$175 per hour.
Several reasons account for the increase.
1) Utility prices have substantially increased in the past 24 months.
2) The recent purchase and installation of desiccant dehumidification was a year 2001 capital
expense of $200,000.. -
3) Capital expenditures and various building and equipment repairs have almost depleted the Ice
Center reserves. The City Council mandated the Ice Center to be an enterprise fund, thus
generating enough revenue to keep a certain dollar amount held in reserve.
4) Cleaning and janitorial costs, and set-up and take down of meeting rooms have increased. Yet
we do not charge any fees to local hockey groups for the use of these meeting rooms.
5) Facility damage, specifically to locker rooms, restrooms, meeting rooms, and doors, has
increased causing additional repair costs.
6) Labor rates for both full and part-time employees have increased.
7) Labor costs to operate high school games have increased. For a Varsity and Jr. Varsity game
the cost of a scoreboard operator, game announcer, ticket sellers, ticket takers, and clean up
crew is approximately $390. This is in addition to our regular game expenses such as Zamboni
drivers, ice and building maintenance and damage repair to locker rooms from out of town
teams.
I have enclosed the new ice rental rates and high school game facility usage rates. If you have any
questions, please feel free to give me a call.
Sincerely,
Bill Abel
Ice Center Manager
BA/bja
enclosures
A Beautiful Place to Skate
3650 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55446-32010 (763) 509-5250 FAX (763) 509-5060
6 PLYMOUTH
August 29, 2001
Mike Moore
Director, President
Armstrong Youth Hockey Association
4760 Ximines Lane
Plymouth, MN 55442
Dear Mike:
The City Council 1s currently reviewing the proposed 2002 city budgets. A review of the Ice Center
operating cost and fund reserves indicates that the rental rates should be adjusted.
This letter is to inform you of a proposed hourly ice rate fee increase which is proposed to take
effect on April 1, 2002 for the summer season and on September 1, 2002 for the winter season.
Prime time ice rental will increase to $145 per hour. Non -prime ice rental will increase to $125 per
hour. Summer ice rentals will increase to $120 per hour.
Several reasons account for the increase.
1) Utility prices have substantially increased in the past 24 months.
2) The recent purchase and installation of .desiccant dehumidification was a year 2001 capital
expense of $200,000.
3) Capital expenditures and various building and equipment repairs have almost depleted the Ice
Center reserves. The City Council mandated the Ice Center to be an enterprise fund, thus
generating enough revenue to keep a certain dollar amount held in reserve.
4) Cleaning and janitorial costs, and set-up and take down of meeting rooms have increased. Yet
we do not charge any fees to local hockey groups for the use of these meeting rooms.
5) Facility damage, specifically to locker rooms, restrooms, meeting rooms, and doors, has
increased causing additional repair costs.
6) Labor rates for both full and part-time employees have increased.
have enclosed the new ice rental rates. If you have any questions, please feel free to give me a
call.
Sincerely,
Bill Abel
Ice Center Manager
BA/bja
Enclosures
A Beautiful Place to Skate
3650 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55446-32010 (763) 509-5250 Fax (763) 509-5060
Ice Rental and Priority Facility Usage
Starting April 1, 2002
Ice Rental
Prime
$36.25 per %4 hour
$145.00 per hour
Non Prime
$31.25 per %4 hour
$125.00 per hour
(September 1— March 31)
to 10:45 n.m.
Summer Non -Prime
$30.00 per'/4 hour
$120.00 per hour
(April 1— August 31
Prime Time
Weekdays
2:00 p.m.
to 10:45 p.m.
Weekends 6:00 a.m.
to 10:45 p.m.
Holidays & Non -School Das 6:00 a.m.
to 10:45 n.m.
Non -Prime Time
Weekdays-
10:45
p.m. to 2:00 p.m.
Weekends 10:45
p.m. to 6:00 a.m.
Holidays & Non -School Days 10:45
p.m. to 6:00 a.m.
• Minnesota sales tax of 6.5% will be added to all rentals unless we are
provided a tax exempt number.
• No charge for ice resurfacing.
• Resurface schedule per agreement between arena manager and ice user.
• Ice may be rented in 1/4 hour increments.
Primary Usage in Order of Priority
1. City sponsored programs
a) Public Skating
b) Learn to Skate/Skating School Program
c) Others
2. Wayzata and Armstrong High School hockey
3. Wayzata Youth Hockey Association
4. Other Plymouth Youth Programs
5. Plymouth Adult Programs
6. Other outside community youth groups
7. Private rentals
PLYMOUTH ICE CENTER
High School Games
Ice & Facility Usage
High School Game Fee is $43.75 per %4 hour or $175.00 per hour. (This includes all resurface
times.) .
This fee is a minimum fee regardless of the amount of gate receipts. The balance, if any, of the gate
receipts will be split 60/40 with the City of Plymouth getting the 60% and the school receiving the
40%. Thus, a 2%4 hour varsity only game minimum fee would be $393.75 plus 60% of any
remaining gate receipts. A 4'/4 hour varsity and junior varsity game minimum fee would be $743.75
plus 60% of any remaining gate receipts that exceed the minimum amount.
The arena will furnish the following game personnel:
• All ticket sellers
• All ticket takers
• One scoreboard operator
• One game announcer
• One message center operator
• All zamboni drivers
• All concession workers
• All janitorial and clean-up crew
• Game net minders
• All other maintenance, supervisors, and arena staff
The school is responsible for famishing the following game personnel:
• All referees
• At least two school security staff and the school liaison officer
• Music choreographer (if desired)
• Rosters for home and guest skaters
• Spotlights and operators (if desired)
• Trainer
Ticket prices to be determined by school. Ticket ranges are:
Senior Citizens 62 & Over $2.00
Adults 18 & Over (out of high school) $5.00
Students K -12th grade $2.00
Preschool 4 & under FREE
The only people entering a game via free pass shall be those mutually agreed upon by both parties.
The school shall print and issue a pass list to the arena, and only those people shall be allowed free
entrance.
News Release
For Immediate Release Contact:
August 31, 2001 Greg Cook, 763-509-5992
City of Plymouth to Flush Water Mains in September and October
The City of Plymouth Sewer and Water Division will flush water mains on the following
schedule:
• Industrial areas, both sides of I-494, south of Hwy. 55 -- Sept. 24 — 26;
• Residential areas, west of I-494, except Camelot -- Sept. 25 — Oct. 12; and
• Residential areas, east of I-494, and Camelot -- Oct. 15 — 26.
Residents may have discolored water throughout this time, but it is more likely on the day
their area is flushed. Residents are asked to avoid doing laundry on the day their area is flushed.
If residents have discolored water, they should let their outdoor faucet run until the water is clear.
To find out the date a particular area will be flushed, call 763-509-5950 after Sept. 14.
-30-
PLYMOUTH A. Beautifu[Pface 7o Live
3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (763) 509-5000
® �. � www.d.plymouth.mmus
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MEMO
CITY�OF PLYMOUTH
{ 3400,Plymouth-Boulevard'
Plymouth, MN 55447
DATE: August 31, 2001
TO: Mayor and City Council
Plymouth Advisory Committee on Transit
Dwight Johnson, City Manager
Dan Faulkner, Director of Public Works
FROM: George C. Bentley, Acting Transit Administrator�,a�
SUBJECT: Invitation to Public Information Meeting for New Transit Services
You are invited to attend a public information meeting to be held on September 10, 2001, at 7:00
p.m. in the City Council Chambers. This meeting is being held for residents who live along
proposed new transit routes that will be run in residential areas. The purpose of the meeting is to
present the transit improvement plans to them, answer their questions and receive their
comments. You would not be expected to make any statements or answer any questions, unless
you so desired. It is not known at this time how many residents may attend the meeting that
night.
This item is planned to be on the City Council agenda for September 11, 2001.
If you have any questions please contact me at (763) 509-5521. Thank you.
F.\pw\Enginecring\TRANSIT\MEMOS\2001\CC PACI'_IMTE_Pub Info Meet_g 31 01.doc
MEMO
CITY OF PLYMOUTH
3400 Plymouih Boulevard :k
:.
Plymouth;
MN 55447
DATE: August 29, 2001
TO: Mayor and City Council Members
Dwight Johnson, City Manager
Dan FaulkW, Director of Public Works
A�FROM: George C. Bentley, Acting Transit Administrator A ��
SUBJECT: Public Information Meeting on September 10, 2001
For Proposed New Transit Services
Plymouth Metrolink will be holding a public information meeting on September 10, 2001 at 7:00
p.m. in the City Council Chambers for residents who live along residential streets where
proposed new transit services are planned. These transit services are proposed to start on
October 1, 2001. The proposed new service plan is currently planned to be on the September 11,
2001 City Council agenda. It has already been reviewed and approved by PACT at their August
22"d meeting.
While extensive service changes are planned, most of these changes involve service on major
roadways,* such as Vicksburg Lane, Rockford Road, Xenium Lane, etc. or will incorporate
portions of existing routes into new routes. However, certain areas are very residential in nature
where new services are proposed, and these are the areas where notices are being sent to invite
these residents to the public information meeting.
Attached are maps showing the proposed routes along which neighbors in these residential areas
are being invited to the public information meeting. I have circled those areas where notices
have been sent.
A full presentation to the City Council is planned for September 11, 2001 of all new service
enhancements and service changes, including costs.
If you have any questions please let me know.
attachments
F:\pw\Engineering\TRANSIT\MEMOS\2001\CC Memo re 9-10 pub info meet 9_29 01.doc
3400 Plymouth Boulevard • Plymouth. Minnesota 55447-1482
August 29, 2001
Phone 763-509-55-21 Pillmoutb ,Metrolink is the
Fux 763-509-5510 public transit system operated
Web wtivw.ci.plymourh.mn.us by the City ot'P47nouth.
C(OPY
SUBJECT: Invitation to Public Information Meeting Regarding
Proposed Transit Services
September 10, 2001, 7:00 P.M.
Plymouth City Hall, City Council Chambers
Dear Resident: ''w
Plymouth Metrolink, the public transit service for the City of Plymouth, will be holding a public
information meeting regarding proposed new transit services in your neighborhood on September
10, 2001, at 7:00 p.m. in the City Council Chambers at Plymouth City Hall, 3400 Plymouth
Boulevard. The plan is for these new services to begin on October 1, 2001, as part of a service
expansion program currently underway.
At the meeting you will receive a presentation of the proposed new transit services and will be given
an opportunity to ask questions and make comments.
The proposed new transit service (please see attached route map) was designed to improve
neighborhood commuter service to and from downtown Minneapolis with connections at a new
Park & Ride lot under construction at Messiah United Methodist Church at Olive Lane and County
Road 6. Plymouth Metrolink has extensive experience in operating neighborhood service in the
City of Plymouth (since 1984), and will use the smallest possible transit vehicle for this service to
minimize any neighborhood impacts.
We look forward to seeing you on September 10th
Sincerely,
Zta
George C. entley
Acting Transit Administrator
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rkP/ymo�r�/i/�'�etro/%►r�
3400 Plymouth Boulevard - Plymouth, Minnesota 55447-1482
August 29, 2001
Pbone 763-509-5i2i Plynioutb Metrolink is the
Fax '63-509-55 10 public transit system operated
lKreb w w.ci.plymouth.mmus by the City of Pl yutoutb.
C(DFIY
SUBJECT: Invitation to Public Information Meeting Regarding
Proposed Transit Services
September 10, 2001, 7:00 P.M.
Plymouth City Hall, City Council Chambers
Dear Resident:
Plymouth Metrolink, the public transit service for the City of Plymouth, will be holding a public
information meeting regarding proposed new transit services in your neighborhood on September
10, 2001, at 7:00 p.m. in the City Council Chambers at Plymouth City Hall, 3400 Plymouth
Boulevard. The plan is for these new services to begin on October 1, 2001, as part of a service
expansion program currently underway.
At the meeting you will receive a presentation of the proposed new transit services and will be given
an opportunity to ask questions and make comments.
The proposed new transit service (please see attached route map) was designed to improve
neighborhood commuter service to and from downtown Minneapolis with connections at a new
Park & Ride lot under construction at Messiah United Methodist Church at Olive Lane and County
Road 6. Plymouth Metrolink has extensive experience in operating neighborhood service in the
City of Plymouth (since 1984), and will use the smallest possible transit vehicle for this service to
minimize any neighborhood impacts.
We look forward to seeing you on September 101H
Sincerely,
Z•
George C. entley
Acting Transit Administrator
enclosure
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City of S
Plymouth, Nlimesota August 2001
P/ 1119hI AMY74R/j(
3400 Plymouth Boulevard • Plymouth, Minnesota 55447-1482
August 29, 2001
Phone 763-509-5521 Plymouth .Metrolink is the
Fax 763-509-5510 public transit system operated
W'eb wwwd.plymouth.mmus by the City oj'Plvmoutb.
SUBJECT: Invitation to Public Information Meeting Regarding
Proposed Transit Services
September 10, 2001, 7:00 P.M.
Plymouth City Hall, City Council Chambers
Dear Resident: '.-W
C(OPY
Plymouth Metrolink, the public transit service for the City of Plymouth, will be holding a public
information meeting regarding proposed new transit services in your neighborhood on September
10, 2001, at 7:00 p.m. in the City Council Chambers at Plymouth City Hall, 3400 Plymouth
Boulevard. The plan is for these new services to begin on October 1, 2001, as part of a service
expansion program currently underway.
At the meeting you will receive a presentation of the proposed new transit services and will be given
an opportunity to ask questions and make comments.
The proposed new transit service (please see attached route map) was designed to improve
neighborhood commuter service to and from downtown Minneapolis with connections at the
Highway 55 and County Road 73 Park & Ride lot. Plymouth Metrolink has extensive experience in
operating neighborhood service in the City of Plymouth (since 1984), and will use the smallest
possible transit vehicle for this service to minimize any neighborhood impacts.
We look forward to seeing you on September 10tH
Sincerely,
D
George C. Bentley
Acting Transit Administrator
enclosure
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August 2001
P/ymohrt//Aet�o/i1rt Phone jii21
Fax '•633-50-509--5555 10
3400 Plymouth Boulevard • Plymouth, Minnesota 55447-1482 Neb wwrv.ci.plymouth.mn.us
August 29, 2001
Pi,ntouth Metroiiuit is the
public transit stent operatetl
by the City of Pl rmouth.
SUBJECT: Invitation to Public Information Meeting Regarding
Proposed Transit Services
September 10, 2001, 7:00 P.M.
Plymouth City Hall, City Council Chambers
Dear Resident: '.AW
Plymouth Metrolink, the public transit service for the City of Plymouth, will be holding a public
information meeting regarding proposed new transit services in your neighborhood on September
10, 2001, at 7:00 p.m. in the City Council Chambers at Plymouth City Hall, 3400 Plymouth
Boulevard. The plan is for these new services to begin on October 1, 2001, as part of a service
expansion program currently underway.
At the meeting you will receive a presentation of the proposed new transit services and will be given
an opportunity to ask questions and make comments.
The proposed new transit service (please see attached route map) was designed to improve
neighborhood commuter service to and from downtown Minneapolis with connections at the
Plymouth Road Transit Center at Plymouth Road and I-394. Plymouth Metrolink has extensive
experience in operating neighborhood service in the City of Plymouth (since 1984), and will use the
smallest possible transit vehicle for this service to minimize any neighborhood impacts.
We look forward to seeing you on September 101h
Sincerely,
Z"
George C. Bentley
Acting Transit Administrator
enclosure
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Minutes of the Park and Recreation Advisory Commission Meeting
August 9, 2001
Page 43
Present: Chair Anderson; Commissioners Fiemann, Meyer, Singer, and Thompson; Planning
Commissioner Neset, staff Bisek, Blank, and Sankey
Absent: Commissioner Musliner
1. CALL TO ORDER
Chair Anderson called the August meeting to order at 7:07 p.m. in the Council Chambers.
2. APPROVAL OF MINUTES
A motion was made by Commissioner Singer and seconded by Commissioner Musliner to
approve the minutes of the August meeting as presented. The motion carried with all ayes.
3. VISITOR PRESENTATIONS
a. Athletic Associations.
b. Staff. Mary spoke of the heat's impact on programs and activities. Lifeguards have
fainted, people have left early, classes have been called off, and two concerts have been
cancelled due to the heat. The concert from August 6 has been rescheduled for August
28. The Art Fair has been publicized on the new sign by the Ice Center. Karol is excited
about the number of responses she is getting for the Art Fair, and she thinks the sign is
helping. The date of the Art Fair is September 15. Plymouth on Parade is scheduled for
October 6, and the Chocolate Sampler is scheduled for November 1. Fall registration has
begun. The phones have been very busy. Touchtone is still outperforming Rec-Connect.
Many people are using the systems between midnight and 8 a.m. The new skateboard
park has been heavily used; there are nearly always 25 kids playing on it. They are using
the Public Works building for water and restrooms. The kids have been very polite.
Singer asked about having an opening ceremony. Blank said it will be coming within the
next few weeks. Singer asked about collecting statistics. Blank said they are working on
having someone go out and take counts during the day or perhaps installing a video
camera. Anderson said he had visited the park, and it looks very nice. Bisek said there is
a $500 reward out for information on vandals at beaches. This is a joint venture between
the Crime Prevention Fund and Park & Recreation. Singer asked how this is being
publicized. Bisek said that Sara Cwayna with the Police Department is in charge. Meyer
said she had seen it in the paper. Bisek said that it is also posted at the beaches and city
'hall. Fiemann suggested putting it on the cable. Neset asked if the police are talking to
(kids about it. The beaches will be open with guards through this weekend, and unguarded
for another week.
C. Others. Kathleen Thompson announced her resignation from the Park and Recreation
Advisory Commission. She has accepted a job in Wilmington, Delaware.
PRAC Minutes/August 2001
Page 44
4. PAST COUNCIL ACTION
None.
5. UNFINISHED BUSINESS
a. Millennium Garden update. Director Blank said that Doboszenzki moved onto the site on
Tuesday and . may be done grading by tomorrow. Concrete work, utilities, and
underground lighting will be the next phase. The fall planting may need to wait until
spring because of availability of plant material which we want to use. We received a
$2,000 donation last week from Lundgren Homes.
b. Hilde Performance Center update. The architects are in the design phase. They have a
prototype plan which they want to show to the building officials. Building foundation
should be underway this fall. It should be fully operational by next year's Music in
Plymouth 30 -Year Anniversary.
c. Greenwood youth sports update. The underground utilities are in place, the pond has
been dug, and final grading needs to be done. We need more topsoil, and 4-5 inches will
be imported soon. The fence work and irrigation system will be in shortly. With
reasonable weather, the fields should be playable by mid—June next year.
d. Review update to CIP through 2006. Director Blank explained that the 2001-2005 CIP
was approved by PRAC in December. The rest of the city never finished their 2001-2005
CIP's. The city manager wants to bring everyone together again on the same schedule, so
we need to adopt a 2001-2006 CIP. Most changes are shown in 2002. The final three
years are mostly conceptual. New projects include trail & lot lights at West Medicine
Lake, repair of East Medicine Lake building, bathrooms or a full building at West
Medicine Lake, and landscaping around new amphitheater building. Food vending setup
at the amphitheater needs to be changed. Power sources should be installed around the
perimeter. Because the seniors and teen programs need space, we would like to finish off
2,000 square feet in the basement of Plymouth Creek Center for these purposes. Parking
at the Lifetime Fitness/Ice Center complex will be addressed during the council study
session on August 28. The cost would be shared with Lifetime Fitness. For the open
space acquisition, whatever isn't spent in 2001 would roll over to 2002. Singer asked
about the trail on Old Rockford Road from Dunkirk to Holly Lane. Blank said it is being
completed this year. It would be extended to Peony Lane next year. We have received a
petition of 15 names from residents who are in favor of the trail from Goldenrod to
Zachary on Rockford Road, and there are three people who have let us know they don't
want it. There is a gentlemen who wants a trail from Dunkirk to Vicksburg on Old
Rockford Road. However, there are only two houses along that stretch, the ditches are.
very deep, and the people are being served by a trail which goes by Plymouth Creek
Elementary toward the downtown area. That section may be on hold for the time being.
Singer asked'about the empty lot on Peony Lane and Old Rockford Road. Blank said that
a convenience store/gas station/car wash has been approved, but they have not begun
construction. Fiemann asked about improvement of Old Rockford Road. Blank said it
isn't in the 5 -year plan. Many other street projects are in the plans now.
44
PRAC Minutes/August 2001
Page 45
In 2003, a neighborhood park to be added will be added as Seven Greens neighborhood is
completed. The third ice sheet should be crossed out, The city manager doesn't feel the
time is right for it, but it will be in the narrative as a possibility if the right conditions
come together for it. The 10th Playfield is planned on Vicksburg Lane north of the
railroad tracks. Thompson asked about a dog park or water park. Blank said they aren't
currently in the plan. Singer asked about the Environmental Park. Blank said the
playground is going in this year.
FIEMANN MOVED TO APPROVE THE 2001-2006 CIP AND TO SEND IT TO THE
COUNCIL STUDY SESSION. SINGER SECONDED. THE MOTION CARRIED
WITH ALL AYES.
6. NEW BUSINESS
a. Review parkin cg oncepts for Ice Center and Lifetime Fitness. Director Blank explained
that the city has approved on—street parking on Plymouth Boulevard from 37th south to
the city hall lot. This will add 95 parking stalls. Bids will be opened on August 22 for that
work, and the project will commence in September. There will be only two traffic lanes,
which should slow traffic down and make the area more pedestrian friendly. Blank
presented several options for parking lot additions. There could be after—hours use of the
parking lot for the Carlson building next to Cub which has not yet been built. Parking
space for 60 cars could be added behind Lifetime Fitness for employees. On the east side,
69 spaces could be added by expansion of the lot. Sixty spaces could be created in the
buffer near the wetlands east of the building. On the corner of Plymouth Boulevard &
37th, 57 car slots could be added. We could add a bay next to the Lifetime Fitness
driveway for 18 cars. We could extend the city hall parking lot by taking out a minimal
amount of trees. Two parking ramp designs were shown as a possibility on the southerly
portion of the lot. Singer asked about traffic control at 36th Avenue. Blank said the new
Plymouth Boulevard configuration should help the pedestrian traffic. Fiemann asked how
many spaces are actually needed. Blank said 100 additional spaces would help Lifetime
Fitness right now. If the 3rd sheet of ice is added in the future, 150 more spaces would be
needed. This would bring the total need to approximately 1,000 cars. The plans need to
incorporate this ultimate possibility. We currently have space for 680 cars. Adding the
3rd sheet to the north side of the building would affect only 20 parking spaces, compared
to 100 spaces on the east side. The interior of the building lays out better this way, too,
and is more economical. Anderson asked how to come up with the 1,000 stalls. Blank
said any combination of the seven ground level possibilities and a ramp. Meyer asked for
clarification of parking considerations if the 3rd sheet isn't actually being planned. Blank
said it still needs to be considered in the plans for the parking because the 3rd sheet of ice
is a possibility, and we wouldn't want to reconfigure the parking later. Fiemann said
Providence Academy could have a large impact on these plans. The Academy wants to
offer hockey. We have no room for them right now. We would need the 3rd sheet, and we
would need them in partnership to get it done. The parking issue is going to the Council
work session. Last year's extreme snow conditions impacted the parking conditions
greatly. Blank is suggesting that the council hold off a decision until we go through
another winter, with the new on—street parking available, to see how it goes.
45
PRAC Minutes/August 2001
Page 46
b. Fees for dome and Plymouth Creek Center. The dome must generate enough income to
pay for its replacement. The dome bubble has a 12 year life, and the carpet should last
six to nine years. We must put aside $75,000 per year for replacement. We are
recommending increasing the rates from $220 to $235 per hour for prime time and $180
to $200 for non -prime. Paul Vincent, 12800 34th Avenue, spoke. He is the President of
the Plymouth Soccer Association, which had 3,000 kids in their program last year. This
will be their 3rd year in the dome, and he is concerned about the increase. They
expanded their use last year, and they already have a 350 hour commitment for this year.
They would have to charge their participants more if the rates are raised. He is afraid they
will start losing folks "on the fringe" because of the increased cost. He said that PSA is
the dome's largest user, and probably 30% or more revenue came from them last year. He
would like to see the rate structure allow them to continue to serve their participants. He
asked for consideration of a volume discount. Blank said we have already moved the
rates down from the originally proposed $250, and he feels that this is as low as it can go.
Discounting is not very common in the public sector. All the prime hours are sold out.
The only way to combat inflation is to raise the rates. Wayzata Hockey doesn't get a
discount at the Ice Arena even though they are a large user. Small organizations who
wouldn't get the discount would not feel it is fair since they are Plymouth residents, too.
It is only fair to charge everyone the same price. We feel it is a reasonable price that will
allow us to keep the dome in good shape and keep it going into the future. We did not
raise the rental rate for the first two years. The non -prime rate was actually lowered the
second year to encourage colleges to come in. Singer asked if we could lower the prime'
and raise the non -prime without too much resistance. Blank didn't think it would work
well. There are not as many groups available during non -prime hours, and we need them
to continue buying time. Singer said she would like to have the rates be in effect for two
years. MOTION TO APPROVE THE RATE STRUCTURE WAS MADE BY
ANDERSON AND SECONDED BY MEYER. THE MOTION CARRIED WITH ALL
AYES.
Plymouth Creek Center. Director Blank stated that the main change is the addition of a
rate for corporations. The Recreation Division needs to use the rooms for programs, but
this negates the collection of revenue from renters. Ultimately, we would like to use the
building for recreation all week long and use it for rentals on weekends. The revenue,
therefore, needs to be adjusted. Thompson asked if these proposed rates could hold for
two years. Blank said it depends on utility fees. There are many bookings out into 2002
under the old rates. New rates would be affective when the Council approves. Singer said
that the lower level should be completed for the recreation programs so more rental space
is available upstairs. Fiemann noticed that for the corporate rate for meeting rooms 1 & 2,
the hourly rate at $30 is cheaper than the $190 for 6 hours. Blank suggested raising it to
$35. SINGER MADE A MOTION TO APPROVE THE RATE STRUCTURE WITH
THE CHANGE TO $35 EFFECTIVE SEPTEMBER 1. THOMPSON SECONDED.
THE MOTION PASSED WITH ALL AYES.
7. COMMISSION PRESENTATION
None.
46
PRAC Minutes/August 2001
Page 47
8. STAFF COMMUNICATION
Eric reminded everyone that the study session on the Ice Center parking will be on August 28
in the Public Safety Building.
ANDERSON MOTIONED TO THANK KATHLEEN THOMPSON FOR HER HARD
WORK ON THE COMMISSION. SINGER SECONDED. MOTION PASSED WITH ALL
AYES.
9. ADJOURNMENT
The meeting adjourned at 9:10 p.m.
47
August 23, 2001
Dwight Johnson
City Manager, City of
3400 Plymouth Blvd
Plymouth, MN 55447
Dear Dwight:
9 C/
Ply %h� `L
V
It's that time of year again—we are just beginning our planning for our annual
Housing Week campaign to raise awareness around the issue of affordable
housing. We so much appreciated your support and the active involvement of
Mayor Tierney in the Housing Week kick-off last year, and hope to involve her
and/or members of the Plymouth City Council in this year's event. The kick-off
program was made possible thanks to your "co-sponsorship of the event and the
loan of your wonderful ushowmobile" as the stage/sound system for our street
event in Wayzata. Would you consider allowing us, once more, to borrow the
showmobile for kick off event on Saturday, November 17, 5:30-7:00 pmonLake
Street in Wayzata?
As you know, Interfaith Outreach and Community Partners (TOCP) serves low,
and moderate income households in Plymouth, Wayzata, Long Lake, Orono,
Medina, Minnetonka Beach, Medicine Lake, and Hamel. TOCP works with many
community partners to provide support and direction for the preservation and
development of affordable housing in this community. Our Housing Week
campaign has become the focus of our efforts to build public awareness about
the issue and the way that it impacts the community.
We would gladly work with City of Plymouth staff around the details of scheduling
and delivering the showmobile, much like last year. They were extremely helpful
and courteous and we look forward to working with them once again.
We very much appreciate your support and the proactive approach the City of
Plymouth has taken around affordable housing!
Thank you for your consideration.. Jill Kohler of our office will contact you to
follow-up on this request.
Sincerely,
U4,
LaDonna Hoy
Executive Director
110 Grand Avenue South, Wayzata, Minnesota 55391-1872 952/473-2436 Fax 952/473-4337
August 24, 2001
Doug Doboszeriski
6450 Pioneer Trail
Loretto, MN 55357
Dear Doug:
Just a short note to thank Doboszenski & Sons for the work recently done to complete the
grading at the Millennium Garden site. Your crew was very professional and efficient in
preparing the site. We can't thank you enough for your commitment to this project, and I hope
that you will be able to join us next year for the ribbon cutting event. Please pass along my
thanks to everyone in your organization who made this possible.
Sincerely,
�F�
. � Eric Blank, Blank, Director
Parks and Recreation
EB/np
cc. qty Manager
City Council
PLYMOUTH A. Beautifu(Place 7a Live
3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 s TELEPHONE (763) 509-5000
®F�W--Adm www.d.plymouth.mmus
Aug Z4 Z001 1414:58:19 Via Fax -> 763+S09+5068 Administrator Page 881 Of 881
LMC
z a,M.4{MJwnwot. CWW FRIDAYFAx Number 27
KvM. A weekly legislative update from the League of Minnesota Cities August 24, 2001
Taxpayers League launches effort to nix
all municipal levy increases
The Taxpayers League of Minnesota
has undertaken a campaign to raise
public ire over potential property tax
increases in 2002. A receni Taxpay-
ers League mailing claims on the
envelope that "Local politicians plan
to grab your property tax cut."
Inside, the Taxpayers League letter
states* "Legislators slugged out a
grueling session to reform property
taxes and put dollars back in your
pocket. Meanwhile, local politicians
have been plotting tax hikes with
those dollars even before you've
seen them."
"Unless you act today, officials from
your city, county and school district
are scheming to grab your property
tax cut. They're eying your lower tax
bill as a source of new funding for
their own budgets."
The letter then urges citizens to fight
the "tax grab" by making a generous
personal or business contribution to
the Taxpayers League of up to
$5,000.
The Taxpayers League of Minnesota
is a fairly new organization that
purports to be Minnesota's largest
nonprofit, nonpartisan taxpayer
organization. Up to this point, the
organization has fought to reduce
government taxes and spending,
largely at the state legislative level.
The current president of the Taxpay-
ers League is former state senator
Linda Runbeck. Although we know
little else about the organization, the
media has quoted representatives
of the group and they have testified
on numerous occasions at legisla-
tive hearings. Their web address is
www.taxpayersleague.org.
The 2001 omnibus tax bill will
undoubtedly create challenges for
city officials. The property tax
system will undergo a major trans-
formation that shifts property taxes
and, in some cases, reduces state
aids to cities. Apparently, the Tax-
payers League is not interested in
considering the intricacies of the tax
bill, including the fact that many
cities will have to increase property
taxes to simply to offset state aid
reductions contained in the tax bill.
In the words of the Taxpayers
League of Minnesota "It seems
incredible, doesn't it?"
The League of Minnesota Cities will
further investigate the Taxpayers
League initiative and continue to
inform LMC member cities of
developments.
For an explanation of the impacts of
the 2001 tax bill on cities, visit the
League of Minnesota Cities web site
at www.imnc.org.
• • Register online anytime:
Clerks' '''''"�' 11C.0rg
on erence August 28-30, 2001 • St. Paul
League of Minnesota Cities Building. 145 University Ave. W.. St. Paul
If you are new to your job, or if you have never attended the League of Minnesota Cities Clerks'
Orientation Conference, this three-day workshop is a must.
As with any new job, getting started with the right information, and knowing who and where to
call is crucial. This LMC seminar, held since 1985, provides excellent basic training for municipal
employees charged with municipal clerk's duties. Register today!
for r.:: re information on city legislative issues, co;,fact any ;; jshz League of h:innar,.= ?,Wes Intergovernmental Relations team.
(W) 281-1700 or (800) 92S-1122
,��; � ;: , .. , • - ` � MEMO • • <. = < r. `,. .. .
CITY OF PLYMOUTH -
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN , 55447,--
DATE:
5447,
DATE: August 31, 2001
TO: Mayor and City Council
FROM: Dwight D. Johnson, City Manager
SUBJECT: Follow-up to August 29 Budget Study Session
At the August 29`x' Budget Study Session, staff was asked to research and evaluate a
number of questions brought forward by members of the Council. In addition, staff has
several items of new information and recommendations to make based upon new
information or evaluation in the last few days.
The following are responses to the questions and issues brought up by Council members
on August 29th.
1. Can we include the calculation on tiered water rates on the utility bills?
The utility billing software will not support the printing of the individual calculations
for each water billing tier. If we want to show these calculations, it likely can be
done with custom programming. We will look into the cost of having this done.
2. How many ACH (Automated Clearing House) utility customers do we have?
We currently have 19,450 utility customers, of which 2,901 use the ACH payment
function. Of these, 147 are commercial/industrial users and 2,754 are residential.
3. Is there need for an Economic Development Program?
Plymouth does not currently have an identified "economic development program", .
in its budget or organizational structure. However there are many on-going, related
activities which support job growth and business development in the City, including
answering general business inquiries about the City and its services, and providing
technical assistance on licensing, building and zoning requirements for businesses.
Staff also works with businesses through the Twin West Chamber and through other
City programs that are used by businesses and their employees.
In addition to on-going services, the City also responds to specific requests and
projects on an as -needed basis. The City works with eligible companies to secure
tax-exempt financing (Industrial Development Revenue Bonds) or state grants that
require City participation (for example, the Minnesota Economic Recovery Fund
(MERF) grant/loan provided to Value Rx a couple of years ago.) The City has also
used its economic development and redevelopment powers to provide tax increment
financing (TIF) for economic development and redevelopment projects. Recent
examples include Olympic Steel, Plymouth Technology Park and the 2300
Berkshire projects.
Current staff resources for economic development projects are limited primarily to
part of the Community Development Director's time with support from other staff.
As a result of the MERF grant, we will soon begin to offer a revolving loan fund to
provide gap financing for local businesses.
Plymouth has been fortunate to attract jobs and businesses by virtue of its desirable
location and available development opportunities. Some area cities find it necessary
or desirable to be more proactive in promoting jobs and business development.
This higher level of effort may include:
• creating specific staff position(s) to coordinate economic development
activities;
• budgeting for advertising and promotion;
• identifying and recruiting specific types of jobs and businesses to locate in
the community;
• working with land owners to seek out users for vacant land and buildings;
• providing local financial incentives;
• developing and implementing efforts to retain existing jobs and businesses;
• identifying and promoting needed redevelopment projects; or
• establishing and supporting entities such as an EDA (Economic Development
Authority) or Port Authority if needed to fulfill the City's objectives.
The forecast of both the Met Council and the City's Comprehensive Plan for job
growth shows Plymouth gaining about 14,000 more jobs before 2020. Plymouth
will likely increase its efforts toward redevelopment in the coming years. When
that occurs, there would be an opportunity to create a position that would work on
both re -development as well as some targeted new economic development activities.
Adding a staff member to begin a more significant effort would probably have a
minimum budget impact of about $100,000 per year (salary, benefits and equipment
for full-time staff position, support services and a modest budget for advertising and
promotion.) We do not recommend this for 2002.
-2-
4. Review the budget for Web page redesign and E -government.
The Council had approved a budget allocation of $25,000 in the 2001 budget for Web
page redesign. The project has been "on hold" pending information on the severity of
the anticipated budget shortfall this year. Since the permit revenue forecast has
improved for 2001, we recommend moving ahead with the Web page redesign
immediately (this project will take several months so the final product will not appear
until 2002.) Accordingly it is recommended that the 2002 budget be reduced by
$25,000.
No funds are proposed in the 2002 budget for e -government. We may gain some e -
government capability from the new Web for Cities product; however, there is little
possibility of offering on-line payments or any other on-line service of the magnitude
of ReConnect. An additional investment of approximately $125,000 would be
needed in next year's budget just to provide the groundwork for delivery of e -
government services to the public. The largest part of this increase would be $95,000
to upgrade our Oracle operating system.
5. What is the amount of bus fares collected and who gets them? What is the
current fare amount shown in the transit budget?
Fares are collected by the contract service providers (Metro Transit and Laidlaw .
Transit), and reported monthly on their respective invoices. These fares are shown
as revenue on the transit budget to partially offset the expense of the contracted
services. Fare revenue for 2002 is projected to be about $480,000.
There is also a line item (Acct. #7025) for Bus Passes Purchased of $3,200. This is
what the City pays to the contract providers for the purchase of bus passes to have
on hand at City Hall for resale to the public.
6. Is there any funding liability for CrimNet?
CrimNet will be integrated into an existing statewide system line. The Legislature
appropriated monies to the BCA for technology upgrades and to the Minnesota
Department of Public Safety to purchase and distribute equipment. Our data
migration has been completed by LOGIS. A funding commitment on behalf of the
state will be necessary for at least the next two bienniums to complete connections to
outstate areas. The system itself will be managed by state employees. We already
pay a user fee for this system (our BCA connection), and that will remain our orily
expense.
-3-
7. Review allocation of $2,000 for Charter Commission.
The Charter Commission is entitled by state statute to spend $1,500 per year. The
amount of $2,000 has been budgeted each year since the Charter was enacted, but that
amount has rarely been spent. The 2002 budget line item for the Charter Commission
is recommended to be reduced by $500, from $2,000 to $1,500.
8. Provide additional information on human service funding requests, including
the City's funding policy.
Attached are the requests submitted by each human service agency for 2002 funding,
as well as the City's Policy Relating to Funding of Human Service Agencies. We
have also attached information on the current funding provided to agencies through
the federal CDBG Program which is administered by the HRA.
Home Free. Staff has some new information about Home Free. The City has no
written contract with Home Free. We are partnered with New Hope, Crystal, and
Golden Valley. Fixed costs are divided equally among the four cities. The remainder
is allocated through a combined percentage of population and use. The Police
Department is currently checking out the option of a new agency for these services —
Northwest Domestic Violence Program at Family and Children's Service. The new
organization is recruiting the cities of Plymouth, Brooklyn Park, Champlin, Crystal,
and Golden Valley. Preliminarily, it appears that the new provider could be $10,000
or so less per year for Plymouth. The cities of Crystal and Golden Valley have given
their intent to leave Home Free. This would not increase Plymouth's contribution
beyond $33,000; however, Home Free would cut staff and services. The police
department continues to study this issue and will be making a recommendation
shortly. The police department is mandated to provide some domestic abuse services.
CICC. Since the Communities in Collaboration Council is not a direct provider of
service, but a school-community collaborative, it is difficult to quantify whatever its
benefits are to the community. Before cutting the contribution to the CICC, the
Council should consider the intangible cost and the message sent if we do not
participate in a collaborative effort with our largest school district and the various,
non-profit agencies, churches, and other cities in the collaborative. It also appears
that in the next few years, the County may be working more closely with the 17
collaboratives throughout the County.
Northwest Human Services Council. Staff does not have enough informatiorp,to .
advise the council on whether o'r how much"td partieipate in this organization next `
year. They have already asked to speak to the Council for 10-15 minutes later in
September, and it might be wise to withhold any decision until that time.
me
If there are questions about the other agencies, they also could be invited to a council
meeting between now and December for a short presentation.
9. Review the impact of the supermajority vote requirement. Does it apply to the
preliminary levy adoption in September? What levy rate is assumed if the
Council fails to adopt the budget by a supermajority vote?
There is a City requirement that two-thirds majority of all members of the council
must adopt a tax levy resolution if the city's tax rate is increased. In the City
Attorney's opinion, the initial or preliminary levy resolution adopted in September
does not raise the tax rate and does not require a super majority vote.
The 2001 Legislature enacted a provision that overrides charter provisions that limit
the ad valorem tax rate. Arguably, the override provision applies to our charter
provision. However, it does not clearly do so because our charter provision is not a
rate cap, but simply a voting requirement. If this becomes an issue, the City Attorney
will research it further.
If a city fails to certify its levy by the required date (Dec. 20), the levy shall be the
amount levied for the preceding year. Plymouth's levy amount in 2001 was
$14,213,011. Therefore, if the Council failed to adopt a tax levy, $3,737,559 would
need to be cut from the currently proposed City budget.
10. Provide an update on road analysis.
Engineering staff plans to update the Pavement Management Plan to revise the road
ratings and analysis to include the street reconstruction projects and new mill and
overlay projects approved for 2001 as soon as a new Design Civil Engineer is hired
and trained on the software program. We will share the revised analysis when it is
completed this Winter.
11. Review the roadway landscaping budget.
The proposed reforestation budget for 2002 is $57,000. This is already reduced from
the amount of $65,000 in 2001. This fund is used to replace dead trees and to
landscape parks. This account has paid for some roadway landscaping such as Bass
Lake Road in the past. No new boulevard or median planting projects are proposed
for 2002. The entire amount would be used for tree replacement and landscaping in
the City's park's. '
Us
12. Can the Council lower the City Council salaries?
The City Attorney indicates that the Council cannot raise or lower council salaries
until after the next election. An ordinance is adopted before an election with an
effective date after the election.
13. Review budget for various festivals.
Attached is cost information relating to the City's special events. There are revenues
from vendors and sponsors related to most events, and the net result is that direct
revenue exceeds direct expenses. The cost of staff time (recreation, park
maintenance, police, fire, communications) has not been included. The Chocolate
Sampler is not listed because it is a fundraising and profit-making event.
The City Council has indicated a desire to budget $25,000 for Music in Plymouth,
allowing the Plymouth Civic League to request up to an additional $5,000 if needed
for their 2002 event. Park Director Blank will send a letter to the Civic League
notifying them of this action after adoption.
14. Are new positions covered by facility revenue?
The proposed full-time maintenance worker and part-time maintenance salaries for
Plymouth Creek Center are $65,668. Revenue at Plymouth Creek Center is projected
to increase by $60,000 in 2002.
The salary cost for the part-time Section 8 Clerk is $28,364. This will be fully
covered by federal Section 8 administrative funds.
The increase in hours for the Office Support Representative for the Fire Department
results in a General Fund increase of $22,913. There is no off -setting revenue for this
position.
The cost for amending the position of Transit Manager to Public Works Manager is
$4,210. The new position is proposed to be funded from the General Fund (25%) and
Transit Fund (35%), with the remainder split between the Water, Sewer, Utility
Trunk, and Solid Waste Funds. The position change would increase the General
Fund by $15,957, although the overall cost impact over all funds is only $4,210.
There is no offsetting revenue.
ME
15. Review Council conferences and seminars budget.
The City Council conferences and seminars budget for 2002 is proposed at $4,500,
which is identical to 2001. This year, about $2,900 has been expended to date. The
actual amount spent would have been more except several members have used
personal frequent flyer miles or stayed with relatives in lieu of City -paid lodging.
The actual amount spent in Council conferences and seminars in 2000 was $6,928.
16. Review budget for recognition events. There are several amounts budgeted for
recognition events. Each of the events is listed, along with the amount budgeted for
each event.
Recognition Events
Events for all full-time employees
and paid on-call firefighters
Police recognition event
Fire recognition event
Volunteers' recognition event
Board & Commission recognition event
Amount Budgeted
$16,000 (This was reduced from
$21,000 in 2001)
$5,000
$2,300
$3,000
$2,500
17. Review budget for staff training and conferences.
These are the budgeted amounts for 2002 for staff training and conferences for all
full-time, part-time, and paid -on-call employees. The amounts include required and
optional training.
Employee training $118,780
HR City-wide training $20,000 (drug and alcohol, sexual harassment, etc.)
Conferences/Seminars $52,762
The total amount for training and conferences is about 1 percent of the General Fund
budget, which is below the normal business standard of 2-3%. If any reductions are
made in this area, they should come from the conferences and seminars line, since
there could be legal consequences to reducing many of the other forms of training.
18. Review budget for subscriptions and memberships.
{
The total amount budgeted for subscriptions and memberships in the General Fund is
$24,850. These amounts are typically for professional memberships for employees in
various departments and helps keep them in contact with information and trends in
their respective fields.
-7-
19. Review budget for cell phones.
The total General Fund budget for cell phones is $36,000. Usage breaks down as
follows:
Police ' $22,200
Park maintenance 5,440
Inspections 3,750
Fire - 1,750
All other divisions 2,860
Given the large proportion of employees in the field, we believe that we will lose
efficiency if this item is reduced.
20. Review budget for mileage.
The General Fund contains a total of $9,935 for mileage. A portion of this amount is
under contract. Employees do not receive mileage as a benefit. It is reimbursement
for use of personal vehicles doing city work. If we didn't provide mileage
reimbursement, it would likely create a backlog of pool vehicles and the possible
need to add more vehicles to the fleet.
21. Review budget for sealcoating.
The proposed 2002 budget for the sealcoating program is $277,000. Of this amount,
$84,000 is for crack repair, $143,000 is for the sealcoating contract, and $50,000 is
for street patching material.
Several years ago, we researched sealcoating extensively, but could find no
conclusive evidence that it is effective in prolonging street life. There are studies
that indicate the skid resistance of streets are improved, thereby improving safety.
Crack filling followed by seal coating has also been shown to increase the life of
streets. One is typically not done without the other, therefore, it is difficult to
quantify the benefits of simply one or the other of these efforts. The street
maintenance and engineering divisions believe that the City's current maintenance
program, which involves patching, crack filling, and seal coating, all work together
to prolong the life of our streets.
If the Council would like to reduce or eliminate sealcoating for 2002, I would..suggest
that the funds be redesignated for street reconstruction so that our overall effort to
maintain our streets is not reduced.
22. Publish notice of December budget hearing in local paper.
A news release will be issued in early December announcing the budget hearing.
Summary of Recommendations. Staff makes the following recommendations based
upon the discussion in this memo as well as several new items noted below.
A. Delete $25,000 for Web page redesign (project would be done with 2001 funds).
B. Delete $500 from the Charter Commission line item.
C. Increase the building permit revenue by $35,000. We have reviewed the building
permit forecast and considered the preliminary approval of the Stone Creek Village
development last week and believe this can reasonably be done.
D. Offset some fire temporary salaries by $2,000 by charging for-profit companies for
presentations and programs they request during non -duty crew hours.
E. Increase the revenue from antenna leases by $6,000, based upon the approval of an
antenna at LaCompte Park last Tuesday evening.
The total amount of adjustments in items A-E is $68,500.
The decision on the funding of social service agencies should be deferred at least a few
more weeks to see if the alternative program to Home Free is viable and to hear directly
from the Northwest Hennepin Human Service Council representatives. Other agencies
can also be invited to make brief presentations to the Council if so desired.
M
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POLICY RELATING TO CITY FUNDING OF HUMAN SERVICE AGENCIES
Resolution No. 99-182
April 20, 1999
(Supersedes Resolution 84-506, July 23, 1984; Resolution 92-31,
January 6, 1992)
The Plymouth City Council is responsible for periodically determining whether a financial or in-
kind contribution will be made by the City to assist human service agencies. Human service
funding requests will be considered as part of the annual budget cycle.
1. Any City contribution to a human service agency shall be for a public purpose and shall be
expressly authorized by statute, and this information shall be forwarded to the City Council with
the funding request.
2. The City Council will consider the following guidelines in determining which human service
agencies, if any, receive funding. This policy should not be construed to obligate the City
Council to provide funding or in-kind human service contributions.
A. Agencies must submit funding requests and all required information within the established
time frame to be considered for funding.
B. All funding requests shall be evaluated for effectiveness and appropriateness each year.
C. Human service agencies will be expected to provide data substantiating the need for their
specific types of service within the Plymouth community. Specific figures on the Plymouth
population served through their efforts, fiscal analysis of cost of delivery of such services and
documentation that their services do not duplicate those of other agencies serving the Plymouth
population.
D. The City Council will only consider funding programs or agencies which can demonstrate
that the funds are used solely to provide services to Plymouth residents.
E. Funding requests will normally be considered in relation to existing City human service
commitments and the target populations served.
F. Preference will be given to agencies or programs which:
1. Have taken affirmative efforts to raise funds to support their efforts.
2. Demonstrate in their budgets that there is a continuing concentration on minimizing
administrative and overhead costs.
3. Cannot be effectively or fully funded through other sources.
4. Sponsor programs which have verifiable benefits to the community at large for example,
programs that put people to work or enhance the effectiveness of City service delivery
programs.
5. Make effective use of volunteer skills and in-kind contributions to reduce the cost of
program/service delivery.
Cz The City Council may establish additional guidelines or criteria for consideration of human
service funding requests.
3.' Before any human service agency receives funding, an agreement or contract between the
City and the human service agency shall be executed to ensure that the funds will be spent on a
program which meets the public purpose and statutory authority requirements and, when
appropriate, to establish that the agency is providing a service for the City in exchange for a
contribution.
0 D !?-) G Fu.r C17Y\t
The following table is a summary of the public services approved for Community
Development Block Grant funding for the period July 1, 2001 to June 30, 2002:
Public Service Requests:
Proposed Activity
Approved Funding
CASH
Provide foreclosure prevention, tenant, rehab,
$15,000
pre -purchase and reverse mortgage counseling
to 300 households.
Family Hope Services
Provide weekly support group services and
$5,000
one-to-one mentoring with 15-20 at -risk youth.
GMDCA
Provide child care assistance to supplement the
$6,800
State Sliding Fee program to 8-10 families.
HomeLine
Provide tenant hotline, tenant representation in
$10,000
negotiations, tenant organizing to preserve
affordable housing, and rental presentations at
high schools assisting 388 households.
NW Branch YMCA
Provide counseling, case management, crisis
$7,500
intervention, street -based outreach, shelter, and
referral services to 50 youth.
PRISM
Provide operating support for Elder Express
$4,000
transportation program serving 29 households.
Total:
$48,300
Non -Public Service Requests:
Hammer Residences Accessibility modifications to bathroom of
$32,000
group home serving 4 individuals.
Total:
$32,000
�H\
o
Free 3405 East Medicine Lake Blvd
Plymouth, Minnesota 55441
August 20, 2001
Laurie Ahrens
Assistant City Manager
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55441
Dear Laurie:
Business Telephone Crisis Telephone
(612) 559-9008 (612) 559-4945 TDD
Fax: 559-6315
Enclosed are the 2002 Home Free projected budget, program information, and request for
2002 funding.
As you will notice, the funding request is the same as the amount requested last year
($33,000.00). Last year's statistics show that the Plymouth numbers of domestic assault
cases almost doubled and there have been cost increases. Home Free, however, will be
able to cover those costs with extra funding that we have secured for 2002
The formula developed by the Crystal, Golden Valley, New Hope, and Plymouth police
chiefs and city managers in 1994 has been applied to distribute the expenses among the
four cities for 2000. As you know, the formulas established a basis of fixed costs divided
equally among the four cities with the remainder allocated -through a combined
percentage of service numbers and usage.
We look forward to continuing our partnership with the Plymouth. Please let me know if
you have questions or require additional information. Thank you for your support.
Sincerely,
!Le,-
Eleneta (Nita) Quinn
Development Manager
enc:
A Shelter For Battered Women And Their Children
HOME FREE DOMESTIC ASSAULT INTERVENTION PROGRAM
2000 Plymouth Statistics
Police Referrals:
Arrests: 138
Dual Arrests: 13
Complaints: 83
Juvenile Arrests: 14
Not Notified: 63 (followed up by advocates)
Total: 311 (referred to Home Free by Crystal Police)
Home Free Shelter:
Sheltered: (Average length of stay =18 days)
17 Plymouth Women
1 Plymouth children
Total: 18 sheltered = 324 days x $92 per day = $29,808.00
Support Groups: 133 Women from 5 Intervention Cities attended
156 Children from 5 Intervention Cities attended
Services Provided:
66 Orders for Protection written
46 Orders for Protection granted
18 Harassment Orders written and granted
457 Court Advocacy contacts
285 Safety Plans
79 Family Financial Assistance
151 Systems Advocacy
134 Individual Advocacy contacts (transportation & visits)
271 Face -to -Face contacts
1311 Phone/Letter contacts
706 Information and Referral
12 Presentations to Plymouth groups (470 attended)
16 Presentations to District 281 Schools (over 1200 children attended)
92 Support groups facilitated
Total Services: 3,616
Individuals Served: 765
(713 women/children; 52 males)
1,670 persons attended 28 Education Presentations
HOME FREE SHELTER
DOMESTIC ASSAULT INTERVENTION PROJECTS
Crystal, Golden Valley, New Hope, Plymouth
Projected 2002 Budget
EXPENSES:
Salaries
$104,356
Employee Benefits
31,164
Office Supplies
1,380
Program Supplies
1,800
Advertising and Promotion
2,120
Consultants
3,300
Repairs/Maintenance
450
Mileage
3,840
Postage
1,280
Printing
1,200
Rental -Equipment
1,726
Communication
3,704
Conferences
1,530
Rental -Office Space
10,192
Insurance
622
Derpreciation
1,068
Administration
16,702
TOTAL EXPENSE:
$186,434
PROJECTED REVENUE:
City of Plymouth
$33,000
City of Golden Valley
20,501
City of New Hope
24,981
City of Crystal
25,478
Minnesota Center for Crime Victims
35,000
United Way
10,300
Hennepin County
28,000
Business/Individual Contributions
9,417
TOTAL REVENUE:
$186,434
IN-KIND CONTRIBUTION:
Home Free Shelter provides 24-hour telephone service for arrest calls, fundraising and program
supervision, volunteer recruitment/training, community education presentations, office furniture,
printed information on community resources. In addition, Home Free Volunteers provide almost
3,800 hours of service annually to the Plymouth Project, equivalent to 1.5 FTE staff time.
NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL
Research, Planning, and Coordination o/ Human Services
June 30, 2001
Dwight Johnson
City Manager
City of Plymouth
3400 Plymouth Road
Plymouth, Mn 55447
Dear Dwight:
As your human services planning and coordination agency, Northwest Hennepin Human
Services Council has continued its long history of serving the residents of Plymouth.
Through the identification of service gaps, efforts to avoid duplication, and advocating on
behalf of the northwest area, we can meet the goal of creating an affordable and
wonderful place to live.
Information is available on specific services provided for residents of Plymouth.
Transportation, housing, police cadets, runaway youth services, early childhood support,
senior forums, renter and landlord workshops, mental health presentations, family
resource centers, directories, tip cards, resource materials, surveys, have all been a part of
our work this past year. Providing technical assistance, consulting on services,
evaluating the effectiveness of existing programs has been our ongoing role.
The membership contribution for 2002 as approved by the Executive Board of Directors
with voting membership from all fifteen cities, is .42 per capita. The membership
contribution from Plymouth for 2002 is $26,250.
We appreciate the opportunity to work in partnership with the members of your
community toward assuring that citizens are considered in all decisions made.
Thank you for your support and for your efforts to work on behalf of northwest Hennepin
residents. We look forward to working with you this year and in years to come.
Sincerely,
Sharon Feess
Executive Board Chair
cc: Sandy Hewitt
Kathleen J. Roach, MPH, MBA
Executive Director, NWHHSC
Brooklyn Center • Brooklyn Park • Champlin • Corcoran • Crystal • Dayton • Golden Valley
Hanover • Hassan • Maple Grove • New Hope • Osseo • Plymouth • Robbinsdale • Rogers
7601 Kentucky Avenue North • Brooklyn Park, MN 55428-1284 • (763) 493-2802 • Fax (763) 493-2713
TOTALS 329,460 $ 125,248 (excludes half of Plymouth)
1 Estimated Population as of June 30, 2000; Source: Metropolitan Council
2 The City of Plymouth has historically contributed funding to both NWHHSC and WHHSPB and
so has provided half of the total request to NWHHSC.
Municipal Contributions for 2000.xis
MUNICIPAL CONTRIBUTIONS TO THE NWHHSC
2000 1
2002
2002
CITY
Est. Population
Contributions Per Capita Requests
Brooklyn Center
29,000
12,180
0.42
Brooklyn Park
66,500
27,930
0.42
Champlin
21,500
9,030
0.42
Corcoran
5,850
2,457
0.42
Crystal
23,900
10,038
0.42
Dayton
5,200
2,184
0.42
Golden Valley
21,700
9,114
0.42
Hanover
360
151
0.42
Hassan
2,850
1,197
0.42
Maple Grove
49,000
20,580
0.42
New Hope
21,800
9,156
0.42
Osseo
2,650
1,113
0.42
Plymouth
62,500
26,250
0.42
Robbinsdale
14,300
6,006
0.42
Rogers
2,350
987
0.42
TOTALS 329,460 $ 125,248 (excludes half of Plymouth)
1 Estimated Population as of June 30, 2000; Source: Metropolitan Council
2 The City of Plymouth has historically contributed funding to both NWHHSC and WHHSPB and
so has provided half of the total request to NWHHSC.
Municipal Contributions for 2000.xis
Northwest YMCA
7601 42nd Avenue North
New Hope, MN 55427
763-535-4800
fax: 763-535-7005
July 18, 2001
v
City of Plymouth 4
Laurie Ahrens
Assistant City Manager
3400 Plymouth Boulevard
Plymouth, MN 55447-1482
Dear Laurie,
Y hmC
yeR
w %VC btlild SIIMIg kid%. Slrtlilg fAllliilCS•
strong commuuitics.
The Northwest YMCA, Detached Work and Community Programs requests $10,000 for
2002 funding from the City of Plymouth. The City of Plymouth has contributed support
to the Northwest YMCA to serve at -risk youth and their families. We continue to expand
our services to meet the needs of youth and families in our community. The demand for
services has tremendously accelerated.
Last year, we expanded our after school programs. Approximately 235 students from
Plymouth Middle School, TLC and Sandberg Middle Schools were directly bused from
school to the Northwest YMCA to participate in structured, supervised and fun activities.
Parents are able to have their children involved in healthy and safe activities until 5:30
p.m. Monday through Friday.
Limited services are available in the City of Plymouth, often youth and their families
must travel outside their communities to access resources. Studies indicate most crimes
committed by young people occur between the hours of 2:00 p.m. to 6:00 p.m. The
YMCA is not only committed to reducing criminal activity in the community, we are
interested in teaching our core values of honesty, respect, caring and responsibility.
Through their involvement, youth and their families are able to invest in their
community.
After school activities include, recreation and sports, crafts, homework assistance,
tutoring, fitness, social activities, one-to-one support, family connections, community
service projects, field trips, theater groups, and group learning activities. Individual
speakers from the community provide educational learning opportunities for the youth
-iand their families. Youth and family activities are planned monthly.
Last year ninty-two youth from Plymouth Middle School participated in the after school
program. Local Cities, The Northwest YMCA, Robbinsdale Area Redesign and District
281 contributed funds for the project last year. We are currently seeking local and
national support to sustain and expand after school programs.
Youth Development staff from the Northwest YMCA conduct groups at Plymouth
Middle School each week during the school day. During the previous school year, fifty-
six youth in sixth, seventh and eighth grade attended support groups on "Chemical
Dependency in the Family" throughout the school year. Youth from Armstrong High
School are involved in "Youth In Government", a leadership program exploring
government and social issues in the world.
The Northwest YMCA also works with a variety of at -risk youth, ages 11 to 18, which
have come into contact with local police, the courts, truancy officers, school personnel, or
have runaway, been kicked out of their home or are homeless.
Seventy-four youth and their families from Plymouth received crisis intervention
services, family reunification, case management and referral. Outreach is conducted at
schools, parks, shopping centers and in areas in the northwest suburbs. It is difficult to
project the number of youth who are contacted on outreach that are from the City of
Plymouth, we estimate two -hundred youth will be contacted on outreach each year. This
year we began offering transitional living services for homeless youth through our
POINT Northwest Program.
The YMCA Truancy Program serves youth who are truant, have dropped out of school,
been suspended, have been identified by school officials, the court system or local law
enforcement also received one-to-one individual, group and family support. Last year,
seventeen youth from the City of Plymouth were served by the YMCA Truancy Program.
Staff coordinate with schools, police, the court system, the youth and their families to
find the best solution for resolving problems. Many youth see this opportunity as a
positive diversion from more serious consequences.
Hundreds of youth from the City of Plymouth are served by the Northwest YMCA in
other capacities. The Northwest YMCA offers "Teen Night" every Friday during the
school year. Hundreds of youth attend dances, play basketball, swim and participate in
social activities weekly. Camp Manitou provides day camp opportunities for youth of all
ages during the spring, summer and fall.
All youth involved in our National Youth Program Using Minibikes and our Equestrian
Program have been in contact with a staff through school groups, groups at the YMCA or
in the community, one-to-one support and/or family support. Each complete weekly goal
plans and are rewarded with riding and caring for horses or minibikes. These programs
are offered free of cost to at -risk and low income youth.
Cultural activities are integrated into all our services. Exposure, education and valuing
diversity are woven into daily activities. Black Achievers is one very successful program
the Northwest YMCA has conducted in local schools. The Northwest YMCA has
expanded programs to meet the unique cultural and ethnic needs of our community while
maintaining our Youth Development methodology. We view youth as resources and
assets to the community, not just problems needed to be solved.
The Northwest YMCA has increased our presence at Plymouth and Sandberg Middle
Schools. A full-time Youth Development Worker is assigned at each school. Each staff
provides early intervention and family assistance for youth that are missing school or
who have been identified by law enforcement officials. Last year we served 108 youth in
this program. Youth have demonstrated improved attendance, behavior and educational
commitment as a result of their participation.
The Northwest YMCA has taken an active approach to raising additional funds to support
programs and respond to the increase in demand for our services. We have many
volunteers and utilize in-kind contributions to reduce the cost of services. Programs are
offered at no cost to youth and their families. Occasionally there may be an activity fee,
however, the Northwest YMCA offers scholarships to youth and families requesting help.
Through their connection with programs offered at the YMCA, youth often begin a long-
term relationship. Some become employed, volunteer or access many other opportunities
through the YMCA.
We anticipate serving one hundred -fifty youth and their families from the City of
Plymouth in our after school program, support, truancy and diversion services. Each
youth and their family will receive intensive case management, family support, advocacy,
school support and assistance, referral, one-to-one and group counseling and support,
Equestrian and NYPUM programs, leadership, community service and community
learning, Additionally, three hundred youth and their families will participate in various
activities through the year.
The Northwest YMCA requests $10,000 from the City of Plymouth to support programs
offered to youth and their families from the City of Plymouth. The cost to the City of
Plymouth would average less than $20.00 for each youth served.
We appreciate your continued support and consideration of our request. Please contact
Karen Trondson at (763) 592-5518 if you need additional information or have any
questions.
Thank you for your continued support.
r
Kir rondson
Program Manager
City of Plymouth
Laurie Ahrens
Assistant City Manager
3400 Plymouth Boulevard
Plymouth, MN 55447-1482
Laurie and City Counsel Members,
The request for $10,000 in support from the City of Plymouth will assist the Northwest
YMCA meet staffing costs that will provide services to 150 youth and their families from
the City of Plymouth. Below is a budget for a youth worker making $27,000 to $30,000
annually and the cost associated with their benefits. This does not include additional
costs of advertising, training, office equipment and space, supervision, etc., which can
add hundreds of dollars.
Youth Development Workers 27,000.00 30,000.00
Salary
Benefits
FICA
2,065.50
2,295.00
Workman's Comp
405.00
450.00
Long-term Disability
59.40
66.00
Unemployment
27.00
30.00
Life Insurance
9.00
9.00
Health
Single
2,687.16
2,687.16
Family *
4,303.58
4,303.58
Dental
Single
342.36
342.36
Family *
515.40
515.40
Retirement *(2nd year+)
3,240.00
3,600.00
TOTAL *
37,624.88
41,268.98
MIN PRISM
People Responding In Social Ministry
2323 Zenith Avenue North
Golden Valley, Minnesota 55422
Telephone: 763.529.1350
Fax: 763.529.1454
Elder Express 763.529.1252
Website: prism.godsnetwork.net
Responding to people's needs... walking alongside them on the path toward self-sufficiency
July 26, 2001
Ms. Laurie Ahrens, Assistant City Manager
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN. 55447-1482
Re: PRISM FUNDING PROPOSAL - Fiscal 2002
Dear Laurie:
Thank you for your July 9th letter outlining the 2001 Funding Request process.
Enclosed is our proposal for the 2002 budget planning meetings.
PRISM continues to be excited about the present and future! For the past couple
of years we have been following our vision plan entitled PRISM: Roadmap to the
Future. This document includes research gathered from a variety of sources
suggesting that PRISM will need to have in place the capabilities to serve up to
250% more families in 2009 than today. Our work in the community will keep
growing.
In our 2000-2001 fiscal year ending 1/31/01. PRISM provided Plymouth
residents with $803509 in total direct monetary value. This does not include
operating overhead expense that PRISM covered.
We are seeking continued funding of $10,000 for fiscal year 2002 support from
the City of Plymouth to help offset our growing service and program costs provided
for Plymouth residents. PRISM serves more Plymouth residents than any of the
other five cities we serve.
PRISM's mission is to'walk alongside families by providing support -based programs
that encourage self-sufficiency. Our philosophy is to provide dignity to each
individual served , but hold them accountable to the plans made with the case
workers. We work with families, many single parents, who are trying to get "back
on their feet" and become supportive community citizens. We will assist over 3,600
Member Congregations:
Beautiful Savior Lutheran Church Bamswick United Methodist Church Calvary Lutheran Church Church of the Good Shepherd Holy Nativity Lutheran Church House of Hope Lutheran Church
Mt Olivet Lutheran Church (Plymouth) Olivet Baptist Church Olivet United Methodist Pkrim United Methodist Church Robbinsdale United Church of Christ Spirit of Hope United Methodist Church
St. Joseph's Parish Community St Margaret Mary Cathofic Chung St Mary of the lake Catholic Church unity Christ Church Valley Community Presbyterian Church Valley of Peace Lutheran Church
Supporting Municipalities:
Brooklyn Center Crystal Golden Valley New Hope Plymouth Robbinsdale
local families this year with emergency and supplemental food program, thrift shop,
scholarship program, PRISM Express transportation program largely for senior and
disabled citizens, tax assistance, homeless prevention financial assistance, emergency
voucher assistance, and support groups.
This is the daily work of PRISM's staff and volunteers. Your continued financial
support will enable PRISM to enhance this work in Plymouth. As you review the
enclosed proposal, please do not hesitate to call us at (763) 529-1350 with
questions or clarification. We are happy to come before the Plymouth City Council
or any other group if needed.
We appreciate the partnership we have with the City of Plymouth, and look forward
to a fruitful future in service together.
Thank you so much for considering PRISM"s funding request.
Sin e y,
Dale M. Fagre
President[CEO
THE FUNDING REQUEST:
In accordance with the general service area boundaries outlined by Emergency
Food Shelf Network (the group responsible for overseeing Minnesota's food
shelves), PRISM serves residents throughout the eastern portion of Plymouth.
Our borders are generally between Hwy #169 on the east and Hwy #494 on the
west, and between #394 on -the south and Bass Lake Road on the north.
Interfaith Outreach Community Partners supports the needs of Plymouth
residents west of Hwy #494.
CITY OF PLYMOUTH -STATISTICS (Fiscal Year. Feb. 1 2000 to Ian. 31, 2001):
PRISM provided $80.509 in total direct monetary value (this is up from $66,488 as
recent as 1999) for programs and services for Plymouth residents as follows:
Total # of Elder Express (EE) transportation rides for Plymouth residents: le) 96
versus 58 lastyear
Valued at $9.50 per ride: $1,824
(Based on 25% of the EE operating budget plus actual expenses.)
PRISM Emergency Food Program provided 1,787 Plymouth individuals ith
emergency food representing 32,447 lbs of food n sca (Emergency food is
valued at an average of 3 personstfamily @ an average food distribution of 28 lbs, per person.
Auditors value the food at $1 per lb.)
Emergency vouchers - Far Other funds totaling $5,671 (grocery gift certificates, vounchers,
kids birthday gifts, school Supp iefE.5—
PRISM's Homeless Prevention Financial Assistance provide 48 Pl rymouth families
with $24,071 to secure their housing.
PRISM: OUR PURPOSE (Mission)
The mission of PRISM is to walk alongside families by providing support -based
programs that encourage self-sufficiency. Our corporate philosophy is to serve with
dignity and accountability. PRISM does not believe in providing `hand-outs' like some
of the other agencies. Rather, we choose to `walk alongside' the families we serve, get
to know them, discuss their challenges, make plans.to change their situation, and hold
3
them accountable to do some of the work. We believe if we do not operate in this
manner then how can we expect these families to break out of the vicious cycle of
"sufficiency and `dependence'?
2001/2002 ORGANIZATIONAL GOALS:
A. Organizational Initiatives
1. Continue with year four of our 10 year plan with mission and vision
statements
2. Support our current staff with training opportunities
3. Hire appropriate staff to support organizational growth
a. Director of Fundraising Er Development
4. Share Vision[Mission openly
Promote PRISM's 3 Basic Fundamentals:
a. Create "real value" by successfully developingtimplementing
programs that respond and serve the needs of families
b. Achieve and maintain profitability at all times
c.' - Maintain a positive cash flow
4. Continue building of PRISM's visibility to the community
5. Begin to look at a new office location to better accommodate our
growth and house our Elder Express vehicles
B. Program Initiatives
1. Manage and monitor our now -shifted profile from emergency to
support -based programming
2. Broaden our case management efforts
3. Extend more appointments to 45 minute intervals to have time to
handle client situations more immediately
4. Increase program revenues
a) PRISM Express Transportation (EE)
-consider group pickup%drop-off for fee
-consider $5 minimum (however, no one goes w%o ride)
-consider weekend or evening route opportunities
- grant writing research
- -increase North Memorial relationship
-consider mass EE solicitations for current Er estate funds
b) Clothes Closet
-consider store front
4
c) Other classestgroups
-consider charging fee (could also include general public)
5. Continue to maximize effectiveness of all other programs
6. Host a PRISM Social Ministry Awareness Day Conference (charge fees,
bring in a speaker; market to churches, non -profits, etc.)
7. Expand our Volunteer Program Development (mentorship as well as
general volunteerism -key volunteers become trainers)
C. Funding Initiatives
1. Fundraising
a. Continue building on momentum of past three years
b. Continue growing Annual Partners Fund
C. Create a matrix with a clear path for donor solicitation
d. Continue "visibility campaign" to all the homes in our service
area
e. More personal visits to donors ($500+ range)
f. Hold 3rd Annual "Sock Hop" Fundraiser (Goal $5,000+)
g. Hold 3rd Annual Golf Tournament - (Goal $15,000+)
h. Initiate Planned Giving initiative to create an endowment
i. Continue expanding strategic grant writing program
J. Continue PRISM Sundays at churches
k. Hold 13th Annual Fall Benefit -secure Honorary Chair, Match, and
larger facility (Goal $30,000)
1. Continue City carnivals and parades (incl PRISM visibility focus)
M. Form a Capital Campaign Feasibility Committee
n. Donor Recognition Event
2. Capitalization
a. Set aside up to three months of operating expenses
b. Focus on what PRISM needs .... not just what we can raise
C. Think in terms of PRISM"s stages of growth ---each with specific
capital requirements
d. Once b &r c are defined, determine the best way to fund each
stage of development
f. Monitor fundraising progress and the accuracy of PRISM's
capital requirement objectives
5
PURPOSE OF THE GRANT PROPOSAL.
PRISM serves the first ring northwestern suburbs of Crystal, Golden Valley,
Robbinsdale, New Hope, and the eastern half of Plymouth (east of #494). PRISM's
Elder Express transportation program covers these cities as well as Brooklyn Center.
Each of these areas have seen an increase in poverty over the past threelfour years
as families receiving governmental assistance living in the suburbs PRISM serves
have been increasing. Across the five cities as a whole (excluding Brooklyn Center)
there has been on average a double-digit increase in families living at or below the
poverty line. About 2,000 families in the area PRISM serves are struggling to go
from welfare to work during 2001 -2002. PRISM is being called upon to fill the
gaps in the system in regard to these struggling and often frustrated families.
PRISM continues to serve another group of people that are often invisible to
statistics; the working poor. Nearly 40% of the families PRISM serves are hard
working families struggling from paycheck to paycheck. PRISM staff work with
people every day who are tired from the constant battle of being under paid, under
employed, under skilled. These families continue to work day in and day out hoping
that a little food from the food shelf or a little help with their rent will make the
difference.
PRISM staff and volunteers are committed to helping families like these improve
their skills, their employment opportunities, their housing situation, and their
budgeting skills. In doing so, PRISM hopes to enlarge their vision for a different
future. PRISM's goal is to help families find a way that their hard work will lead
them to a life of self-sufficiency and stability.
The PRISM staff and volunteers served 3,518 families L9,796 individuals) agent
wide during fiscal 2000. In fiscal 1999 we served 8,293 individuals. The needs of
families in the communities PRISM serves are becoming more and more complex:
Agencies like PRISM that address the basic needs of people need to expand their
vision and increase their efforts to help with the long-term needs of individuals.
This kind of work takes a "walking along side" approach. It includes the food,
clothing, and financial support; but it involves more than these basic services. It
requires the kind of compassion, knowledge of resources, and supportive care that
the PRISM staff and volunteers demonstrates every day.
PRISM must continue to absorb the costs of staffing the programs to enable staff
and volunteers to work with individuals in this way, including the costs of storage
and distribution of in-kind donations, and the general building and maintenance.
Operating costs are always unavoidable, but PRISM continues to monitor and
reduce costs whenever possible steering every dollar realistically possible back into
the programs and directly to the families PRISM serves.
PRISM's Elder Express transportation service is clearly in high demand as the
population ages, but the revenues do not cover the costs of the services provided to
the elderly and the disabled in PRISM's service communities. PRISM's food
programs and the transportation program are working together to meet the ever
increasing needs of the elderly to help stretch the financial resources. r
During the 1999 fiscal year, PRISM volunteers worked 10,800 hours serving in all
areas of our operation. Our case managers, project family car manager,
transportation managers, social work interns, and administrative staff work side by
side with many faithful volunteers to impact families in many positive ways.
Volunteerism is greatly encouraged at PRISM. Volunteers help PRISM curb- the high
cost of providing emergency and support services, but volunteers also provide
extended community support for the families PRISM serves.
OVERALL GOALS:
PRISM's goal is working toward even more comprehensive support for the elderly
living in our service communities. The U.S. Census Bureau data suggests that in the
six cities PRISM serves, the elderly population 65 years and above will increase
12.5% between 2000 and 2010. (In Plymouth, U.S. Census data is projecting a 4990
growth in the elderly between 2000 and 2010.) The suburban aging population
clearly has transportation barriers making it difficult to access needed resources of
food and clothing. PRISM Express Transportation's goal is to continue to assist this
population in breaking through the transportation barriers they face by providing
transportation of low-income - seniors to PRISM's ' food shelf and clothing
distribution.
PRISM's goal is to continuing bringing other resources, such as nutrition
counselors, tax preparers, and budget and job counselors together to work on-site
with families in 200112002.
PRISM's goal is to increase the awareness of its services in areas having a high
percentage of low-income residents by providing resource material to managers of
area housing units and contacting local churches to help them become more aware
of the emergency services PRISM provides in their community.
PRISM's goal is to continue to expand our staff efficiently and effectively to meet
the future needs of the communities we serve. We will continue to plan ahead and
develop programstservices to meet those needs.
PRISM administration is actively developing a broader base of local business support
and individual donors. During fiscal 2000 PRISM increased giving by 15%.
v v-•
Through 6 30 01, PRISM's fundraising is up 36% over 2000.
EVALUATION;
The evaluation of PRISM's work is done through gathering of statistical information
as well as client staff, and partnering organizations' feedback.
In addition to the supporting statistical data we ultimately enjoy program success
as clients we have walked alongside experience strides toward self-sufficiency. That
is true success!
A Board of Directors governs PRISM, and oversees the efficient and effective
functioning of the organization in the community. The Board members also
volunteer serving people in our many program areas. This personal connection is
an important measurement for our Board as they actively evaluate and critique our
successes and challenges.
PRISM also answers to the six cities we serve. Evaluations are done informally
through each city's funding committee, community support of churches, and other
networking agencies.
8
July 18, 2001
Laurie Ahrens
Assistant City Manager
City of Plymouth
3400 Plymouth Blvd.
Plymouth, MN 55447
Dear Ms: Abrens:
1.1
Z
Please find our requests to the City of Plymouth for year 2002 funding for Interfaith
Outreach and Community Partners ($25,000) and for the CONECT Project ($15,000).
IOCP serves as fiscal manager and administrator of the CONECT Project. Please note the
continuous rise in funds expended by IOCP on behalf of residents of Plymouth. In the
year 2000 we spent over $568,000 assisting Plymouth residents, a 31.8% increase over the
previous year. Residents of Plymouth represent the single largest group of IOCP clients.
We hope that you will consider an increased contribution to IOCP for 2001 to help_
support the increased costs of our services.
We have summarized the progress made in 2000 through the efforts of IOCP. Goods and
services provided to Plymouth residents have been quantified along with the
corresponding budgetary implications. We continue to work with families and individuals
to address multiple barriers as they strive to achieve self-sufficiency. Our holistic
approach to assistance is based on the understanding that all issues and barriers must be
addressed simultaneously to enable families to achieve stability and financial independence.
We so very much appreciate the loyal support of the City of Plymouth and your
partnership in our efforts to serve the needs of families and children in our community.
Thank .you for your past support and for your on-going collaboration on so many
initiatives to improve the quality of life for all Plymouth residents.
Thank you for giving our proposals your kind consideration.
Sincerely,
44a,�j, a-
LaDonna Hoy, Executive Director
INTERFAITH OUTREACH AND COMMUNITY PARTNERS
110 Grand Avenue South, Wayzata, Minnesota 55391-1872 952/473-2436 Fax 952/473-4337
To: City of Plymouth
From: Interfaith Outreach & Community Partners
110 Grand Ave. S.
Wayzata, MN 55391
Contact Person: LaDonna Hoy, Executive Director
(952) 473-2436
Re: Request for 2002 Funding
Interfaith Outreach & Community Partners (IOCP) requests a grant of $25,000 from'the
City of Plymouth to support expansion of services for Plymouth residents in fiscal
2000/2001. This amount represents about 4.4% of the direct cost of IOCP services to
Plymouth residents based on FY 2001 actual expenses. Please note that the total
expenses incurred by IOCP on behalf of Plymouth Residents increased to $568,748.44
incurred in FY2001 (April 1, 2000 -March 31, 2001). This represents a 31.8% increase
over the amount spent providing services to Plymouth residents in 1999. We hope that
the City of Plymouth will consider an increase in its contribution to IOCP to help meet
our rising costs.
Services provided Plymouth residents include, but are not limited to,
Emergency Services - information, referral, advocacy, food, clothing, shelter, and
financial assistance with housing, transportation, medical and other life needs.
Family Services Program - intensive and extended advocacy, support and subsidy for
families pursuing employment upgrade and other long-term goals.
Welfare to Work Services - customized case management support and services for
MFIP-S clients in pursuit of transition goals.
Homebuyer Assistance - information, counsel, referral, advocacy, and financial
assistance with homebuyer opportunities.
Medical - financial assistance for prescriptions/glasses and other medical needs;
assistance with application for Minnesota Care/Medicare/Medicaid; referrals.
Professional Services — referrals to pro bono tax preparation, legal assistance, budget
counseling, and dental care, as well as low-cost mental health counseling.
Transportation - rides to critical services, such as medical, educational, employment,
counseling, court, legal, etc.
Holiday Help - help with holidays and major family events — Easter, Thanksgiving,
Christmas, birthdays.
Children's Programs - help with new baby layettes, back -to -school needs.
IOCP SERVICES TO PLYMOUTH RESIDENTS
The total number of Plymouth households served by IOCP in FY2001 was 426.
Plymouth residents represented 55.9% of the clients we served in FY2001. There
was a 31% increase in costs in serving Plymouth clients served and the dollars spent
on Plymouth residents over 1999. Funds and services allocated to Plymouth
households in FY2001 were:
Service
Number of Assists
Dollars Applied
Food
4,310
$14,3.18.96
Transportation
788
$ 68,026.71
Housing
338
$152,944.27
Utilities
273
$ 29,255.79
Medical
77
$ 7,604.61
Other
166
$ 12,401.40
Rides
138
TOTAL 51952 $284,551.74
In addition, a total of 20 automobiles were donated by IOCP to Plymouth residents
during the time period of April 1, 2000 through March 31, 2001.
Other FY 2000/01 Plymouth resident -related expenses:
• CONECT $78,841.25
• Housing Coalition @ 55.9% (% of clients from Plymouth)
$3,900 x 55.9% $ 2,180.10
• General/Administrative Costs
($235,739.45 x 55.9%) $131,778.35
• IOCP Housing Fund (Plymouth residents only) $ 71,397.00
Total Other Expenses $284,196.70
2
TOTAL EXPENSES incurred by IOCP on behalf of Plymouth residents in FY2001
was $568,748.44. (Note: In 1999 IOCP dollars spent on behalf of Plymouth
residents was $431,455.06)
Thesefigures do not include the value of in-kind goods and services, (i.e.,
food/clothing/rides/information/referral/advocacy).
IOCP COLLABORATION
IOCP networks with a broad variety of social service providers, school districts,
churches, childcare, health and mental health providers, employment service providers,
county, city and public safety professionals, recreation resources, community service
providers and civic groups, foundations, businesses, and corporations in the development
and delivery of services to Plymouth residents.
The Vsion for the Village Initiative, launched at IOCP's 1997 Annual Meeting, set in
motion a community -wide action plan to remove the key barriers to self sufficiency - lack
ofaffordable housing, lack of affordable child care, transportation barriers, job skills that
lag behind a changing job market, and lack of connection with the resources and
opportunities of our community.
Community leaders were convened around a proposed structure for implementing this
initiative. Housing, Child Care, Employment, Transportation, and Valuing Families and
Children Task Forces were formed. Community leaders and volunteers from all sectors
signed on -- some as task force participants, others as bridge builders, still others as
recruiters of people, funds, in-kind gifts and services, champions in the community, etc.
In 2000 the Vision for the Village made further progress toward its goals including:
HOUSING
• Expansion of the IOCP Housing Fund, a renewable resource created to seed
and to leverage other funding sources for long-term housing solutions
• In 2000, IOCP Housing Fund provided 5 homeowner, 3 rehab, and 2 foreclosure
prevention grants to Plymouth residents totaling $71,397, and 8 homeowner,
rehabilitation and foreclosure prevention grants totaling $72,783 to households
from the Hamel (2), Long Lake (1), Delano (1) Wayzata (1) communities as well
as 2 other grants to former Plymouth residents for homeowner opportunities that
surfaced outside the IOCP service area.
3
• IOCP's Housing Week 2000 campaign raised awareness and $430,000 for
a continuum of emergency housing assistance and long-term housing
solutions.
• Creation of the 2000 — Homeless in Our Community Reportwhich defines the
nature and scope of homelessness in the IOCP service area.
• Culmination of a two-year community education initiative which reached
approximately 10,000 people and 100 elected officials. This initiative,
incorporated in our annual Housing Week Campaign, in 2000, was also in
collaboration with the regional HousingMinnesota Campaign.
• Together with MICAH, the Community Housing Coalition advocated successfully
for higher residential densities in northwest Plymouth, and for two new affordable
housing policies --the first, requiring staff to inform developers of Plymouth's
affordable housing goals and resources available to pursue them, and the second,
enabling the City Council to make approval of development contingent upon
whether or not it includes affordable housing.
• IOCP also convened a working group of Wayzata city staff and 26 resident
advocates called the Wayzata Housing Coalition. The goal of this group is fo
mobilize residents and key stakeholders to advocate for a housing plan and
strategies that encourage preservation and development of affordable housing and
to move forward on five affordable housing initiatives endorsed by the Wayzata
City Council. Once successful, the goal is to replicate this work in neighboring
cities of Orono, Long Lake and Medina.
CHILDCARE
• Kids' Care Connection (KCC), a nonprofit childcare center at Messiah United
Methodist Church in Plymouth, opened in July, 2000. In its first year KCC
provided childcare for 37 children, 20 of whom are low-income families who
receive community -supported scholarships.
TRANSPORTATION
• Enhancement of the Independence Day Car Program'— recruitment of car donors,
car dealers and car repair partners and development of an Independence Day Car
Fund 38 used cars were distributed to IOCP clients.
4
VALUING FAMILIES AND YOUTH
• Expansion of CONECT, an innovative community collaborative project, whose
mission is to link families and children of five multi -unit apartment complexes in
Plymouth with the life and resources of the local community, and to engage them
in building healthy, nurturing neighborhoods within those complexes.
• Expansion of the West Metro Faith Communities in Action (WMFCA)
Legislative Advocacy Campaign to advocate for government policies supporting
working families. WMFCA has developed into an extremely effective model
for bringing faith -based constituents in key west metro legislative districts into
ongoing dialogue with their legislators. Involving more than 250 individuals
from 30 congregations, successes include:
• Sponsorship of three candidate forums focusing solely on the WMFCA
campaign issues.
• More than 30 Community Research Visits to garner viewpoints of
community leaders around the issues of the campaign.
• Public forums, workshops and training to develop the capacity of
congregational leaders to organize and advocate in the public arena.
• Group legislative visits both before and during the session with area
legislators, many held in the western suburbs.
IOCP partners with Community Action for Suburban Hennepin County (CASH),
Hennepin County, the Employment Action Center, our west suburban counterparts: ICA,
STEP, WeCan, and Hopkins Resource Center on the WHEP (West Hennepin
Employment Partnership) initiative. This initiative, one of seven regional Welfare to
Work initiatives funded by the McKnight Foundation, provides partial funding for
transportation, utilities, housing, and case management of our MFIP-S clients.
IOCP is represented on the Communities in Collaboration Council, the Park Nicollet
Foundation Board, the Wells Fargo Community Service Board, District #284 Lifelong
Education for Adults and Families committee, the Orono Healthy Families, Healthy
Youth Collaborative, the Kids' Care Connection Board, the Local Collaborative Time
Study Advisory Board, and the Hennepin County Homelessness Task Force. IOCP is also
a member of the Wayzata, Plymouth and Minnetonka Rotary and the Wayzata and Twin
West,Chambers of Commerce. In 1998, IOCP became a United Way -funded agency.
IOCP serves as fiscal manager, fundraiser and employer for the CONECT Project.
IOCP's Strategic Plan also focuses IOCP on the internal operations and infrastructure
needed to sustain and grow these efforts — namely fundraising, administration and
5
staffing, communications, information systems development, space, volunteerism, and
heightened collaboration. Standing Board Committees -- Development, Operations,
Public Relations, Finance, Strategic Planning -- attend to these issues. We have
upgraded our fund development staffing and our information systems software and
hardware and have begun to develop the tools and systems needed for tracking and
measuring outcomes. Space has become a key issue at IOCP. We have outgrown our
current space and are researching space options.
Raising the funds to meet an increasing budget is an ongoing challenge. In FY2001, 35%
of IOCP funding came from individuals, 21% from Foundations, 14% from area
churches, 12% from businesses, 3% from various units of government, 4% from
organizations and schools, 5% from United Way and 5% from interest and investment
gains.
As these initiatives build momentum they place heightened demand on time, energy, and
resources. We exceeded our FY2001 general operating revenue goal ($900,000).
However, our 4/1/01-3/31/02 revenue goal ($975,000) represents an 8.3% increase over
last year's goal, and in the first five months of 2001, we have experienced significant
increases in service demand/cost-54.8% in housing assists, 129% in utilities, 46.6%
in transportation assists. Support for special projects funded outside of our general
operating budget such as CONECT (serving exclusively Plymouth residents), the
Housing Fund, the Community Housing Coalition, and the Independence Day Car Project
present an added funding challenge.
VOLUNTEERISM AT IOCP
IOCP continues to engage the wisdom, time, energy and expertise of more than 600
community volunteers and an ever-growing list of partners. It is because of this
extraordinary community support and collaboration that we and our partners were able to
deliver an amazing level of service to our community and keep administrative costs at
16.5% in FY2001.
ATTACHMENTS
IOCP Board of Directors
IOCP Budget (4/1/01-3/31/02)
501(c)(3) letter of determination
IOCP FY2000 Audit
INTERFAITH OUTREACH & COMMUNITY PARTNERS
BOARD OF DIRECTORS
2001
Chair Bill Dittmore
Associate Director Community Affairs
& Volunteerism, General Mills
Dick Engebretson
763-473-0959 (h), 763-764-4508 (w)
Vice Chair Colleen Simpson
Director, Community Services and Operations,
Lynn Fazendin
Park Nicollet Foundation; 952-993-5021(w)
Secretary Patty_ MacDonald
Free Lance Writer, Lakeshore Weekly News
Pat Gharrity
952-475-2693(h)
Treasurer Bob Pajor
Retired Corporate Executive
Joe McCarthy
763-473-6157
Mary Bildsoe
Realtor, Re Max Results
Gary Obenniller
763-476-4732(h); 591-6054 (w)
Margaret Blazek
Community Volunteer, 952-472-3278(h)
Mary Kay_ Burfeind
Owner, META Inc. dba Huntington Learning Center
952-476-4390(h); 651-633-4668 (w)
Dick Engebretson
Vice President, dmg world media
612 860-6004(cell); 952 471-0123(h)
Lynn Fazendin
Realtor, Roger Fazendin Realty
952-473-7000(w);952-473-0970 (h)
Pat Gharrity
Services Account Executive, Midwave
952-473-5843; 952-279-5631
Joe McCarthy
President, Northstar Counselors, Inc./Pinnacle
Worldwide; 952-473-1690(h);612-338-2215 (w)
Gary Obenniller
President, Deltak
763-473-3261(h); 763-557-7445 (w);325-6300 (cell)
Sandy_ Pesheck
President, Wells Fargo Bank, West Suburban District
612 316-1371 (w)
Christopher Pierson
Attorney, Pierson & Pierson
763-473-0969 (h);952-473-1400 (w)
Peggy Rasmussen
Owner, Countryside Caf6
763-478-2101 (w); 763-478-6869 (h)
Greg Rye
Owner, Arnold & Rye, Ink
952-475-2363(h) 952-476-8392 (w)365-5937 (pager)
Ex Officio: The Rev. Mr. Joseph V ierschem
Deacon, Retired Corporate Executive; (h) 763-475-9139
LaDonna Hoy, Executive Director, IOCP 952-473-2436
5/30/01
1
INTERFAITH OUTREACH AND COMMUNITY PARTNERS
STATEMENT OF FINANCIAL POSITION
MARCH 31, 2000
ASSETS.
Current Assets:
Cash and equivalents, unrestricted (Note A)
Cash and equivalents, restricted (Note A)
Total Current Assets
Investments - restricted, at fair market value (Note B)
Property and Equipment (Note A):
Building
Equipment
Less: accumulated depreciation
Land
Total Property and Equipment
Mortgage Receivable (Note C)
TOTAL ASSETS
LIABILITIES AND NET ASSETS
Current Liabilities:
Accounts payable
Net Assets:
Unrestricted
Temporarily restricted
Total Net Assets
TOTAL LIABILITIES AND NET ASSETS
See notes to financial statements.
-2-
$ 375,239
271,090
646,329
486,343
155,511
77,286
232,797
109,236
123,561
196,000
319,561
36,574
$ 1,488,807
$ 7,128
729,561
752,118
1,481,679
$ 1,488,807
' INTERFAITH OUTREACH AND COMMUNITY PARTNERS
STATEMENT OF ACTIVITIES
YEAR ENDED MARCH 31, 2000
Temporarily
Unrestricted
Restricted
Total
Revenues, Gains and
Other Support
$ 856,184
$ 377,605 $
1,233,789
Net Assets Released
from Restrictions
264,802
(264,802)
Total Support
and Revenue
1,120,986
112,803
1,233,789
Expenses:
Program expenses
803,854
803,854
Operating expenses
240,420
240,420
Total Expenses
1,044,274
1,044,274
Change in Net Assets
76,712
112,803
189,515
Net Assets -
Beginning of Year
652,849
639,315
1,292,164
Net Assets -
End of Year
$ 729,561
$ 752,118 $
1,481,679
See notes to financial statements.
-3-
INTERFAITH OUTREACH AND COMMUNITY PARTNERS
STATEMENT OF FUNCTIONAL EXPENSES
YEAR ENDED MARCH 31, 2000
Expenses:
Program Expenses:
Salaries
Payroll taxes
Housing
Transportation and mileage
Food
Utilities
Child care assistance
Special
Supplies
Medical
Meetings
Rent assistance
Insurance
Depreciation
Training
Miscellaneous
Total Program Expenses
Operating Expenses:
Salaries
Payroll taxes
Employee benefits
Mailings
Insurance
Public relations
Professional fees
Maintenance
Depreciation
Utilities
Telephone
Fund raising
Supplies
Training
Meetings
Miscellaneous
Total Operating Expenses
Total Expenses
See notes to financial statements.
-4-
E11
288,933
21,792
213,344
103,974
32,559
28,652
27,213
26,340
17,222
14,918
10,338
5,640
3,058
1,277
493
8,101
803,854
75,668
5,685
3,123
29,612
26,062
20,961
14,430
11,302
10,885
8,155
6,846
4,952
4,842
3,493
3,412
10,992
240,420
$ 1,044,274
INTERFAITH OUTREACH AND COMMUNITY PARTNERS
STATEMENT OF CASH FLOWS
YEAR ENDED MARCH 31, 2000
Cash Flows from Operating Activities:
Change in net assets
Adjustments to reconcile change in net assets to cash
flows provided by operating activities:
Depreciation
Net investment gain
Increase in accounts payable
Net Cash Provided by Operating Activities
Cash Flows from Investing Activities:
(Increase) in mortgage receivable
Proceeds from sale of investments
Purchase of investments
Purchase of equipment
Net Cash Used in Investing Activities
Net Decrease in Cash and Equivalents
Cash and Equivalents — April 1, 1999
Cash and Equivalents — March 31, 2000
See notes to financial statements.
-5-
$ 189,515
12,162
(10,603)
936
192,010
(1,754)
56,816
(322,184)
(10,015)
(277,137)
(85,127)
731,456
$- 646,329
To: City of Plymouth
From: CONECT
c/o Interfaith Outreach & Community Partners
110 Grand Ave. S.
Wayzata, MN 55391
Contact Person: Kris Korsmo, CONECT Coordinator
(612) 963-8035
(763) 476-8477
Re: Request for 2002 Funding
Interfaith Outreach & Community Partners (IOCP) requests a grant of $15,000 from the
City of Plymouth to support the CONECT Collaborative Project for Plymouth residents
in fiscal 2001/2002. This amount represents about 18% of the total cost of CONECT
services to Plymouth residents based FY2002 budget estimates.
Purpose. Objectives. and Services
Community Organizations Networking Compassionately Together (CONECT) is an
innovative community collaborative whose mission is to link families and children of
multi -unit apartment complexes with the life and resources of the local community, and
to engage them in building healthy, nurturing neighborhoods within those complexes.
CONECT is a local response to a regional phenomenon. More and more working poor
families, particularly young families, precluded by sheer economics from the American
dream of home ownership, are raising their families in multi -unit apartment complexes.
While these complexes are, for all practical purposes, their neighborhood, many had
become high-risk neighborhoods where families and children experienced isolation from
each other, a lack of connection with the life and opportunities of the larger community,
and where children, deprived of crucial connections, were becoming increasingly at risk.
CONECT builds family and youth leadership in multi -unit apartment complexes which
enables residents to take charge of their neighborhoods, mentor each other, welcome new
families, serve as knowledgeable links with the broader community, and provide service
to their community.
Specific project objectives include:
• Provide CONECT residents access to a safe, nurturing, living and learning
environment on a daily basis.
• Build trusting relationships among:
residents of CONECT apartment complexes "
local schools and students from CONECT apartment complexes.
local citizens and apartment residents
civic organizations and apartment residents
• Facilitate linkages of civic organizations and facilities to apartment dwellers through
structured programs and activities.
A unique feature of CONECT at Lakeview Commons is its onsite presence and
accessibility that responds to the rhythm of life as it happens. This presence enables
CONECT to provide "inreach" to residents and their families, helping them to meet and
resolve the many issues they face in daily life.
CONECT communities include families and children of five multi -unit apartment
complexes and townhomes in Plymouth --Regency Pointe Apartment Homes (314 units),
Lakeview Commons (64 units), Kimberly Meadows (39 units), Willow Woods (40 units),
and Shenandoah Apartments (64 units). The total population is more than 1400
individuals.
A quick view of the rent profile of CONECT apartment residents shows:
• Of the five apartment complexes where CONECT is currently active, Willow
Woods (40 units) and Kimberly Meadows (39 units) are project -based subsidized
complexes exclusively serving residents who are at 50% or less of median
income, and permitting low-income families to pay only 30% of their incomes for
rent.
• Both Shenandoah Woods (64 units) and Lakeview Commons (64 units) are mixed
income units, and were developed using the Low Income Housing Tax Credit
program. At Shenandoah, 18 units are rented to families earning no more than
50% of area median income, and 22 units to families at 60% of median income.
Additionally, 6 units at Shenandoah public housing units rented to families below
50% of median income and permitting these families to pay 30% of their incomes
for rent. At Lakeview Commons all units are rented to families at or below 60%
of median income.,
• Both Shenandoah Woods and Lakeview Commons accept Section 8 certificates.
Currently, 18 households at Shenandoah and 32 households at Lakeview utilize
Section 8 certificates.
• Regency Pointe is a market rate complex, though it has below-average rents for
Plymouth, and accepts Section 8 certificates. At Regency Pointe, 25 households
utilize Section 8 certificates.
Services provided to Plymouth residents through the CONECT collaborative* include but
are not limited to:
Community Building for residents of the five Plymouth CONECT sites through
programs like weekly community dinners at Regency Pointe Apartments, a Language
Club for Russian immigrants living at Regency Pointe, National Night Out event
planning and implementation, Women's Night Out, Girls with a Vision (a service and
learning club for girl teens), monthly CONECT Newsletter distribution containing
information about events or activities for residents, and access to the CONECT
Clubhouse providing daily on-site supervised activities and assistance for children and
families.
2
Community Connection - informational meetings about access to health care and other
community resources; scholarships and free transportation to community events like the
Minnesota Twins games, theater performances at the Ordway, art programs at the
Minnetonka Center for the Arts, City of Plymouth Parks and Recreation sports and
summer activities and programs, etc. CONECT maintains ongoing communications with
the schools attended by youth from CONECT complexes and ensures family awareness
of school issues and activities. Specific school -related programs include a welcoming
program as well as a family mentoring program in which other families in the school
partner with CONECT families to help them feel welcome and a part of the school
community.
Family and Youth Education programs like teen pottery classes at the Minnetonka
Center for the Arts, Builder's Club, a hands on training for kids in building birdhouses,
kites, boomerangs and footstools, the YMCA MiniBikes program where young people
learn safety and ridership of minibikes, a Plymouth summer Bookmobile program
providing on-site access to library materials; the "Study Buddy" program linking
Wayzata High School student mentors with youth in the CONECT program,
HomeworkRUs, after-school help with homework, a weekly ECFE program for moms.
CONECT SERVICES TO PLYMOUTH RESIDENTS
CONECT served approximately 532 households in 2000. TOTAL EXPENSES
incurred by CONECT on behalf of Plymouth Residents in FY2000/2001 was
$78,841.25.
Back ound
In Spring 1995, IOCP brought together the local school district, city, recreation, and
social service providers in Plymouth with residents, management and the owner of the
Regency Pointe Apartment Homes to explore ways to work together to build a
neighborhood community at Regency Pointe. In November 1995, CONECT was
launched and Coordinator Kristina Korsmo was hired to begin project implementation.
CONECT immediately began offering programs to residents and drawing out their input
and priorities on building their neighborhood. In addition to resident meetings,
CONECT began to distribute monthly newsletters to residents with a calendar of events
as well as ways to access resources and services through the CONECT collaborative.
The early success of the project encouraged expansion to two more complexes, Lakeview
Commons and Kimberly Meadows apartments, in late 1996. The model was replicated
and CONECT rented an apartment at Lakeview Commons, with a partial subsidy from
Cornerstone and a McKnight grant, that become the CONECT Clubhouse and office. In
1999 CONECT programs were expanded to Shenandoah and Willow Woods Apartments,
adding another 104 families. Resident involvement was again stressed as a priority in
organizing/planning and executing the programs and services offered. Residents serve as
part-time summer staff to help implement the busy CONECT summer programming.
3
CONECT's success can be attributed to the collaborative nature of the program, which
leverages in-kind as well as financial support from individuals, organizations, churches,
and businesses in Plymouth. Civic groups like the Rotary and the Lions Club have
sponsored specific CONECT initiatives. Other groups such as Messiah Methodist
Church, Jewish Community Action, Unitarian Universalist Church of Minnetonka, the
Urban Boat Builders, Wayzata High School, ECFE and the Plymouth Library provide
skilled people power to create and implement nurturing CONECT programs for
residents.
The success of the CONECT project has been recognized by teachers who reported that,
following the first summer of CONECT at Lakeview Commons, participating youth's
ability to work more effectively within structure, to solve conflicts, to stay on task and to
learn were noticeably improved.
Future Plans
We've seen the importance and power of relationship building, and the healing power of
structure in the lives of children, and the importance of creating environments that
encourage people to listen to one another, have fun together, think together, decide
things. Conversely, we have witnessed the toll of an unforgiving housing market on
family stability, on children's education, on'hopes for a better day that are too often
deferred. People who live in CONECT neighborhoods aren't looking so much for a
program as they are for a safe, stable place to live and a life worth living. We plan to
work with the School District, and four multi -unit CONECT neighborhoods to track the
relationship between costs of living, housing stability, school attendance and quality of
life to see what we can learn from struggling families that might point to helpful
community support.
Our plans for 2001/02 relate primarily to building our capacity for going deeper within
CONECT neighborhoods. Potent and heartening links with community resources have
been forged and many and varied services delivered. But, perhaps more important, is the
cultivation of relationships, the daily opportunities for people to drop in, to contribute, to
learn, to lead, to succeed, to try new things and to try again that are regularly offered
residents within the CONECT neighborhoods. We want to build on our successes. To'
fully implement CONECT at the apartment and townhome neighborhoods mentioned, we
plan to expand our staring, volunteer, partnership and leadership development efforts.
In addition, we hope to initiate services at Plymouth Colony Apartments on Hwy 101 in
Plymouth. IOCP serves an increasing number of families living in this complex, and
apartment management recognizes the importance of supporting these families.
CONECT will continue to develop and implement a myriad of programs for families and
youth that provide structured opportunities for building positive assets and a nurturing
community. A unique aspect of CONECT is its daily presence working with families and
youth on their own turf. CONECT builds relationships among residents of multi -family
4
units by drawing them together in a constructive learning environment. CONECT builds
relationships between residents and the greater community by bringing public
opportunities to residents, or structuring events/activities at public locations for
CONECT participants. CONECT emphasizes support for school engagement including
homework and pleasure reading. CONECT builds bridges between residents and the
local schools by working with teachers and PTAs to support the social and academic
integration of CONECT kids.
CONECT Collaboration
CONECT has become a trusted link, access point, and broker for a broad variety of
school, social service, human service, health and mental health, public safety, and
recreational service providers and programs eager to serve families and individuals in the
CONECT neighborhoods. CONECT partners with a wide variety of local institutions
and organizations that impact families and children, e.g.—schools and District
#284,Community Education ECFE, ABE and Learning Readiness programs, the City of
Plymouth, the Ridgedale YMCA, the Plymouth Library, churches, civic groups, local
businesses and corporations, foundations, the Communities in Collaboration Council,
Wayzata Partners, etc., in making resources and opportunities available to children, youth
and families. An 11 -member advisory board (see attached) meets monthly and is
representative of the various collaborative partners. In addition, parent volunteers
coordinate some programs and often serve as drivers and chaperones.
Community volunteers from local civic organizations and churches provide dinners for
residents each month at Regency Pointe. Youth volunteers serve as Study Buddies for
younger children at Lakeview Commons.
CONECT has been visited by a broad variety of groups, anxious to understand,
participate in, and even duplicate aspects of this unique collaborative effort. These
include Jewish Community Action, Jewish Vocational Center, MICAH, the Plymouth
HRA, the Minnetonka City Council, the Long Lake -Orono School District Community
Education, the Princeton School District ECFE, St. David's Family Services, a contingent
from the Hopkins Resource Center, an inner-city delegation, staff and representatives of
ISD 284, church groups and others.
There are no other community programs addressing the building of families and
neighborhoods within these multi -unit complexes.
Attachments
FY 2000/01 Actual Expenses
2001/02 CONECT Budget
CONECT Advisory Board
CONECT Summer Programs 2001
5
CONECT - FY2001 ACTUAL- EXPENSES
Refreshments
9,076.19
Materials/Supplies
1,119.32
Event Sup_ p & Child Care
1,872.87
Training
625.00
Postage
130.00
Public Relations
129.00
Mileage
1,421.97
Van
721.78
Ins: Van/Vol Driver
1,367.50
Salaries
44,869.01
SocSec & Medicare
3,444.84
SEP Contrib.
Employee Insurance
3,654.48
Utilities Bldg
528.47
Telephone
2,014.49
Insurance Bldg
298.75
Bldg Maint & Equip
1,927.58
Rent for CONECT
5,640.00
Total Expense Bud. 78,841.25
'-ON=-
4/1/01 -
-^N T4/1/01- 3/31/02
Budget
Salaries: S 43,800.00
Coordinator
Summer Supervisor (Adult)
Summer Youth Workers (2)
Summer ScheduIer/Driver
Soc/Medicare
3,350.70
403b Program
438.00
Employee Health Ins
31750.00
Refreshments
9,550.00
Materials/Supplies
1,100.00
Events
2,150.00
Training
780.00
Postage
250.00
Public Relations
975.00
Mileage '
1,800.00
Van Maintenance
1,250.00
Van Insurance
1,410.00
Utilities/Lakeview Commons
515.00
Phone
2,100.00
Insurance/Kids Clubhouse LVC
310.00
Building/Equip Maintenance
2,225.00
Rent/Kids Clubhouse LVC
5,640.00
Total: S 81,393.70
41MI
CONECT ADVISORY BOARD
2001
Kristina Korsmo
CONECT Coordinator
LaDonna Hoy — Advisory Board Chair
Executive Director, Interfaith Outreach & Community Partners
Mary Bisek — Advisory Board Treasurer
Director, Plymouth Parks & Recreation
Carol Bergenstal
Coordinator, Communities in Collaboration Council
Bev Coyne
ABE Manager, Wayzata Community Education Services
Cathy Fisher
Plymouth Community Library
Susan Fuller
Coordinator, Regency Point Community Dinners
Barbara Goldberg
CONE- CT Volunteer
Sarah L-udke
Plymouth_ Resident, CONECT Volunteer
Colleen Simpson
Director, Park Nicollet Foundation
Joy Tierney
Mayor, City of Plymouth
Carol Vannelli
ECFE, ,myzata Schools
CONECT Collaborative
2001 Summer Programs
*CONECT summer programming provides a safe, structured, fun place for kids to
hangout in the summer while (many of) their parents work or are otherwise unavailable to
them. *The CONECT staff and volunteers establish caring relationships with the
children who otherwise spend much of their leisure time alone and unsupervised.
*Through the cooperation of our collaborators (YMCA, Plymouth Park and Recreation,
Plymouth Community Library's `Readmobile,' Minnetonka Center for the Arts, Twins,
community volunteers, Park Nicollet Foundation and other funders) the CONECT kids
have the opportunity to participate in a variety of act ivies and to grow and learn over the
summer ---they go back to school, calmer, kinder, able to handle the classroom structure
better and ready to learn! * CONECT summer programming helps to level the playing
field for at risk youth!
Camp CONECT
Monday—Thursday 12:30 to 4:30 PM
CONECT Clubhouse, Shenandoah Woods and Willow Woods
Registered as of 6-25-01: 50 kids
Lieann Campbell — Summer Staff Supervisor
Katie Cummings — Staff
Rachel Ferguson
Nicole Daly
Minnetonka Center for the Arts
Summer art classes for 2 to 4 (different children each day) CONECT kids throughout the
summer. These are all day classes. The youngsters are transported to and from the art
center via the CONECT van. Total of classes offered: 68
Total # of all -day students offered space: 40 Kids
Fantastic Fridays
Each Friday throughout the summer 10 (different kids each week) children from our
apartment complexes are register to attend this outdoor activity through the Plymouth
Park and Recreation. CONECT provides the transportation.
Builder's Club 2001
Ruth Ruffin, summer registrar and van driver collects 14 youngsters and delivers them to
Interfaith Outreach and Community Partners (back yard), 110 Grand Avenue, Wayzata
each Thursday evening (6:30 to 8:00 PM). Ruth along with Marc Grafsland and Al
Champlain (returning volunteers) help the kids build birdhouses, kites, boomerangs and
footstools. Each child works on his or her own project (they get to keep their work). We
have 19 kids registered for this program ---parents participate in transporting 5 of the
young builders.
Plymouth Library's "Readmobile"
Makes stops at Lakeview Commons, Kimberly Meadow and Willow Woods twice each
month during the summer. Families and children enjoy this service. Approximately 75
to 80 people each visit.
Minnesota "Twins"
The residents (25 adults and children) enjoy a complimentary Twins game each month
through the CONECT-TwinsCare program.
Gathering of Community Dinner
Thursday evenings from 5:30 to 6:30 pm, 65 to 85 Regengy Pointe residents enjoy the
complimentary `community -building' dinner. Many of the families might not otherwise
enjoy an opportunity to meet with their neighbors or have a well balanced meal out.
Margaret's "Cookies at the Clubhouse"
The second Wednesday of each month Margaret Blazek and her friends from the
Universal Unitarian Church sponsor a cookie baking, decorating and eating event at the
clubhouse. They average about 17 youth each month.
Kate's Coffee at Shenandoah
Kate Severson, retired schoolteacher holds court in the Shenandoah Woods party room
each Thursday morning. Approximately 14 to 20 residents enjoy coffee, conversation
and crafts each week.
YMCA Mini Bikes
Mike Rice works with several of our pre -teens on Monday and Tuesday of each week.
The youngsters (6 on Monday and 6 on Tuesday) learn how to ride mini bikes and the
safety of riding the bikes. The is a relationship building program. Ends with a rodeo in
August.
North
Hennepin
Mediation
Program Inc.
June 13, 2001
Laurie Ahrens, Asst. City Manager
City of Plymouth
3400 Plymouth Blvd.
Plymouth MN 55447-1482
Dear Laurie,
On behalf of NHMP Executive Director, Veronica (Bonnie) Lukes and myself - thank
you for having North Hennepin Mediation Program present information about our
program to your city representatives on May 31, 2001. We appreciated the attention,
questions asked and interest shown by the people present. You asked about our city
support - the current budget indicates:
Crystal $1100
Brooklyn Park $3900
Maple Grove $4500
Robbinsdale 1$1100
Brooklyn Center $4000
Champlin $1800
A copy of the District Court Of Minnesota permission to release Juvenile information is
included. This is still valid; but, we have requested an updated letter with our current
name - North Hennepin Mediation Program Inc. When we receive it, I will forward a
copy to you.
It was a pleasure meeting you. We sincerely hope the information you received will
help you feel comfortable in referring citizens to our services. We are more apt to get
citizens into mediation if you fax/mail a referral to us rather than just hand the people a
card or brochure and ask them to call. Thanks again for your referrals and support of
our program.
Sincerely,
plcdl)a�
Janet Mauer
Community Liaison
Enclosures 2000 Annual Report
Permission to release juvenile information to NHMP
3300 County Road 10 • Suite 212 • Brooklyn Center MN 55429 • (763) 561-0033 • Fax (763) 561-0266
1�
North
Hennepin
Mediation
Program Inc.
June 26, 2001
Laurie Ahrens, Assistant City Manager
City ofPlymouth
3400 Plymouth Blvd.
Plymouth MN 55447-1482
RE: CONTRACT FOR SERVICES FUNDING REQUEST FOR NORTH
HENNEPIN MEDIATION PROGRAM INC. (NHMP) FOR $4,000.00
FOR FISCAL YEAR 2002 FROM THE CITY OFPLYMOUTH
North Hennepin Mediation Program Inc. is in need of city funding in order to
offer to citizens of Plymouth a speedy non -threatening method of handling disputes.
By the use of volunteers who have completed our state certified mediation
training, we are able to deliver mediation services in an efficient and cost effective
manner. Our statistics regarding the ratio of intakes to mediation, settlement
agreements and compliance with agreements continue to exceed national averages.
In 2000, our biggest increases were in the area of Landlord/Tenant cases.
These are mainly "people" problems as opposed to legal issues. A property manager
called because achild of one of her tenants was being harassed by other apartment
children whenever he was outside. The father, with whom the child was staying, was
frustrated. Mediation was suggested.
The boys doing the bullying, the affected child, parents, and the apartment
complex manager were all present at the mediation. All had a chance to speak to
address the issue. The result was a mutually satisfactory settlement agreement. All
parties kept the agreement and there were no further problems.
The next biggest increases were in the areas of post -divorce, business and
family matters. Our settlement rate and client satisfaction remain at high levels.
OUTREACH
Once our contract is in effect, we will begin doing outreach to city entities and the
citizens of Plymouth.
FUNDING
As always, wetryto secure abroad base of funding. In addition to funding from
cities in the geographic area that we serve, we are funded by the State of Minnesota,
Hennepin County, foundations including The McKnight, Target and U.S. West
Foundations, organizations, businesses and individuals. We raise funds by charging
a fee for classes in Conflict Resolution to businesses and organizations. As partof a
grant requirement, we do charge a nominal fee for service for Post Divorce cases.
Since most of these cases that we handle are for low income families, the fee is
usually waived.
The state continues to recognize community based mediation as a
viable alternative dispute resolution process. Reporting requirements are
built into state funding and insure that we are acting in accordance with state
guidelines.
3300 County Road 10 • Suite 212 • Brooklyn Center MN 55429 - (763) 561-0033 • Fax (763) 561-0266
NEW AND EXPANDED AREAS
With agrant from the Target foundation, we began giving classes in dealing with
anger, conflict resolution, and communication skills to juveniles and parents. We
gave 70 of these presentations in 2000 and hope in 2001 to build on the work
started. We continue to mediate in downtown Housing Court and Brookdale
and Downtown Conciliation Court in Hennepin County. We also mediate for
the Minnesota Department of Human Rights.
STAFFING
We are currently staffed by a30 hour Executive Director, Program Manager and
Community Liaison, equaling 2.25 full time staff. The primary responsibilities of staff
are: funding, management, recruitment and training of mediators, outreach, publicity,
assisting the Board of Directors in planning, evaluation and development of programs
and case development, from intake through closure. The Executive Director also
handles payroll, bill paying, monthly reports and preparing the books for the auditor.
VOLUNTEERS
Volunteers continue to be the backbone of the organization. They serve as
Board of Directors, Mediators, committee members, trainers and technical assistants.
In 2000, over 6 9 0 0 hours were contributed to the program ata conservative value of
over$200,000. We hope to include Plymouth residents in our next training
which will probably take place in early 2002.
MISSION
The North Hennepin Mediation Program offers dispute resolution services to
residents and people who live or work in north and west suburban Hennepin
County.
Since 1983, mediation and NHMP have made a positive impact on the stated
Hennepin County community. We are constantly working on improving delivery of
services, training of volunteers, updating forms and literature used, keeping abreast
of trends and being part of professional organizations that promote the use of
mediation.
We would appreciate the support of the city of Plymouth for mediation services to
Plymouth. Our request of $4_,000.00 is approximately 2.6% of our
estimated 2002 budget.
Thank you for your time and consideration. If you need further information,
please let me know.
Sincerely,
Veronica V. (Bonnie) Lukes
Executive Director
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$ R I N G I N G F A M I L I E S T O G E T H E R
July 17, 2001
Laurie Ahrens
Assistant City Manager
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447-1482
Dear Laurie,
ta%ana ,
1101 ,1 =
Enclosed is Teens Alone's proposal requesting $2,000 for general operating support
so that we may continue to serve Plymouth youth (ages 10-18) and their families
who reside in the Wayzata School District.
We look forward to continuing to partner with the City of Plymouth. Should you
need more information, please contact me at 952.988.4086.
Sinc ely,
Lydia Kihm
Executive Director
915 MAINSTREET HOPKINS MN 55343 ADMIN 9S2 988 4086 COUNSELING 952 988 TEEN FAX 9S2 988 5358
Imam
request for funding from the City of Plymouth HE 2002
Teens Hlone serves Plymouth residents
Teens Alone is requesting a $2,000 contribution from the City of Plymouth to
support the continuation of services for teens and their families experiencing crisis
or conflict, including youth who may be runaways, abandoned, or homeless. Teens
Alone serves youth (ages 10-18) and their families who go to school or reside within
the Wayzata, St. Louis Park, Orono, Hopkins, and Eden Prairie school districts.
Teens Alone is a community-based grass-roots effort, reflecting the unique
needs and concerns of each community served, yet committed to these common
goals:
• to stabilize and strengthen youth and families in crisis or conflict
• to reunify runaway, throwaway and homeless youth with families whenever
possible
• to increase community awareness about teen and family conflict.
The school is the main source of referrals for Teens Alone. However, police,
social service agencies, the faith community, mental health professionals, and youth
and families themselves also refer to Teens Alone. Youth and families do not need
a formal referral to utilize Teens Alone.
Another unique aspect of the Teens Alone program is that counseling staff
will go to the clients rather than requiring them to come to a specific location. Teens
Alone staff meet with clients in their home, at school, or at any other location the
family selects. This breaks down a number of barriers to the youth and family
getting help including transportation and discomfort with clinical settings.
Counseling services focus on prevention and early intervention into teen
and family conflict or crisis situations in an effort to help youth remain in their
home community allowing the young person to continue attending school and
remain connected to family, friends, employers, and services, ultimately resulting in
a more healthy and sustained resolution of the crisis or conflict.
The City of Plymouth has been an important partner in the work of Teens
Alone. We began providing services to the Plymouth community in 1993. Since that
time, Teens Alone have served more than 400 residents of Plymouth, 53 clients this
year.
Teens Alone counselors not only provide services through crisis calls, one-to-
one and family counseling, we also facilitate in -school chemical health and self-
esteem support groups at Central Middle School, Wayzata West Middle School and
Wayzata Senior High. This year, Teens Alone's Executive Director is Co -Chair of the
Wayzata -Plymouth Chemical Health Commission and we participate in the
Communities in Collaboration Fall Parent Education event.
Teens Alone provides a unique service to the Plymouth community. There is
no other service that provides crisis intervention within 24 hours, goes directly to
the family's home or the youth's school, and at no cost to the youth or family. The
Point Northwest program, which has similar services to Teens Alone, operates in a
request for funding from the City of Plymouth HE 2002
geographical area distinct from Teens Alone and does not offer school based services
in the Wayzata School District.
Teen Runaway Information
There are far too many youth who run away. In fact, Plymouth Police
reported 127 runaways last year. The cost to the youth, family, and community of
runaway youth is high. The runaway himself/herself is at high risk of sexual
exploitation, chemical abuse, hunger, and criminal victimization. Once a teen has
left home and the longer they are out on their own, the more difficult family
reunification becomes, putting the family at risk for permanent break down. Run
away youth also impact the community. Runaway youth are more likely to drop out
of school and to be involved in criminal and dangerous behavior. These youth may
place a greater burden on the police and community services.
Shelter Assistance Program
In addition to offering Plymouth residents a confidential and free counseling
and referral service, we serve homeless youth through our Shelter Assistance
program. Since the beginning of TEENS ALONE, we have wrestled with the
problem of the lack of housing for west suburban youth who have no home or
simply can't go home again.
We know Plymouth youth cannot succeed in school if they do not know
where they will be staying night -to -night. Although our counselors continue to help
facilitate safe shelter for youth -103 youth just last year—the TEENS ALONE Board
of Directors designated funding for youth to be used toward rent in their home
school districts—thus enabling them to remain in school. Last year, Teens Alone
helped five young people with living expenses.
Since the fall of 2000, Teens Alone has paid more than $2500 towards rent for
a young man who is a senior at Wayzata High School whose mother has kicked him
out of their home. He is living in Plymouth and graduated in June 2001.
When we first met this young man, he was working two jobs plus going to
school. Since Teens Alone has helped him with his rent, he has been able to quit
one of the jobs. Teachers report he no longer falls asleep in class and seems more
engaged.
We will continue to fund him three months after graduation, to help ease the
financial stress of moving from high school to young adulthood. One of our
counselors meets with him weekly.
Working with this young man has helped us refine the program. The
parameters of the Shelter Assistance Program was to fund youth for up to $200
towards rent per month. When the Board of Directors found out this young man's
rent was $740 per month (he has no car and must live close to school and work),
they changed the parameters so that Teens Alone would pay up to one-half a young
PA
tPiwas
request for funding from the City of Plymouth HE 2002
person's rent up to a $400 cap. When the Teens Alone counselor told the young
man he would be receiving $370 versus $200 towards rent, he wept. He kept saying,
"I can't believe you guys are doing this for me."
Teens Alone Outcomes:
Denie Newquist, a Plymouth resident, is an independent evaluator. She
telephones youth and family clients with whom we have not had contact for sixty or
more days. Results of this survey show that after using Teens Alone services:
87% of parents report their ability to manage conflict increased
83% report the family's relationships improved
971/6 of youth remain at home
75% of parents report their child was still enrolled in school and that Teens
Alone helped their child to stay in school
95% report their phone call was returned within 24 hours
92% rate the Teens Alone service as "good" or "excellent"
In addition to the formal evaluation, at the close of each counseling session
Teens Alone staff ask for client feedback to determine if the session met the client's
needs. If the client is not satisfied, staff makes every reasonable and ethical effort to
accommodate the concerns. 'We also utilize monthly program data generated
internally and from The Bridge for Runaway Youth to evaluate the program.
Aduocacy for Plymouth Residents
The Teens Alone program is designed to provide immediate and short term
services to youth and families. The program recognizes youth and families may
need longer term supports. Teens Alone refers youth and families to services that
address their particular needs such as school social workers, local police and
juvenile officers, Interfaith Outreach and Community Partners, Relate Counseling
Center, Pyramid Mental Health, West Suburban Teen Clinic, youth programs at the
YMCA, Treehouse, etc.
Seruice Costs:
The Teens Alone unit of service is one hour of counseling. The cost per unit
of service is $93.44 per hour. This rate is calculated by averaging total program
expenditures by total hours of counseling service for the past two years. Teens
Alone provides an average of 2.3 hours of counseling for each Plymouth resident
served. We expect to provide services to 60 Plymouth residents in FYE 2002. At a
rate of $93.44, the cost for providing direct service to Plymouth will be $12,895. Since
Plymouth represents approximately 14% of Teens Alone's client load, the projected
administrative cost to Plymouth is $4900. Therefore, the cost to Teens Alone of
providing service to Plymouth in FYE 2000 is $17,795, well exceeding the City's
contribution of $2,000.
3
tams
11 IN 1
request for funding from the City of Plymouth HE 2002
Collaboratiue Efforts, Fund Raising D Use of Uolunteers
The Teens Alone program was developed to meet the specific needs of youth
in crisis in the western suburban communities. In 1991, the founders of Teens
Alone designed the program so that it would most effectively identify and serve
youth and that would be as cost effective and efficient as possible. To achieve these
goals, Teens Alone elected to have a formal collaborative partnership with The
Bridge for Runaway Youth and with the five suburban school districts: Wayzata, St.
Louis Park, Orono, Hopkins and Eden Prairie.
The collaboration with The Bridge includes clinical supervision of staff. The
Bridge is an acknowledged leader in youth services and this collaboration ensures
that the program employs the best practices in the field, while reducing
administrative and overhead costs. The Bridge also provides an emergency back up
in the late evenings, on weekends, and holidays. The Wayzata School District's
partnership ensures quick access to youth in crisis or experiencing family conflict,
often before the young person has run away or been kicked out of the family home.
In addition to the municipalities' contributions, each school district contributes
$3,000 per year to the program.
The Hopkins School District acts as fiscal agent for Teens Alone and
contributes office space for the counselors and administrative staff person,
secretarial support, a computer, and office equipment. This creative collaboration
has allowed Teens Alone to avoid high administrative and overhead costs.
As the attached contributors list indicates, Teens Alone receives funds from a
broad base of financial supporters including: Hennepin County, partnering
municipalities, partnering school districts, corporations and foundations, civic
groups, the faith community, and individual donors. No one funder could totally
fund the program. In this era of decreasing funding, Teens Alone is proud of its
ability to secure funding from a wide array of partners.
Plymouth Uolunteers
Teens Alone relies on talented volunteers who provide their expertise in
maintaining and strengthening the program. Teens Alone has a volunteer Board of
Directors who donate their time and expertise. The eighteen member Board of
Directors includes two Plymouth residents:
• Stan Hunt, retired, General Mills
• Jill Dejewski, Youth Minister, Wayzata Free Evangelical Church
In addition, Renee Showalter -Hanson, Special Education Teacher at Wayzata High
School will also serve on the Board.
Marketing Campaign in Plymouth
In spring of 2001, Teens Alone mailed a newsletter to all families in the
Wayzata School District with children in grades five through twelve.
4
!"A$ , Q -
request for funding y from the Cit of Plymouth HE 2002
Feedback from Teens Hlone stakeholders:
As part of the planning for Teens Alone's 2002-2005 Strategic Plan,
questionnaires were sent to Wayzata school personnel . Respondents were
asked. "What is your image and impression of Teens Alone?" Following are
some responses from the Wayzata school staff:
• "A group run by Teens Alone gave a safe port to a student from an
alcoholic family to express less anger and allow his softer side to be
seen."
• "There are many times when Teens Alone's immediate accessibility
make the difference in intervening at that critical moment when a teen
or family is in crisis and a call for a formal mental health appointment
would take weeks."
• "Teens Alone has a fine reputation among all its stakeholders."
• "Teens Alone is a committed organization that is small enough to react to
changing conditions but has a huge impact on kids lives."
• "Teens Alone is a wonderful resource for families with home based service
and phone calls."
• "Having you guys enables us to move issues out of the school."
• "A service like Teens Alone helps the students functioning academically."
• "I like being able to offer a tool like Teens Alone to youth and families in
crisis."
• "Teens Alone is a safety net for kids and families who are struggling to get
along and live together."
• "Teens Alone serves as an outside mediator to negotiate when families feel
out of control."
• "Teens Alone is a wonderful, much needed support for teens."
• "I am so thankful for their support."
We know that Teens Alone provides Plymouth residents with a valuable service.
We look forward to continuing our partnership with the City of Plymouth. Thank
you for your support.
5
FYE 02 Budget
FYE 021: .......................................
:
FYE 2001:: ....................................
FYE 2000:: ...
.......
............................................... .......................................
INCOME:
• ....................................
Budget::
....................................
Actual!
: ....................................
Actual: .........
........................................................................................
Private Contributions*
....................................
$137,452:: ................
$127,36V
.................... ....................................
$108,831:
.......................................................................................
.......................I............................
...................$63,2
9 4.........
.$6.3,..5..4...1..: ..................$6...0...,.2...3..6...
.....
::..........
.H...e.n.n.ePinCouny
.....
Cit Governments
...............................................................................................................
$16,800 ....................................................................
$15,3ff:
$14,0001
...... : ..........
School Districts: Community Ed$15,000:
.......................................................................................
..........................................................................
$12,000.: ................................................
$12,000::
Individual Contributions$29,667::
$25,747�:
$17,713:: .........
.......................................................................................
In -Kind: Hopkins District 270
..............................................................................................................................
....................................
..........................................................................
$8,000: ...........................................................................
$8,004::
$8,000:
: ..........
In -Kind Other
......................................
:
$0 ....................
$1,500:
................ ....................................
$0: .........
........................................................................................
Interest.......................
.............
$3,8001......................
$3,796.:.....................$2,018y.....-•-- :
..........................
:
............................................................... .......................
Orono
so.................$15,000:...................$33,250:...................:
...............................................................................................................................
Eden Prairie Marketing
.......................................................................................
.............................
S-0:
...... ! .....................................:
$4,439:
r ....................................
$3.000:
: .........
TOTALINCOME$274,013::
.......................................................................................
.....................................
I ....................................
$276,695:: ......................................
$259,048: .........
.......................................................................................
EXPENSE"
....................................
....................................
....................................
......................................
....................................
I ................................
.........
.......................................................................................
Salaries
.....................................
$44,233: ....................................
$43,248: ......................................
$40,807: ..........
.......................................................................................
Taxes, Benefits, Retirement$10,400::
.......................................................................... * .............
....................................
:
....................................
$10,1981 ....................................
$9,154:: ..........
Program Interviewer
............... .......................................................................
...........
$250::
* ........................ : ..................................
$246
* ...................................................
$129::
Professional Development$250::
........................................................................................
.............
.................... ....................................
$3121
:: ....................................
$243::
Board Development
............................ ..........................................................
..........................................................................
$275::
$274::
: .....................................
$616::
Special Projects
........... ...........
.......................
$150::
$1,369i
.............. ....................................
$99:: .........
Dues & Memberships
.... ...............................................................................
....................................
$190:: ....................................
$100:;
...............................
$132: .........
Meeting Expense
................. .......... I ...........................................................
.........................................................................
$425:
$394:..............-•----.....$443;..........
:
Travel
.........................
.. $975
....................................
$955;
....................................
$800::
........................................................................................
Audit and Accounting
.................... * ....................................................................................................
$2001 ...........................................................................
$155::
$525:: .........
Advertising and Public Relations..
......................................................................................
....................................
$1,000: ....................................
$4,984: ....................................
$672:
Postage
..... ............................................................................
* ..........................$1,600:
............... .......................$1,521
............. ........
:
-----$1,292-- ..................
Printing
.... ...................................................................................
....................................
$1,500: ....................................
$1,224: ....................................
$2,125:: .........
General Liability and Board Insurance
....... ................................. ................... * .........................
....................................
$2,163: ....................................
$1,830::
4 ............................
$1,420:
* ........ : .........
I!Office & Computer
..................Supplies
.................
...................................I.....................................
$450:
$415::
.......................................
$4291 .........
Contracted Counseling Services$185,2481
L
$178,476:
* ......................... L ..................................
$173,726::
*.; .........
...................................................................................
Telephone
.......................................................................................
....................................
.......
...........
$1,868:.....................$1,033;..................._.
* ..............
$1,136::
: .........
Financial/Shelter Assistance
.....................................
$7,500 ::
: ....................................
$0: ....................
$1,504:
............... ........
.......................................................................................
Equipment/equipment leasing
................................... * ........................................................................................
.. $1,550::
....................................
$5,175:: ..............................................
$o:
Miscellaneous$1001
....................................
.....................................
$1,570::
: ....................................
$1921:
.......................................................................................
Phone Reimbursement
($90):
($87)::.
............................
($138):
........... ...........................................................................
Eden Prairie Marketing
.............................................................. * ........................
....................................
..........................................................................
t .....................................
$0:
$4,439::
....................................
$2,944:
I ..........
HSD Surcharge
$5,776::
........................................................................................
f Sub -Total Expense
........................................................................................
....................................
f1***1*
: .....................................
$266,0131
.... ..........................................................................
....................................
$ 257,832::
$238,251
.......................................................................................
District 270 In -Kind Expense
..................................................................................................................................................................
....................................
....................................
................................................
............
* .......................
Program Office Space
.......................................................................................
....................................
$7,500:
: .....................................
$7,500 ....................................
$7,500::
Secretarial Support:
.......................................................................................
....................................
....................................
$504::
: ................................
$5001
In -Kind Other
. ....................................
....................................
01
$1,50 ...............................
U:
.....
................................................................................
Sub -Total In -Kind
; ....................
$8,000:
................ ....................................
:
$9,5041: ....................................
$8,000::
.... ...................................................................................
TOTAL EXPENSE'
$274,013::
$267,33 61
$246,265::
$0:
$9,358:: $12,667:
. Communities In Collaboration Council
Families First
Sincerely,
Located in:
Corcoran
Maple Grove Carol Bergenstal
Coordinator, Communities in Collaboration Council
Medicine Lake
Medina
Minnetonka
Orono
Plymouth
Wayzata
P.O. Box 47334 305 Vicksburg Lane Plymouth, MN 55447
Phone: 763.745.5264 Fax: 763.745.5268 E-mail: bergenstal®uswest.net
July 12, 2001
Uniting
Communities of
Laurie Ahrens
Business
Assistant City Manager
City of Plymouth
Education
3400 Plymouth Blvd
Plymouth, MN 55447
Health
Dear Ms. Ahrens:
Faith
Families
Enclosed is the Communities in Collaboration Council's request to the Plymouth City
Council for funding of $5,887 for the year 2002.
Government
We are extremely grateful for Plymouth's support and partnership in the CICC's efforts
Neighborhoods
to improve the lives of children and families in our community and appreciate your
Social services
consideration our request for support in the coming year. Please contact me if you have
questions or would like additional information.
Sincerely,
Located in:
Corcoran
Maple Grove Carol Bergenstal
Coordinator, Communities in Collaboration Council
Medicine Lake
Medina
Minnetonka
Orono
Plymouth
Wayzata
P.O. Box 47334 305 Vicksburg Lane Plymouth, MN 55447
Phone: 763.745.5264 Fax: 763.745.5268 E-mail: bergenstal®uswest.net
APPLICATION FOR
FINANCIAL SUPPORT TO THE
CITY OF PLYMOUTH
Date Submitted: July 13, 2001
Applicant: Communities in Collaboration Council
Address: PO Boz 47334
305 Vicksburg Ln
Plymouth, MN 55447
Phone: 763-473-2372 or 763-745-5264
Contact: Carol Bergenstal, Coordinator
PROGRAM OVERVIEW:
The Communities in Collaboration Council (CICC) was established in 1993 to help
build a healthy, nurturing community for the children and youth who live in the eight
municipalities within the geographic boundaries of the Wayzata School District,
including Plymouth. Our mission is to promote collaborative planning and
development among all aspects of the community in order to build assets for youth.
The CICC's work is based upon the strength -based model established by the Search
Institute of Minneapolis, Minnesota. Search Institute's research has demonstrated a
strong correlation between the presence of the 40 developmental assets in youth (i.e.,
a family life that provides high levels of love and support, schools that provide a
caring encouraging environment, young people who are given useful roles in the
community) and the decrease in high-risk behaviors (i.e., use of alcohol or drugs,
early sexual activity, possession or use of a weapon).
The CICC's efforts are directed toward the improvement of the social, emotional,
educational, and economic outcomes of all children and families by mitigating risk
factors and enhancing protective factors through the creation of an integrated service
delivery system. The CICC brings together key community players (the schools, local
government, Hennepin County, community organizations, social service
organizations, business, communities of faith and youth and parents from the
community) on a regular basis to focus on the needs of families and youth. By
sharing information, identifying resources and working collaboratively, the CICC
works to eliminate duplicative efforts and combine resources to address the issues
affecting families in our community.
In keeping with the countywide goals established by the County School Group, the
2001-02 goals for the CICC are:
Mental and Physical Health
Goal. Promote improved access to mental healthcare and medical care for
children and youth in the Wayzata School District
Action Steps:
■ Review the evaluation of the Mental Health Community Project to
determine its effectiveness at the pre-school and high school levels.
■ Seek additional funding to continue the Project.
■ Continue dialogue with local nursery school and day care
providers to insure that mental health needs of students are
addressed on a timely and satisfactory basis.
■ Coordinate with the Leadership Action Group for Children's
Mental Health Change in the development of pilot projects to
address mental health issues in our community.
■ Increase awareness and use of the Wayzata Community Clinic
which provides free, confidential and easily accessible health care
for children ages 0-8 who attend school in the Wayzata school
district.
After School Activities
Goal. Promote the establishment of safe and inviting environments for students in
our community to gather.
Action Steps:
o Facilitate increased availability of after school activities and
mentoring to all middle schools in the Wayzata School District.
o Encourage partnerships with the YMCA, libraries, social service
organizations and faith communities, etc., to provide these services
o Work with the Plymouth Youth Advisory Council and support their
planning initiative for a teen center/coffee house in our community.
o With the Advisory Council, conduct a survey of high school students
regarding interest in a teen center/coffee house in our community.
o With the Advisory Council, conduct a thorough review of the
effectiveness of other teen centers in the west metro area.
o Evaluate location possibilities in our community.
Improved Cultural Awareness (successful implementation of the desegregation plan)
Goal. Help facilitate an environment of tolerance and understanding in
our community
Action Steps.
o Based on the work of Dr. Ruby Payne, develop a presentation on cultural
awareness to be shared by all CICC members with local service
organizations, city councils, faith communities, etc.
o Work with PTA Liaison to idents families interested in being `partners"
to families coming to Wayzata through the desegregation plan.
2
Parent Education
Goal. Promote increased parent involvement within the schools and community and
increase parent understanding of the 40 developmental assets
Action Steps.
• Coordinate the CICC's involvement with the Parenting with Vision lecture series
(series of five evening lectures on issues of parental concern), the Parenting
Forum (half/day event held annually in February) and the Families First
newsletter (distributed three times a year to 7,500 families in the Wayzata School
District).
• Emphasize the importance of parent education in the areas of alcohol and
chemical health issues through the series describe above. Coordinate these
efforts with the Wayzata/Plymouth Area Chemical Health Commission.
• By July 2001, assist the Family Life 1" steering group with the process of
obtaining 501(c) (3) status (Family Life 1" is the grassroots initiative that grew
out of a CICC Parenting With Vision lecture presented by Dr. Bill Doherty. The
mission of the group is to create a community where family life is honored and
respected)
Local Collaborative Time Study Funds: The CICC partners with the Wayzata
School District (including Plymouth) to monitor the federal grant funds available
through LCTS and to assist in the process of reviewing grant proposals. This grant
money is available to our community due to the existence of the CICC.
3
Local Collaborative Time Study Grants
Awarded April 30, 2001
Grant Recipient
Amount Awarded
Purpose
Plymouth Youth Advisory
$3,875
Fund the Youth Town
Council
Forum, Youth Service
Awards and youth
participation in the League
of Minnesota Cities State
Conference for Youth
City of Plymouth
$10,000
Construction of skate park
WHS Link Program
$15,000
Staff support for this
(Wayzata High School)
community -building
program at the high school
Communities in
$10,000
General operating support
Collaboration Council
Families First Newsletter
$2,706
Publication of two issues of
(Communities in
Families First
Collaboration Council
Early Childhood Mental
$44,000
Staff support to provide
Health Project
coordination of mental
health services for young
children
Wayzata Local Link
$20,000
In-home family therapy
services to reduce chronic
barriers to school success
Kids Care Connection
$15,000
Day-care for children from
low-income families
Teens Alone
$6,500
Counseling and services for
teens with family conflicts
Wayzata Central Middle
$12,000
After school programming
School After School
for youth
Program
Wayzata East Middle
$12,000
After school programming
School After School
for youth
Program
Storefront
$20,000
Home-based counseling for
students at risk of out of
home placement
Responsible Solutions for
$20,000
Alternative to out-of-school
Violence Prevention
detention for students and
(Wayzata Public Schools
their families
TOTAL
$191,081
In addition, through a $35,000 grant from the Wayzata Community Foundation in
October 2000, the CICC was able to coordinate the provision of mental health
services to children and youth through the school district and the Community Clinic,
using local mental health providers.
Through the $13,000 "Parent Leadership" Allies for Change grant, the CICC is able
to widen the scope and depth of the Family Life 1" initiative (a grassroots movement
in our community to reduce the stress of overscheduled family hyperactivity and
promote the preservation of family time) in the school district, thereby increasing
parental involvement. Through the $20,000 "Kids Stability" Allies for Change grant,
the CICC is able to make funds available to Interfaith Outreach & Community
Partners and the Wayzata School District to address the unique needs of students who
must move often in search of affordable housing
Areas of expertise of the organization, including a description of the range of staff
capability:
The CICC brings together key community players (the schools, government, community
organizations, social service organizations, business and communities of faith) to focus
on specific goals and improve the delivery of services to children and families. By
working collaboratively, the CICC eliminates duplicative efforts and combines resources
to address the issues affecting families in our community. There is one part-time staff
person who is responsible for coordinating the planning and projects of the CICC.
Target group for services of the organization:
CICC initiatives impact every, family within the geographic boundaries of the CICC
service area, including those families who live in the portion of Plymouth within our
service area. We work to ensure that the services provided in our community range from
prevention (the Parenting Forum, the Families First newsletter) to intervention with high-
risk children and families (in-home counseling for families and support of projects like
Teens Alone and the Early Childhood Mental Health Project).
How the organization is marketed, and to what geographical and demographical
areas:
All CICC initiatives (such as the Parenting with Vision lecture series) are marketed
widely to the families within the Wayzata School District, including Minnetonka,
Plymouth, Wayzata, Orono, Maple Grove, Medina, Corcoran and Medicine Lake. All
information is publicized in the Community Education brochure, school (public and
private) newsletters, church bulletins, local newspapers, cable TV, etc. In addition, the
CICC publishes a newsletter three times a year, Families First, which is distributed to
7,500 families within our service area, including the portion of Plymouth in our service
area.
5
LCTS funds are available, through a competitive application process, to all organizations
that serve children within the Wayzata School District, including the portion of
Plymouth in our service area.
r�.
The methodology employed in measuring the effectiveness of the organization:
The CICC is committed to following the results -based decision making process created
by Mark Friedman of the Fiscal Policy Studies Institute and adopted countywide.
Specific outcomes and indicators will be established for each of our goals. We are
committed to the philosophy that we have an obligation to work to "turn the curve" on
the social issues affecting our children and youth.
In terms of the CICC's wider impact, an assessment of our work is evaluated by the
Minnesota Student Survey, which is administered to students every three years. In the
fall of 2001, we look forward to receiving the results of the Minnesota Student Survey,
which was administered this spring. This survey helps us identify an increase or decrease
in the presence of assets in the youth of our community and an increase or decrease in
high-risk behavior. In addition, the United Way has developed indicators (statistics on
youth attempted suicides, crime rates, youth reporting feeling safe in the neighborhood,
youth reporting they can talk to their mother or father about problems, etc.) which are
available to the CICC to be used as assessment tools for our programming.
The specific programs administered by the CICC, such as the Parenting with Vision
lecture series and the Parenting Forum, are evaluated through participant surveys.
Parents are asked to evaluate the usefulness of the information provided through the
lectures and workshops, and the impact that information has on the way they parent. The
Families First newsletter is evaluated annually through random surveys of families who
are asked to share their awareness of the publication, use of the publication, and the
positive impact of the publication on their parenting skills.
All LCTS Grants that are approved through the CICC must provide specific outcome data
each year and are tracked for their effectiveness in terms of short and long-term goals and
objectives. A sample of those goals and achievements for 2000-Olfollow:
R
Area of Focus:
1. Physical and
Emotional
Health
2. Safe and
Stable
Homes
3. School
Readiness
4. School
Success
5. Socially
Competent
Youth
Description of
Service FY 2000
Outcomes
LCTS
Resources
5
Plymouth Youth
1.
Youth Council
$4,000
Advisory Council:
organized a
Support
chemical -free
development of
music event.
assets in youth
2.
Youth Council
through support of
awarded 5 young
the Plymouth Youth
people with
Advisory Council's
awards for
Youth Jam, Youth
outstanding
Awards and Teen
service in the
Forum.
community.
3.
Youth Council
organized a
Youth Forum
attended by 50
students to
provide young
people with a
voice in the
community
regarding issues
affecting them.
1,2,3,4,5
Teens Alone:
1.
Provided
$7,500
Provide free and
services to 56
immediate services
Wayzata School
including crisis
District Youth.
intervention, short
2.
97% of youth
term counseling,
remained at
facilitation of safe
home
shelter, and
community
outreach to west
suburban teen and
their families in
order to reduce
conflict and reunite
families.
5
Community Based
1. 86 Wayzata
$5,000
Restorative Justice:
School
Provide training on
District
the Restorative
trained in the
Justice Model and
Restorative
how to integrate
Justice
Restorative Justice
model.
into existing judicial
procedures and
school behavior
practice.
1,2,3,4
Wayzata Local
1. 100% of families
$40,000
Link: Provide in-
in the program
home family
report they feel
therapy services
much more
aimed at reducing
comfortable
chronic barriers to
collaborating
school success.
with schools on
behalf of their
children.
2. 100% of families
voluntarily
utilized family
based counseling
services.
3,4
Kids Care
1. 25 families
$15,000
Connection:
received
Provide affordable,
childcare who
quality, accessible
otherwise would
childcare to low-
not have access
income families.
to quality
childcare.
1,3,4
Early Childhood
1. Provided
$20,000
Mental Health:
families of 23
Coordinate mental
young children
health services for
with emotional
children 0-5 with
and behavioral
emotional and
concerns with an
behavioral concerns
integrated
and an inability to
system of
form healthy
referrals,,
relationships with
intervention and
parents, teachers or
support services.
peers.
2. Interventions
resulted in 80%
decrease in
child's behavior
issues.
2
Families First
1. 46% of parents
$8,500
Newsletter: Publish
who read
monthly newsletter
Families First
on the 40
report that the
developmental
information
assets and distribute
provided in the
to 7,500 families in
newsletter have
the Wayzata School
caused them to
district.
change some
aspect of their
parenting.
4,5
After School
1. Over 30% of the
$16,424
Programs: In
identified at risk
partnership with the
students are now
YMCA, provide
attending these
after school
after school
programming for at-
programs
risk middle school
students at Wayzata
East and Central
Middle Schools
1,2,3,4,5
General Support of
1. Improved access
$8,500
Communities in
to mental and
Collaboration
physical health
Council: Promote
service through
collaborative
the Early
planning and
Childhood
development among
Mental Health
all aspects of the
Project and the
community in order
Wayzata
to build assets for
Community
youth,
Clinic.
2. Improved parent
involvement
through the
Family Life 1"
10
initiative,
Parenting with
Vision series and
Annual
Parenting
Forum.
1,2,3,4
The Storefront
1. Increase child
$20,000
Group: Increase
and family
child and family
functioning and
functioning and
increase school
school success
success for 9
through school and
families of
in-home counseling.
elementary or
middle school
age who are at
high risk of out
of home
placement.
2. 100% of children
remain in homes.
TOTAL:
$144,924
10
BUDGET (Fiscal Year: July 1, 2000 through June 30, 2001,
July 1, 2001 through June 30, 2002)
2001 - 02 CICC BUDGET
INCOME:
State Grant
00-01
00-01
01-02 Budget
LCTS Grant
Budget
Actual
$10,000.00
EXPENSES:
$6,200.00
(through WWI)
$6,200.00
Contracted Services
$200.00
$7,320.00
$7,829.00
Postage
$396.00
$1,249.65
$618.00
General Supplies
$400.00
$484.93
$618.00
Advertisements
$100.00
$28,357.00
$31,932.00
Printing
$1,000.00
$461.81
$618.00
Duplication
$150.00
$592.00
Food
$300.00
$162.02
$103.00
Prof Dev/Fuel
$1,879.00
$789.00
$1,524.00
Subtotal
$4,425.00
$3,147.41
$4,073.00
Salary
$21,630.00
$18,493.18
$22,928.00
Benefits
$3,245.00
$2,372.58
$3,210.00
Subtotal
$24,875.00
$24,013.17
$26,138.00
TOTAL EXPENSES
$29,300.00
$27,160.57
$30,211.00
INCOME:
State Grant
$0.00
$0.00
$0.00
LCTS Grant
$8,500.00
$8,500.00
$10,000.00
Desegregation Grant
$6,200.00
$6,200.00
$6,200.00
Cities within Wayzata School District*
$7,320.00
$7,320.00
$7,829.00
Wayzata School District*
$6,337.00
$6,337.00
$6,903.00
Other CICC Members, Mise
$2,000.00
$1,000.00
TOTAL INCOME
$30,357.00
$28,357.00
$31,932.00
NOTE: Publication of Famines First and the Parenting Forum and Lecture series are funded through
project grants.
* School district and city contributions are based on the following formula calculated by
population. Please note that these figures have been revised this year based on the
latest census figures:
11
Wayzata School District
AMOUNT
SECURED OR
Population'
53,102
x 13 cents
= $6,903.00
Plymouth
39,248
x 15 cents
= $5,887.00
Wayzata
4,428
x 15 cents
= $ 664.00
Minnetonka
4,765
x 15 cents
= $ 714.00
Medina
1,821
x 20 cents
= $ 364.00
Medicine Lake
352
x 20 cents
= $ 200.00*
* A minimum of $200 is requested.
Amount supplied to the CICC by the City last year:
$5,421 in general operating support was received for CICC from Plymouth in 2000.
Specific secured and anticipated sources of contributions available to the applicant.
SOURCE
AMOUNT
SECURED OR
ANTICIPATED
ISD #284*
$ 6,903
Secured
Cities within
CICC service area*:
Plymouth
$5,887
Anticipated
Wayzata
$ 664
Anticipated
Minnetonka
$ 714
Anticipated
Medina
$ 364
Anticipated
Medicine Lake
$ 200
Anticipated
LCTS Grant
$10,000
Secured
Desegregation Grant
for District 284 *
$6,200
Anticipated
Members, organizations
and grants:
$1,000
Anticipated
TOTAL
$31,932
Other funding organization explored and the outcome:
The CICC has received commitments for the following project support for 2001-2002:
• $1,354 from Lutheran Brotherhood for publication of Families First
Newsletter
• $4,400 from the Wayzata PTA/0 Liaison Council for the Parenting with
Vision Series and the Parenting Forum.
12
In-kind contributions, and include estimated value of each in-kind contribution:
The Wayzata School District serves as fiscal agent to the CICC. This service is valued at
$5,000 per year.
Office space for the CICC in the Community Education offices of the Wayzata School
District is provided free of charge and is valued at $4,000 per year. ,
Use of volunteers:
The CICC is an organization primarily composed of volunteers. All community
representatives who sit on the Council are volunteers. (The part-time coordinator is the
only paid staff.) All of the programs initiated by the CICC depend heavily upon
volunteer support. For examples, over 75 volunteers help with the planning, coordination
and set-up of the annual Parenting Forum.
Without volunteers, CICC would not function. The donation of their time and expertise
greatly expands the impact of the CICC and enhances our capabilities many times over.
COMMUNITY NEED
The need for the CICC to bring its collaborative approach to focus on the development of
assets in the youth of our community is clearly demonstrated through the results achieved
through the LCTS grants and the Community Mental Health Project. The CICC provides
the opportunity for schools, local government, social service agencies, the faith
community and parents to work together to identify the issues affecting our community
and address those issues in an integrated, comprehensive manner.
TOTAL SERVED LAST YEAR:
LCTS Grants:
1999-2000 Over 850 unduplicated children within the Wayzata School District
were served through LCTS grants as documented by grant
recipients.
Parenting With Vision Lecture Series:
2000-01 Average of over 100 attended each of five lectures (head -count of
participants.)
Parenting Forum
2000-01 Over 400 people attended (head -count of participants)
Families First Newsletter:
2000-01 Distribution — 7,500 per edition
13
200
396
400
100
1,000
150
300
1,879 30.00
29,300 1,961.98
1,249.65 315.57
484.93 121.23
461.81 46.18
162.02 326.74
465.00 24.75
324.00
17.813.17 63.59
3,766.72
195.12
233.54
54.62
4,250.00
1,867.50
1.50
95.18
Addendum #1
�voo - moa � c�cc
•�BDHMRE-09.50.1.63
TIME: 4:16 pm
�'�C�^ot
DENTAL INSURANCE
BALANCE
04 E 017 595 000 010 225
L T D
WAYZATA INDEPENDENT
SCHOOL D S
ICT i#284 V
V
04 E 017 595 000 010 250
.7UNE, 2D01
COMMUNITY ED -FD
04 EXP REPORT
PROF SVCE
9,793.58
04 E 017 595 000 010 329
& EXPRESS
2000-2001
JUNE 2001
YTD
YTD
FD T ORG PRG CRS FIN OBJ
OBJECT
BUDGET
EXPENDED
EXPENDED
}
D4 E 017 594 000 344 530
OPERATING EQUIPMENT
150
04 E 017 595 000 010 428
REPAIR & MAINT SVC
D4 E 017 594 000 344 810
MILEAGE & EXPENSES
04 E 017 595 000 010 452
TELEPHONE
04 E 017 594 000 344 815'
TRAV/CONV/CONFERENCE
812
04 E 017 595 000 010 555
473.71
58.34
04 E 017 594 000 344 820
DUES & MEMBERSHIPS
04 E 017 595 000 010 815
TRAV/CONV/CONFERENCE
04 E 017 594 000 344 904
FIELD TRIPS
150
04 E 017 595 000 010 916
875.00
583.33
04 E 017 S94 000 344 907
TUITION
44,969
49.00
30,418.00
88.79
D4 E 017 594 000 344 ---
LEARNING READINESS
85,039
3,723.71
65,697.17
88.77
04 E 017 594 --- --- ---
LEARNING READIASS
85,039
3,723.71
65,697.17
88.77
04 E D17 595 000 010 122
PROGRAM MANAGER/COOR
21,630
1,712.30
12,999.18
60.10
04 E 017 595 000 010 166
GENERAL ASSISTANT
04 E 017 595 000 799 250
TSA/MN DEFERRED COMP
04 E 017 595 000 010 202
PERA
1,000
88.70
672.98
67.30
04 E 017 595 000 010 210
FICA
2,000
106.16
805.55
40.28
D4 E 017 595 000 010 211
MEDICARE
245
24.82
188.05
76.76
200
396
400
100
1,000
150
300
1,879 30.00
29,300 1,961.98
1,249.65 315.57
484.93 121.23
461.81 46.18
162.02 326.74
465.00 24.75
324.00
17.813.17 63.59
3,766.72
195.12
233.54
54.62
4,250.00
1,867.50
1.50
95.18
Addendum #1
D4 E 017 595 000 010 221
HOSP-MED INSURANCE
TIME: 4:16 pm
04 E 017 595 000 010 223
DENTAL INSURANCE
BALANCE
04 E 017 595 000 010 225
L T D
150.00
04 E 017 595 000 010 227
GENERAL LIFE INS
04 E 017 595 000 010 250
TSA/MN DEFERRED COMP
5,041.00
04 E 017 595 000 010 311
PROF SVCE
9,793.58
04 E 017 595 000 010 329
& EXPRESS
8,630.82
04 E 017 595 000 010 335
.POSTAGE
GENERAL SUPPLIES
04 E 017 595 000 010 380
ADVERTISING
56.95
04 E 017 595 000 010 385
DUPLICATING
04 E 017 595 000 010 422
PRINTING
04 E 017 595 000 010 428
REPAIR & MAINT SVC
04 E 017 595 000 010 430
RENTAL & LEASES
04 E 017 595 000 010 452
TELEPHONE
04 E 017 595 000 010 490
FOOD
04 E 017 595 000 010 555
TECHNOLOGY EQUIPMENT
04 E 017 595 000 010 810
MILEAGE & EXPENSES
04 E 017 595 000 010 815
TRAV/CONV/CONFERENCE
04 E 017 595 000 010 820
DUES & MEMBERSHIPS
04 E 017 595 000 010 916
MISC. EXPENSE
04 E 017 595 000 010 ---
GENERAL SERVICES
04 E 017 595 000 799 122
PROGRAM MANAGER/COOR
04 E 017 595 000 799 202'
PERA
04 E 017 595 000 799 210
FICA
04 E 017 595 000 799 211
MEDICARE
04 E 117 595 000 799 221
HOSP-MED INSURANCE
04 E 017 595 000 799 223
DENTAL INSURANCE
04 E 017 595 000 799 225
L T D
04 E 017 595 000 799 227
GENERAL LIFE INS
04 E 017 595 000 799 250
TSA/MN DEFERRED COMP
04 E 017 595 000 799 ---
COLLABORATIVE -LOTS
04 E 017 595 020 010 166
GENERAL ASSISTANT
04 E 017 595 020 010 201
DIST TRA
D4 £ D27 595 020 010 202
PERA
200
396
400
100
1,000
150
300
1,879 30.00
29,300 1,961.98
1,249.65 315.57
484.93 121.23
461.81 46.18
162.02 326.74
465.00 24.75
324.00
17.813.17 63.59
3,766.72
195.12
233.54
54.62
4,250.00
1,867.50
1.50
95.18
Addendum #1
DATE: 6/25/2001
PAGE: 1S
TIME: 4:16 pm
ENCUMBERED UNENCUMBERED
BALANCE
BALANCE
150.00
338.29
725.00-
9,510.00
5,041.00
9,793.58
9,548.25
9,793.58
9,548.25
8,630.82
327.02
1,194.45
56.95
200.00
853.65-
84.93-
100.00
538.19
150.00
818.20 680.22-
1,414.00
324.00-
818.20 10,668.63
3,766.72-
19S.12-
233.S4-
S4.62-
4,250.00-
1,867.50-
1.50-
9S.18-
Communities in Collaboration - Council Members
Addendum #2
Last Name
First Name
7-Itle
Organization Name
Ambrose
Bob
Member
Wayzata City Council
Anderson
Patricia
Member
Community Health Department
Beard
Fran
Member
Community at urge
Beilfuss
Paul
Superintendent
Wayzata Public Schools
Bergenstal
Carol
Coordinator
CICC
Brandi
Jim
Director
Wayzata Community Education
Caris
Jon
Student
Wayzata High School Student
Death
Jamie
Student
Wayzata High School Student
George
Megan
Student
Wayzata High School Student
Guenthner
Ken
Mayor
Corcoran City Council
Heim
Brenda
Member
Community at Large
Hoist
John
Minister with Students
Wayzata Community Church
Hoy
LaDonna
Executive Director
IOCP
Johnson
James
Member
Medina City Council
Johnson
Judy
Council Member
Plymouth City Council
Johnson
Dwight
City Manager
City of Plymouth
Johnson
Pete
Police Liaison
Wayzata High School
Johnson
Mick
President
Park Nicollet Foundation
Jungels
Eric
Student
Wayzata High School Student
Koblick
Linda
Council Member
Minnetonka City Council
Korsmo
Kris
Coordinator
CONECT Collaborative
Lancello
Anita
Executive Director
Ridgedale YMCA
McMillan
Barbara
Youth Services Librarian
Hennepin County Library- Way
Nelson
Jessica
Student
Wayzata High School Student
O'Connor
Yvonne
Member
Community at Large
Parks
Karen
Member
Wayzata School Board
Schippits
Hal
Supervisor
Henn CtyAduft Services
Sexton
Tom
Hennepin County
Steadman
Ramona
Member
Community at Large
Tiemey
Joy
Mayor
City of Plymouth
Tyra
Maureen
Member
Community at large
Vanneli
Carol
Coordinator
Family Education
Young
Mary Anne
Council Member
Medicine Lake City Council
Page I of I
J
SENIOR COMMUNITY SERVICES
10709 Wayzata Blvd., Suite 111, Minnetonka, MN 55305 Phone: (952) 541-1019 FAX: (952) 541-0841
BOARD OF DIRECTORS May 17, 2001
Dr. Chinyere (Ike) Njaka
President
Mayor Joy Tierney and City Council Members
Member -at -Large
City of Plymouth
Francis Hagen
3400 Plymouth Boulevard
1st Vice President -
Plymouth, MN 55447
Mary Henning
2nd Vice President
Dear Mayor Tierney and Council Members,
Scott Brandt
Senior Community Services is requesting that the City of Plymouth budget
Treasurer
$6000 to support the H.O.M.E. (Household and Outside Maintenance for
Marty Guritz
Elderly) program in 2002. The program seeks to respond both to the demands
Bob Bean
created by a rapidly growing elderly population as well as to a concern for
Secretary
maintaining the housing stock of the city. Senior Community Services'
Laurie LaFontaine
H.O.M.E. program provides an efficient and cost-effective way to assist older
Past President
residents with home maintenance and homemaking services.
John C. Boeder
The Community Education Senior Services' Chore Project served Plymouth's
Member -at -Large
older residents from 1983 until last summer, when District 281 designated the
Gordon Hughes
H.O.M.E. program to continue this work. Senior Community Services received
Member -at -Large
"pull out" funding from the District that will run out in 2002. The H.O.M.E.
program provides a wide array of services, including exterior painting,
Senator Rudy Boschwitz
homemaking, yard work, snow removal and additional maintenance services.
Peter Coyle
We need Plymouth's financial support in order to maintain services to the city's
Marty Guritz
elderly residents. We are also seeking funds from Hennepin County and United
Aiko Higuchi
Way. Our goal is to keep a valuable service at a cost that is affordable to each
Dwight Johnson
funder.
Gloria Johnson
Kevin Krueger
Rep. Ann Lenczewski
Senior Community Services has maintained a very low administrative overhead
Dotty O'Brien
for over twenty years operating between 5-10%. By comparison, United Way
Senator Gen Olson
requires its agencies to remain below 20% and the Charities Review Council
Curtis A. Pearson
sets 30% as reasonable. All the funding being requested from Plymouth for this
Mary Tambornino
program would cover the direct -costs of serving Plymouth elderly residents.
Leonard J. Thiel
Thomas Thorfinnson
We look forward to serving the residents of Plymouth and would welcome the
Tom Ticen
opportunity to discuss this request in more detail. I will be contacting Dwight
Johnson, City Manager, to answer any questions. Feel free to call me at (952)
Benjamin F. Withhart
541-1019.
Executive Director& C.E.O.
,
6enji
, i
PROGRAMS
• Multi -Purpose oily 7
Senior Centers F. Withhart
• Senior Outreach Director
• H.O.M.E.
CC: Dwight Johnson, City Manager
• Transportation Sandy Hewitt, Kelli Slavik, Bob Stein, Ginny Black, Judy Johnson,
Scott Harstad, City Council Members
A Founding Member of
Eldercare Partners
00-'
A United Way
Agency
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µ ,3400 Ply';niouthUB6iiI vard A° u
Miff uiR MN .554., 7
DATE: -August 24, 2001
TO: Dwight Johnson, City Manager
Laurie Ahrens, Assistant City Manager
Dan Faulkner, Director of Public Works
FROM: George C. Bentley, Acting Transit Administrator
- SUBJECT: Update on 2,002 Transit Funding -
As you know, the 2001 Legislature created a regional transit funding dilemma when it eliminated
the transit property tax at the end of 2001 but did not start -Motor Vehicle Excise Tax (MVET)
_. dedications for transit until July 1, 2002. Along with representatives of the other opt -out transit
systems, I have been involved in extended discussions and meetings with the Metropolitan
Council staff to find ways of resolving this funding dilemma.
Without the use of any funding sources other than MVET payments, Plymouth Metrolink would
end 2002 with a deficit of approximately $2 million, obviously not an acceptable situation. -
Through the exchange of cash - flow pro formas between the opt -out transit systems and . the
Metropolitan Council staff we have reached an arrangement that, if adopted by the Metropolitan -
Council, would resolve this funding situation,
The •arrangement would involve the spend -down of virtually all Plymouth Metrolink reserve
funds (estimated expenditure of $1,375,810) plus a one-time payment from the Metropolitan
Council of S 1 million. All other opt -out systems would have a similar arrangement with varying
amounts of Metropolitan Council one-time payments and•the spend -down of their reserves.
For Plymouth Metrolink chis would mean, with some adjusting of our 2002 budget that would
allow for service continuation and modest service enhancements in 2002, we would end 2002
with a surplus of approximately $365,000; This amount is roughly equivalent to one month of
cash flow.
F:\pw\Engineering\TRANSIT\MEMOS\2001\Metrolink Cash Flow Mena S ?4_01.doc
Transit Funding Update
_ August 24, 2001
Page 2 -
No one in the region is pleased with this scenario — not the opt -"out systems, and certainly not the
Metropolitan Council. While we will be spending down our reserves to a point that leaves a one
month, cash flow cushion, the Metropolitan Council will be spending down their reserves to zero.
Their advantage is that they have access to direct state appropriations that they can access on an
accelerated schedule to provide needed cash flow.
There are no workable or realistic alternatives to this funding arrangement. The Governor's
office has made it clear to the Metropolitan Council that the Governor will not support a
supplemental appropriation request from them, in essence squelching any chance they might
have to get more state funding. The opt -out systems through the Suburban Transit Association
could pursue supplemental funding during the 2002 legislative session, but going to the
Legislature to request money to replace reserves would be a nearly impossible task. The task
would become even more challenging if the state revenue figures continue to fall as expected and
the Legislature is faced with a budget deficit.
With this funding arrangement, Plymouth Metrolink can maintain existing service levels,
implement and maintain planned service expansion scheduled for October 1, 2001, and can
further expand service in 2002. Obviously, it will be incumbent.on the transit system to employ
a strategy to rebuild an adequate reserve, a possibility about which I have already advised PACT.
I will be attending a meeting on August 28, 2001 with the Metropolitan Council staff, opt -out
system staff and the Minnesota Department of Finance to verify the availability of funding to
implement the proposed funding arrangement. When I have more information I will forward it
to you.
Attached for your information are three cash flow pro forma spreadsheets depicting three
different assumptions: Assumption #1 which does not include the spending of reserves or any
additional Metropolitan Council funding; Assumption #2 which includes the use of $1,375,810
in Plymouth Metrolink reserve funds but no Metropolitan Council funds, and; Assumption #3
which includes the reserve funds from Assumption #2 plus a $1 million one-time payment from
the Metropolitan Council. Assumption #3 is the scenario we are currently working with.
Please note that the budget figures depicted in these assumptions are estimates, and are less than -
those previously presented in the City budget process. Once we have established a satisfactory
degree of certainty with the amount of available funding for 2002, I will prepare revised budget
figures for both the City and for submission to the Metropolitan Council in our 2002
Management Plan and Budget. At this time it appears that this degree of certainty can be
reached in a coupie of weeks.
If you have any questions please let me know.
attachment
F:\pw\Engineering\TRANSIT\MEMOS\2GOI\Metrolink Gash Flow Memo 8_24_0i.doc
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