HomeMy WebLinkAboutCity Council Minutes 08-23-2005Adopted Minutes
Regular Council Meeting
August 23, 2005
Mayor Johnson called a Regular Meeting of the Plymouth City Council to order at 7:00 p.m. in
the Black Box Theater, Plymouth Creek Center, 14800 34`h Avenue North, on August 23, 2005.
Boy Scout Troop 539 lead the Pledge of Allegiance.
COUNCIL PRESENT: Mayor Johnson, Councilmembers Hewitt, Slavik, Stein, Bildsoe, Willis,
and Black.
ABSENT: None.
STAFF PRESENT: Fire Chief Kline, Finance Director Hahn, Police Chief Goldstein, City
Attorney Knutson, Park and Recreation Director Blank, Community Development Director
Hurlburt, City Engineer Quanbeck, Public Services Manager Qvale, and City Clerk Paulson.
Plymouth Forum
There was no one present to address the Council).
Presentations and Public Information Announcements
4.01) Recognition of Firefighter Retirees
The Council paid recognition to firefighter retirees Kevin Leuer and Greg Leuer.
4.02) Oaths of Office to Firefighters
City Clerk Paulson administered the oaths of office to firefighters Sherri Kaczmarczyk and Matt
Keith.
Councilmember Hewitt announced the production of Robin Hood would be held on August 26-
27 at 7:00 p.m. at the Hilde Performance Center.
Approval of Agenda
Motion was made by Councilmember Bildsoe, and seconded by Councilmember Hewitt, to
approve the agenda. With all members voting in favor, the motion carried.
Consent Agenda
Councilmember Hewitt removed item No. 6.04, and it was placed under General Business as
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Regular Meeting of August 23, 2005
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item No. 8.2.
Motion was made by Councilmember Bildsoe, and seconded by Councilmember Hewitt, to adopt
the amended Consent Agenda that included the following items:
6.01) Minutes of the Regular Council Meeting of August 9.
6.02) Resolution Approving Disbursements for the Period Ending August 12, 2005 (Res2005-
321).
6.03) Resolution Approving an Easement Agreement allowing the United States Postal Service
to expand Parking onto Adjacent City -Owned Land (2004147 — Res2005-322).
6.04) (This item was removed from the Consent Agenda and placed under General Business as
item No. 8.2).
6.05) Resolution Approving a Site Plan Amendment for Edward Farr Architects, to allow
Parking Expansion at 4600 Nathan Lane and 4700 Nathan Lane (2005096 — Res2005-323).
6.06) Resolution Approving Change Order No. 4 for Central and Zachary Water Treatment
Plans Expansions and Upgrades (2032 — Res2005-324).
6.07) Resolution Approving Request for Payment No. 3 and Final for 2005 Temporary Overlay
Project (5114 — Res2005-325).
6.08) Resolution Authorizing the Private Sale of Tract B, RLS 133, Parcel 07-118-22-32-0017
to Adjacent Property Owner (Res2005-326), Resolution Authorizing the Conveyance of Outlot
L, Sugar Hills, Parcel 17-118-22-43-0011 to the City of Plymouth for Public Use (Res2005-327),
Resolution Authorizing the Conveyance of Lot 1, Block 1, Wood Creek, Parcel 24-118-22-23-
0026, to the City of Plymouth for Public Use (Res2005-328), and a Resolution Authorizing the
Public Sale of Lots 5 and 6, Plymouth Gardens, Parcels 36-118-22-14-0005, 36-118-22-14-0006,
and 36-118-22-14-0007 (Res2005-329).
6.09) Resolution Approving Change Order No. 3 on the Plymouth Public Safety Building
Expansion and Remodeling Project (Res2005-330).
6.10) Resolution Approving Change Order to 2005/2006 Tree Removal and Hauling Contract
Res2005-331).
Motion carried to approve the Consent Agenda.
Public Hearings
There were no public hearings scheduled).
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Regular Meeting of August 23, 2005
Page 3 of 6
General Business
8.1) Consider Award of Bid for Construction of Transit Station 73 (3125)
Public Services Manager Qvale reported this item was tabled from the August 9 meeting in order
that staff could continue discussions with the Metropolitan Council and the Minnesota
Department of Transportation (MN/DOT) to seek additional funding for the above project. She
stated that the low bid received from Stahl Construction in the amount of $4,360,000 is 18% or
679,000 higher than the engineer's estimate of $3,681,000. She stated in further discussions
with MN/DOT and the Metropolitan Council, they have committed another $550,000 to this
project ($300,000 from MN/DOT and $250,000 from the Metropolitan Council). This amount
would cover $550,000 of the $679,000 bid construction cost that was over the engineer's
estimate. The remaining $169,000 would be added to the City's cost from the transit reserve
funds, which would bring the City's total cost to this project at $580,232. She stated the transit
fund balance as of July 30 is $1.8 million. She stated MN/DOT and the Metropolitan Council
believe that this transit station would be a benefit to the region and it would provide efficiency in
operating the system. Therefore, staff recommends awarding the bid to Stahl Construction.
Councilmember Bildsoe asked why the two agencies contributed additional funds towards this
project. Public Services Manager Qvale replied because the City has a project that is ready to
proceed, which sometimes is unlike other projects that are submitted to them for funding.
Councilmember Bildsoe asked if there are any "strings attached" to the additional funds being
committed. Public Services Manager Qvale replied no.
Councilmember Slavik stated the City is already experiencing benefits with the existing transit
system, and she asked how this large of a project would benefit the City. Public Services
Manager Qvale replied this transit station would provide an enclosed parking and waiting area,
which is a plus considering the different types of weather that Minnesota experiences. She added
that there are also current park and ride lots that don't provide opportunities for expansion.
Councilmember Slavik asked if there are currently heated bus shelters within the City's system.
Public Services Manager Ovale replied yes, and they do provide a minimal amount of protection
for a short period of time. Those shelters were placed in the higher density ridership areas.
Councilmember Bildsoe asked how much revenue would be recaptured by having additional
routes go through the new facility. Public Services Manager Qvale replied there would be
approximately $150,000 per year.
Mayor Johnson stated if the low bid is approved, she doesn't want the contingency fund to be too
tight. Public Services Manager Qvale stated that the contingency, which is 2% of this project, is
built into the transit reserve funds (City's contribution). She compared this station with the City
of Maple Grove's station, where they built a I% contingency into their project.
Councilmember Slavik stated with this size of a project, she is concerned that less than 1% of the
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Regular Meeting of August 23, 2005
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City's population is using the system.
Mayor Johnson noted that the goal of the region is to double transit ridership by 2030, and if this
bid isn't approved this evening, would the City run the risk of being denied grant money in the
future by the Metropolitan Council and MN/DOT. Public Services Manager Qvale stated that
she is unsure, but she believes that not approving this project would be sending a message.
Councilmember Hewitt thanked Public Services Manager Qvale for her work in seeking
additional funding for this project. She stated she is very appreciative of the City's opt out
system and the ability to maintain the system. She stressed that the bus system is an amenity to
the community.
Councilmember Black stated that with the price of fuel and parking areas in the Twin Cities, the
cost of $170 per parking staff for this facility isn't cost prohibitive. She stated this is a critical
project for the commuters and taking vehicles off the roadways.
Councilmember Willis stated that mass transit costs absorb a lot of tax revenue; however, there
are going to be more citizens that are going to be transit dependent.
Motion was made by Councilmember Willis, and seconded by Councilmember Black, to adopt a
Resolution Awarding Contract for Plymouth Metrolink station 73 Transit Facility (3125 —
Res2005-332).
Terry Cheng, 17615 48th Place North, stated he is a bus rider, and he chairs the Plymouth
Advisory Committee on Transit. He voiced his support for this project, as well as the need to
improve the City's bus system. He stressed that this facility is an investment for the future. In
addition, this development could enhance the redevelopment of the adjacent area.
Bill Stemad, 18415 3011h Place, illustrated his design for an automated parking at this facility. He
suggested incorporating this type of parking system with the design of the facility.
Councilmember Stein thanked staff for seeking additional funds for this project. He stated the
City subsidizes many services in the community; however, those subsidies aren't based on the
percentage of the population that they're serving. He agreed that this project would assist in
promoting redevelopment of the adjacent area.
Councilmember Bildsoe stated his concern centers around the nature of this investment and not
the continued investment in the transit system. He stated the current lot is underused at 60%, and
the City would be allocating funds to direct mass transit traffic from the Highway 394 corridor to
Highway 55. He stated he is concerned if the investment in this particular project is the best use
of taxpayers' dollars.
Councilmember Slavik agreed with Councilmember Bildsoe.
There being no further discussion and with all members voting in favor but Slavik and Bildsoe,
the motion carried.
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Regular Meeting of August 23, 2005
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8.2) Consider Approval of Rezoning, Site Plan, Conditional Use Permit, and Variances for
Properties located at the Southwest Corner of Old Rockford Road and Peony Lane (Acacia
Real Estate Partners LLC — 2005066)
Community Development Director Hurlburt reported on the request of Acacia Real Estate
Partners LLC for rezoning of the above properties from FRD to C-1 and C-3, Site Plan for a
12,678 square foot office/retail building and 4,200 square foot auto service building, Conditional
Use Permit to allow an auto service building in the C-3 Zoning District, and six setback
Variances and a lot area Variance. She noted that this site is heavily impacted by a wetland on
the west side of the property.
Councilmember Hewitt stated an Aameo Transmission business is proposed for the auto service
building, and she asked if this business would close in the future, could a business, similar to a
Jiffy Lube, be located there. Community Development Director Hurlburt replied potentially yes,
but it would need to be reviewed. She stated that this site wouldn't work for a more intense retail
use due to the limited number of parking spaces available. She stated that there would be no
safety or odor issues with the fluid being drained for the proposed Aamco Transmission
business.
Motion was made by Councilmember Willis, and seconded by Councilmember Black, to adopt
an Ordinance Amending Chapter 21 of the City Code to classify Certain Land located at the
Southwest Corner of Peony Lane and Old Rockford Road (2005066 — Ord2005-20) Resolution
Approving Findings of Fact for the Rezonmjz of Property located at the Southwest Comer of
Peony Lane and Old Rockford Road (2005066 — Res2005-333), and a Resolution Approving Site
Plan, Conditional Use Permit, and Variances to allow an Office/Retail Building and an Auto -
Service Building for Two Properties located at the Southwest Corner of Old Rockford Road and
Peony Lane (2005066 - Res2005-334).
Councilmember Willis asked if there are any hour restrictions for other similar auto related
businesses in the City. Community Development Director Hurlburt replied there are a few. She
added that the Planning Commission discussed limiting the hours of operation for this use, but it
was defeated 5-1.
Roger Strom, 4705 Merrimac Lane, owner of the Aamco Transmission business, stated these
types of businesses only work on approximately 10 vehicles per week. Therefore, there isn't a
need for a lot of parking that a typical service station would need. He stated he would be
opposed to limiting the hours of operation, as that would affect those times of year where they
have a higher volume of business.
City Attorney Knutson recommended that a condition be placed in the Resolution, that any
business other than a transmission business, the hours would be limited.
Motion was made by Councilmember Hewitt, and seconded by Councilmember Slavik, to amend
the main motion to add condition No. 20 to the Resolution approving the Site Plan, Conditional
Use Permit and Variances to read, "The hours of operation for the auto service use shall be from
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Regular Meeting of August 23, 2005
Page 6 of 6
7:00 a.m. to 7:00 p.m. on weekdays, and from 7:00 a.m. to 1:00 p.m. on Saturdays, with no
Sunday operations. These hours of operation shall not apply to a transmission shop but shall
applyty other type of auto service business located on Parcel 2." With all members voting
in favor, the motion carried.
The Council then voted on the amended main motion and with all members voting in favor, the
motion carried.
Reports and Staff Recommendations
There were no Reports and Staff Recommendations).
Adiournment
Mayor Johnson declared the meeting adjourned a approximately 8:30 p.m.
Sandra R. Paulson, City Clerk