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HomeMy WebLinkAboutCity Council Minutes 02-22-2005Adopted Minutes Regular Council Meeting February 22, 2005 Mayor Johnson called a Regular Meeting of the Plymouth City Council to order at 7:10 p.m. in the Council Chambers of City Hall, 3400 Plymouth Boulevard, on February 22, 2005. . COUNCIL PRESENT: Mayor Johnson, Councilmembers Willis, Black, Bildsoe, and Stein. ABSENT: Councilmembers Hewitt and Slavik. STAFF PRESENT: City Manager Ahrens, Fire Chief Kline, Community Development Director Hurlburt, Finance Director Hahn, Park and Recreation Director Blank, City Engineer Quanbeck, Housing Manager Barnes, Public Services Manager Qvale, Police Captain Franz, City Attorney Poehler, and City Clerk Paulson. Plymouth Forum There was no one present to address the Council). Presentations and Public Information Announcements 4.01) "Putting Family First" Event on March 7 Margaret Peterschmidt discussed "Putting Family First" on March 7, and she thanked the Council for their support. 4.02) Update on the I-394 Hot Lanes Lee Munnich, from the Humphrey Institute, gave a presentation on the MnPASS hot lanes for I- 394. He stated the usage of "hot lanes" are part of long-term plan to improve traffic flow on I- 394. The revenue generated from this would be used to improve the road and transit opportunities in the corridor. He gave a presentation on how the new system would work. Nick Thompson, from the Minnesota Department of Transportation, explained that revenue generated from the hot lanes would be used to pay back construction costs ($9.9 million), operating costs ($8 million over five years), and then the remainder would be split between transit and road improvements in the corridor. He stated it would take approximately seven to eight years before revenue would be generated for improvements in the corridor, depending on the usage. He spoke of the enforcement issue with local police departments. Adopted Council Minutes Regular Meeting of February 22, 2005 Page 2 of 15 Approval of Agenda Motion was made by Councilmember Bildsoe, and seconded by Councilmember Black, to approve the agenda. With all members voting in favor, the motion carried. Consent Agenda The following items were removed and placed under General Business: 1. item No. 6.22 — became item No. 8.6. item 6.26 became 8.7. 2. Item No. 6.26 — became item No. 8.7. 3. Item No. 6.06 — became item No. 8.8. 4. Item No. 6.24 — became item No. 8.9. 5. Item No. 6.25 — became item No. 8.10. 6. Item No. 6.27 — became item No. 8.11. Motion was made by Councilmember Stein and seconded by Councilmember Willis, to approve the amended Consent Agenda, which included the following items: 6.01) Minutes of the Special and Regular Meetings of February 8. 6.02) Resolution Approving Disbursements for the Period ending February 11, 2005 (Res2005- 054). 6.03) Resolution Approving a Conditional Use Permit for Marvel, LLC d/b/a Pup It Up Parties for Property located at 3500 Holly Lane North (2004150 - Res2005-055). 6.04) Resolution Approving a Conditional Use Permit for Outdoor Storage of Trailers and an 8 - foot High Fence for Wagner Spray Tech Corporation located at 1770 Fernbrook Lane North 2004153 - Res2005-056). 6.05.1-6.05.3) Approval of Planning Commission, Plymouth Advisory Committee on Transit, and Human Rights Commission's 2004 Annual Reports and 2005 Work Plans. 6.06) (This item was removed from the Consent Agenda and placed under General Business as item No. 8.8) 6.07) Resolution Approving Request for Payment No. 10 and Final Schmidt Lake Road Bridge and Street Improvements (2021 — Res2005-057). Adopted Council Minutes Regular Meeting of February 22, 2005 Page 3 of 15 6.08) Resolution Approving Change Order No. 1 for Central and Zachary Water Treatment Plans Expansion and Upgrade (Res2005-058). 6.09) Resolution Approving Request for Payment No. 5 and Final 2003 Street Reconstruction Project (3 101 - Res2005-059). 6.10) Resolution Approving Change Order No. 3 for 2004 Street Mill and Overlay Improvements Project, Part 1 (4111 - Res2005-060) and a Resolution Approving Request for Payment No. 2 and Final for 2004 Street Mill and Overlay Improvements, Part 1 (4111 — Res2005-061). 6.11) Resolution Approving Amendment to Agreement and Ordering Advertisement for Bids for the Metropolitan Council Environmental Partnership Grant (4119E — Res2005-062). 6.12) Resolution Receiving Preliminary Engineering Report and Calling for a Public Hearing on 2005 Street Reconstruction Project for Districts 73 and 68.(5 101 — Res2005-063). 6.13) Resolution Awarding Bid for Well No. 6 Emergency Repairs (5107 — Res2005-064). 6.14) Resolution Receiving Engineering Services Proposal, Designating Engineer, and Ordering Preparation of Plans and Specifications for Pineview Lane Retaining Wall Project 5106 - Res2005-065). 6.15) Resolution Reimbursing Developer for Construction of Public Improvements for Timber Creek Crossing (2001114 — Res2005-066). 6.16) Resolution Approving Encroachment Agreement for Deck Construction over Lots 1 to 12, Block 1, the Fields of Nanterre Third Addition (Res2005-067). 6.17) Resolution Encouraging Legislation to Increase Funding for I-494 Corridor Improvements (Res2005-068). 6.18) Resolution Approving Purchase of Logis Annual Police Records Management System Software Maintenance (Res2005-069). 6.19) Resolution Approving Purchase of One New Current Model Sidewalk/Trail Snow Plowing Machine (Res2005-070). 6.20) Resolution Approving Change Order No. 3 for the Plymouth Creek Center (Res2005- 071). 6.21) Resolution Approving Transfer of Funds for Park Projects (Res2005-072). Adopted Council Minutes Regular Meeting of February 22, 2005 Page 4 of 15 6.22) (This item was removed from the Consent Agenda and placed under General Business as item No. 8.6) 6.23) Acceptance of unaudited Financial Statements for the year ended December 31, 2004 and a Resolution Approving Transfer of Funds from General Fun to Street Reconstruction Fund Res2005-073). 6.24) (This item was removed from the Consent Agenda and placed under General Business as item No. 8.9) 6.25) (This item was removed from the Consent Agenda and placed under General Business as item No. 8.10) 6.26) (This item was removed from the Consent Agenda and placed under General Business as item No. 8.7) 6.27) (This item was removed from the Consent Agenda and placed under General Business as item No. 8.11) 6.28) Resolution Accepting Donation from the Applebee's Neighborhood Grill and Bar to the Plymouth Fire Department (Re2005-074). 6.29) Resolution Approving Purchase of One New Complete Single Axle Dump Truck Res2005-075). Motion carried to approve the amended Consent Agenda. Public HearinLys 7.1) Issuance of Housing Revenue Bonds for the Plymouth Housing and Redevelopment Authority (HRA) in the amount of $9,915,000 Housing Manager Barnes stated on February 17, the HRA held a public hearing to set April 12 as the date to sell G.O. backed housing revenue bonds to finance the construction of a 95 -unit independent senior apartment building in the development located at the intersection of Highway 55and Vicksburg Lane. He stated previously, the HRA as well as the Council, conducted hearings on a bond issue for a 75 -unit building. At the HRA's February 17 meeting, the HRA held discussions on a 75 -unit versus 95 -unit project. The HRA felt it was important to maximize the use of this site, because they didn't feel an opportunity such as this would be available to the HRA or to the City for quite some time. They also discussed the impacts on traffic and felt they were minimal and were outweighed by the additional affordable units that would be provided. Staff and the City's financial consultants also reviewed the feasibility of a larger, 95 -unit project and determined that it would be financially feasible provided the HRA would be willing to Adopted Council Minutes Regular Meeting of February 22, 2005 Page 5 of 15 contribute approximately $450,000 in equity from the HRA's general reserve account. Currently, the HRA has $919,000 in unrestricted reserve funds available to assist housing projects. In addition, the HRA might be able to utilize the Tax Increment Housing Assistance Program. He requested that the Council conduct the public hearing and then postpone action until March 29. Mayor Johnson opened the public hearing for testimony. Bill Legg, 2665 Weston Lane North, stated when the redevelopment for this site was originally proposed, he didn't understand that there would be a housing component. He asked about daily trips increase due to this development. There being one else present wishing to give testimony, Mayor Johnson declared the public hearing closed. Mayor Johnson explained that prior to the senior housing component being approved, a daycare use had been considered. Community Development Director Hurlburt briefly discussed the daily trips that would be generated from this site. The City's architect for the project, from Miller Hanson Partners, illustrated some preliminary designs of the housing project. Motion was made by Councilmember Black and seconded by Councilmember Stein, to postpone action on this item to March 29. Councilmember Bildsoe commented that this housing project is a tremendous opportunity to add value to the community that supports life cycle housing. There being no further discussion and with all members voting in favor, the motion carried. 7.2) Vacation of Certain Street, Drainage, and Utility Easements within Birch Park and part of Lahti Lane (Vinewood Lane) as platted in Tranquil Vista City Engineer Quanbeck reported on the petitioned request from Jon and Angela Marquette, 445 Vinewood Lane, to vacate all of the Birch Park and that part of Vinewood Lane (Lahti Lane). He illustrated the area and gave the history of the pond when Tranquil Vista was platted. He stated Park and Recreation Director Blank has indicated that Birch Park would have no future use as a recreational area for the City. As for Lahti Lane right-of-way, it was determined that the south 33.5 feet would remain public for access to the vacant parcel at the most southwest corner of the plat (this parcel is owned by the owner directly to the east at 419 Vinewood Lane). Mayor Johnson opened the public hearing for testimony. Adopted Council Minutes Regular Meeting of February 22, 2005 Page 6 of 15 Jon Marquette, 445 Vinewood Lane, stated they purchased this property 12 years ago, and they discovered that part of their property included a road and subsequently Birch Park in their backyard when they constructed an addition on their home. Councilmember Black asked if there is a purpose for the pond. City Engineer Quanbeck replied staff isn't sure of the exact history of the pond. The pond has been on the City's aerial photos since 1971, and it appears to be manmade based on the shape of the pond. He added that it predates requirements for storm water quality ponds. There being no one else present wishing to give testimony, Mayor Johnson declared the public hearing closed. Motion was made by Councilmember Stein and seconded by Councilmember Willis, to adopt a Resolution Authorizing the Vacation of all of Birch Park and part of Lahti Lane as Platted in Tranquil Vista (Res2005-076) and a Resolution Setting Conditions to be met prior to Filing of Resolution No 2005-076 Vacating all of Birch Park and part of Lahti Lane as Platted in Tranquil Vista (Res2005-082). With all members voting in favor, the motion carried. General Business 8.1) Request in Change in Liquor License Conditions for West Medicine Lake Community Club City Manager Ahrens reported on the request of the West Medicine Lake Community Club to amend their condition in their liquor license regarding signage. She explained on November 9, 2004, Caroline Haase appeared at the Plymouth Forum requesting that the condition on their liquor license relating to signage be amended. She explained that the club conducts a variety of events such as pancake breakfasts and craft shows and due to this condition on their liquor license, they are unable to erect signs for their events or display directional signage to the club's location. Therefore, she believes that club events have had poor attendance due to this condition on their liquor license. She stated that a mailing was sent to adjacent neighbors, and correspondence was received from two neighbors and a club board member. She stated there would be three options for the Council, which are: Option A — keep the current condition on their liquor license; Option B — approve the revised language as requested by the club; or Option C — use alternative language drafted by the City which would allow for temporary signs for three events per year that would be designated by the club. Caroline Haase, 7608 501h Avenue North, representing the Club, stressed that with their request, they wouldn't be calling attention to the club, but rather to the events. Councilmember Willis complimented the work of the club but stated that history shows that when alcohol has been served, there were disturbance calls. He noted the public nuisance and Adopted Council Minutes Regular Meeting of February 22, 2005 Page 7 of 15 noise violation calls that were received in 2004. He stated these disturbances concern the adjacent neighbors. He asked Ms. Haase how the club could address those concerns. Ms. Haase replied those complaints are usually from weddings, and when the facility is reserved, the rules are explained. She noted that they hire additional security for the weddings. Motion was made by Councilmember Stein and seconded by Councilmember Bildsoe, to ap rpmovemotionAwhichistoretainthecurrentconditionontheliquorlicense. Councilmember Stein noted the correspondence received from two neighbors who have indicated that the club hasn't been the best neighbor. Councilmember Black stated that she would be supporting the motion. However, she could reconsider in the future if the incident calls are reduced. Mayor Johnson stated that she would be willing to support Option C, which would be to draft alternative language. In addition, she would also like to review the conditions on the liquor license. She reminded the Council that they would still have the option to not renew the annual liquor licenses if they don't abide by the conditions. Councilmembers Willis and Black stated that feel the club should abide by the existing conditions before their request would be approved. A friendly amendment was made to the motion to request staff to provide the complaint history on this site at the time when the liquor license is scheduled to be renewed in 2006. If there are no violations, the Council could perhaps consider the club's request at that time. There being no further discussion and with all members voting in favor but Johnson, the motion carried. 8.2) Designate LSA Design, Inc. as Consultant for Phases I and II for the City's Park and Ride Transit Facility (3125) City Manager Ahrens noted that the Council postponed this item to tonight from the February 8 Council meeting so staff could review with the developer of the southwest quadrant of Highway 55/County road 73 as an alternative location for the facility. At the alternative site, the transit facility would become part of a larger proposed mixed-use development. The City had previously studied this site for the transit facility, but the site was abandoned when the City was not able to obtain the necessary funding for the project. Since the previous Council meeting, staff has met with the developer who is proposing a mixed-use development on this site. They have somewhat identified that a transit facility could fit into their project. In order to provide the land for the facility at no cost to the City, they would need to integrate 16,000 feet of retail space into the transit portion of the project, which would allow them to maintain the same amount of retail space as they were proposing without the transit component. Adopted Council Minutes Regular Meeting of February 22, 2005 Page 8 of 15 She stated if the Council would proceed with the alternative location, it would change the process as there is secured funding from the Metropolitan Council and the Minnesota Department of Transportation (MN/DOT) at the current park and ride facility at Highway 55/County Road 73. She noted that if the transit facility moved to the alternative site, the City would incur approximately $50,000 in redesign costs. Also, the construction would move from 2005 to 2006, which would add an estimated $330,000 in construction costs due to increases in the cost of materials and labor ($280,000 for the transit facility as currently designed and 50,000 for the additional structured parking for spaces displaced by the ground floor retail). She stated a large risk in considering a new location in addition to the delayed construction costs is the condition of the soils. She stated that both sites would require the column footings to be supported on piles. If the transit facility were located similarly to the proposal that wasn't funded, it would require structural slabs supported on piles for the grade level parking, the station slab and the busway slab due to an underlying thick layer of peat and mucic. The current approved site would allow more conventional construction of the grade level slabs and busway. Based on this analysis, the City's consultant has estimated that the increased cost at the alternative site would be $770,000. Councilmember Stein stated that he, along with Councilmembers Willis and Bildsoe, met with the developer of the alternative site. He stated personally, he doesn't feel the risk and delay is that great. He stated the developer would like to make a brief presentation at tonight's meeting, and then be provided with a period of time to come back with their concept, outline of costs, etc.. Dean Dovolis, developer of the alternative site, stated that it would be beneficial to have the transition and housing and transit facility located on the same site. He acknowledged that he doesn't know the history of this site relative to previous redevelopment plans that have been presented to the Council. He showed a proposed master plan that indicated where the proposed transit station would be integrated into the development. The development would consist of retail, the transit facility, townhomes, and single-family housing. He stated the biggest issue is the MN/DOT and Metropolitan Council funding. Mr. Dovolis stated they would like to request additional time this evening in order to answer questions and concerns that the Council and staff may have. Community Development Director Hurlburt staff has only seen a proposed sketch of the property, and there hasn't been any review of the physical layout. She stated that staff is somewhat skeptical of the layout and function of the site as well as being concerned how it fits with the adjacent area if it wouldn't be built as proposed. She stated there are infrastructure issues, and there are many unanswered questions. Councilmember Black asked if the Council were to delay this project for 45-60 days, what would that mean in terms of funding. Public Services Manager Qvale replied until the City has signed agreements, the funding isn't secure. Regarding the MN/DOT agreement, staff has a site specific signed agreement. She stated those agreements become secure at the time that the Council awards the bid, which was scheduled to be presented to the Council in July. She stated Adopted Council Minutes Regular Meeting of February 22, 2005 Page 9 of 15 every time the project gets postponed, it makes it more difficult to start construction in 2005. She noted that there would be increased construction costs if the project were constructed in 2006. Community Development Director Hurlburt stated staff would need a minimum of 60-90 days to review the developer's plans as well as conduct the public process for the alternative site. Councilmember Black stated the developer doesn't have control of all the property that they need. Mr. Dovolis stated they do have control where the transit component would be located as well as the retail portion and a small portion of the housing use. Councilmember Black stated if the Council were to delay this project 60-90 days, they would be taking a considerable amount of risk in losing $2.5 million in funding as well as approximately an 8% increase in construction costs. David Hutton, representing the Plymouth Shopping Center, stated a company has been hired to complete the soil borings, and that report would be available in 30 days. He stated the developer is committed to redeveloping this property. He stated locating the transit facility on the alternative site makes more sense not only for this development, but it would also attract a lot more use of the transit center. He stated no matter what the size of the development would be, it would take a lot of funds. He stated they would be meeting with the residents on February 28 to discuss the redevelopment of the site. Councilmember Black commented on the wetlands on site and stated that they were filled over the last 50 years, so the soil testing won't probably be that good. Public Services Manager Qvale stated in her conversations with MN/DOT, they have expressed a certain amount of concern and surprise that the City would be considering another site during this point in the process. She stated that they wouldn't consider another site unless they could see a benefit. She stated the probability of the City getting any more MN/DOT funding is very slim. Motion was made by Mayor Johnson and seconded by Councilmember Black, to adopt a Resolution Designating LSA Design Inc as Consultant for Architectural Engineering, and Consulting Services for Design Development Construction Document Preparation and Construction Administration for Phase I and Phase II of the City of Plymouth's Park and Ride Transit Facility (3125 — Res2005-077). Councilmember Bildsoe stated he would be supporting the motion as he doesn't feel delaying the project would save the City any money. In fact, he believes that eventually there would be additional funds that the City would be requested to allocate to the site. He agreed that the idea of a transit facility with a retail and housing component does make sense. Adopted Council Minutes Regular Meeting of February 22, 2005 Page 10 of 15 Councilmember Stein stated that it's unfair to make assumptions that they would be requesting additional funds. He stated the alternative site could be a much better development. Therefore, he would like to give the developer an extra 30- days to bring back a proposal and outline of costs. Mayor Johnson stated she also likes incorporating transit and retail uses. She stated that the alternative site would be difficult to redevelop due to the poor soils. She noted that she appreciates the developer meeting with the neighbors. She stated she also doesn't want to jeopardize the funding from the Metropolitan Council and MN/DOT. There being no further discussion and with all members voting in favor except Stein, the motion carried. 8.3) Proposed Modification of 2005 Sealcoat and Temporary Overly Programs Financial Analyst Kohn discussed staff's report on the recommendation to expand 2005 sealcoat activities and the preparation of plans and bids for a "catch-up" temporary overlay program for 2005. He requested the Council proceed with Alternate Two as outlined in the report. Discussion was held on the possibility of future levy limits and how that would affect street reconstruction projects. Motion was made by Councilmember Willis and seconded by Councilmember Black, to direct staff to expand the 2005 sealcoat activities and prepare plans and bids for a "catch-up" temporary overlay program for 2005 and proceed with Alternative Two as outlined in staff's report. With all members voting in favor, the motion carried. 8.4) Zoning Amendments to allow Religious Institutions in the Industrial Districts (City of Plymouth — 2004151) Mayor Johnson suggested that this item be postponed to a Study Session or to another regular meeting so a full Council could be in attendance. Motion was made by Councilmember Willis and seconded by Councilmember Black, to postpone this item to a Study Session, with a date to be determined. With all members voting in favor, the motion carried. The Council took a 10=minute break. 8.5) Environmental Quality Committee's Recommendations for Purchasing Flexible Fuel Vehicles and Use of Alternative Fuel -E85 Adopted Council Minutes Regular Meeting of February 22, 2005 Page 11 of 15 City Engineer Quanbeck reported on the Environmental Quality Committee's (EQC) recommendation for the City to purchase flexible fuel vehicles (FFV) and to use alternative fuel - E85. In addition, they recommended that when 50% of the City fleet consists of FFVs, using available grant funds, conduct a study of the cost benefits of a central fuel system. Lastly, the program would be evaluated after two years considering emission, cost, and performance. He stated that the City currently owns one FFV vehicle which has had less than satisfactory performance. In order to obtain additional information, staff contacted the State which has 1,130 FFVs out of a pool of 2000 vehicles and the County which owns 70 FFVs. Both organizations stated they have found FFVs have similar performance, maintenance, and cost to gasoline -fueled vehicles. FFVs purchase price and resale values have also been similar to their gasoline -fueled models. Therefore, the performance experience of the one FFV the City owns may be an isolated instance. He noted that staff analyzed the economic impact of purchasing FFVs and using E85, and using E85 or hybrid vehicles would cost more than regular fuel. By using the EQC recommendation, it could also limit the City's choice for vehicle purchases (i.e. police vehicles). Councilmember Bildsoe stated he is concerned about the performance issue and the cost to maintain the vehicles. Community Development Director Hurlburt noted that staff has currently ordered four FFVs. Motion was made by Councilmember Black and seconded by Councilmember Stein, to approve the Environmental Quality Committee's recommendation on the purchase of FFVs and the use of E85 as an alternate fuel. Councilmember Black stated using the alternate fuel allows the City to partner with greater Minnesota cities that produce fuel -E85. Councilmember Bildsoe stated that he would prefer that staff studies this issue more, how the City's FFV vehicles are performing, and then discuss it a year from now. Councilmember Black commented that she recently attended a presentation on the use of bio - diesel, and she noted that the City of Brooklyn Park has changed the majority of their fleet over this kind of fuel. She stated perhaps this should also be studied in the future. Councilmembers Willis and Stein stated that they support Councilmember Bildsoe's approach. Councilmembers Black withdrew her motion. Motion was made by Councilmember Bildsoe and seconded by Councilmember Black, to continue with the purchase of four FFV vehicles and directed staff to use E85 fuel in those vehicles A year from the purchase of those four vehicles staff would prepare a report for a Adopted Council Minutes Regular Meeting of February 22, 2005 Page 12 of 15 future Study Session to be determined on the cost and performance of those vehicles and the use of bio -diesel fuel. With all members voting in favor, the motion carried. 8.6) Approve Installation of Power Poles on City Property Councilmember Bildsoe suggested that since the right-of-way negotiations haven't been completed with Great River Energy, that this item be postponed until that is resolved. Park and Recreation Director Blank stated the power company is currently working on the appraisals for the property. However, there is a need to erect the poles when the ground is still frozen or the property would be torn up. The company understands that they would need to remove the poles if an agreement isn't reached. Motion was made by Councilmember Bildsoe and seconded by Councilmember Stein, to adopt a Resolution Approving Installation of Power Poles on City Property (Res2005-078). With all members voting in favor, the motion carried. 8.7) Payment of 2005 Dues for I-494 Corridor Commission Councilmember Bildsoe voiced his concern on the City continuing to be a member of this commission when the City hasn't received any value/improvements from its membership. Therefore, he requested that this item be postponed until March 29 when the full Council would be present. Motion was made by Councilmember Bildsoe and seconded by Councilmember Black, to postpone this item to March 29. Community Development Director Hurlburt stated that staff would provide copies of the joint powers agreement for the Council to review at the March 29 meeting. There being no further discussion and with all members voting in favor, the motion carried. 8.8) Authorizing Execution and Delivery of Assessment Agreement and Pledge Agreement relating to Tax Increment Financing District No. 1-1 Councilmember Willis stated with this agreement, he is concerned that the developer is agreeing to a minimum assessment agreement for the development. He stated the values of the improvements that are subject to be guaranteed by the developer aren't known, as they haven't received bids. Therefore, if this agreement is approved, the Council has lost its ability to have control of the developer. Community Development Director Hurlburt stated this would only be an issue if the assessment agreement would expire, and the City wouldn't have the funds to make the bond payments to recoupe the costs, which would be a minimal risk. She stated staff is confident on the road Adopted Council Minutes Regular Meeting of February 22, 2005 Page 13 of 15 improvements and assessments. She noted it was better to have a signed assessment agreement before bonds were sold and the project was ordered. Motion was made by Councilmember Willis and seconded by Councilmember Black, to adopt a Resolution Authorizing Execution and Delivery of Assessment Agreement and Pledge Agreement Relating to Tax Increment Financing District No. . 1-1 (Res2005-079). With all members voting in favor the motion carried. 8.9) Purchase of Furniture and Fixtures from Authorized Vendors for the Public Safety Building Councilmember Willis stated the purchase of new furniture and fixtures is being proposed for the Public Safety Building, and he is concerned that everything is being replaced when that might not be necessary when it comes to office partition and such. He acknowledged that tables and chairs wear out and have to be replaced, but not all of the office landscaping would need to be replaced. Lieutenant Webb stated they would have "system furniture" which is basically built-ins. He stated the budget for furniture and fixtures is $400,000, and the proposed cost of the furniture and fixtures is $382,877.25. He noted that the expansion is doubling the size of the entire building, which is basically office space. He stated the new furniture is for new offices, conference rooms, as well as the common lobby. He stated some of the furniture would be reused by the Fire Department. Councilmember Bildsoe stated the majority of the furniture is very worn as it is over 15 years old. He stated he has a concern for the safety of the employees in continuing to use worn furniture. The existing furniture doesn't provide the support that new furniture would, and he stated there could be the potential of workers compensation claims if the existing furniture continues to be used. Councilmember Black encouraged staff to use furniture that's ergonomically correct in the work areas, and to reuse existing furniture if it's acceptable. Councilmember Willis added that if pieces of furniture are deemed unsafe, they shouldn't even be used by the Fire Department. Motion was made by Councilmember Black and seconded by Councilmember Bildsoe, to adopt a Resolution Authorizing the Purchase of Furniture and fixtures from Authorized Vendors Res2005-053). With all members voting in favor, the motion carried. 8.10) Approval of Change Order No. 1 for the Public Safety Building Expansion and Remodeling Project Councilmember Willis stated he would be approving this change order, but he would just like to mention that the additional $48,000 that is being added to contract, consist of items that the Adopted Council Minutes Regular Meeting of February 22, 2005 Page 14 of 15 City's architect should've discovered earlier. He also questioned why the City would need to assume the cost for the National Guard's emergency box. Bill Wolters, owner's representative, stated the National Guard's emergency box is new technology that came up after the project was bid. Other municipalities and counties have integrated this equipment which would be used by the National Guard if there were an emergency in the community. He noted that the project is still under the $550,000 contingency. He apologized for the change order but stated that it's very typical to discover unexpected items during any construction process. Motion was made by Councilmember Black, and seconded by Councilmember Bildsoe, to adopt a Resolution Approving Change Order No. 1 for the Public Safety Building Expansion and Remodeling Project (Res2005-080). With all members voting in favor, the motion carried. 8.11) Approval of Revisions to the Goose Management Program Councilmember Willis stated that he was surprised by the University of Minnesota's report that the goose population is declining. He stated they cause a sanitary problem, and he stated the program that is being proposed would be a continual problem for the Park and Recreation Department. Councilmember Black agreed that this would continue to be a problem, but the goal was to develop parameters where City funding would be available to remove the geese. Motion was made by Councilmember Black and seconded by Councilmember Stein, to adopt a Resolution Approving Revisions to the Plymouth Goose Management Program (Res2005-081). Motion was made by Councilmember Willis and seconded by Mayor Johnson, to amend the main motion to direct staff to examine other means by which the population of the geese in the community could be controlled. With all members voting in favor, the motion carried. Motion was made by Mayor Johnson and seconded by Councilmember Bildsoe, to direct staff not to draft an Ordinance prohibiting the feeding of geese but to educate the citizens on the negative consequences of feeding the geese. With all members voting in favor but Stein and Black, the motion carried. Councilmember Stein stated there should be a provision in the City Code to prohibit residents from feeding the geese. The Council voted on the main motion and with all members voting in favor, the motion carried. Reports and Staff Recommendations Adopted Council Minutes Regular Meeting of February 22, 2005 Page 15 of 15 9.1) Legislative Update A discussion was held on the possible reduced funding for the Community Development Block Grant Program. Motion was made by Councilmember Bildsoe and seconded by Councilmember Black, to send a letter to Housing and Urban Development and Senator Coleman regarding the City's opposition to this proposed legislation. With all members voting in favor, the motion carried. Councilmember Black spoke of merging Pollution Control Agency and Environmental Offices. Motion was made by Mayor Johnson and seconded by Councilmember Bildsoe, to add this item to the Council's legislative priorities. With all members voting in favor, the motion carried. Councilmember Willis discussed proposed legislation on proposed gas utility highway and street cost rider legislation. Motion was made by Councilmember Willis and seconded by Councilmember Black, to include this item on the City's legislative priorities. Mayor Johnson suggested this be forwarded onto the League of Minnesota Cities as well. There being no further discussion and with all members voting in favor, the motion carried. Councilmember Black updated the Council on the proposed legislation on the zero depth pool issue. Mayor Johnson requested that staff check to see what the status is on the median barrier legislation. Adiournment Mayor Johnson declared the meeting adjourned at approximately 11:15 p.m. andra R. Paulson, City Clerk