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HomeMy WebLinkAboutCity Council Minutes 02-08-2005Adopted Minutes Regular Council Meeting February 8, 2005 Mayor Johnson called a Regular Meeting of the Plymouth City Council to order at 7:10 p.m. in the Council Chambers of City Hall, 3400 Plymouth Boulevard, on February 8, 2005. COUNCIL PRESENT: Mayor Johnson, Councilmembers Willis, Hewitt, Black, Slavik, Bildsoe, and Stein. ABSENT: None. STAFF PRESENT: City Manager Ahrens, Fire Chief Kline, Community Development Director Huriburt, Finance Director Hahn, Park and Recreation Director Blank, Housing Manager Barnes, Public Services Manager Qvale, City Engineer Quanbeck, Planning Manager Senness, Police Chief Goldstein, City Attorney Knutson, and City Clerk Paulson. Plymouth Forum There was no one present to address the Council). Presentations and Public Information Announcements Mayor Johnson thanked staff and volunteers for their work on this year's Fire and Ice Festival. Approval of Agenda Motion was made by Councilmember Bildsoe, and seconded by Councilmember Slavik, to approve thea enda. With all members voting in favor, the motion carried. Consent Agenda Councilmember Hewitt removed items 6.15 and 6.16, and they were placed under General Business as item No's. 8.5 and 8.6 respectively. Councilmember Willis removed item No. 6.2 1, and it was placed under General Business as item No. 8.7. Councilmember Bildsoe removed item No. 6.11, and it was placed under General Business as item No. 6.11. Adopted Council Minutes Regular Meeting of February 8, 2005 Page 2 of 10 Councilmember Slavik removed item No. 6.24, and it was placed under General Business as item No. 8.9. Motion was made by Councilmember Bildsoe, and seconded by Councilmember Hewitt, to approve the amended Consent Agenda, which included the following items: 6.01) Minutes of the Special Meetings of January 18, January 25, and Regular Meeting of January 25. 6.02) Resolution Approving Disbursements for the Period ending January 28, 2005 (Res2005- 030). 6.03) Resolution Approving Purchase for Current Model Excavator (Res2005-031). 6.04) Resolution Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment for 2004 Weed Eradication and Destruction, Roll 2 (Res2005-032) and Resolution for Public Hearing on Proposed Assessment for 2004 Weed Eradication and Destruction, Roll 2 Res2005-033). 6.05) Ordinance Amending Chapter 1010 of the Plymouth City Code, Regarding Dog License Fees (Ord2005-03). 6.06) Resolution Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment for 2004 Removal and Destruction of Diseased Trees, Roll 2 (Res2005-034) and Resolution for Public Hearing on Proposed Assessment for 2004 Removal and Destruction of Diseased Trees, Roll 2 (Res2005-035). 6.07) Approve request for increase in engineering rates for six of the seven City's designated consulting engineering firms. 6.08) Resolution Designating Funding for Public Improvement Projects (Res2005-036). 6.09) Resolution Setting Plymouth Metrolink Dial -A -Ride Fairs (Res2005-037). 6.10) Ordinance Amending Chapter 21 of the City Code to Add Section 21655.36 for the Northwest Business Campus PUD (2004148 — Ord2005-04), Resolution Approving Findings of Fact for Amending the Zoning Ordinance Text for the Northwest Business Campus PUD 2004148 — Res2005-038), and a Resolution Approving PUD Amendment to Allow Construction of a 1,277 Square Foot Car Wash Addition for Property located at 2725 Campus Drive in the Northwest Business Campus PUD (2004148 — Res2005-039). 6.11) (This item was removed from the Consent Agenda and placed under General Business as item No. 8.8) Adopted Council Minutes Regular Meeting of February 8, 2005 Page 3 of 10 6.12) Approval of updated City of Plymouth letterhead, envelopes, and business cards. 6.13) Resolution Approving Request for Payment No. 3 and Final 151h Avenue Storm Sewer Project (3130 - Res2005-040). 6.14) Resolution Ordering Improvement and Preparation of Plans and Specifications for Timber Creek Erosion Control Improvement Project (4137 — Res2005-041). 6.15) (This item was removed from the Consent Agenda and placed. under General Business as item No. 8.5) 6.16) (This item was removed from the Consent Agenda and placed under General Business as item No. 8.6) 6.17) Resolution Approving 2005 Municipal Recycling Grant Application and 2004 Municipal Recycling Final Report (Res2005-042). 6.18) (This item was removed from the Consent Agenda and placed under General Business as item No. 8.10) 6.19) Approval of Environmental Quality Committee's 2004 Annual Report and approval of proposed 2005 Work Plan. 6.20) Resolution Appointing At Large Member and System User Representative to the Plymouth Advisory Committee on Transit (Res2005-043). 6.21) (This item was removed from the Consent Agenda and placed under General Business as item No. 8.7) 6.22) Resolution Authorizing the Purchase of Five New Current Model Replacement Police Squad Cards (Res2005-044). 6.23) Resolution Authorizing Payment of Dues to the Northwest Suburban Chamber of Commerce (Res2005-045). 6.24) (This item was removed from the Consent Agenda and placed under General Business as item No. 8.9) Motion was made by Councilmember Black, and seconded by Councilmember Slavik, to remove item No. 6.18 and place it under General Business as item No. 8.10. With all members voting in favor, the motion carried. Adopted Council Minutes Regular Meeting of February 8, 2005 Page 4 of 10 Motion carried to approve the amended Consent Agenda. Public Hearings 7.1) Issuance and Sale of G.O. Housing Revenue Bonds and Affirm the City's G.O. Pledge for the Plymouth HRAA Senior Housing Project Housing Manager Barnes stated this hearing is for the purpose of selling G.O. Housing Revenue Bonds to finance the construction of a 75 -unit independent senior apartment building at Highway 55 and Vicksburg Lane. He stated on January 20, the Housing and Redevelopment Authority HRA) conducted a public hearing to set March 8 as the date to sell the bonds. The HRA also instructed staff to review the option of increasing the number of units to 90 or 96. The HRA recommended this approach because they felt it was important to maximize the use of the site, realizing that land is extremely expensive in the City and there may not be another opportunity in the future to locate a site that would be as appropriate for a senior housing project as the current site. The HRA established a maximum bond issue amount of $12 million on the condition that the project would be financially feasible without any long-term subsidy. The HRA would be conducting a hearing on the second option on February 17 at which time it would be decided which size of building the HRA intends to construct. The Council would also need to conduct a public hearing for the higher bond amount. He then discussed the advantages and disadvantages of increasing the number of units as contained in his staff report. He requested that the Council postpone action this evening, after the hearing has been conducted, until February 22. Representatives from Springsted, the City's financial advisors, answered the Council's questions. Councilmember Hewitt commented that she preferred the smaller development due to the location, the traffic in the area, and the increased density in the immediate area. Mayor Johnson opened the public hearing for testimony. There being one present wishing to give testimony, Mayor Johnson declared the public hearing closed. A considerable amount of discussion was held regarding the advantages and disadvantages of competitive bidding versus negotiated bond issue. It was noted that Finance Director Hahn has met with underwriters to discuss negotiating versus competitive. This would continue to be discussed at the HRA's next meeting on February 17. Councilmember Bildsoe suggested that due to many Councilmembers being absent on February 22 and March 8, this item be postponed until March 29. Adopted Council Minutes Regular Meeting of February 8, 2005 Page 5 of 10 Motion was made by Councilmember Black, and seconded by Councilmember Bildsoe, to postpone this item to February 22 at which time no action would be taken and then it would be postponed to the March 29 Meeting. With all members voting in favor, the motion carried. Mayor Johnson suggested that Councilmembers forward any comments or concerns to the HRA for their meeting on February 17. General Business 8.1) Consider the Issuance and Sale of G.O. TIF Revenue Bonds, Series 2005A, for HRA TIF Redevelopment District 1 Housing Manager Barnes stated on November 23, 2004 the Council approved establishing a Tax Increment Financing (TIF) district for the "Shops at Plymouth Creek" development located at the intersection of Vicksburg Lane and Highway 55. The TIF district would provide a source of revenue to make needed traffic improvements and allow the HRA to acquire approximately five acres for an independent senior apartment facility. Motion made by Councilmember Willis and seconded by Councilmember Black, to adopt a Resolution setting March 8 as the date of the sale of the City's G.O. tax increment financing bonds. With all members voting in favor, the motion carried. Motion was made by Councilmember Bildsoe, and seconded by Councilmember Black, to issue the debt by competitive bid. With all members voting in favor, the motion carried. 8.2) Consider Proposal for the Design and Construction Architecture and Engineering Services and Authorize the Preparation of Plans and Specifications for Transit Station at Highway 55 and County Road 73 City Manager Ahrens reported staff's recommendation is to proceed with the transit facility at the existing park and ride facility at Highway 55 and County Road 73. She noted one change to the project, which is that the Metropolitan Council would be willing to fund Phase II of the project so that the entire project could be constructed at the same time. She noted that the other site that had been considered for the facility, which is the "Kennedy site," plans would be submitted in the future to the City to redevelop this property. She stated that Councilmembers Bildsoe and Stein recently met with the developer of the property, and the developer would be interested in incorporating the transit facility at this site or even donating the land to do so. She stated that staff contacted two of the funding sources for the project, the Minnesota Department of Transportation (MN/DOT) and the Metropolitan Council, and they might consider moving the funding to the "Kennedy site." However, a new plan, budget, and schedule would need to be submitted. Adopted Council Minutes . Regular Meeting of February 8, 2005 Page 6 of 10 She stated the biggest risk in pursuing the "Kennedy site" is moving the City from secured funding if the City proceeded with the proposed bid date. If the location is changed, there could be reallocation of funds. She stated if the Council desires, this item could be postponed to the February 22 meeting so further discussions could occur with the developer of the "Kennedy site." Even with a two-week delay, it would still allow the City to advertise for bids and proceed on schedule. Councilmember Stein stated part of the development would consist of retail and townhouses. Part of the reason that spurred the redevelopment was the proposed transit facility in the immediate area. He noted that the developer indicated they would be willing to donate the land for transit facility. He stated he doesn't want to risk losing the transit facility, but he would support delaying it for two weeks so staff could have discussions with the developer, the Metropolitan Council, and MN/DOT. Councilmember Bildsoe added that the developer's plans are very conceptual at this point. He stated that they are considering integrating the name transit" in the name of the development. Mayor Johnson reminded the Council that a redevelopment plan for the "Kennedy site" was defeated in 2000 by the Council that incorporated retail and housing. Councilmember Stein stated the developer would be discussing the proposed redevelopment with homeowners on Cottonwood, and they would be willing to offer them a substantial amount for acquisition. of their properties. Councilmember Hewitt voiced her concern in using $88,532 in transit reserve funds for Phase II of the development. Motion was made by Councilmember Willis, and seconded by Councilmember Bildsoe, to table this item to February 22. With all members voting in favor, the motion carried. 8.3) Consider Use of PVC for Watermain Pipes Community development Director Hurlburt discussed the staff report on the recommendation to amend the Engineering Guidelines to allow the use of PVC watermain pipe in the City. Motion was made by Councilmember Willis, and seconded by Councilmember Hewitt, to adopt a Resolution Authorizing Use of PVC for Watermain Pipes (Res2005-046). Councilmember Black stated that she wouldn't be supporting the motion as she feels it's an environmental risk. She stated she couldn't promote the use of this project even though she realizes that it costs slightly more for the current piping that the City uses. City Engineer Quanbeck commented that the City of Maple Grove has used this for their watermains for over 10 years, and the City has used it for the sewer lines for the past 25 years. He stated this piping meets the Federal heath regulations. Adopted Council Minutes Regular Meeting of February 8, 2005 Page 7 of 10 There being no further discussion and with all members voting in favor but Black and Johnson, and motion carried. The Council took a 10 -minute break. 8.4) Consider Filling Vacancy on the Human Rights Commission Motion was made by Councilmember Hewittand seconded by Councilmember Slavik, to gppoint Ramona Scarpace to the Human Rights Commission for a term to expire January 31 2007 (Res2005-047). With all members voting in favor, the motion carried. 8.5 and 8.E) Approval of Engineering Services Proposal, Designate Engineer, and Order Preliminary Engineering Report for City Center Area Street Lighting - Phase 2 Improvements (4143) and Engineering Services Proposal, Designate Engineer, and Order Signal Justification Report and Preliminary Engineering Report for Vicksburg Lane/ 25th Avenue/Shenandoah Lane for Traffic Signal Improvements (5105) Councilmember Hewitt asked about the status on the signage at Vicksburg Lane and Highway 55. Community Development Director Hurlburt stated staff has been working to obtain the easement for property near Ruby Tuesday's, which has been a very long process. Councilmember Hewitt stated her concern is the timing of these projects in relation to the CSM development at Highway 55 and Vicksburg Lane. Community Development Director Hurlburt stated it's proposed that the intersection improvements would be completed in July/August, and the lighting improvements would be completed this year, prior to when Lowe's would open. Motion was made by Councilmember Hewittand seconded by Councilmember Slavik, to adopt a Resolution Receiving Engineering Services Proposal, Designate Engineer, and Order PreliminaaEngineering Resort for City Center Area Street Lighting — Phase 2 improvements 4143 — Res2005-048) and a Resolution Receiving Engineeringeering Services Proposal, Designate 5105— 8.7) 105— 049. With all members voting in favor, the motion carried. 8.7) Resolution Approving Appointment to the Environmental Quality Committee Councilmember Willis stated that only one resident has applied for the Ward 3 vacancy, and he would prefer that there be more than one applicant for any board or commission vacancy. Therefore, he suggested that staff advertise this vacancy. Adopted Council Minutes Regular Meeting of February 8, 2005 Page 8 of 10 Mayor Johnson stated the staff advertised this vacancy, and no applications were received from residents in Ward 3. Councilmembers tried to personally contact residents after the board and commission interviews were conducted. Motion was made by Councilmember Willis, and seconded by Councilmember Hewitt, to postpone this appointment to a future Council meeting and staff advertises the vacancy. With Stein, Black, Bildsoe, and Johnson voting no, and Willis, Hewitt, and Slavik voting yes, the motion failed. Motion was made by Councilmember Black, and seconded by Councilmember Stein, to adopt a Resolution Appointing Terrie Christian to the Environmental Quality Committee (Res2005-050). With all members voting in favor but Willis, the motion carried. 8.8) Resolution Approving Comments on the Metropolitan Council's 2030 Water Resources Management Policy Plan Community Development Director Hurlburt reported on comments that staff has compiled relative to the Metropolitan Council's Development Guide (plans for metropolitan systems regarding transportation, sewers, airports, parks, and open space). She noted that staff has provided a revised comment letter incorporating comments from Councilmember Black received prior to this evening's meeting. Mayor Johnson and Councilmembers Bildsoe and Hewitt stressed the need to comment on the importance of local control in how the City of Plymouth will develop in the future. They noted that the City Council is accountable to the residents. Mayor Johnson requested that staff schedule a meeting between the Council and Roger Scherer, the Plymouth representative on the Metropolitan Council. Motion was made by Councilmember Black, and seconded by Councilmember Bildsoe, to adopt the Resolution with the revised comment letter as suggested by Councilmember Black as well incorporating comments on local control. With all members voting in favor, the motion carried. 8.9) Consideration of Zoning Ordinance Text Amendment to Change Allowable Uses in the C-1, C-2, and C-4 Zoning Districts (City of Plymouth — 2004057) Councilmember Slavik stated she doesn't support changing the C-2 district from five acres to two acres (Section 21460.13 — area requirements and construction limitations). She doesn't feel there is an issue with the Vicksburg Shopping Center as it is a non -conforming use. She feels that this district is being amended due to that shopping center. She suggested that regarding Section 21470.07, Subd. 2 (b), and Subd. 5, Currency Exchanges, the distance be changed from 500 feet to 750 feet. She stated a further separation would be more beneficial. Adopted Council Minutes Regular Meeting of February 8, 2005 Page 9 of 10 She also suggested that regarding drive though service windows in the C-2 Zoning District, Section 21460.07, Subd. 2 (B), there be a 500 foot separation from residentially zoned or guided property versus the 300 foot that is being proposed. Mayor Johnson asked regarding changing the size of the C-2 Zoning Districts, what non- developed areas of the City would that affect. Community Development Director Hurlburt replied there is one at Old Rockford Road/Peony Lane and Bass Lake Road/Nathan Lane. There are very few planned for the City. Motion was made by Councilmember Slavik, and seconded by Councilmember Hewitt, to direct staff to amend the proposed Ordinance and Resolution to incorporate the three suggested changes as recommended by Councilmember Slavik for the March 29 meeting. Councilmember Hewitt asked how the amendments would affect the property at Old Rockford Road/Peony Lane. Community Development Director Hurlburt replied if the area would be reduced to two acres rather than five, they wouldn't qualify, but if the district minimum wouldn't be reduced, they would qualify. Councilmember Black asked how it would affect the property at Bass Lake Road/Nathan Lane. Community Development Director Hurlburt replied that area hasn't been through the development process. A discussion was held on the 300 foot versus 500 -foot separation on drive through service windows from the residential area. Community Development Director Hurlburt stated the 300 - foot distance is what is used for loading areas, which is why staff recommended that distance. She noted that if this distance would be increased, there could be some non -conforming uses with existing restaurants and banks. There being no further discussion and with all members voting in favor, the motion carried. 8.10) Approval of Environmental Quality Committee's recommendation on street design standards Councilmember Black stated the Environmental Quality Committee is concerned how these recommended street design standards would be applied to road reconstruction projects. Therefore, she requested that the committee be able to review the 2005 reconstruction projects to determine if the standards are being applied. Motion was made by Councilmember Black, and seconded by Councilmember Hewitt, to approve the proposed street design standards and to direct staff to provide a pre -construction report to the Environmental Quality Committee on the 2005 projects. Adopted Council Minutes Regular Meeting of February 8, 2005 Page 10 of 10 Community Development Director Hurlburt stated a preliminary engineering report on the projects would be presented to the Council at the February 22 meeting with a public hearing to occur in March. This information would be provided to the committee for their March meeting. There being no further discussion and with all members voting in favor, the motion carried. Reports and Staff Recommendations 9.1) Legislative Update There was no update). Adjournment Mayor Johnson declared the meeting adjourned at 9:55 p.m. andra R. Paulson, City Clerk