HomeMy WebLinkAboutCity Council Minutes 04-11-2006Adopted Minutes
Regular Council Meeting
April 11, 2006
Mayor Johnson called a Regular Meeting of the Plymouth City Council to order at 7:03 p.m. in
the Council Chambers of City Hall, 3400 Plymouth Boulevard, on April 11, 2006. Girl Scout
Troop 1221 lead the Council in the Pledge of Allegiance.
COUNCIL PRESENT: Mayor Johnson, Councilmembers Stein, Hewitt, Slavik, Willis, and
Black.
ABSENT: Councilmember Bildsoe.
STAFF PRESENT: City Manager Ahrens, Fire Chief Kline, Police Chief Goldstein, City
Attorney Knutson, Community Development Director Hurlburt, Administrative Services
Director McGann, Park and Recreation Director Blank, Public Works Director Cote, Senior
Coordinator Mittlestaedt, Housing Manager Barnes, and City Clerk Paulson.
Plymouth Forum
There was no one present to address the Council).
Presentations and Public Information Announcements
4.01) Proclamation Declaring April 22-29 as "The Great Shingle Creek Watershed
Cleanup Week"
Councilmember Black read a Proclamation Declaring April 22-29 as "The Great Shingle Creek
Watershed Cleanup Week."
4.02) Proclamation Declaring May 20 as "Kids Day America/International Day"
Mayor Johnson read a Proclamation Declaring May 20 as "Kids Day America/hitemational
Day."
4.03) Annual Presentation of Plymouth Senior Council
Plymouth Senior Council President Gene Kuehn presented the Senior Program Annual Report
for 2005. In addition, he presented a check to the City from the Plymouth Senior Council in the
amount of $406.
4.04) Introduction of Jean McGann, Administrative Services Director
City Manager Ahrens introduced Jean McGann who is the City's new Administrative Services
Director.
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Regular Meeting of April 11, 2006
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4.05) Announcement of Yard and Garden Expo on April 22
Park and Recreation Director Blank announced the annual Yard and Garden Expo on April 22
from 9:00 a.m.-3:00 p.m. at the Plymouth Creek Center.
Approval of Agenda
Motion was made by Councilmember Stein, and seconded by Councilmember Black to approve
the a nda. With all members voting in favor, the motion carried.
Consent Agenda
Motion was made by Councilmember Hewitt, and seconded by Councilmember Black to adopt
the Consent Agenda that included the following items:
6.01) Minutes of the Special Meeting of March 21 and the Regular Meeting of March 28.
6.02) Resolution Approving Disbursements for the Period Ending March 31, 2006 (Res2006-
148).
6.03) Resolution Approving a Final Plat and Development Contract for Floyd Calhoun
Development for "Larkin Pond," a Subdivision of Four Lots for Single -Family Dwellings
located at 1010 Harbor Lane North (2005078-F — Res2006-149).
6.04) Resolution Approving Amendment to Contract for Deed with Family Hope Services
Incorporated (Res2006-150).
6.05) Resolution Approving Three -Year Uniform Contract (Res2006-151).
6.06) Resolution Approving an Agreement for Building Construction at 12755 State Highway
55 (Res2006-152).
6.07) Resolution Requesting Payment No. 2 and Final for Boulder Ridge Pond Outlet Structure
Project (4133 — Res2006-153).
6.08) Resolution Approving Change Order No. 2 for Highway 55Nicksburg Lane Signal and
Intersection Improvements (4134 — Res2006-154), and a Resolution Approving Request for
Payment No. 5 and Final for Highway 55Nicksburg Lane Signal and Intersection Improvements
Project (4134 — Res2006-155).
6.09) Resolution Approving Request for Payment No. 3 and Final for Well 6 Emergency
Maintenance Project (5107 — Res2006-156).
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Regular Meeting of April 11, 2006
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6.10) Resolution Awarding Contract for County Road 6 Water Tower Rehabilitation (5124 —
Res2006-157).
6.11) Resolution Accepting Streets and Utilities for Continual Maintenance for Sunrise Marsh
2002012 — Res2006-158).
6.12) Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for
Walnut Grove Lane Retaining Wall Project (6104 — Res2006-159).
6.13) Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for
2006 Mill and Overlay Project (6106 — Res2006-160).
6.14) Resolution Approving Two Current Model Single Axle Dump Truck Chassis and Related
Hauling and Snow Plowing/Iee Control Equipment (Res2006-161).
6.15) Resolution Calling for Public Hearing on Approval of a Housing Program and Tax
Increment Financing Plan for Tax Increment Financing (Qualified Housing) District No. 1-2
Res2006-162).
6.16) Resolution Approving a Tobacco License for Walgreen Co. d/b/a Walgreens No. 01002,
3255 Vicksburg Lane (Res2006-163).
6.17) Resolution Designating Polling Location for City Precinct No. 3 (Re2006-164).
6.18) Resolution Accepting Contribution from Life Time Fitness (Res2006-165).
Motion carred to approve the Consent Agenda.
Public Hearings
There were no public hearings scheduled).
General Business
8.1) Bids City Center Entrance Sign Project (5120)
Community Development Director Hurlburt reported on the City Attorney's recommendation to
reject the bids for the City Center entrance sign project. She stated this item was discussed at the
March 28 Council Meeting. The item was tabled at that meeting in order that staff could provide
additional detail on the costs for and possibility of awarding the contract for construction of one
sign — the sign adjacent to Ruby Tuesday. Staff contacted the bidder and learned that they could
construct the single sign for $94,021, and with a contingency of 25%, it would result in a total
project cost of approximately $117,500. However, the City Attorney advised staff that
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constructing the single sign would require rebidding the project. Given noticing requirements,
the earliest staff could bring a new bid to the Council would be May 23, which would leave five
weeks of construction of the sign before the July 1 deadline for the easement.
Motion was made by Councilmember Hewitt, and seconded by Councilmember Black to reject
the bids, direct staff to request an extension to the easement and review if there is a gay in
funding.
Councilmember Stein asked if community improvement funds could be used to fund the signs.
City Manager Ahrens replied currently there is $6.9 million in that fund and looking at proposed
projects in the next five years, there would be approximately $5.5 million in that fund. She
stated historically, staff tries to keep $5 million in the fund in order that legal requirements and
practical intent would be met. This would be the Council's decision on whether this would be an
adequate use of City funds.
Councilmember Stein asked what would prevent the City from negotiating with the low bidder
prior to the contract being signed. City Attorney Knutson replied once you advertise and receive
the bids, the scope of the project can't change. He stated both signs were bid as a package, and
there were no listed alternates.
Councilmember Stein voiced his concern that if the bids are rejected, it might be difficult to
receive an extension on the easement.
A Substitute Motion was made by Councilmember Stein, and seconded by Councilmember
Black to use community imrovement funds to provide the gap in funding the sign project.
Councilmember Hewitt stated that she would support the motion as the costs over the past two
years have increased. She stated these signs would definitely identify the City Center area.
Councilmember Willis stated he wouldn't support the motion, as $300,000 for two signs seems
to be a very high price to identify this area.
Councilmember Slavik agreed with Councilmember Willis.
Councilmernber Black stated acquiring more open space is a better value than purchasing signs.
However, she could support one sign at Vicksburg Lane and Highway 55.
The Council voted on the substitute motion and with Hewitt and Stein voting yes, and Willis,
Slavik, Stein, and Johnson voting no, the motion failed.
The Council voted on the main motion and with all members voting in favor, the motion carried.
8.2) Set Future Study Sessions
Motion was made by Councilmember Willis. and seconded by Councilmember Slavik to switch
the agendas for the June 13 and June 27 Special Meetings. With all members voting in favor, the
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motion carried.
Motion was made by Councilmember Slavik, and seconded by Councilmember Black to remove
the compensation and benefit practices from the May 9 Special Meeting and add it to the agenda
for the Special Meeting on June 6 beginning at 5:30 p.m. The County Road 101 cost sharing
agreement and discussion on County Road 47 would be the items on the agenda for the Special
Meeting on May 9 at 5:30 p.m. With all members voting in favor, the motion carried.
Motion was made by Councilmember Slavik, and seconded by Councilmember Stein to add
discussion on a liability claim to the agenda for the May 23 Special Meeting beginning at 5.30
p.m. With all members voting in favor, the motion carried.
Motion was made by Councilmember Black, and seconded by Councilmember Slavik to
schedule a Special Meeting on July 25 at 5:30 p.m. to discuss single versus dual stream
rec,} cling. With all members voting in favor, the motion carried.
Motion was made by Councilmember Black, and seconded by Councihnember Hewitt to
schedule a Study Session on May 16 at 6:00 p.m. to discuss park needs and funding and to
receive the presentation by the Shingle Creek Watershed Management Commission on shallow
lake ecology, TMDLs and the Shingle Creek/West Mississippilap nning process. With all
members voting in favor, the motion carried.
A brief discussion was held regarding mobile billboards.
Report and Staff Recommendations
9.1) Legislative Update
There was no discussion on this item).
Adjournment
Mayor Johnson declared the meeting adjourned at 8:03 p.m.
andra R. Paulson, City Clerk