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HomeMy WebLinkAboutCity Council Minutes 03-28-2006Adopted Minutes Regular Council Meeting March 28, 2006 Mayor Johnson called a Regular Meeting of the Plymouth City Council to order at 7:00 p.m. in the Council Chambers of City Hall, 3400 Plymouth Boulevard, on March 28, 2006. COUNCIL PRESENT: Mayor Johnson, Councilmembers Stein, Hewitt, Willis, Black, and Bildsoe. ABSENT: Councilmember Slavik. STAFF PRESENT: Fire Chief Kline, Police Chief Goldstein, City Attorney Knutson, Planning Manager Senness, Recreation Supervisor Greupner, Public Works Director Cote, and City Clerk Paulson. Plymouth Forum There was no one present to address the Council). Presentations and Public Information Announcements 4.01) Recreation Supervisor Greupner announced this year's Pimavera to be held on March 31 - April 4 at the Plymouth Creek Center. The Council congratulated Fire Chief Kline for recently receiving the designation of Chief Fire Officer from the Commission on Fire Accreditation International, Inc. Approval of Agenda Motion was made by Councilmember Hewitt, and seconded by Councilmember Bildsoe to approve the agenda. With all members voting in favor, the motion carried. Consent Agenda Motion was made by Councilmember Black, and seconded by Councilmember Bildsoe to adopt the Consent Agenda that included the following items: 6.01) Minutes of the Joint City Council/Planning Commission Meeting of March 9, Special Council Meetings of March 14 and March 21, and Regular Council Meeting of March 14. 6.02) Resolution Approving Disbursements for the Period Ending March 17, 2006 (Res2006- 135). Adopted Council Minutes Regular Meeting of March 28, 2006 Page 2 of 4 6.03) Resolution Approving Consumption and Display License for the VFW Hamel (Res2006- 136) and a Resolution Approving a Consumption and Display License for West Medicine Lake Community Club (Res2006-137). 6.04) Resolution Renewing Garbage Hauler Licenses (Res2006-138). 6.05) Resolution Approving Temporary 3.2 Liquor License for St. Mary of the Lake Catholic Church (Res2006-139). 6.06) Ordinance Amending Section 900 of the City Code Concerning Homeland Security and Emergency Management (Ord2006-08). 6.07) Ordinance Amending Chapter 21 of the City Code for a Lighting Zone Map Amendment for Plymouth Presbyterian Church located at 3755 Dunkirk Lane (2005149 — Ord2006-09) and a Resolution Approving Findings of Fact for a Zoning Ordinance Amendment to Repeal the Current Lighting Zone Map and adopt a New Lighting Zone Map (2005149 — Res2006-140). 6.08) Resolution Approving Change Order No. 2 for Plymouth Metrolink Station 73 Transit Facility (3 125 — Res2006-14 1). 6.09) Resolution Approving Request for Payment No. 18 for the Central/Zachary Water Treatment Plants Improvements (2032 — Res2006-142). 6.10) Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for 2006 Street Reconstruction Project (6101 — Res2006-143). 6.11) Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for 2006 Seal Coat Program (6130E — Res2006-144). 6.12) Resolution Authorizing the Acceptance of a Training Grant from the State of Minnesota Division of Homeland Security and Emergency Management (Res2006-145). 6.13) Resolution Approving Wetland Replacement Plan Application for Taryn Hills (2005045 Res2006-146). 6.14) Resolution Approving Hot Mix Asphalt Bids for 2006 (Res2006-147) Councilmember Hewitt registered a no vote for item No. 6.13. Motion carried to approve the Consent Agenda. Public Hearings There were no public hearings scheduled). Adopted Council Minutes Regular Meeting of March 28, 2006 Page 3 of 4 General Business 8.1) Reject Bids for City Center Entrance Sign Project (5120) Planning Manager Senness reported that bids were rejected October 11, 2005 for three City Center entrance signs. Two bids were received in the amount of $346,667 and $201,919. The Council directed staff to re -bid the project without the sign on the northeast corner of Vicksburg Lane and Highway 55, so bids would be submitted for signs to be located at the northwest corner of Vicksburg Lane and Highway 55 and at the northwest corner of Plymouth Boulevard and Highway 55. She stated staff received one bid on March 14 from Environmental Associates, Inc. in the amount of $294,700. She explained that current funding for the signs includes $63,500 in City funds and $25,000 in private funds received from North American Properties as a condition of approval for Plymouth Marketplace. This money was to pay for the entrance on the west side of Vicksburg Lane. She stated the Council could choose to award the bid to Environmental Associates, however, a funding source to fill the approximately $200,000 gap (plus 25% in engineering, administration, legal, and contingency costs) would need to be found. Another alternative would be to re -bid the project a third time to include only the sign at Plymouth Boulevard. However, a single sign at Plymouth Boulevard would cost in excess of $200,000, so there would still be a gap to fill. If the Council would choose that option and does not construct the sign on at the northwest corner of Vicksburg Lane and Highway 55, the money the City is holding from North American Properties would been to be returned as it specifically covers the construction of a sign on the west side of Vicksburg Lane. In addition, the easement that the City obtained for this sign is also of limited duration, and if a sign isn't constructed by July 1, the opportunity to construct that sign might be lost. Councilmember Hewitt stated it would be acceptable to her to re -bid the project; however, she is concerned about losing the easement at Vicksburg Lane and Highway 55. She asked if the City could extend the easement. Planning Manager Senness replied the City has already extended the easement, and she noted that this has been a fairly extensive negotiating period with the property owner. City Attorney Knutson agreed and stated anytime they have to review the easement, it's a very lengthy process that costs the City approximately $1,000. Councilmember Black asked why there wasn't a breakdown in the price for just the sign at the northwest corner of Vicksburg Lane and Highway 55. She asked what a sign at that location would cost. Planning Manager Senness replied a sign at that site would cost approximately 82,000 plus 25% in other fees, so there would be a funding gap of approximately $15,000. She stated that since this would be a substantial change, the City might have to re -bid the project. City Attorney Knutson added the contractor would need to be contacted, but perhaps there could be a change order. The suggestion was made to postpone this item to April 11 so staff could review options on funding just the one sign at the northwest corner of Vicksburg Lane and Highway 55, retaining the easement, etc. Adopted Council Minutes Regular Meeting of March 28, 2006 Page 4 of 4 Motion was made by Councilmember Willis, and seconded by Councilmember Bildsoe, to postpone this item to April 11 in order that staff could review options on funding just one sign at the northwest corner of Vicksburg Lane and Highway 55, retaining the easement, and change order options. With all members voting in favor, the motion carried. 8.2) Zoning Ordinance Text Amendment to allow Message Boards in the Public Institutional District Planning Manager Senness reported on the request of Mayor Johnson for the City to initiate a Zoning Ordinance Text amendment to allow message boards in the Public Institutional District. She stated Mayor Johnson was requested by the Wayzata School District to redo their Central Middle School sign so it's an electronic message board. Mayor Johnson added that the current sign is very old, and their PTA is organized and willing to fund updating the sign electronically. Councilmember Willis stated he would like to know where the P -I districts are located so if this is allowed, what unintended consequences would there be as well as the illumination of the signs in the residential area. Dan Carlson, representing Central Middle School, illustrated the proposed design of the sign versus the current sign. He noted that the physical size of the sign wouldn't change (32 square feet). He stated they would probably only have one message up there during the day, and the sign wouldn't be operational from midnight until 6:00 a.m. He showed pictures of the current sign and stated that it's also a safety issue. Motion was made by Councilmember Bildsoe, and seconded by Councilmember Willis, for the City to initiate a Zoning Ordinance Text Amendment to allow illuminated signage in the Public Institutional District. With all members voting in favor, the motion carried. Mayor Johnson suggested to Mr. Carlson that the school district meet with the adjacent neighborhood. Report and Staff Recommendations 9.1) Legislative Update There was no discussion on this item). Adiournment Mayor Johnson declared the meeting adjourned t 7:32 p 9,t' andra R. Paulson, City Clerk