HomeMy WebLinkAboutCity Council Minutes 03-28-2006Adopted Minutes
Regular Council Meeting
March 28, 2006
Mayor Johnson called a Regular Meeting of the Plymouth City Council to order at 7:00 p.m. in
the Council Chambers of City Hall, 3400 Plymouth Boulevard, on March 28, 2006.
COUNCIL PRESENT: Mayor Johnson, Councilmembers Stein, Hewitt, Willis, Black, and
Bildsoe.
ABSENT: Councilmember Slavik.
STAFF PRESENT: Fire Chief Kline, Police Chief Goldstein, City Attorney Knutson, Planning
Manager Senness, Recreation Supervisor Greupner, Public Works Director Cote, and City Clerk
Paulson.
Plymouth Forum
There was no one present to address the Council).
Presentations and Public Information Announcements
4.01) Recreation Supervisor Greupner announced this year's Pimavera to be held on March 31 -
April 4 at the Plymouth Creek Center.
The Council congratulated Fire Chief Kline for recently receiving the designation of Chief Fire
Officer from the Commission on Fire Accreditation International, Inc.
Approval of Agenda
Motion was made by Councilmember Hewitt, and seconded by Councilmember Bildsoe to
approve the agenda. With all members voting in favor, the motion carried.
Consent Agenda
Motion was made by Councilmember Black, and seconded by Councilmember Bildsoe to adopt
the Consent Agenda that included the following items:
6.01) Minutes of the Joint City Council/Planning Commission Meeting of March 9, Special
Council Meetings of March 14 and March 21, and Regular Council Meeting of March 14.
6.02) Resolution Approving Disbursements for the Period Ending March 17, 2006 (Res2006-
135).
Adopted Council Minutes
Regular Meeting of March 28, 2006
Page 2 of 4
6.03) Resolution Approving Consumption and Display License for the VFW Hamel (Res2006-
136) and a Resolution Approving a Consumption and Display License for West Medicine Lake
Community Club (Res2006-137).
6.04) Resolution Renewing Garbage Hauler Licenses (Res2006-138).
6.05) Resolution Approving Temporary 3.2 Liquor License for St. Mary of the Lake Catholic
Church (Res2006-139).
6.06) Ordinance Amending Section 900 of the City Code Concerning Homeland Security and
Emergency Management (Ord2006-08).
6.07) Ordinance Amending Chapter 21 of the City Code for a Lighting Zone Map Amendment
for Plymouth Presbyterian Church located at 3755 Dunkirk Lane (2005149 — Ord2006-09) and a
Resolution Approving Findings of Fact for a Zoning Ordinance Amendment to Repeal the
Current Lighting Zone Map and adopt a New Lighting Zone Map (2005149 — Res2006-140).
6.08) Resolution Approving Change Order No. 2 for Plymouth Metrolink Station 73 Transit
Facility (3 125 — Res2006-14 1).
6.09) Resolution Approving Request for Payment No. 18 for the Central/Zachary Water
Treatment Plants Improvements (2032 — Res2006-142).
6.10) Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for
2006 Street Reconstruction Project (6101 — Res2006-143).
6.11) Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for
2006 Seal Coat Program (6130E — Res2006-144).
6.12) Resolution Authorizing the Acceptance of a Training Grant from the State of Minnesota
Division of Homeland Security and Emergency Management (Res2006-145).
6.13) Resolution Approving Wetland Replacement Plan Application for Taryn Hills (2005045
Res2006-146).
6.14) Resolution Approving Hot Mix Asphalt Bids for 2006 (Res2006-147)
Councilmember Hewitt registered a no vote for item No. 6.13.
Motion carried to approve the Consent Agenda.
Public Hearings
There were no public hearings scheduled).
Adopted Council Minutes
Regular Meeting of March 28, 2006
Page 3 of 4
General Business
8.1) Reject Bids for City Center Entrance Sign Project (5120)
Planning Manager Senness reported that bids were rejected October 11, 2005 for three City
Center entrance signs. Two bids were received in the amount of $346,667 and $201,919. The
Council directed staff to re -bid the project without the sign on the northeast corner of Vicksburg
Lane and Highway 55, so bids would be submitted for signs to be located at the northwest corner
of Vicksburg Lane and Highway 55 and at the northwest corner of Plymouth Boulevard and
Highway 55.
She stated staff received one bid on March 14 from Environmental Associates, Inc. in the
amount of $294,700. She explained that current funding for the signs includes $63,500 in City
funds and $25,000 in private funds received from North American Properties as a condition of
approval for Plymouth Marketplace. This money was to pay for the entrance on the west side of
Vicksburg Lane. She stated the Council could choose to award the bid to Environmental
Associates, however, a funding source to fill the approximately $200,000 gap (plus 25% in
engineering, administration, legal, and contingency costs) would need to be found. Another
alternative would be to re -bid the project a third time to include only the sign at Plymouth
Boulevard. However, a single sign at Plymouth Boulevard would cost in excess of $200,000, so
there would still be a gap to fill. If the Council would choose that option and does not construct
the sign on at the northwest corner of Vicksburg Lane and Highway 55, the money the City is
holding from North American Properties would been to be returned as it specifically covers the
construction of a sign on the west side of Vicksburg Lane. In addition, the easement that the
City obtained for this sign is also of limited duration, and if a sign isn't constructed by July 1, the
opportunity to construct that sign might be lost.
Councilmember Hewitt stated it would be acceptable to her to re -bid the project; however, she is
concerned about losing the easement at Vicksburg Lane and Highway 55. She asked if the City
could extend the easement. Planning Manager Senness replied the City has already extended the
easement, and she noted that this has been a fairly extensive negotiating period with the property
owner. City Attorney Knutson agreed and stated anytime they have to review the easement, it's
a very lengthy process that costs the City approximately $1,000.
Councilmember Black asked why there wasn't a breakdown in the price for just the sign at the
northwest corner of Vicksburg Lane and Highway 55. She asked what a sign at that location
would cost. Planning Manager Senness replied a sign at that site would cost approximately
82,000 plus 25% in other fees, so there would be a funding gap of approximately $15,000. She
stated that since this would be a substantial change, the City might have to re -bid the project.
City Attorney Knutson added the contractor would need to be contacted, but perhaps there could
be a change order.
The suggestion was made to postpone this item to April 11 so staff could review options on
funding just the one sign at the northwest corner of Vicksburg Lane and Highway 55, retaining
the easement, etc.
Adopted Council Minutes
Regular Meeting of March 28, 2006
Page 4 of 4
Motion was made by Councilmember Willis, and seconded by Councilmember Bildsoe, to
postpone this item to April 11 in order that staff could review options on funding just one sign at
the northwest corner of Vicksburg Lane and Highway 55, retaining the easement, and change
order options. With all members voting in favor, the motion carried.
8.2) Zoning Ordinance Text Amendment to allow Message Boards in the Public
Institutional District
Planning Manager Senness reported on the request of Mayor Johnson for the City to initiate a
Zoning Ordinance Text amendment to allow message boards in the Public Institutional District.
She stated Mayor Johnson was requested by the Wayzata School District to redo their Central
Middle School sign so it's an electronic message board.
Mayor Johnson added that the current sign is very old, and their PTA is organized and willing to
fund updating the sign electronically.
Councilmember Willis stated he would like to know where the P -I districts are located so if this
is allowed, what unintended consequences would there be as well as the illumination of the signs
in the residential area.
Dan Carlson, representing Central Middle School, illustrated the proposed design of the sign
versus the current sign. He noted that the physical size of the sign wouldn't change (32 square
feet). He stated they would probably only have one message up there during the day, and the
sign wouldn't be operational from midnight until 6:00 a.m. He showed pictures of the current
sign and stated that it's also a safety issue.
Motion was made by Councilmember Bildsoe, and seconded by Councilmember Willis, for the
City to initiate a Zoning Ordinance Text Amendment to allow illuminated signage in the Public
Institutional District. With all members voting in favor, the motion carried.
Mayor Johnson suggested to Mr. Carlson that the school district meet with the adjacent
neighborhood.
Report and Staff Recommendations
9.1) Legislative Update
There was no discussion on this item).
Adiournment
Mayor Johnson declared the meeting adjourned t 7:32 p
9,t'
andra R. Paulson, City Clerk