HomeMy WebLinkAboutCity Council Minutes 01-10-2006 SpecialAdopted Minutes
Special Council Meeting
January 10, 2006
Mayor Johnson called a Special Meeting of the Plymouth City Council to order at 5:30 p.m. in
Meeting Room 2, of the Plymouth Creek Center, 14800 34`h Avenue North, on January 10, 2006.
COUNCIL PRESENT: Mayor Johnson, Councilmembers Hewitt, Slavik, Stein, Willis, Bildsoe
6:40 p.m.), and Black.
ABSENT: None.
STAFF PRESENT: City Manager Ahrens, Finance Director Hahn, Financial Analyst Kohn,
Public Works Director Cote, and City Clerk Paulson.
Street Reconstruction Assessment Policv
Financial Analyst Kohn discussed the current Street Reconstruction Assessment Policy that
would be assessing 40% of the construction costs. In order to phase this in, the policy was
amended to increase the assessments from the previous rate of 30% of project costs, to 35% in
2006, and 40% in 2007. While these assessment changes were taking place, staff went through
its annual process of selecting and prioritizing street reconstruction projects. These
prioritizations were based upon the analysis of condition by City staff and in some cases by
petitions of residents in particular neighborhoods. He noted that in June 2004, staff received a
petition signed by approximately 70% of the residents in the Hawthorne Ponds neighborhood
requesting that their streets be reconstructed in 2005. Since other projects located indifferent
areas of the City were already programmed into the 2004-2008 Capital Improvements Program
CIP) for 2005 and 2006, and Hawthorne Ponds is immediately adjacent to the area scheduled for
2007, the Hawthorne Ponds project was included in the 2005-2009 CIP for 2007. Some
residents of the Hawthorne Ponds area feel strongly that their street reconstruction project should
have been included in2005 or 2006. In addition, they also feel that even if their project is
completed at a later date, they should be given the benefit of the assessment rates that were in
effect for 2005. This would require an exemption from the newly adopted Street Reconstruction
Assessment Policy and would impact the City's ability to fund its street reconstruction activities.
Public Works Director Cote stated the streets that are programmed for reconstruction in 2006 are
rated just as high as the Hawthorne Ponds area. Financial Analyst Kohn added the goal is to
reconstruct the streets based on the street ratings. He explained how the staff rates the streets,
and he added that the condition of the infrastructure underneath the streets is also reviewed.
The Council noted that the petition process becomes problematic for the City at times as
neighborhoods have certain expectations that their streets would be reconstructed in the near
future. Just because a petition is submitted doesn't guarantee a project during a certain year or
moving a project ahead of other scheduled projects.
Adopted Council Minutes
Special Meeting of January 10, 2006
Page 2 of 2
The Council stated that at no time did staff or the Council communicate to the Hawthorne Ponds
neighborhood what the percentage amount they would be paying in assessments.
The Council noted that if they received additional State aid funds in 2006, they would prefer to
allocate those funds to reconstructing additional roads versus providing assessment relief on the
policy.
Motion was made by Councilmember Stein, and seconded by Councilmember Willis to leave the
Street Reconstruction Policy as it currently. With all members voting in favor, the motion
carried.
Council Coordinating Representatives
The Council discussed the Council Coordinating Representatives for 2006 and noted that these
appointments would be made at the Regular meeting following this meeting. In addition, it was
noted that Councilmember Slavik would be appointed as the Deputy Mayor for 2006.
Future Study Sessions
Motion was made by Councilmember Bildsoe, and seconded by Councilmember Slavik to
schedule a Joint Meeting with the Planning Commission on the Land Use Plan for Northwest
Plymouth on March 9 at 7:00 p.m. In addition, the Council would conduct a meeting on the
same subject on March 21 at 7:00 p.m. With all members voting in favor, the motion carried.
Adjournment
Mayor Johnson declared the meeting adjourned approximatel 6:58 p.m.
andra R. Paulson, City Clerk