HomeMy WebLinkAboutCity Council Minutes 03-27-2007Adopted Minutes
Regular Council Meeting
March 27, 2007
Deputy Mayor Bildsoe called a Regular Meeting of the Plymouth City Council to order at 7:00
p.m. in the Council Chambers of City Hall, 3400 Plymouth Boulevard, on March 27, 2007.
COUNCIL PRESENT: Deputy Mayor Bildsoe, Councilmembers Hewitt, Stein, Black,
Murdock, and Willis (arrived at 7:05 p.m.)
ABSENT: Mayor Slavik.
STAFF PRESENT: Citer Manager Ahrens, Police Chief Goldstein, City AttnmPty Kniitenn Park
and Recreation Director Blank, Fire Chief Kline, Financial Analyst Kohn, Civil Engineer
Rennenberg, Public Works Director Cote, Community Development Director Juetten,
Administrative Services Director McGann, and City Clerk Engdahl.
Plymouth Forum
Wally Charles, 3158 East Medicine Lake Boulevard, read a poem to the Council.
Presentations and Public Information Announcements
4.01) Announcement of Homeland Security and Emergency Management Award of
Excellence presented to the Fire Department
Fire Chief Kline announced that the Fire Department recently received the Homeland Security
and Emergency Management Award of Excellence.
4.02) Congratulations to Armstrong Boys Basketball Team
The Council congratulated the Armstrong Boys Basketball Team on receiving second place in
their class at the State basketball playoffs this past weekend.
Approval of Agenda
Motion was made by Councilmember Black, and seconded by Councilmember Hewitt, to
approve the agenda. With all members voting in favor, the motion carried.
i
Consent Agenda
Item No's. 6.17, 6.04, and. 6.18 were removed from the Consent Agenda and placed under
General Business as item No's. 8.2 thru 8.4 respectively.
Adopted Council Minutes
Regular Meeting of March 27, 2007
Page 2 of 7
Motion was made by Councilmember Hewittand seconded by Councilmember Black to adopt
the amended Consent Agenda that included the following items:
6.01) Minutes from the Special Meetings of February 27, March 6, March 13, and Regular
Council Meeting of March 13.
6.02) Resolution Approving Disbursements for the Period Ending March 16, 2007 (Res2007-
122).
6.03) Resolution Approving Purchase Agreement with Total Energy Concepts for Energy
Reduction Project at Plymouth Ice Center (2007-123).
6.04) (This item was removed from the Consent Agenda and placed under General Business as
item No. 8.3).
6.05) Resolution Approving a Site Plan and Variances for Twin Cities Habitat for Humanity for
a Four -Unit Townhouse Structure for Property located at 10801 South Shore Drive (2007008 —
Res2007-124).
6.06) Resolution Approving a Final Plat and Development Contract for U.S. Home Corporation
for "Taryn Hills 5th Addition" for Property located Southeast of County Road 47 and Vicksburg
Lane (2007018 — Res2007-125) and a Resolution Adopting Assessments for Trunk Sanitary
Sewer and Watermain for Taryn Hills 5th Addition (5134 — Res2007-126).
6.07) Resolution Approving a Final Plat and Development Contract for U.S. Home Corporation
for "Taryn Hills 6th Addition" for Property located Southeast of County Road 47 and Vicksburg
Lane (2007019 — Res2007-127) and a Resolution Adopting Assessments for Trunk Sanitary
Sewer and Watermain for Taryn Hills 6th Addition (5134 — Res2007-128).
6.08) Resolution Approving Renewal of Garbage Hauler Licenses (Res2007-129).
6.09) Resolutions Approving Renewal of Consumption and Display Licenses for VFW Hamel
Res2007-130) and West Medicine Lake Community Club (Res2007-131).
6.10) Resolution Approving Payment to Local Government Information Systems for Annual
Software Maintenance (Res2007-132).
6.11) Resolution Approving Lawn Maintenance Bid (Res2007-133).
6.12) Resolution Approving Fertilizer and Weed Control for 2007 and 2008 (Res2007-134).
6.13) Resolution Establishing 30h Avenue/Annapolis Lane, 36th Avenue, Revere Lane,
Lancaster Lane, and Industrial Park Boulevard as Municipal State Aid Streets (Res2007-135)
and a Resolution Revoking part of Harbor Lane/Fernbrook Lane, part of 6th
Avenue and Holly
Lane as Municipal State Aid Streets (Res2007-136).
Adopted Council Minutes
Regular Meeting of March 27, 2007
Page 3 of 7
6.14) Resolution Approving Joint Powers Agreement between the City of Plymouth and City of
Minnetonka for Black Oaks Lane Reconstruction Project (6102 — Res2007-137).
6.15) Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for
Intersection Improvement Project for County Road 61/County Road 47 (6108 — Res2007-138).
6.16) Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for
2007 Street Reconstruction Project (7 101 —Res2007-139).
6.17) (This item was removed from the Consent Agenda and placed under General Business as
item No. 8.2).
6.18) (This item was removed from the Consent Agenda and placed under General Business as
item No. 8.4).
6.19) Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for
2007 Seal Coat Program (7117E — Res2007-140).
6.20) Resolution Approving Final Release of Financial Guarantee for the Courts of Nanterre
96023 — Res2007-141).
6.21) Resolution Approving a Revised Development Contract for CSM Equities, LLC for
CSM Plymouth Business Campus" located at the Northwest Corner of Highway 55 and
Northwest Boulevard (2006030-F — Res2007-142).
6.22) Resolution Approving Encroachment Agreement for allowing Landscape Boulders to
Occupy a Drainage and Utility Easement at 5635 Glacier Lane (Res2007-143).
6.23) Resolution Approving an On -Sale 3.2 Liquor License for Elm Creek Golf Course, 19000
Highway 55 (Res2007-144).
6.24) Ordinance Amending Chapters 5 and 7 of the Plymouth City Code regarding Financial
Guarantees in Development Contracts and Sewage Usage (Ord2007-07) and a Resolution
Repealing Various Policies (Res2007-145).
6.25) Resolution Approving Contractual Pavement Marking Contract for the Years 2007 and
2008 (Res2007-146).
6.26) Resolution Approving Payment to Suburban Transit Association for Annual Membership
Res2007-147).
Motion carried to approve the Consent Agenda.
Adopted Council Minutes
Regular Meeting of March 27, 2007
Page 4 of 7
Public Hearings
There were no public hearings scheduled.
General Business
8.1) Adoption of the 2007-2011 Capital Improvement Program
Financial Analyst Kohn requested that the Council adopt the proposed 2007-2011 Capital
Improvement Program with the addition of $18,000 for the purchase of park benches in the
downtown area. Councilmember Willis made the suggestion that the funds come from the park
dedication fiend rather than the capital improvement fund as proposed.
Councilmember Black requested that staff assemble a list of the top 10 streets that are in the
pavement maintenance program, and this list could be included in a future Council Information
Memorandum.
Motion was made by Councilmember Black, and seconded by Councilmember Willis, to adopt a
Resolution Approving the 2007-2011 Capital Improvement Program with the addition of the
purchase of park benches in the amount of $18,000, which would come from the park dedication
fund. With all members voting in favor, the motion carried.
8.2) Approval of Plans and Specifications and Ordering Advertisement for Bids for 2007
Street Reconstruction Project (7107)
Civil Engineer Rennenberg discussed the large trees in the project area, how many trees are
projected to be saved and removed. He stated the trees to be removed would be marked, and the
property owners could discuss their situations with staff. He also discussed the storm sewer on
11th Avenue which would flow from Highway 101 to Garland Lane.
Public Works Director Cote discussed the pros and cons versus high -back and surmountable
curbs. He stated high -back curbs are used in street reconstruction projects while the
surmountable curbs are used in new development areas due to the uncertainty of driveways and
curbcuts. He stated ribbon curbs, which the Council discussed at the project hearing, wouldn't
be feasible for this type of project. In addition, they could be more costly.
Ken Campbell, 16820 9th Avenue North, representing the Gleason Lake Homeowners
Association, voiced his support for the project, but noted that their association is very concerned
about the storm water runoff from Garland Lane into Gleason Lake. Their association has had
conversations. with the Minnehaha Watershed District, and the watershed district needs further
information from the City, as the City hasn't submitted a permit application. He asked why the
City doesn't construct more than one sump catch basin. He also suggested that the City sweep
the streets more than once per month.
Adopted Council Minutes
Regular Meeting of March 27, 2007
Page 5 of 7
Civil Engineer Rennenberg noted there would be four separate water quality projects associated
With this project—construction of a holding pond, two rain gardens, and a sump catch basin to
remove the sediments on Garland Lane before they empty into Gleason Lake. This project
would reduce the amount of impervious area by 15% and phosphorous being emptied into
Gleason Lake by 30%. He stated staff has been in conversation with the watershed district and is
responding to their comments. Staff would be submitting the permit application to the watershed
district once the plans and specifications have been approved by the Council. He noted that the
district would be in conversation with the homeowners association, and they would be meeting
with them.
A discussion was held concerning adding another sump catch basin, watershed permitting,
communication with the Gleason 'Lake Homeowners Association, additional dialogue with
residents in the area, and the possibility of postponing this item to April 10 for further discussion
of these items.
Motion was made by Councilmember Willis, and seconded by Councilmember Black, to
postpone this item to April 10. With Murdock, Willis, and Bildsoe voting yes, and Hewitt, Stein,
and Black voting no, the motion failed.
Motion was made by Councilmember Stein, and seconded by Councilmember Hewitt, to adopt a
Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for 2007
Street Reconstruction Project (7107 – Res2007-149). With all members voting in favor but
Murdock and Black, the motion carried.
8.3) Approval of a Conditional Use Permit to allow Installation of a 75 -foot Monopole
with Telecommunication Antennas and Related Equipment for T -Mobile Central, LLC at
5450 Northwest Boulevard (2007003)
Councilmember Black requested clarification from the applicant on why they selected this
location for their monopole.
Kari Brown, with T -Mobile Central, stated they install their equipment on an existing 65 -foot
pole in the Bass Lake Playfield, which would then make it 75 -feet tall. This site was selected
due to requests from their customers who desire cellular phone coverage in their homes and in
the park. This particular pole was selected as it's in the middle of the park and away from
residences. She noted that his pole wouldn't be intended for a co -locator for other carriers, and
two towers aren't allowed on City property per the zoning requirements.
Rodd Hustad, from T -Mobile Central, added in order for another carrier to be located on this
pole, the pole would need to be basically rebuilt and rewired, and T -Mobile Central has no
intention of doing that.
City Attorney Knutson commented that the City could exclude other carriers from installing
monopoles in this park as the City owns the property. He noted that federal law and the City's
Zoning Ordinance states that the City has to provide reasonable opportunity for cell towers. If
Adopted Council Minutes
Regular Meeting of March 27, 2007
Page 6 of 7
another carrier would approach the City on a similar request, the City would need to work with
them based upon the Zoning Ordinance.
Josh Mathews, also from T -Mobile Central, reiterated that this location was selected based upon
customer complaints. He stated they are trying to focus on smaller and targeted sites.
The Council stated that due to the high use. of cellular phones, the City would be receiving
requests from future carriers. Therefore, they suggested that there be language contained in the
Comprehensive Plan.
Motion was made by Councilmember Willis, and seconded by Councilmember Stein, to adopt a
Resolution Approving a Conditional Use Permit to allow Installation of a 75 -foot Monopole with
Telecommunication Antennas and Related Equipment for T -Mobile Central, LLC at 5450
Northwest Boulevard (2007003 — Res2007-150).. With all members voting in favor, the motion
carried.
8.4) Award of Sid for 2007 Street Sweeping Program (7113E)
Kyle Hansen, with Reliakor Services, Inc. discussed the bid that they submitted to the City for
the 2007 street sweeping program in the amount of $11,408.83, and the bid that Carefree
Services, Inc. submitted in the amount of $132,638.81. He stated his firm was the lowest
responsible bidder, but they were informed by staff that they were recommending approval of
Carefree Services,.Inc..'s bid.
Public Works Director Cote stated that Reliakor Services, Inc. was the lowest apparent bidder,
but when staff prepared the responsible bidder evaluation they determined that they weren't the
lowest responsible bidder. Carefree Services, Inc. was the lowest responsible bidder.
Mr. Hanson stated in 2006, they were the low bidder, they were awarded the contract, but then
later they were told there was a defect in the bid. Their bid was based upon the bid specifications
even though they were told by staff that their street sweeping wasn't meeting the requirements.
He feels this is being held against them for not being a responsible bidder. They have more
experience than the other bidder, have worked with the City since the 1970s, have used best
management practices for disposal and sweeping, have newer equipment and support of the
equipments' manufacturer, therefore, they are the best fit. He referred to a memorandum dated
March 7 that was given to the City stating that their equipment could be inspected anytime at
their facility in Shakopee.
Public Works Director Cote stated to his knowledge, staff did not receive that memorandum.
City Attorney Knutson added it was his understanding that staff requested to inspect the
equipment but were informed that it wasn't available. He added the contract with the City last
year was terminated due to performance issues as the contractor failed to meet standards for
picking up road sediments. Another contractor was retained to perform the work.
Motion was made by Councilmember Hewitt, and seconded by Councilmember Black, to adopt a
Resolution Awarding Bid for 2007 Street Swegping Program (7113E — Res2007-151) to Carefree
Adopted Council Minutes
Regular Meeting of March 27, 2007
Page 7 of 7
Services, Inc. With all members voting in favor but Willis, the motion carried.
Reports and Staff Recommendations
9.1) Legislative Update
Motion was made by Councilmember Bildsoe, and seconded by Councilmember Hewitt, to
support Minnesota Waters legislative proposal to address aquatic invasive species. With all
members voting in favor, the motion carried.
Adi ournment
Deputy Mayor Bildsoe adjourned the meeting dapproximatelY 9:15 P-Ri
Sandra R. Engdahl, (&y Clerk