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HomeMy WebLinkAboutCouncil Information Memorandum 01-05-2001Dummy JANUARY 5, 2001 1. COUNCIL MEETING SCHEDULE: TUESDAY, JANUARY 9, 7: 00 PM TUESDAY, JANUARY 23, 7: 00 PM 2. MONDAY, JANUARY 8, 7:00 PM 3. MONDAY, JANUARY 8, 7:00 PM 4. WEDNESDAY, JANUARY 10, 7: 00 PM S. THURSDAY, JANUARY 11, 7: 00 PM 6. THURSDAY, JANUARY]], 7:00 PM 7. MONDAY, JANUARY 15 8. WEDNESDAY, JANUARY 17, 7:00 PM REG ULAR CITY COUNCIL MEETING, Council Chambers REG ULAR CITY COUNCIL MEETING, Council Chambers YOUTH ADVISORY COUNCIL, Medicine Lake Room. Agenda is attached. (M-2) PUBLIC INFORMATION MEETING ON MAPLEDELLIAMPLE CREEK AREA STREET RECONSTRUCTION PROJECT, Council Chambers ENVIRONMENTAL QUALITY COMMITTEE, Council Chambers. Agenda is attached. (M-4) PUBLIC INFORMATION MEETING ON MAGNOLIA LANE STREET RECONSTR UCTION PROJECT, Lunch Room PARK & RECREA TION A D VISOR Y COMMISSION, Council Chambers Agenda is attached. (M-6) MARTIN L UTHER KING, JR. DAY City Offices Closed PLANNING COMMISSION, Council Chambers CITY COUNCIL INFORMATION MEMO Page 2 January 5, 2001 9. THURSDAY, JANUARY 18, 7:00 PM HOUSING AND REDEVELOPMENT AUTHORITY, Medicine Lake Room 10. THURSDAY, JANUARY 18, 7:00 PM PUBLIC SAFETYAD VISORY BOARD, Public Safety Library 11. A List of future Regular Council Meeting agenda items is attached. (M-11) 12. January, February and March Calendars are attached. (M-12) 1. NEWS ARTICLES, RELEASES, PUBLICATIONS, ETC. a) City news release reviewing winter parking regulations. (I -la) b) City news release announcing the 2001 Human Rights Commission Essay Contest. (I-1 b) c) Notice from the Department of Transportation regarding Metro Division reorganization. (I -1c) d) Results from a recently completed Insurance Services Office (ISO) analysis of the City's building code inspection and enforcement services: The City received a rating of 4, which is an improvement from the previous rating of 5 received in 1999 (see attachment). ISO started this nationwide program of grading building code enforcement agencies in 1999. The program analyzes administration of codes, plan review, and field inspections. This is an additional and separate rating from the City's traditional ISO fire rating, which is currently a 5. The major components of the fire rating are the City's fire services and water supply and distribution system. The City has been notified that ISO will begin a review of the City's fire rating in early April. The exact impact of improved building and fire ratings is unknown, as some insurance companies use it and some do not. However, improved ratings will have a positive impact on insurance premiums for some policyholders in the City, particularly for commercial and industrial property. (I -Id) 2. STAFF REPORTS a) Memo from Fire Chief Rick Kline regarding post—fire resident care services provided by the City. (I -2a) b) Under separate cover, the City of Medicine Lake Draft Comprehensive Plan Update. (I --2b) 3. BOARD AND COMMISSION ITEMS a) Letter of resignation from Parks and Recreation Advisory Commissioner Mark Wahl. (I --3a) YOUTH ADVISORY COUNCIL JANUARY 8, 20019 7:00 P.M. MEDICINE LAKE ROOM FIT"- 1. Action and Discussion Items a. Approve minutes b. Subcommittee updates 1. Teen activities with Park and Recreation Department programs 2. Teen programs and music/concert activities 3. Coffee house/Youth center interests 4. Explorers in the Fire Department 5. Youth Town Forum 6. Youth Awards Program c. Roller disco event update d. Citizens Academy programs e. LCTS Grant application (CICC) opportunities 2. Additional materials in your packet a. America's Promise bulletins b. Sun Sailor letter to the Editor regarding a possible skate park in Plymouth c. Letters from area students regarding curfew in Plymouth d. Calendars for January, February, and March Next Meeting: Monday, January 22, 7:00 PM Medicine Lake Room M -1, ENVIRONMENTAL QUALITY COMMITTEE AGENDA Wednesday, January 10, 2001 at 7:00 PM in the Council Chambers Agenda Items: 7:00 PM Call to Order Chair: Kathy Osborne • Review of Agenda • Approval of Minutes • Guest Introduction & General Forum Guests may address the EQC about any item not contained on the regular agenda. A maximum of 15 minutes is allotted for the forum. If the full 15 minutes are not needed for the Forum, the EQC will continue with theagenda. 7:15 PM • Medicine Lake Watershed Subcommittee. Up -date on the December 14' meeting. (Karen Haht and Terri Goodfellow -Heyer) • 2001 Environmental Quality Fair at Pilgrim Lane Elementary School. (Kathy Osborne) • PBEP. Meeting with Kris Hageman and Margie Vigoren on how to improve business participation. • Environmental Champion. Setting a date for Environmental Champion presentation at City Council meeting. 7:45 PM • 2001 EQC Educational Plan. The EQC needs to complete the 2001 Work plan, which will be recommended to the Council in February 2001. 8:55 PM Plan for next meeting: February 14, 2001 ! (Mark your Calendar) (EQC Members will help to determine agenda for next meeting) • Election of Officers • Small Grants 9:00 PM Meeting Adjourned NOTES: DATEMP\011001 Am Regular Meeting of the Park and Recreation Advisory Commission January 11, 2001, 7 p.m. AGENDA 1. Call to Order 2. Approval of Minutes 3. Visitor Presentations a. Athletic Associations b. Staff c. Others 4. Report on Past Council Action a. Re -appointed Don Anderson and Melissa Musliner to PRAC 5. Unfinished Business a. Millennium Garden update b. Comprehensive plan update c. Hilde Performance Center update d. 6. New Business a. Park and facility rental fees/policies for 2001 b. Review draft of 2000 annual report c. Recognize outgoing member Mark Wahl 7. Commission Presentation 8. Staff Communication 9. Adjourn Next regular meeting - February 8, 2001 :n\parks\staff\eric\prac\agendas\jan.doc M— P_ Tentative Schedule for City Council Non -Consent Agenda Items January 23 • Oath of Office to Steven Thomas, Police Officer • Vacation of "Del Place" street right-of-way adjacent to Lots 8-11, Block 7, Sunset Acres Addition • Vacation of utility and drainage easement in Outlot C, Drakeland Business and Technical Center • Public Improvement Hearing for 2001 Street Reconstruction Program • Public Improvement Hearing for Magnolia Lane street reconstruction north of Sunset Trail • Applications of GM Homes for Rezoning, etc. • Fence Variance Request (Aho) February 13 February 27 OFFICIAL CITY MEETINGS January 2001 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 S 6 NEW YEAR'S 7:00 PM 7:00 PM DAY - City PLANNING HUMAN Offices Closed COMMISSION, RIGHTS Council COMMISSION - Chambers Medicine Lake Room 7 8 9 10 11 12 13 7:00 PM PUBLIC INFORMATION MEETING ON STREET STREET PROJECT: CREEK AREA, Council Chambers 7:00 PM REGULAR COUNCIL MEETING, Council 700 PM EOc, council Chambers 7:00 PM PUBLIC INFO MEETINGONSTREET PROJECT: MAGNOLIA LANE, Public Safety Training Room 7:00 PM PRAC, Council Chambers Chambers 7:00 PM YOUTH ADVISORY COUNCIL, Medicine Lake Room 7:00 PM SPECIAL PLANNING COMMISSION MEETING: ORIENTATION, Gleason Lake Room 14 15 16 17 18 19 20 MARTIN LUTHER KING JR. BIRTHDAY (Observed) - City Offices Closed 7:00 PM PLANNING COMMISSION, Council Chambers 7:00 PM HRA - Medicine Lake Room 7:00 PM PUBLIC SAFETY ADVISORY BOARD, Public 5:30 PM EMPLOYEE HOLIDAY PARTY, Medina Entertainment Center Safety Library 21 22 23 24 25 26 27 7:00 PM YOUTH ADVISORY COUNCIL, Medicine Lake Room 7:30 AM LOCAL BUSINESS COUNCIL,Radisson Hotel 7:00 PM REGULAR COUNCIL 7:00 PM PACT - Bass Lake Room MEETING, Council Chambers 28 29 30 31 Dec 2000 Feb 2001 S M T W T F S S M T W T F S 1 2 1 2 3 3 4 5 6 7 8 9 4 5 6 7 8 9 10 10 11 12 13 14 15 16 11 12 13 14 15 16 17 17 18 19 20 21 22 23 18 19 20 21 22 23 24 24 25 26 27 28 29 30 25 26 27 28 31 modified on 1/5/2001 OFFICIAL CITY MEETINGS February 2001 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 Jan 2001 S M T W T F S Mar 2001 S M T W T F S 1 2 3 4 5 6 7 8 9 10 M M LAKE WATERICINE SHED UB T32 oMMITTEE, Bass Lake Room (This meeting only) 2:00 PM - 700 PM FIRE & ICE FESTIVAL, Parkers Lake 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 11 12 13 14 15 16 17 21 22 23 24 25 26 27 28 29 30 31 18 19 20 21 22 23 24 25 26 27 28 29 30 31 7,00 PM HUMAN RIGHTS COMMISSION - Medicine Lake Room 4 5 6 7 8 9 10 7:00 PM YOUTH ADVISORY COUNCIL, Medicine Lake Room 7:00 PM PLANNING COMMISSION, Council Chambers 7:00 PM PRAC, Council Chambers 7:00 PM SPECIAL COUNCIL Discuss) nofthe organizational structure of the Fire Department, Public Safety Training Room 11 12 13 14 15 16 17 7:00 PM REGULAR COUNCIL 7:00 PM EQC, Council Chambers 7:00 PM HRA - Medicine Lake Room LMC CONFERENCE FOR NEWLY LMC CONFERENCE FOR NEWLY MEETING, 7:00 PM PUBLIC ELECTED ELECTED Council SAFETY OFFICIALS, St. OFFICIALS, St. Chambers ADVISORY BOARD, Public Louis Park Louis Park Safety Library 18 19 20 21 22 23 24 PRESIDENTS 7:00 PM 6:30 PM DAY - City PLANNING MEDICINE Offices Closed COMMISSION, LAKE Council WATERSHED Chambers (EQC) UB -COMMITTEE Medicine Lake Room 25 26 27 28 7:30 AM LOCAL BUSINESS COUNCIL, Radisson Hotel 7:00 PM PACT - Bass Lake Room 7:00 PM REGULAR COUNCIL MEETING, Council Chambers modified on 1/5/2001 OFFICIAL CITY MEETINGS March 2001 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 Feb 2001 S M T W T F S Apr 2001 S M T W T F S 1 2 3 4 5 6 7 7:00 PM HUMAN RIGHTS 1 2 3 4 5 6 7 8 9 10 8 9 10 11 12 13 14 COMMISSION - 11 12 13 14 15 16 17 18 19 20 21 22 23 24 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Medicine Lake Room 25 26 27 28 29 30 4 5 6 7 8 9 10 7:00 PM 7:00 PM 7:00 PM PRAC, YOUTH PLANNING Council ADVISORY COMMISSION, Chambers COUNCIL, Council Medicine Lake Chambers Room 11 12 13 14 15 16 17 7:00 PM EQC, Council Chambers 7:00 PM HRA - Medicine Lake Room 7:00 PM PUBLIC SAFETY ADVISORY BOARD, Public Safety Library 18 19 20 21 22 23 24 7:00 PM 7:00 PM 7:00 PM YOUTH REGULAR PLANNING ADVISORY COUNCIL COMMISSION, COUNCIL, MEETING, Council Medicine Lake Council Chambers Room Chambers 25 26 27 28 29 30 31 7:30 AM LOCAL BUSINESS COUNCIL, Radisson Hotel 7:00 PM PACT - Bass Lake Room 6:30 PM MEDICINE LAKE WATERSHED 5:00 PM THRU SATURDAY - PLYMOUTH FINE ARTS 7:00 PM (EQC) COUNCIL REGULAR COUNCIL MEETING, Council UB -COMMITTEE Medicine Lake Room PRIMAVERA SHOW, City Center Chambers modified on 1/5/2001 News Release For Immediate Release Contact: January 3, 2001 Gary Smith, 763-509-5993 Avoid Tickets: Know Plymouth's Winter Parking Regulations With more than 30 inches of snow falling in December and more sure to come in January, it is important for people living and working in Plymouth to know winter parking restrictions. Knowing the parking laws can save car owners from being ticketed and having their cars towed. Parking is prohibited on streets after a 2-1/2 inch snowfall until the road has been plowed to the curbs. Violators may be tagged and towed. Plymouth also has a year-round ordinance that prohibits parking on City streets from 2 a.m. to 5 a.m. Cars parked on the street hamper snow clearing efforts. As snow piled up during December, an increasing number of people began shoveling and blowing snow back into the street after it has been plowed according to Street Supervisor Gary Smith. Depositing snow in the street is against City ordinance. "People do themselves and their neighbors a favor when they do not blow snow in the street. Snow that is put in the street just gets plowed back into driveways the next time the plow returns. It also makes the streets rough and unsafe as people drive over the snow piles. When it starts warming up, it is much of this snow that loosens up and gives an appearance of the street not having been plowed. This generates many calls for re plowing adding the overall expenses of winter maintenance," Smith said. -30- PLYMOUTH A Beau tif u[4'lace ?o Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (612) 509-5000 www.d.plymouth.mn.us News Release For Immediate Release Contact: January 3, 2001 Joan Jensen, 763476-9530 Middle School and Junior High Students Invited to Compete in Plymouth Human Rights Essay Contest Students with an interest in human rights and writing should consider entering the Plymouth Human Rights Commission Essay Contest. The entry deadline is March 1. All middle or junior high school students (sixth, seventh and eighth grades) living in Plymouth, attending public or private schools, and all students attending Wayzata Middle Schools are eligible to enter the contest. Prizes in the Plymouth contest are: $50 — first place; $35 — second place; and $20 — third place. The first place essay in the Plymouth contest will be entered in the statewide League of Minnesota Human Rights Commission essay. The essay question is: Choose an article in the Universal Declaration of Human Rights and write an essay relating the article to an event currently in the local, national or international news. For a copy of the Universal Declaration of Human Rights and contest guidelines, call City Clerk Sandy Paulson at 763-509-5080. Please leave your name, mailing address and phone number. If you have questions about the contest, call Joan Jensen of the Plymouth Human Rights Commission at 763-476-9530. -30- PLYMOUTH A Beautif U[Pface 7o Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (612) 509-5000 91.1.1 www.d.plymouth.mn.us o �NNE�q 1 o Minnesota Department of Transportation Memo Metro Division Office of the Division Engineer 1500 W. County Road B-2 Roseville, Minnesota 55113 Date December 28, 2000 To City/County Engineers City/County Administrators City Mayors Township Boards County Boards of Commissioners From Richard A. Stehr Division Engineer Phone: 651/582-1358 Fax : 651/582-1166 Subject Additional Information - Metro Division Reorganization On November 1, 2000, I sent you a memo regarding our Mn/DOT Metro Division reorganization. As stated, the primary goal of the reorganization is to address issues we have heard from you, our customers. I promised to keep you informed of our progress. I am pleased to announce a significant step in our reorganization with appointment of key managers that will serve as your point of contact with Mn/DOT from the beginning to the end of the project development process. Establishing continuity in project management will ensure early identification and resolution of issues and will help us expedite projects. Please see the attached news release for details on the new managers. These managers will look for opportunities to meet with you in the next few months to discuss projects and issues. Communications is key to the success of these positions, and we want to begin building relationships as quickly as we can. Please let me know if you have questions, comments or suggestions. Thank you. 4� Minnesota Department of Transportation News Release Office of Communications 395 John Ireland Blvd. Mail Stop 150 St. Paul, MN 55155-1899 Dec. 28, 2000 Office Tel: 651/296-3581 Fax: 651/2974776 For Immediate Release Contact: Shannon Beaudin Klein 651/296-0369 Pager. 612/660-9313 Transportation Department Announces Reorganization of Metro Division, Appoints Four Area Managers St. Paul, Minn.— The Minnesota Department of Transportation today announced that it is reorganizing its Metro offices to speed up completion of construction projects, improve reliability of project schedules and cost estimates, and improve coordination between internal and external stakeholders. While the Metro Division, one of Mn/DOT's eight district offices, will remain as one unit, the eight -county metro area will be divided into four geographic management areas. The managers leading each of the areas will be in charge of projects from conception through planning, preliminary design, and final design to initial project construction. "This change is an important step in accelerating projects," said Transportation Commissioner Elwyn Tinklenberg. "Having one manager responsible for projects from beginning through construction will help us remove barriers, maintain continuity in project management and address problems more quickly" (more) d s `C Page 2/Mn/DOT �- Keith Shannon will serve as program delivery office director, overseeing the four area managers. He is currently assistant state bridge engineer managing the Hydraulics and Bridge Planning Sections of Mn/DOT. He has seven years of managerial experience at Mn/DOT and with a consulting firm, and over 10 years of project management experience. He holds a Bachelor of Science degree in Civil Engineering and a Masters in Business Administration degree, both from the University of Minnesota. Frank Pafko will manage work in Ramsey, Anoka and North Hennepin Counties. He has 23 years of environmental experience with Mn/DOT and is currently assistant chief environmental officer. Pafko has extensive program delivery experience through his environmental work with both internal and external clients. He holds a Bachelor of Science Degree in Fisheries from the University of Minnesota. Rick Arnebeck will manage work in Washington and Chisago Counties. He is currently project manager for activity -based costing/management. Arnebeck has 26 years of transportation experience including pre -design, construction, maintenance, and eight years as Winona county engineer. He holds a Bachelor of Science degree in Civil Engineering and a Master of Technology degree, both from the University of Minnesota. Lezlie Vermillion will manage work in Dakota, Scott and Carver Counties. She is currently transportation/program engineer with the Dakota County Highway Department. Vermillion has over 15 years of transportation experience in both technical and project capacities, and has worked with many of Mn/DOT's local and national (more) Page 3/Mn/DOT partners. She holds a Bachelor of Mining Engineering Degree from the University of Minnesota Institute of Technology. Tom O'Keefe will manage work in Central and Southern Hennepin County. He is currently preliminary design engineer in Mn/DOT's Metro Division. O'Keefe has over 15 years of transportation experience, and has worked extensively with Mn/DOT's external partners and several interest groups. He holds a Bachelor of Science degree in Civil Engineering from the University of Minnesota, and is currently in their Master of Business Administration program. E INSURANCE SERVICES OFFICE, INC. 111 NORTH CANAL STREET SUITE 950 CHICAGO, ILLINOIS 80808-7270 (312) 930-0070 (800) 444 4SS4 FAX: (312) 930-0017 December 26, 2000 Dwight Johnson City Manager City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447 Dear Mr. Johnson: We wish to thank you and Joe Ryan for the cooperation given to our representative, Valerie Mosby, during our survey. We have completed our analysis of the building codes adopted by your community and the effort put forth to properly enforce those codes. The resulting Building Code Effectiveness Grading Classification is 4 for 1 and 2 family residential property and 4 for commercial and industrial property. The Insurance Services Office, Inc. (ISO) is an insurer -supported organization with the primary mission of providing advisory insurance underwriting and rating information to insurers. There is no requirement that insurers use our advisory material. Insurers may have adopted, or may be in the process of adopting, an ISO insurance rating program that will provide rating credits to individual property insurance policies in recognition of community efforts to mitigate property damage due to natural disasters. These insurers may use the Building Code Effectiveness Grading Classification we have recently developed for your community as a basis for the credits used. While individual insurers may use different credits or different effective dates, the ISO program will apply credits to new construction within City of Plymouth that has been issued a Certificate of Occupancy in the year 1998 and forward. We have attached a copy of our report, which provides additional information about our classification process, and how we have graded various aspects of your community's building codes and their enforcement. We want to highlight the fact that the Building Code Effectiveness Grading Schedule is an insurance underwriting and information tool; it is not intended to analyze all aspects of a comprehensive building code enforcement program nor is it for purposes of determining compliance with any state or local law or for making property/casualty loss prevention and life safety recommendations. Mr. Dwight Johnson December 26, 2000 Page 2 If you have any questions about the Classification that was developed, please let us know. Additionally, if you are planning on any future changes in your building codes or their enforcement, please advise us as these changes may affect our analysis and your community's grading classification. Sincerely, Fa&&VCi� Building Code Department 312-930-0070, ext. 6208 Enclosure cc: Joe Ryan w/enclosure BUILDING CODE EFFECTIVENESS GRADING SCHEDULE INTRODUCTION The purpose of the Building Code Effectiveness Grading Schedule is to review the available public building code enforcement agencies and to develop a Building Code Effectiveness Classification for insurance underwriting information and rating purposes. The Schedule measures the resources and support available for building code enforcement. It also evaluates how those resources apply to the mitigation of the natural hazards common to the specific jurisdiction. These measurements are then developed into a Building Code Effectiveness Classification number on a relative scale from 1 to 10, with 10 representing less than the minimum recognized protection The Schedule is an insurance underwriting information and rating tool. It is not intended to analyze all aspects of a comprehensive building code enforcement program. It is not for purposes of determining compliance with any state or local law or regulation, nor is it for making property/casualty loss prevention or life safety recommendations. It should not be used for purposes other than insurance underwriting information and rating. The Building Code Effectiveness Classifications developed through the use of this Schedule are only one of several elements used to develop insurance rates for individual properties. Other features specifically relating to individual properties such as construction, occupancy, and exposures have similar importance in the development of these rates. The Schedule is divided into 3 sections: Administration of Codes: This section evaluates the administrative support available in the jurisdiction for code enforcement. It looks for adopted building codes and modifications of those codes through ordinance, code enforcers qualifications, experience and education, zoning provisions, contractor/builder licensing requirements, public awareness programs, the building department's participation in code development activities and the administrative policies and procedures. Plan Review: This section assesses the plan review function to determine the staffing levels, personnel experience, performance evaluation schedules, review capabilities, and level of review of construction documents for compliance with the adopted building code for the jurisdiction being graded. Field Inspection: This section evaluates the field inspection function to determine the staffing levels, personnel experience, performance evaluation schedules, review capabilities, and level of review of building construction for compliance with the adopted building code for the jurisdiction being graded. The attached "Classification Details" identify the subject matter, maximum points achievable and the points obtained in the review of your community. This information is provided to you without recommendation and is for your use in understanding the details of the measurement of your building code enforcement activities in relationship to the Building Code Effectiveness Grading Schedule. PLYMOUTH, MINNESOTA SECTION I ADMINISTRATION OF CODES 100. GENERAL This section evaluates the administrative support for code enforcement within the jurisdiction -- the adopted building codes and the modifications of those codes through ordinance, code enforcers qualifications, experience and education, zoning provisions, contractor/builder licensing requirements, public awareness programs, the building department's participation in code development activities, and the administrative policies and procedures. 105. ADOPTED CODES Maximum Points Possible 10.00 points Points Scored 9.40 point(s) The latest edition of the model codes should be adopted and enforced by the jurisdiction. Use of codes other than the model codes, the National Electric Code, or the CABO 1 & 2 Family Dwelling Code may prorate the points available in Item 105. If the latest edition of the listed codes were adopted within 1 1/2 years of the published date, and the published date of the listed codes is within 3 years of the date of the grading Column A applies. If the above does not apply, or the previous edition of the listed codes is adopted, and the published date of the listed codes is within 5 years of the date of the grading, Column B applies. If the next previous edition of the listed codes is adopted, and the published date of the listed codes is within 10 years of the date of the grading Column C applies If an earlier edition of the listed codes is adopted Column D applies. CODES A Points B Possible C D Points Scored Building 7.75 pts. 4.65 pts 3.60 pts 1.70 pts 7.75 pts. Electrical 0.75 pt 0.45 pt 0.30 pt 0.15 pt 0.75 pt. Mechanical/Gas 0.75 pt 0.45 pt 0.30 pt 0.15 pt 0.15 pt. Plumbing 0.75 pt 0.45 pt 0.30 pt 0.15 pt 0.75 pt. 1 & 2 Family Dwelling 4.00 pts* 2.40 pts* 1 1.60 pts* 1 0.80 pt* 0.00 pt(s). * If a building code is adopted and enforced this value will equal 0.00 points. 12/26/2000 110. MODIFICATION TO ADOPTED CODES Maximum Points Possible 5.00 points" Points Scored 4.70 points There should be no modifications to the structural design provisions of the adopted codes and referenced standards that would weaken the intent for construction mitigation of natural hazards as defined in the model codes and referenced standards. No proration is permitted in this item. ** Maximum allowable points = (points credited in item 105) x 0.1 x 5.0 115. TRAINING Maximum Points Possible 13.00 points Points Scored 10.15 point(s) Amount of expenditures for training equaling at least 2% of the annual operating budget for all building department related activities. 2 12/26/2000 Pts Poss. Scored 3.00 points _ 2.10 point(s) Each code enforcement person receiving the following amount of training per year: Pts Poss. Scored Administration 12 hours ................................. 1.25 points 1.20point(s) Legal 12 hours ................................. 1.25 points 1.19point(s) Mentoring 12 hours ................................. 1.25 points 1.14point(s) Technical 60 hours ................................. 4.25 points 3.02 point(s) Incentives provided by the jurisdiction for continuing education, outside training, certification and certification maintenance. Pts Poss. Scored Community paid certification exam fees 0.50 point 0.50 point Community incentive - outside training/certification 0.50 point 0.00 point Community paid continuing education 0.50 point 0.50 point Education of elected officials or governing authorities in building codes and building code enforcement a minimum of 3 hours per official per year. Pts Poss. Scored 0.50 point 0.50 point 2 12/26/2000 20. CERTIFICATION Maximum Points Possible 12.00 points Points Scored 8.03point(s) The credit for certification is as follows: Certification of code enforcement personnel (applicable to the position requirements) through a comprehensive examination representative of the performance area for which certification is sought. Pts Poss. Scored 8.00 points 4.75 point(s) State or local jurisdiction mandated program for certification. Pts Poss. Scored 1.00 point 0.82 point State or local jurisdiction mandated program of certification maintenance through continuing education at least once every 3 years. Pts Poss. Scored 2.00 points 1.64 point Program of employee certification in the field they are employed (prior to employment or within one year Of date of hire or advancement). Pts Poss 1.00 point Scored 0.82 point 3 12/26/2000 125. BUILDING OFFICIAL'S QUALIFICATION/ EXPERIENCE/ EDUCATION Maximum Points Possible 4.00 points Points Scored 1.75 point(s) The following is reviewed: Licensed Architect or Engineer Certification as a building official High School diploma College degree Masters degree Construction related experience none less than 2 years or two to five years or more than five years Code enforcement experience none less than 2 years or two to five years or more than five years Building official experience less than 2 years or two to five years or more than five years Pts Poss. Scored 0.60 point 0.00 point Pts Poss. Scored 0.60 point 0.00 point Pts Poss. Scored 0.10 point 0.10 point Pts Poss. Scored 0.50 point 0.25 point Pts Poss. Scored 0.40 point 0.00 point Pts Poss. Scored 0.00 point 0.10 point 0.20 point 0.60 point 0.20 point Pts Poss. Scored 0.00 point 0.10 point 0.20 point 0.60 point 0.60 point Pts Poss. Scored 0.10 point 0.20 point 0.60 point 0.60 point 4 12/26/2000 130. SELECTION PROCEDURES FOR BUILDING OFFICIAL Maximum Points Possible 0.50 points Points Scored 0.25 points The selection process for a building official is designed to select the most qualified candidate. Selection through examination. Selection through peer review. Pts Poss. Scored 0.25 point 0.25 point 0.25 point 0.00 point 135. DESIGN PROFESSIONALS Maximum Points Possible 4.00 points Points Scored 0.00 point(s) The credit for design professionals is as follows: If supervisory plan review staff are graduate or registered architects or engineers. Pts Poss. Scored 2.00 points 0.00 point(s) If non -supervisory plan review staff are graduate or registered architects or engineers Pts Poss. Scored 1.50 points 0.00 point(s) If supervisory field inspection staff are graduate or registered architects or engineers. Pts Poss. Scored 0.50 point 0.00 point 140. ZONING PROVISIONS Maximum Points Possible 1.00 point Points Scored 1.00 point Where possible, special (through ordinance or code amendment) zoning provisions that address mitigation measures for buildings subject to local natural hazards. 5 12/26/2000 145. CONTRACTOR/BUILDER LICENSING AND BONDING Maximum Points Possible 1.00 point Points Scored 0.45 point Contractors/builders licensed and bonded to work in the jurisdiction being graded. The licensure dependence upon examination and experience. Licensing requirement for contractors and builders Pts Poss. Scored Licensing by examination Licensing by experience Bonding requirements for contractors 0.10 point 0.06 point Pts Poss. Scored 0.50 point 0.28 point Pts Poss. Scored 0.30 point 0.05 point Pts Poss. Scored 0.10 point 0.06 point 150. DESIGNER LICENSING VIOLATION REPORTING Maximum Points Possible 0.50 point Points Scored 0.50 point Reporting of licensing violations in contract documents to the appropriate state professional licensing board. 155. PUBLIC AWARENESS PROGRAMS Maximum Points Possible 2.00 points Points Scored 2.00 point(s) The amount of expenditures for public awareness programs equaling a minimum of 0.5% of the annual operating budget for all building department related activities. Pts Poss. Scored 1.00 point 1.00 point The amount of hours spent by code enforcers on public awareness programs, equaling a minimum of 3 hours per code enforcement employee per year. Pts Poss. Scored 1.00 point 1.00 point 6 12/26/2000 60. PARTICIPATION IN CODE DEVELOPMENT ACTIVITIES Maximum Points Possible 0.50 point Points Scored 0.50 point The building department involvement in code development activities and associations with groups or organizations that assemble building enforcement personnel for the purpose of education and advancement of effective building codes. Participation in code change activities Pts Poss. Scored 0.25 point 0.25 point Participates in code association/chapter meetings Pts Poss. Scored 0.25 point 0.25 point 65. ADMINISTRATIVE POLICIES AND PROCEDURES Maximum Points Possible 0.50 point Points Scored 0.50 point The credit for "Policies and Procedures" is as follows: A formal appeal process that a contractor/builder or architect/design professional can utilize as recourse to a building official's interpretation of the adopted building code/zoning regulations. Pts Poss. Scored 0.30 point 0.30 point A policies and procedures guide for employees. Pts Poss. Scored 0.10 point 0.10 point The policies and procedures guide covers technical code requirements (such as approved products listings) that would assist a designer or builder. Pts Poss. 0.05 point Scored 0.05 point Publicizing the policies and procedures guide as available to the public. Pts Poss. Scored 0.05 point 0.05 point 7 12/26/2000 SECTION II PLAN REVIEW 200. GENERAL This section evaluates the plan review function to determine the following: Staffing levels Personnel experience Performance evaluation schedules Review capabilities, and level of review of construction documents for compliance with the adopted building code for the jurisdiction being graded 205. EXISTING STAFFING Maximum Points Possible 9.00 points" Points Scored 4.32 point(s) Staffing levels sufficient to assure comprehensive reviews of construction documents for compliance with the adopted building codes. ** Maximum allowable points = points achieved in item 215 x item 205 points possible in item 215 210. EXPERIENCE OF PERSONNEL Maximum Points Possible 1.50 points Points Scored 1.20 point(s) 5 years or greater experience in plan review of plan review staff. 215. DETAIL OF PLAN REVIEW Maximum Points Possible 11.50 points Points Scored 11.50 point(s) The credit for the comprehensiveness of plan review is as follows: Plan reviews conducted on all proposed 1&2 family dwelling construction or dwelling additions/modifications. Note: When plan reviews are not being conducted, the community classification will be a Class 99 for and 2 family dwellings and the "Pts Scored" will default to the maximum possible in order to determine the community classification for commercial/industrial property. Pts Poss. Scored 5.00 points 5.00 point(s) Comprehensive review of plans performed even if they were prepared and sealed by a registered design professional certified in the appropriate field of work. Pts Poss. Scored 1.50 points 1.50 point(s) 8 12/26/2000 �d Structural plan reviews conducted for all proposed building construction or building additions/modifications including a review of engineering calculations. Pts Poss. Scored 2.00 points 2.00 point(s) A means to evaluate, or reference evaluation service reports, for substitute products and/or materials for conformance with the intent of the structural portions of the adopted building codes. Pts Poss. Scored 1.00 point 1.00 point A detailed checklist used with each plan review to assure all pertinent building code issues have been considered. Pts Poss. 1.50 points Scored 1.50 point(s) The checklist becomes a part of the permanent record of the project address. Pts Poss. Scored 0.50 point 0.50 point :20. PERFORMANCE EVALUATIONS FOR QUALITY ASSURANCE Maximum Points Possible 1.00 point Points Scored 1.00 point Credit for quality assurance programs for plan reviewers is as follows: Annual employee performance evaluations. Pts Poss 0.50 point Scored 0.50 point "Follow-up" plan reviews by a different plan reviewer conducted semiannually. Pts Poss. Scored 0.50 point 0.50 point 9 12/26/2000 SECTION III FIELD INSPECTION 300. GENERAL This section evaluates the field inspection function to determine the following: Staffing levels Personnel experience Performance evaluation schedules Review capabilities and level of review of building construction 305. EXISTING STAFFING Maximum Points Possible 9.00 points Points Scored 6.32 point(s) Staffing levels sufficient to assure comprehensive reviews of building construction for compliance with the adopted building codes. 310. EXPERIENCE OF PERSONNEL Maximum Points Possible 3.00 points Points Scored 2.82 point(s) 5 years or greater experience in field inspection. 2 years or greater of construction related experience. Pts Poss. Scored 1.50 points 1.32 point(s) Pts Poss. Scored 1.50 points 1.50 point(s) i15. CORRECTION NOTICES AND STOP WORK ORDERS Maximum Points Possible 0.50 point Points Scored 0.50 point Building department authority to issue correction notices and stop work orders for non-compliant construction. 320. INSPECTION CHECKLIST Maximum Points Possible 2.00 points Points Scored 2.00 point(s) A detailed checklist completed for each building construction project to assure that all pertinent building code issues have been considered. Pts Poss. Scored 1.50 points 1.50 point(s) 10 12/26/2000 The checklist becomes a part of the permanent record of the project address. , Pts Poss. Scored 0.50 point 0.50 point Where necessary to assure structural integrity, the building department requirement for special inspections for specific structural elements conducted by professional inspectors who have been certified for such work. Pts Poss. Scored 0.75 point 0.75 point The certification being obtained by a combination of: Examination Pts Poss. Scored 0.25 point 0.25 point Experience in the field of inspection they will be performing Pts Poss. Scored 0.25 point 0.25 point An interview by the building official to assess qualifications Pts Poss. Scored 0.25 point 0.00 point 330. INSPECTIONS FOR NATURAL HAZARD MITIGATION Maximum Points Possible 1.50 points Points Scored 1.50 point(s) When there are construction mitigation measures defined in the adopted building code for the natural hazard(s) peculiar to the area being graded, special inspections that focus on compliance with the provisions of the code. 335. FINAL INSPECTIONS Maximum Points Possible 2.50 points Points Scored 2.50 point(s) Final inspections performed on all buildings after the construction is completed and the building is ready for occupancy. Final inspections performed for 1 & 2 family dwellings. Pts Poss. Scored 1.25 points 1.25 point(s) Final inspections performed for all other buildings. Pts Poss. Scored 1.25 points 1.25 point(s) 12/26/2000 340. CERTIFICATE OF OCCUPANCY Maximum Points Possible 2.00 points Points Scored 2.00 point(s) Certificates of occupancy issued by the building department after the construction is completed and prior to the building being occupied. Certificates of occupancy issued for 1 & 2 family dwellings. Pts Poss. Scored 1.20 points 1.20 point(s) Certificates of occupancy issued for all other buildings. Pts Poss. Scored 0.80 point 0.80 point 345. PERFORMANCE EVALUATIONS FOR QUALITY ASSURANCE Maximum Points Possible 1.00 point Points Scored 1.00 point Credit for quality assurance programs for field inspectors is as follows: Annual employee performance evaluations. Pts Poss. Scored 0.50 point 0.50 point "Follow-up" field inspections by a different field inspector conducted semiannually. Pts Poss. Scored 0.50 point 0.50 point 12 12/26/2000 Jurisdiction: PLYMOUTH State. MINNESOTA Survey Date: OCT 16, 2000 FINAL SCORING Total points: 73.08 Classification: 1 & 2 Family Dwellings - 4 All Other Construction - 4 Section 1 39.23 Section 2 18.02 Section 3 19.89 Subtotal 77.14 Item 105 9.40 The final score is determined by a relationship between Item 105 and the balance of the scoring. Points achieved in Item 105 [{(Section I + Section 11 + Section 111) - Item 105) x I Points possible in Item 105 ] + Item 105 [ (( 39.23 + 18.02 + 19.89) - 9.401 x (9.40 / 10.00] + 9.40 = 73.08 Classification Point Spreads Classification 1 93.00 - 100.00 6 2 85.00 - 92.99 7 3 77.00 - 84.99 8 4 69.00 - 76.99 9 5 61.00 - 68.99 10 Point Spreads 51.00 - 60.99 39.00 - 50.99 25.00 - 38.99 10.00 - 24.99 0.00- 9.99 13 12/26/2000 z�'2a DATE: December 21, 2000 TO: Craig Gerdes — Director of Public Safety FROM: Richard C. Kline — Fire Chie fa Q!�_ SUBJECT: Post Fire Resident Care Following a fire that may displace the occupants of the dwelling, the fire department offers the following services. A copy of our Fire Survivors Handbook is provided to the occupant. This handbook provides guidance and describes actions the occupants may take to begin the recovery process from the traumatic event. Fire department personnel also offer recommendations concerning site safety and security to the occupant. If there is a possibility that the occupants may be displaced, the American Red Cross is notified. The Red Cross provides services that include sheltering, provision of personal items and clothing, counseling and clergy support, transportation and long term event recovery assistance. The Salvation Army is requested for events that displace numerous occupants. The Salvation Army offers many of the services that the Red Cross provides. The Salvation Army also has the capability to provide on-site canteen (food) service. Throughout the event, the fire department maintains communications with the occupants and acts as a liaison between the participating recovery agencies. The fire department also attempts to remain in contact with the occupants following the event. Joy Tierney City of Plymouth 3400 Plymouth Blvd Plymouth, MN 55447 Dear Mayor Tierney, Mark Wahl 11640 52" d Ave North Plymouth, MN 55442 December 30, 2000 Due to an increasing number of family commitments that make it difficult for me to contribute the way I would like, I will be resigning from the Plymouth Parks and Recreation Advisory Commission as of January 31, 2001. 1 have enjoyed my years with PRAC and would like to thank you and the council for your support of various park proj ects. Sincerely, //J /)c J, Mark Wahl Cc: Eric Blank