HomeMy WebLinkAboutCouncil Information Memorandum 01-05-2001Dummy
JANUARY 5, 2001
1. COUNCIL MEETING SCHEDULE:
TUESDAY, JANUARY 9, 7: 00 PM
TUESDAY, JANUARY 23, 7: 00 PM
2. MONDAY, JANUARY 8, 7:00 PM
3. MONDAY, JANUARY 8, 7:00 PM
4. WEDNESDAY, JANUARY 10, 7: 00 PM
S. THURSDAY, JANUARY 11, 7: 00 PM
6. THURSDAY, JANUARY]], 7:00 PM
7. MONDAY, JANUARY 15
8. WEDNESDAY, JANUARY 17, 7:00 PM
REG ULAR CITY COUNCIL MEETING,
Council Chambers
REG ULAR CITY COUNCIL MEETING,
Council Chambers
YOUTH ADVISORY COUNCIL,
Medicine Lake Room. Agenda is attached.
(M-2)
PUBLIC INFORMATION MEETING ON
MAPLEDELLIAMPLE CREEK AREA STREET
RECONSTRUCTION PROJECT,
Council Chambers
ENVIRONMENTAL QUALITY COMMITTEE,
Council Chambers. Agenda is attached. (M-4)
PUBLIC INFORMATION MEETING ON
MAGNOLIA LANE STREET
RECONSTR UCTION PROJECT,
Lunch Room
PARK & RECREA TION A D VISOR Y
COMMISSION, Council Chambers
Agenda is attached. (M-6)
MARTIN L UTHER KING, JR. DAY
City Offices Closed
PLANNING COMMISSION,
Council Chambers
CITY COUNCIL INFORMATION MEMO Page 2
January 5, 2001
9. THURSDAY, JANUARY 18, 7:00 PM HOUSING AND REDEVELOPMENT
AUTHORITY, Medicine Lake Room
10. THURSDAY, JANUARY 18, 7:00 PM PUBLIC SAFETYAD VISORY BOARD, Public
Safety Library
11. A List of future Regular Council Meeting agenda items is attached. (M-11)
12. January, February and March Calendars are attached. (M-12)
1. NEWS ARTICLES, RELEASES, PUBLICATIONS, ETC.
a) City news release reviewing winter parking regulations. (I -la)
b) City news release announcing the 2001 Human Rights Commission Essay Contest.
(I-1 b)
c) Notice from the Department of Transportation regarding Metro Division
reorganization. (I -1c)
d) Results from a recently completed Insurance Services Office (ISO) analysis of the
City's building code inspection and enforcement services: The City received a rating
of 4, which is an improvement from the previous rating of 5 received in 1999 (see
attachment). ISO started this nationwide program of grading building code
enforcement agencies in 1999. The program analyzes administration of codes, plan
review, and field inspections. This is an additional and separate rating from the
City's traditional ISO fire rating, which is currently a 5. The major components of
the fire rating are the City's fire services and water supply and distribution system.
The City has been notified that ISO will begin a review of the City's fire rating in
early April. The exact impact of improved building and fire ratings is unknown, as
some insurance companies use it and some do not. However, improved ratings will
have a positive impact on insurance premiums for some policyholders in the City,
particularly for commercial and industrial property. (I -Id)
2. STAFF REPORTS
a) Memo from Fire Chief Rick Kline regarding post—fire resident care services provided
by the City. (I -2a)
b) Under separate cover, the City of Medicine Lake Draft Comprehensive Plan Update.
(I --2b)
3. BOARD AND COMMISSION ITEMS
a) Letter of resignation from Parks and Recreation Advisory Commissioner Mark Wahl.
(I --3a)
YOUTH ADVISORY COUNCIL
JANUARY 8, 20019 7:00 P.M.
MEDICINE LAKE ROOM
FIT"-
1. Action and Discussion Items
a. Approve minutes
b. Subcommittee updates
1. Teen activities with Park and Recreation Department programs
2. Teen programs and music/concert activities
3. Coffee house/Youth center interests
4. Explorers in the Fire Department
5. Youth Town Forum
6. Youth Awards Program
c. Roller disco event update
d. Citizens Academy programs
e. LCTS Grant application (CICC) opportunities
2. Additional materials in your packet
a. America's Promise bulletins
b. Sun Sailor letter to the Editor regarding a possible skate park in Plymouth
c. Letters from area students regarding curfew in Plymouth
d. Calendars for January, February, and March
Next Meeting: Monday, January 22, 7:00 PM
Medicine Lake Room
M -1,
ENVIRONMENTAL QUALITY COMMITTEE
AGENDA
Wednesday, January 10, 2001
at 7:00 PM in the
Council Chambers
Agenda Items:
7:00 PM
Call to Order Chair: Kathy Osborne
• Review of Agenda
• Approval of Minutes
• Guest Introduction & General Forum
Guests may address the EQC about any item not contained on the regular agenda. A maximum of 15
minutes is allotted for the forum. If the full 15 minutes are not needed for the Forum, the EQC will
continue with theagenda.
7:15 PM
• Medicine Lake Watershed Subcommittee. Up -date on the December 14'
meeting. (Karen Haht and Terri Goodfellow -Heyer)
• 2001 Environmental Quality Fair at Pilgrim Lane Elementary School. (Kathy
Osborne)
• PBEP. Meeting with Kris Hageman and Margie Vigoren on how to improve
business participation.
• Environmental Champion. Setting a date for Environmental Champion
presentation at City Council meeting.
7:45 PM
• 2001 EQC Educational Plan. The EQC needs to complete the 2001 Work
plan, which will be recommended to the Council in February 2001.
8:55 PM
Plan for next meeting: February 14, 2001 ! (Mark your Calendar)
(EQC Members will help to determine agenda for next meeting)
• Election of Officers
• Small Grants
9:00 PM
Meeting Adjourned
NOTES:
DATEMP\011001 Am
Regular Meeting of the Park and Recreation Advisory Commission
January 11, 2001, 7 p.m.
AGENDA
1. Call to Order
2. Approval of Minutes
3. Visitor Presentations
a. Athletic Associations
b. Staff
c. Others
4. Report on Past Council Action
a. Re -appointed Don Anderson and Melissa Musliner to PRAC
5. Unfinished Business
a. Millennium Garden update
b. Comprehensive plan update
c. Hilde Performance Center update
d.
6. New Business
a. Park and facility rental fees/policies for 2001
b. Review draft of 2000 annual report
c. Recognize outgoing member Mark Wahl
7. Commission Presentation
8. Staff Communication
9. Adjourn
Next regular meeting - February 8, 2001
:n\parks\staff\eric\prac\agendas\jan.doc
M— P_
Tentative Schedule for
City Council Non -Consent Agenda Items
January 23
• Oath of Office to Steven Thomas, Police Officer
• Vacation of "Del Place" street right-of-way adjacent to Lots 8-11, Block 7, Sunset
Acres Addition
• Vacation of utility and drainage easement in Outlot C, Drakeland Business and
Technical Center
• Public Improvement Hearing for 2001 Street Reconstruction Program
• Public Improvement Hearing for Magnolia Lane street reconstruction north of Sunset
Trail
• Applications of GM Homes for Rezoning, etc.
• Fence Variance Request (Aho)
February 13
February 27
OFFICIAL CITY MEETINGS
January 2001
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
1
2
3
4
S
6
NEW YEAR'S
7:00 PM
7:00 PM
DAY - City
PLANNING
HUMAN
Offices Closed
COMMISSION,
RIGHTS
Council
COMMISSION -
Chambers
Medicine Lake
Room
7
8
9
10
11
12
13
7:00 PM PUBLIC
INFORMATION
MEETING ON
STREET
STREET PROJECT:
CREEK AREA,
Council Chambers
7:00 PM
REGULAR
COUNCIL
MEETING,
Council
700 PM EOc, council
Chambers
7:00 PM PUBLIC INFO
MEETINGONSTREET
PROJECT: MAGNOLIA
LANE, Public Safety
Training Room
7:00 PM PRAC,
Council
Chambers
Chambers
7:00 PM YOUTH
ADVISORY
COUNCIL, Medicine
Lake Room
7:00 PM SPECIAL
PLANNING
COMMISSION
MEETING:
ORIENTATION, Gleason
Lake Room
14
15
16
17
18
19
20
MARTIN
LUTHER KING
JR. BIRTHDAY
(Observed) -
City Offices
Closed
7:00 PM
PLANNING
COMMISSION,
Council
Chambers
7:00 PM HRA -
Medicine Lake
Room
7:00 PM PUBLIC
SAFETY
ADVISORY
BOARD, Public
5:30 PM
EMPLOYEE
HOLIDAY
PARTY, Medina
Entertainment
Center
Safety Library
21
22
23
24
25
26
27
7:00 PM
YOUTH
ADVISORY
COUNCIL,
Medicine Lake
Room
7:30 AM LOCAL
BUSINESS
COUNCIL,Radisson Hotel
7:00 PM
REGULAR
COUNCIL
7:00 PM PACT -
Bass Lake
Room
MEETING,
Council
Chambers
28
29
30
31
Dec 2000
Feb 2001
S M T W T F S
S M T W T F S
1 2
1 2 3
3 4 5 6 7 8 9
4 5 6 7 8 9 10
10 11 12 13 14 15 16
11 12 13 14 15 16 17
17 18 19 20 21 22 23
18 19 20 21 22 23 24
24 25 26 27 28 29 30
25 26 27 28
31
modified on 1/5/2001
OFFICIAL CITY MEETINGS
February 2001
Sunday Monday Tuesday Wednesday
Thursday
Friday
Saturday
1
2
3
Jan 2001
S M T W T F S
Mar 2001
S M T W T F S
1 2 3
4 5 6 7 8 9 10
M M
LAKE WATERICINE SHED
UB
T32 oMMITTEE,
Bass Lake Room
(This meeting only)
2:00 PM - 700
PM FIRE & ICE
FESTIVAL,
Parkers Lake
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
11 12 13 14 15 16 17
21 22 23 24 25 26 27
28 29 30 31
18 19 20 21 22 23 24
25 26 27 28 29 30 31
7,00 PM HUMAN
RIGHTS
COMMISSION -
Medicine Lake Room
4
5
6
7
8
9
10
7:00 PM
YOUTH
ADVISORY
COUNCIL,
Medicine Lake
Room
7:00 PM
PLANNING
COMMISSION,
Council
Chambers
7:00 PM PRAC,
Council
Chambers
7:00 PM SPECIAL
COUNCIL
Discuss) nofthe
organizational
structure of the
Fire Department,
Public Safety
Training Room
11
12
13
14
15
16
17
7:00 PM
REGULAR
COUNCIL
7:00 PM EQC,
Council
Chambers
7:00 PM HRA -
Medicine Lake
Room
LMC
CONFERENCE
FOR NEWLY
LMC
CONFERENCE
FOR NEWLY
MEETING,
7:00 PM PUBLIC
ELECTED
ELECTED
Council
SAFETY
OFFICIALS, St.
OFFICIALS, St.
Chambers
ADVISORY
BOARD, Public
Louis Park
Louis Park
Safety Library
18
19
20
21
22
23
24
PRESIDENTS
7:00 PM
6:30 PM
DAY - City
PLANNING
MEDICINE
Offices Closed
COMMISSION,
LAKE
Council
WATERSHED
Chambers
(EQC)
UB -COMMITTEE
Medicine Lake
Room
25
26
27
28
7:30 AM LOCAL
BUSINESS
COUNCIL,
Radisson Hotel
7:00 PM PACT -
Bass Lake
Room
7:00 PM
REGULAR
COUNCIL
MEETING,
Council
Chambers
modified on 1/5/2001
OFFICIAL CITY MEETINGS
March 2001
Sunday Monday Tuesday Wednesday
Thursday
Friday
Saturday
1
2
3
Feb 2001
S M T W T F S
Apr 2001
S M T W T F S
1 2 3 4 5 6 7
7:00 PM
HUMAN
RIGHTS
1 2 3
4 5 6 7 8 9 10
8 9 10 11 12 13 14
COMMISSION -
11 12 13 14 15 16 17
18 19 20 21 22 23 24
15 16 17 18 19 20 21
22 23 24 25 26 27 28
Medicine Lake
Room
25 26 27 28
29 30
4
5
6
7
8
9
10
7:00 PM
7:00 PM
7:00 PM PRAC,
YOUTH
PLANNING
Council
ADVISORY
COMMISSION,
Chambers
COUNCIL,
Council
Medicine Lake
Chambers
Room
11
12
13
14
15
16
17
7:00 PM EQC,
Council
Chambers
7:00 PM HRA -
Medicine Lake
Room
7:00 PM PUBLIC
SAFETY
ADVISORY
BOARD, Public
Safety Library
18
19
20
21
22
23
24
7:00 PM
7:00 PM
7:00 PM
YOUTH
REGULAR
PLANNING
ADVISORY
COUNCIL
COMMISSION,
COUNCIL,
MEETING,
Council
Medicine Lake
Council
Chambers
Room
Chambers
25
26
27
28
29
30
31
7:30 AM LOCAL
BUSINESS
COUNCIL,
Radisson Hotel
7:00 PM PACT -
Bass Lake
Room
6:30 PM
MEDICINE
LAKE
WATERSHED
5:00 PM THRU
SATURDAY -
PLYMOUTH
FINE ARTS
7:00 PM
(EQC)
COUNCIL
REGULAR
COUNCIL
MEETING,
Council
UB -COMMITTEE
Medicine Lake
Room
PRIMAVERA
SHOW, City
Center
Chambers
modified on 1/5/2001
News Release
For Immediate Release
Contact:
January 3, 2001 Gary Smith, 763-509-5993
Avoid Tickets: Know Plymouth's Winter Parking Regulations
With more than 30 inches of snow falling in December and more sure to come in
January, it is important for people living and working in Plymouth to know winter parking
restrictions. Knowing the parking laws can save car owners from being ticketed and having their
cars towed.
Parking is prohibited on streets after a 2-1/2 inch snowfall until the road has been plowed
to the curbs. Violators may be tagged and towed. Plymouth also has a year-round ordinance that
prohibits parking on City streets from 2 a.m. to 5 a.m. Cars parked on the street hamper snow
clearing efforts.
As snow piled up during December, an increasing number of people began shoveling and
blowing snow back into the street after it has been plowed according to Street Supervisor Gary
Smith. Depositing snow in the street is against City ordinance.
"People do themselves and their neighbors a favor when they do not blow snow in the
street. Snow that is put in the street just gets plowed back into driveways the next time the plow
returns. It also makes the streets rough and unsafe as people drive over the snow piles. When it
starts warming up, it is much of this snow that loosens up and gives an appearance of the street
not having been plowed. This generates many calls for re plowing adding the overall expenses
of winter maintenance," Smith said.
-30-
PLYMOUTH A Beau tif u[4'lace ?o Live
3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (612) 509-5000
www.d.plymouth.mn.us
News Release
For Immediate Release Contact:
January 3, 2001 Joan Jensen, 763476-9530
Middle School and Junior High Students Invited to
Compete in Plymouth Human Rights Essay Contest
Students with an interest in human rights and writing should consider entering the Plymouth
Human Rights Commission Essay Contest. The entry deadline is March 1.
All middle or junior high school students (sixth, seventh and eighth grades) living in Plymouth,
attending public or private schools, and all students attending Wayzata Middle Schools are eligible to
enter the contest.
Prizes in the Plymouth contest are: $50 — first place; $35 — second place; and $20 — third place.
The first place essay in the Plymouth contest will be entered in the statewide League of Minnesota
Human Rights Commission essay.
The essay question is: Choose an article in the Universal Declaration of Human Rights and write
an essay relating the article to an event currently in the local, national or international news.
For a copy of the Universal Declaration of Human Rights and contest guidelines, call City Clerk
Sandy Paulson at 763-509-5080. Please leave your name, mailing address and phone number. If you
have questions about the contest, call Joan Jensen of the Plymouth Human Rights Commission at
763-476-9530.
-30-
PLYMOUTH A Beautif U[Pface 7o Live
3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (612) 509-5000
91.1.1 www.d.plymouth.mn.us
o �NNE�q 1
o
Minnesota Department of Transportation
Memo
Metro Division
Office of the Division Engineer
1500 W. County Road B-2
Roseville, Minnesota 55113
Date December 28, 2000
To City/County Engineers
City/County Administrators
City Mayors
Township Boards
County Boards of Commissioners
From Richard A. Stehr
Division Engineer
Phone: 651/582-1358
Fax : 651/582-1166
Subject Additional Information - Metro Division Reorganization
On November 1, 2000, I sent you a memo regarding our Mn/DOT Metro Division
reorganization. As stated, the primary goal of the reorganization is to address issues we have
heard from you, our customers.
I promised to keep you informed of our progress. I am pleased to announce a significant step
in our reorganization with appointment of key managers that will serve as your point of contact
with Mn/DOT from the beginning to the end of the project development process. Establishing
continuity in project management will ensure early identification and resolution of issues and
will help us expedite projects. Please see the attached news release for details on the new
managers.
These managers will look for opportunities to meet with you in the next few months to discuss
projects and issues. Communications is key to the success of these positions, and we want to
begin building relationships as quickly as we can. Please let me know if you have questions,
comments or suggestions.
Thank you.
4�
Minnesota Department of Transportation
News Release
Office of Communications
395 John Ireland Blvd.
Mail Stop 150
St. Paul, MN 55155-1899
Dec. 28, 2000
Office Tel: 651/296-3581
Fax: 651/2974776
For Immediate Release Contact: Shannon Beaudin Klein
651/296-0369
Pager. 612/660-9313
Transportation Department Announces Reorganization of
Metro Division, Appoints Four Area Managers
St. Paul, Minn.— The Minnesota Department of Transportation today announced that it
is reorganizing its Metro offices to speed up completion of construction projects,
improve reliability of project schedules and cost estimates, and improve coordination
between internal and external stakeholders.
While the Metro Division, one of Mn/DOT's eight district offices, will remain
as one unit, the eight -county metro area will be divided into four geographic
management areas. The managers leading each of the areas will be in charge of projects
from conception through planning, preliminary design, and final design to initial project
construction.
"This change is an important step in accelerating projects," said Transportation
Commissioner Elwyn Tinklenberg. "Having one manager responsible for projects from
beginning through construction will help us remove barriers, maintain continuity in
project management and address problems more quickly"
(more)
d s `C
Page 2/Mn/DOT �-
Keith Shannon will serve as program delivery office director, overseeing the
four area managers. He is currently assistant state bridge engineer managing the
Hydraulics and Bridge Planning Sections of Mn/DOT. He has seven years of
managerial experience at Mn/DOT and with a consulting firm, and over 10 years of
project management experience. He holds a Bachelor of Science degree in Civil
Engineering and a Masters in Business Administration degree, both from the University
of Minnesota.
Frank Pafko will manage work in Ramsey, Anoka and North Hennepin
Counties. He has 23 years of environmental experience with Mn/DOT and is currently
assistant chief environmental officer. Pafko has extensive program delivery experience
through his environmental work with both internal and external clients. He holds a
Bachelor of Science Degree in Fisheries from the University of Minnesota.
Rick Arnebeck will manage work in Washington and Chisago Counties. He is
currently project manager for activity -based costing/management. Arnebeck has 26
years of transportation experience including pre -design, construction, maintenance, and
eight years as Winona county engineer. He holds a Bachelor of Science degree in Civil
Engineering and a Master of Technology degree, both from the University of
Minnesota.
Lezlie Vermillion will manage work in Dakota, Scott and Carver Counties. She
is currently transportation/program engineer with the Dakota County Highway
Department. Vermillion has over 15 years of transportation experience in both technical
and project capacities, and has worked with many of Mn/DOT's local and national
(more)
Page 3/Mn/DOT
partners. She holds a Bachelor of Mining Engineering Degree from the University of
Minnesota Institute of Technology.
Tom O'Keefe will manage work in Central and Southern Hennepin County. He
is currently preliminary design engineer in Mn/DOT's Metro Division. O'Keefe has
over 15 years of transportation experience, and has worked extensively with Mn/DOT's
external partners and several interest groups. He holds a Bachelor of Science degree in
Civil Engineering from the University of Minnesota, and is currently in their Master of
Business Administration program.
E
INSURANCE SERVICES OFFICE, INC.
111 NORTH CANAL STREET SUITE 950 CHICAGO, ILLINOIS 80808-7270 (312) 930-0070 (800) 444 4SS4 FAX: (312) 930-0017
December 26, 2000
Dwight Johnson
City Manager
City of Plymouth
3400 Plymouth Blvd.
Plymouth, MN 55447
Dear Mr. Johnson:
We wish to thank you and Joe Ryan for the cooperation given to our representative,
Valerie Mosby, during our survey. We have completed our analysis of the building codes
adopted by your community and the effort put forth to properly enforce those codes. The
resulting Building Code Effectiveness Grading Classification is 4 for 1 and 2 family
residential property and 4 for commercial and industrial property.
The Insurance Services Office, Inc. (ISO) is an insurer -supported organization with the
primary mission of providing advisory insurance underwriting and rating information to
insurers. There is no requirement that insurers use our advisory material. Insurers may have
adopted, or may be in the process of adopting, an ISO insurance rating program that will
provide rating credits to individual property insurance policies in recognition of community
efforts to mitigate property damage due to natural disasters. These insurers may use the
Building Code Effectiveness Grading Classification we have recently developed for your
community as a basis for the credits used. While individual insurers may use different
credits or different effective dates, the ISO program will apply credits to new construction
within City of Plymouth that has been issued a Certificate of Occupancy in the year 1998
and forward.
We have attached a copy of our report, which provides additional information about our
classification process, and how we have graded various aspects of your community's
building codes and their enforcement.
We want to highlight the fact that the Building Code Effectiveness Grading Schedule is an
insurance underwriting and information tool; it is not intended to analyze all aspects of a
comprehensive building code enforcement program nor is it for purposes of determining
compliance with any state or local law or for making property/casualty loss prevention and
life safety recommendations.
Mr. Dwight Johnson
December 26, 2000
Page 2
If you have any questions about the Classification that was developed, please let us know.
Additionally, if you are planning on any future changes in your building codes or their
enforcement, please advise us as these changes may affect our analysis and your
community's grading classification.
Sincerely,
Fa&&VCi�
Building Code Department
312-930-0070, ext. 6208
Enclosure
cc: Joe Ryan w/enclosure
BUILDING CODE EFFECTIVENESS GRADING SCHEDULE
INTRODUCTION
The purpose of the Building Code Effectiveness Grading Schedule is to review the available public
building code enforcement agencies and to develop a Building Code Effectiveness Classification for
insurance underwriting information and rating purposes.
The Schedule measures the resources and support available for building code enforcement. It also
evaluates how those resources apply to the mitigation of the natural hazards common to the specific
jurisdiction. These measurements are then developed into a Building Code Effectiveness Classification
number on a relative scale from 1 to 10, with 10 representing less than the minimum recognized protection
The Schedule is an insurance underwriting information and rating tool. It is not intended to analyze all
aspects of a comprehensive building code enforcement program. It is not for purposes of determining
compliance with any state or local law or regulation, nor is it for making property/casualty loss prevention
or life safety recommendations. It should not be used for purposes other than insurance underwriting
information and rating.
The Building Code Effectiveness Classifications developed through the use of this Schedule are only one
of several elements used to develop insurance rates for individual properties. Other features specifically
relating to individual properties such as construction, occupancy, and exposures have similar importance in
the development of these rates.
The Schedule is divided into 3 sections:
Administration of Codes:
This section evaluates the administrative support available in the jurisdiction for code enforcement. It
looks for adopted building codes and modifications of those codes through ordinance, code enforcers
qualifications, experience and education, zoning provisions, contractor/builder licensing requirements,
public awareness programs, the building department's participation in code development activities and the
administrative policies and procedures.
Plan Review:
This section assesses the plan review function to determine the staffing levels, personnel experience,
performance evaluation schedules, review capabilities, and level of review of construction documents for
compliance with the adopted building code for the jurisdiction being graded.
Field Inspection:
This section evaluates the field inspection function to determine the staffing levels, personnel experience,
performance evaluation schedules, review capabilities, and level of review of building construction for
compliance with the adopted building code for the jurisdiction being graded.
The attached "Classification Details" identify the subject matter, maximum points achievable and the
points obtained in the review of your community. This information is provided to you without
recommendation and is for your use in understanding the details of the measurement of your building code
enforcement activities in relationship to the Building Code Effectiveness Grading Schedule.
PLYMOUTH, MINNESOTA
SECTION I
ADMINISTRATION OF CODES
100. GENERAL
This section evaluates the administrative support for code enforcement within the jurisdiction -- the
adopted building codes and the modifications of those codes through ordinance, code enforcers
qualifications, experience and education, zoning provisions, contractor/builder licensing requirements,
public awareness programs, the building department's participation in code development activities, and the
administrative policies and procedures.
105. ADOPTED CODES
Maximum Points Possible 10.00 points
Points Scored 9.40 point(s)
The latest edition of the model codes should be adopted and enforced by the jurisdiction. Use of codes
other than the model codes, the National Electric Code, or the CABO 1 & 2 Family Dwelling Code may
prorate the points available in Item 105.
If the latest edition of the listed codes were adopted within 1 1/2 years of the published date, and the
published date of the listed codes is within 3 years of the date of the grading Column A applies.
If the above does not apply, or the previous edition of the listed codes is adopted, and the published date of
the listed codes is within 5 years of the date of the grading, Column B applies.
If the next previous edition of the listed codes is adopted, and the published date of the listed codes is
within 10 years of the date of the grading Column C applies
If an earlier edition of the listed codes is adopted Column D applies.
CODES
A
Points
B
Possible
C
D
Points Scored
Building
7.75 pts.
4.65 pts
3.60 pts
1.70 pts
7.75 pts.
Electrical
0.75 pt
0.45 pt
0.30 pt
0.15 pt
0.75 pt.
Mechanical/Gas
0.75 pt
0.45 pt
0.30 pt
0.15 pt
0.15 pt.
Plumbing
0.75 pt
0.45 pt
0.30 pt
0.15 pt
0.75 pt.
1 & 2 Family Dwelling
4.00 pts*
2.40 pts*
1 1.60 pts* 1
0.80 pt*
0.00 pt(s).
* If a building code is adopted and enforced this value will equal 0.00 points.
12/26/2000
110. MODIFICATION TO ADOPTED CODES
Maximum Points Possible 5.00 points"
Points Scored 4.70 points
There should be no modifications to the structural design provisions of the adopted codes and referenced
standards that would weaken the intent for construction mitigation of natural hazards as defined in the
model codes and referenced standards. No proration is permitted in this item.
** Maximum allowable points = (points credited in item 105) x 0.1 x 5.0
115. TRAINING
Maximum Points Possible 13.00 points
Points Scored 10.15 point(s)
Amount of expenditures for training equaling at least 2% of the annual operating budget for all building
department related activities.
2 12/26/2000
Pts Poss.
Scored
3.00 points
_
2.10 point(s)
Each code enforcement person receiving the following amount of training per
year:
Pts Poss.
Scored
Administration 12 hours .................................
1.25 points
1.20point(s)
Legal 12 hours .................................
1.25 points
1.19point(s)
Mentoring 12 hours .................................
1.25 points
1.14point(s)
Technical 60 hours .................................
4.25 points
3.02 point(s)
Incentives provided by the jurisdiction for continuing education, outside training,
certification and
certification maintenance.
Pts Poss.
Scored
Community paid certification exam fees
0.50 point
0.50 point
Community incentive - outside training/certification
0.50 point
0.00 point
Community paid continuing education
0.50 point
0.50 point
Education of elected officials or governing authorities in building codes and building code enforcement a
minimum of 3 hours per official per year.
Pts Poss.
Scored
0.50 point
0.50 point
2 12/26/2000
20. CERTIFICATION
Maximum Points Possible 12.00 points
Points Scored 8.03point(s)
The credit for certification is as follows:
Certification of code enforcement personnel (applicable to the position requirements) through a
comprehensive examination representative of the performance area for which certification is sought.
Pts Poss. Scored
8.00 points 4.75 point(s)
State or local jurisdiction mandated program for certification.
Pts Poss. Scored
1.00 point 0.82 point
State or local jurisdiction mandated program of certification maintenance through continuing education at
least once every 3 years.
Pts Poss. Scored
2.00 points 1.64 point
Program of employee certification in the field they are employed (prior to employment or within one year
Of date of hire or advancement).
Pts Poss
1.00 point
Scored
0.82 point
3 12/26/2000
125. BUILDING OFFICIAL'S QUALIFICATION/ EXPERIENCE/ EDUCATION
Maximum Points Possible 4.00 points
Points Scored 1.75 point(s)
The following is reviewed:
Licensed Architect or Engineer
Certification as a building official
High School diploma
College degree
Masters degree
Construction related experience
none
less than 2 years
or two to five years
or more than five years
Code enforcement experience
none
less than 2 years
or two to five years
or more than five years
Building official experience
less than 2 years
or two to five years
or more than five years
Pts Poss. Scored
0.60 point 0.00 point
Pts Poss.
Scored
0.60 point
0.00 point
Pts Poss.
Scored
0.10 point
0.10 point
Pts Poss.
Scored
0.50 point
0.25 point
Pts Poss.
Scored
0.40 point 0.00 point
Pts Poss. Scored
0.00 point
0.10 point
0.20 point
0.60 point 0.20 point
Pts Poss. Scored
0.00 point
0.10 point
0.20 point
0.60 point 0.60 point
Pts Poss. Scored
0.10 point
0.20 point
0.60 point 0.60 point
4 12/26/2000
130. SELECTION PROCEDURES FOR BUILDING OFFICIAL
Maximum Points Possible 0.50 points
Points Scored 0.25 points
The selection process for a building official is designed to select the most qualified candidate.
Selection through examination.
Selection through peer review.
Pts Poss. Scored
0.25 point 0.25 point
0.25 point 0.00 point
135. DESIGN PROFESSIONALS
Maximum Points Possible 4.00 points
Points Scored 0.00 point(s)
The credit for design professionals is as follows:
If supervisory plan review staff are graduate or registered architects or engineers.
Pts Poss. Scored
2.00 points 0.00 point(s)
If non -supervisory plan review staff are graduate or registered architects or engineers
Pts Poss. Scored
1.50 points 0.00 point(s)
If supervisory field inspection staff are graduate or registered architects or engineers.
Pts Poss. Scored
0.50 point 0.00 point
140. ZONING PROVISIONS
Maximum Points Possible 1.00 point
Points Scored 1.00 point
Where possible, special (through ordinance or code amendment) zoning provisions that address mitigation
measures for buildings subject to local natural hazards.
5 12/26/2000
145. CONTRACTOR/BUILDER LICENSING AND BONDING
Maximum Points Possible 1.00 point
Points Scored 0.45 point
Contractors/builders licensed and bonded to work in the jurisdiction being graded. The licensure
dependence upon examination and experience.
Licensing requirement for contractors and builders
Pts Poss. Scored
Licensing by examination
Licensing by experience
Bonding requirements for contractors
0.10 point
0.06 point
Pts Poss.
Scored
0.50 point
0.28 point
Pts Poss.
Scored
0.30 point
0.05 point
Pts Poss.
Scored
0.10 point 0.06 point
150. DESIGNER LICENSING VIOLATION REPORTING
Maximum Points Possible 0.50 point
Points Scored 0.50 point
Reporting of licensing violations in contract documents to the appropriate state professional licensing
board.
155. PUBLIC AWARENESS PROGRAMS
Maximum Points Possible 2.00 points
Points Scored 2.00 point(s)
The amount of expenditures for public awareness programs equaling a minimum of 0.5% of the annual
operating budget for all building department related activities.
Pts Poss. Scored
1.00 point 1.00 point
The amount of hours spent by code enforcers on public awareness programs, equaling a minimum of 3
hours per code enforcement employee per year.
Pts Poss. Scored
1.00 point 1.00 point
6 12/26/2000
60. PARTICIPATION IN CODE DEVELOPMENT ACTIVITIES
Maximum Points Possible 0.50 point
Points Scored 0.50 point
The building department involvement in code development activities and associations with groups or
organizations that assemble building enforcement personnel for the purpose of education and advancement
of effective building codes.
Participation in code change activities
Pts Poss. Scored
0.25 point 0.25 point
Participates in code association/chapter meetings
Pts Poss. Scored
0.25 point 0.25 point
65. ADMINISTRATIVE POLICIES AND PROCEDURES
Maximum Points Possible 0.50 point
Points Scored 0.50 point
The credit for "Policies and Procedures" is as follows:
A formal appeal process that a contractor/builder or architect/design professional can utilize as recourse to
a building official's interpretation of the adopted building code/zoning regulations.
Pts Poss. Scored
0.30 point 0.30 point
A policies and procedures guide for employees.
Pts Poss. Scored
0.10 point 0.10 point
The policies and procedures guide covers technical code requirements (such as approved products listings)
that would assist a designer or builder.
Pts Poss.
0.05 point
Scored
0.05 point
Publicizing the policies and procedures guide as available to the public.
Pts Poss. Scored
0.05 point 0.05 point
7 12/26/2000
SECTION II
PLAN REVIEW
200. GENERAL
This section evaluates the plan review function to determine the following:
Staffing levels
Personnel experience
Performance evaluation schedules
Review capabilities, and level of review of construction documents for compliance with the adopted
building code for the jurisdiction being graded
205. EXISTING STAFFING
Maximum Points Possible 9.00 points"
Points Scored 4.32 point(s)
Staffing levels sufficient to assure comprehensive reviews of construction documents for compliance with
the adopted building codes.
** Maximum allowable points = points achieved in item 215 x item 205
points possible in item 215
210. EXPERIENCE OF PERSONNEL
Maximum Points Possible 1.50 points
Points Scored 1.20 point(s)
5 years or greater experience in plan review of plan review staff.
215. DETAIL OF PLAN REVIEW
Maximum Points Possible 11.50 points
Points Scored 11.50 point(s)
The credit for the comprehensiveness of plan review is as follows:
Plan reviews conducted on all proposed 1&2 family dwelling construction or dwelling
additions/modifications.
Note: When plan reviews are not being conducted, the community classification will be a Class 99 for
and 2 family dwellings and the "Pts Scored" will default to the maximum possible in order to determine
the community classification for commercial/industrial property.
Pts Poss. Scored
5.00 points 5.00 point(s)
Comprehensive review of plans performed even if they were prepared and sealed by a registered design
professional certified in the appropriate field of work.
Pts Poss. Scored
1.50 points 1.50 point(s)
8 12/26/2000
�d
Structural plan reviews conducted for all proposed building construction or building
additions/modifications including a review of engineering calculations.
Pts Poss. Scored
2.00 points 2.00 point(s)
A means to evaluate, or reference evaluation service reports, for substitute products and/or materials for
conformance with the intent of the structural portions of the adopted building codes.
Pts Poss. Scored
1.00 point 1.00 point
A detailed checklist used with each plan review to assure all pertinent building code issues have been
considered.
Pts Poss.
1.50 points
Scored
1.50 point(s)
The checklist becomes a part of the permanent record of the project address.
Pts Poss. Scored
0.50 point 0.50 point
:20. PERFORMANCE EVALUATIONS FOR QUALITY ASSURANCE
Maximum Points Possible 1.00 point
Points Scored 1.00 point
Credit for quality assurance programs for plan reviewers is as follows:
Annual employee performance evaluations.
Pts Poss
0.50 point
Scored
0.50 point
"Follow-up" plan reviews by a different plan reviewer conducted semiannually.
Pts Poss. Scored
0.50 point 0.50 point
9 12/26/2000
SECTION III
FIELD INSPECTION
300. GENERAL
This section evaluates the field inspection function to determine the following:
Staffing levels
Personnel experience
Performance evaluation schedules
Review capabilities and level of review of building construction
305. EXISTING STAFFING
Maximum Points Possible 9.00 points
Points Scored 6.32 point(s)
Staffing levels sufficient to assure comprehensive reviews of building construction for compliance with the
adopted building codes.
310. EXPERIENCE OF PERSONNEL
Maximum Points Possible 3.00 points
Points Scored 2.82 point(s)
5 years or greater experience in field inspection.
2 years or greater of construction related experience.
Pts Poss. Scored
1.50 points 1.32 point(s)
Pts Poss. Scored
1.50 points 1.50 point(s)
i15. CORRECTION NOTICES AND STOP WORK ORDERS
Maximum Points Possible 0.50 point
Points Scored 0.50 point
Building department authority to issue correction notices and stop work orders for non-compliant
construction.
320. INSPECTION CHECKLIST
Maximum Points Possible 2.00 points
Points Scored 2.00 point(s)
A detailed checklist completed for each building construction project to assure that all pertinent building
code issues have been considered.
Pts Poss. Scored
1.50 points 1.50 point(s)
10 12/26/2000
The checklist becomes a part of the permanent record of the project address. ,
Pts Poss. Scored
0.50 point 0.50 point
Where necessary to assure structural integrity, the building department requirement for special inspections
for specific structural elements conducted by professional inspectors who have been certified for such
work.
Pts Poss. Scored
0.75 point 0.75 point
The certification being obtained by a combination of:
Examination
Pts Poss. Scored
0.25 point 0.25 point
Experience in the field of inspection they will be performing
Pts Poss. Scored
0.25 point 0.25 point
An interview by the building official to assess qualifications
Pts Poss. Scored
0.25 point 0.00 point
330. INSPECTIONS FOR NATURAL HAZARD MITIGATION
Maximum Points Possible 1.50 points
Points Scored 1.50 point(s)
When there are construction mitigation measures defined in the adopted building code for the natural
hazard(s) peculiar to the area being graded, special inspections that focus on compliance with the
provisions of the code.
335. FINAL INSPECTIONS
Maximum Points Possible 2.50 points
Points Scored 2.50 point(s)
Final inspections performed on all buildings after the construction is completed and the building is ready
for occupancy.
Final inspections performed for 1 & 2 family dwellings.
Pts Poss. Scored
1.25 points 1.25 point(s)
Final inspections performed for all other buildings.
Pts Poss. Scored
1.25 points 1.25 point(s)
12/26/2000
340. CERTIFICATE OF OCCUPANCY
Maximum Points Possible 2.00 points
Points Scored 2.00 point(s)
Certificates of occupancy issued by the building department after the construction is completed and prior to
the building being occupied.
Certificates of occupancy issued for 1 & 2 family dwellings.
Pts Poss. Scored
1.20 points 1.20 point(s)
Certificates of occupancy issued for all other buildings.
Pts Poss. Scored
0.80 point 0.80 point
345. PERFORMANCE EVALUATIONS FOR QUALITY ASSURANCE
Maximum Points Possible 1.00 point
Points Scored 1.00 point
Credit for quality assurance programs for field inspectors is as follows:
Annual employee performance evaluations.
Pts Poss. Scored
0.50 point 0.50 point
"Follow-up" field inspections by a different field inspector conducted semiannually.
Pts Poss. Scored
0.50 point 0.50 point
12 12/26/2000
Jurisdiction: PLYMOUTH
State. MINNESOTA
Survey Date: OCT 16, 2000
FINAL SCORING
Total points: 73.08
Classification:
1 & 2 Family Dwellings - 4
All Other Construction - 4
Section 1 39.23
Section 2 18.02
Section 3 19.89
Subtotal 77.14
Item 105 9.40
The final score is determined by a relationship between Item 105 and the
balance of the scoring.
Points achieved in Item 105
[{(Section I + Section 11 + Section 111) - Item 105) x I Points possible in Item 105 ] + Item 105
[ (( 39.23 + 18.02 + 19.89) - 9.401 x (9.40 / 10.00] + 9.40 = 73.08
Classification Point Spreads Classification
1 93.00 - 100.00 6
2 85.00 - 92.99 7
3 77.00 - 84.99 8
4 69.00 - 76.99 9
5 61.00 - 68.99 10
Point Spreads
51.00 - 60.99
39.00 - 50.99
25.00 - 38.99
10.00 - 24.99
0.00- 9.99
13 12/26/2000
z�'2a
DATE: December 21, 2000
TO: Craig Gerdes — Director of Public Safety
FROM: Richard C. Kline — Fire Chie fa Q!�_
SUBJECT: Post Fire Resident Care
Following a fire that may displace the occupants of the dwelling, the fire department
offers the following services.
A copy of our Fire Survivors Handbook is provided to the occupant. This handbook
provides guidance and describes actions the occupants may take to begin the recovery
process from the traumatic event. Fire department personnel also offer recommendations
concerning site safety and security to the occupant.
If there is a possibility that the occupants may be displaced, the American Red Cross is
notified. The Red Cross provides services that include sheltering, provision of personal
items and clothing, counseling and clergy support, transportation and long term event
recovery assistance.
The Salvation Army is requested for events that displace numerous occupants. The
Salvation Army offers many of the services that the Red Cross provides. The Salvation
Army also has the capability to provide on-site canteen (food) service.
Throughout the event, the fire department maintains communications with the occupants
and acts as a liaison between the participating recovery agencies. The fire department
also attempts to remain in contact with the occupants following the event.
Joy Tierney
City of Plymouth
3400 Plymouth Blvd
Plymouth, MN 55447
Dear Mayor Tierney,
Mark Wahl
11640 52" d Ave North
Plymouth, MN 55442
December 30, 2000
Due to an increasing number of family commitments that make it difficult for me to
contribute the way I would like, I will be resigning from the Plymouth Parks and
Recreation Advisory Commission as of January 31, 2001. 1 have enjoyed my years with
PRAC and would like to thank you and the council for your support of various park
proj ects.
Sincerely,
//J /)c J,
Mark Wahl
Cc: Eric Blank