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Council Information Memorandum 10-26-1990
i� k � xv h CITY OF PUMOUTR CITY COUNCIL INFORMATIONAL MEMORANDUM October 26, 1990 RECYCLING CASH DRAWDTG $100 WINNER Betty Kinnard 325 Narcissus Avenue No. Next Week: $100 UPCOMING MEETINGS AND EVENTS.... 1. JOINT COUNCIL/SCHOOL DISTRICT 284 MEETING -- Monday, October 29, 5:30 P.M. The Council will meet with School Board 284 members in the City Council conference room. A copy of the agenda is attached. (M-1) 2. PUBLIC SAFETY BUILDING COMMITTEE -- Monday, October 29, 3:00 P.M. The Public Safety Building Committee will be meeting in the large conference room to further discuss the proposed public safety building project. Architect Steve Polson has been invited to attend and to further discuss his proposal with committee members. 3. FIRE DEPARTMENT STUDY MEETING -- Thursday, November 1, 10:00 A.M. - 4:00 P.M. Study meeting with representatives of Sumek Associations, Inc. The purpose of the meeting is to establish service delivery policies including, but not limited to: role of the Fire Department; services to be provided; levels of services; budgetary limitations; other matters as identified. 4. AMM LEGISLATIVE POLICY MEETING -- Thursday, November 1. The AMM policy adoption meeting will be at the Ambassador Hotel in St. Louis Park. With the October 19 information memo I provided the Council with the AMM policy recommendations for the 1991 legislative session which will be voted on at this meeting. If any member of the Council plans to attend the meeting, please contact Laurie so that a reservation may be made for you. A copy of the AMM bulletin is attached. (M-4) 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 CITY COUNCIL INFORMATIONAL MEMORANDUM OCTOBER 26, 1990 Page 2 5. ABSENTEE VOTING HOURS -- The City information counter will be open on Saturday, November 3 from 1 to 3 p.m., and Monday, evening, November 5, until 7:00 p.m. tp accommodate individuals voting absentee. 6. JOINT COUNCIL/BOARD OF ZONING -- Monday, November 5, 5:00 P.M. The City Council and Board of Zoning Adjustments and Appeals will meet in the City Council conference room. 7. COUNCIL MEETING -- Monday, November 5, 7:00 P.M. Regular City Council meeting in City Council chambers. 8. GENERAL ELECTION -- Tuesday, November 6. State General Election. Polls open 7 a.m. 9. FINANCIAL TASK FORCE -- Wednesday, November 7, 4:00 P.M. The Financial Task Force will meet in the City Council conference room. 10. MEETING CALENDARS -- October, November and December meeting calendars are attached. (M-10) FOR YOUR INFORMATION..... 1. BUDGET MEETINGS -- I have scheduled another round of budget meetings with the various departments. Please note these dates and times on your calendars. Friday, November 2, 9 a.m., Public Works Department (Councilmembers Vasiliou and Zitur); Friday, November 2, 2 p.m., Public Safety Department (Mayor Bergman, Councilmember Ricker); Tuesday, November 6, 9 a.m., Park and Recreation Department (Councilmembers Helliwell and Ricker) . 2. WATER MANAGEMENT ADVISORY COMMITTEE -- The State Legislature in 1990 adopted a Metropolitan Water Management Act, intending to improve local water management in the metropolitan area. The Minnesota Board of Water and Soil Resources (BWSR), is mandated to establish rules to guide the planning and implementation of plans for the 46 water management organizations (WMO's) throughout the metropolitan area. An advisory committee has been established to assist in the preparation of those rules. Fred Moore has been selected to represent the Shingle Creek Watershed Management Organization and the other Hennepin County WMO's. The rules ultimately adopted by the Minnesota Board of Water and Soil Resources will provide the guidelines for the local governments as they update their water management plan. It is expected that the advisory committee will be meeting monthly until either March or April, 1991. CITY COUNCIL INFORMATIONAL MEMORANDUM OCTOBER 26, 1990 Page 3 3. MEETING WITH DEERHAVEN HOMEOWNER ASSOCIATION REPRESENTATIVES -= On Monday, October 22, Blair Tremere, Fred Moore, and Frank Boyles met with representatives of the Deerhaven Homeowner Association. Attached is a memorandum from Frank which summarizes a telephone conversation he had with Mr. Ray Perry, representing the Deerhaven Homeowner Association. At the October 22 meeting, homeowner association representatives indicated that they have had problems with the developer regarding drainage problems on the exterior buildings, and water accumulation in building interiors, completion of building punch list items, and location of landscaping materials in the County Road 10 right-of-way. They asked whether the City would determine for them, whether or not any bond money was currently held by the City for Deerhaven and if so, whether that bond money could assist them in any way in any of their concerns. They also asked for more information about the statutory ten-year warranty for major building defects. Finally, they asked the staff to let them know when Deer Pond is to come before the City Council for approval. The Homeowner Association intends to prepare a letter to the City Council expressing their concerns in detail for Council information. Because the developer has been reluctant to respond to their concerns short of litigation, it is likely that the Homeowner Association will make efforts to block the Deer Pond development until all conditions of the Deerhaven development have been met. I expect that Deerhaven Homeowner Association representatives will be present at the November 19 Plymouth Forum to further discuss this matter with the Council. (I-3) 4. COUNCIL APPOINTMENTS -- A revised 1990 City Council appointments listing is attached. This latest version includes. the Council's appointments to the Environmental Cities Coalition. (I-4) 5. WEST HENNEPIN HUMAN SERVICES - THE 1989-90 annual report from the West Hennepin Human Servioces Planning Board is attached. 6. MUNICIPAL LEGISLATIVE COMMISSION -- Results of the legislative survey conducted by the Municipal Legislative Commission is attached. Responses are from incumbent legislators and challengers representing MLC cities. (I- 6) 7. CONFERENCE/SEMINAR REPORT -- A copy of Eric Blanks' conference/seminar report on his attendance at the CITY COUNCIL INFORMATIONAL MEMORANDUM OCTOBER 26, 1990 Page 4 National Recreation and Park Association meeting is attached. (I-7) 8. HISTORY OF LAW ENFORCEMENT IN PLYMOUTH -- Niel Nielsen has compiled a history of law enforcement in Plymouth dating back to May 1958. For essentially 100 years, the chief law enforcement officer in Plymouth was the locally elected constable. The first appointed police officer was Claude Lein, who was appointed in June 1958, and subsequently became Chief. In reviewing this document, you may recognize family names which are still familiar to many Plymouth residents. (I-8) 9. CUSTOMER SERVICE PROGRAM -- One of the City Council's priorities is to ensure that Plymouth is a highly customer service oriented organization. At the November 5 City Council meeting, an item will be on the agenda which requests Council approval of a proposed customer service program which should enhance our existing customer service practices. In anticipation of that agenda item, I have included a summary of the book "At America's Service," written by Karl Albrecht and prepared by Soundview Executive Book Summaries. I encourage Councilmembers to review this summary as it is the outline we have used for preparing our customer service work plan. (I-9) 10. YARD WASTE COMPOST SITE HOURS - The attached news release announcing a change in hours at the yard waste composite was distributed to the local media. As of November 1, the hours at the site will be 3 - 6 p.m. on weekdays, and 10 a.m. - 6 p.m. on Saturdays and Sundays. The hours were revised due to the change from daylight savings time and a decrease in users. (I-10) 11. DEVELOPMENT SIGNAGE -- On Friday, October 12, development signs were placed at the following locations: 1. Northeast corner of Nathan Lane and 56th Avenue North. Greenwalt Development Company is requesting approval of a Preliminary Plat, Amended General Development Plan and a Rezoning for "Bass Lake Plaza 5th Addition." (90084) 2. Northeast corner of Nathan Lane and 56th Avenue North. Greenwalt Development Company is requesting approval of a Site Plan with Zoning Ordinance Variances and approval of a Final Plat to construct "The Wholesale Club" and plat "Bass Lake Plaza 5th Addition." (90085) 3. Southwest corner of Plymouth Boulevard and Rockford Road. Amoco Oil Company is requesting to amend the MPUD Preliminary Plan and MPUD f r'• CITY COUNCIL INFORMATIONAL MEMORANDUM r '' OCTOBER 26, 1990 Page 5 Conditional Use Permit and MPUD Final Site Plan for a service station/convenience store/car wash. (90091) . 0 These requests were heard by the Planning Commission at the Wednesday, October 24 meeting. 12. "PLYMOUTH BUILDER" -- The attached newsletter issued by the Building Division was mailed to approximately 200 builders and contractors. The newsletters covers such topics as amendments to City Code relating to building, housing and construction, the revisions to the City noise ordinance, and adoption of the updated state building code. (I-12) 13. PAYROLL CHANGES -- After the November 14 payday, payroll procedures will be changed to issue paychecks from a weekly to an every other week basis. This change is necessitated because of the Ciyt's growing work force and the associated difficulty in processing the payroll on a weekly basis. Information meetings with City employees have been held on the payroll schedule. Attached is a memorandum from Dale Hahn distributed to all employees explaining the new procedure and how it will be implemented. (I-13) 14. SMOKING CESSATION OFFER -- To encourage City employees to quit smoking, I have offered to pay up to $100 to employees who successfully complete a smoking cessation program. A copy of my memo to employees is attached. (I-14) 15. MINUTES• a. Planning Commission, October 10, 1990 (I -15a) b. Plymouth Safety Committee, October 17, 1990. (I -15b) c. Meeting notes from the October 17 Fire Station II Remodeling committee meeting. (I -15c) 16. CITY ATTORNEY MONTHLY BILLING -- The September client summary is attached. (I-16) 17. TRANSIT RIDERSHIP -- Ridership statistics for the Plymouth Metrolink and Dial -A -Ride transit systems for September are attached. (I-17) 18. WASTE TRANSFER STATION -- The status report on Hennepin County's application for a Waste Transfer Station is attached. (I-18) CITY COUNCIL INFORMATIONAL MEMORANDUM OCTOBER 26, 1990 Page 6 19. TOWN MEETING RESIDENT FEEDBACK FORMS -- Copies of resident feedback forms submitted at the October 23 Town Meeting are attached. (I-19) 20. CUSTOMER SERVICE LINE -- Correspondence and staff follows up to calls received from the Customer Service Line are attached. (I-20) 21. BZ CORRESPONDENCE -- I have received the following correspondence on Plymouth employees: a. Letter from Peter E. O'Neill, W. W. Granger, Inc., commending Investigator Bill Hanvik. (I -21a) b. Letter from Margaret Claymore, Bismarck, North Dakota, on assistance provided by Police Officer Luke Way. (I -21b) 22. CORRESPONDENCE: a. Letter to Mr. Bruce Larson, 237 Peninsula Road, from City Manager, inviting Mr. Larson to attend the Council's November 26 budget hearing. Mr. Larson has requested financial assistance for controlling Eurasian Water Milfoil in Medicine Lake. (I -22a) b. Letter from Linda Powell, District 281 Superintendent, on the October 8 joint meeting with the Council and School Board. (I -22b) c. Letter from Louis Consentino, Minntech Corporation, 14905 28th Avenue North, responding to Myra Gibson on a sign ordinance violation notice. Also attached is a response to Mr. Cosentino from Blair Tremere, and a memorandum to the City Manager reviewing the sign violation. (I -22c) d. Letters of appreciation to Janet Thome, Gleason Lake Elementary School, and Kim Brown, Zachary Lane P.T.A., for their $500 donations to the D.A.R.E. program. (I - 22d) e. Memo from Eric Blank regarding storage buildings used by the Wayzata Youth Baseball Association and Wayzata Youth Soccer Association at Oakwood Playfield. (I - 22e) f. Letter from Karen Fox, President, Chelsea Mews Association, to City Manager, summarizing the October 15 meeting with Frank Boyles regarding the City park trail extension. My letter of response to Ms. Fox is also attached. (I -22f) CITY COUNCIL INFORMATIONAL MEMORANDUM OCTOBER 26, 1990 Page 7 g. Letter to Mr. Ted Hoffman, Hennepin County Transportation, from Fred Moore, requesting the County to review existing traffic signage at County Road 61 and Industrial Park Boulevard intersection. (I -22g) h. Letter to Mr. Dean Johnson, CENVESCO, from Fred Moore, regarding items to be completed in the common area in the Quail Ridge Addition. (I -22h) i. Letter responding to Mr. Kevin Strong, M.A. Mortenson Company, from Fred Moore, on the City's progress of installing sanitary sewer and water to Kimberly Lane Elementary School. (I -22i) j. Letter responding to Mr. John Schuette, Schuette Investment Company, from Chuck Dillerud, concerning the landscaping of Coachman Trails. (I -22j) k. Letter from David Davenport, to Susan Fetterer, Wayzata/Plymouth Area Chemical Health Coalition. (I - 22k) 1. Letter from Assistant City Attorney Steven Tallen, to Dick Carlquist, regarding Plymouth v. Robert James Lloyd case (I-221) m. Letter to Pat Ryan, Ryan Construction, from City Manager, concerning the Minneapolis Auto Auction site. (I -22m) James G. Willis City Manager P-1 JOINT MEETING WAYZATA BOARD OF EDUCATION - PLYMOUTH CITY COUNCIL OCTOBER 29, 1990 5:30 p.m. AGENDA I. PLYMOUTH COMPREHENSIVE PLANS -- How They Affect the District. II. PLYMOUTH DEVELOPMENT OUTLOOK -- Review of Development Trends. -- Boundary Changes Between School Districts as Development Occurs. III. SCHOOL DISTRICT PLANS -- Projected Enrollment within Plymouth. -- Need for Bonding and/or Additional Levy Capacity. IV. PROPOSED COMMUNITY LIBRARY V. DRUG ABUSE RESISTANCE EDUCATION (D.A.R.E.) PROGRAM -- Review Program and Future Funding. VI. WAYZATA SCHOOL DISTRICT NAME -- Plymouth Identity. -- East (Ridgemount) Jr. High. CIM OCT 2610 ld � Sumek Associates, Inc. October 11, 1990 Chief Lyle Robinson City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447 Dear Chief Robinson, We are very pleased to have been selected to work with you on developing your Fire Equipment and Manpower Assessment Study. Enclosed is an Information Request. Please review it and if you have any questions please call me. Sid and I are more than willing to work with you to accommodate our information needs and your available documentation. I am also enclosing a suggested Schedule for our initial visit. Based upon conversations with Jim Willis, we have planned October 30, 31 and November 1 to be in Plymouth. We will be finalizing our travel arrangements next week, so if this scheduling has changed please notify us as soon as possible. If you have any questions, or we can be of any assistance in the arrangements, please call. We look forward to working with you. Sincerely, Maril a B. Davis cc: Jim Willis Richard Karlquist elan OCT 26'�'-� £11N1 OCT 26'90 111 South Maitland Avenue, Suite 215 • Maitland, Florida 32751 • (407) 628-5404 • FAX (407) 628-3863 Sumek Associates, Inc. Information Request Fire Equipment and Manpower Assessment Study Below is a list of documents and information to be provided to Sumek Associates by the City. The list is provided as a starting point for the City. We recognize that the City may not have all of the requested information and/or may have similar information in different formats. We expect the City to review the list. If items are not available, SAI will discuss alternatives with the City for modifying the request with the Client based on availability of information, and need as it relates to the accomplishment of the task. I. City Map: Large enough scale to accommodate identification of items where requested. II. List of all services provided by the Fire Department Include services provided during the last 10 years that may have been reduced and/or eliminated. Include services that are planned for implementation over the next 5 years III. Last of all existing equipment including: A. Age B. Condition C. Service records D. Planned replacement schedules IV. Manpower A. Current levels B. Projections C. Limitations D. Organization chart E. Resumes for command staff ?A.:3 G; 0 7, 2 f ° � , t : OCT 26'90 111 South Maitland Avenue, Suite 215 0 Maitland, Florida 32751 9 (407) 628-5404 • FAX (407) 628-3863 Information Request (coni) 1 F. Volunteers: 1. Number 2. Tenure 3. Call attendance record G. Recruitment activities H. Promotion process and structure L Training schedule and records J. What is the primary source of volunteers? (For all above items, we prefer 10 years of records to allow development of trends, 5 years will be acceptable.) V. Fire Station Facilities — Locate on provided City Map A. Current station locations B. Current station capacity 1. Number of bays 2. Sleeping areas 3. Maintenance facility 4. Limitations C. Expansion plans D. Renovation plans VI. Financial Information A. Annual Budgets for the previous 5 years B. Revenues: amounts and sources C. Expenditures: Line Item if available D. Budget Projections E. Financing Limitations 1A-3 cm OCT 26'90 M-3 Information Request (con't) VII. Fire Hazard Information: Please locate the following items on the provided City Map. A. Existing development mix: Residential, commercial, industrial B. Identify major hazards such as Airports, gas storage sites, industrial plants etc. C. Location of natural barriers D. Location of artificial barriers, i.e., Limited access highways etc. E. Planning boundaries VIII. Building Criteria A. Building height, construction and age B. Pre -fire plans, etc. C. Building Code standards D. Applicable state and national standards E. Any previous applicable studies F. Building Code Standards G. Applicable State and National Standards IX. Communications A. Dispatch process B. Communications between vehicles and base C. Communications between Plymouth and other departments X. Comprehensive Growth and Development Plans (An executive summary will be sufficient if available.) XI. Incident List ` A. Number and Type of incident B. Type of building C. Extent of damage in dollars or other measurement D. Deaths and/or Injuries per incident E. Response time 1. Volunteers to the station 2. Equipment to the scene F. Incident Attendance Record CCT P.- "90 Information Request (coni) XII. Mutual Aide A. With what agencies? B. Extent of Agreements? C. Location of Mutual Aide departments in relation to Plymouth D. Paid or Volunteer? E. Copies of any written agreements M-'3 GIM OCT 26 `90 Sumek. Associates, Inc. SCHEDULE FIRE EQUIPMENT AND MANPOWER ASSESSMENT STUDY October 30, 1990 Interviews with key members of the Management Team: Public Safety Director 1 Hour Fire Chief 1 Hour City Manager 1 Hour Interviews with up to 6 key members of the Fire Department Volunteers These individuals to be identified by the City based on their involvement and diversity of views on Department Service and Equipment level preferences. Each Interview 30 minutes Schedules for these interviews to be prepared by the City, based on participant availability. Interviews may start as early as 7:00 AM. It is preferred that they be completed by 6 PM. October 31, 1990 Meeting with: Public Safety Director Fire Chief City Manager Purpose: To review role of the Fire Department, service levels, concerns to be brought to the City Council and clarify the role of the Fire Chief, Fire Command Staff and Volunteers. At this meeting the parameters of the study will be finalized. Time Frame: One-half day (Suggest 8 AM to Noon) CIM OCT? 6 'D 111 South Maitland Avenue, Suite 215 • Maitland, Florida 32751 • (407) 628-5404 • FAX (407) 628-3863 M-3 SCHEDULE (con't) October 31, 1990 (coni) Meeting with: Fire Chief Public Safety Director (Optional Attendance) Fire Command Staff Purpose: To identify the perceived and preferred role of the Fire Department, service level direction, concerns and recommendations to be brought to the City Council for consideration. Identify standards to be used in the evaluation. Time Frame: One-half day (Suggest 1:30 to 4:30 PM) Meeting with: Fire Department Volunteers Purpose: Gather input and suggestions regarding the role of the Fire Department, service levels and equipment. Identify concerns and recommendations to be brought to the City Council for consideration. Time Frame: Two Hours (Suggest 7 to 9 PM) November 1, 1990 Meeting with: Public Safety Director Fire Chief City Manager Purpose: Review data gathered to date. Time Frame: Two Hours (Suggest 7:30 AM to 9:30 AM) Meeting with: Mayor and City Council Purpose: To establish service delivery policies including but not limited to: Role of the Fire Department Services to be provided Level of Services Budgetary Limitations Other as identified Time Frame: Full Day (Suggest 10 AM to 4 PM) cim OC -1 26'90 t asociation of metropolitan municipalities October 16, 1990 5:30 P.M. M— LA B- U L L E T 1,__N AMM LEGISLATIVE POLICY ADOPTION MEETING DATE: Thursday, November 1, 1990 KICK OFF: 5:30 P.M. WHERE: Ambassador Hotel 5225 Wayzata Blvd. (Hwy's 100 and 12 (I-394)) St. Louis Park, MN. DINNER COST: $20.00 Per Person SPOUSES, SIGNIFICANT OTHERS AND GUESTS WELCOME! 6:30 P.M. 7:30 P.M. Cash Bar/Social Hour Deluxe Buffet Dinner Business Meeting (Roast Beef, Ham, Chicken (see agenda Superb Salad Selections on back) and Dessert) DINNER RESERVATIONS TO CAROL WILLIAMS AT 227-4008 A MUST BY NOON ON MONDAY, OCTOBER 29TH. PLEASE CHANNEL YOUR RESERVATIONS THROUGH YOUR CITY MANAGER/ADMINISTRATOR OFFICE. THANKS! (Reservations are not needed nor is there a cost if you plan only to attend the Business Meeting at 7:30 P.M.) SPECIAL GUESTS: While the main meeting purpose is to adopt legislative policy, this event will also provide a great opportunity for a city officials to interact with and discuss concerns with the Metropolitan Agency "Biggies"! We have invited and expect virtually all of the chairs and staff directors of the Metropolitan Council, Regional Transit Board, Metropolitan Airports Commission and Metropolitan Waste Control Commission to be present throughout the meeting activities. DISTRIBUTION NOTE: This notice has been mailed directly to all member Mayors, Councilmembers and Managers/Administrators. SEE MAP AND AGENDA ON BACK Ciao OCT 26'90 CIM OCT 19 `90 183 university avenue east, st. paul, minnesota 55101 (612) 227-4008 r BUSINESS MEETING AGENDA 1. Call to order. 11 2. Introduction of Guests and Announcements. *3. Panel Discussion on the concept of an Appointments Review Committee to screen candidates for appointment to the Metropolitan Council and the regional agencies. 4. Consideration and adoption of legislative Policy Program (mailed previously). 5. Input on establishing AMM Legislative priorities for 1991 session. 6. Other business. 7. Adjournment. * The AMM Mission and Membership Services Task Force in its final report recommended that the AMM pursue the creation of a Metropolitan appointments review committee for the merit review of persons being considered for appointment to the Metropolitan Council and the regional agencies. We are going to ask the Chairs of the Metropolitan Council and the regional agencies to participate in a panel to briefly comment on the advisability of creating such a review committee. W MAP NOT DRAWN TO SCALE P St�.*l7�►h 6] N CIM OCT 19 '90 crLU m O H U O N N LL N� m N M n N N u°C S co Ln N N S N N r W n N co LAJ m 3 W N fn LU tu O� RT - LnN ~ z z to O .N- N 2 QO z CID LO Z) N crLU m O H U O N N n N N u°C S N N r W W N fn O� RT - LnN ~ W N C M O N QO z N A tp Cq C � U) N 0 M --\O O C1KR OCA 2(.) 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O O z n C*4 CDaF- 0 N -JF- Z o H ~ ON 2 LLJ U ►�+.�"+ LLMcr LL. U) O O LL. H w �-+ O cii m J O e 0 OO '^ 2 F -U V �� ^00 m N azo M }Q C:) C) M U Q �O 0Va � J C G O a0� M C)�F CNN O M Q z N d7 N CIA OCT z(:) �"" T:3 CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: October 11, 1990 TO: Blair Tremere and Fred Moore FROM: Frank Boyles, Assistant City Manager SUBJECT: DEERHAVEN HOMEOWNER ASSOCIATION I received a telephone call from Ray Perry of the Deerhaven Homeowner Association. Mr. Perry had numerous concerns. His concerns are as follows: 1. Bernie Barr, the developer of Deerhaven, apparently planted various pines and other landscaping on the northerly edge of the addition. Apparently, the landscaping is actually on Hennepin County Bass Lake Road right-of-way. Mr. Perry has asked whether the developer would be responsible for relocating the landscaping and guaranteeing its survival for one season. 2. The anticipated improvements to County Road 10 are going to widen the roadway and bring it closer to the most northerly townhomes in the development. The Homeowner Association wishes to know whether the City has any leverage on the County to install noise barriers. The Homeowner Association does not have the wherewithal to accomplish this work themselves and believes the County should be sensitive to the proximity of this development to the roadway. 3. Four or five of the townhome units have experienced infiltration of water in the transit heat ducts. The developer has refused to remedy the problem. Does the city hold any bond which it could use to force the developer to remedy the situation, or whether the matter is simply one between private parties. 4. The developer has petitioned for eight additional units, south of Deerhaven, for a "Deer Pond." The Deerhaven Homeowner Association does not want this portion of the development to be part of their Homeowner Association, given the developer's track record. The Homeowner Association would like to know in advance when the City Council will consider the Deer Pond petition in order that they can be present to express their concerns. elm OCT 26'90 DEERHAVEN HOMEOWNER ASSOCIATION October 11, 1990 Page 2 Blair and Fred, I know that Mr. Perry would like to meet with the staff regarding items 1 through 3. With respect to item 4, he just needs to know when the Council will be considering the deer pond in order that the Association can be present to express their concerns. Could you two let me know when you might be available to meet with Deerhaven representatives? He indicates that they are available both during the day and in the evening. Ray Perry's telephone number is 533-8948. FB:kec cc: James G. Willis, City Manager S.F. 10/15/90 �t13 M Ql.i 26'90 1990 CITY COUNCIL APPOINTMENTS A. COUNCIL COORDINATING REPRESENTATIVES 1. Independent School District No. 279 Carole Helliwell Annual 2. Independent School District No. 281 Bobitur Annual 3. Independent School Districts 270 and 284 Lloyd icker Annual 4. Park and Recreation Advisory Commission Lloyd Ricker Annual 5. Planning Commission aria asi iou Annual 6. Board of Zoning Appeals and Adjustments im M. Bergman Annual B. AGENCIES AND BOARDS 1. Special Assessment Committee Continuing Carole Helliwell ames G. Willis Bob Zitur Fred Moore 2. West Hennepin Human Services Planning Board (2 yr. terms) Anita Vogel 1/91 Joy Tierney 1/92 3. Northwest Hennepin Human Services Council Mile Dale - Executive Committee 12/31/91 Linda Dieleman - Advisory Committee 12/31/90 Deborah Hibler - Advisory Committee 12/31/91 4. Sewer Service Area #1 Advisory Board Continuing Fred Moore 5. Northwest Suburbs Cable Communication Commission Continuing Kim M. Bergman (Council official) James G. Willis (Citizen) 6. Northwest Suburbs Community/Access Corporation (2 yr. terms) James G. Willis 1/91 Helen LaFave 1/92 7. Minneapolis Police Recruitment System ick Carlquist irector No Term Dennis Paulson (Alternate) elm OCT 26'99 LA City Council Appointments 1/90 Page Two 8. Suburban Rate Authority 11 yr. terms) 12/31/90 Fred Moore Kim M. Bergman - Alternate 9. Bassett Creek Water Management Commission (3 yr. terms) 1/31/93 Fred ore John Sweeney - Alternate 10. Elm Creek Watershed Management Commission (1 yr. terms) 1/31/91 Fred Moore Vern Peterson - Alternate 11. Shingle Creek Watershed Management Commission (3 yr. terms) 1/31/93 Fred Moore John Sweeney - Alternate 12. School District 284 Community Education Advisory Council Lynes Getten 7/1/91 Mary Patterson 7/1/90 13. School District 281 Joint Powers Agreement No Term Eric Blank 14. School District 284 Joint Powers Agreement No Term Lloyd ic er Eric Blank 15. Lake Region Mutual Aid Association No Term Lye Robi nson 16. North Suburban Mutual Aid Association No Term Lyle Robinson 17. Fire Training Center Joint Powers Agreement No Term Lye RoSTinson 18. League of Minnesota Cities Study Committees No Term Public Safety and Personnel - Frank Boyles Land Use, Energy, Environment and Transportation - Blair Tremere Revenue Sources - James G. Willis 19. Municipal Legislative Commission 12/31/90 Kim.Bergman James G. Willis 20. Association of Metropolitan Municipalities Study Committees No Term General Legislation - Frank -Boyles Transportation - Frank Boyles Housing - Blair Tremere Municipal Revenue - Jim Willis Solid Waste (with LMC) - Dick Pouliot CIM OCT 26'90 1.� City Council Appointments Page Three 1/90 21. Association of Metropolitan Municipalities Legislative Contact No Term Kim.Bergman Maria Vasiliou 22. Citizens Advisory Committee, French Regional Park No Term Bobitur 23. Wayzata/Plymouth Area Chemical Health Commission No Term ria Vasi iou 24. Minnesota Hazardous Waste Management Board No Term Maria Vast iou 25. Staff/Council Recycling Committee No Term Bobitur Dick Pouliot Helen LaFave Maria Vasiliou Fred Moore Frank Boyles 26. Urban Hennepin County Citizens' Advisory Committee 6-30-90 Mary Gabe 27. West Suburban Mediation Center Board No Term Vacant 28. Community Action Suburban Hennepin 1991 Bobitur 29. Environmental Cities Coalition 1/91 Maria Vasiliou James G. Willis CIM OCT 26'90 CMUNICIPAL LEGISLATIVE COMMISSION 15oo Northland Plaza 3800 West 80th Street Bloomington, Minnesota 55431 (612) 893-6650 MUNICIPAL LEGISLATIVE COMMISSION LEGISLATIVE SURVEY RESULTS October 1990 On September 17, 67 property tax questionnaires were sent to incumbent legislators and challengers who represent MLC cities. As of October 25, 27 surveys (40%) had been returned. Thirteen IR and nine DFL candidates responded. The information below is a compilation of the survey results. I. Do you support or oppose the concept of a flat tax on homes? 62% Support 19% Oppose 19% No Answer II. As an alternative to a flat rate, would you support or oppose elimination of the 3% rate on high -valued homes? 81% Support 11% Oppose 8% No Answer III. If the 3% rate is eliminated, should the first tier, now at $68,000, be increased, decreased or remain the same? 42% increased 4% decreased 23% remain at , 31% N/A $68,000 IV. If the tax.burdens shift due to a reduction in homeowner tax, to which classes of property should they not shift? , 32% Commercial -Industrial 24% Apartments 8% Lower -Valued Homes 20% All Property lasses i 16% No Answer Member Cities: Bloomington, Brooklyn Parh, Burnsville, Eagan, . ,.s_ Eden Prairie, Edina, Inver Grove Heights, Maple Grove, Maplewood, Minnetonka, �� Plymouth, Roseville, Shoreview, White Bear Lake, Woodbury 7 = 10 V. Should these shifts be paid for by the State General Fund or should other property classes pay for the lost tax revenues due to a reduction of taxes on homes? 4% shift to other properties 33% pay for shifts by State General Fund 33% combination shifts and buydown 29% no answer VI. Please rank in order of priority which property classes should receive tax relief in the 1991 Legislative session? 1st - 28% all property classes should receive some additional property tax relief in 1991 2nd - 22% high -valued homes (over $110,000) 2nd - 22% commercial -industrial (over $100,000) 4th - 22% mid -valued homes ($68,000 to $110,000) 5th - 6% apartments (over 3 units) 6th - 0% low -valued homes (under $68,000) VII.. Would you support or oppose a local opticn fialAs tax? 42% Support 42% Oppose 16% No Answer VIII. Would you,support or oppose the repeal of levy limits. 72% Support 12% Oppose 16% No Answer IX.. Would you support or oppose legislation which would continue the trend of funding education from state rather than local tax sources? 78% Support 11% Oppose 11% No Answer X. Should the Legislature continue to revise TIF, or should this issue not be discussed during 1991? 5% major revisions to TIF in 1991 40% minor revisions to TIF in 1991 50% no revisions to TIF in 1991 5% no answer CIM OCT ZG�*q If you believe the Legislature should continue to revise the TIF law, in what way should these revisions be made? 18% more restrictions 6% less restrictions 29% enhanced as economic development tool 47% strengthened as redevelopment tool CIE4 OCT 26'90 CITY OF PLYMOUTH CONFERENCE/SEMINAR REPORT DATE OF SEMINAR/CONFERENCE: Thursday, October 11, through Monday, October 15 LOCATION: Phoenix, Arizona EMPLOYEE ATTENDING: Eric Blank TOTAL COST: $947.64 PURPOSE/THEME OF THE CONFERENCE: This was the 25th Anniversary Congress of the National Recreation and Park Association. It is a broad range Congress dealing with all facets of the park and recreation industry. On Thursday, October 11, I was on an all day tour of aquatic centers and facilities throughout the Phoenix metropolitan area. The sites we visited were: Big Sur Waterworld USA, a priva*�vly owned and operated water park; Kiwanis Recreation Center operated by the zity of Tempe. This facility consisted of an indoor wave pool, and 25 yard, six, lane competitive pool. We visited the Cactus Park Aquatic and Fitness Center in Scottsdale. This facility was a 50 meter, eight lane competitive pool with diving well. The last stop was the Telephone Pioneer Park operated by the City of Phoenix. This is a unique park, totally designed for the handicapped, which included two outdoor beep ball ball fields for the blind, two specially designed play areas for the blind and handicapped, and a specially designed aquatic pool for the handicapped, with four different means of ingress and egress compatible with different types of disabilities. I have attached to this report a couple of information sheets with regard to the Cactus Aquatic facility and the Kiwanis Recreation Center. This year's exhibit hall had over 400 companies with displays and information. Some of the more intriguing products that I was interested in were: soil enhancement products which supposedly would require less watering and less maintenance of our turf areas. This is along the same line of using organic fertilizers to help better maintain parks. All of the national playground equipment manufacturers had' displays of their latest equipment for parks. Another company has come out with a line of training videos for park maintenance people dealing with a wide variety of subjects. I also noticed a trend that there were more companies coming out with recycled plastic products that we can look at for future use in our parks. From talking with the manufacturers and other park people, there's a lot of interest in this particular area. I spent some time talking with artificial turf manufacturers, looking for a way to cut down on high maintenance areas on our soccer fields. Two areas I was specifically interested in was the high wear area around the goal area of each soccer field and the striping of the perimeter of the field. If we can find a cost effective way to put permanent lines down on a soccer field, it would have a tremendous cost savings for the City. Another new product that has come out on the market is a biodegradable dog feces disposal system. Park visitors are allowed to take one of these small bags out of a container in the park, use it to clean up after their dog, and dispose of it in a trash barrel. This is something that may be useful for us to try in one or two high traffic areas where dog feces is a problem. These and many other informational brochures have been distributed to our park maintenance and recreation staff for further review and discussion. .. CIM OCT 26'90 Three of the better workshop sessions I attended were titled "Reorganization for the Year 2000," dealing with how agencies have reorganzied themselves in an effort to better provide customer service, tighten financial controls, and better balance program offerings to the total community. - "Playground Safety - It's No Longer a Jungle Out There," was a session dealing with the latest work done by the Consumer Product Safety Bureau and the American Society of Testing and Materials on Playground Safety. It is anticipated that in March of 1991, the Consumer Product Safety Bureau will publish a list of guidelines on playground safety. Following that, the A.S.T.M. will publish a standard on playground safety in 1992. The key to this information is that the standard published by the A.S.T.M. will supersede the guidelines published by the C.P.S.C. Based on the information provided at this workshop, I believe that all of our playgrounds are currently in conformance with the safety guidelines of the C.P.S.C. and the A.S.T.M. The two areas that we will be taking a further look at are the possibility of adding safety signs at each playground location and the new American Disability Act recently signed by the President. This deals with the whole issue of adaptive playgrounds. One of the more intriguing facts that came out at this session was that in 1988, one out of 16 Americans filed a lawsuit for some reason. Unfortunately, the poorest session that I attended was entitled "Marketing Park and Recreation Programs for the 90's." The featured speaker was simply unable to effectively communicate this workshop session. One of the more interesting pieces of information she did elaborate on was the fact that the decisions on the type of activities a family will participate in are made by women ages 30-45, and that this is the target group we should be making our sales pitch to. NOTE: A copy of seminar/conference educational materials should be retained in appropriate department for not less than 10 working days following the employee's return. C%j OCT 26'W Cactus Aquatics and Fitness Center Cactus and Scottsdale Roads Scottsdale, AZI Phone Number: 502-994-7966 Population: 130,000 Architect: Vern Swaback Associates Builder: Aqua -Fab (Pool) Size: 60 meters x 25 yards with a 14 foot diving well f Capacity: Main Recirculation'Pump: Filter System: Means of Sanitation: Chemical Automation: 1 Heating/Cooling: Year Built: Estimated Construction Cost: Fund Distribution:! Operating Budget: Special Features: i Programs offered: 800,000 gallons Two 20 horse power Hi -rate Sand Gas Chlorine Strantrol Two 3 million BTU Cook Boilers 1987 $2.5 million General Obligation Bonds s130,000 Underwater sound system, movable bulkhead, stainless steel gutters, 8 foot wide lanes. The diving well is 30 meters by 25 yards and has two one meter boards and two three meter boards. In 1987 the City of Scottsdale opened this 2.5 million facility which was the first of it's kind in this area. The complex includes ball fields, picnic areas, sand volleyball court, basketball courts, par course for children, 1 mile jogging course around the perimeter of the facility, weight room aerobics room, classroom and pool. Scottsdale was among the first in the valley to include grass areas inside of it's enclosed pool areas. The gratis area at Cactus is graded to facilitate amphitheather type seating. Learn to swim, lap swimming. public swim. competitive swimming, swimming and diving, scuba, water exercise classes, divinq and synchronized swimming classes. CIM OCT 26'90 "-7 Kiwanis Recreation Center 611 S. All -America Way Tempe, AZ Phone Number: 602-350-5201 Population: 185,000 Architect: Lescher and Mahoney, E.L. Nichols Design Studios Builder: Bowin Size: Length: 155 ft. Width: 25 yd. and 98 ft. Depth: Zero to 6 ft. Capacity: 325,000 gallons Filter System: Hi -rate sand Means of Sanitation: Gas Chlorine Chemical Automation: Strantrol Heating/Cooling: Natural Gas c,a 01 2 6' °9u Year Built: 1988 Estimated Construction Cost: $5.5 million Fund Distribution: General obligation Bonds Operating Budget: $500,000 Special Features: This is an indoor wave pool which includes a 120 ft. double spiral water slide. The pool can be opened to the outs'ide by raising seven large perimeter doors. Programs offered: Splash time swimming, instructional lessons, water aerobics, swim team, adaptive aquatics, Red Cross Certification, Synchronized Swimming, Scuba, Lifeguard Olympics. Movie Nights and other special events. c,a 01 2 6' °9u KIWANIS ECREATION CENTER Tempe, Arizona i Lescher and Mahoney/DLR Group Architects • Engineers • Planners with E.L Nickels Design Studio Architecture & Landscape Architecture 3 3[:" —7 Aquatic Amusement Associates, Ltd. Aquatic • Recreational Planning and Design Development KIWANIS RECREATION CENTER Tempe, Arizona The 10wanis Recreation Center, a $4.5 million recreational complex, was built as the final phase of Kiwanis Park, a 125 -acre community park located in Tempe. The 54,000 -square -foot, one-story complex includes an indoor/outdoor wave pool, a slide pool featuring a 15 -foot, double spiral slide, a full-size gymnasium with two cross courts, two volleyball courts, multi-purpose meeting rooms, offices, and administrative areas. The City of Tempe's objective was to develop a pool facility that would operate profitably. A feasibility study was conducted with the response that "passive water play" was the trend of the future. Accordingly, the City decided to build a wave pool as part of their new recreational complex. The Kwanis Park wave pool is one of only two Indoorwave pools in the United States. The pool has 12,500 square feet of water surface with wave equipment that utilizes pneumatic pressure to produce waves up to three feet high in six different wave patterns. The wave pool will also be utilized for competitive and lap swimming. To create even more Interest in thefacility, the plan includes a slide pool adjacent to the wave pool featuring a double spiral slide 120feet in length. The swimming complex is designed to be enclosed during the colder months and open throughout much of the rest of the year. The pool area is covered by a sawtooth roof with clerestory windows. Eight, 12 -foot roil -up doors on the east and south sides of the pool open directly onto a terrace area and adjacent grass -covered area. The terrace, shaded by overhead screening, serves as a transition from the interiorto the exterior. The landscaped area is ideal for casual sports such as Frisbee. The heating and air conditioning system uses outside air to dehumidify and cool the pool area rather than the conventional three-step heating and cooling system. The cost Is approximately one tenth of conventional systems, both in initial construction costs and future maintenance costs. The 9,700 -square -foot, multi-purpose space houses the basketball court, cross courts, two volleyball courts, and 3,700 square feet of locker space. An upper levet, 3,000 -square -foot mezzanine connects and overlooks both the gymnasium and pool areas. The multi-purpose space is lowered four feet for better insulation and to minimize the large scale of the building's mass. Otherfeatures include a full-service kitchen area for user group and one-time group service and a 2,400 -square -foot lobby which provides an open view onto t he pool activities. Exterior building materials consist of exposed masonryand fluted block. r 4 .411 1 •1!l•• ROME i n .N ! t. ry,, • • �� ,6►•yF1f, '�i:�'��it���, r.•�:i i.01 119.1 ap��•���i��.��kri�/��.�ao...�i.ti � � • • ce\]II■•M 1 '\'L"� �.�'L'1 • SOI 1 .i►'�►•w /� ��,,� ` W;,7/tP TIJllll It?r'^r11i.TJ J JI/{iili .fT' • • • • PLAN I • • • ®� ✓ _ • • fJC��.. C1�!•11,00 10 ILL.E9d-moi ANp MAHO�IEY ARC1�ECTg TAND pVG3�IVEERS KIWANIS PARK RECREATION CENTER A•1� L NICKELS DESIGN STUDIO / ARCHITECT -LANDSCAPE ARCHITECT TEMPE ARIZONA • •• CIM OCT 26'90 FACILITY NAME: LOCATION: SIZE: DESCRIPTION: ELEMENTS: KIW•NIS RECREATION CENTER & WAVE POOL I fir.: Tempe .. City of Tempe Community Services Kiwanis Recreation Center & Wave Pool 6111 South'All-America Way Tempe, AZ 85283 (602) 350-5201 " 54,000 sq. ft. $5 million state-of-the-art aquatic and recreational complex designed to meet Tempe residents needs for fitness, sports and leisure. Open 362 days a year averaging 15 hours of service per day. INDOOR HEATED WAVE POOL - 75' X 164' 12,500 Sq. Ft. containing 325,000 gallons of water. Roughly 3/41s the size of a football field. Pneumatic pressure generates waves up to 3' in height. Zero depth beach to Vin depth. Equipped with lane lines; a heating/cooling system; Stark aquatic sand filters; Paco Smart pumps (2-35 h.p.; 1-3 h.p.; 1-15 h.p.); 31000,000 gallon Parker boiler (water temp. 84 degrees); exterior deck and underwater lighting system; Strantrol automatic pool controller; LMI chemical pumps; Capitol control (200 series) 4 head/tank gas chlorination system with 2 tank operation with auto switch over; auto -backwash capabilities (14,000 gal./week). Kool decking, stainless rails and gutter system w/rim flow; aero depth entry, four floor returns (2 primary, 2 second) four 12' and three 18' rollup doors leading out to grassed play areas. Programming entails year-round lessons, lap and drop-in swim, swim teams, stroke improvement W.S.I./L.G.T. classes and updates, canoeing, kayaking, scuba, water aerobics, wave swimming. RAINBOW BEND WATER SLIDE. - 127' x 15' With double spiral turns emptying stainless railed splash pool(37'x 201). RAFTS ITUBE RENTAL SHOP - 380 sq , f t . Providing rafts, tubes, double -tubes and floats to patrons for nominal rental. Cim OGT 26'9 =LOCaER/CHANGING AREAS - 3 750 sq ft; Providing patrons with restrooms, rental lockers and shower areas (1,850 sq. ft.'per each room) MULTI-PURPOSE GYMNASIUM - 9.700 $a.ft. Featuring. two cross courts, -=••a divider curtain, Loncourt surface, storage rooms, vending area. Programming entails basketball/volleyball play, youth camps/clinics,-land aerobics, dances, drop- in activity, tumbling, and special events. MEZZANINE OBSERVATION AREA - 3,000 sa. ft. " Featuring offices, meeting rooms and observation room overlooking gymnasium and pool areas. KITCHEN AND CONCESSION AREA- 1.200 sa. ft. Providing full prepatory kitchen area, support equipment, snack/lunch room and video game room. CLASSROOMS- 1.300 sq. ft,, adult Multi -use design for meetings, youth/adult classes, arts and crafts and future fitness room. GIFT SHOP - 200 sa. ft. Offers patrons beach/ surf merchandise, Tennis equipment and other personalized items. ADMINISTRATIVE OFFICES - 890 sq. ft. Providing work space to the Facility managers, Asst. Managers, Tennis Pro., Support staff. TENNIS SPOR'T'S COMPLEX -15 LIGHTED COURTS Court surfaced with California Product. Other amenities includes a players lounge, shaded spectator patio, vending, restrooms, playground, picnic shelter, lighted backboards. Programming entails lessons, leagues, ladders, tournaments, sport camps, seniors & pre-school activities, community outreach events, special populations tennis, Jr. development pgm., private lessons and special events. AVAILABILITY: Available for public usage/access. Participation requires daily user fee. Annual, Quarterly and Monthly passes available upon customer inquiry. INFORMATION: David Bucher, Sr. Coordinator Mike Armfield, Rec. Coordinator Tempe Community Services Department 3500 South Rural Road Tempe, AZ 85282 (602) 350-5201 CIM OCT 26'90 19 t HISTORY OF LAW ENFORCEMENT IN PLYMOUTH From the founding. of Plymouth in 1858 to its present day. May 11th 1858, Electei Town Constables. Phillip Otto, Alfred*Jordan April 5th 1859, Replaced one constable, elected James Hughes. April 3rd 1860, Elected two constables, Elected Samuel Merchant, re elected phillip Otto. April 21st 1860, Appointed James Hughes to fill vacancy left by Samuel Merchant. April 2nd 1861, Elected Jacob Mengelkoch Constable. April 2nd 1862, Elected Town Constables Alfred Parker, Patrick Cavanaugh. April 5th 1864, Elected town constables J.S Parker, Dennis Smith. Sept. 25th 1864, Appointed John H. Kennedy to replace J.S Parker who resigned. April 24th 1865, Elected Charles Parker constable to replace Dennis Smith. April 5th 1866, Elected two constables James Hughes, Henry Smith. April 2nd 1867, Elected Henry Hughes town constable. f April 7th 1868, Elected town constables Jacob Mengelkoch, Frederic Roggeman. i April 7th 1869, Elected town constables Harrison Goodall, Charles Hughes. March 14th, 1871, Re elected Harrison Goodall, C.W Hughes constables. March 12th 1872, Elected town constables Israel Parker, Henry Schmidt. Y March 11th 1873, Elected Albert Fleiderberg constable. March 9th 1875, Elected town constables J.W Day, Morris Connelly. March 13th 1877, Re elected J.W Day, Morris Connelly constables. March 12th 1879, Elected Timothy Ryan constable, Re elected Morris Connelly. March 10th 1880, Elect, d J.W Day town constable. March 8th 1881, ElecteId Daniel McDonald town constable, re elected J.W Day. March 13th 1883, ElectId E.0 Hughes town constable, re elected J.W Day. March 10th 1885, Elect�d J. Neumann town constable, re elected E.0 Hughes. April 6th 1885, Appointed George Parker constable as J. Neumann refused to qualify. Cly OCT 26 '90 March 9th 1886, Elected J.W Hughes constable March 14th 1887, Elected E.0 Hughes constable. March 13th 1888, Elected Morris Connelly constable. March 12th 1889, Elected Edward Farrington, E.0 Hughes town constables. March 11th 1890, Elected Mathias Mueller town constable. March 10th 1891, Re elected Edward Farrington town constable. March 8th 1892, Elected Timothy McGowan town constable. March 14th 1893, Re elected Edward Farrington, Elected John Schmitz town constables. March 13th 1894, Elected Timothy Meljorvan town constable. March 12th 1895, Elected Timothy McGowan, Re elected Edward Farrington town constables. March 10th 1896, NO Elections for Town Constables. March 9th 1897, Elected John Schmitz, Re elected Timothy McGowan. March 17th 1898, No Election for town constable. March 14th 1899, Re elected Timothy McGowan, John Schmitz constables (At this time there were 283 registered voters in the town of Plymouth) March 13th 1900, No Elections for constable. March 12th 1901, Re elected John Schmitz town constable. March 11th 1902, Elected J.H Day town constable. March 10th 1903, Elected Alfred C. Schmidt town constable. March 9th, 1904 No election for town constable March 14th, 1905 Elected John C. Schmitz town constable. March 13th, 1906 No election for town constable. March 12th, 1907 Elected John C. Schmitz town constable. March 11th, 1908 No election for town constable. March 13th, 1909 Elected Alfred C. Schmidt town constable. March 15th, 1910 Elected John C. Schmitz town constable. March 11th, 1911 Elected John H. Day town constable. March 12th, 1912 Elected John C. Schmitz town constable. March 11th, 1913 Elected John H. Day town constable. CIM OCT 26'90 March 14th, 1914 Elected John C. Schmitz town constable. March 9th, 1915 Elected August Miller town constable March 14th, 1916 Elected Alfred Schmidt town constable. March 28th, 1916 Appointed Alfred Heidelberger town constable to replace Alfred Schmidt who was unable to qualify. March 13th, 1917 Elected August Miller town constable. March 12th, 1918 Elected Clem Neumann town constable. March 11th, 1919 Elected Alfred Heidelberger town constable. March 9th, 1920 Elected Frank Begin, Clem Neumann town constables. March 8th, 1921 Elected Alfred Heidelberger, Albert Seitraceck town constables. March 13th, 1923 Elected William Fitzer town constable. March 11th, 1924 Elected John J. Howe town constable. March 10th, 1925 Elected William Fitzer town constable. March 9th, 1926 Elected Edward B. Sandhoff town constable. March 8th, 1927 Elected William Fitzer town constable. March 13th, 1928 Elected Edward B. Sandhoff town constable. March 12th, 1929 Elected William Fitzer town constable. March 11th, 1930 Elected Edward B. Sandhoff town constable. March 17th, 1931 Elected Henry Faber town constable. March 8th, 1932 Elected Edward B. Sandhoff town constable. March 14th, 1933 Elected Henry Faber town constable. March 13th, 1934 Elected Edward B. Sandhoff town constable. March 12th, 1935 Elected Henry Faber town constable. March 10th, 1936 Elected Edward B. Sandhoff town constable. March 9th, 1937 Elected Henry Faber town constable. March 8th, 1938 Elected Edward B. Sandhoff town constable. March 14th, 1939 Elected Henry Faber town constable. March 12th, 1940 Elected Edward B. Sandhoff town constable. March 11th, 1941 Elected Henry Faber town constable. CIM OCT 26'90 March 10th 1942 Elected Edward B. Sandhoff, Roland Forster town constables. March 9th, 1943 Elected Roland Forster town constable. March 14th, 1944 Elected Clem Neumann town constable. March 13th, 1945 Elected Edward B. Sandhoff town constable. , March 12th, 1946 Elected Clem Neumann town constable: March 11th, 1947 Elected Edward B. Sandhoff town constable. March 9th, 1948 Elected Clem Neumann town constable. March 8th, 1949 Elected Edward B. Sandhoff town constable. March 14th, 1950 Elected Clem Neumann town constable. ( Pay raised to 40t per hr) March 13th, 1951 Elected Edward B. Sandhoff town constable. March 11th, 1952 Elected Clem Neumann town constable. March 10th, 1953 Elected Wallace Turner town constable. March 9th, 1954 Elected Clem Neumann town constable. March 8th, 1955 Elected Leroy H. Bracher town constable. November 16, 1956 Elected Leroy H. Bracher town constable. November 15, 1957 Elected Clifford Haley, Frank Leighton town constables. June 28, 1958 Claude D: Lein Appointed Village Police Officer, Then made Chief of Police. December 2, 1968 Calvin F. Hawkinson appointed Chief of Police. June 18, 1979 Richard J. Carlquist appointed Chief of Police and is current director of Public Safety for City of Plymouth. Researched/Compiled by Niel Nielsen. 1990 J CIM OCT 26" - k, Z. 1a1a —T -- I Winning Ways AT "FMCAS SERVICE By Karl Albrecht THE SUMMARY IN BRIEF ome American businesses have made stellar customer service their raison d'etre. The leaders, funis such as Marriott, Disney, and IBM, elevate service excellence to an art form. They enjoy larger market shares, charge higher prices, and reap higher profits because customers believe their service is worth the money. A program to improve customer service moves thiohgu five phases. In the first vhase, mana t identifies and prioritizes service charac stics that u 11 ifredate most. The quality of employees' work a must ilso be surveved because customer serve stands or falls on workers' attitudes. P sem n}�acP nr du .cs a mitten service mis- sion that workers can understand andsupe o�rt_This statement answers e`questlon why should cus- tomers choose us?" The third phase obtains the commitment of rank - and -file employees through workshops, supervisory and a continous program of service - Grass -roots improvements to the service take p ace in p ase our. They occur forces, application labs` ceces and -file emplovees and supervisors S nent. Existing employees at all levels are led to adopt outstanding customer serve si- ty. -e employees must acquire skills and atti- tudes that will help them enhance the program's success. Systems that don't contribute to better cus- tomer service are revamped or eliminated, and em- ployees are praised and rewarded for outstanding customer service. A ommi t Pru;ce x I ence must be une- quivocal. It radiates from senior managers, who must eat, breathe and sleep customer service as the n cicleus of their corporate culture. JM OCT 26'9U SELECTED BY SOUNDVIEW AS AN OUTSTANDING BOOK FOR BUSINESS PEOPLE. The author: Karl Albrecht is a management consultant. He and Ron Zemke wrote Service Amencaf Copyright © by Dow Jones -Irwin. Summarized by permission of the publisher, Dow Jones -Irwin, 1818 Ridge Rd., Homewood, IL 60430. 175 pages. $19.95. If you wish to order the book, call Soundview, 1-800-521-1227 (in Canada, 1-802-453-4062; in Vermont, 1-453-4062) and charge to your credit card. Send mail orders, in U.S. funds, to Soundview, 5 Main St., Bristol, VT 05443. Please include the book price plus $2.50 shipping and handling costs for the first book and $1 for each additional book. (In Canada, $3 S0 and $1.50). THE SUMMARY here's a new spirit in American business today, a spirit that transcends fads, bandwagon trends, and fashionable attitudes that fade with time. It's a revolution that uses customer service to hone competition to a razor's edge. Companies who lead the charge in this revolution declare that outstanding service is a product, and they have sworn to ingrain that belief in the minds of employees and cus- tomers alike. SERVICE DIFFERENTIATION Today, when many competing products look as if they were strut—ckoff m s mo , com anies are V_min_gJo customer service as a asting badge of distinction. Service, of course, is a very essence of firms that vie for customer dollars in the lodging, restaurant, health care, insurance, and banking industries. Such companies have no other way to rise above mediocrity except by serving customers better than their competitors. Service differentiation is a concept that IBM, among other companies, embraced generations ago. Many firms, however, were nonchalant about service until recently. Today, some companies are leaving rivals in the dust by going that extra mile, and small wonder. If few competitors make a dedicated effort to provide exceptional service, it's not difficult to put them in the shade. Customer service is a relative concept, and one that several companies have ele- vated to an art form. Why a Sequel? Albrecht's preceding book, Service America! (written in collaboration with Ron Zemke) has become the guiding Soundview Executive Book Summaries (ISSN 0747-21%). S Main Street, Bristol, VT 05443, a division of Bristol Publishing, Incorporated. Publisher, Cynthia Langley Folino. Editor, Roger M. Griffith. Subscription, S96 per yew. Published monthly. Note: Canada and Pan America, U.S. currency only. Air mail additional. Overseas subscriptions, SI39 per year, air mail postage included. Second class post- age paid at Bristol, VT and additional ofrices. POSTMASTER: Send address changes to SOUND - VIEW EXECUTIVE BOOK SUMMARIES, 5 Main Street, Bristol, VT05443. Copyright C 1988 Soundview Executive Book Summaries. light of service management for such firms as the Sheraton and Marriott hotel chains, Denny's Restaurants, and E.F. Hutton. This sequel pinpoints common mistakes that execu- tives make when installing top-notch customer service pro- grams and offers a framework for implementing a comprehensive service culture that places customers on a pedestal. Albrecht contends that those who will competeiti tomorrow's business arena must adopt sery+cp mana_ Q nt not as one ingredient but as the very nucleus re. At America's Service deals witlseveral lessons abo t service and service management that its predecessor, ervice America % revealed. 1. Employ at every level must l?g-can .Pserned amt what happens during the moments ofauth:A moment of truth occurs when a customer contacts any aspect of an organization and gets an impression of the quality ofits service—The customer is influenced, for better or worse, by what employees say or do at that time. Employees must dedicate themselves to making customers' moments of truth satisfying and memorable. 2. a cost of business that is lost when customers "vote with their feet" after an unpleasant experience is extremely high. ---- 3. Few companies are proactive about service. Most firms still use the customer service department as a media- tor or lightning rod when another part of the organization falls down on the job. 4. Many firms that have been in the service business for years have rost touch with customers' expectations and e�rcepTdhs and don't even realize it. 5. A service "pr( duct" is profoundly different from a physic product. ServicesFave a psychological and.per- sonal impact on customers; physic pi=oau—& us_ ua�[_Iy-Ti_aye an rmperson effect. '— 6.-1Wanaeers cah't 4 s' ntrol the guarof spp& _All they can d� s inspiresmotivatg, and p�rp� ovid�lf-adership�o fzo�i£- line employees who are present at moments of truth. The CIM OCT 26'90 heard that. concemed.aboufpossible r+ hey will Jike the change of.a _ .`.ia•a-fn:i�i v w..— n. � ...a �fn'l .. ... quality of an organization's service stands or falls on the actions of rank -and -file workers, because they're the ones who deal with customers face-to-face. 7. A_pto improve service is contagious. It starts with top management and spreads like a beneficial virus throughout the organization. 8. Emplostonier service credo as a way of life, because their true feelings about service will carry—'through to the way they deal with customers. 9. Many service problems arecaused by nonsensical or irrational policies, procedures, or rules that prevent em - p oyees om respondinquickly to 05L Qmers' needs. Cus- tomers become strat and angry when they expect results and hear only excuses. One customer's safari into the administrative jungle of a large retail chain illustrates the last point well. Faced with an income tax deadline, he called the company's toll-free credit hot line to find out how much interest he paid on his account last year. The line was busy. After fifteen minutes of trying, he gave up and called the local store. A secretary in the exec- utive offices said that no one at the store could obtain the information; he'd have to use the hot line. Finally he reached an employee at the central credit office, and the following exchange took place: "Can you tell me how much interest I paid on my account last year?" "I'm sorry, the data processing department hasn't given us that information yet." "But you're the credit department! Why don't you have it?" "We only get it after it's issued by D.P." "Well, can you call it up on a terminal and read it to me over the phone?" "No. We aren't linked into the -computer that way." "Please get me somebody in the D.P. department, then." "Sorry, we can't do that. We'll have the information you want after they send it to us on microfiche next week." "Let me get this straight. Even though you're the credit department, you can't tell me last year's interest charge until the data processing department sends it to you?" "That's right. Sony." And so it goes. Only ten to fifteen percent of companw4— are truly willing to nitmPnt needed to become service -driven. Consequently, businesses fall into rve cate ones: 1. Going out of business. These companies, which have rost touch with their customers, are on their way to bankruptcy. 2. Hanging in there. This category includes a number the of airlines and many government agencies, which can exist without being service-oriented because they hayg no competition. 3. Middle-of-the-road. These companies maintain their market share almost by default. They give lip service to customers but don't elevate them to their rightful place. Middle-of-the-roaders include many banks and retail chains and numerous hotels. 4. Making a serious effort. These firms want to gain a competitive edge through exceptional service. They share common bonds of risk-taking, innovation, and customer orientation. 5. Service as an ar Lform. These companies, whose reputation for customer service is legendary, are market leaders and household names — the Marriotts, Disneys, IBMs, various world-class hotels and restaurants, and a few cruise ships. WHAT IS SERVICE EXCELLENCE? Level five companies have pursued — and captured — service excellence. What does that mean? It is a level of service quality, compared to your competitors, that is high enough in the eyes of your customers that it enables you to charge a higher price for your service product, gain an un- naturally large market share, and/or enjoy a higher profit margin than your competitors. In every case service super- iority at the moment of truth wins the day. Customers are the ultimate judge and jury; they will not be deceived. Florida -based Publix supermarkets ("Where shopping is a pleasure") have an exceptional record of service orientation. For example, a customer with a knee injury called a nearby Publix market to ask if a friend of hers could go to the store with a check signed by her and buy several items for a birth- day party. An employee wrote down her name and the gro- cery list and said they would verify that the items were in stock. Shortly thereafter, the groceries were delivered to the customer's home — complete with a decorated cake and ice cream. LEVEL F1VE COMPANIES __ ompanies that havP *p *red service to an art form dem- onstrate ten outstanding characteristics_ must, ey o er a quality product at a fair price. They realize that no slogans or hit-or-miss ad campaigns can com- pensate for a second-rate product. econd, they believe that quality drives profit —±qlality is there, profit will follow.l0 Rocre competitors, on the other hand, lose sight of service in their headlong quest for _C Cikl OCT 26 '90 tighter cost controls and a better bottom line. Third, they are attuned to customers' needs. This comes throug market research that keeps them aware of cus- tomers' changing perceptions, expectations, and motives. Service leaders are able to change as their customers change, because they have made customer perception research a perpetual and integral way of doing business. Fourth, quality -driven companies are obsessed withmak- ing a positive impact on customers at moments of truth in- steadoofmin3 ess y worn ippinngrules p ures. and other internal rituals. This obsession keeps them focused on their paramount mission, customer satisfaction, instead of becom- ing strangled by bureaucratic red tape. Fifth, managers in customer -oriented companies keep policies, procedures, and rules in perspective. Organiza- tion gui a mess ou a means oo providing outstanding service, not ends in themselves. Employees are encouraged to bend rules in order to resolve customers' problems satisfactorily. Sixth exceptional firms recover skillf 1UyJ'^� *^'takes without placing blame or finding fault. Foul-ups that cause problems for customers are resolved with dispatch so that business can proceed as usual. Seventh, employees at all levels unite as a team for the sole purpose of meeting customers' needs. Every department tries to ensure that moments of truth wiIIDee gratifying, even though many departments have little or no contact with customers. -Eighth, managers support front-line employees in every conceivable way. They're facilitators who make it as easy as possiole for customer -contact employees to meet customers' needs fully and effectively. Ninth customer -driven firms care about their employees as well as their customers. In the words of J. Willard "Bill" Marriott, Jr., "Take care of your employees and they'll take care of your customers." No company that hopes to serve its customers well can get away with treating its employees poorly.dissatisfied Fl�jj�, jPy�j_fjvv rnmPaniPc a Perpetuallyed with their performance. They're always looking for ways to improve. LAUNCHING A PROGRAM Forewarned is forearmed. If you know whqktorpedoe e success of customer service programs, you'll to launch one successfully and make it a way of life. One frequent cause of failur misunderstanding u - tomers' needs and expectations. Level -five companies avoid this pitfall by a opting customer attitude research as a way of life, not a sporadic or intermittent activity. Lack of a clear business focus also causes programs to fail. A customer service program without a driving idea and a clear plan for converting it into action at the front line loses momentum very early. Management must also send a clear and unequivocal mes- sage to employeesthat customer service will be the com- ans on y ocus. mp oyees who have endured the usual barrage o top pnority" programs will be cynical. ("Oh, boy — here comes another one!") Management must short- circuit jaded attitudes with a single, consistent message: customer service has become our mission, and we are going to pursue it like the Holy Grail. 4 Customer service vanguards realize that inconsistent "quick -fix" measures are futile. They avoid, for example, trying to improve service by management edict; issuing a barrage of ineffective policies and directives; sloganeering; and dog -and -pony shows with AN razzle-dazzle and high- powered speakers who sing the praises of good customer Y service. The effects of such efforts are temporary at best. Companies that are truly customer -driven have become so by introducing a program that is enduring, substantial, and adopted by every level of the organization. The launch phase is lust one part of the process, however. Follow-up efforts after the initial announcement must be as consistent as a ro olfer's swin an as a as a ulldog chasing a mailman. Customer service cannot be viewe as 1e m thing to do, but as a comprehensive way of life — the company's raison d'etre. The Executive's Joti �' ,; ; d. ''"Yteadership is 63" crucial ingred'ieritin acfiieving ';J zse rviceezeelience." �'i The chief executive and all the seniormanagers" must preach, teach, and reinforce the gospel ;of .` service quality. .v , - -1f they do this, and if they create the conditions ,' . that make service excellence possible, employees .. will do a good job of providing service for customers. The Inverted Pyramid Firms that embrace a customer service philosophy see their organization as an inverted pyramid. Whomn_W ? Ojgtomerc of cnLrce Fvery facet of the company is dedi- cated to supporting them and ensuring that their needs, ex- pectations, and problems are dealt with satisfactorily. Front-line contact employees, the stewards of moments of truth, rank just below customers in a service -driven com- pany. Next come supervisors, middle managers, and finally — at the bottom — senior executives. This organizational scheme, when implemented successfully, makes each level of management support the next, and everybody supports the customers. Such a revolutionary concept clearly calls for changes in traditional attitudes. Although managers still retain their power and authority, they must become, in the inverted pyra- mid, supporters, helpers, and enablers who provide the resources necessary for front-line people to serve customers to the fullest. Emotional Labor Companies in banking, health care insurance. hospitality, and other service-orieEM fields must acknowledge the existence of emotional labor. It flourishes whenever Pmp oyees feelings are the tock of =k kade, Some employees are better equipped than others to cope with the demands of emotional toil. Workers such as wait- resses, flight attendants, and supermarket cashiers, who Wake- fi=uent one-on-one cnntac+ with many neo In e. may succumb to contact overload. This results in classic burnout symptoms, including physical fatigue, apathy, hostility or indifference, an aa-imunssense o pn a and achieve- CIAI OCT 26'90 a i ' kit 1111� Ineat in their urnF a.' r; k 11 fA c The study of emotional labor is in its infancy. Manage went must resolve, however, to acknowledge that emotional labor exists and find ways to relieve some of the stress that high -contact service employees experience. Organizations need tools to identify employees who are inherently well equipped to do jobs with a high emotional labor quotient and guide those who are less resilient into work that's more in harmony with their capabilities. Furthermore, employees ' who do heavy emotional labor need to be trained and sup- ported so they can maintain high levels of energy and posi- tive attitudes throughout the day. Everyone Has a "Customer" "But what does service have to do with me?" you might ask. "I'm in the Accounting (or Personnel or Maintenance or Purchasing) Department." The answer is simple. I,�i service -driven organizations evervbodv has a "c»st_�u�*+e._�r"_ And, as Service America! aptly put it, "If you're not serving _the customer, you'd better be serving someone who is. Everyone in an organization provides a service. Some employees serve customers; the rest, as the inverted pyramid concept points out, serve the servers. "Behind the scenes" people play a critical role in the scheme of things. Top man- agers' "customers" are middle managers. They, in turn, serve the supervisors, who support the front-line employees, who bear final responsibility for moments of truth. Every Department Is a Customer Every department is both a customer and a server of other jepartments witn�n an oreanizahon 'llus sounds appeatmg in theory, but managers may be challenged to apply the prin- ciple in the workaday world. 'lie rocess identify- ing what each department provides to the "customer" departments it serves. Next, department managers should K— 9 prepare a "report card" of factors that other departments consider important (things such as accuracy, technical exper- tise or timeliness) anj ask their counterparts to conium the validity of ose f ca tars. Once that has been done, depart ment managers must evaluate the quality of their service on the re ort and find ways to r, each epartment s o eve o and 5amngful and comprehensive mission nes service pnonties tor the MjW=t as ment contributes to the organization — not on what it does. De distinction is critical,heca�the mission statement should direct employees' attention to the underlying reason for their tasks — not just the tasks themselves. Organizing For Internal Service Managers must ensure that the internal organization facili- tates service among all departments. Companies that revise their thinking on internal service must sometimes overhaul the organizational setting in which this thinking takes place. Departments may have to be expanded, contracted, elimi- nated, or consolidated so they can serve each other and the company's customers more effectively. If the present organi- zational structure exists more for the convenience of man- agement than to accommodate customers, some changes are in order. IBM, for example, reflects total customer commitment in the way it organized its National Service Division. The com- pany has set up one dozen Area Support Centers throughout the country. These centers, which operate twenty-four hours a day, may have more than 200 telephone lines and several dozen customer service coordinators. When a customer asks for help, a customer service coordinator retrieves the firm's ` Is Government a Service? C. Northcote Parkinson, the acerbic British writer, , nooks and crannies of their operations. It becomes said,"I rvant hates to an all-pervading cultural norm to which all but the �. �t'smething or the pu lic." �',, most self -motivated and idealistic individuals . - .- And Will 1�ogers us to say, "Just be glad you're the for." _ eventually succumb. Let's look What would it take not getting all government you're paying . ;; . at another question. - Is this all unfair to those who work for the -' for a govemment organization to become service government? Have they gamed that image? FI -1- oriented? don't believe it is unfair. I think that in general, ;: .: ;. • : -' : -1 think there's a simple answer. Somebody in ;- = ovemment em to ees of all Western nations are'it 9 P Y ' ? charge has to care. The organization has no lazy, unmotivated; and indifferent to the needs of: F oompetrhve wolves nipping at its'heels, therefore it :. the public. .. rtt, • Most of them see themselves as in positions of : L `has no internalized compulsion to make a hit with the customers. The only way it can get on the right ' . ' bureaucratic influence over the public rather than at `track is for the person in charge, like the person in, .- . the disposalof the public. Pu And there's a reason for this. A simply isn'tobsessed charge of a profit-making company, to become good with the idea of service and service n for the individuals or the departments to nary management, and to take concerted, aggressive, gives good service. There's no survival factor N�_: •wr<�t': :.<; Tong -term action to transform its culture.:: • - operating in the minds of the managers such as . , . •. r } List me as a perennial idealist and an optimist, but there is for those in commercial enterprises.lf a :;.:; �. 'I still hold the ho that the concept of government - restaurant gives you poor service, you won't return:' _g But if the Intemal Revenue a servicewill come into its own. ,. where can you go ' Service makes little or no effort to serve you? >- _ : :- And, if it happens, the implications for human This lack of any force in the government '� w =. ;-_ - ,productivity, and contribution to the lives and = `= organizations that might threaten their existence " = well-being of the people of the country are ... - makes it plain why indifference is found in all of the = - ;' mind-boggling. 5 Citi OCT 26'90 profile from a mainframe computer while relaying the ser- vice call to one of several hundred customer engineers, all of whom cavy portable computer terminals. A customer engi- neer is dispatched to a customer's location within seconds. IN PROVING SERVICE QUALITY Changing gears from a traditional to a customer -driven organization presents a formidable challenge. You must move precisely and cautiously_ =arise the trans ilio may -require several years and ploty of hard work. The ss of n a coni an into a customer-orienteA firm is like the one used to introduce service orientation nisi e business, only somewhat more e . 1. Know w Your_Customers Customer perception research must be done to identify the service enaractens- tna _ Ming sustnm= yaui-mact_ - You can identify these characteristics by using in-depth inter- views with individual rngtorners, focus -group interviems- wrifth-stlected gmups of customers, or statistical question- nairesurveys of representative popu ations of customers. Regardless of the meth ,, t� to survey a representa- tive sample of the group you're concerned about, including those who have never bought your service, those who have, and those who have "jumped ship" to buy from competi- tors. Marketing research funis that specialize in customer perception research can recruit the necessary "guinea pigs" for this purpose, or you can do it yourself if you have the necessary resources. The next move after interviewing *^ �repaze a "customer re rt card" that defines key attributes f �^�c�rvice such as quality of product and telephone service their relatiye impnrtance, and your company's score on each attribute. The customer reportcard canus to conduct a service audit whenever you choose. Your Employees You must also understand the perceptions of a second customer -group — your employ= The same methods that were used to survey paying customers may be used to assess the employees' readiness to adopt a service orientation. Employee perception research is done to isolate two groups of factors. The fust group, potential obstacles, are things that may_ oppose or retard your transition to a service -driven company. Obstacles might include tradition, li .ies, nrnePrinres� rules, limited resources labor red ega- ve em to ee attitudes. he second group potential assets a,p things that favor a switch to service orientation. Assets might include a strong Zxecuttve team, 'positive customer perceptions, tradition, and n eat em oyee attitudes.Tradi o an mtudes, and other factors may a either o stacles or assets, depending on how they affect the people in your organization. Employee perceptions can be assessed with a simple sur- vey that asks them to rate their perceptions of ten quality of work life (QWL) factors: 1. The work itself 2. Working conditions 3. Pay and benefits 4. Job security 5. Supervision 6. Feedback on job performance 7. Opportunities to learn and grow in the job 8. Opportunities for advancement based on merit 9. Social climate 10. Justice and fair play '„',p y °'y+ J:':7 �N.r_ ;�-. i.'1C.,.' ... .:4'.'•.w,; �.. ?> :�''� _3' r.-7i,.�: ;)�i'- W yWorkiing inrlth Teen017 iag �i-Weenaoers are often ideal for part-ti me,service �{ jobs requiring few skills. .A,._;: ;They bring natural assets to the job - boundless energy, -a desire to please, and fresh attitudes. hey can challenge the manager, too. They often ; - ; re emotionally reactive, self-conscious, and unsure I fthemselves.: K ;�fiey need good leadership from their supervi- ;.; sons. This means teaching and developing them,;*,----. :, ettmg high standards and making your expecte- "ons clear, and giving frequent guidance and 'v-6ragement. ;.iliR�'e::(��F\iy:'_ .. i,., iI'~-. '-.'4 w. �.f����•�i•.}j After employees rate these factors on a standard 5 -point like -dislike scale, you can put their feelings about quality of work life into sharper focus. It's a good idea to survey OWL at least once a veaz p e questionnaire Once you've clarified customers' and employees yees percep- tions about service and QWL and prepared a customer report card, you must gather data on the quality of service that your company provides. The report card, which lists and prioritizes what customers believe is important, cannot be prepared until you know how well you're doing now. If�nv pc dQal with customers directly�u can ask them to adreinister a sir�gle evaluation questionnaire a�hP point of contact. If ou rovid invisible t mail -or telephone marketing, it may be necessary to fiend a questionnaire through the mai .' ccasion one -o - one customer interviews can also be helpful, especially when validating the results of questionnaire surveys. You mav_need_W_create.asystem for measurine service quality at the outset of your pTqffa m. In other cases mea- surement can be postpon until the organizational systems that will provide service have been set up. Sooner or later, however, you must be able to measure service quality regularly and report the results to managers and employees at all levels. 2. Clarify Your Service Strat Servtc�rica! defined service strategy as "... a dis- tinctive formula for delivering a service; such a strategy is keyed to a well-chosen benefit premise that is valuable to the customer and that establishes an effective competitive position." Your service strate can't be a va e an d- ful of Te_ff--0_Tt must state a missioniha+P ^P'� -a-- stand and work toward and focus on a critical benefit that customers are willing to pay for. In addition, it must estab- lis a meaningful erencetween you and your competi- tors. A service strategy should answer the basic question, "Why should customers choose us?" Because your service strategy will be a rallying point for CIM OCT 26 'SU there is theirtask andj6 E) on the other side. tt's a ` � %blerk-responds; �,, is lsn't inj .departn `'� 'effort,'not to solve.the problem but to i customer by brushing off his or her..ne si "reg: rtC0/dneSS:FXoii.ve seen the hers impatience >e people as nosts-or noste people who call the do your entire organization, it should arise from a strong con- sensus among managers. Their participation makes it "their" strategy, not one that was dictated from on high. The best way to formulate a service strategy is during an off-site retreat that lasts for a day or more. During this time, your management team can examine customer perception research data, brainstorm about service strategy alternatives, and produce a list of potential service strategies. The final choice should be tested against several criteria: •. Does it clearly set your company apart from competitors? • Is it something that all employees can believe in and support? • Can your organization make it work? • Can you communicate it in concrete terms? • Can you dramatize it to employees at all levels? • Will customers be willing to pay for it? 3. _Educate Your Organization htaining the attentio��and commitment of rank and file workers will be your fust real test Employees ire bombarded with lots of messages, so getting them to listen to and internalize your newly conceiyr cenicP strat- egy can be a major challenge. Many employees, especially new ones, may not know what fust -class service really is. Consequentlyoutstanding firms usually invest heavily in erhRIovee trainin . One pop- lar approach is to organize an intensive two-day workshop in which employees are introduced to the skills and attitudes that impress customers during moments of truth. Compan- ies that cannot separate people from their jobs for very long find it more practical to train them in small groups for short periods of time using local managers as trainers. The content of training is just as im ortant as the way it is done. "Charm schools" and "smile training" tendAabe t ook.This emp onal rules above A AWy6d.WrhAd i sense::Bariks are do eieMhinti posi au:will have` d"aall s" iddef li ,iritoanart Jhe e people will;take care a tell you to pee _the ticket 4estiriation;�nd that a� ivel agent takd`�we of it i.'.',,C „=ham: ��t:.,HaF,• . r. replaced today by that which helps employees think inde- pendently, manage moments of truth effectivel and ac- quire the s lis that help them do emotional labor with a rmm m o stress or fatigue Employees must also be aware of critical customer perceptions, understand the role of the customer report card, and appreciate the service fea- tures that customers consider important. Employees with different cultural values and those who have deficient lan- guage skills must be motivated to assimilate the expecta- tions and demands of the customers they'll. be serving. Service management training is geared to make salespeo- ple out of everyone who works with customers. Employees must appreciate their unique roles when "selling" cus- tomers on the company's service mission. Although trainingis�ndisnensa 1tLe for communicating the --new service strategy- iisimp ' di ini h after employ- ees go back into the trenches. For this reason, you must 7�w throug y aving supervisors empasizeTe imp or- fanceofcustomer service every day.Front-Tine supervisors are, the drily OWes who can ensure ffat the message conveyed by training is reinforced and echoed regularly throughout the company. Supervisory follow-through must be, supplemented by an on oin communica io campaign. This may include such ings as regular service-oriented newsletters, follow-up training sessions, training films, and meetings to reaffirm employees' commitment to service and discuss obstacles to putting customers fust. Front-line workers may also be given note pads, buttons, and other frequent reminders that stress the company's service strategy, as long as the materi- als don't have cheerleading or obnoxious overtones. 4. Implement Grass -Roots Improvements Phase four requires higher managers to transfer owner- ship of the program to the front-line employee -nd their GIM OCT 26 '90 supervisors. You have succeeded when theseirpkbegin exhibiting customer -fust behavior as second nature and Mart demanding that supporting levels of managemen—tDro- ruth e ectrvel . ou can fa a 'tate grass-roots improvement by forming a service quality task force of about ten members. This group s o consist o nt a emp ogees, wor ers from spe- cialty areas, supervisors, middle managers, and one or two vice presidents.Tltg talk f�rc_QSl'ill i,a mcr+nncihlp for: • Overseeing the plementation. •T�aling_with b_r��hased seacice pro–Mems • Suggesting ways to Vim= r vP s rvice. • Creating sub-cgMitreas In amaLwituri SOO c ro s. • Conducting small -unit activities to rei orce the eqcgts o mitt • Communicating the prosud§ results reco ' ' g exe service and generally 512Madingthcrd and building the faith about your customer -fust philosophy. Phase four also requires that you c Your expecta- tions o 'middle ers. ey wi ave to examine their ro es in light of the new service strategy and develop clear, concise, and realistic written plans for implementing the strategy within their respective areas. One of the most eff=tive ways to instill a cdo ^f ser- vice quality in front-line people is to create applicatignlabs — small -group teaching activities that f us on some aspect of a group's service w Application labs call for a trainer or consultant from the human resources department to spend an hour or two with a work group, devoting half the time to training and half to problem -solving. The consultant and employees discuss the group's service mission, identify some aspect of their service that they would like to im- prove, and generate ideas for doing so. Service circles a cQnceltLsirnilarte c}l,�r;r.e�, ran also be used to reinforce service orientatrnn rn fruit -1 ne workers. Unlike application labs, however service circles are permanent. These are groups of front-line employees who meet regularly with their supervisors to identify and solve service problems. British Airways, for example, has set up more than 100 service circles worldwide. These groups are credited with conceiving several thousand spe- cific ways to improve service throughout the company. ipy- Elx"ecutb -.x ain Street, Bristol, -VT M 05943• PURPOSE: To provide complete and accurate summaries of important- books on business, as well as books of particular interest to business , • persons. To make it possible for executives to examine a whole range of new ideas, management methods, business and self -development tech- niques in minimum reading time. - Use Summaries as a quick, personal business reference library. .individual subscriptions for company executives easily repay their cost. Ask for spe- cial rates for multiple subscriptions ordered at one time. ' ' . 5. Make the Program Permanent Successful firms assimilate service quality Programs so y herome an integmj part of Lh=e CQ�r4o- rate culture- Employees who are truly service -driven come to think, act, and talk outstanding service as a fundamental part of their work. You will know that the program has become permanent when your front-line people discuss ways to improve cus- tomer satisfaction among themselves and pay strict atten- tion to every aspect of their moments of truth. Vanaers displa ternalized commitment to service when they -Ziscu actions as wat Rewire icn't inch ton nrinrit& but the sole priority of the customer- dy -n nrgamzahnn. The permanence of a service quality program also de- pends on how well you select new employees. Applicants must demonstrate levels of warmth, customer concern, interpersonal skills, and emotional resiliency that jobs with high emotional labor require. New hires should be given a thorough orientation program that indoctrinates them to customer service principles and outlines how your program was conceived and implemented. Existing employees, like new workers, must not be over- looked. Those with a low tolerance for emotional labor should be transferred to other positions, leaving only the `,best -qualified people in charge of moments of truth. A permanent commitment to service excellence will also require you to eliminate or restructure systems that clash with customer orientation, teach managers to appreciate the people working for them, and recognize and reward em- ployees who provide excellent service. ...and Last But Not Least Although outstanding service shines through during mo- ments of troll+ the G^TM+mltment to PxreIlenre mnct radiate fro Id ,Affirm their unenLvocal endorcpment of nutstandin, ser- , ry,., }lc l`a11 CP }l,P•� arP r•otP mt Pio ff-illvemployees. Success is never final. Once you've taken the pledge to become a service -driven company, you must care about service, tend to it, preach it, and accept nothing less than total commitment from everyone else. In the Service Age, service is not just something managers should think about now and then. It is management. BINDERS: Special Soundview binders, complete with file by-tubject tabs, tum a year's supply of summaries into a one -volume business library. Only $12.95 in U.S. funds for binder with tabs. Send check with order to Sound- . view Executive Book Summaries. Backlist of Past Selections available. To subscribe or give as a gift: Send your name and address (plus name and address of giftee) to SOUNDVIEW EXECUTIVE BOOK SUMMARIES, 5 Main Street, Bristol, VT 05943. For fastest service telephone 802-453-4062 and charge to your American Express, MasterCard or Visa account. QM OCT 26 "yv FOR IMMEDIATE RELEASE October 26, 1990 r .s� yy t' r� fv CITY OF PLYMOUTR FOR MORE INFORMATION: Dick Pouliot, 550-5083 HOURS AT PLYMOUTH YARD WASTE COMPOST SITE TO CHANGE NOV. I Hours at the Plymouth yard waste compost site will change as of Nov. 1. The site will accept de—bagged yard waste from 3 — 6 p.m. on weekdays and from 10 a.m. — 6 p.m. on Saturdays and Sundays. The hours were revised due to the change back from daylight savings time. Plymouth residents who bag their yard waste may dispose of it free of charge at the city— run compost site. It is located near the Plymouth Public Works Garage, 14900 — 23rd Ave. N. REGULATIONS — Only leaves, grass clippings and other green vegetation will be accepted. — The site is only open to Plymouth residents. Citizens should bring proof of residence. — No haulers or lawn services will be allowed to deposit materials. — All yard waste must be de—bagged. — No twigs, prunings or brush will be accepted. They must be disposed of with your regular refuse, depending upon the size. Residents should check with their haulers for size limits and special charges. — An attendant will be on duty to direct residents. Residents with questions may call 550-5070. The city compost site is only a temporary measure to deal with the yard waste problem. Residents are encouraged to leave grass clippings on their lawns and start backyard compost piles. Refuse haulers may also collect yard waste separately from other refuse. Residents should check with their haulers for associated costs. —30- 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 CIM OCT 26'90 Plymouth Builder rp) A newsletter from the City of Plymouth Building Division, October 23, 1990 Plymouth adopts updated state building code The City of Plymouth has adopted and is enforcing the 1988 Edition of the Uniform Building Code. The City's action came after the State of Minnesota adopted the 1988 Edition as part of the 1990 State Building Code. Noise ordinance revised The noise ordinance has been revised to prohibit certain types of noise in residential areas between 10 p.m. and 7 a.m. Some of the activities prohibited include: construction and demoli- tion; refuse collection; engine test- ing; snowmobiling and playing stereos at loud volumes. The ordinance does not affect late night public safety functions such as snowplowing and ice control. CIM OCT 26 '9U Rubbish disposal during construction A container to properly dispose of debris and other discarded build- ing materials must be provided on all properties where construction is underway. Building Inspectors and Com- munity Service Officers regularly verify that each site has an ap- propriate container or enclosure and is free of scattered debris. Containers or enclosures must be provided at the start of construc- tion and they must remain on the site until final inspection approval. Requested inspections will not be performed on properties where containers or enclosures have not been provided. Failure to provide a suitable con- tainer or enclosure is a violation of the Plymouth City Code and Plymouth Community Service Of- ficers will issue citations. We appreciate your help in keep- ing construction sites and the sur- rounding areas free from construc- tion debris. Questions? Contact Building Of- ficial Joe Ryan at 550-5031 or Support Services Supervisor Steve Correll at 550-5165. Ir 1k 114 IT Inspection request service available You're reminded that the Building Division has a recording service available which receives inspec- tion requests and messages 24 hours a day, seven days a week. The direct line number is 550- 5040. This is only for inspections which do not require same day attention such as framing, insulation, mechanical rough -ins and finals and building final inspections. The recorded messages are check- ed once in the morning and once in the afternoon of each working day. Return calls will be made within one business day. For inspection requests, provide: your name, type of inspection, per- mit number and site address. Do SAC to increase The Metropolitan Waste Control Commission recently adopted 1991 sewer availability charges (SAC). SAC will increase from $600 to $650 on Jan 1. Permits issued after the close of business on Dec. 28 will be subject to the new rates. not proceed with any further con- struction until the work has been inspected and the card has been signed. Do not occupy the premises until the final building in- spection has been done and a cer- tificate of occupancy has been is- sued. For messages, leave the following: your name and company name; a phone number where you can be reached during business hours; the name or title of the person you are calling and a brief statement about the purpose of the call. If you need a specific inspection time or if your have special in- structions, do not use this line. Instead, call 550-5049. Plymouth Builder ThePlymouthBuilder is published quarterly by the City of Plymouth Building Division. It strives to share information with contractors and developers and, in the process, help maintain and improve the quality of work they offer Plymouth citizens. Let us hear from you! If you have any questions or comments, call Building Official Joe Ryan at 550- 5031 or write City of Plymouth, 3400 Plymouth Blvd., Plymouth, MN 55447. CIM OCT 26'90 MEMO CITY OF PLYMOUTH 3400'pLyNDLyM BOULEVARD, PLYMOUTH, M R7,SOTA 55447 DATE: October 12, 1990 TO: All City Employees FROM: Dale E. Hahn, Finance Directot SUBJECT: TWO WEEK PAYCHECKS I have met with most of you over the past several weeks to explain the new payroll procedures that will be implemented after the November 14th payday. As the City's work force continues to grow, it becomes increasingly more difficult to process the payroll on a weekly basis, and to have the checks out by Wednesday of the following week. Because of this, I am asking you to please bear with us as we make the change from a weekly to every other week payroll. In addition to paying every two weeks, the payday would also become Thursday rather than Wednesday. What this means, is that the paycheck that is issued on November 14th will pay you up to and including the proceeding Friday, the 9th of November. There will be no paycheck received on November 21st. The next paycheck will be issued on Thursday, November 29th which will be the paycheck for the two weeks work ended November 23rd. I realize this may cause some temporary inconvenience for some .of you. Please see me if you need a temporary advance of up to one weeks pay until you can properly get adjusted to the new pay schedule. No changes will be needed for your regular, deductions for credit union, deferred compensation, United Way, flex benefits, or various other deductions you may have taken out at this time. Deductions for these purposes will be merely doubled up and taken out of your two week paycheck and remitted for the various purposes. We are making every effort to arrange direct payroll deposit on payday to your individual banks and also to the City County Credit Union. In the past, we have only been able to supply direct deposits to those banks in the City of Plymouth. I will report the results of our efforts to you as soon as possible. In the meantime, please contact me at 550-5101 or Bobbi Leitner at 550-5105 if there is anything you wish to discuss or need clarification on. Thank you for your consideration. CIM OCT 26'90 MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: October 22, 1990 TO: All Tobacco Smoking City Employees FROM: Jim Willis, City Manager SUBJECT: SMOKING CESSATION OFFER I have been encouraging many of you to quit smoking for years. I believe that it is a positive step for your health, the health of your fellow employees, and for the City Center foyers. Now I will do more than encourage you. I'll pay the price of admission to a smoking cessation program as noted below. You may choose any program. Personnel Coordinator, Jeanette Sobania has a list of those available in the metro area. After you successfully complete the program, the City will reimburse you for the cost of the program, up to $100. This offer is available to all regular City employees and all firefighers until December 31, 1991. For your own health, please consider this offer! JW:kec CSM OCT 26'90 CITY OF PLYMOUTH PLANNING COMMISSION MINUTES .00TOBER 10. 1990 The Regular Meeting of the City of Plymouth Planning Commission was called to order at 7:00 p.m. MEMBERS PRESENT: Commissioners John Wire, Hal Pierce, Dennis Zylla, Joy Tierney, Larry Marofsky, and Michael Stulberg (arrived at 8:55 p.m.). MEMBERS ABSENT: Chairman Richard Plufka. STAFF PRESENT: Coordinator Charles Dillerud, City Engineer Dan Faulkner, and Sr. Clerk/Typist Denise Lanthier. *MINUTES MOTION by Commissioner Zylla, seconded by Commissioner Tierney, to approve the Minutes for the September 26, 1990, Planning Commission Meeting. Vote. All Ayes. MOTION carried. Acting Chairman Wire introduced the continuation of Public Hearing on the 1991-1995 Capital Improvements Program. Acting Chairman Wire introduced Fred Moore,, Director of Public Works. Mr. Moore stated that he had no comments and that he would be available to answer any questions. Acting Chairman Wire opened the Public Hearing. Acting Chairman Wire introduced Marilyn Thompson of 11018 Old County Road 15. Ms. Thompson asked if Item #12 under "Street Improvements" is still being proposed for the year 1992 since Robert Larsen Partners has withdrawn its application for development of a shopping center. Ms. Thompson stated she would like to see this street improvement moved back to a later date. MOTION TO APPROVE VOTE - MOTION CARRIED 1991-1995 CAPITAL IMPROVEMENTS PROGRAM CSM OCT 26'90 Planning Commission Minutes October 10, 1990 Page 174 Mr. Moore responded that it is unlikely this street improvement would happen any sooner, but he stated that some other developer may make application for development in that area which would move it forward. He would not recommend moving it back at this time either. Acting Chairman Wire introduced Sherm Goldberg of 12115 45th Avenue North. Mr. Goldberg asked why Item #26 under "Street Improvements does not show the extension of Vinewood Lane south to Xeni um Lane. Mr. Goldberg stated he would like to see this street improvement moved forward to the year 1991. Commissioner Marofsky asked Mr. Goldberg how he thinks the City should handle the cost of this street improvement. Mr. Goldberg responded that the City has policies on how to assess the cost of such an improvement. Acting Chairman Wire closed the Public Hearing. Commissioner Marofsky asked Mr. Moore if he had any more thoughts on the extension of 26th Avenue North to East Medicine Lake Boulevard. Mr. Moore responded that the extension would depend upon development in that area. Commissioner Marofsky asked if the Trammell Crow project on Berkshire Lane will generate enough traffic on County Road 9 to warrant a traffic signal. Mr. Moore responded that a traffic signal is warranted now, and stated that it is part of the Capital Improvements Program under Item #11. MOTION by Commissioner Marofsky, seconded by Commissioner MOTION TO APPROVE Wire, to recommend approval of the "Street Improvements" "STREET IMPROVEMENTS" portion of the 1991-1995 Capital Improvements Program. PORTION OF THE CAPITAL IMPROVEMENTS PROGRAM MOTION by Commissioner Marofsky, seconded by Commissioner MOTION TO AMEND Zylla, to amend Item #14 under "Street Improvements" to include the extension of 26th Avenue North to East Medicine Lake Boulevard. Roll Call Vote. 5 Ayes. MOTION to amend carried. VOTE - MOTION TO AMEND CARRIED MOTION, by Commissioner Zylla, seconded by Commissioner MOTION TO AMEND Pierce, to amend Item #12 (County Road 73) under "Street Improvements" to move the date of improvement from 1992 to 1993. Ciao OCT 26'90 Planning Commission Minutes October 10, 1990 Page 175 Commissioner Zylla stated that the need for this improvement is based on traffic count and that it is not likely to happen in 1992. Roll Call Vote. 5 Ayes. MOTION to -amend carried. VOTE - MOTION TO AMEND CARRIED. MOTION by Commissioner Marofsky, seconded by Commissioner MOTION TO AMEND Zylla, to amend Item #26 (Xenium Lane) under "Street Improvements" to move the date of improvement to 1993. Roll Call Vote. 5 Ayes. MOTION to amend carried. VOTE - MOTION TO AMEND CARRIED Roll Call Vote on Main Motion. 5 Ayes. MOTION carried. VOTE - MAIN MOTION CARRIED MOTION by Commissioner Marofsky, seconded by Commissioner MOTION TO APPROVE Pierce, to recommend approval of the "Sewer and Water" "SEWER AND WATER" portion of the 1991-1995 Capital Improvements Program. PORTION OF THE CAPITAL IMPROVEMENTS PROGRAM Roll Call Vote. 5 Ayes. MOTION carried. VOTE - MOTION CARRIED MOTION by Commissioner Marofsky, seconded by Commissioner MOTION TO APPROVE Zylla, to recommend approval of the remaining 1991-1995 REMAINING CAPITAL Capital Improvements Program with no recommendation made IMPROVEMENTS PROGRAM regarding the Community Center. Commissioner Zylla stated that by this motion the Planning Commission is assuring they are not making a political statement regarding the Community Center. Roll Call Vote. 5 Ayes. MOTION carried. VOTE - MOTION CARRIED Acting Chairman Wire introduced the continuation of Public MARKHAM SPORTING GOODS Hearing for Markham Sporting Goods for a rezoning, (90041) Conditional Use Permit, and variance to the Urban Development Policy for Markham Sporting Goods located north of Highway 55 and west of Peony Lane (18110 Highway 55). Coordinator Dillerud gave an overview of the September 6, 1990, staff report. Acting Chairman Wire introduced Richard Bloom, representing the petitioner. Mr. Bloom stated that they desire to withdraw their application for Urban Development Policy variance and rezoning and apply for a Conditional Use Permit for Lots 8 and 7. Mr. Bloom stated that they also want to make modifications to the Site Plan. Acting Chairman Wire opened the Public Hearing. CSM OCT 26'90 Planning Commission Minutes October 10, 1990 Page 176 Acting Chairman Wire introduced Pat Rupar of 18140 Highway 55. Ms. Rupar stated she did not desire to comment. Acting Chairman Wire closed the Public Hearing. Commissioner Marofsky asked staff what happens to the existing violations following the withdrawal. Coordinator Dillerud responded that the City has not received a written notice for withdrawal. If such notice is given, the violation processing will proceed. MOTION by Commissioner Marofsky, seconded by Commissioner Zylla, to recommend denial of the request by Markham Sporting Goods for variances to the Urban Development Policy for Markham Sporting Goods located north of Highway 55 and west of Peony Lane (18110 Highway 55), subject to the findings set forth by staff in their September 6, 1990, staff report. Commissioner Marofsky stated that by this motion the Planning Commission is "putting the ball back in the petitioner's hand." Roll Call Vote. 5 Ayes. MOTION carried. MOTION TO DENY VOTE - MOTION CARRIED Acting Chairman Wire introduced the request by Trammell TRAMMELL CROW COMPANY Crow Company for a Land Use Guide Plan amendment, Mixed (90063) Planned Unit Development Concept Plan and Preliminary Plan/Plat/Conditional Use Permit; and, rezoning for "Plymouth Business Center 5th Addition" located between Fernbrook Lane and Interstate 494 at 34th Avenue North. Coordinator Dillerud gave an overview of the October 5, 1990, staff report. Commissioner Marofsky asked why it would be an advantage for the petitioner to have a Planned Unit Development. Acting Chairman Wire introduced Linda Fisher, representing the petitioner. Ms. Fisher stated that they have made many alterations to their plan based on a neighborhood meeting in August and numerous Development Review Committee meetings. She stated the DNR regulates the Shoreland area and the City regulates the rest, so they may be able to increase the number of units. She stated that the materials proposed to be used for the industrial portion of the site is aesthetically similar to the neighborhood and that the tenants of those buildings deal mainly with high-tech computers. "�t�` OCT 2© '90 Planning Commission Minutes October 10, 1990 Page 177 Ms. Fisher addressed Commissioner Marofsky's question by responding that the main reason for a PUD is because of the City's concern of locking in the entire parcel. She added that it is cleaner to have two buildings on one lot with a PUD than as a variance in a conventional plat. Acting Chairman Wire introduced Gene Ernst, landscape architect representing the petitioner. Mr. Ernst gave a presentation on the transition from the adjacent neighborhood to the proposed industrial site and multi -family residential. He emphasized that there is adequate buffering between the sites due to the natural site features (tree density), retaining walls, and long distances between the sites. Commissioner Wire asked what buffering would be available for the proposed townhomes from the industrial site. Mr. Ernst responded that there are dense conifers to screen the residents of the townhomes from the industrial site. Commissioner Tierney asked how the road access to Annapolis Lane versus 35th Avenue North will impact the proposed residential area. Coordinator Dillerud responded that it is a factor of relative incompatibility. The multi -family traffic on 35th Avenue North would be less desirable than the multi- family access to Annapolis Lane. Acting Chairman Wire opened the Public Hearing. Acting Chairman Wire introduced Lowell Turner of 3430 Fernbrook Lane North. Mr. Turner stated he was not in favor of the proposed plan. He expressed concern for inadequate screening and the traffic and noise that would be generated by this industrial site. Commissioner Wire noted the Planning Commission's receipt of a letter from John and Jeanne Starr of 3450 Fernbrook Lane North expressing opposition of the proposed plan. Commissioner Marofsky asked what the property on the northwest corner of the site will be used for. Mr. Griffith, representing the petitioner, responded that the property on the northwest corner is City -owned for a culvert under Fernbrook Lane. Cly+ OCT 26'90 Planning Commission Minutes October 10, 1990 Page 178 Commissioner Marofsky asked if there was a study done for increased traffic. Ms. Fisher responded that a study was done in 1989 per the City's request, and the results were that the land use change will have no significant effect on traffic. City Engineer Faulkner stated that there would be a right turn lane for north bound traffic off Fernbrook Lane to 34th Avenue North. Commissioner Zylla asked what the construction timing will be on Building C. Mr. Griffith responded that it would be a minimum of 4 years before they would begin construction of Building C. Commissioner Zylla asked if there was anything on the west side of Annapolis to be developed now. Mr. Griffith responded negatively. Commissioner Zylla asked if it would be possible to not develop the multi -family site or to reguide differently, such as single family. Mr. Griffith responded that they cannot achieve much more density than now proposed. Commissioner Tierney expressed concern for the children of the proposed residential area because of the volume of large trucks that will be going to and from the industrial site on Annapolis Lane. She noted that they may have to catch the school bus on.Annapolis Lane. Mr. Griffith stated that staff is recommending 35th Avenue North be terminated with a cul-de-sac. Acting Chairman Wire introduced John Ephardt of 14140 35th Avenue North. Mr. Ephardt stated that neither Annapolis Lane nor Fernbrook Lane are good for bus stops. Acting Chairman Wire introduced Carlton Edman of 14130 35th Avenue North. Mr.. Edman stated he is in opposition of the proposed plan. Acting Chairman Wire closed the Public Hearing. Commissioner Stulberg arrived at 8:55 p.m. Planning Commission Minutes October 10, 1990 Page 179 MOTION by Commissioner Zylla, seconded by Commissioner MOTION TO APPROVE Marofsky, to recommend approval of the Land Use Guide Plan amendment, Mixed Planned Unit Development Concept Plan and Preliminary Plan/Plat/Conditional Use Permit; and, rezoning for "Plymouth Business Center 5th Addition" located between Fernbrook Lane and Interstate 494 at 34th Avenue North, subject to the conditions set forth by staff in their October 5, 1990, staff report. MOTION by Commissioner Marofsky, seconded by Commissioner MOTION TO AMEND Zylla, to amend the main motion by adding a condition to the Mixed Planned Unit Development Preliminary Plan/Plat and Conditional Use Permit approving resolution stating that landscaping on Lot 2, Block 2 shall be done at existing grades to the maximum extent possible concurrent with the development of the initial plat and/or Site Plan within the PUD. Commissioner Zylla stated that development adjacent to existing homes is likely to be several years away. Any potential conflicts may be resolved by that time. Roll Call Vote. 5 Ayes. Commissioner Stulberg abstained. VOTE - MOTION TO AMEND MOTION to amend carried. CARRIED. Commissioner Zylla stated that he believes this is a reasonable plan. He stated that he prefers down -guiding to keep scale and density down. Commissioner Tierney stated she concurs with Commissioner Zyl1a. She stated she believes the proposed multi -family residential area does not fit in with the rest of the site because of access to Annapolis Lane. She stated that the petitioner should construct the entire site as R-3 or somehow tie the residential area in to 35th Avenue North. Commissioner Tierney stated the proposed plan makes the residents of the proposed multi -family site "second class citizens." Roll Call Vote on Main Motion. 5 Ayes. Commissioner VOTE - MAIN MOTION Stulberg abstained. MOTION carried. CARRIED Acting Chairman Wire called for a recess at 9:20 p.m. Acting Chairman Stulberg reconvened the meeting at 9:25 p.m. Acting Chairman Stulberg introduced the request by INDEPENDENT SCHOOL Independent School District #284 (Wayzata) for an amended DISTRICT #284 (90065) Site Plan, Conditional Use Permit and Zoning Ordinance variance to increase off-street parking for "Gleason Lake Elementary School" located at the northwest corner of First Avenue North and County Road 101. CIM OCT 2 6 '90 Planning Commission Minutes October 10, 1990 Page 180 Acting Chairman Stulberg waived the overview of the October 3, 1990, staff report. Acting Chairman Stulberg introduced 'Stan Tikkanen, Executive Director of Independent School District #284 representing the petitioner. Mr. Tikkanen stated that their intent is to provide additional parking, light, and signage. He stated that he believes there is a hardship basis for the north setback variance because of the small site and the necessity of maintaining the play areas. He stated that the public and neighborhood will benefit greatly by improving existing parking conditions and removing congestion from City streets. Acting Chairman Stulberg introduced Jack Weeks, principal of Gleason Lake Elementary School representing the petitioner. Mr. Weeks stated that his school employs 70 people and they only have 66 parking spaces. He stated this causes a problem along with the other activities the school conducts during the day. He stated the public is getting tagged for parking on streets. Mr. Weeks stressed that the proposed variance is for normal, every day use. Acting Chairman Stulberg opened the Public Hearing. There was no one present to speak on the issue. Acting Chairman Stulberg closed the Public Hearing. Commissioner Pierce asked if the setback would be the same if the Luce Line were not there. Coordinator Dillerud responded affirmatively. MOTION by Commissioner Wire, seconded by Commissioner MOTION TO APPROVE Zylla, to recommend approval of the request by Independent School District #284 (Wayzata) for an amended Site Plan, Conditional Use Permit, and Zoning Ordinance variance to increase off-street parking at "Gleason Lake Elementary School" located at the northwest corner of First Avenue North and County Road 101, subject to the conditions set forth by staff in their October 3, 1990, staff report. Commissioner Marofsky stated that City needs to amend the Ordinance for the provision of adequate parking. Commissioner Tierney stated that she has visited the school, and she believes there is a definite need for additional parking. GSM OCT 26'90 Planning Commission Minutes October 10, 1990 Page 181 Commissioner Marofsky stated that if this were a business, the site would be considered over -utilized. MOTION by Commissioner Tierney to amend the main motion by adding a condition to the approving resolution stating that berming shall be required parallel to the Luce Line. Motion failed for lack of a second. Commissioner Stulberg stated he believes the variance criteria have not been met. k ��- MOTION TO AMEND MOTION FAILED - NO SECOND MOTION by Commissioner Stulberg, seconded by Commissioner MOTION TO AMEND Marofsky, to amend the main motion by deleting Condition #7 of the approving resolution and adding a condition stating that no variances are granted due to the finding that the criteria have not been met. Roll Call Vote. 2 Ayes. Commissioners Wire, Pierce, VOTE - MOTION TO AMEND Zylla, and Tierney Nay. MOTION to amend failed. FAILED Roll Call Vote on Main Motion. 4 Ayes. Commissioner VOTE - MAIN MOTION Marofsky and Acting Chairman Stulberg Nay. MOTION CARRIED carried. Acting Chairman Stulberg introduced the request by INDEPENDENT SCHOOL Independent School District #284 (Wayzata) for an amended DISTRICT #284 Site Plan and Conditional Use Permit to increase off- street parking at "Plymouth Creek Elementary School" located at the southwest corner of 41st Avenue North and Vicksburg Lane. Acting Chairman Stulberg waived the overview of the October 3, 1990, staff report. Acting Chairman Stulberg introduced Stan Tikkanen, Executive Director of Independent School District #284 representing the petitioner. Mr. Tikkanen asked the 'Commission for their consideration to keep the paving at the southeast corner that is currently in violation of the Zoning Ordinance for purposes of snow removal storage. Acting Chairman Stulberg asked staff if they agreed with the petitioner's reason for keeping the improvement. City Engineer Faulkner responded negatively. Acting Chairman Stulberg opened the Public Hearing. There was no one present to speak on the issue. Acting Chairman Stulberg closed the Public Hearing. CIRC OCT 26% e Planning Commission Minutes October 10, 1990 Page 182 MOTION by Commissioner Marofsky, seconded by Commissioner MOTION TO APPROVE Wire, to recommend approval of the request by Independent School District #284 (Wayzata) for an amended Site Plan and Conditional Use Permit to increase off-street parking at "Plymouth Creek Elementary School" located at the southwest corner of 41st Avenue North and Vicksburg Lane, subject to the conditions set forth by staff in their October 3, 1990, staff report. Commissioner Marofsky asked staff what harm there would be by keeping the improvement and posting a "no parking" sign. Coordinator Dillerud responded that would be tempting utilization for parking purposes. Commissioner Stulberg stated that the public could also impede on the fire lane. Coordinator Dillerud stated the petitioners could put up a concrete bollard for this area. Commissioner Pierce asked if shortage of parking at schools is a common problem within the City of Plymouth. ' Coordinator Dillerud responded that current school utilization may differ from Zoning Ordinance assumptions that are the basis for the parking standards. MOTION by Commissioner Wire to amend the main motion by MOTION TO AMEND deleting Condition #7 on the approving resolution. Motion failed for lack of a second. MOTION FAILED - NO SECOND Roll Call Vote. 6 Ayes. MOTION carried. VOTE - MOTION CARRIED ADMINISTRATIVE MOTION by Commissioner Marofsky, seconded ADMINISTRATIVE MOTION by Commissioner Pierce, to direct staff to review the Ordinance for parking at schools. Vote. All Ayes. ADMINISTRATIVE MOTION carried. VOTE - ADMINISTRATIVE MOTION CARRIED Acting Chairman Stulberg introduced the request by Baton BATON CORPORATION (A - Corporation for an amended Residential Planned Unit 338) Development Plan, Conditional Use Permit, and Final Site Plan to increase off-street parking at "Parkside Apartments" located at the southwest corner of Old County Road 9 and 41st Avenue North. Coordinator Dillerud gave an overview of the October 4, 1990, staff report. ' Cit OCT 26 t 3 Planning Commission Minutes October 10, 1990 Page 183 Commissioner Tierney asked if the one for one tree replacement is to replace trees species by species. Coordinator Dillerud responded the one for one ratio is for numerical replacement by size based on the Landscape Policy of minimum size standards. Acting Chairman Stulberg introduced Randy Zejdlik, representing the petitioner. Mr. Zejdlik stated that Parkside Apartments is running into problems with residents having dual autos, boats, etc. He stated that Parkside Apartments are willing to buy back garage spaces from tenants to provide for more parking spaces. Acting Chairman Stulberg opened the Public Hearing. Acting Chairman Stulberg introduced Bob Donley of 11740 38th Avenue North. Mr. Donley stated he is in favor of the proposed plan. He stated that 41st Avenue North and Jonquil Lane should have "no parking" posted on the streets. He stated there is insufficient lighting for those streets and that he would like to see 41st Avenue North realigned. City Engineer Faulkner stated that Mr. Donley could petition his requests to the City. Coordinator Dillerud stated that the current parking at Parkside Apartments meets Zoning Ordinance standards. Commissioner Stulberg stated that the Zoning Ordinance does not regulate how many cars a person can own. Mr. Zejdlik stated the tenants are aware that they are not allowed to park on the streets. He further stated that the current parking situation will impact Parkside Apartments' ability to rent out units. MOTION by Commissioner Zylla, seconded by Commissioner MOTION TO APPROVE Wire, to recommend approval of. the request by Baton Corporation for an amended Residential Planned Unit Development Plan, Conditional Use Permit, and Final Site Plan to increase off-street parking at "Parkside Apartments located at the southwest corner of Old County Road 9 and 41st Avenue North, subject to the conditions set forth by staff in their October 3, 1990, staff report. Roll Call Vote. 6 Ayes. MOTION carried. VOTE - MOTION CARRIED Acting Chairman Stulberg continued the Public Hearing for ZONING ORDINANCE amendment to the Zoning Ordinance to the October 24, 1990, AMENDMENTS Planning Commission Meeting. CJ 0Ci 2S `90 Planning Commission Minutes October 10, 1990 Page 184 Acting Chairman Stulberg introduced the request by CVN Companies, Inc. for an amended Site Plan and Zoning Ordinance variances for existing front building and parking setback for the former C.O.M.B.S.'building located at the northwest corner of 27th Avenue North and 28th Avenue North (14605 28th Avenue North). Acting Chairman Stulberg waived the overview of the October 4, 1990, staff report. Acting Chairman Stulberg introduced Dennis Buratti, representing the petitioner. Mr. Buratti stated that QVC has taken over management for CVN Companies, Inc. and that the parking lot problem was not created by the current owner. Commissioner Marofsky asked what hardship exists. Mr. Buratti responded that the hardship lies in the cost of redesign due to the unique shape of the property with three street frontages/setbacks. Commissioner Pierce asked if the parking lot is removed, will the petitioner's use still meet Zoning Ordinance parking standards. Coordinator Dillerud responded that he does not know the proposed new use. Acting Chairman Wire introduced Michael Margulica, representing Minn -Tech. Mr. Margulica stated that there may be other occupants, and they would like to maintain flexibility. He stated they must resolve this issue now. He also added that the hardship lies in the functional use of the property. Commissioner Wire asked Mr. Margulica if they will need the parking spaces. Mr. Margulica responded affirmatively. MOTION by Commissioner Wire, seconded by Commissioner Pierce, to recommend approval of the request by CVN Companies, Inc. for an amended Site Plan and Zoning Ordinance variances for existing buiding setback of 32.79 feet versus the Zoning Ordiannce standard of 50 feet and parking setback to 28th Avenue North of a minimum of 25 feet versus the Zoning Ordinance standard of 50 feet for the former C.O.M.B.S. building located at the northwest corner of 27th Avenue North and 28th Avenue North (14605 28th Avenue North), deleting the last sentence in Condition #2 of the approving resolution regarding removal of asphalt. .�a CVN COMPANIES, (90096) MOTION TO APPROVE INC. :? C 2 °90 Planning Commission Minutes October 10, 1990 Page 185 MOTION by Commissioner Marofsky, seconded by Commissioner MOTION TO AMEND Wire, to amend the main motion by changing Condition #2 of the approving resolution to bring the parking into compliance with the Zoning Ordinance and deny the parking setback variance. Roll Call Vote. 2 Ayes. Commissioners Wire, Zylla, VOTE - MOTION TO AMEND Tierney and Acting Chairman Stulberg Nay. MOTION to amend FAILED failed. MOTION by Acting Chairman Stulberg, seconded by MOTION TO AMEND Commissioner Zylla, to amend the main motion by adding to Condition #2 of the approving resolution a statement of findings that the Zoning Ordinance variance criteria have been met. Roll Call Vote. 5 Ayes. Commissioner Marofsky Nay. VOTE - MOTION TO AMEND MOTION to amend carried. CARRIED Roll Call Vote on Main Motion. 5 Ayes. Commissioner Marofsky Nay. MOTION carried. Acting Chairman Stulberg adjourned the meeting at 10:45 p.m. VOTE - MAIN MOTION CARRIED otiii 01�%I 26'90 PLYMOUTH SAFETY COMMITTEE October 17, 1990 PRESENT: Tom Nelson, Scott Streacheck, John Ward, Craig Bechtold, Don Kissinger,•Andy Jordan, Dave Johnson, Bob Fasching, Kevin Leuer, Bob Pemberton ABSENT: Ken Johnson, Don Kilian ALSO PRESENT: Dave Volker, Employee Benefit Administration I. OLD BUSINESS A. Approval of September 19, 1990 Minutes. The minutes were approved as submitted. B. Trench Rescue Training Policy -- Bob Pemberton reported that a letter from Minnesota State OSHA had been received which answers the City's questions concerning trench rescue procedures and training for rescue personnel. The trench rescue committee will now meet to discuss future City policy. C. Defensive Driving Training Classes -- Bob Pemberton informed the Committee that a State Highway Patrol representative is not available to serve as an instructor for the classes. He will therefore ask last year's instructor to conduct the classes. He noted that the classes have been rescheduled from November 6 and 7 to Thursday, November 15 at Fire Station II. Sign-up sheets and information to City employees will be distributed. D. Vehicle Inspections -- and non -licensed city Thursday, October 25, II. ACCIDENT REVIEW A. Consent Agenda Safety inspections of all licensed mobile equipment will take place on 1990. The consent agenda was approved as submitted. The agenda contained three vehicular accidents, and four personal injury accidents. Two vehicular accidents were determined nonpreventable, and one preventable. One personal injury accident was determined preventable and three accidents nonpreventable. Bob Pemberton will forward a report and recommendations to the City Manager. PLYMOUTH SAFETY COMMITTEE October 17, 1990 Page 2 III. OTHER BUSINESS A. Seat Belt Signage at City Facilities Bob Pemberton advised that he has arranged for "Seat Belts Fastened?" signs to be installed at the exits to the City Center and Public Works garage facility. The signs will serve as a reminder to all employees that seat belts should be worn at all times. B. Onticom System -- Bob Pemberton advised that the study and cost analysis information on the Opticom traffic signal system would be ready no later than December for committee review. Bob Fasching inquired as to the authorship of an October 10 memo to City Employees from the Safety Committee regarding the reporting of unsafe equipment. Bob Pemberton stated that for general information memos relating to safety conditions or concerns, it is the practice for the memos to be issued by the Plymouth Safety Committee. Tom Nelson inquired if it is possible for him to be certified as an inspector for city vehicles in order to meet the new commercial vehicle inspection requirements recently passed by the State legislature. Bob Pemberton advised that the American Trucking Association would be offering a course, through which Tom could receive the appropriate certification. The meeting adjourned at 8:05 a.m. am OCT 26'9U MEMO CITY OP PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: October 24, 1990 TO: Fire Station II Remodeling Committee FROM: Councilmember Bob Zitur, Chair � - SUBJECT: COMMITTEE MEETING CONDUCTED ON WEDNESDAY, OCTOBER 17, 1990 The meeting was conducted to determine existing conditions at the station. A walk-through of the facility was conducted. Recommendations by various members of the committee were considered. The building was initially constructed thirteen years ago; since that time no significant changes or alterations have occurred: Several maintenance items have been corrected during the past months. The concrete patio at the building entry and sidewalk to the side door of the apparatus room have been jacked back into position. The door leading to the lower level has been repaired, damaged and cracked concrete in the apparatus bay has been removed and the water problem in the stairwell has been partially corrected by landscaping and replacement of the concrete spillway which had pulled away from the building and broken. The remainder of the landscaping is scheduled to be completed in October. While needs of the firefighters have increased; specifically in terms of training, requirements for hazardous materials, growth of area providing fire protection and meeting the needs of the community. The committee considered the existing space in determining the needs of the department and considered two options: OPTION I: Dedication of the entire building for fire department purposes. Expanding into the existing lower level space presently being utilized by other departments. OPTION II: Expansion of the building at grade level to the northwest approximately equal to the lower level area, 2800 square feet, using construction costs of $80.00 per square feet. The expansion estimate would cost in the range of $225,000. RECOMMENDATION: Option I The committee then prioritized the needs into three broad categories: Category I - Correct deficiencies that presently exist. am OCT 26 Category II - Remodeling and construction necessary to meet current/future requirements. Category III - Refurnishing and redecorating to improve working environment. They are listed as follows: CATEGORY I 1. Correct water infiltration problems at east wall of apparatus room, east wall of lower level and west wall of lower level. 2. Inspect roof conditions repair if required. 3. Determine condition of apparatus room furnaces, replace if required. 4. Evaluate lighting systems; replace existing incandescent with fluorescent. Determine adequacy of lighting level in apparatus room. 5. Replace overhead door(s)/panels with window light units. 6. Remove hairline cracks from apparatus room floor. 7. Resurface apparatus room floor. Estimated Costs: $26,900 CATEGORY II 1. Remove existing south 'wall partition in training room; reconstruct to create open office area. 2. Create access to locker rooms and bathrooms from training rooms. 3. Install Murphy wall bed units in training room (5). 4. Eliminate scrub room and convert to maintenance storage. S. SCBA room add cabinets and sink. 6. Construct maintenance room on east side of apparatus room. 7. Construction at lower level for storage area, training area for self contained breathing apparatus room. Fitness room, hose room and new door & frame with window'side light unit. 8. Furnishing and equipment for reconstructed areas. 9. Design of all areas to consider gender related issues. 10. Replace bathroom fixtures where required. 11. Install exhaust evacuation system in apparatus room. Estimated Costs: $45,400 6-.; OCT 26 `0 V CATEGORY III 1. Redecorate, refurnish and carpet lounge area. .., 2. Replace kitchen appliances. 3. Renovate officers room. 4. Redecorate, refurnish and carpet training area. 5. Replace ceiling tile and repaint grid existing suspended ceilings. 6. Refurnish dispatch area. 7. Repaint ceiling in apparatus room. Estimated Costs: $17,950 Design Fee - $9,000 Contingency - $5,000 Total Estimated Cost $103,950 cc: Mayor Bergman Councilmember Ricker Councilmembers James Willis, City Manager Dale Hahn, Finance Director Dick Carlquist, Public Safety Director Lyle Robinson, Fire Chief Jack Tabery, Property Management Coordinator David Burke, Assistant Chief Larry Plack, Captain Paul Anderson, Lieutenant Cilli Zul 26 JU HOLMES & GRAVEN CHARTERED 00 Pillsbury Center, Minneapolis, Minnesota 55402 Telephone 612/337-9300 CL ! E N T SUMMARY City of Plymouth October 17, 1990 3400 Plymouth Blvd. Plymouth; MN 55447 ------------------------------------------------------------------------- FED. I.D. 41-1225694 Matter Services Dish. Tezal 11 Prosecution Office Time a,042.00 362.23 $6,404 23 12 Prosecution Court Time 3,024.00 94.44 $311ie.25 14 Project 853 Vicksburg Lane 361.50 25.90 $367.48 Improvement From Slave Hi4Frwag 55 to County Road 9 24 Plat Opinions i80. G0 4.55 $105. 55 27 M_ twol _.&: 95.00 4.70 $? 70 29 NRA 793.75 4.55 1730. =0 *31 General Labor Matters 34. GO 0.00 $34.00 * 32A General - Administration 2,142-00 51.90 $2,172 -YO * 32CD General - Community Development 2,562.75 17.20 $2, 579. 95 *32F General - Finance 34.00 4-80 -0 $30% *32PR General -- Park and Recreation 51.00 0.00 $5_.00 Q2PS General - Public Safety 922.25 15.05 $94i.20 Q2PW General - Public Works 3,477.50 52.54 $3,530-04 34 Dunkirk Lane Special Assessment 47.50 0.00 $47.50 Appeal Project 408 37 County Road 6 Eminent Domain 19.00 0.00 K?. 00 Project 250 42 Codification 385.:0 45.10 $41C 10 45 v Begin (Cottonwood Plat_) 356.50 0.00 $35050 L aM OCT 26'90 HOLMES & GRAVEN CHARTERED 470 Pillsbury Center, Minneapolis, Minnesota 55402 Telephone 612/337-9300 .CL I ENT SUMMARY City of Plymouth October 17, 1990 3400 Plumouth Blvd. Plymouth, MN 55447 50 10+-h Avenue Eminent Domain Project 648 51 v Larry Begin 55 Begin: Nuisance Abate emsn-, and Assessment Appeal 5i Begin _::t;uncraon 65 Complains Draft 66 Rou O'Donnell and Robert Mille- v Cite: 71 Schmidt Lake Road Eminent Domain - Project 705 74 Korsmo Land Registration 89 Hazardous 13uild'ing 2725 Kirkwood Lane 92 City v. RWBR Architects, Inc. 93 Jordan Land Registration 94 Drogue v. Wayzata Evangelical Free Church FED. I. D. 41-12215694 57. 00 32.05 $84'. C•5 727. 00 2. 40- 1;7,,q. •': 693. 50 0,00 $6cP 50 i 52. C'O .JV. 15 $190 7:5 66. 50 0.00 $66. 5-0 573. EAG 21. 57 $5q4 57 104.50 0.75 $105.25 289.00 10.00 $299.00 536.00 10.65 $846.65 76.00 0.00 $76. 2-94. 50 54.85 $34 r'. 35 Client PLIAOO totals: $26:459.2:, $858.07 $27,317. 32 Retainer Credit e'24,93.3.22 e ' OCT 26'90 ?2 -Oct -90 rolres and Graven Pade 1 .1"s cm OCT 26'90 N Current Total Total Matter Matter Montnws Accrued Accrued 0 Nare Bill Since For 1-1-90 Matter 3 TIF 786.25 1.623.25 5TIF HI Ryan Develooeent 0.00 47.50 5.526.92 10 Prof. 544 Fernorook pane 0.08 249.00 984.65 11 Prosecution Office Time 6.404.23 47.324.19 0.00 12 Prosecution Court Time 3.118.45 39.665.75 0.00 13 Pro). 92 Eminent Domain 0.00 780.50 2.231.00 14 Proi. 853 V'_c{sburc Lane 387.48 1.147.48 20.608.51 15 Pro,. 648 -Eminent Domain 0.00 :9.60 6.872.44 24 Plat Ooinions 184.55 4.883.45 0.00 25 ►POW v. Joseon Alexander 0.00 190.00 5.475.10 27 aetrolin-c 99.76 3.812.95 6.915.45 28 Benin Soecial Assessment 0.00 546.00 2.247.95 P9 HRA 798.30 1.787.80 2.629.80 31 General Labor Matters 34.00 110.50 6.713.20 32 Genera: 0.08 24.608.00 0.00 32A General - Administration 2.193.90 14.998.15 0.00 32CD General - Community Deveiooment 2.579.95 12.899.95 0.00 32F General - Finance 38.80 332.60 0.00 32PR Genera: - Par,( and Recreation 51.00 914.55 0.80 32PS 6eneral - D011c Safety 941.30 4.404.83 0.00 32PI4 Genera: - Public Worts 3.530.04 1_0.020.48 0.00 34 Dunkirk Lane Proi. 408 47.50 123.50 1.060.35 37 County R:. 6 =q. "Domain 19.00 6.011.30 13.491.14 38 County Rc. .8 Condemnation 0.60 893.80 1.575.75 41 Community Center 0.00 2.735.75 6.000.17 42 Cocification 430.10 992.40 0.00 43 Claims Genera: 0.00 511.25 2.010.56 44 v. J. Benin Inunction 0.80 2.960.90 6.658.90 45 v. Becin (Cottonwood Plaza) 356.50 7.786.45 10.377.25 47 Bauer Y. City 0.00 142.50 3.923.59 50 100 Ave. _s. Domain 69.85 4.881.60 7.830.82 51 V. Larry Becin 719.40 9.463.45 18.678.45 - " 53 Cartway uanc Reo. 0.88 1.895.50 4.224.75 54 Bonds - Soecial Matters 0.00 65.50 1.590.56 55 -Becin Nuisance Abatement 693.50 5.034.20 6.817.62 57 Begin Inunction 190.75 581.25 9.641.17 65 Comolaint Draft 2.072.50 16, 767.50 0.00 66 Roy O'Donnell Soec. Ass. Prof. 648 66.50 1.569.50 1.831.50 67 Grunwald Aooeal 0.00 2.114.00 2.276.50 69 Newman v. City 0.00 9.58 555.58 • 70 Bonds - 53ecial Matters 0.00 23.75 23.75 - ' 71 SchmiCt LaKe Road 594.57 2.932.89 2.975.39 73 3ivmoutn-andino Housino 0.00 10.00 10.00 74 Korsmo _and Rec. 105.25 647.25 647.25 75 Metrolina - n -C Bid arotest 0.00 4.145.50 4.145.50 76 Rockford Road Plaza 0.80 7.205.75 7.285.75 79 Narstac Banarvotcy 0.00 2.280.50 2.280.50 88 15th Ave. Droi. 945 0.00 313.50 313.50 81 Senior-ousine Proi. 0.00 487.25 487.25 82 Gregory ++. jonnson Aooeal 0.00 1.560.32 1.560.32 83 Cielsea hoods Y. -ons raoen Mores 0.00 2.497.71 2.497.71 cm OCT 26'90 N • L3-,c;-yQ Mo:mes ane braver. Pace 2 Current Tota: "otal Matter *atter month's Accruea Accruea vane Bill Since For hatter 84 Rooert -:ovc =re -trial Aooeai 0.00 2.6333.86 2.653.86 85 Aencine _aKe :fines Bankruotcv 0.00 171.00 171.00 86 T:= Sc-ioa: Ref. t. N 170.00 170.00 87 v. D. Ancersor, Gross Mis. Chal'lence 0.00 1@5.00 105.00 88 -iareor -ane Dartnersiio Bankru r cv 0.00 133.00 133.00 89 razaraous nice. - 2725 K:r•cwooc -ane 2'99.00 1.226.35 1.226.35 90 'ox :arrest IDR v_clflcat:on 8.08 156.00 156.00 9: rubbara -arc ge2istra:lor; 0.00 67.00 0.00 92 -itv v. NER Arc ..:ec,7a 646.65 1.302.65 1.382.65 933 ,;orean Lar:c Re:istrat:on 16.00 76.00 76.00 94 Drocue v. wavzata :,/angelica: 349.35 349.35 349.35 yJB"�� aL 26.967.97 261.:=..26 180.513.63 RE AINER CR_D_T 2.403.50 24.564.47 261.3`=.25 180.513.63 0 CIM OCT 26 �,a DAILY AVERAGE RIDERSHIP YEAR TO DATE AVERAGE PLYMOUTH METROLINK NORTHEAST DAILY RIDERSHIP SEPTEMBER 1990 WEEK OF: 9/4 - 9/7 1085 9/10 - 9/14 1411 9/17 - 9/21 1274 9/24 - 9/28 128 TOTAL: 5052 266 264 DAILY RIDERSHIP AVERAGES BY MONTH MONTH: 1990 June 243 July 263 August 284 September ------------------- 266 YEAR LONG AVERAGE: 264 a PLYMOUTH METROLINK SOUTHWEST DAILY RIDERSHIP BY SERVICE TYPE SEPTEMBER 1990 CommUTER REVERSE CONIlK[TTER TOTAL SYSTEM WEEK OF 9/04 - 9/07 986 645 1631 9/10 - 9/14 1202 821 2023 9/17 - 9/21 1175 753 1928 9/24 - 9/28 1247 2160 TOTAL: 4610 3132 7742 DAILY AVERAGE RIDERSHIP 243 165 407 YEAR TO DATE AVERAGE 370 ON OCT 26'90 METROLINK SOUTHWEST ' < 7 DAILY RIDERSHIP AVERAGES BY MONTH FOR CALENDAR YEARS 1984-1990 COMMUTER/ REVERSE COMMUTER MONTH: 1984 198591.8 1987_ January 330 307 351 429 433 496 427 February 310 292 350 394 426 461 420 March 307 311 338 397 418 467 417 April 301 295 354 365 408 405 364 May 295 298 332 350 392 388 367 June 276 314. 349 358 409 362 372 July 277 297 328 345 361 356 360 August 266 292 328 345 377 376 352 September 275 322 354 348 396 383 407 October 276 312 384 365 430 441 November 271 311 396 398 437 433 December 265 ------------------------------------------------- 320 412 391 409 398 --------- YEAR LONG AVERAGE 287• 306 356 374 408 414 370 * Effective April 1, 1990 Plymouth Metrolink providers changed from Medicine Lake Lines to Metropolitan Transit Commission. The passenger numbers for Medicine Lake Lines for the period 1984 - 1989 do not reflect transfers, while the 1990 Medicine Lake Lines figures includes transfers. Metropolitan Transit Commission figures reflect all fares whether cash or convenience. Ciao OCT 26 '90 0 VC 'Te PLYNOUTHAIAL-A -A 1990 MOK14LY tom SUMARY Less Revenue --7- Kiles] Cash C*uptms Value of Equals Subsidy/ Recovry Total Ridesi Total Cost Fares SubeittedTrins+rs TOTAL Deficit Passenger Piss, Ratio Hours Hour miles Hour Pass. Jin -90 16538.1.8 2138.50 238.00 2376.50 -14161.88 21197 $6.45 14.41 806.75 2.7 17,235 21.36 7.84 Feb -90 15200.75 2161.5.0 173.00 2314.50 -12666.25 2,167 $5.94 15.4% 741.50 2,9 14,931 20.14 6.89 Kar -90 1610737 216.1,00 214.00 2377.00 -13730.87 2,190 $6.27 14.8% 785.75 2.8 16,059 20.44 7.33 Apr -90 15226,38 1755,75 278,00 2013.75 -13192.63 1,818 $7.26 13.41 725.75 2.5 15,073 20.77 8.29 Kay -90 16072.00 1618,00 400.00 2018.00 -14054.00 1,834 $7.66 12.6% 784.00 2.3 15,119 19.28 8.24 Jun -90 16881.75 1905,80 342.00 2247.80 -14613.95 2,085 $7.02 13.3% 82.1.50 2.5 15,819 19.21 7.59 Jul -90 17061.13 1821.50 258.00 2079.50 -14981-61 1,864 $8.04 12.21 832.25 2.2 15,924 19.13 8.54 Aug -90 18373,13 2116.20 242.00 2358.20 -16014.9.1 2,136 $7.50 12.8% 896.25 2.4 16,325 18.21 7.64 Sep -90 16121,25 1740.25 304.00 133.00 2177.25 -13946-00 1,963 $7.10 13.51 786,50 2.5 14,991 19.06 7.64 - - - --- -------------- - -- - ------ - ------- - Accusul ated Totals 147584.64 17420.50 2449.00 133.00 20002.50 -127582.14 18,254 $6.99 (_13.6% 7,182.25 2.5 _141'1476 19.70 7.75 "Al OCT 26 '90 m CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: October 26, 1990 TO: James G. WillisManager FROM: Charles OCOUNTPYWASTE , Community Development Coordinator, through Blair Trity Development Director SUBJECT: HENNEP TRANSFER STATION CONDITIONAL USE PERMIT APPLICATION (89057) The City of Plymouth has not received response to our letters of August 24, 1990, and August 31, 1990, containing a total of 33 items in need of clarification or additional information regarding the subject project. Representatives of Hennepin County met with City staff on September 18, 1990. The purpose of that meeting was to discuss issues raised by our letters of August 24 and August 30. Hennepin County is continuing to prepare responses to the Development Review Committee letters. As of this date, the subject application remains in Stage II of the Development Review Committee processing system. The Hennepin County staff has informed the City verbally that revised plans will be submitted by November 1. (cc/cd/89057:dl) C'm OCT 26'90 C'A' OCT 26 '�� • V October 23, 1990 CITY OF PLYMOUTR Sue Hutson 15030 48th Avenue North Plymouth, MN 55446 Dear Ms. Hutson: Thank you for your thoughtful message on the Resident Feedback form you submitted following the October 23 Town Meeting. Both the City Council and staff were gratified that the meeting was so well attended. In order to more thoroughly respond to your concerns, I have referred your comments to Fred Moore, Director of Public Works, for investigation. A staff member will provide you with additional information. Once again, thank you for participating in the town meeting and feel free to contact me, City Council members or the City staff at any time if we can be of service to you. Sincerely, Kim M. Bergman Mayor lr cc: Fred Moore, Director of Public Works cpm {fit 26'90 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 • F� RESIDENT FEEDBACK FORM Please use this form if you have a question or concern which does not appear on the town meeting agenda to which you would like the City to respond and/or investigate. If you provide your name, address and phone number, we will advise you of our actions and findings with respect to your concern. NATURE OF CONCERN/PROPERTY ADDRESS INVOLVED: i 0-n'1 c oT--) c.Qi Ka , - moi �-r�ropcx �l s in >� cin CA hr�. r1 -E- k03'<0 _ (-Q-03 0-%f -L- ` 1 ACTION YOU DESIRE THE CITY TO TAKE: 1�CA . mss-_ road n,�.►.�� KY tom- CIA kepN- t.s� o�., �Q� ��� M n N. Mr 0" coj.Q_ :►� vet ck��' NAME OF CONCERNED RESIDENT:�pua- ADDRESS OF RESIDENT: PHONE NUMBER:j�—]—�� r'Qrnsz� w ap �`� c� cd � tch �,o.r cam.: � c} -o d�.� a•.,;�.,�,. I gM OCT 2.6'90 to October 23, 1990 Luke Komarek 14510 44th Avenue North Plymouth, MN 55446 Dear Ms. Hutson: CIN OF PLYMOUfFF Thank you for your thoughtful message on the Resident Feedback form you submitted following the October 23 Town Meeting. Both the City Council and staff were gratified that the meeting was so well attended. In order to more thoroughly respond to your concerns, I have referred your comments to Fred Moore, Director of Public Works, for investigation. A staff member will provide you with additional information. Once again, thank you for participating in the feel free to contact me, City Council members at any time if we can be of service to you. Sincerely, Kim M. Bergman Mayor lr cc: Fred Moore, Director of Public Works town meeting and or the City staff Ciao OCT 26'90 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 Y RESIDENT FEEDBACK FORM Please use this form if you have a question or concern which does not appear on the town meeting agenda to which you would like the City to respond and/or investigate. If you provide your name, address and phone number, we will advise you of our actions and findings with respect to your concern. MW W19, 7 �W wrirl WA-W7WrZ.1U1rM1 wwrl . /`V .. WA 1 i --v r ACTION YOU DESIRE THE CITY TO TAKE: kc'c� NAME OF CONCERNED RESIDENT: J-1 CJ 4-4- 4 1 ADDRESS OF RESIDENT: y t4 &r, Al' PHONE NUMBER: �W)Na _YDO A-1 X53 -;Le 7 CIM OCT 26'90 October 24, 1990 Barbara Barnes 15230 47th Avenue North Plymouth, MN 55446 Dear Ms. Barnes: 6 CIN OF PLYMOUTf+ Thank you for your thoughtful message on the Resident Feedback form you submitted following the October 23 Town Meeting. Both the City Council and staff were gratified that the meeting was so well attended. In order to more thoroughly respond to your concerns, I have referred your comments to Eric Blank, Director of Parks and Recreation, for investigation. A staff member will provide you with additional information. Once again, thank you for participating in the town meeting and feel free to contact me, City Council members or the City staff at any time if we can be of service to you. Sincerely, Kim M. Bergman Mayor lr cc: Eric Blank, Director of Parks and Recreation Clu OCT 26'90 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 10 - -- �tlon die, "ro - -- CUSTOMER SERVICE LINE October 22, 1990 W '•' FAM1• 1P �• 1 1 PROBLEM: Water backed up in his basement. He has run a snake through his sewer system out to the road, but water is still backed up. (Sat. October 20, 11:20 a.m.) SOLUTION: Correct problem as soon as possible. The line was checked by water crews on Monday morning. No problem with City watermains was found. Mr. Poplar was notified of this. Cim OCT 26 "9� Sao CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: October 23, 1990 TO: James G. Willis,�(�City Manager FROM: Helen LaFave,`-Communications Coordinator SUBJECT: CALL ON CUSTOMER SERVICE LINE For your information, Dave Poplar, 14201 County Road 9, 557-0707, called the Customer Service Line on Saturday, October 20, to report a backup of the sewer system in his basement. He had run a snake through his sewer system out to the road. It did not correct the problem. Because of the nature of this call, I immediately notified Bob Fasching of the problem. He checked it out yesterday. There is no problem with the City watermain. He notified Mr. Poplar of this. HL:kec as-; 'N°''T CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: October 12, 1990 TO: Fred Moore, Public Works Director FROM: Helen LaFave,"Communications Coordinator SUBJECT: CALLS ON CUSTOMER SERVICE LINE Diane Doyle, 4835 Juneau Lane, 557-1112, called the 24-hour Customer Service Line to express concern about Schmidt Lake Road. The road is scheduled to go in behind her home and also behind the 4800 block of Kingsview Lane. She is concerned that a row of mature trees will need to come down in order for the road to go through. She suggested that the road be moved about 20 feet north where there is a natural clearing and farmer's field to avoid the removal of these trees. Please respond to Ms. Doyle October 26 and forward a copy of your response to me. HL:kec cc: James G. Willis, City Manager S.F. 10/26/90 " OCT 26 `W October 12, 1990 Ms. Diane Doyle 4835 Juneau Lane Plymouth, MN 55446 Dear Ms. Doyle: Thank you for calling the Plymouth Customer Service Line. I have referred your concern about the trees that would need to come down in order for Schmidt Lake Road to be constructed to Public Works Director Fred Moore. He will contact you shortly regarding this concern. As you requested, I have enclosed a list of the Plymouth City Councilmembers. All Councilmembers are elected at large. Thanks again for bringing this matter to our attention. If you need any more information after speaking with Fred, please feel free to contact me at 550-5011. Sincerely, �a.yr� W&Q'Z'-' (4�� James G. Willis City Manager JW:kec cc: arred Moore, Public Works Director S.F. 10/26/90 Cray OCT 26'90 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 October 25, 1990 Ms. Diane Doyle 4835 Juneau Lane Plymouth, MN 55446 Dear Ms. Doyle: CIN OF PLYMOUfF+ �- ao I am responding to your telephone call on the City of Plymouth's 24 Hour Customer Service Line. You inquired with regard to the proposed construction of Schmidt Lake Road northerly of your property. At the present time, the City's consulting engineer is doing preliminary studies for a watermain which would be located within the Schmidt Lake Road alignment. This watermain is necessary to ensure adequate water service to all of the new homes being constructed north of County Road 9. As you are aware, there is a substantial stand of trees northerly of your property. Also, immediately north of the trees is a large wetland area. Because of environmental regulations established by the Minnesota Department of Natural Resources, the watermain or road construction will need to have no impact on the protected wetland area. For this reason, the watermain and road will need to be constructed out of the wetland which.will require tree removal. The road design must meet the criteria established by traffic engineer for safety. This includes the curves in the roadway and the up and down elevations. As the City completes the report for the watermain, the impact of the road and street will be analyzed with regard to both its impact on the wetland and the existing woods. As you stated in your telephone call, if the roadway can be moved 20 feet into a natural clearing and avoid substantial tree removal, this will be considered as part of the analysis. Safety of the vehicles must also be considered. After the reports are completed, the City will have a public information meeting before any construction is undertaken on the project. The adjacent property owners will be notified of this meeting. If you have any additional questions, please do not hesitate to contact me at 550-5080. Sincerely, Fred G. Moore, P.E. Director of Public Works FGM:kh cc: James G. Willis, City Manager Helen LaFave, Communication Coordinator Ciw� OCT 26'90 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 MINNTECH Minntech Corporation 14905 28th Avenue North Minneapolis, Minnesota 55447 U.S.A. Telephone: (612) 553-3300 Telex: 29-0825 RSIMPLS PLOH October 18, 1990 Ms. Myra Gibson Development Services Technician City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Dear Madam: In response to your registered letter of October 11, 1990, pur- porting a zoning violation, Minntech responds as follows: 1) We acknowledge the sign on our property advertis- ing "for lease" exceeds 8 square feet. In fact, it is closer to 32 square feet. 2) According to Section 10, Subdivision A, Subsection d, part (1), we are entitled to have a sign announcing the development of our property not exceeding 96 square feet. We comply with that requirement. 3) We have surveyed other similar properties in the area with whom we must compete. The list and enclosed pho- tographs are as follows: COMPANY NAME TOTAL SQUARE FEET A) United Properties 256 B) Steeplechase 52 C) Unknown 128 D) Calder 96 E) Fox Run 52 F) Boulder Properties 32 G) Parkview 64 H) Carlson Companies 96 I) City of Plymouth 32 Apparently, our interpretation of the code is consistent with others in the area, including the City of Plymouth's own sign. All of these signs have been in existence before our sign. In addition, we found a City of Plymouth sign, J, of 32 square, am QCT 26,90 INDEPENDENT SCHOOL DISTRICT281 Robbinsdale Area Schools Learning for a lifetime of growing OCT 221990 CRY Ct h i'wL;ii 1 d: October 18, 1990 James Willis City Manager, City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Dear Jim: I want to thank you and the Plymouth City Council for hosting the meeting on October 8 with our school board. It was a positive meeting and we all appreciated the opportunity to share common concerns of the school district and community. It is my hope that we will be able to meet with you on a yearly basis. Thank you for sending me information on the proposed community library in Plymouth. I will pass this material on to the school board. I wish you luck in your endeavor to acquire a community library in 1991. Again, thank you for a productive meeting. If I can be of service to you in the future, please call me. Sincerely, L nda Powell Superintendent Linda Powell Superintendent 4148 Winnetka Avenue North New Hope, Minnesota 55427 (612) 533-2781 AN EQUAL OPPORTUNITY EMPLOYER CIM OCT 26'90 October 16, 1990 Mr. Bruce W. Larson 237 Peninsula Road Medicine Lake, MN 55441 Dear Mr. Larson: CIN OF PLYMOUTEF The City Council reviewed your request for financial assistance in combatting Eurasian Water Milfoil in Medicine Lake. The Council is keenly concerned about this matter and recognizes the need to attempt to control the spread of this aquatic weed. The Council has requested that this matter be deferred and brought back to them as they consider the City's 1991 budget. They are obviously concerned that they be able to manage the City's potential exposure to requests for such funding, particularly after the fact, as well as establish procedures on how such requests may be handled from others interested in similar problems on other bodies of water. While it is premature to speculate on the outcome of our budget preparations, I do invite you to attend the City Council's budget hearing scheduled for Monday, November 26. If you have any questions regarding this matter in the meantime, please do not hesitate to contact me. Yours truly, sl: � - es G. Willis C ty Manager JW:kec cc: Mayor & City Council Dale Hahn, Finance Director Eric Blank, Director of Park and Recreation VAI OCT Z� '90 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 611 N. 14th Street Bismarck, ND 58501 October 3, 1990 Plymouth Police Department Plymouth, MN Attention: Officer of Car #140 Last weekend my family and I had the opportunity to attend the Renaissance Festival in Shakopee, Minnesota. After leaving the festival we took a wrong turn and were lost for about the fifth time that day. As we were driving along, we noticed a patrol car parked on the side of the road in Plymouth. We stopped the officer and asked for directions to the Holiday Inn in Plymouth. He was most accommodating and provided us with the best directions by far that day --a personal escort to the hotel. After a long day at the festival and being lost several times that day, this was a most GRATUITOUS way to be welcomed to the city for a stay over. We were able to drive downtown and attend to the most important business at hand --SHOPPING AT NICOLLET MALL AND DAYTONS! Our stay was pleasant and we plan to visit more often --especially with such informative, efficient employees in the city of Minneapolis. Thanks again for a most enjoyable trip. We will frequent your fair city again and again. Sincerely, ���Ln� Margaret Claymore A Neighboring Resident I r?" (r 26 ,su t. . W, W. i7,qAmrrrmv, INC. CORPORATE OFFICES • 5500 W. HOWARD ST., SKOKIE, IL 60077 • 708-982-9000 • TELEX 910-223-3651 October 18, 1990 Chief of Police Richard Carlquist 3400 Plymouth Boulevard Plymouth, Minnesota 55447 Dear Chief Carlquist: I would like to take this opportunity to congratulate one of your detectives, namely Detective William Hanvik for the excellent manner in which he handled a theft from our branch in Plymouth, Minnesota of 15 containers of Freon which were valued at over $1700. I had the opportunity to speak with the Assistant City Manager of Plymouth, Mr. Steven Tallen who advised me that they had been able to work out an agreement where restitution would be made to our company and we have received a check in the amount of $1,747.65 from Steven Rosoff who is charged with the theft. Mr. Tallen indicated to me that he still plans to prosecute this matter and praised the fine work done by Detective Hanvik in this matter. Please extend the thanks and congratulations of our company to Detective Hanvik for the professional and efficient manner in which he handled this investigation. Since ly yours, I aw - Peter E. O'Neill Regional Loss Prevention Manager PEO/bsm CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: October 10, 1990 TO: Fred Moore, Public Works Director FROM: Helen LaFave,'Communications Coordinator SUBJECT: CALLS ON CUSTOMER SERVICE LINE Larry Schmidt, 9919 - 37th Ave. N., called the 24-hour Customer Service Line to report the street in front of his house has been worked on all summer. It was promised that the street would be repaired by school and it still is not done. Mr. Schmidt is also concerned that the City negotiated a "cost plus contract" with the contractor to do the work. He is concerned that the project will cost more than originally estimated due to the cost plus contract. Mr. Schmidt is asking the City to absorb any cost overruns associated with the project and that they not be assessed to individual property owners. He also suggests that in the future the City negotiate fixed price contracts with incentives, if necessary, to ensure that they are completed in a timely fashion. Please respond to Mr. Schmidt by October 17 and forward a copy of your response to me. HL:kec cc: James G. Willis, City Manager S.F. 10/17/90 Q: XT 26 ?0 October 10, 1990 Mr. Larry Schmidt 9919 - 37th Ave. N. Plymouth, MN 55441 Dear Mr. Schmidt: . ' ,- a0 Thank you for calling the Plymouth Customer Service Line. I have referred your concern about road construction in front of your house to Public Works Director Fred Moore. He will contact you shortly regarding this concern. Thanks again for bringing this matter to our attention. If you need any more information after speaking with Fred, please feel free to contact me at 550-5011. Sincerely, ,e—s--2G. Willis Ci y Mager JW:kec cc: Fred Moore, Public Works Director S.F. 10/10/90 CM OCT 2610 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 CITY OF October 25, 1990 PLYMOUTR Mr. Larry Schmidt 9919 - 37th Avenue N. Plymouth, MN 55441 Dear Mr. Schmidt: You made an inquiry on the City of Plymouth's 24 hour Customer Service Line concerning the street construction in front of your house. You were stating that the work has taken all summer and is not yet completed. The street reconstruction within your area has taken longer than the City, the contractor, and our consulting engineer anticipated. The major reason for this is the unforeseen conditions which were discovered underground below the street. There were conflicts with the storm sewer system which could not have been anticipated. The storm sewer system was built by the developer of the area and we discovered it was not in conformance with standard construction practices. This required many unanticipated corrections. You also stated that the City had negotiated a "cost-plus" contract for the contractor to do the work. The City does not have a "cost-plus" contract. The City's contract is standard for Municipal construction and is called a "unit item" contract. The contractor submits a fixed price for each unit item of construction that will be in the project (e.g. lineal feet of curb, tons of asphalt, square yards of sod, etc.). This type of contract is used since it is not possible to determine the exact quantities of each item before the work begins. There are hundreds of unit items within the contract. This type of contract gives the City the lowest overall cost because otherwise the contractor would have to make a guess on the final quantities which would be used. I wish to apologize if you have been inconvenienced because of the length of the construction schedule. There have been very few days when the contractor has not been able to provide direct access to each property owner's driveway. If there are any further questions, please do not hesitate to contact me at 550-5080. Sincerely, Fred G. Moore, P.E. Director of Public Works FGM:kh cc: James G. Willis, City Manager Helen LaFave, Communications Coordinator Co 2b'9A 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 Ms. Myra Gibson October 18, 1990 Page Two approximately two feet from a paved pedestrian pathway that was structurally deficient. As you can see from the photo, it is beginning to lean. I would be concerned that its proximity to the path and its condition could lead to an accident. I have been informed that with regard to our other property, the former CVN building, that the city's position on a signage was a single 8 foot sign was all that was allowed. This is inconsistent with the code and our survey. This clearly puts Minntech at a disad- vantage relative to others in close proximity whose signs actu- ally reach 256 square feet. Because of this inequity, I will increase the size of our signage on this property to 32 square feet. If you have any further questions about this issue please contact our attorney, Mr. Ronald G. Vantine, at Lindquist & Vennum. Sincerely, i! Louis C. Cosentino, Ph.D. President cc: R. Vantine S. De Lambert Mayor Kim Bergman :br =aac, Ciel W 26'°3 October 11, 1990 Renal Systems Inc. 14905 28th Avenue North Plymouth, MN 55441 SUBJECT: Sign Violation at 28th and Niagara Lane Dear Sir: QaC, On September 18, 1990, an inspection was performed at 28th Avenue and Niagara Lane, which City records show is owned by you. The inspection revealed that a 4 X 8 sign stating "Space For Lease" is located on your property. Section 10, Subdivision A of the Plymouth Zoning Ordinance allows for an 8 square foot sign in this zoning district. Therefore, your property is found to be in violation of the Plymouth Zoning Ordinance, Section 10, Subdivision A. I am requesting that your property be brought into compliance within 10 calendar days of the date of this letter. Failure to comply with this request is considered a violation of the Plymouth Zoning Ordinance. If you have questions regarding this matter, please contact me at 550-5052. Thank you for your cooperation. Sincerely, , )A3 --L.0-, Myra ison Development Services Technician Enclosure cc: 21-42-0010 nu/mg/21420010 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 CIM OCT 216V DATE: TO: FROM: Ur1J CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 October 26, 1990 James G. Willis, City Manager Blair Tremere, Community Development Director SUBJECT: SIGN VIOLATION INVOLVING LOUIS C. COSENTINO/MINNTECH CORPORATION You have asked me to review the matters raised by Mr. Cosentino in his October 18 letter to Development Services Technician Myra Gibson which was also copied to the Mayor. I have attached the relevant correspondence including a letter from me which is intended to provide Mr. Cosentino with a broader view of the Sign Ordinance. He apparently is expanding his business to include the lease of the former Artic Cat/CVN building east of the MinnTech building which MinnTech recently acquired. No development has been proposed informally or formally at the southeast corner of 28th Avenue North and Niagara Lane. Apparently the sign erected by a relator is intended to attract customers to the former CVN building which is a couple blocks to the east on the other side of the MinnTech building. I have reviewed each of the examples cited by Mr. Cosentino and as I indicate to him they are representative of developments that have received specific approval by the City Council; in a couple of cases the signs themselves have been approved by the'City Council in conjunction with the development plans. Several of the sites are residential, not industrial, and one of the signs is the development temporary City -erected announcement sign. We have experienced several instances where work has been performed on the MinnTech site and building without the benefit of permits or approval. The most recent example is site improvements that were undertaken on the MinnTech site about a year and a half ago that included creating a new curb cut onto 28th Avenue North. Community Development Coordinator Chuck Dillerud was able to work with an officer of MinnTech, a Mr. Rosner. We learned through the local business media recently about the acquisition of the CVN building by MinnTech and Community Development Coordinator Chuck Dillerud and Building Official Joe Ryan sent the attached letter to MinnTech Cluj OCT 26'90 inviting them to contact the City about various zoning considerations and Building Code requirements. No inquiries have been made about signage or the occupancy of the building; a building permit was drawn in early October for "alterations" of the office area in the CVN building. The Building Inspectors have for some time been charged with the responsibility of keeping an eye on signs in their respective areas and in this case an Inspector observed the "new" sign at 28th Avenue North and Niagara Lane and later verified that it was erected without a permit and that it was in violation of the Zoning Ordinance. Myra Gibson then is charged with contacting the owner about correcting the violation and that stimulated the correspondence to and from MinnTech. The process works and we have been striving to conduct these enforcement activities uniformly throughout the City. At the City Council direction we also have been identifying areas in the sign ordinance that perhaps can be modified or even repealed to facilitate the enforcement of certain signs including real estate signs. The Council direction was aimed at residential real estate signage. The issues involved with this violation however include offsite industrial signage; signage announcing development not approved; and the condition of the common ownership of vacant land at one location versus vacant leasable building at another location. It also may involve erection of signage by a sign contractor (yet unknown) who should be licensed and if licensed, who should know when permits are required. (We have the photographs submitted by Mr. Cosentino and they cannot be legibly reproduced on the photocopy equipment. We have reviewed each one and in the case of the leaning park sign Building Official Joe Ryan contacted the Public Works personnel who corrected that condition; it was determined that the condition was not unsafe.) Attachments (pl/bt/jw.10-25:jw) am OCT 26'90 October 26, 1990 Mr. Louis C. Cosentino, Ph.D. President MinnTech Corporation 14905 28th Avenue North Plymouth, MN 55447 Dear Mr. Cosentino: CIN OF PLYMOUTH 1 o�oi C- I have reviewed correspondence to and from you regarding the observed sign erected on your property at the southeast corner of 28th Avenue North and Niagara Lane and concluded that I perhaps could clarify the ordinance requirements for you. 1. Myra Gibson has correctly cited the ordinance section that provides for the real estate signage to which you are entitled. The maximum size is 8 square feet; the sign must relate to the property upon which it is located. 2. There has been no City approval for any development of the property at the southeast corner of 28th Avenue North and Niagara Lane. The provisions of the sign ordinance for signs announcing development, as opposed to the availability of land, are designed to announce a specific project. The City ordinances require approval of a detailed site plan and/or subdivision in this zoning district and thus if you are intending to develop the land I would recommend you contact Community Development Coordinator Chuck Dillerud who can assist you in securing the required approvals. Once a development has been approved by the City you may obtain permits for the appropriate signage announcing that development. 3. You indicate in your October 18, letter that you surveyed other similar properties in the area and I also have reviewed those properties. Each of them represents a development that has been approved by the City. Three of them are for projects in a residential district, and are not in the industrial district which includes your property; and two of them are public signs approved by the City Council. The one announcing a "proposed development" is not commercially competitive but rather is intended to announce to the public that someone is proposing a formal development and that a conditional use permit will be involved. This is required by City ordinance in specific cases and is removed following the Public Hearing. 4. The observation about the structural integrity of the sign at the City park has been forwarded to the Parks and Recreation Department; there was apparent vandalism involved with that sign and the structure has been inspected and corrected. 5. Your recent acquisition of the CVN building is not relevant to the signage at 28th and Niagara Lane. It is not the same property and, to my 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000, CM OCT 26'90 knowledge, there is no new development or redevelopment involved at the former CYN building other than internal alterations. There are many signs allowed by the Plymouth Sign Ordinance require permits and that an easy way to determine whether a proposed sign is consistent with the ordinance and whether a permit is even required is to contact the Building Inspection Department before the sign is erected. I suggest you do that since you apparently are interested in marketing land and leasing all or some of the building you have acquired. The City Code also requires that commercial sign installers must be licensed by the City and that permits for those signs that require permits may only be issued to a licensed sign contractor or to the property owner. Consider submitting a program or plan to us for your anticipated activity and sign needs on your several properties; we can then assist you in identifying the various signs to which you are entitled and whether normal permits are needed. The Sign Ordinance also provides for variances where uniqueness and hardship can be established and the Building Official Joe Ryan can provide you with information about that process. I recommend you investigate that if you feel there are "inequities" involved rather than unilaterally increasing the size of your signage as you indicate in your letter. The City Council has adopted sign standards that are uniform throughout the respective zoning districts, and the Council expects that the staff will enforce those standards. We strive to do that equitably and professionally and it is my finding that that has been the case here. If the persons responsible for your signs had checked with the City first they would have learned about the requirements and we could have resolved the concerns you now voice before the violation was committed. I urge you to first correct the existing violation and then let us know what your needs are so we can help you identify how you can address those needs within the standards of the ordinance. You or your sign contractor may contact Building Official Joe Ryan regarding the standards and procedures of the City ordinance; you may contact me directly at 550-5054 if you have further questions regarding this. Thank you for your cooperation. Sin rel Blair Tremere Community Development Director cc: James G. Willis, City Manager Joe Ryan, Building Official Myra Gibson, Development Services Technician File 21-42-0010 (pl/bt/cosentino:jw) CM OCT 26'90 October 23, 1990 Louis C. Cosentino, President MinnTech Corporation 14905 28th Avenue North Plymouth, MN 55441 Dear Mr. Cosentino: CIN OF PLYMOUTI-F I acknowledge receipt of your certified letter dated October regarding a zoning violation of Section 10, Subdivision A of Zoning Ordinance at the southeast corner of 28th Avenue North Lane. 18, 1990 the Plymouth and Niagara The letter that was sent to you on October 11, 1990 indicated that the sign located at the southeast corner of 28th Avenue North and Niagara Lane (Lot 1, Block 2, Circle Star Business Center 2nd Addition) must be removed within 10 calendar days of the date of that letter. On October 22, 1990, this property was reinspected and the result of that inspection indicated that the sign had not been removed. Section 10, Subdivision A, Number B (d) (2) indicates that, "one temporary real estate sign related to the sale, rent, or lease of land, parcels and lots, of primary buildings, and of areas within primary buildings shall be less that 8 square feet in surface area, shall be located on the subject property, and shall be removed when the intended purpose has been fulfilled". The sign which is located on Lot 1, Block 2, Circle Star Business Center 2nd Addition exceeds the 8 square feet allowed and is not located on the subject property. Section 10, Subdivision A, Number 6 (d) (1) allows for "one temporary real estate sign announcing the development and availability of lots and/or buildings, and/or one temporary construction sign identifying architects, engineers, contractors, or suppliers, not exceeding a total surface area of 96 square feet, not exceeding more than 16 feet in height, and not less than 2 feet above the ground shall be permitted on the property under development". The City of Plymouth has no record of any "development" on Lot 1, Block 2, Circle Star Business Center 2nd Addition. Additionally, the City of Plymouth has no record of any "development" on the other property included in Lots 2-6, Block 2, Circle Star Business Center 2nd Addition. Therefore, you are not entitled a temporary real estate sign announcin this development as referenced in Section 10, Subdivision A, Number 6 (d) (1} of the Plymouth Zoning Ordinance. CIM OCT 26'90 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 Please be advised that unless the sign located on your property (Lot 1, Block 2, Circle Star Business Center 2nd Addition) has been removed within 5 calendar days of the date of this letter, the City's alternative will be to forward this matter directly to the City Attorney for immediate action. If you should have further questions in regard to this matter please contact me at 550-5052. Sincerely, Myra Gibson Development Services Technician cc: File 21-42-0010 James Thomson, City Attorney Blair Tremere, Community Development Director (pl/mw/21-42-0010) GET 2.6 190 V v� October 9, 1990 N CITY OF Mr. Louis Consentino, President PLYMOUT14 MinnTech Corporation 14905 28th Avenue North Plymouth, MN 55441 SUBJECT: FORMER COMB/CYN BUILDING AT THE NORTHWEST CORNER OF 28TH AVENUE NORTH AND 27TH AVENUE NORTH (21-43-0014) Dear Mr. Rosner: From the news media and contacts by you and/or attorneys representing COMB/CVN we understand that MinnTech, or its officers, has or will soon be the acquiring the subject property. Should our understandings be accurate in this regard, it is important that you or any new owner understand that the use of that parcel -- particularly the outdoor storage of trucks (and, previously, snowmobiles) --was specifically tied to a Conditional Use Permit. No outside storage is permitted in the I-1 Zoning District in which the parcel was located by right. Before undertaking any outdoor storage at this site should you acquire it, it will be prudent for you to contact the City with respect to a new Conditional Use Permit to undertake whatever storage activities you may contemplate. From the news articles I have seen it would appear it is your intention, if you do acquire the building, to at least temporarily lease all or part of it to one or more businesses not related to MinnTech. Please understand that conduct of outdoor storage activities for those businesses will remain the responsibility of the property owner. It would be adviseable to check with the City with respect to contemplated uses by any of your future tenants before leases are entered into -- particularly if outdoor storage of any type is contemplated. Please be advised that building and systems permits are also required for interior or exterior modifications or improvements you may consider to the building. Should you have any questions concerning these matters please do not hesitate to contact me at 550-5059 or Building Official Joe Ryan at 550-5031. Sincerely, . Dillerud Community Development Coordinator cc: Joe Ryan, Building Official File (pl/cd/21-43-0014) = �r 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 C Ar-. jTY DEVELOPMENT DEPARTMENT CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD PLYMOUTH, MINNESOTA 55447 (612) 550-5050 FILE NO: LOCATION: %U + DATE:— L i h %' U PICTURE NO.: PICTURE TAKEN BY: A C. ``'r DATE/TIME TAKEN: 11:070 WEATHER CONDITIONS: TYPE OF CAMERA:�rr-l�-o DIRECTION FACED: COMMENTS: (o>nu/photo/s) COMMUNITY DEVELOPMENT DEPARTMENT NUISANCE VIOLATION PHOTOGRAPHS PLACE PHOTO HERE PICTURE NO.: PICTURE TAKEN BY: DATE/TIME TAKEN: WEATHER CONDITIONS: TYPE OF CAMERA: DIRECTION FACED: COMMENTS: cm OCT 26'90 �r F CITY OF October 18, 1990 PUMOUTR Janet Thome Gleason Lake Elementary School 310 County Road 101 North Box 674 Wayzata, MN 55391 SUBJECT: DRUG ABUSE RESISTANCE EDUCATION (D.A.R.E.) FUNDING Dear Ms. Thome: Please relay my thanks and appreciation to your P.T.O. for donating $500.00 to the D.A.R.E. program. The money will be used in funding supplies for the children. With your commitment, we now have parents working together with school and police, participants toward a brighter future for our children. It is bound to make a difference! Sincerely, Richard J. arlqui Public Safety Director Plymouth Police Department RJC/sb CSM OCT 26'90 3400 PLYMOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55447, TELEPHONE (612) 550-5000 Q aqzk CITY OF October 18, 1990 PLYMOUTR Kim Bown Zachary Lane P.T.A. 4350 Zachary Lane Plymouth, MN 55442 SUBJECT: DRUG ABUSE RESISTANCE EDUCATION (D.A.R.E.) FUNDING Dear Ms. Bown: Please relay my thanks and appreciation to your P.T.A. for donating $500.00 to the D.A.R.E. program. The money will be used in funding supplies for the children. With your commitment, we now have parents working together with school and police, participants toward a brighter future for our children. It is bound to make a difference! Sincerely, Richard J Carl ist Public Safety Director Plymouth Police Department RJC/sb CIM OCT 26'90 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: October 24, 1990 TO: James G. Willis, City Manager FROM: Eric J. Blank, Director of Parks and Recreation Com✓' SUBJECT: STORAGE BUILDING - OAKWOOD PLAYFIELD In about 1985, the Wayzata Youth Baseball Association located two wooden storage buildings near the shelter building at Oakwood Playfield. This past spring, I was contacted by the Wayzata Youth Soccer Association about the possibility of having a temporary storage facility at this site also. I told them that I would study the situation and get back to them as soon as possible. During this time, it was brought to my attention that the Wayzata Youth Baseball people had run out of storage space and were also interested in expanding their storage space. In order to make best use of the space available, the baseball association sold one of their storage shelters to the soccer association, and they then rebuilt a larger building to meet their needs taking care of their bats, balls and other equipment. It is my understanding that these three facilities are now meeting the needs quite well of the two athletic associations involved. EB/np CIM OCT 26'90 iELSEA MENDS ASSOCIATION 0 James G. Willis City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Dear Mr. Willis: PLYMOUTH, MINNESOTA 55447 , The purpose of this letter is to summarize regarding the City trail extension, most of with Frank Boyles when he attended our Oct. is hoped that this summary will give you an position on the matter. October 2 990 % Qcr 2� ` what has transpired which was discussed 15 Board meeting. It understanding of our As we told Mr. Boyles, a fundamental problem with the trail exten- sion is that the Mews was not informed by the City of its inten- tions prior to the development of the Lundgren property. The way the Board found out about it was when a homeowner called me to say that he had almost run over a bicycler who suddenly appeared out of the trees right in"front of his car. This homeowner was the one who told me that the trail extension on the Steeplechase side was already constructed and that people were using a path from there into the Mews.. At that point, I, on behalf of the Mews, wrote a letter to Mayor Schneider (attached). A No Trespassing barrier was then installed at the end of the existing tarred trail, I assume by the City. I subsequently met with Eric Blank at the site. I then took his proposal (more or less straight down to Zanzibar from the Steeplechase side) to the Board who, after some discussion, vetoed it because of safety and loss of vegeta- tion issues. Mr. Blank then asked to come and meet with the Board. He was invited to come to one of our monthly meetings. At that time we agreed to having an alternative route staked out -.for us to look at and consider. This route would go from the end of the existing trail across the back of the trees and come out.at the side of the parking area at the "T" of Zanzibar in the Mews. That way, cars coming up Zanzibar could see anything coming out on the path, thereby eliminating any safety issues. We stressed to Mr. Blank our other concern that we wanted as little loss of trees and vegetation as possible. Our Manager, Beth Sundberg, met with the surveyor at the site. At the time, she voiced her concern that it was going right through all the trees, not on the outside edge of the trees, along side Steeplechase. The surveyor said that they always wanted the trail i OCT 26'90 -s'�- c--;? -8 to be right in the trees. At any rate, all the Mews Board members looked at the proposed staked trail and agreed that it should not be installed as it was staked. I, acting as Board President, informed Eric Blank of this and that the Board said we couldn't see the necessity for and did not want the trail extension at all. I had also received a call from a prospective Steeplechase owner who did,not want the trail where it was marked. We had our Annual Homeowner Meeting after I received your letter of August 31. At that time, because the Board felt it was impor- tant that we knew their opinion, I asked the homeowners how they felt about the trail extension. I tried to lay it out in as neutral a manner as possible. I was surprised when many homeowners vehemently opposed the extension, and the result of an informal vote was unanimously against it. Mr. Boyles explained that the City's plan calls for trail access to as many communities as possible and that the City is committed to this. We also discussed the apparent wish of Chelsea Woods to have the trail extended. They have never informed us of their wishes. At this point, especially because the homeowners feel the way they do, our"Board cannot agree to extending the trail through Chelsea Mews. If we had been informed before the Lundgren property was layed out, it would have"been a much easier thing to design the path so that it could have connected with the Mews straight down the "T" of Zanzibar. At that point, Mews homeowners would pro- bably not have had any problems with it. We did point out to Mr. Boyles that, if Chelsea Woods desires the trail"extension, that perhaps it could be connected at Archer Court in Chelsea Woods. I wish we could be more cooperative. Please keep us informed on this matter. Sincerely, Karen Fox, President Chelsea Mews Association cc: Frank Boyles "i OCT 26'90 iELSEA MEWS ASSOCIATION Mayor Virgil Schneider City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447 Dear Mayor Schneider: • PLYMOUTH, MINNESOTA 55447 June 5, 1989 We in Chelsea Mews Association need your help. A tarred bike trail has been constructed in the Lundgren Bros. development called Steeplechase. This bike trail begins at the turnaround of their Zanzibar Lane and ends at the edge of Chelsea Mews property on North Zanzibar Lane. Between where the trail ends and the street of Zanzibar there is a wooded hill. People from the Lundgren development side have worn a path through the wooded area to gain access to Zanzibar. The problem is that our homeowners on Zanzibar are very concerned that they will run over the bikers using the path. You can't see them until they are right in the street, -and they are going too fast down the hill to stop. Chelsea Mews has never been consulted about the matter of the location of the trail or even formally advised that the trail exists: Chelsea Mews has no money reserved for completing such a trail. Besides, our Zanzibar homeowners do not want it located where it would be if it were simply extended. Considerable dollars would have to be spent to make it safe (hill cut down, trees removed, safety signs erected, etc.). Could you please forward this letter to the appropriate persons and ask that they contact meso we can figure out a course of action. I don't even know if this is part of the City's trail system or not. All I know is that this is a potentially dangerous situation that requires some kind of corrective action. Thanks a lot for your help. cc: Lundgren Bros. Construction Sincerely, Karen Fox, President Chelsea Mews Association CIM OCT 26'90 October 26, 1990 Ms. Karen Fox Chelsea Mews HOA 1860 Zanzibar Lane Plymouth, MN 55447 Dear Ms. Fox: aN of PLYMOUTF+ Thank you for providing Frank Boyles the opportunity of meeting with your association on October 15. Frank appreciated having the opportunity of visiting with your group and sharing with you the City's interest in working with you and your neighbors on extending a pedestrian trail through your development. I have received your letter of October 22 which also bears on this subject. At the time the Lundgren plat for the Steeplechase Third Addition was being approved, you and your neighbors were notified of the platting action and had the opportunity of becoming acquainted with the plan, including the proposed trail. The trail was not unilaterally added by the City at a later date, but was, in fact, considered a part of that plat as a means of providing access to the Chelsea Woods community. You may recall, prior to the development of the property that the City's trail plan contemplated the construction of the trail along the north side of Chelsea Woods from Dunkirk to Vicksburg Lanes. That plan was modified at the request of Lundgren Brothers at the time they came forward with their initial plans for their planned unit development. The trail linking Chelsea Woods and Steeplechase via the outlot in question in the Steeplechase Third Addition was a means of assuring access from Chelsea Woods to the east/west trail located on 22nd Avenue. If a willingness exists on the part of your association to provide public trail access through your development, I am confident we can find a workable solution. My concern is that your letter suggests that may not be the case. If I have misunderstood your position in this matter, I would appreciate hearing from you. Yours truly, 8.s --G. Willis ec cc: Mayor & City Council Chelsea Woods HOA Lundgren Brothers Old OCT 26'9U 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 S -aa October 25, 1990 Mr. Ted Hoffman Operations Division HENNEPIN CO. DEPT. OF TRANSP. 320 Washington Ave. S. Hopkins, MN 55343 CIN OF PLYMOUTFt SUBJECT: COUNTY ROAD 61 AND INDUSTRIAL PARK BOULEVARD INTERSECTION Dear Ted: I am enclosing a copy of a memorandum and accident report which I received from the Police Chief concerning an accident on County Road 61 at Industrial Park Boulevard. The one motorist has stated that they were unable to see the stop sign because it was blocked by a stopped vehicle in the right-hand lane. County Road 61 is a four lane roadway at this intersection. The County does have a "Stop Ahead" sign in advance of this intersection. I am requesting that you review the existing signage to determine if any additional signage is warranted. The Industrial Park Boulevard intersection on County Road 61 is the only intersection with stop signs between Highway 12 and County Road 9. For this reason, maybe there should be permanent flags installed on the warning signs to call more attention to the stop intersection. If you wish any additional information, please contact me. Sincerely, Fred G. Moore, P.E. Director of Public Works FGM:kh enclosure cc: James G. Willis, City Manager Richard J. Carlquist, Public Safety Director CIM CLI 26 V 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 CITY C October 25, 1990 PLYMOUTR Mr. Dean Johnson CENVESCO, INC. 3650 Annapolis Lane Plymouth, MN 55441 SUBJECT: QUAIL RIDGE ADDITION (85081) COMMON AREA REGRADING STREET SURFACING Dear Dean: On October 22, 1990, I again made a reinspection of the common area in the Quail Ridge Addition. You had informed me that all work had been completed. There are still items which have not been completed satisfactorily. They are as follows: 1. All of the larger rocks that are visible on the surface of the area have not been removed. 2. The outlet end of the drain tile, which was installed under the trail, has not been raised. 3. Although the weeds have been cut along the southerly and westerly edge of the pond and adjacent to the wood fence, the area has not been regraded and grass seed planted. 4. I have not received the written easement document for the drainage swale on the lot south of the common open area. If there are any questions on the work yet to be completed, please contact me. As we discussed on the telephone, I suggested that you have whoever is doing the work make an appointment with me to visit the site with them so there is no misunderstanding on the work yet to be completed. Sincerely, Fred G. Moore, P.E. Director of Public Works FGM:kh cc: James G. Willis, City Manager 9 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 as - CITY C October 25, 1990 PLYMOUTR Mr. Kevin Strong Senior Project Manager M.A. MORTENSON COMPANY P.O. Box 710 Minneapolis, MN 55440 SUBJECT: SANITARY SEWER AND WATER SERVICE KIMBERLY LANE ELEMENTARY SCHOOL Dear Mr. Strong: You have inquired about the City's progress of installing sanitary sewer and water to serve the Wayzata School District's new elementary school being built on County Road 9, west of Holly Lane. You have stated that you will need water service by March 15, 1991, and sanitary sewer service by May 1, 1991. As you are aware, the City of Plymouth approved the construction of the school before the City had authorized the construction of sanitary sewer and water. The school district signed a "Hold Harmless Agreement" with the City since the City could not guarantee when sewer and water would be available. This is well documented in the City's approval process for the school district. The City has awarded the contract for the construction of the watermain along County Road 9. The construction is well underway and the watermain has been completed between Vicksburg Lane and Holly Lane. The contractor is proceeding rapidly with the remainder of the construction and we are anticipating that the entire watermain project will be completed before December 31, 1990. The sanitary sewer is not yet under contract. The plans have been completed but the City is currently negotiating for easements and right-of-way to construct the sanitary sewer. Almost all of the sewer alignment is in private property, and therefore, the City cannot award a contract until we have the right to construct the sewer. In order that the negotiation process will have a definite ending point and we can award a contract, the City Council has authorized condemnation. Because of the required legal process, we will not have the right-of-way through condemnation until approximately February of 1991. It is our desire to negotiate all acquisition and not have to rely on condemnation. At this time, I cannot definitely state when sanitary sewer service will be available for the sewer. I believe your request to have sanitary sewer service available by May 1, 1991 is very optimistic. CIM OCT 26 '90 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 Mr. Kevin Strong October 25, 1990 Page Two Please be assured that the Engineering Department is proceeding with this project as rapidly as possible. I would suggest that you be in contact with Dan Faulkner, City Engineer, on a regular basis to obtain the status of the sanitary sewer construction. If I can be of any assistance, please contact me. Sincerely, Fred G. Moore, P.E. Director of Public Works FGM:kh cc: James G. Willis, City Manager Blair Tremere, Director of Community Development Dan Faulkner, City Engineer r ::. "7T ZE `90 M.A. MORTENSON COMPANY September 5, 1990 Mr. Chuck Dillerud Community Development Coordinator City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Re: Kimberly Lane Elementary School (County Road 9 West of Holly Lane) Dear Mr. Dillerud: General Contractors Construction Managers 700 Meadow Lane North Minneapolis, Minnesota 55422 612-522-2100 FAX: 612-520-3430 Mailing Address: P.O. Box 710 Minneapolis, Minnesota 55440 IR11011011 SEP 6 1990 CITY OF PLYMOUTH COMMUNITY DEVELOPMENT DEPT. We would like to respectfully advise the City of Plymouth that Mortenson will need water service available at Kimberly Lane Elementary School by March 15, 1991 for the testing of the fire protection system to commence as scheduled. We will also need sanitary sewer service available as of May 1, 1991 to support our Project Schedule. We would appreciate everything you and the City of Plymouth can do to accommodate these needs. I Please advise us if we can assist you in any manner regarding this issue. Sincerely, Kevin Strong Senior Project Manager KS:sb cc: Dr. David Landswerk - Wayzata Public Schools Mr. Stan Tikkanen - Wayzata Public Schools Mr. Greg Funk - M.A. Mortenson Company Mr. Bob Hansen - M.A. Mortenson Company J0 Offices in: Minneapolis, Rochester, Grand Rapids, St. Paul, MN • Denver, Colorado Springs, CO a Seattle, WA AflnJafrn q( October 25, 1990 Mr. John E. Schuett, President Schuett Investment Company 620 Mendelssohn Avenue, #188 Golden Valley, MN 55427 SUBJECT: LANDSCAPING OF "COACHMAN TRAILS" (85022) Dear Mr. Schuett: This will acknowledge your letter of October 10, 1990 wherein you propose to plant the additional trees related to the Amended Landscape Plan approved by the City Council September 10, 1990. My letter of October 3, 1990 provides for the installation of those trees by October 31, 1990 or the City will take possession of the $20,000 remaining Site Improvement Performance Agreement guarantee and complete the landscape work that has been required. Your agreement to plant the trees as provided by the amended plan is on the condition that the City will agree to release your entire Site Improvement Performance Agreement Financial Guarantee immediately upon planting of the trees and accept the landscaper's one year warranty as assurances of survivability. As I am sure you realize it would be contrary to the practice of the City of Plymouth to accept the warranty of a landscape firm in lieu of the developer's warranty of survivability for any new landscape materials. As such, I will bring this matter to the attention of the City Council at their next available meeting, November 5, 1990. If the City Council agrees to the condition you have requested we will then be able to proceed on that basis. If the City Council does not agree to the condition you have proposed, you will either need to install those trees subject to one winter survivability, and leave the $20,000 cash deposit with the City for that purpose, or, by a date specific, we will proceed with the possession of those funds and complete the work from the proceeds. Should you have any questions concerning this matter please do not hesitate to contact me. Sincerely (koa).M Char es E. Dillerud Community Development Coordinator cc: James G. Willis, City Manager File (pl/cd/85022:jw) =aa� 10M OCT 26'90 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 TS1 C tfiE ickazIt lnuzitmEnt comhany October 10, 1990 Mr. Charles E. Dillerud Community Development Coordinator City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Re: Coachman Trails (85022) Dear Mr. Dillerud: M 100 0 T N r, -,*l OCT 12 1"0 CITY OF PLYMOUTH COMMUNITY DEVELOPMENT DEPT. I am writing in response to your letter to our Mr. David Williams dated October 3, 1990. I believe our position was already outlined in a September 6, 1990 letter addressed to you, from our attorney Mr. Daniel J. Biersdorf. In layman terms, we believe we have completed the landscape plan, as submitted to and approved by the city, and have planted all the trees required and, in fact, planted many of the trees where your Mr. Al Cottingham indicated to this writer they should be planted. I therefore believe the council action of September 10, 1990, to be in error. To assist the city, we will agree to plant the additional trees, provided the City agrees to release the entire amount of the remaining Site Improvement Performance Agreement Guarantee as soon as the trees are planted and accept a one year warranty from the nursery. V y Truly Y7 , A F &azr ohn E. Schuett President JES/glc cc: Daniel J. Biersdorf David A. Williams Amy Schuett SUITE 188, 620 MENDELSSOHN AVENUE • GOLDEN VALLEY, MINN. 55427 • (612) 541-9199 CITY OF PLYMOUTR October 3, 1990 Mr. David Williams, Property Manager Schuett Investment Company 620 Mendelssohn Avenue, #188 Golden Valley, MN 55427 SUBJECT: LANDSCAPING FOR "COACHMAN TRAILS" (85022) Dear Mr. Williams: I enclose a copy of the minutes of the City Council of September 10, 1990. As I'm sure you know, the Council at that meeting approved the amended Landscape Plan for the Coachman Trails project consistent with the meeting that we had on the site responsive to the City Council direction of August 20, 1990. Since that September 10, 1990 City Council meeting I have heard nothing from you concerning this matter, and the season for the relocation or planting of new trees is rapidly drawing to a close. Today I visited the Coachman Trails project site and found that the staking and marking that had been accomplished by the City Forester during our meeting on the site, and which had served as the basis for the amended Landscape Plan that was reviewed by the City Council, has been removed. Further, I have not received an amended Landscape Plan from you, as prepared by your landscape architect reflecting the City Council approval. By this letter I am establishing October 31, 1990 as the date by which the amendments to the landscaping at "Coachman Trails" consistent with the City Council approved plan reflected by Resolution 90-546 must be completed. An amended Landscape Plan for the project showing the landscape adjustments reflected by Resolution 90-546 should be submitted at least one week prior to the initiation of the onsite planting or relocation of trees. If this landscaping work has not been completed by October 31, the City will proceed to take possession of the $20,000 remaining Site Improvement Performance Agreement Guarantee and complete the landscape work required. CW OCT 26 VQ 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 Mr. David Williams October 3, 1990 Page 2 If you have any questions concerning this matter please do not hesitate to contact me at 550-5059 Sincerely, Char esP.D I ale r�u D Community Development Coordinator cc: File (pl/cd/85022.1) ""' OCT 26'90 Regular Council Meeting September 10, 1990 Page 349 Mr. Pflaum stated disclosure will be in writing before the purchase agreement is signed. The disclosure will attempt to describe the existing situation -and will include what action the City is taking to address it. He stated that is why it is important that the plan have a timetable. Motion carried, four ayes, Vasiliou nay. Director Tremere stated staff met with Schuett Investment representative and neighbors to determine how many and where trees should be installed to screen the adjacent homes as directed by the Council on August 20. Mr. Tremere showed a map depicting specific locations where 8' evergreen trees could be planted to meet the original intent of the Council for screening. The City Forester concurs that the proposed placement is consistent with requirements for survival. Director Tremere cited a letter from an attorney representing Schuett regarding the obligation of the developer to perform this work. He stated that it has been clarified to the developer that no City cost participation has been approved. Director Tremere stated it may be an option for the developer to move some of the existing trees on the site to the new locations to meet the Council's intent for screening. Schuett Investment Co. Amended Landscaping Plan for Coachman Trails Item 8-C MOTION was made by Councilmember Ricker, seconded RESOLUTION 90-546 by Councilmember Zitur, to adopt RESOLUTION NO. APPROVING AMENDED 90-546 APPROVING AMENDED LANDSCAPE PLAN FOR LANDSCAPE PLAN FOR SCHUETT INVESTMENT COMPANY FOR "COACHMAN TRAILS" COACHMAN TRAILS (85022) . (85022) Item 8-C Motion carried on a roll call vote, five ayes. Mayor Bergman directed that Mr. Schuett be thanked for his cooperation. MOTION was made by Councilmember Zitur, seconded RESOLUTION 90-547 by Councilmember Vasiliou, to adopt RESOLUTION APPROVING PREL. NO. 90-547 APPROVING PRELIMINARY PLAT FOR THE PLAT FOR HRA FOR HOUSING AND REDEVELOPMENT AUTHORITY OF PLYMOUTH GLACIER MEADOWS FOR GLACIER MEADOWS 2ND ADDITION (90071). 2ND ADDITION (90071) Motion carried on a roll call vote, five ayes. Item *8-D 61t OCT 26 '90 CiTr of FLYl0DTH Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Plymouth, Minnesota, was held on the 14th day of September, 1990. The following members were present: _Mayor Berqan^ Counr-Ilmembers Helliwell, Ricker, Vasiliou, and Zitur The following members were absent: None f_nnncilmemher Ricker introduced the following Resolution and moved its adoption: RESOLUTION 90-546 APPROVING AMENDED LANDSCAPE PLAN FOR SCHUETT INVESTMENT COMPANY FOR "COACHMAN TRAILS" (85022) WHEREAS, a Site Plan for Schuett Investment Company was approved under City Council Resolution 85-398; and, WHEREAS, reinspection of the site resulted in the finding that some plantings had been relocated in deference to the amount of existing vegetation; and, WHEREAS, City staff has prepared an amended Landscape Plan showing the locations for 12 evergreen trees, 8 feet in height, to screen homes west of the site; and, WHEREAS, City staff has inspected the site with the neighbors, the developer, and the City Forester before preparing the revised plan and recommends approval of the amended Landscape Plan per staff graphic dated September 5, 1990, as being consistent with the intent of Condition 11 of Resolution 85- 398. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the amended Landscape Plan. The motion for adoption of the foregoing Resolution was duly seconded by Councilmember Zitur , and upon vote being taken thereon, the following voted in favor thereof: Mayor Rergmn, Council_members Helliwell,: Ricker, Vasiliou, and Zitur The following voted against or abstained None Whereupon the Resolution was declared duly passed and adopted. GAI OCT 26 'S� Davi) J. Daveenpwi 74® E,.t Lal. Stmet `OTm�smtm, Ml ea®t. 55391 October 23, 1990 Ms. Susan Fetterer, Chairperson Wayzata/Plymouth Area Chemical Health Coalition 18415 33rd Avenue North Plymouth, MN 55447 Dear Susan: ocv �3 \ - <2 10�;ka Thank you for your recent note. Bev Kottas and I appreciated the opportunity to air our concerns to the Commission at its last meeting. In your note you indicated that the Commission 11will continue to pursue information regarding steroid use and availability in our community". I'm not sure what that means. Will the WPACHC be debating and researching the pros and cons of drug testing of high school students? Will the Commission be inviting physicians from our community who have observed adolescent steroid use to discuss their findings and observations at a future meeting? Will the Commission be examining new and innovative ways for the District and the Plymouth/Wayzata area to deal with substance abuse by athletes and other high school students? Will the Commission be consistently encouraging greater cooperation and communication between District administrative officials and Plymouth law enforcement personnel? Based upon various comments of the Commission members the evening of our appearance, I can't predict the Commission's answers to these questions but I would hope that the WPACHC will respond positively and pro -actively. �� OCT 269Q i Ms. Susan Fetterer October 23, 2990 Page 2 You and the other individuals on the Commission obviously "do care" or they wouldn't be volunteering their time so generously. "Please don't do nothing". Thank you again for your note. Sinc /ely, David J. Da venp rt DJD: cap cc: Kim Bergman, Mayor Maria Vasiliou, Councilmember James Willis, City Manager Richard Carlquist, Director of Public Safety David Landswerk, Superintendent of Schools John Dettloff, Chairperson, Board of Education Beverly Kottas 0111 OCT 26'20 STEVEN M.TALLEN Attorney at Law Direct Dial(612)337-9231 Chief Richard Carlquist Plymouth Police Department 3400 Plymouth Boulevard Plymouth, Minnesota 55447 October 22, 1990 HOLMES & GRAVEN CHARTERED 470 Pillsbury Center, Minneapolis, Minnesota 55402 (612)337-9300 Re: Plymouth v. Robert James Lloyd Case No.: 89-019326 Charge: DWI, Hit and Run, Possession of Drug Paraphernalia Dear Chief Carlquist: Enclosed please find a copy of the opinion of the Minnesota Court of Appeals in the above case. As you may recall, this matter had been scheduled for a jury trial in front of Judge Hartigan on May 3, 1990. Prior to trial, a Rasmussen hearing was held and Judge Hartigan issued an Order that the original stop of the vehicle was illegal and thus ordered all evidence obtained as a result of that stop suppressed. Obviously this required a dismissal of the case as the evidence necessary for a conviction was obtained after the stop. After speaking with Lieutenant Paulson we decided to appeal Judge Hartigan's Order and I am happy to report that the Court of Appeals has reversed Judge Hartigan and ordered the matter put back on the trial calendar. The arresting officer in this case was Officer Webb, assisted by Officer Buske and Sergeant Holzerland. I am sending copies of this letter and the Court's decision to them for their information. I think we can take a great deal of pride in the fine work that Officer Webb did in this case. It is especially gratifying when the Court of Appeals in essence makes a finding that Officer Webb's understanding of the law of search and seizure is superior to that of the trial court judge's. Now, we just need to worry about the trial: Sincerely, HOLMES & GRAVEN, CHARTERED Steven M. Tallen Assistant City Attorney City of Plymouth SMT:tas Enclosure cc: Officer Scott Webb Officer Michael Buske Sergeant Larry Holzerland Lieutenant Dennis Paulson bcc: James Thomson Clot 09 26'93- I ••I ✓ This ouiniorrvi1l��-runmublished and • p b 0 b• •� 7 p VA • V p/ Y YYY • J S O Y VV STATE OF MINNESOTA IN COURT OF APPEALS C1-90-1496 Hennepin County Forsberg, Judge State of Minnesota, Hubert H. Humphrey, III City of Plymouth, Attorney General 200 Ford Building Appellant, 117 University Avenue St. Paul, MN 55155 Steven M. Tallen Holmes & Graven, Chtd. 470 Pillsbury Center Minneapolis, MN 55402 vs. Robert James Lloyd, Douglas H. Olson Mauzy & Short, P.A. Respondent. 2885 Norwest Center Minneapolis, MN 55403 Filed October 23, 1990 Office of Appellate Courts Considered and decided by Forsberg, Presiding Judge, Norton, Judge, and Rlaphake, Judge. U N P U B L I S H E D O P I N I O N FORSBERG, Judge This is a prosecution appeal from a pretrial order suppressing evidence and dismissing a complaint charging respondent Robert Lloyd with a misdemeanor DWI and two other offenses. am OCT 26'90 _ �aJD, FACTS Respondent Robert Lloyd was stopped on December 5, 1989, following a report of a hit-and-run vehicle striking a parked car. Lloyd was charged with possession of drug paraphernalia found in his car, failure to stop, and misdemeanor DWI. In the implied consent proceeding, Lloyd challenged the constitutionality of the stop. A referee found the stop was not based on articulable suspicion, and rescinded the revocation. In the criminal proceeding, Lloyd moved to dismiss the complaint, and to suppress evidence on fourth amendment grounds. The trial court indicated its agreement with the referee's findings. The prosecutor then offered a stipulation that the court could consider the referee's findings of fact and the police reports. Defense counsel agreed. The police report shows a 1:40 a.m. dispatch call of a hit-and-run with property damage. The traffic arrest report indicates the officer arrived within one minute of the call. Upon arrival, the officer was told by the owner of the struck vehicle that the car had driven off the county road, through a ditch and into the parking lot. She said the car had gone south on Annapolis "and it had not come out of the dead end as of yet." The officer drove south on Annapolis, which was an area of "businesses." He saw what he described as a "blue Camaro." The complainant had described a "smaller blue car." Lloyd's car turned out to be a charcoal gray Camaro, and a two -door rather M4f; ?W CCT 24':1"90 than the four -door described by the complainant. The officer stopped the vehicle and identified Lloyd, who exhibited indicia of intoxication, and allegedly failed the field sobriety tests. The trial court found the stop was based on the hit-and-run complaint. The court concluded, as had the referee, that "[t]here is nothing to tie the defendant's vehicle to the hit and run accident" because the vehicle descriptions did not match. All evidence obtained was ordered suppressed and the case was dismissed. D E C I S I O N This court must apply a clearly erroneous standard in reviewing factual findings, but independently applies fourth amendment case law to the facts of a particular stop, or search and seizure. See State v. Storvick, 428 N.W.2d 55, 58 n.l (Minn. 1988). Although the stipulation in this case is unusual, and made only after the trial court indicated its ruling, we conclude the parties stipulated as to what record the trial court could consider in finding facts, and that record included the police reports. See generally State v. Litzau, 377 N.W.2d 53, 55 (Minn. App. 1985) (stipulation as to evidence to be considered at trial is permissible and binding on both trial and appellate courts). While the trial court's findings are not clearly erroneous, they do not address the factors governing the validity of a stop in the vicinity of a recently -committed offense. See Appellate v. Commissioner of Public Safety, 402 N.W.2d 106, 108 (Minn. -3- cpm OCT 26 "90 1987). The court in Appelcate identified six factors that should be taken into account: (1) particularity of description of person or vehicle; (2) size of area; (3) number of persons in area; (4) direction of flight (if known); (5) activity by the person stopped; and (6) suspicion that the person stopped has engaged in other similar criminal behavior. Id. The discrepancy between the complainant's description of the hit-and-run vehicle and the features of Lloyd's car must be viewed in light of the other Appelgate factors which may circumstantially identify the suspect car. The number of vehicles that would be encountered at 1:40 a.m., in a dead-end commercial area, within minutes of the hit and run, is so small that the slight discrepancy in the vehicle descriptions does not significantly diminish the reasonable suspicion that Lloyd's car was the hit-and-run vehicle. In State v. Moffatt, 450 N.W.2d 116, 119 (Minn. 1990), the supreme court held that the stop of a car in the vicinity of a burglary was valid although there was no description of the vehicle. The burglary occurred at about 2:00 a.m., and the officer, responding three minutes later, saw only one car, two blocks from the scene. The court upheld the stop based on Appel9ate. Id. Investigative stops have also been upheld based on very minimal descriptions of a vehicle. See, e.g., State v. L'Italien, 355 N.W.2d 709, 709-10 (Minn. 1984) ("light-colored van"); State v. Giebenhain, 374 N.W.2d 573, 575 (Minn. App. 1985) ("a pickup truck"). -4- am OCT 26'90 In a pretrial appeal, we will reverse only if the state shows that the trial court clearly erred and that the suppression of evidence significantly reduces the likelihood of a successful prosecution. State v. Joon Kyu Rim, 398 N.W.2d 544, 547 (Minn. 1987). These requirements have been met here: the trial court's suppression order is clearly erroneous and resulted in dismissal of the prosecution. On a prosecution pretrial appeal, the defendant is entitled to reasonable attorney fees. Minn. R. Crim. P. 28.04, subd. 2(6). Upon reviewing respondent's itemized statement, along with the record and briefs filed, we award respondent $500 in attorney fees and costs. Reversed. f i .Al -5- 610 *1 0 OCT 2699 r CITY OF October 25, 1990 PLYMOUTR Pat Ryan Ryan Construction 700 International Centre 900 2nd Avenue South Minneapolis, MN 55402 Dear Pat: Tuesday I received a call from an associate of yours, inquiring about the former Minneapolis Auto Auction site. Apparently this site is now owned by General Electric, or some affiliate of General Electric, and you are exploring the possibility of acquiring it for development. Your associate requested information on two specific items: 1. Park dedication fees; and 2. Potential use of TIF to assist in soil correction. With respect to the first item, we have to determine whether or not park dedication fees or land in lieu of fees was contributed by the owners of this site previously. It is possible that this site has not made those contributions to date. I have asked Blair Tremere to have the file researched to have this matter clarified and to provide you with an answer. The second question dealing with TIF is more difficult. In the final analysis, the City Council is the body that will have to make a decision as to whether or not a tax increment financing district is to be established and if so, whether or not proceeds for such a district could be used for soil correction work. It is my personal view that you should not pay more for the site than it is worth. That is to say, if $600,000 to $800,000 of soil correction work is required in order to make the site suitable for the development you have in mind, the land price should reflect that consideration. The former Minneapolis Auto Auction site is zoned I-1, and is partially located within the wetland referred to as BC -P43 in the City's storm drainage plan. A fair portion of the site may not be deemed to be "buildable," although it may be used for hard surface parking. OCT 26'90 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 550-5000 Pat Ryan October 25, 1990 Page 2 The bottom line, Pat, from my acquisition cost should reflect to you without TIF assistance. Yours truly, am s G. Willis it Manager 4 0 perspective, is that the site that economic value of the land JW:kec cc: Mayor & City Council Blair Tremere, Director of Planning & Community Development Fred Moore, Public Works Director CIM pG1 261JU