HomeMy WebLinkAboutCouncil Information Memorandum 12-01-1988CITY COUNCIL INFORMATIONAL M ENO RANDUM
December 1, 1988
RECYCLI14C CASH DRAWINGS
November 26: Winner of $200
Susan Hagar
13001 - 45th Avenue No.
December 1: No Winner
Next Week: $200 Cash Award
UPCOMING MEETINGS AND EVENTS .....
1 . COUNCIL MEETING -- Monday, December 5, 7:30 p.m. Regular City
Council meeting in City Council chambers.
2. SPECIAL PRIMARY ELECTION Tuesday, December 6. Special primary
election for District 48 State Senate seat. The election includes
four Plymouth precincts: 1, 2, 11, and 12. Polls open 7 a.m.,
close 8 p.m. The Special General election for this position Is
scheduled for Tuesday, December 20.
3. PARK & RECREATION ADVISORY COMMISSION Thursday, December 8,
7:30 p.m. The Park and Recreation Advisory Commission will meet in
the City Council chambers. Agenda attached. (M-3)
4. EMPLOYEE HOLIDAY PARTY -- Sunday, December 11 at The Old Log
Theater. Social hour - 5 p.m., Dinner - 6 p.m., Curtain time - 7:30
p.m.
-5. MEETING CALENDARS: The following calendars are attached:
1) December meeting calendar.
2) Revised 1989 City Council
meeting calendars.
(M-5)
and Council/Planning Commission
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800
CITY O�
PLYMOUTR
CITY COUNCIL INFORMATIONAL M ENO RANDUM
December 1, 1988
RECYCLI14C CASH DRAWINGS
November 26: Winner of $200
Susan Hagar
13001 - 45th Avenue No.
December 1: No Winner
Next Week: $200 Cash Award
UPCOMING MEETINGS AND EVENTS .....
1 . COUNCIL MEETING -- Monday, December 5, 7:30 p.m. Regular City
Council meeting in City Council chambers.
2. SPECIAL PRIMARY ELECTION Tuesday, December 6. Special primary
election for District 48 State Senate seat. The election includes
four Plymouth precincts: 1, 2, 11, and 12. Polls open 7 a.m.,
close 8 p.m. The Special General election for this position Is
scheduled for Tuesday, December 20.
3. PARK & RECREATION ADVISORY COMMISSION Thursday, December 8,
7:30 p.m. The Park and Recreation Advisory Commission will meet in
the City Council chambers. Agenda attached. (M-3)
4. EMPLOYEE HOLIDAY PARTY -- Sunday, December 11 at The Old Log
Theater. Social hour - 5 p.m., Dinner - 6 p.m., Curtain time - 7:30
p.m.
-5. MEETING CALENDARS: The following calendars are attached:
1) December meeting calendar.
2) Revised 1989 City Council
meeting calendars.
(M-5)
and Council/Planning Commission
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800
CITY COUNCIL INFORMATIONAL MEMORANDUM
December 1, 1988
Page 2
FOR YOUR INFORMATION....
1. MINUTES:
a. Planning Commission, November 9, 1988. (I -1a)
b. Park and Recreation Advisory Commission, November 10, 1988.
(I -1b)
2. COMMISSION ATTENDANCE CHARTS -- City Commissioner attendance records
for the period January - November 1988 are attached for the
Council's review. (1-2)
3. DEVELOPMENT SIGNAGE -- On Friday, December 2, two development signs
will be placed at the following locations:
1) Northwest Corner of Highway 55 and Revere Lane - Prime Develop-
ment is requesting approval of a site plan and conditional use
permit, the site plan and conditional use permit is to allow an
addition to a previous approved daycare (88140).
2) 4000 Annapolis Lane - Trammell Crow Company is requesting
approval of a conditional use permit to allow a class 2 (fast
food) restaurant in the Rockford Square Center (88143).
These requests will be heard by the Planning Commission at the
December 14, 1988 meeting.
4. STAFF FOLLOW-UPS:
a. Community Center Project -- A copy of the Request for
Professional Services mailed to firms who solicited interest In
the Community Center project is attached. Also attached is the
letter mailed to community groups, athletic associations,
homeowner associations, and interested residents inviting them
to attend a January 19 meeting to discuss proposed community
center concepts. (I -4a)
b. Basketball Hoops Inspection -- A listing of basetball hoops
observed by the meter reader during the month of October Is
attached. (I -4b)
c. League of Women Voters - Election Results -- Laurie Rauenhorst's
response to Maria Vasiliou's memo on election procedures and the
Wayzata/Plymouih League of Women Voters is attached. Also
attached is thank you letter from the League of Women Voters of
Minneapolis for the City's cooperation in the League's 1988
Election Returns project. (I -4c)
CITY COUNCIL INFORMATIONAL MEMORANDUM
December 1, 1988
Page 3
5. CORRESPONDENCE:
a. Letter to Mary Smith, Chairperson, Wayzata School District, on
the City's permit issuance for Plymouth Creek and Gleason Lake
Elementary Schools. (I -5a)
b. Letter to Victor Baert, from Lieutenant Dennis Paulson, in
response to Mr. Baert's letter of November 15 involving a
traffic stop by a Plymouth police officer. (I -5b)
c. Letter to Jim Johnson, Medicine Lake Lines, from Frank Boyles,
on Mn/DOT's request for audit information for the period July
1983 through December 1985. (I -5c)
d. Letter of appreciation to Joyce McCaughey, Medicine Lake Garden
Club, from Mayor Schneider, for maintenance of the CitytCenter
flower bed. (I -5d)
e. Letter from John Eddy, Cable TV Northwest, to City Manager, on
the possible sale of Cable TV Northwest. (I -5e)
f. Letter from Maria Vasiliou to Dick Carlquist, commending Darrel
Anderson on his Crime Watch program presentation to the Chelsea
Woods Homeowners Association. (I -5f)
g. Memorandum from Bob Zitur. (I -5g)
James G. Willis
City Manager
JGW: jm
attach
Regular Meeting of the Park and Recreation Advisory Commission
December 8, 1988, 7:30 p.m.
AGENDA
1. Call to Order
2. Approval of Minutes
3. Visitor Presentations
a. Athletic Associations.
b. Staff.
c. Others.
4. Report on Past Council Action
a.
b.
5. Unfinished Business
a. Community Center Update
b. Parkers Lake Update
c. St. Mary's Neighborhood Park Update
d. Plymouth Creek Park
1) Master Plan
2) Parking Lot Expansion
e. West Medicine Lake Drive Trail
f.
6. New Business
a. Comprehensive Plan Update
b.
C.
d.
7. Commission Presentation
8. Staff Communication
9. Adjournment
Next Regular PRAC Meeting Jan. 12, 1989
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CITY COUNCIL CALENDAR
January
S M T W T F S
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8 9 10 11 12 13 14
15 S17 18 19 20 21
22 24 25 26 27 28
29 31
February
S M T W T F S
1 2 3 4
5 6 7 8 9 10 11
12 14 15 16 17 19
19 21 22 23 24 25
26 1 28
July -
S M T W T F S
1
2 3 @ 5 6 7 8
9 @ 11 12 13 14 15
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23 @ 25 26 27 28 29
30 31
August
S H T W T F S
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6 Q 8 9 10 11 12
13 14 15 16 17 18 19
20 @ 22 23 24 25 26
27 2B 29 30 31
March September,
S M T W T F S S M T W T " F. S
1 2 3 4 1 2
5 Q 7 8 9 10 11 6 7 8 9
12 13 14 15 16 17 18 10 13 14 15 16
19 0 21 22 23 24 225 17 18 19 20 21 22 23
26 27 28 29 30 31 24 26 27 28 29 30
April October
S M T W T F S T W T F S
1 2 3 4 5 6 7
2 6 4 5 6 7' 8 10 11 12 13 14
6
9 11 121 13 1A 15 15 9 17- 18 19 20 21
16 18 19 20 21 27- 22 23 24 25 26 27 28
23 24 25 26 27 28 29 29 30 31
30
May November
S 'M T W T F S S M T W T. F S
2 3 4 5 6 1 2 4
7 8 9 10 11 12 13 5 7 8 9 11
14 1 16 17 18 19 20 12 - 14 15 16 17 18
21 23 24 2 5 26 27 19 21 22 @ 0 25
2B 30 31 26 20 28 29 38
June
December -
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Council Meetings
'7 Budget Meetings (2)
K?�
%,ey
Holiday
Town Meetings (4)
A
Board of
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(2)
Adopted 11-21-88
CITY COUNCIL AND PLANNING
January
COMMISSION CALENDP
uly
S M T
1 3
0 (2)
W T F 6
4 5 6 7
S M
T W T F S
8 9 10
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27 2B 29
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8
30 31
10
February
S M T W T F S
1 2 3 4
5 7 FS� 9 10 11
12 14 16 17 18
19 21 23 24 25
26 1211
March
S M T W T F S
1 2 3 4
5 Q 7 E] 9 10 11
12 13 14 15 16 17 18
19 @ 21 E] 23 24 25
26 27 28 29 30 31
April
S M T W T F S
1
2 N 4 5 6 7 B
9 11 F21 13 14 15
16 18 19 20 21 22
23 24 25 27 28 2_9
30
May
S M T W T F S
0 2 .5 4 5 6
7 8 ? Fei 11 12 13
14 16 h 16 19 20
21 23 25 26 27
28 a 30 31
June
S
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8
9
10
11
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13 U4
15
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18
20
22
23
24
25
26
27 jh
29
30
0 Council Meetings
(9 Holiday
F� Planning Commission
August
S M T W T F S
1 2 3 4 5
6 Q a F2] 10 11 12
13 14 1 ' t� 1 7 18�19
20 @ 22 24 25 26
27 28 29 30 31
September�,
S M T W T F- S
1 2
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7 S 9
3 1 4 15 16
17 18 0 21 22 23
24 @ 2'96 fl 28 29 30
October
S M T W T F S
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15 17 IS 19 20 21
22 23 24 g 26 27 28
29 30 31
November
S M T W T* F S
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26 N2 28 29 30
December
S M T W T F S
1 2
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:17 8 19 20 21 22 23
24 26 E] 28 29 30
31
Board of Review (2)
Budget Meetings (2)
Town Meetings (4)
Adopted 11-21-88
CITY OF PLYMOUTH
PLANNING COMMISSION MINUTES
NOVEMBER 9, 1988
The Regular Meeting of the Plymouth Planning Commission was
called to order at 7:30 p.m.
MEMBERS PRESENT: Chairman David Pauba, Commissioners
Marofsky, Wire, Stulberg, Plufka, and
Tierney
MEMBERS ABSENT: None
STAFF PRESENT: Community Development Director Blair
Tremere, Community Development Coordinator
Charles Dillerud, and Associate Planner Al
Cottingham
*MINUTES
MOTION by Commissioner Stulberg, seconded by Commissioner
Wire, to approve the Minutes for the October 26, 1988
Planning Commission meeting, as submitted.
Vote. 7 Ayes. MOTION carried.
Chairman Pauba introduced the request of Alan Munla for a
Final Plat, Conditional Use Permit, and Site Plan with
Variances to construct an office building of 5,000 square
feet at the southwest corner of Highway 101 and Merrimac
Lane.
After polling the members of the Commission, the Chairman
waived presentation of the Staff Report and called on Alan
Munla, 2050 Merrimac Lane, #202, Plymouth, Minnesota.
Mr. Munla indicated that this was a continuation of a
project that had been approved several years previous. He
noted that in 1978, two buildings had been approved for
construction on this site and that only one had been
constructed. The building he was proposing was the second
structure of that earlier approval. He concluded that the
building he was proposing was for the betterment of the
community.
7 1- \ 0-, -
MOTION TO APPROVE
VOTE - MOTION CARRIED
ALAN MUNLA/MERRIMAC
PLACE (88121)
Planning Commission Minutes
November 9, 1988
Page 264
Commissioner Plufka asked Mr. Munla if he understood the
conditions contained in the Staff recommended action. Mr.
Munla indicated that he understood all the conditions that
were proposed.
Commissioner Marofsky asked the Staff if there had been any
response from the Minnesota Department of Natural Resources
following their notice of this action. Coordinator Dillerud
indicated that no response had been received from the DNR.
Commissioner Marofsky asked Mr. Munla if he foresaw a need
for all the parking that was shown on the Site Plan. He
noted that on a previous Site Plan for day care, far less
parking was shown, even though that parking did meet the
Ordinance requirements.
Mr. Munla indicated that all parking shown on the Site Plan
was intended to be constructed and was needed, in his
opinion. He noted that the other building on the site was a
clinic and that because of that other use, the combined
parking resources of both structures were, at times,
utilized for the clinic.
Commissioner Plufka noted that Mr. Munla could request to
defer or provide proof of parking for paving the areas that
were in excess of the day care needs. Mr. Munla indicated
that he felt a need to construct the parking at the present
time and that much of the paving was already completed as a
function of the initial building.
Commissioner Stulberg asked the day --care operator, Carla
Burchett, 2545 Morningside Road, Minneapolis, Minnesota, if
she could provide a breakdown of the children that would be
at the day care center. Ms. Burchett indicated that she
would have preschoolers, toddlers, and babies, but no
latchkey children were contemplated at the present time.
Chairman Pauba opened the public hearing. There was no one
present to speak on this item. Chairman Pauba closed the
public hearing.
MOTION by Commission Stulberg, seconded by Commissioner MOTION TO APPROVE
Plufka to recommend approval of the Final Plat, Conditional
Use Permit for Day Care, and Site Plan with Variances for
Alan Munla at Highway 101 and Merrimac Lane subject to the
10 conditions contained in the Staff Report.
Vote. 7 Ayes. MOTION carried. VOTE - MOTION CARRIED
Planning Commission Minutes
November 9, 1988
Page 265
NEW BUSINESS
Community Development Director Tremere reviewed the current COMPREHENSIVE PLAN
document Goals, Objectives, and Criteria on a point by point
basis with the Planning Commission. During his review,
Director Tremere noted items that had come to the attention
of Staff and that may be in need of attention during the
Comprehensive Plan updating process.
The Goals, Objectives, and Criteria which were identified
include: A,1; A,2,5; A,3,1; A,3,6; A,3,7; B; B,1; B,1,2;
B,2,1; B,3; C,2,3,b; C,5,5; C,5,7; D,1,4; D,1,11-13; D,2,3;
E,2,12; E,2,14; and E,2,16.
Director Tremere indicated that the Commission should review
the Goals element of the Comprehensive Plan before examining
the Land Use Guide Plan and map so that a guide would be
available to the Commission and eventually to the City
Council for making the necessary value judgments. He
suggested that the Commission should look ahead by
determining whether the stated Goals and subparts are
relevant for the next 10 years, rather than simply
determining whether the City had done a "good" job or not.
During the discussion and review of the Goals, Objectives
and Criteria, the following issues were raised and requests
made for further information or clarification:
(1) Commissioner Wire questioned the source of the
population estimates that were contained in the
Comprehensive Plan document. Director Tremere explained
that those population projections represented the low end
and the high end resulting from a multiplication of the Land
Use Guide Plan Residential Acreages times Land Use Guide
Plan Density Ranges. He indicated to Commissioner Wire that
those calculations could be found in the Land Use Guide Plan
documents.
(2) Commissioner Wire indicated that grant funds in many
categories were initially tied to criteria relating to the
provision of a variety of affordable housing within the City
of Plymouth. He indicated his concern with the physical
impact potential of altering or abandoning the need for that
type of criteria.
(3) Commissioner Zylla indicated that he did not believe
that the City of Plymouth had developed an image as a
community of exclusive high cost housing. He noted that the
comments of Coordinator Dillerud to this extent were
incorrect.
Planning Commission Minutes
November 9, 1988
Page 266
(4) Commissioner Marofsky noted that although Plymouth may
now have a relatively new and high cost housing resource,
the future will bring a relatively older and lower cost
situation just as it already has with second tier suburbs.
The passage of time will adjust those factors.
(5) Commissioner Plufka indicated that he did not perceive
Plymouth as the location of inexpensive housing of any
style. He indicated that he felt the City could do
something about the variety of housing but he did not feel
that there was much that could be done about the
affordability of housing.
(6) Commissioner Stulberg indicated that, in his opinion, a
different type of people were now coming into Plymouth.
While the individual incomes were not that much higher than
previous arrivals, the lifestyle chosen was different and
therefore, more spendable dollars were available to be
applied to housing.
(7) Commissioner Wire noted that with respect to both the
affordability and the variety of housing, all that we have
ever promised to do in Plymouth is provide an opportunity
for that housing to be made available by the private sector.
City has never actually promised to construct that housing.
(8) Commissioner Stulberg indicated that the correct
approach to future considerations of Goals, Objectives and
Criteria, is to look back at what has resulted from the
existing and previous Goals, Objectives and Criteria. Only
from a review of that result can we decide what is best for
future Goals, Objectives and Criteria.
(9) Commissioner Plufka indicated that Goal A, Objective 3,
Criterion 2c requires focused attention on the part of the
Planning Commission. This criterion makes reference to a
description of the "community" element of the community
structure concept.
(10) Commissioner Wire indicated that it would also be
important for the Planning Commission to closely review and
emphasize the contents of Goal A, Objective 3, Criterion 7.
(11) Commissioner Wire went on to address the variety of ad
valorem tax issues related to Goal B "Economic Vitality".
He indicated it was unclear as to what the exact meaning of
the description of that goal was, but in his opinion, ad
valorem tax issues were part of the definition intended.
Commissioner Wire asked about the methods for determining
and evaluating fiscal impact and Director Tremere explained
that the City did have a computer program designed to
Planning Commission Minutes
November 9, 1988
Page 267
accomplish that. It has not been used extensively relative
to evaluating the Land Use Guide Plan, but copies of typical
reports from the computer program can be provided.
(12) Commissioner Plufka indicated that with respect to the
economic vitality goal, he felt there was a clear
relationship between the number of local jobs created and
the total population of the community. He went on to
indicate that based on that relationship, the Planning
Commission should be in a position to forecast the
requirement for job -creating land use guiding to support
future populations. He encouraged the Staff to establish
that relationship and have it available for future reference
by the Planning Commission. He concluded by indicating that
it was his opinion that the relationship between local jobs
and total local population should be that of a typical free-
standing community.
(13) Commissioner Wire indicated that careful analysis
should be given to the relationship between land use guiding
(and development) and the cost of providing police and fire
services. This kind of relationship should be addressed
under Goal C "Security". He indicated there should be
provision in the Goals, Objectives and Criteria addressing
the cost of security/guiding relationship.
(14) It was the consensus of the Planning Commission that
the input of the Park and Recreation Advisory Committee
should be solicted with respect to Goal E "Human
Development".
(15) Commissioner Marofsky requested the Staff prepare the
Land Use Guide Plan with an. overlay of the Thoroughfare
Guide Plan so the relationship between existing and proposed
land use guiding areas and proposed and existing
thoroughfares be clearly available.
(16) Commissioner Wire requested the Staff research and
provide for the Planning Commission such quantitative
information as may be available with regard to the inter-
relationship of population to the requirements for various
types of retail services. Commissioner Wire stated that he
believed such ratios were available and would provide
guidance in the amount of retail service as "required" for a
designated population.
(17) Commissioner Zylla requested the Staff prepare an
updated map depicting the current status of land use on
developed property within the City. He also requested a map
depicting the existing Land Use Guide Plan applied only
against the currently existing undeveloped property within
the City of Plymouth.
Planning Commission Minutes
November 9, 1988
Page 268
The Planning Commission continued with discussion concerning
several elements of the Goals, Objectives and Criteria. It
was determined that the Commissioners would independently
review the Goals document and be prepared at the meeting of
November 23, 1988 to bring forth any additional areas of
concern or suggestions for amendment.
Chairman Pauba adjourned the meeting at 10:30 p.m.
Minutes of the Park and Recreation Advisory Commission Meeting
November 10, 1988
Page 39
Present: Chair Edwards, Commissioners Reed, LaTour, Beach, Rosen and Hanson;
staff Blank, Patterson and Pederson; Councilman Sisk
Absent: Commissioner Anderson
1 CALL TO ORDER
Chair Edwards called the November meeting to order at 7:30 p.m. in the
Council Chambers.
2. APPROVAL OF MINUTES
A motion was made by Commissioner LaTour and seconded by�tommissioner
Reed to approve the minutes of the October meeting as' presented.
Commissioner Beach pointed out that the portion of the minutes listing
members present and absent was missing from the October minutes. The
motion carried with all ayes.
3. VISITOR PRESENTATIONS
a. AthletJ Asso�catj�ons. None were present at this meeting.
L�c
b. Staf f . Mary Patterson distributed a summary report of the Wayzata
summer recreation programs and explained the contract we have with
them, whereby they pay us an administrative fee to run their summer
swimming lesson program and staff their beach. They then reimburse
us for any costs we incur over and above the revenue taken in for
these programs. She announced that the Wayzata West pool will be
closed during the summer of '89, thus putting a much greater demand
on the lessons offered at Wayzata East.
Mary also discussed the third quarter program budget report, and
indicated that some programs receive revenues in November and
December of one year, but don't show expenses until January or
February of the next year. She stated that the Plymouth recreation
department generates more revenue than any - other recreation
department in the western suburbs except for Maple Grove.
She also mentioned to the commissioners that we have an informal
scholarship program, whereby we waive some or all of the fees
depending on the individual's circumstances. Mary personally
reviews each request. Applicants do not have to fill out any forms
listing their income, etc.
Mary announced that the park and recreation staff will be sending
out a survey to approximately 375 residents sometime in December or
January. The survey asks general questions about participants'
experiences with our programs regarding the facilities, the
instructors, the times and days the programs are offered, the
location of the programs, the costs, etc. Other questions ask for
A�o
PRAC Minutes/November 10, 1988
Page 40
input from the residen�s on what programs they think we need more
of, and for which age groups, etc.
The Park and Recreation Department, in cooperation with Wayzata
Community Education and the Art Center of Minnesota, is sponsoring a
performance by the Dudley Riggs' Theatre Cabaret on Saturday,
December 3, at Wayzata High School. Mary stated that tickets are $3
in advance or $5 at the door. The performance is made possible by
funds provided by the Metropolitan Council /Regional Arts Council
from an appropriation by the Minnesota State Legislature.
Mary stated that the "Walk Minnesota" State Walk might be held in
Plymouth in 1989, probably sometime in May.
There will be no winter triathlon in 1989. Instead, a winter
festival is planned at Parkers Lake for February 11 with many
different activities being organized.
4. REPORT ON PAST COUNCIL ACTION
a. Park Name. Council approved the name St. Mary's Neighborhood Park.
b. Parkers Lake Rental Policy, Council approved the rental policy for
the Parkers Lake Pavilion with one change. They increased the
damage deposit from $25 to $200.
5. UNFINISHED BUSINESS
a. Community Center Study Update. A staff report from the City Manager
will be going to the Council on November 21.
b. Parkers Lake Update. Toilet partitions for the women's bathroom
have finally arrived and are being installed. Commissioners would
like to hold one of their regular meetings at the pavilion sometime,
but Director Blank stated that regularly scheduled meetings probably
have to be held at the City Center, because that's where the public
would expect to find them if they wanted to attend. A special
meeting may be held at the pavilion at some time.
C. St. Mary's Neighborhood Park URdate. This project is finished.
PRAC indicated that they would like to send a letter to the
contractor, thanking him. Chair Edwards will be responsible for
this.
d. Plymouth Creek Park. The master plan is on hold at this time,
because staff is waiting for a report from the Corps of Engineers.
Council authorized Bonestroo and Associates to do a feasibility
study and cost estimate on additional parking at Plymouth Creek
Park. This report should be ready by PRAC's December meeting. If
the proposed timetable is followed, the parking lot would be ready
for use by June 1, 1989.
PRAC Minutes/November 10, 1988
Page 41
e West Medicine Lake Drive Trail. Eric indicated that he, Jim Willis
and Fred Moore have decided to recommend alternative number two as
the best way to go for the trail along West Medicine Lake Drive. A
map showing the alignment of this plan will be sent to area
residents, along with an invitation to attend another meeting on
this subject.
6. NEW BUSINESS
a. New Plats. Lundgren Bros. has purchased the plat south of Green
Oaks Park by Mooney Lake. Eric 'has informed them that the City
would like some of the lakeshore for park purposes.
b. U13date of Master Park/Trail Plans - Time I ine /Procedures. Director
Blank stated that the Metropolitan Council requires updating of the
master plan by 1990. He feels that the City will not need to hire
an outside consultant, because only minor changes ar4 needed to
update the park plan.
7. COMMISSION PRESENTATION
Commissioner Beach indicated that she had attended the MRPA Annual
Conference session scheduled for board and commission members and was
somewhat disappointed in its content. She felt it did not cover what it
advertised.
8. STAFF COMMUNICATION
Director Blank announced that we are considering submitting a grant for
the relocation of the log cabin from its current site on workhouse
property to a new location within the Parkers Lake Park. This grant is
possible through a program called "Celebrate Minnesota- 1990. "
Director Blank stated that the cities of Crystal and Shoreview passed
bond referendums during the November 8 election to build community
centers.
9. ADJOURNMENT
The meeting adjourned at 9:18 p.m.
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REQUEST FOR PROFESSIONAL SERVICES
CITY OF PLYMOUTH
COMMUNITY CENTER PROJECT
The City of Plymouth needs professional services to help design and build a
multi-purpose recreation center. The City currently has $8,000,000 of funding
in place for this project. The major components of this facility include:
• Senior Citizen Center
• Social Hall
• Gymnasium
• Leisure Pool
• Ice Arena
The procedure the City will use in selecting an architect is as follows:
Upon review of written credentials which clearly demonstrate past experience
and capability of undertaking a project of this scope and magnituoe, a select
number of consultants will be asked to interview. From the firms interviewed,
three will be chosen to participate in a design competition for this project.
Each consultant will be given a set of criteria and approximately five weeks
to prepare preliminary concept plans to meet the City's program needs. The
following items are the minimum items which the three finalists will be
required to submit for review:
1. Site plan
2. Floor plan
3. Elevation
4. Perspective
5. Estimated construction cost.
other items may be requested or submitted based on further project review.
A consultant selection committee made up of two Council members, one Park and
Recreation Advisory Commission member, the Director of Parks and Recreation,
and the Director of Public Works will select a winning design from these three
submittals. The winning consultant will receive a $15,000 cash award, the
second and third place teams will receive $10,000 each. All concept plans,
drawings, and submittals become the property of the City of Plymouth. One of
the three consultant firms will be recommended to the City Council as the
preferred choice for continuing on in the preparation of the final concept
plans and final plans and specifications for this project. The City will
negotiate a price with the preferred consultant at the time of final
selection.
If your firm would like to be considered further for this project, it is
necessary for you to submit your credentials and any pertinent information you
wish to supply to the Director of Parks and Recreation, by noon, Monday,
December 5, 1988. In your credentials, please identify multi-component
community recreation centers that you have previously done work on. Include
such items as:
• work performed
• floor plans
• elevation drawings
• pictures of completed projects.
Request for Professional Services
City of Plymouth/Community Center Project
Page 2
Please indicate who will be t�e primary individuals on your design team
working on this project and any sub -consultants you anticipate using,
including their names and pertinent information. Based on this information,
the City will select a reasonable number of consultant firms to be interviewed
on Saturday, December 10. The interviews will commence at 8 a.m. and be
conducted for 45 minutes each. Each team will be allowed up to 30 minutes of
presentation time, allowing 15 minutes for the selection committee to ask
follow-up questions. The Director of Parks and Recreation will notify the
firms invited to be interviewed by no later than noon, Wednesday, December 7.
Please submit nine (9) copies of your credentials along with your letter of
interest. All information should be submitted to: Eric Blank, Director of
Parks and Recreation, 3400 Plymouth Boulevard, Plymouth, MN, 55447.
CITY CO�
November 30, 1988 PLYMOUTR
Marian Bohnsack
ZINNIA LANE HOA
330 Zinnia Lane
Plymouth, MN 55441
SUBJECT: JANUARY 19 MEETING TO DISCUSS PROPOSED COMMUNITY CENTER CONP'EPTS
Dear Ms. Bohnsack:
The Plymouth City Council wants your comments on the proposed Community
Center. A public meeting has been scheduled for 7:30 p.m., Thursday,
January 19 at the City Center Council Chambers. You are encouraged to
attend, ask questions and offer your ideas on what facilities should be
included in the proposed Community Center.
A five -person Special Community Center Architectual Committee appointed by
the City Council will facilitate the meeting. Committee members are:
Councilmember Jerry Sisk (Chair), Councilmember Lloyd Ricker, PRAC
Chairperson Barb Edwards, Public Works Director Fred Moore, and Director of
Park and Recreation Eric Blank. City Manager Jim Willis is an ex-officlo
member.
Attached for your information Is a timetable for the proposed Community
Center project. The Council needs resident input on this important
project. Consequently, two meetings, January 19 and a second date yet to be
announced in February, have been scheduled to hear your comments.
All meetings of the special committee are open to the public and you are
welcome to attend. If you have any questions about the January 19 meeting,
please contact Park and Recreation Director Eric Blank at 559-2800, Ext.
265.
Sincerely,
Jerry Sisk, Chair
Special Community Center Architectural
Selection Committee
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, pLyMOm, NDW-90M 55447
DATE: November 16, 1988
TO: Frank Boyles, Assistant City Manager
FROM: Dale Hahn, Finance Director 041-01
SUBJECT: OCMM BASKETBALL HOOPS INSPECTION LISTING
John Tufte has carpleted Area One of our utility billing meter re". He
concluded the readings for this area the first week in November. Several of
the basketball hoops are located right on the property line and he was unable
to make a positive determination as to which addresses these belonged. In
these cases he has listed two addresses, not knowing whether one address or
the other applies.
A listing of the basketball hoops observed is shown below:
12105 29th Avenue
12110 29th Avenue
11505 38th Avenue
11430 41st Avenue Qx 11440 41st Avenue
11600 41st Avenue
12400 48th Avenue
10815 53rd Avenue
3870 Balsam Lane qx 3880 Balsam Lane
3885 Balsam Lane or 11305 39th Avenue
4020 Cottonwood Lane
5225 Cottonwood lane
3725 Evergreen Lane
4930 Magnolia lam
5910 Norwood Lane _QX 5920 Norwood Lane
4905 Oak%riew Lane
5781 Oakview Lane pX 5761 Oakview Lane
4210 Ximines Lane
I will be providing you with another monthly listing in December and a three
month compilation in January.
cc: James G. Willis, City Manager
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: November 22, 1988
TO: James G. Willis, City Manager
FROM: Laurie Rauenhorst, City Clerk -A—
SUBJECT ELECTION RESULTS FOR LEAGUE OF WOMEN VOTERS
I agree that the League of Women Voters and City had difficOlties on
election night and would suggest that a meeting be held with League
representatives to discuss League and City concerns if the ILeague is
going to again request that the City run additional results tape for
their use.
It was our understanding, based on a Hennepin County Clerks election
meeting, that the League would provide totals to the candidates and
other interested individuals. A League representative said at the
meeting that providing. the League with a tape will save the City time
because we would not have to provide information to candidates or their
representatives; the League would do this. This was obviously an area
of misunderstanding because the League did not do this. The campaign
people assisted our video producer in getting results on Channel 37 and
in giving results to other campaigns on the phone. The League wanted
special treatment, which we were prepared to provide, until this
prevented others waiting for results from obtaining them.
I checked with three other cities to see if they encountered problems or
complaints from the League. Minnetonka and Mound do not provide the
League with their. own tapes. The League gets the same results as
everyone else from posted totals. Maple Grove did provide the League
with tapes. The only complaint they received from the League was that
some precincts still were not in by midnight.
The delivery of the absentee ballots to the precincts earlier in the day
was suggested. The day before the election I met with the Chairpersons
from each precinct and we jointly made the determination that absentees
would not be processed until after the polls closed for two reasons:
1. Recording absentee names in the voter registration printouts would
delay those voting in person,
2. Election judges feeding one ballot after another through the
Optiscan doesn't instill voter confidence and delays the voting
process.
We had no slow period when absentees could have been processed. All
absentee ballots were delivered to the precincts by 8:00 p.m. or shortly
thereafter by a CSO, and since no processing was done until the polls
closed, this caused no delay in the timing of results. The timing and
processing of the absentee ballots is addressed prior to each election.
In a smaller election, this may be a very valid suggestion.
Our foremost responsibility is to ensure that proper election procedures
are followed and that official results are correct and delivered to
Hennepin County and the Secretary of State as soon as possible.
Beyond that primary objective, we made the tape results from each
precinct available in the conference room as soon as each precinct was
checked in and results verified. We have a responsibility to provide
access to public information equally. We did that on election night by
taping the result tapes on the wall of the conference room for all to
view as soon as available. Even this did not work because the iapes for
two precincts were taken by someone. I asked everyone in the' room if
they had taken the tapes; not just the League. When no one presented the
tapes, we opened the official results envelopes and photocopied
additional tapes so they would have a copy. When the League lef t the
City Center, they had a copy of each of the 16 precincts' tape results.
The League representative was allowed to use staff phones. Everyone
else waiting for results shared the public phone in the lobby. The
switchboard was open on election night but no results were given out
over the phone at any time by staff members. Callers were encouraged to
tune to Channel 37 for results. The only phone calls we accepted were
from the precincts having problems or questions getting totals.
I recommend the following to attempt to eliminate these problems in the
future:
1. A meeting be held with the League to discuss the problems that
occurred, the expectations of' the City and the League. There is
obviously a large discrepancy between what the City expected
from the League and what the League expected from the City. ,
2. That the "waiting room" for results be moved to the lunchroom, or at
least further from staff and judges than the conference room. The
League or others waiting for results should not interact with staff
or elections judges. This only delayed results.
3. That the League come to the City Center prior to the election to
make arrangements for election night.
AA
CITY O�
PUMOUTR
November 18, 1988 -
Memo to: Laurie Rauenhorst
City Clerk
From: Maria Vasiliou
Subj: Election procedures
The Wayzata/Plymouth League of Women Voters had
some difficulties at the City of Plymouth on
election evening and at their meeting today I
offered to relay their concern to you.
Politcal Party Campaign Workers were calling
frequently to ask for totals and this was the
cause of much delay in finishing the necessary
reports. The League believes these campaign
workers should have to be at city hall rather
than bother the election workers several times
during the evening. A check of other Leagues
in other cities indicate other municipalities
do not give out "inside phone numbers" to any.
campaign co�mittee persons.
One Optiscan sheet should belong to the League
and they should be able to call in their vote
totals before candidate campaign managers/workers
get the sheets. This is a procedure in all other
polling places according to a poll by the League.
Is it possible to take Absentee Ballots to the
polling places before 8pm? Apparently there was
one police officer assigned to deliver many boxes
and this caused quite a delay. If they could do
the absentee ballots during the slow afternoons
this would -expedite the process.
Before I was an elected person I helped out at
city hall and cronyism was unbelievable. We even
had city council members and campaign workers behind
the counter grabbing the results right off the machine.
Not to mention the numerous calls from the Medi !
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800
Laurie Rauenhorst
Page Two
November 19, 1988
-L
After the League meeting this morning I made a
few calls and the information I received was the
same as the League reported. Apparently election
judges as well as campaign workers were using the
"inside" phone lines and general confusion was the
word. At one point a League volunteer was told to
take the calls from the campaign managers and that
is clearly not their job.
As you may recall I managed the campaign for Ron
Abrams and this summer the council was concerned
that I missed a "study" session because of partisan
politics. That comment stirred many a chuckle from
people who heard it because of how very, very partisan
the city has been and based on election night activities
at City Hall I think I'm the one that needs to be con-
cerned!!!
I understand a League representative tried to tell
tried to communicate the problems she was having and
she was "accused" of losing her Optiscan sheet.
Laurie, I would appreciate your suggestions on what we
might do to eliminate these problems in*the future. It
is my guess that you are in the middle and I'll under-
stand if you aren't prepared to recommend that "insiders"
get in line just like everyone else.
cc: Mayor/Manager/Council
LEAGUE OF WOMEN VOTERS
OF MINNEAPOLIS
Novenber 28, 1988
The League of Wanen Voters of Minneapolis wishes to
thank you for your cooperation in our 1988 Election
Returns Project.
We are grateful to your,city and your election judges
for helping to mke our project a success.
Sincerely,
Catherine Sbreves Barbara K-:,jwr
... "v
529 SOUTH SEVENTH STREET, SUITE 507 MINNEAPOUS. MINNESOTA 55415 612/333-6319
CITY O�
November 23, 1988 PLYMOUTR
Mary Smith, Chairperson
Independent School District No. 284
Administrative Offices
210 State Highway 101 N.
P/O. Box 660
Wayzata, MN 55391
SUBJECT: PERMIT ISSUANCE FOR PLYMOUTH CREEK AND GLEASON LAKE ELEMENTARY
SCHOOLS
Dear Ms. Smith:
At our Council Meeting last Monday night, the City Council discussed at
length, the Wayzata Weekly article entitled "Plymouth City Procedures
Delayed Construction on District 284 School." As a result, the City Council
directed that I write this letter.
The article summarizes the discussion which took place at the November 14
Wayzata School Board Meeting. The contractor blames the City for delaying
the issuance of permits for the Plymouth Creek School.
The attached memoranda dated November 18 and November 21 from Joe Ryang
Building Official, set forth in chronological order, the permit issuance
process for the Plymouth Creek and Gleason Lake Elementary Schools
respectively. From thes6chronologies the City Council has not been able to
identify the delays referred to in the newspaper article.
In fact, the chronology for the Plymouth Creek Elementary School clearly
shows that the City of Plymouth Issued a footing foundation permit, despite
the fact that the School District had not submitted all application
materials. Similarly, the building permit for the Gleason Lake Elementary
School has been issued, again without the City yet receiving all application
materials required. These actions were taken in good faith with your
consultants and your contractor.
In light of this, the Council is surprised and disappointed that the City
has been painted as obstructionist in assisting the School District In,these
major construction efforts.
24nn PLYMOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 559-2800
Chairperson
November 23, 1988
Page 2
In the hopes of continuing our cordial working relationship, we encourage
you and other members of the School Board to contact City Councilmembers
directly If you believe that the City staff has not been responsive to your
requests or has failed to give expeditious consideration to School District
affairs.
In this case, however, we do not believe that the City is in any way
responsible for delays alleged in the newspaper article. Please let me know
if you, or members of the School Board, have questions about the attached
chronology. By copy of this letter I am providing this information to the
Wayzata Weekly newspaper, M. A. Mortenson officials and EOS, Corporation.
Sincerely,
V VZ44
Mayor
VS: kec
attachments
cc: Wayzata Weekly News
M. A. Mortenson
James G. Willis, City Manager
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
DATE: November 18, 1988
TO: J
FROM: Joe Ryan
SUBJECT: CHRONOLOGICAL NOTES - PLYMOUTH CREEK ELEMENTARY SCHOOL - 16005 41ST
AVENUE NORTH
April 15, 1988 - Letter to Mr. Stan Tikkanen from Scott McLellan regarding DRC
Staff Review Comments at meeting April 12, 1988. Item #31 of Scott's letter
addressed that State plan review approval was required prior to issuance of a
building permit.
May 19, 1988 - Received letter from EOS Corporation responding to Scott' s
staff review comments. This letter indicates that their office held a
preliminary code review meeting with the State Building Code Department.
July 14, 1988 - Scott McLellan and Chuck Dillerud meet with members of EOS
Corporation and M.A. Mortenson Company to discuss issues concerning both
Plymouth Creek Elementary School as well as Gleason Lake Elementary School.
Item #6 of the meeting minutes indicated that Scott McLellan would issue a
footing and foundation permit for Plymouth Creek Elementary School upon
written confirmation from the State Building Code Division of their review
approval.
July 20, 1988 - Received letter from EOS Corporation with regards to the
application materials submitted this date for footing and foundation permit.
July 20, 1988 - Received copy of letter from EOS Corporation to State Building
Code Division for plan review submittal of footing and foundation pl I ans.
August 1, 1988 - Plan review letter from Scott McLellan to EOS Corporation
concerning our review of the footing/foundation permit application. Some of
the items referenced in this letter included the following:
Verification of plan review approval by the Minnesota State Building Code
Division
Written verification from the Metropolitan Waste Control Commission as to
the total number of SAC Units.
—\ -- csb�-, .
Various conditions of the Development Contract which had not - been
sat i sf i ed.
August 10, 1988 - Our office received an application for a grading permit.
August 11, 1988 - Our office received a letter from Stan Tikkanen dated August
10, 1988 acknowledging that the permit requested is for footing/foundation
work only and that the school district would accept all responsibility for
this work prior to the approval of the remaining construction documents.
August 17, 1988 - Our office issued the grading permit.
August 22, 1988 - Our office received a letter from the Metropolitan Waste
Control Commission for the total number of SAC units assigned to the school.
1�
August 24, 1988 - Our office receives a copy of a letter dated August 9, 1988
from the State Building Code Division to EOS Corporation regarding their
preliminary review findings. This letter was received by EOS Corporation on
August 11, 1988.
August 31, 1988 - Received memo from Community Development Director Blair
Tremere stating that a partial footing/foundation permit for the school could
be issued contingent upon the following:
1. The school district submit a written request for the partial permit and
assume all risk and responsibility.
2. That the location be per the approved site plan and preliminary plat.
3. All 'conditions of City Council approval have been met except for the
requirement that the final plat be filed.
4. A schedule be submitted with the dates for completing the final plat
process.
5. All fees and charges be paid up front with the partial permit issuance.
September 2, 1988 - Received a letter from Stan Tikkanen requesting issuance
of a footing/foundation permit, and acknowledging and assuming all risks and
responsibilities associated with the issuance of the partial permit.
September 7, 1988 - Received letter from Stan Tikkanen stating that trail
easement documents will be submitted to the City prior to the issuance of any
additional permits and the footing/foundation permit.
Later this date, our office receives a call from the City Attorney's office
stating that the letter of undertaking for the trail easement is ok.
September 8, 1988 - Our office holds a preconstruction meeting with EOS
Corporation and M.A. Mortenson.
September 8, 1988 - Footing and foundation permit for school is issued.
�4
September 8, 1988 - Building permit application and material are submitted to
our office for the completion of the school building.
October 12, 1988 - Receive copy of letter from EOS Corporation to State
Building Code Division dated October 6, 1988 concerning status of plan
corrections outlined in letter from State dated September 20, 1988.
October 17, 1988 - Our office receives verification of the final plat being
filed and recorded with Hennepin County.
October 21, 1988 - Received a copy of letter from EOS Corporation to State
Building Code Division dated October 19, 1988 verifying the status of plan
corrections outlined in the State's letter of October 14, 1988.
October 27, 1988 - Received a letter from State Building Code Division
authorizing construction of the remainder of the project.
October 29, 1988 - Received application for inside plumbing permit.
October 31, 1988 - Plan review letter is sent to EOS Corporation, from our
office. One of the items contained within the letter included submittal of the
required financial guarantees.
November 2, 1988 - All conditions of City approval are satisfied that
authorize issuance of permit.
November 2, 1988 - Remainder of building permit issued with the understanding
that all items referenced on the plan review letter would be responded to and
verified in writing from their office.
November 3, 1988 - Inside plumbing permit issued.
September 14, 1988- through October 24, 1988 twenty-five inspections are
performed for the pouring of footings.
November 18, 1988 - Final plan revisions and required changes have not yet
been submitted to our office from EOS Corporation.
MEMO
CITY OF PLYm6UTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
DATE: November 21, 1988
TO: (Z�. kA>ws
FROM: Joe Ryan C�--
SUBJECT: CHRONOLOGICAL NOTES - GLEASON LAKE ELEMENTARY SCHOOL - 310 STATE
HIGHWAY NO. 101
April 15, 1988 - Letter to Mr. Stan Tikkanen from Scott McLellan regarding DRC
Staff Review Comments at meeting of April 12, 1988. Item #21 of Scott' s
letter addressed that State plan review approval was required prior to
issuance of a building permit.
July 20, 1988 - EOS Corporation submitted application materials to State
Building Code Division for plan review.
August 22, 1988 - City,Council approved the Site Plan, Conditional Use Permit
and Variance for the school.
August 22, 1988 - Our office received a copy of a letter dated August 11, 1988
from State Building Code Division to EOS Corporation regarding their plan
review findings.
September 8, 1988 - Our office received building permit application for
footings and foundation.
September 9, 1988 - our office received a copy of a letter dated September 7,
1988 from EOS Corporation to State Building Code Division concerning status of
plan corrections outlined in letter from State dated August 11, 1988.
September 22, 1988 - Our office received a copy of a letter from the State
Building Code Division regarding their plan review comments.
September 22, 1988 Otir office received an application for a gradingpermit.
Se tember 22, 1988 . Our office received a letter from Stan Tikkanen to Bob
JNnson regarding street sweeping arrangements.
9;
September 28, 1988 - our office issued a grading permit.
October 4, 1988 - Our office received a letter from the State Building Code
Division authorizing construction of the project.
October 12, 1988 - Our office received verification of the final plat .1bei ng
filed and recorded with Hennepin County.
October 19, 1988 - All conditions of City approval are satisfied in order
toauthorize issuance of a building permit.
October 19, 1988 - Footing and foundation permit for school is issued.
October 20, 1988 - Our office received a call from the Metropolitan Waste
Control Commission verifying the total number of sac units assighed to the
school.
October 20, 1988 - Our office received an application for a sewer and water
permit.
October 21, 1988 - Our office held a preconstruction meeting with EOS
Corporation and M.A. Mortenson.
October 27, 1988 - Sewer and water permit was issued.
September 28, 1988 through November 15, 1988 - Nine inspections are performed
during the pouring of footings.
The remainder of the building permit is scheduled to be issued on November 23,
1988.
m:elem/jr/jw
November 23, 1988
Mr. Victor R. Baert
15121 Xkimo Street, NW`
Anoka, MN 55303
CITY O�
PLYMOUTR
C(D?l
SUBJECT: Traffic stop, November 6, 1988, MSH 55 and IS 494.
Mr. Baert:
In your letter of November 15th, you have raised a number of
questions regarding a traffic stop that you were involved in. I
have discussed the situation with the officers and will attempt
to respond to your concerns.
Individuals who are stopped under the circumstances which were
present during this particular incident are routinely separated
until the situation is resolved. This included vehicle operation
interpreted by the officer as a deliberate attempt to avoid him.
As an example, the officer indicated that you were driving as
slow as 35 M.P.H. on MSH 55 in order to avoid passing him, he
f inally had to pull off on the shoulder and stop. The officer
has indicated that your son appeared to be of age and fully
capable of taking care of himself. When he did have further
facts concerning your particular situation, he indicated that he
attempted to expedite the process in order that you could both be
on your way.
There apparently is a difference of opinion regarding your
position that neither you nor your son knew what was going on.
The officers have indicated that you were both told that you
would be taken to the Perkins Restaurant for the purpose of
providing you with a reasonable location from which to make
further arrangements.
The seat belts are provided upon request for passengers in the
rear seat. State law does not require the use of seat belts by
passengers in the rear seat, unless they are under the age of
eleven. The rear seats are used primarily for transporting
prisoners short distances. It is not prudent for an officer to
have the close contact in the confined rear seat area that would
be necessary to buckle up that type of individual. The officer
indicated that prior to your ride you asked whether or not the
car did have seat belts.
31400 PLYN�OUTH BOULEVARD, PLYMOUTH. 1%':-,`v'E:SOTA 55-447, TELEPnONE i612)
rK
November 23, 1988.
Page Two
IN
Further conversation concerning the seat belts occurred after
the ride was over. The officers impression was that your initial
question was of an informational nature rather than a request.
There is an obvious fine line here, but the officer has assured
me that had you requested to have belts provided, they w uld have
been made available.
I
Finally, you have questions concerning the transposing of
information on the insurance form. The officer was aware of that
and made the appropriate indications on the form. He elected to
do this rather than use a second form
This letter may not completely resolve the matter from your
perspective, but I do appreciate the opportunity to at least
respond to the concerns that you have raised. Should you have
any further contact with the Plymouth Police Department, I would
hope that it will be in a more pleasant vein.
Sincerely,
Richard J. Carlquist
Director of Public Safety
BY:
Dennis B. Paulson
Lieutenant
PLYMOUTH POLICE DEPARTMENT
t
11-15-88
Dear Sir (Plymouth Chief of Police),
On Sunday (11--6-88) 1 put a car into storage on my dad's
farm. At the same'time I got a Datsun out of storage. It had not
been used for two and a half years. I forgot about the tabs, and
started for home with the 1987 tabs. On the ramp from Hwy. 55 to
north 494 Plymouth officer #25 stopped my son and I. He had my
car impounded. I admit that I made a mistake and I have no
complaint about the ticket or the impounding.
What I an concerned about is that after the tow truck came
officer *25 had me sit in the back seat of his car, and he called
another car for my son. The other car drove off with my juvenile
son and nobody told me where they were taking him. The second
officer just dump him off at a restaurant. When I saw the car
take off witH my son I ask officer #25 what was going on. Then I
was finally told. When the paper work was completed and JI was
taken to the restaurant, my son was standing outside alone,, not
knowing what was going on either. Is this the normal way to
handle this?
When the squad car started moving, I looked for a seat belt
for me to wear, there was none. I asked officer #25 about the
seat belt. He said "it's under the seat". My son said that there
was no seat belt for him either- Is there a reason why the police
department recommends seat belts, but will not let passengers
wear them in squad cars?
One other thing I would like to bring up is the accuracy of
the paper work. On the "Vehicle Insurance Information" form alone
there' are three mistakes. My license number is where my address
should be, my address is where my license number should be, and
the year of my vehicle is listed as 194. A copy of the form in
question is*enclosed.
I am not trying to fight the ticket. I have paid it. I am
just wondering if my experience with your police department is
typical? I see no reason to separate parents and children with no
explanation, and I think passengers should be allowed to wear
seat belts. I would like to get an explanation why this was
handled the way it was.
cc Plymouth Mayor
Enclosur4--
Victor R. Baert
15121 Xkimo ST. N.W.
Anoka MN 55303
DEPARTMEN I OF PUBLIC SAFE I Y
PLYMOUTH POLICE DEPARTMENT
VEHICLE INSURANCE INFORMATION MINNESOTA REGISTERED VEHICLES ONLY
I : hOT USE THIS FORM WHEN REQUESTING INFORMATION AT ACCIDENTS PURSUANT TO 169.09. Sub. 3
No.
DATE
IVER: PLEASE MAIL FORM TO -
Name of Departiri . ent ZS,
Address .- _ Ply/?70:!!!��
A/
NAVE OFOPER, .
Ic r Aer�-
6402162)
A00RESS
Al �c�_
ORIVPS CURRENT ADORESS
--b-3b-'�Eq7-2 3 6 - 3 -,?,�j
APT.NO..-.-...
GFWVER LICENSE NUMBEA - - - - -
51,;? A)_V
POLICY N M
CITY.
4 1004 4
STATE - .
�v
ZIPCODE
_55 36-.7
DATE OF BIRTH
/-) q q
from P 06—to
MAKEOFVEHWLE
'Gla A, U
NAME OF Arigi�'Cy
YE
17,qzl
PLATE NO.
�20F - q971
--' & 2;
INFORMATION TO BE PROVIDED BY DRIVER:
JtME OF CURRENT OW`NER//
A00RESS
Al �c�_
L o Atio,
NA EO INSURANCE COMPANY (NOT AGENT)
7L4
POLICY N M
Policy Period: Collision insurance information not acceptable. liability only.
Policy period must cover incident date.
from P 06—to
th day YOM month day y0al
NAME OF Arigi�'Cy
DRI U
SIGNAT7/
;,�2VER'S
ILI CN-11-150-LPTA11,11-
�CA,
;4
1, Officer
-of
(Nan" of Law Enforcement Agency)
state that on.. 4'requested insurance information pursuant to Minn. Stat.. S 65B.481 from the
above named driver. I further informed the above named driver that failure to provide insurance information withir,7
days will result in -suspension of ' Orhs�fng pri�gil&!s. puniyant to Minn. Stat. S6513.481 and 6513.67
subd. 4a, until
proof dfin-t�amntie-Kas'beerf fil6d w—itW-the7Commiii-ii'o-�n-er—*ofPGbl!CSbfetV.---
! hereby state that the abave-named person failed to provide-the-above-reouired insurance information after seven days of-the-
'equest.
bKaNA".ME OF REQUESTING OFFICER
Yes No
r was charged with violation o 168A.IOSub.2 0 0
r was charged with violation of 65B,,67 Sub�.' 3
)wner was charged with violation of 65B.67 Sub. 2
0 0
)di4r was charged with violation of 16'9--�09 Sub'.*. * ...........................
WHITE COPY — POLICE DEPARTMENT YELLOW COPY —DRIVER
L'S
November 28, 1988
CITY O�
PLYMOUTR
Mr. Jim Johnson
Vice President
Medicine Lake Lines
835 Decatur Avenue
Golden Valley, MN 55427
SUBJECT: Mn/DOT AUDIT FOR PUBLIC TRANSIT PROGRAM AGREEMENT NOS. 61592 AND
67157 FOR THE PERIOD OF JULY 1, 1983 THROUGH DECEMBER 31, 685
Dear Mr. Johnson:
Attached is a letter from the Minnesota Department of Transportation dated
November 4, 1988. Since I have been out of town for the last two weeks, I
have been delayed in conveying the letter to you.
The letter states that the Minnesota Department of Transportation Audit
Section has disallowed all of the third -party costs incurred under the
Public Transit Assistance Program Agreement Nos. 61592 and 61757. Their
basis for disallowing all costs is because the Mn/DOT Office of Transit and
Audit staff was unable to determine operating cost totals because financial
records necessary for these determinations were not made available. Quoting
the auditors, "repeated attempts by the Office of Transit and Mn/DOT Audit
Section over- the past five years requesting information on a breakdown of
the costs or rates used to bill Mn/DOT have been fruitless."
The letter goes on to say that the State will Invoice the City of Plymouth
for all disallowed expenditures.
The City of Plymouth has potential financial exposure In the magnitude of
$500,000 as a result of this action. We expect that Medicine Lake Lines
will everything in its power to cooperate with Mn/DOT in completing mandated
audits. I need to know as soon as possible what actions you will take to
provide the necessary Information to Mn/DOT to expedite the audit process.
Because of the potential exposure to the City of Plymouth, I can not
authorize any reimbursement of expenditures to Medicine Lake Lines until
Minnesota Department of Transportation officials assure me that you have
provided the information necessary for them to complete their audits.
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800
Mr. Jim Johnson
November 28, 1988
Page 2
I am disappointed that Mn/DOT found it necessary to take these extreme
measures to secure your cooperation. This action reflects negatively upon
the City of Plymouth and it not a matter which I take lightly.
Please do every�pi ng you can to remendy this matter as soon as possible.
Sinc
FrdnkWylei
Assistant City Manager
FB:kec
cc: James G. Willis, City Manager
Mayor & City Council
Doug Schroeder
Mr. Jim Johnson
November 28, 1988
Page 2
I am disappointed that Mn/DOT found it necessary to take these extreme
measures to secure your cooperation. This action reflects negatively upon
the City of Plymouth and it not a matter which I take lightly.
Please do everything you can to remendy this matter as soon as possible.
zSincerel
Frank o s
Assisant City LManager
FB:kec
cc: James G. Willis, City Manager
Mayor & City Council
Doug Schroeder
bcc: Ray Olson, Project Manager
Transit Program Section
Minnesota Department of Transportation
Transportation Building
St. Paul, MN 55155
Mark Ryan
Regional Transit Board
Mears Park Centre Building
230 E. Fifth St.
St. Paul, MN 55101
O\IANESO;�
1-0
OF Tfk;1110f�l
November 4, 1988
Minnesota Department of Transportation
Transportation Building, . St. Paul, MN 55155
Mr. Frank Boyles
Assistant City Manager
City of Plymouth
3400 Plymouth Blvd.
Plymouth, MN 55447
Dear Mr. Boyles:
Phone 296-3331
Please be advised that the Mn/DOT Audit Section has disallowed
all of the 3rd party costs incurred under Public Transit Program
Agreement Numbers - 61592, and 6175Z for the period July 1, 1983
through December 31, 1985. These costs are being questioned as
a result of a field audit of transit agreements between Medicine
Lake Bus Company, Inc. and Mn/DOT, for the period July 1, 1980
through June 30, 1984.
As stated in enclosed Audit Report Number - 89-707-41, Mn/DOT
Office of Transit and Audit staff were unable to determine operat-
ing cost totals because financial records necessary for these
determinations were not made available. "Repeated attempts, by
the Office of Transit and Mn/DOT Audit Section over the past five
years, requesting information on a breakdown of the costs or,rates
used to bill Mn/DOT have been fruitless".
Therefore, the state will invoice the City of Plymouth for the
disallowed expenditure.s. As you are aware, the 3rd party agree-
ment provides for the City to recover these costs from Medicine
Lake Bus Company, Inc.
If you have any questions, please contact me.
Sincerely,
Ray Cl Qsoan P'v
Project Manager
Transit Program Section
ENCLOSURE
An Equal Opporiunti.v EmploYer
_4
0544 6)
STATE OF MINNESOTA SF-OD006- ;:�"
DEPARTMENT Mn/DOT - Audit jl-�t
1959 Sloan Place Office Memorandum
DATE October 21, 1988
TO: Leonard W. Levine, Commissioner
Douglas H. Differt, Deputy commissioner
FROM Ronald W. GiPP
Audit Director
PHONE 296-3254
SUBJECT Audit of the City of Plymouth
Agreement No. 61592 and 61757
Audit Report NO- 89-707-41
We have reviewed the costs of operation included in the invoices submitted
by the City of Plymouth under the Public Transit Assistance Program
Agreement No.'s 61592 and 61757.
AGREEMENT No. 61592
Agreement No. 61592 is between the City of Plymouth and the Minnesota
Department of Transport ' ation- The contract period is from July 1, 1983
through December 31, 1983.
Mn/DOT agrees to pay the company the sum of $88,007.00 or 100 percent
of the total operating deficit,*vhichever is less. Total operating
deficit is defined as the amount by which the total.approved operating
expenses incurred In the operation of the public transit system exceed
the amount of revenues derived therefrom.
Agreement No. 61757
Agreement No. 61757 is between the City of Plymouth and the Minnesota
Department of Transportation. The contract period IS from January 1,
1984 through December 31, 1984.
Hn/DOT agrees to pay the company the SUM Of $208,513.00 or 100 percent
of the total operating deficit, whichever Is less. Total operating
deficit is defined as the amount by which the total approved operating
expenses incurred in the operation of the public transit system exceed
the amount of revenues derived therefrom
Amendment No. I to Agreement NO- 61757 executed January 2, 1985, extended
the contract period to December 31, 1985. Also the contract mBximum.v8s
increased to $508,513.00.
Our audit was performed in accordance with generally accepted government
auditing standards and accordingly included such tests of the accounting
records and such other auditing procedures as we considered necessary In
the circumstances. The scope of our audit did not include considerations
of economy, efficiency, or effectiveness.
/e City of Plymouth has a contractual agreement with Medicine Lake Bus
011 mpany, Inc. Medicine Lake Bus Company, Inc. supplies all labor and
equipment necessary to provide a public transit system within the City
of Plymouth.
4'
To determine the validity and propriety of the costs billed on Agreements
No. 61592 and 61757 we examined cost records of Medi ' cine Lake Bus Company,
Inc. The results of our audit are summarized below:
TOTAL COSTS BILLED
TOTAL COSTS QUESTIONED
COSTS ELIGIBLE FOR REIMBURSEMENT
Costs questioned are all costs that
agreement the City of Plymouth had
These costs are being questioned as
at Medicine Lake BuB Company, Inc.
61592
-------------
$68,378.32
$55,194.34
-------------
$13,183.98
61757
$514,318,50
$492,417.52
------------
$ 21,900-98
were incurred under the 3rd party
with Medicine Lake Bus Company, Inc.
a result of our field audit conducted
During our field audit conducted March 14 and March 15 of 1983,'we were
able to conclude that much of the costs billed by Medicine Lake'Bus Company,
Inc. on contracts they had with Mn/DOT at that time were based on budgeted
or estimated figures from the management plan. Very little of the costs
billed Mn/DOT were based on actual costs incurred by Medicine Lake Bus
Company, Inc. Repeated a * ttempts,, by the Office of Transit and the Mn/DOT
Audit Section over the past five years, requesting information on and a
breakdown of the costs or rates used to bill Mn/DOT have been fruitless.
Therefore, since we have disallowed all costs billed Mn�/DOT under the
agreements Medicine Lake Bus Company, Inc. currently has, we are hereby
disallowing all costs incurred under the 3rd'party agreements Medicine
Lake Bus Company, Inc. has'with other cities and counties. (See Audit
Report No. 69-707-38 for details) I
We are distributing copies of this report as noted below. Audit reports
may be released in accordance with Minnesota Statute 13.03 upon written
request to the Transportation Audit Director.
cc: D.E. Durgin Audited By: Gregory J. Hlivka
R.K. Halvorson Daniel E. Kahnke
J.R. Nobles/M. Jenniges, OLA Mn/DOT External Audit
C.E. Foslien, FHWA
File
November 16, 1988
Mrs. joyce McCaughey
3905 Lancaster Lane North
Apt. 103
plymouth, MN 55441
Dear Mrs. McCaughey:
CITY O�
PUMOUTR
S6.
Over the years you and the members of the Medicine Lake' Garden
Club have enhanced the entrance to the city Center. The care and
maintenance of the flower bed have always been a thing of beauty.
gone unnoticed as we receive many find--...
Your efforts have not the floral arrangements. Again I do"
compliments regarding ement may be difficult. if we can
understand that future involv to contact us.
assist you in any way please feel free
on behalf of myself
thank you again for
beautification of our
Enclosed is a check
Club Scholarship as a
Sincerely,
X.
A. Schneider
Mayor
VS: cr
enclosure
and the City of plymouth I would like - to
the many hours you have spent on the
City Center garden.
for $j00 towards the Medicine Lake Garden
token of our appreciation.
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800
Cable
Dear Mr. Willis:
We have today orally advised the Executive Director of the Cable
Television Commission that the owners of Cable TV Northwest are
discussing the sale of their interests in the Company with prospective
buyers. It is not known whether or when a transaction may be agreed upon.
We wish by this letter, to advise you of this action and to
assure you that these discussions of a sale, should it occur, will not
have a negative impact on the Company's outstanding service or on its
dedicated employees.
It has been our privilege, since May 1985, to provide cable
television service to your community. We believe this service is second
to none in the United States and something of which we can all be proud.
This success is a tribute to the effective partnership between the Com-
mission and the Company.
The decision of.the partners of Cable TV Northwest to seek a
buyer of their interests in the Company is based wholly on personal
financial considerations, and is consistent with many similar actions
occurring throughout the cable television industry.
We will, of course, keep the Commission fully advised of our
progress.
In the meantime, please be assured that Cable TV Northwest's
outstanding cable service will continue at its current level of.
excellence.
wit Lest rds,
C
J n Eddy
ct
Jxecutive Vi erPresident
cc: Greg Moore
6901 Winnetka Avenue North, Brooklyn Park, MN 55428 (612) 533-8020/Cu5tomer 5ervice Center
:*Soo
7
Northwest
Nov
November 29, 1988
P,111,
,
Mr. James Willis
City of Plymouth
3400 Plymouth Boulevard
Plymouth, Minnesota 55447
Dear Mr. Willis:
We have today orally advised the Executive Director of the Cable
Television Commission that the owners of Cable TV Northwest are
discussing the sale of their interests in the Company with prospective
buyers. It is not known whether or when a transaction may be agreed upon.
We wish by this letter, to advise you of this action and to
assure you that these discussions of a sale, should it occur, will not
have a negative impact on the Company's outstanding service or on its
dedicated employees.
It has been our privilege, since May 1985, to provide cable
television service to your community. We believe this service is second
to none in the United States and something of which we can all be proud.
This success is a tribute to the effective partnership between the Com-
mission and the Company.
The decision of.the partners of Cable TV Northwest to seek a
buyer of their interests in the Company is based wholly on personal
financial considerations, and is consistent with many similar actions
occurring throughout the cable television industry.
We will, of course, keep the Commission fully advised of our
progress.
In the meantime, please be assured that Cable TV Northwest's
outstanding cable service will continue at its current level of.
excellence.
wit Lest rds,
C
J n Eddy
ct
Jxecutive Vi erPresident
cc: Greg Moore
6901 Winnetka Avenue North, Brooklyn Park, MN 55428 (612) 533-8020/Cu5tomer 5ervice Center
CITY O�
PLYMOUTR
November 18, 1988
Dick Carlquist
City of Plymouth
3400 Plymouth Blvd
Plymouth, MN 55447
Dear Dick:
-7ii 5 _S2
1%
Last night Darrel Anderson presented the Crime Watch
program to the Chelsea Woods Homeowners Association.
It was held at the Parkers Lake Pavilion and about
35 people attended.
It was terrific! Darrel (or is it Daryl or is it
Darryl ... I'm never sure!) is a marvelous presenter,
the content is well chosen and the positive comments
from the community are many.
I also heard from him that the Teddy Bear patrol is
going very, very well in Plymouth. When Ms. Broughton
first called me and told me about her interest in the
program for Plymouth both Darrel and I wondered how
if would be received by our officers. I started seeing
articles in newspapers all across the country and now
I understand the city of Minneapolis is involved, too,
but Plymouth was one of the very first to participate.
I'm very thankful that people in your department con-
tinue to put forth a positive image in the community.
Sincerely,
/&,;L�
Maria Vasiliou
Councilmember
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800
4.
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: December 1, 1988
TO: James G. Willis, City Manager
FROM: Bob Zitur
SUBJECT
I had a call this week from Bob McAuliff (County Road 18 In the area of
Medicine Lake Blvd.). Among City items discussed, Mr. McAuliff cominended
our Planning Department - Blair Tremere, Chuck Dillerud and the stAf. for
their support of his lot problems which the Council resolved.
It's good to hear of the Planning Department's concern and effort for the
"little guy's problem" as well as I know 'they give a lot of time to the
large developers. They did for him, what they would do for all applicants.
Lastly, I spoke with a constituent who lives in Sagamore where there are
many senior citizens about our community center plans. Hopefully, if they
are not all away this winter, they will also participate in our process for
a community center. I have spoken to Eric about this person. Hopefully
we can expect involvement from Trenton Place and Sagamore.
cc: Mayor & City Council