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HomeMy WebLinkAboutCouncil Information Memorandum 12-01-1988CITY COUNCIL INFORMATIONAL M ENO RANDUM December 1, 1988 RECYCLI14C CASH DRAWINGS November 26: Winner of $200 Susan Hagar 13001 - 45th Avenue No. December 1: No Winner Next Week: $200 Cash Award UPCOMING MEETINGS AND EVENTS ..... 1 . COUNCIL MEETING -- Monday, December 5, 7:30 p.m. Regular City Council meeting in City Council chambers. 2. SPECIAL PRIMARY ELECTION Tuesday, December 6. Special primary election for District 48 State Senate seat. The election includes four Plymouth precincts: 1, 2, 11, and 12. Polls open 7 a.m., close 8 p.m. The Special General election for this position Is scheduled for Tuesday, December 20. 3. PARK & RECREATION ADVISORY COMMISSION Thursday, December 8, 7:30 p.m. The Park and Recreation Advisory Commission will meet in the City Council chambers. Agenda attached. (M-3) 4. EMPLOYEE HOLIDAY PARTY -- Sunday, December 11 at The Old Log Theater. Social hour - 5 p.m., Dinner - 6 p.m., Curtain time - 7:30 p.m. -5. MEETING CALENDARS: The following calendars are attached: 1) December meeting calendar. 2) Revised 1989 City Council meeting calendars. (M-5) and Council/Planning Commission 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 CITY O� PLYMOUTR CITY COUNCIL INFORMATIONAL M ENO RANDUM December 1, 1988 RECYCLI14C CASH DRAWINGS November 26: Winner of $200 Susan Hagar 13001 - 45th Avenue No. December 1: No Winner Next Week: $200 Cash Award UPCOMING MEETINGS AND EVENTS ..... 1 . COUNCIL MEETING -- Monday, December 5, 7:30 p.m. Regular City Council meeting in City Council chambers. 2. SPECIAL PRIMARY ELECTION Tuesday, December 6. Special primary election for District 48 State Senate seat. The election includes four Plymouth precincts: 1, 2, 11, and 12. Polls open 7 a.m., close 8 p.m. The Special General election for this position Is scheduled for Tuesday, December 20. 3. PARK & RECREATION ADVISORY COMMISSION Thursday, December 8, 7:30 p.m. The Park and Recreation Advisory Commission will meet in the City Council chambers. Agenda attached. (M-3) 4. EMPLOYEE HOLIDAY PARTY -- Sunday, December 11 at The Old Log Theater. Social hour - 5 p.m., Dinner - 6 p.m., Curtain time - 7:30 p.m. -5. MEETING CALENDARS: The following calendars are attached: 1) December meeting calendar. 2) Revised 1989 City Council meeting calendars. (M-5) and Council/Planning Commission 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 CITY COUNCIL INFORMATIONAL MEMORANDUM December 1, 1988 Page 2 FOR YOUR INFORMATION.... 1. MINUTES: a. Planning Commission, November 9, 1988. (I -1a) b. Park and Recreation Advisory Commission, November 10, 1988. (I -1b) 2. COMMISSION ATTENDANCE CHARTS -- City Commissioner attendance records for the period January - November 1988 are attached for the Council's review. (1-2) 3. DEVELOPMENT SIGNAGE -- On Friday, December 2, two development signs will be placed at the following locations: 1) Northwest Corner of Highway 55 and Revere Lane - Prime Develop- ment is requesting approval of a site plan and conditional use permit, the site plan and conditional use permit is to allow an addition to a previous approved daycare (88140). 2) 4000 Annapolis Lane - Trammell Crow Company is requesting approval of a conditional use permit to allow a class 2 (fast food) restaurant in the Rockford Square Center (88143). These requests will be heard by the Planning Commission at the December 14, 1988 meeting. 4. STAFF FOLLOW-UPS: a. Community Center Project -- A copy of the Request for Professional Services mailed to firms who solicited interest In the Community Center project is attached. Also attached is the letter mailed to community groups, athletic associations, homeowner associations, and interested residents inviting them to attend a January 19 meeting to discuss proposed community center concepts. (I -4a) b. Basketball Hoops Inspection -- A listing of basetball hoops observed by the meter reader during the month of October Is attached. (I -4b) c. League of Women Voters - Election Results -- Laurie Rauenhorst's response to Maria Vasiliou's memo on election procedures and the Wayzata/Plymouih League of Women Voters is attached. Also attached is thank you letter from the League of Women Voters of Minneapolis for the City's cooperation in the League's 1988 Election Returns project. (I -4c) CITY COUNCIL INFORMATIONAL MEMORANDUM December 1, 1988 Page 3 5. CORRESPONDENCE: a. Letter to Mary Smith, Chairperson, Wayzata School District, on the City's permit issuance for Plymouth Creek and Gleason Lake Elementary Schools. (I -5a) b. Letter to Victor Baert, from Lieutenant Dennis Paulson, in response to Mr. Baert's letter of November 15 involving a traffic stop by a Plymouth police officer. (I -5b) c. Letter to Jim Johnson, Medicine Lake Lines, from Frank Boyles, on Mn/DOT's request for audit information for the period July 1983 through December 1985. (I -5c) d. Letter of appreciation to Joyce McCaughey, Medicine Lake Garden Club, from Mayor Schneider, for maintenance of the CitytCenter flower bed. (I -5d) e. Letter from John Eddy, Cable TV Northwest, to City Manager, on the possible sale of Cable TV Northwest. (I -5e) f. Letter from Maria Vasiliou to Dick Carlquist, commending Darrel Anderson on his Crime Watch program presentation to the Chelsea Woods Homeowners Association. (I -5f) g. Memorandum from Bob Zitur. (I -5g) James G. Willis City Manager JGW: jm attach Regular Meeting of the Park and Recreation Advisory Commission December 8, 1988, 7:30 p.m. AGENDA 1. Call to Order 2. Approval of Minutes 3. Visitor Presentations a. Athletic Associations. b. Staff. c. Others. 4. Report on Past Council Action a. b. 5. Unfinished Business a. Community Center Update b. Parkers Lake Update c. St. Mary's Neighborhood Park Update d. Plymouth Creek Park 1) Master Plan 2) Parking Lot Expansion e. West Medicine Lake Drive Trail f. 6. New Business a. Comprehensive Plan Update b. C. d. 7. Commission Presentation 8. Staff Communication 9. Adjournment Next Regular PRAC Meeting Jan. 12, 1989 �A-3 - I ( 19 OM ! to ;-d 00 co > cn C� -0 C+j do rn En 00 E-4 cn P4 P,� 0 Ln U 0 U C2 cn 0 rZ4 P4 ou LU E 0:2 cr- C) m LU CD CD ap cc LU 1-4 —j d4c U P-4 LLJ 6 U LU ZaN V) oo "d P4 CO .1 cn r-4 M H 0 cn cn — co !2 cul < D 00 2,n CD fli r" I- t CITY COUNCIL CALENDAR January S M T W T F S I g Q 4 5 6 7 8 9 10 11 12 13 14 15 S17 18 19 20 21 22 24 25 26 27 28 29 31 February S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 14 15 16 17 19 19 21 22 23 24 25 26 1 28 July - S M T W T F S 1 2 3 @ 5 6 7 8 9 @ 11 12 13 14 15 16 17 18 19 20 21 22 23 @ 25 26 27 28 29 30 31 August S H T W T F S 1 2 3 4 5 6 Q 8 9 10 11 12 13 14 15 16 17 18 19 20 @ 22 23 24 25 26 27 2B 29 30 31 March September, S M T W T F S S M T W T " F. S 1 2 3 4 1 2 5 Q 7 8 9 10 11 6 7 8 9 12 13 14 15 16 17 18 10 13 14 15 16 19 0 21 22 23 24 225 17 18 19 20 21 22 23 26 27 28 29 30 31 24 26 27 28 29 30 April October S M T W T F S T W T F S 1 2 3 4 5 6 7 2 6 4 5 6 7' 8 10 11 12 13 14 6 9 11 121 13 1A 15 15 9 17- 18 19 20 21 16 18 19 20 21 27- 22 23 24 25 26 27 28 23 24 25 26 27 28 29 29 30 31 30 May November S 'M T W T F S S M T W T. F S 2 3 4 5 6 1 2 4 7 8 9 10 11 12 13 5 7 8 9 11 14 1 16 17 18 19 20 12 - 14 15 16 17 18 21 23 24 2 5 26 27 19 21 22 @ 0 25 2B 30 31 26 20 28 29 38 June December - S M T W T F S S M T W T F S 4 7 1 8 2 3 9 10 3 1 G) 5 6 7 8 2 9 11 12 13 14 15 16 17 10 11 12 13 14 15 16 18 (a 20 21 22 23 24 17 8 19 20 21 22 23 25 26 27 28 29 30 2A 26 27 28 27 30 31 0 Council Meetings '7 Budget Meetings (2) K?� %,ey Holiday Town Meetings (4) A Board of Review (2) Adopted 11-21-88 CITY COUNCIL AND PLANNING January COMMISSION CALENDP uly S M T 1 3 0 (2) W T F 6 4 5 6 7 S M T W T F S 8 9 10 &-7% 15 G)G 17 RI 12 13 14 IS 19 20 21 2 3 9 5 6 7 8 13 14 15 22 24 29631 F51 26 27 28 16 17 23025 IS 20 21 22 27 2B 29 & 8 30 31 10 February S M T W T F S 1 2 3 4 5 7 FS� 9 10 11 12 14 16 17 18 19 21 23 24 25 26 1211 March S M T W T F S 1 2 3 4 5 Q 7 E] 9 10 11 12 13 14 15 16 17 18 19 @ 21 E] 23 24 25 26 27 28 29 30 31 April S M T W T F S 1 2 N 4 5 6 7 B 9 11 F21 13 14 15 16 18 19 20 21 22 23 24 25 27 28 2_9 30 May S M T W T F S 0 2 .5 4 5 6 7 8 ? Fei 11 12 13 14 16 h 16 19 20 21 23 25 26 27 28 a 30 31 June S M T W T F S 1 2 3 4 & 8 9 10 11 rZA1 13 U4 15 16 17 18 20 22 23 24 25 26 27 jh 29 30 0 Council Meetings (9 Holiday F� Planning Commission August S M T W T F S 1 2 3 4 5 6 Q a F2] 10 11 12 13 14 1 ' t� 1 7 18�19 20 @ 22 24 25 26 27 28 29 30 31 September�, S M T W T F- S 1 2 3 10 &>* T IT 7 S 9 3 1 4 15 16 17 18 0 21 22 23 24 @ 2'96 fl 28 29 30 October S M T W T F S I j 13 4 5 6 7 8 0 E] 12 13 14 15 17 IS 19 20 21 22 23 24 g 26 27 28 29 30 31 November S M T W T* F S E� 2 (j 4 5 7 9 11 12 14 16 17 IS 19 21 fl @ @ 25 26 N2 28 29 30 December S M T W T F S 1 2 5 7 8 9 10 11 12 d 14 15 16 :17 8 19 20 21 22 23 24 26 E] 28 29 30 31 Board of Review (2) Budget Meetings (2) Town Meetings (4) Adopted 11-21-88 CITY OF PLYMOUTH PLANNING COMMISSION MINUTES NOVEMBER 9, 1988 The Regular Meeting of the Plymouth Planning Commission was called to order at 7:30 p.m. MEMBERS PRESENT: Chairman David Pauba, Commissioners Marofsky, Wire, Stulberg, Plufka, and Tierney MEMBERS ABSENT: None STAFF PRESENT: Community Development Director Blair Tremere, Community Development Coordinator Charles Dillerud, and Associate Planner Al Cottingham *MINUTES MOTION by Commissioner Stulberg, seconded by Commissioner Wire, to approve the Minutes for the October 26, 1988 Planning Commission meeting, as submitted. Vote. 7 Ayes. MOTION carried. Chairman Pauba introduced the request of Alan Munla for a Final Plat, Conditional Use Permit, and Site Plan with Variances to construct an office building of 5,000 square feet at the southwest corner of Highway 101 and Merrimac Lane. After polling the members of the Commission, the Chairman waived presentation of the Staff Report and called on Alan Munla, 2050 Merrimac Lane, #202, Plymouth, Minnesota. Mr. Munla indicated that this was a continuation of a project that had been approved several years previous. He noted that in 1978, two buildings had been approved for construction on this site and that only one had been constructed. The building he was proposing was the second structure of that earlier approval. He concluded that the building he was proposing was for the betterment of the community. 7 1- \ 0-, - MOTION TO APPROVE VOTE - MOTION CARRIED ALAN MUNLA/MERRIMAC PLACE (88121) Planning Commission Minutes November 9, 1988 Page 264 Commissioner Plufka asked Mr. Munla if he understood the conditions contained in the Staff recommended action. Mr. Munla indicated that he understood all the conditions that were proposed. Commissioner Marofsky asked the Staff if there had been any response from the Minnesota Department of Natural Resources following their notice of this action. Coordinator Dillerud indicated that no response had been received from the DNR. Commissioner Marofsky asked Mr. Munla if he foresaw a need for all the parking that was shown on the Site Plan. He noted that on a previous Site Plan for day care, far less parking was shown, even though that parking did meet the Ordinance requirements. Mr. Munla indicated that all parking shown on the Site Plan was intended to be constructed and was needed, in his opinion. He noted that the other building on the site was a clinic and that because of that other use, the combined parking resources of both structures were, at times, utilized for the clinic. Commissioner Plufka noted that Mr. Munla could request to defer or provide proof of parking for paving the areas that were in excess of the day care needs. Mr. Munla indicated that he felt a need to construct the parking at the present time and that much of the paving was already completed as a function of the initial building. Commissioner Stulberg asked the day --care operator, Carla Burchett, 2545 Morningside Road, Minneapolis, Minnesota, if she could provide a breakdown of the children that would be at the day care center. Ms. Burchett indicated that she would have preschoolers, toddlers, and babies, but no latchkey children were contemplated at the present time. Chairman Pauba opened the public hearing. There was no one present to speak on this item. Chairman Pauba closed the public hearing. MOTION by Commission Stulberg, seconded by Commissioner MOTION TO APPROVE Plufka to recommend approval of the Final Plat, Conditional Use Permit for Day Care, and Site Plan with Variances for Alan Munla at Highway 101 and Merrimac Lane subject to the 10 conditions contained in the Staff Report. Vote. 7 Ayes. MOTION carried. VOTE - MOTION CARRIED Planning Commission Minutes November 9, 1988 Page 265 NEW BUSINESS Community Development Director Tremere reviewed the current COMPREHENSIVE PLAN document Goals, Objectives, and Criteria on a point by point basis with the Planning Commission. During his review, Director Tremere noted items that had come to the attention of Staff and that may be in need of attention during the Comprehensive Plan updating process. The Goals, Objectives, and Criteria which were identified include: A,1; A,2,5; A,3,1; A,3,6; A,3,7; B; B,1; B,1,2; B,2,1; B,3; C,2,3,b; C,5,5; C,5,7; D,1,4; D,1,11-13; D,2,3; E,2,12; E,2,14; and E,2,16. Director Tremere indicated that the Commission should review the Goals element of the Comprehensive Plan before examining the Land Use Guide Plan and map so that a guide would be available to the Commission and eventually to the City Council for making the necessary value judgments. He suggested that the Commission should look ahead by determining whether the stated Goals and subparts are relevant for the next 10 years, rather than simply determining whether the City had done a "good" job or not. During the discussion and review of the Goals, Objectives and Criteria, the following issues were raised and requests made for further information or clarification: (1) Commissioner Wire questioned the source of the population estimates that were contained in the Comprehensive Plan document. Director Tremere explained that those population projections represented the low end and the high end resulting from a multiplication of the Land Use Guide Plan Residential Acreages times Land Use Guide Plan Density Ranges. He indicated to Commissioner Wire that those calculations could be found in the Land Use Guide Plan documents. (2) Commissioner Wire indicated that grant funds in many categories were initially tied to criteria relating to the provision of a variety of affordable housing within the City of Plymouth. He indicated his concern with the physical impact potential of altering or abandoning the need for that type of criteria. (3) Commissioner Zylla indicated that he did not believe that the City of Plymouth had developed an image as a community of exclusive high cost housing. He noted that the comments of Coordinator Dillerud to this extent were incorrect. Planning Commission Minutes November 9, 1988 Page 266 (4) Commissioner Marofsky noted that although Plymouth may now have a relatively new and high cost housing resource, the future will bring a relatively older and lower cost situation just as it already has with second tier suburbs. The passage of time will adjust those factors. (5) Commissioner Plufka indicated that he did not perceive Plymouth as the location of inexpensive housing of any style. He indicated that he felt the City could do something about the variety of housing but he did not feel that there was much that could be done about the affordability of housing. (6) Commissioner Stulberg indicated that, in his opinion, a different type of people were now coming into Plymouth. While the individual incomes were not that much higher than previous arrivals, the lifestyle chosen was different and therefore, more spendable dollars were available to be applied to housing. (7) Commissioner Wire noted that with respect to both the affordability and the variety of housing, all that we have ever promised to do in Plymouth is provide an opportunity for that housing to be made available by the private sector. City has never actually promised to construct that housing. (8) Commissioner Stulberg indicated that the correct approach to future considerations of Goals, Objectives and Criteria, is to look back at what has resulted from the existing and previous Goals, Objectives and Criteria. Only from a review of that result can we decide what is best for future Goals, Objectives and Criteria. (9) Commissioner Plufka indicated that Goal A, Objective 3, Criterion 2c requires focused attention on the part of the Planning Commission. This criterion makes reference to a description of the "community" element of the community structure concept. (10) Commissioner Wire indicated that it would also be important for the Planning Commission to closely review and emphasize the contents of Goal A, Objective 3, Criterion 7. (11) Commissioner Wire went on to address the variety of ad valorem tax issues related to Goal B "Economic Vitality". He indicated it was unclear as to what the exact meaning of the description of that goal was, but in his opinion, ad valorem tax issues were part of the definition intended. Commissioner Wire asked about the methods for determining and evaluating fiscal impact and Director Tremere explained that the City did have a computer program designed to Planning Commission Minutes November 9, 1988 Page 267 accomplish that. It has not been used extensively relative to evaluating the Land Use Guide Plan, but copies of typical reports from the computer program can be provided. (12) Commissioner Plufka indicated that with respect to the economic vitality goal, he felt there was a clear relationship between the number of local jobs created and the total population of the community. He went on to indicate that based on that relationship, the Planning Commission should be in a position to forecast the requirement for job -creating land use guiding to support future populations. He encouraged the Staff to establish that relationship and have it available for future reference by the Planning Commission. He concluded by indicating that it was his opinion that the relationship between local jobs and total local population should be that of a typical free- standing community. (13) Commissioner Wire indicated that careful analysis should be given to the relationship between land use guiding (and development) and the cost of providing police and fire services. This kind of relationship should be addressed under Goal C "Security". He indicated there should be provision in the Goals, Objectives and Criteria addressing the cost of security/guiding relationship. (14) It was the consensus of the Planning Commission that the input of the Park and Recreation Advisory Committee should be solicted with respect to Goal E "Human Development". (15) Commissioner Marofsky requested the Staff prepare the Land Use Guide Plan with an. overlay of the Thoroughfare Guide Plan so the relationship between existing and proposed land use guiding areas and proposed and existing thoroughfares be clearly available. (16) Commissioner Wire requested the Staff research and provide for the Planning Commission such quantitative information as may be available with regard to the inter- relationship of population to the requirements for various types of retail services. Commissioner Wire stated that he believed such ratios were available and would provide guidance in the amount of retail service as "required" for a designated population. (17) Commissioner Zylla requested the Staff prepare an updated map depicting the current status of land use on developed property within the City. He also requested a map depicting the existing Land Use Guide Plan applied only against the currently existing undeveloped property within the City of Plymouth. Planning Commission Minutes November 9, 1988 Page 268 The Planning Commission continued with discussion concerning several elements of the Goals, Objectives and Criteria. It was determined that the Commissioners would independently review the Goals document and be prepared at the meeting of November 23, 1988 to bring forth any additional areas of concern or suggestions for amendment. Chairman Pauba adjourned the meeting at 10:30 p.m. Minutes of the Park and Recreation Advisory Commission Meeting November 10, 1988 Page 39 Present: Chair Edwards, Commissioners Reed, LaTour, Beach, Rosen and Hanson; staff Blank, Patterson and Pederson; Councilman Sisk Absent: Commissioner Anderson 1 CALL TO ORDER Chair Edwards called the November meeting to order at 7:30 p.m. in the Council Chambers. 2. APPROVAL OF MINUTES A motion was made by Commissioner LaTour and seconded by�tommissioner Reed to approve the minutes of the October meeting as' presented. Commissioner Beach pointed out that the portion of the minutes listing members present and absent was missing from the October minutes. The motion carried with all ayes. 3. VISITOR PRESENTATIONS a. AthletJ Asso�catj�ons. None were present at this meeting. L�c b. Staf f . Mary Patterson distributed a summary report of the Wayzata summer recreation programs and explained the contract we have with them, whereby they pay us an administrative fee to run their summer swimming lesson program and staff their beach. They then reimburse us for any costs we incur over and above the revenue taken in for these programs. She announced that the Wayzata West pool will be closed during the summer of '89, thus putting a much greater demand on the lessons offered at Wayzata East. Mary also discussed the third quarter program budget report, and indicated that some programs receive revenues in November and December of one year, but don't show expenses until January or February of the next year. She stated that the Plymouth recreation department generates more revenue than any - other recreation department in the western suburbs except for Maple Grove. She also mentioned to the commissioners that we have an informal scholarship program, whereby we waive some or all of the fees depending on the individual's circumstances. Mary personally reviews each request. Applicants do not have to fill out any forms listing their income, etc. Mary announced that the park and recreation staff will be sending out a survey to approximately 375 residents sometime in December or January. The survey asks general questions about participants' experiences with our programs regarding the facilities, the instructors, the times and days the programs are offered, the location of the programs, the costs, etc. Other questions ask for A�o PRAC Minutes/November 10, 1988 Page 40 input from the residen�s on what programs they think we need more of, and for which age groups, etc. The Park and Recreation Department, in cooperation with Wayzata Community Education and the Art Center of Minnesota, is sponsoring a performance by the Dudley Riggs' Theatre Cabaret on Saturday, December 3, at Wayzata High School. Mary stated that tickets are $3 in advance or $5 at the door. The performance is made possible by funds provided by the Metropolitan Council /Regional Arts Council from an appropriation by the Minnesota State Legislature. Mary stated that the "Walk Minnesota" State Walk might be held in Plymouth in 1989, probably sometime in May. There will be no winter triathlon in 1989. Instead, a winter festival is planned at Parkers Lake for February 11 with many different activities being organized. 4. REPORT ON PAST COUNCIL ACTION a. Park Name. Council approved the name St. Mary's Neighborhood Park. b. Parkers Lake Rental Policy, Council approved the rental policy for the Parkers Lake Pavilion with one change. They increased the damage deposit from $25 to $200. 5. UNFINISHED BUSINESS a. Community Center Study Update. A staff report from the City Manager will be going to the Council on November 21. b. Parkers Lake Update. Toilet partitions for the women's bathroom have finally arrived and are being installed. Commissioners would like to hold one of their regular meetings at the pavilion sometime, but Director Blank stated that regularly scheduled meetings probably have to be held at the City Center, because that's where the public would expect to find them if they wanted to attend. A special meeting may be held at the pavilion at some time. C. St. Mary's Neighborhood Park URdate. This project is finished. PRAC indicated that they would like to send a letter to the contractor, thanking him. Chair Edwards will be responsible for this. d. Plymouth Creek Park. The master plan is on hold at this time, because staff is waiting for a report from the Corps of Engineers. Council authorized Bonestroo and Associates to do a feasibility study and cost estimate on additional parking at Plymouth Creek Park. This report should be ready by PRAC's December meeting. If the proposed timetable is followed, the parking lot would be ready for use by June 1, 1989. PRAC Minutes/November 10, 1988 Page 41 e West Medicine Lake Drive Trail. Eric indicated that he, Jim Willis and Fred Moore have decided to recommend alternative number two as the best way to go for the trail along West Medicine Lake Drive. A map showing the alignment of this plan will be sent to area residents, along with an invitation to attend another meeting on this subject. 6. NEW BUSINESS a. New Plats. Lundgren Bros. has purchased the plat south of Green Oaks Park by Mooney Lake. Eric 'has informed them that the City would like some of the lakeshore for park purposes. b. U13date of Master Park/Trail Plans - Time I ine /Procedures. Director Blank stated that the Metropolitan Council requires updating of the master plan by 1990. He feels that the City will not need to hire an outside consultant, because only minor changes ar4 needed to update the park plan. 7. COMMISSION PRESENTATION Commissioner Beach indicated that she had attended the MRPA Annual Conference session scheduled for board and commission members and was somewhat disappointed in its content. She felt it did not cover what it advertised. 8. STAFF COMMUNICATION Director Blank announced that we are considering submitting a grant for the relocation of the log cabin from its current site on workhouse property to a new location within the Parkers Lake Park. This grant is possible through a program called "Celebrate Minnesota- 1990. " Director Blank stated that the cities of Crystal and Shoreview passed bond referendums during the November 8 election to build community centers. 9. 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OT IL -K 11 qaj '7 T Uvf x En "a w co D: 10 w $4 ::) 0 [-4 to 0 to P a) nj 0 r. (L) Cd (1) 0 (n 0 w 10 (1) (L) a) ri) 0 41 0 0 U A 4J -T- - Q- E-4 z El) 11A H En En H 9 n- 00 00 0 co cd 04 U) -r — aL- -'-SD.ALdx3 UuDi C m m 00 " m cn m saouasqV Lp4oi c,4 cn -4 *S6;W # LP40i NOV. 10/20 9/15 8/18 JULY 6/16 5/5 APRIL 3/17 Feb. 1/28 NO MEE�ING >4 >4 NO MEE3ING NO MEMING >4 X NO MEMING >1 U) U) z H cn �4 n� En (n F4 �> 0 u; I N 4 U) -r — aL- =lAck-1 REQUEST FOR PROFESSIONAL SERVICES CITY OF PLYMOUTH COMMUNITY CENTER PROJECT The City of Plymouth needs professional services to help design and build a multi-purpose recreation center. The City currently has $8,000,000 of funding in place for this project. The major components of this facility include: • Senior Citizen Center • Social Hall • Gymnasium • Leisure Pool • Ice Arena The procedure the City will use in selecting an architect is as follows: Upon review of written credentials which clearly demonstrate past experience and capability of undertaking a project of this scope and magnituoe, a select number of consultants will be asked to interview. From the firms interviewed, three will be chosen to participate in a design competition for this project. Each consultant will be given a set of criteria and approximately five weeks to prepare preliminary concept plans to meet the City's program needs. The following items are the minimum items which the three finalists will be required to submit for review: 1. Site plan 2. Floor plan 3. Elevation 4. Perspective 5. Estimated construction cost. other items may be requested or submitted based on further project review. A consultant selection committee made up of two Council members, one Park and Recreation Advisory Commission member, the Director of Parks and Recreation, and the Director of Public Works will select a winning design from these three submittals. The winning consultant will receive a $15,000 cash award, the second and third place teams will receive $10,000 each. All concept plans, drawings, and submittals become the property of the City of Plymouth. One of the three consultant firms will be recommended to the City Council as the preferred choice for continuing on in the preparation of the final concept plans and final plans and specifications for this project. The City will negotiate a price with the preferred consultant at the time of final selection. If your firm would like to be considered further for this project, it is necessary for you to submit your credentials and any pertinent information you wish to supply to the Director of Parks and Recreation, by noon, Monday, December 5, 1988. In your credentials, please identify multi-component community recreation centers that you have previously done work on. Include such items as: • work performed • floor plans • elevation drawings • pictures of completed projects. Request for Professional Services City of Plymouth/Community Center Project Page 2 Please indicate who will be t�e primary individuals on your design team working on this project and any sub -consultants you anticipate using, including their names and pertinent information. Based on this information, the City will select a reasonable number of consultant firms to be interviewed on Saturday, December 10. The interviews will commence at 8 a.m. and be conducted for 45 minutes each. Each team will be allowed up to 30 minutes of presentation time, allowing 15 minutes for the selection committee to ask follow-up questions. The Director of Parks and Recreation will notify the firms invited to be interviewed by no later than noon, Wednesday, December 7. Please submit nine (9) copies of your credentials along with your letter of interest. All information should be submitted to: Eric Blank, Director of Parks and Recreation, 3400 Plymouth Boulevard, Plymouth, MN, 55447. CITY CO� November 30, 1988 PLYMOUTR Marian Bohnsack ZINNIA LANE HOA 330 Zinnia Lane Plymouth, MN 55441 SUBJECT: JANUARY 19 MEETING TO DISCUSS PROPOSED COMMUNITY CENTER CONP'EPTS Dear Ms. Bohnsack: The Plymouth City Council wants your comments on the proposed Community Center. A public meeting has been scheduled for 7:30 p.m., Thursday, January 19 at the City Center Council Chambers. You are encouraged to attend, ask questions and offer your ideas on what facilities should be included in the proposed Community Center. A five -person Special Community Center Architectual Committee appointed by the City Council will facilitate the meeting. Committee members are: Councilmember Jerry Sisk (Chair), Councilmember Lloyd Ricker, PRAC Chairperson Barb Edwards, Public Works Director Fred Moore, and Director of Park and Recreation Eric Blank. City Manager Jim Willis is an ex-officlo member. Attached for your information Is a timetable for the proposed Community Center project. The Council needs resident input on this important project. Consequently, two meetings, January 19 and a second date yet to be announced in February, have been scheduled to hear your comments. All meetings of the special committee are open to the public and you are welcome to attend. If you have any questions about the January 19 meeting, please contact Park and Recreation Director Eric Blank at 559-2800, Ext. 265. Sincerely, Jerry Sisk, Chair Special Community Center Architectural Selection Committee 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, pLyMOm, NDW-90M 55447 DATE: November 16, 1988 TO: Frank Boyles, Assistant City Manager FROM: Dale Hahn, Finance Director 041-01 SUBJECT: OCMM BASKETBALL HOOPS INSPECTION LISTING John Tufte has carpleted Area One of our utility billing meter re". He concluded the readings for this area the first week in November. Several of the basketball hoops are located right on the property line and he was unable to make a positive determination as to which addresses these belonged. In these cases he has listed two addresses, not knowing whether one address or the other applies. A listing of the basketball hoops observed is shown below: 12105 29th Avenue 12110 29th Avenue 11505 38th Avenue 11430 41st Avenue Qx 11440 41st Avenue 11600 41st Avenue 12400 48th Avenue 10815 53rd Avenue 3870 Balsam Lane qx 3880 Balsam Lane 3885 Balsam Lane or 11305 39th Avenue 4020 Cottonwood Lane 5225 Cottonwood lane 3725 Evergreen Lane 4930 Magnolia lam 5910 Norwood Lane _QX 5920 Norwood Lane 4905 Oak%riew Lane 5781 Oakview Lane pX 5761 Oakview Lane 4210 Ximines Lane I will be providing you with another monthly listing in December and a three month compilation in January. cc: James G. Willis, City Manager CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: November 22, 1988 TO: James G. Willis, City Manager FROM: Laurie Rauenhorst, City Clerk -A— SUBJECT ELECTION RESULTS FOR LEAGUE OF WOMEN VOTERS I agree that the League of Women Voters and City had difficOlties on election night and would suggest that a meeting be held with League representatives to discuss League and City concerns if the ILeague is going to again request that the City run additional results tape for their use. It was our understanding, based on a Hennepin County Clerks election meeting, that the League would provide totals to the candidates and other interested individuals. A League representative said at the meeting that providing. the League with a tape will save the City time because we would not have to provide information to candidates or their representatives; the League would do this. This was obviously an area of misunderstanding because the League did not do this. The campaign people assisted our video producer in getting results on Channel 37 and in giving results to other campaigns on the phone. The League wanted special treatment, which we were prepared to provide, until this prevented others waiting for results from obtaining them. I checked with three other cities to see if they encountered problems or complaints from the League. Minnetonka and Mound do not provide the League with their. own tapes. The League gets the same results as everyone else from posted totals. Maple Grove did provide the League with tapes. The only complaint they received from the League was that some precincts still were not in by midnight. The delivery of the absentee ballots to the precincts earlier in the day was suggested. The day before the election I met with the Chairpersons from each precinct and we jointly made the determination that absentees would not be processed until after the polls closed for two reasons: 1. Recording absentee names in the voter registration printouts would delay those voting in person, 2. Election judges feeding one ballot after another through the Optiscan doesn't instill voter confidence and delays the voting process. We had no slow period when absentees could have been processed. All absentee ballots were delivered to the precincts by 8:00 p.m. or shortly thereafter by a CSO, and since no processing was done until the polls closed, this caused no delay in the timing of results. The timing and processing of the absentee ballots is addressed prior to each election. In a smaller election, this may be a very valid suggestion. Our foremost responsibility is to ensure that proper election procedures are followed and that official results are correct and delivered to Hennepin County and the Secretary of State as soon as possible. Beyond that primary objective, we made the tape results from each precinct available in the conference room as soon as each precinct was checked in and results verified. We have a responsibility to provide access to public information equally. We did that on election night by taping the result tapes on the wall of the conference room for all to view as soon as available. Even this did not work because the iapes for two precincts were taken by someone. I asked everyone in the' room if they had taken the tapes; not just the League. When no one presented the tapes, we opened the official results envelopes and photocopied additional tapes so they would have a copy. When the League lef t the City Center, they had a copy of each of the 16 precincts' tape results. The League representative was allowed to use staff phones. Everyone else waiting for results shared the public phone in the lobby. The switchboard was open on election night but no results were given out over the phone at any time by staff members. Callers were encouraged to tune to Channel 37 for results. The only phone calls we accepted were from the precincts having problems or questions getting totals. I recommend the following to attempt to eliminate these problems in the future: 1. A meeting be held with the League to discuss the problems that occurred, the expectations of' the City and the League. There is obviously a large discrepancy between what the City expected from the League and what the League expected from the City. , 2. That the "waiting room" for results be moved to the lunchroom, or at least further from staff and judges than the conference room. The League or others waiting for results should not interact with staff or elections judges. This only delayed results. 3. That the League come to the City Center prior to the election to make arrangements for election night. AA CITY O� PUMOUTR November 18, 1988 - Memo to: Laurie Rauenhorst City Clerk From: Maria Vasiliou Subj: Election procedures The Wayzata/Plymouth League of Women Voters had some difficulties at the City of Plymouth on election evening and at their meeting today I offered to relay their concern to you. Politcal Party Campaign Workers were calling frequently to ask for totals and this was the cause of much delay in finishing the necessary reports. The League believes these campaign workers should have to be at city hall rather than bother the election workers several times during the evening. A check of other Leagues in other cities indicate other municipalities do not give out "inside phone numbers" to any. campaign co�mittee persons. One Optiscan sheet should belong to the League and they should be able to call in their vote totals before candidate campaign managers/workers get the sheets. This is a procedure in all other polling places according to a poll by the League. Is it possible to take Absentee Ballots to the polling places before 8pm? Apparently there was one police officer assigned to deliver many boxes and this caused quite a delay. If they could do the absentee ballots during the slow afternoons this would -expedite the process. Before I was an elected person I helped out at city hall and cronyism was unbelievable. We even had city council members and campaign workers behind the counter grabbing the results right off the machine. Not to mention the numerous calls from the Medi ! 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 Laurie Rauenhorst Page Two November 19, 1988 -L After the League meeting this morning I made a few calls and the information I received was the same as the League reported. Apparently election judges as well as campaign workers were using the "inside" phone lines and general confusion was the word. At one point a League volunteer was told to take the calls from the campaign managers and that is clearly not their job. As you may recall I managed the campaign for Ron Abrams and this summer the council was concerned that I missed a "study" session because of partisan politics. That comment stirred many a chuckle from people who heard it because of how very, very partisan the city has been and based on election night activities at City Hall I think I'm the one that needs to be con- cerned!!! I understand a League representative tried to tell tried to communicate the problems she was having and she was "accused" of losing her Optiscan sheet. Laurie, I would appreciate your suggestions on what we might do to eliminate these problems in*the future. It is my guess that you are in the middle and I'll under- stand if you aren't prepared to recommend that "insiders" get in line just like everyone else. cc: Mayor/Manager/Council LEAGUE OF WOMEN VOTERS OF MINNEAPOLIS Novenber 28, 1988 The League of Wanen Voters of Minneapolis wishes to thank you for your cooperation in our 1988 Election Returns Project. We are grateful to your,city and your election judges for helping to mke our project a success. Sincerely, Catherine Sbreves Barbara K-:,jwr ... "v 529 SOUTH SEVENTH STREET, SUITE 507 MINNEAPOUS. MINNESOTA 55415 612/333-6319 CITY O� November 23, 1988 PLYMOUTR Mary Smith, Chairperson Independent School District No. 284 Administrative Offices 210 State Highway 101 N. P/O. Box 660 Wayzata, MN 55391 SUBJECT: PERMIT ISSUANCE FOR PLYMOUTH CREEK AND GLEASON LAKE ELEMENTARY SCHOOLS Dear Ms. Smith: At our Council Meeting last Monday night, the City Council discussed at length, the Wayzata Weekly article entitled "Plymouth City Procedures Delayed Construction on District 284 School." As a result, the City Council directed that I write this letter. The article summarizes the discussion which took place at the November 14 Wayzata School Board Meeting. The contractor blames the City for delaying the issuance of permits for the Plymouth Creek School. The attached memoranda dated November 18 and November 21 from Joe Ryang Building Official, set forth in chronological order, the permit issuance process for the Plymouth Creek and Gleason Lake Elementary Schools respectively. From thes6chronologies the City Council has not been able to identify the delays referred to in the newspaper article. In fact, the chronology for the Plymouth Creek Elementary School clearly shows that the City of Plymouth Issued a footing foundation permit, despite the fact that the School District had not submitted all application materials. Similarly, the building permit for the Gleason Lake Elementary School has been issued, again without the City yet receiving all application materials required. These actions were taken in good faith with your consultants and your contractor. In light of this, the Council is surprised and disappointed that the City has been painted as obstructionist in assisting the School District In,these major construction efforts. 24nn PLYMOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 559-2800 Chairperson November 23, 1988 Page 2 In the hopes of continuing our cordial working relationship, we encourage you and other members of the School Board to contact City Councilmembers directly If you believe that the City staff has not been responsive to your requests or has failed to give expeditious consideration to School District affairs. In this case, however, we do not believe that the City is in any way responsible for delays alleged in the newspaper article. Please let me know if you, or members of the School Board, have questions about the attached chronology. By copy of this letter I am providing this information to the Wayzata Weekly newspaper, M. A. Mortenson officials and EOS, Corporation. Sincerely, V VZ44 Mayor VS: kec attachments cc: Wayzata Weekly News M. A. Mortenson James G. Willis, City Manager MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: November 18, 1988 TO: J FROM: Joe Ryan SUBJECT: CHRONOLOGICAL NOTES - PLYMOUTH CREEK ELEMENTARY SCHOOL - 16005 41ST AVENUE NORTH April 15, 1988 - Letter to Mr. Stan Tikkanen from Scott McLellan regarding DRC Staff Review Comments at meeting April 12, 1988. Item #31 of Scott's letter addressed that State plan review approval was required prior to issuance of a building permit. May 19, 1988 - Received letter from EOS Corporation responding to Scott' s staff review comments. This letter indicates that their office held a preliminary code review meeting with the State Building Code Department. July 14, 1988 - Scott McLellan and Chuck Dillerud meet with members of EOS Corporation and M.A. Mortenson Company to discuss issues concerning both Plymouth Creek Elementary School as well as Gleason Lake Elementary School. Item #6 of the meeting minutes indicated that Scott McLellan would issue a footing and foundation permit for Plymouth Creek Elementary School upon written confirmation from the State Building Code Division of their review approval. July 20, 1988 - Received letter from EOS Corporation with regards to the application materials submitted this date for footing and foundation permit. July 20, 1988 - Received copy of letter from EOS Corporation to State Building Code Division for plan review submittal of footing and foundation pl I ans. August 1, 1988 - Plan review letter from Scott McLellan to EOS Corporation concerning our review of the footing/foundation permit application. Some of the items referenced in this letter included the following: Verification of plan review approval by the Minnesota State Building Code Division Written verification from the Metropolitan Waste Control Commission as to the total number of SAC Units. —\ -- csb�-, . Various conditions of the Development Contract which had not - been sat i sf i ed. August 10, 1988 - Our office received an application for a grading permit. August 11, 1988 - Our office received a letter from Stan Tikkanen dated August 10, 1988 acknowledging that the permit requested is for footing/foundation work only and that the school district would accept all responsibility for this work prior to the approval of the remaining construction documents. August 17, 1988 - Our office issued the grading permit. August 22, 1988 - Our office received a letter from the Metropolitan Waste Control Commission for the total number of SAC units assigned to the school. 1� August 24, 1988 - Our office receives a copy of a letter dated August 9, 1988 from the State Building Code Division to EOS Corporation regarding their preliminary review findings. This letter was received by EOS Corporation on August 11, 1988. August 31, 1988 - Received memo from Community Development Director Blair Tremere stating that a partial footing/foundation permit for the school could be issued contingent upon the following: 1. The school district submit a written request for the partial permit and assume all risk and responsibility. 2. That the location be per the approved site plan and preliminary plat. 3. All 'conditions of City Council approval have been met except for the requirement that the final plat be filed. 4. A schedule be submitted with the dates for completing the final plat process. 5. All fees and charges be paid up front with the partial permit issuance. September 2, 1988 - Received a letter from Stan Tikkanen requesting issuance of a footing/foundation permit, and acknowledging and assuming all risks and responsibilities associated with the issuance of the partial permit. September 7, 1988 - Received letter from Stan Tikkanen stating that trail easement documents will be submitted to the City prior to the issuance of any additional permits and the footing/foundation permit. Later this date, our office receives a call from the City Attorney's office stating that the letter of undertaking for the trail easement is ok. September 8, 1988 - Our office holds a preconstruction meeting with EOS Corporation and M.A. Mortenson. September 8, 1988 - Footing and foundation permit for school is issued. �4 September 8, 1988 - Building permit application and material are submitted to our office for the completion of the school building. October 12, 1988 - Receive copy of letter from EOS Corporation to State Building Code Division dated October 6, 1988 concerning status of plan corrections outlined in letter from State dated September 20, 1988. October 17, 1988 - Our office receives verification of the final plat being filed and recorded with Hennepin County. October 21, 1988 - Received a copy of letter from EOS Corporation to State Building Code Division dated October 19, 1988 verifying the status of plan corrections outlined in the State's letter of October 14, 1988. October 27, 1988 - Received a letter from State Building Code Division authorizing construction of the remainder of the project. October 29, 1988 - Received application for inside plumbing permit. October 31, 1988 - Plan review letter is sent to EOS Corporation, from our office. One of the items contained within the letter included submittal of the required financial guarantees. November 2, 1988 - All conditions of City approval are satisfied that authorize issuance of permit. November 2, 1988 - Remainder of building permit issued with the understanding that all items referenced on the plan review letter would be responded to and verified in writing from their office. November 3, 1988 - Inside plumbing permit issued. September 14, 1988- through October 24, 1988 twenty-five inspections are performed for the pouring of footings. November 18, 1988 - Final plan revisions and required changes have not yet been submitted to our office from EOS Corporation. MEMO CITY OF PLYm6UTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: November 21, 1988 TO: (Z�. kA>ws FROM: Joe Ryan C�-- SUBJECT: CHRONOLOGICAL NOTES - GLEASON LAKE ELEMENTARY SCHOOL - 310 STATE HIGHWAY NO. 101 April 15, 1988 - Letter to Mr. Stan Tikkanen from Scott McLellan regarding DRC Staff Review Comments at meeting of April 12, 1988. Item #21 of Scott' s letter addressed that State plan review approval was required prior to issuance of a building permit. July 20, 1988 - EOS Corporation submitted application materials to State Building Code Division for plan review. August 22, 1988 - City,Council approved the Site Plan, Conditional Use Permit and Variance for the school. August 22, 1988 - Our office received a copy of a letter dated August 11, 1988 from State Building Code Division to EOS Corporation regarding their plan review findings. September 8, 1988 - Our office received building permit application for footings and foundation. September 9, 1988 - our office received a copy of a letter dated September 7, 1988 from EOS Corporation to State Building Code Division concerning status of plan corrections outlined in letter from State dated August 11, 1988. September 22, 1988 - Our office received a copy of a letter from the State Building Code Division regarding their plan review comments. September 22, 1988 Otir office received an application for a gradingpermit. Se tember 22, 1988 . Our office received a letter from Stan Tikkanen to Bob JNnson regarding street sweeping arrangements. 9; September 28, 1988 - our office issued a grading permit. October 4, 1988 - Our office received a letter from the State Building Code Division authorizing construction of the project. October 12, 1988 - Our office received verification of the final plat .1bei ng filed and recorded with Hennepin County. October 19, 1988 - All conditions of City approval are satisfied in order toauthorize issuance of a building permit. October 19, 1988 - Footing and foundation permit for school is issued. October 20, 1988 - Our office received a call from the Metropolitan Waste Control Commission verifying the total number of sac units assighed to the school. October 20, 1988 - Our office received an application for a sewer and water permit. October 21, 1988 - Our office held a preconstruction meeting with EOS Corporation and M.A. Mortenson. October 27, 1988 - Sewer and water permit was issued. September 28, 1988 through November 15, 1988 - Nine inspections are performed during the pouring of footings. The remainder of the building permit is scheduled to be issued on November 23, 1988. m:elem/jr/jw November 23, 1988 Mr. Victor R. Baert 15121 Xkimo Street, NW` Anoka, MN 55303 CITY O� PLYMOUTR C(D?l SUBJECT: Traffic stop, November 6, 1988, MSH 55 and IS 494. Mr. Baert: In your letter of November 15th, you have raised a number of questions regarding a traffic stop that you were involved in. I have discussed the situation with the officers and will attempt to respond to your concerns. Individuals who are stopped under the circumstances which were present during this particular incident are routinely separated until the situation is resolved. This included vehicle operation interpreted by the officer as a deliberate attempt to avoid him. As an example, the officer indicated that you were driving as slow as 35 M.P.H. on MSH 55 in order to avoid passing him, he f inally had to pull off on the shoulder and stop. The officer has indicated that your son appeared to be of age and fully capable of taking care of himself. When he did have further facts concerning your particular situation, he indicated that he attempted to expedite the process in order that you could both be on your way. There apparently is a difference of opinion regarding your position that neither you nor your son knew what was going on. The officers have indicated that you were both told that you would be taken to the Perkins Restaurant for the purpose of providing you with a reasonable location from which to make further arrangements. The seat belts are provided upon request for passengers in the rear seat. State law does not require the use of seat belts by passengers in the rear seat, unless they are under the age of eleven. The rear seats are used primarily for transporting prisoners short distances. It is not prudent for an officer to have the close contact in the confined rear seat area that would be necessary to buckle up that type of individual. The officer indicated that prior to your ride you asked whether or not the car did have seat belts. 31400 PLYN�OUTH BOULEVARD, PLYMOUTH. 1%':-,`v'E:SOTA 55-447, TELEPnONE i612) rK November 23, 1988. Page Two IN Further conversation concerning the seat belts occurred after the ride was over. The officers impression was that your initial question was of an informational nature rather than a request. There is an obvious fine line here, but the officer has assured me that had you requested to have belts provided, they w uld have been made available. I Finally, you have questions concerning the transposing of information on the insurance form. The officer was aware of that and made the appropriate indications on the form. He elected to do this rather than use a second form This letter may not completely resolve the matter from your perspective, but I do appreciate the opportunity to at least respond to the concerns that you have raised. Should you have any further contact with the Plymouth Police Department, I would hope that it will be in a more pleasant vein. Sincerely, Richard J. Carlquist Director of Public Safety BY: Dennis B. Paulson Lieutenant PLYMOUTH POLICE DEPARTMENT t 11-15-88 Dear Sir (Plymouth Chief of Police), On Sunday (11--6-88) 1 put a car into storage on my dad's farm. At the same'time I got a Datsun out of storage. It had not been used for two and a half years. I forgot about the tabs, and started for home with the 1987 tabs. On the ramp from Hwy. 55 to north 494 Plymouth officer #25 stopped my son and I. He had my car impounded. I admit that I made a mistake and I have no complaint about the ticket or the impounding. What I an concerned about is that after the tow truck came officer *25 had me sit in the back seat of his car, and he called another car for my son. The other car drove off with my juvenile son and nobody told me where they were taking him. The second officer just dump him off at a restaurant. When I saw the car take off witH my son I ask officer #25 what was going on. Then I was finally told. When the paper work was completed and JI was taken to the restaurant, my son was standing outside alone,, not knowing what was going on either. Is this the normal way to handle this? When the squad car started moving, I looked for a seat belt for me to wear, there was none. I asked officer #25 about the seat belt. He said "it's under the seat". My son said that there was no seat belt for him either- Is there a reason why the police department recommends seat belts, but will not let passengers wear them in squad cars? One other thing I would like to bring up is the accuracy of the paper work. On the "Vehicle Insurance Information" form alone there' are three mistakes. My license number is where my address should be, my address is where my license number should be, and the year of my vehicle is listed as 194. A copy of the form in question is*enclosed. I am not trying to fight the ticket. I have paid it. I am just wondering if my experience with your police department is typical? I see no reason to separate parents and children with no explanation, and I think passengers should be allowed to wear seat belts. I would like to get an explanation why this was handled the way it was. cc Plymouth Mayor Enclosur4-- Victor R. Baert 15121 Xkimo ST. N.W. Anoka MN 55303 DEPARTMEN I OF PUBLIC SAFE I Y PLYMOUTH POLICE DEPARTMENT VEHICLE INSURANCE INFORMATION MINNESOTA REGISTERED VEHICLES ONLY I : hOT USE THIS FORM WHEN REQUESTING INFORMATION AT ACCIDENTS PURSUANT TO 169.09. Sub. 3 No. DATE IVER: PLEASE MAIL FORM TO - Name of Departiri . ent ZS, Address .- _ Ply/?70:!!!�� A/ NAVE OFOPER, . Ic r Aer�- 6402162) A00RESS Al �c�_ ORIVPS CURRENT ADORESS --b-3b-'�Eq7-2 3 6 - 3 -,?,�j APT.NO..-.-... GFWVER LICENSE NUMBEA - - - - - 51,;? A)_V POLICY N M CITY. 4 1004 4 STATE - . �v ZIPCODE _55 36-.7 DATE OF BIRTH /-) q q from P 06—to MAKEOFVEHWLE 'Gla A, U NAME OF Arigi�'Cy YE 17,qzl PLATE NO. �20F - q971 --' & 2; INFORMATION TO BE PROVIDED BY DRIVER: JtME OF CURRENT OW`NER// A00RESS Al �c�_ L o Atio, NA EO INSURANCE COMPANY (NOT AGENT) 7L4 POLICY N M Policy Period: Collision insurance information not acceptable. liability only. Policy period must cover incident date. from P 06—to th day YOM month day y0al NAME OF Arigi�'Cy DRI U SIGNAT7/ ;,�2VER'S ILI CN-11-150-LPTA11,11- �CA, ;4 1, Officer -of (Nan" of Law Enforcement Agency) state that on.. 4'requested insurance information pursuant to Minn. Stat.. S 65B.481 from the above named driver. I further informed the above named driver that failure to provide insurance information withir,7 days will result in -suspension of ' Orhs�fng pri�gil&!s. puniyant to Minn. Stat. S6513.481 and 6513.67 subd. 4a, until proof dfin-t�amntie-Kas'beerf fil6d w—itW-the7Commiii-ii'o-�n-er—*ofPGbl!CSbfetV.--- ! hereby state that the abave-named person failed to provide-the-above-reouired insurance information after seven days of-the- 'equest. bKaNA".ME OF REQUESTING OFFICER Yes No r was charged with violation o 168A.IOSub.2 0 0 r was charged with violation of 65B,,67 Sub�.' 3 )wner was charged with violation of 65B.67 Sub. 2 0 0 )di4r was charged with violation of 16'9--�09 Sub'.*. * ........................... WHITE COPY — POLICE DEPARTMENT YELLOW COPY —DRIVER L'S November 28, 1988 CITY O� PLYMOUTR Mr. Jim Johnson Vice President Medicine Lake Lines 835 Decatur Avenue Golden Valley, MN 55427 SUBJECT: Mn/DOT AUDIT FOR PUBLIC TRANSIT PROGRAM AGREEMENT NOS. 61592 AND 67157 FOR THE PERIOD OF JULY 1, 1983 THROUGH DECEMBER 31, 685 Dear Mr. Johnson: Attached is a letter from the Minnesota Department of Transportation dated November 4, 1988. Since I have been out of town for the last two weeks, I have been delayed in conveying the letter to you. The letter states that the Minnesota Department of Transportation Audit Section has disallowed all of the third -party costs incurred under the Public Transit Assistance Program Agreement Nos. 61592 and 61757. Their basis for disallowing all costs is because the Mn/DOT Office of Transit and Audit staff was unable to determine operating cost totals because financial records necessary for these determinations were not made available. Quoting the auditors, "repeated attempts by the Office of Transit and Mn/DOT Audit Section over- the past five years requesting information on a breakdown of the costs or rates used to bill Mn/DOT have been fruitless." The letter goes on to say that the State will Invoice the City of Plymouth for all disallowed expenditures. The City of Plymouth has potential financial exposure In the magnitude of $500,000 as a result of this action. We expect that Medicine Lake Lines will everything in its power to cooperate with Mn/DOT in completing mandated audits. I need to know as soon as possible what actions you will take to provide the necessary Information to Mn/DOT to expedite the audit process. Because of the potential exposure to the City of Plymouth, I can not authorize any reimbursement of expenditures to Medicine Lake Lines until Minnesota Department of Transportation officials assure me that you have provided the information necessary for them to complete their audits. 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 Mr. Jim Johnson November 28, 1988 Page 2 I am disappointed that Mn/DOT found it necessary to take these extreme measures to secure your cooperation. This action reflects negatively upon the City of Plymouth and it not a matter which I take lightly. Please do every�pi ng you can to remendy this matter as soon as possible. Sinc FrdnkWylei Assistant City Manager FB:kec cc: James G. Willis, City Manager Mayor & City Council Doug Schroeder Mr. Jim Johnson November 28, 1988 Page 2 I am disappointed that Mn/DOT found it necessary to take these extreme measures to secure your cooperation. This action reflects negatively upon the City of Plymouth and it not a matter which I take lightly. Please do everything you can to remendy this matter as soon as possible. zSincerel Frank o s Assisant City LManager FB:kec cc: James G. Willis, City Manager Mayor & City Council Doug Schroeder bcc: Ray Olson, Project Manager Transit Program Section Minnesota Department of Transportation Transportation Building St. Paul, MN 55155 Mark Ryan Regional Transit Board Mears Park Centre Building 230 E. Fifth St. St. Paul, MN 55101 O\IANESO;� 1-0 OF Tfk;1110f�l November 4, 1988 Minnesota Department of Transportation Transportation Building, . St. Paul, MN 55155 Mr. Frank Boyles Assistant City Manager City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447 Dear Mr. Boyles: Phone 296-3331 Please be advised that the Mn/DOT Audit Section has disallowed all of the 3rd party costs incurred under Public Transit Program Agreement Numbers - 61592, and 6175Z for the period July 1, 1983 through December 31, 1985. These costs are being questioned as a result of a field audit of transit agreements between Medicine Lake Bus Company, Inc. and Mn/DOT, for the period July 1, 1980 through June 30, 1984. As stated in enclosed Audit Report Number - 89-707-41, Mn/DOT Office of Transit and Audit staff were unable to determine operat- ing cost totals because financial records necessary for these determinations were not made available. "Repeated attempts, by the Office of Transit and Mn/DOT Audit Section over the past five years, requesting information on a breakdown of the costs or,rates used to bill Mn/DOT have been fruitless". Therefore, the state will invoice the City of Plymouth for the disallowed expenditure.s. As you are aware, the 3rd party agree- ment provides for the City to recover these costs from Medicine Lake Bus Company, Inc. If you have any questions, please contact me. Sincerely, Ray Cl Qsoan P'v Project Manager Transit Program Section ENCLOSURE An Equal Opporiunti.v EmploYer _4 0544 6) STATE OF MINNESOTA SF-OD006- ;:�" DEPARTMENT Mn/DOT - Audit jl-�t 1959 Sloan Place Office Memorandum DATE October 21, 1988 TO: Leonard W. Levine, Commissioner Douglas H. Differt, Deputy commissioner FROM Ronald W. GiPP Audit Director PHONE 296-3254 SUBJECT Audit of the City of Plymouth Agreement No. 61592 and 61757 Audit Report NO- 89-707-41 We have reviewed the costs of operation included in the invoices submitted by the City of Plymouth under the Public Transit Assistance Program Agreement No.'s 61592 and 61757. AGREEMENT No. 61592 Agreement No. 61592 is between the City of Plymouth and the Minnesota Department of Transport ' ation- The contract period is from July 1, 1983 through December 31, 1983. Mn/DOT agrees to pay the company the sum of $88,007.00 or 100 percent of the total operating deficit,*vhichever is less. Total operating deficit is defined as the amount by which the total.approved operating expenses incurred In the operation of the public transit system exceed the amount of revenues derived therefrom. Agreement No. 61757 Agreement No. 61757 is between the City of Plymouth and the Minnesota Department of Transportation. The contract period IS from January 1, 1984 through December 31, 1984. Hn/DOT agrees to pay the company the SUM Of $208,513.00 or 100 percent of the total operating deficit, whichever Is less. Total operating deficit is defined as the amount by which the total approved operating expenses incurred in the operation of the public transit system exceed the amount of revenues derived therefrom Amendment No. I to Agreement NO- 61757 executed January 2, 1985, extended the contract period to December 31, 1985. Also the contract mBximum.v8s increased to $508,513.00. Our audit was performed in accordance with generally accepted government auditing standards and accordingly included such tests of the accounting records and such other auditing procedures as we considered necessary In the circumstances. The scope of our audit did not include considerations of economy, efficiency, or effectiveness. /e City of Plymouth has a contractual agreement with Medicine Lake Bus 011 mpany, Inc. Medicine Lake Bus Company, Inc. supplies all labor and equipment necessary to provide a public transit system within the City of Plymouth. 4' To determine the validity and propriety of the costs billed on Agreements No. 61592 and 61757 we examined cost records of Medi ' cine Lake Bus Company, Inc. The results of our audit are summarized below: TOTAL COSTS BILLED TOTAL COSTS QUESTIONED COSTS ELIGIBLE FOR REIMBURSEMENT Costs questioned are all costs that agreement the City of Plymouth had These costs are being questioned as at Medicine Lake BuB Company, Inc. 61592 ------------- $68,378.32 $55,194.34 ------------- $13,183.98 61757 $514,318,50 $492,417.52 ------------ $ 21,900-98 were incurred under the 3rd party with Medicine Lake Bus Company, Inc. a result of our field audit conducted During our field audit conducted March 14 and March 15 of 1983,'we were able to conclude that much of the costs billed by Medicine Lake'Bus Company, Inc. on contracts they had with Mn/DOT at that time were based on budgeted or estimated figures from the management plan. Very little of the costs billed Mn/DOT were based on actual costs incurred by Medicine Lake Bus Company, Inc. Repeated a * ttempts,, by the Office of Transit and the Mn/DOT Audit Section over the past five years, requesting information on and a breakdown of the costs or rates used to bill Mn/DOT have been fruitless. Therefore, since we have disallowed all costs billed Mn�/DOT under the agreements Medicine Lake Bus Company, Inc. currently has, we are hereby disallowing all costs incurred under the 3rd'party agreements Medicine Lake Bus Company, Inc. has'with other cities and counties. (See Audit Report No. 69-707-38 for details) I We are distributing copies of this report as noted below. Audit reports may be released in accordance with Minnesota Statute 13.03 upon written request to the Transportation Audit Director. cc: D.E. Durgin Audited By: Gregory J. Hlivka R.K. Halvorson Daniel E. Kahnke J.R. Nobles/M. Jenniges, OLA Mn/DOT External Audit C.E. Foslien, FHWA File November 16, 1988 Mrs. joyce McCaughey 3905 Lancaster Lane North Apt. 103 plymouth, MN 55441 Dear Mrs. McCaughey: CITY O� PUMOUTR S6. Over the years you and the members of the Medicine Lake' Garden Club have enhanced the entrance to the city Center. The care and maintenance of the flower bed have always been a thing of beauty. gone unnoticed as we receive many find--... Your efforts have not the floral arrangements. Again I do" compliments regarding ement may be difficult. if we can understand that future involv to contact us. assist you in any way please feel free on behalf of myself thank you again for beautification of our Enclosed is a check Club Scholarship as a Sincerely, X. A. Schneider Mayor VS: cr enclosure and the City of plymouth I would like - to the many hours you have spent on the City Center garden. for $j00 towards the Medicine Lake Garden token of our appreciation. 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 Cable Dear Mr. Willis: We have today orally advised the Executive Director of the Cable Television Commission that the owners of Cable TV Northwest are discussing the sale of their interests in the Company with prospective buyers. It is not known whether or when a transaction may be agreed upon. We wish by this letter, to advise you of this action and to assure you that these discussions of a sale, should it occur, will not have a negative impact on the Company's outstanding service or on its dedicated employees. It has been our privilege, since May 1985, to provide cable television service to your community. We believe this service is second to none in the United States and something of which we can all be proud. This success is a tribute to the effective partnership between the Com- mission and the Company. The decision of.the partners of Cable TV Northwest to seek a buyer of their interests in the Company is based wholly on personal financial considerations, and is consistent with many similar actions occurring throughout the cable television industry. We will, of course, keep the Commission fully advised of our progress. In the meantime, please be assured that Cable TV Northwest's outstanding cable service will continue at its current level of. excellence. wit Lest rds, C J n Eddy ct Jxecutive Vi erPresident cc: Greg Moore 6901 Winnetka Avenue North, Brooklyn Park, MN 55428 (612) 533-8020/Cu5tomer 5ervice Center :*Soo 7 Northwest Nov November 29, 1988 P,111, , Mr. James Willis City of Plymouth 3400 Plymouth Boulevard Plymouth, Minnesota 55447 Dear Mr. Willis: We have today orally advised the Executive Director of the Cable Television Commission that the owners of Cable TV Northwest are discussing the sale of their interests in the Company with prospective buyers. It is not known whether or when a transaction may be agreed upon. We wish by this letter, to advise you of this action and to assure you that these discussions of a sale, should it occur, will not have a negative impact on the Company's outstanding service or on its dedicated employees. It has been our privilege, since May 1985, to provide cable television service to your community. We believe this service is second to none in the United States and something of which we can all be proud. This success is a tribute to the effective partnership between the Com- mission and the Company. The decision of.the partners of Cable TV Northwest to seek a buyer of their interests in the Company is based wholly on personal financial considerations, and is consistent with many similar actions occurring throughout the cable television industry. We will, of course, keep the Commission fully advised of our progress. In the meantime, please be assured that Cable TV Northwest's outstanding cable service will continue at its current level of. excellence. wit Lest rds, C J n Eddy ct Jxecutive Vi erPresident cc: Greg Moore 6901 Winnetka Avenue North, Brooklyn Park, MN 55428 (612) 533-8020/Cu5tomer 5ervice Center CITY O� PLYMOUTR November 18, 1988 Dick Carlquist City of Plymouth 3400 Plymouth Blvd Plymouth, MN 55447 Dear Dick: -7ii 5 _S2 1% Last night Darrel Anderson presented the Crime Watch program to the Chelsea Woods Homeowners Association. It was held at the Parkers Lake Pavilion and about 35 people attended. It was terrific! Darrel (or is it Daryl or is it Darryl ... I'm never sure!) is a marvelous presenter, the content is well chosen and the positive comments from the community are many. I also heard from him that the Teddy Bear patrol is going very, very well in Plymouth. When Ms. Broughton first called me and told me about her interest in the program for Plymouth both Darrel and I wondered how if would be received by our officers. I started seeing articles in newspapers all across the country and now I understand the city of Minneapolis is involved, too, but Plymouth was one of the very first to participate. I'm very thankful that people in your department con- tinue to put forth a positive image in the community. Sincerely, /&,;L� Maria Vasiliou Councilmember 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 4. CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: December 1, 1988 TO: James G. Willis, City Manager FROM: Bob Zitur SUBJECT I had a call this week from Bob McAuliff (County Road 18 In the area of Medicine Lake Blvd.). Among City items discussed, Mr. McAuliff cominended our Planning Department - Blair Tremere, Chuck Dillerud and the stAf. for their support of his lot problems which the Council resolved. It's good to hear of the Planning Department's concern and effort for the "little guy's problem" as well as I know 'they give a lot of time to the large developers. They did for him, what they would do for all applicants. Lastly, I spoke with a constituent who lives in Sagamore where there are many senior citizens about our community center plans. Hopefully, if they are not all away this winter, they will also participate in our process for a community center. I have spoken to Eric about this person. Hopefully we can expect involvement from Trenton Place and Sagamore. cc: Mayor & City Council