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Home My WebLink AboutCouncil Information Memorandum 10-20-1988CITY O� PUMOUTR CITY COUNCIL INFORMATIONAL MEMORANDUM October 20, 1988 RECYCLING CASH DRAWING October 20: NO WINNER Next Week: $300 Cash Award UPCOMING MEETINGS AND EVENTS ..... 1 . COUNCIL/ PLANNING COMMISSION STUDY MEETING -- Monday, October 24, 5:00 p.m. A joint Council/Planning Commission study dinner meeting to discuss revising the City's Land Use Guide Plan will be held in the City Council conference room. Attached is a copy of the staff memorandum sent to Planning Commissioners on the meeting. (M-1) 2. COUNCIL MEETING -- Monday, October 24, 7:30 p.m. Special City Council meeting in City Council chambers. 3. PLANNING COMMISSION -- Wednesday, October 26, 7:30 p.m. The Plann- ing Commission will meet in the City Council chambers. Agenda attached. (M-3) 4. ASSOCIATION OF METROPOLITAN MUNICIPALITIES - POLICY MEETING -- Thursday, November 3. The AMM policy adoption meeting will be at Mangini's Italian Restaurant in St. Paul. The AMM advises that a detailed meeting notice and program agenda will be forthcoming. Last week, I provided the Council with the AMM policy recommen- dations for the 1989 legislative session which will be voted on at this meeting. If any member of the Council plans to attend the meeting, please contact Laurie so that a reservation may be made for you. A copy of the AMM bulletin is attached. (M- 3) 5. LEAGUE OF MINNESOTA CITIES LEGISLATIVE CONFERENCE -- Wednesday, November 16. The League of Minnesota Cities will hold its annual policy adoption meeting on November 16 at the Hotel Sofitel in Bloomington. Registration begins at 8:00 a.m., with sessions on economic development and property tax legislative issues at 9 a.m. and 10:30 a.m., luncheon at 12 noon, concluding with the policy adoption session at 1:45 p.m. Because the League's publication of its policy statements and legislative proposals is lengthy, I have not included it in the information memorandum. Instead, a copy is 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447. TELEPHONE (612) 559-2800 CITY COUNCIL INFORMATIONAL MEMORANDUM October 20, 1988 Page 2 on file in my office for review purposes. A cover letter from Donald Slater, LMC Executive Director is attached. If you are interested in attending this meeting, please contact Laurie in order that you can be registered. (M-5) 6. MEETING CALENDARS -- Meeting calendars for October and November are attached. (M-6) FOR YOUR INFORMATION.... 1. TEST OF VOICE MESSAGING SYSTEM - Since we acquired our own telephone system in 1978, we have periodically evaluated the system. The evaluations have normally been conducted by Jack Hart of Hart and Associates. Mr. Hart has used telephone company trunk volume data: volume statistics maintained by City Receptionists and interviews with departmental telephone users. The most recent study was completed in May. The study found that: 1. The volume of telephone and in-person visits continues to increase. 2. Telephone and in-person visit peak periods are becoming protracted and steady. 3. Telephone busy signals are increasing, lonqer waits are experienced for the Receptionists to answer and in-person traffic is "backed up" waiting for the Receptionists to be free of telephone answering responsibilities. Various options have been explored to relieve this situation. One option is to add another receptionist devoted exclusively to dealing with in-person traffic. This would not relieve the telephone line congestion. A second option is to install direct in -dial lines. While this would temporarily resolve telephone traffic congestion, it would ultimately result in the additional "department receptionists" personnel and higher telephone rental costs. In addition, our ability to monitor telephone service levels would be undermined. A third option is voice messaging. Voice messaging is a new technology which allows an automated attendant to respond to each incoming telephone call. The greeting (which we create) confirms that the person has reached the City of Plymouth and offers the individual the choice of dialing the extension of the person with whom they wish to speak or waiting a few moments to speak to a receptionist. Regardless of the method used to reach the extension, the system will deliver a pre-recorded personal message if the individual at the extension is away or on the telephone. Other applications of voice messaging include pre-recorded information about park and recreation programming, sewer and water bills, water restrictions, etc. CITY COUNCIL INFORMATIONAL MEMORANDUM October 20, 1988 Page 3 Because voice messaging is a considerable change, we intend to conduct a 30 to 60 day trial of a voice messaging system commencing in mid-November. The information provided through the trial will give us some sense of "Customer reaction" to the new system, as well as operating information which will place us in a better position to know whether we wish to develop specifications for purchase of this equipment. 2. PLYMOUTH METROLINK - SEPTEMBER REPORT -- Shown below is a table displaying our average daily ridership for the commuter/ reverse commuter, internal circulator and total system for each week of September. The second table displays the year to date averages in each service area compared with the target which we must achieve in order to have a successful project. MONTHLY PLYMOUTH METROLINK DAILY RIDERSHIP AVERAGES BY WEEK BY SERVICE TYPE SEPTEMBER 1988 Total System SERVICE TYPE 402 Commuter/ Internal Total 393 Reverse Commuter Circulator System WEEK OF: 1.8% 911 - 9/4 372 35 425 916 - 9111 412 29 449 9112 - 9/18 374 37 412 9119 - 9/25 406 30 441 9126 - 9/30 ----------------- 416 37 453* MONTH LONG ------------------ ------------- ---------------- AVERAGE 396 34 436 YEAR TO DATE Item Commuter/ Reverse Commuter Internal Circulator Total System YEAR TO DATE RIDERSHIP AVERAGE 402 40 40 44 4' TARGET 393 ::4:5:: 438 # % OVER/(UNDER) TARGET + 2% 1.8% * First day over 500 riders (September 28 - 515 passengers) CITY COUNCIL INFORMATIONAL MEMORANDUM October 20, 1988 Page 4 A number of observations are in order: 1 . As expected, with the start of the school year, internal circulator average ridership dropped off in September to 34 passengers per day. This decrease has been experienced each year since the beginning of the Metrolink project. 2. The commuter/reverse commuter portion of the service experienced a substantial increase in September with an average of 396 passengers per day. Last year at this time, ridership averaged at 348 passengers per day. 3. In terms of our system -wide ridership target of 438 passengers per day, we are above are goal with total system average of 446 passengers per day. DAILY RIDERSW AVgWES BY HDM FCR CMINW YOM 1984 - 1988 SERVICE TWE camuter/ IntAwnal Total Reverse Camuter Circulator System MONTH: 1984 1985 .1986 1987 1%8 1984 1985 1986 1987 1988 1%1+ 1%5 1986 1987 1988 January 330 307 351 429 433 21 51 40 47 Y+ 351 358 391 476 467 February 310 292 350 394 426 25 50 47 49 38 335 Y+2 394 442 464 March 307 311 338 397 418 25 56 64 53 44 332 367 402 450 462 April 301 295 354 365 408 27 55 44 49 Y+ 331 350 398 414 442 May 295 298 332 350 392 27 36 35 36 39 322 334 367 386 431 June 276 314 349 358 409 41 53 64 54 41 317 367 413 412 451 July 277 297 328 345 361 42 52 62 52 41 319 349 390 397 429 August 266 292 328 345 377 47 57 73 54 55 313 349 401 399 432 September 275 322 354 Y+8 396 32 42 33 33 34 307 364 387 381 436 October 276 312 384 365 36 55 40 32 312 367 424 397 Noveriber 271 311 396 398 35 57 50 32 306 368 446 430 December 265 320 412 391 39 52 56 49 304- 372 468 440 ---------- Y EM LM ----------------------------- --------------------------- ----------------------------- AVERNE 287 306 356 374 4M 36 51 51 45 40 321 357 407 419 446 CITY COUNCIL INFORMATIONAL MEMORANDUM October 20, 1988 Page 5 3. MINUTES: a. Park and Recreation Advisory Commission, October 13, 1988 (I -3a) b. Planning Commission, October 12, 1988 (I -3b) 4. ATTORNEY BILLING -- The City Attorney's monthly client summary for September is attached. (1-4) 5. CONFERENCE/SEMINAR REPORT -- A conference/seminar report prepared by Eric Blank on the National Recreation and Parks Association Congress held in Indianapolis from October 6-10 is attached. (1-5) 6. SAFETY - INSPECTION OF CITY PARKS -- Attached is memorandum from Mark Peterson on the bimonthly safety inspection of City parks. I have not included the individual inspections sheets for each park, instead they are on file in Administration if Councilmembers wish to review. (1-6) 7. PUBLICITY FOR ALARM ORDINANCE REVISIONS -- Attached is a report from Helen LaFavre on steps taken to date and future efforts to publicize the change in the City's intrusion/fire alarm ordinance. (1-7) 8. CUSTOMER COMMENT COUNTER CARDS -- Copies of customer comment counter cards are attached. (1-8)--- 9. ANNUAL PLANNING INSTITUTE -- Blair Tremere has provided the attached seminar information from the Government Training Service regarding Annual Planning Institutes for Local Planning Commissioners and Councilmembers. Concilmembers interested in attending should contact the Planning Division. (1-9) 10. CORRESPONDENCE: a. Letter to Elliot Perovich, Regional Transit Board, from Mayor Schneider, relaying the City's understandings with respect to the new MTC bus service to One Carlson Parkway. (I -10a) b. Copy of letter from Peggy Nestor, Administrator, Wayzata Free Evangelical Free Church, to neighboring property owners, with regard to the church's proposed expanded parking facilities. The neighbors are asked to review and comment on the parking facility and to attend a November 3 neighborhood meeting concerning the project. (I -10b) c. Letter from Helen LaFave to residents of 118xx - 61st Avenue North, on the illegal parking of a 18 -wheel tractor truck in the driveway of this property. (I -10c) CITY COUNCIL INFORMATIONAL MEMORANDUM October 20, 1988 Page 6 d. Letter from David Landswerk, Wayzata School Superintendent, to Stan Scofield, authorizing the use of Wayzata schools as temporary shelters when an emergency is declared by the City. (I -10d) e. Letter form Sue Nelson, Executive Director, West Suburban Mediation Center, thanking the City for their 1989 financial support. (I -10e) f. Memo from Bob Zitur on his attendance at a Regional Metropolitan Council meeting. (I -10f) James G. Willis City Manager JGW: jm attachments b MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: October 18, 1988 TO: Planning Commission FROM: Blair Tremere, Director of Community Developmen SUBJECT: SPECIAL JOINT MEETING WITH CITY COUNCIL - MONDAY, OCTOBER 24, 1988 The City Council has requested a joint meeting with the Planning Commission at 5:00 P.M., Monday, October 24, 1988 to review the enclosed memorandum from the City Manager and to discuss the steps necessary to review and update the City's Land Use Guide Plan. The Land Use Guide Plan is one element of the City's Comprehensive Plan and we are contemplating the update of the entire plan with completion by December, 1989. I recommend that you review the attached memorandum and review the Land Use Guide Plan element of the Comprehensive Plan. The City Council considered this matter at the October 17, 1988 meeting in conjunction with the view of the Capital Improvements Program. The Study Meeting will include supper and it pr&eeds the City Council Meeting scheduled for 7:30 P.M. Please call me if you have any questions. BT: by cc: Chuck Dillerud Al Cottingham DATE WX P i 'Y IM, 0 U -11 Hi L 3 4 0' J P L Y M. C, U `T H B; V D . P: - YN4OUTH. h/Hr\JNESOTA 5541/7" t TELEPH01,JE (612.) 559-280`1! October 11, 1988 Mayor & City Council FROM: James G. Willis, City SUBJECT COMMUNITY DEVELOPMENT MEMO Manage STRATEGY FOR THE 19901S ACTION REQUESTED: A determination of the appropriateness of revisino the City's Land Use Guide Plan and other comprehensive 'plan elements and 1989-1993 Capital Improvement Program as set forth in this memorandum. 1. BACKGROUND: In the late 190601s, the Council and Plannina Commission undertook the development of various comprehensive plan elements. The initial plans dealt with land use, water, sanitary sewer, storm sewer and transportation. These plans, adopted in the early 1970's, have served as the basis for Much 01' the development we see today in Plymouth. In order to carry out the intent of these plans, the City Council adopted major capital improvement programs which extended the trunk sanitary sewer, trunk water and streets (infrastructure) to the areas in order that they would undergo urban dcvelopment. While the compre- hen5ive plans provided the basic planning framework in which develop- ment was to take place, it was the capital improvement programs which have been responsible for the year by year construction of the infra- structure required to continue development. In the initial stages of the extension of sanitary sewer, between 1965 and 1969, most of the property served had already been developed. Starting in about 1970, the emphasis shifted from extending sewer and water to previously developed areas to areas then experiencing urban development. By the timinq of the extension of utilities to those areas, the Council was able to more specifically determine when areas of the community would develop. This process of phasing urban development through the execution of the City's Capital Improvement Program has essentially remained unchanged since 1970. In 1976, the Metropolitan Council was charged by the Legislature to undertake the comprehensive planninq of the entire metropolitan community. As a result of this legislation, Plymouth was required to update its comprehensive plan elements into a new plan which was approved in 1982 by the Metropolitan Council. The various plan COMMUN11Y ULVELOM-iENI STR,ATEGY FOR 1HF October 11, 1988 Page 2 elements did not undtroo SUI)5tariL ivc c�)anqe, but were rattler fine-tUrled following numerous meetings of tile Plannincl Commission as wel) as th(' City Council. Subsequently, the City Council, upon recommendation of the Planning Commission ' revised the City Zoninq mdp and Land Use Guide Plan map to be compatible. This too, was a -requirement of the Metropolitan Land Planning Act. With the adoption of the changes, all the land in the community, currently served with utilities, was compatibly guided and zoned. One major result of the Metropolitan COUncills approval of the City's updated comprehensive plan in 11082 was the imposition upon the community of a staged growth area within the Metropolitan Urban Service Area (MUSA). The area outside of the MUSA is deemed to be unavailable for urban development until the extension of a metropolitan Interceptor sanitary sewer (Elm Creek). The extension of the sewer 'to serve this area is not anticipated until well after the year 2000. Within the MUSA, the Metropolitan Council reauired the City to adopt a Staged Development Plan (Exhibit A). This further restricted the ability of the 'City to extend the utilities to open up new land until 1990. As a result of the development of the Staged Development Plan, addi- tional pressure was placed upon land deemed developable between 1982 and 1990. With the completion of the Pike Lake trunk sewer in 1988, all of this land now has trunk facilities available to it and is ready for development, or has developed since 1982. 2. PRIMARY ISSUES AND ANALYSIS Some property owners and/or developers are currently reauesting additional utility extensions in order to open more land for develop' ment. With the shrinking supply of land Linserved with trunk utilities, development interests are now seeking to move' into areas outside of our staged growth area into that portion of the community reserved for development in 1990 and beyond. The 1989-1993 Capital Improvement Prouram, which has been reviewed by and recommended for approval by the Plannina Commission, contains two developer -initiated proposals which would move projects scheduled for 1990 or later forward to 1989. 1 do not support those requests. While I cannot doubt the interest on the Part of landowners/ developers to more rapidly move forward with the development of their properties, I do not believe it is appropriate or in the City's interest to allow such development until the City Council has reviewed and revised the Land Use Guide Plan component of the City's Comprehensive Plan. COMMUNITY DLFVFLO[-r',[ NIT Octo5er 11 , 1988 Page 3 STRATEGY FOR THE 11090 1 S The staf F pro:,-osed 1980, Capital Improvement Program does nOt provide for the extensiLon of trunk utilities to open up land for development in the post 1990 service area. This is in conformity with our Staoe�d Development Plan. The rationale for our recommendat'ion is based u'pon� the judgment that the Council should first consider any possible* amend— ments to the Comprehensive Plan, particularly the Land' Use Guide Plan, prior to potentially vesting development interests with the perceived "right" to a certain land use and/or density. Upon the adoption of a revised Lan -d Use Guide Plan, and perhaps other planning elements as well, I believe the Council could, if it choses, move forward to then expedite the extension of trunk utilities to those areas contemplated for development through the mid -1990's by revision of the Capital Improvement Program. Land Use Guide Plan Amendments - The Council recently -yeviewed some Possible changes in the City'�_Land Use Guide Plan which I had suggest- ed. These proposals, which have not been shared with the Planning COMMiS5ion nor the public, would have the effect of reducina the overall residential density in -those areas contemplated to develop between now and the year 2000. This reduction would essentially encourage the development of single family detached dwellings, which is clearly the market preference in our community, but at the expense of attached housing densities. I believe the City staff, working with the Planninq Commission, could be prepared to conduct public hearings on proposed -changes to the Land Use Guide Plan as early as April, 1989. Followina adoption of a revised Land Use Guide Plan, it would be necessary to ensure that the other planning elements of our Comprehensive Plan were brouaht into conformance. I do not believe this would be a particularly d'ifficult task, nor would it delay additional development'inappropriately. Revised 1989-513 Capital Improvement Proaram - Upon completion of the amendment to the Land Use Guide Plan and a review of its impact on the other planning elements, I recommend that the City embark upon a revised Capital Improvement Program which could provide for the exten- sion of trunk sanitary sewer and watermains as noted on the attached Exhibits B and C. Essentially, this would provide for the extension of sanitary sewer and water to the entire area of western Plymouth contem- plated for development through the year 1999, except the NW -19 Sewer District area. It would also move up the extension of the sanitary sewer trunk in the north central area (NW -8) by two.years. The Metropolitan Council has recently completed the revision of its own metropolitan plan through the 1990's. With respect to Plymouth, the Metropolitan Council'5 plan contemplates that most of the land within our MUSA will be eligible for development through the 1990's. Based upon their analysis of development needs for Plymouth in the next decade, they contemplate that all but about 300 acres (Sewer District NW -119 contains approximately 350 acres) within the MUSA will be LUINI'Mi'll I Y OL VLL 01J."IENIT STRATEGY FOR THE 1("90 October 11, 1988 Pacle L. available for development. It should be noted, ho"ever, that the 300 acres is net developable acres, which e.yClLide:7, wetla'nds and are 'as designated as public /semi -public (e.g., Hollydale Golf Course). I do not forsee this to be a Particuiarly diffiCLIl't situation to live with, particularly since with ' continuing development we will be able to justify an amendment to include additional land if such need can be demonstrated. Why consider such a Capital Improvement Program Amendment? In the first instance, the extension of the trunk sanitary sewer line, west of Vicksburg Lane to serve the area contemplated for development north of County Road 24 and south of Highway 55, does in fact represent nearly all of the trunk sanitary sewer otherwise contemplated for construction through 1999. In addition, we are contemplating that the City'5 water system will need to be strengthened with the extension of the trunk watermain alonq County Road 9, west of Vicksburg Lane to Peony Lane and then 5outih to the proposed new reservoir; also south along County Road 101 to County Road 24. There unquestionably would be accelerated capital expense in this approach as compared to the proposed 1989-93 Capital Improvement Program. 2. The land opened for development would substantially increase the market for single-family development in the community and would, in my view, assist in moderating the spiraling co'st of developable lots. 3. The area which would be opened by this type Of,utility extension would be large. The City would have to further quide specific developments within that'area so as to ensure that 'utility exten- sions were staged so as to avoid leap -frogging of land which do -es not have lateral services. Legal Concerns - Councilmembers have previously indicated their concern with respect to liability exposure which may arise as a result of amen- ding the City's Land Use Guide Plan In a fashion which changes the guiding to lower density. I have reviewed this ma—er briefly with the City Attorney, who is prepared to share his observations with the City Council. Essentially, he believes that the City Council does have the right to amend its Land Use Guide Plan in accordance with its best judgment as to the future development needs of the community. The exposure which the City may face as result of such amendments is not, in his view, substantial so long as the Council has a sound public purpose for its amendment. He further believes that to the extent the land is not served with urban utilities, nor has been assessed for them, there is less basis for any particularly property owner claiming an economic "right" of reliance upon the existing Land Use Guide Plan' In any event, the Attorney is prepared to discuss -this and other issues relating to this memo with the Council at their convenience. C OM MU NI T Y DF%1EL.OPt-iFNT STRAITC;Y FOR TH� 199()-,c; October 11, 1985 Pdqe 5 3. CONCLUSIONS AND RECOMHENDATIONS: If the Council concurs with my proposals, the following actions would be appropriate: a. October 17, 1988 - Approve 1989-1993 Capital Improvement Program as Fecommended in Fred Moore's October 10 memo. b. By April 24, 1989 - Consider Land Use Culde Plan revisions follow- ing Planning Commission public hearinq. c. Following adoption of the revised Land Use Guide Plan, re-evaluate the 1989-1993 Capital Improvement Program for appropriate revisions. JGW: jm attachments PLANNING COMMISSION MEETING AGENDA WHERE: Plymouth City Center WEDNESDAY, OCTOBER 26, 1988 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 7:15 P.M. 1. CALL TO ORDER 7:30 P.M. 2. ROLL CAL 3.* CONSENT AGEND 4.* APPROVAL OF MINUTES October 12, 1988 5. PUBLIC HEARINGS A. Graham/CSM, RPUD Preliminary Plat, Rezoning and Conditional Use Permit. "Bass Lake Hills" located southeast of 1-494 and County Road 47 (88060) B. David Dahl. Preliminary Plat, Rezoning, Variance and Conditional Use Permit for "Plymouth Meadows" at 16925 County Road 24 (88112) C. Michael and Cynthia Amundson. Conditional Use Permit to Amend the RPUD of "Bass Lake Heights" for Deck Set Back at 5630 Sycamore Lane (88122) D. James Parker. Preliminary Plat with variances for the 2 Lot "Lehn Addition" located at 4945 Zachary Lane (88123) E. Hillsborough Manor Inc. Revised RPUD Preliminary Plat/Plan and Conditional Use Permit for "Boulder Ridge" located at the southeast corner of County Road 10 and Zachary Lane (88124) F. Donald and Sarah Colpitts. Conditional Use Permit for Beauty Salon Home Occupation at 2255 North Highway 101 (88125) G. David Parker. Conditional Use Permit to amend the RPUD Plan of "Steeplechase" for Deck Set Back at 2115 Archer Lane (88126) H. Gary and Denise Solarz. Conditional Use Permit to amend the RPUD Plan of "Zachary Hills" for chimney construction at 4880 Cottonwood Lane (88129) I. Superior Ford. Conditional Use Permit and Site Plan to expand car storage at 9700 56th Avenue North (88130) 6. NEW BUSINESS A. Trammell Crow. Site Plan for office/Warehouse building at the end of 10th Avenue North east of Xenium Lane (88131) 7. OLD BUSINESS A. None 10:30 P.M. October 12, 1988 �A_4 TO: AMM MEMBER CITIES FROM: Ve A eterson, Executive Director RE: AMM AND METROPOLITAN MAJOR ITEMS 1. MEMBERSHIP POLICY ADOPTION MEETING: THURSDAY EVENING, NOVEMBER 3RD.: We would encourage you to mark your calendars now for this important meeting. The consideration and adoption of the annual AMM legislative program is very important to you as member city officials. The policy program which you adopt at this meeting, determines and directs the staff lobbying efforts for the next year. The policies to be considered at this meeting were mailed last week Manager/Administrator and should _L�M` or her if Te_-nQA� already recety,e&`them. A detailed meeting notice and program f,a-r'f�coming but it looks to be entertaining as well as informative. Make plans now to join your friends and associates at Manginils Italian lRestaurantel on November 3rd. and enjoy the hospitality of 'Mal Mangini on St. Paul's East Side. For those of you involved in re-election campaigns, the 'd�i,cious food and good company will give you renewed_streng�J� and 6 2. NOMINATIONS WANTED FOR THE TECHNICAL ADVISORY COMMITTEE (TAC): The AMM has eight suburban appointees to the TAC and the individuals who serve must be at the Department Head Level. i.e. City Engineer, Director of Planning, Director of Community Development, etc. The major function of the TAC is to provide technical assistance and advice to the regional Transportation Advisory Board (TAB) on all facets of regional transportation planning and programs. The TAB is a very valuable instrument for city officials to get their views heard on transportation issues. It meets monthly in the Metropolitan council Offices and most members also serve on at least one subcommittee. The individuals appointed by the AMM Board will serve two-year terms commencing in January of 1989. - 1 - 183 Llllivcl-SiL�l aMILIC CISL, St. I)RII, niiiiiiesot;i .55*101 (612) 227-5600 THE BOARD IS SOLICITING NOMINATIONS VIA THIS BULLETIN. THE NOMINATIONS SHOULD BE IN WRITING AND FORWARDED TO THE AMM OFFICE BY NO LATER THAN OCTOBER 26TH. INCUMBENT MEMBERS WILL BE GIVEN PRIORITY BUT SOME NEW MEMBERS WILL BE APPOINTED SO NOMINATIONS ARE NEEDED FROM ALL PARTS OF THE REGION. 3. PROPERTY TAX COMPUTER ANALYSIS CAPABILITY FOR 1989 - JOINT EFFORT: The AMM Board of Directors at its meeting on October 6th. voted unaminously to proceed with this project which is being coordinated through the LMC Organization. The response to the letter from AMM President Gary Bastian and MLC President Dick Wedell requesting voluntary contributions from suburban cities to support this effort, is very gratifying. As of the Board meeting, voluntary commitments totaling slightly over $40,000 had been received and several other cities are still considering this matter. Based on those commitments, the Board felt that sufficient funds will be available to meet the funding target of the suburbs and voted to proceed. However, additional funding is still needed as the suburb's share will be around $50,000. The LMC coordinating Committee met on Friday, October 7th. and the decision was made to draw up a contract to be signed by the, various groups such as the AMM. While a snag could still develop, it appears that a coordinated effort among the various organizations to develop and share a computerized property tax data base will become a reality. THANK YOU FOR YOUR SUPPORTI 4. METROPOLITAN SIGNIFICANCE RULES REVISION: After nearly eight months of concentrated effort by an AMM Task Force under the leadership of Mendota Heights, City Administrator Kevin Frazell, the 'battle' is nearly over and 'victory can be declared'. The initial rules draft revision proposed by the Metropolitan Council contained 10 or 11 provisions which were not acceptable to the AMM and its member cities. With two exceptions, all of the AMM concerns were eliminated and even the concern with the two exceptions were somewhat mitigated by formal and informal agreements with the Metropolitan Council. The final public hearing in this matter was held on September 29th. before Administrative Law Judge, Phyllis Reha and her findings and recommendations will be available by months end. -2- Please contact the AMM Office if you would like a copy of the final AMM position paper which was entered into the 'record' at the before mentioned public hearing. The AMM Task Force members in addition to Cnair Frazell were Bill Barnhart and Floyd B. Olson, Minneapolis, J. Diann Gotten, Orono, Jim Miller, Minnetonka, Geoff Olson, Maplewood, Dave Ornstein, Bloomington, Steve Proeschel and Nancy Frick, St.' Paul, Ade Rygg, Crystal and Ryan Schroeder, Robbinsdale. 5. 2ND. ANNUAL (ALMOST) SHANK AND TUMMY GOLF SOCIAL: Mother nature did not cooperate very well (only two rainy days all summer and one had to be on September 28th!) and the 'Shank' part of this event had to be cancelled. There was one foursome, however, from a city in Washington County that braved the elements and did play 9 holes in spite of the weather. Psychological exams have been ordered for all four and their names and the city name are being omitted to protect the guilty. The 'Tummy' part of this event went on as scheduled in the Brooklyn Park Community Activity Center and after the dinner, Connie Levi, President of the Greater Minneapolis Chamber of Commerce and former House Majority Leader addressed a good turnout of city officials. We do want to thank the City of Brooklyn Park and their officials headed by Mayor Jim Krautkremer for their gracious hospitality. We are only sorry that we could not try out their world class Edinburgh USA Golf Course. Jerry Marshall, Brooklyn Park Councilmember and AMM Board Member who was the official 'host' and Charlie Darth, Intergovernmental Affairs Director who was the 'hands on' event coordinator deserve special mention and thanks. 6. LEGISLATIVE CONTACT PROGRAM UNDERWAY: The Legislative Contact Program under the leadership of AMM Vice President Walt Fehst and Board Member Sharon Klumpp has been enhanced and expanded and is getting 'fired up' for the next session. Melanie Ault, Graduate Student at Hamline University, has been hired as the Legislative Intern to coordinate this effort. The first step is for each member city to designate a Legislative Contact Person or to confirm that your last years contact person will again serve in that capacity. A letter was mailed to your city last week daking such request. We look for the Contact Program to be a very effective lobbying technique during the 1989 Session. Your help and support is needed to make it work. DISTRIBUTION NOTE: This Bulletin has been mailed to Mayors, Managers/Administrators and Delegates. Please distribute to other officials in your city as appropriate. P� - S - League of Minnesota Cities 183 University Ave, East St. Paul, MN 55101-2526 (612) 227-5600 (FAX: 221-0986) October 19, 1988 TO: Mayors, Managers, and Qerks, FROM: Donald A. Slater, ExZ4UdDirector RE: 1989 Proposed Legislative Policies and Priorities I am very pleased to transmit to you a copy o*f the League of Minnesota Cities' 1989 Proposed Legislative Policies and Priorities. These policies will be considered for final adoption by the membership at the Leagi4els Policy Adoption Meeting on November 16, 1988 at the Hotel Sofitel in Bloomington. An agenda and registration form are attached for your information. The League of Minnesota Cities owes a great debt to the dedicated city officials who worked as members of the League's Policy committee on'the 1989 legislative policies. They spent many hours developing this policy document. We also had significant participation in the policy process from those city officials who participated in the League's regional meetings. At each of the regional meetings, city officials considered controversial issues from each Policy committee and voted their preference on these significant questions. The voting results were considered by the Policy committees as committee members completed their policy recommendations to the League's Legislative Committee. The Legislative Committee, which is comprised of the board of directors and each policy committee chair, reviewed and approved the committee's recommendations. The Legislative Committee sends the 1989 Proposed Policies and Priorities to the membership for your conside ation. I strongly encourage your city to attend the Policy Adoption Meeting on November 16. The meeting begins with sessions on economic development (at 9:00 am) and property tax legislative issues (at 10:30 am). Come to hear first hand from legislators, what their plans will be for the 1989 session. Governor Perpich has been invited to speak during lunch to share with us his legislative agenda for 1989. The Policy Adoption Meeting will conclude with the Policy adoption session which begins at 1:45 pm. To register for the Policy Adoption Meeting, please return the attached registration form to League of Minnesota Cities, C/o Finance Department, 183 University Avenue East, St. Paul, MN 55101. League of Minnesota Cities Policy Adoption Meeting Wednesday, November 16, 1988 Hotel Sofitel, Minneapolis Agenda 8:00 a.m. Registration 9:00 a.m. Economic development and redevelopment issues 10:15 a.m. Break 10:30 a.m. Property tax issues 12:00 noon Lunch (Governor invited) 1:45 p.m. Policy adoption November 16, 1998 LMC Policy Adoption Hotel Sofltel, Minnezpo is Wstration Form City: Contact Person: Telephone #: A.C. Name Title Address Zip Code Registration per person: $25.00 Make checks payable and MAIL TO: Leape of Minnesota Cities, 183 University Avenue East, St. Paul, MN 55101 Housing Reservation Form MAIL TO: League of Minnesota Cities Hotel Sofitel 501 W. 78th Street Policy Adoption Meeting Minneapolis, MN 55435-3899 November 16, 1988 (612) 835-1900 To insure space/rate availability, please respond Name prior to November 1, 1988. Representing Please specify - Address $58.00 + Tax Single (One Person) _$58.00 + Tax Double (Two People) city State Zip I wil.1 arrive after 4:00 p.nL Please guarantee the reservation with: M2_nth Dn Y -r AzrW TUse 2n XM (Credit Card) Number and Expiration Date ArriyaJ Date Depanum Dal Check in time 3:00 p.m. Phone: October 1988 9 p co cz 1,-)� -- k,-� -4 CO U) I w E-4 > < a_ Er C., r- co �4 :zi H pq 00 4 P4 (X W P4 0 C) 0 cy) Cc In C, C2 0 w 0 0 P4 0 14 C> r- �4 00 r4 co Q CR > P4 0 cz co n 0", 'o C2 C/) - �2 E' "I U) .4. = co C> co -0 to i3 :J 0 U) 6 0' 7. d � �': C 9 0 > < a_ Er C., r- co �4 :zi H pq 00 4 P4 P64 'I W P4 0 C) 0 cy) 0 C) In C, C2 0 w 0 0 P4 0 14 C> r- �4 00 r4 co Q CR > P4 0 cz co n 0", 'o C2 C/) - �2 E' "I U) .4. = co > < a_ Er C., r- W . �4 :zi H pq HP4 U R (CE, 4 P4 P64 'I W P4 0 C) 0 cy) 0 C) C2 C2 0 w 0 0 P4 0 14 E -4H P4 P4 0 0 z H P-4 �--4 C 9 P4 C") m F -I 0 0 P4 .. 0 �M4 P4 r- U rz P-4 u 00 U') > < a_ Er C., r- �4 :zi H pq HP4 U R (CE, 4 P64 'I C) I 0 C) 0 cy) 0 C) w 0 0 0 > < a_ Er C., r- �4 :zi H pq HP4 U R (CE, 4 P64 'I C) I 0 C) 0 CY) 0 0 14 E -4H 0 P4 0 > < a_ Er C., r- cc ci C"v 0 cl) �4 C) Of Cr C -- -0 tr F-4 P fZ4 $.. F -i W < C2 �:D 0 z C2 ;:D F-4 00 ct -Z� r- Z �-4 P� F-4 :z L) H cn 0 rX4 PL4 pL4 r� L) F -i PQ C) cz 94 E-4 u 14 0 0 0 pq u En rn Ur (D P4 PCI 1 P� P, 0 i H r- L) r--4 o 0 0 C) u cy) u C L) r - 71 C.0 t*4W 0 C:) U CY) en 14 g en �4 U :1 F--1 L) r-4 C% �c �4 L) W ED 6 n 0 w 0 L) �4 PL4 -,r = 00 E-4 L) L) r,4 C2 rr, -4 7sl C) V) 1-4 u 0 V, C, C) Minutes of the Park and Recreation Advisory Commission Meeting October 13, 1988 Page 35 1. CALL TO ORDER Chair Edwards called the October meeting to order at 7:33 p.m. in the Council Chambers. 2. APPROVAL OF MINUTES A motion was made by Commissioner LaTour and seconded by Commissioner Reed to approve the minutes of the August 11 meeting as presented. The motion carried with all ayes. 3. VISITOR PRESENTATIONS a. Athletic Associations. None were present at this meeting. b Staff . Cindy Anderson reported on summer programs indicating that beach attendance was very high. Parkers Lake reported 16,800 visitors, East Beach had 31,000, West Beach had 10,200 and Wayzata City Beach reported 25,500. The number one problem at all beaches this past ' summer was the drought, affecting water level and water quality. Broken glass was a problem at West Beach. The Playground in the Streets Program (PITS), was very successful this summer. The program was expanded to include Friday afternoon special events, which reported a total attendance of 230. Pre-school PITS special events totaled XXX, and the two stationary PITS STOP locations had an attendance of 1,327. Fall soccer shows a total of 640 children participating. This program ends Saturday, October 15, with a Soccer Jamboree at Oakwood Park. Fall events coming up include the Goblin' Walk, a guided tour of a haunted woods set up in Plymouth Creek Park. Currently, there are over 100 participants registered. There are also trips planned for children during Thanksgiving break, and ski trips planned during winter holidays. Cindy briefly discussed the summer triathlon and why it was changed to a "dryathlon." The swimming portion was eliminated due to low water levels and poor water quality. When asked by Commissioner Hanson if the price had been reduced, Cindy replied that it had not, because the same number of staff was required to run the event, and the same amount of supplies had to be ordered. Also, the two remaining events (hiking and biking) had their distances increased. Mary Patterson informed the commissioners that the summer softball teams went over 200 this year for the first time. She indicated that this program is running out of space and may have to go to Saturday and Sunday leagues next year in order to accommodate all interested teams. The Parkers Lake Pavilion is open for business and has programs scheduled there Monday, Tuesday, Thursday and Friday. The opening event was the Plymouth Volksmarch held on Saturday, October 1. One hundred sixty-five people walked the Luce Line trail. PRAC Minutes/October 13, 1988 Page 36 Mary stated that she, Rick Busch and Cindy Anderson would be havi.ng a planning day outside the office in late October to help plan 1989 programs. They are also working on a citizen interest survey to find out which current programs are liked and what new programs should be added. The MRPA Annual Fall Conference is coming up November 2-4 in Bloomington. Commissioners wishing to attend should let Eric know, so that reservations can be made. Mary announced that a winter festival is planned at Parkers Lake in February. The event is being co-sponsored by several civic groups in Plymouth, including the Plymouth Civic League, the Lions, the Plymouth Optimists, etc. The Civic League is donating $3,000 toward the fireworks, since fireworks could not be done at the Music in Plymouth event. Chair Edwards asked if an open house is being planned for PRAC and the City Council to see the pavilion, and Eric replied that an open house is being arranged. Commissioner Rosen suggested that a large wreath be placed on the pavilion tower for the holiday season. 4. REPORT ON PAST COUNCIL ACTION a. Eric reported that the Council approved the authorization to purchase the land for the "theme center" site in downtown Plymouth at a cost not to exceed $1,000,000 including the balance of special assessments against the parcel. He also indicated that the Council approved the 1989 operating budget. 5. UNFINISHED BUSINESS a. Community Center Study Update. The PRAC report on the proposed community center will be presented to the City Council at their October 24 meeting. b. Parkers Lake Update. Eric reported that a building custodian has been assigned to the Parkers Lake Pavilion through the end of the year. He also stated that when the building specs were re -written, the sink and counter in the crafts room storage area were accidentally deleted. This situation, as well as a few other minor problems, will be resolved in the coming weeks. Sod has been laid in some areas of the park around the pavilion and spring flowering bulbs are being planted at this time. Eric indicated that he is meeting with a woman next week who is confined to a wheelchair. She has suggestions for how to make the trail in Parkers Lake more accessible to the handicapped. C. St. Mary's Neip-hborhood Park Update & Offical Name. Eric suggest�d that an official name be adopted for this park, so that maintenance crews can begin making the sign, which will be installed next spring. Suggestions from staff included: PRAC Minutes/October 13, 1988 Page 37 -St. Mary's Neighborhood Park -Sunset Trail Neighborhood Park -Forestview Neighborhood Park A MOTION WAS MADE BY COMMISSIONER REED AND SECONDED BY COMMISSIONER HANSON TO NAME THE PARK ST. MARYtS NEIGHBORHOOD PARK. THE MOTION FAILED ON A TIE VOTE. COMMISSIONERS ROSEN, LATOUR AND EDWARDS VOTED NAY. COMMISSIONER ANDERSON WAS LATE, AND THEREFORE, DID NOT VOTE. Chair Edwards feels that people will think the park belongs to St. Mary's Church if that name is retained. Commissioner Reed believes that everyone knows the park by this name already, and to change it now would just confuse everyone. Commissioners then discussed the other two suggested names and felt that Sunset Trail would be easily confused with Sunset Hill Neighborhood Park, located at Sunset Hill Elementary School; and they thought that Forestview sounded like a retirement community. Commissioner Anderson arrived, and the motion to name the park St. Mary's was made a second time. This time it passed, with Commissioners Rosen and Edwards voting nay. d. Petition for Trenton and Revere Lane Trail. A MOTION WAS MADE BY COMMISSIONER LATOUR AND SECONDED BY COMMISSIONER BEACH TO TABLE THIS ITEM UNTIL COMPREHENSIVE TRAIL PLAN IS UPDATED AGAIN. The motion carried with all ayes. e. Rental Policy for Parkers Lake Pavilion. The Commission reviewed the draft rental policy for the pavilion with the following fees: -$15 per hour for all Plymouth non-profit groups -$25 per hour for all other groups, plus a $25 damage deposit -Additional fees will be charged to groups needing special services -The minimum rental period will be two hours. A MOTION WAS MADE BY COMMISSIONER ROSEN AND SECONDED BY COMMISSIONER BEACH TO APPROVE THE PARKERS LAKE PAVILION RENTAL POLICIES AS PROPOSED BY STAFF. The motion carried with all ayes. f. 1989 Budget/1989-93 CIP Updat - The 1989 operating budget was approved by the Council. The five year CIP will be going to the Council Monday, October 17. The Council did not approve of charging fees to athletic associations in 1989. 6. NEW BUSINESS a. Additional Parking for Plymouth Creek Park - Feasibility Stud . Director Blank reviewed his staff report to PRAC regarding the need for more parking at Plymouth Creek Park due to the addition of a second soccer field. A MOTION WAS MADE BY COMMISSIONER BEACH AND SECONDED BY COMMISSIONER ANDERSON TO RECOMMEND THAT THE CITY COUNCIL AUTHORIZE THE CITY'S C- PRAC Minutes/October 13, 1988 Page 38 CONSULTING ENGINEER, BONESTROO AND ASSOCIATES, TO COMPLETE A FEASIBILITY STUDY AND COST ESTIMATE FOR ADDITIONAL PARKING AT PLYMOUTH CREEK PARK. The motion carried with all ayes. b. Slides and Video Presentation. Director Blank shared some slides of several community centers in Canada. He also showed a video tape of an aquatics facility in Holland that he learned about when he attended the National Recreation and Parks Association Congress in Indianapolis. 7. COMMISSION PRESENTATION A friend of Commissioner LaTour's asked if she was aware of any plan to update the playground equipment in Shiloh Park. Commissioner LaTour indicated that she told her friend to write a letter to the City requesting this. Director Blank stated that he has not received any correspondence from residents interested in updating Shiloh Park. In response to a letter from a resident regarding an ice rink in Sunrise Park, Commissioner Rosen asked staff if they plan to flood a rink there. Director Blank said no, since there are two other general skating rinks at Plymouth Jr. High and Kilmer Park. 8. STAFF COMMUNICATION None. 9. ADJOURNMENT The meeting adjourned at 9:44 p.m. CITY OF PLYMDM PIANNING3 COK4ISSION E32RYM OCTCBER 12, 1988 The Regular Meeting of the Plymouth Planning CcuTnission was called to order at 7:30 p.m. MMERS PRIWNT: Chairman Pauba, Ccnrtissioners Marofsky, Wire, Stulberg, Zylla, Plufka, and Tierney STAFF PRESENT: COnrunitY Development Coordinator Chuck Dillerud, City Engireer Chet Harrison, and Planning Secretary Jayne Warner 9 Y �-1%1 14 �5- MOTION by Ccmuissioner Marofsky, seconded by Ccffmissioner MOTION TO APPROVE Wire, to approve the Yiinutes for September 28, 1988, Planning Ccmission Meeting with the following changes and corrections: On page 242, Paragraph 2, the percentage should read "8.27% per tenant 11 . On page 235, Paragraph 1 under "Minutes" should read "September 14, 1988". On page 242, Paragraph 7, the Motion to Approve main Motion should be deleted. Vote. 6 Ayes. Plufka abstained. MOTION carried. VOTE - MOTION CARRIED ChamVan Pauba 1-ntrOduced the reT-1est by CAD/CAM. Linuted CAD/CAM LIMITED Partnership. Coordinator Dillerud provided a brief overview PARTNERSHIP (88106) of the October 3, 1988 Staff Report. Ccmrnissioner Zylla asked what materials were to be used on the outside of the buildings. Coordinator Dillerud indicated that they ware block with color highlights. Ccrnmissioner Zylla then stated that frUL the plans, all building would then be made of concrete block. Planning Commission Minutes October 12, 1988 Page 246 Commissioner Marof sky indicated that the plan does not show how the building currently exists. He also indicated that the Parcel B plan shows curbing where there are now overhead doors. Chairman Pauba introduced David F. Wilke, representing the Petitioner. Mr. Wilke indicated that he had no questions with regard to the Staf f Report and that he was present to answer any questions or hear any comrents for CAD/CAM. Carmissioner Marof sky inquired if the renovation to the existing building would occur at the sane time. Mr. Wilke indicated that it would. Ccumissioner Zylla stated his concerns that the plan with respect to the exterior as it relates to the surrouryiukg buildings now in existence. Comissioner Pluf ka asked if Petitioner knew that the exterior of the buildings mist, by City Ordinance, be compatible with existing buildings in the area. Mr. Wilke indicated that he was generally aware of that condition. Mr. Wilke indicated that the side facing Highway 55 would be constructed of concrete block and ceramic tile. The west side would be made of concrete block with the tile band continuing. Ccmissioner Zylla stated that the building is located on a very visible site and that the buildings in the surrounding area are brick with a few exceptions. Camnissioner Zylla indicated that he would like the plan to be redone to neet Condition No. 6 which is: the appropriate materials for the exterior of the buildings be coa�patible with existing buildings in the area. Mr. Wilke inquired if they were to change the entire building face. Camnissioner zylla said that all sides should be the sane. Comnissioner Marofsky indicated that since Petitioner will be redoing the existing buildings also, they should be o�atible to each other. Ccmissioner Marofsky expressed concern about the location of the handicapped parking for the existing building in that it appears to be impractical and unreasonable. Discussion ensued as to changes in the location of the handicapped parking and also the length of trucks loading or unloading adjacent to and east of the comion driveway. Planning CcnTnission Minutes October 12, 1988 Page 247 Mr. Wilke provided a brief overview of the renovations for the project. Comnissioner Stulberg inquired as to the loading area and truck sizes. Comissioner Marofsky indicated his concern as to how the Petitioner proposed to regulate the truck size or how Petitioner proposes to prohibit trucks from certain areas. Jeff Wylie, 3700 Annapolis Lane North, Plymouth, representing CAD/CAM stated that 99% of the trucks would be pickups and that there would be parallel parking. Semi trailers would go to the rear of the building to the other loading dock. Chairman Pauba opened the Public Hearing. There was no one present to speak on this item. Chairman Pauba closed the Public Hearing. Comissioner Zylla indicated that he is not interested in slowing down the plan, but suggested that Petitioner come back with a new plan with changes mntioned. Discussion ensued as to how changes could be niade to the plan tonight without having the Petitioner come back at a later date with revised plans. Ccmnissioner Plufka indicated that he would vote against approval because of the lack of appearance compatibility, the parking issue and the traffic. Ccmnissioner Plufka indicated that he would like the plan redone. Ccmissioner Wixe asked if there was any urgency. Mr. Wilke indicated that they wanted to break ground this year. Mr. Wilke also indicated that if the Planning Ccninission required the exterior walls to be brick, that they would change. Ccmnissioner Zylla stated that the notion could be separated so that Petitioner return to the Planning Ccmnission as to Site Plan and exterior building mterials. Coordinator Dillerud stated that if the Planning Commission would require the following changes be rmde tonight, that he could handle approval administratively: (1) Exterior walls to be brick; (2) Handicapped parking spaces be moved near the entrance of the building; and (3) No trucks over 19 1/2 Planning Commission Minutes October 12, 1988 Page 2 4 8 feet be allowed at the driveway loading area but mst use the loadIng dock in the rear of the building. Comissioner Stulberg added that the project comply with Condition #6 as to the Conditional Use Permit. Comissioner Wire stated that concrete block is not conpatible with existing buildings. MOTION by Comnissioner Marofsky, seconded by Comnissioner MOTION TO APPROVE Stulberg to approve the Site Plan, Conditional Use Permit and Division of Platted Property with the following additions: (1) That signage.be provided to regulate parking adjacent to the drive aisle; (2) Handicapped parking to be moved to the front entrance and that a ramp be made available; and (3) Comply with Condition No. 6 - require use of brick materials on the exterior walls of the buildings. Vote. 7 Ayes. �UTION carried. VOTE - MOTION CARRIED Chairman Pauba introduced the request of R. J. Walser/Walser R.J. WALSER/WALSER Automotive. The reading of the Staff Report of October 4, AUTOMOTIVE (88114) 1988 was waived. Chairman Pauba introduced John Oliva, 5555 West 78th Street, Edina, Minnesota 55435, and Jim Dahlberg, 300 lst Avenue North, Minneapolis, Minnesota on behalf of the Petitioner. Mr. Dahlberg stated that he he had no comTents or questions as to the Staff Report. Chaixwan Pauba opened the Public Hearing. There was no one present to speak on this item. Chairman Pauba closed the Public Hearing. M3TION by Comissioner Wire, seconded by ConTnissioner MOTION TO APPROVE Tierney to approve the Conditional Use Permit and Site Plan for an addition to Walser Chevrolet. Roll Call Vote. 7 Ayes. M3FrION carried. VOTE - MOTION CARRIED Chairman Pauba introduced the request of Prime Development PRIME DEVELOPMENT Corporation. The reading of the Staff Report of October 4, CORPORATION (88117) 1988 was waived. Chairman Pauba introduced Pat Hagan, 6442 Citywest Parkway, Eden Prairie. Pat Hagan agreed with the recommendations in the Staff Report and was present to answer arry questions. Planning Commission Minutes October 12, 1988 Page 249 Commissioner Marofsky inquired as to the number of children in the Day Care Center. Sue Dunkley, 2515 Lafayette Road, stated that the center would take a maximum of 116 children, including infants. This was broken down as follows: 63 preschoolers, 20 infants, 21 tots, and 16 latchkey children. There would be 12-15 Employees. Ms. Dunkley indicated that 90% of the children had parents employed at businesses in the area surrounding the Day Care Center site. Comissioner Marofsky inquired if there would be a problem with parking,. Ms. Dunkley indicated that all centers now existing have the same parking as shown in the plan and that they have found no parking problem with the other facilities. Ccomissioner Marofsky indicated that the Day Care Center will not have shared parking available because of the location. Discussion ensued regarding parking. Engineer Harrison indicated that at scue point they will have the option of parking in the Rainbow Foods parking lot. Commissioner Marofsky indicated that if more building space is needed, along with more parking space, that the Day Care Center will need to expand - not in the present building as planned, but could expand elsewhere on that site. Ms. Dunkley indicated that this would be true. Chairman Pauba opened the Public Hearing. There was no one present to speak on this item. Chairman Pauba closed the Public Hearing. MDTION by Comnissioner Stulberg, seconded by Commissioner MOTION TO APPROVE Plufka to approved the Site Plan and Conditional Use Permit for a Day Care Center within the Prime West Business Park as recamended in the Staff Report. Roll Call Vote. 7 Ayes. K)TION carried. VOTE - MOTION CARRIED Chairman Pauba introduced the request of Robert and Mary ROBERT & MARY McAULIFFE McAulif fe. The reading of the Staf f Report of October 5, (87065) 1988 was waived. 1 Chairman Pauba introduced Bob McAuliffe, 1855 Kilmer lane North, Plymouth. Mr. McAuliffe indicated that when the south alley was vacated, the County added 1/2 of the alley to the north property and 1/2 to the south property. If Planning Commission Minutes October 12, 1988 Page 250 approved, the size of Parcel B would be 8856 square feet. Mr. MchAif fe also stated that Lot 5 has no access to a public road. Discussion ensued as to use of the lot and if the two lots to the south can be sold without variances. Mr. McAuliffe indicated that the difference between the request before the Planning Commission tonight and the first presentation was the lot size and frontage. Commissioner Marofsky indicated that easements should be dedicated for sewer, etc. Coordinator Dillerud stated that it was in the Resolution. MOTION by Commissioner Zylla, seconded by Commissioner MOTION TO APPROVE Marofsky for approval of the Lot Consolidation/Lot Division as recomrended in the draft resolution. Roll Call Vote. 3 Ayes. Commissioners Stulberg, Tierney VOTE - MOTION FAILED and Plufka, and Chairman Pauba. Nays. MOTION failed. MOTION by Commissioner Plufka, seconded by Comnissioner MOTION TO APPROVE Stulberg for denial of the variance. Roll Call Vote. 4 Ayes. Commissioners Wire, Zylla and VOTE - MOTION CARRIED Marofsky Nays. MOTION carried. Chainnan Pauba. inquired if there was other business. CamLissioner Stulberg stated that the minutes should reflect the Dinner Study Session held at 6:00 p.m. and that the Chainnan of the Subcommittee on Church Zoning issues was waiting for the notice of neeting time from the Staff. WS'1-&8J-4 111DI 0 LeFEVERE 2000 FIRST EANK PLACE WEST MINNEAPOLIS MINNESOTA 55-402 CLIENT SUMMARY City of Plymouth Attn: Dale Hahn 3400 Plymouth Boulevard Plymouth, MN 55447 % Z; U October.13, 1988 ----------------------------------------------------------------------------- FED. I.D. 41-1431093 Matter# Name, Fees Disb Previous Total *110 General 4,036.25 1,397.06 0.00 5,433.31 111 Prosecution - Court 6,097.00 144.55 0.00 6,241.55 Time 111A Prosecution -Office 6,048.25 208.80 0.00 6,257.05 Time 1024 Codification 120.00 0.00 0.00 120.00 2577 Claims 48.00 0.00 0.00 48.00 General 3278 C o v e y S p e c i a 1 32.00 0.00 0.00 32.00 Assessment Appeal 4598 P e r 1 L a n d 80.00 0.00 0.00 80.00 Registration 4770 F o s t e r L a n d 225.00 16.00 0.00 241.00 Acquistion-Project 431 4842 Project 648 (Highway 40.00 0.00 0.00 40.00 55/18 Frontage Road) *continued on next page* CLIENT SUMMARY City of Ply-Tnouth Attn: Dale Hahn 3400 Plymouth Boulevard Plymouth, MN 55447 October 13, 1988 ----------------------------------------------------------------------------- FED. I.D. 41-1431093 Matter# Name Fees Disb Previous Total 5248 P r o j e c t 6 4 8 - 288.00 143.00 0.00 431.00 Eminent Domain 5322 P r o j e c t 7 6 2 - 0.00 11.00 0.00 11.00 Eminent Domain *5438 Plat Opinions 1,664.00 22.18 0.00 1,686.18 5439 Lyndale Terminal Co. 176.00 3.60 0.00 179.60 V. City of Plymouth *5606 G e n e r a 1 L a b o r 100.00 0.00 0.00 100.00 Matters 5807 Bonds - Special 288.00 0.00 0.00 288.00 Matters 5820 T i f I I I R y a n 1,200.00 71.25 0.00 1,271.25 Development 5852 State V. Lang 520.00 267.52 0.00 787.52 5971 Perl Hazardous 56.00 50.00 0.00 106.00 Building 6005 Porter Special 80.00 0.00 0.00 80.00 Assessment .Appeal - Project 544 . *continued on next page* 11 CLIENT SUMMARY City of Plymouth Attn: Dale Hahn 3400 Plymouth Boulevard Plymouth, MN 55447 October 13, 1988 A FED. I.D. 41-1431093 ----------------------------------------------------------------------------- MatterW Name 6035 Hanlon Hazardous Building 6061 Hillsboro Manor Lang Registration *6064 First Bank Land Acquisition Client 66 Totals: Fees Disb Previous Total 96.00 0.00 0.00 96.00 40.00 0.00 0.00 40.00 40.00 0.00 0.00 40.00 21,274.50 2,334.96 $0.00 $23,609.46 *RETAINER (DEBIT): 159.75 TOTAL: $23,769.21 CITY OF PLYMOUTH CONFERENCE/SEMINAR REPORT DATE OF SEMINAR/CONFERENCE: October 6-10, 1988 LOCATION: Indianapolis, Indiana EMPLOYEE ATTENDING: Eric Blank TOTAL COST: $750 MAJOR THEME: National Recreation and Parks Association Congress for Recreation, with a lead theme of "Leisure on the Right Track." The program contained over 150 educational sessions and over 400 park and recreation exhibits. DESCRIBE BENEFIT TO EMPLOYEE/CITY: The major areas that I focused on were subjects dealing with construction and financing of public facilities. Specifically, I was able to do research or make contacts on innovative designs for community centers. I was able to meet and discuss our project with two nationally recognized architectural groups whom we may wish to interview with regard to our project. I brought back with me a video tape of a very innovative aquatics center in Holland to share with the Park and Recreation Advisory Commission. One of the more interesting programs I attended dealt with a report on the survey findings dealing with fees and charges in the park and recreation agencies located in the Great Lakes states. This research will be published in a journal in the next three to four months and be made available to agencies such as ours, so that I may share it with the Park Commission and Council. wim CITY OF PLYMOUTH V 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: October 6, 1988 TO: Jim Willis, City Manager FRam: Mark S. Peterson, Park Superintendent SUBJECT: PARK INSP = IONS Attached is a complete packet of our last Park inspection for your review. We are currently inspecting on a bimonthly basis and are in the process of our latest inspection. From this point on through the Winter months we will inspect on a monthly basis as our Park usage is reduced. We will however monitor between inspections on a drive by basis for any irregularities or damage. If you have any questions please contact me. MSP:cr cc: Eric Blank 1 77 -� - MEMO DATE: October 12, 1988 TO: Frank Boyles, Assistant City Manager FROM: Helen LaFave, Communications Coordinator�v SUBJECT: PUBLICITY FOR ALARM ORDINANCE REVISIONS The following steps have been taken to publicize the change in the City's intrusion/fire alarm notice: • Articles outlining changes in the ordinance were published in the following issues of Plymouth on Parade: May/June; July/August; Septem-ber/October. (attachment 1) • Two articles were printed in the Twin West Newsletter. The first was printed in May and the second in October. (attachment 2) * The changes have been publicized on the channel 37 character generator. Chief Carlquist mailed letters to all commercial/industrial property owners and tenants in April. The letter outlined changes in the ordinance and invited alarm owners to a May 17 informational meeting. (attachment 3) • Chief Carlquist sent letters to all homeowner association presidents in April. The letter outlined changes in the ordinance and invited alarm owners to the May 17 meeting. (attachment 4) • An informational meeting was held on May 17 for commercial/industrial and residential alarm system owners. FUTURE PUBLICITY • At Council direction, articles are slated to run in these future issues of Plymouth on Parade: November/December; January/February; March/April • News releases will be mailed to the Post, Sailor and Wayzata Weekly News on Friday, October 28 and Friday, November 25 reminding alarm owners to register their systems. • The cable television program, "New Resident Orientation," will inform people that intrusion and fire alarm systems must be registered. • The Community Information Booklet will include information on alarm registration. • Alarm registration has been added to the Plymouth on Parade matrix for inclusion in the November/December issue each year. • A segment on the November 2 Northwest Cities program will outline changes in the ordinance. * A Wayzata Weekly News Reports column will run in the Oct. 20 issue. Flyers will be sent to everyone in Plymouth who has had a false alarm in 1988. The flyers will be mailed in November. The same flyer will also be distributed at the public service counter with Community Information Booklets. (attachment 5) * A message will be printed on the November utility bills 1988. (attachment 6) cc: Darrel Anderson Dick Carlquist False Alarm Ordinance Revised; Effective Jan.'I False fire alarms account for over 50 percent of the Fire Department's 'ONTENTS activC."I. They cause IV, needless fire runs every day. Each day the Plymouth ............................ . Police Department responds to mo re than five false intrusion and fire alarms. ............................. This constitutes over seven percent of all Police Department calls, 4 increase ..................... 5 This tremendous volume of false alarms is costly and exposes the public and ding.. ....................... 6 Public Safety Officers to hazards associated with emergency -type driving i ............................. 6 responses. ............................. 7 ............................ 8 Effective January 1, 1989, the City's Fire and PoUce False Alarm Ordinance ............................ 8 will be revised as follows: ............................. 9 ............................ 10 1. Every false police or fire alarm requires the acquisition of a user's permit. ............................ 10 The current ordinance allows a grace period of three false alarms. ........................... 11 ........................... 11 2. The fee schedule for reissued alarm permits has been revised. A reissued ........................... 12 Police Alarm Permit costs $50 and increases by $25 per false alarm to a ........................... 13 maximum of $200 per reissued permit after the sixth false alarm. ........................... 14 ............................ 14 3. A reissued Fire False Alarm Permit is $100 for the first false alarm and $200 See Eye to Eye .............. 15 for each false alarm thereafter. ............................ 15 ........................... 17 4. The definition of false alarm has been refined to mean the activation of an ....................... 17 alarm that results inTesponse by the Public Safety Department where an ............ 18 emergency situation does not exist. This includes mechanical failures, ............ 19 malfunctions, improper installation, negligent use or rrfaintenance of the ............ 20 system by the owner, leasee or agent. ............. 20 ............. 21 False alarm does not include activation resulting from efforts to upgrade, .............. 21 install, test or maintain the system if the central monitoring agency is advised beforehand. Nor does it include activation 8 a result of power .............. 23 outages or other actions clearly beyond the control of the alarm ............... 23 manufacturer, installer and owner. ............... 24 ............... 25 5. Each owner of an intrusion alarm or fire alarm system is required to ................ 32 annually register the alarm system with the Public Safety Department. ................ 34 You may register your alarm system between July through December for ................ 36 free. Then beginning in 1989, alarm systems may be registered free in ................. 37 December and for $25 at other times. ................. 42 .................. 54 6. The ordinance continues to allow for appeals by alarm owners. .................. 56 .................. 60 64 The Council recognizes that false alarms will never be eliminated. Nor does ................... 70 the Council want to reduce the use of alarm systems. Instead, it hopes to curb ................... the rise in false alarms and prevent the premature addition of city personnel ................... ...................... 74 75 and eqpipment. A4-- c,,� e,, c, -4 - False Alarm Ordinance Revised, Effective, Jan. I Fai.-,:-, Ifire a!3rrnsaccount for ovez-50percent of, lie F Ire Department act ivliy. I'h,,,,, cause I V2 needless fire runs every day. Each d3y the Plymouth Police De;,,artment responds to more than 5 false intrusion and fire alarms. This co::Sfitutes over seven petcent of all police calls. Eff,?ctive Jan. 1, 1989, the City's fire and police false alarm ordinance will be revised as follows: Every false police or fire alarm requires the acquisition of a users' permit. line current ordinance allows a grace period of 3 false alarms. 1". reissued police alarm permit will cost $50 and increase by $25 per false a�arm to a maximum of $200 per reissued permit after the sixth false alarm. A reissued false fire alarm permit will be $100 for the first and $200 for each fi;;se alarm thereafter. The definition of false alarm will be refined to mean the activation of an a:arm that re i suits in response by the Public Safety Department where an emergency situation does not exist. This will include mechanical failures, malfunctions, improper installation, negligent use or maintenance of tile system by the owner, lessee or agent. False alarm does not include activation resulting from efforts to upgrade, install, test or maintain the system if the central monitoring agency is notified beforehand. Nor does it include alarms resulting from power outages or other actions clearly beyond the control of the alarm manufacturer, installer and owner. Each owner of an I ntrusion alarm or fire alarm will be required to annually register the alarm system with the Public Safety Department. In 1988, you may register your alarm system from July through December for free. Beginning in 1989, alarm systems may be registered free in December and for $25 at other times. 0 The ordi;i3nce continues to allow for appeals by alarm owners. 5�- S-- U. - CH ECK YOUR,A 7 C"-- -- wo�% -? 19 T. T), T: p: B. 0 [a la: Y( ar T; III'. fo- 0 A-. 19 2 2; PI It Safe, Don't Install Basket ball Hoopsin R t -o f - I " a v Make s hat your basketball garnes z:r�! safe. Do;�'! install b,� �kk.:tbafl hoops on public rign - f -ays or in any l,,)cz!tjej:j tl 1 - played in the roaLd. na, _:!Is the C� 1,11.-I has to b.2 Basketball hoops located i ..e right-of-way rna slgh� obstructions and put basketball pf . s at ris�K If they are playing in the str By instaill i0ops on private property, you will eliminate liability to the prope owner and city in the event that a city snowrilow or private vehicle is dam ed because of a collision with the hoop within the righi*of-way. False Alarm Ordinance Revised, Effective Jan. I False fire alarms account for over 50 percent of the Fire Department activity. They cause IY2 needless fire runs every day. Each day the Plymouth Police Department responds to more than 5 false intrusion and fire alarms. This constitutes over 7% of all Police calls. Effective Jan. 1, 1989, the City's fire and Police false alarm ordinance will be revised as follows: • Every false police or fire alarm requires the acquisition of a users' permit. The current ordinance allows a grace period of 3 false alarms. • A reissued Police alarm permit will cost S50 and increase by $25 per false alarm to a maximum of $200 per reissued permit after the sixth false alarm. • A reissued false fire alarm permit will be $100 for the first and $200 for each false alarm thereafter. • The definition of false alarm will be refined to mean the activation of an alarm that results in resr)onse by the Public Safety Department where an emergency does not exist. This will Include mechanical failures, malfunc- tions, improper installat 'on, negligent use or maintenance of the system by the owner, lessee or agent. False alarm does not include activation resulting from efforts to upgrade, install, test or maintain the system if the central monitoring agency is notified beforehand. Nor does it include alarms resulting frorn power outages or other actions clearly beyond the control of the alarm manufac- turer, installer and owner. Each owner of an intrusion alarm or fire alarm will be required to annually register the alarm system with the Public Safety Department. In 1988, YOU may register your alarm system through December for free. Beginning I n 1989, alarm systems may be registered free in December and for $25 at other times. The ordinance continues to allow for appeals by alarm owners. 19 E10 TWIN WESr NEWSLLiI_,'-_R fj��z\-o' FROM: CITY OF PLYMOUTH �" r �'O_) \q'8z False fire alarm5 accounL for over 50% of the Plymouth Fire Department's activities. They cause 1-112 needless Fire runs every day of the year. Each day the Pl)i-,�outh Police Department responds to move - than 5 false alarms, including intrusion and fire alarms. This constitutes over 7% of the total annual Police Department calls. This tremendous volume of false alarms increases cost, wear and tear on equipment and nonproductive city time. Fal5e alarms also expose the public and public safeLy . officers to the hazards associated with emergency -type driving responses. Effective 3anuary 1, 1989, the City's ex15ting fire and Police alarm ordinance will be revised as follows: I. Every False police or fire alarm requires the acquisition of a u5er's permit. The currenL ordinance allows a grace period of three false alarms. 4,i 14- eT � W—i W. AW, TWIN WES 1 ,4: 1, iz Page 2 2. The fee schedule FOC reissued alarm permits has been revised. A reIS5L]ed police alarm permit Costs $50 and increases by $25 per false alarm, to a maximum of $200 per reissued permit after the sixth false alarm. 3- A reissued False fire alarm pe . rmit 15 $100 for the first false alarm and $200 for each alarm thereafter. 4. The definition of false alarm has been def ined to mean the activation of an alarm that results in response by the Public Safety Department where an emergency situation does not exist. This Includes mechanical failures, malfunctions, improper installation, negligent use or maintenance of the 5ysLem by the owner, lessee or agent. False alarm does not Include activation resulting from efforts to upgrade, install, test or maintain the system if the central monitoring agency is advised beforehand. Nor' does It include activation as the result of power outages, tornados, lightening, earthquakes Or other actions clearly beyond the control of the alarm manufacturer, installer and owner. =,..--7 TWI N W,' -'Sl NIEWSI-E I f Lit Page 3 5- Each owner of an intrusion alarm or Fire alarm is required by the new ordinance to annually register the alarm system with tile Public Safety Department. IF r'egistered between July through December 1988 there is no cost. Beginning in 1989, rCg15trations will be issued free during the month of December. If registerino in a month other than December, the cost will be S25. 6. The ordinance continues to allow for aPPeals by alarm owners who believe that they have been agrieved by a ruling of the Public Safety Director.. The City Council recogni7es thaL false alarms will never be eliminated. No r does the Council want to reduce the use of inLrusior, or fire alarm systems. In5tead, it hopes to Curb the rise In needless fire alarms and prevent the premature addition Of city personnel and equipment which ultimately translates into higher taxes for each of us. -3o- T W 1 N W E 5 T Nf-E W S L ETT E P FROM: CITY OF PLYMOUTH DATE: 9/9/88 GROWTH IN PLYMOUTH POPULATION Plymouth's Population has increased to 47.800, according to a recent report by the Metropolitan Council. This makes Plymouth the fifth largest city in the metro area. Only Minneapolis, St. Paul, Bloomington and Brooklyn Park have more residents. Plymouth's Population in 1980 was 31,615. The number of households in 1980 was 10,491. The Met Council report estimates that were 17,325 households in Plymouth as of April 1, 1988. HANGES IN ALARM, ORDINANCE Plymouth businesses are reminded that all intrusion alarms and fire alarms must be registered annually and that the false alarm ordinance has been revised, effective Jan. 1. Businesses may regi ster alarm systems with the Plymouth Public Safety Department free through December. Beginning in 1989, alarm Systems may be registered free only in December. At other times cost will be $25. The following revisions in the false alarm ordinance take effect Jan. 1: Every false police or fire alarm requires the acquisition of a users permit. The current ordinance allows a grace period of three false alarms. A reissued Police alarm permit will cost S50 and increase by $25 per false alarm to a maximum of $200 per reissued permit. )K A reissued false fire alarm permit will be $100 for the first and $200 for each false alarm thereafter. _7 ED d e f i n i � i o n o f f r ni w ; I i b e r �t f i n e d t , m e a n t h e a c t iv a t i o n o I an alarm that r e s u I t s i n a re5ponse by the Public Safety Depar tment where an emergency 5 1 tuat ion does not exi st . False alarm does not include activation resulting from efforts to upgrade, i n s t a 1 1 0 T t e s t t h e system if the central monitoring agency has been notified beforehand - For more information on alarm system registration or revisions in the ordinance, call 559-Z800 ext. 368. -30- -30- April 1, 1988 CITY 01-� PLYMOUT�+ Plymouth Commercial /Industrial Property Owners and Tenants SUBJECT: NEW POLICE AND FIRE FALSE ALARM ORDINANCE EFFECTIVE JANUARY 1, 1989 Dear Commercial/ IndU5tria I Property Owner or Tenant: To curb the ever-increa5ing number of false alarms, the City Council has adopted a revised ordinance effective January 1, 1989. The revised ordinance provides that: 1. Each owner of an intrusion alarm for fire alarm system is required by the new ordinance to annually register their alarm System with the Public Safety Department. , During 1988, registration is FREE if accomplished between July I and December 31. Every year thereafter, registration is FREE during December. If registration takes place after December, then the registration fee Is $25. 2. Every false police or fire alarm rea * uires the acquisition of user's permit which must be applied for from the Public Safety Director. The current ordinance allowed a grace period of three false Police alarms per calendar year and one false fire alarm before a permit was needed. 3. The fee schedule for reissued alarm permits has been revised. A reissued police alarm permit costs $50 and increases by $25 per false alarm to a maximum of $200 per reissued permit for the sixth false alarm. 4. A reissued fire false alarm permit is $100 for the first false alarm and $200 for each subsequent false alarm. . 5. The definition of false alarm has been defined to mean the activation of an alarm that results in a response by the Plymouth Public Safety Department where an emergency situation does not eXi5t. This includes mechanical failures, malfunctions, improper installation, negligent use or maintenance of a system by the owner, lessee or agent. False alarm does not Include ai:�tjvatlon resulting from efforts to upgrade, inTtall, test or maintain the system If the Plymouth Public Safety Director and, when applicable, central monitoring agency is advised beforehand. Nor 34r,)O PL.YMOUTH. BOULEVARD PILYNAOUTH K'J.',:NE SOT;-. 55-14'� TELEPtiONE (612) 559-2800 1 ! 1 11dus 11:,O;):'*:'�v I Ap doe s J ', inc lude a c*cj v a*, ion is a resu I r- of povyc c okit ages, torn a &)s , I igh itening, earthquakcb 0,- othc r act ions clearly be v o, �, d the control of the alarm manufacturer, in5t8llef and owner. 6. The ordinance provides for an appeals process for alarm users who believe they have been aggrieved by a ruling of the Public Safety Director. I have enclosed a copy of the revised ordinance for your information. We encourage you to share this information with homeowner association members so that they will be aware of the new ordinance requirements. As a taxpayer, vou should be concerned that false fire alarms account for over 50% of our Fire Department's activitv. Similarly the Plymouth Police Department responds to more than five false alarms each day, including intrusion and fire alarms. This constitutes over 7% of the total annual Police Department calls. The total number of police and fire false alarms continues to increase each year despite the existing false alarm ordinance. This tremendous volume of false police and fire alarms Increases Cost, and wear and tear on equipment. It also breeds complacency. Police and fire officers who repeatedly respond to fire alarms at a location are more likely to be unfortunately surprised if they respond to the real thing at that location. False alarms also needlessly expose Lhe public and public safety officers to the hazards association with emergency type response driving. If you would like more information about the new ordinance, we invite you to attend a meeting scheduled 'Or' m. T�ue5da�y�lylma�v� In the City Council Chambers of the Plymouth Cit�yCe�nter I . ou th Boulevard. At the 8 e n meeting we will provide additional information about the ordin nc a d respond to questions you may have. Sincerely, Richard J. C?riquist Public Safety Director RX:kec attachment April 1, 1985 Charlene Johnson SUGAR MAPLES H _tOA- 17230 - 12th -'Avenue Plymouth, MN 55447 SUBJECT: NEW POLICE AND FIRE FALSE ALARM ORDINANCE EFFECTIVE JANUARY 1, 1989 Dear Ms. Johnson: To curb the ever-increasing number of false alarms, the Cit y Council has adopted a revised ordinance effective January 1, 1989. The revised ordinance provides that: 1. Each owner of an intrusion alarm for fire alarm system is required by the new ordinance to annually register their alarm system with the Public Safety Department—During 1988, registration Is FREE if accomplished between July I and December 31. Every year thereafter, registration is FREE during December. If registration takes place after December, the registration fee is $25 per system. 2. Every false police or fire alarm requires the acquisition of user's permit which much be applied for, from the Public Safety Director. The current ordinance allowed a grace period of three false Police alarms per Calendar year and one false fire alarm before a permit was needed. 3. The fee schedule for reissued alarm permits has been revised. A reissued police alarm permit costs $50 and increases by $25 per false alarm to a maximum of $200 per reissued permit for the sixth false alarm. 4. A reissued fire false alarm permit is $100 for the first false alarm and $200 for each subsequent false alarm. 5. The definition of false alarm has been defined to mean the activation of an alarm that results in a response by the Plymouth Public Safety Department where an emergency situation does not exist. This includes mechanical failures, malfunctions, improper installation, negligent use or maintenance of a system by the 3400 PLYMOUTH BOULEVARD. PLYMOUTH MINNEES37,L. 7 ELEPHOINE !6121 559-2803 Ar - 1 � -; - . Homeowner As5oci.ition P,�(-si(jent March '30, 119-11,�� 2 Owner, le.55ce or agent. False alarm does not Include activat;on resulting from efforts to upgrade, install, test Orl maintain the system if the Plymouth Public Safety Director, and wh c n applicable, central monitoring agency is advised beforehand. N'o r does it include activation as a res It of power outages, tornados, lightening, earthquakes or otheru actions clearly beyond ttie c6ntrol of the alarm manufacturer, installer and owner. 6. The ordinance provides for an appeals process for alarm users wfjo believe they have been aggrieved by a ruling of the Public Safety Director. I have enclosed a copy of the revised ordinance for your Information. We encourage you to share this information with homeowner association members so that they will be aware of the new ordinance requirements. - As a taxpayer, you should be concerned that false fire alarms account for over 50% of our Fire Department's activity. alarms each day, a C Similarly the Plymoutt, Police Department responds to more than five f 15 including intrusion and fire alarms. This constitutes over 7% of tho total annual Police Department calls. The total number of police and fire false alarms continues to increase each year despite the existing false alarm ordinance. This tremendous volume of false police and fire alarms increases cost, and wear and tear on equipment. It also breeds complacency. Police and fire officers who repeatedly respond to fire alarms at a location are more likely to be unfortunately surprised if they respond to the real thing at that location. False alarms also needlessly expose the public and public safety officers to the hazards association with emergency type response driving. If you would like more information about the new ordinance, we invite you to attend a meeting scheduled for 7 p.m., Tuesday, May 17 in the City Council Chambers of the Plymouth City Center, 3400 Plymouth Boulevard. At the meeting we will provide additional information about the ordinance and respond to questions you may have. Sincerely, Richard J. Catlquist Public Safety Director RJC: kec attachment 6, 0 C, S 7 C T __- O�N i , 5 S S 7,: S j T-7 115 5 . 0 1155.01 Statement o� Policy. 'r' e C i r v n -, Council of the City of Plymouth deems it necessary to provide for the special and express regulations of alarm systems which are designed to signal the presence of a hazard requiring urgent attention and to which public safety personnel are expected to respond, in order to protect the public health, safety and welfare. The City Council finds that the regulation of alarm systems is necessary in order to reduce the increasing frequency of false alarms in Plymouth. The great number of and increasing frequency of these false alarms requires intensive, time consuming efforts by the Department of Public Safety and thereby distracts from and reduces the level ol-7 services available to the rest of the community. This diminishes the ability of the City to promote the general health, welfare and safety of the cornmunity. In consideration for the necessity on the part of the City to provide numerous public safety services to all segments of the community, without an undue concentration of public services in one area to,work to the detriment of members of the general public, it is hereby decided that the alarm systems shall be regulated through the permit process described below. 1155.03. Definitions. As used herein, unless otherwise indicated, the followi*.ng terms are defined as follows. Subdivision 1. "Alarm System" means an assembly of equipment and devices (or a single device such as a solid state unit) arranged to signal the presence of a hazare. For the purposes of this ordinance, the alarm, when triggered, must be directly connected to a central monitoring agency which then notifies the police and/or fire departments of an emergency to which public safety personnel must respond, or may emit an audible signal which will require urgenL attention and to which public safety personnel are expected to respond. Subd . 2. "Alarm User" meanF the person, firm, partnership, association, corporation, company or organization of any kind on whose premises an alarm system is maintained. "Alarm User" includes persons occupying dwelling units for residential purposes. Subd . 3. "False Alarm" means any activation of an alarm system that results in a response by the Public Safety Department where an emergency situa- tion does not exist. "False Alarm includes , but is not limited to, activation of an alarm system through mechanical failure, malfunction, improper installa- tion, or the negligent use or maintenance of the alar -m system by its owner or lessee or by the owner's or lessee's employees or agents. "False Alarm" does not include activation of the alarm by utility company power outages or by climatic conditions such as tornadoes, lightning, earthquakes, other violent conditions of nature, or any other conditions which are clearly beyond the control of the alarm- manufacturer, installer and owner. "False Alarm" does not include activation of an alarm system as the result of an effort or order to upgrade, install, test, or maintain the system, if the Public Safety Director and, where applicable, central monitoring agency for the alar -m system are each notified in advance of said upgrade, installation, test or maintenance. Subd. 4. "Fire alarm system" means an alarm system designed, installed, or operated to prompt a response by the fire department. Subd. 5. "Person" means any individual, partnership, corporation, associa- tion, cooperative or other entity. 11 155.06, S u b C' . - S o - T 11 e P -d c S F. -.� e '. y e c r, o , s 11 a r e v i e -, t I I e issuanc�_-, reissuance, an� r�.-newal of 01-1 alar;% user piermics. I 1155.07. False Alarms; Automatic Revocation. SUbd 4 V 4 S io,.l I Revocation - Reissued Permits. A false police or fire alarm will result in automatic revoca- tion of the applicable alarm user permit, unless the permit: is reissued in accordance with this subdivision. When the Public Safety Director determines that a false police or fire alarm has occurred at an address, the Public Safety Director shall notify the alarm user of that determination. The alar -m user's permit will be revoked unless, within ten working days of the date of the notice, the alarm user submits the required permit fee to the Finance Director or establishes to the satisfaction ol the Public Safety Director that the alarm activation was not a "false alarm" within the meaning of this section. Subd . 2. The Public Safety Director shall treat a false alarm that occurs during the ten-dav period for rcissuance of an alarm user, permit as an additional reissued per -mit. For each such false alarm, the alarm user shall pay the permit fee for a reissued permit as provided by this section. Subd. 3. Conditions for Reissuance. As a condition for reissuing an alarm. user permit revoked under this subsection, the Public Safety Director may require that the alarm user provide the Public Safety Director with evidence that the alam. system has bEen properly serviced and that its deficiencies have been corrected. 1155.08. Permits Nontransferrable; Duration. All alarr. user permits expire at the end of the calendar year, unless otherwist�- revoked. Alarm user permits are not transferable from one person to another or from one location to another. 1155.09. Prohibitions. Subdivision 1 - Alarm Svstems Utilizing Taped or Prerecorded Messages. No person may install, monitor, or use and possess an operative alarm which utilizes taped or Prerecorded messages which deliver a telephone alarm message to the police or fire department. 1155.11. Per -mit Fees. Subdivision 1. Annual Permit Fee. The annual fee for an alarm user's permit shall be: Police - twency-five dollars ($25.00) , Fire - twenty-five dollars ($25.00). The annual fee shall be waived if the per -mit is obtained during the month of December of the preceding year. Subd . 2. Fees Schedules for Reissued Per-mits. The fee for each alarm user's permit that is reissued during the same calendar year shall be determined according to the following schedules: a. Reissued Permit for Police Alarm System. First reissued permit . . . Second reissued permit Third reissued permit Fourth reissued permit Fifth reissued permit . . . Sixth reissued permit . . . Subsequent reissued per-mits $ 50.00 . . . . . 75.00 100.00 125.00 . . . . . 150.00 . . . . . 175.00 200.00 -a��7 --� 15 5. `3 '. ' "', . 1155. 15. 1 S,,: b e. I' s -1: on user who cc:-.-::i-nues ro use an, alarm s%,SLO,:. rLCt.:.ving notice of revoc-azion. or suspension b\. the Public Salfecy D'Lreczor -4s �;uil--% o-- a misdemeanor. Subd. 2. Any persDn required by this ordinance to obtain an alarm user's permit who knowinglv fails to do so is guilry of a misdemeanor. ii,.WY� New -Police and Fire Alarm Ordmanpe W, -e-:�Vivmou ag r ge th City Council h egu atin j� the use of alarm system's*`: c e4a ew Ordinance WiH be effe nu �e. o . . . . . . . . . . . . . . . 34 Y0'vv ARE AN Mid ClqrNr 0`1F 1w11q Tv"Ed PLYM0 "t- w '.*.'.`Y6u must submit a Permit applicatio"n'... Vit to January 1, 1989 s�pparate permit is, necessa. ion. olice alarms and'Fire ald riA ermit a�0jicatio'n.1`s ree"-,oA..c`.%pad,.. a—ry anu e 25.00'' ermit appReatio" P or --are, s rftAt,,'a.ppHcation* k R3�.-.Conter 6r man.-py-zd aftment at 559-2800'd usines`s'hoiLirs 8:00;".a.m. I.T., _o ; I W It, X110 a FALSMe A CIE% ly, 9.. W, -e-:�Vivmou ag r ge th City Council h egu atin j� the use of alarm system's*`: c e4a ew Ordinance WiH be effe nu �e. o . . . . . . . . . . . . . . . 34 Y0'vv ARE AN Mid ClqrNr 0`1F 1w11q Tv"Ed PLYM0 "t- w '.*.'.`Y6u must submit a Permit applicatio"n'... Vit to January 1, 1989 s�pparate permit is, necessa. ion. olice alarms and'Fire ald riA ermit a�0jicatio'n.1`s ree"-,oA..c`.%pad,.. a—ry anu e 25.00'' ermit appReatio" P or --are, s rftAt,,'a.ppHcation* k R3�.-.Conter 6r man.-py-zd aftment at 559-2800'd usines`s'hoiLirs 8:00;".a.m. I.T., _o ; I W It, X110 a DATE: October 12, 1988 TO: Daryl Sulander, Accounting & Data Processing Supervisor FROM: Helen LaFave, Communications Coordinator SUBJECT: MESSAGE FOR UTILITY BILLS Please include the following message on utility bills for all areas as soon as possible: Do you have a fire or intrusion alarm system? Under the revised city alarm ordinance, you must register it with. the Plymouth Public Safety Department prior to Jan. 1, 1989. For details, call 559-2800. cc: Darrel Anderson Dick Carlquist Frank Boyles I MEW DATE: October 12, 1988 TO: Finance/Assessing Department, Sharon Reisinger, Val Krisko, Myra Wicklacz FROM: Helen LaFave, Communications Coordinator SUBJECT: ALARM ORDINANCE HANDOUT FOR NEW RESIDENTS I have placed a supply of the attached handout next to the Community Information Booklets at the front counter. When residents homestead or request information about the City be sure to give them this handout along with the Community Information Booklet. Thanks. cc: Darrel Anderson Dick Carlquist Frank Boyles New Police and Fire Alarm Ordinance T FALSE A1,ARMS The Plymouth City Council has revised the ordinance regulating the use of alarm.systems in Plymouth. The New Ordinance Will be effective January 1, 1989. IF YOU ARE AN ALARM USER IN THE CITY OF PLYMOUTH • You must submit a Permit application to the city prior to January 1 9 1989. • A separate permit is necessary for PoUce alarms and Fire alarms Permit application is Free of charge prior to January 1, 1989. After that date there will be a $25.00 permit application fee. Permit application forms are available at the City Center or by mail by calling the police department at 559-2800 during - Business hours 8:00 a.m. to 4:30 p.m* CITY OF PLYMOUTH PUBLIC SERVIC'E COU*(TERS CUSTOMER COMMEKT CARD We value your opih * ion the.3ervice you recelve.at the Public Serv:ice Counters! 'Please.' complete this card. and drop it An'6e Customer Comment Box at.the main recepti.oni3t'3,counter. Date of 'visit to I I 'Tim 0 V 1. With which department(s) did you deal? 2. Name of, Emp.loyet! (if you'recall) Yes No have -:an,* app6l"ntment-, f or a meet Y 4. Was service prompt. es .,;r .. ...... . 5 Was'servi ce.courteous? Yes e'd or business concluded? y No 6. Were your questions answer Yes - 7. If no, what Information do you.still require? Your name would be appreciated; however,'if you should prefer to remain anonymous, We still value your observations. Name Address-. - Lip Ci ti., .7� We. value ' your. opinion. about- the service you receive- at. the -Public Service. - C6unter3!- Please co!"plete 'this card and diop it In,the Customer Comment Box it the main receptionist's counter. Da t e 0 V 13 1 t /V — /* T -which department (3) 'did yo'u' dL*al?' --Rame of City Ew9l oyee jif yoy*. reca 3.- Did you have an appointment for . a meeting? 4.. Was.zervice prompt? 5. Was service courteous? Yes)C No Ye 5-4— No Yes No 6. Were your questions answered . or business'concluded? Yes�L_No .7.' If no, what Information do you still require? -How could'we serve you better? a owe- -3- r��i i6u 1 d b4'ap0i:e�cl' ted vi hddld'%Ofbf er to renain� -anonymous, we still value you.r.observation 7". 7 F2. October 13, 1988 Mr. and Mrs. Wesley Schieffert 1210 Black Oak Lane Plymouth, MN 55447 Dear Mr. and Mrs. Schieffert: Thank you for taking the time to submit a Public Service Counter Customer Comment Card. I am pleased to learn that you received prompt, courteous service from Receptionist Val Krisko. Our objective continues to be to provide the best possible service to the residents of our community. Thanks again for your comments on our performance. Sincerely, Helen LaFave Communications Coordinator cc: Laurie Rauenhorst, City Clerk Frank Boyles, City Manager 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447. TELEPHONE (612) 559-2800 ANNUAL PLANNING INSTITUTE S -:i-- - - FOR PLANNING COMMISSIONERS AND ELECTED OFFICIALS , Four Dates Four Locations! Sponsored by: November 17 Minneapolis December 1 Alexandria December 8 North Mankato January 5 St. Paul GOVERNMENT TRAINING SERVICE WHO SHOULD ATTEND? Members of planning commissions, boards of adjustment/appeals and governing bodies in Minnesota cities, counties and townships. Also valuable for members of other advisory commissions, housing and redevelopment authorities, staff without degrees in planning, and real estate professionals. INSTITUTE CO-SPONSORS Association of Metropolitan Municipalities Association of Minnesota Counties Humphrey Institute of Public Affairs State Planning Agency League of Minnesota Cities • Minnesota Chapter, American Planning Association • Minnesota Association of Townships • Minnesota Planning Association Annual Planning Institutes are for those new to land use planning or interested in a review of fundamentals. PROGRAM FEATURES Informational presentations combined with workshops and simulations - 9 Faculty with extensive backgrounds in planning and instruction o Packet of handy reference materials designed to make your job easier * Answers to your questions about duties and procedures Improve your Skills; Making zoning decisions, evaluating subdivision proposals, learning and applying planning terminology and working effectively with others in the planning process. Plus earn Real Estate Credit': This program has applied for six hours of credit to the Commissioner of Securities, relating to Continuing Real Estate Education. NOTE: This curriculum is a repeat of what has been offered in previous years. These institutes are for you. REGISTER TODAY! DATESMOCATIONS 0 PROGRAM AGENDA (All Sites) November 17 (Thursday) 8:30 REGISTRATION Days Inn Mpls North 1501 Freeway Blvd. am Brooklyn Center, MN 55430 9:00 INTR(DUCTION TO PIANNING: Why Plan? Elements of a 612/566-4140 Comprehensive Plan December 1 (Thursday) Radisson Arrowwood 9:40 BASIC PLANNING TOOLS -PART I: ZONING, VARIANC-ES, 2100 Arrowwood Lane CONDIIrIONAL USE PER14ITS: Definitions, Rationale, Alexandria, MN 55435 Uses, Myths/Misconceptions, How-jros, 612/762-1124 Non -Conforming Uses • December 8 (Thursday) 10:35 REFRESHMENT BPX-.AK Best Western Garden Inn 1111 Range Street 10:50 "ZONING CASE STUDIES: IM-'DTHETICAL PRDBLE24 SOLVING" North Mankato, MN 56001 Participants are placed into small groups in which 507/625-9333 they work on rural or urban zoning issues based on actual situations and timely concerns • January 5 (Thursday) Earle Brown Center 11:55 BASIC PLANNING TOOLS—PAJ-r II: U of M St. Paul Campus SUBDIVISION REGULATION: Definition, 1890 Buford Avenue Rationale, Uses, Content, Procedures., Design St. Paul, MN 55108 Standards, Financial Guarantees, Special Provisions (Enter through Fair- 12:40 LUNCCH grounds) pm 612/624-3275 1:25 "E\7ALUATING A SUBDIVISION PROPOSAL: A SIMULATION:" CORE FACULTY Participants work in small groups to evaluate a developer's subdivision plan using standard IAN TRAQUAIR BALL, Planner & planning tools --the comprehensive plan, ordinances, Attorney, Rasmussen & Ball aerial and soil maps GEORGE HOFF, Attorney, Hoff & 2:30 LEGAL LIMITS: YOUR ROLE AS A DE)CISION MAKER Allen GUNNAR ISBERG, Planning Direc- 3:20 REFRESHMENT BREAK tor, Consolidated Planning Dept., Rochester/Olmsted 3:35 THE ROLE OF THE PLANNING CQMMISSIONER, THE ELECTED County OFFICIAL, STAFF, CITY ATTORNEY AND THE BOARD OF GEORGE MARKS, Council Member, ADJUSR4ENT/APPEALS: Responsibilities of each City of St. Anthony group; procedures; tips on conducting effective PETER BECK, Attorney, Larkin, meetings and public hearings (Panel of local Hoffman, Daly & Lindgren officials) KAREN SHAFFER, Assistant 4:30 ADJOURN Attorney, Dakota County REGISTRATION/ CANCELLATION FURTHER INFORMATION The $50 per person registration fee includes lunch, Contact Lisa McMann refreshment breaks and handout materials. (Registration) or Vivian Hart Register in advance on the attached form (at least 10 (Program) at Government days prior to the Institute date). A full refund of the Training Service 612/222-7409 fee will be made only if the registration is cancelled 3 or Minnesota Toll Free working days in advance of the program. Substitutes for 800/652-9719 registered participants my be made at any time. "Beyond the Basics" Planning Should inclement weather (or other circLL-astances beyond Institutes are scheduled for our control) necessitate program, cancellation, early 1989. See registration participants will be notified via announcenients on WCO form. Radio and other local stations. PCITVCO� October 20, 1988 PLYNOUTR Mr. Elliot Perovich Chair Regional Transit Board Mears Park Centre Building 230 East 5th Street St. Paul, MN 55101 SUBJECT: MTC BUS SERVICE TO ONE CARLSON PARKWAY Dear Mr. Perovich: Attached is a memorandum from Trammell Crow Company to tenants of the One Carlson Parkway building located in Plymouth. The MTC commenced transit service to tenants at One Carlson Parkway October 3. According to MTC representatives, the bus does not enter Plymouth, rather is solely in Minnetonka. We are pleased that the MTC has enhanced transit services provided to Plymouth businesses. We are supportive of this new bus service based upon the following: 1. The new service will have no negative impact on the City's current or future status with respect to transit tax feathering. Plymouth will continue to be considered a full -peak and limited off-peak community regardless of the frequency of the MTC provided midday service which we have no control over. 2. The cost of the MTC service will not be assignable against the 90% property tax levy eligible for City use for its community-based transit system either now or in the future. These are our understandings with respect to the new MTC service to One Carlson Parkway. Please let me know if you or the Board have other perspectives in this regard. Sincerely, Virgil Schneider Mayor VS:kec 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: October 12, 1988 TO: James G. Willis, City Manager FROM: Frank Bovles ag A Assistant City Man ,V V5 SUBJECT MTC BUS SERVICE TO ONE CARLSON PARKWAY Councilmember Maria Vasiliou has provided me with the attached memorandum from the Trammell Crow Company to tenants of One Carlson Parkway. The Tramme-11 Crow Company has successfully negotiated transit service for its tenants at One Carlson Park Way through the Metropolitan Transit Commission. Because Plymouth is an opt out community, this request and the bus service which was effective October 3, has implications for the City. Transit Tax Feathering -- Plymouth currently meets the definition of "full peak and limited off-peak service." This means that transit service in the community during the mid-day does not occur more often than once every sixty minutes' on anv route. This saves Plymouth taxpayers "112 mill" which would otherwise be earmarked' to the Regional Transit Board (RTB). The addition of service to One Carlson Parkway by the MTC, does not appear to affect our status at the present time since mid-day service is every two hours. However, because there are no RTB guidelines for MTC service to opt out communities, the MTC may unilaterally change this service to a greater frequency without our knowledge. If mid-day service is more frequent than every 61 minutes, Plymouth taxpayers would be assessed the full transit levy for full peak and off-peak service. This would cost Plymouth taxpayers an additional $200,000 or more per year. Total Eligible Opt Out Funding -- Under the Opt Out Statute, Plymouth is eligible to receive up to 90 percent of the annual transit levy for opt out program purposes. While at the time, we are well below this 90 percent maximum, the additional MTC service could pose a problem. The new MTC service costs are "assignable" against the City's levy. The RTB could interpret the 90 percent to be calculated including both Plymouth Metrolink opt out service and any MTC service provided within the community. This would reduce the amount of dollars available to Metrolink. While we are pleased that enhanced transit services will be provided to Plymouth businesses, the above issues should certainly concern the Council. RTB members have to date indicated that they are not sure how this transit service will affect the above issues. Because this is the first time this issue has been faced by an opt out community, I believe it would be appropriate for the staff to draft a letter from the Mayor and/or City Council to the Regional Transit Board strongly expressing our concern about the implications of the MTC's actions and about the apparent unilateral authority that MTC has in providing service to communities without the specific approval of the community. FB: jm Trammell Crow CornpanN MEMORANDUM TO: All Tenants One Carlson Parkway FROM: Trammell Crow Company RE: MTC Bus Service DATE: September 21, 1988 'T- --. \ C.- (-,- Trammell Crow Company is pleased to announce that MTC will be providing direct bus service to Carlson Parkway effective October 3, 1988. The summary of Route 51Y is as follows: ROUTE 51Y - WAYZATA - EFFECTIVE OCTOBER 3, 1988 Schedule Times at the Corner of Cheshire Parkway and Carlson Parkway: Weekdays + To Wayzata To Minneapolis -WESTBOUND i EASTBOUND AM 7:31 PM 4 4 6 5 2 0 5-52 Route 51Y buses leave downtown Minneapolis (Marquette at 8th St-) 38 minutes before times shown. They arrive at Wayzata Park & Ride (near Barry Ave.) 14 minutes after times shown. Service operates Monday thro following holidays: New Yea Independence Day, Labor Day, Christmas Day. AM 6 :2 9 6: 59 7 : 32 8:05 PM 4 :4 5 Route 51Y buses leave Wayzata Park & Ride (near Barry Ave.) 10 minutes before times shown. They arrive in downtown Minneapolis (2nd Ave. So. at 7th St-) 45 minutes after times shown. ugh Friday except on the r's, Memorial Day, Thanksgiving Day and tA MTC staff will observe the new service on a random basis and will recommend changes if any are needed. Thank you for promoting this service to Carlson Parkway. New Route 51 pocket schedules will be available soon from Route 51 bus drivers at most local convenience stores, at the MTC Transit Store, 719 Marquette Avenue, Minneapolis, or by writing: MTC - Transit Information Center 560 - Sixth Avenue North Minneapolis, Minnesota 55411-4398 (Please state quantity of schedules required Pocket schedules are free.) If you have any questions, please call MTC at 349-7400. October 12, 1988 ^F1 ^ ^F2� Dear �173�: OCT 17 1 Z,11 01 d" oily On September 13, 19M, the Plymouth City Council deferred action on the church's request for a conditional use permit. The permit would have allowed the church to expand its existing parking lot by an additional 122 spares. The City Council requested the church and its neighbors to renew their efforts to resolve the differences and conflicting Issues concerning the project. The City Council, responding to the comments and concerns of you and your neighbors, specifically directed the church to revise its plan to incorporate the following: The parking lot must be visible from Highway 101 - The church must show the use of the balance of its property and the manner by which the balance of the property can be developed for residential use. The church must develop and present a management plan for the parking lot which will cover, among other things, maintenance, security (including lighting), and landscaping. The revised plan must clearly restrict access to the lot via 8th Street and Narcissus Lane. The church must address the issues of future expansion and future parking needs with the city. The church needs the expanded parking facilities. We recognize, however, that any revised plan must be the result of discussions with you and your neighbors and that the revised plan must address and incorporate your concerns, questions, and ideas. In short, we need and solicit your assistance to help direct how the parking lot plan will be redesigned and submitted to the city. Our efforts to involve you In this process In the past have not been successful and the church ac cepts its share of responsibility for this failure. We ask that we start fresh and with the commitment that all of our respective, significant concerns can be addressed and accommodated. Accordingly, we ask that you do the following: (01) REVIEW the existing plan now before the City Council. This plan Is enclosed as Attachment One. (02) REVIEW the enclosed summary (Attachment Two). This summary will help you understand the various physical configurations of the parking lot proposed In the past. (03) CONSIDER the Issues and concerns which are most Important to you. Hypothesize that the parking lot expansion will go forward. How would you like to see the project developed? What needs do you believe must be addressed and Incorporated In the revised plan? _\0b Page 2 October 12, 1988 If you have concerns about previous Improvements and maintenance on the church property, please contact me separately. The response form and meetings are to address the possible future expansion of our lot. (04) COMPLETE AND RETURN the enclosed form setting forth your concerns, ideas, and suggestions. Please be as specific and detailed as possible. A stamped, self-addressed envelope is enclosed. We strongly urge you to complete and return this form so that we may have it before us and understand your concerns and suggestions. Please return the enclosed form no later than October 26, 1988. (05) ATTEND a neighborhood meeting concerning this project. The schedule is: DATE: November 3, 19M TIME: 7:00-9:00 p.m. PLACE: City of Plymouth Council Chambers At this meeting the various comments and Ideas from you and your neighbors as solicited In the enclosed form, will be summarized and reported. The balance of the meeting would be devoted solely to you and your neighbors to expand these Ideas and present them to church representatives. At this meeting you may desire to select and form a committee of neighbors to represent your concerns through this process and authorize this committee to take certain actions on your behalf In working with the church. After the November 3, 1988 meeting, the church will revise its plan based upon the comments, suggestions, and Ideas it receives from you on the enclosed form, and those which are presented and discussed at the meeting. This revised plan will be submitted to you and the city for further comment and review. Once again, you may wish to have a committee of neighbors continue to work with the church with respect to this revised plan. The church will solicit your response and that of the city and its staff to the revised plan and continue to make revisions, If appropriate. If you so desire, we will have one or more additional meetings with you to continue to refine the plan. In short, the church intends to use its best efforts to have you help direct the process and result. Once again, please review the enclosed materials and send in your response by October 26, 1988. We particularly invite you to attend our neighborhood meeting on November 3, 1988 and help us solve this problem for our mutual benefn. Thank you for your assistance. Sincerely, Peggy Nestor Administrator PN:jf Enclosures (Copies of this letter are being sent to all City Council members, the Planning Commission, and Blair Tremere, Director Community Development.) too I o 0 w z _j CL ui LAJ jj7 CO LLLJ U o ES < D LL: w LJLJ LJ 0 LIJ 0- 0 C� LL IL 0 C. too I o 0 w 0 It) Attachment Two CHRQNOLOQY OF P�iRKING LOT ]2EVELOPMENT FOR WAYZATA EVANGELICAL F9EE CHURCH Ootober 27, 1987 First mee.tin.g. with the neighbors to show the - site plan (Attachment Three) and solicit.comments. In response to ' a concern that we did not cjlve.,�h�.. neighbors enough advance notice, Wayzata. ..Evangelical Free Church .(WEFC) offered -'to.. postpone our presentation to the ' City for o.ne month. WEFC suggested tha.t represe ' ntatives from the church, Hawthorne Ponds, and 8th Ave. meet before the Ngvember Council meeting to consider alternative plans or changes to the proposed site.. October 28, 1987 Elder Jerry Fadden contacted the City to ask for postponement. He was told that" he must appear before the Planning Commission. That evening Mr. Fadden arrived at the meeting to learn that a group from Hawthorne Ponds appeared to present their otqn plans for.dev(�i6pment of our propb . rty. The proposal' was'withdrawn. November 5, 1987 A meeting' 'was held at WEFC with representatives from Hawthorne Ponds..and 8th Ave. It was expressed.that neither Hawthorne Ponds or 8th Ave. wanted the lot to egress into their community. Concern for the preservation of the natural environment in the southwest corner of the lot was mentioned. The neighbors wanted a guarantee that the lots would be for only single-family homes. It was also suggested that the lot be moved to a N -S configuration with at least a 15 -foot berm by the "old parsonage" (615 Narcissus) and the Crowder residence. The next . meeting was scheduled for November 12. An alternate plan would be brought from the neighbors and presented by Bill Baxter. There were two areas of miscommunication and misunderstanding at this meeting., (1) The meeting time, and (2) the number of representatives that the church cotild have in The church accepts responsibility for that. Novembex�'10, 1987 The 'chtircli - r4ceived a letter from. Mr. Waynd B6tirh6*- Vithdrawing Hawthorne Ponds from any furthi�ir meetings with the church --"We� ' �7ill present our views and recommendations directly to the various agencies,'.* commissions, and councils that ha*N6 an ihte'r6st or responsibility for the ordeirly review of your project." November 12, 1987 Meeting 'was held with no neighborhood representation. NovembO-r 13, 1987 Letter sent from Elder Board Chairman, Stu t Turnbull, to Mr. Wayne Bourne.. November 19, 1987 Meeting *was held with no neighborhood representation. Januaryt1988 to July 1988 WEFC working with City staff to revise the site plan to their specifications, as ldell as incorpoirate as many of the neighbors ideas as possible. Aucrust 24, 1988 Public Hearing September 13, 1988 City Council Meeting C) 0 < z < 0>0 F- W(r < > —j :L LU z LJ 'on >- w Rj D 0- w 0 <cr aa: MCL j cr u I ATTACIMEN1 T:!Fr.f .fl� 7. �-31.. IS; L fit CO. 1A L NAME ADDRESS. PHONE Please complete this form listing all of your suggesti'ons'for a parking lot for approximately 100 cars and meeting the city's requirements for opacity, security, and exits. Return the completed forin in the enclosed self-addressed, stamped envelope by October 26, 1988. Thank you. SUGGESTIONS AND CONCERNS: C_ CITY O� PUMOUTq October 18, 1988 Mr. 11 - 61st Avenue North Plymouth, MN 55442 Dear Mr. W_ The City has received a complaint about an 18 wheel tractor parked in the driveway of 1180 61st Ave. N. Plymouth's Zoning Ordinance (attached) states that "off-street parking of trucks or buses with a gross vehicle weight of over 4.5 tons, except for deliveries and unloading, in all residence districts, except f or the FRD District, shall be prohibited." This requirement is intended to protect the rights of residents who purchase homes with the expectation that businesses requiring storage and use of trucks and buses will not be operated from their neighborhood. It is the City's desire to resolve this matter cooperatively. In accordance with the Plymouth Zoning Ordinance, please do not park this truck in residential districts within the City. If violations are noted by the Public Safety Department, the vehicle will be tagged. If you have questions on this portion of the Zoning Ordinance, contact Development Services Technician Myra Wicklacz at 559-2800. Sincerely, Helen LaFave Communications Coordinator attachment cc: Myra Wicklacz Frank Boyles, Assistant City Manager Public Safety Department CSOs 3400 PLYMOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 559-2800 _L__k0c,, PLYtt-10;iTli Z0111H!", WIDINAHC' SeCL:J')r1 10 1 aSUBDIV-1S101,1 B - OFF-STRErT PARKING AN[) LOADiHC PEGULATIOHS 1. Application: Off-street parking and loadinq regulations shall apply to all buildings and uses of land established after the effective date of this Ordinance. The location, design, and construction and maintenance of off-street parking and loading fac- ilities within the Special Protection Districts shall also be subject to the re- quirements set forth in Section 6 of this Ordinance.(Amended Ord No. 82-33) 2. Required Plan: Any application for site plan apr)roval, for a building permit or for a Certifi- cate of Occupancy shall.,in.clude a plot plan drawn to scale and dimensioned sho�N- ina off-street parking and loading space to be provided in compliance with this Ordinance. Transient me.rchants, transient produce merchants, and any person that sells products o 'the garden or farm on the property on which the products are grown and cultivated, shall submit a plot plan drawn to scale and dimensioned showing off-street parking and circulation and the plan shall show the access to the public street and if the site is a corner lot, or is an interior lot within 50 f t . of a corner lot, the plan shall show the distanCe to the street intersection. The plan shall be approved prior to any sales. No site shall be located within any public right-of—Aay. (Amended Ord. 86-07) 3. Reduction and Use of Parkinq Loadinq Space: Off-street parking facilities existing at the effective date of this Ordinance shall not subsequently be reduced to an amount less than that required under this Ordinance for a similar new buildinq or use. Off-street parking facilities pro- vided to comply with the provisions of this Ordinance shall not subsequently be reduced below the requirements of this Ordinance. Such required parking or load- ing space shall not be used for storage of goods, trash disposal containers, or for storage of vehicles that are inoperable or for sale or rent. 4. Truck or Bus Parkinq in RESIDENCE DISTRICTS: Off-street parking of trucks or buses with a gross weight of over 4.5 tons, except for deliveries and unloading, in all RESIDENCE DISTRICTS, except the FRO District, shall be prohibited. 5. Desiqn of Parkinq and Loadinq Facilities: a. Parking areas shall be so designed that vehicles may enter, circulate, park and exit in a convenient and orderly fashion. Minimal dimensional re- quirements for the design of parking areas are shown in Table 1. For any parking area of six (6) or more cars a suitable means of turnaround must be provided at maximum design capacity to avoid backing onto public streets. All loading spaces shall be sufficient to meet the requirements of each use and shall provide adequate space for storage and maneuvering of the vehicles it is designed to serve. 10-25 K tAO C C Y, IT ITY O� PUMOUTR October 17, 1988 Ms.� I wom gMEAjK2—nd Ave. North Plymouth, MN 55442 Dear Ms. 411110ft \ (D C-, Thank you for notifying Assistant City Manager Frank Boyles about the 18 wheel tractor parked in the driveway on 61st Ave. North. I asked the Police Department to check the address in question. Sgt. Larry Rogers informs me that when the address was checked that the trailer was not in the driveway. The Police must see the violation in order to tag the owner. Sgt. Rogers said that the Community Service Officers are aware of the problem and that the owner previously had been warned. Consequently, next time it is spotted parked in the driveway, the vehicle will be tagged. If you see this trailer illegally parked again, please notify me or the Police Department as soon as possible. Also, let me know if there is a typical time of day that the trailer is there so that the Community Service Officers can be made aware of it. Thanks again for your call regarding this matter. Sincerely, Helen LaFave Communications Coordinator cc: Frank Boyles Larry Rogers 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 La., PUBLIC SCHOOLS Independent School District 284 DISTRICT ADMINISTRATIVE OFFICES 210 NORTH STATE HIGHWAY 101 P.O. BOX 660 October 10, 1988 Stan Scofield, Fire Inspector CITY OF PLYMOUTH 3400 Plymouth Boulevard Plymouth, MN 55447 Dear Mr. Scofield: LANDSWERK, PhJ )dent of Schools MN 55391-9990 ( 1 476-310 391 Z--*, ,�A Thi.s.is in response to your letter of October 4, 1988, requesting written permission to use District 284 schools as temporary shelters when an emergency is declared by the City. We not only are willing to do so, W. Scofield, but feel it is our obligation to the community. Please consider this letter as your written authorization. Frank Winzenburg, our Operational Services Coordinator, will be sending you a list of the.key holders' telephone numbers to be notified when emergency use of school buildings is required. If we can be of any further service, please let us know. Sinerely, vll�xy e, David R. Landswerk Superintendent of Schools DRL: LMB L3: 13 cc: Frank Winzenburg WEST SUBUR.-WLN MEDIATION CENTER 32 Tenth Avenue Sout'h, Suite 211, Hopkins, MN 55343 (612) 933-0005 October 14, 1988 Mayor and City Council City of Plymouth 3400 Plymouth Boulevard Plymouth, MN. 55447 Attention: Frank Boyles Assistant City Manager Dear Mayor and City Council: f: V" L -11 The West Suburban Mediation Center appreciates your support for 1989. Thank you! Although most of our referrals usually come from police departments, we also can be helpful to the Mayor, Council, City Manager and other city staff. We would welcome the opportunity to make a presentation on our services. Recent referrals from your neighboring cities were regarding a tenant -tenant dispute in an apartment building and a fence which is over the property line of an apartment complex. In another case, the neighbor disregarded a court order. We are anxious to increase our caseload and to promote our services which are quick, free, voluntary and confidential for your residents. Again, thank you for your interest and support. We look forward to serving your city. 6 S I erely, ei _so Sue Nelson Executive Director SN/vm CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: October 20, 1988 TO: City Manager, Mayor, Councilmembers FROM: Bob Zitur, Councilmember SUBJECT Regional Metropolitan Council Meeting I attended the Regional Metropolitan Council meeting at the Hopkins House on Tuesday, October 18, 1988. The meeting was most interesting. I will be providing you with a handout of the items that were discussed by Steve Keefe of the Met Council. I also will provide you with a brochure for a Housing Seminar which will be sponsored by the Met Council. BZ:lr L