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HomeMy WebLinkAboutCouncil Information Memorandum 09-02-1988C ITS' C>r= PLYMOUTH CITY COUNCIL INFORMATIONAL MEMORANDUM September 2, 1988 RECYCLING CASH DRAWING September l: No winner Next Week: $200 Cash Award UPCOMING MEETINGS AND EVENTS..... 1. CITY OFFICES CLOSED -- Monday, September 5, Labor Day. 2. INSPECTION OF FIRE STATION NO. I -- Tuesday, September 6, 6:00 p.m. 3. BUDGET STUDY SESSION I -- Tuesday, September 6, 1988, 7:00 p.m. City Council conference room. A light dinner will be served. 4. PARK & RECREATION ADVISORY COMMISSION -- Due to a lack of business items to discuss, the regular September 8 PRAC meeting has been cancelled. (M -4) 5. NEXT COUNCIL MEETING -- Tuesday, September 13. Regular City Council meeting. The meeting will begin at 8:00 P.M. after the polls close for the primary election. 6. LMC REGIONAL MEETING -- Monday, September 12. League of Minnesota Cities regional meeting to be held at Robert Lee's Restaurant in New Brighton. Afternoon session, 2:30 - 5:00 p.m.; 5:00 p.m., "State of the Cities" slide show; evening session, 5:30 - 9 :30 p.m.. If you plan to attend, please notify Laurie before September 8. (M -6) 7. CALENDARS -- Meeting calendars for September and October are attached. (M -7) 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559 -2800 CITY COUNCIL INFORMATIONAL MEMORANDUt Septembe-r 2, 198r� Page 2 FOR YOUR INFORKATION .... 1. NEWS RELEASES a. NEW VOTING EQUIPMENT -- Attached is a news release to be published in the Plymouth Sailor, Plymouth Post and Wayzata Weekly News concerning the use of the new Optical Scan voting equipment by the City of Plymouth in the upcoming elections. (I -la) b. EVEN /ODD WATER RESTRICTIONS -- Attached are various materials announcing the September 1 change in the City's water sprinkling regulations. In addition to these notices, an announcement has been placed on cable channel 37. (I -lb) 2. DEVELOPMENT SIGNS -- On Friday, September 2, five development signs will be placed at the following locations: 1) 3900 Vinewood Lane. Jerome Begin is requesting approval of a site plan, conditional use permit and variance. The site plan and conditional use permit is for the construction of gas pumps and canopy to the southwest side of the existing shopping center. The variance is for the canopy setback to the front lot line. (88062) The sign is also for John DeMars and Greg Begin "Cotton Club" for a conditional use permit. The conditional use permit is to allow an amusement center in the B -3 (Service Business) District. (88099) 2) Southeast Corner of Highway 55 & West Medicine Lake Drive. Prime Development is requesting approval of a preliminary plat and variance. The proposal is to plat three lots and one outlot. The three lots are for commercial buildings. The variance is to allow two buildings on one lot. (88057) 3) 2045 Highway 101 (County Road 101). Sam Allen is requesting approval of a preliminary and final plat. The proposal is to create one new commercial building site located north of the existing building. (88109). 4) 30 Nathan Lane. Melvin Schmid is requesting approval of a conditional use permit. The conditional use permit is for a Class 2 restaurant (Taco Plus) in the B -2 (Shopping Center Business District). (88102) 5) 1400 Highway 101 (County Road 101). Al Clausnitzer is request- ing approval of a conditional use permit. The conditional use permit is for a Class 2 restaurant (Flavors and Favors) in the B -2 (Shopping Center Business) District. (88104) V CITY COUNCIL INFORMATIONAL MEMORANDUi,' September 2, 198 Page 3 This sign is also for Yin Wang Moy for a conditional use- permit. The conditional use permit is for a Class 2 restaurant (Moy's Chinese Restaurant) in the B -2 (Shopping Center Business) District. (88017) These requests will be heard by the Planning Commission at the September 14 meeting. 3. MINUTES: a. Planning Commission, August 24, 1988 (I -3a) b. Park & Recreation Advisory Commission, August 11, 1988 (I -3b) 4. NW HENNEPIN HUMAN SERVICES COUNCIL -- The second quarter report from the NWHHSC is attached for the Council's information. (I -4) 5. CORRESPONDENCE: a. Letter from Skip Lefler to City Manager, advising of his leave from the LeFevere, Lefler, Kennedy, O'Brien & Drawz law firm. (I -5a) b. Letter from Dave Fasche commenting on Parkers Lake Park. (I -5b) c. Letter from Douglas Farrow, 2045 Black Oaks Lane, on the City's watering restrictions. A reply to Mr. Farrow is also included. (I -50 d. Customer Comment Counter Card from Pat Hartmann, 4570 Quinwood Lane, on service provided by Joe Ryan. (I -5d) e. Letter of appreciation from Housing Rehabilitation Grant Program recipient. (I -5e) f. Letters from Steve Keefe, Chair, and Michael Munson, Principal Planner, Metro Council, responding to Blair Tremere's August 11 letter on the population estimates for Plymouth. (I -5f) 11 MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: September 1, 1988 TO: PRAC FROM: Eric Blank, Director of Parks and Recreation SUBJECT: SEPTEMBER MEETING Due to a lack of business items to discuss, the regular September PRAC meeting is cancelled. I will, however, inform you if there is a need to review the community center report prior to your regular meeting in October, which is scheduled for the 13th. EB /np N —, eW Ln M M �righton Cn Duly 27, 3.988 e N r r- M X) Q Dear City Officlal: O w I wish to extend to you a cordial invitation to attend the League z of ,,:innesota Cities Regional Meeting hosted by the City of New z Brighton on Monday, September 12, 1988, at Robert Lee's (Hwy 594 & Silver Lake Road). z O rrl r.i l i n i n �- �,�. aL ...,.r�io�n t� :ogran, begi_.r.__ -,.I at 2:30 P.M. , includes a Fresen- ri idy deve- loping an -aff4 rmative action program. From 3:45 -- 5.00, r m P.M., there will be two :separate roundtables to discuss the w aspects of Minnesota's new property tax system and how your city z as pKogressinqr with its comparable worth plan. " `rorc. 5-:30 - 5.30, LMC will. provide legislators with a special. Z c -'reselita.:: ion on the "State of the Cities", to inc: (tide t-he Z is lest. :�r.farm t:ion about the financial status of Mynnesota. cities t..z -ends in sperl-ng, p.—,') )erty taxes, etc ;?lease . ' . -per w l'" '.:ontact your legislators to urge thert to :.itten' so you Q can d -.._ C-u-ss : besc ,r --` L-J cal ..sa't:'.es after the slide pre: p..r.ta -. *..or .. r 4E Ln — ? ray � �_i , � ; a i�. w- _.i. r', ing J nai! at 6:15 P.M. ; the evening agenda will o focus on issues of importance to muni.cipali.ti.es . 00 1ri.ty officials will be asked for input for the development of the zo Leao e's 1989 City Policies and Priorities for Legislative Ac- �- ti_r n. To rouna out the program, we will be hearing from the z _ t� c i :i tcz s an: "'r:gi sl.ai lve andida4es . (n To m ice _eseritat:?_: ns for your city, please return the enclosed. 3: registration form as soon as poss:i.ble. In case of cancellatio s, W p -ease notify Pat Lindquist: ;633-15j3), by Tiiursd «y, S(�P-Lemb r. 8. L- = '��v.r cit;* will b_•a billed for those who did not attend_ and did not. o ancel by the aforementioned date. Fj Sincerely, CITY OF NEW BRIGHTON �..f 1 ' �ttwber -t J. Benke Mayor RJB:pl:j_ 0�0 W E C M C) H r 41 L1" I pq ^ OU a 0 i o — cc ac �• W y� �, �' N �� H s i H H � H 0 � W0 q H ~ z ° ---N a O I I C7 m O U. � oc cc cz i I -0 , r—{ I � r- w =- N M C/) cc N N CZ c� I� CZ z Lr z C M � pc v ' u cc v CJ H p� H z c: 0 z , M �• p" oo H o z w w f-+ v o I 2 H z - V 5 c �' p, n M x "�= -4 C �� rl d �H cn E C' H W N o va C� 1 u � p H i 0�0 W E C M C) H r 41 L1" I pq ^ OU a 0 i o — cc ac �• W y� �, �' N �� H s i H H � H 0 � W0 q H ~ z ° ---N a O I I C7 m O U. � oc cc cz i I -0 , r—{ I � r- w =- N M C/) cc N N N Q� cc N N J J w w q z c z o M W ..c F r� :. 25 cu u] � W V • � J J Z O Z < M C OC^ C rn O p., t� U U: X � c4 O z C-1 = i �� c.. -W V 6 v = cn U w U Ct r%4 71 a H W P C (�. 000� c 73 cn� C.i cn p, V r N N H ••rrE -cI�� ffr^1 � U C) rr.w/N C � lip Cr � V x ' D � � c C- i CITY 0, PLYNbUTH- FOR IMMEDIATE RELEASE FOR MORE INFORMATION: Laurie Rauenhorst, 559 -2800 PLYMOUTH TO USE NEW VOTING EQUIPMENT IN UPCOMING ELECTIONS The City of Plymouth will implement a new voting system, Optical Scan, in the September 13 primary election and the November 8 general election. "The key to the system is simplicity. use," said City Clerk Laurie Rauenhorst. It is very easy for the voter to The voting process will remain the same as in the past, except that voters will use new paper ballots and feed their ballot into the Optical Scan vote tabulator. Voters like the new system because of its simplicity. The paper ballot is marked with a special pen and the voter simply connects two parts of an arrow pointing to the candidate of choice. After placing the ballot in a security envelope, the voter inserts the ballot into the vote tabulator. Other advantages of the new system are the speed with which results are obtained at the end of the day and greater assurance for the voter that he or she has not made an error in voting. The tabulator will return ballots with an overvote or ballots with a crossover vote during a primary, and the voter is given another ballot. 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559 -2800 L-: 1 o-- lection judges will be available on election day to help voters with the new voting process. Residents who would like more information on the new system may call the City Clerk at 559 -2800, or stop by the Plymouth City Center, 3400 Plymouth Boulevard. -30- T, CITY O� PVMOUT�+ FOR IM14EDIATE RELEASE hCy,,j� � c`"it'c''�' . � "T �.' •` Vin' . �11Z' FOR MORE INFORMATION: 559 -2800, ext. 239 The City of Plymouth has lifted the total ban on outdoor water use from noon to 9 p.m., effective immediately. Odd -even restrictions will still remain In effect through September 30. Under the odd -even restrictions, residents who have addresses ending in an even - number may use water outdoors on even - numbered days. Those with addresses ending with an odd - number may do the same on odd - numbered days. The odd -even restrictions apply to new sod and landscaping. The penalty for violating the sprinking restrictions is $100 for each day of violation. Citizens receive one warning before they are penalized. Plymouth residents with questions may call 559 -2800, ext. 239. -30- 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559 -2800 IF 3400 PLYVs0'JTH B!"V- , PL YN!,0'UTH, '�1INN`SOTA 554 % TELEPHONE (6121 559 -28Cu E NA DATE: September 1, 1988 TO: All City Employees FR O M� Helen LaFave, Communications Coordinato r SUBJECT CHANGES IN OUTDOOR WATER USE RESTRICTIONS Many residents have been calling to ask if the City has changed its sprinkling restrictions. Effective immediately, the new restrictions are as follows: The City has lifted the total ban on outdoor water use from noon to 9 p.m. Odd -even restrictions will remiain in effect through September 30. Under the odd -even restrictions, residents who have addresses ending in an even- number may water outdoors on even - numbered days. Those with addresses ending with an odd - number may do the same on odd - numbered days. The odd -even restrictions apply to new sod and landscaping. The penalty for violating the sprinkling restrictions is $100 for each day of violation. Water customers will receive one written warning before they are penalized. Please direct calls from residents with questions about the change in restrictions to extension 239. Calls from the media may be directed to me or Fred Moore. Thank you for your help in getting this information out to residents. HL:kec TH,, B FL_ YtJJ�'Tr MEMO DP, TEE : September 2,"1988' TO: Community Service Officers ,-1 FROt A_ Helen LaFave, Communications Coordinator SUBJECT REVISED WATER WARNING /VIOL.ATION NOTICE Attached is a revised letter' to be distributed to violators of the City's odd -even outdoor water use restrictions. Note that the total ban from noon to 9 p.m. has been lifted. The odd -even restrictions will remain in effect through September 30. When you notice a violation, follow the same procedure as before but use the revised warning /violation notice. HL : kec% cc: ,,,,,,Frank Boyles, Assistant City Manager Dick Carlquist, Public Safety Director Larry Rogers, Sergeant Fred Moore, Public Works Director ADDRESS: ❑ Personal Delivery ❑ Mail Delivery SUB3ECT: WATER SPRINKLING RESTRICTIONS WARNING /VIOLATION NOTICE Dear Plymouth Water Customer: The City of Plymouth has lifted the ban on outdoor water use from noon to 9 p.m. Odd -even restrictions will remain in effect through September 30. Under the odd-even restrictions, water users with addresses ending in an odd number are permitted to use water for outside use on odd - numbered days. On even days, water users with even - numbered addresses are permitted to use water for outside use. Today, I observed a violation of the odd -even water sprinkling restrictions at your address at approximately a.m. /p.m. The City Ordinance provides that each water customer is entitled to one warning. Any violation following the warning is penalized $100 per violation. Each day is considered a separate violation. The penalty is added to the water bill for the premises. You are hereby warned that you have violated the water sprinkling restric- tionL. If you have been ;.reviously been warned of a sprinkling restriction violation, the $100 penalty referenced above will be added to your next water bill. If you have questions, please contact 559 -2800, Ext. 351. Sincerely, Richard Carlquist Public Safety Director by: cc: Public Safety Department F1- t710ut y tjf t S" ii +.. C t tC, P,Y71.. Ki4Ze S Cd Cj -t I-e-- t' RUS _-_.ri._ctj_...0 The ity of Plymouth has lifted the totes" batI on outdooI° water use from noon to 9 p.m., effective immediately. Odd -even restrictions will remain in effect through September 30. Under the odd -even restrictions, water customers with even - nun -ibered addresses may water on even- nuinbe =red days. Those water customers with odd- numbered addresses may do the same on odd - numbered days. ' ti u :'c.ii f' �E` - i iZ t= __ oClk an dl 1 #tz =t The penalty, for violating the sprinkling restrictions is $100 for each day of violation. Violators will receive one warning before tl�eF= are penalized. Thanks for cooperating! Questions? Call 559 -?800 ext. 2.39. CITY 0- PLYMOUI PLANNINS COR41SS1014 MINJTES AUGUST 24, 1985 The Regular Meetino or the Plymouth Planning Com „is5io11 wa called to order at 7:30 P.t•9. MEMBERS PRESENT: Chairman Pauba, Commissioners Wire, Stulberg, Z_ylla, Marofsky and Tierney MEMBERS ABSENT Commissioner Plufka STAFF PRESENT: Community Development Coordinator Chuck Dillerud City Engineer Chet Harrison Planning Secretary Grace Wineman *MINUTES Motion by Commissioner Zylla, seconded by Commissioner Wire to approve the August 10, 1998 Planning Commission Minutes as submitted. Vote. 4 Ayes. Chairman Pauba and Commissioner Stulberg abstained. MOTION carried. PUBLIC HEARINGS Chairman Pauba introduced the request by Wayzata Evangelical Free Church. An overview of the August 15, 1988 Staff Report was provided by Coordinator Dillerud. Commissioner Marofsky inquired about the wetland. Coordinator Dillerud stated that though it is not "desig- nated” %-.etland, it s important tn, note that the plans show the requirement for storm water movement through this area. Chairman Pauba introduced Mr. Michael S. Margulies, Attorney, 4100 IDS Center, representing the petitioner. Mr. Margulies introduced the consultant, Mr. Mark Gronberg, and Mr. Stuart Turnbull and ferry Fadden, representing the church. Mr. Margulies stated that with the expansion of the church's auditorium in 1983, it was anticipated there would be increased parking needs. This request, is to expand the parking lot to meet the needs of present functions in the church; it is not for any future plans to expand the church itself. -204- MOTION TO APPROVE VOTE - MOTION CARRIL? WAYZATA EVANGELICAI_ FREE CHURCH PRELIMINARY PLAT SITE PLAN AND COIDITIONAL USE PERMIT (88026) Page 205 Planning Commission Minutes August 24, 1988 The plans as presented conform to City Ordinance standards. The question about the "disclaimer" on the plat that "this is not intended for Development by the Church" was placed because the church does not have development expertise. The lots will, hopefully, be developed by another entity. The church looks to the City to work out the development plans with that entity. Commissioner Marofsky inquired if the balance of the lots would be platted as an outlot. Mr. Margulies stated that the Final Plat will show an outlot. An application to plat that property would be submitted by someone other than the church for processing and City approvals. Commissioner Marofsky inquired about the location for Olive Lane. Coordinator Dillerud stated that with the platting of that property, Olive Lane should be placed further to the east to preserve the low land and natural area. This may produce some lots that would be narrower and have less depth than Ordinance minimums, however, even with possible variance consideration, it is important to preserve the natural features of the property. Chairman Pauba introduced Mr. Stuart Turnbull, Wayzata Evangelical Free Church, who stated that the outlot will not be developed by the church. They would sell it to a developer who in turn would submit the proper plans to the City. He noted the church auditorium has 1,000 seats, and the parking expansion is needed for current church functions. Chairman Pauba opened the Public Hearing. William Baxter, 17835 6th Avenue North, stated that he is a homeowner in Hawthorne Ponds, and the residents have petitioned the City for official abandonment of 6th Avenue North. Because of the drought situation, the City had asked for a postponement. Mr. Baxter requested that the record show they have made this request. It was also his wish that 8th Avenue North never be connected. Mr. Baxter stated that this plan shows much improvement over the previous plans submitted by the church, especially with the care taken to preserve the natural areas. However, it is too bad it was over -built to begin with. He requested that the seven lots as proposed would be for residential homes only, and that steps be taken to see that this property would never end up as a parking lot. Page 206 Planning Commission Minutes August 24, 1988 Mr. Baxter requested the City to review -their plannino anu zoning requirements for the so- called "mega churches." He stated that there was discussion by the City Council on this matter recently. He stated that Wayzata Evangelical Free Church is no longer a "neighborhood" church. This type of church should be in a commercial area. Mr. Baxter expressed concern that the church had riot lived up to their commitments to the neighborhood, especially with respect to landscaping and buffering The neighbors do not believe they have done a "good Job." He believes there could be other methods of transportation to the church and that the lot expansion will reduce property values. Residents on the 8th Avenue side want specific covenants to prohibit access to 8th Avenue from the parking lot. It is their contention that the garage should not be removed, as it would allow access to 8th Avenue North from the backside of the church lot. He said that preserva- tion of the natural area is very important to the neighbor- hood and the City -at- large. Chairman Pauba inquired about the petition for vacation of 6th Avenue North, and the questions relating to 8th Avenue North. Engineer Harrison stated he was not aware of the status of these issues. Mr. Stuart Turnbull stated that the landscaping and berming, as proposed, exceeds the City's requirements. He has advised the neighbors on several occasions that they should call him or the Pastor with any problems or concerns; and, that neither he, nor Pastor Vawter have received telephone calls from neighborhood residents relavinq complaints. Commissioner Marofsky stated that the lots in question are zoned R -1A, that allows the development of single family residential homes. The church is a conditional use in the R -1A District and if they do not sell the lots they could return with a future proposal for the property they own that could include lexpansion of the church use. Ms. Lynne Kratoska, 615 Narcissus Lane, stated they moved in a year ago, deciding they could live with the parking lot because of the wide berm and screening that had been instal- led. They also believed the only noise would be during Sunday services; and, they would be attending church at that time as well, so it wouldn't be a problem. However, this was not the case and many problems have arisen from the church functions and traffic that could be described as "trespassing" late at night. i Page 207 Planning Commission Minutes August 24, 1988 She stated that cars "flood" the cul -de -sac during church services. On some occasions, but more prevalent during the school year and from 11 P.M. to 2:00 A.M., there are after - hours "visitors" that include kids drag racing their cars and yelling and screaming; those who park and use the lot as a "lovers lane "; and, the incidents where cars meet and "something" is passed from one to the other. She related an incident when a man was in her backyard at 2:00 A.M. and went into the yard of an elderly neighbor who lives alone. She explained that the lot is too large and is hidden away from the street where strange cars or questionable activi- ties cannot be seen. They have called the police and by the time they arrive, the cars and /or people are gone. She expressed concern about the safety of her home and family and for the other residents who live near the church. She opposes the expansion to the church's parking lot. Bill Kratoska, 615 Narcissus, confirmed his wife's state- ments. He stated that when they bought their home they talked to representatives of the church, attended their services, and were assured that the neighborhood felt the church to be a good neighbor. They were given general assurance that the church would riot expand without working with the neighborhood and advising them of the plans. How- ever, they have found that the neighbors are not as happy as the church had led them to believe, and that plans were sub- mitted to the City without advising the neighbors. He noted that if the church would have their lot restriped, they could easi ?; increase the existing lot by approximately 40 parking spaces. The church is too large for a resi- dential neighborhood and he is opposed any further expansion. Larry Johnson, 17605 8th Avenue North, stated that the berm is not enough to screen car light glare from his home; the berm is not maintained regularly; and, the shrubs are not high enough to adequately screen the lot. He reiterated that church traffic continues to park on the cul -de -sac; young people skate board, play loud radios; and generally "hang out" which invites trouble for the neighborhood. He is opposed to any further expansion of the parking lot. Chairman Pauba inquired about church functions during week- days. Mr. Turnbull stated that there is a nursery school operating five days a week; choir practice is Wednesday evening; a chemical dependency group meets at the church; and, on Monday evenings the Boys Club and the girls programs are held. The church is closed by 10:00 P.M. Page 208 Planning Commission Minutes August 24, 1958 Charles VanDeVere, 705 Queensland Lane, stated that concerns he would express have been voiced. Every Sunday, cars are parked on 8th Avenue, making it difficult for him to turn into his driveway. He believes there should be "hard" data provided and good reasons given why these additional parking spaces are needed, because even though there is the problem with on- street parking, there are empty parking spaces in this lot every Sunday. Mr. Turnbull stated that 840 people attended church last Sunday and the parking lot was basically full. The church shares the concern about on- street parking and have a shut- tle bus that runs from the school administration building to alleviate the problem. The church has paid for this service for the past two years. Commissioner Marofsky inquired when the church acquired the additional land. Mr. Turnbull stated the church bought the land and closed on the sale a year ago, duly 15, 1987. Chairman Pauba inquired if the church offers only one service. Mr. Turnbull stated they hold two services during the fall and winter months. However, shifting to two services brought in more cars because the youth instruction program schedules and church services come toqether. Commissioner Tierney inquired about the late niqht activity in the parking lot as reported by the neighbors. Mr. Turn- bull stated he is also very concerned about this. The church is closed at 10 P.M. and, they have talked about fencing and installation of gates. Commissioner Tierney inquired why this had not been done. Mr. Turnbull stated it had been discussed, but he could not answer whether this was part of a specific plan. Charles Gehrman, 810 Queensland Lane, asked why the City could riot guarantee that the parking lot would riot access 8th Avenue North. Commissioner Marofsky reiterated that his statement concerned the zoning for the property as R -1A; and, the church as the property owner, has the right to sell property which can be developed with single family homes. If they retain the property, it can be proposed for use by the church. Mr. Gehrman stated he saw no reason that a condition or requirement could not be placed that traffic from the church must access Highway 101, and requested that the Commission recommend that unless long- standing covenants can be placed Page 209 Planning Commission Minutes- August 24, 1988 on this proposal, it should be denied. There is a large development being contemplated on the east side of Hadley Lake and the residents on 8th Avenue need this protection. Mr. Gehrman stated that he is also concerned that the construction of Olive Lane seems to be dangerously close to the wetland. He thanked the church for showing him the plans and for dropping their original proposal. Ron Goltz, 17615 8th Avenue North, stated he has an excel- lent view of what is going on at the church and also questions the need for additional parking. He noted up to 40 or more empty parking spaces on many occasions, and that few vehicles use the school administration building lot. He is also concerned about the late night noise. He stated that the berm was not mowed more than twice last summer. When they cut it, they cut down one of his trees, the church has since reimbursed him. They also mowed through his hedge. He would like a higher berm and better maintenance. He noted that plans he had seen showed more plantings than were provided. He suggested someone from the City walk the site. He inquired about the ponding and drainage. He stated his property value would be decreased by this expansion. He opposes approval for this plan unless it can be confirmed there definitely will be no further expansion by this church. David Kuehn, 17720 8th Avenue North, stated his property has been flooded four times and he is concerned that the parking lot expansion will make it worse. He inquired if the pipe installed is large enough for the volume of water. Engineer Harrison explained the requirements for the grading and drainage. Chairman Pauba advised that Mr. Kuehn check with the Engineering Department about the existing problem. Wayne Bourne, 530 Narcissus Lane, stated he is the President of the Hawthorne Ponds Homeowners Association, but is speak- ing as a homeowner. There has been a credibility breakdown between him, the church, and at times, the City. He explained the drainage problems affecting his property; that the drainage and landscaping was not accomplished by the church as promised and his property has become a "weedy marsh." The City has had to come out to clean up the garbage and debris at the site, and the police have been called regard- ing late night trespassers and noise from the parking lot. He opposes any further expansion by the church. Chairman Pauba closed the Public Hearing. Page 210 Planning Commission Minutes August 24, 1988 Jerry Fadden, Wayzata Evangelical Free Church, stated that the drainage issue is riot new; the City has reshot the lot and had it resurveyed per specifications. The grade was found to be correct. The culvert under Highway 101 was 6 inches higher than the plan; this is a problem to be resolved by the State of Minnesota. The church has always tried to respond to and address those problems brought to their attention. Chairman Pauba stated he is concerned that the complaints relayed by the neighbors are long - standing. Commissioner Marofsky stated his concerns are based on the questions of whether the proposal is made for additional parking to fill the church auditorum. Has the church reached a reasonable capacity for this site? With additional parking, will a greater number of church functions be scheduled; arid, is the church expanding to meet future uses? MOTION by Commissioner Marofsky, seconded by Chairman Pauba MOTION TO DENY to deny the Preliminary Plat, Site Plan and Conditional Use Permit based on the following: The proposal does not meet the Conditional Use Permit criteria of the Ordinance for public welfare, safety, and comfort; that it would increase traffic; would substantially restrict the balance of the residential area; would be detrimental to the natural features of the site; and, could be injurious to the use and enjoy- ment of other property in the immediate vicinity. Commissioner Zylla acreed the proposal had not adequately addressed the subject of the need for additional parking. He noted that in reviewing the previous proposal, Commis- sioner Marofsky had recommended that a traffic consultant study the parking lot layout. If this has not been accomplished it should be done. When the church proposal was reviewed in October, 1987, the understanding was that everyone would work together. Although this proposal is much better than the original plan, there is substantial opposition to it and it becomes a matter of precluding expansion or controlling it. It should be confirmed whether additional parking space could be attained on the lot as it exists. He stated that he would suggest deferral and that the church return with hard evidence regarding traffic generation and the need for additional parking. If the City Council decision is to approve the parking lot expansion it should be specified as the final expansion. Page 211 2 Planninq Commission h?inutc -s _ 2jCti August 24, 193 Commissioner Marofsky stated that it should not be necessary to accommodate additional parking to fill the church and maximize the use of this site. The church should work with- in the confines of the parcel. Commissioner Zylla stated that this could be a basis for denial if it were a commercial use expanding into a resi- dential neighborhood. However, the church use does not change the zoning, it is a conditional use for that zoning. Any changes proposed by the church must be proven to have minimal impact on the residential use. It is clear that this proposal does not show hard evidence that the need for additional parking exists. Commissioner Tierney stated that a compromise could be dis- cussed such as cutting the size of the parking lot and re- quiring the church to alleviate the continued on- street parking (perhaps the City Ordinances could help in this - regard). The safety factors need to be addressed, perhaps with low level flood lighting versus no lighting. Roll Call Vote. 4 Ayes. Commissioners Zylla and Tierney, VOTE - MOTION CARRIED Nay. MOTION carried. Commissioner Stulberg recommended that direction be given to City staff to look into the current problems as discussed by the residents this evening. He recalls earlier discussions with the church concerning fencing and the need to close the lot when it was not in use for church functions. Commissioner Wire stated it is important for the church to work with the people who live in the neighborhood. Commissioner Stulberg stated his vote reflects the basis for denial; that the Conditional Use Permit guidelines are not satisfied by this proposal. Chairman Pauba called a 5 minute Recess at 9:24 P.M. RECESS Chairman Pauba introduced the request by Richard and Colleen RICHARD & COLLEEN Weber. Reading of the August 15, 1988 staff report was WEEBER. PRELIMINARY waived; however, Coordinator Dillerud pointed out that the AND FINAL PLAT preliminary plat should be modified to reflect a 35 ft. set- (88077) back to Ranchview Lane, which would not impact the residence. Chairman Pauba opened the Public Hearing, as there was no one present to speak on this item, the Public Hearing was closed. MOTION by Commissioner Wire, seconded by Commissioner W)TION TO APPROVE Stulberg to recommend approval for the Preliminary and Final Plat for two single family residential lots, subject to the conditions listed in the August 15, 1988 staff report, and including a 35 ft. setback along Ranchview Lane. Roll Call Vote. 6 Ayes. MOTION carried. VOTE - MOTION CARRIED 0 Page 212 Planning Commission Minutes August 24, 1988 Chairman Pauba introduced the request by Gerald Grabowski. Reading of the August 15, 1988 staff report was waived. Mr. ferry Grabowski, 12105 48th Avenue North, stated that his family will be making their home here and it is their intention to assure the preservation of the natural features of the property. Their plan follows all of the recommendations made by City staff. C� V f GERALD GRABOWSKI REZONING AND PRELIMINARY PLAT (88083) MOTION by Commissioner Wire, seconded by Commissioner MOTION TO APPROVE Stulberg to recommend approval for the Rezoning and Prelim- inary Plat for Gerald Grabowski for two single family resi- dential lots, subject to the conditions listed in the August 15, 1988 staff report. Roll Call Vote. 6 Ayes. MOTION carried. VOTE - MOTION CARRIED Chairman Pauba introduced the request by United Properties, Inc. Reading of the August 15, 1988 staff report was waived. Commissioner Marofsky inquired about the sign location. Co- ordinator Dillerud noted the Director of Parks and Recrea- tion made the recommendation that the sign not be placed too close to the trail or between the trail and roadway. Chairman Pauba introduced Mr. Dale Glowa, United Properties. Mr. Glowa stated that he has been charged with the development of the industrial area of the Parkers Lake North Planned Unit Development. He introduced the members of his development group. Mr. Glowa explained their proposal; and, that they will discuss their exceptions to the staff reports. 1. Condition Nos. 8 and 9 of the staff report regarding drive access to Niagara Lane; and the requirement for installation of the transition (berms /landscaping) over the entire length of the area. 2. Item Nos. 8 and 24 -E of the Engineer's Memorandum regarding ponding. 3. Item No. 24 -D of the Engineer's Memorandum regarding driveway access. Mr. Glowa requested that with respect to Items 8 and 24 -E of the Engineer's Memorandum, the final sentence be deleted and that they be allowed to construct the ponds at the time of construction of Shenandoah Lane. UNITED PROPERTIES MPUD PRELIMINARY PLAN /PLAT, CONDITIONAL USE PERMIT AND SIGN LOCATION VARIANCE (88089) Paqe 213 Planning Commission Minutes August 24, 1 988 Mr. Glowa stated their concern about the specific require- ment for no driveway access for Tracts B, C, and 0, from Niagara Lane, and the shared drive requirement. They requested that the number of private drive access points be limited to seven, to be determined with site development. Mr. Glowa introduced Mr. Ron Erickson, KKE Architects, Inc. Mr. Erickson stated he would first discuss the issue of transition. He explained that to separate buildings before they are constructed poses major problems for site planning and could cause missed opportunities for the best use and design of the sites. This property will be developed site -by -site; installation of utilities will be phased; and, the sites will have individual building owners and tenants. Completing the transition and landscaped areas the entire length of the area would not fit in with site -by -site development, and it is important to be exacting when placing landscaping for maximum aesthetics and superior screening. Mr. Erickson stated that there is no need for the ponds at this stage of development. Again, it is important to construct the ponds for utilitarian and aesthetic purposes, so that they are integrated with the construction and design features of the total area. Mr. Erickson assured the Commission that this work will happen in a timely manner. Its integration with the construction will produce more interesting and aesthetically pleasing sites upon completion of the development. Mr. Erickson stated that access is critical for the users and owners of these buildings. Shared drives for two separ- ate development. that may not occur at the same time, makes it difficult in this market. The access shown on their plans is that which had been shown on previous City of Minneapolis plans that have been approved. It is the same access that buildings across the street have today. Access for service vehicles was discussed. Mr. Erickson stated that the in -bound service vehicles would be coming onto the site during off peak hours. and the proposed access point would be for in -bound truck traffic coming. to the docks. He said that as each site develops, there will be unique requirements for service access for individual property owners. It would be preferable to limit the number of access points, rather than tying it to specific parcels. Chairman Pauba opened the Public Hearing, as there was no one present to speak on this item, the Public Hearing was closed. Paae 214 Planning Commission Minute, Au(just 24, 1988 Commissioner Marofsky noted the roadway design with access for Parcel 0 to 2.3rd Avenue North and Niagara Lane. He would oppose this option. Commissioner Zylla inquired if the Commission would need to address access with the preliminary review of this application? Coordinator Dillerud stated the question of access was raised by the petitioner from a design standpoint. In this instance it would be appropriate for the Commission to re- view the plans at this stage of the development. Commissioner Wire stated it would seem more appropriate to review the site plans on an individual basis. He would be opposed to approving a blanket number of access points as proposed. Mr. Glowa stated they would also prefer site -by -site plan review, with the exception of the "Productivity, Inc." site. This particular access point is desired by company owner. Commissioner Marofsky stated he is concerned with the change to the internal circulation and suggested that the street loop from 21st Avenue back through to 25th Avenue. He inquired if the petitioner had considered this option. Mr. Glowa stated that road design would impact the site by reducing its depth and inhibit future site development. Commissioner Marofsky inquired if the Engineering Department had studied this alignment? City Engineer Harrison stated the roadway would need an appropriate angle, but they had not reviewed this particul�-_- alignment. Further discussion ensued regarding the full transition and the petitioner's concern that in this marketplace, it would be difficult to attain the optimum saleability for sites where the building ownership would have no choice in the matter of designing access to their site. Mr. Glowa stated that with light manufacturing, office/ showroom -type development, building owners would riot favor shared drives. Commissioner Zylla inquired whether individual site plans could combine lots? Coordinator Dillerud answered affirma- tively. Mr. Ron Erickson stated this would be likely. Commissioner Zylla stated he would rather not addrss the curb cuts at this time. The Commission could give direction and the specifics should be handled at the time of Site Plan submittals. Page 215 Planning Commission Minutes August 24, 1988 Commissioner Zylla inquired about the tracking methods for assuring completion of the transition, if it were not constructed in total? Commissioner Wire inquired why phasing the installation of transition would be inappropriate. Does the City staff believe the installation should be immediate? Coordinator Dillerud answered affirmatively. Commissioner Wire stated that as a Planned Unit Development, would not the the common area maintenance be equal among building owners? Commissioner Marofsky suggested bonds or financial guar- antees, along with covenants for perpetual maintenance. Mr. Glowa stated that United cannot bond property "we don't own" As the lots are sold; the work would be completed by United. Protective covenants would be prepared for each site for maintenance. This would assure the security the City expects. Commissioner Marofsky stated concern that United Properties would not have control of the property. It was his under- standing that this proposal would bind the building owner through the developer. Mr. Glowa stated they have development rights on a Contract for Deed to submit the plans for the staged development of this property. The United Properties development group has worked closely with City staff regarding the requirements for development of the industrial property in this Planned Unit Development.. MOTION by Commissioner Marofsky, seconded by Commissioner Wire to recommend approval for the MPUD Preliminary Plan/ Plat and Conditional Use Permit and Variance for the Sign Location, subject to the 16 conditions listed in the August 15, 1988 staff report; changing Condition No. 7 to read that the signage facing Niagara Lane shall be 10 ft. west of the trail as constructed; deleting Condition No. 8; and modify- ing Condition No. 9 as follows: The initial Development Contract shall require financial guarantees to be executed by this developer to assure the installation of the transi- tion area berms /landscaping over the entire length of the transition area. Commissioner Marofsky reiterated that it would be more appropriate to review these sites on a case -by -case basis as to access, site circulation, and landscaping. MOTION TO APPROVE Page 21: Planning Commission Minutes August 24, 195~ MOTION by Commissioner S wl.berg, seconded by Chairman Pauha, MOTION TO AVIEK) to Amend the Main Motion to reinstitute Condition No. 8 exactly as written, to assure that even thouqh the northern sites are to be developed first, access would be available to the properties to the south. Mr. Glowa stated the proposal is for the two sites that are known to have been selected by a specific company for development. Commissioner Marofsky stated that to retain the condition would be problematical in tracking the limits for access to Niagara Lane. Roll Call Vote on Amendment. 1 Aye, Chairman Pauba, Commis- sioners, Wire, Zylla, Marofsky, and Tierney, Nay. MOTION failed. Chairman Pauba stated he seconded the Motion to allow discussion. Commissioner Zylla moved to delete the last sentence of Condition No. 9 relative to financial guarantees. Motion died for lack of second. Ron Erickson stated he understood they would riot be able to get a Building Permit without the installation of the berm and transition, which would be the prime incentive for completing work. He does not agree with the need for finan- cial guarantees, this work will be completed as the sites are planned. Roll Call Vote on the Main Motion. 6 Ayes. MOTION carried. Chairman Pauba introduced the request and an overview of the August 16, 1988 staff report was provided by Coordinator Dillerud. Chairman Pauba introduced Mr. dim Matteson, 4535 Trenton Circle North, who noted the letter from the party purchasing the property next to his to build his home; and, that the buyer does not oppose the Matteson's proposal to construct a deck. It was noted that the Commission was provided a copy of that letter. Commissioner Marofsky inquired if there would be future plans for a 3- season porch, would this require another Conditional Use Permit amendment. Coordinator Dillerud stated the Commission could elect to add this as a condition of approval; however, the approving recommendation specifies the construction of a "deck" and its dimensions. Mr. Matteson stated he is requesting the amendment only for the "deck" to enhance the outdoor activities at his home for his family. m VOTE - MOTION FAILED VOTE - MOTION CARRIED OAFS AND DEBORAH MATTESON. PUD PLAN CONDITIONAL USE PERMIT AMENDMENT (88092) Page 217 Planning Commission Minutes August 24, 1988 Chairman Pauba opened the Public Hearing, as there as no one present to speak on this item, the Public Hearing was closed. MOTION by Commissioner Wire, seconded by Commissioner Stulberg to recomend approval for the Planned Unit Develop- ment Plan Conditional Use Permit Amendment, subject to the conditions as listed in the August 16, 1988 staff report. Roll Call Vote. 6 Ayes. MOTION carried. Commissioner Wire noted that City staff should review those homes constructed with patio doors that lead no where and have no landings. This should be discussed with the builders. Chairman Pauba introduced the request by Bob Hunter for a Planned Unit Development Plan Conditional Use Permit Amend- ment. Reading of the August 19, 1988 staff report was waived. Commissioner Marofsky noted that pouring a concrete pad requires no building permit, so hypothetically, those who are constructing the porches could have another concrete pad installed beyond the 3- season porch. The Coordinator agreed that this was possible. Chairman Pauba opened the Public Hearing. Bob Hunter, Rt 1., Waverly, MN., stated the porches would be constructed with materials that would be compatible to the existing homes. The porches would be setback from the lot lines; would have brick facing; and, would match the contour of the roofline. The three property owners have received permission from their Homeowners Association to construct the 3- season porches. Chairman Pauba closed the Public Hearing. MOTION by Commissioner Stulberg, seconded by Commissioner Tierney to recommend approval for the Planned Unit Develop - ment Plan Conditional Use Permit Amendment, subject to the conditions listed in the August 19, 1988 staff report. Commissioner Marofsky stated he has no doubt these are good plans and these will be attractive additions, but his concern it that precedence would be set to allow further expansion into the common areas of a Planned Unit Develop- ment. Perhaps the request for an amendment should be for the entire complex, and contain language in the conditions that would prohibit further expansion beyond that which is given the complex. MOTION TO A IVROVC VOTE - MOTION CAF ?R 1 Fi; BOB HUNTER BOB'S ENERGY SERVICE PLOD PLAN CONDITIONAL USE PERMIT AMENDMENT TO CONSTRUCT THREE 3- SEASON PORCHES IN CIMARRON PONDS (88093) MOTION TO APPROVE n (� Page 218 Planning Commissioi, I,i.nutes August 24, 1984 Commissioner Tierney stated she sees these additions as up- grading the development, rather than using temporary struc- tures. She concurs with Commissioner Marofsky's concern about the possible extension of concrete pads beyond the three - season porch construction if there is no City ordinance to control this. Roll Call Vote. 5 Ayes., Commissioner Marofsky, Nay. VOTE - MOTION CARRIED MOTION carried. Commissioner Wire stated he concurs with Commissioner Tierney, and is also concerned about future problems because of a higher percentage of impervious surface in the concen- trated area of a PUD. Chairman Pauba introduced the request by Trammell Crow Company for Carlson Center Eleventh Addition, reading of the August 15, 1988 staff report was waived. Chairman Pauba introduced Ms. Linda Fisher, Attorney, repre- senting Trammell Crow Company. Ms. Fisher introduced the members of the development group. She noted that they have reviewed the staff report and the revision to Condition No. 11, made following their receipt of the report, which they find to be acceptable. Ms. Fisher provided the background for this development plan and discussed the site plans and construction of the office/ warehouse buildings. She noted that in 1987, an amendment to the General Development Plan for the Carlson Tech Center was reviewed and approved for office use. The Ordinance provides for 50% office occupancy as a matter of right. This application is a request to exceed that percentage, and the proposal meets all the criteria for the Conditional Use Permit. She noted that the parking is satisfied through the "proof - of- parking" plan and the tenants list would include computer systems companies that require a mix of storage and office use. Commissioner Wire inquired about the square footage require- ment for the number of employees. Coordinator Dillerud stated this is addressed in the Zoning Ordinance, and he recalls it would be one space per 200 sq. ft. for small office buildings and slightly less for larger office build- ings. Commissioner Wire stated his concern that the number of employees should also be a basis for the number of park- ing spaces required. Chairman Pauba opened the Public Hearing, as there was no one present to speak on this item, the Public Hearing was closed. TRAMMELL CROW CO. FINAL PLAT FOR CARLSON CENTER ELEVENTH ADDITION SITE PLANS AND CONDITIONAL USE PERMITS FOR OFFICE/ WAREHOUSE STRUCTURES (88094/88095) Paqe 2 19 Planning Commission Minutes August 24, 1988 MOTION by Commissioner Marofsky, seconded by Commissioner MOTION TO APPROVE Wire to recommend approval for the Site Plans and Conditional Use Permits for Trammell Crow Company, subject to the conditions listed in the August 25, 1988 staff report. MOTION by Commissioner Marofsky, seconded by Commissioner MOTION TO AMEND Wire to Amend the Motion to delete Condition No. 11 in the recommendations for Building C and Building D. A condition of approval should reflect that the uses within each build- ing must be generally compatible and conform to the parking requirements to be met for each building site. Further discussion ensued regarding the Site Plan approval pending the questions offered regarding specific compatible uses and their impact on the parking requirements. Commis- sioner Wire stated that that there should be safeguards in place to effect the immediate construction of parking when it is needed. Mr. Sohn Griffith, Trammell Crow Company, stated that there is at this time, pavement in place to provide additional parking when it is needed. Roll Call Vote on the Amendment. 1 Aye. Chairman Pauba, VOTE - AMENDMENT Commissioners Wire, Stulberg, Zylla, and Tierney, Nay. M)TION FAILED Motion failed. Roll Call. Vote on Main Motion. 5 Ayes. Commissioner VOTE - MAIN MOTION Marofsky, Nay. MOTION CARRIED Chairman Pauba introduced City Engineer Chet Harrison who CAPITAL IMPROVEMENTS Provided maps and a verbal overview of the Capital Improve- PROGRAM (CIP) ments Program as submitted. Engineer Harrison noted the 1989 -1993 letter submitted by Lundgren Brothers Construction Company endorsing the CIP. Commissioner Wire inquired about the financial aspects of the program with specifics regarding road extensions. Engineer Harrison stated that the road extensions planned for County Road 61 /Schmidt Lake Road, 10th Avenue North, and the intersections planned for South Shore Drive will be expensive to build. Engineer Harrison pointed out the areas of sanitary sewer trunk extensions, the next expansion is planned for 1990; and, nothing is contemplated outside the Metropolitan Urban Service Area until the Year 2000 or beyond. He noted that signalization is planned for Fernbrook Lane and County Road 9, and County Road 61 and Carlson Parkway this year. Page 2.20 Planning Commission Minutes August 24, 1988 The Commission discussed the sewer capacity and service areas. Commissioner Zylla inquired about the size of the line servicing certain districts and flow from outside the City boundaries. Coordinator Dillerud explained that the local service is tied to the Land Use Guide Plan for the City. Commissioner Zylla stated his concern is not with the technical size, but, if the size is predicated on the land use guiding. Commissioner Zylla inquired about the area sur- charge and down guiding property. He observed that a property owner is penalized for a Land Use Guide Plan Amendment that would reduce the density levels for property. He believes that this is not a proper response to the market today. The market is a barometer to consider for overall City planning. Commissioner Wire stated the Commission should receive information to make it easier to understand the financing for such services; and, concurs with Commissioner Zylla regarding the reduction of density. Commissioner Zylla stated it is his opinion that area asses- sment and street assessment costs could "kill" good develop- ment plans. He noted the Graham development land use guid- ing prevented him from submitting a proposal for all single family homes. Rather he had to provide multi- family dwel- lings with his development plan to maintain project feasi- bility with the high assessments. Commissioner Wire suggested that a staff report be prepared to inform the Commission regarding the City's financial plans and cost features for the items listed in each Capital Improvements Program. Commissioner Wire expressed his concern regarding the "water problem" in the City this summer. Plymouth does riot seem to have an adequate water supply and this is an important consideration that should be addressed with the report on City services. Engineer Harrison stated that the City has stepped up the pace with plans for a well on the water filtration site; and other areas are under consideration for future well sites. Commissioner Wire stated that the City must adequately plan for high water use during the summers months, and more important, it should be confirmed that the service is ade- quate to meet the rate of residential development in the City. Coordinator Dillerud suggested that the Commissioner make a Motion to establish the concerns with water availability as a part of the Capital Improvements Program. ls� 1_� -V�- Paqe 221 Planning Commission tlinuLes August 24, 1985 Commissioner Stulberg suggested that if so moved, it should also address the lack of water pressure for certain properties. Chairman Pauba opened the Public Hearing. Sherman Goldberg, 12115 48th Avenue North, stated that he is requesting the street construction and connection for Vine - wood Lane and Xenium Lane, south of County Road 9 and Cot- tonwood Plaza for next year, rather than as planned for 1993. He noted that the right -of -way is in place. He noted that the sewer line west of Vicksburg Lane on County Road 9, is in place. The property owners desire to develop their land as soon as possible and request that their property be included for 1989 development. This applies to the "gravityt" section of the trunk sewer. Mr. Tom Louks, 8401 72nd Avenue North, Brooklyn Park, MN, stated he represents Mr. Craig Scherber, who owns property west of Swan Lake. To develop this property, a sewer exten- sion from West Medicine Lake Road is needed to serve the property. Mr. Scherber had been told by the Engineering Department and the Public Works Directer that there would be no problem. Mr. Scherber returned to the City six months ago and talked with the City Manager who relayed the information that a trunk sewer line would be required to serve his property and that it was not part of the current Capital Improvements Program. The City Manager suggested that Mr. Scherber take his request before the Planning Commission at the Public Hearing scheduled for tonight. Mr. Louks stated that Mr. Scherber had spoken with the Mayor and had written a letter to the City Council that requests consideration for the trunk sewer line located 900 ft. north of County Road 9 at West Medicine Lake Road to be made available to serve the property located north of County Road 9; east of I -494; and, south of the Soo Line railroad tracks. The development would be known as "Swan Lake II" and proposed for single family residential development to include 50 single family lots. Mr. Scherber's letter also made the same request for the Begin property located in the same vicinity. He noted that the property owners agree to pay the Area Assessments. There would have been no delay for development of the property with lateral service; however, the trunk sewer line is required to be listed in the Capital Improve- ments Program. To include this trunk sewer line within the current CIP is only a slight acceleration and the property owners have waited patiently the past two years. Page 222 Planning Commission Minutes August 24, 1988 MOTION by Commissioner Zylla, seconded by Commissioner Wire to recommend the adoption of the Capital Improvements Program (CIP) 1989 -1993, as submitted and to include the following: Include the road construction, connection for Vinewood Lane and Xenium Lane; and, the trunk sewer line extension for 1989 to serve property on the north side of County Road 9, west of Vicksburg Lane as described in correspondence submitted by Sherman Goldberg & Associates dated August 25, 1988; and, the request made by Craig Scherber for extension of the trunk sewer line in 1989 to serve property located north of County Road 9, east of I -494, and south of the Soo Line railroad tracks. Roll Call Vote. 6 Ayes. MOTION carried. Commissioner Wire requested that the Commission direct staff to prepare information on what is needed to provide adequate water service to the City of Plymouth; to make comparisons with water service in other metropolitan communities such as the City of Minneapolis; and to include any information relative to the size of water service pipes. ADJOURNMENT: 12:20 A.M. i MOTION TO ADOPT THE CAPITAL IMPROVEMENTS PROGRAM 1989 -1993 VOTE - M©TION CARRIED Minutes of the Park and Recreation Advisory Commission Meeting August 11, 1988 Page 33 Present: Chair Edwards, Commissioners Anderson, Reed, LaTour, Hanson, Rosen; staff Blank, Patterson and Pederson; Councilman Sisk Absent: Commissioner Beach 1. CALL TO ORDER Chair Edwards called the August meeting to order at 5:56 p.m. in the Council Conference Room.. 2. APPROVAL OF MINUTES A motion was made by Commissioner Reed and seconded by Commissioner Rosen to approve the minutes of the July meeting as presented. The motion carried with all ayes. 3. VISITOR PRESENTATIONS a. Athletic Associations. None were present. b. Staff. There were no staff presentations. C. Others. None. 4. REPORT ON PAST COUNCIL ACTION There was no past council action to report. 5. UNFINISHED BUSINESS a. Community Center Study. The Park Commission reviewed a draft coPy of the report as prepared previously by Chair Edwards and Commissioner Hanson and Parks Director Eric Blank. Several changes were made and recorded on the draft copy, with another draft to be typed and reviewed by the Commission on August 22. b. Parkers Lake Update. Director Blank announced that the sewer line was finished, cabinetry had been installed in the concession area, the tile floor was in and that the water line would be constructed under County Road 6. C. St. Mary's Neighborhood Park Update. The play equipment is in as well as the floating boardwalk. Director Blank has heard from some residents who are unhappy about the color of the slide. d. Petition for Trenton and Revere Lane Trail. This item was tabled since no residents were present to discuss it. e. Rental Policy on Parkers Lake Pavilion. Mary Patterson indicated that the rental policy had been prepared by Molly Larsen and that PRAC Minutes August 11, 1988 Page 34 she had researched other communities on their policies noting what they all had and finally compiling the best guidelines of each community. Mary explained that the pavilion's multi - purpose room would be available from 7 a.m. until 12 midnight, seven days a week, pending availability, and would not be available on national holidays. Occupancy is rated for 68. She stated that all organizations wishing to use the pavilion must complete an application and have it approved before use. She indicated that the priority for use would be: City sponsored events, park and recreation programs, non - profit community service groups, private groups within the City, non - profit organizations outside the City, and non - resident groups. She explained that fees would be $10 per hour for non - profit groups, and $25 per hour for private groups. Private groups will also be charged a $25 damage deposit. Commissioners discussed the policy and asked if non - profit groups outside Plymouth shouldn't also pay the damage deposit? It was agreed by staff that they should. The commissioners then asked if profit making groups should be allowed to conduct events at the pavilion that would be money- making in nature. And would these groups need a conditional use permit? Staff will review this and report back to the Commission. It was also suggested that there be a minimum rental period of two hours. PRAC and staff agreed with this. These changes will be made in the policy and a revised draft will be available at the September meeting. 6. NEW BUSINESS a. Public Information Meeting on West Medicine Lake Drive Trail. Commissioners adjourned at 7:30 to begin the public information meeting on the West Medicine Lake trail. The public meeting was attended by approximately 125 people. Fred Moore, Director of Public Works, outlined the best options for adding a trail to West Medicine Lake Drive. A general discussion followed, with many different options expressed by the residents. The public meeting adjourned at 9:15 p.m. 7. COMMISSION PRESENTATION A reminder was made about the MRPA conference scheduled for August 23 to which commissioners were invited. 8. STAFF COMMUNICATION None. NORTHWEST HENNEPIN DATE: TO: FROM August, 1988 HUMAN SERVICES COUNCIL City of Plymouth Patricia S. Wilde(P Northwest Hennepin Human Services Council 2nd Quarter Report BROOKLYN CENTER CORCORAN GOLDEN VALLEY MAPLE GROVE PLYMOUTH BROOKLYN PARK CRYSTAL HANOVER NEW HOPE ROBBINSDALE CHAMPLIN DAYTON HASSAN OSSEO ROGERS 7601 Kentucky Avenue N. • Brooklyn Park, MN 55428 (612) 493 -2802 The enclosed second quarter report is submitted to Plymouth per request for information. This report contains information on task forces, meetings, networks, projects and special events that the Northwest Hennepin Human Services Council was involved with during April, May, and June of 1988. The report also contains statistical data for Plymouth on program useage. Networks, Task Forces, and other community meetings: Senior Services Network: The Senior Services Network met Ppril 14, 1988 at the Northridge Care Center. The featured speaker was Ruth Johnson, Legislative Committee Chair, American Association of Retired Persons (AARP). Ms. Johnson spoke on legislative issues AARP supported during the last session, which included the "living will ", regulation of long--term nursing home insurance offerings, funeral service regulation, and other issues. At the next quarterly Network meeting, a Hennepin County representative from the Senior Services Division will discuss their services. Energy Assistance Program: The 19BB Energy Assistance Program will end May 31st. The northwest area will continue taking applications at three locations during May; Monday evenings at PRISM, Tuesday and Thursday mornings at Thorson Community Center and Thursday mornings at Word of Peace Church at Rogers. The last concentrated intake was May 4th at Thorson. To date, the suburban Energy Assistance Program is down 300 applications from the total number of apps taken during the 1987 program year or less than 10 %. Energy Assistance Program Evaluation Task Force: Energy Assistance Program evaluation task force met for a second time on June 27, 1988. A preliminary survey involving grant recipients was reviewed. Information on other research progress was provided including some information on how other states support Energy Assistance. Administrative issues discussed involved the options that needed to be explored to consider operating the program with reduced dollars next year. A completed report will follow shortly. Long Range Planning: The Common Funders Focus Group was held at the IDS Volunteer Center on April 28. United Way of Minneapolis, State Department of Human Services Jobs and Training, State Planning Agency, CASH, Minneapolis Foundation, Metropolitan Council, American Lutheran Church, and Hennepin Lounty Community Services Department were in attendance. Peter Keers, Senior Market Research Analyst at IDS was the facilitator. The session was taped and will be transcribed. Joint Council Long Range Planning Sub - committee met to review the Long Range Planning Process to date and discuss consumer input. The directors will meet to develop reflective questions that might be asked of consumers and get input from the committee. The two stakeholder sessions, held to date, involving common funders and stakeholders, will be summarized in a report by Peter Keers by June /July. It is hoped that the consumer portion can be completed by fall. Northwest Child and Family Abuse Network: The Network met April 5, 1988 with a presentation from Tom Sawyer, Executive Director, Bridge for Runaway Youth. The Bridge West Program, using volunteer foster homes and outreach workers, was discussed. The Network expressed interest in supporting such program in the northwest suburban area. The Child Abuse Network Meeting was held on June 7th, 1988 at the Brookdale Library. Senators Ember Reichgott and Tad Jude and s Represenatives Ann Rest and Dale Clausnitzer presented a review of the 1989 leqislative session in the areas of child abuse, parental rights, domestic abuse, and the Minnesota Comprehensive Mental Health Act. Much discussion ensued on difficulties encountered with County Child Protection staff and when providing mental health services with the Health Maintenance Organization System. The Bridge: Patricia Wilder met with Tom Sawyer on May 5, 1988 to develop a fund- raising strategy for a Bridge North to meet the needs of runaway teens in the Northwest area. Homeless grants, Department of Corrections and other funds are being considered for funding a shelter for runaway teens in the Northwest area. Patricia Wilder met with Jobs & Training staff to discuss funding options, as well as Department of Corrections and Tom Sawyer. North Hennepin Chamber of Commerce: Community Relations Committee met on May 24, 1988. Two members had attended the Northwest Long Range Planning meeting on May 21, one as a facilitator, Mary Hutchins of Osseo, and June Long, as a School District represenative. The Council will be working with the Community relations committee through the summer months to recommend viable community projects for the Chamber Committee to support. Homeless Task Force: CASH held a meeting on May 25, 1988 to discuss the homeless task force and funding ($24,733) and to enlist assistance in reviewing candidates for a contractual position. This position will be responsible for researching what homelessness is in the suburbs; developing referral resources for local emergency service providers related to homelessness, and possibly exploring a case management approach to working with homeless issues. These funds must be expended by September 30, 1988. Due to this short time frame the prospect of sub- contracting with the Human Services Councils for area specific information for a more comprehensive report was discussed. Homeless Task Force met with Jackie Carr, the contractual project coordinator for the 3 112 month project, on June 21. Possible plans were discussed including a directory of resources for homeless clients (which was not highly supported) possible training sessions for emergency service providers and preliminary work done toward the homeless needs assessment and pilot project case management study. Joint Lobby Task Force: The Joint Lobbying Task Force met on April 26, 1988 to discuss the status of bills at the close of the legislative session and follow -up plans for working on issues between now and the next legislative session. The Joint Lobbying Task Force met on June 28, 1988. An update on the status of major legislative issues of concern was covered. The Joint Lobbying Task Force plans to host a legislative issues breakfast, tentatively scheduled for August 16, 1988. Coordinating Council: At the April 12, 1988 Coordinating Council meeting, activity reports were given by Eastside Calhoun Isles, and South Hennepin Human Services Councils. A presentation was given by Greg Lindberg, Wayzata /Plymouth Chemical Health Commission. Guy Detlefsen, Coordinating Council Chair, began discussion on the restructuring of the Coordinating Council. A motion to move this item onto the May agenda was carried. Each Council was requested to solicit input from their Commissions or Boards for input. The northwest Advisory Commission recommends a thorough review of the Coordinating Council's mission, staff and citizen composition, and relationship with the individual Councils before restructuring. The Advisory Commission also recommends that if restructuring does occur, the Coordinating Council should be composed of staff whose purposes would be to share information and work on joint projects. The Coordinating Council met May 10, 1988. The Council received an update from Anita Martin on the process of the mental health advisory process. The Council also heard a report from the Service Coordination Task Force which has developed a video presentation designed to highlight service gaps and delivery system fragmentation. The Council will review the tape at its June 14th meeting. The Coordinating Council followed up on its earlier discussion regarding the restructuring of the Council. Four of the eight Councils want to hire a full -time staffperson to lobby, coordinate activities, take minutes, produce mailings, etc.. Three of these four Councils are staffed by the same person. The other four Councils, Northwest, North Minneapolis, SW /Calhoun Isles, and South Hennepin, do not agree that the Coordinating Council should incorporate or hire staff. Rather, their position is to continue as an informal information - sharing committee utilizing the shared resources of the eight Councils. Concern was also raised regarding past instances where a policy position or recommendation was presented to Hennepin County as a Coordinating Council position, when, in fact, it was not. Restructuring will be discussed again at the June 14th meeting. Membership Committee: The Membership Committee received endorsement from the Advisory Commission on setting up an open enrollment period during November and December of each year. Orientations would be scheduled during November, December, and January. Newly appointed commissioners would begin their terms in January. The Committee will meet May 9, 1988 to review applications forms and develop a standard- ized model. The Committee will also meet with the Public Communications Committee to prepare standardized press release and cable -ready recruitment pieces for municipal use.. Transportation Task Force Meeting: The Transportation Task Force meeting was held at Brookview Community Center on May 24, 1988 with presentations from the Regional Transit Board and from the West Metro Coordinated Transportation Program. The four Executive Director's (3 human services councils and CASH) will be meeting to develop project options for the full transportation task force. United Way Management and Leadership Development Committee: The United Way Management and Leadership Development Committee met on May 17, 1988 with reports on the Boardwalk Board Training marketing plans, the management fair which provides an opportunity for agencies to find out about training opportunities, and the program budget. f ' v� Hennepin County Meetings Hennepin County Community Services Department: Council met with Al Kohls on May 5, 1988 to discuss the role of the County's Outreach staff- (no longer in the northwest area) and how the Council could work with Hennepin County and United Way to assure that Information and Referral and Outreach were provided in the suburbs. Also discussed the need for more emergency funding. Hennepin County Purchase of Service Review; Emergency Services Contract: John Baron, Hennepin County Contract Manager, met with David Wagner and Patricia Wilder to discuss the Emergency Services Program budget and to conduct a site visit on May 6th. Hennepin County Service Division Managers Presentation: The Community Services Department presented information from each division on May 10, 1988. The information from the Human Service Councils had been incorporated with the division plans. Each division discussed their goals and plans for the year. Hennepin County Economic Assistance Meeting: Geralyn Barone, Patricia Wilder and David Wagner met with Hennepin County Economic Assistance staff on June 10, 1988 to discuss the relocation of an Economic Assistance worker from Thorson Community Center in Crystal to the Ridgedale Center in St. Louis Park. The Council is requesting that an impact study be done to determine if residents are adversely affected by this change. The County agreed to compile statistics on service use in a preliminary report in June /July and a follow -up report in October. Mental Health Meetings Northwest Local Mental Advisory Committee: The Local Advisory Committee met weekly in June at the Council office. New family members of consumers and several area providers joined the Committee. The Minnesota Comprehensive Mental Health Act and the County Regional Community Support Services Centers were discussed. Input was gathered from family members on current system deficiencies and community services most needed to assist the chronically mentally ill. Because a completed Request For Proposal (RFP) is due to Hennepin County by August 22, 1988, the Committee agreed to meet every other Monday through August 8 to bring family members and providers together to complete the proposal. There is a potential for between $300,000 - $500,000 of new State /County funding for these community support services. Mental Health Meetings: Patricia Wilder met with Barbara Flanigan to develop some specific policies from the quality assurance committee to the County -wide Mental Health Committee. These meetings were on May 12 and 23. The Northwest Local Advisory Committee meetings were held on May 12 and 19 with a focus on consumer recruitment. The County -wide Mental Health Advisory meeting was held on May 24, 1988 at Brookside. Input on the Requests for Proposal format and the Community Support L i V✓ County Wide Mental Health Advisory Committee: The County -wide Committee met April 26, 1988. A structure for the Committee was created, with an interim chair and interim Executive Committee. Meetings will be held on the last Tuesday of each month. Glen Albert, Breckinridge House, is the northwest representative to the Executive Committee. Various standing and adhoc sub - committees were formed, these include Budget, Quality Assurance, Consumer Involvement, Case Management, Community Support Services, and Medical Assistance sub - committees. The County -wide committee met June 28, 1988 at MRC, 1900 Chicago Avenue, Minneapolis. Council staff, Bonnie Haberle, and Mary Magnuson served as northwest representatives. Nominations were made and approved for committee chair, vice - chair, secretary, and at -large representatives. Nominations were also made for the Executive Committee, with the issue of geographical representation laid over to the next meeting. A resolution to the.County was passed generally approving the process to -date and offering additional committee input if desired. The Committee will meet again July 26, 1988. The RFP's are to reflect the County's efforts to create a continum of care for the chronically mentally ill. Special emphasis is to be given to creating additional non - residential support services. The County -wide Mental Health Advisory Committee will continue to meet on the fourth Tuesday of the month at 3:00 p.m. at MRC, 1900 Chicago Avenue, Minneapolis. Mental Health Aftercare Providers: The Mental Health Aftercare Providers met on April 19, 1988. The Committee has appointed a new chair, Dave Morin. Discussion occurred on developing strategies to impact the current MA related case management rule - writing and on the status of MH related legislation. Participants were asked to complete an agency update form which will be copied and shared with all committee members. The Mental Health Aftercare Providers met on May 17th. Discussion on the fall hearings for the County's mental health plan involved suggestions of consultants from other states who would provide testimony and who could consult on effective models of service. The Mental Health Aftercare Providers met June 21, 1988 at Minnetonka City Hall. Discussion included an update on the RFP process and status of case management rules. A presentation was given by Jewish Family and Children's Center. Special Events Golden Valley Human Rights Commission: Patricia Wilder gave a presentation to Golden Valley Human Rights Commission on May 14, 1988 covering 1988 human service priority needs, the Council's activities and program changes and project information. Proaram Evaluation Workshop: A Program Evaluation Workshop was sponsored by CASH and was held on April 18 at North Hennepin Community College. David Wagner and Patricia Wilder attended this session. Michael Patton was the primary presentor, discussing program - utilization focused evaluation. Renter's Rights Forum: The Renter's Forum was held on May 16 and May 23. A complete summary of the event will follow. South Hennepin's Annual Meeting: South Hennepin's Annual Meeting was held on April 20 which included a presentation by the four city's mayors on their perspective on the city's role in delivering human services. Relocation: The office moved from Thorson Community Center in Crystal to its new location in Brooklyn Park on June 1, 1989. Ninety percent of the unpacking was compeleted by the end of the first day. The completion date for the remaining 10% if 1990. Move related chores included working out problems with the phone service and our new phone company, and notifying all our constituents of the address and phone number change. Boardwalk: Patricia Wilder met with Rosemary Long to determine a cooperative strategy to market the Boardwalk Board training options in the northwest area. A letter from United Way and the Council will be mailed to human service agencies in the northwest area in early May. Boardwalk Training: David Wagner and Patricia Wilder attended a training session for training a United Way's new boardwalk program. At this session were seven lawyers who specialize in non - profit work and CPA's and bankers who also work primarily with non - profit agencies. Some individual study will follow this group training prior to working with an organization. Open House with Northwest Hennepin Human Services Council: An Open House for Northwest Hennepin Human Services Council and the American Red Cross was held on June 23, 1998. Just over 100 people attended the Open House. The Post and the Osseo Press covered this event. United Way: The United Way provided an informational session for those agencies who were eligible to submit full proposals for new funding for 1989 on April 15, 1988 to explain the grant requirements. _Brooklyn Park City Manager Reception: A reception was held on May 17, 1988 for Tom Markus, the new City Manager of Brooklyn Park at the St. Andrew's Golf Club. Staff attended. West Hennepin Human Services Planning Board's Annual Meeting: The West Hennepin Human Services Planning Board's Annual Meeting was held at Sheraton Park Place in St. Louis Park on May 17, 1998. Their program included a presentation from WEDCO, a Women's Economic Development Corporation which helps women establish small businesses. Awards were also given to various individuals and groups. I / � PLYMOUTH NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL EMERGENCY SERVICES PROGRAM REPORT SECOND QUARTER ENDING JUNE 30, 1988 PERSONS SERVED 2ND QTR. 1988: EXPENDITURES 2ND QTR, 1988: PLYMOUTH RESIDENTS 8 PLYMOUTH RESIDENTS $530.00 * HOMEFREE CLIENTS 2 * HOMEFREE CLIENTS $79.00 TOTAL 32 $609.00 EXPENDITURES BY SERVICE PROVIDED 2ND QTR. 1988: PLYMOUTH * HOMEFREE FOOD $15.00 RENT ASSISTANCE $500.00 TRANSPORTATION $15.00 $79.00 TOTAL $530.00 $79.00 ,1ST QTR. - 2ND QTR, 1988 1ST QTR, 2ND QTR, TOTAL PERSONS SERVES PLYMOUTH 11 8 19 * HOMEFREE 15 24 ,39 TOTAL 26 32 58 EXPENDITURES: PLYMOUTH $715.00 $530.00 $1,245.00 *HOMEFRE= $1,53,60 $79.00 $132.60 TOTAL $768.60 $609.00 $1,377.60 * HOME FREE SHELTER CLIENTS MAY OR MAY NOT BE PLYMOUTH RESIDENTS. SHELTER VOUCHER RECORDS RECORD ONLY HOMEFREE AS RESIDENCE RATHER THAN THE RESIDENCE THE CLIENT HAS LEFT. 2000 First Bank Place West Minneapolis Minnesota 55402 Telephone (612i 333 -0543 Telecopier (612) 333 -0540 J. Dennis O'Brien John E. Drawz David J. Kennedy Joseph E. Hamilton John B. Dean Glenn E. Purdue Richard J. Schieffe- Charles L. LeFevere Herbert P. Lefler III James J. Thomson, Jr Thomas R. Galt Steven B. Schmidt John G. Kressel James M. Strommen Ronald H. Batty William P. Jordan William R. Skallerud Rodney D. Anderson Corrine A. Heine David D. Beaudoin Steven M. Tallen Mary Frances Skala Leslie M. Altman Timothy J. Pawlenty Rolf A. Sponheim Julie A. Bergh Darcy L. Hitesman David C. Roland Karen A. Chamerlik Paul D. Baertschi Arden Fritz Clayton L. LeFevere, Retired Herbert P. Lefler, Retired i_Ch ' "cI I_('� t•'1 I)r:m,( :i I'r���r.•iuna; August 26, 1988 Mr. James G. Willis City Manager City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55497 Dear Jim: I would like to inform you that on September 15, 1988, I will be leaving, LeFevere, Lefler, Kennedy, O'Brien & Drawz. I have enjoyed working with you and the rest of the City of Plymouth staff over the past 13 years. During my tenure, I have enjoyed the work I have done for the City of Plymouth; particularly prosecution. I will be establishing myself in the same sort of practice in the near future. In that regard, if the City should decide to review its prosecution arrangements, I would like to be considered as a candidate to do the City of Plymouth's prosecution work. I am confident that I can provide the same high quality service which I previously provided in that position,, at rates which are significantly lower than those the City is now paying. I realize that it is very late in the budgeting process to be considered for 1989. I would, however, appreciate being considered as the 1990 budget is being prepared. In the event you should wish to discuss this matter prior to that time, please feel free to call. Your consideration and attention are appreciated. Yours very truly, Herbert P. Lefler HPL :ss p 4� G` 25 August 1988 Eric Blank Director of Parks and Recreation City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Dear Mr. Blank, Last evening I visited the new Plymouth park at Parkers Lake for the first time. This is a fine park and my visit was most enjoyable. And it was made even better when I found that you had provided parking for motorcycles. Thanks to you and the City of Plymouth. Sincerely, Dave Rasche Douglas B. Farro%% Attorney at Law 2045 Black Oaks Lan:.- Pl }71ilouth, Mllinesota 5511�7 (612) 623 -6769 August 16, 1988 City Council City of Plymouth 3400 Plymouth Boulevard Plymouth, Minnesota 55447 Dear Sirs and Madames: While I realize this summer's water shortage has been hard on all of us, I feel the need to express my displeasure with the city's handling of the situation (or at least my perception thereof). The rationing of water during at least the last two summers would appear to be indicative of poor planning and forecasting as to the amount of water needed. While Plymouth is indeed a growing community, other growing suburbs (Maple Grove, Brooklyn Center, Brooklyn Park) have managed to provide a water supply sufficient to obviate the need for rationing. Earlier this year in the Star Tribune, a state water official indicated that groundwater levels were entirely satisfactory (even if no more rain fell the rest of the summer) and that any shortage in communities served by wells would be due to a lack of pumping capacity. Budget constraints are a fact of life. However, provision of an adequate supply of water should be high on the list of municipal priorities behind only police and fire protection. While I like and enjoy the new park at Parker's Lake, I (and I suspect most others) would gladly give up that and comparable projects in favor of a dananrlahlP eater supple. My last concern is the rationing system as currently instituted. Except for weekends, it is extremely difficult for households composed of working adults to water at a time when they aren't sleeping or at work. While timers can help the matter, the current system discriminates in favor of those households with people at home during the morning. I would appreciate the opportunity to talk to one of you (the Council) about this matter. The at -large nature of the Council does not --t— 5� 6 Page 2 August 16. 1988 present a single person to whom a resident can go xAith a problem. To the extent I am misinformed, I would appreciate learning the true situation. I suspect this situation raises a larger communications issue (opportunity) for other residents as well. Yours very truly, Douglas B. Farrow DBF:ds cc: Plymouth City Engineering Dept. August 24, 1988 Douglas B. Farrow 2045 Black Oaks Lane Plymouth, MN 55447 Dear Mr. Farrow: CITY OF PLYMOUTFF Thank you for your letter expressing concern about Plymouth's watering restrictions. I, and members of the City Council, regret the inconvenience which the watering restrictions pose for Plymouth residents and businesses. While they are inconvenient, the restrictions are necessary and will be continued from dune 1 through September 30. Outdoor watering is banned from noon to 9 p.m. every day. After 9 p.m. and before noon each day, an odd -even system is in place. A water user whose address ends in an even number may water on even - numbered days. Those water users with odd ending addresses on odd - numbered days. In "water rich Minnesota," it is easy for us to believe that water is an infinite resource. It is not. Over the last 20 years, the City has been planning for increased water demand based upon our comprehensive development plans. To that end, we have: 1. Added two new wells in the last two years, with a third one scheduled for 1989, bringing our total to 10 wells. The wells are being brought "on line" earlier than originally called for in our Capital Improvement Program. 2. Added a second water treatment plant. 3. Developed a two well - field, multi- aquifer system to reduce draw - down and protect against ground water contamination. Each of these actions is aimed at meeting our growing community's peak water needs. The term "peak water needs" is elusive because without controls, the peak capacity of the aquifers escalates beyond our water system. In the Twin City area, drought -like conditions, coupled with record water usage has had a marked effect on the underground aquifers. The draw -down created by the pumps has pulled the water levels down perilously close to the maximum well depth. While the aquifers can recharge in time, the loss of a well could be expensive, further decrease the peak water supply, and could result in disaster in the event of fire. 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559 -2800 Douglas Farror, August 24, 1988 Page 2 1- r To flatten peak water usage," most metropolitan area communities have implemented water sprinkling restrictions. Plymouth is no exception. Our outdoor water restrictions began in 1980. Then, we have automatically implemented an odd -even restriction between dune 1 and September 30. This year, our traditional restrictions have been ineffective in flattening peak usage. Consequently, we have implemented a total watering ban every day from noon to 9 p.m. We recognize this ban may be inconvenient, but it is essential that peak usage be flattened so that we are can respond to fire emergencies around the clock. Fiscally speaking, the city would love to sell as much water as possible. But this desire must be balanced against the more important long -term ecological question of water availability, municipal system water capacity and fire emergency considerations. If you have any questions, please give us a call. Your questions should be directed to 559 -2800, Extension 239. Sincerely, -��;� Virgil Schneider Mayor CITY OF PLYKWTH PUBIC SER'V'ICE COUNIUM CUSTMM COWEhT CKM We value.your opinion about the service you receive at the Public.Service Counters! Please complete this card and drop it in the Customer Comment Box at the wain receptionist's counter. Date of visit 1., With which department(s) did you deal? at m 2. Name of City Employee (if you recall) _'ZOe &CA ri 3. Did you have an appointment for a meeting? Yea No X 4. Was service prompt? Yes No I� °L WcS 1 ci v\---C°[S -fi L e-t a I� -f o w o r K Lj"4 , sA �.�1.i�ti°�itl ,�� �m4•s.Y'S��'i4. fief iiYet° A+ K, i[ oti? a�''" �f[ 4ii '%f:t�t�a'h�w%...tr.iti�'�''. �Ci�iS�r+.�jTe�'i`id"!n '. ei�.:..i✓i.:+'�`wi.1sSec .��^`,.�.. ..�5.."'�w >;t, 4� .c cn,R,' �1?`- ,..�..'`�T�.".::`?�" ,.G �;�' .�S!Z1F. �n;xfyw�,r - ' fS:n: ��► y'``. �.+. �. �' t' �+'. �'' v'. �i. �..`: �'''>, R'. 4. 'S4�i.�'.1�+- ..9s.'i'i'(:.�e� -. S. Was service courteous? Yes No 6. 'Were your questions answered or business concluded? Yes No _ 7.: If no, what information do you still require? r METROPOLITAN COUNCIL Mears Park centre, 230 E<,sr Fifth Street. sr. Paul, MAN. 55101 August 30, 1988 Blair Tremere, Director Planning and Community Development City of Plymouth 3100 Plymouth Blvd. Plymouth, MN 55447 Dear Blair: 1 1988 roPMENT DEPT. 612 Steve Keefe has asked me to respond to your letter of August 11, 1988 regarding the population estimates for Plymouth. As we discussed over the phone, our recent sample of household size showed support for your arguments for single - family size, although not for multifamily housing. Before we can use the results of our sample with much certainty we need to see how close it comes to reliable estimates of the region's population. But the results of this sample for Plymouth, even if somewhat high, still indicate that our household size figure is low. For that reason we are increasing Plymouth's estimated persons per household to 2.76. This will increase your population by about 2,000 as we had discussed. If you have any further questions, please call me at 291 -6331. Sincerely, � Michael Munson Principal Planner MM/ do Enclosures I METROPOLITAN COUNCIL PROVISIONAL POPULATION ESTIMATE - APRIL 1, 1988 City or Township 1988 Housing Units Household Estimates 1980 Household Estimate 1987 Household Estimate 1988 Household Estimate Population Estimates 1980 Total Population 1980 Group Quarters Population 1988 Group Quarters Population 1988 Population in Households 1988 Population Estimate Persons Per Household 1980 Persons per Household 1987 Persons per Household 1988 Persons per Household 'All numbers are as of April 1 of each year. ' d,99 1 162115 1 -4 30S 31/5--77 ISC 1 ti�tJ9 �l�gb0 Estimated Total Housing (Including Estimate 1980 Uncompleted Estimated Estimated By Type Housing Units 1987 Permits) Completed Occupied Single - Family DQ ) :— / 1 I­4 55 Townhouse Sa 3 0a � Multifamily a 3 5 5c) 9 6 L_ 41 �,Zf v� 614 6q Mobile Home TOTAL 3 ff ! g fO 5l_ q ) 1 �S Household Estimates 1980 Household Estimate 1987 Household Estimate 1988 Household Estimate Population Estimates 1980 Total Population 1980 Group Quarters Population 1988 Group Quarters Population 1988 Population in Households 1988 Population Estimate Persons Per Household 1980 Persons per Household 1987 Persons per Household 1988 Persons per Household 'All numbers are as of April 1 of each year. ' d,99 1 162115 1 -4 30S 31/5--77 ISC 1 ti�tJ9 �l�gb0 APRIL 1, 1986 POPULATION AND HOUSEHOLD ESTIMATES Population Households Persons Per Household April 1, April 1, April 1, April 1, A pril 1 , April 1, 1980 1988 1980 1988 1980 1988 HENNEPIN COUNTY Census Estimate Estimate Estimate Estimate Estimate Bloomington 81,831 85,299 28,660 33,898 2.82 2.48 Brooklyn Center 31,230 29,420 10,751 11,270 2.89 2.60 Brooklyn Park 43,332 53,842 15,268 20,214 2.84 2.66 Champlin 9,006 14,500 2,733 4,684 3.29 3.10 Chanhassen (Pt.) 8 4 2 1 4.00 4.00 Corcoran 4,252 4,952 1,243 1,482 3.42 3.34 Crystal 25,543 24,900 8,977 9,389 2.82 2.63 Dayton (Pt.) 4,000 4,295 1,161 1,277 3.45 3.36 Deephaven 3,741 3,741 1,223 1,332 3.02 2.79 Eden Prairie 16,263 34,906 5,383 12,779 3.01 2.72 Edina 46,073 46,095 17,961 20,363 2.55 2.25 Excelsior 2,523 2,574 1,149 1,258 2.15 2.01 Fort Snelling 223 216 17 17 3.12 2.70 Golden Valley 22,775 21,318 7,597 8,289 2.86 2.48 Greenfield 1,391 1,545 402 480 3.46 3.22 Greenwood 653 656 234 255 2.79 2.57 Hanover (Pt.) 248 266 64 74 3.87 3.55 Hassan Twp. 1,766 1,981 452 562 3.91 3.52 Hopkins 15,336 14,850 7,061 7,479 2.12 1.94 Independence 2,640 2,770 789 896 3.35 3.09 Long Lake 1,747 1,988 586 765 2.89 2.52 Loretto 297 345 109 142 2.72 2.43 Maple Grove 20,525 35,882 6,239 11,340 3.29 3.16 Maple Plain 1,421 1,803 465 654 2.92 2.66 Medicine Lake 419 398 162 168 2.59 2.37 Medina 2,623 3,035 765 972 3.41 3.11 Minneapolis 370,951 355,800 161,858 163,616 2.19 2.07 Minnetonka 38,683 43,742 12,667 17,162 3.00 2.51 Minnetonka Beach 575 596 187 220 3.07 2.71 Minnetrista 3,236 3,662 974 1,206 3.32 3.04 Mound 9,280 9,951 3,384 3,747 2.74 2.66 New Hope 23,087 22,944 7,627 8,345 2.91 2.60 Oro.-.c 6, 8i!-� 7,284 2,291 2,629 2.99 2.77 Osseo 2,974 2,707 1,015 1,002 2.66 2.44 Plymouth 31,615 47,800 10,491 17,325 2.96 2.76 Richfield 37,851 36,760 15,258 15,743 2.46 2.32 Robbinsdale 14,422 14,588 5,705 6,246 2.46 2.26 Rockford (Pt.) 380 469 125 175 3.04 2.68 Rogers 652 716 210 247 3.10 2.90 St. Anthony (Pt.) 5,619 5,448 1,935 2,159 2.90 2.52 St. Bonifacius 857 1,086 281 390 3.05 2.78 St. Louis Park 42,931 43,700 17,669 20,243 2.38 2.12 Shorewood 4,646 5,094 1,484 1;807 3.13 2.82 Spring Park 1,465 1,584 684 758 1.97 1.81 Tonka Bay 1,354 1,479 495 598 2.74 2.47 Wayzata 3,621 3,711 1,560 1,699 2.25 2.05 Woodland 526 496 183 181 2.87 2.74 COUNTY TOTAL 941,411 1,001,198 365,536 415,538 2.51 2.35 CITyO PLYMOUTH- August 11, 1988 Mr. Steve Keefe Chairman, Metropolitan Council Mears Park Center 230 East 5th Street St. Paul, Mtn 55101 ATTN: Kathy Johnson Dear Mr. Keefe: This letter is in response to your July 22, 1988, letter and attachments, regarding population and household estimates for April 1, 1988. As in the past, we sincerely appreciate your efforts to share the preliminary data with us and entertain our comments and concerns before finalizing those estimates for the State Department of Revenue. Following research into the estimates you have supplied performed by members of our staff, we hereby offer the following comments and concerns: 1. We are generally comfortable with the estimated number of housing units for April 1, 1988, together with the increase between 1987 and 1988 in the number of housing units within the City. 2. We note that Persons Per Household assumptions with respect to the City of Plymouth continue to move downward. We have concern with this trend, particularly when we are viewing a trend, that is parallel in time, toward even larger homes being constructed in Plymouth. Plymouth has "lost" 12 percent in assumed "Persons Per Household" since 1980. Our concern lies in the possibility that a metropolitan -wide or at least suburban -wide trend that has been observed by the Metropolitan Council Demographers with regard to family size may be applied generally to suburban communities, but not be equally applicable to all of those communities. With block after block of homes of 4 and 5 bedrooms and District 284 requiring 2 brand -new elementary schools within the City of Plymouth this year, we find it difficult to understand how our Persons Per Dwelling. unit factor continues to decrease. 3. Your preliminary estimates for 1988 have our Persons Per Household factor at 2.61. As noted previously, this is a reduction of 12 percent from the 2.96 Persons Per Household reported 1980. In February, 1988 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559 -2800 Auyust 1' 1988 Mr. Steve Keefe Page 2 we compiled a census of the 85 "Section 8" multiple - family dwelling units that exist throughout the City of Plymouth. At that time, the average Persons Per Household of those multi- family units was 2.33 with no single occupancy in excess of 5. Although that 2.33 factor for a multi- family housing component would, on face, appear high, we feel that it is reasonably representative over 'the entire multi - family housing stock of Plymouth. The extremely high rent structure that we witness in the Plymouth multi - family housing market has resulted in a large influx of non - related group occupancy of individual apartment units. It requires more than a single income to, in many cases, afford the rent of the majority of Plymouth's multi - family housing units. Almost daily we are feeling the _impact of this phenomenon by way of overflow parking problems, even though every multiple structure in the City of Plymouth has been designed to provide 1.5 parking spaces per unit. 4. We note that relating the estimated population increase from 1987 to 1988 to the estimated increase in occupied housing units results in a implied Persons Per Household factor on newly created housing units of but 1.86. Even accounting for some adjustments in vacancy rates that perhaps would influence this factor, we are concerned with the extremely low calculated persons per household factor that results from comparing the respective estimates. This is particularly troublesome in light of our estimates that, between April 1987 and April 1988, our new occupand U (as opposed to new building permits) are estimated to be 85 percent single- family detached and 15 percent multi- family or townhouse. We have had relatively fewer multi - family new occupancies during the 12 -month period April -to -April than would normally be expected, based on the percentage of our housing stock that is multi - family. As an alternative to the preliminary estimates that are proposed by your letter of July 22, 1988, we offer the following: 1. We will concur in the estimate of the increase of occupied housing units of 1,050. 2. Based on the foregoing, we will concur in the estimate of 11,755 occupied single- family structures and 5,570 combined townhouse, multi- family, and mobile -home structures. This will total to the 17,325 estimated occupied housing units as of April 1, 1988. 3. Applying the 2.33 persons per household occupancy factor over the 5,570 total non - single- family dwelling units, consistent with the results of the multi - family sample noted previously, would yield an April 1, 1988, population in this category of 12,978. August M ,-. Steve Keefe Page 3 4. The persons per household for 1988 for the single- family detached structures within Plymouth certainly exceeds 2.61 overall persons per household that you have depicted as an estimate. He have selected the City of Medina as an extension of the City of Plymouth in terms of the density of single- family detached housing. He are assuming here that very little multi- family or townhouse housing currently exists within Medina and, therefore, the 3.12 persons per household you are estimating for 1988 for Medina would be fairly representative of single - family detached housing within the City of Plymouth. On that basis, the April 1, 1988, Plymouth population residing in the 11,755 occupied single- family units would be 36,676. A summary of the foregoing would be an April 1, 1988 estimated occupied dwelling units totaling 17,325 and April 1, 1988 population estimate of 49,654. The overall Persons Per Household as of April 1, 1988, is 2.8676. This compares with your preliminary population estimate of 45,809 and Persons Per Household estimate of 2.61. Should you have any questions concerning the foregoing, please feel free to contact me to discuss these matters. He would be glad to meet with you, if you believe a meeting would be of value. Sincerely, Blair Tremere Director, Planning and Community Development