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Home My WebLink AboutCouncil Information Memorandum 07-14-1988CITY COUNCIL INFORMATIONAL MEMORANDUM July 14, 1988 RECYCLING CASH DRAWING July 14: No Winner Next Week: $1,000 Cash Award UPCOMING MEETINGS AND EVENTS..... 1. PLYMOUTH FORUM - Monday, July 18, 7:00 p.m. Plymouth Forum in City Council conference room. 2. COUNCIL MEETING -- Monday, July 18, 7 :30 p.m. Regular City Council meeting in Council chambers. 3. EMPLOYEE PICNIC -- Wednesday, July 20. The annual employee picnic will be held at the French Regional Park - Dockside location. Attached is an information /sign -up sheet on the picnic. If you and your family plan to attend, please let Laurie know no later than next Monday. (M -3) 4. RECYCLING ROUNDTABLE -- Tuesday, July 18. Hennepin County and the Twin West Chamber of Commerce will be holding a "Recycling Roundtable �� from 7 :30 - 9 :30 a.m., at the Eisenhower Community Center. The meeting notice and registration form is attached. If you plan to attend, please notify Laurie. (M -4) 5. MEETING CALENDARS -- July and August meeting calendars are attached. M -5 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447. TELEPHONE (612) 559 -2800 CITY COUNCIL INFORMATION MEMO July 14, 1988 Page 2 FOR YOUR INFORMATION.... 1. MUNICIPAL LEGISLATIVE COMMISSION (MLC) 1988 BUDGET - Last Monday, Councilmember Ricker reported on the recent meeting of the MLC Board of Directors. He noted that the Board had voted to increase the dues of he MLC to 30¢ per capita, with a cap of $12,000 per city. The current dues structure is 20� per capita, and Plymouth's 1988 dues are $8,767. The primary reason for the dues increase is to assist in financing the litigation authorized by the Board in challenging the portion of the recently enacted tax bill. The 1988 MLC Budget projects total revenues available during the year at $188,111. Of this, approximately $108,000 represents dues payable In 1988, with the balance money on hand and interest earnings. Expenses for 1988 are projected at $1429000. The expenses are allocated to the following five categories: Messerli & Kramer - $1259000; Media Services, Inc. - $6,500; Independent Audit - $1,000; meeting expenses - $3,500; supplies - $3,000; and miscellaneous - $3,000, for a total projected level of expenditures of $142,000. The 1989 dues structure is estimated to produce just over $150,000, with the final amount to be determined after the 1988 population projections are published by the Metropolitan Council. As the Council may recall, MLC dues are based on the most recent Metropolitan Council population estimate. The bylaws of the MLC provide that member cities are financially responsible for the dues adopted by the Board of Directors unless that city indicates its intention to withdraw from the MLC not later than August 1 of the year preceding the date of withdrawal. Therefore, if the Plymouth City Council contempated disassociating itself from the MLC, it should take that action not later than August 1. (I -1) 2. SECOND PLYMOUTH POSTAL LOCATION - The manager of the Plymouth Post Office, Mr. Don Smith, has written us that he hopes to open a second post office facility in Plymouth on or about September 1. The site the Post Office is looking at is an existing structure, located at 12855 Highway 55. The proposed new location would serve zip codes 554419 55442; or that portion of the City lying east of I -494. Blair Tremere has communicated with representatives of the postal service to ensure that all applicable zoning ordinance requirements are met. 3. SIGN VIOLATIONS - Councilmember Vasiliou has reported two possible sign violations. In investigating, we find that both signs are in violation of the sign ordinance. The first is located at Cottonwood Plaza and the second at Forester Meets. Attached are letters from Joe Ryan on this subject. (I -3) CITY COINICIL INFORMATION MEMO July 14, 1988 It Page 3 4. MISDIRECTED MAIL - Attached is a letter Ms. Sandra Olson, 15910 - 27th Avenue North, has written the Plymouth Post Office with regard to a continuing problem of misdirected mail. She lives within the Maple Creek plat where two of the cul -de -sacs are identified as 27th Place North and 27th Avenue North. Apparently mail carriers periodically deliver mail to the wrong home or at least in one case, don't deliver it at all. I have talked to Ms. Olson regarding her concern. I have indicated that the likelihood of changing the street name is remote, given the fact that 26th Avenue to the south and 28th Avenue to the north both connect to streets on the east side of Vicksburg. I did suggest that if she and her neighbors continued to have problems it might be possible to change the street numbers on the houses on one of the two cul -de -sacs so they wouldn't be identical to those on the other. She is going to await a response from the Post Office to determine whether or not things improve. If not, she may contact her neighbors regarding the possibility of renumbering the homes. (I -4) 5. CITY NETWORK BEGINS OPERATION - Northwest Community Television NWCTC is offering a new service for city government cable television channels. They are feeding out city - related programming to all municipal cable channels from 6 to 10:30 p.m., Monday through Saturday and from 4 to 10 :30 p.m. on Sunday. Each city has the option of changing over to the feed by flipping a switch in their city offices. The new service will play city council meetings from the NW suburbs as well as other city - related programming. When programming is not shown, character generated text will be shown. Initially, Plymouth will not be using the city network because: ° It would have personnel budget implications because someone would need to be at the City Center to change over to the feed and then change back to our character generator and programming when the "cities network" programming is over. The proposed 1989 communications budget is a status quo budget that does not include funds for these additional personnel hours. ° The programming schedule conflicts with our own programming of Plymouth City Council meetings. ° It would eliminate our ability to have our own, Plymouth - oriented, character generated messages showing when the programming is not airing. (I -5) CITY COUNCIL INFORMATION MEMO July 14, 1988 Page 4 6. RESIDENT FEEDBACK FORMS AND CUSTOMER COMMENT CARDS - Attached is a memo from Helen LaFave, concerning changes in the procedures for handling Resident Feedback Forms and Customer Comment Cards. Helen will now, in addition to follow -up on Community Improvement Reminder Cards, handle the follow -up on Customer Comment Cards and Resident Feedback Forms. Laurie Rauenhorst will continue to send Mayor's response to residents on the Resident Feedback Forms. (I -6) 7. 1989 HUMAN SERVICES FUNDING REQUEST - The City recently received a letter from the YMCA with 1989 request for funding. Also attached are letters we sent to service agencies asking that they get their request to us by July 29. The Council will see all requests during the 1989 budget sessions. (I -7) 8. ELECTION BY MAIL - Laurie Rauenhorst, at a recent Secretary of State's election training session, learned that the Council may vote to conduct an election by mail. Attached is a memo with an explanation of how this type of election is conducted, expense to the City and voter response. (I -8) 9. OPTI -SCAN VOTING EQUIPMENT - Attached is a timeline for public training on the new Opti -Scan voting equipment. (I -9) 10. "ADOPT A TREE" PROGRAM - The City of Plymouth is asking residents to "adopt a tree" to ensure that trees and shrubs on public boulevards and in parks survive the drought. Attached is a news release and letter to homeowners association presidents from Mark Peterson explaining the program. (I -10) 11. TOWN MEETING FEEDBACK RESPONSES - Staff responses to resident feedback forms submitted at the June 13 Town Meeting are attached. (I -11) 12. DEPARTMENT REPORTS - The June monthly activity reports for the Fire Department are attached. (I -12) 13. RECYCLING - Attached is a memo from Dick Pouliot and an article from Biocycle Magazine. Included in this article is a comparison of some of the more successful recycling programs through the county. (I -13) 14. WATER RESTRICTIONS - A letter was received from the President of Log House Foods, commenting on the City's water restrictions. Attached is the Mayor's letter responding to this inquiry. (I -14) CITY COUNCIL INFORMATION MEMO July 14, 1988 Page 5 15. PUBLICATIONS - a. Attached is the July bi- monthly newsletter from Ehlers and Associates, Inc. (I -15a) b. Attached is an article by Robert L. Ehlers on Variations on Capital Financing. (I -15b) 16. COUNCIL FOLLOW -UPS: a. 10700 block of 15th Avenue North - Staff follow -up to inquiries regarding nuisance complaint by Tim & Cindy Harrer is attached. (I -16a) b. Response to Councilmember Zitur's Memo - Staff follow -up to inquiries regarding erosion control on sand beach along Schmidt Lane at 117XX - 48th Place North is attached. (I -16b) c. Attached is a memo from Bob Zitur regarding PRAC tour of community centers. (I -16c) d. Attached is a memo from Bob Zitur complimenting members of the Board of Zoning and Planning Commission. (I -16d) 17. CORRESPONDENCE: a. Letter from James G. Willis thanking Plymouth Civic League president and board members for their efforts for another outstanding "Music in Plymouth." (I -17a) b. Letter from Blair Tremere to The Cotton Club, Inc., concerning coin operated devices. (I -17b) c. Letter from Del Wischmann, Sr. Vice President of Quality Homes, Inc., concerning cross easement for parking between Sagamore Seven and Sagamore Eight. (I -17c) d. Letter from Berkshire Lane Corporation Vice President John Lewman concerning proposed reguiding of Plymouth Office Commerical Park. (I -17d) 50'S L A C - PARTY — I? EMPLOYEE P[CIC WEDNESDAY, JULY 20 5:30 FOOD 6:00 - 8:00 BAND (BOB AND THE BEACHCOMBERS) FRENCH REGIONAL PARK - DOCKSIDE ($3 per car parking fee) BRING A DESSERT TO SHARE & YOUR BEACH BLANKET!!!! Please sign -up for the Beach Party; include your spouse /significant other and children: EMPLOYEE NAME PLEASE RETURN SIGN -UP SHEET TO LAURIE BY JULY 14. THANK YOU. MENU Brats Hamburgers Potato Salad Coleslaw F Sweet Corn Beans Pop - Beer # CHILDREN Did YOU Know... • Most items used in business today can be recycled? • Recycling can actually improve your bottom line? • Prices for recycled goods are substantially less than for new? • Your participation in recycling actually keeps your costs down for years to come? • With business recycling, you play a major role in keeping our environment a clean and safe one? There is a better way to recycle ... find out how businesses very much tike your own, have established a commercial recycling program. RECYCLING ROUNDTABLES • Tuesday, July 19,19 low, j R. _ �:;: A fr_y some & ASL Yount Specific Recycling Question..',, You can find out directly from businesses like your own, just how thev have become involved in recycling How EASY and FINANCIALLY BENEFICIAL it is for their businesses. On the morning of July 19, the TwinWest Chamber of Commerce, and businesses from your own community, are sponsoring Recycling Roundtables. The format is informal. Each business represented will have a resource specialist available at a designated table, where you can join them and ask your specific recycling questions. City recycling coordinators will also be on hand to share their expertise, as well as some contracting firms who are in the business of helping you recycle. This mailer has been printed on recycled paper. This is a great opportunity to find out first -hand what recycling can do for you. To learn from your peers' experience in establishing and maintaining a commercial recycling program. O 0 TALK TO ONE MOST LIKE YOUR OWN BUSINESS! Resource Specialists will Represent: • Multi- Tenant Office Buildings - Janet Moe, Towle Real Estate - Paper • Single Tenant Office Buildings - Bob Lee, Prudential - Paper . • Hospitality -Jim Siesennop, Scanticon Minneapolis - Fat • Retail - Bob Adams, Target Stores, Inc. - Corrugated Products • Manufacturing -Jack Hebert, Schneider Shiley - pallets; John Swant, LDI - Corrugated Products • Industrial - Ken Motchi, Timesavers, Inc -Scrap Metal & Aluminum City Recycling Coordinators will also be available: These are the people responsible for recycling in each cit v. Contact them with recycling questions.lfyou are already, recycling, please let them know so it can be applied to the 16% quota needed by 1990. Thank you. City of Crystal - Julie Jones: 537 -8421 City of Golden Valley - Julie Mullin: 593-8119 City of Hopkins - Kathy Bodmer: 935 -8474 Ext. 1 City of Minnetonka - Ron Rankin: 933-2511 City of New Hope - Jeanine Dunn: 533 -1521 City of Plymouth - Dick Pouliot: 559 -2800 City of St. Louis Park - Wally Wysopal: 924 -255: Recycling Contractors Blatzheim, Inc. Rohn Industri Recycle Minnesota Resources Super Cycle Recycling Services, Inc. Ver -Tech Rehrig Pacific Company Reuter, Inc. Waldorf Corporation Date: :esda�,�. Jui �. _fir. 198`; Admission: $5.00 Time: 7:30 -9:30 a.ir. Coffcc & Rolls Provided Place: Eisenhower Cor::r :uni,, t_'cr ± <�; 1001 7 (Vdcs,'of Hw'Y_ 18. East o! Hopkins House) An event sponsored by Hennepin County and the Twin West Chamberof Commerce serving the cities of Crv.stal. Golden Valley. Hopkins. Minnetonka, Neuv Hope, PI_vmouth and St. Louis Park. Please make a reservation so We can ensure enough seating. Name(s) Company: RECYCLING ROUNDTABLES RESERVATION Phone: Multi- Tenant Office Single- Tenant Office Type of Business: Retail Hospitality Manufacturer Industrial Other, please specify: Number of Reservations 6� $5.00 each Please send me special notices of future meetings on business recycling and solid waste Return with check payable to: Twin West Chamber of Commerce 10550 Wayzata Blvd., Ste. 2 Minnetonka, MN 55343 or call: 540 -0234 Does the word "Recycling" strike fear into your business heart.? U, w•^O�N Co q• N I N Lr) N Q� 00 �w a �' A p O �� W OOUOU A; UO U w z ct M 00 114 C w�" N N � �. x v cn Uoz GC")O PG •• O W � U H U,zc o U ••U�^ N N UMU '3 •z '6 P64 z z U z C) � ` i .cz fN o a � a V I oO d I I O O z PQ n U w•^O�N Co q• N I N a H C-4 �' A p O �� W OOUOU A; UO U z M 114 C o a c � Cf) H •• �. x v cn w•^O�N Co q• N I N J cTS � r -L W m -s N w�— N N f N S N W G N :n N r y f N S N x y a z C7 a U o z o z o_ N M (vS11 rx � w z o•• a Q U x •z � � U � _ a o �a�¢'P.aa Q N �w 73 '..� °o� QD U'1 °o °oU 000L) N e•^ 1� H C, f� H z P„ Q n H .z �a P4 •z u U �oU j E •z W C7 C7 C7 Q O U M OU U PWL x U LLz 0. (n r LMUNICIPAL LEGISLATIC7E COMMISSION SSE M O R A N D U M TO: MLC Board of Directors FROM: Robert G. Renner, Jr. RE: Constitutional Challenge DATE: July 11, 1988 -r 1 1500 Northland Plaza 3800 West 80th Street Bloomington, Minnesota 55431 (612) 893 -6650 On Thursday, July 7, 1988, the AMM Board of Directors voted to support the MLC's constitutional. challenge of the Disparity Reduction Aid provision of the 1988 Omnibus Tax Bill. All Board members present with the exception of St. Paul voted in the affirmative. The City of Minneapolis abstained from the vote. The AMY, voted to financially support the lawsuit by expending up to $5,000. This financial contribution may be direct or in the form of funding an amicus curiae brief, whichever the AMM Board feels is the most advantageous use of these funds. This support will be very helpful. It is not only our 15 suburbs that are challenging the constitutionality of this bill, but now 66 cities in the metro area have also joined in supporting the lawsuit. Please find attached a handout from the A2,H41 Board iieeting wich capsules comments from several AMM cities regarding the lawsuit. Also attached is a resolution from Becker County opposing implementation of the 1988 Tax Bill. cc: Vern Peterson Member Cities: Bloomington, Brooklyn Park, Burnsville, Eagan, Eden Prairie, Edina, Inver Grove Heights, Maple Grove, Maplewood, Minnetonka, Plymouth, Roseville, Shoreview. White Bear Lake. Woodbury CITY Burnsville Maple Grove Brooklyn, Park Eden Prairie Woodbury Coon Rapids Crystal Prior Lake SUMMARY OF MEMBERSHIP. INPUT I. ON TAX LAWSUIT FORM OF COMMUNICATIONS Letter from Mayor Letter from Manager Letter from Mayor Telecon - Mayor Letter from Adm. Telecon Finance Dir. & Manager Face to face with Mayor and Manager Telecon with Manager Columbia Heights Telecon with Manager Richfield Face to face with Mayor and Manager Hastings Letter from Manager SUMMARY OF COMMENTS Support lawsuit ►► it ►► ►► (financial & moral support) Support lawsuit Join as full partner in lawsuit Support lawsuit but no special assessment to members Support lawsuit but do not spend much money Lawsuit wrong way to go. Organize strong lobby effort to correct in next session. Support lawsuit only if we can be assured that other aids and credits will not be affected. Thinks law is bad but do not have enough information to mak recommendations AMM should not support lawsuit bat shoul work for correction in Legislature. T--L. OFFICE OF COUNTY AUDITOR BECKER COUNTY Detroit Lakes, Minnesota 56501 WHEREAS, the State of Minnesota Property Tax System is one of the most complicated in the nation, and WHEREAS, the Minnesota Legislature, in the 1988 session, enacted tax reform legislation, and WHEREAS, the changes required by the 1988 tax law will serve to further complicate, rather than simplify the property tax system, and WHEREAS, the practical difficulties of implementing the 1988 tax law make it a nearly impossible task, as a result of the requirements of multiple calculations of the property tax and multiple mailings to all owners of record of tax parcels during each year, and the problem that is created for the adequate updating of tax lists and the records to enable timely mailings to new owners of transferred parcels, and WHEREAS, the projected costs to each county, including the cost of hiring additional staff necessary to administer the complex requirements of the law, cost of preparing and maintaining adequate computer software to accommodate the new procedures, are excessive in that they are greater than the monies appropriated by the Legislature to assist counties and poses an unjustifiable busmen on county taxpayers, NOW, THEREFORE BE IT RESOLVED, that the Becker County Board of Commissioners hereby declares that they are opposed to the 1988 tax law and objects to its implementation. BE IT FURTHER RESOLVED, that the Becker County Auditor is hereby directed to ccrmn:nicate this opposition to all state legislators who represent the citizens of Becker County and urge them to act for repeal of the 1988 tax law prior to its implementation date by providing them with a copy of this resolution. BE IT FURTHER RESOLVED, that the Becker County Auditor is also directed to send a copy of this Resolution - to the Board of Commissioners of every other county of the State of Minnesota to urge them in voicing their objection to the 1988 tax law and in urging their legislators to repeal that law and work for meaningful and effective property tax reform with true simplification. All Commissioners voted in favor of this Resolution. n ` Dated at Detroit Lakes, Minnesota, this 14th day of June, 1988. Attest: Board of ConTaissioners Conrad J. Ohm Auditor State of Minnesota 2 County of Becker Loren Danielson Chairman I 1 I, the undersigned, being the duly elected, qualified and acting Auditor for the County of Becker, State of Minnesota, do hereby certify that the foregoing is a true and correct copy of a resolution passed and adopted by the County Board of Commissioners at a meeting held June 14, 1988, as recorded in the record of proceedings. 0"-o , (0, '� Becker County Auditor (seal) Jerane and Betty Begin 5635 Vicksburg Lane North Plymouth, MN 55446 SUBJECT: 3900 VINE WOOD LANE PLYMDiJ'IH, MN PERMIT #15819 Dear Mr. and Mrs. Begin: A recent inspection performed at this property on July 5, 1988, indicated that the following signage is in violation of the Plymouth Sign regulations: 4' X 8' portable temporary sign. Our records indicate this property is either owned by you and /or under your control. The property will be inspected again in five (5) days from the date of this letter to insure compliance. Failure to comply by removing the sign will be considered a violation of the City Ordinance and legal action will be initiated. Violation of the City Ordinance is a misdemeanor. If you have questions regarding this matter, please contact me. Thank you for your cooperation in this matter. Sincerely, Joe Ryan Building Official JR:pa cc: File Building Official David Brewer 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559 -2800 -7-,3 A recent inspection performed at this property on July 5, 1988, indicated that the following signage either had been installed without the required Sign Permit, and /or is prohibited by the Plymouth Sign regulations: 4' X 8' portable temporary sign advertising Forster Meats Our records indicate this property is either owned by you and /or under your control. The property will be inspected again in five (5) days from the date of this letter to insure conpliance. Failure to comply by either removing the sign(s) or obtaining the required Permit will be considered a violation of the City Ordinance and legal action will be initiated. Violation of the City Ordinance is a misdemeanor. If you have questions regarding this matter, please contact me. Thank you for your cooperation in this matter. Sincerely, Joe Building Official JR:pa cc: file Building Official 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559 -2800 July 7, 1988 Head Postmaster Plymouth Post Office Plymouth, MN. 55447 Dear Sir: I am writing in regard to continued wrong mail delivery at my home address here in Plymouth. I called and talked to someone in the Plymouth Post Office about this complaint in June of this year. My complaint was that I mailed an income tax refund on March 21st 1988 and have not received it as of this date. I have contacted the Internal Revenue Service in Andover, Massachusetts and it was returned to them as "Undeliverable ", even with my correct address on the return. I then had to fill out forms for them to put a tracer on what happened to the check. It will be another 4 -6 weeks before another check will be issued to me. I am anxious to see how that is delivered. I continually receive mail addressed to 15910 27th PLACE NORTH and those peoples last name is "CHELMO ". My address is 15910 27th AVENUE NORTH and my last name is "OLSON ". Now wouldn't this be obvious to the human eye that there is a difference in addresses. (Inspite of our name being on the inside of the mailbox on a post - it -note attached to the inside flap). I am contacting the City of Plymouth as to this matter and hopefully either street names can be changed or Post Office employees will take heed. Thank you for your cooperation in this matter, it will be much appreciated if this can be cleared up soon. Sincerely, Sandra Olson Phone work: 922 -6074 Phone Home: 559 -5757 cc: City of Plymouth Mayor 2 -y JUL 8 �C NORTHWEST COMMUNITY TELEVISION 6900 Winnehh Ave. N., Brooklyn Park, MN 55428 (612) 533 -8196 TO: CITY CABLE COORDINATORS FROM: DAVE KISER DATE: JULY 81 1955 RE : CITY NETWORk THE NORTHWEST SUBURBS CITY NE =TWORK IS NOW UP AND OPERATING WITH MOST OF THE BUGS WORKED OUT. THE ACTUAL AIRING OF THE NETWORK IS NOW UP TO YOU AND YOUR CITY TO CONTROL ON AN INDIVIDUAL BASIS. THE PURPOSE OF THE NETWORK IS TO OFFER A SIMPLE AND ATTRACTIVE WAY FOR CITIES TO FILL OVEN TIDIES WITH INTERESTING LOCAL PROGRAMMING. THE NETWORK WILL CARRY PROGRAMMING MONDAY THRU SATURDAY FROM 6 — 10:30 PM AND SUNDAY FROM 4 — 10:30PM. DURING THE DAYTIME HOURS THE NETWORK WILL CARRY GRAPHIC AND SCHEDULE INFORMATION. MY GENERAL SUGGESTION TO C I T I Fri ON THE USE OF THF= NETWORK IS TO AIR YOUR OWN CITY GRAPH I Cc DURING THE DAY AND ON EVENINGS YOU HAVE "LIVE" PROGRAMMING FROM YOUR CITY HALL. ON OTHER EVENINGS AND WEEKENDS I WOULD GENERALLY SUGGEST TURNING OVER TO THE CITY NETWORK AS YOU LEAVE YOUR OFFICE TO OFFER YOUR RESIDENTS A WIDE VARIETY OF LOCAL PROGRAMMING. ENCLOSED YOU WILL FIND THE REGULAR SCHEDULE FOR THE NETWORK PROGRAMMING AND A COPY OF THE CITY NETWORK PROCEDURES FORM. THE TIMESLOTS WITH THE HEADING "NORTHWEST CITEIS" ARE THE PLAYBACK TIMES FOR THE NEWLY FORMATED CITY SPECIALS. THE TTMESLOTS MARKED "SPECIAL" WILLBE USED TO AIR SPECIAL PROGRAMS SUCH AS CITY EVENTS, PARADES, CONCERTS, ETC... IF W!_ ,RECEIVE A COPY OF ONE OF THE COUNCIL. MEETINGS AND WE NOTE THAT IT WENT MUCH SHORTER THAN THE TIME ALLOWED WE WILL ATTEMPT TO {=ILL THE EXTRA TIME WITH ADDITIONAL_ PROGRAMMING. IF AT ANYTIME YOU HAVE QUESTIONS OR COMMF('•i-i S REGARDING THE CITY NETWORK FEEL FREE TO CALL AT 533- 777:. cc: City Managev, Cable Commissioners Brooklyn Center • Brooklyn Park • Crystal . Golden Valley • Maple Grove • New Hope . Osseo • Plymouth • Robbinsdale 1' NORTHWEST SUBURBS CITY NETWORK PROGRAMMING SCHEDULE MONDAY 6 :00PM - NORTHWEST CITIES 6:30PM - OUTREACH PROGRAM 7 :30PM - "SPECIAL SLOT" 9 : OOPM - BROOKLYN! PARK CITY REPORT 9 :30PM - MAPLE GROVE CITY REPORT 10 :OOPM - ROBBINSDALE CITY REPORT' TUESDAY 6:00PM - MAPLE GROVE CITY REPORT 6 :30PM - OUTREACH PROGRAM 7:00PM - "SPECIAL SLOT" 9:00PM - NORTHWEST CITIES 9:30PM - OUTREACH PROGRAM WEDNESDAY 6:00PM - NORTHWEST CITIES 6:30PM - PLYMOUTH CITY COUNCIL MEETING THURSDAY 6 :00PM - ROBBINSDALE CITY REPORT 6:30PM - CRYSTAL CITY COUNCIL MEETING FRIDAY 6 :00PM - NORTHWEST CITIES 6:30PM - GOLDEN VALLEY CITY COUNCIL MEETING SATURDAY 6:00PM - BROOKLYN PARK, CITY REPORT 6:30PM - REPLAY OF PLYMOUTH CITY COUNCIL MEETING SUNDAY 4:00PM - REPLAY OF CRYSTAL CITY COUNCIL MEETING 7:30PM - REPLAY OF GOLDEN VALLEY CITY COUNCIL MEETING NORTHWEST COMMUNITY TELEVISION CITY NETWORK PROCEDURES WHEN YOU WISH TO SWITCH TO THE CITY NETWORK: -- CHECK CITY NETWORK PROGRAMMING FOR BREAK IN PROGRAMS IF SWITCHING IN THE- EVENING. - FLIP' POWER SWITCH ON MODULATOR TO THE DOWN OR OFt= POSITION. YOUR CHANNEL_ WILL SWITCH OVER TO THE CITY NETWORK WITHIN 5 1-0 10 SECONDS. AUDIO AND VIEDO LEVELS WILL BE CONTROLED FROM NWCTC - YOU DO NOT NEED TO MAKE ANY ADJUSTMENTS! IF YOU NOTICE A VIDEO OR ADUIO PROBLEM CALL NWCTC AT 533 -819G. WHEN YOU WISH TO SWITCH BACK TO YOUR CITIES OUTPUT: - CHECK CITY NETWORK PROGRAMMING FOR FREAK IN PROGRAMS I F SWITCHING IN THE EVENING. - FLIP POWER SWITCH ON MODULATOR TO THE UP OR ON POSITION. YOUR CHANNEL WILL SWITCH OVER TO YOUR PROGRAMMING WITHIN C TO 10 SECONDS. AUDIO AND VIDEO CAN BE ADJUSTED FORM YOUR LOCATION•! NOW. _T — CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559 -2800 DATE: July 8, 1988 TO FROM: SUBJECT MEMO Frank Boyles, Assistant City Manager Helen LaFave, Communications Coordinator \`✓ CHANGE IN PROCEDURES FOR RESIDENT FEEDBACK FORMS AND CUSTOMER COMMENT CARDS The City Clerk has been responsible for Customer Comment Cards and Resident Feedback Forms while I have handled Community Improvement Reminder Cards. Because I am accustomed to dealing with the Community Improvement Reminder Cards and procedures are in place to follow -up on those, it makes sense that I begin handling Resident Feedback Forms and Customer Comment Cards that require responses from staff. Resident Feedback Forms - Proposed Procedures I. Mayor's Letter: Laurie will send Mayor's letter to resident and a copy to me. 2. I will direct the copy to suspense file. 3. I will follow -up with Department Heads to see that resident has received a response and that the response is included in the Information Memorandum. Customer Comment Cards - Proposed Procedures Cards concerning internal matters: Sometimes we receive cards commenting on staff performance. Laurie will see that the card is routed to you and copies of the card go to the employee and the employee's supervisor. Cards requiring a response: I. Cards will go to me and I will direct to appropriate staff person. 2. I will follow -up to see that response has been made. HL:kec cc: Judy McMillin, Administrative Secretary Laurie Rauenhorst, City Clerk NORTHWEST BRANCH YOUNG MEN'S CHRISTIAN ASSOCIATION Jul;.' 6, 1988 OF METROPOLITAN MINNEAPOLIS James Willis City Manager City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447 Dear James, The Northwest YMCA Detached Work Program continues to provide a very important, effective service to youth and families in the Northwest suburbs. In 1987, 746 youth /families received counseling services by a Detached Worker. One hundred sixty six (166) families received additional services through the Family Counseling Program. In the first five months of 1988, Sue Scheu, Laura Ehlert, Carl Parker, and Cheryl Lombardi, the Detached Workers relating to Plymouth residents, served 21 youth and their families. Of those, 5 families were low income and 8 families are single - parent households. In addition, one NYPUM (National Youth Project Using Mini - bikes) group of 8 Plymouth youth is being run again. As you know, these services are made possible with the continued financial support of the City of Plymouth. The program is staff intensive, with 80% of the program's budget being salaries, benefits and taxes. To keep pace with these and other program expenditures, we are requesting a $1,000 increase in the City of Plymouth's financial support. The total amount requested is $3,000. We are making this increase request to all the participating muni- cipalities. Attached is a Detached Work Program Description, 1987 Program Summary (what do you get for your money), and City of Plymouth Client Data for 1987. I would also like the opportunity to formally make this request to your City Council, and update them on the accomplishments of the Detached Work Program during the past year. Please let me know when you feel an appropriate pre- sentation time would be. I would appreciate your careful consideration of this request, and the com- munity impact this money will have in the City of Plymouth. HELP US MAKE A DIFFERENCE IN THE LIVES OF PLYMOUTH YOUTH AND FAMILIES! Thank you for your time and supportive efforts of the Detached Work Program. Sincerely, Dana Sorenson Associate Executive Director Attachments DS:pb EQUAL OPPORTUNITY EMPLOYER 17 Patti Wilder, Director Northwest Hennepin Human Services Council 7601 Kentucky Avenue North Brooklyn Park, MN 55428 SUBJECT: 1989 FUNDING REQUEST FROM THE CITY OF PLYMOUTH Dear Ms. Wilder: The City Council of the City of Plymouth annually budgets a certain amount of money for the support of human service agencies serving Plymouth residents. You are receiving this letter because you are either receiving funding in 1988, or have requested it for 1989. We are in the process of assembling the 1989/1990 budget. In order for your agency to be considered for funding in 1989 by the City Council, you should submit a budget request and justification to me no later than Friday, July 29. The narrative supporting your budget request should be responsive to the attached "policy relating to city funding of human service agencies." The Council prefers that you respond to each of the seven criteria specifically in order that your request can be clearly evaluated against those of other agencies competing for city support. Please disregard this notice if you have already submitted a funding request for 1989. Please let me kr},dw if you have any questions about this letter. Frank Voyles Assistant City Manager FB:kec cc: Dale Hahn, Finance Director Mayor & City Council S.F. 7/29/88 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559 -2800 Dana Sorenson Associate Executive Director Young Men's Christian Association of Metropolitan Minneapolis 7601 42nd Avenue N. New Hope, MN 55427 SUBJECT: 1989 FUNDING REQUEST FROM THE CITY OF PLYMOUTH Dear Dana: z -� The City Council of the City of Plymouth annually budgets a certain amount of money for the support of human service agencies serving Plymouth residents. You are receiving this letter because you are either receiving funding in 1988, or have requested it for 1989. We are in the process of assembling the 1989/1990 budget. In order for your agency to be considered for funding in 1989 by the City Council, you should submit a budget request and justification to me no later than Friday, July 29. The narrative supporting your budget request should be responsive to the attached "policy relating to city funding of human service agencies." The Council prefers that you respond to each of the seven criteria specifically in order that your request can be clearly evaluated against those of other agencies competing for city support. Please disregard this notice if you have already submitted a funding request for 1989. Please let me XOw if you have any questions about this letter. Sin Frank Bayles Assistant City Manager FB:kec cc: Dale Hahn, Finance Director Mayor & City Council S.F. 7/29/88 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559 -2800 July 11, 1988 Marcy Shapiro, Executive Director West Dennepin Human Services Planning Board 4100 Vernon Avenue So. St. Louis Park, MN 55416 SUBJECT: 1989 FUNDING REQUEST FROM THE CITY OF PLYMOUTH Dear Ms. S ro: Mo,, -ej The City Council of the City of Plymouth annually budgets of money for the support of human service agencies residents. You are receiving this letter because you are funding in 1988, or have requested it for 1989. I- 7 a certain amount serving Plymouth either receiving We are in the process of assembling the 198911990 budget. In order for your agency to be considered for funding in 1989 by the City Council, you should submit a budget request and justification to me no later than Friday, July 29. The narrative supporting your budget request should be responsive to the attached "policy relating to city funding of human service agencies." The Council prefers that you respond to each of the seven criteria specifically in order that your request can be clearly evaluated against those of other agencies competing for city support. Please disregard this notice if you have already submitted a funding request for 1989. Please let me know if you have any questions about this letter. Sincer , Frank Boyles Assistant City Manager FB:kec cc: Dale Hahn, Finance Director Mayor & City Council S.F. 7/29/88 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559 -2800 -T 7 e� CITY OF July 11, 1988 PLYMOU I Ft Benjamin F. Withhardt, Director Senior Community Services 1001 Highway 7 Hopkins, MN 55343 SUBJECT: 1989 FUNDING REQUEST FROM THE CITY OF PLYMOUTH Dear Mr. The City Council of the City of Plymouth annually budgets a certain amount of money for the support of human service agencies serving Plymouth residents. You are receiving this letter because you are either receiving funding in 1988, or have requested it for 1989. We are in the process of assembling the 1989/1990 budget. In order for your agency to be considered for funding in 1989 by the City Council, you should submit a budget request and justification to me no later than Friday, July 29. The narrative supporting your budget request should be responsive to the attached "policy relating to city funding of human service agencies." The Council prefers that you respond to each of the seven criteria specifically in order that your request can be clearly evaluated against those of other agencies competing for city support. Please disregard this notice if you have already submitted a funding request for 1989. Please let me know if you have any questions about this letter. Sin erel , Frank Boyles Assistant City Manager FB:kec cc: Dale Hahn, Finance Director Mayor & City Council S.F. 7/29/88 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559 -2800 l-7 Anne Marshall, Project Coordinator Plymouth Domestic Assault Intervention Project 3405 E. Medicine Lake Blvd. Plymouth, MN 55441 SUBJECT: 1989 FUNDING REQUEST FROM THE CITY OF PLYMOUTH Dear Ms. a 1: The City Council of the City of Plymouth annually budgets a certain amount of money for the support of human service agencies serving Plymouth residents. You are receiving this letter because you are either receiving funding in 1988, or have requested it for 1989. We are in the process of assembling the 1989/1990 budget. In order for your agency to be considered for funding in 1989 by the City Council, you should submit a budget request and justification to me no later than Friday, July 29. The narrative supporting your budget request should be responsive to the attached "policy relating to city funding of human service agencies." The Council prefers that you respond to each of the seven criteria specifically in order that your request can be clearly evaluated against those of other agencies competing for city support. Please disregard this notice if you have already submitted a funding request for 1989. Please let me know if you have any questions about this letter. Sincerely Frank Boyles Assistant City Manager FB:kec cc: Dale Hahn, Finance Director Mayor & City Council S.F. 7/29/88 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559 -2800 Doris Rowe, Director Wayzata /Plymouth Area Chemical Health Commission 2450 Shadyview Lane N. Plymouth, MN 55447 SUBJECT: 1989 FUNDING REQUEST FROM THE CITY OF PLYMOUTH Dear Ms. Rowe: The City Council of the City of Plymouth annually budgets a certain amount of money for the support of human service agencies serving Plymouth residents. You are receiving this letter because you are either receiving funding in 1988, or have requested it for 1989. We are in the process of assembling the 1989/1990 budget. In order for your agency to be considered for funding in 1989 by the City Council, you should submit a budget request and justification to me no later than Friday, July 29. The narrative supporting your budget request should be responsive to the attached "policy relating to city funding of human service agencies." The Council prefers that you respond to each of the seven criteria specifically in order that your request can be clearly evaluated against those of other agencies competing for city support. Please disregard this notice if you have already submitted a funding request for 1989. Please let me know,jf you have any questions about this letter. Frank Boyles Assistant City Manager FB:kec cc: Dale Hahn, Finance Director Mayor & City Council S.F. 7/29/88 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559 -2800 Alan Tostensrud, Executive Director Animal Humane Society 845 Meadow Lane North Minneapolis, MN 55422 SUBJECT: 1989 FUNDING REQUEST FROM THE CITY OF PLYMOUTH Dear Mr. Tosensrud: The City Council of the City of Plymouth annually budgets a certain amount of money for the support of human service agencies serving Plymouth residents. You are receiving this letter because you are either receiving funding in 1988, or have requested it for 1989. We are in the process of assembling the 1989/1990 budget. In order for your agency to be considered for funding in 1989 by the City Council, you should submit a budget request and justification to me no later than Friday, July 29. The narrative supporting your budget request should be responsive to the attached "policy relating to city funding of human service agencies." The Council prefers that you respond to each of the seven criteria specifically in order that your request can be clearly evaluated against those of other agencies competing for city support. Please disregard this notice if you have already submitted a funding request for 1989. Please let me k if you have any questions about this letter. Sincer Frank es Assistant City Manager FB:kec cc: Dale Hahn, Finance Director Mayor & City Council S.F. 7/29/88 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559 -2800 Nita D. Quinn, Executive Director People Responding in Social Ministry 3550 Winnetka Avenue No. New Hope, MN 55427 SUBJECT: 1989 FUNDING REQUEST FROM THE CITY OF PLYMOUTH Dear Ms. Quinn: r -7 The City Council of the City of Plymouth annually budgets a certain amount of money for the support of human service agencies serving Plymouth residents. You are receiving this letter because you are either receiving funding in 1988, or have requested it for 1989. We are in the process of assembling the 1989/1990 budget. In order for your agency to be considered for funding in 1989 by the City Council, you should submit a budget request and justification to me no later than Friday, July 29. The narrative supporting your budget request should be responsive to the attached "policy relating to city funding of human service agencies." The Council prefers that you respond to each of the seven criteria specifically in order that your request can be clearly evaluated against those of other agencies competing for city support. Please disregard this notice if you have already submitted a funding request for 1989. i e let me kn if you have any questions about this letter. re , es Assistant City Manager FB:kec cc: Dale Hahn, Finance Director Mayor & City Council S.F. 7/29/88 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559 -2800 duly 11, 1988 Sue Nelson, Executive Director West Suburban Mediation Center 213 Eliot Community Center 6800 Cedar Lake Road St. Louis Park, MN 55426 SUBJECT: 1989 FUNDING REQUEST FROM THE CITY OF PLYMOUTH Dear Ms. Nelson: r- The City Council of the City of Plymouth annually budgets a certain amount of money for the support of human service agencies serving Plymouth residents. You are receiving this letter because you are either receiving funding in 1988, or have requested it for 1989. We are in the process of assembling the 1989/1990 budget. In order for your agency to be considered for funding in 1989 by the City Council, you should submit a budget request and justification to me no later than Friday, July 29. The narrative supporting your budget request should be responsive to the attached "policy relating to city funding of human service agencies." The Council prefers that you respond to each of the seven criteria specifically in order that your request can be clearly evaluated against those of other agencies competing for city support. Please disregard this notice if you have already submitted a funding request for 1989. Please let me kn if you have any questions about this letter. S cer 1 , Frank Boyles Assistant City Manager FB:kec cc: Dale Hahn, Finance Director Mayor & City Council S.F. 7/29/88 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559 -2800 1=7 POLICY RELATING TO CITY FUNJING CA HUMAN SERVICE AGENCIES Resolution No. 84 -506 Julv 23, 1984 IN GFNFRAI The City Council is aware that there are many worthwhile human service agencies serving metropolitan area residents and that such organizations are supportec'' primarily through public and private contributions. Contributions to such agencies from the City of Plymouth, when made, will be distributed in accordance with this policy. POLICY GUIDELINES The Plymouth City Council is responsible for periodically determining whether a financial or in -kind contribution will be made by the City to assist human service agencies. The City Council will consider the following guidelines in determin "ino which human service agency(ies), if any, receive funding. This policy should not be construed to obligate the City Council to provide funding or in -kind human service contributions. 1. The City Council shall not normally engage in long term (multi -year) funding to any human service agency. Instead, all funding shall be evaluated for impact and appropriateness each year. 2. The City Council will normally consider human service priorities established annually by the West Hennepin Human Services Planninq Board and Northwest Hennepin Human Services Planning Board and will confine funding to those identified priorities. 3. Human service agencies will be expected to provide data substantiating_ the need for their specific type of service within the Plymouth community. Specific figures on the Plymouth population(s) served through their efforts, fiscal analysis of cost of delivery of such services and documentation that their services do not duplicate those of other agencies serving the Plymouth population. 4. The City Council will only consider funding programs or agencies which can demon- strate that the funds are used solely to provide services to Plymouth residents. 5. The City will give preference to funding human service delivery agencies that act as an advocate and advisor regarding other available human services for the Plymouth population. 6. Funding requests will normally be considered in relation to existing City human service commitments and the target populations served. -25- Resolution No. 54 -506 Page 2 Z 7 7. Preference will be given to agencies or programs which: a) Have taken affirmative efforts to raise funds to support their efforts. b) Demonstrate in their budgets that there is a continuing concentration on minimizing adminsitrative and overhead costs. c) Cannot be effectively or fully funded through other sources. d) Sponsor programs which have verifiable benefits to the community at large - for example, programs that put people to work or enhance the effectiveness of City service delivery programs. e) Make effective use of volunteer skills and in -kind contributions to reduce the cost of program /service delivery. -25a- —l' O DATE TO FROM CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559 -2800 MEMO June 27, 1988 Frank Boyles, Assistant City Manager Laurie Rauenhorst, City Clerk SUBJECT ELECTION BY MAIL At a recent Secretary of State's election training I learned of a new type of voting in Minnesota. The City Council can vote to conduct an election by mail. This type of election can only be held if there are no candidates on the ballot (e.g. a bond referendum or other question). Three cities in Minnesota have conducted an election by mail. Exact procedures exist from the Secretary of State, but basically, a date is established when registration closes, a ballot is mailed to each registered voter in the City, and the ballots are counted on the day established by the Council as "Election Day ". The two major aspects of this type of polling are: 1. Less expense for the City. The major costs of such an election would be printing of ballots, postage to mail each ballot, and return postage for each ballot. The total election cost would be much less without the need for polling places, judges, etc. 2. Higher voter response. The experience with election by mail in Minnesota and elsewhere has been much higher voter response. The City of Luverne conducted an election by mail and had a 49% voter response, compared to a response of 8% at the polls the previous year on the same question. Such an election would be easier for staff to administer. There would be no judges' training other than for a small counting board, and the time now spent finding judges and arranging for polling places would be eliminated. It seems like a great option should the need arise for a special election. If you want further information on this in the future, please let me know. r PUBLIC TRAINING FOR OPTI -SCAN VOTING EQUIPMENT I. Distribution of "Optical Scan - An Easy Way to Vote ": A. One copy in each Plymouth on Parade (Sept. -Oct. issue) 8 -29 B. Available at information and cashier counters 7 -11 C. Mail to homeowners associations with notice that we have addi- tional copies and to contact City Clerk for further information 8 -15 D. One copy with each new voter registration card 7 -11 2. Introduction and demonstration of new equipment to City Council 8 -15 3. Introduction and hands -on demonstration of equipment to election chair- persons 8 -1 4. Introduction and hands -on demonstration of equipment to election judges at judges training sessions 8 -31 5. One Opti -Scan counter on display in reception area (Publicize on Channel 37 character generator and newspaper) 7 -15 6. Article in Plymouth on Parade (Sept. -Oct. issue) 8 -29 7. Provide news release on new equipment to POST, Sailor, and Wayzata 8 -29 Weekly 8. Purchase three minute VHS tape on new equipment and show: 7 -11 A. Before Council meeting prologue 8 -1 B. At breaks during the Council meetings C. Immediately following adjournment of Council meetings D. At various times the two weeks immediately preceding an election 9 -1 -Z- /D Mark Peterson, 559 -2800, ext. 328 The City of Plymouth asks residents to "adopt a tree" to ensure that trees and shrubs on public boulevards and in parks survive the drought. While established lawns will simply go dormant, trees and shrubs still need water to survive, according to Superintendent of Parks, Mark Peterson. "We're encouraging people to form a bucket brigade or have a pail party in order to water park trees, boulevard trees and plantings around the signs in city parks," Peterson said. City crews are out routinely watering public plantings. However, the unusually dry weather is preventing them from getting water to all public trees and shrubs as often as they would like, Peterson said. Peterson reminds residents when watering public plantings, that Plymouth has outdoor water use restrictions which must be observed. All outdoor water use is banned from noon to 9 p.m. each day. At other times, odd -even restrictions are in effect. City water customers with even - numbered addresses may water on even - numbered days before noon or after 9 p.m. Customers with odd - numbered addresses may do the same on odd - numbered days. Residents with questions on what kind of care is required for public trees and plantings, may call 559 -2800, ext. 329. -30- 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559 -2800 SUBJECT: ADOPT A TREE DURING DROUGHT Dear Homeowners Association President: This summer's drought is taking a toll on plant life in the area. Established lawns will simply go dormant and come back next year, but trees and shrubs continue to need water. That is why we are asking you and members of your Homeowners Association to "Adopt a Tree." Please let your association members know that trees in parks and on public boulevards, as well as the plantings around the park signs, need water. City crews are doing their best to water them. However, the unusually dry weather is preventing us from getting water to these plantings as often as we would like. Please encourage your neighbors to form a bucket brigade, or have a pail party in order to ensure that public trees and plantings remain healthy and an asset to our community in years to come. Remember, Plymouth does have outdoor water use restrictions which still must be observed when watering public plantings. All outdoor water use is prohibited from noon to 9 p.m. every day. At other times, residents must follow an odd -even system. City water customers with odd - numbered addresses may water before noon or after 9 p.m. on odd - numbered days. Customers with even - numbered addresses may do the same on even - numbered days. There are no exceptions to the restrictions. If you have questions, on what type of care is required for public plantings, feel free to call the City Forester at 559 -2800, ext. 329. Your help is greatly appreciated! Sincerely, Mark Peterson Superintendent of Parks MP:kec cc: Frank Boyles, Assistant City Manager Don Kissinger, Forester 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559 -2800 ll PLYMOUTH TOWN MEETING FORMAT AREA 2 June 13, 1988 I. INTRODUCTIONS - Mayor Virgil Schneider .� rr II. STATUS REPORTS ON ISSUES OF INTEREST - City Department Heads III. QUESTIONS FROM RESIDENTS IN ATTENDANCE IV. CLOSING COMMENTS - Mayor Virgil Schneider V. ADJOURN RESIDENT FEEDBACK FORM Please use this form if you have a question or concern which you would like the City to investigate. If you provide your name, address and phone number, we will advise you of our actions and findings with respect to your concern. NATURE OF CONCERN/PROPERTY ADDRESS INVOLVED I W �c `' cou1j �'P da 'A'�erU�j It C k2,n ACTION YOU DESIRE THE CITY TO TAKE: y �G' rit,p,2� ne� '� YY\ YY� �1Y�� 2 ec fv�yr, hey I h6oy5 01� �L CA a�� y�� G� d� -ova. NAME nF CONCERNED RESIDENT: Ck y'-\' e l e wS k ADDRESS OF RESIDENT: V e v� PHONE NUMBER: 0 D t r L J( s �ev� 0y�C , eeVI-)� v J ?l�e po (ice G�Od Uu%1�,s� r5 V A ( e h--'j U ` n-1 u Y C- a 0v Q, hovv5 �� Date Plymouth City Attorney's Office 2000 First Bank Place West Minneapolis, KN 55402 Dear: The enclosed case Is being sent to you for your rtview concerning: Case Nur.,Der t� %� ��'7�`i( Prosecutor Offenses) Complainant /victim Defenaant(s Comments P--A REQUEST FOR A NEW FORKAL CWLAINT KEW INFORKATION ON R PRIOR COMPLAINT FOR YOUR INFORKATIOK — 7AB CHARGED Sincerely. Richard J. Carl Quist Director of Public Safety CITY OF PLYMOUTH By: asci ice RJC :Ier Enclosures 9/66 est 9atc Date Sent' -T-// 04P PLYMOUTH POLICE DEPARTMENT MESS KEY CONTROL NUMBER OCA1 _ SUPR. APPROVED CONT, AGENCY NCIC (DENT (CAG) EIC, I '1 8 1 810 0 M N;0,2,7 1 7;0 0 i LNBR DATE REPORTED RPD TIME RPD TRP LOCATION GRID NBR (LGN) 27 / 1 0, 512, 5 8; 8 / 0 17 15 10 1 / 1 2 6 / i -T-11 1 DATE /TIME REPORT MADE 1 05/25/88 0755 hrs O L NBR HRD SQUAD OR BADGE s ISBN) TIME ASIG. (TAS) TIME ARR. (TAR) TIME CLR. (TCL) T u /❑M / 6 5 10 7 5 0 / 0 7 5 00' 0 1 7 1 5 1 41 ; LNBR ISN UOC UCS ® / 1 91 8 3 1 /-® LNBR ISN UOC UCS / [—i � / / OFFICER ASSIGNED Barg ASSISTED BY _ SUPR. APPROVED DETECTIVE ASSIGNED PLACE CON'VITTED fc HRD Codes P - Phoneme R Radio , A - Alarrn I In Person V - vrsual M - Mail T - Other OFFENSE❑ OR INITIAL COMPLAINT❑ DATE & TIME OCCURRED Animal DI-tail ---Onqninq VICTIM (IF FIRM, NAME OF FIRM & NAME OF PROP.) BUS ESS ADDRESS BUSINESS PHONE Gerald Chmielewski HOME ADDRESS HOME PHONE —7 h v N D.O.B. OCCUPATION SCHOOL GRADE i PARENT'S NAMES IF VICTIM IS IF A PERSON JUVENILE PERSON REPORTING OFFENSE TO POLICE BUSINESS ADDRESS BUSINESS PHONE Victim I HOME ADDRESS I HOME PHONE FINDINGS, DISPOSITION OR LOSS SUSPECT DOG: OneShep erd -Lab mix SUSPECT OWNER: DOB: On 02/06/88 at 1313 hrs, I responded to a report of a barking dog causing a disturbance at 124026th Avenue. Upon arrival I spoke with the owner,, who stated that he had just returned home and did have his dog tied up out in the front yard while he was gone. I informed him that there had been a complaint and the dog was creating a disturbance by barking, and he told me that he knew who it was, and that neighbor located directly across the street was just a complainer. We discussed the matter and I gave him a verbal warning regarding the barking ordinance. On 05/06/88 Officer Sigfrinius responded to a complaint of a barking dog disturbing in the same area. Upon arrival he found all to be quiet; however, the next morning, the complainant came in and turned in to me his statement form, along with the attached petitic signed by three of his neighbors explaining the severity of his problem. I asked if any other neighbors had statement forms they could turn in as well, and he told me that one other party, a woman who lived upstairs in the same building as he does, has a form, but has yet to complete it. I asked that he tell her to turn this in to us as soon as possible and he stated that he would. Although it is now 05/25/88 and I have yet to receive a completed form from this other woman, I would like to have a copy of this offense report forwarded, along with copies of the completed statement form from the complainant, and the petition which he had signed by his neighbors, for consideration under City Ordinance 915.13 Sub 1, barking dog. UCS DISPOSITION C_ D_._. I-- p Pending ❑ U - Unfounclel ❑ A - CLRD /Arrest Adult C] A - Assist /Advised C] ENTE D CJ RS BY: G - GOA /UTL E) C - Exc. / CLRD. ❑ J CLRD /Arrest Juv. ❑ R - Ref. Oth. Agency C3 • Other ❑ PERSONS ARRESTED — SUSPECTS — WITNESSES & ADDITIONAL DETAILED REPORT ON CONTINUATION SHEET Plymouth Police Department WRITTEN STATEMENT NAME ( First, Midd1p, Last) CT eV � ( ;� ADDRESS & HOME EMPLOYER .. _ BUSINESS ADDRESS 'f"_ CASE NUMBER PAGE OF__ DATE TIME G AM �i Z5 . T T J<PM MARITAL ❑ SINGLE C1 DIVORCED STATUS XMARRIED L SEPERATED I BUS. PHONE I make the following free and voluntary statement to who has identified himself to me as an officer of the Plymouth Police Department. 1 know I have the right to remain silent. 1 also know anything I say in this statement can be used in court as evidence against me. I know I am entitled to talk to a lawyer and have him present now while 1 give this statement. I also know that if I cannot afford one, a lawyer will be appointed for me without cost. No promises or threats have been used to induce me to make this statement. These rights have been explained to me by officer and 1 understand them. INITIALS STATEMENT J r) C- l �G t� o w0rV caa c f f�r�f a6cv d Y►ot tG �a Y k 1)'e-) L, 5j v n � � >> ► r�E' r 5y >� �- or 1 fin 1� A e- f 1, r o1z I >1 1'1 I 7 G/k e 'f' 1, i 7�r n J a >'j I b �i �L 0 �-f y� f �►�� m r� �( -oc j3-, COU J. : �1:✓ I j�hl�Or)� ` L ha r n I N wh ti -gym '5 J#" 7 �� " a .� ►n b h �'� ►�1 Y �`� 0 �I �0 �t �Y�cd Ml r7p� �Y tie + (4 10 �� 6c L ./ 1 hereby certify that I read or have had read to me and initialed each page of this statement, consisting of pages; that the statement is true and correct to the best of my knowledge; and that I have received a copy of this page statement. WITNESS SIGNATURE DATE SIGNATURE: � �,/ �l r/ (. /YJl,(�tr.ft� Vsq �1� c June 22, 1988 Mr. Gerald Chmielewski 124. 26th Avenue North Plymouth, Minnesota 55441 CITY OF PLYMOUTR _T_// SUBJECT: PLYMOUTH TOWN MEETING QUESTION: NON - RESPONSE TO BARKING DOG COMPLAINTS Dear Mr. Chmielewski: Thank you for attending the recent Plymouth Town Meeting. Your question and concern relative to the barking dog in your neighborhood is being handled. Community Service Officer John Sigfrinius has been assigned to complete the necessary reports prior to final submission to the City Attorney. There are apparently four different citizens that will be contacted so that witness responses can be recorded. We will then prepare a narrative followup report with the results of our investigation for final review by the City Attorney. Sergeant Larry Rogers, who supervises the Community Service Officers, has Promised me a completed report to be sent to the City Attorney's office no later than Tuesday, June 28th. Barring no evidentiary problems. we should have a formal complaint issued within a short time after the 28th. Again, thank you for attending the recent Town Meeting. Your input is necessary to make Plymouth a better place to live and work. Sincerely. Richard J. C lquist Public Safety Director RJC:gs cc: James G. Willis - City Manager 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559 -2600 PLYMOUTH POLICE DEPT. 1 // SUPPLEMENTARY /CONTINUATION REPORT OFFENSE OR INCIDENT UAbE NU. I ANIMAL DETAIL 88007241 VICTI UA 1 t K I IMt UUUUHHtU SUSPECT /OWNER: DOB: 03/07 SUSPECT DOG: ONE SHEPHERD LAB MIX COMPLAINANTS: 1- GERALD CHMIELEWSKI ADDRESS: PHONE: ADDRESS: PHONE: #_ ADDRESS: PHONE: 2-opm ADDRESS: PHONE: lomw PREC NO ON 06/22/88 1 TALKED TO GERALD CHMIELEWSKI BY PHONE. HE STATED THAT HE WAS TALKING TO ME FROM HIS DRIVEWAY VIA A PORTABLE PHONE. TWICE DURING OUR CONVERSATION, PEDESTRIANS WALKED BY THE SUSPECT'S HOUSE. WHICH IS DIRECTLY ACROSS FROM GERALD'S HOUSE. AS THEY WALKED PAST THE HOUSE, I COULD HEAR THE DOG BARK. BOTH TIMES IT WAS 10 -15 BARKS, EACH SERIES OF BARKS LASTING ABOUT 5 -10 SECONDS AT THE VERY MOST. GERALD STATED THAT THIS HAPPENS ANYTIME SOMEONE WALKS BY THE SUSPECT'S HOUSE OR WHENEVER GERALD WALKS OUT INTO HIS DRIVEWAY. GERALD ALSO STATED THAT THE DOG DOES BARK SOMETIMES DURING THE NIGHT FOR WHAT SEEMS LIKE NO REASON WHATSOEVER. GERALD HAS ALSO STATED THAT HE IS CONCERNED FOR THE SAFETY OF THE PEOPLE IN THE NEIGHBORHOOD IF THE DOG SHOULD EVER GET OFF THE LEASE. -, I TALKED TO ON 06/22/88 BY TELEPHONE. HE STATED THAT THE DOG BARKS AT HIM °`" WHEN HE IS 0 11f HIS YARD. BUT ALSO STATED THAT THE BARKING ISN'T WHAT HIS MAIN CONCERN IS WITH THE DOG. HE IS CONCERNED THAT IF THE DOG BREAKS AWAY FROM ITS CHAIN. IT MAY HARM SOMEONE, AS IT DOES SEEM VICIOUS. MR.41115WREPEATED A COUPLE OF TIMES THAT ALTHOUGH THE BARKING SOMETIMES IS ANNOYING. IT DOESN'T REALLY BOTHER HIM. I TALKED TO MR. T HIS HOME ON 06/22/88. MR. 4IIINNOW STATED THAT THE '3 BARKING IS "NOT T00 BAD LATELY ". BUT HE STATED THAT THE DOG DOES BARK OFF AND ON ALL DAY AND IT CAN GET ANNOYING. MR.i ALSO STATED THAT HE IS WORRIED ABOUT THE KIDS THAT PLAY AROUND THE HOUSE IF THE DOG SHOULD GET LOOSE. I SPOKE WIT ON 06/22/88. 4jWb WAS NOT HOME AT THE TIME. _ STATED L, THAT THE BARKING PROBLEM SEEMS TO HAVE GOTTEN BETTER IN THE LAST COUPLE OF WEEKS, ALTHOUGH SHE DID STATE THAT THE DOG DOES BARK OFF AND ON THROUGHOUT THE DAY. PLYMOUTH POLICE DEPT. SUPPLEMENTARY /CONTINUATION REPORT OzFENSE OR INCIDENT CASE NO ANIMAL DETAIL 88007241 VICTIM DATE & TIME OCCURRED JPREC NO SUSPECT /OWNER: DOB: 03/07 PAGE TWO: ON 06/27/88 I WAS ABLE TO MAKE CONTACT WITH401111SE& dMWSTATED THAT THE SUSPECT WILL LET THE DOG OUT ONT HE CHAIN AS EARLY AS 5:00 A.M.. FROM THE TIME THE DOG IS OUTSIDE IN THE MORNING UNTIL THE TIME THE DOG IS BROUGHT IN AT NIGHT. THE DOG WILL BARK AT ANYBODY THAT WALKS BY OR ANY MOVEMENT AROUND THE HOUSE. THIS IS ACCORDING TO IT SHOULD BE NOTED THAT ALTHOUGH THE COMPLAINANTS DID VOICE CONCERN THAT THE DOG MAY HURT SOMEBODY IF IT DID GET LOOSE, NONE OF THE COMPLAINANTS HAVE EVER SEEN THE DOG OFF OF THE CHAIN. A COPY OF THE ORIGINAL OFFENSE REPORT AND THIS SUPPLEMENT. ALONG WITH COPIES OF THE COMPLETED STATEMENT FORM FROM THE COMPLAINANT, AND THE PETITION, WHICH IS SIGNED BY THE NEIGHBORS. SHOULD BE FORWARDED TO OUR CITY ATTORNEY FOR CONSIDERATION UNDER CITY ORDINANCE 915.13 SUB 1. BARKING DOG. NOTHING FURTHER TO ADD AT THIS TIME. SIGFRINIUS (GS) CC: ROGERS PLYMOUTH POLICE DEPT. OFFENSE OR INCIDENT VICTI SUSPECT /OWNER: DOB: 03/07/59 SUSPECT DOG: ONE SHEPHERD LAB MIX SUPPLEMENTARY /CONTINUATION REPORT CASE NO. PREC NC ON 06/28/88 I SPOKE WITH SUSPECT IGMBY PHONE. 1 INFORMED HIM THAT THERE WERE SOME NEIGHBORS THAT WERE STILL UPSET WITH HIS DOG'S BARKING. HE STATED TO ME THAT HIS DOG IS NOW INSIDE ALL DAY LONG WHEN HE IS AT WORK. THE DOG IS LET OUT FOR APPROXIMATELY ONE HOUR TO DO ITS JOB WHEN HE DOES GET HOME FROM WORK. MR. 11011111W STATED THAT HE DOES REALIZE THAT HIS NEIGHBORS HAVE COMPLAINED. AND THAT IS THE MAIN REASON HE KEEPS THE DOG INSIDE. AS FOR THE ALLEGED VICIOUSNESS OF THE DOG. MR.4 STATED THAT HE DOES REALIZE HIS DOG DOES LOOK VICIOUS BUT THAT IT HAS NEVER SHOWN ANY AGGRESSIVE BEHAVIOR. MR. ARM POINTED OUT THAT THERE ARE OTHER DOGS IN THE NEIGHBORHOOD THAT BARK OFF AND ON DURING THE DAY AND NIGHT AND HE IS NOT SURE WHY HIS DOG IS BEING SINGLED OUT. THERE IS NOTHING FURTHER TO ADD AT THIS TIME. SIGFRINIUS (GS) CC: ROGERS PLYMOUTH FIRE DEPARTMENT MONTHLY REPORT TYPE OF REPORTED INCIDENTS BY TIME OF DAY MONTH JUNE 1988 *INCLUDED IN FALSE ALARMS TOTALS June 1987 f,NFIRMED CALLS 41 ALSE ALARMS 45 OTAL CALLS 86 STIMATED LOSS $31,300 0001 0400 0401 0800 0801 1200 1201 1600 1601 2000 2001 2400 CONFIRMED CALLS FALSE ALARMS TOTAL NUMB PERMITS ISSUED ESTIMATED LOSS PRIVATE DWELLINGS 1 1 2 3 1 4 S 6,000 APARTMENTS 2 4 1 2 5 5 19 19 12 HOTELS AND MOTELS 1 1 1 1 ALL OTHER RESIDENTIAL 1 1 1 PUBLIC ASSEMBLY SCHOOLS AND COLLEGES HEALTH CARE INSTITUTIONS 2 2 2 1 PENAL INSTITUTIONS I 1 1 1 STORES AND OFFICES 1 1 1 1 4 4 2 INDUSTRY, MFG. 2 2 3 1 6 7 j STORAGE IN STRUCTURES I 1 1 1 SPECIAL STRUCTURES FIRES OUTSIDE OF STRUCTURES FIRES IN HIGHWAY VEHICLES 1 3 4 2 ' it 1 12 14,850 FIRES IN OTHER VEHICLES FIRES IN BRUSH, GRASS 1 2 10 4 3 20 20 FIRES IN RUBBISH, DUMPSTERS ' 1 1 ALL OTHER FIRES MEDICAL AID RESPONSES 1 1 1 *MALICIOUS FALSE ALARMS 1 MIITHAL AID OR ASSISTANCE ALL OTHER RESPONSES 2 2 2 16 1 TOTALS 9 8 10 26 15 13 46 35 81 16 S20,850 *INCLUDED IN FALSE ALARMS TOTALS June 1987 f,NFIRMED CALLS 41 ALSE ALARMS 45 OTAL CALLS 86 STIMATED LOSS $31,300 PLYMOUTH FIRE DEPARTMENT MONTHLY REPORT TYPE OF REPORTED INCIDENTS BY TIME OF DAY MONTH JANUARY -JUNE 1988 "INCLUDED IN FALSE ALARMS TOTALS January -June 1987 /J, c - CONFIRMED CALLS 223 2 1 2 FALSE ALARMS 222 2_ Z, TOTAL CALLS 445 4 ESTIMATED LOSS $370,370 G 0001 0400 0401 0800 0801 1200 1201 1600 1601 2000 2001 2400 CONFIRMED CALLS FALSE ALARMS TOTAL NUMBER OF PERMITS ISSUED ESTIMATED LOSS PRIVATE DWELLINGS 5 4 12 8 12 9 37 13 50 $166,100 i APARTMENTS 18 13 24 16 34 25 16 114 130 29 1,000 HOTELS AND MOTELS 3 1 2 2 4 2 1 13 14 4 I ALL OTHER RESIDENTIAL 1 1 1 PUBLIC ASSEMBLY 1 1 1 SCHOOLS AND COLLEGES 2 3 1 4 5 300 HEALTH CARE INSTITUTIONS 1 2 7 6 2 14 16 6 200 PENAL INSTITUTIONS 1 1 1 STORES AND OFFICES 4 3 8 5 4 3 6 21 27 2 100,100 INDUSTRY, MFG. 8 6 11 11 6 7 21 28 49 2 13,700 STORAGE IN STRUCTURES 1 1 1 SPECIAL STRUCTURES 1 ( 1 1 a 22,000! FIRES OUTSIDE OF STRUCTURES FIRES IN HIGHWAY VEHICLES 2 1 12 10 8 10 36 7 43 45,8501 FIRES IN OTHER VEHICLES 1 1 2 2 4,500 FIRES IN BRUSH, GRASS 1 6 18 16 9 47 3 50 FIRES IN RUBBISH, DUMPSTERS 3 1 4 4 ALL OTHER FIRES 1 2 1 2 1 6 1 7 5,000' MEDICAL AID RESPONSES 2 3 2 3 10 10 1 "MALICIOUS FALSE ALARMS 1 1 3 MUTUAL AID OR ASSISTANCE 2 2 2 ALL OTHER RESPONSES 3 1 3 5 6 4 19 4 23 TOTALS 1 47 34 87 88 107J 73 212 225 437 43 $358,750 "INCLUDED IN FALSE ALARMS TOTALS January -June 1987 /J, c - CONFIRMED CALLS 223 2 1 2 FALSE ALARMS 222 2_ Z, TOTAL CALLS 445 4 ESTIMATED LOSS $370,370 G -r-13 MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: July 5, 1988 TO Fred G. Moore, Director of Public Works FROM Richard J. Pouliot, Project Coordinator SUBJECT: RECYCLING ARTICLE BIOCYCLE MAGAZINE Attached is an article from Biocycle Magazine for your information. Table 2 on Page 28 is a comparison of some of the more successful recycling programs throughout the country. I have highlighted the City of Plymouth, as well as the only two other cities listed which show a higher percent of participation rate per collection day. Haddonfield, N. J. with 4,400 households served showed a 66% participation rate per collection day and Springfield Twp., Pa. with 6,800 homes shows a 60% participation rate. Although the City of Plymouth shows a 56% participation rate with 12,500 homes we have in fact reached 62% participation rate. It is also interesting to note that both of these cities have municipal crews picking up their recyclables as shown on Table 3 and that both have recyclables picked up on the same day as trash pickup and they allow the residents to commingle all the recyclable items in one container. It is also interesting to note in Table 2 on Page 28, under the participation rates, the comparison between percent participation per collection day compared to overall percentage of participation. An example is Evesham Twp., N. J. as well as Groton, Ct. that show a 50% participation rate per collection day and yet an 85 to 90% or 75 to 85% overall participation rate. I have been estimating that the City of Plymouth, with a 626 weekly participation rate, in all probability has over a 70% participation rate on a monthly basis. This could in fact be 80 to 85% or even higher when one considers the answers to questions asked on the survey regarding participation in the Plymouth Recycling Program. RJP:sm attachment SPECIAL REPORT Analysis of residential recycling nationwide looks at materials set out, separation strategies, collection frequency and crew size efficiency. It all adds up to more chores for Junior. Jim Glenn 26 BIOCYCLE JUNIOR, TAKE OUT THE RECYCLABLES HE PROCESS of growing up al- legedly brings with it responsibil- ity. Many parents introduce their kids to the idea of assuming re- sponsibility by having them do menial chores around the home. In large part, one suspects that these are the same chores parents hate doing the most. One such chore is "taking out the trash." Imagine the dread young boys and girls are experiencing when they learn that not only do they have to take out the trash, but now they have to take out the recyclables. That increased service would have cost my parents at least an extra 25 cents. Much of the emphasis in recycling today has focused on the residential sector. Much of the legislation that is being considered at the state and local level stresses the recy- cling of municipal waste far more than it does industrial waste. In the municipal recy- cling arena, perhaps because of its high visi- bility, recycling from the home has received the highest priority. Although a few mixed waste recycling facilities are operating in the United States and Europe, common wisdom in residential recycling has always been that the process starts at the home. The responsibility for keeping recyclables out of the waste bin and storing the materials rests with the resident. The next step in the process is moving the recyclables out of the home. Either the resi- dent takes the material to a recycling facility, or it is collected from the home by a hauler. Drop -off facilities have long served as the backbone of the recycling system in many communities. The relative cost of providing drop -off service is much less than providing home collection. Unfortunately, although there are some exceptions, (such as Wilton, NH and Wellesley, MA, where residents have traditionally brought all residential waste and recyclables to a central point) participa- tion in drop -off programs usually is only a fraction of what is achieved in a home collec- tion program. If the principal goal is to divert material from a landfill or waste - to-energy facility, then the number and types of materials col- lected and the number of people participat- ing are critical to achieving the goal. The most common items included in home recy- cling collection programs are newspaper, and glass and metal food and beverage contain- ers. Depending upon local waste generation characteristics, home collection programs for those three items can divert up to 20 -25 per- cent of the waste coming from the homes provided the collection service. (Most pro- grams do not service apartment complexes.) z -/3 If additional materials such as corrugates cardboard and plastic containers are adder to the collection, 30 to 40 percent of waste from homes serviced can be diverted. Diversion figures from some of Nortl America's home collection programs sugges- that these systems are indeed having a sig nificant impact on the residential wast( stream. For instance, Mississauga, Ontaric which recycles newspaper, glass, tin and alu minum containers estimates a 11 percent re- duction in its residential waste, with 80 per- cent of the homes served participating Groton, CT which collects those materials plus corrugated cardboard and aluminun- foil estimates a 25 percent diversion of resi dential waste, with 75 to 85 percent of the home's served participating. Hamburg, Nev York estimates that 34 percent of its resider. tial waste is recycled. Hamburg's Public Works Supervisor Gerry Knoll claims that 9� percent of the village's 3350 households par- ticipate in its mandatory program. MATERIALS SET OUT Actually, participation rates for programs can be misleading. Most programs determine participation by counting the number of homes that recycle something at least once during a given period of time. Although a minimum of three materials could be col- lected, in many programs a significant por- tion of the participants are only recycling one or two items. According to Mike Trdar.. who heads the Minneapolis, MN recycling program, only about half of all its partici- pants recycle all materials; another 25 per- cent recycle paper and one other item, and 2c percent recycle only paper products. A pro- gram in Plymouth, MN claims 30 percent of its participants recycle only newspaper. In Austin, TX less than half of the participants recycle bottles and cans. While these pro- grams are based on voluntary participation. in Montclair, New Jersey's mandatory pro- gram, only 75 percent of its participants re- cycle all materials under its ordinance. This propensity for recycling only newspa- per helps explain why it makes up the vast majority of material collected. Although newsprint is usually less than half of the ma- terial that could be recycled in programs col- lecting news and glass and metal containers, it usually accounts for 70 to 75 percent of the material collected, with glass contributing 15 to 25 percent and metal 5 to 10 percent. SEPARATE VS. COMMINGLED There are three places where recyclables can be separated: in the home, at the curb, or at a processing facility. Most of the long rtanding recycling programs have relied on residents to do the bulk of the separation in the home. Separation at this point helps to hold down processing costs but collecting separated materials is more time consuming 7 /3 than commingled materials. Additionally, as the number of materials collected increases, some in recycling believe that requiring fine separation reduces participation. If materials are commingled, then at some Mill Table 1. Materials recycled. 2.995 2,239 9 756 Tons - 20.5 500 Tons 33% 25% Weight /Stop (l.bs.) Groton, CT 870 Mixed Paper 405 Tons Annual Tonnage - 25.3 Mixed Paper Community Households All Materials News Glass Alum Tin T 46 Other All T 4b Material News Glass Al Tin Other Served Stops/Week (Tons) T % T % T h6 - 19.2 12.8 Weekly Programs 12.500 8,470 Tons 3700 Tons 23.1 17.9 4.4 .8 - Austin, TX 90 000 9,000 5,400 4,200 Tons Tons 180 T%ons 1020 T _ 68% 300ib 78% 19% Davis, CA 3,200 2,110 Tons 520 Tons 100 Tons _ OCC OCC 470 Tons 23.7 15.6 3.8 .7 - To 3.6 11,000 5,200 _ 66% 16% 3% 1 T NJ 70% Mixed Paper 10C'0 174 Mixed Paper Evesham wp, 8,500 4,200 2.995 2,239 9 756 Tons - 20.5 500 Tons 33% 25% Groton, CT 870 Mixed Paper 405 Tons 221 Tons - 25.3 Mixed Paper 1,900 950 626 65% 35% 16.4 Haddonfield NJ PET - 19.2 12.8 4,400 3,000 1,500 1,000 Tons 500 Tons 33% 870 PET Marin Co., CA 44,000 17,000 12.500 8,470 Tons 3700 Tons 60 Tons 200 Tons 1.5% 20 NIL 2 68% 300ib 5% Mississauga, Ont. 90,000 36,000 14,000 10,800 Tons 2100 Tons 1400 Tons _ 15.0 70% 15% 10C'0 Niagara Falls, Ont. 19,500 7,500 2,307 1,615 Tons 484 Tons 208 Tons PET 11.8 70% 21% Plymouth, MN 12,500 7,000 2,800 275% 160 Tons 549oT�ons 176 cons _ 15.8 75 %Tons San Jose, CA 180,000 42,750 24,000 16,8000 Tons 6480 Tons 723 cons - 22 Springfield Twp., PA 6,800 4,100 1,972 1,269 Tons 623 Tons _ _ 18.5 Sunnyvale, CA 28,000 6,000 4,078 2,942 Tons 913 Tons 223 Tons _ 26.1 73% 22% 19.2 8.9 1 - 6.4 - PET 8.5 .1 •4 - 11.2 1 2.3 1 1.5 1 - 8.3 1 2.5 1 1.0 1 PE` 11.9 1 3.0 1 .9 1 - 15.4 I 5.9 1 .7 >I - 11.7 1 5.8 1 - I - 19.1 1 5.7 1 1.3 1 - Twice/Monthly - Monthly Programs All Others Mixed Paper Ann Arbor, MI All Paper 8 Tons 56.7 42.5 20,000 5,000 1,700 1,275 Tons 255 Tons 85 Tons 75% 15% 5% 8.5 2.8 All Paper Mixed Paper Minneapolis, MN 570 Tons - 28.8 20.2 6.3 2.3 - 124,000 22,000 7,600 5.320 Tons ino lions 8% St. Cloud, MN 22.4 9,770 3,000 403 304 Tons 95 Tons 4 Tons 75% 24% 1 % 16.8 1 5.4 1 .2 1 - I - MAY/JUNE 1988 27 point after it is set out it must be separated. and curb separation slows down the cohec- Perhaps the best known programs that sepa- tion process, then it would appear that a sys. rate at the curb are operated by Laidlaw In- tem that allows for commingled collection dustries in Kitchener and Mississauga, On- would be advantageous. Unfortunatel}•, tario. In those programs and one in given the fact that there are few existing pro- Mecklenburg County, NC a one - person crew cessing facilities in North America that ac. sorts material at each stop. An adaptation of cept commingled material, using a commie. this collection strategy is used in Springfield gled collection may require the development T-wp. (Montgomery County, PA), where two of fairly expensive processing facilities. workers sort materials while the vehicle moves from stop to stop. While separating at COLLECTION FREQUENCY the curb may help participation, again the Another topic that concerns planners of time required to separate the materials tends home collection programs is collection fre- to slow down collection. quency. Do you hold down costs by only pro- If home separation restricts participation viding monthly collection or do you provide Table 2 General Program Characteristics. Participation Collection Households Population Materials, Partici -2 Overall Day Community Population Served Served Collected pation 4b 46 Weekly Programs Austin, TX 450.000 90,000 225.000 N,G,T,A V 20-25 10-12 Cheltenham Twp, PA 35,500 9.500 25.000 N,G.A V 40 30-35 Davis, CA 47,000 11.000 N/A N,C,G.A V 60 50 Mixed Paper Evesham Twp, NJ 36,000 8,500 30.000 G.T,A M 85 -90 50 Groton, CT 10,000 1,900 N/A N,C.G.T.A M 75 -85 50 Haddonfield, NJ 12,500 4,400 N/A N,G.T.A M 95 66 Hamburg, NY 10,500 3,350 N/A N,C,G,T.A.MO M 98 N/A Marin Co., CA N/A 44,000 N/A N,G,T.A,PET V 60 35-40 Mississauga, Ont. 400.000 90.000 301.000 N,G,T,A V 80 40 Mecklenburg Co., NC 460,000 9.000 23.000 N,G,A,PET V 71 37 Niagara Falls, Ont. 70,000 19,500 60,000 N,G,T,A,PET V 75 -80 45 Plymouth, MN 43,000 12,500 N/A N.C,G,T,A V N/A 53 -56 San Jose, CA 720,000 180,000 540,000 N,G,T,A,PET V 58 25 Mixed Paper Seattle, WA (Recycle America) 500,000 71.000 N/A G,T,A V 48 29 Springfield Twp., PA 22,000 6,800 22,000 N,G,A V 70 60 Sunnyvale, CA 116,000 28,000 N/A N,G,T,A,PET, MO V 50-60 21 Upper Moreland Twp., PA 28,000 6,200 N/A N,G M 62 50 N,C,G,T,A Twice Monthly - Monthly Programs Ann- Arbor, MI 108,000 20,000 60,000 MO, Batt, Scrap Metal V 50 25 Mixed Paper Minneapolis, MN 360,000 120,000 N/A G,T,A V 25-30 15 Montclair, NJ 38,500 9,500 N/A N,G,A M 85 50 St. Cloud, MN 44,000 9,770 N/A N,G,A M N/A 30 'N- Newspaper; C- Corrugated Cardboard; G- Glass; T -Tin Can; A- Aluminum Cans; MO -Motor Oil; PET -PET Plastic? V- Voluntary; M- Mandatory. 28 BroCrcLE s more frequent collection in hopes that the added convenience will stimulate participa- tion? Two programs in Minnesota have dem- onstrated that increasing frequency leads to substantial increases in participation, at least in voluntary programs. In Minneapolis, since switching from monthly to twice/ month collection in October, monthly nto er 00 to ton- nage has increased by 30 percent tons /month. Minneapolis Recycling Man- ager Mike Trdan believes that in the near fu- ture monthly totals will reach 750 tons. An even more dramatic increase has oc- curred in Plymouth, MN a suburban commu- nity of 43,000. During that program's first 18 months, recyclables were collected monthly. Those collections averaged 40 tons' month. When Plymouth's program moved to twice /month collection, tonnages increased to over 100 tons /month. In February, 1988, the program started weekly collection. Ton- nages increased to more than 240 tons/ month. In other words, Plymouth now recy- cles more in a week than they used to in a month. "We made a sober don Bally improve- ments in our program, Table 3. Collectlon Equipment 3 Boding. Number Crews of Community Type Size Vehicles Capacity Weekly Programs Austin, TX Municipal Cheltenham Twp., PA Municipal Davis, CA Contract Evesham Twp., NJ Municipal Groton, CT Municipal Haddonfield, NJ Municipal Hamburg, NY Municipal Marin Co., CA Contract Mississauga, ONT Contract Mecklenburg Co., NC Municipal Niagara falls, ONT Contract Plymouth, MN Contract San Jose, CA Contract Seattle, WA Contract Springfield Twp., PA Municipal Sunnyvale, CA Municipal Upper Moreland Twp., PA Municipal TwiceiMonthly- 19 cy Open Body Monthly Programs 12 cy Truck Ann Arbor, MI Contract Minneapolis, MN Contract Montclair, NJ Municipal St. Cloud, MN Municipal 2 c� 2 3 1 283 1 1 1 1 1 1 1 3 1 3 D -Z--13 Act. Stops /Route Ave (Range) 180 (50 -250) (650 -900) 400 700 300 300 N/A (350.500) (800 -900) 230 (650 -850) (650 -700) 450 350 820 300 775 1000 7 -2 Ton Truck/ Route Size 15 cy trailer; 10 3 -1.5 Ton Truck/ 1800 Barrel Trailer 1 15 cy Trailer 3 12 cy Truck (2200 -2500) 3 Packers: 6 3 -15 cy Trailers 1 20 cy Packer 2 15 cy Trailer 2 Packer 7 -5 cy Trailer 9 — 10 21 cy Closed Body 3 — 2 27 cy Closed Body 10.15 2112 Ton Truck 19 19 cy Open Body 9 12 cy Truck 1900 15 cy Trailer 1 2 cy Dump Truck 4 13 cy Truck (1000 -1600) 1 Packer 2 1.15 cy Trailer -Z--13 Act. Stops /Route Ave (Range) 180 (50 -250) (650 -900) 400 700 300 300 N/A (350.500) (800 -900) 230 (650 -850) (650 -700) 450 350 820 300 775 1000 Number Route Size of Average (Range) Routes 1800 58 (1300 -2200) 50 2375 (2200 -2500) 4 900 13 1400 6 600 3 440 10 335 10 N/A 45 2250 (1900.2400) 10 600 15 1950 10 1250 10 1900 (1500 -2000) 95 1200 (1000 -1600) 45 1350 5 1400 20 1550 4 -Z--13 Act. Stops /Route Ave (Range) 180 (50 -250) (650 -900) 400 700 300 300 N/A (350.500) (800 -900) 230 (650 -850) (650 -700) 450 350 820 300 775 1000 20 (125 -250) 4 — 2000 (1200 -4000) 58 N/A N/A — 1350 7 N/A 1 — 1000 10 300 1 — MAY /JUNE 1988 29 30 BioCYcLE 1 /3 know which one had the greatest impact," person crew /route. This is particularly true says Dick Pouliot, Plymouth's Recycling Co- of contractors. In fact all of the programs ordinator. Those other improvements in- surveyed that had contract collection staffed cluded providing each home with a recycling their vehicles with only one person. Five of container, increased publicity and a 5100 the municipally - operated programs utilized week lottery for those residents that partici- three person crews, two used two-person pate in the program. "We wanted to do ev- crews, three used a single- person crew and erything we could do to encourage one used a four person crew. participation," states Pouliot. "And we've In general the actual number of stops been pretty successful." made by each crew tended to be greatest with contractors, with the average being in BIOCYCLE COLLECTION SURVEY the neighborhood of 500 stops /route. Munici- During March, 1988, BioCycle conducted pal crews averaged about 400 stops /route, a survey of 21 home collection programs but the average number of stops /crew mem- throughout North America. The focus of ber was closer to 200 /route. that survey was how those communities col- Collection Day Participation lected recyclables. The raw data from the Most participation rates attributed to pro- survey is provided in the accompanying grams relate the number of participants over charts. The following is a summary of some a time period longer than the interval be- of the findings. tween actual collections. In planning a pro- Collection Crew Size and Efficiency gram, it's important to also estimate how Most programs in the survey utilize a one many people will set out recyclables each col - Table 4. Collection Characteristics Provide Collection Same Day Home Storage Household Community Frequency As Trash Containers Set -Out How News Glass Austin, TX Weekly Mostly 20.000 Separate Cans (Mixed) News Glass Cheltenham, PA Weekly Yes Yes (2 /HH) Separate Aluminum News Glass Aluminum Davis, CA Weekly Yes No Separate OCC (Flattened) Bottles & Cans Evesham Twp., NJ Weekly No Yes Commingled All Paper Bottles & Cans News Groton, CN Weekly No No Commingled OCC (Flattened) Bottles & Cans Haddonfield, NJ Weekly Yes Yes Commingled News Bottles & Cans News OCC Hamburg, NY Weekly Yes No Commingled Motor Oil News Mahn Co, CA Weekly Yes Yes Separate Canss(Mz d)(Mixed) Mississauga, ONT. Weekly Yes Yes Commingled Sorted At Curb Mecklenburg Co., NC Weekly Yes Yes Commingled Sorted At Curb News Cans & Bottles (Mixed) Niagara Falls, ONT. Weekly Yes Yes Commingled Separated At Curb News Glass Cans (Mixed) Plymouth, MN Weekly No Yes Separate OCC (Flattened) 30 BioCYcLE lection day. That number is considerably less than the overall number of participants. The survey results suggest that weekly participa- tion rates can range from 35 to 80 percent of the overall participation (conversely overall participation ranges from 1.2 to 3 times that of weekly participation), with the majority of the weekly programs having weekly partici- pation rates of 50 to 70 percent of the overall rate. The survey also shows that collection day participation in twice monthly and monthly programs is anywhere from 50 to 60 percent that of the overall participation. Again, conversely the overall participation is 1.7 to 2 times that of the collection day par- ticipation. How Much Do Residents Recycle? The amount of material that a a collection expect at any one stop along to pro route varied greatly from program gram. The overall weight/stop for mixed col- lection programs ranged from 12 pounds in Niagara Falls, Ontario to 27 pounds in Table 4. Collection Cbaracteristics Collection Same Day Community Frequency As Trash San Jose, CA Weekly Yes Seattle, WA Weekly No Springfield Twp.. PA Weekly Yes Sunnyvale. CA Weekly Yes Upper Moreland Twp PA Weekly Yes Ann Arbor. MI 2/monthly Yes Minneapolis, MN 2/month No Montclair, NJ 2/month No St. Cloud, MN Monthly No V Evesham Twp., NJ, with an average of about 20 to 22 pounds /stop. The largest average weight per stop was found in Seattle where a mixed paper is being collected. In that pro- gram, which has only been operating since February, the total weight /stop has averaged 32.2 pounds, with 10.3 poundsistop of that being mixed paper. The amount of individual materials collected/stop also showed a wide range. The weight of newspaper collected ranged from 11 to 19 pounds /stop, glass from 2.25 to 8.1 pounds /stop, and cans from .9 to 1.6 pounds/ stop. One interesting footnote to the survey came from Sunnyvale, CA. That program like several others collects motor oil. What was unusual about that is the amount they collect- 27,000 gallons last year, one gallon for each home served by the program. Well, Junior, you may not like it, but you just got more chores to do. Now is the time to go for a raise. Provide Home Storage Household How Containers Set -Out News Glass Separate Cans & Plastic (Mixed) Yes News Mixed Paper Commingled Bottles & Cans (Mixed) Yes News Bottles & Cans (Mixed) Yes Commingled Sorted At Curb News Yes Separate Glass Cans & PET (Mixed) (Burlap) News Yes Separate Glass News Glass Tin No Separate Aluminum News OCC Glass (By Color) No Separate Cans (Mixed) News No Commingled Bottles & Cans News Glass No Separate Aluminum 1=/3 MAYIJUNE 1988 31 July 5, 1988 City of Plymouth 3400 Plymouth Boulevard Plymouth, Mn 55447 LOG HOUSE FOODS, INC. 700 BERKSHIRE LANE PLYMOUTH, MN 55441 (612) 546-8395 Attention: Public Safety Department RE: Water Sprinkling Warning /Violation Notice Dear Chief Carlquist: On June 27, 1988, at approximately 5:00 a.m., one of your Public Safety Officers cited our company for the odd /even water sprinkling violation. Our system is automatic and to water all our lawn (we are on a corner lot) takes approximately 10 hours. In checking our system, it was set to water only on even days starting after 9:00 p.m.; therefore, we started sprinkling on June 26, 1988, an even day, and evidently went over on to an odd day. We have made an attempt to re- adjust our system and feel confident this will put us in compliance. Please let me know if we can be of any further assistance in this matter. Sincerely, LOG HOUSE FOODS, INC. Micha6l Stulberg President MS:dd July 8, 1988 Michael Stulberg President Log House Foods 700 Berkshire Lane Plymouth, MN 55441 CVIY0 ,'- PVMOUT�i SUBJECT: PLYMOUTH WATER RESTRICTIONS Dear Mr e a (`" /ic Thank you for your letter expressing concern about Plymouth's watering restrictions. I, and members of the City Council, regret the inconvenience which the watering restrictions pose for Plymouth residents and businesses. While water use restrictions are inconvenient, they are necessary and will continue through September 30. In Plymouth, outdoor water usage may occur before noon and after 9 p.m. each day on an odd -even basis. That is, addresses ending in even numbers may water on even days and addresses ending in odd numbers may water on odd days. All outdoor water usage is prohibited daily between noon and 9 p.m. In "water rich Minnesota," it is easy for us to believe that water is an infinite resource. It is not. Over the last 20 years, the City has been planning for increased water demand based upon our comprehensive development plans. To that end, we have: 1. Added two new wells in the last two years, with a third one scheduled for 1989 and a fourth in 1990, bringing our total to 11 wells. The wells are being brought "on line" earlier than originally called for in our Capital Improvement Program. 2. Added as second water treatment plant. 3. Developed a two well -field system to reduce draw -down and protect against ground water contamination. Each of these actions is aimed at meeting our growing community's peak water needs. The term "peak water needs" is elusive because without controls, the peak escalates beyond our water system capacity. 3400 PLYMOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 559 -2800 Page 2 In the Twin City area, drought -like conditions have resulted in record water usage and a marked effect on the underground aquifers. The draw -down created by the pumps has pulled the water levels down perilously close to the maximum well depth which could cause the loss of a well and further reduce water output. To flatten peak water usage, which normally occurs around dinner time daily, most metropolitan area communities have implemented water sprinkling restrictions. Plymouth is no exception. As a water supplier, the City's first duty is to assure the continuous availability of water in the event of a fire emergency. This is the key reason for the water ban between noon and 9 p.m. daily and odd -even restrictions during other hours. But the water restrictions accomplish other important objectives as well: 1. Reduce the daily total water demand. We are capable of producing and treating 18 million gallons each day. 2. Reduce the peak hourly demand. The peak hourly demand normally occurs around dinner time on weekdays. During this period of time, the supply is being used faster than it can be produced. As a result, water pressure falls and there is an insufficient quantity of water available in the event of a fire. 3. Provide time to replenish reservoirs. By reducing total daily usage and hourly peak usage, production should exceed demand long enough to allow reservoirs to refill so the system is prepared for the next peak usage period. Because of the serious ramifications of insufficient water and the associated enforcement problems, we cannot authorize exceptions to the water restrictions for any reason. Moreover, if we are fortunate enough to get rain, the restrictions will continue through September 30 to ensure that water is available both for emergency and domestic purposes. Fiscally speaking, the City would love to sell as much water as possible. But this desire must be balanced against the more important long -term ecological question of water availability, municipal system water capacity and fire emergency considerations. To be effective, Plymouth homeowners and business persons need to be aware of, and act in accordance with the watering ban. Consequently, we have used every means available to us to get the word out. Announcements have been on z/y Page 3 cable TV channel 37, commercial television and radio, and in the Plymouth post, Star Tribune newspaper, Wayzata - Plymouth Sailor and Wayzata Weekly News. We have also delivered flyers door -to -door, publicized restrictions in Plymouth on Parade newsletter and used our volunteer Fire Department as water patrols to get the word out. There is a penalty for violating the ban. A water customer will receive one written warning. If the user still fails to comply, a $100 penalty is assessed with the next water bill. Each day is considered a separate violation. Please help us "beat the peak" by voluntarily complying with the outdoor water use restrictions and by sharing this information with your neighbors. Call us if you have any questions. Your questions should be directed to 559 -2800, Extension 239. Sin re y, V gil Schneider Mayor VS:kec T -1,so Ehlers and Assacia4es., L E A D E R S I N P U B i I C F I N A N C E NMIOLUTEI E:, OFFICES IN MINNEAP0LiS AND h' X07 1v1arquef(e Avenue • Minneapolis, MN 554021255 • 612 339 8291 VOLUME 33, NUMBER 3 FILE: Financial Specialists: Ehlers and Associates, Inc. Please distribute to governing body members JULY, 1988 U.S. TREASURY YIELDS U.S. Treasury yields continue to average 40 to 50 basis points higher than one year ago. There are two main reasons: 1) concern over future inflation; and 2) the Federal Reserve Board's desire to maintain slow, modest growth in the economy. Tax - exempt yields on a AA credit, however, are about the same as AA tax - exempt yields of a year ago when the 20 -year BBI was 90.3% of 20 -year U.S. Treasury Bond yields. Today the 20 -year BBI is 86% of 20 -year U.S. Treasury Bond yields. The decrease in supply of tax - exempt bonds has helped tax - exempt rates. TAX REFORM/TAX EXEMPTION With the Supreme Court's ruling on South Carolina vs. Baker, Congress now knows it has the ability to dictate how tax - exempt bonds may be used. Congress most likely won't do anything this year, but look out for 1989. In 1989 the new President and Congress will be forced to examine all sources of potential tax revenue, including further curtailment of tax - exempt bonds. Who knows what will be in store for public purpose tax - exempt bonds? "VARIATIONS ON CAPITAL FINANCING" The financial community is constantly creating innovative methods of financing that supposedly reduce borrower's costs, but when other costs and risks to the borrower are analyzed, they are not that beneficial. Remember, underwriters also seek rewarding financial instruments for investors. You might be interested in the enclosed article entitled "Variations on Capital Financing" from American City and State which is a valuable publication for public officials. BUILDING BETTER COMMUNITIES THROUGH LEASING In the public sector leasing means something less than borrowing or bonding, but can be an effective way to build better communities. When a local government pledges its full faith and credit to long term lease payments, the interest rate can be as low as more conventional financings. Competitive bidding on the borrowing for these lease payments further reduces the interest rates to the community. Even when lease payments are subject to annual appropriation, public offerings greatly reduce interest costs. The public body should solicit an independent fiscal advisor's analysis of the various leasing options vs. standard kinds of financings. FmHA DISCOUNT PROGRAM Over the last two months Ehlers and Associates has helped several of our clients take advantage of the FmHA Discount Program by refinancing at substantial savings. Issuer Future Value Savings Issuer Buffalo Lake, MN $ 422,202 Menahga, MN Fosston, MN 393,326 Warroad, MN Lincoln County, MN 310,233 Altoona, IA St. Francis, MN 215,771 West Bend, IA Staples School District, MN 1,054,399 Mondovi, WI Mahnomen School District, MN 1,091,271 Future Value Savings $605,379 245,220 647,683 444,891 203,338 Other clients who realized substantial savings from the FmHA Discount Program include the following: Bertha School District, MN; Clarkfield, MN; Mahnomen County, MN and Durand, WI. COMPANY NOTES Steven Apfelbacher has been elected President, and Bill Fahey continues as Chief Executive Officer. Jana Ristamaki. in charge of internal operations, continues as Secretary /Treasurer. Seegar Swanson, Chairman of the Board, headquarters in Waukesha heading up Wisconsin operations. Carolyn Drude, Senior Vice President, 18 years with Ehlers and Associates, has been elected to our Board of Directors. Have a delightful summer! Robert L. Ehlers Founder Steven F. Apfelba er President NI LLJ co J 0 Z 0 w Q 0 Y Q _- --- --- ._.- -- - - .gyp_ - - - - - - - - - - - - - - - - - . y. - P' t� J1 O ry R EAR AAAE 2M $ HMMO ii A UM A xt ---- - - - - -- - - -- - - - - - -- - - --- - - - - -- -- - - - - -- - -� -.. c- 9 2 93 16 666600000006 - uu�uuuuuuu �u�u uuuuuu_u � _ �vuuuuv�u u uu�0�uuu��u N� -Hie �i0000 0000 00$$$$0 0 0 0000.0 __0_ NNNNNNNNNN^1 �'1 c-�- 10 a yp� O 0 06 O O O t O O V V V V V 3 V V V V V g J � ✓ � O aaiF MMMMM�MM R'R' k`0.'C ^ - - -- - -— m m m m m m m m m m m m m -F - -- - - - -- -- - -- §N� � g Cf {� ! S� f � •w 1e�� Q 8 zo . rp Q WNN 0 0 0 0 0 O O CyYS O 0 0 0 0 0. 0 P O O O O O V V V V V V V C V V V O V u V V 00 V u V aaIsas a a aaaaaaaa a aaa Y O aD is a s ern P -8 .8� O i— 7, N F - .�8�Q�j�8 vas N N 8.�8a�.Q�. � N I N N� A N N N� 1 1 A yp� O 0 06 O O O t O O V V V V V 3 V V V V V g J � ✓ � O aaiF MMMMM�MM R'R' k`0.'C ^ - - -- - -— m m m m m m m m m m m m m -F - -- - - - -- -- - -- §N� � g Cf {� ! S� f � •w 1e�� Q 8 zo . rp Q WNN 0 0 0 0 0 O O CyYS O 0 0 0 0 0. 0 P O O O O O V V V V V V V C V V V O V u V V 00 V u V aaIsas a a aaaaaaaa a aaa Y x O O 3 erserrr��m��mmrrrmrrr�� ,rrrrr� _____ __________ � �r m X�ppppA bQ�QBQ FQ QQ�Q Q$Q }�Q gB. .. S. i Q. . Q pp 4a C 9 rr O Em m0 E06 ��gg T rr a�a`Svv��a O O O C F O O O O a 0 0 g O 0 0 0 0 0 0 N N O e 0 0 0 0 0 0 0 0 V V V V V V V V V V CC u V 0m O uu mV mV mU mV mV mU mV mV m m mVm mm$$ mm mmu mu mmV mmV mm� m m \ \V \V \ \pp \ a\ O pp\ppyy ♦♦\ p\p o< yy yy aVyy pp yy�� y1 O x O O FINANCIAL [ %/l N \1 AGE: MENF.. battle of financial flavors is being waged: plain vanilla, the traditional bond offerings, vs. tutti frutti, the newly developed approaches. With excess zeal and ingenuity, the tax - exempt bond trade has produced a wide variety of bor- rowing methods that can boggle the mind. They include: advance and crossover refunding, credit en- hancements, bond insurance, capital- appreciation bonds, CATS, GICs, stripped coupon bonds, term bonds, tax- exempt money market funds, partial defeasance, variable -rate demand bonds, zero - coupon bonds, letters of credit, pooled bonds, lease- participation certificates and privatization financing. The practitioner as well as the government finance officer often is overwhelmed, hard put to appraise the merits of exotic financings, invented and advanced so eagerly by various un- derwriters and advisers. While it would take a book to examine each variety, some funda- mentals might help judge "creative" financings. All capital borrowings involve a promise to repay a loan, with interest. All kinds of security arrange- ments and definitions of how debt will be repaid can be found, but all these really say is the debt must be repaid on time. Often different financing ar- rangements, which appear to make the price better, obscure the price and the risks. The following are in- stances of creative financ- ings that ignore the actual cost and risks to which the issuer is exposed: 0 I an interest rate seems unusually low, the borrower must look at the Z-. By Robert L. Ehlers ®Lessors may offer supposed advantages such as off -book accounting, eliminating elections and reasonable net interest - rate factors. Again, the borrower should weigh these "advan -. tages" against the total price, not just the interest rate. The lessee must ask about other costs, including underwriter fees, lessor's initiation fees, service costs, legal fees and investment of participation certificates, or bond proceeds during and after acquisition. •Offsetting debt - service savings, if any, are borrowers' risks associated with each form of financing. For example, variable - rate demand loans, by definition, state that holders (lenders) are entitled to their money on demand or within seven days, a month or a year. For any number of reasons, or for no reason, a borrower may be faced with a huge, unexpected demand for funds, which perhaps can be obtained only at very high inter- est rates. GFOA Disclosure Guidelines For Securities Available esponding to changes in the design and marketing of municipal securities, the Government Finance Officers Association (GFOA) has published its "Disclosure Guidelines for State and Local Government Securities." First published in 1975, the revised guidelines provide authorita- tive assistance in designing official statements, supplying cur- rent information on a continuing basis, and implementing processes to keep existing or potential investors informed. Disruptive conditions in the tax- exempt securities market — major interest -rate swings, fluctuating volumes, increased in- novations and some notable financial reversals — have gen- erated a greater emphasis on disclosure. The guide is de- signed to help governments meet these increased disclosure demands. The 94 -page disclosure guide is available from the Publi- cations Department, GFOA, 180 N. Michigan Ave., Suite 800, Chicago, Ill. 60601, (312) 977 -9700. ❑ transaction's structure. Cases exist where the nominal interest rate appeared extremely low. On closer examination, however, the lender was offsetting an extremely high rate by appropriating the investment yield — money the borrower could have earned alone. Bond pools and their sponsors are financed by appropriating earnings that con- stituent borrowers could have had. Bond banks often require borrowed proceeds be left for investment at lower than market rates. *Sponsors of variable -rate demand bonds frequently fail to consider the ongoing costs of letters of credit, remarketing fees, or extraordinary underwriting, legal and accounting fees that must be added to the low nominal rate. They often fail to fully state the risk associated with any demand loan, since the letter of credit protects the lender, not the borrower. When these are taken into account, the cost approaches the interest rates on more simple, long -term bonds. The issuer must examine total debt - service costs, not just the nominal interest rate. *Promoters of economic - development bond pools and guaranteed investment contracts (G1Cs) often do not define how proceeds are to be invested at a higher yield by buying "junk" bonds. The borrower sometimes does not know about the "breakage" fees if the city ever actually uses the proceeds for economic development. How does a financial of- ficer know what to look for? How do plain vanilla bond issues, with a straight promise to repay, compare with more exotic varieties? Financial officers should look at exotic financings with a certain amount of skepticism — search for negatives. Insist on quanti- fication of incidental ex- penses, including under- writing, consulting and le- gal fees, insurance premiums or other credit - enhancement fees, and reg- istrar /paying -agent initia- tion costs. Municipal bor- rowers must be sure all these incidental costs are included in the capitaliza- tion to be repaid. Finally, the risks must be understood thoroughly. An issuer may assume a certain fi- nancing is secure, not realizing credit enhancements protect investors and credit enhancers will look to the issuer for in- demnity. Thus, a bank issuing a letter of credit to secure a de- mand loan has a right to payment from the issuer, or to an ex- traordinary interest rate if the issuer cannot pay. When comparing traditional offerings with newer, exotic fi- nancings, local governments must inquire carefully about all the costs involved — not just the interest rate. Another key is finding out who gets the investment yield and how this adds to the real cost. The total transaction must be analyzed, not just the borrowing side. Communities may consider hiring an independent fiduciary who has the experience and computer capabilities to ask the right questions and who will analyze all the options. After close examination of the total cost and risks, the plain vanilla approach may cost less, have fewer surprises and taste better than the more exotic tutti frutti offeri . - „ — ❑ Robert L. Ehlers is founder and president and Associates, Minneapolis. —j Reprinted from AMERICAN CITY AND COUNTY, April 1988 © 1988 by Communication Channels, Inc., Atlanta, GA., U.S.A. VA �y88 /6 of DATE: July 11, 1988 TO: Frank Boyles FROM: Dave Phillips, CSO SUBJECT: May 30th letter from Tim & Cindy Harrer Mayor _Shneider had previously received a letter from the Harreer's addressing concerns of nuisance conditions located on So. Shore Drive in Plymouth. I inspected both sites mentioned in the letter on 6/17/88. Both property owners were given until 7/1/88 to clean up nuisance conditions located on their property. Both property owners failed to comply with nuisance abatement procedures. On 7/7/88, a citation was issued t r 1070 15th Ave No. for allowing junk vans on his property. f both vans are still on his property on 7/15/88, the Public Safety Dept. will take action to tow :them. Also, on 6/17/88 I inspecte residence at 107JO 15th Ave No. 4AM&IM have taken action to eorganize a large of stack of wood and lumber into a wood pile, which will be burned this winter. Additonally they have moved a boat and trailer which were in the back yard, which were quote "junk ", under City definition. However, due to the existing rubbish and debris still existing on the property, I have forwarded a report to the Plymouth City Attorney for possible charges. I will keep you posted if there are any further developments. r- id, 1� MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447 DATE: July 12, 1988 TO Chester J. Harrison, Jr., City Enginee FROM: Eric Hesse SUBJECT: EROSION CONTROL ON SAND BEACH ALONG SCHMIDT LAKE AT 1170 48TH PLACE NORTH After inspection on July 12, 1988, the situation doesn't seem to be any different than houses with already established sand beaches. The sand seems to be placed above normal water level and doesn't affect any natural vegetation. The only thing I would suggest is prior to building on the vacant lot to the south, erosion control should be installed along the southern edge of the beach. There is a silt fence between the beach and the unsodded back yard that may need repair and the resident will be contacted on that. KH:kh CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559 -2800 MEMO DATE: July 14, 1988 TO: Mayor & City Council FROM: Bob Zitur, Councilmember SUBJECT PRAC TOUR T- /6 e. Last night I accompanied the PRAC folks on their study tour of community centers. I was impressed with the skating facility in Brooklyn Park. In 1983 I saw it being used by hockey teams; last night it was being used by many people - especially families. In fact, I wished I would have had my skates along. As another note, for a city of nearly 50,000, I noted that the police station was next door to the city hall facility. We also visited the Bunker Hills facility in Coon Rapids to observe and check the workings of the new outdoor Wave -tech pool. Again, I was sorry that I didn't have my swim suit along as many people were really enjoying the outdoor pool. While at Bunker Hills, Ruth Bambeneck Brown, a former Plymouth Recreation Specialist, was the tour guide for the facility. It was good to see her. During his noon hour yesterday, Eric again prepared his delicious box lunches for us. Not breaking tradition, it was the same recipe! cc: James G. Willis Eric Blank Barb Edwards CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559 -2800 MEMO DATE: July 13, 1988 TO: Mayor & Councilmembers FROM: Bob Zitur SUBJECT THE BOARD OF ZONING AND PLANNING COMMISSION Last night I attended the Board of Zoning meeting. Councilmember Vasiliou, our CCR, was also in attendance. I really am grateful for the quality and expertise of the members of the Board of Zoning. I also had a similar feeling about the members of the Planning Commission after attending their meeting last week. Lastly, it crossed my mind last night that hopefully some of these individuals will consider running for the City Council in the years to come! BZ:kec cc: James G. Willis David Pauba, Chair - Planning Commission Kenneth Quass, Chair - Board of Zoning -T -/ 7o` (C Y01- 'j`�,j July 8, 1988 PV ` IOU f f I Ms. Sandy Adolfson President Plymouth Civic League 3970 Arrowwood Lane Plymouth, MN 55441 Dear Sandy: Thanks to you and the members of your Board and the Music in Plymouth committees for another outstanding concert. While the weather may have been inordinately hot and dry, the enthusiasm of those attending was certainly high. The Minnesota Orchestra, as well as the numerous other entertainers preceding the concert, continue to carry out the fine tradition that has been established for Music in Plymouth. I have received numerous compliments from persons attending the event. Understandably there was disappointment that the fireworks display were cancelled, however, people readily understood the circumstances which made that decision necessary. Sandy, please convey to your Board and the appropriate committees our continued appreciation for their outstanding community efforts and service in providing us all with such a fine and enjoyable event. Best regards, a G. Willis City Manager JW:kec 3400 PLYMOUTH BOULEVARD. PLYMOUTH, MINNESOTA 55447. TELEPHONE (612) 559 -2800 );C: Jim Willis July 5, 1985 Mr. Greg Begin The Cotton Club, Inc. Bays 9 and 10 3900 Vinewood Lane Plymouth, MN 55441 Dear Mr. Begin: _Z--/ 7,Z We have had recent inquiries about the introduction of coin operated devices at this location. The inquiries have been focused on the possibility of a "Special" or "Tempo- rary" license and /or permit. The information has been based on the claim that no license has been needed to date, since the activities do not constitute an "amusement center" as defined by the City Code. Specifically, an individual informed us that there were now less than seven amusement machines, and therefore, no license was required for the current operation. I have been asked to review this matter, particularly as it relates to the City Code requirement for licensing amusement centers. My research indicated the April 21, 1988 letter from Associate Planner Al Cottingham to you and your April 27, 1988 letter to Al Cottingham. Here is the problem: Al Cottingham did not know that the Billiard tables you were going to install would be coin operated tables. You have more than six coin operated billiard tables and thus, you should have applied for an Amusement Center license and for the required Conditional Use Permit to have an amusement center in this Zoning District. I have enclosed a copy of the page from the City Code, Section 1103, which defines both "amusement machine" and "amusement center." The billiard tables you have installed are "amusement machines" for purposes of this Code. Therefore, any machine over six, which are coin operated, or which otherwise fall with- in the meaning of the City Code definition, necessitates the license and Conditional Use Permit. You should promptly apply for both; the City Clerk can provide the neces- sary application for the license and Community Development Coordinator Chuck Dillerud can provide you with the application materials for the Conditional Use Permit. The latter requires a Public Hearing before the Planning Commission; normally we try to co- ordinate the processing of both applications so they reach the City Council at the same time. We are prepared to assist you with an expeditious processing of the complete applica- tions once you have submitted them. Operation of more than six coin operated devices at one location without a license and without a Conditional Use Permit is a violation of the City Code and Zoning Ordinance; your prompt attention to this is advised. Questions regarding this may be directed to me or to the individual noted. Si re y, a 5E B air �Tremere,Dire t Community Development Director cc: City Clerk Laurie Rauenhorst Community Development Coordinator Charles Dillerud Assistant Building Official Scott McLellan File 86124 enclosures 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447. TELEPHONE (612) 559 -2800 -r / 76 . � y�0U--!; city Section 1 'v3 - a:usemen t Cenr -e: (Ord. ' :c,, S2 -01) - 1103.01. Definitions. Subdivision 1. For purposes of this section the terms defined in this subsection have the meanings given them. Subd. 2. "Amusement Machine" means, but is not limited to, a mechanical amusement devise of any of the following types: (a) A machine or electronic contrivance, including "pinball" machines, mechanical miniature pool tables, bowling machines, shuffle boards, electric rifle or gun ranges, miniature mechanical and electronic devices and games or amusements patterned after baseball, basketball, hockey and similar games and like devices, machines or games which may be played solely for amusement and not as a gambling device and which devices or games are played by the insertion of a coin or coins or at a fee fixed and charged by the establishment in which such devices or machines are located, and which contain no automatic payoff devices for the return of money, coins, merchandise, checks, tokens or any other thing or item of value; provided, however, that such machine may be equipped to permit a free play or game: the term does not include coin - operated music machines. (b) Amusement devices designed for and used exclusively as rides by children, such as, but not limited to, kiddie cars, miniature airplane rides, mechanical horses, and other miniature mechanical devices, not operated as a part of or in connection with any carnival, circus, show, or other entertainment or exhibition. Subd. 3. "Amusement Center" means a business at one location devoted: (a) primarily to the operation of amusement machines as defined above and open for public use and participation or (b) locations with seven or more amusement machines as defined above and open for public use and participation. Subd. 4. "Licensed Premises" shall mean the room or rooms in which such amusement machines are located and when such premises are part of a building or structure in which other businesses are conducted, the licensed premise shall not be connected by more than one interior doorway or passageway to other parts of such building or structure. Such doorway or passageway shall be provided with a metal gate or grating which can be locked to secure the licensed premises during such time that use is not permitted. 1103.03. Licenses. Subdivision 1. General Rules. No person shall keep, operate, maintain or permit to be operated or maintained upon premises within his direct or indirect control an amusement center or any machine therein, without having first procured an amusement center license under the provisions of this Code. .z-/ 7�, 4 _ 9 April 21, 1988 I O Y Or- Mr . Greg Begin PLYMOUTq 5525 Xenium Lane Plymouth, MN 55442 SUBJECT: BILLIARD HALL AT COTTONWOOD PLAZA Dear Mr. Begin: The City received a telephone call from the company who will be supplying the pool tables for your billiard hall. They inquired if the City required a license for the pool tables and for other amusement (video /pinball) machines. They were informed that the pool tables would not require licensing; however, the amusement machines are re- quired to be licensed and this would also constitute an "Amusement Center" as defined by the Ordinance and a Conditional Use Permit is required. The plans submitted as part of the Building Permit did not identify any video /amusement machines, and it was our understanding that there would be none. If you are proposing to have amusement /video machines in the billiard hall you need to submit an application for a Conditional Use Permit which requires a Public Hearing and property owners within 500 ft. are notified. Ultimately, the City Council would approve the Permit along with the licensing of the machines. If you do not intend to have amusement /video machines at this location such a Permit would not be required. The Building Department has been informed that a Certificate of Occupancy cannot be issued until a Conditional Use Permit has been approved for the machines, or when a letter is submitted statinq categorically -there will be no amusement /video machines at this location. If you have further questions, please contact me. Sincerely, Al Cottingham Associate Planner AC /gw cc: File Building Official Joe twin City Clerk Laurie Brandt 86la�f 3400 PLYMOUTH BOULEVARD, PLYMOUTH. Mi!NNEJO T A 55-:47, TELEPHONE (612) 559 -260-' THE COTTON CLUB. INC. BAYS 9 b 10 3900 VINEWOOD LANE PLYMOUTH, MINNESOTA 55441 7t. April 27. 1988 Mr. Al Cott ingham Associate Planner City of Plymouth RE: Your letter dated April 21. 1988; Billiard Hall at Cottonwood Plaza Dear Mr. Cottingham: At this time we do not request a variance for a video arcade. In the future we may plan to expand to the more than allowed six video machines and at that time we will request a Conditional Use Permit and go through the normal requirements necessary to obtain such a permit. If there are any problems with this, please let me know. Sincere Begin C� �_J!H r.citw rc;;:�t J.: :VELOP*ENT DEPT. _ T• - -`.:: 3' ,+Ri+eY[TSFi%.::i.Y'JP#k'•"r: ��ds.",i°..7:; A L !e ! T H O M E S, I N C. July 8, 1988 Mr. Blair Tremere City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447 RE: Sagamore Seven Dear Blair: n JUL 11 1088 I have spoken to Mr. Shimp, as well as others from Sagamore Seven, on several occasions and have informed him that there will be a cross easement for park- ing between Sagamore Seven and Sagamore Eight which is just under construction. When Sagamore Eight parking is completed, there will be a surplus of outside parking for Buildings Seven and Eight. Because Sagamore Eight is under construction, there are occasions when workmen park in areas in front of Sagamore Seven. I have always tried to keep the workmen out of these areas, but sometimes they get past me. When I find out who they are, I ask them to move to either Lot 8 or park on the street. I have informed Mr. Shimp, as well as others from Sagamore Seven, that when I have the declarations completed for Sagamore Eight I will furnish the Sagamore Seven Association a copy so they can review the cross easement for parking on Lot 8. The declarations are being finalized now and should be available within the next two weeks. I will forward a copy to Mr. Shimp at that time. Sincerely, Quality Homes Inc . Del Wischmann Sr. Vice President DW /tw c: William Shimp i i3 BERKSHIRE LANE CORPORATION 6250 Game Farm Road jg Minnetrista, Minnesota 55364 July 12, 1988 Mayor Virgil Schneider City of Plymouth 3400 Plymouth Boulevard Plymouth, Minnesota 55447 CITY OF rL` V10U T H COMMUNITY DEVELOWENT DEPT, Re: Proposed Re- guiding of Plymouth Office Commercial Park Dear Mr. Mayor: We recently acquired title to the real property described as Lots 2 and 3, Block 1, Plymouth Office Commercial Park, Hennepin County, Minnesota. The purpose of this correspondence is to confirm that, at the present time, we oppose any proposal to re -guide any of the property within the plat of Plymouth Office Commercial Park. Thank you for your consideration. Sincerely, BERKSHIRE LANE CORPORATION John M. Lewman Its Vice President cc: Members of Plymouth City Council Members of Plymouth Planning Commission AKD MAP. I I C.E.Cl Iw~' ION 00 SWE SOLACES rim 44 10, 15) AKD MAP. I I C.E.Cl Iw~' ION 00 SWE SOLACES