HomeMy WebLinkAboutCouncil Information Memorandum 06-30-1988f
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CITY Or
PLYMOUTH
CITY COUNCIL INFORMATIONAL MENORANDUM
July 1, 1988
RECYCLING CASH DRAWING
June 30: No Winner
Next Week: $800 Cash Award
UPCOMING MEETINGS AND EVENTS.....
1. CITY OFFICES CLOSED -- Monday, July 4.
2. MUSIC IN PLYMOUTH -- Wednesday, July 6, 6:00 p.m. Attached is a
press release from the Plymouth Civic League on the evening's
events. If no significant rain is received before July 6, the
fireworks display will be cancelled because of the high potential
for grass fire. A memorandum on the fireworks ban at Music in
Plymouth is also attached. (M -2)
3. NEXT COUNCIL MEETING -- Monday, July 11, 7:30 p.m. Special City
Council meeting.
4. MEETING CALENDARS -- Meetings calendars for July and August are
attached. M -4
FOR YOUR INFORMATION ...
1. BAN ON RECREATIONAL FIRES AND BURN PERMITS - The attached news
release on the newly instituted ban on recreational fires and permit
burns was mailed to the Plymouth Post, Wayzata- Plymouth Sailor,
Wayzata Weekly News, and Minneapolis Star Tribune on Friday,
June 24.
Plymouth on Parade will be delivered to homes this week and next.
Unfortunately, it contains conflicting information about the same
subject. Plymouth on Parade had been printed prior to
implementation of a ban.
The news release contains the accurate information. The ban on
recreational fires and permit burns is also being publicized on
channel 37. (I -1)
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447. TELEPHONE (612) 559 -2800
CITY COUNCIL INFORMATIONAL MEMO
July 1, 1988
Page 2
R
2. SECOND NORTHWEST SUBURBAN MAYOR'S FORUM - The second Northwest
Suburban Mayor's Forum was videotaped on June 28 at Northwest
Community Television. At Helen's suggestion, the subject was the
effects of the drought on municipal water systems.
Mayor Schneider participated along with mayors or representatives
from Brooklyn Center, Brooklyn Park, Golden Valley, Maple Grove, New
Hope, Osseo and Robbinsdale. The program also featured a master
gardener from the Hennepin County Extension Office. She offered
tips on effective sprinkling.
The 52 minute program will be shown at the following times:
Thursday, June 30
Saturday, July 2
Tuesday, July 5 -
Thursday, July 7
Sunday, July 10 -
Tuesday, July 12
Thursday, July 14
Tuesday, July 19
- 9 :30 p.m. on channel 36
9 :30 p.m. on channel 34
8:30 p.m. on channel 32
7 p.m. on channel 32
9:30 p.m. on channel 33
6:30 p.m. on channel 37
- 4:30 p.m. on channel 37
6:30 p.m. on channel 37
3. CABLE TELEVISION UPDATE - The following programs were recently
completed for channel 37. A 20 minute program entitled "The City of
Plymouth Presents Fire Prevention Tips," was shown on Tuesday, June
28 at 6:30 p.m. It will be replayed on Thursday, July 21 at 4 :30
p.m. and on Tuesday, July 26 at 6:30 p.m. The program includes
Information on emergency exit drills, avoiding the major causes of
home fires and information on smoke detectors.
The Parks and Recreation Department's first session of gymnastics
camp concluded with a show for parents which was also taped for
channel 37. It will be shown on Tuesday, July 5, 6:30 p.m. and
Thursday, July 7 at 4 :30 p.m.
The June 22 concert at Heritage Park featuring the Middle State
Spunk Creek Boys was videotaped. It will be shown on Thursday,
June 30 at 4:30 p.m. and Thursday, July 28 at 4:30 p.m.
4. WATER SPRINKLING ENFORCEMENT ACTIONS - Community Service Officers
continue to issue warnings. To date a total of 275 warnings have
been issued and 10 penalties assessed.
CITY CODICIL INFORMATIONAL MEMO
July 1, 1988
Page 3
5. COUNCILMEMBER CONCERNS - Bob Zitur called in to express concern on
two subjects:
a. Sprinkling at Northwest Business Campus - a Plymouth
resident called Councilmember Zitur to report illegal
sprinkling at Northwest Business Campus. I called Janet Moe
of Prudential. Both she and the maintenance person for the
campus indicated that all properties under their control are
being sprinkled in accordance with the sprinkler
restrictions. She did indicated that Chelsey Carlson was in
charge of their own facility and had not conformed with the
restrictions. Chelsey Carlson has subsequently received a
warning and penalty.
b. Filling of Schmidt Lake - at a house under construction
immediately adjacent to Schmidt Lake Park. The property
owner is placing plastic down with sand over it to provide
for a sand beach. Councilmember Zitur inquired whether a
DNR permit is necessary. Attached is a flyer from the
Department of Natural Resources. The flyer states that this
type of work is known as a "beach sand blanket." If done
within the project restrictions, no permits are required.
(I -2b)
6. DEVELOPMENT SIGNS -- On Friday, July 1, three development signs were
installed at the following locations:
a. Northeast corner of Highway 55 & South Shore Drive - Pump and
Meter is requesting approval of site plan, conditional use
permit and variance. The proposal is to add a canopy to the
front of the existing service station and eliminate the westerly
pump island. The variance is to allow a front yard setback of
approximately 5 feet versus the ordinance minimum of 50 feet.
(88030)
b. 13800 Highway 55 - Carlson Companies is requesting approval of a
preliminary plat, final plat, site plan and conditional use
permit. The proposal is to plat one lot and some excess highway
right -of -way into one new lot. The site plan and conditional
use permit is for the expansion of the parking lot and an
amendment to the flood plain. (88056)
c. South of 26th Avenue and east of Vicksburg Lane - United
Properties is requesting approval of a planned unit development,
preliminary plan /plat and conditional use permit. The proposed
plat is for the creation of one commercial lot and one lot for
City park. The PUD preliminary plan calls for two retail
buildings containing approximately 24,000 square feet of
leaseable space (88065).
These requests will be heard by the Planning Commission at the
July 13, 1988 meeting.
CITY COUNCIL INFORMATIONAL MEMO
July 1, 1988
Page 4
7. BASSETT CREEK WATER MANAGEMENT COMMISSION 1989 BUDGET -- Attached is
a copy of the 1989 budget for the Bassett Creek Water Management
Commission. A total budget of $195,100 was levied by the Commission
at its May 26 meeting. In accordance with provisions contained in
the Joint and Cooperative Agreement, the Commission is required to
certify the budget to the Clerk of each nine member governmental
unit "together with a statement of the proportions of the budget to
be provided by each member." Each member community has until
August 1 to object to the budget. Plymouth's 1989 assessment is
$62,320 (1988 - $579795). This information will be incorporated
into the 1989 budget document. (I -7)
8. CITY CENTER NIGHT LINE CARD -- Attached to this memo is a revised
City Center Night Private Telephone Numbers card.
9. MINUTES:
a. Park and Recreation Advisory Commission, June 14, 1988. (I -9a)
10. TOWN MEETING FEEDBACK RESPONSES -- Staff responses to resident
feedback forms submitted at Town Meeting are attached. (I -10)
11. EMPLOYEE SUGGESTION PROGRAM UPDATE -- A report from Laurie
Rauenhorst on employee suggestions received from January 1 through
June 30, 1988 is attached. (I -11)
12. GEESE TRANSLOCATION PROGRAM -
June 24 from the University
results on their translocation
at three different locations
Sagamore (private contracts).
roundup at Gleason Lake and B<
at Bass Lake.
The results as of June 24 are:
- Dick Carlquist received a call on
of Minnesota with the preliminary
program for Plymouth. They have been
- Medicine Lake, Parkers Lake, and
This week they will be continue their
iss Lake. They estimate huge numbers
LOCATION GANDER /GOOSE GOSLING TOTAL
Medicine Lake 49 98 147
Parkers Lake 13 40 53
Sagamore 12 40 52
13. RESPONSE TO COMMENTS ON SCHMIDT LAKE ROAD EAW -- As the Council is
aware, numerous written comments are being received on the
Environmental Assessment Worksheet for the proposed construction of
Schmidt Lake Road. At present, all correspondence received by the
City is being acknowledged with the attached letter from Fred
Moore. For information purposes, a listing of letters received to
date is included. The Council will be given copies of all
correspondence with the July 18 agenda packet. (I -13)
CITY COUNCIL INFORMATIONAL MEMO
July 1, 1988
Page 5
14. CORRESPONDENCE:
a. Letter from Gloria Nordquist, 1304 West Medicine Lake Dr.,
commenting on various City- related matters. A letter responding
to Ms. Nordquist is also attached. (I -14a)
b. Letter from Rachel Hall, 18825 - 27th Ave. No., with regard to
the women's bathroom at LaCompte Park. Eric Blank's response is
also included. (I -14b)
c. Letter from City Attorney responding to attorney representing
Plymouth Firefighters Relief Association, advising that the City
of Plymouth rejects tender of defense to the lawsuit commenced
by Francis Bauer. (I -14c)
d. Letter responding to Dean Amsbaugh, 16910 County Road 47, from
Frank Boyles, with regard to Mr. Amsbaugh's request to keep nine
additional dogs for 90 days under a current conditional use
permit. (I -14d)
e. Letter from Metropolitan Waste Control Commission acknowledging
the City Council's resolution opposing Policy 7 of the proposed
revision to the Metropolitan Council's Water Resources
Management Wastewater Treatment and Handling Policy Plan.
(I -14e)
f. Letter from William Shimp, President, Sagamore 7 Association, to
City Manager, concerning the parking requirements at the
Sagamore complex. Blair Tremere's response to Mr. Shimp is also
attached. (I -14f)
g. Letter from Tim & Cindy Harrer, 10710 - 15th Avenue North
regarding concerns on various City - related matters. Response
from Fred Moore, report from Community Service Officers and
letters to the Harrer's concerns are attached. (I -14g)
h. Notes from SARA Title III Meeting with Plymouth Businesses held
on June 15, 1988 are attached. Copies have been distributed to
all those attending. (I -14h)
I. Letter from Jim Graham, Senior Planner, in the Hennepin County
Office of Planning and Community Development, 822 South 3rd
Street, #310, Minneapolis, MN regarding Community Development
Block Grant (CDBG) Housing Rehabilitation Grant Program. Blair
Tremere's response to Mr. Graham is also attached. (I -141)
J. Memo dated June 29, 1988 from Eric Blank regarding park tours.
(I -14j)
P *Ch
M -Z
The Plymouth We Lea e
9U
juEj
3400 Plymouth Boulevard Uii I L ='
Plymouth, Minnesota 55447
FOR IMMEDIATE RELEASE Contact: LaVonne Sjoberg /
559 -3800
Maureen Shaver
473 -6568 (H)
379 -1411
ENTERTAINMENT FOR EVERYONE AT THE 1988 MUSIC IN PLYMOUTH
PLYMOUTH [June 19, 19883 -- Barbara Willis, Chair of the
1988 MUSIC IN PLYMOUTH event announced this week that the
Minnetonka Clipper chorus, the Tropics Caribbean band, and
the Teddy Bear band will appear along with the Minnesota
Orchestra at the sixteenth annual concert sponsored by the
Plymouth Civic League. The free, outdoor concert is
scheduled for 6:00 pm, Wednesday, July 6, at the Plymouth
City Center located just north of Hwy 55, one mile west of I-
494.
The Minnetonka Clipper chorus is a barbershop chorus of
50 men who live in the western suburbs and the Lake
Minnetonka area. The chorus performs an annual concert at
Orchestra hall and at many community programs. The
Minnetonka Clipper chorus is a member of the "Society for the
Preservation and Encouragement of Barber Shop Quartet Singing
in America" which has over 750 chapters throughout the United
States and Canada.
The Tropics Caribbean band is a Calypso band featuring
steel drums, guitar, bass and a vibraharp. Featured music
will be well -known Calypso favorites as "Yellow Bird,
" Jamaica Farewell" and "Island In the Sun ". Also
performing will be the Teddy Bear Band. This popular
children's band will perform a musical act that will involve
both parents and children.
Additional appearances prior to the concert by the
Minnesota Orchestra will be the Wayzata Trojets color guard
and State Champion Wayzata Trojets dance line. The popular
Plymouth Puppet Playhouse will also entertain the crowd.
/-1 -a
Special arrangements have been made for Senior Citizens
and handicap persons for easier access to the event. Shuttle
buses will pick up Senior Citizens at 7:00 pm at St. Mary's
of the Lake Catholic Church, 105 North Forestview Lane and
at 7:10 pm at the Plymouth Shopping Center located on Hwy 55.
The League encourages the use of these special buses to
aid Senior Citizens who wish to attend. People who wish to
drop off Senior Citizen passengers will be allowed to drive
into the City Center parking lot for that purpose only.
Parking stalls will be reserved in the City Center parking
lot for cars with handicap stickers. For further information
contact LaVonne Sjoberg at 559 -3800.
The public is invited to attend.
MCIiIO
/V_ 12
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559 -2800
MEMO
DATE: June 27. 1988
TO: Frank Boyles - Acting City Manager
FROM: Richard J. Carlauist - Public Safety Director
SUBJECT FIREWORKS BAN AT MUSIC IN PLYMOUTH? '000000A
In the event that we do not have any significant rainfall between now and July 6th,
serious consideration to banning the fireworks display at the Music in Plymouth event
should be considered.
In the past, we have had minor grass fires caused by the fireworks display. We have
been able to readily extinguish those fires. We could now be faced with a situation
whereby we would have great difficulty in reaching the scene of the grass fire; and,
if conditions were right (wrong), a fire could escalate to the point of threatening
apartments units to the north of City Center.
I see three possible options or issues that should be addressed:
1. Ban the fireworks display based on a possible fire threat.
2. Find a different location to launch the fireworks from so that firefighters
would have easier access to fires that may start. Possible location may be
somewhere on the bank property opposite the City Center.
3. Do nothing about banning the fireworks and shoot them from the same site
that we have for the past few years. This could be the worst scenario if
conditions stay dry. '
It may be best to go with Option 1 and ban the fireworks. unless conditions dramati-
cally change. When one considers that we are already using similar logic in cutting
back on the use of water, the pu lic may be conditioned to further cutbacks in other
areas. (o(i��
RJC:gs
cc: Lyle C. Robinson - Fire Chief C(D r f \
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CITY O
PLYMOUTR
FOR IMMEDIATE RELEASE
1 -1
For More Information:
Lyle Robinson, 559 -2800
The dry weather not only means outdoor water restrictions for
Plymouth water customers but also special concerns for the
Plymouth Fire Department.
The Fire Department has banned all outdoor recreational
fires (not including barbeque grills) and permit burns
indefinitely due to the dry weather, according to Fire Chief Lyle
Robinson. The ban will remain in effect "until we get some rain
to change the complexion of the open areas in Plymouth," Robinson
said.
Permit burns are typically requested to burn diseased trees
or brush from construction protects. Recreational fires are
smaller, bonfires. Both are prohibited until further notice.
"If we would get a big fire going we could have some water
problems," Fire inspector Stan Scofield said. He said a large
fire could mean low water pressure for firefighters and city
water customers.
Scofield emphasized that the water restrictions for city
water customers are in place to ensure that water is available in
case of a fire emergency. The restrictions ban outdoor watering
from noon to 9 p.m. every day. Before noon and after 9 p.m. odd -
even restrictions are in effect.
more
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA. 55447. TELEPHONE (612) 559 -2800
fire ban
•add
* Never use a flammable or combustible liquid to accelerate a
fire in a grill.
Store charcoal briquettes in a metal container with a metal
lid. Store flammable and combustible liquids and lighter
fluids in the garage.
W Never use a grill inside a building because toxic carbon
monoxide fumes will develop.
-Z 1
Residents with questions on the outdoor fire ban, grill use
or outdoor water restrictions, should call 559 -2800.
-30-
-T-515
-nose projects will not require permits m the DNR provided all listed conditions are met:
Project Restrictions
Beach Sand Blankets
• Clean, inorganic sand or gravel free of pollutants and nutrients.
• No more than 6 inches thick, 50 feet wide along the shore or one -half the lot width (whichever is
less), and 10 feet waterward of the Ordinary High Water Mark.
• Local watershed district and zoning officials given at least 7 days prior notice.
• Site is not a posted fish spawning area.
- Installation of sand or gravel may only be repeated once at same location, not exceeding same amount
and dimensions of the original sand blanket.
Rock Riprap (for shore protection)
• Natural rock only. at least 12 inches diameter or larger.
• No more than 5 feet waterward of the Ordinary High Water Mark.
• Conforms to natural alignment of shore and does not obstruct flow of water.
• Minimum finished slope no steeper than 3:1 (horizontal to vertical).
• Site is not a posted fish spawning area, designated trout stream, nor along the shores of Lake
Superior.
Streams With a Watershed Less Than 5 Square Miles (3,200 acres).
• No permit is required to construct a bridge or culvert, or to fill or excavate the bed of a protected
watercourse having a total drainage area, at its mouth, of 5 square miles or less, provided-
County zoning officials and local Soil and Water Conservation District are given at least 7 days
prior notice and determine the project will not result in downstream ero3ion or sedimentation.
The project will not divert the water to a different watershed.
The project will not impound water by damming the watercourse.
The watercourse is not an officially designated trout stream.
Debris Removal
• No permit is required to remove debris such as trees, logs, stumps and trash as long as the original
alignment, slope or cross - section of the lake, marsh or stream bed is not altered.
Repair of Public Drainage Systems
• No permit is required to repair a lawfully established public drainage system (Judicial Ditch,
County Ditch, etc.) provided:
The repair complies with the definition set forth in Minnesota Statutes, Section 106A.701,
Subdivision 1 (Public Ditch Law).
The repair does not affect significant fish and wildlife habitat or protected vegetation (such as
state or federal wildlife management areas, designated scientific and natural areas, etc.)
Seasonal Docks and Floating Structures
• Removed from water on a seasonal basis (before winter freeze -up).
• All components removable from lake or stream bed by nonmechanized means.
• Will not be a hazard to navigation or endanger public health and safety.
• Site is not a posted fish spawning area.
• Will not include fuel handling or sewage facilities.
• Is not used or intended to be used for human habitation, as a boathouse or as a marina.
• Allows for free flow of water beneath it.
Permanent Docks (on lakes only)
• Dock is a single linear structure not more than 6 feet wide.
• Does not exceed 50 feet in length, or extend into water that is more than 4 feet deep, whichever
is less.
• No more than one dock per waterfront lot.
• Will not obstruct navigation or create a water safety hazard.
• Site is not a posted fish spawning area.
• Will not include fuel handling or sewage facilities.
• Is not used or intended to be used for human habitation, as a boathouse, or as a marina.
• Allows for free flow of water beneath it.
• Lake must be 500 acres or larger if dock is built on wood pilings.
• Lake must be 2,500 acres or larger, and site must preclude the use of a dock on wood pilings if
dock is built on rock filled cribs-
... Cont. to other side
BASSETT CREEK WATER MANAGEMENT COnNIISSION
7800 Golden Valley Road
Golden Valley, Minnesota 55427
June 27, 1988
1989 BUDGET
,.T- 7
The Joint and Cooperative Agreement establishing the Bassett
Creek Water Management Commission sets forth the procedures
required to adopt the annual budget. Article VIII,
Subdivision 3, provides that each member agrees to contribute
each year to a general fund. The annual contribution of each
member is based 50;6 on assessed valuation of property within
the watershed and 5096 on total area of each member within the
watershed to the total area in Bassett Creek. The commission
is limited to a total assessment of one -half of a mill on each
dollar of assessed valuation within the watershed.
Article VIII, Subdivision 5, provides that "on or before July
1, the Board shall adopt a detailed budget for the ensuing
year and decide upon the total amount necessary for the
general fund." Budget approval requires a two - thirds vote
(six Commissioners). Also, the secretary "shall certify the
budget on or before July 1 to the Clerk of each member
governmental unit together with a statement of the proportions
of the budget to be provided by each member." The nine
members have until August 1 to object to the budget.
The budget, as contained herein, was prepared by a budget
committee consisting of Edward Silberman, Commission
Treasurer, Chairperson Peter Enck and Don Asmus, Secretary.
Consultations on engineering matters were received from a
representative of Barr Engineering Company.
The budget for 1989 is slightly larger than that for 1988.
The increase is the result of additional engineering and
administration charges because of Phase IV construction.
1) Engineering services, which still require the largest
part of our obligations, are broken down into eight
categories totaling $120,500, as follows:
a. Administration work involving community referred
problems, conferences, project reviews, etc., is
estimated at $27,000.
b. Engineer attendance at Commission meetings is
budgeted at $4,000.
2T- 7
1989 Budget
Page 2
C. Surveys and special studies of changes in
storage sites and of flood plain lands,
ordered by the Commission, have remained at
$10,000.
d. The water quality studies budget has been
increased to $40,000.
e. The water
slightly to
f. The costs
with the
constructio
$25,000.
quantity budget is increased
$6,000.
of supporting our engineer contacts
U.S. Corps of Engineers on
n plans, Phase IV, is increased to
g. We will continue updating our Management Plan
as required by State Law (Chapter 509). The
estimated cost of this work has been reduced
to $2,000.
h. For engineer follow up on watershed
recommendations to the communities, $6,500 is
provided.
2) Legal services are estimated to remain at $30,000.
3) Auditing and bonding has been increased to $600.
4) Secretarial services remains at $3,000.
5) Postage, copying and similar expenses are again
estimated at $2,000.
6) Travel is again budgeted at $3,000 to permit making
contacts in Washington, D.C., if that becomes
necessary to obtain appropriations for our project.
7) A brochure was prepared in 1986. No brochure is
proposed in 1989.
8) It is necessary to acquire certain permits,
easements, etc. This expense is estimated at
$6,000.
9) The estimated cost of following up on applications
for credit for land purchased is $20,000.
10) A contingency item of $10,000 is also provided.
1989 Budget
Page 3
The total budget proposed for the 1988 fiscal year is
$195,100.
The Commission estimates funds available at the end of the
current 1988 fiscal year at $183,140. At its May 26, 1988
meeting, the Commission adopted the proposed budget of
$195,100 for the 1989 fiscal year.
Because it was felt that a reserve of approximately $150,000
should be maintained, at the meeting held on June 23, 1988,
the Commission approved a levy of $160,000.
The breakdown of the 1989 budget and of the levy by
communities is attached.
Edward Silberman, Treasurer 6
Bassett Creek Water Management commission
ph
enc.
1 -7
FOR INFORMATION
Cash and Investments, End of 1987 Fiscal Year' ............. 2194,240.
Expected Income from Assessments ........................... 5150,000.
Expected Interest I ncome .... ............................... s 10.000.
Total Funds Expected to be Available During 1988........... 5354,240.
Estimated Expenditures During 1988 ......................... $171,000.
Anticipated Cash and Investments on 1/31/89 ................ 5183,140.
1989 Expenditures ........... ............................... $195,100.
BALANCE WITHOUT ASSESSMENT .. ............................... 2(11,960)
Don Asmus
Peter Enck
Eduard Silberman, Chairman
*Plus $5,000 in Medicine Lake restoration account.
3CEBS /321,10 /tmk
BCEBS /321,10/cmf
BASSETT CREEK WATER MANAGEMENT
CO"2 ISSIOti
REPORT
OF THE BUDGET COMMITTEE
APRIL 29, 1988
1989 BUDGET
Unexpended
1987
Unexpended
1988
1/31/89
1989
Budget
1/31/88
Budget
(Estimate)
Budget
ENGINEERING
Administration
S 22,000
$ - 6,341,40
S 25,000
S
S 27,000
Commission Meetings
3,700
150.00
4,000
4,000
Surveys and Studies
10,000
8,418.00
10,000
5,000
10,000
water Duality
30;000
50.56
30,000
40,000
Water Quantity
6,000
57.25
5,600
6,000
Phase IV
10,000
- 4,352.00
20,000
25,000
Management Plans
12,000
3,427.10
12,000
2,000
Inspect Watershed
4,500
- 322.00
6,000
6,500
TOTAL ENGINEERING
S 98,200
1,087.51
•112,600
5,000
120,500
LEGAL
30,000
11,131.03
30,000
0
30,000
AUDIT AND BONDING
500
65.00
500
0
600
SECRETARIAL
3,000
250.00
3,000
0
3,000
MAILING, COPIES, ETC
2,000
1,388.00
2,000
0
2,000
TRAVEL
3,000
3,000.00
3,000
0
3,000
BROCHURE
0
0.00
0
0
0
PERMITS, EASEMENTS, ETC
0
- 1,993.65
5,000
0
6,000
CREDIT APPLICATION WORK
0
- 10,082.68
0
- 10,000
20,000
CONTINGENCIES
10,000
5,500.00
10,000
0
10,000
GRAND TOTAL
5146,700
10,345.21
166,100
-5,000
195,100
FOR INFORMATION
Cash and Investments, End of 1987 Fiscal Year' ............. 2194,240.
Expected Income from Assessments ........................... 5150,000.
Expected Interest I ncome .... ............................... s 10.000.
Total Funds Expected to be Available During 1988........... 5354,240.
Estimated Expenditures During 1988 ......................... $171,000.
Anticipated Cash and Investments on 1/31/89 ................ 5183,140.
1989 Expenditures ........... ............................... $195,100.
BALANCE WITHOUT ASSESSMENT .. ............................... 2(11,960)
Don Asmus
Peter Enck
Eduard Silberman, Chairman
*Plus $5,000 in Medicine Lake restoration account.
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Minutes of the Park and Recreation Advisory Commission Meeting
June 14, 1988
Page 25
Present: Chair Edwards, Commissioners LaTour, Rosen, Anderson, Reed, and
Beach; Councilman Sisk; staff Blank, Patterson, and Pederson
Absent: Commissioner Hanson
1. CALL TO ORDER
Chair Edwards called the June meeting to order at 7:55 p.m. in the
Council Conference Room.
2. APPROVAL OF MINUTES
A motion was made by Commissioner Beach and seconded by Commissioner Reed
to approve the minutes of the May meeting as presented. The motion
carried with all ayes.
3. VISITOR PRESENTATIONS
a. Athletic Associations. None were present at this meeting.
b. Staff. Mary Patterson announced that beaches were open, and that
because of the hot, dry weather, Parkers Lake has receded six feet
in six days. This is causing problems with patrons swimming outside
of the bouyed areas at both Parkers and East Medicine Lake.
Mary stated that all the pre - school PITS special events are full,
and that we have waiting lists for each one. Additional programs
will be offered if staff can be arranged.
Mary indicated that we have applied for an arts presenter assistance
grant for 1988 -89 and that the performers will be Dudley Riggs and
the Ethnic Dance Theater. The Arts Advisory Commission will need to
raise approximately $2,000 in addition to the grant money in order
for these performances to take place. The Arts Advisory Commission
is made up of representatives from the Park and Recreation
Department, Wayzata Community Education, the Art Center of
Minnesota, and Plymouth and Wayzata residents, interested in
sponsoring performing arts.
Summer concerts in the parks begin June 22. Sponsors this year
include the Bank Wayzata, Northwestern Bell, Musicians Performance
Trust Fund, and the City of Plymouth.
Two nationally known speakers will be the main presenters at a
workshop sponsored by the MRPA in August. They are Dr. Crompton,
who will speak on marketing and financing public leisure services,
and Dr. Kozlowski, speaking on the topic of recreational injury
liability. The workshop will be August 23 at the Brooklyn Park
Community Center. Mary encouraged PRAC members to attend. She also
stated that she would be inviting the Council to this workshop as
well.
.Z - 9a
PRAC Minutes - June 14, 1988
Page 26
C. Others.
4. REPORT ON PAST COUNCIL ACTION
a. The Council accepted the $5,000 donation for the Parkers Lake Park
Memorial Peace Garden.
5. UNFINISHED BUSINESS
a. Request for Matching Funds - Greenwood /Oakwood PTO. Representatives
from the Greenwood PTO were present to describe their proposed
playground and to explain their budget in their effort to receive
matching funds from the City of Plymouth for the playground
improvements at Greenwood Elementary School. Commissioner Reed
asked them why they were seeking funds from the City for this
playground, and Joyce Frees responded that Greenwood meets the
criteria for being a neighborhood park in this area. She further
stated that over 300 children walk to this school, and that many
activities are held there during non - school hours, such as soccer
practices and baseball /softball games. Director Blank then verified
that Greenwood is the neighborhood park for this planning area in
the City's comprehensive park system plan, even though the area is
not 50% developed. Eric stated further that the 50% development
criteria is used when determining the timing for building new
neighborhood parks. It is also one of the criteria for contributing
financially to improvements at school playgrounds. This is causing
some conflict for PRAC members in deciding if Greenwood is eligible
for matching funds from the City. Many PRAC members feel that
Greenwood deserves some financial support from the City, since it is
considered a neighborhood park and because so many families use the
playground. They also feel that a $10,000 contribution toward these
improvements is a good investment, considering that a new
neighborhood playground costs $30,000 or more. Discussion then
focused on the types of equipment that the PTO is considering, and
PRAC was concerned with one of the pieces called a "whirl." They
believe it to be unsafe, and asked the PTO if they would be willing
to exchange that piece for something else. PRAC encouraged the PTO
to get input from the Park and Recreation staff before actually
purchasing anything, and the PTO agreed to this request. PRAC then
informed the representatives from Greenwood that they would make
their recommendation when they discussed the 1989 -93 CIP later in
the meeting. Chair Edwards explained that PRAC will present their
proposed CIP to the City Council in July, and Councilman Sisk stated
that the Council would decide on the CIP in September or October.
b. 1989 -93 CIP. PRAC reviewed the proposed CIP for changes and
additions. Director Blank pointed out that a ninth playfield will
be needed in the area north of Highway 55 and west of Dunkirk in the
future, and that it's best to buy land before sewer goes in and
before residential development takes place. He indicated that 40 -80
acres would be needed and would cost somewhere between $200,000 and
$640,000. It was suggested by PRAC to begin the purchase in the
year 1990 on a contract for deed, the same way the Bass Lake
Playfield land was purchased. Other items for consideration
.1- 90.
PRAC Minutes - June 14, 1988
Page 27
included a piece of property west of Zachary Playfield owned by
Forster's Meats, which the City might be able to exchange with them
for a piece owned by us south of County Road 9. The trail along
West Medicine Lake Drive is critical, also. Many residents are
calling for the development of this trail from a safety standpoint.
It will be an expensive venture, and at the very least will cost
approximately $275,000 for the trail itself and another $100,000 for
a guardrail. It was decided that this issue would be discussed
again following the June 13 Town Meeting.
PRAC then continued their deliberations on donations to Oakwood and
Greenwood schools for their playground improvements for the year
1989. Commissioner LaTour suggested giving Oakwood the full
$10,000, but she wasn't as eager to donate that amount to Greenwood.
Commissioner Rosen feels that both schools should receive our
financial support based on it being a good investment and good for
community relations. All commissioners agreed that Oakwood should
receive the $10,000 but were wrestling with giving Greenwood
anything because of the 50% development criteria. Mary Patterson
then pointed out to the Commission that the Council grants
"variances" sometimes to ordinances for a variety of reasons. PRAC
then agreed that Greenwood should receive some financial support
from the City for the following reasons: this area is an
established neighborhood using this playground as its neighborhood
park, 300 plus children use the equipment, it's a good investment
for a minimal cost, and the City can guide the PTO in the selection
of the safest equipment.
Further discussion on the CIP included a suggestion from
Commissioner Rosen to improve the playground at Shiloh and Gleanloch
neighborhood parks in 1991 or 1992.
C. Plymouth Creek Site Planning. A meeting has been set for June 27
with the City Council to discuss the Plymouth Creek site master
plan.
d. Park Usage /Cost Study Report Discussion. Director Blank shared with
the Commission copies of the task force report prepared by the Edina
Park Commission on charging user fees. The report indicated that
Edina charges each participant a $5 user fee. Director Blank stated
that the fairest way to charge would be to figure out a fee for each
association based on use, rather than charging each child a flat
rate. This is because some athletic associations use fields that
are not maintained by the City of Plymouth, such as Wayzata West
Junior High which is used for youth soccer. Commissioner Rosen felt
that he didn't know enough about the City's budget to make a
decision on user fees at this time. He feels that if the City can
manage without it, don't charge at this time. Commissioner Beach
agrees that user fees are inevitable, but feels that the athletic
associations will not support a community center if they are faced
with paying user fees. She would like to wait until after- the
community center is constructed to institute fees. Commissioner
Reed doesn't want fees charged unless it is absolutely necessary.
Commissioner Anderson said he had gotten the impression from the
-Z- 9c,,_
PRAC Minutes - June 14, 1988
Page 28
Council that it wasn't a crisis at this time, and Chair Edwards
indicated that she feels it isn't necessary yet to institute user
fees. It was then agreed by PRAC that user fees are probably going
to be necessary in the future, and they suggested instituting them
in 1990, which will give athletic associations a year and a half to
prepare for it.
A MOTION WAS MADE BY COMMISSIONER REED AND SECONDED BY COMMISSIONER
LATOUR TO RECOMMEND THAT A FEE STRUCTURE BE ESTABLISHED BASED ON
USAGE TO BEGIN ON JANUARY 1, 1990. THE MOTION CARRIED WITH FOUR
AYES (EDWARDS, ANDERSON, REED AND LATOUR). COMMISSIONERS BEACH AND
ROSEN VOTED NAY.
e. Parkers Lake Update. Construction has been delayed somewhat while
waiting for beams for the pavilion. The large picnic shelter is
finished. Director Blank stated that Wayzata School District
teachers have already asked to reserve the pavilion in late August.
f. St. Mary's Update. Director Blank stated that the park is 1,000
yards short on fill dirt. The timbers have arrived for the play
equipment, and the pond is dredged. A resident who purchased a home
south of the park is encouraging the City to relocate the trail on
that end of the park, so it's not so close to his line of view when
he looks out over the park. He wants it pushed farther back into
the park. Director Blank said he restaked it and moved it as far
back as he felt comfortable with.
g. Community Center - General Discussion. The next meeting is planned
for June 29, with different swimming groups being represented. The
commissioners were asked if they were ready for a facilities tour,
and if so, which facilities should they visit? Chair Edwards
responded that she wanted to visit the new Bunker Hills wave pool
which is scheduled to open June 12. Other facilities mentioned
were: Minnetonka Senior Center, Eden Prairie, Brooklyn Park, Apple
Valley, and Flagship in Eden Prairie. Director Blank stated that he
would send a video crew to Apple Valley, since it's so much farther
away than the other facilities. July 13 and 19 were decided on as
tour dates.
6. NEW BUSINESS
a. There was no new business.
7. COMMISSION PRESENTATION
None.
8. STAFF COMMUNICATION
None.
9. ADJOURNMENT
The meeting adjourned at 10:50 p.m.
-Z- /O
PLYMOUTH TOWN MEETING FORMAT
AREA 1
May 9, 1988
I. INTRODUCTIONS - Mayor Virgil Schneider
II. STATUS REPORTS ON ISSUES OF INTEREST - City Department Heads
III. QUESTIONS FROM RESIDENTS IN ATTENDANCE
IV. CLOSING COMMENTS - Mayor Virgil Schneider
V. ADJOURN
RESIDENT FEEDBACK FORM
Please use this form if you have a question or concern which you would like
the City to investigate. If you provide your name, address and phone
number, we will advise you of our actions and findings with respect to your
concern. +jQe-,r\ Soy. AQ,-,ti
NATURE OF CONCERN /PROPERTY ADDRESS INVOLVED: UGf-tJ2 l .0
'r'
ACTION YOU DESIRE THE CITY TO TAKE:
NAME OF CONCERNED RESIDENT: /-
ADDRESS OF RESIDENT: Y-fa
PHONE NUMBER: 4--) 3 3- 0-t
4 C'I C-s6t
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CITY O
June 23, 1988 WmbUTR
Mr. and Mrs. Leonard Allen
14420 Carlson Parkway
Plymouth, Mn. 55447
SUBJECT: PLYMOUTH TOWN MEETING
Dear Mr. and Mrs. Allen:
I have again been asked to look into the circumstances regarding the
conditions which you addressed at the recent town meeting. I am sure you
will recall our past discussions on this same subject.
The sod that has died on the boulevard was placed by the contractor at the
time of construction. The City's contracts all contain the provision that
the sod must be alive and growing thirty days following installation or
any part that has died must be replaced at that time. In this situation,
the sod lived for one or possibly two years before dying, in which case we
cannot go back to the contractor and expect him to replace it. The tree
which has died falls into the same category in that it lived for at least
one and possibly two years before dying and the subcontractor who plants
the tree guarantees it for one year. The property iron which you say is
missing, should have been replaced. The consultanting engineer should
have arranged to replace all property irons which were removed as a result
of the project.
In spite of the above, it is safe to say that had the new project not
occurred, new sod and new trees would not have been necessary and your
existing sod and trees in all probability would not have died. It is
possible that the salt from snow plowing contributed to this condition.
However, I think that the extreme heat in the past year also contributed
largely as the cause of the dead sod.
3400 PLYMOUTH BOULEVARD. PLYMOUTH, MINNESOTA 55447. TELEPHONE (612) 559 -2800
_.z-- /b
Mr. and Mrs. Leonard Allen
Plymouth Town Meeting:
Page Two
The Superintendent of Parks accompanied me on a personal inspection of
your area and he has agreed to replace that portion of the sod which he
feels may have died as a result of the salt in the snow which was plowed
up on the boulevard. In addition, he will have the spruce tree replaced
with another of the same species at City expense. Both the sod and the
trees will be replaced in the spring of the year and it will be your
responsibility to water and care for them following planting. I will
arrange with the consultanting engineering firm to have your property iron
replaced as soon as possible.
Sincerely, 6;LU
7( Ric and J. ouliot
Project Coordinator
RJP:sm
cc: Fred G. Moore, Director of Public Works
Chester J. Harrison, Jr., City Engineer
Mark Peterson, Supt. of Parks
PLYMOUTH TOWN MEETING FORMAT
AREA 2
June 13, 1988
I. INTRODUCTIONS - Mayor Virgil Schneider
II. STATUS REPORTS ON ISSUES OF INTEREST - City Department Heads
III. QUESTIONS FROM RESIDENTS IN ATTENDANCE
IV. CLOSING COMMENTS - Mayor Virgil Schneider
V. ADJOURN
RESIDENT FEEDBACK FORM
Please use this form if you have a question or concern which you would like
the City to investigate. If you provide your name, address and phone
number, we will advise you of our actions and findings with respect to your
concern.
NATURE OF CONCERN /PROPERTY ADDRESS INVOLVED: �- UU �'ay_ K�yn 0
ACTION YOU DESIRE THE CITY TO TAKE: `�J (� Yvt,rj`a;Y1eJ, -j j
-I. 1
1 Yp U C4 r"o ou' I 29� YO v CJ k
YY� W'�'�2►'1 � �tiM , � � n l `�i' � � E'.� � �ti�� h ) t{;j Val �(Yl Z � r�t� 0 Y`1 C� Y1
NAME OF CONCERAED RESIDENT: C"' P Y� (� v, yh �e w j c� ; L(' h 14-
ADDRESS OF RESIDENT:
PHONE NUMBER:
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June 22. 1988 CITY OF
PLYMOUTR
Mr. Gerald Chmielewski
12410 26th Avenue North
Plymouth, Minnesota 55441
SUBJECT: PLYMOUTH TOWN MEETING QUESTION: NON - RESPONSE TO BARKING DOG COMPLAINTS
Dear Mr. Chmielewski:
Thank you for attending the recent Plymouth Town Meeting. Your question and
concern relative to the barking dog in your neighborhood is being handled.
Community Service Officer John Sigfrinius has been assigned to complete the
necessary reports prior to final submission to the City Attorney. There are
apparently four different citizens that will be contacted so that witness
responses can be recorded. We will then prepare a narrative followup report with
the results of our investigation for final review by the City Attorney.
Sergeant Larry Rogers, who supervises the Community Service Officers, has
promised me a completed report to be sent to the City Attorney's office no later
than Tuesday, June 28th. Barring no evidentiary problems. we should have a
formal complaint issued within a short time after the 28th.
Again, thank you for attending the recent Town Meeting. Your input is necessary
to make Plymouth a better place to live and work.
Sincerely,
Richard J. C lquist
Public Safety Director
RJC:gs
cc: James G. Willis - City Manager
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559 -2800
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OF
June 28, 1988
Ms. Carol Ann Zalusky
2325 Kirkwood Lane
Plymouth, MN 55441
Dear Ms. Zalusky:
_27-/o
We have investigated the matter you brought to the City Council's attention at the dune
13, 1988 Town Meeting. You indicated there were sight distance problems at the
intersection of Campus Drive and Northwest Boulevard.
We have been able to identify that a sign and some of the landscape were installed in
addition to the signs and landscaping approved for this development. This means that
additional plantings, for example, were put in after the City approved the basic
landscape plan, and thus, there was not an opportunity to review the materials before
they were installed.
The City's Policy on sight obstructions at intersections generally addresses
traditional intersections and not those where there are medians such as in the
Northwest Business Campus. The intent of the Policy, nevertheless, is the same: To
ensure proper visibility at all intersections regardless of their design.
The next step for us is to follow up on our contacts with the representatives of the
Northwest Business Campus and identify dates by which the problems will be resolved.
There has been a positive response from Prudential about the need to correct the
problem and, as you may know, a representative of Prudential was at the Town Meeting.
I will see that you are kept informed as to the additional actions taken on this
matter. Thank you for your comments and for the information you provided regarding
this important concern.
Sincerely,
Blair Tremere, Director
Community Development
BT /gw
cc: City Clerk
File
3400 PLYMOUTH BOULEVARD, P1, YP.4OUTH, MINNESOTA 55447, TELEPHONE (612) 559 -2800
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559 -2800
MEMO
DATE: July 1, 1988
TO: James G. Willis, City Manager
FROM: Laurie F. Rauenhorst, City Clerk
SUBJECT 1988 EMPLOYEE SUGGESTION PROGRAM, 1/1/88 - 6/30/88
Twelve suggestions were received from employees for the period January 1
through June 30, 1988. Of these, five were accepted, four were
rejected, two were deferred for study, and one is scheduled for
consideration by the Suggestion Committee in July. The Suggestions
were:
1. That the City install devices for heating and maintaining constant
temperature of fuel in police vehicles to improve starting
efficiency in cold weather. This suggestion was rejected since this
unit will not work on squads. It creates hesitation on rapid
acceleration and would not fit under the hood.
2. That the City install voice mailbox recording to insure employees of
getting complete, correct messages. This suggestion was deferred
until 8 -1 -88 when further results will be available on the
telecommunications study.
3. That a standardized memo format be used City -wide from the UNISYS
"Phrase" file, rather than changing paper in sheet feeder bin each
time when doing a memo. Award: $50.00
4. That the City contract with Corcoran Pet Center rather than Funk's
for holding of impounded /stray animals. This idea saved money for
the City and for residents. Award: $500.00
5. That Plymouth on Parade be delivered directly from the printer to
the post office. Sorting is carried on there by City employees
eliminating the need for mail service or use of public works crews.
Award: $1,000.00 ($200.00 per mailing)
6. That flags be attached to hydrants at the time of development,
transferring the job from the City to the developer. Award:
$800.00
T_ //
7. That the City adopt a Reinspection Fee System. This suggestion was
deferred until 11 -1 -88. The Department is evaluating the time spent
conducting repeat inspections.
8. That part -time employees be paid bi- weekly or monthly to cut
processing time for Park and Finance employees. This suggestion
was rejected as not workable with the Finance Department.
9. That parts be used from obsolete pumps as replacement parts on
City's pumps. This suggestion was rejected as the supervisor felt
this was part of this employee's job.
10. That printed return labels be used for large envelopes. This
suggestion was rejected as the microcomputers will be generating the
mailing labels in the near future.
11. That the police microfilming contract be transferred from the
Micrographic Services Department of the State of Minnesota to the
Opportunity Workshop, Minnetonka. Award: $1,200.00
12. That the police department switch to 9 volt rechargable batteries.
Under review.
June 28, 1988
Mr. Mark Kieffer
4875 Saratoga Lane North
Plymouth, MN 55442
� CITY OF
PLYMOUTF+
SUBJECT: ENVIRONMENTAL ASSESSMENT WORKSHEET (EAW)
SCHMIDT LAKE ROAD
CITY PROJECT NO. 705
Dear Mr. Kieffer:
The City of Plymouth has received your written comments on the
Environmental Assessment Worksheet (EAW) for the proposed construction of
Schmidt Lake Road. The purpose of the EAW is to assess the environmental
affects which may be associated with the proposed project. Your's and
other written comments received will be considered by the Plymouth City
Council when they determine the need for any additional environmental
studies on the project.
The written comment period on the EAW will close June 29. The City
Council is required to make a decision on the EAW between 10 and 30 days
after the close of this review period. I would anticipate that the City
Council will be considering this matter at their regular Council meeting on
July 18, 1988.
The City Council consideration of this matter is not a public hearing,
but of course all City Council meetings are open to the public. The City
Council will receive copies of all written communications on the project.
Sincerely,
Fred G. Moore, P.E.
Director of Public Works
FGM:kh
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559 -2800
I -12 7-
,Mr. Bruce A. Barquist
Mr. David P. Ghere
Daron & Denise Johnson
4875 Magnolia Lane
12410 49th Avenue North
4910 Valley Forge Lane North
Plymouth, MN 55447
Plymouth, MN 55442
Plymouth, MN 55442
James and Mary Kay Benson
Jim & Lorna Berkeland
Sam and Margaret Runnakko
11420 50th Place
5066 Arrowood Lane North
10440 49th Avenue North
Plymouth, MN 55442
Plymouth, MN 55442
Plymouth, MN 55442
William P. and Patricia M.
Ms. Kathryn Stangler
Charles D Ekstrum
Beissel
4920 Pineview Lane
10430 49th Avenue North
11755 51st Avenue North
Plymouth, Mn. 55442
Plymouth, MN 55442
Plymouth, MN 55442
Mr. Michael Swenson
Tom and Mary Jo Stenoien
Mr. Mark Kieffer
11305 51st Ave. N.
10510 49th Avenue North
4875 Saratoga Lane North
Plymouth, Mn. 55442
Plymouth, MN 55442
Plymouth, MN 55442
Mr. Julius Berezousky
Mr. Jack Spizale, Sr.
Mr. Cliff Cole
10535 49th ave. N.
4733 Maryland Avenue North
5145 Goldenrod Lane North
Plymouth, Mn. 55442
Crystal, MN 55428
Plymouth, MN 55442
Mr. Keith Phifer
Candice Kelley
Mr. Daniel J. Viehman
12015 N. 49th Pl.
NO ADDRESS
5058 Arrowood Lane North
Plymouth, Mn. 55442
Plymouth, MN 55442
Ms. Jackie Uglow
Mr. & Mrs. Joseph E. Fefer
11325 51st Avenue North
Ms. Kelly Gothier
12515 50th Ave. N.
Plymouth, MN 55442
11415 51st Avenue North
Plymouth, Mn. 55442
Plymouth, MN 55442
Mr. Richard F. Wolfe
Jamestown Village Homeowners
4880 Magnolia Lane
Mr. Daniel A. Gasca
Association, Inc.
Plymouth, MN 55442
5005 Jonquil Lane North
P.O. Box 28145
Plymouth, MN 55442
Crystal, MN 55428
Ken, Marion, Lauren and Kiel
Olson
Ms. Kim Rustad
Paul and Linda Preuss
11298 50th Place North
5050 Forestview Lane
10515 48th Avenue North
Plymouth, MN 55442
Plymouth, MN 55442
Plymouth, MN 55442
Joan and Jerry Peters
Gordon E. and Clarice L. Harms
Steve and Diane Hedberg
5045 Jonquil Lane North
10530 49th Avenue North
4905 Valley Forge Lane
Plymouth, MN 55442
Plymouth, MN 55442
Plymouth, MN 55442
Mr. and Mrs. David Burke
Loretta and Ed Bodey
Mr. Stanley Lipets
12520 49th Avenue
11120 51st Avenue North
11725 51st Avenue North
Plymouth, MN 55442
Plymouth, MN 55442
Plymouth, MN 55442
Gary Lee and Cheryl Anne Hall
Ms. Cindy Johnson
Don and Barb Shaw
4975 Oakview Lane
12430 49th Avenue North
11920 50th Avenue North
Plymouth, MN 55442
Plymouth, MN 55442
Plymouth, MN 55442
Mr. Brett M. Smith
Tom and Phyllis House
Lee and Debra Zwiefelhofer
4940 Pineview Lane
4930 Kirkwood Lane North
4810 Valley Forge Lane
Plymouth, MN 55442
Plymouth, MN 55442
Plymouth, MN 55442
Ms. Jean F. Smith
Tom & Chris Swysgood
Gary W. and Susan M. Simons
4940 Pineview Lane
12155 51st Avenue North
11291 50th Place North
Plymouth, MN 55442
Plymouth, MN 55442
Plymouth, MN 55442
Mr. Charles L. Alexander
5065 Forestview Lane North
Plymouth, MN 55442
Mr. Timothy E. Bunchman
5062 Arrowood Lane North
Plymouth, MN 55442
Mr. M. K. Shimshock/
Mr. M. S. Scheidhauer
4860 Union Terrace
Plymouth, Mn. 55442
Ralph D. and
Diane M. Cagnon - Ciolek
12530 50th Avenue North
Plymouth, MN 55442
1--la
June 21. 198F-
Plymouth City Council iyu
Plymouth General Administrative Offices
3400 Plymouth Boulevard ° � �=! Iii► jtt E i ;
Plymouth, MN 55447
Gentlemn/Ladies: f
I would appreciate it if you could keep ; i idee Nursery and
Landscaping, a Retail zone. It is ts_u_ bad that. they :are now
in a residential area, but they were there first when there
was a lot of open space.
Another using in their favor is the fact that they are
almost the only retail outlet near the Plymouth City Center.
Many hundreds of people corm there often.
I also would like a library in Plymouth that needs retail
shops near it. Why don't you make the front area between
Dunkirk and Niagra (where the liquor store and beauty shop
are) a retail area. Leave the back area residental with tl
retail area Ding a buffer from Highway 55.
I have lived in Plyrra -)uth al.rrost 10 years now and do enjoy
the area very much. I wa ; also pleases 1 when you enlarged
the Medicine Lake bus line. Now I'm waiting for a 9:30 p.m.
1--us from downtk)wn at least Monday, Thursal.ay and Friday.
You are doing a good job for t2'r-- rnxjority of people and
with the amount of people mowing in that- 's imp.- irtant.
I have yet to visit the new park at:Out which I have heard .
good things. I do enjoy French Park and sincerely hope that
Medicine Lake will not get the new weed discovered in
Minnetonka for a few years..
Since ly,
J
Gloria Nordquist
1304 West Medicine Lake Drive
Plymouth, MN 55441
June 29, 1988
Gloria Nordquist
1304 West Medicine Lake Drive
Plymouth, MN 55441
SUBJECT: YOUR JUNE 21, 1988 LETTER
Dear Ms. Nordquist:
Thank you for your June 21 letter. In that letter you request that the
Dundee Nursery property be retained as a retail zone. The nursery property
has for many years been zoned future restricted development. The Dundee
Nursery retail operation is at least, in part, a grandfathered
non - conforming use. We are awaiting a petition from Dundee advising of his
construction desires. At that time we will review the petition in light of
the City ordinance requirements.
I agree that Plymouth needs a county library. I and members of the City
Council are working closely with the Hennepin County Library Board to make
this a reality. The primary rub point appears to be the building's
location. I hope that in less than five years a community library will be a
reality in Plymouth.
We are glad that you are able to use our Plymouth Metrolink bus system. We
are proud of the system's accomplishments and hope to expand upon it as
ridership justifies such action. We hope you will continue your patronage.
Thank you for you kind letter.
Sincerely,
Virgil Schneider
Mayor
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3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559 -2800
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CITY OF
June 15, 1988 PLYMOUTH+
Rachel Hall
18825 27th Ave N
Plymouth, MN 55447
Dear Rachel:
Thank you for your letter dated June 14 with regard to the women's bathroom at
LaCompte Park. The recent happenings in Minneapolis have made us all more
aware of the vulnerability of women in certain situations. The women's rest
room at LaCompte, because of its obstructed entrance, definitely is an area
that we need to examine. To help ease your fears, let me assure you that when
there are activities going on in the park in the evening, and the building is
open, we do have a staff person there that is responsible for the building and
grounds. Your concerns will be passed on immediately to this individual in
order that he can adjust his activities to make sure that he regularly
inspects the entrance to the women's bathroom area. I've also asked our
superintendent of parks to look at the situation with regard to the issues of
shrubbery and lighting to make whatever improvements we possibly can in this
situation.
Rachel, I appreciate very much your taking the time to write this letter to
call this matter to our attention. Many times, we are too close to the forest
to see the trees, and it takes someone like you to help us understand the
situation.
My staff will discuss this at our next staff meeting, making all of our people
more aware of these situations; so that we can look for other similar
conditions in our park system.
Thank you for calling this matter to our attention. If I can be of further
assistance to you, please give me a call.
Sincerely,
J
Eric J. Blank, Director
Parks and Recreation
EJB /np
cc: City Manager
3400 PLYMOUTH BOULEVARD, PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 559 -2800
T- /'l c
LeFevcrc
Lefler
KennedN
O'Brien 9-
Drawz
a Professional
Association
2000 First Bank Place West June 28, 19 8 8
Minneapolis
Minnesota 55402
Telephone (612) 333 -0543
Telecopier (612) 333 -0540
C. Blaine Harstad, Esq.
J. Dennis O'Brien
Harstad & Rainbow
John E. Drawz
David J. Kennedy
1036 Norwest Midland Building
Joseph E. Hamilton
Minneapolis, MN 55401
John B. Dean
Glenn E. Purdue
Richard J.Schieffer
Re: Francis C. Bauer v. City of Plymouth, et al.
Charles L. LeFevere
Herbert P. Lefler III
Dear Mr. Harstad'
James J. Thomson, Jr.
Thomas R. Galt
Steven B. Schmidt
I am responding to your June 17, 1988 letter, which we
John G.Kressel
received on June 20, 1988, in which you tender defense of
James M. Strommen
Ronald H. Batty
Batty
the above - referenced lawsuit to the City of Plymouth on
William P. Jordan
behalf of the Plymouth Firefighters Relief Association.
William R. Skallerud
Please be advised that the City of Plymouth rejects the
Rodney D. Anderson
Corrine A. Heine
tender. The Plymouth Firefighters Relief Association is
David D. Beaudoin
a separate entity and the City of Plymouth is under no
Steven M.Tallen
legal obligation to provide a defense to the lawsuit
Mary Frances Skala
Leslie M. Altman
commenced by Mr. Bauer.
Timothy J. Pawlenty
Rolf A. Sponheim
Please feel free to contact me if you have any questions.
Julie A. Bergh
Darcy L. Hitesman
David C. Roland
Sincerely yours,
Karen A. Chamerlik
Paul D. Baertschi
Arden Fritz
LeFEVERE, LEFLER, KENNEDY,
—
O'BRIEN & DRAWZ
Clayton L. LeFevere, Retired
Herbert P. Lefler, Retired
n
mes Thomson, J .
0007LT06.I34
cc: James Willis
C. BLAINE HARSTAD
DOUGLAS R. RAINBOW
NICHOLAS N. NIERENGARTEN*
WILLIAM C. HICKS
PATRICIA J. LEONARD -MAYER
DEAN A. LEDOUX
BARBARA BUHR GILMORE**
A NNETTE M. MARGARIT
HARSTAD & RAINBOW
ATTORNEYS AT LAW
1036 NORWEST MIDLAND BUILDING
MINNEAPOLIS, MINNESOTA 55401
TELEPHONE (612) 338 -7811
TELECOPIER (612) 338-1460
June 17, 1988
"Mr. James Willis
Plymouth City Manager
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55343
Ms. Laurie Rauenhorst
City Clerk
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55343
RE: Francis C. Bauer v. City of
State of Minnesota and
Plymouth Firefighters Relief
Tender of Defense
Dear Mr. Willis and Ms. Rauenhorst:
ALSO ADMITTED
IN WISCONSIN
'"ALSO ADMITTED
IN IOWA
CERTIFIED MAIL -
RETURN RECEIPT REQUESTED
Plymouth,
Association
We represent Plymouth Firefighters Relief Association
( "PFRA ") in regard to the above - entitled matter.
On or about May 4, 1988 Rick Luth, as Secretary of PFRA,
received a copy of a Summons and Complaint in the above - entitled
matter. Steven B. Szarke, attorney for Francis S. Bauer, has
granted PFRA an extension of time until June 30, 1988, in which
to submit an Answer.
On behalf of PFRA, we hereby tender the defense of this
matter to the City of Plymouth and demand that the City of
Plymouth defend and indemnify PFRA. The basis for our demand is
that PFRA is directly associated with the Plymouth Fire
Department; the Mayor, City Manager, Director of Finance, and the
Chief of the Fire Department serve as members of the Board of
Trustees of PFRA; and the Plymouth City Council has ratified
amendments to the bylaws of PFRA which affected service pensions
or retirement benefits payable from PFRA.
—r—/ Y er ,
Mr. James Willis and
Ms. Laurie Rauenhorst
June 17, 1988
Page Two
Please contact me within ten days of the date of this letter
regarding your decision to defend PFRA in this action.
Sincerely,
HARSTAD & RAINBQW
JI
C. Blaine Harstad
CBH /lrg:6.6.1d.23
cc: James J. Thomson, Esq.
Attorney for City of Plymouth
LeFevere, Lefler, Kennedy,
O'Brien & Drawz, P.A.
2000 First Bank Place West
Minneapolis, MN 55402
Plymouth Firefighters
Relief Association
c/o David Leuer, President
4225 Brockton Lane
Medina, MN 55340
Barbara Buhr Gilmore
June 28, 1988
Mr. Dean Amsbaugh
16910 County Road 47
Plymouth, MN 55446
CITY C"=
PLYMOUTR
s -/yc/
SUBJECT: YOUR REQUEST TO KEEP NINE ADDITIONAL DOGS UNDER YOUR CONDITIONAL
USE PERMIT
Dear Mr. Amsbaugh:
It was nice to talk with you at the June 27 Council meeting. During our
conversation you confirmed the request in your June 24, 1988 letter to house
an additional nine arctic sled dogs for 90 days under your current
conditional use permit.
I asked the City Attorney to research the zoning ordinance provisions
relating to conditional use permits to see whether or not an administrative
approval was possible in order that you could receive the dogs by Wednesday,
June 29. The Attorney indicated that the addition of nine dogs constitutes
a significant revision in the conditional use permit which currently limits
you to 15 adult dogs. There is no provision in the City Code which would
allow for an administrative approval of a conditional use permit revision.
Consequently, it is necessary that a public hearing be held by the Planning
Commission on this request following public notice.
We will make every effort to arrange the public hearing for July 27 before
the Planning Commission. If all goes well, the Council would hear the issue
on August I. In the worst case, the Council's approval would have to wait
until August 15.
If you desire to proceed with this request, you should submit a completed
application to Al Cottingham, Associate Planner, as soon as possible in
order that the above timelines may be met. If you do not proceed with this
application, we will assume that you do not intend to house the additional
nine dogs which, without conditional use permit amendment is not authorized
under Plymouth City Code.
If you have questions,
Since ,
i
Frank Boyles
Assistant City Manager
please call me.
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CITY OF PLYMOUTH
Z -i ,yd
Pursuant to due call and notice thereof, a Regular meeting of the City Council of
the City of Plywouth, Minnesota, was held an the 3rd day of December 19 84
The following members were present: Mayor Davenport, Councilmembers Crain– ,�oen, Aells,
and Schneider.
The following members were absent: None
sf •
— rounrilmember Schneider introduced the following Resolution and moved its
adoption:
RESOLUTION NO. 84- 844
APPROVING CONDITIONAL USE PERMIT RENEWAL AND LICENSE FOR DOG KENNEL FOR DEAN AMSBAUGH
AT 16910 COUNTY ROAD 47 (83048)
WHEREAS, Dean Amsbaugh has requested a Conditional Use Permit renewal and a license for
a dog kennel on property located within the FRD (future restricted development) Dis-
trict at 16910 County Road 47; and,
WHEREAS, the Planning Commission has reviewed said request at a duly called Public
Hearing and recommends approval;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH,
MINNESOTA, that it should and hereby does approve the request for Dean Amsbaugh for a
Conditional Use Permit renewal and license for a dog kennel on property located within
the FRO (future restricted development) District at 16910 County Road 47 subject to the
following conditions:
1. The permit is subject to all applicable codes, regulations and Ordinances, and
violation thereof shall be grounds for revocation.
2. The permit is issued to the petitioner as operator of the facility and shall
not be transferable.
3. The site shall be maintained in a sanitary manner.
4. The permit shall be renewed annually, concurrent with the license.
5. he number of dogs shall be limited to fifteen adult dogs at any time;
"adult" meaning six months of age or older.
r
6 1 No physical enlargement of the kennel facility is permitted, without an amend-
ment to the Conditional Use Permit and license following a Public Hearing.
The motion for adoption of the foregoing Resolution was duly seconded by Councilmember
Moen , and upon vote being taken thereon, the
following voted in favor thereof: Mayor Davenport, Councilmembers Crain, Moen, Neils
The following voted against or abstained: None
Whereupon the Resolution was declared duly passed and adopt
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MIPEZIVI-111 ax
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On March 20, 1989, Lonnie James Dupre, a Minnesota native and recent resident of Wasilla, Alaska,
will attempt the first solo expedition by dog sled, from the North Pole to the furthest north point of
land on Earth, OodoN Island, 3reenlard.
Oodsaq Island, Greenland was discovered in 1978 by a
Danish surveyor and named for a polar Eskimo who
accompanied Robert Peary on his 1909 expedition to
the North Pole. It is a 98 foot in diameter, patch of
gravel, 3.28 feet above the existing ice pack, exactly
at 83.40 degrees North, 30.40 degrees West. it is
447 miles by direct route from the North Pole, a trek
to the island by dog sled could be over a 600 mile trip.
Past expeditions have left from Ellesmere Island in
attempts to reach the North Pole by dog sled. -Some
have succeeded, most have failed. No expedition has
ever made a return trip by dog sled except for the
claims made by American arctic explorers Robert
Peary and Fredrick Cook back in 1909. Current
knowledge has laid some doubt to those historic claims.
The Dupre Solo Expedition will prove what it
takes for one man alone and a team of dogs to
survive a return trip from the North Pole,
unsupported.
Limited travel time is a most important factor in
accomplishing a successful expedition from the pole.
There are only 65 days out of the whole year, between
March and May, when a man can dog sled on the polar
ice with relative safety, Continual darkness until
early March makes traveling extremely dangerous and
navigation difficult. After the middle of May the warm
weather due to continual daylight, melts the ice pack,
forming large areas of open water and fog, abruptly
ending dog sled travel.
Dog sled expeditions starting out from land and going
north to the pole, begin their trek traversing severe
high pressure ridges of ice piled up for 80 miles near
the land mass. Their sleds are full, carrying their
greastest weight, causing tiring hardship and
extremely slow progress. Even if they reach the pole
in good physical condition and well supplied, they run
out of time and cannot chance a return trek. Modern
day explorers depend on airlift from the pole.
The Dupre trek from the pole to Greenland is expected
to endure the same physical and environmental
hardships of previous arctic expeditions; bitter cold,
continuous subzero windy weather, hazardous ice and
snow conditions, white -outs and fog, blind navigation,
dog 1 personal injuries and sickness, frost bite and
freezing, lonliness and self - reliance, constant care of
dog team and equipment, total exhaustion! As in past
expeditions, survival will depend on conditioning and
use of the best equipment and supplies available.
THE JOURNEY
This expedition will be a solo, strictly unsupported
trek with no resupply of any item for dog or man,
from an outside source, All necessary food and gear
will be carried by the team. Nothing extra will be
flown in during the trek. Aircraft will be used
however, to airlift out dogs no longer needed to pull a
lighter sled late in the trip. ( In previous days these
dogs would have been used for food.) The journey is
expected to take 42 days.
Restricted radio contact will be maintained with a
station in Resolute Northwest Territories, Canada for
emergency and to relay satellite navigation coordinates
to Dupre, pin- pointing his exact ration on Earth.
Dupre will also carry a sextant for navigation.
Dupre's journey is calculated to be as expediant as
possible to help clear up some doubt on earlier claims
by Peary and Cook. He realizes his experience will be
different from that of Peary and Cook since he will be
starting at the pole in the best condition possible, but,
he intends to show how they might have taken
advantage, maybe unknowingly, of some unique
environmental characteristics of the polar region.
Leaving from the North Pole, as they would have,
Dupre will take advantage of smoother ice at the start
of his trek when his sled is the heaviest. He won't
have to deal with the ice ridges until the end of the
journey when he approaches land. He and his dogs will
be at their best when the going should be easiest. They
will be able to travel the fastest when their
enthusiasm is in high gear. By the time they get to the
ice ridges they will be seasoned arctic ice pack
travelers, Their load will also be lighter which will
be a help in maneuvering their sled through the rough
places. Fewer dogs are needed so less energy would be
used to care for them.
The 14 foot sled starts out loaded at about .1 050 lbs.
As the load gets smaller, the sled will not be cut up for
firewood as in earlier expeditions. On this solo trek,
it's extremely important to have a long sled to enable
a one man team to bridge open crevices and water
leads,( There's no one to help from the other side!).
The arctic ice flow is another important factor aiding a
return trip from the North Pole. The ice pack drifts
in a southeast direction as much as 5 miles per day!
This is the same route Dupre will use to reach
Greenland. He will take full advantage of the
movement of this huge ice sheet, riding it day and
night, gaining additional miles as he is trekking
across it. British explorer, Wally Hubert also used
this knowledge of ice flow to gain mllage during his
1969 Transarctic Expedition. Dupre is working
closely with polar ice flow experts to perfect his
navigation, He will also be supplying them with "on
surface" ice pack information during the expedition.
THE MAN
Lonnie James Dupre
Birthday: 4/17/61
Height: 5' 6"
Weight: 155 lbs.
From: Coon Rapids, Minnesota,
Wasilla, Alaska, U. S. A.
Occupation: Carpenter, Alaska Commercial Fisherman,
Trapper and Outdoor Winter Survival Specialist.
Experience: 10 week, two man, Arctic Trek In Brooks
Range, Alaska. Participated in dog sled events and
snowshoed several hundred miles in Minnesota and
Alaska. Special training in Piloting, Navigation,
Communications, Nutrition and First Aid. Designer of
dog sleds and cold weather gear,
THE DOGS
There will be 26 dogs trained for the expedition and 13
of them will be selected for the actual trek. They are
Canadian Eskimo dogs raised in the villages around
igoolik, North Baffin Island, Canada. A hard working
breed with an average weight of 95 lbs. They are a
heavily furred dog with the necessary stamina,
endurance, and ability to handle extreme cold.
During the trek the dogs will be fed a high energy diet
of 2/3 pemmican and 1/3 concentrated, special mix,
dry dog food. .The pemmican consists of mostly lard and
dried beef. The same pemmican will also be a main
part of Dupre's diet,
THE DIET
In addition to the pemmican Dupre will eat other foods
like egg noodles, oatmeal, butter and cheese to
maintain an intake of about 7000 calories a day to
sustain his weight, warmth and energy while fighting
off stress and fatigue. All the food will be
supplemented with a high potency multi - vitamin.
Dupre will be medically tested prior to the expedition
for weight, blood pressure, cholesterol, and general
physical condition,
THE TRAINING
Training for the Expedition will start immediately
upon acquiring the dogs in the arctic regions of
northeast Canada. The scheduled date is January 15,
1988. The place will be Frobisher Bay, Canada, home
of Brent Bodily, respected sled dog trainer and member
of the 1986 Steger Polar Expedition. A location where
many polar expeditions have trained for the arctic, a
place with people that are well informed about sled
dogs and arctic travel. From February 15, to March
15, 1988 training will take place on Lake of the Woods
in Minnesota. Training from December 1 , 1988
through January 15, 1989 will be at Mille Lacs Lake,
Minnesota. Special training sessions will also be
arranged for promotional events during this period.
The final training period which will allow Dupre
enough time to get climitized and have a last minute
gear shake down, will take place at Frobisher Bay,
from February 1, to March 15, 1989, just prior to
the flight to the pole.
AIR TRANSPORTATION
Air transportation is the most expensive part of the
whole expedition. Careful planning is extremely
important. A flight will be required from Minnesota to
Frobisher Bay, Canada, round trip,for dog purchase
and training in January 1988. in February 1989, a
flight to Frobisher Bay from Minnesota for final
training and then the flight to the North Pole by way of
Resolute Bay, Eureka, and Lake Hazen, Canada.
Payment will also have to be made to have a plane on
stand -by at Resolute Bay, Canada for emergency
purposes. The final air fare will be the departure
flight from Oodaaq Island, Greenland to Minneapolis,
Minnesota.
TESTING OF SPECIAL EQUIPMENT
A very important part of the expedition will be the
testing of special products for expedition sponsors
under severe arctic conditions. These tests will be
limited to products that will be useful to the expedition
and contribute to it's success. The performance of new
clothing fabrics and insulations will be especially
significant and imperative to Dupre's survival. All
tests will be performed to the recommendations of the
sponsor within the limitations of obvious weight and
size restrictions placed on the expedition. Use of the
test results and their relation to the expedition, will
be controlled by signed agreement between Lonnie J.
Dupre and the sponsor.
SPONSORSHIP
The Dupre Solo Polar Expedition is a non - profit
organization endorsed by the American Lung
Association of Hennepin County, 1829 Portland
Avenue, Minneapolis, Minnesota 55404.
(612)871 -7332
The Expedition is currently soliciting sponsors.
Donations made by Sponsors to the Dupre Solo Polar
Expe,�ition are received as a tax deductible
contribution to the American Lung Association of
Hennepin County. All monies for the expedition are
handled through the American Lung Association unoer
special and separate account for the Expedition.
Donations can be made with or without participaticn in
product testing.
OPPORTUNITIES FOR SPONSORS
1. PROMOTION OF PRODUCT TEST
AND ENDORSEMENT
2. PROMOTIONAL RELATIONSHIP TO
A UNIQUE ADVENTURE
3, MOTIVATIONAL RELATIONSHIP TO
A UNIQUE EXPERIENCE
4. VISUAL DISPLAY OF SPONSORS
NAME ON EQUIPMENT
5, DUPRE PARTICIPATION IN
SPONSOR PROMOTIONS
6. SPONSOR COVERAGE IN
EXPEDITION PROMOACTIVITIES
7, USE OF EXPEDITION IMAGES
FOR SPONSOR PROMOTION
8. EXPOSURE TO MEDIA COVERAGE
9. SUPPORT THE AMERICAN
LUNG ASSOCIATION
10. MAKE A TAX DEDUCTIBLE
CONTRIBUTION
Make all tax deductible donations out to :
The American Lung Association of Hennepin County.
Designate money for the DuRr .Polar x edp ition_.
Mail to; Dupre Polar Expedition
P.O. Box 33643
Coon Rapids, MN 55433
For Information on sponsorship call:
( 612) 54 -9388
Q NORTH POLE
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DUPRE POLAR EXPEDITION SPONSORSHIP AGREEMENT
This document is an agreement to support the DUPRE POLAR EXPEDITION as outlined below. It is understood that
the DUPRE POLAR EXPEDITION is represented as a non — profit organization endorsed by the American Lung
Association of Hennepin County, Minnesota and that all funds contributed to the DUPRE POLAR EXPEDITION through
the American Lung Association of Hennepin County qualify as a tax deductible coniributlon.
The DUPRE POLAR EXPEDITION will use and test products for Sponsors, Testing will be according to Instructions
and expectations provided by the Sponsor. The EXPEDITION will endorse all products tested that meet the
previously agreed expectations.
The DUPRE POLAR EXPEDITION organization also agrees to compensate the Sponsors for their cooperation by
participating with them in the type of promotional activities listed under OPPORTUNITIES FOR SPONSORS in the
attached information. The amount of participation will be limited to the relative value of the Sponsor's help to the
expedition by mutual agreement.
The DUPRE POLAR EXPEDITION reserves the right to abort the use of any product as well as the product itself, if it
is deemed detrimental to the success of the expedition,
Sponsor's Name:
Address:
City:
Contact:
Phone Number: (—)
State: lip:
Title:
Total cash donated to the DUPRE POLAR EXPEDITION amounts to
Total market value of the products donated to the EXPEDITION is; $
The following products are being donated free and clear of expense for use and testing by the DUPRE POLAR
EXPEDITION:
Authorized Sponsor Signature and Date:
Lonnie James Dupre Signature and Date:
p
June 23, 1988
..l =iyC_
Metropolitan Waste Control Commission
Mears Park Centre, 230 East Fifth Street, St. Paul, Minnesota 55101
Mr. Chester J. Harrison, Jr., P.E.
City Engineer
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
Re: City Council Resolution Opposing Policy Seven (7) of
the Revision to the Metropolitan Council's Water
Resources Management Wastewater Treatment and Handling
Policy Plan
Dear Mr. Harrison:
The Metropolitan Waste Control has received a certified copy
of Resolution No. 88 -300 of the City of Plymouth City Council
opposing Policy 7 of the proposed revision to the
Metropolitan Council's Water Resources Managagement
Wastewater Treatment and Handling Policy Plan. Policy
No. Seven (7) states:
THE METROPOLITAN COUNCIL AND METROPOLITAN WASTE CONTROL
COMMISWSION SHALL MINIMIZE THE NUMBER OF LOCATIONS WHERE NEW
METROPOLITAN INTERCEPTOR SERVICE IS PROVIDED TO A
MUNICIPALITY. THE PRIMARY RESPONSIBILITY SHALL BE TO PRO-
VIDE SERVICE AT THE RECEIPIENT COMMUNITY'S BORDER. WHERE
ADDITIONAL CONNECTIONS ARE TO BE PROVIDED, OR SERVICE IS
BROUGHT WITHIN THE CITY'S BOUNDARY, OR WHEN TIMING OF
SERVICE IS MOVED FORWARD FOR THE CONVENIENCE OF TRHE
MUNICIPALITY, THE COUNCIL WILL CONSIDER THE FINANCIAL
IMPLICATIONS AND ASK THE COMMUNITY TO SHARE THE COST OF
PROVIDING THE ADDITIONAL SERVICE.
V 1.1 2:- 3
193 -191
612 222 -8423
1 /y e
Page Two
June 24, 1988
C. Harrison, Jr.
The Commission staff have discussed your City Council
resolution with staff of the Metropolitan Council. The
resolution will be taken into consideration during
the final review of the Metropolitan Council's Water
Resources Management Wastewater Treatment and Handling Policy
Plan.
In the meantime if you have any further comments or quest-
ions in regard to the matter, please feel free to contact
the Commission.
Ve truly yours,
D
Har Gr d
erim Direc or of Planning
HSG:RAO:EJB:loc
cc: James G. Willis, City Manager, City of Plymouti�/'�/
Fred G. Moore, Director of Public Works,
City of Plymouth
Marcel Jouseau, Metropolitan Council
Paul McCarran, MWCC Commissioner
Louis J. Breimhurst, MWCC
624EJB /1
L385 Trenton Lane - Unit 303
Plymouth, N:r, 5544
June 24, 1988
Mr. James Willis
City Manager
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
I would like,
Mr. Willis,
?gOIif
to make an appointment with you for a general discussion of
our parking situation here at Building No. 7 in the Sagamore
complex.
Briefly, based on the information that has been furnished to
me, a long standing ordinance requires the developer (in this
case, Quality Homes, Inc.) to provide outside parking spaces
on the basis of 50' of the living: units in the condominium. In
our building, there are 35 such units -- which means we should
have 18 such stalls that are directly available for the use of
our residents and their guests. The attached diagram indicates
the parking spaces that are available in the common elements of
Lot 7. Premised on each space being 9' in width, there are
eight spaces in front of Building No. 8 (which will quite
naturally be used by the residents of that building and their
guestsl eight in front of our building, and 6 on the east side
of our building.
Article 8 of Building Seven's Declarations, copy of which is
attached, stipulates that "The use of said outdoor parking and
drive areas shall be shared in common by the owners and occupiers
of units in Sagamore Seven and Sagamore ." The Declaration
contemplates the formation of a joint committee to assign the
outdoor parking spaces to "the owners and occupies without regard
to whether said owner or occupier is from Sagamore Seven or Sagamore
Eight."
We have asked Del Wischmann of Quality Homes to furnish us with
a copy of the Declarations for Building 8 and to meet with us
to see what kind of agreement can be forged. Up to this point,
we can't get any response from him as to when this can be done.
It's also our understanding that we might be asked, as part of
our parking "allocation" to use some of the parking spaces that
will be available on the east side of Lot 8. To us, that would be
quite unacceptable because of the distance of the parking area
from our unit and the slippery conditions that prevail on our
slop e d driveway during the winter months.
Page
M °.r. James 'l'illis
City of Plymouth
In any event, our Board of Directors feels that this is a
good illustration of col osal poor planning which, among
other things, leaves us short four parkin: spaces if all aspects
of the question are taken into consideration.
Nay phone number is 559 -4422•
Sincerely
WILLIAM: SHI1, P
President
Sagamore Sever. Association
Incl.
Thank you for your consideration.
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8. Parking Spaces and Cross Easement. The term "Outdoor parking and
drive areas" as used in this paragraph shall mean the outdoor parking and drive
areas located on both the common areas of Sagamore Seven and Sagamore Eight as
identified on the Site Plans and Floor Plans filed of record with the Declarations
of said condominiums. The use of said outdoor parking and drive areas shall be
shared in common by the owners and occupiers of units in Sagamore Seven and Sagamore
Eight. An easement for parking, ingrezis and egress purposes is hereby granted to
all present and future owners and occupiers of units in Sagamore Seven and Sagamore
Eight, over and on that portion of the common elements of this condominium on which
the outdoor parking and drive areas are located. The Sagamore Seven Association
and the Sagamore Eight Association may form a joint committee to assign the outdoor
parking spaces to said owners and occupiers without regard to whether said owner or
occupier is from Sagamore Seven or Sagamore Eight.
Certain parts of the common elements as identified on the Floor
Plans are provided and intended to be used for the indoor parking of unit
owners' and occupants' vehicles. Declarant shall assign one indoor garage
space located within the common elements to each unit at the time of the
first conveyance of the unit, and shall evidence each assignment by a
certificate which shall be retained permanently in the Association's records.
11mereafter, the assigned garage space shall be used solely for the parking of
vehicles by the unit owners and occupants, and their successors in interest,
of time unit to which such garage space is assigned, and by no other person
without the prior written consent of tl» then unit owner of such unit. The
Association may re- assign garage spaces in such manner as it may deem
reasonable; provided, however, that the respective unit owner of each
garage space being re- assigned must have first consented in writing to the
re- assignment of the respective garage space and such consent must be filed
with the Association. Upon such re- assigrvmment the Association shall mark the
old certificate cancelled and issue a new certificate which shall be
maintained in tln_ Association's records. Copies of such certificates may be
made available to the unit owners, but the original on file with the
Association shall govern. Unit owners may lease their assigned indoor parking
spaces to other unit om,niers or occupants, for such rental and other terms as
they may determine, Lxmt the lease of any indoor parking space shall in each
instance terminate when either the parking space lessee or lessor is no
longer a unit owner or occupant. 19ie unit owner shall give the Association
advance written notice of any such lease /rental. Any lease, rental, assignment,
transfer or purported conveyance of an indoor parking space in contravention
of this section shall be void.
Extra unassigned indoor parking'spaces shall be under the control
of the Association. ']lie Association may use, assign or lease said extra
unassigned indoor parking spaces to unit- owners or occupants. The proceeds of
such leasing shall be applied toward payment of common expenses.
CERTIFICATE OF
Indoor Parking EXCLUSIVE USE
Space Mwiber.
SAGAMORE SEVEN
INDOOR PARKING SPACE
This is to certify that, as of this date, the Declarant has assigned
to the owner of Condominium Unit No. the exclusive use of
the above identified indoor parking space at Sagamore Seven, subject
to the Declaration, By-Laws and Rules and Regulations.
QUALITY FMS, INC.
Da te:
(Declarant)
Rev. 72784 - 3 -
June 29, 1988
Mr. William Shimp, President
Sagamore 7 Association
4385 Trenton Lane North
#303
Plymouth, MN 55442
Dear Mr. Shimp:
City Manager dim Willis is out of the office and I have received your dune 24, 1988
letter for response. I am willing to make an appointment with you for a general
discussion of the parking situation in the Sagamore complex, but I first want to share
with you some information that has been generated previously by the manager of the
Sagamore Master Association.
Mr. Richard Kelso, contacted the City in 1985 and indicated concerns about the avail-
ability of parking, particularly as it related to the then problem of residents parking
on the public street.
I have enclosed copies of the correspondence that was generated at that time.
Also, in response to your letter, I wish to clarify the City's minimum parking
requirements which are met and /or exceeded by the Sagamore development. The Zoning
Ordinance has required that a minimum number of spaces be provided on the site so that
there is at least 1.5 spaces per unit, one of which must be in a garage. The Ordinance
requirements are not represented as being ideal or accommodating for situations where
residents may all have two or more vehicles.
The developer did propose and the City did approve a shared parking situation through-
out the Sagamore development, among the various buildings. The total number of parking
spaces, however, has been verified as satisfying the Ordinance minimum requirement in
the case of each of the buildings that has been built to date.
I wrote to Mr. Wischman in 1985 and advised him that he should be in touch with Mr.
Kelso. I have again written Mr. Wischman and have urged him to contact you with the
information you need regarding the Declaration for Building 8.
Finally, you and the developer may wish to pursue additional improvements to the
property which would expand the amount of parking, overall, for your needs. The City
Ordinance does require City approval of any plan amendment and we can assist you in
reviewing proposals which you and /or the developer may wish to make for creating
additional parking spaces.
Please review the enclosed material and determine if you need additional information or
wish to still discuss this matter with us. The City's role is limited from a legal
perspective in that the development did and does meet the Ordinance minimum
requirements.
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559 -2800
I -/y ;F-
Page two
Mr. William Shimp, President
Sagamore 7 Association
June 29, 1988
The solution to the real problem you are experiencing is with the Association itself
and with the original developer to the extent that he is still involved and has an
interest in the property.
If you wish to pursue an amended Site Plan to expand the parking areas, you should
obtain the services of a registered engineer who can provide the appropriate design
consistent with the City's standards and the needs of your project.
Thank you for your letter.
Xly,
Pjjvt�/�
Blair Tremere, Director
Community Development
BT /gw
cc: Assistant City Manager Frank Boyles
File 84018
enclosures
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May 30, 1988
Mayor Virgil Schneider
City of Plymouth
3400 Plymouth Boulevard
Plymouth, Minnesota 55447
Dear Mayor Schneider:
Once again we feel compelled to call your attention to two
Plymouth properties on 15th Avenue North. One is the Curtis
Martin property at 10715 15th Avenue North, and the other is
the property immediately to the west of the Martins.
The specific issues of concern this time around are the
following:
1. At the house next to Martins there are two unlicensed
vehicles that have been there all winter. One is a blue van
with no license plates at all, and the other is a white van
with no wheels and an expired license. They need to be
removed.
2. A pile of refuse between the two houses which has been
there since the newer house was built. It should be removed.
3. The Martins no longer use garbage cans. They simply put
their bags of garbage out on the street and the garbage
collector still picks them up. This is not only unsightly,
but unhealthy as well. As you are aware, there is a Plymouth
City ordinance requiring proper disposal of garbage. It
should be enforced.
4. The fence you inspected last fall is exactly the same as
it was when you last saw it. As you will recall, the Martins
told you they were using it to panel their basement. Did you
actually see any of it as paneling in their basement? I am
sure you still wouldn't. It should be removed.
5. In the March /April issue of Plymouth on Parade , there
was an extensive article about how the City will be repairing
and upgrading all of the roads in Plymouth. In that regard,
what are the specific plans for 15th Avenue North? A cursory
attempt was made this spring to improve it by dumping a small
amount of gravel on it, but if you were to inspect it you
would see that it was not enough to do any good.
Mayor Schneider, why don't you come out and insect the
entire area once again? We are sure you will find that
nothing has been improved since your last visit. While you
are inspecting the area, we ask that you think about how you
would feel if you had to live next to all of this.
Please respond either by telephone or letter with your plans
to remedy these situations.
Sincerely,
Tim and Cindy Harrer
10710 15th Avenue North
Plymouth, Minnesota 55441
Telephone: 545 -9334
s �y�
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
DATE: June 24, 1988
TO: Frank Boyles, As_.sistant City Manager
FROM: Fred G. Moorer,,c D- i�•rlie —ctor of Public Works
SUBJECT: MAY 30 LETTER
TIM AND CINDY HARRER
This is in response to Question No. 5 in the May 30, 1988, letter to Mayor
Virgil Schneider from Tim and Cindy Harrer, 10710 15th Avenue.
This portion of 15th Avenue has never been improved to City street
standards, as was stated within the letter, it is only a gravel roadway.
The present City policy is to do only the minimum work necessary on gravel
roads in order that they are passable by vehicular traffic. This is done
through grading and the placement of rock as necessary.
To my knowledge the City of Plymouth has never received a petition from
the adjoining property owners requesting the improvement of this street.
If the Harrers wish to have this street improved, I would suggest that
they circulate a petition and then submit it to the
City. __ -s T ev ho e— made - aware -- that th- e- - -full - cost - -.af iMprovin
street will be paid for by the adjoining property owners.
FGM:kh
PLYMOUTH POLICE DEPARTMENT
MESS KEG' CONTROL NUMBER OCA _ CONT. AGENCY NCIC (DENT CAG DATE /TIME REPORT MADE
E I C L I� / 6 / M N 0 2 7 1 7 p p/ ( 6/18/88 2016
-LNBR DATE REPORTED RPD TIME RPO (TRIP LOCATION GRID NBR (LGN) PLACE COMMITTED
/ �1 6 1 17 8 18 / 1 1 4 0 / 2 , 5 I / / 10715 15th Av
O L NBR
T/
HRD
❑M /
SQUAD OR BADGE - (SBN)
6 2
TIME ASIG. (TAS)
1 1 4 0 /
TIME ARR. (TAR)
1 1 4 0
TIME CLR. (TCL)
VICTIM (IF FIRM. NAME OF FIRM 6 NAME OF PROP.)
LNBR ISN UOC UCS
®/ - 1 / /F
LNBR ISN UOC UCS
OFFICER ASSIGNED
Phillips
ASSISTED By
SUPR. APPROVED
DETECTIVE ASSIGNED
HRD Codes
P - Phone
R - Radio
A - Alarm
I - In Person
V - Visual
M - Mail
T - Other
)FFENSE❑ OR INITIAL COMPLAINT❑
DATE 6 TIME OCCURRED
A - CLRD /Arrest Adult ❑
Public Nuisance
Ongoing
VICTIM (IF FIRM. NAME OF FIRM 6 NAME OF PROP.)
BUSINESS ADDRESS
G - GOA / UTL ❑
BUSINESS PHONE
C - Exc. / CLRD. ❑
J - CLRO /Arrest Juv. ❑
R - Ref. Oth. Agency ❑
O - Other ❑
HOME ADDRESS
HOME PHONE
IF V ICTI M IS
D.O.B.
OCCUPATION
IF
SCHOOL
GRADE
PARENT'S NAMES
A PERSON
JUVENILE
>ERSON REPORTING OFFENSE TO POLICE
BUSINESS ADDRESS
BUSINESS PHONE
HOME ADDRESS
HOME PHONE
10710 15th Ave
545 -9334
FINDINGS. DISPOSITION OR "SS
PROPERTY 10715 15th Ave No
DESCRIPTION OF NUISANCE: 1. Red /White runabout boat and trailer lic. #P29196. Boat
registration # MN4149BA. Both trailer and boat have ex-
pired registrations.
2. 20' x 20' pile of pallets, branches, misc. lumber that is
there.
3. Garbage is being placed in the front yard area in plastic
bags. No garbage cans are available for disposal.
4. Misc. bike frames, snowmobile parts, and misc. litter,
trash, etc.
I became aware of the above nuiscance conditions from a letter which the j�111111,, had
mailed to me or Mrs. - -- was not at home at the time of my inspections, and
I will be mailing her a nuisance report which will qiy-p—her =J1 July 1,1988 t bate
thp ,sanr� cnn , ,nns_ ccor ina to the letter attached, e a ve conditions
have
n going on for at least one year. Nothing further.
Phillips /jh
AWAX V
,K °
GG r
DISPOSITION
P - Pending ❑
U - Unfounded ❑
A - CLRD /Arrest Adult ❑
A - Assist /Advised ❑
ENTERED CJRS BY:
G - GOA / UTL ❑
C - Exc. / CLRD. ❑
J - CLRO /Arrest Juv. ❑
R - Ref. Oth. Agency ❑
O - Other ❑
PERSONS ARRESTED — SUSPECTS -- WITNESSES 6 ADDITIONAL DETAILED REPORT ON CONTINUATION SHEET
CITY C�
-)une 14, 1988 PUMOUTR
Tim & Cindy Harrer
10710 - 15th Avenue North
Plymouth, MN 55441
SUBJECT: YOUR MAY 30 LETTER
Dear Mr. & Mrs. Harrer:
I have had the opportunity to visit your neighborhood about the five
concerns mentioned in your May 30, 1988 letter. I have referred the first
four issues you identified to our Community Service Officers for inspection
and follow -up. Your fifth concern - about 15th Avenue North - has been
referred to Public Works Director Fred Moore.
I have asked both the Community Service Officers and Public Works Director
to provide me with the information you request as soon as possible. I will
forward their reports to you as soon as they are received.
Thank you for bringing these matters to my attention.
Sincerely,
Vir it Schneider,
Mayor
VS:kec
cc: S.F. 6/27/88
Mayor $ City Council
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559 -2600
June 30, 1988
Tim & Cindy Harrer
10710 - 15th Avenue North
Plymouth, MN 55441
s �y�
CITY OF
PLYMOUTR
SUBJECT: THE FIVE CONCERNS OF YOUR MAY 30, 1988 LETTER
Dear Mr. & Mrs. Harrer:
In your May 30, 1988 letter you point out five concerns. Attached for your
information is a copy of a Community Service Officer report on their
findings. They confirm expired registrations on the trailer and boat,
pallets, branches and lumber, lack of garbage cans and various miscellaneous
materials. The property owner has been given until July 1 to conform with
city ordinance provisions. If they do not, we will proceed to enforce the
code through the courts.
Your final question regarding 15th Avenue North is addressed in the attached
memorandum from Fred Moore. Thank you for bringing these matters to our
attention.
Sincerely,
Virgil Schneider
Mayor
VS:kec
attachment
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559 -2800
NOTES
SARA TITLE III MEETING WITH PLYMOUTH BUSINESSES
9:30 A.M., DUNE 15, 1988
Present for the City: Dick Carlquist, Lyle Robinson, Stan Scofield, Kevin
Leuer, Frank Boyles
Industrial Representatives Present: Chrysler Motors, Dana Corporation
(Spicer, off road Axle Division),
Advanced Machine, Honeywell SSED,
Control Data Corporation, Foreman Ford
Paint (Division of Valspar, Baxter
Equipment).
Dick Carlquist opened the meeting by saying he was looking to establish a
dialogue and ongoing relationship between city representatives, charged with
implementing SARA, and industry which has various responsibilities under the
act. Both parties have mutual expectations of one another and both parties
should know one another on a continuing basis and not "meet at the
emergency."
Stan Scofield says that the City would be asking private industry to
contract with private firms to stabalize problems with hazmat incidents and
dispose of hazardous materials at their site. The City will be responsible
for securing the area, for moving people upwind, but will not allow
firefighters to enter the fire zone if firefighters have not been
sufficiently trained and protected to deal with the type of hazards they are
exposed to. The City will comply with the 24 -hour minimum of training per
firefighter, but this does not make each an expert in dealing with all
hazardous material fires.
We recommended that companies contract with private hazmat companies before
an emergency occurs so that they are ready to respond in the event of a
spill, fire, etc. Lyle Robinson asked that a copy of the contract be shared
with the City so that we are also aware of the arrangement.
Stan said another issue is contamination. The private company will be
responsible for all decontamination of the facility and City equipment.
Firms are asked to contact their insurance companies to ensure that they are
aware of coverages under the hazardous chemical provisions.
Lyle Robinson stated that it is not likely that the City would immediately
put water on a fire. Instead we would attempt to confine it to the area of
origin. The first step would be to determine what materials are on fire or
in danger, whether there are sanitary or storm sewer systems which could
spread contamination, and then determine whether and what type of
suppression activities should be undertaken. There will be cases where the
department will elect to let it burn as this will be the cleanest way to
dispose of the hazardous materials.
NOTES - SARA TITLE III MEETING WITH PLYMOUTH BUSINESSES
June 15, 1988
Page 2
Dick Carlquist asked company representatives whether the insurance companies
have considered the "let it burn" alternative. Private company
representatives stated that their insurance company was concerned more about
the volunteer nature of the Fire Department. Another representative
expressed concern that they had complied with the SARA requirements to
ensure the safety of firefighters and that the City was not reciprocating,
but instead going to watch private companies burn.
Lyle Robinson stated that to be able to cover all hazmat responsibilities it
would require five training hours per week per firefighter. With a
volunteer department this is simply impossible. He stated that in some
cases a sprinkling system may be ordered to be shut down if they find a
contaminate or water reactive agent. He stated that these are examples of
the type of decisions that the City Fire Department will have to make.
Their desire would be to put out the fire as quickly as possible, all other
things being equal. The City is in the process of doing pre -plans and
gathering information from Material Safety Data Sheets (MSDS). As part of
this, the fire inspectors will be contacting building representatives to
review the buildings to determine if the proper traps are in and working.
Lyle stated that the biggest problem is the number and types of chemicals in
one location. One may be reactive to water, another to heat. The
combination would paralyze the department from doing anything but watching.
Stan Scofield stated there are a number of private company responsibilities.
1. He suggested that companies have their own emergency response
teams.
2. The company is responsible for evacuating the building of all
personnel.
3. They should assist the Fire Department in identifying where the
fire is located in the building, what chemicals are involved, what
chemicals are nearby by MSDS sheets.
4. Fire Department policy should restrict employees from entering
back into the building for any reason.
5. The Fire Department will assess the situation and determine
whether the fire is to be fought.
6. An evacuation plan should be developed by the company.
7. Training should be provided for the employees with respect to
small firefighting and containment. Smoking must be confined to
appropriate locations.
1=i ,Vk ,
NOTES - SARA TITLE III MEETING WITH PLYMOUTH BUSINESSES
June 15, 1988
Page 3
One private company representative expressed concern about providing the
MSDS sheets both through the mail and at the scene. Stan suggested that
each company install a MSDS lock box on the exterior of the building,
somewhere out of the manufacturing area.
The City will also be requiring placarding of exterior building doors. The
placards will be 10 inches x 10 inches. The City will purchase the
placards. The placards will show the worst case hazardous materials in the
building.
One private industry representative expressed concern that his company's
business is to supply chemicals to others. He has over 8,000 products at
one time and cannot see how they can provide placards for each chemical
container. Another private company representative stated that the "Employee
Right to Know law already requires hazardous data on individual containers.
The City should use the employee right to know data on containers and not
require new placarding. Stan said that this would be something the City
would have to study.
Lyle indicated that the City would be attempting to contract with a poison
control center which will have all the MSDS sheets on computer.
Fire Inspector Kevin Leuer made a number of suggestions.
1. Storage of different types of chemical should be separated. By
separating, the intent is to restrict the fire to only one hazmat
material rather than a combination of chemicals. Restricting the
fire to only normal combustibles will greatly reduce the risk to
life and property.
2. He suggested the firms implement a strict "no smoking" policy in
flammable or combustible liquid atmospheres.
3. He encouraged businesses to avoid mixed storage of products.
The private company representatives said that he would prefer City
Inspections over MSDS sheets. Stan said that pre - planning is important and
the Tier3. information is also critical. It shows storage location,
quantities, etc.
Dick Carlquist asked representatives present to share their views.
1. One private representative expressed concern about resource
difficulties. He asked that the City not get overburdened with
nonessential items, but rather deal with high productive steps
such as pre - planning, placarding, training, etc.
s -1,15ek
NOTES - SARA TITLE III MEETING WITH PLYMOUTH BUSINESSES
• dune 15, 1988
Page 4
2. Another representative said that the MSDS are of limited value.
The best bet is to get the Fire Department into the plant and work
with Plymouth people so that they know one another.
3. Another representative said that no one has a problem with the
basic thrust of SARA, but that the threshold values are becoming
less and less. Stan suggested that the City would prefer a list
of chemicals over the MSDS sheets.
4. Another representative said that he hoped that the City would
provide support to them in their efforts within the company to
conform to the law.
5. It is recommended that this group meet a couple of times per year
to communicate with one another.
The next meeting is scheduled in three months at Chrysler Corporation. Dick
will confirm by memo. An inspection is to be scheduled between now and the
next meeting at each of the locations represented at this meeting.
FB:kec
.Z =/I/i
OEEICE OF PiANN NIG 8, DEVELOPMENT
Development Planning Unit
822 South Third Street, Suite 31 G
HENNEPIN Minneapolis, MN 55415
LiL (612) 348 -6418
June 6, 1988
Mr. Milt Dale
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
Dear Mr. Dale:
Enclosed you will find a copy of the revised Procedural Guides for the
Urban Hennepin County Housing Rehabilitation Deferred Loan Program,
formerly known as the Rehabilitation Grant Program. We have scheduled a
meeting to review the document for 17th June at 10:00 a.m. in the
conference roan on the first floor at the above address. Following the
review, we will be conducting a brief training session on program
administration. Attendance is not mandatory but if you wish to join us,
please let me know as soon as possible. We will provide copies of the
updated program forms at the meeting.
The new Procedural Guides will take effect on 1 July, the beginning of
Year XIV of the C.D.B.G. program. There are two ways in which the city
can implement the new guides:
i) By applying them only to applications which will begin being
pressed after 1 July; or
ii) By applying them to all applications approved for funding after
1 July even if processing was begun before that date. All
applications with Work Contracts dated prior to 1 July must be
processed under the current (old) regulations. If a client whose
application is approved after 1 July has signed a five year Repay-
ment Agreement he or she must sign a ten year Repayment Agreement
to be eligible for the new maximmn loan amount. If the client
refuses to sign the 10 year lien then the maxim= funding will
remain at the current (old) level.
You should notify us in writing which method of inplementation you propose
to use. You must also notify us of any departures frwn the Procedural
Guides you wish to introduce. We would like this to be done by 1 July but
if you have to secure Council approval we would appreciate being notified
at your earliest convenience. Failure to notify the County of any
departures from the guides will result in the City being monitored solely
on the basis of the Procedural Guides.
HENNEPIN COUNTY
an equal opportunity employer
�S
1
June 6, 1988
Page Two
In our letter on last years monitoring visit we asked that the City
introduce specifications to assist with the bidding process. we intend to
have the County's Basic General Specifications available for the meeting
for you to adopt along with the Procedural Guides. If you prefer to use
your own specifications please either provide us with a copy or a
deadline for submission of a copy.
If you have any questions, please call me at 348 -5619.
sincerely,
Jim Graham
Senior Planner
Enclosure
June 29, 1988
Mr. Jim Graham
Senior Planner
Office of Planning and Development
Hennepin County
822 So. 3rd St. #310
Minneapolis, MN 55415
Dear Mr. Graham:
® CITY OF
PLYMOUTH+
rJ- s
1 /y�
This is in response to your June 6, 1988 letter. The City Council, by resolution on
June 271 1988, directed the following:
1. The City will retain and continue to administer the Community Development
Block Grant (CDBG) Housing Rehabilitation Grant Program.
2. The time of ownership shall be extended from the current 5 -year period to a
10 -year period, with a pro -rated pay -back provision of 10% per year.
3. The maximum grant amount will remain the same, $8,250.00.
4. Specific new guidelines related to specific federal regulations, such as those
involving lead -based paint will be incorporated with the Plymouth grant pro-
gram; otherwise, the City will follow current administrative procedures and
practices for its Rehabilitation Grant Program.
There are two related matters.
First, should the guidelines be part of the administrative rules and guide published by
your office? Separation of rehabilitation program guidelines from all others, despite
the common CDBG source of funds, is not helpful.
Second, the input for the rather substantive program change did not involve a compre-
hensive input from the participating communities. There were discussions some time ago
by some members of the Citizen Advisory Groups, but the last we knew there would be
significant changes proposed was last winter when we were led to believe there would be
an opportunity for communities to provide input.
The period of less than one month, from the arrival of your letter to July 1st, is
hardly such an opportunity. Local input usually involves study and response by the
parttime local elected officials and their appointed advisory groups. Your letter
conveyed much more than simple administrative procedures and rules. It literally
announced the major change in the way Housing Rehabilitation Programs would be viewed
by the County.
The Plymouth response is based on the primary finding that the Housing Rehabilitation
Grant Program has served this community well with the relatively limited CDBG dollars
available. There is no apparent reason to change it.
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559 -2800
Page two
Mr. dim Graham, Sr. Planner
Hennepin County
June 29, 1988
The secondary concern, however, is that there was very little time to intelligently
respond to the proposal and to ask questions that could perhaps result in changes that
would make sense to both the County and to the participating cities.
I bring these matters to your attention because it appears that the original intent of
the Urban Hennepin County Program, to provide Hennepin County municipalities an oppor-
tunity, together, to realize a higher level of CDBG funding and, most importantly, a
relief from the financial and administrative burden typically associated with federal
programs has become clouded. I regret that Hennepin County continues to consistently
establish rules and procedures that are at least as onerous as the federal require-
ments. Equally disturbing is the premise that changes and new requirements are to
satisfy federal requirements. The fact is, many of the requirements are solely based
upon Hennepin County staff requirements and are not traceable back to specific federal
program regulations.
I understand the agreement the City has with the County and its terms. You and we
should strive to effectively administer federal money for bona fide programs and to not
erode that effectiveness by bureaucratically hampering the delivery of service to the
people who need help and who the local officials are elected to serve.
Thank you for your consideration.
Sincerely,
A�e_� L____
Blair Tremere, Director
Community Development
BT /gw
cc: File
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MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
DATE: June 29, 1988
TO: Frank Boyles, Acting City Manager
FROM Eric Blank, Director of Parks and Recreation
SUBJECT: PARK TOURS
Please be advised that the Park and Recreation Advisory Commission has
scheduled two tours to review community centers.
Tour 1, Wednesday, July 13, to Bunker Hills Regional Park to
view the wave pool and to the Brooklyn Park Community
Center. The bus will leave City Hall at approximately 5:15
p.m.
Tour 2, Tuesday, July 19, to the Minnetonka Senior Center,
Eden Prairie, and maybe the Flagship Athletic Club. The bus
will leave at 5:15 p.m.
Any staff or council member wishing to attend should contact my secretary,
Nancy, to reserve space.
EB /np