HomeMy WebLinkAboutCouncil Information Memorandum 04-14-1988CITY COUNCIL INFORMATIONAL MEMORANDUM
April 14, 1988
UPCOMING MEETINGS AND EVENTS.....
I. PLYMOUTH FORUM -- Monday, April 18, 7:00 p.m. Plymouth Forum in the
City Council conference room.
2. COUNCIL MEETING -- Monday, April 18, 7:30 p.m. Regular City Council
meeting in City Council Chambers.
3. HRA MEETING -- Thursday, April 21, 6:30 p.m. The Housing and
Redevelopment Authority will meet in the City Council Chambers.
Agenda attached. (M-3)
4. PLYMOUTH DEVELOPMENT COUNCIL -- Wednesday, April 27, 7:30 A.M. The
Plymouth Development Council will meet in the City Council
conference room. Agenda attached. (M-4)
5. CALENDARS -- April and May meeting calendars are attached. The May
calendar has been revised to include the continuation of the Board
of Review to May 23, and also May 24, if necessary. (M-5)
FOR YOUR INFORMATION....
1. REFUND OF SPECIAL ASSESSMENT PAYMENT TO PAULA AND SAMUAL KIM -- Dale
Hahn received an opinion from the City Attorney which authorizes the
refund of the special assessment payment made by Paula and Samual
Kim.
The opinion states, that under Minnesota Laws, when property becomes
tax forfeit the special assessments levied against the property are
automatically cancelled. The special assessment payment which the
Kims made was paid under the erroneous assumption that the assess-
ment was still levied.
Based upon this opinion, the Kims will receive a full refund for
$8,632.49. No public hearing will be necessary to reduce the
assessments against the property as was originally proposed. Once
the property is again sold at tax forfeit sale, a resolution will be
prepared reestablishing the assessments against the property.
3400 PLYMOUTH BOULEVARD, PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 559-2800
CITY COUNCIL INFORMATIONAL MEMORANDUM
April 14, 1988
Page 2
2. PLYMOUTH METROLINK - MARCH REPORT -- Shown below is a table
displaying our average daily ridership for the commuter/ reverse
commuter, internal circulator and total system for each week of
March. The second table displays the year to date averages in each
service area compared with the target which we must achieve in order
to have a successful project.
MONTHLY
PLYMOUTH METROLINK
DAILY RIDERSHIP AVERAGES BY WEEK BY SERVICE TYPE
MARCH 1988
Total
System
SERVICE TYPE
Commuter/
Internal
Total
TARGET
393
Reverse Commuter
Circulator
System
WEEK OF:
- 14%
+ 5.9%
3/1 - 3/4
415
32
447
3/7 - 3/11
420
46
466
3/14 - 3/18
421
34
455
3/21 - 3/25
411
35
446
3/28 - 3/31
423
73
496
-----------------
MONTH LONG
------------------
-------------
----------------
AVERAGE
418
44
462
YEAR TO DATE
Item
Commuter/
Reverse Computer
Internal
Circulator
Total
System
YEAR TO DATE
RIDERSHIP AVERAGE1
426
39
464
TARGET
393
45
438
% OVER/(UNDER)
TARGET
+ 8.4%
- 14%
+ 5.9%
CITY COUNCIL INFORMATIONAL MEMORANDW
April 14, 1988
Page 3
A number of observations are in order:
1. Internal circulator ridership in March averaged 44 passengers
per day, an increase from last month's average of 38. This
average remains below the 53 passengers per day established in
March 1987.
2. The commuter/reverse commuter portion of the service again
declined in March with an average of 418 passengers per day.
However, we are still above the 397 posted in March 1987.
3. The total system target of 438 passengers per day was exceeded
by 26 at 464 passengers per day. Compared with March 1987
figures, total system ridership on average has increased by 12
passengers per day.
DAILY RID01SW AVEWES 13Y MWM
FOR OILEIM YEARS 1984
- 1988
SERVICE TWE
Commuter/
Internal
Total
Reverse
Camuter
Circulator
System
MONTH:
1984
1985
1986
1987
1988
1984
1985 1986
1987
1988
1984
1985
1986
1987
1988
January
330
307
351
429
433
21
51
40
47
34
351
358
391
476
467
February
310
292
350
394
426
25
50
47
49
38
335
342
394
442
464
March
307
311
338
397
418
25
56
64
53
44
332
367
402
450
462
April
301
225
354
365
27
55
44
49
331
350
398
414
May
295
298
332
350
27
36
35
36
322
334
367
386
June
276
314
349
358
41
53
64
54
317
367
413
412
July
277
297
328
345
42
52
62
52
319
349
390
397
August
266
222
328
345
47
57
73
54
313
349
401
399
September
275
322
354
348
32
42
33
33
307
364
387
381
October
276
312
384
365
36
55
40
32
312
367
424
397
November
271
311
396
398
35
57
50
32
306
368
446
430
December
- - - - - ----
265
-----------------------------
320
412
391
39
52
56
49
304
372
468
440
-
YEAR LGC
YEAR
---------------------------
----------------------------
-----------------------------
AVERACE
287
306
356
374
426
36
51
51
45
39
321
357
407
419
464
CITY COUNCIL INFORMATIONAL MEMORANDUM
April 14, 1988
Page 4
3. DEVELOPMENT SIGNAGE - NORTHEAST OF HIGHWAY 55 AND WEST MEDICINE LAKE
DRIVE -- On Friday, April 15, a development sign will be placed at
this location. Marcus Development is requesting approval of a land
use guide plan amendment, rezoning, preliminary plat, final plat,
site plan and variance. The proposal is to reguide approximately
one acre from CS (Service Business) to CN (Neighborhood Shopping),
to rezone approximately four acres from B-3 (Service Business) to
B-2 (Shopping Center Business) and approximately 14 acres from R-3
(Medium Density Multiple Residence) to B-2. The preliminary and
final plats are for the creation of two lots, the site plan is for a
117,500 sq. ft. shopping center, and the variance is from the side
and rear yard setbacks.
The Planning Commission will hear this request at their April 27
meeting.
4. CITY SPEAKERS AVAILABLE -- A letter was sent to homeowner
associations and civic groups reminding them that speakers are
available on a variety of city -related topics. The letter and
speaker list was sent as part of Plymouth's Cities Week activities.
(I-4)
5. CITY ATTORNEY BILLING -- The City Attorney's client summary for
services performed during the month of March is attached. A
detailed listing of the bill is on file in the City Manager's
office. (I-5)
6. TOWN MEETING RESIDENT FEEDBACK -- Resident feedback forms turned in
at the April 11 meeting are attached. As City staff members respond
to each, copies will be made available to the Council. (I-6)
7. HUMAN SERVICE AGENCIES - QUARTERLY REPORTS -- Quarterly reports
from the Northwest Hennepin Human Services Council/West Hennepin
Human Services Planning Board, the West Suburban Mediation Center
and People Responding In Social Ministry (PRISM) are attached.
(I-7)
8. SENIOR COMMUNITY SERVICES - VOLUNTEER RECOGNITION PARTY -- The
Senior Community Services is hosting a volunteer recognition party
on Wednesday, May 4, from 5 to 7 p.m., at the Eisenhower Community
Center. I plan on attending the event. If any Councilmember wishes
to attend, please contact Laurie. A copy of the invitation is
attached. (I-8)
9. SNOWMOBILE STATISTICAL REPORT -- The Public Safety Department has
prepared the attached snowmobile statistical report for the winter
of 1987-88. This winter the City recorded a total of 80 snowmobile
complaints, of which 53 were trespass related. Snowmobile
enforcement action consisted of 3 citations and 13 verbal warnings.
(I-9)
CITY COUNCIL INFORMATIONAL MEMORANDUM
• April 14, 1988
Page 5
0
10. NUISANCE COMPLAINTS -- Attached are copies of staff follow-ups on
the following nuisance complaints:
1) 1730 Fountain Lane - Parking of truck in excess of 4.5 tons
within residential district.
2) 42nd & Trenton - Complaint of garbage cans stored outside of
garages near the street. (I-10)
11. CORRESPONDENCE:
a. Harrison Hills Recreational Amenities - Letters from Francine
Pitkanen, 10770 55th Place North, and Paul Franke, 5525 Yorktown
Lane. (I -Ila)
b. Plymouth Learning Center - Letters to Mr. and Mrs. Donald
Stewart, Candy Fisher, and T. M. Heath. (I-llb)
c. Letter responding to Mr. Bud Morin, 3929 Orchid Lane, from Blair
Tremere, regarding the desire of some Creekside of Plymouth
residents to add decks to their three-level units. (I-llc)
d. Letter of appreciation from Gwen Martinson, Director of Special
Education & Student Assistance Program, Robbinsdale Schools, for
the City's gift of $500 to be used in the District's chemical
awareness program. (I-lld)
e. Letter from Oakwood School PTO representatives concerning the
PTO's desire to request matching City funds for playground
improvements. (I-lle)
f. Letter to the Editor, Star Tribune, from City Manager,
responding to an April 13 editorial on property tax reform. A
copy of the editorial is also attached. (I-llf)
g. Memorandum from Councilmember Zitur, to City Manager, on
petitions signed by Plymouth residents supporting an ice arena
In the Plymouth area. (I-llg)
h. Memorandum from Councilmember Zitur, concerning Laurie Brandt.
(I-llh)
i. Letter from Jim Brandl, Director, Community Education Services,
to Mayor Schneider, requesting appointment of a new City
representative to the District's General Advisory Council.
The term of Carol Beach, the City's current representative, will
expire at the end of June. (I -Ili)
James G. Willis
City Manager
AGENDA
• • • 1 ItI U 2(0 91 • • lil •'
I: �_!.1 :: yl�l.�i 1►l1
APRIL 21, 1988
6:30 P.M.
I. Roll Call
II. Approval of Minutes for March 17, 1988 Meeting
III. Section 8 Program/Invitation to Apply for Vouchers
IV. Scattered Site Home Ownership Program Possibilities
V. Progress Report on Union City Mission Planning Study
VI. Senior Citizen Housing Site/RFP Response
VII. Other Business
VIII. Adjournment
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: April 11, 1988
TO: Plymouth Development Council
FROM: Bob Burger, President
SUBJECT APRIL 27 MEETING
The next meeting of the Plymouth Development Council will be held on
Wednesday morning, April 27 at 7:30 a.m. in the Plymouth City Center Council
Conference Room. The following items are scheduled for discussion. You may
wish to bring up other items as well:
I. Residential lot coverage requirements - Bob Burger
II. Legislative report - James G. Willis & Blair Tremere
1. Planning Enabling Act Legislation
2. Property taxes
III. Residential Survey results relating to development - Frank Boyles
IV. Police and Fire False Alarm Ordinance - Dick Carlquist
V. Parking Requirements - Commercial/Industrial - Blair Tremere
VI. Building Issues - Joe Ryan
I. Surveys
2. Building Inspection Standards
VII. Other business.
I hope to see you at the meeting.
BB:kec
cc: James G. Willis, City Manager
Blair Tremere, Director of Planning & Community Development
Fred Moore, Director of Public Works
Joe Ryan, Building Official
Dick Carlquist, Public Safety Director
Frank Boyles, Assistant City Manager
S.F. 4/26/88
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April 11, 1988
Homeowner Association Presidents
CITY OF
PLYMOUTH
SUBJECT: CITIES WEEK AND AVAILABILITY OF SPEAKERS
Dear Homeowner Association President:
From May 1 through 7, the City of Plymouth will be celebrating Cities Week.
Cities Week is part of the League of Minnesota Cities 75th Anniversary
Celebration. Its purpose is to recognize cities and help citizens
understand the role their city plays.
Cities Week is the perfect opportunity to remind you that the City of
Plymouth has speakers available to address your group on various
city -related topics. Consider including a city speaker at your annual
meeting. They are available not only during Cities Week, but throughout the
year.
I have enclosed a list of topics on which city staff is available to speak.
If there is an area of particular concern to your group, call us to arrange
for a special presentation.
To help ensure that a speaker is available for your group, please contact me
at least three weeks in advance. My telephone number is 559-2800.
We hope to speak to your group soon!
Sincerely,
Helen LaFave
Communications Coordinator
HL:kec
cc: Frank Boyles, Assistant City Manager
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800
A9 IL
i ki.' r .
3/29/88
"►'" SPEAKERS AVAILABLE FROM THE CITY OF PLYMOUTH
To schedule a speaker, call Helen Larave at 559-2800
ADMINISTRATION
° Metrolink: Public Transit Tailored to Plymouth's Needs
° Residents Rate Plymouth: Results of the 1987 Survey
° You Can Help: Civic Project Ideas for Your Group
° Plymouth People Making a Difference: An Overview of Citizen
Commissions and Boards
° Getting the Bang for Your Buck: Efforts to Enhance the Effectiveness
of City Services
° 1988 City Council Budget Priorities
° Getting the Word Out: City Communications
FINANCE
° The Property Tax Puzzle: Property Assessment
PUBLIC WORKS
° Street Life: Snowplowing, Street
Duties
° Building for Tomorrow: The Capital
° Recycling Made Simple: The Curbside
° Recycling for Your Business
Maintenance and Other Public Works
Improvement Program
Collection Program
° Recycling in Your Apartment Complex
° Water Conservation or Every Drop Counts
° Expanding Plymouth's Water Capacity for Tomorrow
COMMUNITY DEVELOPMENT
° Planning Tomorrow Today: The Role of the Development Review Committee
° Plymouth Development Update
° Call Us First: Deck, Fence & Pool Building Requirements
° Let's Be Perfectly Clear: City Policy and Sight Obstructions
PUBLIC SAFETY
° Protect Your Valuables: Neighborhood Watch/Operation Identification
° Plymouth Police Reserves
° Drug Awareness
° Protect Your Business: Shoplifting, Credit Card Fraud, Burglary &
Robbery
° Personal Protection for Adults
° Fire Safety Tips for Your Home
° Fire Safety Tips for Your Business
° Protecting Lives & Property: Plymouth's
Firefighters and Equipment
° Special Programs for Youth:
- Drugs & Alcohol: How to Say No
- Theft & Shoplifting
- Bicycle Safety
Fire Stations, Volunteer
SP[AKERS AVAILABLF FROM THE CITY OF PLYMOUTFI
Page 2
- Sexual Abuse
- Home Safety
- Personal Protection
- Safety for Trick or Treaters
° Keeping the Streets Clear - 2 a.m. to 5 a.m. Parking Restrictions
° New Directions to Reduce False Fire and Police Alarms
PARKS & RECREATION
° Be a Sport: Opportunities for Adult & Youth Recreation
° Over Fifty & Fit: Recreation for Seniors
° Managing the Urban Forest
° Trees of Plymouth: Planting and Care Tips for Your Yard
° What a Community Center Could Mean to You
° Something for Everyone: Plymouth's Parks & Trails
LeFEVERE, LEFLER, KENNEDY, O'BRIEN & DRAWZ
a Professional Association
2000 First Bank Place West
Minneapolis, Minnesota 55402
Telephone: (612) 333-0543
Page 1
April 8, 1988
C L I E N T S U M M A R Y
City of Plymouth
MATTER #
MATTER NAME FEES DISB
TOTAL
A5242699
Project 853 Vicksburg Lane
20.00
$20.00
*110
General
5,939.50 317.29
$6,256.79
111
Prosecution - Court Time
5,911.75 382.58
$6,294.33
111A
Prosecution-Office Time
5,891.50 51.60
$5,943.10
1024
Codification
40.00 28.00
$68.00
1883
Robert Middlemist 6th Addition
32.00 18.45
$50.45
2349
Metrolink
252.00
$252.00
3281
Project 455
10.50
$10.50
3729
Dunkirk Lane
1,440.00 41.22
$1,481.22
4598
Perl Land Registration
472.00 12.67
$484.67
4701
Project 655 - Easement Acquisition
4.00
$4.00
4753
Belgarde v. City
64.00
$64.00
4770
Foster Land Acquistion-Project 431
280.00 21.20
$301.20
5579 Begin Junkyard
888.00 32.75 $920.75
*5606 General Labor Matters
58.75 19.03 $77.78
*5614 Dunkirk Meadows Plat
172.00 106.49 $278.49
-----------------------------------------------------------------------------
TOTAL: $24,038.00 $1,386.25 $25,424.25
*Less Retainer Credit: - 1,306.25
TOTAL DUE: $24,118.00
Page 2
April 8,
1988
C L I E N T S
U M M A R Y
City of Plymouth
NATTER #
MATTER NAME FEES
DISB
TOTAL
5087
Recycling/Source Separation
87.50
$87.50
5322
Project 762 - Eminent Domain
657.00
277.74
$934.74
*5438
Plat Opinions
1,136.00
$1,136.00
5439
Lyndale Terminal Co. v. City
320.00
5.60
$325.60
5495
1988 AFSCME Negotiations
80.00
$80.00
5541
Minnesota Hotel Ventures v,
City
296.00
57.13
$353.13
5579 Begin Junkyard
888.00 32.75 $920.75
*5606 General Labor Matters
58.75 19.03 $77.78
*5614 Dunkirk Meadows Plat
172.00 106.49 $278.49
-----------------------------------------------------------------------------
TOTAL: $24,038.00 $1,386.25 $25,424.25
*Less Retainer Credit: - 1,306.25
TOTAL DUE: $24,118.00
RESIDED€T FEEDBACK FORM `0
• Please use this form if you have a question or concern which you would like
the City to investigate. If you provide your name, address and phone
number, we will advise you of our actions and findings with respec.t.to your
concern. i
NATURE OF CONCERN/PROPERTY ADDRESS
NA INVOLVED:_
MM
ACTION YOU DESIRE THE CITY TO TAKE:LI�
NAME OF CONCERNED RESIDENT:
ADDRESS OF RESIDENT: 2l
PHONE NUMBER: � 7 -�, "
*Z6-;p�o
"'; "�t".S>1SStk►' 'F'1 •• yKr•i+�-.r- «e
numocr, we will advise you of oor actions and findings with respect to your
concern.
NATURE OF CONCERN/PROPERTY ADDRESS INVOLVED:
ACTION YOU DESIRE THE CITY TO TAKE: f -
NAME 0 CONCERN RESIDENT:
ADDRESS OF RESIDENT: "P05' IGC, ,S—
PHONE NUMBER: 47 3 -?(or,
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PLYMUTH TOWN MEETING FORMAT
AREA 10
April 11, 1988
I. INTRODUCTIONS - Mayor Virgil Schneider
II. STATUS REPORTS ON ISSUES OF INTEREST - City Department Heads
III. QUESTIONS FROM RESIDENTS IN ATTENDANCE
IV. CLOSING COMMENTS - Mayor Virgil Schneider
V. ADJOURN
RESIDENT FEEDBACK FORM
Please use this form if you have a question or concern which you would like
the City to investigate. If you provide your name, address and phone
v number, we will advise you of our actions and findings with respect to your
l concern.
/INr �
FA
ffl
LOMA.,
NAME OF CONCERNED RESIDENT: a,4, b
ADDRESS OF RESIDENT: SSa
PHONE NUMBER: 4 I' -- 0 cJ-3-0
PLYKDUTH TO°M METING FORMAT
AREA 10
April 11, 1988
I. INTRODUCTIONS - Mayor Virgil Schneider
II. STATUS REPORTS ON ISSUES OF INTEREST - City Department Heads
III. QUESTIONS FROM RESIDENTS IN ATTENDANCE
IV. CLOSING COMMENTS - Mayor Virgil Schneider
V. ADJOURN
----------------------------------------------------------------------------
-4- - W& & �.�� D��ks
RESIDENT FEEDBACK FORM
11
Please use this form if you have a question or concern which you would like
the City to investigate. If you provide your name, address and phone
number, we will advise you of our actions and findings with respect to your
concern.
NATURE OF CONCERN/P.QPERTY ADDRESS
1 1 Apotk-lciz VYI 1! i,
12A.M. �M-PAW151111s i T_ !i v �/ ! �1
ACTION YOU DESIRE THE CITY TO TAKE:
1
I
NAME OF CONCERNED RESIDENT:
ADDRESS OF RESIDENT:
PHONE NUMBER: qT3-
W
101
PLYMOUTH TOWN MEETIW.' FORKNT
AREA 10
April 11, 1988
I. INTRODUCTIONS - Mayor Virgil Schneider
II. STATUS REPORTS ON ISSUES OF INTEREST - City Department Heads
III. QUESTIONS FROM RESIDENTS IN ATTENDANCE
IV. CLOSING COMMENTS - Mayor Virgil Schneider
V. ADJOURN
RESIDENT FEEDBACK F0RM
Please use this form if you have a question or concern which you would like
the City to investigate. If you provide your name, address and phone
number, we will advise you of our actions and findings with respect to your
concern.
NATURE OF CONCERN/PROPERTY ADDRESS INVOLVED: PKC/'DSS- $�f �l/A`1Z.9T q
1411E, 7-0
ACTION YOU DESIRE THE CITY TO TAKE: /������ 1467-�//t//.ITE
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NAME OF CONCERNED RESIDENT: lZo8�2i S. /24% Ei �Si V
ADDRESS OF RESIDENT: 3 3 S INZH/V D 1-1N —F, PL `
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PHONE NUMBER: 7 S — c2 S/ S
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4173-d-6-77
PLYMOUTH TOWN K---ETIhv FORMAT
AREA 10
April 11, 1988
I. INTRODUCTIONS - Mayor Virgil Schneider
II. STATUS REPORTS ON ISSUES OF INTEREST - City Department Heads
III. QUESTIONS FROM RESIDENTS IN ATTENDANCE
IV. CLOSING COMMENTS - Mayor Virgil Schneider
V. ADJOURN
RESIDENT FEEDBACK FORM
Please use this form if you have a question or concern which you would like
the City to investigate. If you provide your name, address and phone
number, we will advise you of our actions and findings with respect to your
concern.
NATURE OF CONCERN/PROPERTY ADDRESS II-NVOLVED: VP yr
71
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NAME OF CONCERNED RESIDENT: v b'b ci
ADDRESS OF RESIDENT:
PHONE NUMBER: T2 -L - 02 2 3
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PLYMOUTH TOTN MEETING FORMAT
AREA 10
April 11, 1988
I. INTRODUCTIONS - Mayor Virgil Schneider
II. STATUS REPORTS ON ISSUES OF INTEREST - City Department Heads
III. QUESTIONS FROM RESIDENTS IN ATTENDANCE
IV. CLOSING COMMENTS - Mayor Virgil Schneider
V. ADJOURN
RESIDENT FEEDBACK FORM
Please use this form if you have a question or concern which you would like
the City to investigate. If you provide your name, address and phone
number, we will advise you of our actions and findings with respect to your
concern.
NATURE OF CONCERN/PROPERTY ADDRESS INVOLVED:
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A A� ♦ ' JA 1 � �►� . ♦ �• � tACT ON 4OU DESIRE THE My 10 TAKE:
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NAME OF CONCERNED RESIDENT:�.C.*tJ
ADDRESS OF RESIDENT:
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PHONE NUMBER:
PLYMOUTH TO" KEETIK FO?,W-.T
AREA IO
April 11, 1988
I. INTRODUCTIONS - Mayor Virgil Schneider
II. STATUS REPORTS ON ISSUES OF INTEREST - City Department Heads
III. QUESTIONS FROM RESIDENTS IN ATTENDANCE
IV. CLOSING COMMENTS - Mayor Virgil Schneider
V. ADJOURN
RESIDENT FEEDBACK FORM
Please use this form if you have a question or concern which you would like
the City to investigate. If you provide your name, address and phone
number, we will advise you of our actions and findings with respect to your
concern.
NATURE OF CONCERN/PROPERTY ADDRESS INVOLVED: 02110 Uj-6 jjje Ln. 0
. ACTION YOU DESIRE THE CITY TO TAKE:
aCe5.5itress
NAME OF CONCERNED RESIDENT:
ADDRESS OF RESIDENT: 02110 r&iVrLn
PHONE NUMBER: `7 %S "30o�
PLYMOUTH TOWN WETINC FORMAT
AREA 10
April 11, 1988
I. INTRODUCTIONS - Mayor Virgil Schneider
II. STATUS REPORTS ON ISSUES OF INTEREST - City Department Heads
III. QUESTIONS FROM RESIDENTS IN ATTENDANCE
IV. CLOSING COMMENTS - Mayor Virgil Schneider
V. ADJOURN
RESIDENT FEEDBACK FORM
Please use this form if you have a question or concern which you would like
the City to investigate. If you provide your name, address and phone
number, we will advise you of our actions and findings with respect to your
concern.
NATURE OF CONCERN/PROPERTY ADDRESS INVOLVED: 24Z!a.vy,a 1,/d4 1512-5 Z3,_,0t
L -Z4 i 2'L& - cam✓ .- C4bAZ!fe4 a u hi Al S
ACTION YOU DESIRE THE CITY TO TAKE: A
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NAME OF CONCERNED RESIDENT: ��` �, Sa k- Td
ADDRESS OF RESIDENT:
PHONE NUMBER: t- 7'% &h 5- Z
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PLYMOUTH TOWN MEETING FORMAT
AREA 10
April 11, 1988
I. INTRODUCTIONS - Mayor Virgil Schneider
II. STATUS REPORTS ON ISSUES OF INTEREST - City Department Heads
III. QUESTIONS FROM RESIDENTS IN ATTENDANCE
r
IV. CLOSING COMMENTS - Mayor Virgil Schneider
V. ADJOURN �j
----- 6 -. - - --- boaxb(,'
Q � � h;ll-sRESIDENT FEEDBACK FORM �
Please use this form if you have a question or concern which you would like
the City to investigate. If you provide your name, address and phone
number, we will advise you of our actions and findings with respect to your
concern.
NATURE OF CONCERN/PROPERTY ADDRESS INVOLVED:Qivr,CL2lt�1
ACTION YOU DESIRE THE CITY TO TAKE: G�r D✓�-yx,d ,�t G�
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NAME OF CONCERNED RESIDENT:
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PLYMOUTH TOWN MEETIWG FORMAT
AREA 10
April 11, 1988
I. INTRODUCTIONS - Mayor Virgil Schneider
II. STATUS REPORTS ON ISSUES OF INTEREST - City Department Heads
III. QUESTIONS FROM RESIDENTS IN ATTENDANCE
IV. CLOSING COMMENTS - Mayor Virgil Schneider
V. ADJOURN
RESIDENT FEEDBACK FORM
Please use this form if you have a question or concern which you would like
the City to investigate. If you provide your name, address and phone
number, we will advise you of our actions and findings with respect to your
concern.
NATURE OF CONCERN/PROPERTY ADDRESS INVOLVED:
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ACTION YOU DESIRE THE CITY TO TAKE:
11�d
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NAME OF CONCERNED RESIDENT:
ADDRESS OF RESIDENT:
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PHONE NUMBER: �
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-3--_ -11
MEMO TO: City of Plymouth City Council and Staff
MEMO FROM: Marcy Shapiro, Director
West Hennepin Human Services Planning Board `
Patricia S. Wilder, Director
`
Northwest Hennepin Human Services Council XV' /
SUBJECT: Fourth Quarter Report, 1987
The following following information is being submitted as per your request ho -r ---
quarterly updates from human service agencies funded by the City of
Plymouth. This report contains three sections; Northwest Hennepin
Human Services Council, West Hennepin Human Services Planning Board
and joint Council efforts.
-HENNEPIN-HUMAN_SERVlCES-CDUNClL
Hennepin-{Qgun : The 1988 Emergency Services and Community
Planning contracts were signed on November 18, 1987 by Northwest
Hennepin Human Services Council and will be processed for County
signatures. The signed contract should be received mid-December.
Two Management Assistance Project volunteer
consultants are assisting the Council with locating a new office
space. Their areas of expertise are site selection and office
layout. Staff has met with several other human service programs to
discuss co -location possibilities and have examined many possible
sites.
Input by staff, Advisory Commissioners from
the Public Communications Committee and others was incorporated into
an agency brochure. The final product, completed in January is
attached.
y �Bob Ansel, Hennepin County's
liaison to the NWHHSC, met with Patty Wilder on 12-23-87 to conduct
the year end County interview, review the required written report,
and to discuss ways that the role of the liaison can be of assistance
to staff.
On October 7, 1987 Cindy Whelan spoke to a group
of 25 seniors in Champlin at their bi-monthly meeting. Eligibility
for the Energy Assistance Program was discussed as well as the need
for intake volunteers in the Champlin area. Energy Assistance
Program brochures and volunteer job descriptions were distributed to
all attending. The Outreach Program is helping with volunteer
recruitment coordination and setting up decentralized intake sites in
the Northwest area for the Energy Assistance Program. Energy
assistance appointments for the current program year are being
scheduled Monday through Thursday at decentralized locations in the
northwest area. Two additional sites are being utilized for
concentrated intake this year; a large meeting room in Robbinsdale
City Hall and the Community Room above New Hope Ice Arena.
On October 19th, Cindy Whelan served as a resource panelist for VIE's
1987 Fall training seminar. VIE, the Minnesota operation of the
National Retiree Volunteer Center, develops corporate partnerships
which empower retirees to become active community contributors
through the investment of their skills and expertise. The session
entitled "Addressing Community Needs", was held at Courage Center.
It was attended by approximately 60 volunteer coordinators from a
variety of local corporations. As a panelist on Community Resources,
Cindy Whelan gave a broad overview of community needs in the
northwest area and spoke of the breadth and depth of opportunity for
volunteer involvement. Advisory Commission brochures and the
Northwest Hennepin Human Services Council information sheet were
distributed.
During November and December, information reporting log sheets,
evaluation forms, and monthly statistical compilation report forms
were developed and initial use of these forms started planning for a
community food forum, to take place in January, took place during the
month.
� Energy Assistance statistics for the 1987
program year which ended September 30, 1987 have been compiled and
will be incorporated into your individual municipality profiles.
Information contained on the municipality report sheet includes the
. . .
total number of households receiving energy assistance in your city,
household demographics information, and total number of dollars
allocated in each municipality. All information shows a three
comparison.
_M��tinQs_aI�_Sgecial Events
year
The Network Steering
Committee met November 3, 1987 to select speakers for its December 1,
1987 full Network meeting. Rex Holzemer, Director, Home Team
Services and Janey Nelson, Principal Therapist, Home Team Services
will address the Network at its December meeting. Their Home Team
Services unit is located at the Brookdale Social Services Center,
Brooklyn Center. Home Team Services were created 1-2 years ago under
the County Child Welfare Division. Their goal is to prevent, where
appropriate, the placement out -of -home of adolescents at -risk due to
family dysfunction.
� An initial meeting of the Senior Services
Network was held on November 12, 1987. There were presentations by
Melinda Ludwiczak and Patricia Wilder and introduction of the
members. Approximately thirty people attended. These network
meetings will be held quarterly. The next meeting is scheduled for
January 14, 1988, at the Robbinsdale Senior Services Center. The
featured speaker will be Hal Freshley` Metropolitan Council Aging
Planner, who will discuss current and future trends relating to the
area -wide senior service delivery system.
:_ The proposed 1986 Workplan, based, on
contractual responsibilities, Commissioner Commitment Indicators, and
Workplan Committee review, was presented to the Commission at their
October 15, 1987 meeting. Various committee, task force, liaison and
monitor assignments were revised. Proposed committees and task
forces include Community Social Services Act (CSSA) Committee -of -the
whole, Long -Range Planning, Membership, Public Communications, Annual
Meeting task force and Workplan task force, liaison positions include
Coordinating Council, Northwest Child and Family Abuse, Senior
Services Network, and C.A.S.H. Monitor positions include
Transportation, Housing, and Health Care.
The Advisory Commission will make a final recommendation November
19th for Executive Board approval.
The area emergency services
providers (CEAP, PRISM, NEAR, and CROSS) met November 18, 1987 to
review the Emergency Services Program Third quarter report.
Decisions were made on the balance of the program budget to ensure
appropriate expenditure and forestall deficit spending. For the
remainder of the year, each provider will need authorization from the
Council for expenditure of the remaining program dollars.
Information was provided on up -coming holiday programs each agency
has planned. Certificates for gas and food were also distributed.
The Membership Committee met to review Council
orientation and recognition activities. Committee members will play
an active part in Commissioner orientation by answering questions and
reviewing a typical Advisory Commission agenda. The Committee
recommends a "buddy system" for newly appointed Commissioners,
consisting of either the Chair or an experienced Commissioner, who
will meet with the new person prior to their first meeting to go over
agenda items. To involve Commissioners as soon as possible, the
Committee recommends that committee assignments be made prior to the
third meeting. If no selection is made by then, the Chair will make
the assignment. The Committee also is reviewing recognition
materials for use at the 1987 Annual Meeting.
Staff met December 3, 1987 with
representatives from Family and Children's Services which provides
family, individual, and group counseling in Minneapolis and has a
branch office in northwest Hennepin County and met with staff to
review information the Council has on mental health services and
needs in the area.
Staff attended a luncheon seminar on December 2,
1987 at St. Thomas's Minneapolis campus on "Integrating Work with
Values: Business Ethics Today," presented by Dr. Douglas Wallace of
the Center for Ethics, Responsibilities and Values.
: Staff attended the
Longfellow/Nokomis Human Services Councils' annual meeting and forum
on October 13, 1987. Speakers included Jan Hively, Deputy Mayor,
Minneapolis, speaking on "The Role of City Government in Human
Services", Lon Miller, Director of Phone -A -Friend on "Using Community
Resources Effectively," Esther Wattenberg, University of Minnesota,
School of Social Work professor on "Do we have the right providers
for existing community needs?" and Jim Nicholie, Greater Minneapolis
Day Care Association on "Who is Going to Take Care of Our Kids."
P[es�g�t_Poli���_aDc|'F��tur�-D�[�ctiq�'-Qf-Inf��mati�n-�and_Refs������L
Staff attended a session on this issue on October 15, 1987 at
Richfield Community Center sponsored by South Hennepin Human Services
Council. Speakers included Louis Holfeld, United Way, Community
Resources Division, Al Kohls, Hennepin County Community Services
Management and Planning and LaRae Knatterud, Metropolitan Council.
Discussion involved the need for centralized versus decentralized
information services and a focus on information and referral versus
easier access to services. Louis Holfeld mentioned decentralizing of
First Call for Help into Hennepin Suburban Counties, with a pilot
project proposed in the South Hennepin area.
Hgme/Chg�!�-Prgg���_M�eti�g�Staff met with Greater Minneapolis
Council of Churches Chore Program Coordinator, CEAP Chore Director,
and 0281 Chore Program Coordinator November 5, 1987. This meeting
was held in response to the Bloomington -based Home Maintenance
Program's interest in expanding its services into northwest Hennepin
County. Current Chore repair services will be compared with repair
services of the Home Maintenance Program to determine if a gap exists
that could be filled by the Home Maintenance Program. If a gap
appears apparent after this preliminary review, the Council may
provide some technical assistance in determining potential demand for
currently unavailable services.
���tigl�'Staff attended an informational session
sponsored by the State Department of Human Services held at the
Sheraton Northwest on October 29, 1987 to cover the new Mental Health
legislation and its impact on services, program requirements and
monitoring.
During the 1986-1987 school
year, the University of Minnesota's Adolescent Health Program
conducted a survey of over 36,000 public school students (grades
7-12).
School District #281 has asked Council staff to meet with their
administrators in reviewing the survey results and developing
community solutions to some of the problems identified in the
survey. This meeting will take place December 8, 1987, 8 am - 12
noon at the district administration building.
't1L'J�d��i��g]�Y''.Team-gn-Ch��1nic�l''Abus!�: The
legislature, during its last session, created district Community
Advisory Teams on Chemical Abuse throughout the State. This Advisory
Team includes representatives from law enforcement agencies, county
attorney's office, parents, and the business community. Among other
things, one of the goals includes building awareness of the problem
within the community, identifying available treatment and counseling
programs for students, and creating working relationships between
schools and other community agencies. District #279 already has a
team in place for this purpose. Due to the high priority the Council
has placed on dealing with adolescent chemical abuse and information
the Council has on available resources and unmet needs, membership on
the Advisory Team is seen as an opportunity for the Council to
address chemical abuse needs in the community.
At the November 19, 1987
Advisory Commission meeting, the Commission reviewed the various
reports, surveys, budget and service data the Commission has received
throughout 1987. At its December and January meetings, the
Commission will discuss this information in more detail using a
worksheet process to establish 1988 CSSA priorities for Northwest
Hennepin County. Over 20 individuals have volunteered to assist in
making the survey calls and area community organizations will be
contacted to assist. It is estimated that approximately 40
volunteers will be needed to complete the 800 questionaires necessary
for the survey. Results will be collected every two weeks, so that
data entry will be simplified and preliminary results can be made
available as soon as possible.
Over the past several months, the Advisory Commission has received
information on the County Mental Health Division Information Survey,
Council CSSA presentation to the Board of Commissioners, 1988 County
budget allocations for northwest Hennepin County contracted programs,
overall 1988 Community Services Department budget, and breakdown of
County services by municipality. The annual survey of Energy
Assistance Program clients is underway with over 200 clients surveyed
at this point. The results of these surveys, the information cited
above, and additional background information will be reviewed over
the next several months to develop CSSA priorities and
recommendations.
iprl:' After reviewing the
impact of our efforts on the 1988 county budget, we developed a
process for 1988. This will include "invention sessions" involving
target groups concerned with child care, mental health, mental
retardation, seniors and the physically handicapped. A 2 -year
project is being developed to study the current service delivery
system and re -design a system that will better meet the needs of the
west suburban population. The first step of the project will be to
track what happens when residents approach various services.
E WHHS staff met with the management team for
Hennepin County Economic Assistance to discuss the recommendations
made in the report. "Poverty and Welfare Programs in West
Hennepin". The meeting resulted in agreeing to: 1> monitor the
application process at Ridgedale to ascertain the percentage of
people who are required to complete the application process at a
downtown location; 2> explore the feasibility of mobile workers for
underserved areas; 3) allocate at least one economic assistance staff
person to the Ridgedale office within the next 2 months. Staff
arranged a meeting with county staff and service providers in Mound
to discuss office space and scheduling for a mobile economic
assistance worker. The EA Department would like to model its mobile
worker service on our energy assistance program. Several other sites
are under consideration. Articles appeared in the Sailor and other
local newspapers regarding the findings in the report "Poverty and
Welfare Programs in West Hennepin."
December 31st was the last day of the
Community Energy Council Grant for the cities of Plymouth, Tonka Bay
and St. Louis Park under which the House Doctor Program was
administered. The goal of doing 50 house doctors in St. Louis Park
and Tonka Bay was achieved. While we were not able to complete all
50 house doctors in Plymouth we did receive 50 qualified applications
and have been assured by Minnegasco that we will receive a contract
extension from them to complete all 50 homes. We are currently in
the process of closing out this contract. The program is also
progressing well in Robbinsdale, Maple Grove and Medina where a total
of 30 house doctors have been completed since the start of the
program. Additional outreach activities are planned in Maple Grove,
Medina and St. Louis Park for the month of January. Tonka Bay was so
pleased with the program that they requested Minnegasco to provide
funding for another 20 homes. Minnegasco has taken this request
under advisement. The program sponsored two seminars for small
businesses on energy management.
All six contracts between NSP, WHHS,
and the participating cities have been signed. A total of 64 audits
have been completed. This program is proving to be extremely
popular. A mailing was combined with the water billing to 1/6th the
households in St. Louis Park. This generated over 100 applications
of which 60% are disadvantaged. In addition to this NSP has
requested that we do some regular audits which people have contacted
them for. The program has not initiated any other outreach efforts
because of this response. We do not have the capacity to do more.
We are currently investigating options to address this issue.
We have also received a grant of $600 from the Robbinsdale Jaycees to
help defray the $10 audit fee for low income households in that city.
Met to review a summary of the work of the
Hennepin County Task Force on Youth and Drugs. Guy Detlefsen is
WHHS' representative on this task force. Committee members will
further explore the relationship of suburban youth to city gangs and
what steps can be taken to diminish the number of kids attracted to
gang activities. Staff met with Hennepin County Office of Planning
and Development staff to provide technical assistance on invention
sessions and expansion of the effectiveness of County Task Force
objectives. Assistance is being provided to the Wayzata Plymouth
Chemical Health Commission in developing a national conference for
grass-roots groups dealing with chemical health.
Ypatt-iPryinenj Staff provided technical assistance to the Bridge in
their efforts to continue funding of their new west suburban program.
WHHS has provided data to the St. Louis Park youth planning project
to participate in the St. Louis Park youth council.
Annual Retreat: The WHHS' Board of Directors annual retreat was held
in November at Lyman Lodge in Excelsior. The theme was Empowerment:
Putting our Mission into Action. Dale Nelson, Total Quality
Coordinator at ADC Telecommunications, facilitated the retreat. The
following people spoke at the retreat: St. Paul City Councilman Jim
Schiebel, Jobs Now Director Mark Bule and consultants Dave Schultz
and Jackie Miller. The 1 1/2 day retreat was attended by 22 Board
members and staff.
The Outreach Program works closely with the Energy
Assistance Program supervising volunteers, monitoring sites,
arranging with the clients for home visits, and traveling out into
the community to take home visit Energy Assistance applications. At
the time of a home visit, the Outreach worker has the opportunity to
talk at greater length with the client and to make additional
referrals for services in the community. On November 12, our first
EAP mass intake took place at the Minnetonka City Hall. At that time
6 volunteers along with an eligibility worker and the Outreach worker
were able to take 60 applications and verify about 80% of those
applications. There are 7 decentralized intake sites in the west
Hennepin area including Plymouth City Hall.
Requests for outreach and referral information have included
assistance with subsidized housing, emergency housing, individual
advocacy, arranging for rides to holiday meals, requests for delivery
of holiday dinners, and client support.
EnVrgy,AsyIMtAncp; As a result of a reorganization of the Energy
Assistance Program in Suburban Hennepin, West Hennepin Human Services
Planning Board now administers and delivers the Energy Assistance
Program for all of suburban Hennepin County.
The Energy Assistance Program is in full swing and many of the
transitional problems related to the reorganization have been worked
out. There are 22 sites operating throughout the suburban area.
About 60 volunteers are conducting intake appointments and another 6
volunteers have been helping out with phone screenings. We are still
in need of more phone volunteers. We have expanded the use of
"concentrated intakes" this year. At a concentrated intake we will
have from 3 to 10 volunteers working at one site all day. During the
day we will see between 50 and 125 clients and process the majority
of the applications on site.
An annual report for 1987 was completed. The Energy Assistance
Program fiscal closeout for 1987 has been completed and the contracts
with the state for EAP 1988 have been signed. We have received a
small advance from the state. The Energy Assistance Program will be
receiving 16% cut as a result of federal budget cuts. We have taken
approximately 2,100 applications this year (October -December) in the
suburban area which is slightly more applications than we had taken
at this time last year.
On December 8 we had a volunteer training and holiday party at the
Minnetonka Senior Center. About 60 energy assistance volunteers from
the entire suburban area attended this training. Staff participates
in the Metro Energy Assistance Coordinators group.
Data for Plymouth for 1986-87 is available in the annual report. The
data for Plymouth for the current year will be available at the end
of the Program year.
yigre,Prrsj The Emergency Services Providers meet
monthly for training and to share information. They received
training on working with mentally ill clients and on our new Outreach
Program. As of December 31, 1987, we had served 3,857 people with
food, 343 people with shelter and 1,657 people with clothing,
transportation, utility and prescription assistance in west Hennepin.
Data for Plymouth will be available in the annual report.
CgAlitignoy. WHHS' actively participates in the following statewide
advocacy coalitions: Jobs Now, Food First, Child Care Works,
Minnesota Housing Partnership, Energy Conservation Coalition. As
active members of these coalitions, we help formulate legislative
agendas, get bill authors, meet with legislators, draft legislation,
generate community support and provide leadership in the coalitions.
Othx[-ivtiyiities: Staff assisted the Household and Outside
Maintenance for Elderly (H.O.M.E.), a project of South Hennepin Human
Services to organize a meeting with local CHORE Programs to explain
the possibility of making this CHORE service available in the western
suburbs.
WHHS continues to act as fiscal and administrative agent for Jobs Now
assisting in the preparation of the annual report, funder reports,
budget development and proposal writing. Staff continues to
participate in the Jobs Now Executive Committee, its fundraising
committee, and to co-chair their legislative committee which is now
in the process of putting together their 1988 legislative agenda.
Staff are participating in the following advisory committees: Home
Free Shelter, Employment Action Center, Jewish Family and Children's
Services Mental Health Program, Women in Transition, Minnesota
Council of Non -profits Membership Committee.
We are in the process of completing a contract with Community Action
for Suburban Hennepin (CASH) where they will fund us to do policy
analysis and lobbying at the County level.
Technical assistance was provided to: Passageway/Community
Involvement Program in their efforts to relocate to the suburbs;
Family and Children's Service in their Strategic Planning Process and
their plans for decentralization; Pyramid Mental Health Center in
their reorganization of their Aging Program; the Hennepin County
Poison Control Center, Vineland National Center, the Minneapolis
Foundation, and Bloomington HRA.
We have two student interns: one from St. Cloud State University is
working at WHHS for the winter term with the Outreach Program and
another from Mankato State who is working with the House Doctor
Program.
Staff attended a forum sponsored by the Metro Council on the quality
of health care and cost containment.
Staff and Board members met with the Director of Services to the
Handicapped Division and the Management and Planning Division of the
Hennepin County Community Services Department. He is the key liaison
at the County for the human services councils and supervises the
liaisons to the councils. The meeting was to enhance communication
and work out the relationship to the County.
A letter of support was provided to a joint effort of Employment
Action Center and the Shape Program for a proposal to the McKnight
Foundation to fund a program for people on public assistance.
A visualization done by Board members on the ideal community, school
and family were compiled and given to the St. Louis Park Community
Education. Copies of this are available.
The results of the time study were compiled. The estimated number of
hours donated by Board members in 1987 was 8,009.
Extensive technical assistance was provided to Employment Action
Center in planning and facilitating their staff retreat. Follow-up
assistance will be given to them in their strategic planning process.
WHHS has been asked to comment on United Way priorities for 88-89.
We will be responding to this request.
WHHS staff has had discussions with the Mental Health Association
about whether to have a third Delicate Balance conference. This
joint conference would be on issues for financing mental health and
chemical dependency care. Meanwhile, staff will participate in their
policy analysis committee and advocate for looking at issues of
health care financing.
WHHS selected Ritchie, Siewert and
Company to provide computerized bookkeeping services and to do our
annual audit. This selection came after a bid process.
The 1988 Hennepin County contracts were signed.
WHHS has received volunteer consulting help through the Management
Assistance Program to look at our fringe benefit package and salary
structure. An interim report is currently being reviewed by staff
concerning fringe benefit package. This is only an interim report
due to the changes currently taking place in the agency's health
coverage package. The consultants are still working on the salary
structure information.
Staff participated in organizational meetings with local
municipalities regarding changes in health providers for employees
through forming a new group under the LOGIS organization.
Staff has had several conversations with legal counsel for St. Louis
Park regarding director and officer liability insurance and is
waiting for an opinion from consultants to the League of
Municipalities regardinp this matter.
Cgordi lD The Coordinating Council met November 10, 1987
and elected Guy Detlefsenv West Council, and Maxine Dilliard, North
Minneapolis Council, as Coordinating Council Co -Chairs for 1988. A
report was given on the Service Coordination Task Force which has
submitted a funding proposal to the McKnight Foundation. Plans for
co -sponsoring, with the County Community Services Department, a
series of community forums on the new Mental Health Act during the
month of November were made. A Coordinating Council host schedule
for 1988 was prepared.
Energy Issues Task Force meetings were
held at Brookside Community Center. Some of the discussion included
the need for an informational and promotional video tape to accent
the House Doctor Programs currently offered in many Suburban Hennepin
communities. The video tape would be produced locally and be of a
"generic" nature so it could be used from one community to another.
The video tape would show the value of the House Doctor Program to
the homeowner and detail how the work is done. This committee is
staffed by West Hennepin Human Services.
e Og: The Mental Health
Aftercare Providers meeting was held on November 17, 1987 at Pyramid -
a mental health services provider in Minnetonka. "An Invitation to
Quality", a paper developed by the Quality Assurance Committee of the
Minnesota Association of Mental Health Residential Facilities was
read and discussed. This paper describes a recommended process to
use in judging whether a standard is client focused. This committee
is recommending that the State use the set of questions in this paper
to test each standard. (copies of this paper are available) The
Bill Kelly House situation, related to moving to Brooklyn Center and
meeting with some community opposition was also discussed. A third
issue was the role of the Mental Health Advisory Committee with
Hennepin County as plans for implementing the new Mental Health
Legislation were addressed. The December meeting was a holiday
lunch.
The Long Range Planning
Joint Council Committee met with Dale Nelson on November 9, 1987,
evening, to work on identifying joint stakeholders using a designed
group process. The group also discussed the long range planning
process funding. Additional planning sessions were held during the
quarter related to long range planning.
The three directors of the three human services councils have been
meeting and doing information gathering for this process. We have
been gathering information and research done on trends. The three
human services councils received a $4,000 grant from the Pillsbury
Foundation to fund this process.
A Joint Council Housing Project meeting
was held on November 18` 1987. A funding proposal draft was
disseminated and input provided. A follow-up meeting was held on
December 14 for the purpose of reviewing the edited proposal. The
proposal outlines housing collaborative plans and seeks funding for
such plans. Discussion involved clarifying the focus of the group
and beginning some mutual efforts toward education in housinq needs.
West Hennepin Human Services staffs this project and will be fiscal
agent for the proposal.
As part of this effort, staff has become involved in the Minnesota
Housing Partnership. This is a coalition of groups to bring together
public and private resources to create and sustain a permanent supply
of housing for low income individuals and families.
Staff from both councils
attended the Council of Non -Profits Annual meeting on November 3,
1987. As members of this organization, the Councils are entitled to
discount rates at supply stores, receive information affecting
non-profit organizations, are given information on liability and
health insurance options and are kept abreast of funder^s priorities
especially toward disadvantaged groups.
� On December 17, a group of
non-profit organizations met to discuss getting improving contractual
agreements with Hennepin County. The increasinq restrictions in
County contracts, the "last dollar funder" philosophy and returning
non -county dollar fund balance at the end of the year were among the
concerns of the group that met. Subsequent meetings will be held
including a meeting with the County. West Hennepin Human Services
Planning Board agreed to share its position paper "Equity for
Contracted Agencies" which was written last fall.
The Director of West Hennepin
Human Services Planning Board was appointed to represent the eight
human services councils in the County -wide Advisory Committee. She
also chaired a subcommittee to develop an ongoing advisory structure
required by the new mental health legislation.
The Human Services Councils will be involved with the advisory
component of this new legislation. West Hennepin Human Services
Planning Board, Northwest Hennepin Human Services Council and
representatives from three mental health service agencies met with
Tish Halloran and Mary Huggins on October 30th at Hennepin County
Government Center to discuss the case management component of the new
Mental Health legislation and to offer suggestions and ideas.
The Human Services Councils will be coordinating regional input on
mental health services. Staff has been attending many Mental Health
meetings to negotiate the involvement of individuals and
organizations on the current established advisory committee on the
yet -to -be formed human services councils committees. We also
co-sponsored public meetings with Hennepin County on the impact of
the new mental health legislation.
Community Action for Suburban Hennepin County
held its Annual Meeting at the Hopkins House on October 22, 1987.
There was a reception and dinner followed by introductions, a
presentation by Jennifer Samaha, CASH board president, and
entertainment. Approximately 40 people attended; six from the three
suburban human services council staff plus council board
representation, and a half dozen community program representatives in
addition to CASH board members. Mark Andrews, Hennepin County
Commissioner was also present.
JgKt_Tank_Force; A joint task force of the Human Services Councils
and CASH has been meeting under the leadership of Mary Anderson,
Mayor of Golden Valley. The group has decided to look at each
agency's priorities and where those priorities meet to define a joint
project to work on. The task force is composed of board and staff
representatives from each group.
PLYMOUTH
NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL
EMERGENCY SERVICES PROGRAM REPORT
THIRD QUARTER ENDING SEPTEMBER 30r 1987
eomg MAD 3RD 9194 1987: EXPENDITURES 3RD QTR: 1987:
PLYMOUTH 26 PLYMOUTH $969.96
HOMEFREE 14_ HOMEFREE $395.20
TOTAL 40 TOTAL $19365.16
EXPENDITURES 8Y SERVICE PROVIQED 3RQ QTR_ 1987:
* HOMEFREE CLIENTS MAY OR MAY NOT BE PLYMOUTH RESIDENTS
PEYH9UTH
*
rQMEFREE
FOOD
$400.00
-
RENT ASSISTANCE
$300.00
-
MOTEL
$75.00
6210.00
TRANSPORTATION
-
`
$185.20
UTILITY ASSISTANCE
$194.96
_--=__-
TOTAL
$969.96
$395.20
------------7-------------------------------------------
1ST
QUARTER _
THIRD QUARTER 1987
PERSONS SERVED_
1ST QTR.
2ND QTR_
3RD QTR_
TOTAL
PLYMOUTH
5
16
26
47
* HOMEFREE
25
10
14
49
TOTAL
30
26
40
96
EXPENDITURES:
PLYMOUTH
$486.00
$19156.00
$969.96
$2,611.96
* HOMEgREE
s223422
$374j52
129Ss8Q
_-t99Es79
TOTAL ;
$709.00
sll530.50
$19365.16 $3,604.66
* HOMEFREE CLIENTS MAY OR MAY NOT BE PLYMOUTH RESIDENTS
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PLYMOUTH
NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL
EMERGENCY SERVICES PROGRAM REPORT
FOURTH QUARTER ENDING DECEMBER 31, 1987
PERSONS SERVED 4TH QTR,- 1987:
EXPENDITURES
4TH STS- 19
PLYMOUTH 10
PLYMOUTH $1,580.00
*HOMEFREE 130
*HOMEFREE $.1.569.25
TOTAL 150
--------------------------------------
TOTAL $3,149.25
EXPENDITURES EY aaayja PROVIDED 4TH OTR.. 1987:
PLYMOUTH
*HOMEFREE
$950.00
FOOD
RENT ASSISTANCE
$1,589.00
$419.25
TRANSPORTATION
$200.00
CLOTHING
TOTAL
-----------------------------------
$1,580.00
$1,569.25
1ST QTR• Z.
4TH QTR. 1981
P R N IST QTR,
SERVED:
2ND QTR.
,3RD QTR . 4TH QTR,
TOTAL FR
PLYMOUTH 516
10
26 10
14 13
57
17
*HOMEFREE 2-5
TOTAL 30
26
40 140
236
----------------------------------
1ST QTR.
2ND QTR.
3RD QTR 4THTSR.
TOTAL EXPENSES:
EXPENDITURES:
PLYMOUTH $486.00
$1,156.00
$969.96 $1,580.00
$395.20 $1,569.25
$4,173.96
$.9 61. 5
*HOMEFREE 1223.44
$374.
TOTAL $709.00
$1,530.50
$1,365.16 $3,149.25
$6,735.91
-----------------------------------------------------------------------
* HOMEFREE SHELTER
INDICATE
CLIENTS MAY OR MAYNOT
SBELTERPLYMOUTH
RESIDENTS.COUNCIL
ONLY HOMEFREE AS CURRENT CLIENT
RECORDS
RESIDENCE RATHER
THEN RESIDENCE CLIENT HAS LEFT.
WEST SUBURBAN MEDIATION CENTER
32 Tenth Avenue South, Suite 211, Hopkins, MN 55343 (612) 933-0005
April 4, 1988
Dear Mayor and members of the City Council:
We appreciate your support of the West Suburban Mediation Center in 1988.
To report on our activities, an annual report for 1987 and an invitation to
our annual meeting on May 12th will be mailed in the next few weeks.
First quarter highlights are:
1. 27 cases have been referred (a 59% increase over the first quarter
of 1987) representing 82 individuals. :'he cities represented by
individuals are: Bloomington (6); Brooklyn Center (2); Chanhassen (1);
Coon Rapids (1); Edina (8); Golden Valley (4); Hopkins (16); Inver
Grove Heights (1); Minneapolis (8); Minnetonka (7); Plymouth (2);
Richfield (3); St. Louis Park (23).
2. Recruited and elected four new board members
3. 7 minute inservice training audio-visual cassette available on loan
for usage by city staff and police officers
4. Presentation to Hennepin County Juvenile Advisory Committee
5. Metro -wide cable channel 6 presentation for "Bloomington Today"
6. Brochure designee and printed
7. Adult and juvenile referral forms prepa3-ed and printed
The news media has printed articles on the use of mediation recently (i.e.,
teacher's strike in Elk River) but wide acceptance by the public and referral sources
for community mediation prograns is still needed. We would appreciate your assistance
in publicizing our services in your community. We also would welcome applicants for the
Board. Nine new volunteers are taking initial training in April.
The March 1988 newsletter from the Conflict and Change Center, HHH Center, University
of Minnesota, has an article on a study of a victim -offender mediation program in
Minneapolis. Excerpts from the article:
"One of the advantages of :nediation is that it is an opportunity for victim
participation. This humanizes conflict and means that victims are less likely to feel
they have been treated only as objects by the criminal justice system." We offer
victims an opportunity to confront the offender which is different from most other
diversion programs. "The idea that mediation is nonbinding is a problem to some, but
how does that compare to the pc-3sibility that a jury may not understand the issues
involved in a particular case.' "...one (process) is fast and the other slow."
Looking forward to a successful partnership this year!
Sincerely,_
Sue Nelson
Executive Director
SN/pk
PRISM
PEOPLE
RESPONDING
IN
SOCIAL
MINISTRY
April 11, 1988
Mr. Frank Boyles
Assistant City Manager
City of Plymuth
3400 Plyrrouth Boulevard
Plymouth, MN 55447
Dear Mr. Boyles:
z7
3730 'Ibledo No - #902
Per your request, the following information documents
Robbinsdale, Mn. 55422
the nurfiaer of Plymouth
residents who received services
(612) 529-1350
from People Responding
In Social Ministry
(PRISM) for
approximately $41,000 to these low-income residents.
the first quarter of 1988 (January 1st - March 31st):
MembeA Conghegatiane
# of # of
?twenty-four very low -ins households (84 persons) also
Methodist Church
Beautiful savior
Households Persons
Service Received
Value
Lutheran Church
37 112
Emergency Food
$1806
Brunswick United
St. Barnabas
PRISM also provided the Home Free Shelter with approxi -
Lutheran Church
Methodist Church
60 208
Free clothing
$1551
Calvary Lutheran
6 21
Financial Assist.
$1180
Church
Valley Community
A total of $7157 in money and goods was disbursed to Ply -
Presbyterian Church
Golden Valley United
2 4
Furniture
$ 110
Methodist Church
Vision of Glory
Lutheran Church
funds received by Plymouth residents.
Holy Nativity (Note: Food is valued at $1.00 per pound, clothing
Lutheran Church and furniture at rummage sale value, and financial
Mt. Olivet Lutheran
is actual dollars given.)
Church/Plymouth
New Ventures
In addition, 23 P1yrmuth households received free in -
Christian Church
cane tax preparation which resulted in tax refunds of
Olivet Baptist
approximately $41,000 to these low-income residents.
Church
Olivet L kited
?twenty-four very low -ins households (84 persons) also
Methodist Church
received a supplemental bag of groceries each week to
Pilgrim United
keep them out of food crisis. The total value of the
Methodist Church
food disbursed to Plymouth residents in this program was
rubbinsdale United
$2160.
Church of Christ
St. Barnabas
PRISM also provided the Home Free Shelter with approxi -
Lutheran Church
mately $350 in furniture and household items.
St. Joseph's
Parish Commemity
If you have any questions or need additional information,
St. Maty of the Lake
please call me at 529-1350.
Catholic Church
Valley Community
A total of $7157 in money and goods was disbursed to Ply -
Presbyterian Church
mouth residents. This does not include PRISM administra-
Valley of Peace
Live costs to counsel Plymuth residents or to refer then
Lutheran Church
to other needed services; nor does it include the tax re -
Vision of Glory
Lutheran Church
funds received by Plymouth residents.
'T= -7
City of Plymouth
Page 2
We wish to thank you and the City of Plymouth for your support of our
organization.
Sincerely yours,
Eleneta A. Quinn
PRISM Executive Director
EAQ:lm
cc: Mayor Virgil Schneider
James Willis, City Manager
Dale Hahn, Finance Director
FCI
•E_ 0 4
VVIS
Le
a1z q
®•t� .SIL
QQQQQQQQQQQQQQQQ{�QQQ
You are invited to join us in thanking the
Senior Volunteers from your community
at a
VOLUNTEER RECOGNITION PARTY
Wednesday, May 4, 1988
5 to 7 p.m.
Eisenhower Community Center
1001 Highway 7, Hopkins
A box dinner will be served following
a program of awards and entertainment
Please RSVP by April 29
to Senior Community Services 933-9311
3<3QQ<3QQ<3<3Q000Q<3Q<3 Q<3QQQQ
7—_
meq.
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: April 13. 1988
TO: James G. Willis - City Manaaer
FROM: Richard J. Carlouist - Public Safety Director
SUBJECT SNOWMOBILE STATISTICAL REPORT
The enclosed Snowmobile Statistical Report was completed at my direction in order to
more accurately inform the Council. Community Service Officer Dave Phillips compiled
a concise report which capsulized the documented complaints we received during the
1987-88 winter.
In the event that you believe this matter should be discussed at a future City Council
study session. I would be more than haDov to listen to their concerns. I also have
copies of all the backup material. i.e. individual ICR reports. should there be anv
in-depth auestionina about a particular area or time.
The bottom line was simply that there were 80 documented snowmobile complaints and
very little enforcement action.
RJC•as
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: March 24, 1988
TO: Lt. Solberg
FROM: CSO Phillips(:W/
SUBJECT Snowmobile Statistics
I have finished compiling snowmobile statistics for the Winter of 1987-
1988. Snow base has completely melted at this time and I anticipate no
further complaints for this season. Attached you will find numerous
ICR's and reports related to snowmobile complaints.
I would like to reiterate some earlier observations and add some
further observations:
I. Snowmobile Trespass is the largest complaint. In the Winter
of 1987-1988 there were 80 snowmobile complaints in all.
Fifty-three of these complaints were snowmobile trespass
complaints, i.e. 67%.
II. Trespass occurring in residential areas is usually associated
with snowmobilers short cutting around street corners or
cutting through residential properties adjacent to parks
and trails.
III. Current ICR's and complaints do not reflect trespass of
snowmobiles in areas such as Parker's Lake Park or the Luce
Line Trail where "complainant density" is lower than other
residential areas. Snowmobiles have trespassed heavily in
these areas this winter as evidence by numerous tracks that
can be seen there.
IV. Of all complaints, 50% occurred on Saturdays or Sundays.
V. Complaints regarding snowmobiles can be expected the day of
or the weekend following a significant snowfall (see attached
monthly breakdown or snowmobile complaints/dot graph).
VI. Snowmobile enforcement action; three citations were issued
for the season, all of these in December of 1987 and a total
of 13 verbal warnings were given to snowmobilers.
VII. There was one fatality this season that occurred on 2/15/88
in the area of 16905 Highway 55. This was a result of two
snowmobiles colliding.
By referring to the snowmobile complaint dot graph, which is attached,
one might infer that many of the snowmobile complaints are juvenile
oriented. This inference could be made from the fact that most
snowmobile complaints occurred in December, during student Christmas
break or on weekends. However ICR's don't reflect juvenile contacts as
most officer responses resulted in GOA or Snowmobilers Gone Upon
Arrival. The data that was collected were drawn only from Officers ICR
reports. It is probable that there are many other complaints that
exist only on Officers logs or were otherwise not reported.
If I can be of any further assistance, please let me know.
DP:tb
ENCLOSURE
1
CITY OF 9 F c
SCALE OFMILES
PLYMOUTR ,,.
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STREET MAP
Winter 1987-88 Snowmobile Complaints
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April 11. 1988
Mr. Harry Eagert
1730 Fountain Lane
Plymouth. Minnesota 55447
Dear Mr. Eaaert:
CITY O
PUMOUTR
i `0
1 �
�O
A complaint has been received about a truck in excess of 4.5 tons beina park on
vour property at 1730 Fountain Lane. Plvmouth Zoning Ordinance. see attached.
provides that "Off-street parking of trucks or buses with cross weight of over
4.5 tons. except for deliveries and unloading. in all RESIDENCE DISTRICTS. except
the FRD District. shall be prohibited". This requirement is intended to protect
the rights of residents who purchase homes with the expectation that businesses
requiring storage and use of construction -type equipment will not be operated
from other neiahborhood households.
If a business is operated from vour home. a Conditional Use Permit would be
required. You may apply for one at City Hall.
It is the City's desire to resolve this matter cooperatively. Please do not park
this truck or anv other construction equipment in residential districts within
the City in accordance with the Plymouth Zoning Ordinance. Your voluntary
actions will avoid any necessity for the City to pursue legal remedies.
Let me know if you have any questions.
Sincerely.
Laurence Rogers. Sergeant
PLYMOUTH POLICE DEP#RTMENT
Bv:
ohn Sigfrini s.
Community Service Officer
JS: as
Enclosure
340 PI YY W'rH BOULEVARD. PLYMOUTH. MINNESOTA 554»7 TELEPHONE (612) 559-2800
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: April 13, 1988
TO: Frank Boyles
FROM: Jane Laurence
SUBJECT Lenarz Garbage Can Complaint
Attached you will find a copy of the nuisance complaint intiated by Dick
Lenarz. I have followed it up and concluded that there are no violations
of the City's Garbage Can Ordinance being committed at any of the residences
pointed out by Lenarz. He was advised in person and in writing.
Jane Laurence
LITY OF rLYMOUTH
x;10
PUBLIC NUISANCE COMPLAINT CASE NO.
Date Reported: �� �� Time: Report Taken By: �r�c�✓
Location of Nuisance:
Property Owner/Firm/Mgr. Phone:
Address of Owner/Firm/Mgr.
Nature of Complaint/Remarks:
Complaintant:
Phone: S S3— ( 617
Address: 42�G I
(The names of individuals who register complaints concerning the use of property are classified as confidential
pursuant to section 15.162 subd. 2a of the Minnesota Government Data Practices Act. 515.1678)
Inspection Dates/Findings:
1 2 2 l ( c rti C L cut . � c�.�� v / ��, c, ,- � c C�.�� /1_Kc, cam`.
1 7—
Action(s):
40 '
Investigating Officer:
DEPARTMENT OF PUBLIC SAFETY - COMQdJNITY SERVICE (MAR -82)
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April 8, 1989
«tjjj '3 i
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i
CITY Or
PLYMOUTH+
Mr. Richard Lenarz
4210 Trenton Lane
Plymouth, Minnesota 55441
Dear Mr. Lenarz,
This letter is in response to your request that the City check
into a situation involving garbage containers that are stored
outside of garages in residential neighborhoods. The addresses
that you indicated were checked by a Community Service Officer on
April 7, 1988. It was observed that none of the garbage
containers were stored near the street and all were stored next
to the garage of each residence. This is in compliance with
Plymouth City Code, Ordinance 600.07, which regulates where
garbage cans maybe kept.
I have discussed this case with my supervisor, Sgt. Rogers, and
he is in agreement with me that there will be no action taken on
this case. If you feel that the Ordinance should be updated in
some way, I would encourage you to contact one of your council
people. If you need to find out their names or numbers, you may
get them from the City Offices at 559-2800.
Thank you for your concern in this matter.
Sincerely,
Lawrence Rogers
Sergeant
BY:
Jane Laurence
Community Service Officer
PLYMOUTH POLICE DEPARTMENT
JL:tb
3401 PLYMOUTH 6JJLEVARC, PLY1,.1 QL17 H. 1,;1;,%'ES _ h 55447, `LL==H'O i,E (612) E5'-2'-00
Plymouth City Code
600.05 (Rev. 1981)
600.05. Use of Licensed Collectors. Persons desiring to make use of the
services of licensed garbage and rubbish collectors may do so by notifying
such collector and paying the fees provided for in this Section.
600.07. Duties of Householder or Occupant. Every householder or occupant
of any dwelling house, boarding house, restaurant or any place of business,
having garbage to dispose of, who does not otherwise provide for the disposal
of such garbage in a sanitary manner, shall provide one or more fly tight
metal cans sufficient to receive all garbage which may accumulate between
the times of collection. Each can shall be provided with a bail or handles
and a tight fitting cover. All garbage and rubbish accumulating between
the times of collection shall be placed in the garbage cans. farbage cans
_shall be kept at or near the back door or garage of the building using
the same or at the rear of the property if there is an alley and shall be
accessible to collectors at all reasonable times.
600.09. License Required for Collectors. Subdivision 1. General Rule. It
is unlawful for any person to collect garbage without having first secured
from the Council a license so to do.
Subd. 2. Application for License. Any person desiring a license to
collect garbage shall make application for the same to the Clerk upon a form
prescribed by the City. The application shall set forth:
(a) the name and address of the applicant;
(b) a list of the equipment which he proposes to use in such collecLion;
(c) the place or places to which the garbage is to be hauled;
(d) the manner in which said garbage is to be disposed of; and
(e) the portion of the City in which collections are to be made.
Subd. 3. (Intentionally Left Blank)
Ms. Francine Pitkanen
10770 55th Place North
Plymouth, MN 55442
Home: 553-9961
Work: 853-3327
April 7, 1988
The Honorable Virgil Schneider
Mayor of the City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
Subject: Harrison Hills Pathways and Recreational Areas
Dear Mr. Mayor:
As you have probably heard, the March 30th Homeowners meeting
left little resolved with respect to a unified position on the subject of
developer enhancements. A 27 to 27 tie vote on pathways versus no
paths went 28 to 26 for no paths on a re -vote. (A point for your
consideration is: A handful of the "con" votes was represented by a
realator owning one lot adjacent to the proposed path system. The
other lots represented by this realator were associated with the
realestate company he works with.)
I purchased and built in Harrison Hills fully aware of the proposed
path system. The pathways were not my primary reason for
choosing Harrison Hills but were considered as a key criteria in my
decision. I intend to do everything possible to see that they are
developed for the use and enjoyment of all Harrison Hills residents.
I am confident that you and the planning board are of the same
mind. I empathize with my neighbors that bought existing homes
without being informed of the future pathways. I do not believe the
number of uninformed residents represents 27 votes. I am
frustrated with the majority of "con" votes that now see an
opportunity to (in essence) annex our outlots to their property.
Seriously, does anyone expect me to pay taxes on someone elses
extended backyard. In my opinion, the majority of "con" votes knew
the situation when they purchased and have no grounds for resisting
at this time.b'�
AP2 3.119,
11-Y Of FLYR,
The Honorable Virgil Schneider
April 7, 1988
Page 2
I was shocked that the picnic and playground areas were also voted
down. I do not have young children but do feel concern when I see
neighborhood children using the streets as a play area. A properly
built and maintained play area has to be safer than dodging cars on
winding asphalt.
My major concern is not that logic won't prevail in favor of the "pro"
vote, but that the "con" vote will delay implementation. We have
waited long enough for our amenities! I am asking that you apply
any action possible to bring this situation to a resolution as soon as
possible.
Thank you again for all your efforts in helping the residents of
Harrison Hills better understand this situation.
Sincerely,
F. A. Pitkanen
Harrison Hills
Common Area Committee
Harrison Hills Partnership `+` 6 :
c/o Mr. David Peterson
4900 N. County Road 18
Suite 102
Minneapolis, NT' 55428
To: Harrison Hills Partnership
X525 Yorktown lane North
Plymouth, KN 55442
'April 11, 1988
On March 30, 1988, the Harrison Hills Second Addition Owners' Association
met to determine the desires of the Association regarding planned amenities,
specifically the path system and recreational areas (known as the "picnic
area" and "tot lot"). After several hours of discussion and straw voting
over several options the Association, in a close final vote, agreed:
a. That you construct and install a path system limited only to
that required to enter the "picnic area" (Outlot E).
b. That you not install recreational amenities in the "picnic area"
and "tot lot".
Items a. and b. are further discussed in the two attached "Record of Action"
information sheets.
Based on these desires the Association Board of Directors requests that you
apply to the City of Plymouth at the earliest time available for the purpose
of amending the PUD and Development Contract as approved by the City of
Plymouth in 1983, so as to bring the PUD and Development Contract into
conformity with the attached "Record of Action".
It should be noted that these amendments, if approved by the City of Plymouth,
would not relieve you of the obligation to implement the current landscaping
Plan, which is necessary regardless of the existence of a path system. It
is further requested that you implement a means of visually identifying
private property so that Common Areas can be readily distinguished from
private property. These and other possible amenities can be discussed and
agreed upon at a future time.
If the amendments are adopted you would be relieved of certain financial
obligations you currently have with the City of Plymouth. The Board would
expect you to make such funds available to the Association, either in the
form of a cash donation or through the donation of labor and materials to
improvements to the Development.
I have been authorized by the Association Board of Directors to represent
the Association regarding this request and am available to assist you as
you desire. I can be reached at 939-2494 during the day, or 553-9763 in
the evening.
Page 2
Harrison Hills Partnership
c/o 'fir. David Peterson
April 11, 1988
'Ihe Association needs to know as soon as possible what action, if any,
you intend to take in response to this letter. Please respond no later
than April 15. Thank you.
Sincerely yours,
PALL A. FRA_NKE, DIRECTOR
cc: Mr. Virgil Schneider, Mayor
Mr. Blaire Tremere
Mr. Al Cottingham, Chair, Planning Commission
Mr. Glen Olander-Quamme
Mr. Jody Bystrom
Mr. Roger Koch
Mr. Brian Virgin
Ms. Barb Aldrich
RECORD OF ACTION OF THE MEMBERS OF
HARRISON HILLS SECOND ADDITION
OWNERS' ASSOCIATION INC.
Preamble: The planned unit development for
Harrison Hills Second Addition (the "Development")
contemplates that the developer, Harrison Hills Partnership
(the "Developer"), will install certain recreational
amenities and pathways in the Development, but a controversy
has developed as to the placement, nature, and extent of the
recreational amenities and pathways.
The following motion was adopted by the members of
the Association at a special meeting of the members held on
March 30, 1988.
Motion: That the Association endorse the following
proposal: that the Developer construct and install a pathway
system limited to the pathway shown on the attached Exhibit
A.
GOQ>079
RECORD 0: ACTION 0: THE :*:E:�BERS Or
HARRISON HILLS SECOND ADDITION
OWNERS' ASSOCIATION INC.
Preamble: The planned unit development (the "PUD")
for Harrison Hills Second Addition (the "Development")
contemplates that the developer, Harrison Hills Partnership
(the "Developer"), will install certain recreational
amenities and pathways in the Development, but a controversy
has developed as to the placement, nature, and extent of the
recreational amenities and pathways. As used herein,
"recreational amenities" includes all recreational amenities
other than pathways.
The following motion was adopted by the members of
the Association at a special meeting of the members held on
March 30, 1988.
Motion: That the Association endorse the following
proposal: that the Developer not install recreational
amenities in the picnic area (Outlot E) and play area (part
of Outlot D) shown on the PUD.
GOQ.079
v
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April 11, 1988
Mr. and Mrs. Donald R. Stewart
Plymouth Learning Center
AmeriData Systems, Inc.
10200 51st Avenue North
Plymouth, MN 55442
Dear Mr. and Mrs. Stewart:
CI1�-
PLYMOUTH
- \\6
Recent correspondence and telephone calls to me and to City staff members about your
decision to close the Plymouth Learning Center concern me, since information you have
published suggests your decision is due to restrictions set by the City of Plymouth.
I have discussed your needs with you and with AmeriData representatives several times.
I have expressed to you that the City could consider another amendment to the AmeriData
Conditional Use Permit which would afford you a reasonable time frame for achieving
more stability to your business by temporarily expanding the market to an area beyond
AmeriData and beyond the Ryan Business Center. The City's Community Development
Director, Blair Tremere, wrote Mr. Stewart in February, and, while outlining some of
the zoning concerns and constraints, indicated that you could, through AmeriData, apply
for another amendment along the lines that we discussed. You have elected not to do
SO.
The information you have distributed suggests that the City has a negative attitude
about day care. This is not the case and the Planning Commission and City Council
applauded AmeriData for its efforts as a major employer to provide for such a
facility. It is regrettable that more employers do not do the same. Plymouth has
numerous commercial and non-profit day care facilities and the City Council, for
several years, has dedicated thousands of Community Development Block Grant dollars to
the support of day care for low to moderate income persons.
Perhaps you were not aware of the constraints that existed when you got involved in
this operation at this location. Until we received your letter in January, where you
state "Plymouth Learning Center is not part of AmeriData," and that you "lease space
from AmeriData and run an independent operation," the City was not aware that the
Conditional Use Permit was for anything but a facility sponsored by AmeriData. The
City Council had amended that Conditional Use Permit once so that the market area was
expanded to include the entire Ryan Business Center.
Mr. Tremere outlined the basic zoning constraints for commercial day care centers
including the Plymouth Learning Center. Since you apparently wish to be an
independently -run operation, you perhaps should seek one of the many sites available in
the City. There are a number of commercial day care operations in appropriately
zoned areas already, and the size of the City permits the potential for many more.
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447. TELEPHONE (612) 559-2800
Page two
Mr. and Mrs. Donald R. Stewart
April 11, 1988
It appears the difficulty here is that there is a difference between a corporate -
sponsored center primarily for employees of that corporation; and, a general broadly-
based operation which is open to the general public.
A number of the calls we have received were from persons who work for other companies
in this area; their employers apparently do not want to provide for daycare services.
Thus, it seems that there is a market in this vicinity, although some of these persons
work and are employed outside the specific boundaries of the Ryan Business Center.
That is why I suggested that the City could perhaps view a temporary expansion of your
marketing area until the Ryan Business Center develops more fully. I advised you of
the process that AmeriData can pursue for you or through you.
It is unfortunate that your financial needs are not met by the demand for services
generated through AmeriData or through the other employers in the Ryan Business
Center. The success of your competitors in free-standing locations throughout the City
suggests that there is a demand for your service; and, the correspondence we have
received from your customers indicates the same. The zoning which is oriented toward
the support of industrial usees such as AmeriData, and company -supported internal day
care facilities, should not be equated with free-standing, independently operated
commercial facilities.
Contact me if you wish to discuss this matter further; you may contact Blair Tremere at
the Plymouth City Center for assistance in identifying properly zoned locations for a
free-standing facility or for processing an amendment to the existing Conditional Use
Permit held by AmeriData.
Sincerely,
./ -4
V rgil Schneider
Mayor
VS/gw
cc: City Council Members
Mr. dim McCleary, President, AmeriData
File
April 11, 1988
Ms. Candy Fisher
4309 Rhode Island Avenue North
$111
New Hope, MN 55428
Dear Ms. Fisher:
I have read your recent letter expressing concern about the closing of the Plymouth
Learning Center which has been operating from the AmeriData Systems facility. I am not
aware of the specific reasons you have learned are the reasons the owners have decided
to close this facility. I have heard from other persons who use the facility and
apparently the owners have suggested the City is responsible for its closing. This is
not the case.
The Plymouth Learning Center was permitted under a Conditional Use Permit issued to
AmeriData Systems. They applied for the Permit and they were praised for their efforts
as a private employer to provide such facilities for AmeriData employees. Shortly
after the operation began, AmeriData Systems, at the request of the operator, sought an
amendment to expand the scope of the market to employees throughout the Ryan Business
Center area, including Northwestern Bell where you apparently are employed.
The operators subsequently contacted the Mayor and me regarding the need to expand the
market even beyond that because of financial problems. We learned at that point that
the Stewarts did not view themselves as providers for only a facility for AmeriData
Systems, but viewed the AmeriData location as a place where they could have their
independently run day care center.
There are some zoning constraints which would likely be considered if the scope of the
operation were to be expanded on an unlimited basis. Nevertheless, the Stewarts have
been informed by the Mayor and by me that they can, through AmeriData Systems, apply
for another amendment to the Conditional Use Permit. To date, they have chosen not to
do so.
Plymouth supports the concept of commercial, non-profit, and employer -supported day
care services. The City of Plymouth dedicates a substantial amount of Community
Development Block Grant money to support parents of low to moderate incomes so they may
have day care services while they seek and obtain employment.
Large employers should also consider this, as AmeriData Systems did. Northwestern Bell
could perhaps support such a facility.
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800
Page two
Ms. Cindy Fisher
April 11, 1988
The operators of the Plymouth Learning Center have been advised as to possible options
they could exercise for keeping their center open in Plymouth -- though perhaps not at
the AmeriData Systems location. The decisions necessary to their continuing operation
are theirs and we are prepared to assist them.
Thank you for your letter and your expression of concern.
Sincerely,
Blair Tremere, Director
Community Development
BT/gw
cc: File
City Manager games Willis
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APR 8 1986
CITY 0 FT4
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April 11, 1988 i
T. M. Heath
6446 North Zinnia Lane
Maple Grove, MN CITY O --
Dear T.M. Heath: PLYMOUTH
I have your March 23, 1988 letter and I appreciate your concern about the care of your
children and the letter you received from Polly Nelson and Linda Stewart.
I am familiar with the day care center and I have had discussions with the owner about
his financial problems and ability to keep the Plymouth Learning Center in operation at
this location.
You state that you were not aware of the limitations on the operation as to the range
of the market that it was intended to serve; this is unfortunate, since the owner had
Just recently been granted an extension of the area that could be served since origin-
ally, it was to have been limited to the AmeriData Systems plant only.
The City Planning Commission and City Council complimented AmeriData Systems on their
foresight as a company who chose to provide day care services for their employees. The
Stewarts were selected to be the actual providers and, from the City's perspective, it
was not until the operation had started that the financial constraints realized by the
Stewarts were made known. They requested, through AmeriData, an amendment to the
Conditional Use Permit, and that was granted.
The City did not and has not made any decision to close the Plymouth Learning Center.
That is a decision reached by the Stewarts. The Community Development Director, Blair
Tremere, wrote to Mr. Stewart in February, and, while expressing some of the basic zon-
ing constraints on the operation, indicated to Mr. Stewart that they could submit
another request for an amendment to the Conditional Use Permit.
I discussed that with Mr. Stewart and suggested that the City would likely entertain an
expansion of the market area, at least for a reasonable time, so that business stabil-
ity could be realized. Neither AmeriData Systems nor the Stewarts have elected to
apply for such an amendment.
Plymouth has a number of commercial day care centers and a number of licensed day care
centers which operate from churches. More private employers should consider establish-
ing such facilities for their employees. Not many have elected to do this to date
however. Perhaps your employer would be interested in doing that.
Thank you for your letter.
Sincerely,
/--,—
Vi
gil Schneider
Mayor
VS/gw
cc: Members of the City Council
Community Development Director Blair Tremere
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800
April 12, 1988
Mr. Bud Morin
3929 Orchid Lane
Plymouth, MN 55446
Dear Mr. Morin:
F
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CITY OF
PLYMOUTH+
Mayor Schneider asked me to respond to your April 7, 1988 letter regarding the desire
of some Creekside of Plymouth residents to add decks to their three-level units. Your
understanding is,correct regarding the application by Dean Johnson to amend the Planned
Unit Development Plan. I have enclosed a copy of Resolution No. 85-289 which approved
his request. I do not know why Mr. Johnson elected to drop the matter.
You should contact him if he was the one who led you to believe you could add decks at
a later date when you purchased your home. The current owners, the Association, and,
perhaps Mr. Johnson, could still undertake the necessary legal steps to achieve the
permission for decks.
Townhouse units in Plymouth that have been allowed to add decks on common ground have
had permission based on approvals such as the one applied for by Dean Johnson. I
researched this matter last fall for your Homeowner Association President, Mr. Miller,
and informed him in a letter dated October 27, 1987 that we found one permit had been
issued in error at Creekside at Plymouth because we had been led to believe that Mr.
Johnson had complied with the terms of the Council approval.
Homeowners in Creekside of Plymouth can obtain permits subject to the plan approval by
the City Council when the necessary conditions have been met. Those conditions were
based on design concerns as well as legal considerations regarding the encroachment of
privately owned structures into commonly owned property. The conditions are still
applicable.
I recommend you contact Mr. Johnson, your Association President, and perhaps, an
attorney, to determine the steps you need to take to complete the process Mr. Johnson
started.
Thank you for your letter. Please call me if you have questions regarding this.
Sincerely,
1;'�0�
�f\
Blair Tremere, Director
Community Development
BT/gw
cc: Mayor and members of City Council
Dean R. Johnson
File 79018
enclosure
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800
April 7, 1988
Mayor Virgil Schneider
City of Plymouth
3400 Plymouth Blvd.
Plymouth, Mn. 55447
Dear Mayor,
For sometime some residents of Creekside of Plymouth have been
trying to get permission to add decks to their three level units. The
builder obtained a conditional use permit, but did not follow up and
get the lots replated as specified in the C.U.P. We were led to believe
at the time of purchase we would be able to add decks at a later date.
There are townhouse units in Plymouth that have been allowed to
add decks on common grounds. I believe the home owners of Creekside
should be allowed the same priviledges. I would appreciate an.answer
as soon as possible.
Regards,
l 4t4-'-
Bud
Morin
3929 Orchid Lane
Plymouth, Mn. 55446
Copies to;
Lloyd Ricker
Jerry Sisk
Maria Vasiliou
Bob Zitur
IADI !'l \1)1 AIS( II00I DISI R 1 '?SI
Robbirtsdalc Arca School,
I carnin} for a lifctimc of €i—It-
April 7, 1988
Laurie Brandt, City Clerk
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
Dear Ms. Brandt:
On behalf of the school board and superintendent of District 281, I
would like to thank you for your gift of $500 to be used in our
district's chemical awareness program. This is certainly a creative
and thoughtful approach to using the money imposed by fines to liquor
stores for selling intoxicating beverages to minors.
You can be assured that the money will be wisely used to provide training
and information to our students regarding the harmful use of chemicals.
Our training also includes information on healthy lifestyles and the
prevention of chemical abuse.
Thank you again for your contribution to this very important community
effort.
Sincerely,
Gwen H. Martinson
Director of Special Education and
Student Assistance Programs
jk
c Dr. Carter, Superintendent
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Mayor Virgil Schneider
City of Plymouth
3400 Plymouth Boulevard
Plymouth, Mn. 55447
Apri 1 11, 1987
Dear Mayor Schneider,
As a member of our Plymouth City Council we would like to ask for
your help for Oakwood School, Co. Rd. 6 and Highway
:101. We would like to participate in the Plymouth Park Commission's
plan for "Playground Improvements." Attached you will see the items in
the Commissions "Guidelines" addressed in a copy of our correspondence to
Eric Blank.
If you have any questions or would like additional information we ask
you contact either Bill Richardson, Oakwood Playground
Chairman,475-1258 or Mary Norton, Vice President, Oakwood PTO,
473-1360.
Thankyou Sincerely,
Bill Richardson
Mary Norton
April 7, 1988
Mr. Eric Blank
3400 Plymouth Blvd.
Plymouth, Mn. 55447
Dear Mr. Blank,
As a follow up to our meeting we would like to formally confirm in
writing to you that the Oakwood P.T.O. would like to request matching
funds for our playground. The proposed playground structure would be a
joint City/PTO/School District project which would be highly visible and
well used all year long.
In accordance with the "Guidelines For Requesting City Contributions
to Playground Improvements" we have addressed each guideline as follows:
1) Proposed Improvements- these would be on the East side of
Oakwood School, Co. Rd. 6 & Hwy. :101, between the school and the city
ball diamond. As you pointed out to us in relation to the City Plan/Park
layout it does fit your criteria as far as no other facilities in the area and
high population density within 1/2 mile walking distance.
2) Well organized site lan- we are drawing plans at this time.
Again, based on your information this element is essential in June.
3) School District maintainance and liability- we do have this in
writing from the proper source, Stan Tickenan.
4) Funding request by A rip 1 1- The PTO has been planning this project
and working with the City for 4 years. (via Bill Richardson and Marj Sterk)
5) Matching funds/labor- Our school has annually purchased
playgorund equipment and installed it along with adding new pea gravel
and upgrading the grounds each spring. Volunteers are the best at
Oakwood. Funding -our current PTO playground budget + next years PTO
budget+planned designated fundraiser will exceed the proposed $10,000
matching fund request.
6) Neighborhood greater than 503 developed- The 1/2 mile radius
walking distance around Oakwood is densly populated and very developed.
7) FRAC prioritizing- we would like to encourage you to consider us
first. We have a large child population on the school grounds during school
and when school in not in session. With the adjoining city hockey, baseball
and soccer fields the grounds are used the year around.
Thankyou for meeting with us. We are very grateful for your support
and encouragement.
Sincerely,L
v ;J
Bill Richardson, 475-1258 Mary Norton, 473-1360
PTO Playground Chairman PTO Vice President
c.c.Members Plymouth Park and Rec Commission
Plymouth City Council Members/Mayor
CITY OF
April 13, 1988 PLYMOUP+
Editor
Star Tribune
425 Portland Avenue
Minneapolis, MN 55415
Dear Sir:
I am compelled to respond to your April 13 editorial "The sweet smell of
true property tax reform."
Your editorial misses the mark completely. Most suburban communities oppose
the Senate tax bill, not because they are afraid of being "accountable for
their taxing and spending decisions." We are against it because it
perpetuates bad public policy.
Does the Legislature want local governments to be more "accountable?" If
so, why does it propose to spend $178 million for more aids to local
government? Accountability does not come from continued appropriations at
the state level - it will come when more local government officials assume
the responsibility for their own spending. So long as the Legislature doles
out more and more state money, the taxes of all Minnesotians will continue
to rise. There is no free lunch!
At the current time, two-thirds of all state and local income tax monies are
collected from within Twin City metropolitan area. Much of this money is
redistributed in the form of school aids, and other aids to local government
by the State. Of those distributions, the metropolitan area receives about
45%. The balance goes to outstate Minnesota.
The average net taxes payable on a homestead in the Twin City metropolitan
area, according to House research figures, is about $700. The average
outstate homestead pays only $342.
The Senate bill, of which you talk so highly, would further exacerbate this
situation. It would further allow metropolitan area revenues to outstate
cities which clearly do need "tax relief." What they need is
"accountability" in generating their own revenues from their own taxpayers.
The Municipal Legislative Commission, representing 16 suburban metropolitan
area communities, is on record favoring NO additional state appropriations
for local government subsidization. —
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800
Editor - Star Tribune
April 13, 1988
Page 2
We believe in accountability, and are prepared to defend our spending levels
to our own citizens. In Minnesota, there is no such thing as "tax relief."
The net tax burden on Minnesotan's continues to rise, and it will as long as
taxpayers expect their legislators to get them something for nothing.
Sincerely,
mes G. Willis
C ty Manager
JW:kec
e • Star T
�Established 186'
ADA
00" 14A
ribune
Roger Parkinson Publisher and President
Joel R. Kramer Executive Editor
Tim J. McGuire Managing Editor
Robert J. White Editorial Editor
Wednesday /April 13/1988
The sweet smell of true property -tax reform
Gdodness, the Senate property -tax plan is taking a
beating. If local -government lobbyists could vote.
the plan would be deader than Rudy Perpich's
foreign -travel budget. Cities hate it; suburbs are
beside themselves in opposition. House Minority
Leader Bill Schreiber, a farmer when he's not in
Si. Paul. likens the Senate plan to the aromatic,
boot -clinging substance that cows deposit in feed-
lots. If taxpayers think they see a hint of good
legislation in the outcry, they're right. The Senate
property -tax plan could be called the State and
Loical Spending Restraint Act of 1988. That's why
local governments don't like it and why the House
should join with the Senate and make it law.
Local -government lobbyists say the Senate plan is
too complex. or it was thrown together too quickly
and is unfinished, or in future years would have
this or that bad effect. That's smoke — an effort to
detail the Senate proposal because it would make
local officials accountable for their taxing and
o • , spending decisions.
0-4 Minnesota's present Rube Goldberg -designed
property -tax system doesn't save taxpayers money.
It encourages higher spending by local govern-
ments which in turn requires higher state taxes on
income and sales. And that's the way many local
officials like it. They can spend more and send the
bill to the Legislature, which then takes heat for
high state tax rates. The Senate plan would stop
that expensive cycle. It also would go a long step
toward eliminating property -tax disparities be-
tween types of property and between Minnesota
communities. The present system helped create
those disparities.
The competing House plan is the actual source of
the barnyard odor. It would spread an additional
$200 million on the existing property -tax system
and get only a speck of reform in return. Senate
tax conferees have indicated a willingness to ad-
just their plan — to provide more tax relief for
commercial and industrial property, for example.
The House now should join in passing the Senate's
proposal for a property -tax system laced with the
sweet smells of accountability and spending re-
straint.
L00404
�rC��.4®�rJJ��� 3�J�i�o•
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: April 12, 1988
TO: James G. Willis, City Manager
FROM: Bob Zitur, Councilmember
SUBJECT PETITIONS SIGNED BY RESIDENTS OF PLYMOUTH WHO WOULD LIKE A HOCKEY RINK
IN THE PLYMOUTH AREA
After I arrived home from the April 11 Town Meeting, the attached petitions
were on my dining room table from Gail Peterson (phone 559-0532).
I spoke with her on the phone. She represents the "Armstrong Hockey
Boosters" who are concerned with both High School 281 hockey organizations -
Armstrong and Cooper. They have been playing their games at the New Hope
ice arena. Gail told me that the Mayor had suggested the petitions to her
at church one Sunday when he heard about her concerns. I'm told that the
petitions were handed out at the end of the recent hockey season. There has
been a delay in getting them to me.
I would appreciate it if you or a designee would contact her about their
organization's needs and concerns. She did talk about raising money and
buying a bubble to cover a hockey rink in the area. Maybe this group can be
incorporated into a future task force for our community center. I noted on
the petition that a number had failed to check "interested in working" -
maybe they didn't notice it!
cc: Mayor & City Council
Eric Blank
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: April 12, 1988
TO: dames G. Willis, City Manager, and to whomever it may concern
FROM: Bob Zitur, Councilmember
SUBJECT LAURIE BRANDT, CITY CLERK
It was Horace that said, "Time, how fleeting it passes." Soon our City
Clerk will be leaving us on May 27 after six years of service with
Plymouth. I have been procrastinating in writing my feelings about her
departure from our city staff.
Laurie Brandt has been one of the best of our many excellent city
employees. She is extremely professional in all her dealings which involved
this councilmember. She never hesistated to accommodate my city needs. Her
minute taking abilities are finely tuned. She has often displayed tenacity
and thoroughness in assignments I have given her.
I had been accustomed to the stereotype city clerk of the past. Laurie is
certainly not that kind of clerk. Not only is she active as a secretary to
the City Council, employee supervisor and election administrator, but also
has assumed important responsibilities in various City personnel
administration areas.
I would highly recommend her for any executive or administrative position
that she would apply for in her new endeavors in Colorado or wherever.
cc: Mayor & City Council
PUBLIC SCHOOL
Independent School Dlstrlct 284
Community Education Services 21C State Hwti, 1 1 North, P.O Box 660. Wayzata. MN 55391-9990 (612) 476-3200
April i, 1988
The Honorable
3400 Plymouth
Plymouth, Mn
Dear Virg,
Virgil Schneider
Blvd.
55447
I wish to express my gratitude to you and the Plymouth City Council
for your continuing support of Community Education in the Wayzata
School District. Carol Beach has served admirably on the council in
representing the City of Plymouth. The City Council may appoint
another representative (preferrably a District 284 Resident) for a
three year term beginning July 1, 1988. I have asked Eric Blank to
seek out appropriate candidates for this opening. I am sure he will
have a number of interested people.
In order to properly inservice all new members on the council, I
would appreciate your action in appointing the new member at your May
meeting. This would enable us to invite the new city appointees to
our June 8, 1988 General Advisory Council meeting. Your prompt
action in this matter is greatly appreciated. Awaiting your
decision, I am,
Sincerely,
jim Brandl,�Director
Community Education Services
JB:jd
D1-98
cc: Eric Blank
A F'�