HomeMy WebLinkAboutCity Council Minutes 07-27-2010 SpecialAdopted Minutes
Special Council Meeting
July 27, 2010
Mayor Slavik called a Special Meeting of the Plymouth City Council to order at 5:30 p.m. in the
Medicine Lake Conference Room, 3400 Plymouth Boulevard, on July 27, 2010.
COUNCIL PRESENT: Mayor Slavik, Councilmembers Johnson, Murdock, Stein, Bildsoe,
Willis, and Black (arrived at 5:30 p.m.).
ABSENT: None.
STAFF PRESENT: City Manager Ahrens, Community Development Director Juetten, Public
Works Director Cote, Assistant City Engineer Renneberg, Park Director Blank, Administrative
Services Director Portner, and City Clerk Engdahl.
Discussion on Street Reconstruction Program
Public Works Director Cote provided a presentation on the pavement management history, cost
analysis for patching, seal coating, overlays, mill and overlays, and issues with the street rating
software which isn't data specific. He stated staff has drawn the conclusion that the current
program isn't successful in achieving desired street conditions, satisfying the public need, and
meeting the Council's goals. Also, the current funding levels can't solve the problems. The
current costs per year appear to be exceeding the benefit. Therefore, he outlined a new surface
and evaluation system that is being recommended after staff contacted other governmental units
and viewed other types of rating systems. He stated in evaluating the CIP five-year
reconstruction cost of $20 million, using the new system, those same streets could be improved
at $12.5 million.
He noted that there would be terminology changes, such as no more "mix of fixes," "street
enhancement" rather than street reconstruction, "pavement rehabilitation" rather than temporary
overlay, and "maintenance overlay" instead of in-house paving (paver -laid patch). The street
enhancement projects would enhance the quality of life of the streets, be responsive to public
needs, would provide flexibility but won't compromise good design, and there would be no
impact to current services.
He stated there could be potential assessment policy changes which would include:
1. Assess 40% for all costs for street enhancement projects.
2. Fund storm sewer with water resources fund/grants.
3. Assess all or a portion of pavement rehabilitation costs ($1,000 recommended) — 40% to
100% depending on density.
Adopted Minutes 1 of 2 Special Meeting of July 27, 2010
4. Delay assessment hearings for one year.
5. Make payback period 15 years for all street enhancement projects.
6. The maintenance staff would be heavily involved with the system.
7. Look at neighborhoods versus "jumping around" from here and there.
He stated there could also be potential street maintenance changes that would include:
1. Create maintenance districts and commercial sub -districts.
2. More pavement rehab -preservation plan.
3. Maintenance overlays as stop -gap.
4. More crack seals.
5. Less seal coats.
He stated the following next steps and noted that staff would like to accomplish this in 2011:
1. Re-evaluate all streets using the new rating system.
2. Develop Plymouth model for maintenance districts.
3. Prepare recommended strategies.
4. Analyze funding needs.
5. Prepare final report.
6. Update CIP.
7. Maintain data using street maintenance staff.
Councilmembers Willis and Bildsoe stated that they would like to continue studying this new
concept. Councilmember Black stated she would also like to study this fiuther, but she's not sure
about using the storm water utility fee for projects. She would like to see more financial
background.
Future Study Sessions
The Council stated this item would be placed on this evening's regular agenda.
Adjournment
Mayor Slavik adjourned the meeting at 6:56 p.m.
andra R. Engdahl, (Aty Clerk
Adopted Minutes 2 of 2 Special Meeting of July 27, 2010