HomeMy WebLinkAboutCity Council Minutes 05-11-2010Adopted Minutes
Regular Council Meeting
May 11, 2010
Deputy Mayor Bildsoe called a Regular Meeting of the Plymouth City Council to order at 7:00 p.m. in
the Council Chambers of City Hall, 3400 Plymouth Boulevard, on May 11, 2010.
COUNCIL PRESENT: Deputy Mayor Bildsoe, Council Members Murdock, Willis, Johnson, Black,
and Stein.
ABSENT: Mayor Slavik.
STAFF PRESENT: City Manager Ahrens, City Attorney Knutson, Park Director Blank, Senior Planner
Drill, Deputy Fire Chief Springer, Administrative Services Director Portner, Police Chief Goldstein,
Public Works Director Cote, Finance Manager Bursheim, and City Clerk Engdahl.
Plymouth Forum
No one was present to address the Council.
Presentations and Public Information Announcements
4.01) Announcement of Special Recycling Drop Off Event
Councilmember Black announced the Special Recycling Drop Off Event on May 22 at the City's
maintenance facility.
Deputy Mayor Bildsoe announced Waste Management expanding the curbside recycling. He noted that
there is an article in the City's Newsletter Environmental Extra.
4.02) Announcement of Yellow Ribbon Initiative
Police Chief Goldstein announced the Yellow Ribbon Initiative which was presented at the
April 27 Council Meeting. Kickoff for the campaign will be on May 24 at 7:00 p.m. at the Plymouth
Creek Center.
Deputy Mayor Bildsoe recognized Police Week and thanked the Police Department for their service to
the City.
He also announced that he will be seeking reelection to the At Large Councilmember position.
Adopted Minutes 1 of 5 Regular Meeting of May 11, 2010
Approval of Agenda
It was noted that per request of the applicant, item No. 7.1 would be removed from the agenda.
Councilmember Black added paperless agendas as item No. 9.2 under Reports and Staff
Recommendations.
Motion was made by Councilmember Willis and seconded by Councilmember Black to approve the
amended agenda. With all members voting in favor motion carried.
Consent Agenda
Councilmember Murdock removed item No. 6.05 which was placed under General Busienss as item No.
8.05.
Motion was made by Councilmember Willis and seconded by Councilmember Johnson to adopt the
amended Consent Agenda that included the following items:
6.01) Approval of Regular Meeting minutes of April 27.
6.02) Resolution Approving Disbursements ending May 1, 2010 (Res2010-114).
6.03) Ordinance Amending Section 21155 of the Plymouth City Code regarding Non -Commercial
Signs (2010025 — Ord2010-05) and a Resolution Approving Findings of Fact for a Zoning Ordinance
Text Amendment regarding Non -Commercial Signs (2010025 — Res2010-115).
6.04) Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for 36th
Avenue Landscape Enhancement Project (8104 — Res2010-116).
6.0 j (This was removed from the Consent Agenda arid placed under General Business as item No.
8.05).
6.06) Resolution Awarding Contract for the 2010 Sanitary Sewer Lining Project (10003 —
Res2010-117).
6.07) Resolution Awarding a Contract for 2010 Mill and Overlay Project (10005) and Pilgrim Lane
Temporary Overlay (10020 — Res2010-118).
6.08) Acceptance of 2011 Suburban Rate Authority budget.
6.09) Resolution Authorizing a Preliminary Agreement with MN/DOT for Replacement of the Traffic
Control System on Highway 55 at Plymouth Boulevard (Res2010-119).
Adopted Minutes 2 of 5 Regular Meeting of May 11, 2010
6.10) Resolution Awarding Banking Services to M & I Bank (Res2010-120) and a Resolution
Updating the Official Depository for City Funds for 2010 (Res2010-121).
6.11) Resolution Approving Installation of Temporary "All -Way" Stops on Dunkirk Lane between
County Road 6 and Medina Road if Traffic Conditions Warrant upon Closure of County Road 101
Res2010-122).
6.12) Resolution Approving a One -Year Extension of the Development Approvals for RBC Tile and
Stone located at 1820 Berkshire Lane North (2008012 — Res2010-123).
6.13) Resolution Awarding Bid for Contract Paving for Park Trails (Res2010-124).
6.14) Resolution Authorizing Execution of Agreement between the Plymouth Police Department and
the Minnesota Department of Public Safety (Res2010-125).
6.15) Resolution Awarding the Contract for the 2010/2011 Property and Casualty Insurance to the
League of Minnesota Cities Insurance Trust (Res2010-126).
6.16) Resolution Approving Designation of Funding for Public Improvement Projects (Res2010-127).
With all members voting in favor motion carried.
Public Hearings
7.1) Off -Sale Liquor License Application for Loan Le Inc., d/b/a Wandering Spirits, 3435
Highway 169 North
By request of the applicant, this item was removed from the agenda.
7.2) Award laid for improvements at the Hilde Performance Center
Park Director Blank reported on the proposed improvements at the Hilde Performance Center and the
low bid from American Liberty Construction, Inc. in the amount of $833,887.64. The cost of this
project would come fi-om the community improvement fund. He discussed the five-year operating
estimate which is a requirement for use of community improvement funds. He stated the low bid is
approximately 20% under budget and would leave approximately $200,000 in contingency funds. Any
change orders to this project would be approved by the Council. Construction would commence on July
12 and be substantially completed on October 15.
Deputy Mayor Bildsoe opened the public hearing
Deputy Mayor Bildsoe closed the public hearing.
Adopted Minutes 3 of 5 Regular Meeting of May 11, 2010
Motion was made by Councilmember Stein, and seconded by Councilmember Murdock to adopt a
Resolution Awarding the Bid for the Hilde Performance Center (Res2010-128). With all members
voting in favor, the motion carried.
General Business
8.05) Contract for 2010 Street Reconstruction Project (10001)
Councilmember Murdock voiced her previous concerns regarding this project during the project hearing.
She stated even though the bids carne in 5% to 6% lower than the engineer's estimate, the assessments to
the property owners would still be approximately $10,000. She stated that due to the economy and no
increases to home values, she can't support the project this year.
Deputy Mayor Bildsoe asked staff to comment on the bids received and the engineer's estimate. Public
Works Director Cote stated that the bids received were quite competitive, and all of them were below the
engineer's estimate with the exception of one. In total, the bids are 13% lower than the engineer's
estimate. The prices were very competitive for the City's portion of the project that is being funded
100%. In looking at a comparable street reconstruction project fi-ora 2007, those assessments were
approximately $9,300, and staff expects the assessments with this project to be lower than that.
Deputy Mayor Bildsoe stated that the Council didn't do road reconstruction last year due to the
economy. Staff has seen very favorable bids for projects, and it's important for the Council to get back
on track in improving the infrastructure of the city. Councilmember Black added the longer the City
waits, the more the project will cost.
Motion was made by Cotmcilmember Black, and seconded by Councilmember Willis, to adopt a
Resolution Awarding Bid for the Hilde Performance Center (Res2010-129). With all members voting
in favor but Murdock, the motion carried.
Public Works Director Cote reminded everyone that the assessment hearing wouldn't be held until 2011
for taxes payable in 2012.
8.1) 2009 Unaudited Financial Report and Transfers
Administrative Services Director Portner reported on the 2009 unaudited financial report and the
proposed transfers between funds.
Motion was made by Councilmember Black, and seconded by Councihneraber Johnson, to adopt a
Resolution Approving Transfer of Funds from the General Fund to the Street Reconstruction Fund
Res2010-130),Resolution Adopting Amended 2009 Budgets Res2010-131), and a Resolution
Approving Transfers between Funds (Res2010-132). With all members voting in favor, the motion
carried.
Adopted Minutes 4 of 5 Regular Meeting of May 11, 2010
Reports and Staff Recommendations
9.1) Legislative Update
Administrative Services Director Portner provided a legislative update.
9.2) Paperless Agendas
Councilmember Black stated the Council recently received a report from staff on paperless agendas and
various options.
This item was added to the pending study session list in order to a schedule a study session in the near
future.
Adjournment
Deputy Mayor Bildsoe adjourned the meeting at 7:48 .m.
Sandra R. Engdahl, C y Clerk
Adopted Minutes 5 of 5 Regular Meeting of May 11, 2010