HomeMy WebLinkAboutCity Council Resolution 1994-401CITY OF PLYMOU'B
110aobAdoo No. Off./M
Joly 18s 1994
This po8cy atabiis " gai dbm and I m F A out A for IAO payment and mhol naaent
for O1ty expums bCotta 0 by City employees ad City Officials wbich are 001 covered
ander the Cky's Travel Policy.
1. ApNi"MV. This policy 44" to all City aoploym, bcbdio8 m";KmM and
pate -time empbyees, 60 Maya, member of the City Council, end msmbem of
any Commission or Committee of the City.
2. Stirpam CaveeuL This policy applies to an eocpente rdmbutaemenb and to
expmaes ioaned by nee of City as& csWL The City Travel Policy should alio
be consnked for any travel echoed expenses. In the event of any conflict of _
Wop etadon beterem dds policy and the Travel Policy, the most rert"ve
Provision shall apply.
3. wolhoctrad.n of I8<peaae Rslmbnraamants. Department Heads must give
wrktm pte-approval for mimbunemeot of expeoses or payment of eeedit card -
eAarges by empbyees. Tho City Maesga mot give wrktea pwgp oval for
eeb buemnent of expenses. The City Maoager must also approve the payment of
credit cud dentes by Department Heads or mambm of any Commission or
Committee. The City's outside auditing firm shall be lnstrucxed to sp d&Oy
review expendit ues on all City credit cards, bclu ft credit aril expenditures
incurred by the City Manger.
4 Proadure. Bxpease reimbursements shall be mbmitted wi in 90 days of the date
the expense was ioeuned or the reimbunemot shill be denied. Eqm
teimbunement: shall be paid separately and nut included on payroll checks.
Adopted by the City Council July 18, 1994.